HomeMy WebLinkAbout05.19.14 Council Packet City of Farmington Mission Statement
430 Third Street Through teamwork and cooperation,
Farmington,MN 55024 the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
FARMINGTON CITY COUNCIL
Todd Larson, Mayor
Jason Bartholomay Douglas Bonar
Terry Donnelly Christy Fogarty
AGENDA
REGULAR CITY COUNCIL MEETING
MAY 19, 2014
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OFALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
S. ANNOUNCEMENTS/COMMENDATIONS
a) 2014 Heritage Preservation Award- Planning Presented
6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for
citizen comments regarding non-agenda items. No official Council action can be taken on these items.
Speakers are limited to five minutes to address the Council during"Citizen Comment"time.)
a) Response to Mr. Richard Orndorff-Administration Information Received
7. CONSENT AGENDA
a) Approve Council Minutes(5/5/14 Regular) (5/12/14 Workshop) Approved
b) Approve Sam's Club Credit Card—Finance Approved
c) Appointment Recommendation Community Development—Human
Resources Approved
d) Approve Bills Approved
REGULAR AGENDA
(The Council takes a separate action on each item on the Regular Agenda. If you wish to address the
Council regarding any or all of the items on the Regular Agenda,please address the item when the
item is discussed Speakers will be given at least three minutes to speak per item.Additional time
may be granted to speakers representing two or more persons.)
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) 2013 Comprehensive Annual Financial Report-Finance Information Received
b) Revised Assessment Policy-Engineering Approved
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803.
Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation.
City of Farmington Mission Statement
430 Third Street Through teamwork and cooperation,
Farmington,MN 55024 the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
FARMINGTON CITY COUNCIL
Todd Larson, Mayor
Jason Bartholomay Douglas Bonar
Terry Donnelly Christy Fogarty
AGENDA
REGULAR CITY COUNCIL MEETING
MAY 19, 2014
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
S. ANNOUNCEMENTS/COMMENDATIONS
a) 2014 Heritage Preservation Award- Planning Page 3
6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for
citizen comments regarding non-agenda items. No official Council action can be taken on these items.
Speakers are limited to five minutes to address the Council during "Citizen Comment"time.)
a) Response to Mr. Richard Orndorff-Administration 5
7. CONSENT AGENDA
a) Approve Council Minutes(5/5/14 Regular) (5/12/14 Workshop) 6
b) Approve Sam's Club Credit Card—Finance 15
c) Appointment Recommendation Community Development—Human
Resources 17
d) Approve Bills 18
REGULAR AGENDA
(The Council takes a separate action on each item on the Regular Agenda. If you wish to address the
Council regarding any or all of the items on the Regular Agenda,please address the item when the
item is discussed. Speakers will be given at least three minutes to speak per item. Additional time
may be granted to speakers representing two or more persons.)
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) 2013 Comprehensive Annual Financial Report-Finance 41
b) Revised Assessment Policy-Engineering 44
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
14. ADJOURN
Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803.
Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation.
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'2 430 Third Street
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www.ci.farmington.mn.us
TO: Mayor, Council Members, and City Administrator
FROM: Tony Wippler, Planning Manager
SUBJECT: 2014 Heritage Preservation Award
DATE: May 19, 2014
INTRODUCTION
Annually, the city's Heritage Preservation Commission solicits nominations and selects an
individual, family, company or organization that has made an outstanding contribution to the
preservation, rehabilitation, restoration and use of Farmington's heritage resources and presents
them with a certificate of appreciation at a City Council meeting.
DISCUSSION
The 2014 Heritage Preservation Award recipients are Steven and Molly Aaron. The Aaron's are
the owners of the commercial building located at 431 3`d Street (please see attached picture).
The Aaron's were nominated by Karen Ogden, owner and operator of Delectable Designs, LLC.
Heritage Preservation Commission Chair John Franceschelli will be in attendance at the City
Council meeting to give a short presentation and to award a certificate of appreciation to Mr. and
Mrs. Aaron.
ACTION REQUESTED
Join with the Heritage Preservation Commission in presenting the 2014 Heritage Preservation
Award to Steven and Molly Aaron for their property located at 431 3`d Street.
Respectfully submitted,
Tony Wippler
Planning Manager
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41+11-4P1/4\ • City of Farmington
430 Third Street
8 Farmington,Minnesota
651.280.6800•Fax 651.280.6899
%.A raos° www.cilarmington.mn.us
May 12, 2014
Richard Omdorff
617 Spruce Street
Farmington, MN 55024
RE: Citizens Comment Response
Dear Richard:
Thank you for sharing information with the Farmington City Council at their meeting on Monday,
May 5, 2014. While you discussed a number of topics I hope the information listed below
addresses your concerns.
1. If you would like to view any city ordinance they are available on the city website
(www.ci.farminciton.mn.us under the government tab. Once on that page click on the
city codes, fees and policies section. The city code book is available on that page and
includes our city ordinances. If you would like copies of specific codes and cannot
obtain them from our website please let me know which ordinances you would like to
review and we will provide them to you.
2. You raised concerns about temporary storage garages. This item will be discussed at
• the June 10, 2014 Planning Commission meeting as a discussion item to get their input
on this issue.
3. You raised concerns about the storing of items such as vehicles in the backyards of
residences throughout the city including alleys in or near Main Street, Walnut Street, etc.
I have asked city staff to inspect the alleys and homes/businesses in the downtown area
for code complaints and potential violations. This work is already underway.
If you have any questions please let me know. Thank you for your time on this important
matter.
Best wishes, •
060.-:.9
LI
9
David McKnight •
City Administrator
Cc: Farmington City Council
5
COUNCIL MINUTES
REGULAR
May 5, 2014
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OFALLEGIANCE -
Mayor Larson and Zach, representing the Boy Scouts, led the audience and Council in the
Pledge of Allegiance.
3. ROLL CALL
Members Present: Larson, Bartholomay, Bonar, Donnelly, Fogarty
Members Absent: None
Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator;
Robin Hanson, Finance Director; Brian Lindquist, Police Chief;
Randy Distad, Parks and Recreation Director; Kevin Schorzman,
City Engineer; Brenda Wendlandt,Human Resources Director;
Cynthia Muller, Executive Assistant
Audience: Richard Orndorff,Michelle Leonard
4. APPROVE AGENDA
Councilmember Bonar asked to comment on item 7d)Agreement with The Toro
Company.
MOTION by Fogarty, second by Bonar to approve the Agenda. APIF,MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Proclaim May Historic Preservation Month -Planning
Mayor Larson proclaimed May as Historic Preservation Month.
b) Police Department Presentation/Tip 411
Mr. Tony Stano, from Citizen Observer, presented a crime mapping device, Raids
Online and a new program called Tip 411. Mr. Stano explained Tip 411 is an
anonymous two-way tip service. Any citizen with a cell phone or access to the
interne can submit tips to the Farmington Police Department anonymously. Tips
can also be submitted through e-mail. They are working on a smartphone
application for residents to download. The smartphone application will allow
them to submit tips as well as receive community alerts. Through the community
alert feature,the police department will be able to disseminate information very
quickly to e-mail, text message, Facebook and Twitter.
Police Chief Lindquist presented statistics on 2013 activities in the Police
Department. The department fleet consists of 15 vehicles; ten are patrol cars,
three are for investigations and two are for the School Resource Officers.
6
Council Minutes(Regular)
May 5,2014
Page 2
Combined,these vehicles were driven 250,000 miles in 2013. He presented
numbers on arrests and calls for service. A couple of highlights from last year
included Officer Sundvall and his canine partner Bosco saved a person from
attempted suicide and received a Life Saver Award. Police vehicles were
damaged in the Police Department parking lot. Surveillance pictures were placed
on Facebook and an arrest was made. The Police Department has a program,
Blue in the Schools, which assigns police officers to elementary schools where
the officers interact with the students.
As far as 2014,the squad cars have changed design and the uniform patch has
changed. Officers continue to work with Blue in the Schools and have added
athletic events. Focus will continue on social media.
Councilmember Bartholomay asked about the life-span of a canine. Police Chief
Lindquist stated typically it is seven to nine years. Bosco is four years old. Half
of the cost for Bosco was paid by the St. Paul Canine Foundation,the other half
was through donations. Most of the food, etc. is donated.
Councilmember Bonar asked if there is a vest for the canine and is he suited to
wear a camera. Police Chief Lindquist noted there are pro's and con's to a canine
wearing a vest. It weighs the dog down and they have decided not to use a vest
unless there is significant risk. The county has attached a camera to their dog and
it worked very well.
6. CITIZEN COMMENTS
Ms. Michelle Leonard,Hastings, spoke on behalf of American Legion Auxiliary 189
regarding Poppy Days. This program has been in progress for 94 years. The American
Legion will be distributing poppies next week. Donations are to assist veterans and their
families. Last year$500 was used to purchase presents for veterans. The poppies are
hand made by veterans who receive payment for each poppy made. Ms. Leonard
distributed poppies to Councilmembers and city staff. The program raises $2 million
nationally.
Mr. Dick Orndorff, 617 Spruce Street, read an article in the Minneapolis newspaper about
the suburbs cracking down to keep appeal. Burnsville and Roseville have inspectors that
go around the city to make sure properties are cleaned up. Some cities have been doing
inspections since 2009. He asked if Council has been through an alley lately. The alley
by Main Street contains seven cars,two campers,three trailers, two snowmobiles, and a
boat on a 60 foot lot. The house is a duplex. He was concerned we cannot clean things
up in town: When a building permit is issued, the contractor has to conform to certain
standards. He encouraged staff to drive through the alley between Third and Fourth
Streets. Council and staff need to get around town. We are looking for development, but
we need to clean up what we have. He noted the condition of a property on Walnut
Street and asked how long that will continue.
7
Council Minutes(Regular)
May 5,2014
Page 3
Mr. Orndorff asked City Administrator McKnight some time ago about ordinances. He
would like to see the ordinances so he could read them. He went online,but could not
find what he wanted.
He hoped residents could still call the Police Department rather than using other devices.
Mr. Orndorff asked where we are with the plastic storage containers. He was told it is
usually a winter use. This is the second winter for them. He asked if a permit had to be
issued and does the city approve their use.
Mr. Orndorff noted the city has a photo campaign for the calendar. He will bring pictures
and see if Council thinks they are acceptable for Farmington.
7. CONSENTAGENDA
MOTION by Bartholomay, second by Fogarty to approve the Consent Agenda as
follows:
a) Approved Council Minutes (4/21/14 Regular)(4/21/14 Special)
b) Approved School and Conference Request—Parks and Recreation
c) Approved Agreement Fairhills Park Playground Equipment Installation—Parks
and Recreation
d) Approved Agreement with The Toro Company—Parks and Recreation
e) Adopted RESOLUTION R33-14 Accepting Donation Rambling River Center—
Parks and Recreation
f) Approved Planning Commission Appointment-Administration
g) Approved Temporary On-Sale Liquor License Farmington Liquors -
Administration
h) Approved NovusAgenda License Agreement—Human Resources
i) Adopted RESOLUTION R34-14 Approving Bid and Payment for HD Telecast
Equipment—Human Resources
j) Acknowledged Resignation Fire Department—Human Resources
k) Approved Bills
APIF,MOTION CARRIED.
d) Approve Agreement with The Toro Company—Parks and Recreation
Councilmember Bonar noted the city has a long relationship with The Toro
Company. Parks and Recreation Director Distad stated the city has worked with
them for eight years. Councilmember Bonar noted this is a fine example of a
public/private partnership.
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
8
Council Minutes(Regular)
May 5,2014
Page 4
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) Adopt Resolution—Approve New Sunrise Addition Development Contract-
Engineering
The New Sunrise Addition is being split into two phases. The first phase will
cover the lots that existed prior to the re-plat. When those lots were platted, the
fees were paid at that time. There is a large difference in the infrastructure work
between the two phases. The first phase is replacing the existing road, but there is
not a lot of underground utility work. The second phase is extending utilities,
building new road and curb and gutter. Some items specific to this development
include:
- The developer is to maintain the emergency access until the road and the alley
is extended so there is a circulatory pattern within the development.
- The developer is to enter into another development contract for phase two and
complete all the public utility work on both portions of the project before the
end of 2014.
- The outlots be deeded to the city immediately upon execution of this
development contract.
- The fees are recognized as being paid for phase one.
- The security for this phase includes replacement of the existing road and to
extend 211th Street past where the alley would come north and to extend the
alley.
Councilmember Fogarty noted the map shows three existing homes in phase two.
She would like to see the changes in the alley apparent before homes are built.
City Engineer Schorzman stated the extension of 211th Street and the alley may
not occur up to the pavement of those phases. Before work can begin in phase
one,the developer needs to extend the alley with gravel to the north and also a
gravel connection to 211th Street. The final configuration will be apparent before
building is started. The existing three homes are not technically in either phase as
they are completed.
Councilmember Bonar appreciated the uniqueness of the newly platted addition
and staff's efforts over the years. MOTION by Fogarty, second by Bartholomay
to adopt RESOLUTION R35-14 approving the development contract for New
Sunrise Addition phase one and authorize its signing contingent upon the above
conditions and final approval by the Engineering Division. APIF,MOTION
CARRIED.
b) Adopt Resolution—Authorize Preparation of Plans and Specifications Ninth
and Hickory Streets Project—Engineering
This project was contingent on the outcome of the financing for the Akin Park
Estates project. There will be sufficient funds available from that project to
complete this project in 2015. Staff asked for authorization to look into the scope
of the project. Staff needs to determine if the project will consist of a full depth
bituminous replacement or a partial depth. They also need to determine the
9
Council Minutes(Regular)
May 5,2014
Page 5
condition of the base under the road. There may be a small portion of storm
sewer work added to this project. That would be funded through the storm water
fund and would only be in the case of full depth replacement. The area for this
work would be from the middle of Hickory Street between Ninth and Tenth
Streets to the west side of Ninth Street. There will be approximately 20 core
drillings done. MOTION by Fogarty, second by Bartholomay to adopt
RESOLUTION R36-14 authorizing the preparation of plans and specifications
for the Ninth and Hickory Street Rehabilitation Project. APIF,MOTION
CARRIED.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Bartholomay: Thanked the Police Chief for the 2013 update. He
asked if this could be a yearly occurrence.
City Administrator McKnight: The June 16,2014, Council meeting will not be
televised.
Mayor Larson: He encouraged residents to shop local.
14. ADJOURN
MOTION by Fogarty, second by Bartholomay to adjourn at 7:53 p.m. APIF,MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
10
Council/Economic Development Authority/Planning Commission
Work Session Minutes
May 12,2014
Acting Mayor Bartholomay called the work session to order at 6:30 p.m.
Present: City Council—Bartholomay,Bonar, Donnelly
EDA—Jolley, Wilson, Zeaman
Planning Commission—Rotty, Franceschelli, Kuyper,Rich
Also Present: David McKnight, City Administrator; Robin Hanson,Finance Director; Kevin
Schorzman, City Engineer; Tony Wippler, Planning Manager; Cynthia Muller,
Executive Assistant
MOTION by Bonar, second by Donnelly to approve the agenda. APIF, MOTION CARRIED.
Vermillion River Crossing
Vermillion River Crossing(VRC) is located on the corner of highway 50 and Denmark Avenue.
It was platted in 2005 and contains seven lots on 30 acres. Four of the six lots are one to two
acres in size. The two outlots are outlot A which is 3.11 acres off of Highway 50 and Knutsen
Drive and outlot C which is 15 acres in the southwest quadrant of the development. There are
three developed parcels, McDonalds,Farmington Family Health Clinic and the CDA's
Vermillion Crossings senior housing development.
The Spruce Street Master Plan was approved in 2003 by the City Council. The city received
$40,000 from the Metropolitan Council to prepare the master plan. The overall plan includes
450 acres of which Vermillion River Crossing is a small portion. The corridor extends from
Highway 50 south to 220th Street,then west to where Pilot Knob would extend south. The
master plan provides for land use,urban design, guidelines and character elements for the
streetscape.
The zoning is Spruce Street Commercial (SSC). It was designated for commercial uses. The
intent was not to compete with the downtown. It was developed to provide for uses that may be
in the downtown, but due to space limitations, needed larger lots.
The design standards were approved in 2004 and were meant to provide design elements for
buildings in an attempt to emulate the downtown with sidewalks,trails,building facades and
materials. The design standards have not been an issue with development.
There are both deferred and active assessments. The deferred assessments for the Spruce Street
Bridge Project total $1.9 million and are spread over outlots A and C. The active assessments
for the Spruce Street Bridge Project total $210,000 and are spread over the McDonald's site, lot
1, block 3; lot 2,block 3; lot 1,block 4. There are also active assessments for development fees
and are spread over the same lots and total$8,000. These are expected to be paid off in 2015.
11
Council/EDA/Planning Commission Work Session
May 12,2014
Page 2
The interest accumulates for 15 years, and after that it stops accumulating. Deferred assessments
can last for 30 years, and then they go away.
Staff is working with a developer on a possible hotel on the lot across from Family Health Clinic.
A group of seven banks own the parcel. There are just over$50,000 in assessments for this lot
and they are an issue.
In 2005,bonds were issued for the infrastructure for VRC. Councilmember Bonar asked what is
the term of the bonds,what are the costs paid so far, and what are the costs we are currently
paying and how many more years without developers paying assessments will we continue to
pay that cost?
Councilmember Donnelly asked about the mechanism for reducing the assessments. City
Administrator McKnight stated if Council says to wipe out the $50,000 in assessments for the
hotel, it would be brought to a City Council meeting to make it very clear to the public. Staff
would explain the city would pay the assessment. He suggested taking the money from the
reserve line item in the general fund or from the EDA fund. We are not wiping out the
assessments,but paying them with other city funds. It is an economic development incentive.
The amount would come off the bottom line of the road and bridge fund. The road and bridge
fund gets rolled into the city's CIP in 2027.
Finance Director Hanson stated the bonds were originally issued in 2006 and the original
maturity was 2022, but the bonds were refinanced at the end of 2012 and closed in January 2013.
They were merged in with another project. The original issue for VRC and the Hill Dee
reconstruction was $5.5 million.
EDA member Wilson would like Council to let the EDA know what actions they can take to
support Council's overall mission. VRC seems to be the hinge for development in the city. It is
a matter of making a good choice at the right time. EDA member Zeaman noted the EDA does
not have a large budget. He asked what Council is looking for the EDA to do in terms of
spending the money. Do we not put any money up for VRC properties and use it somewhere
else? What projects should we focus on first in a long term strategic plan? EDA member
Wilson stated he was asking to be kept up to date on what Council is doing.
Planning Commission Chair Rotty stated he would not lose a good development that might spur
other development for$50,000. There is a larger item out there that will have to be addressed.
Whether it be through the EDA or other means, we need to get something started. A hotel could
do it.
Councilmember Bonar noted VRC was to be a commercial area. We have 13 acres left in the
industrial park. He sees our industrial park as more of a commerce park. He asked if there is a
re-visioning of VRC that would include things other than commercial. Our seven year permit
average for commercial is two per year since 2007 and for industrial it is zero. Planning
Commission Chair Rotty felt as long as we have the assessment issue, it does not matter what we
call it. There are other areas along that corridor that could be looked at. He would go further to
the west, but is the city ready for that?
12
Council/EDA/Planning Commission Work Session
May 12,2014
Page 3
Planning Commission Chair Rotty noted we are also getting low on residential lots.
Planning Manager Wippler noted in September 2015,the Met Council will issue system
statements for all communities in the metro. These list all the components to update the
comprehensive plan to be in compliance with Met Council requirements. This starts the ten-year
cycle for the Comprehensive Plan update. The statements deal with parks, densities,population
and land use.
Councilmember Donnelly asked if the Vermillion River has been factored into the VRC Master
Plan. Staff stated that is dealt with through ordinances and development review. All ordinances
are in place to deal with development along the Vermillion River.
Planning Commission member Franceschelli stated we want to marry VRC to the downtown,but
we do not have a way to funnel pedestrian traffic to it,we do not have transportation to
compliment it,we have a downtown area described as incubator businesses to let them grow into
this area. He does not see how we are doing this other than the funding. It seems we are
backwards. He felt we should be using a portion of VRC to incubate new businesses to expand
industrial and commercial. We still do not have a way to get people who want to take advantage
of those services to get there. If we are going to compliment the downtown going through the
Vermillion area, which is going to be a greenway, how do we move people? How do we handle
traffic? He did not see anything in the master plan to support that. Apple Valley and Lakeville
are expanding their transportation hubs. Farmington isn't. We do not have a bus line,we do not
have rail, we do not have adequate parking,we do not have adequate walkways for pedestrians.
Staff noted we are not part of the transit taxing district. Unless there is a desire from the
community to be part of that, we will not see those facilities here. Planning Commission
member Franceschelli stated the perception is we are a bedroom community and go elsewhere
for shopping. We want to reverse that. VRC may be the vehicle we need to manipulate to do
that. City Administrator McKnight stated Farmington is not a member of the transit taxing
district and even if we were that does not mean we would get service here. City Engineer
Schorzman stated a sidewalk along the north side of Spruce Street could be incorporated into the
Spruce Street reconstruction project to tie the downtown into VRC. A pedestrian connection to
the downtown will be much easier to accomplish than public transportation.
Seed Property
This is located northwest of the Highway 3 roundabout and consists of 950 acres. The Seed
family has been talking to local builders and national companies. Infrastructure should occur
later this year and possibly structures in late 2014 or early 2015. There is no financial obligation
by the city for this development. There are no jurisdiction issues with Empire Township.
Councilmember Bonar summarized the discussion. VRC has been around for nine years and is
at its mid-life. There is the potential for two properties to develop this year. We will be
challenged to fmd a way to sort through assessments that are on public parcels. In the future,
there is the potential for a 2,000 home 20-year housing development on the Seed property with a
25-acre commercial parcel. That leaves us with needing to discuss industrial development.
13
Council/EDA/Planning Commission Work Session
May 12,2014
Page 4
EDA member Zeaman stated the southern property has rail on one side and Highway 3 on the
other;two great ways to do industrial business. There could be a railroad spur for freight and a
highway for transportation. He asked if that area could be developed as industrial. Staff felt the
property owners would not sell.
Councilmember Bonar asked for thoughts on industrial parcels and MUSA efforts for industrial.
Planning Manager Wippler stated industrial zoning was established on 300 acres on the
northwest corner of Pilot Knob Road and highway 50. One issue is there are five or six property
owners having a stake in that area and some are still using it for farming. Planning Commission
Chair Rotty stated the comprehensive plan shows the border along the road to be more
commercial than industrial. Councilmember Bonar asked when we last spoke with the owners.
Staff recalled it was in 2009 or 2010.
EDA member Wilson stated the marketing consultant commented that we should determine what
the land owners want and their legacy. They may want their land to look a certain way and the
city would be right to honor that.
MOTION by Donnelly, second by Bonar to adjourn at 7:40 p.m. APIF, MOTION CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant
14
loahr;k i City of Farmington
430 Third Street
Farmington, Minnesota
,4�~ 651.280.6800•Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Robin Hanson
Finance Director
SUBJECT: Sam's Club Credit Card
DATE: May 19, 2014
INTRODUCTION
The Parks and Recreation Department staff is interested in opening a Sam's Club Business
Account to take advantage of the cheaper pricing Sam's Club offers.
DISCUSSION
A Sam's Club Business Account membership costs$45/year and includes two membership
cards. Additional cards (issued in groups of two) would cost an additional $45/year.
Sam's Club does not accept VISA credit cards. The City's credit cards are issued by VISA. So,
the City would need to identify an alternative source of payment.
The City explored obtaining VISA issued debit cards, which Sam's Club would accept,but
believes the fact that debit cards cannot currently be restricted to being used with a PIN number
(a signature on the back is sufficient)that they do not provide the City with sufficient security.
Without a requirement to be used with a PIN number, anyone who possessed the signed debit
card would have immediate access to the funds in the City's checking account.
Sam's Club does offer a business account credit card that can be used only at Sam's Club.
• Staff is recommending the City try a Sam's Club membership for one year. This would be a City
membership(i.e. not just restricted to purchases for the Rambling River Center or Parks and
Recreation). The City would obtain two memberships. One would be designated for Nicole
Gorman, Recreation Supervisor. The recipient of the second membership card has not yet been
identified.
To pay for the purchases the City would establish a Sam's Club credit card account.
If approved,before the next annual renewal staff would evaluate whether or not the volume
purchased justified continuing the Sam's Club membership.
15
BUDGET IMPACT
The cost of the membership is small enough that staff believes it can be absorbed by the
Rambling River Center and Parks and Recreation department budgets. Ultimately, staff feels the
savings achieved by purchasing items at Sam's Club will pay for the related membership.
ACTION REQUESTED
Authorize staff to apply for a Sam's Club credit card. The goal would be to restrict the per
member credit limit to $2,500. This, however, is subject to Sam's Club's underwriting and their
internal processes.
Respectfully submitted,
Robin Hanson
Finance Director
16
GyOpFARMING)._ City of Farmington
Atim„, 430 Third Street, Farmington, MN 55024
(651) 280-6800 Fax (651) 280-6899
,q ,<i �X�•'�i> Q www.ci.farmington.mn.us
p44•A Pt9�`\�G
TO: Mayor, Councilmembers, and City Administrator
FROM: Brenda Wendlandt,Human Resources Director
SUBJECT: Appointment Recommendation—Community Development
DATE: May 19, 2014
INTRODUCTION
The recruitment and selection process for the appointment of the Community Development
Director position has been completed.
DISCUSSION
After a thorough review by the City Administrator and the Human Resources Office, a
contingent offer of employment has been made to Adam Kienberger, subject to the completion
of the background investigation,pre-employment drug test and ratification by the City Council.
Mr. Kienberger has served as the Economic Development Specialist for the City of Lakeville for
the past eight years. Prior to his current position, Adam worked with the Minnesota Department
of Employment and Economic Development and the City of Woodbury; and meets the
qualifications for this position.
BUDGET IMPACT,
Mr. Kienberger's starting salary will be $84,559 which is step 2 of the salary range for this
position (Salary Range: $82,497 - $103,121). He will be eligible to move to Step 3 ($86,622)
after six months of employment and a successful performance evaluation. Additionally, Mr.
Kienberger will start with a beginning Paid Time Off(PTO) balance of 40 hours; however, he
will accrue time according to the PTO schedule.
Funding for this position is authorized in the 2014 budget.
ACTION REQUESTED
Approve the appointment of Adam Kienberger as Community Development Director effective
on May 30, 2014.
Respectfully submitted,
Brenda Wendlandt, SPHR
Human Resources Director
17
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�&hi*,►, City of Farmington
t i'2 430 Third Street
Farmington, Minnesota
651.280.6800•Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor, Councilmembers,David McKnight, City Administrator
FROM: Robin Hanson,Finance Director
SUBJECT: 2013 Comprehensive Annual Financial Report(CAFR)
DATE: May 19, 2014
The City of Farmington's Comprehensive Annual Financial Report (CAFR) is published to
provide the Mayor, City Council, City Staff, citizens, investors, and other interested parties with
useful information concerning the City's operations and financial position. Responsibility for
both the accuracy of the data and the completeness and fairness of the presentation, including all
disclosures,rests with the City.
Management assumes full responsibility for the completeness and reliability of the
information presented in the report. To provide a reasonable basis for making these
representations, management has established a comprehensive internal framework that is
designed both to protect the government's assets from loss, theft or misuse and to provide
sufficient, reliable information for the preparation of the City's financial statements in
conformity with Generally Accepted Accounting Principles (GAAP). The cost of internal
controls should not outweigh their benefits, therefore, the City of Farmington's comprehensive
framework of internal control has been designed to provide reasonable, rather than the
absolute assurance, that the financial statements will be free from material misstatement. As
management, we assert that to the best of our knowledge and belief, the financial report is
complete and reliable in all material respects.
The City of Farmington's financial statements have been audited by Smith, Schafer &
Associates, Ltd. They will present a summary of the financial statements, the audit and their
various audit reports at the Council meeting.
The goal of an independent audit is to provide reasonable assurance that the financial
statements of the City for the fiscal year-end are free of material misstatement. The
independent audit involved examining, on a test basis, evidence supporting the amounts and
disclosures in the financial statements; assessing the accounting principles used and significant
estimates made by management; and evaluating the overall financial statement presentation.
The independent auditor concluded, based upon the audit, that there was a reasonable basis for
rendering an unqualified opinion that the City of Farmington's financial statements for the
fiscal year ended December 31, 2013, are fairly presented in conformity with GAAP. An
unqualified opinion is issued when the independent auditor believes that the company's financial
statements are sound;that is,the statements are free from material misstatements.
41
The Comprehensive Annual Financial Report (CAFR) consists of three distinct sections:
Introductory, Financial and Statistical. The Introductory Section includes a Letter of
Transmittal, organizational chart, listing of the City's elected officials and executive
staff, and a copy of the Certificate of Achievement for Excellence in Financial Reporting.
The Government Finance Officers Association (GFOA) awarded a Certificate of
Achievement for Excellence in Financial Reporting to the City of Farmington for its
Comprehensive Annual Financial Report (CAFR) for the year ended December 31, 2012. This
was the fourth year the City has received this prestigious national award. In order to be
awarded this Certificate of Achievement, the government needs to publish an easily readable
and efficiently organized CAFR and has satisfied both GAAP and applicable legal
requirements. The Certificate of Achievement is valid for a period of only one year and we
believe the current CAFR continues to meet the Certificate of Achievement program
requirements. We will be submitting the 2013 report to the GFOA to determine eligibility for
another certificate.
The Financial Section includes the Independent Auditor's Report along with a narrative
introduction, overview and analysis to the accompanying financial statements in the form of
Management Discussion and Analysis, commonly referred to as MD&A. The financial
statements themselves consist of the Government-wide Financial Statements which are designed
to provide readers with a broad overview of the city's finances, in a manner similar to a private-
sector business. These are followed by fund financial statements for the city's Governmental,
Proprietary (Enterprise and Internal Service Funds) and Fiduciary Funds, notes to the financial
statements which describe the city's significant accounting policies, and budgetary comparison
schedules for the majority of the city's Governmental Funds.
The last section, the Statistical Section includes specific tables detailing the city's financial
trends, revenue and debt capacity, demographic and economic information and operating
information.
The report was prepared by the city's Finance Department. Due to its unwieldy size and the
difficulty in reading it electronically (many two page layouts) it is not included in this mailing,
but a draft will be available at the Council meeting. Furthermore, in early June, each Council
member will receive a bound copy of the CAFR and it will be published on the City's website.
This past year, 2013, was a very good year for the city and should be celebrated. Following are
the financial highlights included in the MD&A.
• The assets of the city (all funds) exceeded liabilities by $113.7 million (net position) at
the close of the most recent fiscal year. Of this amount, $18.7 million (unrestricted net
position) may be used to meet the government's ongoing obligations to citizens and
creditors.
• The City's total net position increased by$1.6 million in 2013.
• The City's total bonded debt decreased by $764,424 or 2.2% during the fiscal year due to
a combination of annual bond principal payments, the early optional redemption of the
2005A bonds, the current refunding of the 2006A bonds, and was partially offset by the
issuance of the 2013A refunding bonds and the 2013B street reconstruction bonds.
42
• The city's governmental funds reported combined ending fund balances of$18.3 million
at December 31, 2013, an increase of$3.5 million from the prior year. Approximately
61% of this total amount, $11.1 million, is available for use within the city's constraints
and policies.
• The city has one interfund loan which was for the purchase of a new fire truck by the
General Fund with funds from the Water Fund. This loan will be fully repaid by the end
of 2017.
• At the end of the current fiscal year, the unassigned fund balance for the General Fund
was $3.1 million, or 28% of the 2014 General Fund budgeted expenditures.
From a financial perspective, while the city continues to face financial challenges which it needs
to remain diligent in addressing, during 2013 the city's General Fund and Debt Service Funds
fund balances continued to strengthen. The ice arena was profitable for the second year in a row,
and the 2013 liquor stores financial results were better than the year before. The reduction in the
city's outstanding delinquent taxes receivable, increase in building permit activity, and modest
increases in property tax values indicate the economy is continuing to improve.
The city continued to address its deferred maintenance with continued funding for seal coating,
trail maintenance and building maintenance; adopted and began funding its capital improvement
plan with the issuance of the 2013B bonds; and utilized a portion of the Local Government Aid
(LGA) monies which it received for the first time in ten years to begin addressing deferred
capital and maintenance needs for its fire department.
Finally, as stated earlier, the responsibility for both the accuracy and completeness of the
financial records rests with the city. I would like to recognize and thank everyone involved in
making this report possible. The Finance Department staff spends the most direct time
creating and maintaining the City's financial records. They do an outstanding job. It is also
very important to recognize the diligence of every city staff member, be it conservative
spending, cash receipting, completing purchase orders, submitting supporting documentation,
entering payroll information, coding invoices and receipts so that they are properly recorded,
every action directly contributes to the accuracy and completeness of the city's financial
records. I appreciate their diligence, close attention to detail and patience in complying with
our numerous accounting requirements. Finally, I would like to thank you, Mayor and
members of the City Council, for your support and the steps you have taken to continue to
strengthen the City's finances and long-term financial planning.
Respectfully submitted,
Robin Hanson
Finance Director
43
�p�c�aR�/ycJ, City of Farmington
ti
'0 430 Third Street
'< �,;.2 Farmington, Minnesota
`op4�`����� 651.280.6800•Fax 651.280.6899
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, City Administrator
FROM: Kevin Schorzman, City Engineer
SUBJECT: Approve Revised Assessment Policy
DATE: May 19, 2014
INTRODUCTION
At the workshop on April 14, 2014, Council reached a consensus to have staff update the
existing assessment policy to discontinue the practice of assessing projects that are included in
the city's long-term capital improvement plan (CIP). The existing assessment policy was last
updated in 1998.
DISCUSSION
Attached to this memo you will find two documents. One is a "clean" copy of the updated
assessment policy that Council is considering tonight. The other is a comparison between the
"clean" copy and the city's existing assessment policy that was updated in 1998. Many of the
changes you see are for clarification of the existing policy. Following are some of the
substantive changes staff is proposing to the current policy:
• No longer assessing for projects that are included in the city's CIP plan.
• Referencing the current version of the City of Farmington Standard Detail Plates and
Engineering Guidelines, rather than including specific requirements that may change
over time.
• Differentiating between"Reconstruction"and"Rehabilitation"projects.
• Removed the past practice of assessing for seal coating.
• Removed discussion of long side and short side lots.
• Clarified minor arterial and collector street section to match past practice.
The policy does not completely eliminate the possibility for assessments on any project or
situation in the future as there will still be times that assessments are appropriate and necessary.
It merely clarifies that CIP projects will not be assessed, and how assessments will be handled
when they are appropriate and necessary.
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Updated Assessment Policy
May 19,2014
Page 2 of 2
Examples of situations where assessments would still be used in the future are:
• Private development- Fees and charges and/or public improvement costs if the city
finances the construction would continue to be assessed.
• Extension of utilities to unserved areas of the city- If the city extends public utilities to a
currently unserved area of town, properties in the area that hook up to those utilities
would be assessed a proportionate cost of extending the service to them.
• Petitions for public improvements not included in the CIP- If a neighborhood decides that
they would like the city to install new public improvements and they are willing to pay
for all of the costs collectively (example: neighborhood petitions Council to put in
sidewalks where none exist and the property owners agree to pay for it.), the cost would
be assessed.
BUDGET IMPACT
Elimination of assessments does not have a negative impact on the current CIP as revenue from
assessments was not one of the sources of funding identified in the plan.
ACTION REQUESTED
By motion, approve the updated assessment policy.
Respectfully submitted,
Kevin Schorzman
City Engineer
cc: file
45
CITY OF FARMINGTON
ASSESSMENT / IMPROVEMENT POLICY
,. /011110
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A4 ,*(1 1.' A PROMS
May 19, 2014
46
INTRODUCTION
This document sets forth the methods and policies relating to local improvements and special
assessments practiced in the City of Farmington. It is emphasized that the following
summarization is general in nature and that certain circumstances may justify deviations from
stated policy as determined by the City Council.
A local improvement involves any of the improvements authorized by law(primarily those listed
in M.S. § 429.021) and generally consists of one or more of the following types of
improvements:
• Roadway grading and base
• Bituminous surfacing
• Curb and gutter
• Sidewalks and driveways
• Water trunks and laterals
• Sanitary sewer trunks and laterals
• Service connections
• Storm sewer trunks and laterals
• All appropriate appurtenances associated with the above
Improvements are classified as follows:
1. New Developments - The construction of improvements related to newly developed
areas,normally made in conjunction with the subdivision approval process.
2. Reconstruction- The reconstruction of existing improvements that typically includes
removal and replacement of bituminous surfacing, curb and gutter, sidewalks and
driveways, water and sanitary sewer trunks and laterals, service connections and storm
sewer trunks and laterals, which are located within the road right-of way or public
easement.
3. Rehabilitation —The partial reconstruction of existing improvements that generally does
not include the reconstruction of underground utilities on the project. Examples include,
but are not limited to partial or full depth replacement of the bituminous surfacing and
partial or complete replacement of curb and gutter.
4. Extensions - Construction of improvements generally made to extend services to a
certain area. Extensions normally pertain to water, sanitary sewer and storm sewer trunks
and limited access streets.
The special assessment is a financing tool that may be employed by the City as a means to
allocate the cost of specific improvements to benefited properties and to spread those costs over
a number of years.
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47
Minnesota Statutes Chapter 429 regulates the procedure for the construction and financing of
local improvement projects when at least part of the cost is defrayed by special assessments.
Special assessments are collected from the property owner along with property taxes. A major
goal of this document is to assist the Council in evaluating the allocation of assessments for a
project and to provide information to persons whose land is proposed to be assessed for an
improvement.
SECTION I
DEFINITIONS
Sanitary Sewer Lateral
Sanitary sewer mains 8" or less in diameter and buried to a depth of 8' or less, 4' diameter or less
manholes, and all appropriate appurtenances or equivalent costs of oversized mains.
Water Lateral
Water mains 8" or less in diameter and buried to a depth of 7' or less, hydrants, leads, gate
valves, and all appropriate appurtenances on equivalent costs of oversized mains.
Storm Sewer Lateral
Storm sewer mains 21" or less in diameter and buried to a depth of 8' or less, 4' diameter or less
manholes, catch basins, leads, and all appropriate appurtenances; or equivalent costs of oversized
mains.
Sanitary Sewer Trunk
Sanitary sewer main costs that are not considered sanitary sewer lateral costs.
Water Trunk
Water main costs that are not considered water lateral costs.
Storm Sewer Trunk
Storm sewer costs that are not considered storm sewer lateral costs.
Driveway Apron
Portion of a private driveway extending three feet(3')behind the curb line.
Driveways
Portion of private driveway excluding apron.
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Limited Access Street
Minor arterial and collector streets as defined in the city's Comprehensive Plan.
Appraisal of Benefit
Appraisal of benefit is defined as an independent estimate of value to the affected property or
project area resulting from proposed public improvements to the supporting infrastructure as
specified under Section VI, Subd. III, Subsection A.
Fees, Charles and Surety
Rates charged by the City for particular services. These rates are set annually by ordinance.
SECTION II
GENERAL POLICIES AND PROCEDURES
The following are general principles, policies and procedures applicable to all types of
improvement:
•
1. Project costs shall include the cost of all necessary construction work required to
accomplish the improvement,plus engineering, administrative, legal, financing, easement
acquisition,fees or charges and contingent costs.
2. Assessable costs are project costs minus the city share, county share and other credits.
MSA funds will not be credited.
3. When used, special assessments will be levied as soon as practical. Normally, this will
be within one year after completion of the project.
4. Pursuant to M.S. Chapter 429.051, the city does not defer assessments to benefited areas
outside of the city, but rather assumes any non-assessable cost as the city share. When
property is annexed and served by the original improvement, the city can create a new
assessment to be reimbursed for all or any portion of the prior assumed municipal costs,
including interest,related to the improvement.
5. When special assessments are used, publicly owned properties, including municipal
building sites, schools, parks, county, state and federal building sites, but not including
public streets and alleys, are regarded as being assessable on the same basis as if such
property were privately owned.
6. In general, reconstruction and rehabilitation projects that are planned and scheduled in
the city's capital improvement plan(CIP)will not be assessed.
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49
SECTION III
SPECIFIC POLICIES
Project Initiation and Hearing Process
This section intends to describe the initiation of improvement projects and the administration
required to final Council action when special assessments are used to finance projects, pursuant
to the requirements of M.S.A 429.
A. Project Initiation
1. By Petition: Petitions for initiating improvements will be prepared by city staff
upon request. Such petitions, circulated by the affected owners, should bear the
signatures of the property owners of 35% of the benefited property. Petitions may
be requested and submitted at any time. The normal time required for receiving,
processing, scheduling hearings and preparing construction documents is six
months. Projects for petitions received after February 1, will not be scheduled
until the construction season of the following year.
2. By Council Action: If the Council determines that an improvement is in the best
interest of the city, it can,without petition, initiate the improvement.
3. By 100% Signed Petition: When a petition is signed by 100% of the property
owners benefited by the improvement, and there is no city cost participation, the
Council may order the improvement without holding an improvement hearing.
4. By Developer's Agreement: Improvement projects for new development will
only be considered upon execution of a developer's agreement signed by 100% of
the benefited property owners. The Council may order the project without a
public hearing.
B. Improvement Hearing
Improvement Hearing: After a petition is filed and its adequacy determined, or the
Council initiates the project, the city engineer is directed to study and report as to
the feasibility of the improvement. The report will analyze in a preliminary way
as to whether the proposed improvement is necessary, cost-effective and feasible,
and as to whether it should best be made as proposed or in connections with some
other improvement. The report must also include the estimated cost of the
improvement as recommended. If, after reviewing the report,the Council feels the
project has merit, a public hearing is scheduled, notice published twice, and all
persons benefited by the project notified in writing.
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50
When an improvement project is to be financed by the sale of improvement bonds, there is a
statutory requirement that at least 20% of the total costs of the project be assessed against the
benefited property.
If after the improvement hearing, at which all persons are heard,the Council feels
that the project has merit, the Council will authorize the preparation of necessary
plans and specifications, and upon receipt and acceptance of those plans, will
authorize the advertisement for bids by resolution.
C. Final Hearing(Assessment)
After the improvement is ordered and bids received, or the improvement is completed or
nearing completion, a roll will be prepared and the affected property owners will be
mailed a Notice of Assessment Hearing stating the time and date that an assessment
hearing will be held. An assessment roll will be prepared and will be posted at the city
clerk's office for review prior to the assessment hearing. All interested parties shall have
an opportunity to be heard regarding the assessment.
Necessary and proper adjustment to the assessment roll can be made by Council at the
time the hearing is being held. If an appeal is made regarding the amount of the special
assessment, written notice must be filed with the Council prior to or at the assessment
hearing.
After the hearing, the assessment roll is adopted by the Council. The property owners
have a 30-day period in which to pay their assessment in part or in full at the city hall,
without interest. After this period, the assessment begins to accumulate interest. After
the 30-day period,the assessment roll is certified to the county auditor's office where it is
added to the tax roll for the following year.
The assessment shall be levied over a period to be established by the City Council, in
equal annual installments on the principal with interest on the declining balance. The
annual interest rate shall also be established by the City Council upon the sale of the
improvement bonds.
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SECTION IV
CONSTRUCTION STANDARDS AND EXPECTED LIFE
Minimum Design Standards
Minimum design standards shall conform to the latest version of the City of Farmington
Standard Detail Plates &Engineering Guidelines.
Useful Service Life
Public improvements are consumable resources and as such are judged to have a normal useful
life expectancy. For the purpose of this policy,this life expectancy shall be as follows:
A. Surface Improvements
Concrete Curb and Gutter 30 Years
Bituminous Roadways 30 Years
Sidewalks 50 Years
B. Subsurface Improvements
Water Main 50 Years
Sanitary Sewer 50 Years
Storm Sewer 60 Years
C. When any existing improvement is ordered to be renewed or replaced, and special
assessments are used to finance the project, the assessments to be levied will be pro-rated
from 0%at one-half life expectancy to 100%at full life expectancy or beyond.
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52
SECTION V
PUBLIC IMPROVEMENTS IN NEW DEVELOPMENTS
General Procedures and Policies
City Code requires execution of a developer's agreement at the time of land subdivision or
platting. The developer's agreement normally references means and methods of providing for
public improvement construction.
As a standard, the City of Farmington has pursued policies by which all costs of improvement
are directly attributable and fully paid by cost allocation or assessments against the development,
developer or properties requiring and benefiting by the improvement. The policies are
established with the intent that no developmental costs are incurred by existing lots or parcels, by
the existing residents, or by the city in general. The exception is for improvements that are
determined to have an area-wide benefit that exceeds the scope of the development.
At the time of subdivision or platting, the cost responsibilities for any development for trunk
improvements shall be defined. This responsibility includes trunk sanitary sewer facilities, trunk
water facilities (including source, supply, storage and distribution components), storm water
drainage and control facilities, arterial street, park dedication and improvement, pedestrian
walkway systems and other public improvements, existing or proposed, of an area-wide benefit.
Normally, the city will require a cash payment by the developer for the development's share of
improvements of an area-wide benefit. However, it may be assessed equally against each parcel
of property over a 10-year period with interest set at 1 1/2% over the prime rate at the execution
of the development agreement as stated in the Wall Street Journal.
At the time of subdivision or platting, the development agreement may provide details on
construction and timing of local or lateral improvements of various natures for the benefit and
improvement of the individual properties as required by ordinance.
Minor arterial and collector streets shall be assessed, or the developer shall be charged in
accordance with Section VII of this policy.
City Improvement Financing and Construction
As a general policy, the City of Farmington will assist developers in the financing and
construction of public improvements through authority granted to the city by Chapter 429 of
Minnesota Statutes. Such assistance is granted by specific Council action for each development
proposal based on perception by the Council of the project, viability, and development benefit to
the city. The city may elect to sell bonds for such improvement and assess the costs of bond
retirement against individual benefited land parcels for a period of repayment as seen
appropriate.
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Typically, the total project costs for improvements benefiting the development will be assessed
on an equal basis against all buildable lots in the development.
For such city assessed developments and improvements, the city, through the development
agreement, requires a cash deposit, letter of credit or escrow agreement equal to a minimum of
two years principle and interest payment on project costs to protect the city from potential
project default, and requires assessment payment concurrent with building permit issuance. For
such city assisted projects, the city engineer provides design, construction supervision and
assessment certificate services, and other city staff provides legal,fiscal and administrative input.
Public Improvement Work by Private Developers
No public improvements may take place before a developer's agreement has been executed.
A private developer may have his plans prepared by other than City forces under the following
conditions:
1. All plans, drawings, specifications and related documents required shall be prepared by a
professional engineer,registered in the State of Minnesota and approved by the city.
2. The developer must keep the city informed as to the timetable of development and
design, the letting date of a construction contract, and the starting date of construction
work.
3. In order to warrant the construction for the life expectancy as previously set forth,the city
will provide inspection of all phases of construction as set forth in the contract
documents.
4. The City of Farmington may perform construction surveys, staking and other engineering
services when requested by the contractor or developer. The city will also assist the
contractor in interpretation of the contract documents, ordinances, codes and other items
necessary to meet the criteria as established by the City of Farmington.
5. No public improvement work shall be performed by any developer or other private party
in city right-of-way or easement unless a developer's agreement has been executed.
6. The city will require a surety deposit of 125% of the estimated project costs in the form
of cash, escrow deposit,certified check or irrevocable letter of credit.
The city and its representatives shall at all times have access to the work in order to complete the
services as herein provided, and the developer shall give the city timely notice of this readiness
for inspections or other work to be rendered. Permits, licenses and easements or permanent
changes in existing facilities shall be secured and paid for by the developer.
The developer shall be charged for these services, and all inspection costs will be billed on an
hourly basis.
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Upon proper completion of sanitary sewers, storm sewers,water mains, curb and gutter, roadway
base, surfacing and sidewalk by the developer, the city will accept said improvements as long as
sufficient security is provided to the city to cover the warranties expressed in either the
developer's agreement or the City of Farmington Standard Detail Plates & Engineering
Guidelines.
SECTION VI
IMPROVEMENTS IN EXISTING DEVELOPMENTS
Goal
When special assessments are used to finance a project and generally benefit each parcel
of land the same regardless of the size and shape of the parcel, it is the goal of this section
to equalize assessments for public improvements as much as practical. Assessments will
be generally based on a per unit basis as opposed to area or front footage. Because of the
various characteristics associated with different sections of the city, it may be necessary
for the Council to adjust the policy in order to achieve a more equitable assessment.
II. Initiation
Public improvements may be initiated by petition pursuant to M.S. Chapter 429 or by
Council action.
III. Assessable Costs
A. When special assessments are used to fmance a project, costs for the following
improvements shall be assessed on a pro-rated basis:
1. Street Base and Bituminous Replacement
2. Curb and Gutter Replacement
3. Sanitary Sewer Lateral Replacement
4. Sanitary Sewer Service Replacement
5. Water Lateral Replacement
6. Water Service Replacement
7. Storm Sewer Replacement
8. New Sidewalk and Sidewalk Replacement
9. New Driveway Apron and Driveway Apron Replacement
10. New Sanitary Sewer Lateral Enhancing Existing System
11. New Water Lateral Enhancing Existing System
12. New Storm Sewer Lateral Enhancing Existing System
13. New Trees, Tree Replacement and Sod
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B. When special assessments are used to finance a project, the above-mentioned
improvements shall be assessed based on the appraisal of benefit for the project
up to a maximum of 35%.
The city shall obtain an appraisal of benefit generated by the proposed
improvements on subject properties, and such appraisal of benefit, when deemed
appropriate, shall be the basis for developing a preliminary project financing plan.
The appraisal of benefit may include either a general or specific appraisal of
benefit as determined by the city. In cases where the appraisal of benefit is less
than the percentage established by this policy, the special assessment shall
conform to the amount,as deemed sustainable by the appraisal of benefit.
C. When special assessments are used to finance a project, the following
improvements shall be 100%assessed:
1. New Sanitary Service Lines
2. New Water Service Lines
3. New Water Main Laterals
4. New Sanitary Sewer Laterals
5. New Storm Sewer Laterals
6. Driveways
7. New Street, Curb, Gutter and Driveway Aprons
D. The following improvements shall be 100%financed by the city:
1. Sanitary Sewer Trunk
2. Water Main Trunk
3. Storm Sewer Trunk
IV. Typical Method of Assessment
A. When special assessments are used to finance a project, assessments shall be
based on the following method:
1. Services-per service unit
2. Street/Curb/Gutter-per building unit
3. Sanitary Sewer-per building unit
4. Water-per building unit
5. Storm Sewer-per building unit
6. Sidewalks-per building unit
7. Driveways (including apron area)-per driveway (12 feet to 30 feet in
width; over 30 feet in width will be prorated based on 30 foot width)
(Replacement per City of Farmington Standard Detail Plates &
Engineering Guidelines)
8. Trees/Sod-per building unit
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NOTE:
• Service units are the actual numbers of service lines extended to the property.
• Building units are defined as the number of buildable lots possible by
reasonably subdividing based on minimum lot requirements of the city zoning
ordinance and existing development. Such determination will be made at the
project hearing. The Council will take the shape of the lots, location and
condition of buildings and the likelihood of the property splitting into
consideration when determining the number of lots.
• Service lines will be installed to the maximum number of potential lots.
B. Method of Payment(Interest on the assessments will begin accruing from the date
of the adoption of the assessment roll.)
1. The owner may pay the entire or partial amount of assessment within 30
days of adoption of the assessment roll without interest. The remaining
amount shall be paid in equal principal installments (typically 10 years)
plus interest as determined by the Council (typically 1.5% above the net
interest rate of the bond issue). Annual payments will be remitted with the
property taxes. An owner may pay off the assessments in full at any time,
but will be charged the entire year's interest.
V. Assessment of Sanitary Sewer to Unserviced Areas
1. All improvements, except sanitary sewer mains and services, shall be assessed in
accordance with Section IV.
2. Sanitary Sewer mains and services shall be apportioned in accordance with
Section IV, but may be offered a credit of up to 50% of the proposed sanitary
sewer assessment upon inspection and certification by a city contracted inspector
that the septic system has been constructed and maintained in accordance with
current Minnesota Rules 7080 regulations or may be offered a credit of up to 25%
of the proposed sanitary sewer assessment upon inspection and certification by a
city contracted inspector that the septic system is an older system that does not
meet the letter of Minnesota Rules 7080, but could reasonably be modified to
meet the current criteria of Minnesota Rules 7080.
Systems that shall not be issued a credit are cesspools or seepage pits without both
drainfields and adequate soils, or systems where raw, untreated sewage has been
observed pooling at the surface, running down slopes, or discharging directly to
surface or underground waters.
The owner shall agree to pay 50% of the cost of this inspection before the
inspection is made, which shall be paid to the City before the inspection is
performed.
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3. Property owners will be required to pay a fee equal to the apportioned cost plus
accrued interest as determined by the City Council at the time of hookup to the
sanitary sewer.
4. Property owners will be required to connect to the system and pay such fees upon
failure of the septic system to meet federal, state or local laws.
SECTION VII
IMPROVEMENTS ON LIMITD ACCESS STREETS
(Minor Arterials and Collectors)
The city recognizes that while property abutting minor arterials or collectors does not receive the
total benefit of a minor arterial or collector because of limited access, the property does
nonetheless receive benefit. It is determined that abutting properties which have been platted
and which access an alternative street receive marginal benefit and, therefore, are not assessed.
Unplatted property or property having direct access to a limited access street shall be assessed
the following:
A. Extension
1. As part of proposed subdivision:
50% of the assessable costs per Section VI, Part 3, shall be assessed to the owner
of the improved frontage (per side) to a depth of 1,000 feet. Said assessment will
be assessed at the end of the project
2. Without proposed subdivision:
50% of the assessable costs per Section VI, Part 3, shall be assessed equally on
both sides to a depth of 1,000 feet. The assessment will be deferred until access
or connections to the improvements are made by the property owner.
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58
CITY OF FARMINGTON
ASSESSMENT / IMPROVEMENT POLICY
April 27, 1988
PREPARED BY: LARRY THOMP. • A , ! II ■ ! '
First Draft: 04/27/88
Approved: 06/20/88
Revised: 05/06/91
Revised: 10/21/91
Revised: 02/14/92
Revised: 03/16/92
Revised: 09/20/93
• I I 1 ,
Revised: 06/01/94
Revised: 03/02/98
59
R
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,o gsr OS`s-
APRO
May 19, 2014
2
60
INTRODUCTION
This document sets forth the methods and policies relating to local improvements and special
assessments practiced in the City of Farmington. It is emphasized that the following
summarization is general in nature and that certain circumstances may justify deviations from
stated policy as determined by the City Council.
A local improvement involves any of the improvements authorized by law(primarily those listed
in M.S. § 429.021) and generally consists of one or more of the following types of
improvements:
• Roadway grading and base
• Bituminous surfacing
• Curb and gutter
• Sidewalks and driveways
• Water trunks and laterals
• Sanitary sewer trunks and laterals
• Service connections
• Storm sewer trunks and laterals
• All appropriate appurtenances associated with the above
Improvements are classified as follows:
1. 1. New Developments - The construction of improvements related to newly
developed areas, normally made in conjunction with the platsubdivision
approval process.
2. Rehabilitation Complete or partial reconstruction of the above mentioned
improvements, including bituminous overlays.
2. 3. Reconstruction- The reconstruction of existing improvements that typically
includes removal and replacement of bituminous surfacing, curb and gutter, sidewalks
and driveways, water and sanitary sewer trunks and laterals, service connections and
storm sewer trunks and laterals, which are located within the road right-of way or public
easement.
3. Rehabilitation —The partial reconstruction of existing improvements that generally does
not include the reconstruction of underground utilities on the project. Examples include,
but are not limited to partial or full depth replacement of the bituminous surfacing and
partial or complete replacement of curb and gutter
4. Extensions - Construction of improvements generally made to extend services to a
certain area. Extensions normally pertain to water, sanitary sewer and storm sewer trunks
and limited access streets.
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I The special assessment is a financing tool that may be employed by the City as a means to
allocate the cost of specific improvements to benefited properties and to spread those costs over
a number of years.
Minnesota Statutes Chapter 429 regulates the procedure for the construction and financing of
local improvement projects when at least part of the cost is defrayed by special assessments.
Special assessments are collected from the property owner along with real cstatcproperty taxes.
assessments be levied against benefited properties. A major goal of this document is that
specialto assist the Council in evaluating the allocation of assessments be allocatedfor a project
and levied in an equitable and consistent mannerto provide information to persons whose land is
proposed to be assessed for an improvement.
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SECTION I
DEFININTIONS
Sanitary Sewer Lateral
Sanitary sewer mains 8" or less in diameter and buried to a depth of 8' or less, 4' diameter or less
manholes, and all appropriate appurtenances or equivalent costs of oversized mains.
Water Lateral
Water mains 8" or less in diameter and buried to a depth of T or less, hydrants, leads, gate
valves, and all appropriate appurtenances on equivalent costs of oversized mains.
Storm Sewer Lateral
Storm sewer mains 21" or less in diameter and buried to a depth of 8' or less, 4' diameter or less
manholes, catch basins, leads, and all appropriate appurtenances; or equivalent costs of oversized
mains.
Sanitary Sewer Trunk
Sanitary sewer main costs that are not considered sanitary sewer lateral costs.
Water Trunk
Water main costs that are not considered water lateral costs.
Storm Sewer Trunk
Storm sewer costs that are not considered storm sewer lateral costs.
Driveway Apron
Portion of a private driveway extending three feet(3') behind the curb line.
Driveways
Portion of private driveway excluding apron.
Limited Access Street
Minor arterial and collector streets as defined in the City's Comprehensive Plan.
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I
Appraisal of Benefit
Appraisal of Benefit is defined as an independent estimate of value to the affected property or
project area resulting from proposed public improvements to the supporting infrastructure as
specified under Section VI, Subd. III, Subsection A.
Fees, Charges and Surety
Per schedule adopted annually by the City Council. (Sec Appcndix ).
Rates charged by the City for particular services. These rates are set annually by ordinance.
SECTION II
GENERAL POLICIES AND PROCEDURES
The following are general principles, policies and procedures applicable to all types of
improvement:
1. Project costs shall include the cost of all necessary construction work required to
accomplish the improvement,plus engineering, administrative, legal, financing, easement
acquisition, fees or charges and contingent costs.
2. Assessable costs are project costs minus the City share, County share and other credits.
MSA funds will not be credited.
I 3. SpeeialWhen used, special assessments will be levied as soon as practical. Normally, this
will be within one year after completion of the project.
4. Pursuant to M.S. Chapter 429.051, the City does not defer assessments to benefited areas
outside of the City, but rather assumes any non-assessable cost as the City share. When
property is annexed and served by the original improvement, the City can create a new
assessment to be reimbursed for all or any portion of the prior assumed municipal costs,
including interest, related to the improvement.
5. 5. PubliclyWhen special assessments are used, publicly owned properties, including
municipal building sites, schools, parks, County, State and Federal building sites, but not
including public streets and alleys, are regarded as being assessable on the same basis as
if such property were privately owned.
6. In general, Reconstruction and Rehabilitation projects that are planned and scheduled in
the city's capital improvement plan(CIP) will not be assessed.
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SECTION III
SPECIFIC POLICIES
Project Initiation and Hearing Process
This section intends to describe the initiation of improvement projects and the administration
required to final Council action when special assessments are used to finance projects, pursuant
to the requirements of M.S.A 429.
A. Project Initiation
1. By Petition: Petitions for initiating improvements will be prepared by City staff
upon request. Such petitions, circulated by the affected owners, should bear the
signatures of the property owners of 35% of the benefited property. Petitions may
be requested and submitted at any time. The normal time required for receiving,
processing, scheduling hearings and preparing construction documents is six
months. Projects for petitions received after February 1, will not be scheduled
until the construction season of the following year.
2. By Council Action: If the Council determines that an improvement is in the best
interest of the City, it can, without petition, initiate the improvement.
3. By 100% Signed Petition: When a petition is signed by 100% of the property
owners benefited by the improvement, and there is no City cost participation, the
Council may order the improvement without holding an improvement hearing.
4. By Developer's Agreement: Improvement projects for new development will
only be considered upon execution of a developer's agreement signed by 100% of
the benefited property owners. The Council may order the project without a
public hearing.
B. Improvement Hearing s
1. Improvement Hearing: After a petition is filed and its adequacy determined, or
the Council initiates the project, the City Engineer is directed to study and report
as to the feasibility of the improvement. The report will analyze in a preliminary
way as to whether the proposed improvement is necessary, cost-effective and
feasible, and as to whether it should best be made as proposed or in connections
with some other improvement. The report must also include the estimated cost of
the improvement as recommended. If, after reviewing the report, the Council feels
the project has merit, a public hearing is scheduled, notice published twice, and all
persons benefited by the project notified in writing.
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When an improvement project is to be financed by the sale of improvement bonds, there is a
statutory requirement that at least 20% of the total costs of the project be assessed against the
benefited property.
If after the improvement hearing, at which all persons are heard, the Council feels
that the project has merit, the Council will authorize the preparation of
necessary plans and specifications, and upon receipt and acceptance of those
plans, will authorize the advertisement for bids by resolution.
C. Final Hearing(Assessment)
After the improvement is ordered and bids received, or the improvement is completed or
nearing completion, a roll will be prepared and the affected property owners will be
mailed a Notice of Assessment Hearing stating the time and date that an assessment
hearing will be held. An assessment roll will be prepared and will be posted at the City
Clerk's office for review prior to the assessment hearing. All interested parties shall have
an opportunity to be heard regarding the assessment.
Necessary and proper adjustment to the assessment roll can be made by Council at the
time the hearing is being held. If an appeal is made regarding the amount of the special
assessment, written notice must be filed with the Council prior to or at the assessment
hearing.
After the hearing, the assessment roll is adopted by the Council. The property owners
have a 30-day period in which to pay their assessment in part or in full at the City Hall,
without interest-free. After this period, the assessment begins to accumulate interest. On
or about October 10th of each yearAfter the 30-day period, the assessment roll is certified
to the County Auditor's office where it is added to the tax roll for the following year.
The assessment shall be levied over a period to be established by the City Council, in
equal annual installments on the principal with interest on the declining balance. The
annual interest rate shall also be established by the City Council upon the sale of the
improvement bonds.
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SECTION IV
CONSTRUCTION STANDARDS AND EXPECTED LIFE
Minimum Design Standards
The following are minimum design standards. Oversizing may be requiredMinimum Design
Standards shall conform to serve ar s extending beyond the seepelatest version of the project.
A. Sanitary Sewer Laterals
Minimum 8" PVC (SDR35) or DIP (C . . . - • - • • • - - ' e e' • ••
B. Sanitary Sewer Services
Minimum 4" PVC (SDR35) or CISP.
C. Water Main Lateral
Minimum 6" loop or 8" dead end DIP (CL52).
D. Water Main Services
1. Single Family Residences Minimum 1" DIP (CL52) or type K cooper.
2. Multiple Family Residences To be determined by City Engineer based on UBCof
Farmington Standard Detail Plates &Engineering Guidelines.
3. Commercial/Industrial To be determined by City Engineer based on UBC.
E. Storm Sewer System
. - . ee - . . :. - . . . . . .- . . _ . . .
exceed 1,000'. Concrete swales a minimum of 3' wide shall be installed where overland
drainage crosses an intersection.
F. Residential Streets
A minimum of 38' curb back to back with concrete curb and gutter. Minimum seven ton
design.
G. Truck Routes/Coinmercial/lndustrial
A minimum of 44' curb back to back with concrete curb and gutter. Minimum nine ton
design.
H. Driveways
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A minimum of 12' and a maximum of 24' with 6" of concrete extending from the curb
line to the property line.
I. Trees
Per City Code. See Appendix
Useful Service Life
Public improvements are consumable resources and as such are judged to have a normal useful
life expectancy. For the purpose of this policy,this life expectancy shall be as follows:
A. Surface Improvements
Concrete Curb and Gutter 30 Years
Bituminous Roadways 30 Years
Sidewalks 50 Years
B. Subsurface Improvements
Water Main 50 Years
Sanitary Sewer 50 Years
Storm Sewer 60 Years
C. When any existing improvement is ordered to be renewed or replaced, and special
assessments are used to finance the project, the assessments to be levied will be pro-rated
from 0% at one-half life expectancy to 100% at full life expectancy or beyond.
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SECTION V
PUBLIC IMPROVEMENTS IN NEW DEVELOPMENTS
General Procedures and Policies
I City Code requires execution of a developer's agreement at the time of land subdivision or
platting. The developer's agreement normally references means and methods of providing for
public improvement construction.
As a standard, the City of Farmington has pursued policies by which all costs of improvement
are directly attributable and fully paid by cost allocation or assessments against the development,
developer or properties requiring and benefiting by the improvement. The policies are
established with the intent that no developmental costs are incurred by existing lots or parcels, by
the existing residents, or by the City in general. The exception is for improvements that are
determined to have an area-wide benefit that exceeds the scope of the development.
I At the time of subdivision or platting, the cost responsibilities for any development for trunk
improvements shall be defined. This responsibility includes trunk sanitary sewer facilities, trunk
water facilities (including source, supply, storage and distribution components), storm water
I drainage and control facilities, arterial street, park dedication and improvement, pedestrian
walkway systems and other public improvements, existing or proposed, of an area-wide benefit.
Normally, the City will require a cash payment by the developer for the development's share of
improvements of an area-wide benefit. However, it may be assessed equally against each parcel
of property over a 10-year period with interest set at 1 1/2% over the prime rate at the execution
of the development agreement as stated in the Wall Street Journal.
•
annually by resolution by the City Council. . . -
At the time of subdivision or platting, the development agreement may provide details on
construction and timing of local or lateral improvements of various denatures for the benefit
and improvement of the individual properties as required by -- -. _ • - • --
Ordinanceordinance.
Minor arterial and collector streets shall be assessed, or the developer shall be charged in
accordance with Section VII of this policy.
City Improvement Financing and Construction
As a general policy, the City of Farmington will assist developers in the financing and
construction of public improvements through authority granted to the City by Chapter 429 of
Minnesota Statutes. Such assistance is granted by specific Council action for each development
proposal based on perception by the Council of the project, viability, and development benefit to
the City. The City may elect to sell bonds for such improvement and assess the costs of bond
retirement against individual benefited land parcels for a period of repayment as seen
appropriate.
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Typically, the total project costs for improvements benefiting the development will be assessed
on an equal basis against all buildable lots in the development.
For such City assessed developments and improvements, the City, through the development
agreement, requires a cash deposit, letter of credit or escrow agreement equal to a minimum of
two years principle and interest payment on project costs to protect the City from potential
project default, and requires assessment payment concurrent with building permit issuance. For
such City assisted projects, the City Engineer provides design, construction supervision and
assessment certificate services, and other City staff provides legal, fiscal and administrative
input. The standard form for such agrecment is found in Appendix and incorporated as
part of this policy.
Public Improvement Work by Private Developers
No public improvements may take place before a developer's agreement has been executed. The
standard form for such agreement is found in Appendix and incorporated as part of this
A private developer may have his plans prepared by other than City forces under the following
conditions:
1. All plans, drawings, specifications and related documents required shall be prepared by a
professional engineer,registered in the State of Minnesota and approved by the City.
2. The developer must keep the City informed as to the time table of development and
design, the letting date of a construction contract, and the starting date of construction
work.
3. In order to warrant the construction for the life expectancy as previously set forth, the
City will provide inspection of all phases of construction as set forth in the contract
documents.
4. The City of Farmington may perform construction surveys, staking and other engineering
services when requested by the contractor or developer. The City will also assist the
contractor in interpretation of the contract documents, ordinances, codes and other items
necessary to meet the criteria as established by the City of Farmington.
5. No public improvement work shall be performed by any developer or other private party
in City right-of-way or easement unless a developer's agreement has been executed.
6. The City will require a surety deposit of 125% of the estimated project costs in the form
of cash, escrow deposit, certified check or irrevocable letter of credit.
The City and its representatives shall at all times have access to the work in order to complete the
services as herein provided, and the developer shall give the City timely notice of this readiness
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for inspections or other work to be rendered. Permits, licenses and easements or permanent
changes in existing facilities shall be secured and paid for by the developer.
The developer shall be charged for these services, and the value of the services shall be
determined on a percentage basis as agreed upon by the developer an. -- • : - -- - -•-
City Council. Allall inspection costs will be billed on an hourly basis.
Upon proper completion of sanitary sewers, storm sewers,water mains, curb and gutter,roadway
base, surfacing and sidewalk by the developer, the City will accept said improvements by
resolution under a one year guarantee to the City.as long as sufficient security is provided to the
City to cover the warranties expressed in either the developer's agreement or the City of
Farmington Standard Detail Plates&Engineering Guidelines..
SECTION VI
IMPROVEMENTS IN EXISTING DEVELOPMENTS
I. Goal
ItWhen special assessments are used to finance a project and generally benefit each
parcel of land the same regardless of the size and shape of the parcel, it is the goal of this
section to equalize assessments for public improvements as much as practical.
Assessments will be generally based on a per unit basis as opposed to area or front
footage. Because of the various characteristics associated with different sections of the
City, it may be necessary for the Council to adjust the policy in order to achieve a more
equitable assessment.
II. Initiation
Public improvements may be initiated by petition pursuant to M.S. Chapter 429 or by
Council action.
III. Assessable Costs
A. ProjectA. When special assessments are used to finance a project, costs for
the following improvements shall be assessed on a pro-rated basis:
1. Street Base and Bituminous Replacement
2. Curb and Gutter Replacement
3. Sanitary Sewer Lateral Replacement
4. Sanitary Sewer Service Replacement
5. Water Lateral Replacement
6. Water Service Replacement
7. Storm Sewer Replacement
8. New Sidewalk and Sidewalk Replacement
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9. New Driveway Apron and Driveway Apron Replacement
10. New Sanitary Sewer Lateral Enhancing Existing System
11. New Water Lateral Enhancing Existing System
12. New Storm Sewer Lateral Enhancing Existing System
13. New Trees, Tree Replacement and Sod
B. The When special assessments are used to finance a project, the above-mentioned
improvements shall be pre- assessed based on the following basis:
1988 25%assessed
1989 25%assessed
1990 25%assessed
1991 30%assessed
1992 and beyond appraisal of benefit for the project up to a
maximum of 35% assessed%.
The City shall obtain an appraisal of benefit generated by the proposed
improvements on subject properties, and such appraisal of benefit, when deemed
appropriate, shall be the basis for developing a preliminary project financing plan.
The appraisal of benefit may include either a general or specific appraisal of
benefit as determined by the City. In cases where the appraisal of benefit is less
than the percentage established by this policy, the special assessment shall
conform to the amount, as deemed sustainable by the appraisal of benefit.
C. TheWhen special assessments are used to finance a project, the following
improvements shall be 100% assessed:
1. New Sanitary Service Lines
2. New Water Service Lines
3. New Water Main Laterals
4. New Sanitary Sewer Laterals
5. New Storm Sewer Laterals
6. Driveways
7. New Street, Curb, Gutter and Driveway Aprons
D. The following improvements shall be 100%financed by the City:
1. Sanitary Sewer Trunk
2. Water Main Trunk
3. Storm Sewer Trunk
E. Seal Coating shall be assessed at a 50% rate.
IV. Typical Method ofAssessment
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A. AssessmentsA. When special assessments are used to finance a
project, assessments shall be based on the following method:
1. Services -per service unit
2. Street/Curb/Gutter-per building unit
3. Sanitary Sewer- per building unit
4. Water-per building unit
5. Storm Sewer-per building unit
6. Sidewalks -per building unit
7. Driveways-(including apron area)-per driveway (12 feet to
30 feet in width; over 30 feet in width will be prorated based on 30 foot
width) (Replacement per City of Farmington Standard Detail Plates &
Engineering Guidelines)
8. Trees/Sod-per building unit
9. Seal Coating per building unit
NOTE:
• Service units are the actual numbers of service lines extended to the property.
• Building units are defined as the number of buildable lots possible by
reasonably subdividing based on minimum lot requirements of the City
Zoning Ordinance and existing development. Such determination will be
made at the project hearing. The Council shallwill take the shape of the lots,
location and condition of buildings and the likelihood of the property splitting
into consideration when determining the number of lots.
• Service lines will be installed to the maximum number of potential lots.
• Lots exceeding 125' will bc assessed on a per foot basis for seal coating
projects.
B. Assessments shall bc based on the number of affected units within each
1. Assessable Improvements, except sanita - , -- - •• ••
collector streets.
a. Improvements abutting predominantly short sides
Actual building units in the improvement district.
b. Improvements abutting lots with predominantly long sides
To midpoint. (If the improvement area long i e lots abut only one
area shall be assessed.)
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2. Sanitary Sewer Improvements
a. Improvements abutting predominantly platted short sides
Actual building units within the entire improvement area.
b. Improvements abutting lots with predominantly long sides City
pays 100% of the project.
Io - -- . . - - . .•
within the midpoint of an improvement district, it shall not be asscsscd. If 80% or
more of a lot abuts the improvement or fal . -•- -- - - .• -
improvement district, it shall be assessed one building unit. Lots which abut
between 20% to 80% of an improvement or within the midpoint of an
improvement area, shall be assigned a service unit on a pro rated basis.
3. Driveways and Driveway Aprons
a. Aprons shall be replaced in conjunction with curb and gutter
replacement.
as determined by the City Engineer. Driveway replacement
beyond the property line shall not be m :- . - - - - - --
is given by the property owner. No driveway replacement shall be
made until the owner is notified, in writing, as to the section of
driveway to be replaced, new width and estimated assessable coast:
A copy of the notification shall be initialed by the owner and kept
on file.
'1. Minor arterial and collector streets shall be assessed in accordance with
Section VII of this policy.
5. Storm Sewer Improvements
project is then multiplied by this assessment amount. The resultant
GB. Method of Payment (Interest on the assessments will begin accruing from the date
of the adoption of the assessment roll.)
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1. The owner may pay the entire or partial amount of assessment within 30
days of adoption of the assessment roll without interest. The remaining
amount shall be paid in equal principal installments (typically 10 years)
plus interest as determined by the Council (typically 1.5% above the net
interest rate of the bond issue). Annual payments will be remitted with the
property taxes. An owner may pay off the assessments in full at any time,
but will be charged the entire year's interest.
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V. Assessment of Sanitary Sewer to Unserviced Areas
1. All improvements, except sanitary sewer mains and services, shall be assessed in
accordance with Section IV.
2. Sanitary Sewer mains and services shall be apportioned in accordance with
Section IV, but may be offered a credit of up to 50% of the proposed sanitary
sewer assessment upon inspection and certification by a City contracted inspector
that the septic system has been constructed and maintained in accordance with
current Minnesota Rules 7080 regulations or may be offered a credit of up to 25%
of the proposed sanitary sewer assessment upon inspection and certification by a
City contracted inspector that the septic system is an older system that does not
meet the letter of Minnesota Rules 7080, but could reasonably be modified to
meet the current criteria of Minnesota Rules 7080.
Systems that shall not be issued a credit are cesspools or seepage pits without both
drainfields and adequate soils, or systems where raw, untreated sewage has been
observed pooling at the surface, running down slopes, or discharging directly to
surface or underground waters.
The owner shall agree to pay 50% of the cost of this inspection before the
inspection is made, which shall be paid to the City before the inspection is
performed.
3. Property owners will be required to pay a fee equal to the apportioned cost plus
accrued interest as determined by the City Council at the time of hookup to the
sanitary sewer.
4. Property owners will be required to connect to the system and pay such fees upon
failure of the septic system to meet Federal, State or local laws.
SECTION VII
IMPROVEMENTS ON LIMITD ACCESS STREETS
(Minor Arterials and Collectors)
The City recognizes that while property abutting minor arterials or collectors does not receive the
total benefit of a minor arterial or collector because of limited access, the property does
nonetheless receive benefit. It is determined that abutting properties which have been platted
and which access an alternative street receive marginal benefit and, therefore, are not assessed.
Unplatted property or property having direct access to a limited access street shall be assessed
the following:
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A. Extension
1. As part of proposed subdivision:
I8850% of the assessable costs per Section VI, Part 3, shall be assessed to the
owner of the improved frontage (50% per side). Non improved frontage,) to a
depth of 1,000 feet, . . - -• . . - . - •• • . ° -- • - --
. Said assessment wouldwill be assessed at the end of the project, while one half
would be deferred until access or connectio . - • . . - -- - •-unimproved frontage and divided by the total frontage of the project.
2. Without proposed subdivision:
Assessed 50% of the assessable costs per Section VI, Part 3, shall be assessed
equally on both sides to a depth of 1,000 feet, shall be assessed at a pro rated
basis of 25%. One half of the . The assessment would be assessed at the end of
the project, while one half would be will be deferred until access or connections
to the improvements wereare made by the property owner. Said total assessable
. . . . . . . - . : . . : . . .
-- . . . • - . •
frontage of the project.
B. Rehabilitation/Upgrade
Assessments shall be on a per homesite/build : - .. • • - • -•improved frontage to a depth of 1,000 feet.
Any residential dwellings or businesses having direct . - - •- • . . - --
shall be assessed equally, on a per buildable unit basis. One Hundred fifty lineal feet will
be designated as frontage for said buildable units.
Non-improved frontage, to a depth of 1,000 feet, wi . • -. - .- • '- - •
dwelling, shall be assessed equally, on a per lineal foot basis. The assessable costs shall
include the improvements included under Section VI, Part III.
35% shall be used to pro rate the assessable cost under Part III of Section VI for the
buildable unit and divided by the total frontage for the project.
25% shall be used to pro rate the assessment costs under Part III of Section VI for the•• • . • . .b e • - ... • - • .. . • . - - . . . - . . ,
and divided by the total frontage of the project.
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