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07.21.14 Council Packet
City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING JULY 21, 2014 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA S. ANNOUNCEMENTS/COMMENDATIONS a) Recognize Donation from Louis Schmitz Foundation Recognized 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during "Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (7/7/14 Regular)(7/14/14 Workshop) Approved b) Second Quarter 2014 New Construction and Population Estimate—Building Inspections Information Received c) Adopt Resolution—Approve Gambling Event Permit Farmington Youth Hockey Association—Administration R41-14 d) Adopt Joint Resolution Amending Existing Maintenance Agreement for 225`h Street—Planning R42-14 e) Accept Aquatic Feasibility Study Final Report—Parks and Recreation Accepted f) Adopt Resolution—Accepting Donation to the 2014 Dew Run—Parks and Recreation R43-14 g) Approve Agreement Rambling River Center Garage Driveway Project— Parks and Recreation Approved h) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed. Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Approve Settlement Agreement and Franchise Extension—Charter Cable Partners, LLC—Human Resources Approved b) Approve Resolution Allowing Charter to Modify and Relocate Community Programming Channels—Human Resources R44-14 c) City News Update - Administration Information Received 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. otikRit City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 440'. PRO10.6 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Recognize Donation from Louis Schmitz Foundation DATE: July 21,2014 INTRODUCTION The City Council previously approved an agreement with the Louis Schmitz Foundation(the Foundation) at the City Council's June 3,2013 meeting that allowed the Foundation to provide funding annually to the Parks and Recreation Department's Youth Scholarship Program. DISCUSSION On June 20, 2014 the Foundation held its third annual golf fundraising event at Southern Hills Golf Club. Prior to the event beginning,the Foundation presented a$1,000.00 ceremonial check to the Parks and Recreation Department's Youth Scholarship Program. Staff has invited Randy Schmitz from the Foundation to attend the July 21, 2014 City Council meeting to present the$1,000.00 ceremonial check to Mayor Larson for the Parks and Recreation Department's Youth Scholarship Program. Mr. Schmitz will also provide some brief information about the following items: • the Foundation's mission/purpose and what other items have been funded by the Foundation • summary of the June 20,2014 golf fundraising event that was held at Southern Hills Golf Course • information about future fundraising events the Foundation has planned in the next year Because it is not known at this time what the total youth scholarship amount will be in 2014, a memo and resolution will be prepared towards the end of 2014 with the amount that the Foundation will provide to the for youth scholarship funding. The City Council will be asked to formally accept by resolution this donation. BUDGET IMPACT The donation from the Foundation will cover program registration fees for families with financial issues that may be unable to pay the registration fee. This will enhance the overall revenues received from recreation program registration fees. ACTION REQUESTED To recognize the Foundation for its generous offer to fund$1,000.00 in 2014 for the Parks and Recreation Department's Youth Scholarship Program. o491119, City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 1/46,,4 01.6; www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve Council Minutes(7/7/14 Regular)(7/14/14 Workshop) DATE: July 21,2014 INTRODUCTION Attached are minutes from the July 7,2014,regular city council meeting and July 14, 2014,city council work session. ACTION REQUESTED Approve the attached city council minutes as presented. ATTACHMENTS: Type Description II Cover Memo July 7,2014 Regular Council minutes o Cover Memo Council Work Session Minutes 7/14/14 COUNCIL MINUTES REGULAR July 7,2014 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay, Bonar, Fogarty Members Absent: Donnelly Also Present: David McKnight, City Administrator;Adam Kienberger, Community Development Director;Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer Audience: 4. APPROVEAGENDA City Administrator McKnight pulled item 10a)Donation from Louis Schmitz Foundation to be brought back to the July 21,2014,Council meeting. MOTION by Fogarty, second by Bonar to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes(6/16/14 Regular)(6/30/14 Workshop) b) Adopted RESOLUTION R40-14 Appointing 2014 Primary Election Judges- Administration c) Acknowledged Resignation Fire Department—Human Resources d) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT Council Minutes(Regular) July 7,2014 Page 2 10. PETITIONS,REQUESTS AND COMMUNICATIONS b) Approve Change Order#1 and Final Pay Request TH3 East Frontage Road Sanitary Replacement Project-Engineering City Engineer Schorzman reviewed change order number one and the final pay request for TH3 east frontage road sanitary replacement project. The change order is in the amount of$1,395.28 which equates to 1.2%of the project. The final pay request is in the amount of$13,134.23,which brings the grand total paid to the contractor to $118,978.54. Councilmember Bartholomay asked if we included a contingency. City Engineer Schorzman reminded the Council of their requests to tighten up contingencies in projects. 11. UNFINISHED BUSINESS 12. NEWBUSINESS 13. COUNCIL ROUNDTABLE Councilmember Bonar: Attended LMC Conference again this year. Some of his takeaways included you learn you are not alone, learned best practices from other cities and other items. City Administrator McKnight: Updated Council on Novus Agenda,City/School Public Office Prep School and other miscellaneous items. City Engineer Schorzman: Akin Park project to begin on July 14,2014. Mayor Larson: Reminded residents to shop local. 14. ADJOURN MOTION by Fogarty, second by Bonar to adjourn at 7:20 p.m. APIF,MOTION CARRIED. Respectfully submitted, David McKnight City Administrator Council Budget Work Session Minutes July 14,2014 Mayor Larson called the work session to order at 6:32 p.m. Present: Larson,Bartholomay, Bonar, Fogarty Absent: Donnelly Also Present: David McKnight, City Administrator;Robin Hanson, Finance Director;Brian Lindquist, Police Chief;Adam Kienberger,Community Development Director; Randy Distad,Parks and Recreation Director; Kevin Schorzman, City Engineer; Todd Reiten,Municipal Services Director;Blair Peterson,Liquor Operations Manager;Cynthia Muller,Executive Assistant MOTION by Bartholomay, second by Bonar to approve the agenda. APIF,MOTION CARRIED. The purpose of this work session was to review the draft 2015-2016 budgets for the special revenue, capital projects and enterprise funds. Special Revenue Funds EDA—The EDA 2015 budget includes$40,000 in general tax levy dollars for operations and $50,000 in local government aid for the proposed Vermillion River Crossing hotel assessment subsidy. Funding is also included to implement the marketing plan and to provide for a facilitated review and work session on a new three-year strategic plan for economic development. TIF—City Center and Eagles—Decertification for City Center is December 31, 2020. The bonds will be fully repaid in 2015. The Eagles district will be decertified at the end of 2014. Staff will work with Ehlers on options for next steps. Police Donations and Forfeitures—Revenue is obtained from forfeitures and donations to the K-9 program. Park Improvement Fund—The 2015 budget includes$40,000 in transfers from liquor operations. Expenditures for 2015 are budgeted at$200,000 for the construction of a new building at North Creek Park including restrooms and open area that could be used as a warming house. There will be an extension on the end for a picnic shelter and room for storage. Councilmember Bonar asked about the current cost of the warming house. Parks and Recreation Director Distad stated it is a small trailer onsite for December through February. The cost is $1,200 per year. Councilmember Bonar asked about the balance of the fund where this money would be taken from. Finance Director Hanson stated the projected balance of the Park Improvement Fund at the end of 2014 is$234,000. At the end of 2015 it is projected to be $107,000 and in 2016 the balance would be$111,000. Councilmember Bonar asked about Recreational Capital Projects. Staff explained that is only Rambling River Center projects. Councilmember Bonar asked about a long term plan for the park improvement fund. Parks and Council Work Session Minutes July 14,2014 Page 2 Recreation Director Distad stated the plan is to focus on neighborhood parks. Troy Hills Park needs new playground equipment,but there isn't room for a shelter. Prairieview Park needs new playground equipment and potentially a shelter. The park in Executive Estates will need to be developed. Councilmember Bonar stated with a potential planned expenditure of$200,000 in a park and based upon our proceedings for the next five years,are we going to reduce the fund balance to near zero in the future? Parks and Recreation Director Distad stated that depends on whether we have development. Park dedication fees have been the primary source of funding. Some park development fees are charged on building permits, but are earmarked for specific parks. There is the potential the fund may zero out. There could be some funding from liquor operations. Improvements could be phased over a longer period of time. Councilmember Bonar was concerned about such a large expenditure for a warming house. Any income is shown as rental income in the general fund. Mayor Larson agreed it is a lot of money for a shelter for a neighborhood park. Parks and Recreation Director Distad explained it provides an opportunity for larger rentals and it is an indoor space that can be used for weather related issues. Councilmember Bartholomay stated we are doing a survey in 2015 and would look at this in conjunction with the second sheet of ice and the pool. He would like to see the outcome of the survey before we do any large expenditures on parks. He would like to see the money spread out over several parks. He would like to see the$40,000 liquor operations transfer spread out for trail maintenance as well. Councilmember Fogarty noted North Creek Park is the only other place for hockey and pleasure rinks,however, she agreed with other Councilmembers. We are looking more at Jim Bell Park now and she would rather see the expenditure go there and wait until after the survey. Mayor Larson agreed. There is not enough money in the fund balance to spend this amount of money. Councilmember Bonar asked what the Parks and Recreation Commission is planning for 2016. Staff stated they are looking at$30,000 for a shelter at Fairhills Park, $15,000 for completing construction of the remaining boardwalk in Meadowview Park and$25,000 for a small looped paved trail in Hillview Park for a total of$70,000. Some of these could be moved to 2015. There was a consensus among Councilmembers to move the proposed 2016 capital projects to 2015 and the 2015 projects to 2016. Ice Arena—The 2015 and 2016 budgets anticipate a$20,000 transfer from the general fund to the ice arena. The 2015 budget with the transfer has a projected negative balance of$18,000. Specific items in the 2015 budget include a new POS system that allows staff to accept debit or credit cards, investment in additional skates, increased costs related to providing summer ice, purchasing and installing surveillance cameras at the arena, and expanding the Wi-Fi at the arena. Council Work Session Minutes July 14,2014 Page 3 Councilmember Bartholomay asked why employee benefits are doubling from 2014 to 2015. City Administrator McKnight stated it is for budget accuracy and to place an employee where they belong in the budget. Councilmember Bartholomay asked if any of the items could be spread out over a couple years. That can be done,but staff wanted to get the technology done in 2015 to move forward. If we are going to have summer ice,this budget reflects those costs. Mayor Larson asked about the cost for each of the items. The POS is$4,500 for hardware and training,the additional skates are$1,600 to expand sizes offered, surveillance cameras are approximately$6,000 for four cameras. Councilmember Fogarty asked about expenses versus revenues for summer ice. Summer ice just started today so that information will be available later. This is the best time of year for staff to have summer ice. Councilmembers agreed with this budget. City Administrator McKnight reminded Council this is not an$18,000 loss, it is a$38,000 loss. The$20,000 liquor operations transfer is not free. Capital Projects Fund Sanitary Sewer Trunk—No expenditures are planned for 2015 or 2016. Cable Communications Fund—Revenue comes from franchise fees and PEG fees. Projected franchise fees are$170,000 for each of the next two years. Expenditures include our share of the ongoing operations for cable communications and our share of capital expenditures over time. Road and Bridge/Street Reconstruction Fund—No new projects are being added to this fund and it is a closed fund. It is being used to support bond related issues and to support the CIP plan approved last year. It does include the collection of the Vermillion River Crossings assessments. Fire Capital Projects—Two sources of revenue include donations from the Fire Relief Association and money set aside for the Fire CIP. The 2015 expenditures include$2,500 for firefighter fitness incentive program and$60,000 for brush truck one. There were two additional chief's vehicles in the 2015 budget for the Fire CIP. Rather than buying new,the second SRO vehicle will be repurposed for a fire chief's vehicle and in 2016 the commercial vehicle inspector's vehicle in the Police Department will be replaced and the current vehicle will become the second fire chief's vehicle. The brush truck will come from LGA dollars. The firefighter incentive program will come from money donated by the Fire Relief Association. If a firefighter went to a fitness gym at least eight times per month and provided satisfactory documentation, they would receive a$25 per month reimbursement toward gym fees. The City does not have a policy in place. The Fire Relief Association money to be donated comes from gambling proceeds. Councilmember Fogarty stated if we create this program and funds do not come in, have we created a program the City needs to fund. Mayor Larson stated the policy would have to state the program is subject to funding. Council Work Session Minutes July 14,2014 Page 4 Storm Water Trunk—The 2015 budget includes$300,000 for the potential purchase of right-of- way needed for the 195th Street project. In 2016 the cash in the fund will be used to retire the debt which is$1.3 million so we can finance it internally and repay it with debt levy dollars. This fund could also be a source if Council decides to pursue option four for the pool so we could finance it internally. Recreation Capital Projects—This is donations above the Rambling River Center's original commitment. Councilmember Fogarty asked that the fund be renamed to what it is used for. Private Capital Projects—This is where we capture engineering and administrative fees incurred on behalf of a private development that we in turn bill back to the private development. Permanent Improvement Revolving Fund—Staff will evaluate if this fund is needed. General Capital Equipment—This is a new fund starting in 2015 used for future capital equipment purchases with the exception of the Fire CIP through 2020. In 2015 and 2016 money would have been spent in the general fund for two new squad cars. There are LGA funds available for staff to assess if we should repair or replace a vehicle. When we sell non-forfeiture vehicles proceeds will be put into this fund. Maintenance Fund—It has funding for seal coating, building and trail maintenance, and the street reconstruction project. The bond proceeds for the Akin Park Estates East and West project were put into this fund. If there are any dollars left,they will be used for the Henderson project next year. The bond proceeds for 195th Street will be placed in this fund and disbursed from this fund. Enterprise Funds Liquor Operations—In 2015 and 2016 staff has broken down projected sales by type. The projected bottom line before transfers is 6.1%of gross sales which is close to the 6.5%target. It envisions a$50,000 transfer to the general fund for administrative costs and the remaining $40,000 is for the park improvement fund for now. The lease for the downtown store is due in three years and the Pilot Knob store is due in two years. Sewer—For 2015 there is a projected deficit as $750,000 will be used to rebuild the sewer line at the north end of Pilot Knob due to development in Lakeville. The current rate structure does not cover operating costs and depreciation. A rate analysis will be done for sewer and storm water in late 2014. Proposed rates for 2015 will be brought to Council. Solid Waste—In 2015 professional services are budgeted less than 2013 actual based on the new recycling contract. In 2016 staff is planning to replace a garbage truck and will pay cash for it. Storm Water—Rates are insufficient to cover operating costs and depreciation. These will be reviewed in the fall of 2014. Water—A new rate structure was implemented for 2014. There is still a deficit for 2015 and 2016. Over time the fund balance will become positive. Council Work Session Minutes July 14,2014 Page 5 Streetlights—Revenues and expenditures are similar to past years. It has a modest positive fund balance. Each department is charged for IT services. Finance Director Hanson provided a list of how the $371,000 is spread out among all the funds for 2015. Councilmember Fogarty stated our IT budget will continue to be large. Technology is allowing us to not grow our staff. It is important to help people understand we would have six or seven more staff if we did not have the kind of technology we have invested in. Finance Director Hanson noted in some cases technology is not a replacement for staff. The applications are things the residents want. Councilmember Bonar noted the building maintenance RETAP assessment was mainly for energy conservation. It did not address physical condition or age of the properties. City Administrator McKnight stated nothing has been spent from the building maintenance fund. City Administrator Update The Akin Park project started today. The Council meeting broadcasting system will be ready on Monday. A ribbon cutting will be held on Friday at the Hindu Milan Temple. MOTION by Fogarty, second by Bartholomay to adjourn at 7:45 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 14 City of Farmington 430 Third Street Farmington,Minnesota . ' 651.280.6800 -Fax 651.280.6899 44'4.,4 .6 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Ken Lewis,Building Official SUBJECT: Second Quarter 2014 New Construction and Population Estimates DATE: July 21,2014 INTRODUCTION The following report summarizes the new construction permits issued during the second quarter of 2014, building permit totals, and the population estimate. DISCUSSION Second Quarter Building Permit Information:During the second quarter of the 2014 building construction season(April 1st through June 30th),the City issued 31 new single-family detached housing permits. 1 permit was issued for a pavilion for the Christian Life Church. The average building valuation of the single-family homes during the second quarter of 2014 was$199,526, down from $203,290 during the first quarter of 2014. The Christian Life Church pavilion was evaluated at $64,000. (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year-End Population Estimate: At the beginning of 2003, City staff decided that each quarterly building permit report should also include an updated population estimate for the City of Farmington. After discussing several methods of calculating population, a decision was made to base our population estimates on Certificates of Occupancy rather than upon building permits. Building permit activity is not a"real time"reflection of actual population,given the"lag time"between the issuance of the permit and the actual occupancy of the dwelling unit(i.e.,the time required to construct, market and sell the home). Accordingly, staff started with the City population as of April 1,2000, (as determined by the U.S. Census Bureau)and then determined the number of Certificates of Occupancy(C.O.'s) issued by the City since that date. The number of C.O.'s is multiplied by 2.95,which was(according to the 2010 Census)the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 21,086 2010 Census population estimate + 472 = 160 certificates of occupancies issued from the period 4/1/10 to 12/31/11 X 2.95 21,558 Estimated population as of December 31,2011 + 27 =9 certificates of occupancies issued from the period 1/1/12 to 3/31/12 X 2.95 21,585 Estimated population as of March 31,2012 + 130 =44 certificates of occupancies issued from the period 4/1/12 to 6/30/12 X 2.95 21,715 Estimated population as of June 30,2012 + 44 = 15 certificates of occupancies issued from the period 7/1/12 to 9/30/12 X 2.95 21,759 Estimated population as of September 30, 2012 + 47 = 16 certificates of occupancies issued from the period of 10/1/12 to 12/31/12 X 2.95 21,806 Estimated population as of December 31,2012 + 47 = 16 certificates of occupancies issued from the period of 1/1/13 to 3/31/13 X 2.95. 21,853 Estimated population as of March 31,2013 + 62 =21 certificates of occupancies issued from the period of 4/1/13 to 6/30/13 X 2.95 21,915 Estimated population as of June 30,2013 + 109 =37 certificates of occupancies issued from the period of 7/1/13 to 9/30/13 X 2.95 22,024 Estimated population as of September 30,2013 + 130 =44 certificates of occupancies issued from the period of 10/10/13 to 12/31/13 X 2.95 22,154 Estimated population as of December 31,2013 + 77 =26 certificates of occupancies issued from the period of 1/1/14 to 3/31/14 X 2.95 22,231 Estimated population as of March 31,2014 + 62 =21 certificates of occupancies issued from the period of 4/1/14 to 6/30/14 X 2.95 22,293 Estimated population as of June 30, 2014 BUDGET IMPACT N/A ACTION REQUESTED This item is informational in nature.No action is required. ATTACHMENTS: Type Description El Backup Material Second Quarter Report ° o ac r o N o M 0 0 0 0 0 0 0 o r r 0 0 0 0 CD 0 0 CD 0 CD o r CD o r o r o o r o .- r 0 a 2, Z c m c N N N cO• N 00000 0 0 0 0 0 00000 0 0 0 0 0 00000 O O O C O 00000 0 0 O Z d .@ CD O N 'a-) C y E N O co CDs- .1. 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I I I N N I ( a) 3 t — m DC G) t Q c � d t a. tt To = t 3 a) O as t ` —) t @ a tt ` o a `) ca t ` E = t c") Q ♦` Q .. • • • \ • ♦ ♦ 11 ♦` `� ` — a. ♦ Q ♦ ♦ x _ cu ♦♦ it\ M ♦4` k t .0 t - m t 1 t , t, c I I f f ! cti 0 0 0 0 0 0 0 0 0 o Ur) o to o Ln o in V co c''.) N N C- N- p ante!AeN sued o�F 41119 City of Farmington 4 Pa 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 '?44*. ° www.ci.farmington.mn.us +t vao'��"�1' TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Adopt Resolution-Approve Gambling Event Permit Farmington Youth Hockey Association DATE: July 21,2014 INTRODUCTION Farmington Youth Hockey Association is requesting a Gambling Event Permit for a raffle. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2014 budget. ACTION REQUESTED Consider the attached resolution granting a Gambling Event Permit to Farmington Youth Hockey Association,to be held at 114 Spruce Street,on December 9,2014. ATTACHMENTS: Type Description © Cover Memo Resolution RESOLUTION NO. R41-14 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR FARMINGTON YOUTH HOCKEY Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 21st day of July 2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar Members Absent: Donnelly, Fogarty Member Bartholomay introduced and Member Bonar seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,Farmington Youth Hockey Association has submitted an application for a Gambling Event Permit to be conducted at 114 Spruce Street,on December 9,2014,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for Farmington Youth Hockey Association,to be held at 114 Spruce Street,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20 day of July 2014. Mayor Attested to the 6,7/`O day of July 2014. t� r ,2 Administra • !� SEAL -01tRimy City of Farmington ra 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 A .° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Adopt Joint Resolution Amending Existing Maintenance Agreement for 225th Street DATE: July 21, 2014 INTRODUCTION Attached, is a proposed revision to the existing maintenance agreement(joint resolution)between the City of Farmington and Castle Rock Township. DISCUSSION The joint maintenance agreement for 225th Street was originally entered into by the City Council on May 1, 2006. It has subsequently been amended three times to take into account the annexation of the Fountain Valley Golf Course and to extend the expiration date of the agreement. The most recent amendment was approved by Council on January 3,2012 extending the expiration date of the agreement to December 31, 2013. It is the desire of Castle Rock Township and City Staff to extend the expiration date of the maintenance agreement to December 31,2020. It is anticipated that if Council acts favorably on the amendment,the Castle Rock Town Board would review and act on the amendment on August 11, 2014. BUDGET IMPACT Funds to cover the City's portion of the gravel on 225th Street are incorporated into the annual budget. ACTION REQUESTED Approve by motion the proposed revised joint resolution with Castle Rock Township(attached)regarding the maintenance of 225th Street and extending its expiration date to December 31,2020. ATTACHMENTS: Type Description d Backup Material 225th St Maintenance Agreement Joint Resolution R42-14 TOWN OF CASTLE ROCK CITY OF FARMINGTON IN THE MATTER OF THE JOINT RESOLUTION OF THE TOWN OF JOINT RESOLUTION . CASTLE ROCK AND THE CITY OF FARMINGTON,PROVIDING FOR JOINT MAINTENANCE OF 225TH STREET Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21St day of July 2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar Members Absent: Donnelly, Fogarty Member Bartholomay introduced and Member Bonar seconded the following: WHEREAS,the City of Farmington has annexed properties from 9th Street to Biscayne Avenue abutting sections of 225th Street on the north side, a township road under the jurisdiction and authority of Castle Rock Township, and; WHEREAS,Minnesota Statutes §414.038 provides that"[w]henever a municipality annexes property abutting one side of a township road,the segment of road abutting the annexed property must be treated as a line road and is subject to 164.14" which in turn specifies that the city and town"may enter into agreements providing for the equitable division of the costs and responsibilities to be borne by each." NOW,THEREFORE,the Township of Castle Rock and the City of Farmington jointly agree to the following: 1. The Township and City hereby establish that section of 225th Street from its western intersection at State Trunk Highway 3 east to the southeast corner of the Fountain Valley Golf Course property (Biscayne Avenue) as a line road subject to the joint authority and responsibility of both the city and township over the entire right of way along this segment. 2. With respect to the western portion of this segment(from Highway 3 east to the easternmost entrance to the Executive Estates Plat),the City will improve or cause this segment to be paved to current city standards, and thereafter Castle Rock Township would plow it in the winter(at the Township's expense) and the City would perform all other required maintenance (at the City's expense). 3. With respect to the eastern portion of this segment of 225th Street from the easternmost entrance to Executive Estates to Biscayne Avenue that is not paved, Castle 1 Rock Township agrees to continue to grade the gravel portion of the roadway sharing the cost with the City of Farmington at 63%Township and 37% City. If or when this eastern portion is paved by the developer of Executive Estates and/or the City of Farmington in a manner consistent with City standards,the City shall perform all required maintenance (with the exception of snow plowing, which will be performed by Castle Rock Township) on that portion of the road until December 31,2020. This interim joint maintenance agreement will expire on said date, unless the City and the Township have jointly agreed by then to extend or modify the interim agreement. Factors to be considered at that time will include the relative number or proportion of City and Township properties served by the roadway. Approved and Adopted Approved and Adopted this day of , 2014. this 21St day of July,2014. TOWN OF CASTLE ROCK CITY OF FARMINGTON BY: BY: Its Town Board Chair Its Mayor AND AND J .0 ✓ Its Town Board Clerk Its City Administrator 2 EXHIBIT A ' I '3AV 3NAVOSI9 it ___1 : Q o z ® t I- w : 0 til o -4E- U `` W NW Z ILI Lu Ili Id II _ UJ H t _. \ f r ► W 1)---- LAMM 4 u) F N E N ' o f � � U �i ' — L = N a L N H N _ i I I� �I w w £ AV.MHOIH allrp PIN/ ■QE. r i [i i in .... Vint/. City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 rao 44?..t �`4° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Accept Aquatic Feasibility Study Final Report DATE: July 21,2014 INTRODUCTION Previously in late 2012, staff had provided notice to the City Council and to the Park and Recreation Commission about the Outdoor Pool nearing the end of its expected useful life and that it was likely the Outdoor Pool would fail within the next five years. DISCUSSION On August 12, 2013,the City Council and Park and Recreation Commission held a work session to discuss the current condition of the City's existing Outdoor Pool. Direction was given to complete an Aquatic Feasibility Study(the Study)to examine the following: • Assess the current condition of the Outdoor Pool • Determine costs to renovate existing pool • Research other alternative aquatic options including spraygrounds and splash pools including construction costs • Explore a new aquatic facility including location and estimated construction costs On October 21,2013 the City Council hired USAquatics to complete the Study for the City. On November 4, 2013 the City Council was informed about the formation of a Pool Committee (the Committee)that would assist with the completion of the Study. At this meeting,the City Council approved appointing Mayor Todd Larson to represent the City Council on the Committee. The Committee consisted of the following members: • Amy Pellicci(community member) • Colm Griffin(Farmington School District staff) • Lois Lotze(community member) • Gene Sparks(Park and Recreation Commission) • Mayor Todd Larson(City Council) • Jeremy Pire(City staff) • Missie Kohlbeck(City staff) • Randy Distad(City staff) • Tom Schaffer(USAquatics) • Ryan Johnson(USAquatics • Russ Lane(USAquatics) The Committee met six times from December 2013 to May 2014 to review and discuss various options for aquatic facilities in Farmington. The Study's Final Report included in your packet, is a result of the discussions that occurred during the six months of work that the Committee completed. Committee members are to be thanked for giving up their personal time to assist the City with completing the Study. On June 5, 2014,the Study's Final Report was presented by Tom Schaffer from USAquatics to the City Council and Parks and Recreation Commission in a workshop setting. BUDGET IMPACT To be determined. ACTION REQUESTED The City Council is being asked to formally accept the Study's Final Report recognizing that the process has been successfully completed with recommended options provided for further decisions to be made in the future. ATTACHMENTS: Type Description 0 Exhibit Aquatic Feasibility Study Final Report o�FARM�yc Z Pool Assessment & �o Feasib' 'ty Study G F oA4st.A PRO rJ un Re` ,. MECrI +F f t<. e► ;Tn,� HOUSE i i i ' µ r ( ems'. lPt: r, ` , PUBLIC I =S ,gyp% ':',FP�ro rte} ., SHAE SPLASH AREA c, COVERt "^}~f n, : 50M POOL STRUCTU - : t. -. 4 ':\ SEATIN ''�`..,COMMUNITY ROOM/ ,I Y,. 11RE3-Aly •'"' /ARMING HOUSE 1- �4 ,� '_— I ti P .r ``a _._ .._. QTj(~-: ----.,, 4L tir '811 y ��• ` ..„,,, i.-:- , -6 '''‘,1.,, 0 1. . K-. ,..ki... f- ...'..,---",,..;•-11 01 ‘ a c r Wd 1 A; � „,-„, ,r ec �UNGF :-.1;s4".4„;,,..E fi n �` ,u: 'vf uo lir --__ cJ MAT RACER ALT. FARMINGTON, MN Proposed Farmington Aquatic Center USAL * USAquatics, Inc. CUATICS 124 Bridge Avenue East P.O. Box 86 MINNA Delano, MN 55328 (763)972-5897 www.usaquaticsinc.com June 13, 2014 Pool Assessment and Feasibility Study - For - Farmington Municipal Pool Farmington, MN AR F /(4- y tt Q x'0.4 w `�� sr' A PROMS June 13, 2014 - By- lJSAQUAT CS AQUATIC CONSULTING & DESIGN USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Executive Summary Statement of Understanding The City of Farmington owns and operates an existing municipal outdoor pool facility that is aging,has a number of operational concerns as well as a larger concern for offering its pool users more facility amenities. The pools also have code and ADA compliance issues. The current facility does not generate enough revenue to cover all expenses,meaning the facility is heavily subsidized by the City to remain operational. Over the past three years the revenue has decreased while expenses continue to rise. A study of this existing facility is clearly warranted to determine its condition and provide some expansion to serve the changing aquatic needs of the community. The goal of this study is to aid in the making of important decisions concerning the facility and its future,including options for expansion and adding amenities. Assessment Process USAquatics has completed an onsite evaluation of the existing aquatic facility to determine its condition and usability to include record data from past seasons. Scope of Study The scope of this study covers the following areas of the facility: • Swimming pool structure,recirculation,filtration,and sanitation equipment • Pool deck area,diving boards,features,etc. • Compliance with new Federal and State Main Drain Laws • Compliance with new Americans with Disabilities Act Laws • Attendance,revenues and expenses • Provide options for repair and/or renovation/new facility • Provide possible location sites for a new facility Study Criteria The criteria used in our assessment include: • Facility condition and other observable conditions • Facility code requirements and compliance • An understanding of cause and effect associated with various aquatic designs and operating procedures as presented to us through the assessment,review,and design of several thousand aquatic facilities • Study area demographics used in determining community aquatic needs • Review Farmington 2030 Comprehensive Plan • Review of 2010 Parks and Recreation Needs Assessment Intent of Report The intent is to present a summary of needed improvements and added amenities including factors affecting patron usage,revenue potentials,and expenses associated with the operation and management of the aquatic facility. Page 2 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Summary Based on discussions with staff,a physical assessment of the existing facility, analysis of the existing condition at the Farmington Municipal Pool Facility,USAquatics has determined that the facility warrants a large number of improvements and expansion to better serve the needs of the community. Several amenity options for the expansion of the pool facility have been provided for consideration. These amenity options provide a range of facility renovation improvements and enhancements to an entirely new facility. The main pool offers a small variety of aquatic amenities including 1-meter and 3-meter diving,lap lanes,a single drop slide,walk out stairs and varying water depths to service some of the community's aquatic needs. This pool would be costly to expand as any expansion to the pool would require larger filtration,recirculation and water treatment systems. The wading pool is undersized to adequately serve the younger patrons of Farmington,as well as the growing demand for an accessible zero depth beach type entry body of water. This pool would also be costly to expand due to filtration and recirculation requirements. It would be far more cost effective to demolish the existing wading pool and construct a new zero depth entry pool complete with a wide variety of amenities geared toward younger children. The facility does not provide an appropriate aquatic venue for a community the size of Farmington. The facility is too small in relation to the Farmington area demographics. We recommend the expansion of program elements to serve the Farmington aquatic community. The aquatic expansion should also provide a secondary service area of approximately a 15-20 mile radius. Given the growth and size of Farmington,the current pool site is not the best location to service the community as a whole and alternative locations should be considered. The Pool Committee and USAquatics have had six meetings to date to discuss the future of the existing facility. Additionally,USAquatics has had two staff level meetings with City staff. USAquatics provided information on the following five potential options for the future of aquatics in Farmington. o Option—1:Do Nothing. This Option would leave the existing facility exactly as it is and would not address any of the concerns noted in the assessment portion of the study. There would be no added amenities or features. The facility would remain non-compliant with Federal requirements for ADA accessibility and the operational subsidy the City pays to keep the facility open would continue to grow. Attendance levels would continue a slow decrease. Addressing none of the concerns listed could possibly leave the City open to potential litigation regarding accessibility. Estimated cost range:N/A Projected operating subsidy required: ($75,000) Estimated remaining life expectancy: 1—3 years o Option—2:Repair Existing. Make only the recommended repairs to the existing pools and facility to address operational issues,concerns and code issues including accessibility. This Option would not expand the facility or add any aquatic play elements. The wading pool would be demolished and a small 400 s.f.zero-depth entry splash pool installed. This Option would create little if any increase of operational costs and revenues. The sizeable City subsidy would still be required to assist with operational expenses. Attendance would continue remain at a low level while decreasing slowly. Estimated cost range: $566,400-$644,400 Projected operating subsidy required: ($69,500) Estimated remaining life expectancy:3—5 years(splash pool 18—20 years) Page 3 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 o Option—3:Renovate and Expand Existing. Make necessary repairs to the existing main pool and renovate the existing wading pool to create a larger 1,200 s.f.zero-depth entry splash pool more appropriate sized to meet the needs of the community. This Option would include the addition of a climbing wall to the main pool and adjusting the 3M diving board ladder to a tower. This Option would make for increased operational costs due to the renovation of the wading pool with a larger splash pool. Adding aquatic features and amenities may increase attendance and revenue;however,a large City subsidy would continue to be needed to continue operating. Attendance would increase with this Option;however,numbers would drop off after the first few years. Estimated cost range: $1,108,800-$1,230,600 Projected operating subsidy required: ($64,000) Estimated remaining life expectancy:3—5 years(splash pool 18—20 years) o Option—4: Spray Pad/Wet Deck. The existing pools would be demolished and back-filled in. A new Spray Pad/Wet Deck would be constructed on the current site. The Spray Pad/Wet Deck would include several spray features and interactive play features. With this option,overall attendance would decrease as this Option only targets the younger age groups. Operational expenses would decrease due to less staffing being required,less water to treat with chemicals, etc. With this option there would be little to no revenue generated as typically facilities of this type charge no admission. The operational subsidy required would remain close to current levels. Estimated cost range: $586,800-$670,800 Projected operating subsidy required: ($60,000) Estimated life expectancy: 18—20 years o Option—5:New Aquatic Facility. This Option would allow for the existing facility to remain open for use during construction of a new facility. The new facility would be appropriately sized to meet the needs of the community while also accommodating for future growth. Some features such as shade umbrellas,diving boards and chemical controllers have been identified as items that could potentially be re-purposed on a new facility. The proposed design includes a Signature Feature that would attract visitors and increase attendance and revenue. Additionally,the new facility provides a wide range of aquatic amenities that better reflects the demographics of the community. The existing pool could be repurposed as a Spray Pad/Wet Deck after the new facility is open. Estimated cost range: Base Project-$7,249,688—Base Project plus Alts.$9,416,466 Projected operating profit for Base Project: $22,537 Projected operating profit for Base Project+Alternates: $54,901 Estimated life expectancy:30—35 years Page 4 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Based on conversations at those meetings,the Pool Committee and USAquatics are recommending Option-5 from above. The Pool Committee felt and USAquatics agreed that a new aquatic facility would draw visitors from other nearby cities and have a positive economic impact for Farmington's businesses and the community as a whole. In addition,the city of Farmington will have 3,255 residential acres by 2030 to meet the Metropolitan Council's population forecast as identified in the Farmington 2030 Comprehensive Plan. Facilities of this type typically have a positive impact on home values and population increases. The aquatic center will also"encourage a mixture and diversity of industrial and commercial land uses that will increase the tax base for the community"as noted in the Farmington 2030 Comprehensive Plan. The proposed design is a new outdoor Family Aquatic Center that includes a lap area,lazy river,river rapids, large zero depth entry splash area,waterslides and bathhouse. The existing site and other park locations were discussed in consideration for the location of this facility. The proposed site for the aquatic center is also the Park and Recreation Commission's recommended site located in the Jim Bell Park Preserve on Northeast corner of 195`h Street at the intersection with Diamond Path Road. The Jim Bell Park Preserve was also identified as an optimal location for a new aquatic center due to its proximity to the Dakota County North Creek Regional Greenway. In addition,the Pool Committee and USAquatics are recommending demolishing the existing pool after construction of the new facility is complete and re-purposing the facility with a 1,200 square foot spray pad/wet deck. The following is a list of factors cited in the decision to construct a new facility rather than renovate and repair the existing facility: o Age of the existing pool and the short remaining life expectancy o Expense required to repair and bring the facility up to code and operational standards o Age of mechanical equipment and remaining life expectancy o Increasing maintenance costs o Making only repairs would still require a significant annual subsidy from the City to remain operational o Any expansion to the pool would make existing equipment undersized to meet code and operational standards Respectfully submitted, Thomas R.Schaffer President Page 5 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Table of Contents SECTION ONE: ASSESSMENT 8 Main Pool 8 Recirculation System 8 Pool Equipment-General 8 Pump 8 Heater 9 Pool Filter 9 Chemical Control 9 Wading Pool 9 Wading Pool Recirculation System 9 Wading Pool Pump 10 Wading Pool Heater 10 Wading Pool Filter 10 Wading Pool Chemical Control 10 Bathhouse 10 Concessions 10 Deck Area 11 SECTION TWO: OPTIONS 11 Option—1(Do Nothing) 11 Option—2(Repair Existing) 11 Option—3(Renovate and Expand) 13 Option—4(Spray Pad/Wet Deck) 15 Option-5(New Aquatic Facility) 16 SECTION TWO: EXISTING FACILITY 17 Facility Layout 17 Actual 2013 Budget Expenditures 18 Revenue vs.Expense(2011-2013) 18 Pool Attendance 19 Census Information 20 2010 Parks and Recreation Needs Assessment 21 Existing Facility Photographs 22 SECTION THREE: NEW AQUATIC FACILITY ANALYSIS 28 Pool Committee and Park&Recreation Commission Recommended Site 29 Existing Pool vs.Proposed Site Location 30 Proposed Site Location vs.Dakota County North Creek Regional Greenway 31 SECTION FOUR: SIGNATURE FEATURES 32 Mat Racer(with and without slide start) 32 Lazy River 32 Rapid River 33 Wave Pool 33 Aqua Loop 34 Aqua Sport Climbing Wall 34 SECTION FIVE: PRELIMINARY DESIGN CONCEPTS 35 Concept-1 35 Page 6 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Concept—2 36 Concept—3 37 Concept-4 38 Concept—4R 39 Concept—5A 40 Concept—5B 41 SECTION SIX: FINAL DESIGN 42 Proposed Concept 42 Proposed Concept on Jim Bell Site 43 Proposed Concept on Existing Site 43 Proposed Staffing Plan 44 Proposed Concept Estimate 44 Proposed Concept Estimate continued 45 Estimated Tax Implication 46 (based on$10M project—does not include park site development) 46 Estimated Tax Implication 47 (based on$7M project—does not include park site development) 47 Project Timeline 48 Proposed Facility Projections 49 Projected Attendance Revenue(by average of results) 50 Estimated Budget Expenditures 51 Estimated Revenue vs.Expense 51 Estimated Annual Increase Projections for Mat Racer 51 APPENDIX A: SPRAY PAD/WET DECK 52 Examples 52 Spray Pad/Wet Deck(on Existing Site) 53 Details 53 APPENDIX B:NEARBY AQUATIC FACILITY INFO 54 Cascade Bay—Eagan,MN 54 Old Memorial Pool—Northfield,MN 55 Hastings Family Aquatic Center—Hastings,MN 56 Apple Valley Family Aquatic Center—Apple Valley,MN 57 APPENDIX C: POOL COMMITTEE MEETING MINUTES 58 Meeting#1• 58 Meeting#2• 59 Meeting#3• 60 Meeting#4• 61 Meeting#5• 62 Meeting#6• 63 APPENDIX D:JIM BELL PARK AND PRESERVE COST ESTIMATE 63 2014 Park Cost Estimate 63 Page 7 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 SECTION ONE: ASSESSMENT Main Pool The main pool was built in 1970 and opened the following summer in 1971. The main pool consists of a lap pool with attached diving well in an`L' configuration with depths varying from 3'-6"at the shallow end to 12'-0"at the diving well.The diving well has two diving boards(one 1-meter and one 3-meter). The 3-meter diving board lacks the 5'clear walkway between the ladder and fence;however,this likely still complies with code as there is a 5'clear walk underneath the diving board. Recent trends show more facilities going away from the standard 3-meter diving board entirely. We recommend removal of the existing 3-meter diving board ladder and installation of a new platform and stair tower. The 1-meter diving board is in fair condition,but it lacks code required 5' of clear deck around it. The current clear walk is only 3ft. Since the pool perimeter is in excess of 300 feet,two means of ADA compliant access are required. The facility has a functional ADA lift to account for one means of access;however,the primary means of access into the pool must be a ramp or beach type zero depth entry. The main pool also offers a single drop slide at the shallow end. The pool has very limited amenities for recreational aquatic activity,educational aquatic needs and aquatic fitness. At the time of the on-site assessment,the main pool had water in the shell for winterization which also made it impossible to inspect the main drains or the pool floor. There are no visible signs of failure in the pool shell;however,the pool vessel is in fair to poor shape. The main pool has been patched numerous times over the years and continues to require additional work. There are several cracks and areas of spalling where the finish is flaking off. There is also a concern with the cold joint located approximately 24"below the gutter. This cold joint will eventually become problematic in terms of structural integrity and its ability to remain water tight. Due to the existing conditions of the main pool epoxy paint finish,we recommend sand blasting the shell to sound concrete,and the troweling of quartz aggregate plaster with ceramic tile accents. This would also be a longer lasting pool finish. Overall,the main pool lacks the aquatic needs of the Farmington aquatic community. Both diving boards were identified as features that could be salvaged and re-installed at a new aquatic facility;however,as noted above we recommend a new stair platform for the 3-meter board. Recirculation System The main pool has a semi-recessed stainless steel gutter with fiberglass grating and in gutter surge weirs. The non-slip finish on the gutter grating has deteriorated and is coming off in several areas and should be replaced to prevent patron injury. In pool surge is not ideal for any facility. We recommend the installation of an external surge tank. *While in a meeting with City staff on 5/29/2014,Jeremy Pire received a phone call advising that during pool operation a weld in the stainless steel gutter broke and the gutter was leaking and required repair. Pool Equipment-General The pool equipment is largely original to the facility with a few exceptions. The equipment met the needs of the community;however,for the most part it is outdated and inefficient in terms of operation. Pump The main pool pump is a horizontal pump located above water level which can make priming and servicing difficult. The existing pump is in poor condition and is very inefficient. A vertically mounted high efficiency pump with a premium motor installed below water level would solve priming difficulties and provide higher Page 8 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 efficiency during operation. The current size and layout of the mechanical room does not allow for a recessed pump pit. In addition to a new pump located in a pump pit,we recommend adding a variable frequency drive to the motor. This provides significant energy cost savings and efficiency while extending the life of the pump and reducing maintenance. Heater The main pool has is serviced by a large Raypak gas fired heater. Due to its age,condition,and remaining life expectancy-the main pool heater should be replaced with a new more efficient model. Pool Filter The existing sand filter is a vertical Notate Corporation multi-cell filter that is outdated in terms of technology and efficiency as is nearing the end of its useful life cycle.Staff on site reported the sand media was changed within the past 5 years;however,the configuration and style of the filter does not provide enough depth of media to be effective consistently. *While in the same meeting with City staff on 5/29/2014 we were also advised that when performing a routine inspection of the Main Pool sand filter,the bottom laterals were broken and sticking out of the sand. As a result,the sand was removed,new laterals installed and the sand media was replaced. We recommend the installation of new regenerative media filters that are more efficient,take up a fraction of the current footprint,and are green friendly using 1/50th of the water used by traditional sand filters.In addition,replacing the existing sand filters with regenerative media filters would allow for more`open space' in.the mechanical building to service other equipment. Although we recommend regenerative media filters, we will provide filter replacement options for both regenerative media filters and traditional sand filters. Chemical Control The chemical control system is relatively new to the facility. The ProMinent DCM200 controller is user friendly up to date technology that adequately serves the needs of the facility. The controller requires minimal attention and adjustments and was identified as a piece of equipment that could potentially be utilized at the new facility or spray deck. Wading Pool The Wading Pool is rectangular in shape and located adjacent to the main pool. The wading pool depth varies from 1'-0"to 2'-0". There is a 3ft.chain link fence as a barrier separating the wading pool from the rest of the facility. As with the main pool,the wading pool was winterized and had standing water at the time of the on-site visit so the pool floor and main drains were unable to be inspected. The concrete coping is in poor condition,with several large cracks,sizeable gaps,and pieces broken off completely. The Wading Pool lacks any interactive features or play elements and is not sized appropriately to service the younger demographics of the Farmington community. The wading pool also lacks any form of ADA access. Due to the size,condition and large amount of work required to repair the wading pool,we feel it is not feasible to simply repair this pool and feel complete replacement is necessary. Wading Pool Recirculation System The wading pool has two surface skimmers located on either side wall. The decking around the skimmers is in very poor condition. Drainage issues have resulted in shifted or sinking deck slabs around the wading pool leaving being sizeable gaps and"toe stubbers"that can be hazardous to patrons. Page 9 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Wading Pool Pump The Wading Pool is serviced by one pump,a Pentair WFE-3 that is located above water level. This pump is aging and very inefficient and handles recirculation with suction from the main drain and skimmers. As with the main pool pump,a vertically mounted high efficiency pump with a premium motor installed below water level would solve priming difficulties and provide higher efficiency during operation. Based on our recommendation to completely replace the existing wading pool,a new zero depth splash pool would require a new pump to handle the increased volume. At that time we recommend installation of vertical mount high efficiency pump in a recessed pump pit below water level,with a premium motor and variable frequency drive. Wading Pool Heater The wading pool heater is a smaller,Raypak gas fired heater. The heater is newer to the facility and was reported to be in proper working order. We recommend utilizing the existing wading pool heater on the new spray deck. Depending on the size increase of the splash pool,we recommend the addition of a second heater stacked above the existing heater if necessary. Wading Pool Filter The sand filter dedicated to the Wading Pool is a TR-140,which is a smaller residential style filter that has likely exceeded its life expectancy. It was unknown when the sand was last replaced. Wading Pool Chemical Control The chemical control system is relatively new to the facility and identical to the main pool chemical controller. The ProMinent DCM200 controller is user friendly up to date technology that adequately serves the needs of the facility. The controller requires minimal attention and adjustments and should adequately handle the needs of a new splash pool. The wading pool chemical controller could potentially be re-utilized at a new facility in the same way the lap pool chemical controller would be. Bathhouse The bathhouse is in fair condition for its age. Staff reported the roof had been replaced within the past couple years. The bathhouse had been modified from its original construction to meet requirements for ADA access. The change rooms and shower facilities are in good condition. The current layout has two urinals,two toilets and two sinks in the Men's locker room and the Women's has three toilets and two sinks. The women's change room has one private change booth that has a curtain divider. Current trends show a need for family change rooms that allows for a parent or guardian to keep young children of either sex with them,rather than sending them into a locker room alone or bringing them into a locker room of the opposite sex. We recommend the addition of two family style change rooms. Concessions The current bathhouse configuration does not allow for a concessions area to be very effective and lack of space is an issue. The current layout and amenities allows for a very limited number of products to be sold. A permanent dedicated concession area complete with a three compartment sink would be more efficient and allow for increased serving options such as pre-packaged food, etc. This is also an option that would allow for the facility to increase its revenue. Page 10 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Deck Area The deck area surrounding the Main Pool and Wading Pool is in poor condition. Shifting and settling has created a number of raised areas or"toe stubbers". Some expansion joints have spread apart creating gaps between concrete slabs which allows water to enter causing further damage. Some slabs slope toward joints rather than deck drains creating areas of potential water ponding. The surrounding fence has a few spaces where gaps between posts and mesh exceeds the maximum allowed. Vinyl coated fence is preferred for aquatic facilities as it is more aesthetically pleasing and has a longer life expectancy. According to staff on site,the deck drains,despite being undersized,appear to function properly. The facility lacks a dedicated`eating area' and offers a small amount of shade and minimal table seating that allows patrons to stay longer which would result in additional revenue. We recommend the addition of shade structures along the east side of the main pool. The facility has on deck drinking fountains as well as a small number of on deck lockers for storage. Several of the locker doors are missing. We recommend replacing lockers as needed. Staff reported the shade umbrellas were relatively new to the facility and in good condition. The shade umbrella structures could be re-utilized at a new spray deck or possibly the new facility with new deck anchors. SECTION TWO: OPTIONS Option-1 (Do Nothing) Option-2 (Repair Existing) Main Pool Based on our review and analysis,we recommend the following work for repair of the main pool area: • Demolition of decks and installation of ADA access ramp along east side of pool Probable cost estimate:$35,000-$40,000 • Replace existing gutter grating. Probable cost estimate:$18,000-$20,000 • Sandblast pool shell to sound concrete and install new Diamond Brite finish with ceramic tile accents. Probable cost estimate:$65,000-$75,000 • Cold joint repair around entire pool perimeter. Probable cost estimate:$36,000-$42,000 • Installation of an external surge tank and associated piping. Probable cost estimate:$33,000-$37,000 Subtotal: $187,000-$214,000 Soft Costs(20%) $ 37.400-$ 42.800 Estimated Main Pool Repair Cost Range: $224,400-$256,800 Wading Pool Based on our review and analysis,we have determined that it is not feasible or cost effective to attempt to repair the existing wading pool.For this option we recommend the demolition of the existing wading pool and installation of a new zero-depth entry splash pool with no additional above ground features: • Demo and remove existing wading pool. Probable cost estimate:$4,500-$5,500 Page 11 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 • Construct new 400 s.f.zero-depth entry splash pool with imbedded ground sprays. Probable cost estimate:$75,000-$80,000 Subtotal: $ 79,500-$85,500 Soft Costs(20%) $ 15.900-$17,100 Estimated Wading Pool Repair Cost Range: $95,400-$102,600 Mechanical/Equipment Based on our review and analysis,we recommend the following work for repair of the pool equipment: • Add addition on to existing mechanical building to allow room for a recessed pump pit. Probable cost estimate:$70,000-$80,000 • Replace pool pump with vertical mount high efficiency pump and premium motors and vfd. Probable cost estimate:$12,000-$14,000 • Replace existing sand filters with regenerative media filters. Probable cost estimate:$88,000-$94,000 • Replace existing main pool heater with new more efficient model. Probable cost estimate:$15,000-$18,000 • Replace exterior doors to mechanical building. Probable cost estimate:$2,000-$3,000 • Replace electrical service/fuse box and wiring as necessary. Probable cost estimate:$13,000-$15,000 Subtotal: $200,000-$224,000 Soft Costs(20%) $ 40.000-$ 44.800 Estimated Mech.Repair Cost Range: $233,400-$268,800 Bathhouse Based on our review and analysis,we Do Not recommend any work for repair of the Bathhouse. Site Based on our review and analysis,we recommend the following work for repair of the site area • Demo and remove select decking(approx. 1,000 s.f.),install new decking properly sloped to new deck drains. Probable cost estimate:$9,000-$11,000 • Replace 3'fence and repair 8' fence as needed. Probable cost estimate:$2,000-$2,500 Subtotal: $ 11,000-$13,500 Soft Costs(20%) $ 2,200-$ 2.700 Estimated Site Repair Cost Range: $13,200-$16,200 Option-2 Total Estimated Cost Range: $566,400-$644,400 Page 12 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Option—3 (Renovate and Expand) Main Pool Based on our review and analysis,we recommend the following work for renovation and expansion of the main pool area: • Install an aquatic climbing wall on the north side of the diving well. Installation of gutter cup anchors and rope&float to be included. Probable cost estimate:$34,000-$36,000 • Select demolition to include removal of existing 3m diving board ladder and installation of new platform with stairs and expanded deck. Probable cost estimate:$28,000-$31,000 • Demolition of decks and installation of ADA access ramp along east side of pool Probable cost estimate:$35,000-$40,000 • Replace existing gutter grating. Probable cost estimate:$18,000-$20,000 • Sandblast pool shell to sound concrete and install new Diamond Brite finish with ceramic tile accents. Probable cost estimate:$65,000-$75,000 • Cold joint repair around entire pool perimeter. Probable cost estimate:$36,000-$42,000 • Installation of an external surge tank and associated piping. Probable cost estimate:$33,000-$37,000 Subtotal: $249,000-$281,000 Soft Costs(20%) $ 49,800-$ 56.200 Estimated Main Pool Renovation Cost Range: $298,800-$337,200 Wading Pool Based on our review and analysis,we have determined it is not feasible or cost effective to attempt to repair or renovate the existing wading pool.For this option we recommend the demolition of the existing wading pool,and installation of a new larger splash pool with embedded sprays and several additional above ground features: • Demo and remove existing wading pool. Probable cost estimate:$4,500-$5,500 • Construct new 1,200 s.f.zero-depth entry splash pool complete with interactive play features. Probable cost estimate:$265,000-$290,000 • Installation of new 3' fencing to replace existing. Probable cost estimate:$1,500-$2,000 Subtotal: $271,000-$297,500 Soft Costs(20%) $ 54.200-$ 59,500 Estimated Wading Pool Renovation Cost Range: $325,200-$357,000 Mechanical/Equipment Based on our review and analysis,we recommend the following work for the pool equipment: • Add addition on to existing mechanical building to allow room for a recessed pump pit. Probable cost estimate:$70,000-$80,000 • Replace pool pump with vertical mount high efficiency pump and premium motors and vfd. Page 13 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Probable cost estimate:$12,000-$14,000 • Replace existing sand filters with regenerative media filters. Probable cost estimate:$88,000-$94,000 • Replace existing main pool heater with new more efficient model. Probable cost estimate:$13,500-$15,000 • Replace exterior doors to mechanical building. Probable cost estimate:$2,000-$3,000 • Replace electrical service/fuse box and wiring as necessary. Probable cost estimate:$13,000-$15,000 Subtotal: $198,500-$221,000 Soft Costs(20%) $ 39.700-$ 44.200 Estimated Mech.Renovation Cost Range: $238,200-$265,200 Bathhouse Based on our review and analysis,we recommend the following work for renovation and expansion of the bathhouse area: • Relocate concessions to west end of bathhouse. Create full concession area with required amenities needed for pre-packaged food service/sales. Probable cost estimate:$95,000-$105,000 • Add two family change rooms complete with bathroom/showers onto existing bathhouse. Probable cost estimate:S76,000-$82,000 Subtotal: $171,000-$187,000 Soft Costs(20%) $ 34.200-$ 37.400 Estimated Bathhouse Renovation Cost Range: $205,200-$224,400 Site Based on our review and analysis,we recommend the following work for the renovation and expansion of the site area: • Demo and remove all decking,install new decking properly sloped to new deck drains. Probable cost estimate:$10,000-$12,000 • Expand concrete decking on west side of bathhouse to create a dedicated eating area with tables. Probable cost estimate:$6,500-$7,500 • Addition of two shade umbrellas to eating area and along east side of main pool. Probable cost estimate:$7,000-$7,500 • Repair fences as needed. Probable cost estimate:$11,000-$12,000 Subtotal: $ 34,500-$39,000 Soft Costs(20%) $ 6,900-$ 7,800 Estimated Site Renovation Cost Range: $41,400-$46,800 Option-3 Total Estimated Cost Range: $1,108,800-$1,230,600 Page 14 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Option-4(Spray Pad/Wet Deck) Demolition Based on our review and analysis,we recommend the following demolition work to allow for the site to be prepared for a new Spray Pad/Wet Deck: • Demo and remove Main Pool,Wading Pool and surrounding decks/fence Probable cost estimate:$24,000-$26,000 • Demolition of non-reusable Mechanical/Equipment Probable cost estimate:$4,000-$5,000 • In-fill existing pools Probable cost estimate:$4,000-$5,000 Subtotal: $32,000-$36,000 Soft Costs(20%) $ 6.400-$ 7.200 Estimated Demolition Cost Range: $38,400-$43,200 Spray Pad/Wet Deck Based on our review and analysis,we recommend the following work for installation of a new Spray Pad/Wet Deck: • New 1,200 s.f.Spray Pad/Wet Deck with recirculation system. Probable cost estimate:$220,000-$240,000 • Imbedded and above ground Play Features Probable cost estimate:$125,000-$150,000 Subtotal: $345,000-$390,000 Soft Costs(20%) $ 69,000-$ 78,000 Estimated Spray Pad/Wet Deck Cost Range: $414,000-$468,000 Mechanical/Equipment Based on our review and analysis,we recommend the following work to Mechanical/Equipment for installation of a new Spray Pad/Wet Deck: • Alterations to existing mechanical building to allow room for a recessed pump pit. Probable cost estimate:$30,000-$35,000 • New vertical mount high efficiency recirculation and feature pump and premium motors. Probable cost estimate:$12,000-$15,000 • Install new regenerative media filter. Probable cost estimate:$15,000-$20,000 • Replace exterior doors to mechanical building. Probable cost estimate:$2,000-$3,000 • Replace electrical service/fuse box and wiring as necessary. Probable cost estimate:$13,000-$15,000 Subtotal: $72,000-$88,000 Soft Costs(20%) $14,400-$17,600 Estimated Mech.Cost Range: $86,400-$105,600 Page 15 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Bathhouse Based on our review and analysis,for this option we Do Not recommend any work on the Bathhouse. Site Based on our review and analysis,we recommend the following work for repair/renovation of the site area: • Install new decking around Spray Pad/Wet Deck properly sloped to new deck drains. Probable cost estimate:$18,000-$20,000 • Expand concrete decking on west side of bathhouse to create a dedicated eating area with tables. Probable cost estimate:$5,500-$6,000 • Addition of two shade umbrellas around Spray Pad/Wet Deck Probable cost estimate:$7,000-$7,500 • Install new fence surrounding Spray Pad/Wet Deck. Probable cost estimate:$5,000-$6,000 • New sod around Spray Pad/Wet Deck. Probable cost estimate:$4,500-$5,500 Subtotal: $ 40,000-$45,000 Soft Costs(20%) $ 8.000-$ 9,000 Estimated Site Renovation Cost Range: $48,000-$54,000 Option—4 Total Estimated Cost Range: $586,800-$670,800 Option-5 (New Aquatic Facility) Based on several meetings to discuss options,Option—5 is the selection made by the Pool Committee to pursue moving forward with as the recommended option. The full preliminary cost estimate can be found in detail in Section Six:Final Design. The total estimated cost range shows the estimated cost for what the Pool Committee identified as a BASE project,with the higher number being the BASE project with ALL alternates included. Option—5 Total Estimated Cost Range: $7184,507-$9,448,912 Page 16 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN I armington Municipal Swimming Pool Assessment and Project Study June 13.2014 SECTION TWO: EXISTING FACILITY Y •nom c .° • # ? ,q - p , 1' ;-„ cC b ut ,°`�'P1 sy t t Fay F . s, y # C yo }'+ ,� y �# 1"ray 1Hi ith y x7 .y • ;...„ . T e - b° r µi : fi_ --z- 0 ,-,c.„.,.., F z J' - �- - , , . ,„:„.::',,,,•-.,: , .. • % It, '. p„4 -I * -, 4 t 1{;�. . , ...._ .... ,,, .;r4i:t.1,'.11,44.4r,...,,:, '‘, _ . _ Page 17 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Actual 2013 Budget Expenditures Category *Budget Salaries $71,700 Equipment supplies $13,300 Building supplies $3,900 Concession purchase $5,200 Pool chemicals $5,500 Uniforms $700 Travel,training,meetings $700 Telephone/data $1,600 Utilities $10,300 Building&equipment repairs $3,800 Insurance - Dues/subscriptions $1,000 Professional service $14,400 Program expense $400 Total $132,500 *Numbers rounded to nearest hundred Revenue vs.Expense (2011-2013) 2011 Category Budget Revenue $66,400 Expense $103,000 Profit(Subsidy) ($36,600) 2012 Category Budget Revenue $71,400 Expense $121,600 Profit(Subsidy) ($50,200) 2013 Category Budget Revenue $68,030 Expense $132,500 Profit(Subsidy) ($64,470) Page 18 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Farmington Municipal Pool $140,000 $120,000 $100,000 — — $80,000 Revenue $60,000 • Expenses $40,000 $20,000 $- 2011 2012 2013 Pool Attendance Farmington Municipal Pool 2011-2013 13,000 12,500 12,000 •—Patrons 11,500 11,000 2011 2012 2013 • When analyzing the Outdoor Pool Attendance from 2011-2013 the following can be cited for the low overall numbers and the slow decline in annual attendance: o Communities around the Farmington area have built new facilities offering enhanced amenities for the participants with upgraded park features and aquatic programming options. o The Farmington aquatic facility has grown stale to the local participants. It has become routine serving a very small segment of the local population and not reaching the broader aquatic community and aquatic needs. o It should be noted that 2013 had the lowest attendance numbers despite being open a total of 66 days compared with 63.5 in 2012,and 61 in 2011. Page 19 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Census Information • Total Population:21,086(2010) • Households: 7,066 • Families residing within the city: 5,426 • Families with children under 18= 51.4% • Population distribution by age: o 17&under 33% o 18-24 6.3% o 25-44 35.7% o 45-64 19% o 65+ 5.6% 2010 Census Demographics 40.0% 35.0% —. 30.0% 25.0% 20.0% 15.0% 10.0% 5.0% 0.0% ■ 0-17 18-24 25-44 45-64 65+ • When analyzing the estimated 2010 Farmington Census information the following information was determined: o The highest percentage of the population is those between the ages of 25-44 at 35.7%. The second highest age range is 17 and under that accounted for 33%of the population. o This suggests an aquatic facility and added amenities that focuses on young families. o The aquatic need is for a facility that offers a wider range of aquatic activities and amenities. Page 20 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 2010 Parks and Recreation Needs Assessment The following is a list of questions and results from the needs assessment that took place in 2010. The questions below list either the existing swimming pool or a new aquatic facility. Actions Most Willing to Fund to Improve the Existing Parks and Recreation System. Based on the sum of their top four choices,the actions that are most willing to fund with tax dollars to improve the existing parks and recreation system are:maintain and improve existing paved trails(56%),fix- up/repair older neighborhood and community parks(45%),maintain and improve existing playground equipment(35%),and maintain and improve the existing outdoor pool(28%). Most Important Parks and Recreation Facilities. Based on the sum of their top four choices,the parks and recreation facilities that households rated as the most important are:paved walking and biking trails(65%),small neighborhood parks(49%),playground equipment(28%),natural areas/wildlife habitat(24%),large community parks(20%)and swimming pool (16%). Actions Most Willing to Fund to Develop New Parks and Recreation Facilities. Based on the sum of their top four choices,the actions that households are most willing to fund through a bond levy to develop new parks and recreation facilities are:complete missing walking/biking trail connections(42%),new paved walking and biking trails(36%),neighborhood parks(18%),pedestrian bridges/underpasses for trail crossing(17%)and new swimming pool(16%). Page 21 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington M unicipal Swimming Pool Assessment and Project Study June 13,2014 Existing Facility Photographs , -,...S)1...* 4:-kfft„, 1 1'' Existing Bathhouse _ 1 1 I , ?..t 3 - i Y 1'h c a4kY IA- h ed r.= "f ill i I' ' 11 ' k Page 22 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Vii_ i ' ...„. l fi r r 1( " sr.1191/` ' — ,*0 on dt .,„„ ,,,,,. . , ..„,.. Existing concessions area Deck conditions at Wading Pool Nill w "g1\ I -: 'is View of bathhouse from inside facility Coping/deck joint conditions , r - �' `qgx L ; _ � s 1 °Lit*' .�,,,w. .A k.r }� . �� •'i ` to '. T i r; L "Y i t ', y ?ce y y � Wading Pool Cracked/broken coping Page 23 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 9 f r-- .,l',.'"-, ::.,11.‘..ti° 'of .iiii..',..., ---,,-,-. ✓ +, ■ '44-r,rw,••■14 , N .-". ° , „4.,...„:..., ,,,„ ,,,, ..,, z . 47 •L Coping/depth marking conditions Gutter grating conditions if.Ae ,P.. b 14 , . : . . ,.4 I% , ;' 1' .) . r - • i\ qr : . g*-----a-- mod:, .. ., , . ,... _..,........„:„........,....._ ____........,:„,. . .. _ . ti, , , .. .c.'. . . r t,,,t Facility conditions Pool finish spalling ii - r i i 1 , Deck/deck drain conditions Construction cold joint Page 24 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 ',. / i ,;:. ' `. :....-_/ '' ' , f;,;-_,\, (0 .0:1.741.,''*vt \ ■011111°1 !` r Gaps at fencing Sunken areas of concrete . 114-141 'A 111,!!lto,s7,,.‘ .*.*-> r t .. : , 1 ' ;. t- 9L- r .,. 0, "°1 t y Minimum 5' clear walk required(not met) Deck conditions around Main Pool . 0,': ,< ---�„� ** . . • It i it �~ � 1 flit 3M Diving Tower ladder Existing drop-slide Page 25 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 A a, r i• t 'rot i .. y b u y ce y '''' I',# , T. p*il" Y a nP.k tt aw " ~ Existing eating/lounge area Main Pool recirculation pump r MINA , o 0 I . w Existing Mechanical building Main Pool sand filter‘ , i iro t''' .,:1, ,...s - - , . , , .,,,,.: , . .-..,...r, „r 10H ... , ,.... _ , , , ,, . 1 , ,,,, ...... trot-. 111 Wiit e Lay., +' r°..�'"' - o 'i `Y .. gyp: t, Ittj .-- ''itivftl* 1/ ' i Main Pool recirculation pump and strainer Wading Pool recirculation pump Page 26 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 ,t 14 . VI( 144...—...# - - r2 d Wading Pool sand filter Wading Pool heater i c �` - it r al 1 urn, i: iv M I ,.�.- 1111- Existing electrical service Chemical controllers Page 27 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 SECTION THREE: NEW AQUATIC FACILITY ANALYSIS The following are approximate construction costs for similar facilities. These numbers should be used for planning purposes only as a guide in determining the relative cost of a new facility versus renovation of an existing facility. City: Population: Approx. Budset: Year Built: Glencoe 5,628 $2,500,000 2000 Stewartville 5,926 $2,800,000 2006 Redwood falls 5,253 $3,600,000 2008 Sleepy eye 3,598 $3,000,000 2009 Gaylord 2,307 $3,400,000 2009 La Crescent 4,860 $3,200,000 2010 Kasson 5,978 $3,200,000 2012 Cannon Falls 4,083 $3,990,000 - Byron 4,965 $5,100,000 - Pine Island 3,272 $2,600,000 - Hutchinson 14,178 $5,500,000 - Farmington 21,086 $7,077,000 - Chanhassen .... Mendota Victoria Eden Prairie wet Heights 1 St Paul Park River Fans 212 169 Inver Grove Cottage Grove 61 Bloomington ,,an Heights Shakopee v .- to Chaska Dahlgren Savage rnsville 13 Apple Valley Rosemount Hastings Trimbelle Prior Lake 61 35 21 Jordan Cred- River Lakeville Empire 70 Fan Son 50 21 Eureka 52 Center •61 Red Wi 19 New Prague Castle Rock Webste Cannon Falls 19 Lonsdale Northfield ington Montgomery Ctaybank Ryan Wangs Wastedo Secondary Service Area(15-20 miles) Page 28 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Pool Committee and Park&Recreation Commission Recommended Site Am EN01 Park and Preserve .--- Foal Concept Plan apr, -t ty Cdy CouMd on November 5 2007 /...-:'".,. . .7,r r.,"; ,... •■ ••" - ' — / '" 'is "•.:‘,. ' \ /I , •-•Pr.4„.- 7•77‘ ir-0,;—'1 \Ai / <..... :P.' " .•. %.4,'•" .1-, ''.-' ' ., , r.)C • ''''. tt - , ...-..:42+, .Jr,100111;;06.06e. er -'''''P'" • +°,,..° / . A " . ; ."' /4144, ,. "Ns41 A "." . 's --\, • 7' II> AQUATIC ler--- CENTER , i - _ , , - ,,, ... -.- f•rminoton. Minnesota *nliai Page 29 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Existing Pool vs. Proposed Site Location dr ED -, -5" L721 -c 4 ,E r, i 2 1 E I --.,: * c. r-, ,c Z 1 ri ... i v 1-; 1 Southern Hills I -0 `Golf Course PROPOSED SITE , 3) .....4' g 7 i 32 1' • , El 1 qSth St W tzt. i • Town Park ‘ a-i• ED 23gai St E ZOOth St Aronson cc CD Park --.• fi, * '',,it i a.‘ s Knoll Pine " Park ED 210tti Si tv , . a ■ I 217th St W Dakota I 0 ray 50 ts i it, 10,-0 won i 7 .. .• ED 21ths.iw , Rambling _ _ River Park er i a. rc _ ID:1 70,,,,14 a a, ' C5-0) 220th tat ■ — i AO,St --,—1 EXISTIN _POOL Fountain Valley .."; —.1, ,v, v,,■,•A ,..,,f I ler.., i , G ol f_C I u_b v.,. - t ....r."--11 ..1. Page 30 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13.2014 Proposed Site Location vs. Dakota County North Creek Regional Greenway „of ) ` to C\ i 5d p ICI i P EMPIRE TOWNSHIP 'i wMlmw ___�'' © SEGMENT 3 1 `l/i1M U 1 imam not 1 _, ,rn.1e■Wilk‘C # awauruc '`l WOK S. 0 h 01,143 /1y. aatawY, ' -2'1 i y .bortwadC.�� °4 WMS MS 40 GOO ass I. ■ ,..I, 1 I• ,...., ..... ...) N MOM /1 - i ftamtb. rdrt(m1A`� POSSUM V (OY!(i1M�� WWI P.I. `^� In Z#K rr''''' l IVIIla a4� i 11117111411041 ti.Me.u,y u Y i !- UMW!. I Nn 1 V : r•-•-•\..."--- "--f �r --i Ix,14,fr.tuW hat ({ I� ��R "...IL i� ■fRKIfIiO�'4 •v,.tacal hlJ M1[ `�. • Proposed a�ttt Cater 4/0110 r `� r %� (...(1 N� SEGMENT 4 I aulemn 9 - ioai atu ft!) i� 4ru __'fpwM�i uwt",. .. fp)DOWNTOWN roaurwt its ' ■\ FARMINGTON sorrow, ' • wa,.r.:nt St j Page 31 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 SECTION FOUR: SIGNATURE FEATURES As noted in the Executive Summary,the proposed design includes a Signature Feature that would attract visitors and increase attendance and revenue. The Pool Committee expressed a desire for a facility with amenities and features that were unique and not found at nearby facilities. The Pool Committee and USAquatics looked into several different types of Signatures Features,weighing the cost and benefit of each. The following are features that were considered: Mat Racer (with and without slide start) _ , ' ..^ s r „fi . "* . . ,,.' 1 i 1 1717"Yf111r ,' 1,.iii...2.1 ' I .....A. , ..5, - - .. •,.--,..„ iqfiT v M .' tr " y ._ 4 • Allows for multiple riders each race • Spectator sport • 100-150 riders per hour • Encompasses most age groups Lazy River a l irti. 1 ' . ., " .� .,- 17 r a t t - I �' . -,r-44 i , r • Multiple riders • Can be a stand-alone feature • Allows for a wide age-range • Can be incorporated with water slides Page 32 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Rapid River " two r 1 `-•. _ ter y, 1, :` ,. ti 'i v + • Few facilities offer Rapid Rivers .*,,e. ,: ' 2 • Rapids could be alternate route ' ,,4,, r , • Limited number of riders at a time t):::,', Wave Pool rs . .. 'V 222 :Aft yam_ V i xn p -. 1 t 6 4f .....__ ' k40A ,.. v L a • Very few in MN • Waves can be intermittent • Allows for a large number of patrons • Lap Pool could fit within Wave Pool • Wide range of user age-range • Requires more lifeguards • Can be connected to Lazy River Page 33 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Aqua Loop er IIP'" , i ,�: ►z IRrow '4/ 41h „A , . ... , ■,,, ...,,„, , , ...06._ I ' w T •y,:•I. • Would be the first in Minnesota • Near vertical loop • 39'Vertical free fall • Limited number of riders per hour Aqua Sport Climbing Wall i : 1 . .. . :,:4, 1 i 4 * , . e 414 'j . . . i ,11, .13. !' - ! ,-- __ I sew °: 'tt z i 4., + ` p ` n 4 n j 1;',‘-'''�' ° _a a - -rPr f4 1r ' ' , ._. J*4' all • V '4.'' \ 1* T it '1 $_. /III • � r 1> -= • Only 10 in North America • Small footprint required • Currently none installed in Minnesota • Visual appeal • Spectator sport • Limited user age-range Page 34 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 After reviewing all of the above Signature Features,the Pool Committee decided to include the Rapid River in the Proposed Base Project, and to have the Mat Racer with Slide Start included as a future addition. The Proposed Final Design was master planned to allow room for the future Mat Racer, as well as to cover the increased fixture count in the bathhouse as a result of the increase to bather load. SECTION FIVE: PRELIMINARY DESIGN CONCEPTS Concept - 1 DESIGN CONCEPT - I J F4At*KiN4 I W, .1 •-•r-OFF% _../ tAR�R ING L — — /arab 7 aft, , [ (-- „A„,....,„ ,, x-..,410 i .- .,_ , ,: ,,,,,, -CL1, - 4 I--.tr,.. ► °d I � _ i ' -a a s¢ % :1, LL' ; II f11 + . RIVER S D l iz �FORT :: COVEREDv (RAP35 10/ z c1 C �\ B SU" H 4%4 SLATING GObb - BUG A t -/ , Zr ACCESS N '� M 41 i — �1►L .,.., `psi �T'" ...LID TAM - Wp,,, 1 1 . I� ai.I�.�,-°fir -tii. e"r I$3,,'''.- V T.rr���� "" DIVING .....,•..:°�: -- Z I.*. ....41 RYA -.;• .fyi' WATER ,O' ?w I B •i w. in SLIDES - WALL FARMINGTON, MN Page 35 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Concept- 2 DESIGN CONCEPT - 2 ' JPARKlNO ! LI N.,,,DROP-OPPF:41._ ,./H V 1 PARY4NG . ".±. •s • iii44% au� i� ,� �'► �, •�• c' .f It iffy_ V,■10 0 �►t�t1. S f�' 0 ��� , COVERED , 0 AL Q I/ 4 SEATING 'LZ Il3M R I / IL �I1� •V, UBECS DIVING +► 51.0- Vi li, N TUB. I _!� , _. $1.:m or :4.7 �. +` , s , O.Nay SLIP -:- ;:,ig/ — g 'i ■ u n RH e WSIPA T• -I MAT RACER _— FARMINGTON, MN Pace 36 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13.2014 Concept— 3 DESIGN CONCEPT - 3 P RCtMG DROP-OFF � PAYING III ■r► ■ f, RA '''..411 Alt &o'r t„ %„ice F,y,, A• LAP POOL , J.N j - t''•±0-1-}" C01/�RE �i¢,¢ ,��1i ,•- � SLATING ,�, .� \ tri �;Is w PUBLIC ♦ FAMILY `SLIDE ACCESS ♦� CLLMB .C" -- WALL � Ail —.,T.,....i.. .., ''''Q''*41,`" S..:A6/ 1 _. �`N Nif a MING ri„, ..,,, . �\ ~' 0; TUBE \O P3 �•� SLIDE FARMINGTON, MN Page.37 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Concept-4 DESIGN CONCEPT - 4 r 1. 'PARKING NDRDP-Off � I y� _ .. 1 MECH. 5FIK—,—•—• Vir LAWN AREA ' `• 4,,,, ,,,„„ — %I.71 4r, 4.4,145.. ,%054. oo.NN,-,... E •• : z SHAD ~_ \. SEATING* o ACC `;S 111 '�;� w P 'TY 19E 31C•RAGE : e7,•,le b • x•460 l�� :,/r • .• �� MATST'1' a 1, 1 TU:r o. uu } ..AATIU ER i FARMINGTON, MN Page 38 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13.2014 Concept-4R DESIGN CONCEPT - 4R -_l_P .-.il l. f,:-.9_r ...-.../ Li 1 !" .., .._......�..r, - i :i 0 jr. ...„.„. i 5 W:4 ■,..j) v,„ r, st,. Nail f 411P ..- --., ,...—.........,...... ‘,, 4 ... . ---.."■, '. . . # • i , E ,. $SCA BLIC cru TY 4011111VM T,- .•: OMN •• - ,4 /,.:j� •r,r 4 ATE‘..1:/w./11' •�,. .• ■TO 4 — V410 tishi. 4 ,;:e/ j, TUBE O' ',ft .‘41;61<��!�� ��� MAT RACER • _9) _ ____ START •+ SLIDE FARMINGTON, MN Page 39 of63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Concept- 5A DESIGN CONCEPT - 5A ri i (A4flIG f I DROP OFE RE E -, , 11.11. ILES *47 r, .. ruruRe - r►. Rts ',OM POOL WA R ,,,,,.t_ w �'{�Q • +.01 .- :t, °°o°°o SEATING ' OMM" ROQar ter i1��I� t 4 . 44 . • E fir ' NT 0 ►4 tj a� • 4•i. • MI r �iAT'at" r '`t • t /� i 1 # - i liii--1..:Iiiii FARM 1NGTON, MN Page 40 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13.2014 Concept- 5B DESIGN CONCEPT - 55 UL MiI•I111MII< art°P.orrI, uL l■ 1 1 I-1-1 Er ■ rail Ai! %.0 ''7 ., ,----4, pm, IF 41,4„. . 000 \,,,,, . ), rifik11-' ---..-00h,=-77Defl)",,. . twrio-AD*1'14' (1)0ocs .. .-LOP. --, SEATING r�! �' 7 -ALT. .. 'COMM H OU5 i r!....4fg, + ��l�„ W [OOP. :.A11C-ALT. ,I/`{� E. V°- vl- -*AM •...... ; • 1 I I II-I-• *, V ARE • \,� 11 ''ti.. \ ' , `i407 M -ALT/) ' f ePt , ' TER .1 1 ` � • -ALT.r: �; c r V tl I1 .l,VI. - . i NGE.,:' iti rP) }` MAT RACER ALT. ":1_ r ../ S FARMINSTON, MN Page 41 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 SECTION SIX: FINAL DESIGN Proposed Concept ,...t.,...., ..-,--..... .. - FUTURE BATHHOUSE 1151 SUPPORT ' V. '- .,,... '. .. 4"I' .. ' PUBLIC BLDG. . MECH..„.IP; airi I Tr.-},'11 1 i,,,.d If • - . 1 -. , y .. ': . . Or ----,,ADMIN. DEP-rti -....„. eArr -- ' . ACCESS SLIDE it)- • SHADE t‘-8" SPLASH AREA ,.... .i-., 1., ..' . ,.., COVERED ' FUTURE STRUCTURES SEATING COMMUNITY ROOM/ 50M POOL ' ..... . ■ PLAY r .-rtiRi_5Nly. \WARMING HOUSE . , I I is , tiel 1 _ , '''..: i ' i . —, , ■ . ; 3-. - 4. 1 1 11113E-i—---- .-1.3 '—AA ' 1 RENTAL I \ . . .....=„Ali I'll ', AR ,; 4- ■ i i \ Wit A , i,......■ .... .. ' ',—' - WATER / , --./ , \ '` ..0. i 4 1• • 'a lijj;.; ....,'■ IDES if\\-- -k ..‘ ., .• . ‘ , RIVER RAPIDS:- .1..,..‘ N -= .. NGE r -1 j..\ ii -4,..,.. ,,.,...... 77 *""r'""Crl iNNER TUBE SLIDE _ ALT. MAT RACER- ALT. FARMINGTON, MN Page 42 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal SNNimming Pool Assessment and Project Study June 13,2014 Proposed Concept on Jim Bell Site i / E l 4\ �s I - � ��' ,•1 „,„,„„„,,na,11i 1111 Slit IT�{Ilt ,.�s 4} �~ , ._ , 64 i 113 Ili_ it.'.i 1 i f ,1 a thi-St.. • Proposed Concept on Existing Site , ,1!,t. . -- : ': ,' ti I j I 1 4.1. _ . 1 ,:47,,,. , . _ , ,, __. . , . °F "�t „,.. k :, ' ' I„, , 4 ..,,, A••"-.4 , j::••••,‘„, *4,?,t4:4TS'f°,`., „ , I W � °.age ay l �: Qo � v !M s T a at � 55 k.,--,, t 3..,=•� 7 ”' � i , 's f I{r► 1 Paec 43 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Proposed Staffing Plan Employee Hourly worked per Number of ID Employee Type Rate week Staff Gross Pay Pay Total Season by Weeks Season Total 1 Aquatics Manger $ 16.46 40.00 1.00 $ 658 $ 658 16.00 $ 10,528 2 Assistant Manager $ 14.85 32.00 2.00 $ 475 $ 950 15.00 $ 14,250 3 Shift Leads $ 12.00 28.00 6.00 $ 300 $ 1,800 14.00 $ 25,200 4 Certified Lifeguard(WSA) $ 10.25 30.00 32.00 $ 307 $ 9,824 13.00 $ 127,712 5 Lifeguard S 9.25 20.00 20.00 $ 185 $ 3,700 13.00 $ 48,100 6 ConcessionsfAdmissions $ 8.00 20.00 20.00 $ 160 S 3,200 13.00 $ 41,600 -T Labor Total $ 267,390 Proposed Concept Estimate * Preliminary Probable Cost Estimate U S QUATICS Date, 6;4;2014 Proiect, Formivgtur ` 1 Bid Date, TBD Final Design DaaIpW. Swipe AMrndea Pus as BO Baler bids alt. ST Site work S 100,000 $ 25,000 SP Aquatics lap/Mufti-Use Area 3629 sqft @$130 sqft S 471,770 Activity/Splash Pool 4600 sqft ist$135 sqft $ 621,000 Plunge Pool 1300 sqft 5132 sqft S 171,600 Lazy River 5400 silts @$200 sgft S 1,080,000 Rapids Charnel 1400 sgft G+ $230 sqft S 322,000 Water Walk 440 sqft @$132 sqft 5 58,080 50 Meter Pool 11500 sqft @$132 sqft S 1,491,600 SP Activities Fop lets $ 2,000 Geysers $ 6,000 OD Mutiplay structure $ 50,000 OD Family Slide $ 25,000 OD Monster Tipping Bucket Wave $ 35,000 OD Existing 1 Meter Diving Board-Reset $ 5,000 OD Existing 3 meter Diving Board-Install on new tower $ 6,000 OD New 3M Tower/Stair 8 Footing $ 24,000 OD Climbing Wall $ 38,000 Play Feature Mechanical $ 40,000 OD Open Flume Waterslide&Tower w/mesh canopy S 260,000 OD 2nd Enclosed Water Slide $ 130,000 3rd Inner Tube Water Slide $ 160,000 WatenFde Mechanical $ 40,000 Waterslide footings $ 35,000 Mat Racer Slide $ 1,250,000 Water Walk S 60,000 A Building 1 Bathhouse Main buildits 4178 sqft It$140 sqft S 584,920 Concession building 2221 sqft x$140 sqft $ 310,940 Community Room 1723 sqft @$160 sqft $ 275,680 A-2 Covered Picnic area 1900 sqft l$100 sqf S 190,000 Al Mechanical Bathhouse Mech Buiidin 2500 sqft x$140 styli 5 350,000 A2 50 meter changing rooms 1 550 sqft©$140 sqft $ 217,000 Page 44 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Proposed Concept Estimate continued meowing _ - _ $ . Soft scope around rapids wall $ 100,000 E Ebctrical S 235,000 E-1 Night Hating S 12,500 $ 72.000 E-3 Semidry and PA system $ 5,000 $ 20,000 MP Mesh&Plumb. $ 245.000 SF Site Flat wart 36.000 sett tUl$5.50 $ 198.000 SF1 Flat work around 50 meter 18.000 salt(3)$5.50 sgft $ 99,000 OD Shade lhrdrreRo(16)$3,500 ea.(all amdran+6 base) $ 24,000 $ 32,000 OD 3 Airs&Re-install Existing FunbreRos S 1,500 OD Shade trek Structure(5) $10,000 eadt $ 50,000 L Landscaping Sod 28,080 Cil$1.00 $ 28.080 $ 2.000 41 Pea Rack a tandsrapinp under slides 3,400 sf $ 5,000 F Fencing 1,200If Q$36 $ 43,200 F-1 3'high ailing woad slide 176 LF(j)$30 LF $ 6,000 12 8'Isiah featna around 50 meter 300 6 Q$36 $ 10.800 Sub-Toted condrudian coat $ 6,022,270 $ 1,777.000 $ 1.645,400 Owner Diced Cads Budget Costs Ate General conditions t 4 2% $ 120.445 $ 35,540 $ 36,903 Site Surrey $ 8.000 Salt testing $ 15,000 State Health plan review.6%of Comtnh $ 46796 $ 11.072 Permits and Testing kapectaas $ 35.000 S 5.000 Futures,Furniture&Equipment $ 20,000 $ 50,000 Cordiegency 2.5%of Cosstssdion $ 150.557 $ 44,425 $ 46,135 Total Owner Dived Cods $ 395,798 $ 129,965 $ 99,115 Canon Cod Including Owner Dined Cods $ 6,416,066 $ 1.906.965 $ 1,944,515 Prolessiesaal Fees 7%of cmlon costs $ 449,265 $ 133,488 S 136,116 Professional Fees tar btddng and Conrrrusdon-2% $ 128,361 $ 38,139 $ 38,890 Caaffirudirn Mmrgemenl fee 4.5% $ 288.813 $ 85,813 $ 87,503 Total Professional Fees $ 666,439 $ 257,440 $ 262,510 Total Pined Cods Per Column $ 7,104.507 $ 2,164,405 $ 2,207.025 Total Bose Prated 7.284407 I Total Pulled with Atiemotes $ 9.445,912 Page 45 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Estimated Tax Implication (based on$10M project-does not include park site development) Debt Issuance Services :f•rn1�.4,9f.'(.,41r,a•;:1,,:ftlt.):� i..,•=issue Amount $10,000,. , 1 , of Years 20 ., ,:Irderest Rate 3.24` 1-.,•, Bond Rating '••t.,• w. - , rI •'.i n. L.,1771 'Fi..ax.-777.1. . --'=11 .i N3k,IIA:I I.---.Levy©105%-Average 727,5 s, I_.. ,:,,_.Tax Capacity Rate: Payable-2014 Without t Proposed Bonds 05.876 Payable•2014 With Proposed Bonds 71- TAX IMPACT ANALYSIS Erdknated Market Value Taxable Nat Tax Current Proposed Proposed Type of Property Market Value Exclusion Market Value Capacity City Tax Tax Increase City Tax $ 125,000 5 25,990 $ 99,010 5 990 S 65224 $ 54.35 $ 70099 Residential 165.000 22,390 142,610 1.426 939.46 7828 1,017.74 Homestead 200,000 19240 180.7601 1,808 1,190.77 9922 1290.00 275.000 12,490 262.5101 7625 1,72931 144.10 1,873.41 350,E 5,740 344260 3,443 2.267.85 188.97 2,456.82 $ 275.000 $ - 5 275.000 $ 2.935 S 1.933.46 $ 161.11 S 2,094.57 Canunercialfindustrial 525000 - 525,000 6,024 3,968.69 330.70 4,29999 750,E - 750.000 8,805 5,800.39 483.33 6,283.72 Apadhnenls $ 200.000 $ - $ 200.000 5 2.500 S 1.646.90 $ 13723 $ 1,78413 (4 or more units) 300,000 - 300.000 3.750 2,47035 205.85 2,070.20 500,000 - 500.000 6.250 4,11725 343.08 4460.33 5 150,000 $ 23,740 $ 126.260 5 1,381 S 90+9.95 $ 75.82 S 985.77 400.000 23,740 376260 2,631 1,733.40 144.44 1,877.83 Agricultural 500,000 23,740 476260 3,131 2,052.78 171.89 2,234.66 Homestead" 600.E 23,740 576,260 3,631 2,302.16 199.33 2,591.49 800.000 23.740 776,260 4.631 3,050.92 25423 3305.14 1,000,000 23.740 976,260 5.631 3,70968 309.12 4,01839 Agricultural $ 1,f0) $ - $ 1,500 5 15 S 9.88 $ 0.82 $ 1030 Non4temestead 2,000 - 2000 20 13.18 1.10 14.27 (dollars per acre) 2,500 - 2.560 25 16.47 1.37 17.84 $ 100,000 $ - $ 160.060 5 1.000 $ 658.76 $ 54.89 $ 713.65 Seasetnatcharreation 200.060 - 200,000 2000 1,317.52 109.79 1,427.31 Residential 300,000 300.0110 3,000 1,97628 164.68 2340.06 460,060 - 460000 4,000 2,635.04 219.57 2354.61 ,The figures In the table we based on taxes for new bonded debt only,and do not include tax levies for other purposes. Tax Inc eases shown above are gross increases,net including the Impact of the state Property Tax Refund CCirdut Breaker"program. Many owners of homestead property will qua/By fora refired, based on their brcome and total property taxes This will decrease the net tax effect or the bond Issue for many property owners. Prepared by Elders 4/8/2014 E H L E RS LEADERS IN PUBLIC FINANCE Page 46 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Estimated Tax Implication (based on$7M project-does not include park site development) Debt Issuance Services -11--aLl YLi ---- - a.i lst 11J1;t=11W11.ri.s.-Yl. Number of Years 20 Interest Rate 3.24' Estimated Bond Rating UP �:9:t+1;��:7f;i11".3:1I;l;r•;7'r 1iI•Js -3,,,. Net Tax Capacity-Payable 2014 13,253,468 Oeht Levy @ 10356-Average 509,229 ,Tax Capacity Rate: Payable-2014 Without Proposed Bends 65.87656 Payable.2014 With Proposed Bonds 6171: _..,,,.,..Tax Rate Increase 3.842% TAX IMPACTANALYSIS Estimated Market Value Taxable Net Tax Current Proposed Proposed Type of Property Market Value Embalm Market Value Capacity City Tax Tax Increase City Tax 5 125,000 $ 25,910 $ 09,010 S 990 5 652.24 5 3004 $ 090.28 Rtial 165.000 22,390 142,610 1,426 93146 5479 00425 Homestead 200,000 19,240 1 ,760 1,808 1,19177 69.45 1,26023 275.000 12.499 262,510 2,625 1.729.31 100.88 1,83017 350200 5,740 344,260 3,443 2.26725 13227 4400.12 S 275,080 $ - 5 275,008 5 2,935 5 1.93346 $ 112.77 $ 2,04023 CommscdaUhatusbial 525.000 - 525.000 6,024 3,06169 231.47 4,200.16 750,000 - 750,000 8,808 5,813139 33031 6,138.60 Apartments $ 200.1109 $ - $ 210,006'.$ 2,500 5 1246.90 5 06.08 S 1,742.90 (4 or more units) 300,000 - 300,000 3,750 2,470.35 144.08 $214.43 500,000 - 5110,008 6,250 4,11725 24014 4,3577.39 $ 159,000 $ 23,740 $ 126,260 5 1,381 5 904.95 $ 5307 $ 063.02 400.000 23,740 376,260 2.631 1,73340 101.10 1,834.50 Agricultural 500,00 23,740 476,250 3,131 2262.78 120.31 218309 Homestead" 600.000 23,740 576,260 3,631 2,322.16 13152 2,531.68 80.00 23,749 776,260 4,631 3,051192 177.95 3,228.65 1,000,000 23,749 976,260 5,631 3,70368 21137 3,92604 Agricultural S 1.500 5 - S 1.500 5 15 S 988 5 058 S 10.46 Non-Homestead 22 - 2,000 20 1318 077 13.94 (dams per acre) 2.500 - 2.500 25 16.47 0.96 17.43 5 10.000 $ - 5 100.000 S 1. $ 658.76 S 3042 $ 687.18 Seasonal/Recreation 200.000 - 200,000 2,050 1,317.52 76.84 1,304.36 Residential 30.01 - 300,00 3,060 1.97628 115.27 2,09155 40.000 - 400,000 4,000 2.63004 153.69 2,788.73 Prepared by Eiders 4/8/2014 E H LE RS LEADERS IN PUBLIC FINANCE Page 47 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Project Timeline USAQUAT1CS Potential Project Timeline Date 6,/4,/2014 Project Farmington Family Aquatic Center Last updated 6/4/2014 Preliminary Date scheduled Approval of final design concept and preliminary budget by Pool Committee May,2014 Presentation of Study&Recommendation to City Council June 11,2014 Referendum Campaign After June Meeting Project Referendum Vote November 4, 2014 Council Approval of Contracts to prepare Construction Documents November 17, 2014 Construction Documentation/Bid Preparation Date scheduled Begin preparation of construction bidding documents November 19, 2014 Complete testing/verification of existing conditions December 2, 2014 Present 50%review set to Pool Committee/Park Board January 7, 2015 Present 90%review set to Pool Committee/Park Board February 11, 2015 Present 100%Construction documents for approval and call for bids February 18, 2015 State Health Submittal March 4, 2015 Bidding Main Construction Date scheduled Advertisement for Bids March 5, 2015 Construction Pre-bid meeting March 26, 2015 Release of final addendum April 2, 2015 Bid Date April 9, 2015 Construction Date scheduled Approval of bids and awards of contracts April 20, 2015 Execution of contracts and bonds April 27, 2015 Pre-construction meeting May 4, 2015 Construction Start May 6, 2015 Substantial Completion May 6, 2016 State Inspection May 11, 2016 Final Completion May 20, 2016 Grand Opening June 11, 2016 Page 48 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Proposed Facility Projections Bather load projections were determined using historical information regarding average daily attendance usage by percentage. This number factors in aquatic amenities that drive attendance. The average daily bather load is 726 patrons. The daily percentage of those bather loads are as follows: Sunday 1.5x,Monday- Wednesday.4 each,Thursday x.5,Friday x.8, Saturday x 2. Based on Bather Load: %of Avg. Avg.Number Bather load Daily Users of Users Lap Area 5'and Under 140 60% 72 Multi-Use Area Over 5' Deep 53 35% 42 Plunge Area 57 25% 30 Splash Area 343 150% 181 Rapid River 10 145% 175 Lazy River 220 135% 163 Lilly Pad Walk 20 50% 60 Total 847 726 Projected revenue based on Bather Load: $392,040 Note: Revenue totals are based on a 90 day season(out of 101 possible days)and current admission rate of$5.00 per day in admissions and an average of$1.00 per day in concessions. Page 49 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Based on Census Demographic Information: Percent Avg.weekly Revenue City Population participation attendance (weekly) Farmington 17&under 6,958 30% 2,087 18-24 1,328 20% 265 25-44 7,527 25% 1,881 45-64 4,006 2% 80 65+ 1,180 3% 35 21,086 21% 4,348 $26,088 Dakota County 405,088 .2% 810 $4,860 Total 5,158 $30,948 Projected revenue based on Census Demographic Information: $402,324 Revenue totals are based on a 13 week season and current admission rate of$5.00 per day in admissions and an average of$1.00 per day in concessions. Projected Attendance Revenue (by average of results) Method Result Bather Load $392,040 Census $402,324 Average $397,182 Other revenue sources Category Result Party Rentals $5,500 Swim Lessons $18,500 Exercise Class _ $4,000 Total $29,000 Total revenues-all sources Method Result Attendance $397,182 Other $29,000 Total $426,182 Page 50 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Estimated Budget Expenditures Category Budget Salaries $267,390 Supplies $24,200 Concessions purchases $30,600 Pool chemicals $14,200 Uniforms $1,560 Travel,training,meetings $1,800 Telephone/data $720 Utilities $38,200 Building&equipment repairs $1,200 Insurance $6,600 Dues/subscriptions $1,200 Professional services $11,400 Improvements $1,800 Program expense $975 Miscellaneous $1,800 Total $403,645 Estimated Revenue vs.Expense Category Result Average Projected Revenue: $426,182 Estimated Operating Expenses: $403,645 Operating Revenue(Subsidy): $22,537 Estimated Annual Increase Projections for Mat Racer Category Year 1 Year 2 Year 3 Year 4 Year 5 Attendance: 3,420 3,591 3,484 3,377 3,270 Expenses: $22,964 $22,964 $23,442 $23,935 $24,443 *Revenue: $55,328 $56,439 $55,744 $55,048 $54,353 (w/.50 daily cost increase) Profit(Subsidy): $32,364 $33,475 $32,302 $31,113 $29,910 *Mat Racer is not currently included in the Base project and is listed as an Alternate. There are several features that are integral to a facilities ability to break even(or make a few thousand dollars) so that an operational subsidy is not required. Patrons at family aquatic centers often stay longer than at the traditional city pool. This extended stay requires ample shade,concessions,and entertainment. The entertainment is reached by placing the right aquatic play features in and around the pools. Shade can be created with many different items such as large umbrella's,permanent structures,or in some cases,trees. Page 51 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 A full concession stand is very important. Keeping the patrons hydrated and fed is not only important for them,but it's also a great money maker for the owner. It is also possible to get sponsorships for concession equipment,shade structures and play features. This is a great way to reduce the initial capital expenditure and add play features through fundraising. Some things to consider for a concession area: Possible menu/food options • Icee machine • Nachos with cheese • Popcorn • Hot dogs Hot pretzels • Pizza by the slice • Assorted candy bars • Bottled beverages • Bagged chips • Assorted ice cream products APPENDIX A: SPRAY PAD/WET DECK Examples cc;I r. Z,4. kw, IBS , . t a. t MIT NO • i1 ■11 ` i ins . ,,..-- , - ';#►,• 4 I '" 1 14 I 4, ` it .tr`,,� r fi ii i !I a _ Page 52 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Spray Pad/Wet Deck (on Existing Site) k 14, * 0,. ''''' 'tkik:71;:*46:...... ; it 11ir . Details • Demolition of Existing Pools • Select demo in bathhouse • Deck demolition • New 1,200 s.f. Spray Pad/Wet Deck • Removal of fencing • Recirculation system • In-fill Existing Pool • Embedded spray features • Seed/Sod • Interactive above ground features • Clean-out Mechanical building • Fencing around Spray Pad/Wet Deck Page 53 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13.2014 APPENDIX B: NEARBY AQUATIC FACILITY INFO Cascade Bay-Eagan, MN t a i r After 4 prn Over 42" $10 $8 Under 42" $8 $6 Seniors, z 62 yrs. $8 $6 Under 18 mo. FREE FREE ••MEitary Dncouns-Eagan famines who show the+, Miltary 10,will receive$3 admission after 4 orn on the r =7 fo5iowng Tuesdays 6/11.6/25.7/9.7/23.8/6&8/20 „W s) .. t OLF > Season Passes 2014 season passes will be available just in time for the holidays! Beginning December 2.season passes will be available from Eagan Parks&Recreation Gift certificates for season passes and Cascade Bay gift cards will be available as well! Passes purchased before Apnl 1 will receive 2 daily admissions for the 2014 season per family. 2014 is a'sticker"year so pass holders who are renewing from 2013 can bring in their old passes and have them validated with a 2014 sticker. No new photos are needed! Purchase your Cascade Bay season pass or gift card from: • Eagan Parks&Recreation 3830 Pilot Knob Road.Monday-Friday from 8 a m -4 30 p rn • Please call(6511675-5500 with any questions. Eagan Non- 2014 Season Pass Prices Resident Resident First family member all ages $60 570 Additional family members $50 $60 Additional family members<42"tall 536 546 Seniors 62 and older 536 S46 Under 18 months of age FREE' FREE` *Under 18.months of age as of September 2 2014 Save time punt the membership forms ahead of time and bring them with you! Page 54 of 63 USAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Old Memorial Pool— Northfield, MN OPENING DAYS FOR 2014 June 2 - 6, 2014 3:30 - 8:00 P.M. Regular Hours June 7 - August 17, 2014 11:30 A.M - 8:00 P.M. Open Swim Rates $4.50 Twilight Rate (after 5:00) $2.75 Lap Swim Dates Morning Lap Swim Monday - Saturday 9:15 A.M. - 11:15 A.M. Evening Lap Swim Monday - Saturday Thursdays Lap Swim starts at 5:00 P.M. 6:00 P.M. - 8:00 P.M. (Single Lane) Daily Admission Rates Apply $4.50 (Daily Admission Rate) Lap Swim Punch Cards Available $30 (10 Admissions) Northfield Old Memorial Pool 507-645-1837 Open Swim Times Daily Admission Rates Daily 11:30am—8:00pm Open and Lap Sv im S4.50 (Mid-August Daily Hours are (K)-(1:00pm) Twilight Rate)ancr5ikorm) $2.75 Lap Swim Times Mon-Sat 9:15am— 11:15am Daily 6:00pm—8:00pm i Mid-August Hours are Noon--I:00pm&5:00pm-6:00pm) Season Pass and Punch Pass Individual Pass: . u-on l S85.00 Resident!$100.00 Non-Resident Dual Pass: txo Add-ons) $125.00 Resident!$145.00 Non-Resident (dust he from sane household) Family Pass: $180.00 Resident/$200.00 Non-Resident 2 adults&i children from same household) Add-Ons to Family Pass: (same h,'useh,a,l) $10.00 Resident/$10.00 Non-Resident Open Swim Punch Card: $40.00 10 admissions) Lap Swim Punch Card: S30.00 (1U.Adnuss)ons) ""litnhdav Part}Packages and Shade Structure Rentals a,ailabk Please call for details'"• Page 55 of 63 USAQUATICS INC. AQUATIC CONSULTING &DESIGN Farmington Municipal Swimming Pool Assessmem and Project Study .tune 13,2014 Hastings Family Aquatic Center- Hastings, MN 2013 Open Dates:Saturday June 8—Sunday August 25,2013 Open Swim Monday 12 Noon-7 PM Tuesday 12 Noon-5 PM (Swim Lessons 530-7:00 PM) Wednesday 12 Noon-5 PM (Family Swim 5'30-8:00 PM) Thursday 12 Noon-5 PM (Swim Lessons 5:30-7:00 PM) Friday 12 Noon-7 PM Saturday 12 Noon-7 PM Sunday 12 Noon-7 PM 1--,- Admission 1- i i -' c.:'SPIN, Under 12 Months FREE FREE Over 42"Tall 57.00 55.25 Under 42"Tall 55.75 55 25 $2 00 OFF TUESDAYS AND THURSDAYS Every Tuesday and Thursday during the summer.daily admission will be$5.00 each. PUNCH CARDS Don't think you would use a season pass?Try another alternative at the Hastings Family Aquatic Center,the punch card.When you purchase a punch card you will be allowed 10 admissions into the facility You can use all the punches yourself.or you can share them with family members or friends.Punch cards are sold in groups of 10 punches and expire at the end of the current season. I• nch cards have a total rot Ito admissions punches. Buy 10 Punches=557.00 Buy 20 Punches=592.00 Buy 30 Punches=5107.00 Buy 40 Punches=5122.00 Any purchase over 40 Punches=530.50110 Punches SEASON PASSES = i on-Resident Single $57.00 567.00 Family of 2 $103.00 5123.00 Family of 3 $151.00 5181.00 Family of 4 $199.00 5239 00 Family of 5 5247.00 5297.00 Family of 6 5295.00 $355.00 Family over 6 5343.00 5413.00 Page 56 of 63 U SAQUATICS INC. AQUATIC CONSULTING & DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Apple Valley Family Aquatic Center-Apple Valley, MN $9.00 UNTIL 5:00 PM $6.00 AFTER 5:00 PM 1 1 :00AM OPENING DAILY (WEATHER PERMITTING) MONDAY-FRIDAY 8:00 PM CLOSING SATURGAY.$UNDAY 7:00 PM CLOSING WATER WALKING AND LAP SWIMMING MONDAY-SUNDAY 9:30 AM TO 10:30 AM ONDAY-FRIDAY 8:00 PM TO 9:00 PM ENTRY FEE:$3 I PUNCH CARDS AVAILABLE. Pao 57 of-63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 APPENDIX C: POOL COMMITTEE MEETING MINUTES Meeting#1: Farmington,MN Minutes December 10,2013,7 p.m. Attendees:Tom Schaffer,Ryan Johnson,Randy Distad,Lois Lotze,Todd Larson,Missie Kohlbeck,Gene Spars,Colm Griffin,Amy Pellicci,Jeremy Pire Goals/Expectations: • Open format,no right or wrong • Current pool has issues—find a solution • City subsidy to be same or less than current level • Accessible/functional for all ages groups • Proper size to accommodate future needs • Affordable rates Existing Facility: • Discussed existing conditions • Presented areas of concern • Probable cost estimates for necessary repair work • Consensus was to pursue a new facility rather than major repairs to existing Aquatic Needs/Wants: • Discussion of design features/elements • Possibility of hosting swim meets • Desire for a Signature Attraction and a facility that draws patrons in • Amenities for all ages Next Meeting: • Cost of demolition • Possibility of re-use/re-purposing existing equipment/features,etc. • Refining needs vs.wants for the new facility • Discussion of Signature Features/Attractions • Funding options Page 58 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Meeting#2: Farmington,MN Minutes January 15,2014,7 p.m. Attendees:Tom Schaffer,Ryan Johnson,Randy Distad,Lois Lotze,Missie Kohlbeck,Gene Spars,Colm Griffin,Amy Pellicci,Jeremy Pire Absent: Todd Larson Re-cap of Minutes from Meeting#1 Discussion on Existing Facility: • Cost of demolition • Possible re-useable equipment identified (1M&3M boards,chemical controllers,wading pool heater,shade umbrellas,mechanical building,re-purpose bathhouse,redwood from bathhouse,*drop-slide removed from list and ADA lift added) • Discussion of re-purposing existing site as a spray park/wet deck utilizing existing mechanical building for equipment. Fence around area. Images to be included at next meeting. Covered Features/Signature Features Continuation of Aquatic Needs/Wants: • Needs:outdoor facility,lap swimming,6-lane x 25yd,area for swimming lessons,diving,aqua aerobics,wading area,shallow and deep water,stairs,recessed steps with handrails,zero depth entry,grassy area,concession area with seating. • Wants:aquatic climbing wall(to remain fixed),shade islands,floating feature,shade structures,at least one signature feature,lazy river,waterslides 1 open and 1 closed and 1 kiddie, interactive water spray features,floor bubblers geysers,party area rentals,lockers on deck, community space rental area-warming house in winter,heated restrooms,separate staff lockers and shower area,external restrooms,family change room,8 foot fence,security cameras and lighting,Signature Features to pursue:mat racer w/slide start&lazy river with rapids option,inner tube slide into lazy river,rough-in for waterslide lighting,floor picnic area nearby,deck side showers and external concession window. Discussion on Funding: • Will likely be done thru referendum • City Finance person may attend next meeting Next Meeting: • Preliminary concept pieces • Preliminary timelines • Preliminary budgets Page 59 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Meeting#3: Farmington,MN Minutes February 11,2014,7 p.m. Attendees:Tom Schaffer,Ryan Johnson,Russ Lane,Randy Distad,Lois Lotze,Missie Kohlbeck,Gene Spars,Colm Griffin,Amy Pellicci,Jeremy Pire,Todd Larson -Re-cap of Minutes from Meeting#2 -Additional Discussion of Needs and Wants -Presentation of Preliminary Design Concepts: • Bathhouse Concept • Design Concept—1 • Design Concept—2 • Design Concept—3 -Feedback on Design Concepts: • Want lap pool closer to bathhouse • Move rapids from Concept-1 to SE corner,remove second shallow water connection to lazy river • Show tube/mat storage areas • Keep lap pool separate from other pool(s) • Mat Racer along 195th • Show remaining parking lot layout • 2 Bodies of water in case of shut down • Show shade island in shallow water • Move climb wall to south to avoid visual obstruction • Concession access from outside of facility • Show community/party room • Estimates for staffing on revised concept -Next Meeting: • March 19th Page 60 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Meeting#4: Farmington,MN Minutes—Meeting#4 March 19,2014,7 p.m. Attendees:Tom Schaffer,Ryan Johnson,Russ Lane,Randy Distad,Lois Lotze,Missie Kohlbeck,Gene Spars,Amy Pellicci,Jeremy Pire,Todd Larson Absent: Colm Griffin -Re-cap of Minutes from Meeting#3 -Review of Design Concepts 1-3 -Presentation of Design Concept 4 and 4R -Feedback on most recent Design Concepts • Concept 4 voted on to move forward with • Liked Mat Racer separated from rapids&Additional slides • Discussion regarding Tiger Sharks request for a 50M pool—additional cost to modify lap pool to 50M would be approx.$1M. Decision was made to show 50M pool as future addition • No Vortex Pool as shown in Lazy River on 4R • Further reduce concrete areas • Decision to keep water walk area • Liked cul-de-sac style picnic/rental area shown on Concept 4 -Preliminary Cost Estimate • Request to further define areas • Goal of committee to be under$10M • 3 existing shade structures from existing facility can be re-used • Shade trellis structures moved to alternate column -Construction Timeline Discussion • Discussion to present to Council and Park&Rec.Commission next,prior to any public forum/presentation to confirm necessary support is there • Possible referendum on November ballot -Additional Discussion • Consideration of project including ball fields • Decision made to pursue renovation of existing pool to include spray park at a later date and not as part of this project -Next Meeting: • April 16th • Draft version of report will be present to committee for approval Page 61 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Meeting#5: Farmington,MN Minutes—Meeting#5 April 16,2014,7 p.m. Attendees:Tom Schaffer,Ryan Johnson,Randy Distad,Lois Lotze,Gene Spars,Jeremy Pire,Todd Larson Absent: Colm Griffin,Missie Kohlbeck,Amy Pellicci -Re-cap of Minutes from Meeting#4 and Staff Level meeting -Review of Design Concepts 5A and 5B -Feedback on most recent Design Concepts • Consensus to make final revisions to Concept 5B • Body slides in place of inner tube slide • Further reduce concrete areas • Water walk structure cost should be in base bid,feature/floatables in alternate • Less shade structures in grass areas,more on deck • Add curves to Lazy River design • Add secondary doors to public access restrooms/center on wall -Preliminary Cost Estimate • 3 existing shade structures from existing facility can be re-used • Diving boards re-used • Move inner-tube slide to alternate • Add open flume slide to base,check on possibility of moving enclosed slide also - Spray Park Concept Plan and Cost Estimate • Concept plan showing orientation and play features for a$370,000 spray park at the existing pool site - Timeline Discussion • Discussion on timeline of design thru construction completion and pool opening in June 2016 if a referendum was held in November 2014 -Additional Discussion • Randy working on obtaining updated cost numbers on the larger sports field project -Next Meeting: • Next meeting May 20th • Revised Final Concept to be sent for approval/review • Draft version of report will be sent and covered at May meeting • June 11th present to Council and Park&Rec.Commission at workshop Page 62 of 63 USAQUATICS INC. AQUATIC CONSULTING&DESIGN Farmington Municipal Swimming Pool Assessment and Project Study June 13,2014 Meeting#6: Farmington,MN Minutes—Meeting#6 May 20th,2014,7 p.m. Attendees:Tom Schaffer,Russ Lane,Randy Distad,Gene Spars,Amy Pellicci,Colm Griffin,and Council Member Doug Bonar(in absence of Mayor Todd Larson) Absent: Missie Kohlbeck,Jeremy Pire,Lois Lotze and Ryan Johnson - Re-cap of Minutes from Meeting#5 - Review of Updated Design Concept - Review of Updated Budget Estimate - Slide Layout 1 &2 • Slide Layout 2 selected • Want wider stairs to accommodate 2 lines - Summary of the 5 Options • Do Nothing • Repairs • Renovate&Expand • Spray Park • New Facility -Additional Discussion • In report show admission at$5 • Include Park&Rec.survey info from 2010 • Show attendance/revenue from Mat Racer if added • Update 2013 expenses • June 11th Council meeting APPENDIX D: JIM BELL PARK AND PRESERVE COST ESTIMATE 2014 Park Cost Estimate Page 63 of 63 Jim Bell Park Farmington, Minnesota Preliminary Cost Estimate:based on August 17,2007 draft master plan Prepared by Hoisington Koegler Group Inc. _ updated June 2,2014 Description Qty. Unit Unit price Totals CORE PARK LAND-32 Acres General Site Improvements _ site preparation and rough grading 1 LS $ 310,000 $310,000 _ finish grading 1 LS $ 52,000 $52,000 primary park sign and associated landscaping 2 Each $ 3,500 $7,000 general park lighting 1 LS_ $ 25,800 $25,800 subtotal $394,800 Landscaping Landscaping(trees,shrubs) 1 LS $ 105,000 $105,000 turf seeding allowance for park area(excluding play field areas) 18 AC $ 3,600 $64,800 irrigation(non-field related) 1 LS $ 42,000 $42,000 subtotal $211,800 Vehicular Circulation&Parking park access road to parking lots 700 LF $ 110 $77,000 park access road to Aquatic facility parking lots 300 LF $ 110 $33,000 parking lot at Aquatic Facility-over flow 120 perstall $ 1,300 $156,000 parking lot at Aquatic Facility(bituminous with concrete curbing) 60 perstall $ 1,300 $78,000 parking lot(bituminous with concrete curbing) 330 perstall $ 1,300 $429,000 _ parking lot lighting(assume 9 poles) 1 LS $ 45,000 $45,000 parking lot lighting(assume 2 poles)-Aquatic additional parking 1 LS $ 10,000 $10,000 parking lot storm sewer allowance 1 LS $ 100,000 $100,000 subtotal $928,000 Pedestrian Circulation 8'bituminous trails inside park 3,800 LF $ 28 $106,400 8'bituminous trails along Deerbrooke Path Rd 1,250 LF $ 28 $35,000 subtotal $141,400 Site structures _ concession and restroom building with paver walk 1 LS $ 225,000 $225,000 equipment storage shed(1,200 SF) 1 LS -$ 80,000 $80,000 subtotal $305,000 Picnic Areas/site furnishings large shelter 1 LS $ 55,000 $55,000 small picnic pavilion 1 LS $ 35,000 $35,000 park benches 6 Each $ 1,000 $6,000 waste receptacles 8 Each $ 700 $5,600 bike racks 1 Each $ 600 $600 picnic tables 20 EA $ 1,000 $20,000 grills 12 EA $ 700 $8,400 water source/drinking fountain/spigot 2 EA $ 12,000 $24,000 subtotal $154,600 Ball fields youth ballfield 200'-240"foul line including:outfield and foul line fencing,dugouts,skinned infield,pitch elect. turf care,irrigation,bleachers, 5 EA $215,000 $1,075,000 batting cage 2 EA $6,200 $12,400 subtotal $1,087,400 Soccer/Lacrosse fields Approx 225x360 turf area,striped for game,irrigation,turf prep 2 EA $155,000 $310,000 subtotal $310,000 Basketball Court full court basketball including 2 hoops and player's benches 1 LS $ 17,500 $17,500 subtotal $17,500 Playground small 2-5 yr Play area at ballfields,safety mulch,installation 1 LS $ 25,000 $25,000 2-5 yr Play equipment,safety mulch,installation 1 LS $ 45,000 $45,000 5-12 yr Play equipment,safety mulch,installation 1 LS $ 75,000 $75,000 conc.play container edger 800 LF $ 20 $16,000 subtotal $161,000 Lighting general park lightin. .la gound, .icnic, lath assume 5li.hts 1 LS $ 25,000 $25,000 pa 'c e .: i - . c;; youth baseball lighting(5 fields) _ 5 EA FLD $ 70,000 $350,000 soccer/La crosse lighting(1 fields) 1 EA FLD $ 90,000 _ $90,000 subtotal 7 $520,000 HOCKEY PARK-4 acres site preparation and rough grading 1 LS $ 38,000 $38,000 finish grading 1 LS $ 7,000 $7,000 hockey rink/boards 1 LS $ 25,000 $25,000 hockey rink/boards/inline floor 1 LS $ 75,000 $75,000 warming house/shelter 1 LS $ 90,000 $90,000 picnic tables 2 EA $ 1,000 $2,000 grills 1 EA $ 530 $530 park benches 2 Each $ 930 $1,860 waste receptacles 1 Each $ 500 $500 bike racks 1 Each $ 530 $530 primary park sign and associated landscaping 1 Each $ 3,400 $3,400 secondary park sign 1 Each $ 900 $900 general park lighting(playgound,picnic,path)assume 4 lights 1 LS $ 20,000 $20,000 Hockey lighting(2 rinks) 2 EA RINK $ 30,000 $60,000 bituminous trails 1,050 LF $ 24 $25,200 20 stall parking lot 20 perstall $ 1,150 $23,000 parking lot storm sewer allowance 1 LS $ 10,000 $10,000 2-5 yr Play area,safety mulch,installation 1 LS $ 30,000 $30,000 conc.play container edger 100 LF $ 18 $1,800 turf seeding allowance for park area(excluding play field areas) 4 AC $ 3,500 $12,250 landscaping(trees) 1 LS $ 16,000 $16,000 subtotal $442,970 Safe crossing of Future Diamond Path Road(underpass) 1 LS $ 500,000 $500,000 . _°,.-„,, r . . ... ., ,, ° N - - W w Construction subtotal $5,174,470 15%construction contingency $776,171 Construction total $5,950,641 Design and Engineering Soft Costs(12%of construction) $714,077 Phase 1 Total, $6,664,717 _ POTENTIAL PARK LAND(NE of Deerbrooke Path)-12 acres General Improvements site preparation and rough grading 1 LS $ 114,000 $114,000 finish grading 1 LS $ 20,000 $20,000 primary park sign and associated landscaping 1 Each $ 3,400 $3,400 secondary park sign 1 Each $ 900 $900 turf seeding allowance for park area(excluding play field areas) 6 AC $ 3,500 $21,000 landscaping(trees) 1 LS $ 38,000 $38,000 subtotal $197,300 Pedestrian Circulation 8'bituminous trails inside park 1,400 LF $ 28 $39,200 8'bituminous trails along Deerbrooke Path Rd 1,150 LF $ 28 $32,200 subtotal $71,400 Vehicular Circulation&Parking 220 stall parking lot 200 perstall $ 1,150 $230,000 parking lot storm sewer allowance 1 LS $ 60,000 $60,000_ subtotal $290,000 Picnic Areas shelter 1 LS $ 50,600 $50,600 picnic tables 4 EA $ 1,000 $4,000 grills 2 EA $ 530 $1,060 waste receptacles 2 Each $ 500 $1,000 water source/drinking fountain/spigot 1 EA $ 10,000 $10,000 subtotal $66,660 Soccer/Lacrosse fields approx 225x360 turf area,striped for game, irrigation,turf prep. 3 EA $150,000 $450,000 subtotal $450,000 Lighting general park lighting(trail,picnic,play ground-assume 2 poles) 1 LS $ 10,000 $10,000 parking lot lighting(assume 10 poles) 1 LS $ 30,000 $30,000 soccer/la crosse lighting(3 fields) 3 EA FLD $ 90,000 $270,000 subtotal $310,000 Construction subtotal(does not include land acquisition cost) $1,385,360 15%construction contingency $207,804 Construction total $1,593,164 Design and Engineering Soft Costs(12%of construction) $191,180 - Potential Park Expansion Total 1 $1,784,344 011446 City of Farmington CP 430 Third Street vo Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,�.,A app$ www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donation to the 2014 Dew Run DATE: July 21,2014 INTRODUCTION Donations for the Dew Run have been received from Anderson Race Management,Quoba,Kwik Trip, Health Sources of Lakeville and Runners Gate. DISCUSSION The Dew Run was held on Saturday,June 21, 2014. This year there were a total of 670 runners participating in the Dew Run. Each year a portion of the costs for the Dew Run are offset with donations. In 2014 the following donations were received for the Dew Run. Kwik Trip-600 bottles of water and 300 oranges Anderson Race Management-400 bottles of Propel,200 Old Dutch brand bags of chips and 550 protein bars Quoba-Two$20 gift certificates Runners Gate-Gift cards and socks Health Source of Lakeville-600 granola bars and 300 bananas Staff will communicate the city appreciation on behalf of the city council for the generous donations received from these businesses. BUDGET IMPACT NA ACTION REQUESTED Approve the attached resolution accepting the donations that were made to the 2014 Dew Run. ATTACHMENTS: Type Description 0 Cover Memo Resolution 2014 Dew Run Donations RESOLUTION No. R43-14 ACCEPTING DONATIONS TO THE 2014 DEW RUN Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21St day of July, 2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar Members Absent: Donnelly, Fogarty Member Bartholomay introduced and Member Bonar seconded the following: WHEREAS, the following donations were received for the 2014 Dew Run: Kwik Trip 600 bottles of water and 300 oranges Anderson Race Management 400 bottles of Propel & 200 Old Dutch brand small bags of chips & 550 protein bars Quoba two $20 gift cards Runners Gate gift cards and socks Health Source of Lakeville 600 granola bars and 300 bananas WHEREAS, it is in the best interest of the City to accept these donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donations from Kwik Trip, Anderson Race Management, Quoba,Runners Gate and Health Source of Lakeville that were used during the 2014 Dew Run. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of July 2014. Mayor Attested to the di day of July, 2014. ei.1 A .C4S1.1 city Administrator SEAL ‘11k City of Farmington • 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 *° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Agreement Rambling River Center Garage Driveway Project DATE: July 21,2014 INTRODUCTION The Rambling River Center Garage Driveway Project(the Project)had been previously included as part of a larger project that quotes were solicited for,but because only one quote was received, the City Council at its June 16,2014 meeting rejected the one quote that was received. At this meeting the City Council approved separating out the Project and requesting new quotes for just the Project. DISCUSSION On June 30,2014 staff mailed a request for quotes for the Project to 12 different concrete contractors. The deadline to submit a quote for the Project was on or before 10:00 a.m., Friday,July 11,2014. Two quotes were received before the deadline. Attached as Exhibit A is a tabulation form showing the results of the quotes that were received. Stapf Concrete Construction, Inc submitted the low quote of$6,265.92. It's important to point out that previously when the Project was bid as part of larger concrete project,the quote for completing just the work associated with the Project was$10,004. As you can see the low quote submitted was to complete the Project for$6,265.92. As a result of separating out the Project, and then requesting new quotes,there has been a reduction in the construction cost of$3,738.08 to complete the work. BUDGET IMPACT Funding will come from the Rambling River Center's Capital Improvement Project Fund. The current balance in this fund of$21,792 is a result of fundraising by Rambling River Center members and staff and a $10,000 transfer from the Farmington Liquor Stores Fund.After payment for the Project,the balance remaining will be$15,527. ACTION REQUESTED Staff is requesting the City Council approve the attached agreement with Stapf Concrete Construction,Inc for the Rambling River Center Garage Driveway Project, so the work may be completed this year. ATTACHMENTS: Type Description n Cover Memo Agreement Form D Cover Memo Exhibit A Stapf Concrete Construction Proposal D Cover Memo Exhibit B Request for Quotes D Cover Memo Exhibit C Quote Tabulation Form AGREEMENT AGREEMENT made this ®7/ day of if / , 2014, between the CITY OF FARMINGTON, a Minnesota m r pal in ••ration ("City"), and STAPF CONCRETE CONSTRUCTION,INC.,a Minnesota corporation("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED,THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Contractor Proposal,attached as Exhibit"A." C. Request for Quotes 2014 Rambling River Center Garage Driveway Replacement Project Specifications,attached as Exhibit`B In the event of conflict among the provisions of the Contract Documents, the order in which they are listed above shall control in resolving any such conflicts with Contract Document "A" having the first priority and Contract Document"C"having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods,services,and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the bid. 4. SOFTWARE LICENSE. lithe equipment provided by the Contractor pursuant to this Contract contains software, including that which the manufacturer may have embedded into the hardware as an integral part of the equipment, the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. 5. ASSIGNMENT. Neither party may assign, sublet, or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIME OF PERFORMANCE. The Contractor shall complete its obligations after July 21,2014 but before October 3,2014. 7. PAYMENT. a. When the obligations of the Contractor have been fulfilled, inspected, and accepted, the City will pay the Contractor. Such payment shall be made not later than thirty(30) days after completion,certification thereof,and invoicing by the Contractor. b. No final payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. 8. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by the Contractor, and approval of an amendment by the City, with specific estimates of type, time, and maximum costs, prior to commencement of the work. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 471.25, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent(1% %)per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than $100.00, the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements, including attorney's fees,incurred in bringing the action. 10. WORKER'S COMPENSATION. If Contractor does public work,the Contractor shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 11. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract,with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Contractor shall continue to provide evidence of such coverage to 169812 2 City on an annual basis during the aforementioned period;or if any reason Contractor's work ceases before final payment,for a minimum period of three(3)years from the date Contractor ceases work. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) Contractual Liability(identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury,with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability(owned,non-owned,hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with the Minnesota Government Data Practices Act, Minnesota Statutes Chapter 13, as it applies to (1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected, received, stored, used, maintained, or disseminated by Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08,as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify City. City will give Contractor instructions concerning the release of the data to the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Contractor's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. RECORDS. Contractor shall maintain complete and accurate records of expenses involved in the performance of services. 14. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and 169812 3 equipment which may develop in any part of the contracted service,and upon proper notification by the City shall immediately replace, without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. The Contractor further warrants to the City that all goods and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold. This warranty is in addition to any manufacturer's standard warranty y,and any warranty provided by law. 15. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 16. INDEMNITY. The Contractor agrees to defend,hold harmless, and indemnify the City, its officers, agents, and employees, for and against any and all claims, demands, actions, or causes of action, of whatever nature or character, arising from the Consultant's performance of work or services provided for herein.The Contractor shall take all reasonable precautions for the safety of all employees on the site and shall provide reasonable protection to prevent damage or loss to the property on the site or properties adjacent thereto and to work, materials and equipment under the Contractor's control. 17. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party, whether of the same or any other covenant, condition,or obligation. 18. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 19. SEVERABILITY. If any provision,term,or condition of this Contract is found to be or become unenforceable or invalid, it shall not effect the remaining provisions, terms, and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. 20. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s), understandings, or written or verbal representations made between the parties with respect thereto. 21. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Contractor. In the event of termination, the City shall be obligated to the Contractor for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. 169812 4 Dated-, c,?/ , 2014. CITY OF FARMINGTON Todd Larson,Mayor By: David McKni . ty Administrator 169812 5 Dated: e I t 2_ ,2014 CONTRACTOR: STAPF CONCRETE CONSTRUCTION,INC. By: (D-W Its tit 2$o 1 4! 169812 • Exht�O1 " pr PROPOSAL 2014 Rambling River Center - Garage Driveway Replacement Project Farmington,Minnesota Quotes due by: 10:00 a.m.Friday,July 11,2014 Fax Number: (651)280-6800 Randy Distad City of Farmington 430 Third St Farmington,MN.55024 Interested Contractors The undersigned,being familiar with your local conditions,having made the field inspections and investigations deemed necessary,having studied the plans and specifications for the work and being familiar. with all factors and other conditions affecting the work and costs thereof,hereby propose to furnish all labor, tools,materials,skills,equipment all else necessary to completely construct the project in accordance with the plans and specifications on file with your Clerk. All unit prices shall include all applicable sales taxes. L PROPOSAL Main Items Unit Qty. Unit Price Totals 1. Construct RRC 8"4,000 PSI Concrete with SF 976 $ s 1 0 $ b 2.4 C. Welded Wire Mesh Reinforcement Driveway Total Did including Sales Tax $• a �� The City will open,tabulate and select the lowest quote.The City will contact by phone the contractor submitting the lowest quote informing them they submitted the low quote for the project.All other contractors submitting a quote will be notified by email that they did not submit the low quote for the project.Included with the email will be a tabulation form that compares all contractor quotes received by the City for the project. In submitting this quote,it is understood that the Owner retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this quote,it is understood that payment will be by cash or check. It is understood that quotes may not be withdrawn for a period of 60 days after the date and time set for the opening of quotes. It is understood thatthe owner reserves the right to retain the three lowest quotes as determined by the Owner for a period not to exceed 60 days after the date set for the opening of quotes. 3 • Submitted by: c6,0, .(�+��n C t-v� ,� - (a Corporation) Company (an Individual) � (a Partnership) 1 r 111 S By Title Cbaa ti-3(41 ki-v4 Address • City,State,Zip Code Telephone Email Address • • 4 4F iy4 City of Farmington 4'y 430 Third Street o'.�, Farmington,Minnesota �1�� 651.280.6800•Fax 651.280.6899 A www ci.farmington.mn.us EXHIBIT B REQUEST FOR QUOTES 2014 RAMBLING RIVER CENTER GARAGE DRIVEWAY REPLACEMENT PROJECT June 30, 2014 v a2014 RAMBLING RIVER CENTER GARAGE DRIVEWAY REPLACEMENT PROJECT tto 644 TABLE OF CONTENTS Item Page, Proposal 3 Special Provisions 5 2211.Aggregate Base and Certified Ready Mix Requirements 9 2521. Concrete Garage Driveway(General and Specific Requirements) 13 Section Drawings ..15 Project Area Boundaries 16 2 PROPOSAL 2014 Rambling River Center Garage Driveway Replacement Project Farmington, Minnesota Quotes due by: 10:00 a.m.Friday,July 11,2014 Fax Number: (651)280-6800 Randy Distad City of Farmington 430 Third St Farmington,MN. 55024 Interested Contractors The undersigned,being familiar with your local conditions,having made the field inspections and investigations deemed necessary,having studied the plans and specifications for the work and being familiar with all factors and other conditions affecting the work and costs thereof,hereby propose to furnish all labor, tools,materials, skills, equipment all else necessary to completely construct the project in accordance with the plans and specifications on file with your Clerk. All unit prices shall include all applicable sales taxes. I. PROPOSAL Main Items Unit Qty. Unit Price Totals 1. Construct RRC 8"4,000 PSI Concrete with SF 976 $ $ Welded Wire Mesh Reinforcement Driveway Total Bid including Sales Tax $ The City will open,tabulate and select the lowest quote.The City will contact by phone the contractor submitting the lowest quote informing them they submitted the low quote for the project.All other contractors submitting a quote will be notified by email that they did not submit the low quote for the project. Included with the email will be a tabulation form that compares all contractor quotes received by the City for the project. In submitting this quote, it is understood that the Owner retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this quote, it is understood that payment will be by cash or check. It is understood that quotes may not be withdrawn for a period of 60 days after the date and time set for the opening of quotes. It is understood that the owner reserves the right to retain the three lowest quotes as determined by the Owner for a period not to exceed 60 days after the date set for the opening of quotes. 3 Submitted by: (a Corporation) Company (an Individual) (a Partnership) By Title Address City, State,Zip Code Telephone Email Address - 4 SPECIAL PROVISIONS 1. PROJECT LOCATIONS The Rambling River Center is located at 325 Oak Street, Farmington,Minnesota. The construction site can be accessed from Oak Street entrance side of the garage.All equipment used by the contractor should access the Rambling River Center site via this entrance point.Under no circumstances should any other entrances to the site be used.Contractor may park its vehicle(s) in public parking lot located just west of the Rambling River Center while construction work is occurring provided there is space available. 2. PRE-BID CONFERENCE Each contractor is responsible for visiting the sites prior to quote submission and to become familiar with conditions at the work site. There will not be any pre-bid conference. 3. OWNER The City of Farmington is designated as the owner. The contractor is advised to coordinate work with Randy Distad,Parks and Recreation Director either via his office phone number at(651)280-6851, cell phone at (651) 775-3154 or by email at rdistad(a,ci.farmington.mn.us, 4. START AND COMPLETION DATE The Contractor shall start work upon receipt of a"Notice to Proceed"from the Owner. All Rambling River Center and Fire Station#1 project work shall not be started until on or after July 21,2014 and all work shall be completed on or before October 3,2014. 5. WORK HOURS The hours work may be performed are: Monday through Friday 7 AM—7 PM Saturday 8 AM—5 PM Sundays or Holidays No work unless otherwise authorized by the Parks and Recreation Director in writing. 6. TRAFFIC Traffic control shall be the responsibility of the Contractor. All barrels,barricades, or other safety measures are the sole responsibility of the Contractor. Caution ribbon shall be placed around all non-passable unsupervised areas. The Contractor shall maintain the caution ribbon until the sidewalk, patio and garage apron and entrance steps can be opened to normal traffic. 7. QUANTITY CHANGE AND DEVIATIONS The quantity stated in the proposal is not guaranteed and the actual extent of work to be performed will depend on conditions at the time of construction and the direction of the Owner at the time of contract award. No unit price adjustment for any magnitude of increased, decreased, or deleted quantities is allowed for any line item in the proposal. The Contractor's unit price,as shown on the proposal, shall apply to items independent of any quantity change. 5 8. SOIL CONDITIONS AND AREA INSPECTION All prospective bidders are advised to inspect the entire project area and subsurface conditions to their own satisfaction prior to submitting a bid. It is the Contractors duty to explore,test and analyze the subsurface conditions with regard to the constructability factors that may affect work to the extent and in the manner appropriate to the nature of the work. 9. EXISTING UTILITIES The Contractor shall protect all existing utilities. It shall be the Contractor's responsibility to notify all utility companies having utilities in the area and to verify their location prior to construction. Extreme care must be exercised in protecting utility lines from damage during construction. The crossing of all utilities is incidental to the construction. The Contractor must contact Gopher State One Call (651-454-0002) as required by State Law. The Contractor is required to verify locations of all existing utilities that are affected by this project. 10.PRE-CONSTRUCTION CONFERENCE Prior to starting the project, a pre-construction conference will be held with the Contractor,City of Farmington Parks and Recreation Department and Fire Department staff. This meeting will be held to clarify any questions and determine procedures to be used in completing the project. At the pre-construction conference,the Contractor shall submit a written list of project subs/suppliers, a proposed schedule and concrete mix designs. 11. CLEAN UP All disturbed areas, including,but not limited to, sidewalks,driveways,turf,and curb shall be returned to a condition equal to or superior to that in existence at the start of the project. Any disturbed green space area outside of the actual construction area shall be restored by the City unless otherwise determined by the Parks and Recreation Director. All construction debris shall be removed and disposed of at a licensed landfill. Clean up and disposal of debris is incidental to the work in this contract. Wash out of the concrete mixer is not allowed on site. 12.PROPERTY IRONS Any property irons,which are disturbed by the Contractor's carelessness or out of necessity, shall be replaced at the Contractor's expense. 13.WATER No payment shall be made for water placed on the project. It shall be considered incidental to the restoration of the construction areas. Water may be obtained from the City for a nominal fee based upon measured use. The City has a water filling station located adjacent to the Rambling River Center building for use by Contractors. 14. OVERRUNS No quantity overruns shall be paid for without prior authorization by Change Order, approved by the Parks and Recreation Director. 15.DEMOLITION City will remove all existing concrete garage driveway panels. The contractor hired will prepare and compact base material where needed and pour replacement concrete for new driveway panels to the Rambling River Center's garage,which is located at 325 Oak Street,Farmington,Minnesota. 6 16.WARRANTY Warranty for this project shall be one year from the written acceptance of the project by the Owner to the Contractor. This warranty shall cover any defects resulting from suppliers,manufacturing, construction or workmanship. 17. SUBCONTRACTING The City reserves the right to approve all subcontractors. A subcontractor's list shall be provided at the pre- construction conference. The work shall not be further subcontracted to subcontractors not included on the original subcontractor's list without prior written permission from the City. 18.EQUAL OPPORTUNITY COMPLIANCE The City of Farmington is an Equal Opportunity and Affirmative Action employer. The Contractor with the City is required to follow and conform to all Federal, State and Local laws as they apply to the Contractor's responsibility to insure compliance with the Equal Opportunity and Affirmative Action employment requirements may lead to Contractor sanctions. 19.INSURANCE REQUIREMENTS Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract,with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three(3)years after final payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Contractor's work ceases before final payment, for a minimum period of three(3)years from the date Contractor ceases work. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) Contractual Liability(identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury,with Employment Exclusion deleted: $2,000,000 aggregate 7 Comprehensive Automobile Liability(owned,non-owned,hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence End of Section 8 SPECIFICATIONS General Requirements 1. Granular and Aggregate Base There is an existing aggregate base in place under the existing Rambling River Center garage driveway panels.Additional aggregate base material if needed shall be considered incidental to the garage driveway replacement.Existing aggregate base should be compacted before forms are placed and concrete is poured. If an incidental amount of additional aggregate base material is needed it should be MN/DOT Class 5, 100%crushed limestone quarry and should be placed on top of the existing granular material. All aggregate base material placed shall be compacted before forms are placed and concrete is poured. A cross section drawing showing the depth of the base material and concrete areas for the Rambling River Center garage driveway replacement is included at the end of this document. 2. Concrete Material A. Scope MN/DOT has developed a program for the quality control of concrete production under a Certification program for ready-mix concrete plants. It shall be the Contractors responsibility to make certain that a certified ready-mix plant will produce all ready-mix concrete being used on this Contract.The Contractor shall obtain all of the ready-mix concrete used on this contract from a certified concrete plant capable of meeting all of the pertinent requirements of MN/DOT Standard Specifications 1604 and 2461. B. Compliance Requirements Each individual truckload of ready-mixed concrete used by the Contractor or any sub- contractor on this Contract shall, at the time of delivery, be accompanied by a signed Certificate of Compliance from the producer. Each Certificate of Compliance shall include: a. Name of the ready-mix concrete plant b. Name of the Contractor c. Date d. Time concrete was batched/discharged e. Truck Number f. Quantity of concrete in this load g. Running total quantity if this concrete mix batched on this day for this project h. Type of concrete(MN/DOT Mix Designation Number) i. Cement brand j. Fly ash brand k. Admixture brand 1. Pit number for each aggregate source m.Admixture quantity per 100 wt.and/or oz./cy. for: Air-entraining admixtures Water reducing admixtures Other admixtures n. Design weights per cubic yard: Cement Fly ash 9 Each coarse aggregate fraction(3/4+)and(3/4-) Fine aggregate(sand) Design water weight o. Actual batched weights for: Cement Fly ash Each coarse aggregate fraction(3/4+)and(3/4-) Fine aggregate(sand) Actual water added Any trim water added Total water p. The ticket shall also include the following information printed with enough room beside each item to allow the field inspector to record the appropriate test results, air content,air temperature, concrete temperature, slump, cylinder number, and location/part of structure. Items k, 1,m, n and p need only be provided on the first certification day per mix design or when one of these items changes. 3. Construction Requirements: A. Foundation Preparations The foundation shall be shaped and compacted to a firm,uniform bearing surface, conforming to the planned section and established grade. Class 5 and select granular material, as specified and where required by the plans, shall be furnished,placed and compacted thoroughly to the required depth. B. Forms: Forms shall be made of wood or metal,coated on the contact face with form treating material, and in a condition which will allow proper finishing and subsequent form removal. The form height shall be at least that of the planned walk thickness. C. Concrete: 1. Placing and finishing concrete • The foundation and forms shall be thoroughly wetted immediately prior to the placing of the concrete. • The concrete shall be placed, consolidated to fill all voids, struck off to the required grade and floated smooth. After the water sheen has disappeared,the joints shall be edged and the surface lightly brushed to a uniform texture. • The surface will not vary more than 3/16 inch from a ten-foot straight edge, and then formed concrete shall be within '/2 inch of the required location. • Forms shall remain in place for a minimum of 12 hours after placing the concrete therein unless earlier removal is authorized by the Parks and Recreation Director. 2. Joint Compaction • The walk shall be divided into panels of uniform size, outlined with contraction or expansion joints as required by the plans. The panels shall be square where practical and generally have not more than 25 square feet of area. • Joints shall be vertical and straight,and be parallel with or at right angles to the walk centerline where possible. The joints shall align with like joints in adjoining work unless the work is isolated by 1/2 inch preformed joint filler. 10 • All joints and edges of the walk shall be rounded with a 1/4 inch radius-edging tool. • Contraction joints shall extend to at least 1/3 the walk thickness and shall be approximately 1/8 inch wide. • Expansion joints shall be 1/2 inch wide and shall be equal in depth to the full thickness of the walk. • Joint construction at locations where a fixed object or structure extends through the walk shall be modified to the extent deemed necessary by the Engineer. One-half inch preformed joint filler material shall be placed adjacent to all fixed objects so as to separate the object from the abutting concrete edges. 3. Concrete Curing and Protections After the finishing operations have been completed and as soon as the set of the concrete permits,the concrete shall be cured for a minimum period of 72 hours. The curing shall be in accordance with one of the methods prescribed herein. Where side forms are used,the edges shall receive the curing media within 30 minutes after removal of the forms. During cold weather,the Contractor shall protect the concrete from frost damage prior to and throughout the duration of the cure. After October 1, only the blanket curing or extreme service methods of curing will be permitted. With the blanket method,after being cured the prescribed minimum period of 72 hours,the concrete shall be treated with two applications totaling 0.06 gallons per square yard of concrete treating oil applied over all concrete surfaces that will remain exposed in the completed work. The concrete shall be clean and dry when the treating oil is applied. Two applications shall be done. The first application shall be done immediately and the second application shall be done within 8 hours of the first application or in the morning following the first coat. • Blanket Curing Method. The concrete shall be covered with waterproof paper of plastic sheeting as soon as possible(without marring the surface)after completion of the finishing operations. The curing blankets shall be in such condition and be utilized in such manner as to envelop the exposed concrete and prevent loss of water vapor. • Membrane and Extreme Service Membrane Curing Method. All surfaces exposed to air at the time of cure shall be coated with membrane curing compound immediately after finishing the concrete surfaces. The compound shall be applied by an approved airless spraying machine at the rate of one gallon of compound per 150 square feet of surface curing area per application. As conditions for approval,the spraying machine shall have as essential elements: a recirculating bypass system which provides for continuous agitation of the reservoir material; separate hose and nozzle filter;and a multiple or adjustable nozzle system that will provide for variable spray patterns. Before application,the curing compound as received in the shipping container shall be agitated until a homogeneous mixture is obtained. Application shall be such that a uniform coating is obtained. Any areas that,by visual inspection, appear to have received too light a coating shall be resprayed immediately. Also, 11 should the membrane film become damaged at any time within the required curing period,the damaged areas shall be repaired immediately by respraying. Wherever the initial or corrective spraying is such as to result in unsatisfactory curing,the Park and Recreation Director may require use of the Blanket Curing Method at no additional compensation. 4. Method of Measurement: Concrete Sidewalk, Patio and Garage Driveways Concrete shall be measured in square feet. End of Section 12 CONCRETE GARAGE DRIVEWAY General Requirements 1. Unless otherwise noted or modified, all sections of 2000 MN/DOT Specification 2521 shall apply with supplemental specifications. 2. This work shall consist of concrete sidewalk in accordance with these specifications. 3. Expansion material shall be in accordance to MN/DOT Specification 3702. All concrete shall be in accordance to MN/DOT Specification 2461. The mix design shall be 3A32 for manual placement. The concrete mix used should be rated at a minimum of 4,000 psi. 2521. CONCRETE GARAGE DRIVEWAY Specific Requirements 1. Unless specifically noted or modified herein, all sections of the General Requirements shall apply. 2. Concrete mix shall be in accordance to MN/DOT Specification 2461. The mix design and classification shall be 3A32 for sidewalk and driveway areas. 3. Joint filler(expansion joint material shall be asphalt impregnated fiber conforming to ASTM D- 1751). Expansion joint material shall be 1/2"thick and shall be the full depth of the concrete slab. 4. Minimum thickness of concrete sidewalk shall be 8 inches(8")through garage driveway panels. 5. Spray-on curing compound shall be applied to the surface of the concrete immediately after the fmal brushing. The compound must contain a fugitive dye. A second coat of spray-on curing compound shall be applied in 8 hours or in the morning following the first coat. Each coat shall be applied at a rate of one gallon per 150 square feet. Curing compound shall uniformly cover the concrete driveway areas on each application. Construction 1. Joints shall not be sealed with joint sealer material. 2. The City may utilize an independent testing company to take samples of and perform the required testing of the concrete. Tests shall include slump tests, air entrainment tests and cylinders in sets of three. Any tests that fail shall be paid for by the Contractor. 3. Contraction joints shall be aligned to create a uniform pattern and to prevent random cracking. 4. The Contractor shall use extra care in spacing of joints near driveways, buildings, corners and changes in direction,to achieve uniformity in the panels. Odd sized panels shall be unacceptable. 13 5. Provide full depth expansion joints using preformed board material,placed in accordance with MN/DOT Plate 7065C,where indicated on details, and against fixed objects. Expansion joint material is required to be placed every sixty feet and also against one side of existing material. The Parks and Recreation Director may order expansion material placed at other locations as determined in the field. 6. Curb boxes,which occur in the garage driveway, must have a Ford A-1 casting over them prior to placement of concrete. 7. Concrete will be unacceptable if pitted by rain,popouts, spilling, other surface deterioration or structural failure occurs within the warranty period. 8. Welded wire mesh reinforcement should be placed in the middle of all 8 inch(8")thick concrete garage driveway panels. Welded wire mesh reinforcement shall conform to the Standard Specification for Welded Steel Wire Mesh for Concrete Reinforcement of ASTM.A drawing is shown at the end of this document that identifies the placement of the welded steel wire mesh in the concrete. Basis of Payment Concrete shall be paid for at the unit price per square foot and shall include saw cutting, root cutting, removal and disposal of waste concrete, foundation preparation, sub-base material, detail specified concrete thickness, expansion joint material, curing compound, backfilling and establishment(sod). End of Section 14 BASE MATERIAL AND CONCRETE DETAIL DRAWING 8 Inch Driveway Section: 3 inches concrete 2 inches concrete wire mesh location 3 inches concrete Existing base material to be compacted 15 PROJECT AREA BOUNDARIES See attachment for outline of project area boundary. 16 Exhibit C 2014 Rambling River Center Garage Driveway Replacement Project Quote Tabulation Name of Contractor Quote Submitted Stapf Concrete Construction, Inc. $6,265.92 Erickson Construction of Lakeville, Inc. $7,759.00 yWARM, , City of Farmington 6 430 Third Street Farmington,Minnesota 7. 651.280.6800 -Fax 651.280.6899 ° ,4ROO.° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight,City Administrator SUBJECT: Approve Bills DATE: July 21,2014 INTRODUCTION Attached are the bills for your consideration at your July 21, 2014 meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached bills. 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O a y O . a a1 a ca. r o N a N Co of a o w c07 co co C O co.o co as- C E rn o E0 m CO § a 0 0 O Q m o Y W M N m U m Y 0 el U m v ix Z t 0 O N o M* City of Farmington iiiiii 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 14'4___006 , www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Approve Settlement Agreement and Franchise Extension-Charter Cable Partners, LLC DATE: July 21, 2014 INTRODUCTION The purpose of this memorandum is to provide information and request approval of the attached settlement agreement with Charter Cable Partners,LLC(Charter). DISCUSSION In 2013,the Apple Valley,Farmington, Rosemount Cable Commission (AFRCC)retained the services of Moss and Barnett to perform a joint audit of franchise and PEG fees for the period from January 1, 2009 through December 31, 2011 from Charter. At the conclusion of the audit,the City determined that Charter had underpaid fees for the extended audit period.However,Charter disputed the audit and arrived at a different conclusion.Based on all relevant information, Charter has agreed to submit payment to the City in the amount of$4,905.02 to settle claims on fees due the City for the extended audit period. Charter and the City now desire to conclude, settle, release and discharge once and forever, all rights, claims,causes of actions, liabilities, disputes and demand relating to the audit and payment of fees during the extended audit period. As part of this settlement agreement, the City and Charter have agreed to extend the franchise until December 31, 2014 in order to complete renewal negotiations. BUDGET IMPACT The total cost of the audit was $26,688.70. This cost was paid by the AFRCC with the understanding that each city would reimburse the AFRCC with the proceeds from any settlement agreement. Therefore,the settlement agreement amount of$4,905.02 will be submitted to AFRCC to offset the cost of the audit. ACTION REQUESTED Approve the Settlement and Release Agreement between Charter Cable Partners, LLC. and the City of Farmington. ATTACHMENTS: Type Description ii Contract Settlement and Release Agreement SETTLEMENT AND RELEASE AGREEMENT This Settlement and Release Agreement(the"Settlement Agreement")is made this c)7/ day of July,2014,by and among the City of Farmington,Minnesota(the"City")and Charter Cable Partners,LLC,("Charter")(collectively referred to herein as"the Parties"). • RECITALS WHEREAS, Charter operates a cable system in the City and pays franchise fees and public,education and government("PEG")access fees(collectively"Fees")pursuant to Ordinance 099-427("Franchise"); WHEREAS,the City and Charter are currently in renewal negotiations and wish to . pursue timely completion of those negotiations; WHEREAS,the City and Charter agree to extend the Franchise until December 31,2014 ("Expiration Date")in order to complete renewal negotiations WHEREAS,the City conducted an audit of the Fee payments made by Charter("Audit") for the period from January 1,2009,to December 31,2011 (the"Audit Period"); WHEREAS,the City provided a copy of the Audit to Charter; WHEREAS, subsequent to the Audit,Charter supplied additional information and documentation showing Fee payments owed or to be paid for the period from January 1,2012 to the Expiration Date(together,the Audit Period and this period are the`Extended Audit Period"); WHEREAS,the Audit indicated that Charter underpaid Fees for the Extended Audit Period; WHEREAS,Charter disputed the Audit and arrived at a different conclusion than the City; WHEREAS,Charter agrees to submit payment to the City in the amount of$4,905.02 to forever settle claims on Fees due to the City for the Extended Audit Period; WHEREAS,the City and Charter now desire to conclude,settle,release and discharge once and forever, all rights, claims, causes of actions,liabilities,disputes and demands relating to the Audit and the payment of Fees during the Extended Audit Period; 1 • WHEREAS,the Parties further expressly agree that terms related to this Settlement Agreement shall not be used by either Party as precedent on a going-forward basis in connection with any future disputes between the Parties related to payment and collection of Fees; NOW THEREFORE, in consideration of the foregoing, and in consideration of the mutual promises and obligations hereinafter set forth,and for good and valuable mutual consideration,the receipt and sufficiency of which is hereby acknowledged,the Parties to this Settlement Agreement hereto agree as follows: AGREEMENT 1. SETTLEMENT AMOUNT The City and Charter have agreed that Charter shall submit payment to the City in the amount of four thousand nine hundred five dollars and 02/100($4,905.02)in full settlement of claims regarding Fees for the Extended Audit Period. Charter agrees to pay this amount to the City within forty-five(45)days after receipt of the executed Settlement Agreement from the City. It is expressly understood and agreed that this settlement amount represents full and complete satisfaction and compromise of any and all claims, actions,causes of action, controversies, demands, damages, debts, agreements,obligations,liabilities,interest, liens, expenses, costs,attorney's fees and demands of any kind or nature,known or unknown, arising out of or in any way related to the City's claims. It is understood and agreed by the City and Charter that nothing herein shall be deemed to be an admission of liability by Charter with respect to the matter of this Settlement Agreement. Furthermore, Charter reserves and does not waive any rights to dispute any or all findings of audits subsequent to the Extended Audit Period and to recover the settlement payment from subscribers consistent with FCC regulations. 2. EXTENSION OF FRANCHISE The City and Charter agree to extend the Franchise until December 31,2014 and to negotiate in good faith and seek to finalize the terms of a new franchise prior to December 31, 2014. Both parties reserve all their rights under applicable law including the applicable provisions of the Cable Act. The Parties mutually agree to discuss and clarify the definition of gross revenues in any renewal franchise agreement. 3. RELEASE OF CLAIMS For the consideration set forth in this Settlement Agreement,the City does hereby release and forever discharge Charter and its parents, subsidiaries,related affiliates and their respective 2 4 officers, directors, shareholders, owners,partners,employees,agents, contractors, representatives,predecessors, successors,assigns,insurers and attorneys,and each of them,from any and all claims,demands,actions, causes of action, liabilities,obligations, losses,accounts, debts, damages,judgments,costs, interest,expenses, attorney's fees and demands of any kind or nature,known or unknown,arising out of or in any way related to the City's claims regarding Fees paid during the Extended Audit Period. Furthermore,the Parties expressly agree that this settlement,and/or the events leading up to it, including the dispute with respect to the Audit and the payment of Fees during the Extended Audit Period,may not be used in any way in any subsequent audits or judicial or administrative proceeding against Charter other than to enforce the terms of this Settlement Agreement. 4. VOLUNTARY AGREEMENT • This Settlement Agreement is freely and voluntarily given by each Party,without any duress or coercion,and after each Party has consulted with its counsel. Each Party has carefully and completely read all of the terms and provisions of this Settlement Agreement. It is understood and agreed by the City and Charter that nothing herein shall be deemed to be an admission of liability by Charter with respect to the matter of this Se'ifleinent Agreement. _, -. �a 5. AUTHORITY AND BINDING EFFECT The City and Charter represent and warrant to the other that each 1; ,the.legal right, power and authority to enter into this Settlement Agteeinbtit and to perfo emits obligations,.. hereunder. This Settlement Agreement will inure to the benefit of and be binding upon the • Parties and their respective successors and assigns. The Parties for themselves and their respective successors and assigns agree to join in or execute any instruments and to do any other act or thing necessary or proper to carry into effect this or any part of this Settlement Agreement 6. ENTIRE AGREEMENT This Settlement Agreement sets forth the entire agreement between the City and Charter relating to the subject matter of this Settlement Agreement. 7. GOVERNING LAW This Settlement Agreement,and any controversies arising hereunder, shall be interpreted in accordance with the laws of the State of Minnesota and adjudicated in a state or federal court of competent jurisdiction located in the State of Minnesota. 3 IN WITNESS WHEREOF,the Parties have executed this Settlement Agreement as their free and voluntary acts and deeds, effective as of the date first above written. City of Farmington,Minnesota Charter Cable Partners,LLC. By: G By: Its: FYI Title: By: C;v. Llo By: Its: . _ " Title: Sworn before me thisa day of _, 2014. My Commission Expires: r/;h ox_5- " C ?-'G= ) tary Public ;�,. CYNTHIA A. MULLER '? NOTARY PUBLIC-MINNESOTA :4; My Commission Expires 01-31-2015 • 4 O y, City of Farmington „ 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 4841'•4 moo'° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve Resolution Allowing Charter to Modify and Relocate Community Programming Channels DATE: July 21,2014 INTRODUCTION The purpose of this memorandum is to provide information regarding Charter Cable Partners,LLC (Charter)request to modify and relocate the local community programming channels. DISCUSSION Charter intends to transition to an all-digital platform for the delivery of video channels and programming on our about August 1, 2014. In order to make that transition, Charter has requested the City's consent to provide the PEG channels over less than six(6)MHz each and to relocate those channels. The City was amenable to this request provided that the PEG access channels continue to be located on the basic tier of service,Charter notify subscribers of the change(s),and that Charter provide no less than 1 PEG channel be converted to a high definition(HD)channel. Based on discussions with Charter, it is recommended that the City approve the attached resolution allowing Charter to modify and relocate the local community programming channels. BUDGET IMPACT None. ACTION REQUESTED Adopt the resolution allowing Charter to modify and relocate the local community programming channels. ATTACHMENTS: Type Description © Resolution Charter Communications Resolution a RESOLUTION NO. R44-14 A RESOLUTION ALLOWING CHARTER TO MODIFY AND RELOCATE THE LOCAL COMMUNITY PROGRAMMING CHANNELS Pursuant to due call and notice, thereof, a regular meeting of the City council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 21St day of July,2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar Members Absent: Donnelly,Fogarty Member Bartholomay introduced and Member Bonar seconded the following: WHEREAS, Charter Cable Partners, LLC, 1/k/a Charter Communications ("Charter") operates a Cable System to provide Cable Service within the City of Farmington ("City") pursuant to a Franchise Agreement with the City("Franchise"); WHEREAS, the Franchise requires Charter to dedicate five (5), six (6) MHz channels for public, educational and government ("PEG") access programming managed by the City, and provides that Charter shall not relocate any PEG access channel unless agreed to in writing by the City; WHEREAS, the City or its designee is currently programming four (4) channels with PEG programming; WHEREAS, Charter intends to transition to an all-digital platform for the delivery of video channels and programming on or about August 1,2014; WHEREAS, as part of its all-digital conversion, Charter has requested the City's consent to provide the PEG channels over less than six (6) MHz each and to relocate such channels in accordance with Attachment A("Relocation"); WHEREAS, the City wishes to accommodate Charter's all-digital conversion and Relocation request. NOW,THEREFORE,the City resolves as follows: 1. The City consents to the Relocation as outlined in Attachment A effective immediately. 2. The PEG access channels shall continue to be located on the basic service tier. 3. Charter has notified its subscribers of the PEG access channel relocation via direct mail and shall provide further notice of the new PEG access channel locations as set forth below. A-1 446343 RJV AP155-1 A. Charter shall list the PEG access channel locations in its on-air program guide in a non-discriminatory fashion when compared to its commercial programming channels. B. Charter shall provide in-kind air time over the twelve (12) month period after the date of this Resolution on advertiser supported channels (e.g. USA, TNT, TBS, Discovery Channel, etc.), on a run-of-schedule basis, for the purpose of airing a City-produced announcement, not to exceed thirty (30) seconds in length, explaining the PEG access channel(s) relocation. The aggregate value of the in-kind air time shall not exceed Two Thousand Five Hundred and No/100 Dollars ($2,500) based on advertising rates equivalent to those Charter charges to commercial advertisers in the region. Upon request, Charter will verify the schedule of the airing of such announcement(s). 4. Charter agrees that the City shall, within a reasonable time after a written request, have no less than one (1) PEG Channel converted to a high definition ("HD") Channel. The parties agree to work in good faith to reach mutual agreement on the terms and conditions of such conversion. 5. Nothing in this Resolution shall be deemed to waive, resolve or settle any matters subject to negotiation in relation to possible renewal of Grantee's franchise including the City's need and interest in receiving additional HD channels. The parties expressly reserve all rights in this regard. Approved by the City of Farmington, Minnesota this 21St day of July, 2014. City of Farmington, Minnesota By: Its: Mayor By: Oat,: ��/ Its: City Clerk Accepted: [Charter entity] A-2 446343 RJV AP155-1 By Its: Date: ATTACHMENT A Current New Channel New Channel Service Channel Number Level Number 10 189 Basic(Digital) 12 187 Basic (Digital) 16 180 Basic (Digital) 22 188 Basic (Digital) A-3 446343 RN AP155-1 o 1ARM,�► City of Farmington 430 Third Street To Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 " ,4 6-+ .° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: City News Update DATE: July 21, 2014 INTRODUCTION As a part of the discussions we have had in relation to a number of issues, celebrating successes and updating the city council and the public on projects has been requested from time to time. This update should serve that purpose. DISCUSSION As a part of your meeting I will be presenting an update on a number of issues including: 1. Construction Permit Revenue 2. Foreclosure Update 3. Liquor Store Operations 4. Hotel Project 5. General Fund Balance 6. Debt Service Fund Balance 7. CIP Implementation 8. Strategic Plan 9. Financial Management Plan 10. Other Items While most of the news is good, some of the news will show you that we still have work to do when it comes to making Farmington a city of fiscal excellence. BUDGET IMPACT Not applicable. ACTION REQUESTED This item is for information only. Please feel free to ask any questions you may have on any of the information that will be presented at the meeting.