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HomeMy WebLinkAbout08.04.14 Council Minutes COUNCIL MINUTES REGULAR August 4, 2014 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay, Bonar,Donnelly, Fogarty Members Absent: None Also Present: Andrea Poehler, City Attorney; David McKnight, City Administrator;Robin Hanson,Finance Director;Adam Kienberger, Community Development Director;Kevin Schorzman, City Engineer;Cynthia Muller, Executive Assistant Audience: Ron Thelen 4. APPROVE AGENDA City Administrator McKnight pulled item 7c)Cell Phone Policy to bring back to the next meeting. MOTION by Fogarty, second by Donnelly to approve the agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS a) Response to Steve Endres—Administration b) Response to Dan Olson—Administration Letters were sent to these residents in response to their comments at the July 21, 2014, Council meeting. 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes (7/21/14 Regular) b) Approved City Mowing Contract—Parks and Recreation c) Pulled Policies and Procedures—Cell Phone Policy—Human Resources d) Approved Appointment Recommendation Fire Department—Human Resources e) Approved Appointment Recommendation Fire Department—Human Resources 0 Approved Appointment Recommendation Fire Department—Human Resources g) Approved Appointment Recommendation Fire Department—Human Resources h) Approved Appointment Recommendation Police Department—Human Resources i) Approved Bills APIF,MOTION CARRIED. Council Minutes(Regular) August 4,2014 Page 2 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Award Contract—Farmington/Lakeville Trail Crack Sealing Project- Engineering The city entered into a Joint Powers Agreement with Lakeville for trail maintenance in both cities. Seven bids were received. The low bid was from MJ Sealcoating at an amount of$27,398. Farmington's portion will be$7,714. This will be paid from the trail maintenance budget. MOTION by Fogarty, second by Donnelly to adopt RESOLUTION R45-14 accepting the bid of MJ Sealcoating, LLC in the amount of$27,398 and awarding the project. APIF,MOTION CARRIED. b) June 2014 Financial Review-Finance Through the end of June,revenues and expenses should be at 50%of budget. General fund revenues are at 51%. Various line items range from 18%to 94%of budget. The first half property taxes were recorded in June and include collected delinquent taxes and$60,000 for the fire truck debt levy. Permit revenue is at 70%of budget. Fine revenues are behind budget and are the lowest in seven years. Investment income is ahead of 2013 due to the amount of funds invested long term. General fund expenditures are 44%of budget. General fund transfers are higher than expected due to transferring funds to the fire capital project fund. The general fund fund balance is at$3.8 million which means we are at the minimum amount the state auditor recommends. Rambling River Center revenues are slightly ahead of 2013 and expenditures are in line with 2013. Pool revenues are less than last year as far as admissions and expenditures are higher than 2013 due to earlier payment of utility invoices and repair costs. The park improvement fund includes receipt of special assessments related to Sunrise Ponds. Liquor operations met their goals of gross profit benchmark of 25%or higher,a combined profit as a percent of sales at 6.5%or higher and a cash balance greater than$350,000. Water revenues are$20,000 ahead of 2013. Council Minutes(Regular) August 4,2014 Page 3 Councilmember Bonar asked about Historical Preservation retention payments. These are quarterly payments for consulting services. The third quarter has already been paid. Councilmember Bonar asked about the$21,000 increase in the water fund for higher electric bills and if the Water Board was looking at better motor and pump performance. This is part of the CIP under the normal routine maintenance schedule. Councilmember Fogarty asked if we are being efficient and using less water is there an opportunity to not raise fees, or will we face challenges if we need a new well? City Engineer Schorzman explained there is a long term plan for maintenance, any new items and cash fund. In 2013 we were within$100,000 to the good. Staff is not anticipating any water rate increases for 2014 or 2015. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Consider Possible Settlement of Pending Litigation (Supplemental Discussion after Executive Session) This item was discussed following the executive session. 13. COUNCIL ROUNDTABLE Councilmember Donnelly: The Dakota County Fair is taking place this week. Councilmember Fogarty: Noted on 195th Street towards Flagstaff a large bush is covering the road ends sign. Councilmember Bartholomay: August 5,2014, is National Night Out. City Administrator McKnight: Residents should have received the fall City News and Recreation Guide. City Engineer Schorzman: Staff has been working with Lakeville on the development north of Dakota County Estates. Based on resident feedback,the last day for trucks using 180th Street will be Wednesday. A new access to Pilot Knob Road has been built. Work continued on the Akin Park Estates project on Saturday. The east side has a base lift of asphalt down and new curb. Work will be starting on the west side. Mayor Larson: Household hazardous waste drop-off will take place on Saturday, September 6,2014, at the Farmington Maintenance Facility. Mayor Larson reminded everyone to shop local. Council Minutes(Regular) August 4,2014 Page 4 14. EXECUTIVE SESSION a) Closed Session Under Attorney/Client Privilege to Consider a Potential Settlement Agreement in Pending Litigation Council recessed into closed session at 7:20 p.m. Council reconvened at 8:35 p.m. A settlement was reached between the city and Kevin Mincke. The settlement includes: The city and Police Chief Lindquist will not admit any wrongdoing. Kevin Mincke will be re-instated as sergeant and will retire immediately. League of Minnesota Cities Insurance Trust will pay Kevin Mincke$30,000. The city will pay Kevin Mincke$8,218 which he says is the difference in pay between a sergeant and police officer. Kevin Mincke will also be paid accrued PTO time. Kevin Mincke will waive all claims against the city. MOTION by Bartholomay, second by Larson to approve the settlement. Councilmember Bonar noted it is important we recognize our human resources in the future which is 60%of payroll. In the next CIP he asked that staff make sure human resources are well tended to. Councilmember Fogarty agreed with Councilmember Bonar. The settlement is in the best interest of the city. Councilmember Donnelly agreed the process was uncomfortable,but the settlement is in the best interest of the city. Councilmember Bartholomay noted he will be voting with strong disappointment. Voting for: Donnelly, Bartholomay, Larson. Voting against: Bonar, Fogarty. MOTION CARRIED. 15. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 8:40 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant