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Home My WebLink About03.02.98 Council Packet COUNCIL MEETING REGULAR MARCH 2, 1998 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS a) A.L.F. Presentation - Ambulance Director 6. CITIZEN COMMENTS a) Status of Property at 300 First Street b) Resident Complaint - Eagles Club Parking 7. CONSENT AGENDA a) Approve Minutes 2/17/98 (Regular) and 2/11/98 (Special) b) Adopt Resolution - Amend Charleswood Schematic PUD c) Adopt Resolution - Approve Charleswood Preliminary Plat-l st Phase d) Adopt Ordinance Rezoning Giles/Ristow Property e) Adopt Resolution Amending Comprehensive Plan - Giles/Ristow Property f) Adopt Resolution Revoking MSA Status - CSAH 31 g) Adopt Revised Fee Resolution - Miscellaneous h) Adopt Resolution Approving Gambling Premise Permit Application - VFW Post #7662 i) School and Conference Request - Fire Department j) Capital Outlay - Public Works Department k) Approve Bills 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) 1997 Fiscal Review - General Fund b) Request to Amend Comprehensive Plan - Adelmann Property c) Request to Rezone - Adelmann Property d) Request for Preliminary Plat Approval - Giles/Ristow Property 11. UNFINISHED BUSINESS a) Amend Special Assessment Policy b) Municipal Control of Infrastructure - Amend Policy Implementation Plan c) Appointment Recommendation - City Attorney Action Taken 12. NEW BUSINESS ~ 3. COUNCIL ROUNDTABLE 14. ADJOURN (00..- TO: Mayor and Councilmembers City Administrato~ FROM: David L. Olson Community Development Director SUBJECT: Property at 300 First Street DATE: March 2, 1998 INTRODUCTION A number of citizens have contacted City Hall regarding the condition of property at 300 pt Street since the fire that occurred at this property on January 14, 1998. The following is a summary of the actions by the City to date on this property. DISCUSSION The City has been in regular contact with Mel Neumann, the owner of this property, since the fire occurred. Several certified letters were sent by the Fire Department immediately after the fire notifying Mr. Neumann that he needed to secure the building after the fire. These letters were returned to the City by the Post Office after no one would sign for them. The first letter from the Building Inspection Division was sent to Mr. Neumann on February 6, 1998, indicating to him that the present condition of the house constituted a hazardous building under the Uniform Building Code and Minnesota Statutes. This was primarily because the property was not yet secured. This letter was returned to City on February 17, 1998, because the P. O. Box, which was the address given for the owner, had been closed. Since that time, Mr. Neumann has been contacted by City staff several times by phone. Staff has expressed to Mr. Neumann that property had to be secured from unauthorized access which is what poses the most immediate hazard to safety, health, and public welfare. Another letter was sent to Mr. Neuamann at a different address indicating the need to address these conditions. This letter was received by Mr. Neumann and he did take the necessary steps to secure the house. Since that time, the snow has melted and revealed an extensive amount of debris from inside the house that was disposed on the lawn during or after the fire. The City Police Department delivered to Mr. Neumann another letter on Tuesday, February 24, 1998, stating that he had until Friday, February 27, 1998, to remove all of the debris from the yard. If he did not have the debris removed by this time, City crews would remove the debris and he would be billed for the labor and disposal costs. I CitlJ. of FarminlJ.ton 325 Oak Street. FarmintJton, MN 55024 · (672) 463-777 7 · FaJr (672) 463-2591 While the City can require the property owner to secure the fire damaged building and require that the lot be cleared of debris, it may take several months to a year for the insurance settlements to be made and a determination made as to the future of the structure. It should be noted that several parties have expressed interest in the purchase of the property for purposes of expanding an adjacent lot or possibly moving a house on to the property. BUDGET IMPACT None ACTION REOUESTED This is for information only. Staffwill keep the Council informed as to any changes as to the status of this property. Respectfully submitted, . 11,,1.. {){)JJ/Jd ~ lJ,.J:J David L. Olson Community Development Director cc: John Richardson lob TO: Mayor, Councilmembers and City Administrator FROM: Daniel M. Siebenaler Chief of Police SUBJECT: Citizen's Comments Parking complaint DATE: March 2, 1998 INTRODUCTION On January 12, 1998, staff received a Citizen's Request Form from Melissa and David Blaiser at 300 Main Street asking the City to pursue "No Parking" restrictions on the corner of 3rd and Main Street. The request was a direct result of parking generated by the newly constructed Eagles' Club. Staff reviewed the area and found it to be zoned commercial with sufficient street width to support on street parking. Based on that criteria the request for "No Parking" was denied. At the February 17, 1998, City Council meeting this same request was repeated directly to the City Council during Citizen's Comments. DISCUSSION Staff has reviewed the request made by the Blaisers for "No Parking" on the corner of3rd and Main Street. Mrs. Blaiser was contacted personally to give her the opportunity to express her concerns. She states that she and her husband bought the house and were assured by the Realtor that there were no plans for commercial development in the area. She further added that within three weeks, plans were approved for the construction of the new Eagles Club. Mrs. Blaiser states that she believes her request is not unreasonable since the previous owners had a "Handicap Parking" restriction at the house and that her request does not reduce parking any further than that previous situation did. Mrs. Blaiser states that the problem is not merely the on-street parking, but the associated disorderly conduct that creates a nuisance. She gives examples of Club patrons aggravating her dogs by barking at them and other noise disturbances. In addition she states that in the past cars have obstructed her driveway preventing either entrance or exit. She states that while she had called the Police Department and that there was a "quick response", the people causing the disturbances had left by the time the police arrived. She states she declined to file reports. This is confirmed through Police Department records showing no recent complaints. Staff explained that if disturbances occur residents are always encouraged to report the incidents in order to document problems. Staff explained to Mrs. Blaiser that based on policy and the existing conditions in the area there is no official justification to install the "No Parking" signs requested. In addition, it was explained that by creating a "No Parking" area it would likely lead to additional requests that would, in effect, create "privatized" public streets. Staff did encourage Mrs. Blaiser to submit her request and rationale in writing along with photos in her possession for inclusion in this material for City Council consideration. I CitlJ. of FarminlJ.ton 325 Oak Street · FarmintJton, MN55024. (612) 463-7771. FaJr (612) 463-2591 Staff also spoke with Mr. Jeff Rice representing the Eagles Club and asked if he could offer any possible solutions. Mr. Rice stated he was aware of the "No Parking" request and that the Eagles' Club had no objections to such a posting. He further offered to discuss the possibility of posting additional handicap parking restrictions on the West of 3rd Street across from the Blaisers to reduce the amount of parking in the immediate vicinity. While such a plan could reduce the problem for the Blaisers, it could also have the effect of pushing the on-street parking further into the neighborhood at least until the Eagles' parking lot is paved later this Spring. At that time, the Main Street parking concerns should be significantly reduced although not eliminated. In addition, it is staff opinion that granting the "No Parking" request would set an unacceptable precedent for future requests. Since this request was made there has been an additional Citizen's Request from the 300 block of Main Street that the area be posted "Resident Parking Only." It is staff opinion that enforcement of such a restriction is unfeasible and that parking restrictions must be applied universally. ACTION REQUESTED Staff recommends denial of requests for on-street parking restrictions in the area of 3rd and Main Streets. Respectfully submitted, IS/ Daniel M. Siebenaler Chief of Police cc: David and Melissa Blaiser Duane Kallevig COUNCIL MINUTES REGULAR February 17, 1998 1 (L (,) 1. CALL TO ORDER The meeting was called to order by Mayor Ristow at 7:00 P.M. 2. PLEDGE OF ALLEGIANCE Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Ristow, Cordes, Gamer, Strachan Fitch City Administrator Erar, Attorney Rossow 4. APPROVEAGENDA City Administrator Erar submitted a Supplemental Agenda and requested the Regular Agenda be amended to include Item 10(e) - Request for Extension - Cameron Woods Final Plat Submission to County. MOTION by Gamer, second by Strand to approve the Agenda and Supplemental Agenda as presented. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS Adopted Proclamation - Future Farmers of America (FF A) Week MOTION by Gamer, second by Cordes to adopt a Proclamation designating the week of February 21 through February 28, 1998, as FFA Week in the City of Farmington. APIF, MOTION CARRIED. 6. CITIZEN COMMENTS Melissa Blasier, 300 Main Street, expressed concern regarding the Eagles Club parking situation. Ms. Blasier's home is located directly across the street from the Eagles Club. Patrons of the Eagles currently park in the parking lot, as well as along both sides of Council Minutes (Regular) February 17, 1998 Page 2 Main Street. Ms. Blasier feels the parking is a real problem due to disruptive, loud noise made by customers and their vehicles. City Administrator Erar stated that staff will (1) review and formally respond to Ms. Blasier's complaint at the March 2, 1998 Council Meeting; and (2) contact the Eagles Club directly in an attempt to resolve the parking problem. John Richardson, 35 Elm Street, expressed his pleasure that the Fire Chief had thanked him for his comments made at the prior Council Meeting regarding the Fire Department's fine work at the 300 First Street house fire. Mr. Richardson also stated that he looks forward to the new development at 300 First Street and wishes the City good luck with the project. Mayor Ristow reminded Mr. Richardson that the City must allow the required timeframe to pass before tearing down the burned home. 7. CONSENT AGENDA MOTION by Cordes, second by Gamer to approve the Consent Agenda: a) Approved Minutes 2/2/98 (Regular) b) Acknowledged A.L.F. Ambulance 1997 Annual Report c) Adopted RESOLUTION RI0-98 Approving Gambling Premise Permit Application for St. Michael's Church Spring Fundraiser d) Adopted RESOLUTION Rll-98 Approving Gambling Premise Permit Application for Dakota Ringnecks/Pheasants Forever Raffle e) Approved School Conference Requests - Fire Department f) Adopted Cataract Relief Association By-Law Amendments g) Ratified Appointment - Fire Department h) Approved Bills for Payment APIF, MOTION CARRIED. 8. PUBLIC HEARINGS - None. 9. AWARD OF CONTRACT Adopt Resolution - Accept Bids/Award Contract - Park Projects City Administrator Erar presented this item on behalf of Jim Bell, Parks and Recreation Director. Essentially, two sets of bids were received: one for the Ice Arena team rooms and one for the ADA upgrades at the pool bath house and Rambling River Park restrooms. MOTION by Gamer, second by Cordes to adopt RESOLUTION R12-98 Council Minutes (Regular) February 17, 1998 Page 3 accepting the low bid from Unique Construction of $63,800 for ADA upgrades to the pool bath house and Rambling River Park restrooms. APIF, MOTION CARRIED; and MOTION by Strachan, second by Gamer to adopt RESOLUTION R13-98 accepting the low bid from Cannon Construction of $144,980 for the Ice Arena team rooms. APIF, MOTION CARRIED. 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Designation of Exchange Bank Developer This item was for information only and to confirm that the HRA Board, at their regular meeting on 2/9/98, designated Hosmer Brown as the preferred developer for the Exchange Bank and Larsen buildings. b) Charleswood Schematic PUD Amendment/Preliminary Plan & Plat Approval Mike Schultz, Planning Division Intern, gave the background for the request to amend the original Schematic PUD Plan for Charleswood and to approve the Preliminary Plat/PUD for the first phase of this development. MOTION by Gamer, second by Cordes to approve the Charleswood Schematic PUD Plan Amendments. APIF, MOTION CARRIED; and MOTION by Gamer, second by Cordes to approve the Preliminary Plat for the first phase involving the platting of 110 single-family lots. APIF, MOTION CARRIED. Resolutions approving will be presented at the March 2, 1998 Council Meeting. c) 1997 Building Permit Summary This item was for information only. Mike Schultz, Planning Division Intern, presented the Fourth QuarterNear-End Building Report for 1997. Mayor Ristow complimented Mr. Schultz on his fine work in putting together the reported information. d) Comprehensive Plan Amendment - Petition to Rezone Giles/Ristow Property Mayor Ristow excused himself from the Council table since he is a co-owner of the property at issue and would pose a conflict of interest in this matter. Mike Schultz, Planning Division Intern, summarized the application by Tim Giles for a Comprehensive Plan Amendment and Rezoning for 11.88 acres along TH 3 south of Wausau. Councilmember Gamer questioned whether or not a public hearing would be necessary. City Administrator Erar contended this item was non- controversial and would not require a public hearing. MOTION by Cordes, second by Gamer to amend the Comprehensive Plan. Voting For: Cordes, Gamer, Strachan. Voting Against: None. Abstain: Ristow. MOTION Council Minutes (Regular) February 17, 1998 Page 4 CARRIED; and MOTION by Cordes, second by Strachan to approve the proposed rezoning from Al to Bl and R3. Voting For: Cordes, Gamer, Strachan. Voting Against: None. Abstain: Ristow. MOTION CARRIED. The final Resolution and Ordinance will be presented at the March 2, 1998 Council Meeting. e) Request for Extension - Cameron Woods Final Plat Submission to County Developer Jack A. Benedict is requesting a third extension to record his final plat for Cameron Woods with Dakota County. City Administrator Erar stated that it is not in the City's best interest to grant extensions of this type, but recommended this be the final extension for Mr. Benedict. Currently, there is no policy in place regarding requests for extensions; however, Staff will begin work on developing such a policy. MOTION by Gamer, second by Cordes to approve Mr. Benedict's request for a time extension for recording the final plat for Cameron woods until June 1, 1998. No further time extensions will be granted. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Middle Creek Sanitary Sewer Feasibility Study City Engineer Lee Mann presented the feasibility report to Council for the installation of Trunk Sanitary Sewer in the Middle Creek area, Project 98-14. There was substantial discussion regarding the funding of the project. Steve Juetten of Genstar Land Company was present in the audience. Mr. Juetten commented on the possibility of over-sizing the sewer trunk for servicing portions of Lakeville. Specifically, he suggested that the City of Farmington offer Lakeville a proposal and require that Lakeville make their decision to join the project by a specified date in order to avoid any delay in the start date. Staff and City Council discussed the need for a City Sewer Availability Charge (CSAC). MOTION by Gamer, second by Strachan to adopt RESOLUTION R14-98 approving the project and accepting the feasibility report; ordering the preparation of plans and specifications; authorizing the initiation of necessary easement acquisition; and ordering the preparation of an EA W for the Middle Creek Area Trunk Sanitary Sewer project. APIF, MOTION CARRIED. Staff will bring an amended Fee Resolution to Council at the March 2, 1998 meeting for adoption of the City Sewer Availability Charge (CSAC) and increase in the Sanitary Sewer Area Charge. Council Minutes (Regular) February 17, 1998 Page 5 b) Second Street Parking Lot Feasibility Study City Engineer Lee Mann presented the feasibility report to Council for the construction of the Second Street Parking Lot, Project 98-01. Staffs recommended option for the parking lot would consist of 42 off-street parking spaces. However, permission from CP Railroad would be necessary since 15' of their right-of-way would need to be obtained for the project. Mayor Ristow questioned whether or not the parking spaces would be marked or lined. Mr. Mann indicated they would in fact be marked. MOTION by Gamer, second by Cordes to approve the Second Street Parking Lot project and adopt RESOLUTION R15-98 accepting the feasibility study and ordering plans and specifications for the project. APIF, MOTION CARRIED. Marilyn Weinhold, Chamber of Commerce Administrator, was present in the audience and indicated she was pleased that the City was moving ahead with the parking lot project and appreciated the efforts by the City. 12. NEW BUSINESS a) Authorize Feasibility Study - Charleswood Trunk Storm Sewer City Engineer Lee Mann provided the background information for this item and the need for a feasibility study for Trunk Storm Sewer Improvements in the Charleswood Development. MOTION by Cordes, second by GAMER to adopt RESOLUTION R16-98 ordering the feasibility report for Trunk Storm Sewer Improvements in the Charleswood Development. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Gamer: Questioned the status of the house moved from Elm Street to 9th Street. Requested that Kevin Rahn from A.L.F. Ambulance present the 1997 Annual Report in person for better clarification. Administrator Erar: Mentioned that the March 16th Council Meeting is the same night as the preliminary hearing for CSAH 31. The meeting will be held in the High School Auditorium--use the north parking lot and the north entrance to the school. Attended Met Council Community Development Meeting and received notice that on February 26, 1998, a recommendation for MUSA will be given. It was agreed to amend the policy to Council Minutes (Regular) February 17, 1998 Page 6 City Engineer Mann: Respectfully submitted, of@'Ug~ Lori J. Folie Executive Assistant include language on Special Assessment benefit charge. Informational memo on the process and timeline regarding the status of the burned-out home at 300 1 st Street will be presented to Council at the March 2, 1998 Council Meeting. Implemented plan on control of infrastructure. Met with Developers today and received comments. Will come back with recommendation. Distributed City Administrator Erar's memo from the developer meeting held earlier that day. MINUTES CITY COUNCIL WORKSHOP SPECIAL ASSESSMENT POLICY FEBRUARY 11, 1998 7:00 P.M. 1 Cl (Z) 1. The meeting was called to order by the Mayor at 7:10 p.m. Present: Mayor Ristow, Councilmembers Cordes and Fitch Absent: Councilmembers Gamer and Strachan Also present: City Administrator Erar 2. Through the adoption of a Capital Improvement Program, the City Council has shown a commitment to replace and upgrade the City's deteriorating infrastructure. To follow through on that commitment a financial plan must be formulated that will enable the City to pay for this upgrade. One of the options to help fund improvements is through special assessments as outlined in Chapter 429 of the Minnesota Statutes. Sixteen cities of similar age, were compared on assessing reconstruction projects and new constructions. After careful study of the existing policy it was determined by City Council that the policy should stand as it exists with the following change: No more than the percentage set forth in the policy or no more than the appraised benefit resulting from the proposed project to the subject property, will be assessed to the property owners. Council expressed their desire to include discussions about the Special Assessment Policy in the Strategic Planning Process and to hold neighborhood meetings with the property owners prior to assessment hearings. This change to the policy will be brought to Council for their approval at the March 2, 1998 Council meeting. 3. Motion by Fitch, second by Cordes to adjourn at 9:05 p.m. APIF, motion carried. Respectfully submitted, ~ f}~u- Karen Finstuen Administrative Service Manager 1b TO: Mayor, Councilmembers, City Administrator~ Lee Smick, .f){/J Planning Coordinator FROM: SUBJECT: Charleswood Schematic PUD DATE: March 2, 1998 INTRODUCTIONIDISCUSSION The attached resolution has been submitted for adoption amending the Charleswood Schematic PUD approved by the City Council on February 17, 1998. ACTION REQUESTED Authorize the signing of the attached resolution to amend the Charleswood Schematic PUD approved by the City Council on February 17, 1998. RespectfJ1lly submitted, {}{t:;;.~ Lee Smick, AICP Planning Coordinator I CitlJ. of FarminlJ.ton 325 Oak Street · FarminlJton, MN55024. (612) 463-7111. FaJr (612) 463-2591 RESOLUTION NO. I AMENDING THE CHARLESWOOD SCHEMATIC PUD Pursuant to due caIl and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of February, 1998 at 7:00 P.M. Members Present: Members Absent: Ristow, Cordes, Strachan, Gamer. Fitch. Member Gamer introduced and Member Cordes seconded the following: WHEREAS, a public hearing to review Charleswood Schematic PUD was held on the 10th of February, 1998 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the Planning Commission has recommended favorable action by the Council with certain conditions after receiving.and evaluating comments from various parties; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above PUD be amended with the following stipulations: 1. The County accept the traffic study that has been submitted by Genstar's engineer. 2. The right-of-way issues, as weIl as the access issues, associated with CSAH 31 need to be resolved with the County. 3. The Environment Assessment Worksheet (EA W) needs to be completed for the entire development and a finding of no negative impact is made by the City Council. 4. The City, County and Genstar will need to reach agreement for the completion and funding of necessary upgrading to 195th Street (County Road 64). 5. Approval of the MUSA Expansion by the Metropolitan Council for this area. 6. Approval and installation of the Middle Creek Trunk Sanitary Sewer. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of March, 1998. Mayor Attested to the _ day of March, 1998. City Administrator 1c TO: Mayor, Councilmembers, City Administrato~ Lee Smick, aP Planning Coordinator FROM: SUBJECT: Charleswood Preliminary Plat -1 st Phase DATE: March 2, 1998 INTRODUCTIONIDISCUSSION The attached resolution has been submitted for adoption to approve the Charleswood Preliminary Plat - 1 st Phase approved by the City Council on February 17, 1998. ACTION REQUESTED Authorize the signing of the attached resolution to amend the Charleswood Preliminary Plat - 1st Phase approved by the City Council on February 17, 1998. Respectfully submitted, ~~ Lee Smick, AICP Planning Coordinator I CitlJ. of FarminlJ.ton 325 Oak Street · FarmintJton, MN 55024 · (672) 463-777 7 .FaJr (672) 463-2591 RESOLUTION NO. APPROVING PRELIMINARY PLAT CHARLESWOOD Pursuant to due calJ and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of February, 1998 at 7:00 P.M. Members Present: Members Absent: Ristow, Cordes, Strachan, Gamer. Fitch. Member Gamer introduced and Member Cordes seconded the following: WHEREAS, a public hearing to review Charleswood preliminary plat was held on the 10th of February, 1998, after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the Planning Commission has recommended favorable action by the Council with certain conditions after receiving and evaluating comments from various parties; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above preliminary plat be approved with the folJowing stipulations: 1. The County accept the traffic study that has been submitted by Genstar's engineer. 2. The Environment Assessment Worksheet (EA W) needs to be completed for the entire development and a finding of no negative impact is made by the City Council. 3. The City, County and Genstar will need to reach agreement for the completion and funding of necessary upgrading to 195th Street (County Road 64). 4. Approval of the MUSA Expansion by the Metropolitan Council for this area. 5. Approval and instalJation ofthe Middle Creek Trunk Sanitary Sewer. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of March, 1998. Mayor Attested to the _ day of March, 1998. City Administrator 1 d TO: Mayor, Councilmembers, City Administrator ~ Lee Smick, rvA Planning Coordinator 1ft FROM: SUBJECT: Ordinance Rezoning Giles/Ristow Property DATE: March 2, 1998 INTRODUCTIONIDISCUSSION The attached ordinance has been submitted for signatures, rezoning the GileslRistow property from A-I to B-1 (2.17 acres) and R-3 (9.7 acres), approved by the City Council on February 17, 1998. ACTION REQUESTED Authorize the signing of the attached ordinance to rezone the GileslRistow property from A-I to B-1 (2.17 acres) and R-3 (9.7 acres), approved by the City Council on February 17, 1998. Respectfully sUbmittedn c;;p; ..cu~ Lee Smick, AICP Planning Coordinator I CitlJ of FarminlJ.ton 325 Oak Street. FarmintJtonJ MN 55024 · (612) 463-7111 · FaJr (612) 463-2591 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 098- An Ordinance Rezoning the Giles/Ristow property from A-I to B-1 (2.17 acres) and R-3 (9.7 acres). THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: WHEREAS, the City Council approved a petition to rezone the Giles/Ristow property on the 17th of February, 1998 from A-I to B-1 (2.17 acres) and R-3 (9.7 acres): WHEREAS, the Planning Commission, at a public hearing held on February 10, 1998, recommended approval of the rezoning contingent on revising the legal description for the property to the following: Parcel1:The West 304.00 feet of that part of the North 14 acres of the Sl/2 of the NWl/4 of the NWl/4 of Section 32, Township 114, Range 19, Dakota County, Minnesota lying Southerly of the following described lines: Commencing at the Northwest corner of said NWl/4 of Section 32; thence S89050'12"E, (assumed bearing) along the North line of said NW1/4 of Section 32, a distance of 59.45 feet; thence SOl o38'57"W, a distance of 500.32 feet to a point on the southerly right of way line of the former Chicago, Milwaukee, St. Paul and Pacific Railroad Company and the easterly right of way line of State Trunk Highway No.3, said southerly right of way line being 50.00 feet perpendicularly southerly of and parallel to the former main track of the aforementioned railroad company; thence N740I5'36"E, along said south right of way line of railroad, a distance of 1430.00 feet; thence SI5044'24"E, a distance of 466.00 feet to the point of beginning of the lines to be described; thence S740I5'36"W, a distance of 717.58 feet; thence N87035' 18"W, to the west line of the aforementioned NWl/4 of Section 32 and there terminating. Parcel2:That part of the North 14 acres of the Sl/2 of the NW1/4 of the NWl/4 and part of the Nl/2 of the NWl/4 of the NW1/4 all in Section 32, Township 114, Range 19, Dakota County, Minnesota lying Southerly of the following described lines: Commencing at the Northwest corner of said NWl/4 of Section 32; thence S89050'12"E, (assumed bearing) along the North line of said NWl/4 of Section 32, a distance of 59.45 feet; thence SOl o38'57"W, a distance of 500.32 feet to a point on the southerly right of way line of the former Chicago, Milwaukee, St. Paul and Pacific Railroad Company and the easterly right of way line of State Trunk Highway No.3, said southerly right of way line being 50.00 feet perpendicularly southerly of and parallel to the former main track of the aforementioned railroad company, thence N740l5'36"E, along said south right of way line of railroad, a distance of 1430.00 feet; thence S15044'24"E, a distance of 466.00 feet to the point of beginning of the lines to be described; thence S74015'36"W, a distance of 717.58 feet; thence N87035' l8"W, to the west line of the aforementioned NWl/4 of Section 32 and there terminating. Except the West 304.00 feet of said North 14 acres of the Sl/2 of the NWl/4 of the NWl/4 of Section 32. NOW THEREFORE, BE IT ORDAINED THAT the City Council of Farmington hereby approves the rezoning of the Giles/Ristow property identified as Parcell from A-I (Agriculture) to B-1 (Limited Business) and the property identified as Parcel 2 from A-I (Agriculture) to R-3 (High Density- Residential). Enacted and ordained the 2nd day of March, 1997. SEAL ATTEST: Approved as to form the _ day of ,1998. Published in the Farmington Independent the _ day of .~ CITY OF FARMINGTON MAYOR CITY ADMINISTRATOR CITY ATTORNEY ,1998. 7~ TO: Mayor, Councilmembers, City Administrator ~ Lee Smick, ~ Planning Coordinator FROM: SUBJECT: Comprehensive Plan Amendment - Giles/Ristow Property DATE: March 2, 1998 INTRODUCTIONIDISCUSSION The attached ordinance has been submitted for adoption to amend the Comprehensive Plan to include the Giles/Ristow property from A-I to B-1 (2.17 acres) and R-3 (9.7 acres), approved by the City Council on February 17, 1998. ACTION REOUESTED Authorize the signing of the attached resolution to amend the Comprehensive Plan to include the Giles/Ristow property from A-I to B-1 (2.17 acres) and R-3 (9.7 acres), approved by the City Council on February 17, 1998. Respectfully submitted, A!d% ~~ Lee Smick, AICP Planning Coordinator I CitlJ. of FarminlJ.ton 325 Oak Street · Farmin9ton/ MN 55024 · (612) 463-7111 · FaJr (612) 463-2591 RESOLUTION NO. AMENDING THE COMPREHENSIVE PLAN GILES/RISTOW PROPERTY Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 17th day of February, 1998 at 7:00 P.M.. Members Present: Members Absent: Ristow, Cordes, Strachan, Gamer. Fitch. Member Cordes introduced and Member Gamer seconded the following: WHEREAS, a public hearing to review the Giles/Ristow property was held on the 10th of February, ] 998 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the Planning Commission has recommended favorable action by the Council with certain conditions after receiving and evaluating comments from various parties; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. WHEREAS, the Planning Commission, at a public hearing held on February 10, ] 998, recommended approval of the rezoning contingent on revising the legal description for the property to the following: Parcel1:The West 304.00 feet of that part of the North 14 acres of the S1/2 of the NWl/4 of the NWl/4 of Section 32, Township 114, Range 19, Dakota County, Minnesota lying Southerly of the following described lines: Commencing at the Northwest corner of said NWl/4 of Section 32; thence S89050'12"E, (assumed bearing) along the North line of said NW1/4 of Section 32, a distance of 59.45 feet; thence SOl 038'57"W, a distance of 500.32 feet to a point on the southerly right of way line of the former Chicago, Milwaukee, St. Paul and Pacific Railroad Company and the easterly right of way line of State Trunk Highway No.3, said southerly right of way line being 50.00 feet perpendicularly southerly of and parallel to the former main track of the aforementioned railroad company; thence N74015'36"E, along said south right of way line of railroad, a distance of 1430.00 feet; thence SI5044 '24"E, a distance of 466.00 feet to the point of beginning of the Jines to be described; thence S740I5'36"W, a distance 0017.58 feet; thence N87035' 18"W, to the west line of the aforementioned NWl/4 of Section 32 and there terminating. Parcel 2: That part of the North 14 acres of the S1/2 of the NWl/4 of the NWl/4 and part of the Nl/2 of the NWl/4 of the NWl/4 all in Section 32, Township 114, Range 19, Dakota County, Minnesota lying Southerly of the following described lines: Commencing at the Northwest corner of said NWl/4 of Section 32; thence S89050'12"E, (assumed bearing) along the North line of said NWl/4 of Section 32, a distance of 59.45 feet; thence SO] 038'57"W, a distance of 500.32 feet to a point on the southerly right of way line of the former Chicago, Milwaukee, St. Paul and Pacific Railroad Company and the easterly right of way line of State Trunk Highway No.3, said southerly right of way line being 50.00 feet perpendicularly southerly of and parallel to the former main track of the aforementioned railroad company, thence N740I5'36"E, along said south right of way line of railroad, a distance of 1430.00 feet; thence S15044'24"E, a distance of 466.00 feet to the point of beginning of the lines to be described; thence S740] 5'36"W, a distance of 7] 7.58 feet; thence N87035'] 8"W, to the west line of the aforementioned NWI/4 of Section 32 and there terminating. Except the West 304.00 feet of said North 14 acres of the SI/2 of the NWI/4 of the NW1/4 of Section 32. NOW THEREFORE, BE IT RESOLVED THAT the City Council of Farmington hereby approves the rezoning of the Giles/Ristow property identified as Parcell from A-I (Agriculture) to B-1 (Limited Business) and the property identified as Parcell from A-I (Agriculture) to R-3 (High Density- Residential). This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of March, 1998 !' Mayor .!' 1f TO: Mayor, Counc~bers, City Administrator,u - Lee M. Mann, P .E., Director of Public Works/City Engineer FROM: SUBJECT: Revocation ofMSA Status - New Alignment of CSAH 31 DATE: March 2, 1998 INTRODUCTION The City, as part of the CSAH 31 Project, needs to revoke the designation of the proposed alignment of CSAH 31 from the City's State Aid Mileage. DISCUSSION At the February 2nd Council meeting, the Council passed a resolution of concurrence with a County resolution regarding the designation of CSAH 31 as a County State Aid Highway. The County's resolution revoked the CSAH status of that portion of Akin Road that is being turned back to the City. The resolution then designated the proposed new section of CSAH 31 as a County State Aid Highway. The City's resolution essentially gave permission for this to occur. At this time, the City needs to pass a resolution revoking the City's Municipal State Aid status of the proposed new section of CSAH 31. The road cannot be designated both a CSAH and a MSA route at the same time. BUDGET IMPACT Through the process of the CSAH 31 project, the City will need to re-designate some of the City's State Aid mileage, including the mileage that is being revoked in the attached resolution. Rules governing State Aid mileage designation allow the mileage of Akin Road that is turned back to the City to be re-designated as a Municipal State Aid Route. This additional mileage will be over and above our allotted mileage since the City will be accepting a former County State Aid Highway. As a result, there should be a net increase in the City's State Aid allotment since the City will be adding more mileage. Council will be updated regarding the financial change to the City's allotment as the re-designations occur and take effect. I CitlJ. of FarminlJ.ton 325 Oak Street · FarmintJton, MN 55024 · (612) 463-7111 · FaJr (612) 463-2591 RECOMMENDATION Adopt the attached resolution revoking the Municipal State Aid status of the proposed new section ofCSAH 31. Respectfully submitted, ~)1?~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file Proposed RESOLUTION NO. R _ -98 REVOKING MUNICIPAL STATE AID STATUS ON CSAH 31 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Fannington, Minnesota was held in the Council Chambers of said City on the 2nd day of March, 1998 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, it appears to the City Council of the City of Farmington, Minnesota, that the road hereinafter described is a Municipal State Aid Street under the provisions of Minnesota Laws; and NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota that the road described as follows, to wit: That part of the proposed new alignment ofCSAH 31 in the City of Farmington as laid out and traveled beginning at a point approximately 1,275 feet south of the northwest comer of Section 36, Township 114, Range 20; thence northerly on or approximately on the section line between Sections 25 and 26, Sections 23 and 24, Township 114, Range 20; thence terminating at a point 1,182 feet north of the northwest comer of Section 24, Township 114, Range 20. That this section of roadway as described is hereby revoked as a Municipal State Aid Street of Farmington subject to the approval of the Cornmissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOL YED, that the City Clerk is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of March, 1998. Attested to the day of , 1998. Mayor SEAL City Administrator/Clerk Certification I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the City Council of said City on , 1998. City Administrator SEAL 19 19 TO: Mayor & Councilmembers City Administrator fK.- FROM: Robin Roland Finance Director SUBJECT: Amend Resolution R1-98 Fees & Charges - Various DATE: March 2, 1998 INTRODUCTION & DISCUSSION On February 17, 1998, the City Council accepted the feasibility study for the Middle Creek Sanitary Sewer Trunk and instructed staff to revise the Sanitary Sewer Trunk Area Charge from $1,350 per acre to $1,550 per acre and to institute a City Sewer Availability Charge with an amendment to Resolution R1-98. The City Sewer Availability Charge would be authorized at $350 per SAC Unit. (SAC Unit is a measure determined by the Met Council.) The City Sewer Availability Charge would be charged on all new development within the City and would be collected at the time of the building permit issuance. At this time it is also necessary to set certain fees for recovery of the City's cost of producing various documents which are requested by interested individuals. These documents include the City's MUSA application from December 1997, Zoning Plans and Maps and the City's Standard Engineering Plates. The fees set for these documents are only for recovery of the costs of producing them. BUDGET IMPACT As described in the feasibility study mentioned earlier, the increased Sanitary Sewer Trunk Area Charge reflects the increased cost of construction of Trunk line in the City. The Sewer Availability Charge will help fund future costs of sanitary sewer facilities in the City. ACTION REQUIRED Adopt the attached resolution amending the 1998 Fees and Charges Resolution R1-98. Respectfully submitted, #Pr1.-c! , Robin Roland Finance Director I CitlJ. of FarminlJ.ton 325 Oak Street. Farminf/ton, MN 55024 · (612) 463-7111 · FaJr (612) 463-2591 PROPOSED RESOLUTION R - 98 I AMENDING RESOLUTION R1-98 (1998 FEES & CHARGES) REVISING SANITARY SEWER TRUNK FEE, ADDING CITY SEWER ACCESS CHARGE AND ADDING FEES FOR VARIOUS CITY DOCUMENTS Pursuant to due call and notice thereof, a regular meeting of the City Council and the city of Farmington, Minnesota, was held in the Civic Center of said City on the 2nd day of March, 1998 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the City Council has by various authorities the right to establish certain fees for services provided by the City; and WHEREAS, the Council has determined that the Sanitary Sewer Trunk Area Charge must be revised to recover the increased costs of construction; and WHEREAS, the Council has determined that a City Sewer Availability Charge should be instituted to fund future costs of Sanitary Sewer facilities within the City of Farmington; and WHEREAS, institution of certain other fees are deemed necessary to recover the City's cost of producing various documents which are requested by interested individuals. NOW THEREFORE, BE IT RESOLVED that the following fees be revised or established: Sanitary Sewer Trunk Area Charge City Sewer Availability Charge $1,550 per acre $ 350 per Met Council SAC Unit MUSA Expansion Plan (12/97) Standard Detail Plates (2198) Zoning Code Zoning Map $ 10 each $ 50 each $ 10 each $ 10 each (color), $2 (black & white) This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of March, 1998. Mayor Clerk! Administrator 1 h TO: Mayor, Councilmembers, City AdministratorJ~ FROM: Karen Finstuen Administrative Service Manager SUBJECT: Gambling Premise Permit DATE: March 2, 1998 INTRODUCTION The VFW Post #7662 is.requesting a Minnesota Gambling Permit. DISCUSSION To obtain a Minnesota Gambling Permit, an organization must obtain a resolution from the City, granting permission for gambling to occur at a specific location. The above organization is requesting a premise permit to conduct gambling at the VFW Club, Post 7662 located at 421 3rd Street. BUDGET IMPACT None ACTION REQUESTED Adopt the attached resolution approving a Premise Permit for VFW Post 7662 to conduct gambling at 421 3rd Street. Respectfully submitted, l~J~ Karen Finstuen Administrative Service Manager I CitlJ. of FarminlJ.ton 325 Oak Street · FarminiJton, MN 55024 · (672) 463- 7171 · Fax (612) 463-2591 ortheast STATE OF MINNESOTA GAMBLING CONTROL BOARD PREMISES PERMIT RENEWAL APPLICATION IFOR BOARD USE IAMT PAID I CHECK NO. I DATE ONLY I I I I G2 -PR PRINTED: ICENSE NUMBER: A-00053-002 EFFECTIVE DATE: 06/01/96 EXPIRATION DATE: 05/31/98 'AME OF ORGANIZATION: VFW Post 7662 Farmington GAMBLING PREMISES INFORMATION 'AME OF ESTABLISHMENT WHERE GAMBLING WILL BE CONDUCTED 'FW Post 7662 :21 3rd St Box 202 'armington 55024 ~OUNTY Dakota IS THE PREMISES LOCATED WITHIN THE CITY LIMITS?: Y LESSOR INFORMATION )OES YOUR ORGANIZATION OWN THIS SITE?: Yes :F NO, LIST THE LESSOR: 1AME OF PROPERTY OWNER (WHEN NOT LESSOR) : o AMOUNT PAID FOR RENT PER MONTH: AMOUNT PAID PER OCCASION: o o SQ' SQ' FEET PER MONTH: FEET PER OCCASION: o BINGO ACTIVITY 3INGO IS CONDUCTED ON THIS PREMISES: No IF YES, REFER TO INSTRUCTIONS FOR REQUIRED ATTACHMENT STORAGE ADDRESS 1104 Highland Cir Farmington MN 55024 BANK INFORMATION 1st National Bank 324 Oak St Farmington MN 55024 GAMBLING BANK ACCOUNT NUMBER: 700314 ON THE LINES PROVIDED BELOW LIST THE NAME, ADDRESS AND TITLE OF AT LEAST TWO PERSONS AUTHORIZED TO SIGN CHECKS AND MAKE DEPOSITS AND WITHDRAWALS FOR THE GAMBLING ACCOUNT. THE ORGANIZATION'S TREASURER MAY NOT HANDLE GAMBLING FUNDS. (BE SURE TO COMPLETE THE REVERSE SIDE OF THIS APPLICATION) THIS FORM WILL BE MADE AVAILABLE IN ALTERNATIVE FORMAT (I.E. LARGE PRINT, BRAILLE) UPON REQUEST ACKNOWLEDGMENT GAMBLING PREMISES AUTHORIZATION I HEREBY GIVE CONSENT TO LOCAL LAW ENFORCEMENT OFFICERS, THE GAMBLING CONTROL BOARD, OR AGENTS OF THE BOARD, OR THE COMMISSIONER OF REVENUE OR PUBLIC SAFETY, OR AGENTS OF THE COMMISSIONERS TO ENTER THE PREMISES TO ENFORCE THE LAW. BANK RECORDS INFORMATION THE GAMBLING CONTROL BOARD IS AUTHORIZED TO INSPECT THE BANK RECORDS OF THE GAMBLING ACCOUNT WHENEVER NECESSARY TO FULFILL REQUIREMENTS OF CURRENT GAMBLING RULES AND STATUTES. I DECLARE THAT: I HAVE READ THIS APPLICATION AND ALL INFORMATION SUBMITTED TO THE GAMBLING CONTROL BOARD; ALL INFORMATION IS TRUE, ACCURATE AND COMPLETE;; ALL OTHER REQUIRED INFORMATION HAS BEEN FULLY DISCLOSED; I AM THE CHIEF EXECUTIVE OFFICER OF THE ORGANIZATION; I ASSUME FULL RESPONSIBILITY FOR THE FAIR AND LAWFUL OPERATION OF ALL GAMBLING ACTIVITIES TO BE CONDUCTED; I WILL FAMILIARIZE MYSELF WITH THE LAWS OF MINNESOTA GOVERNING LAWFUL GAMBLING AND RULES OF THE GAMBLING CONTROL BOARD AND AGREE, IF ISSUED A PREMISES PERMIT, TO ABIDE THOSE LAWS AND RULES, INCLUDING AMEND~ENTS TO THEM; ANY CHANGES IN APPLICATION INFORMATION WILL BE SUBMITTED TO THE GAMBLING CONTROL BOARD AND LOCAL UNIT OF GOVERNMENT WITHIN TEN DAYS OF THE CHANGE; I UNDERSTAND THAT FAILURE TO PROVIDE REQUIRED INFORMATION OR PROVIDING FALSE OR MISLEADING INFORMATION MAY RESULT IN THE DENIAL OR REVOCATION OF THE PREMISES PERMIT. SIGNATURE OF CHIEF EXECUTIVE OFFICER DATE LOCAL GOVERNMENT ACKNOWLEDGMENT 1. THE CITY* MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN CITY LIMITS. 2. THE COUNTY** AND TOWNSHIP** MUST SIGN THIS APPLICATION IF THE GAMBLING PREMISES IS LOCATED WITHIN A TOWNSHIP. 3. FOR TOWNSHIPS THAT ARE UNORGANIZED OR UNINCORPORATED, THE COUNTY** IS REQUIRED TO ATTACH A LETTER TO THIS APPLICATION INDICATING THE TOWNSHIPS STATUS. 4. THE LOCAL UNIT OF GOVERNMENT (CITY OR COUNTY) MUST PASS A RESOLUTION SPECIFICALLY APPROVING OR DENYING THIS APPLICATION. 5. A COPY OF THE LOCAL UNIT OF GOVERNMENT'S RESOLUTION APPROVING THIS APPLICATION MUST BE ATTACHED TO THIS APPLICATION. 6. IF THIS APPLICATION IS DENIED BY THE LOCAL UNIT OF GOVERNMENT, IT SHOULD NOT BE SUBMITTED TO THE GAMBLING CONTROL BOARD. TOWNSHIP: BY SIGNATURE BELOW, THE TOWNSHIP ACKNOWLEDGES THAT THE ORGANIZATION IS APPLYING FOR A PREMISES PERMIT WITHIN TOWNSHIP LIMITS. CITY. OR COUNTY.. TOWNSHIP** CITY OR COUNTY NAME ~,. t1. " r ~ ,1~~ SI~~A. T E 0 PERSON RECEI ING APPLICATION cKWu-- Oh, ;t~ TInEn ,'. _ DATE RECEIVED ~ .svw~. :;"(:J,o!cr8 RE ER TO THE CHECKLIST FOR REQUIRED ATTACHMENTS MAIL TO: GAMBLING CONTROL BOARD 1711 W COUNTY RD B - SUITE 300 S ROSEVILLE, MN 55113 TOWNSHIP NAME SIGNATURE OF PERSON RECEIVING APPLICATION TITLE DATE RECEIVED RESOLUTION NO. R -98 APPROVING A MINNESOT A LAWFUL GAMBLING PREMISE PERMIT APPLICATION FOR Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 3rd day of March, 1998 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 349.213, the State of Minnesota Gambling Board may not issue or renew a Gambling Premise Permit unless the City Council adopts a Resolution approving said permit; and WHEREAS, (ADDRESS submitted an Application for Gambling Premise Permit to be conducted at (ADDRESS) for Council consideration. ) has NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling Premise Permit for be conducted at (address) is hereby approved. This Resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of March, 1998. Mayor Attested to the 3rd day of March, 1998. City Administrator SEAL 1 . TO: Mayor, Councilmembers, City Administrato~ FROM: Ken Kuchera, Fire Chief SUBJECT: School and Conference Requests DATE: March 2,1998 INTRODUCTIONIDISCUSSION The Fire Department will be sending Richard Deeg to the 1998 Fire Investigation Conference in St. Cloud, Minnesota, March 25 through March 27, 1998. BUDGET IMPACT The total cost of the Conference is $437.00 which is included in the 1998 budget. ACTION REQUIRED This is for your information only. Respectfully submitted, /~}~ L- M Kuchera Fire Chief cc: Dave Olson Richard Deeg I CitlJ. of FarminlJ.ton 325 Oak Street · FarmintJton, MN 55024 · (672) 463-7717 · FaJr (672) 463-2591 REQUEST FORM SCHOOLS/CONFERENCES/TRAINING . DEPARTMENT _..Ei/?~______ DATE OF CONFERENCE3),.;?,S_/ -3J.;dJ)'fcf Ft'Orll To LOCAT I oN___.::S1~_~~~_mJ!.:.._______________________ EMPLOYEE (S) ATTEND I NG: 1) _RIs-W___b-U_ti______________ 2)__________________;/_______________ 3) TYPE OF CONFE~E17'iX rlj&;J;jj.J/d:tF-~ TOPICS 1)_~~~ ~~_~~~~.~~~ ~_--_--_------~------- 2) J;;.~~- 2C~- ~~L _~___________________ METHOD ~~-~~=~~~:=t/~i~=================== 1) Tt'avel $ 75, pO 2) Reg i stt'ati;;:;-$==Zff:i~~~ t~ ~~~7s$$--~~~------- 5) Other E;P;;:;~;-$=~j(~= 7;2~tB~~;~~ded$~~~J2~::~ Aml:'I..mt Request $___t/.32,-~_ Amt Remaining $___________ ~. \Jub~' ;2JI0/9~ ~-~-~-- -----~-- epartment Hea pate ~li______ -DzlttlleW- ~irector I~; ----------------------------------------------------------- TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR ---------------------~---- Date ACTION TAKEN BY THE COUNCIL ON THE ______ DAY OF __________________, 19 (APPROVED) Rev 9/86 (NOT APPROVED) TO: Mayor, Coun~mbers, City Administrato~ 1j FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Capital Outlay - Public Works Department DATE: March 2, 1998 INTRODUCTION The 1998 Budget authorizes the purchase of a diagnostic scan tool for vehicle maintenance. DISCUSSION The diagnostic scan tool will enable the fleet mechanic to diagnose problems with vehicles. Being able to diagnose problems will save time and money that goes into taking the vehicles to a service station for diagnosis. BUDGET IMP ACT The budgeted amount for this tool is $3,728. The cost of the tool based on the lowest quote received will be $1,673 including tax. ACTION REOUESTED This is for information only. Respectfully submitted, ~/J1~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file I CitlJ. of FarminlJ.ton 325 Oak Street. FarmintJton, MN 55024 · (612) 463-7117 · FaJr (612) 463-2591 COUNCIL REGISTER COUNCIL MEETING ON MARCH 2, 1998 VENDOR 26-FEB-1993 (13: 45) 1K 4 PAWS ANIMAL CONTROL ------------------------------------------------------------------------------------------------------------------- ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM <"> ABH PROPERTIES <"> ADS ENVIORNMENTAL SERVICES INC <"> AFLAC <"> ALCORN BEVERAGE CO. INC. <"> AMERICAN PLANNING ASSOCIATION <"> APPLE VALLEY VILLA <"> ASPENWALL TREE SERVICE INC <"> AT&T WIRELESS SERVICES <"> BARNARD, SUSAN <"> BECKER ARENA PRODUCTS INC <"> BLAHA'S COLLISION CENTER <"> BONESTROO ROSENE ANDERLIK INC <"> BRIGADE LLC <"> BT OFFICE PRODUCTS INTERNATION <"> CLAREYS SAFETY EQUIPMENT INC <"> COLLEGE CITY BEVERAGE INC <"> COMM CENTER <"> POLICE ADMIN PROF SERVICES 315.00 OH 315.00" SEWER OPEATIONS EQUIP MAINT/RENT 100.00 OH SOLID WASTE EQUIP MAINT/RENT 1,500.00 OH STREET MAINT EQUIP MAINT/RENT 290.00 OH 1,890.00" SEWER OPEATIONS OPER MAT & SUPPL 171.25 OH 171.25" GENERAL FUND MEDICAL INS 204.80 OH 204.80" LIQUOR MERCH FOR RESALE 4,104.85 OH 4,104.85" PLANNING/ZONING DUES & SUBSCRIP 230.00 OH 230.00" Senior Center OPER MAT & SUPPL 90.00 OH 90.00" TREE MAINTENANCE PROF SERVICES 505.88 OH 505.88" POLICE ADMIN EQUIP MAINT/RENT 7.82 OH 7.82" ICE ARENA PROF SERVICES 614.03 OH 614.03" ICE ARENA EQUIP MAINT/RENT 363.33 OH 363.33" PATROL SERVICES PROF SERVICES 42.60 OH 42.60" (~-:-> 2ND ST PARKING PROF SERVICES 995.69 OH .{i&~' ARENA TEAM ROOM PROF SERVICES 2,300.46 OH COUNTY ROAD 31 PROF SERVICES 104.58 OH DEVLPR CAP PROJ PROF SERVICES 10,881.40 OH ELM ST EXTENSION PROF SERVICES 1,183.31 OH ENGINEERING SERV PROF SERVICES 4,550.00 OH G.1.S. PROF SERVICES 1,629.75 OH IND PK - PH II PROF SERVICES 78.50 OH LARCH STREET PROF SERVICES 715.89 OH PARK IMP FUND PROF SERVICES 882.34 OH PLANNING/ZONING PROF SERVICES 1,107.36 OH RESERVOIR CONSTR PROF SERVICES -742.43 OH SEWER OPEATIONS PROF SERVICES 280.00 OH STORM WATER UTIL PROF SERVICES 17,444.81 OH STREET MAINT PROF SERVICES 980.00 OH Spruce Street Im PROF SERVICES 33.49 OH WATER UTILITY PROF SERVICES 280.00 OH 42,705.15" HRA/EDC ESCROWS PAYABLE 2,000.00 OH 2,000.00" ADMINISTRATION OFF & PAPER SUPP 51. 45 OH MIS OPER MAT & SUPPL 54.26 OH 105.71" RESCUE SQUAD OPER MAT & SUPPL 65.00 OH 65.00" LIQUOR MERCH FOR RESALE 5,665.30 OH 5,665.30" PATROL SERVICES EQUIP MAINT /RENT 118.72 OH 118.72" COUNCIL REGISTER VENDOR ACTIVITY 26-FEB-1998 (13:45) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM <*> -------------------------------------------------,---------------------------------------------------------------- OH COMMUNICATION BRIEFINGS D & 0 PROPERTIES <*> DAKOTA COUNTY TOWING <*> DAKOTA ELECTRIC ASSOCIATION <*> DAU, THEODORE <*> DUFF, DANIEL <*> EARL F ANDERSON AND ASSOCIATES <*> EMPIRE AWARDS <*> ERAR, JOHN <*> EUGENE'S BILLIARD & BARSTOOL G <*> FARMINGTON EMPLOYEE CLUB <*> FARMINGTON INDEPENDENT <*> FARMINGTON PRINTING INC <*> FEDERAL RESERVE BANK <*> FERRELL GAS PRODUCTS CO <*> FIRSTAR CORPORATE TRUST SERVIC <*> FRANKLIN QUEST <*> FRITZ COMPANY INC <*> FRONTIER COMMUNICATIONS INC <*> GALL'S INC <*> GILES, TIM <*> GOPHER STATE ONE-CALL INC <*> GRANDE AMERICAN BUS SALES INC <*> GRANNIS & GRANNIS P.A. RECREATION PROGR DUES & SUBSCRIP LIQUOR BLDG MAINT & RNT PATROL SERVICES PROF SERVICES SIGNAL MAINT UTILITIES PUBL SAFE PRGM SCHOOL & CONF SOLID WASTE OPER MAT & SUPPL PARK MAINT OPER MAT & SUPPL POLICE ADMIN OPER MAT & SUPPL ADMINISTRATION TRANSPORT COSTS SENIOR CITIZEN BLDG IMPROVEMENT GENERAL FUND EMPLOYEE CLUB ADMINISTRATION GEN ACCOUNTING PLANNING/ZONING ADMINISTRATION POLICE ADMIN SENIOR CITIZEN GENERAL FUND ICE ARENA PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH SAVINGS BONDS TRANSPORT COSTS IMPROV BOND '90A PAYING AGENT IMPROVE BOND '91 PAYING AGENT ADMINISTRATION LIQUOR COMMUNICATIONS PATROL SERVICES WATER UTILITY SEWER OPEATIONS WATER UTILITY PARK MAINT ADMINISTRATION BUILDING INSPCT COMM DEVELOPMENT OFF & PAPER SUPP OPER MAT & SUPPL UTILITIES OPER MAT & SUPPL CONSTRUCTION PROF SERVICES PROF SERVICES TRANSPORT COSTS PROF SERVICES PROF SERVICES PROF SERVICES 79.00 79.00* 3,860.93 3,860.93* 90.50 90.50* 39.86 39.86* 47.25 47.25* 100.00 100.00* 203.32 203.32* 5.06 5.06* 200.00 200.00* 159.59 159.59* 46.00 46.00* 105.90 86.40 21.60 213.90* 187.77 61.50 115.02 364.29* 25.00 25.00* 117.47 117.47* 268.50 271. 50 540.00* 12.46 12.46* 1,348.53 1,348.53* 70.72 70.72* 93.96 93.96* 49,608.19 49,608.19* 67.37 67.38 134.75* 72 .00 72.00* 19.00 47.50 85.50 OR OH OH OH OH OH OH OH OH OH OH OH OR OH OR OR ;.~j) OH OH OR OH OH OH OH OH OH OH OH OR OH OR OR COUNCIL REGISTER VENDOR GRANNIS & GRANNIS P.A. <*> GRIGGS COOPER & CO <*> HEALTHPARTNERS <*> HINCE, BILL <*> leMA RETIREMENT TRUST-457 <*> IKON CAPITAL <*> JOHNSON BROTHERS LIQUOR COMPAN <*> KWIK TRIP <*> LAKE SUPERIOR COLLEGE <*> LAKEVILLE, CITY OF <*> LAW ENFORCEMENT LABOR SERVICES <*> LEAGUE OF MINNESOTA CITIES INS <*> LOCAL GVMT INFO SYSTEMS ASSN. <*> M W JOHNSON ACTIVITY DEVLPR CAP PROJ ENGINEERING SERV FIRE SERVICES HRA/ECONOMIC DEV LEG!SLATIVE CTRL PERSONNEL PLANNING/ZONING POLICE ADMIN LIQUOR GENERAL FUND GENERAL FUND GENERAL FUND ADMINISTRATION LIQUOR 26-FEB-1998 (13:45) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM PROF PROF PROF PROF PROF PROF PROF PROF SERVICES SERVICES SERVICES SERVICES SERVICES SERVICES SERVICES SERVICES MERCH FOR RESALE MEDICAL INS MEDICAL INS leMA EQUIP MAINT/RENT MERCH FOR RESALE BUILDING INSPCT TRANSPORT COSTS ENGINEERING SERV TRANSPORT COSTS FIRE SERVICES TRANSPORT COSTS FLEET MAINT SERV TRANSPORT COSTS PARK MAINT TRANSPORT COSTS PATROL SERVICES TRANSPORT COSTS SEWER OPEATIONS TRANSPORT COSTS SNOW REMOVAL TRANSPORT COSTS SOLID WASTE TRANSPORT COSTS STREET MAINT TRANSPORT COSTS WATER UTILITY TRANSPORT COSTS FIRE SERVICES BUILDING INSPCT ENGINEERING SERV FIRE SERVICES PARK MAINT PATROL SERVICES SOLID WASTE STREET MAINT GENERAL FUND ESCROW FUND LIQUOR SEWER OPERATIONS BUILDING INSPCT GEN ACCOUNTING MIS PAYROLL HRA/EDC SCHOOL & CONF TRANSPORT COSTS TRANSPORT COSTS PROF SERVICES TRANSPORT COSTS PROF SERVICES TRANSPORT COSTS TRANSPORT COSTS LELS UNION DUES PROF SERVICES INSURANCE PROF SERVICES PROF SERVICES PROF SERVICES PROF SERVICES PROF SERVICES ESCROWS PAYABLE 340.00 498.50 114.00 76.00 395.00 142.50 433.00 2,600.72 4,751. 72* 1,964.49 1,964.49* 13,094.51 13,094.51* 105.78 105.78* 3,560.78 3,560.78* 287.89 287.89* 5,997.77 5,997.77* 19.10 14.67 -1. 23 10.46 409.88 146.37 28.63 772.60 17.01 27.39 26.15 1,471.03* 325.00 325.00* 33.00 27.00 1,985.78 212.50 3,971.54 67.50 175.50 6,472.82* 115.50 115.50* 43,001. 50 3,960.00 193.13 47,154.63* 451. 08 996.72 1,628.35 375.06 3,451.21* 2,000.00 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH (":'" ..'.'...... 8; OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR <*> MEDICA <*> MEDTOX LABORATORIES <*> METROPOLITAN AREA MANAGEMENT A <*> METROPOLITAN COUNCIL ENVIORNME <*> MINNESOTA AFSCME COUNCIL #14 <*> MINNESOTA MAYORS ASSOCIATION <*> MN CROWN DISTRIBUTING INC <*> MN DEPARTMENT OF HEALTH <*> MVTL LABORATORIES INC <*> MYSTERY CAFE <*> NAPA <*> NATIONAL FIRE PROTECTION ASSN. <*> NORTHERN STATES POWER COMPANY <*> NORTHLAND BUSINESS SYSTEMS INC <*> NORTHSTAR REPRO PRODUCTS INC <*> NTFC CAPITAL CORPORATION <*> PARKER'S FLOOR COVERING & APPL <*> PHILLIPS WINE AND SPIRITS INC <*> POSTMASTER <*> PUBLIC EMPLOYEES RETIREMENT AS <*> R & R SPECIALTIES INC <*> RC IDENTIFICATIONS INC <*> RIVER VALLEY CLINIC <*> ROCKWOOD CORPORATION, THE <*> SAUBER PLUMBING & HEATING CO. <*> SAVOIE SUPPLY CO. INC. <*> SCHARBER & SONS INC ACTIVITY 26-FEB-1998 (13 :45) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM GENERAL FUND MEDICAL INS POLICE ADMIN PROF SERVICES ADMINISTRATION SCHOOL & CONF SEWER OPEATIONS MCES FEES GENERAL FUND AFSCME UNION DUE LEGISLATIVE CTRL DUES & SUBSCRIP LIQUOR SEWER OPEATIONS WATER UTILITY Senior Center FIRE SERVICES FIRE SERVICES EMERG MGMT SERV SIGNAL MAINT PATROL SERVICES MERCH FOR RESALE DUES & SUBSCRIP PROF SERVICES OPER MAT & SUPPL TRANSPORT COSTS OPER MAT & SUPPL EQUIP MAINT/RENT UTILITIES OPER MAT & SUPPL ENGINEERING SERV OPER MAT & SUPPL COMMUNICATIONS UTILITIES SENIOR CITIZEN BLDG IMPROVEMENT LIQUOR MERCH FOR RESALE POLICE ADMIN OPER MAT & SUPPL GENERAL FUND PERA ICE ARENA PROF SERVICES PATROL SERVICES OPER MAT & SUPPL RESCUE SQUAD PROF SERVICES PATROL SERVICES OPER MAT & SUPPL ESCROW FUND ESCROWS PAYABLE BUILDING MAINT OPER MAT & SUPPL PARK MAINT OPER MAT & SUPPL 2,000.00* 13,355.75 13,355.75* 30.00 30.00* 16.00 16.00* 43,175.58 43,175.58* 328.78 328.78* 20.00 20.00* 358.00 358.00* 96.00 96.00* 42.00 42.00* 645.44 645.44* 30.10 30.10* 24.85 24.85* 6.28 3,069.25 3,075.53* 236.11 236.11* 212.75 212.75* 422.91 422.91* 3,328.83 3,328.83* 3,345.55 3,345.55* 159.30 159.30* 9,676.55 9,676.55* 99.75 99.75* 124.81 124.81* 52.00 52.00* 53.00 53.00* 945.00 945.00* 172.13 172.13* 396.33 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR 26-FEB-1998 (13:45) ----------------------------------------------------------------------------------------------------------------~-- ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM <*> SEARS <*> SKARPHOL, CHARLES M. <*> SKB ENVIRONMENTAL INC <*> ST CROIX COUNTY <*> STATE CAPITOL CREDIT UNION <*> STREICHER'S <*> SWENSON, MICHAEL <*> TOLL GAS AND WELDING SUPPLY <*> TRANS ALARM INC <*> UNIFORMS UNLIMITED <*> UNITED STATES POSTAL SERVICE <*> UNITED WAY FUND OF ST. PAUL AR <*> UNIVERSITY OF MINNESOTA <*> USA WASTE SERVICES INC <*> VOSS LIGHTING <*> APPROVALS: RISTOW STRACHAN GAMER CORDES FITCH 396.33* SOLID WASTE OPER MAT & SUPPL 750.70 OH 750.70* HRA/EDC ESCROWS PAYABLE 1,000.00 OH 1,000.00* SOLID WASTE PROF SERVICES 258.00 OH 258.00* GENERAL FUND CHILD SUPPORT 144.03 OH 144.03* GENERAL FUND ST CREDIT UNION 1,889.07 OH 1,889.07* PATROL SERVICES OPER MAT & SUPPL 334.47 OH 334.47* HRA/EDC ESCROWS PAYABLE 1,000.00 OH 1,000.00* SOLID WASTE PROF SERVICES 5.58 OH 5.58* SEWER OPEATIONS PROF SERVICES 92.82 OH WATER UTILITY PROF SERVICES 39.78 OH 132.60* PATROL SERVICES OPER MAT & SUPPL 495.98 OH 495.98* COMMUNICATIONS PRINT & PUBLISH 1,000.00 OH 1,000.00* GENERAL FUND UNITED WAY 25.00 OH 25.00* TREE MAINTENANCE SCHOOL & CONF 85.00 OH 85.00* SOLID WASTE PROF SERVICES 15,224.93 OH 15,224.93* ICE ARENA OPER MAT & SUPPL 91.87 OH 91.87* 310,245.63* <*> ~."".. ~:..~-:. ~ .... OJ-';' "'~i~~,-.? 10 CL TO: Mayor & Councilmembers City Administrator 1'1& FROM: Robin Roland Finance Director SUBJECT: 1997 Preliminary Fiscal Review DATE: March 2, 1998 INTRODUCTION Preliminary review of 1997 General Fund Revenues and Expenditures has been completed. A copy of the Budget to Actual comparison is attached to this memo. 1996 audited figures are included to give the City Council a basis for comparison. DISCUSSION In November of 1997, the City Council adopted a resolution revising the 1997 Budget to more accurately reflect the expected revenues and expenditures. These budget numbers are reflected in the attached comparison. As well, Council should note that these numbers are preliminary and subject to independent audit. License and Permit revenues were below the budgeted amounts due to the building permit slowdown which the City experienced in 1997. As expected, Engineering and Administrative fees were also below the budgeted amounts. However, miscellaneous revenues from sources such as the LMCIT Workers Compensation dividend exceeded projected revenue estimates. Although this brought the Total Revenues received $12,073 over the budgeted amount, I must caution that these revenues were from non recurring sources and cannot be counted on in the future. Expenditures for 1997 were under budget by $47,374 or 1.3%. As 1997 was the first full year of a new approach to budgeting, it was expected that some fluctuations between programs within departments would occur. That is, due to allocation of resources between activities within a department, certain activity expenditures might be over budget while others might be under budget. Ultimately however, each department's total expenditures must be within approved budgetary guidelines. BUDGET IMPACT This preliminary review indicates an increase to the General Fund Balance of $64,603 as compared to a budgeted increase of $5,156. This increase will bring our Fund Balance to 13% of our Operating Expenditures for the coming year. Council has set a guideline of a General Fund balance of no less than 25%. ACTION REQUIRED For Council's information. Respectfully submitted, e:~~ Finance Director I Citl) of FarminlJ.ton 325 Oak Street. FarmintJton, MN 55024 · (612) 463;7111 · FaJr (672) 463-2591 CITY OF FARMINGTON SUMMARY OF REVENUES & EXPENDITURES AS OF DECEMBER 31,1997 These numbers are preliminary and unaudited. ............................... ........................ :::;:;:;:::;:;:;:::::::::::;:::;:::::::::;:::::::::::.:.:.:;:;..::;::.:.:.:.... ::::........;...;........:::.:;:::;:.;.:;:;:::: :~:::~::::::::::I::::::lliii::~::~::::::::::::~:::::::j:::jj~~:::~::::::~~::::::~:::::::~~:::::::~:~:~::::':::::,~:,:~'~ewmer:~:: REVENUES Property Taxes Licenses/Permits Fines Intergovernment Revenue Charges for Service Interest Miscellaneous Transfers Total Revenues EXPENDITURES Legislative Administration Personnel MIS Elections Communications Finance Planning/Zoning Building Inspection Community Development Police Administration Patrol Services Investigation Services Public Safety Programs Emergency Management Fire Rescue Engineering Snow Removal Streets G.I.S. Signal Maintenance Fleet Shade Tree Building Maintenance Park Maintenance Recreation Pool Senior Center Library Services Idea School Subtotal Transfer - Fire Relief Transfer - Capital Acquisition Transfer - Municipal Building Total Expenditures Excess of Revenues over (under) Expenditures $ 1,447,147 583,835 50,000 900,664 381,566 20,000 50,790 99,603 3,533,605 62,644 273,566 62,900 38,200 645 22,510 275,208 85,102 121,856 67,700 195,049 512,006 60,350 56,890 15,963 174,764 34,175 216,700 75,272 253,881 6,500 60,300 53,500 42,273 129,064 211,899 102,303 143,243 66,150 44,932 17,904 3,483,449 45,000 $ 1,446,427 $ 545,696 54,618 928,781 335,155 21,025 108,841 105,135 3,545,678 51,230 278,534 57,090 35,029 459 22,403 269,033 80,853 130,153 68,879 201,886 531,529 64,546 60,825 15,465 172,514 32,931 215,604 50,745 264,541 4,467 70,151 49,631 34,955 119,779 196,443 94,036 140,212 64,097 41,605 16,450 3,436,075 45,000 3,528,449 3,481,075 5,156 64,603 I ~)j:))))~~\\\\)\\)\\\a~~\\':::j:)i::::::\\\:::::::::::: \\j$UP$l;t\\ \\\\trU;l)\\\:V~m~p.ft (720) (38,139) 4,618 28,117 (46,411) 1,025 58,051 5,532 12,073 (11,414) 4,968 (5,810) (3,171) (186) (107) (6,175) (4,249) 8,297 1,179 6,837 19,523 4,196 3,935 (498) (2,250) (1,244) (1,096) (24,527) 10,660 (2,033) 9,851 (3,869) (7,318) (9,285) (15,456) (8,267) (3,031 ) (2,053) (3,327) (1,454) (47,374) $ 1,253,084 666,403 24,000 798,002 411,143 7,000 57,595 110,450 3,327,677 18,240 643,804 294,308 ** 737,390 ** 135,268 20,393 200,705 395,541 ** ** 22,700 68,000 155,494 165,581 90,708 58,833 42,757 ** 3,049,722 45,000 147,133 69,496 (47,374) 3,311,351 59,447 16,326 $ 1,244,246 $ 691,349 29,128 787,567 400,898 14,588 48,186 113,086 3,329,048 14,496 655,934 295,286 757,692 ** ** 133,584 16,680 207,138 402,429 ** ** ** 21,588 48,615 154,289 171,997 88,195 57,067 42,229 3,067,219 45,000 147,133 69,496 3,328,848 200 (8,838) 24,946 5,128 (10,435) (10,245) 7,588 (9,409) 2,636 1,371 (3,744) 12,130 978 20,302 (1,684) (3,713) 6,433 6,888 (1,112) (19,385) (1,205) 6,416 (2,513) (1,766) (528) 17,497 17,497 (16,126) 10 b FROM: Mayor, Councilmembers, City Administrator~ Lee Smick, ~, (0 Planning Coordinator rr TO: SUBJECT: Comprehensive Plan Amendment - Adelmann/Allen Property DATE: March 2, 1998 INTRODUCTION The City has received an application for a Comprehensive Plan Amendment for 18.11 acres along County Road 72 (213th Street). The applicants, Greg and Laura Adelmann and James Allen are seeking a Land Use Plan change from the current Agriculture designation to High Density Residential. DISCUSSION The property was recently annexed into the City on January 5, 1998, and is adjacent to the Giles/Ristow property which was also recently annexed into the City. The Adelmann/Allen property is bounded on the west by high density residential within the Giles/Ristow property, Prairie Creek Waterway to the north and County Road 72 on the east and south. The R-3 zone designation will meet the City's Livable Communities Goal with the Metropolitan Council to add more life cycle and affordable housing to the City's housing stock. A total of29 acres of high-density residential land will be added to the City's land totals with the combination of the Adelmann/Allen property and the Giles/Ristow property. The property is not designated in the MUSA area at this time, however, staff is working with the Metropolitan Council to use land swapping as a means to secure MUSA to the site. The Planning Commission held a public hearing on this request on February 24, 1998 and approved the Comprehensive Plan Amendment and Rezoning contingent on MUSA being provided to the property. ACTION REQUESTED Approve the Comprehensive Plan Amendment requesting the change from the current Agriculture designation to High Density Residential contingent on MUSA being provided to the property. Respectfully submitted, ~~~ Lee Smick, AICP Planning Coordinator I CitlJ. of FarminfJ.ton 325 Oak Street · FarminfJton, MN 55024 · (612) 463- 7111 · FaJr (672) 463-2591 RESOLUTION NO. Amending the Farmington Comprehensive Plan Adelmann/Allen Property Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the City Hall of said City on the 2nd day of March, 1998 at 7:00 P.M. The following members were present: Ristow, Cordes, Fitch, Gamer, Strachan The following members were absent: None Member resolution: introduced and Member seconded the following WHEREAS, the City Council approves the Comprehensive Plan Amendment of the Adelmann/Allen property on the 2nd day of March, 1998 with the zoning designation ofR- 3 (High-density residential); and WHEREAS, at a public hearing held on February 24, 1998, the Planning Commission recommended approval of amending the Comprehensive Plan contingent the property be approved for MUSA by the Metropolitan Council. The property as described: Parcell: That part of the Northeast Quarter of the Northwest Quarter (NEV4 ofNW 1,4) of Section 32, Township 114, Range 19, Dakota County, Minnesota, lying southerly and westerly ofthe following described line: Commencing at the northeast comer of said NEV4 ofNWV4; thence southerly along the East line of said NB4 ofNWV4 a distance of 245.36 feet, more or less, to its intersection with a line parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of the main track of the Chicago, Milwaukee, St. Paul, and Pacific Railroad; thence continuing South along said East line a distance of379.50 feet to the point of beginning of the line to be described; thence deflecting 90 degrees right and Westerly a distance of 1044.79 feet; thence deflecting 90 degrees right and northerly a distance of 85.28 feet, more or less, to its intersection with said line which is parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of said Railroad; thence southwesterly along said parallel line a distance of 288.51 feet, more or less, to the west line of said NEV4 of NWl/4, said line there terminating. Except the East 66.00 feet thereof. And also except the West 10.00 feet the South 193.00 feet thereof. And also except that part of the Northeast Quarter of the Northwest Quarter (NEV4 ofNWI/4) of Section 32, Township 114, Range 19, Dakota County, Minnesota, described as follows: Commencing at the northeast corner of said NEV4 ofNWI/4; thence southerly along the East line of said NEV4 ofNW1/4 a distance of245.36 feet, more or less, to its intersection with a line parallel with and 516.00 feet southerly of, as measured at right angles to the centerline ofthe main track ofthe Chicago, Milwaukee, St. Paul, and Pacific Railroad; thence continuing South along said East line a distance of379.50 feet to the point of beginning ofthe line to be described; thence deflecting 90 degrees right and Westerly a distance of 1044.79 feet, hereinafter referred to a Point "A"; thence deflecting 90 degrees right and northerly a distance of 85.28 feet, more or less, to its intersection with said line which is parallel with and 516.00 feet southerly of, as measured at right angles to the . centerline of said Railroad; thence southwesterly along said parallel line a distance of 288.51 feet, more or less, to the west line of said NE~ ofNWVi; thence South along said West line 110 feet; thence Northeasterly 288 feet, more or less, to Point "A"; thence easterly 400 feet along the North line of the Property; thence deflecting 90 degrees right and south a distance of 71.2 feet; thence along a line southeasterly 650.4 feet, more or less, to its intersection with the East line of said NEVi ofNWVi; thence North along said line 156.80 feet to the point of beginning; together with the property south and east of County Road 72. Parcel 2: A tract ofland in that part of the Northeast Quarter of the Northwest Quarter (NE~ ofNW~) of Section Thirty-two (32) Township (114) Range (19) Dakota County, Minnesota described as follows: Commencing at the Northeast corner of said NE~ ofNW~; thence southerly along the east line of said NE~ of the NW~ a distance of245.36 feet more or less, to its intersection with a line parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of the main track of the Chicago, Milwaukee, St. Paul and Pacific Railroad; then continuing South along said East line a distance of 379.50 feet; thence deflecting 90 degrees right and Westerly a distance of 1044.79 feet to the point of beginning; thence deflecting 90 degrees right and Northerly a distance of 85.28 feet, more or less to its intersection with said line which is parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of said railroad; thence Southwesterly along said parallel line a distance of 288.51 feet more or less to the West line of said NE~ ofNW~; thence South along said West line 110 feet, thence Northeasterly 288 feet more or less to thepoint of beginning and there terminating. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby approves the amended land use identified as parcell and parcel 2 from A-I (agriculture) to R-3 (High-density residential) and, thereby, amends the Comprehensive Plan. Enacted and ordained the 2nd day of March, 1998. CITY OF FARMINGTON SEAL Mayor ATTEST: City Administrator Approved as to form the _ day of March, 1998. City Attorney Published in the Farmington Independent the _ day of March, 1998. 10 t FROM: Mayor, Councilmembers, City Administrato~ Lee Smick, 7Jl Planning Coordinator TO: SUBJECT: Petition for Rezoning - Adelmann/Allen Property DATE: March 2, 1998 INTRODUCTION The City has received a petition from Laura Adelmann and James Allen seeking to rezone 18.11 acres along County Road 72 (213th Street) from the current A-I Agriculture designation to R-3 High Density Residential. DISCUSSION The property was recently annexed into the City on January 5, 1998 and is adjacent to the Giles/Ristow property which was also recently annexed into the City and was rezoned to include both B-1 Limited Business and R-3 High Density - Residential. The Adelmann/Allen property is bounded on the west by the R-3 zoned Giles/Ristow property, Prairie Creek Waterway to the north and County Road 72 on the east and south. The R-3 zone designation will meet the City's Livable Communities Goal with the Metropolitan Council to add more life cycle and affordable housing to the City's housing stock. A total of29 acres of high-density residential land will be added to the City's land totals with the combination of the Adelmann/Allen property and the Giles/Ristow property. The property is not designated in the MUSA area at this time, however, staff is working with the Metropolitan Council to use land swapping as a means to secure MUSA to the site. The Planning Commission held a public hearing on this request on February 24, 1998 and approved the Comprehensive Plan Amendment and Rezoning contingent on MUSA being provided to the property. ACTION REQUESTED Approve the petition for rezoning requesting the change from the current A-I Agriculture designation to R-3 High Density Residential contingent on MUSA being provided to the property. Respectfully submitted, ~S~ Lee Smick, AICP Planning Coordinator CitlJ. of Farmint}.ton 325 Oak Street · FarminfJton, MN 55024. (612) 463-7111. FaJr (612) 463-2591 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA Ordinance No. An ordinance rezoning the Adelmann/Allen property for A-I (Agriculture) to R-3 (High- density residential) THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS: WHEREAS, the City Council approved the Comprehensive Plan Amendment of the Adelmann! Allen property on the 2nd day of March, 1998 with the zoning designation of R-3 (High-density residential) from A-I (Agriculture); and WHEREAS, at a public hearing held on February 24, 1998, the Planning Commission recommended approval of amending the City Zoning map contingent upon the property being approved for MUSA by the Metropolitan Council. The property as described: Parcell: That part of the Northeast Quarter of the Northwest Quarter (NE\4 ofNW \4) of Section 32, Township 114, Range 19, Dakota County, Minnesota, lying southerly and westerly of the following described line: Commencing at the northeast comer of said NE\4 ofNW\4; thence southerly along the East line of said NEI,4 ofNW\4 a distance of245.36 feet, more or less, to its intersection with a line parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of the main track of the Chicago, Milwaukee, St. Paul, and Pacific Railroad; thence continuing South along said East line a distance of379.50 feet to the point of beginning of the line to be described; thence deflecting 90 degrees right and Westerly a distance of 1044.79 feet; thence deflecting 90 degrees right and northerly a distance of 85.28 feet, more or less, to its intersection with said line which is parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of said Railroad; thence southwesterly along said parallel line a distance of288.5l feet, more or less, to the west line of said NE\4 ofNW\4, said line there terminating. Except the East 66.00 feet thereof. And also except the West 10.00 feet the South 193.00 feet thereof. And also except that part of the Northeast Quarter of the Northwest Quarter (NE\4 ofNW\4) of Section 32, Township 114, Range 19, Dakota County, Minnesota, described as follo\vs: Commencing at the northeast comer of said NE\4 ofNW\4; thence southerly along the East line of said NE\4 ofNW\4 a distance of245.36 feet, more or less, to its intersection with a line parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of the main track of the Chicago, Milwaukee, St. Paul, and Pacific Railroad; thence continuing South along said East line a distance of379.50 feet to the point of beginning ofthe line to be described; thence deflecting 90 degrees right and Westerly a distance of 1044.79 feet, hereinafter referred to a Point "A"; thence deflecting 90 degrees right and northerly a distance of 85.28 feet, more or less, to its intersection with said line which is parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of said Railroad; thence southwesterly along said parallel line a distance of288.5l feet, more or less, to the west line of said NE\4 ofNW\4; thence South along said West line 110 feet; thence Northeasterly 288 feet, more or less, to Point "A"; thence easterly 400 feet along the North line of the Property; thence deflecting 90 degrees right and south a distance of 71.2 feet; thence along a line southeasterly 650.4 feet, more or less, to its intersection with the East line of said NE Y4 ofNWY4; thence North along said line 156.80 feet to the point of beginning; together with the property south and east of County Road 72. Parcel 2: A tract ofland in that part of the Northeast Quarter of the Northwest Quarter (NEY4 of NWY4) of Section Thirty-two (32) Township (114) Range (19) Dakota County, Minnesota described as follows: Commencing at the Northeast comer of said NEY4 of NWY4; thence southerly along the east line of said NEY4 of the NWY4 a distance of 245.36 feet more or less, to its intersection with a line parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of the main track of the Chicago, Milwaukee, St. Paul and Pacific Railroad; then continuing South along said East line a distance of379.50 feet; thence deflecting 90 degrees right and Westerly a distance of 1044.79 feet to the point of beginning; thence deflecting 90 degrees right and Northerly a distance of 85.28 feet, more or less to its intersection with said line which is parallel with and 516.00 feet southerly of, as measured at right angles to the centerline of said railroad; thence Southwesterly along said parallel line a distance of 288.51 feet more or less to the West line of said NEY4 ofNWY4; thence South along said West line 110 feet, thence Northeasterly 288 feet more or less to the point of beginning and there terminating. NOW, THEREFORE, BE IT ORDAINED that the City Council of Farmington hereby approves the rezoning of the Adelmann! Allen property identified as Parcel 1 and Parcel 2 from A-I (Agriculture) to R-3 (High-density residential). Enacted and ordained the 2nd day of March, 1998. SEAL City of Farmington Mayor ATTEST: City Administrator Approved as to form the _ day of March, 1998. City Attorney Published in the Farmington Independent the _ day of March, 1998. 10 J TO: Mayor, Councilmembers, City Administrator 1~ FROM: Lee Smick, Planning Coordinator SUBJECT: Glenview Townhomes Preliminary Plat DATE: March 2, 1998 INTRODUCTION Glenview Townhomes is located to the south ofWausau Supply Company on the frontage road of Trunk Highway 3 and contains 11.88 acres. DISCUSSION The proposed plat consists of an 89 unit townhome complex on 9.7 acres ofland along with a 2.17 acre commercial area located on the west end of the site. The residential area is R-3 high Density - Residential and proposes a density of 9.17 units/acre which falls below the current requirement of 14 units/acre in an R-3 zone. The Planning Commission reviewed the preliminary plat at the February 24th meeting and approved the plat on the following contingencies: I. The turn-around areas (hammerheads) at the south end of the site should be furthered studied to allow for a loop connection to improve vehicle circulation in this location. 2. Approval of MUSA on the site by either land swapping or a boundary reconfiguration of the MUSA. 3. An agreement between the City's Engineering Division and MNDOT concerning access issues onto the State owned Trunk Highway 3 frontage road. 4. Approval by the City's Engineering Division concerning review comments dated February 20, 1998. 5. Approval by the City's Planning Division concerning landscape and buffer issues on the site. At the Planning Commission meeting, City staff recommended that the Glenview Townhomes Preliminary Plat be continued to the March 10th Planning Commission meeting in order to resolve the above issues before sending it to the City Council. Two major issues which City staff recommends to be further researched concern the approval of MUSA by the Metropolitan Council to the site and access issues on the frontage road which need to be resolved between the Engineering Division and MNDOT. MUSA Approval City staff is working with the Metropolitan Council to secure MUSA to the site through either land swapping of compatible land within the City or reconfiguring the MUSA boundary in this location. These processes I CitlJ. of FarminlJ.ton 325 Oak Street. FarminfJton, MN 55024 · (612) 463-7111 · FaJr (612) 463-2591 can be approved at the Metropolitan Council staff level and do not have to be approved through by the full Council. City staff recommended to the Planning Commission that the preliminary plat be delayed to allow for further discussions with the Metropolitan Council's staff for redesignation of the MUSA to the site. Since no construction is allowed outside of the MUSA line, City staff concurred that a delay to the preliminary plat process for this project would pose no hardships to the developer. Consistency to this process has been expressed by the developer concerning the allowance of preliminary platting for Charleswood without MUSA secured to this site. As the City Council is aware, this preliminary plat is part of the MUSA Expansion application which was recently submitted to the Metropolitan Council for approval and has received initial approval by the subcommittee at the February 17th meeting. Final MUSA approval to this site will hopefully occur on February 26th at a meeting of the full Metropolitan Council review. Since this project was designated for MUSA expansion in November of 1996, City staff recommended approval of the Charleswood Preliminary Plat - 1st Phase. The Glenview Townhome site has recently been petitioned for annexation into the City on September 15, 1997 and was not proposed to be developed until 2010. Therefore, City staff concurs that MUSA should be secured to this site before the preliminary plat is approved. MNDOT Approval The second issue concerns the question of access from the site onto the frontage road owned by the State. MNDOT is currently reviewing three access options to the frontage road submitted by the City Engineer. These options may all have adverse impacts to the site and must be reviewed thoroughly to determine which access would be approved by both the City and MNDOT. Therefore, City staff continues to recommend that the preliminary plat be delayed in order to resolve the access issues on the frontage road. Additional issues, such as vehicular circulation, landscape and buffering recommendations and compliance with Engineering comments need to be addressed as well. Because of the amount of work which still needs to take place through the review process and by the developer's engineer, City staff is recommending to the City Council that the preliminary plat be continued. The Planning Commission voted 3-2 to approve the preliminary plat contingent on the previously stated contingencies. It should be noted that staff recommended to continue the preliminary plat due to the contingencies associated with MUSA and outside agency review by MNDOT. By continuing the preliminary plat, if significant changes were requested by MNDOT, the preliminary plat could be revised without starting the entire public hearing process all over again. Secondly, the City has reached no formal agreement with the Metropolitan Council on MUSA, and consequently, this approval is also lacking at this time. ACTION REOUESTED Recommend that this request for Preliminary Plat approval be continued to the April 6th City Council meeting. This should allow adequate time for the above stated issues to be resolved. Respectfully submitted, 00-~ Lee Smick, AICP Planning Coordinator TO: City Planning Commission FROM: Lee Smick, Planning Coordinator DATE: February 24, 1998 RE: Glenview Preliminary Plat Planning Department Review Applicant: Tim Giles TC Construction 8343 21 oth St. W. Lakeville, MN 55044 (612) 808-1317 Engineer: Bruce Bullert Community Partners Designs 405 Division Street Northfield, MN 55057 (507) 645-6044 Referral Comments: 1. Lee Mann, City Engineer 2. Jay Riggs, Dakota Co. Soil & Water Attachments: 1. Glenview Preliminary Plat 2. Glenview Grading Plan 3. Location Map 4. (Reference Zoning Map) 5. (Reference Comprehensive Plan) Location of Property: East of Trunk Hwy. 3 and north of Co. Rd. 72 and south of the Wausau Property (S~ of the N'i4 of the NWl/4 of Section 32, Township 114 N, Range 19 W) Size of Property: 11.88 acres Number of Units / Density: 89/9.17 UA (units per acre) Existing Zoning: B-1 (Limited Business) R-3 (High-Density Residential) I CitlJ. of FarminlJ.ton 325 Oak Street · FarminfJton, MN 55024 · (612) 463-7111 · FaJr (612) 463-2591 Comprehensive Plan: B-1 (Limited Business) R-3 (High-Density Residential) Surrounding Land Uses: The site is bounded by single-family development to the south (facing away from proposed development), commercial warehousing to the north, undeveloped open space to the east (currently proposed rezoning to R-3). Across Trunk Hwy. 3 are single-family residents. Current Land Use: Undeveloped Open Space Terrain: Topography on the site is quite flat with little or no elevation change Project Description: Glenview Townhomes is a proposed 89-unit private townhome development located on the east side of the City. The developer is not proposing to phase the development at this time. The commercial area on the west will be either sold and/or developed by Mr. Giles. :!~, ~ ".:'" Additional Comments: ~~' Glenview Townhomes is proposing an 89-unit private development along with a proposed commercial area on 11.88 acres. The proposed commercial area consists of 2.18 acres and is zoned B-1 and the proposed residential area consists of 9.7 acres and is zoned R-3 with a density of 9.7 units/acre which falls below the current requirement of 14 units/acre in an R-3. The proposed commercial area is located at the west end of the property along the frontage road of Trunk Highway 3. Review of the plan by :rv1NDOT is currently underway and no response has been received by the City concerning the frontage road. The review time for :rv1NDOT is typically between 45 and 60 days and the plan was submitted to :rv1NDOT during the week of February 9th. Further research and information gathering needs to be addressed by both the City and :rv1NDOT in order to adequately review the proposed site plan. T ownhomes are proposed to be located on the remaining acreage of the property and will consist of multi-level, split entry walkouts and slab on grade. A large portion of the multi-level units will be located along the southern border of the property. The split entry units will be located in the north-central portion of the site and along the east side of the proposed commercial area and the slab on grade units will be located at the northeast corner of the site. There will be a total of 55 multi-level units, 22 split entry units and 12 slab on grade units. Private streets are proposed for the development and are measured at 24 feet in width and are required to be constructed with curb and gutter. The primary access to the property is located at the west end and will access the frontage road of Trunk Highway 3. Street connections to the east have been determined with the adjacent developer ofWexford Square and will allow for additional accesses to the Glenview property. The offsite street accesses will connect with Twelfth Street in the Wexford Square development and Twelfth Street will connect with 213th Street to the south of both developments. Turn- around areas (hammerheads) are shO\\;TI in two locations on the property to allow for turn- around movements for emergency vehicles. The private streets will be maintained by a homeowners association. Parking for the townhomes consist of a one stall garage and a space in front of the garage. This meets the parking requirements in the City Code for two parking space per townhome. Twenty-seven additional spaces have been shown throughout the site to meet the needs of visitors. The planning staff recommends that the spaces parallel to the street be configured at a 90 degree angle because circulation problems could occur due to the width of the private street. Two ponding areas are shown on the plan and will be addressed in the Engineering review comments. However, the ponds may provide an excellent opportunity for a passive recreational space by utilizing landscape plantings. Two tot lots have been shown on the site and will be maintained by a homeowners association. Landscaping on the site needs to be more detailed as to the variety and size of the species proposed. It is recommended that earth berms along with additional plantings be utilized along the northern and southern property boundaries to provide adequate screening of adjacent properties. The property is not designated in the MUSA area at this time, however, staff is working with the Metropolitan Council to use land swapping as a means to secure the MUSA to the site. Since the MUSA is not approved for this property, City staff is recommending that the preliminary plat be delayed to allow for redesignation of the MUSA at this location before the plat is approved and resolve MNDOT transportation issues. Additional information is required on the preliminary plat in order to comply with submission polices and they include the following: 1. Plat showing metes and bounds of the property and individual lots. 2. A detailed landscape plan showing variety and size of plantings along with a detailed plan for recommended earth berms. 3. Resolution of the frontage road issue with MNDOT. 4. Resolution of the MUSA issue. Requested Action: City staff recommends that the Glenview Townhome Preliminary Plat be continued to the March 1 O,J 998 Planning Commission meeting in order to resolve the aforementioned Issues. ,;! ~ " "'ll 0'$ TO: Lee Smick, Planning Coordinator FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Review of Preliminary Plat for Glenview T ownhomes DATE: February 20, 1998 Engineering Staff has reviewed the preliminary plat submittal for Glenview Townhomes and forwards the following comments: Preliminary Plat 1. Currently, this area is not sho\\TI to be in the MUSA expansion. It is understood that MUSA is being pursued for this site, however it is recommended that this issue be resolved before the preliminary plat is approved. 2. There are significant access issues in relation to Trunk Highway 3 and the frontage road. It is recommended that these issues be resolved with MnDOT before preliminary plat approval is granted. Two of the options that MnDot is reviewing could significantly affect the plat. 3. Include the City project number, approval signature block and dimensioning of boundary, street, right-of-way, building and setbacks on the preliminary plat drawing. 4. Trunk watermain will need to be installed along the easterly boundary of the site. This issue will need to be coordinated with the adjacent property owner to the east. The location of the water main could affect the most easterly units on this plat. 5. The limits of the sanitary sewer easement on the east side ofthe property needs to be shown. 6. The Fire Marshall will need to approve the hammerheads on the plat. 7. Any comments from other agencies will need to be addressed. Preliminary Grading, Drainage and Utility Plans The plans submitted for the plat are preliminary and a detailed engineering review will be performed when construction plans are submitted. Refer to the City of Farmington Submittal Checklist for Subdivisions when submitting construction plans. Review of construction plans cannot commence without a complete submittal. The construction plans will need to be substantially complete before I CitlJ. of FarminlJ.ton 325 Oak Street · FarmintJton, MN 55024 · (612) 463- 7111 · FaJr (612) 463-2591 final plat approval. The following comments are based on the preliminary plans and other issues may be raised during construction plan review. 1. Include City project number, approval signature block, benchmark, lot lines for adjacent properties, and existing contours 200-feet beyond property lines on the plan. . 2. Show all proposed contours. The current drawing only shows contours in the areas of the proposed ponds. Proposed contours for the entire site are required. 3. All requirements set forth in the Surface Water Management Plan for developments and design will need to be met. 4. The plan shows the ponding for the site being accomplished on-site. The opportunity exists to expand the existing Wausau pond and provide more open space and possibly more parking on this project. 5. Ponding and pipe sizing calculations will be reviewed when the full submittal is received with the construction plans. 6. Catch basin spacing shall not exceed 400-feet on any road or swale and water shall be picked up before it enters an intersection. Catch basins need to be added at the end of all stub streets to control erosion and protect the road from washouts where applicable. 7. A swale running to the existing pond will not be allowed. 8. Provide information about future streets and grading on the property to the east. '~ 9. An erosion control plan will be required with the next submittal. 10. It should be noted that the City is currently in the process of updating the Standard Detail Plates and the updated plates will need to be incorporated in the construction plans. 11. More information on the sanitary sewer connection to the interceptor needs to be submitted. The connection as shown does not appear to be ideal. Respectfully submitted, ~71t~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file DAKOTA COUNTY SOIL AND WATER CONSERVATION DISTRICT Dakota County Extension and Conservation Center 4100 220th Street West, Suite 102 Farmington, MN 55024 Phone: (612) 891-7777 FAX: (612) 891-7775 February 19, 1998 Mr. Michael Schultz City Planning Division 325 Oak Street Farmington, MN 55024 Ref.: 98-FRM-015 RE: REVIEW OF THE PRELIMINARY PLAT FOR THE GLENVlEW RESIDENTIAL AND COMMERCIAL DEVELOPMENT LOCATED IN SECTION 32, TOWNSHIP 114N, RANGE 19W. Dear Mike: The Dakota County Soil and Water Conservation District (District) has reviewed the Prelirninary Grading and Erosion Control Plan for the above-mentioned site. This project entails 89 multi-family units (16 buildings) and a proposed commercial lot on 11.88 acres. The following report sumrnarizes the proposed erosion controls and submits additional erosion and sediment control recommendations. We observed the following erosion and sediment controls on the plans: 1. Two stormwater ponds. We.have the following comments and recommendations regarding erosion and sedirnentation control: 1. Lirnit construction access to one point and install a rock construction entrance at this location. 2. Minimize disturbance to adjacent properties by installing a perimeter silt fence. 3. Install inlet sedirnent filters at all catch basins. 4. Use the stormwater ponds as temporary sediment basins to hold site runoff during construction. 5. Show type of energy dissipation devices at all storm sewer outlets, including the swale that flows off-site. 6. Install straw bales, silt fence, a double row of sod, or alternative device behind curbs (immediately after curb construction) to minimize runoff from lots during building construction. 7. Include temporary and permanent seeding, mulching, and fertilization specifications on the plan. 8. Include details for all erosion controls on the plan. Thank you for the opportunity to review this plan. Good implernentation, consistent monitoring, and maintenance of all erosion control measures are irnportant to rninimize erosion on this construction site. Please be aware that because the project disturbs more than 5 acres, the applicant must apply for a MPCA General Stormwater Permit at least two days prior to initiating construction. Call me if you have questions. cc: Mr. Lee Mann, City of Farmington AN EQUAL OPPORTUNllY EMPLOYER ~ ~ ~ o .~ ~ u o ~ Q) -4 -4 o N Q) ~ ~ a 8 ~ Q) ""0 ~ C ro ""0 ;::::: ;:j ~ <1:;0,,:::::, Cl)a:l~ ~ 00 ~uu L.I.l z.~ :3: '.. .... ,:". ...... ______________~J i "\ \ \ \ --.....-----\ "( \ \ ----n- f==f -- I-J I I I I I I ~~:--H;:; ~ ---3 ...J -~ f-o 00 ~ c:: c:: o '.g u o .....:l ~ Q) '~ Q) ;> o f"...__ . . In,. 'c'j " r-------------------------------------- I I I I I I I I -------------~ ~ - r- ~ Q. Q r- ~ - U ~ ..... .c = II) j .." ------~ I - --- - - ~ .I: =~~-j ~ I I :{' foI. .. ---- * -- -- ~ -~---~ ===-= ~ r-----; I I~ 't :j .~-1- . -- -. . 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C!: gj '" l>: l>: o 0 r.: r.: lIi ui g ~ <0 cti .; C'I ~ ..!.. ..!.. + .. ~ It N M :! 0 .n u) ~ - .. 0: l>: o 0 ro; r.: r.: III lIi lIi r- Ot 10 ... 10 .. f'o; Q, V') ~ .; N . ~ c:::. I '- I I .. '- '- .. .. Iii o z o p. ~ w Iii U >- -< ... Iii l}j Iii ~ l:i z ... > Iol Iol ~ C2 b: W ;::J A t; ~ " II LL TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Amend Special Assessment Policy DATE: March 2, 1998 INTRODUCTION A special Council workshop was held on Wednesday, February 11, 1998 to discuss issues relative to use of special assessments on public projects. The conclusion of that workshop suggested that a language change regarding the sustainability of special assessments on affected property would be considered by Council at a regular meeting. DISCUSSION Policy discussions regarding special assessments emphasized the need to ensure that special assessments should be sustainable by the City through an independent benefit appraisal process before forwarding the project's Financial Plan included with the Feasibility Study to the Council. Essentially, the need to establish an approximate appraised benefit of the improvement to the subject property that would independently support the special assessment to be levied against the improved property. It was acknowledged that while there could still be some debate on what that precise benefit would be, the City would be in a better position to defend the proposed assessment should the need arise. The current special assessment policy provides that 35 percent of the [reconstruction] project cost be assessed against benefiting properties without taking into formal consideration the appraised benefit of such an improvement. Currently, staff has had no discretion to deviate from the existing policy in cases where the appraised benefit is less than the required percentage. It was discussed with Council that amending language could be added to allow staff the ability to review special assessments according to appraised benefit, and that if appropriate, special assessments could be revised in accordance with the appraised benefit of the improvement. As discussed with the Council, this change would authorize staff to develop a project financing proposal that takes into consideration an appraisal of benefit which mayor may not be equivalent to the percentage guidelines established in Section VI. Improvements in Existing Developments of the Special Assessment policy. This change would, in practice, eliminate having to bring forward financing proposals that have potentially unsustainable special assessments, and avoid unnecessary debate regarding the defensibility of a project's public benefit to private property. I CitlJ. of FarminlJ.ton 325 Oak Street. Farmington, MN 55024 · (612) 463-7111 · FaJr (612) 463-2591 BUDGET IMPACT As discussed previously, special assessment revenue is a typical financing component of most public reconstruction projects. If special assessment revenue is reduced, other sources of project financing would be necessary to replace the percentage of experienced loss. Accordingly, each project will need to be evaluated on an individual basis where this type of special assessment scenario enters into the project funding equation. ACTION REQUESTED The following amendments to the Special Assessment Policy are proposed for Council's consideration. Amend Section I. Definitions. by adding the following definition: Appraisal of Benefit - "is defined as an independent estimate of value to the affected property or project area resulting from proposed public improvements to the supporting infrastructure as specified under Section VI., Subd. III., Subsection A." Amend Section VI. Improvements in Existing Developments, Subd. III. Assessable Costs, Subsection B. through the following language: "The City shall obtain an appraisal of benefit generated by the proposed improvements on subject properties, and such appraisal of benefit, when deemed appropriate, shall be the basis for developing a preliminary project financing plan. The appraisal of benefit may include either a general or specific appraisal of benefit as determined by the City. In cases where the appraisal of benefit is less than the percentage established by this policy, the special assessment shall conform to the amount, as deemed sustainable by the appraisal of benefit." :~{7~;tted, )-1)1 John F. Erar /City Administrator \ { b TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Implementation Plan Amendment for Municipal Control ofInfrastructure Policy DATE: March 2,1998 INTRODUCTION On October 28, 1997, the City Council held a workshop to discuss a policy that would give the City complete control of the design and construction of public infrastructure in new developments. At the February 2, 1998 Council meeting, the Council approved the implementation plan for the policy presented by staff. DISCUSSION The implementation plan put into effect by Council on February 2, was as follows: . Implementation Plan presented to Council . Staff meeting with Developers . Policy brought before Council for Approval . Revisions made to current policies and forms . New infrastructure policy goes into effect February 2, 1998 Week of February 16 or 23, 1998 March 2, 1998 March 3 - April 1, 1998 April 1, 1998 A meeting was held on February 17 for staff to review the policy and gather feedback regarding the proposed policy from the development community. At that meeting, several issues and concerns were raised and the development community requested another meeting to discuss the issues further before the policy is brought to Council for approval. Staff has scheduled another meeting with the developers for March 6, 1998. The implementation schedule would need to be revised to the following: . Staff meeting with Developers . Policy brought before Council for Approval . Revisions made to current policies and forms . New infrastructure policy goes into effect March 6, 1998 April 6, 1998 April 7- May 4, 1998 May 4, 1998 I CitlJ. of FarminlJ.ton 325 Oak Street · Farmintjton, MN 55024. (672) 463-7171. FaJr (612) 463-2591 BUDGET IMPACT None . ACTION REQUESTED Make a motion accepting the revised schedule for implementation of the proposed policy for infrastructure installation as described above. Respectfully submitted, (;zt m ~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file TO: Mayor and Councilmembers I I G FROM: John F. Erar, City Administrator SUBJECT: Appointment Recommendation - City Attorney DATE: March 2, 1998 INTRODUCTION The City has completed interviews with qualified law firms for the position of City Attorney for both civil and criminal prosecution services. DISCUSSION Three law firms were interviewed by the City's selection team consisting of Councilmember Steve Strachan, Community Development Director Olson, Police Chief Siebenaler and City Administrator Erar. The City was fortunate to have received some very qualified proposals. After a thorough and detailed review of the applicant firms, the firm of Campbell Knutson, Professional Association is being recommended as the City's new City Attorney. The firm will provide the City with the services of two separate attorneys in the areas of civil/municipal law and criminal prosecution. As the lead civil attorney, Mr. Joel Jamnik will be the City's primary legal advisor on all matters associated with non-criminal municipal affairs such as attending Council meetings, providing legal opinions and guidance on all civil matters, and other related municipal issues. Mr. Jamnik's professional background includes serving as the League of Minnesota Cities Senior Intergovernmental Relations Representative and municipal affairs legal counsel for over 17 years. During that time, Joel established himself as an authority on a full range of issues affecting local government concerns in the state of Minnesota. Most notably, his involvement with special assessment legislation, data privacy practices, annexation, tax reform and open meeting law. Mr. Jamnik serves several communities as Assistant City Attorney and is City Attorney for the city of Lindstrom. As the lead criminal attorney, Mr. Elliot Knetsch will be the City's chief prosecuting attorney for all non-felony criminal prosecution. Felony prosecution is performed by the County Attorney's office for all cities in Dakota County. Mr. Knetsch currently serves as Chief Prosecutor in Lakeville, Burnsville and Cannon Falls, and is City Attorney in Bumsville. It is anticipated that the City will benefit greatly from its new association with the Campbell Knutson law firm. A thirty day transition period has been established with Dave Grannis for the I CitlJ. of FarminlJ.ton 325 Oak Street · FarminljtonJ MN 55024 · (612) 463- 7711 · FaJr (612) 463-2591 Mayor and Council Members Appointment Recommendation - City Attorney Page 2 of2 necessary exchange of information and project files with Mr. Jamnik and Mr. Knetsch, as well as ensuring the proper closure of any outstanding issues currently under review. BUDGET IMPACT The Request for Proposals provided that the City was interested in entering into a retainer agreement for both civil and criminal legal services. This type of financial arrangement caps the City's monthly expenditures for legal services to a maximum monthly fee to be charged relative to civil and criminal services. Under the proposed agreement, the City would be charged a maximum $4,000 per month for civil services, with the exception of civil litigation, and $4,000 per month for criminal prosecution, with a $3,000 annual cap for criminal trials regardless of whether the actual services provided by the City Attorney is greater. For the first year of this agreement, should actual legal fees fall below the monthly retainer, the City would be reimbursed the difference. If legal work/fees exceed the monthly retainer, the City's financial liability is limited to the monthly retainer amount for each type of service provided respectively. If appropriate, experience from the first year would be used to establish a new retainer for the following year. ACTION REQUESTED Appoint the firm of Campbell Knutson P.A. as City Attorney effective March 3, 1998, under the terms and conditions specified in the attached Agreement for Services. :1t,rtted, i~;. Erar City Administrator AGREEMENT FOR LEGAL SERVICES BETWEEN THE CITY OF FARMINGTON AND CAMPBELL KNUTSON, Professional Association TillS AGREE:MENT, effective , 1998, is by and between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City") and CAMPBELL KNUTSON, Professional Association, a Minnesota corporation ("Attorney"). NOW, THEREFORE, in consideration of the mutual undertakings herein, the parties hereto agree as follows: 1. SERVICES AND RELATIONSHIP. A. The Attorney shall furnish and perform general civil municipal and criminal prosecution legal services for the City. B. The Attorney shall be engaged as an independent contractor and not as a City employee. The Attorney is free to contract with other entities. 2. TERM. A. The Attorney shall serve at the pleasure of the City Council, and this Agreement may be terminated without cause by resolution of the City Council. B. The Attorney may terminate this Agreement at any time, provided that the Attorney shall give the City ninety (90) days written notice before the termination becomes effective. 3. FEES. A. Retainer/Civil: Campbell Knutson will provide civil municipal legal services to the City, billed at the following hourly rates: 59775.02 EBK 02/23/98 Joel J. Jamnik and Partners Associate Attorneys Legal Assistants $100.00 $ 95.00 $ 60.00 MontWy legal fees shall not exceed $4,000.00 for matters included under the civil retainer. If actual legal fees are less than $4,000.00 in a month, the City will pay the lesser amount. Legal services included in the civil retainer are as follows: 59775.02 EBK 02/23/98 . Attending all City Council meetings, other City board, commISSIon or committee meetings as required by the City Councilor City Administrator. . Drafting ordinances, resolutions, and correspondence as requested, not including comprehensive revisions or updates of official controls or codification of the City Code. . Reviewing all Council and Planning Commission agenda items and minutes. . Meetings and/ or telephone conversations with and advising Mayor, Councilmembers, City Administrator, Department Heads and other staff on general legal matters. . Reviewing municipal contracts, including contracts for public improvements, developments, joint powers agreements, construction and purchase of equipment. . Consulting on employment related issues. . Researching and submission of legal opinions on municipal or other legal matters requested by City staff or City Administrator. . Meetings with the City Administrator and Department Heads as needed to review Council agenda items, the status of all legal matters before the City and, as requested, the provision of a written status report on current litigation and unresolved matters. . Providing a legal briefing as requested to the City staff and Council regarding new or proposed legislation affecting municipal operations and activities. 2 . Providing, on a periodic basis, written updates and training on new state or federal legislation or judicial decisions impacting the City, and suggesting action or changes in operations or procedures to assure compliance. . Reviewing bonds, deeds, securities and insurance requirements required by and for City contracts or activities. . Reviewing documents submitted by bond counsel involving the issuance of debt or debt related instruments and provide opinions as requested or required. . Enforcing City ordinances, not including civil litigation or criminal prosecution. B. Retainer/Prosecution: Campbell Knutson will provide criminal prosecution legal services to the City, billed at the following hourly rates: Elliott B. Knetsch and Partners Associates Legal Assistants $95.00 $90.00 $35.00 Monthly legal fees shall not exceed $4,000.00 for matters included under the prosecution retainer. If actual legal fees are less than $4,000.00 in a month, the City will pay the lesser amount. The retainer will be adjusted for jury trials in an amount not to exceed $3,000.00 per calendar year. All prosecution legal services are included in the prosecution retainer except the following: . Criminal appeals. . Forfeitures of motor vehicles and weapons pursuant to state law. . Prosecution of ordinance violations initiated by any City department other than the police department. These non-retainer legal services would be billed at the civil municipal hourly rate. 59775.02 EBK 02/23/98 3 C. Non-Retainer Maners: Non-retainer civil matters would include active representation of the City in agency or legislative proceedings, grievance or interest arbitration, real estate sales or acquisition, litigation and appellate matters. Services rendered are billed according to the actual time incurred, with a minimum increment of two-tenths of an hour. D. Pass Through: The customary hourly rate ofthe attorney doing the work, ranging from $90.00 to $200.00 per hour, for legal services that are to be passed through to third parties according to the City's policies. E. Costs: Out-of-pocket costs without mark-up. Costs include: . Westlaw . Recording fees . Postage of 50C or more . Photocopies at 20C per copy . Long distance telephone calls . Litigation (court filing fees, expert witnesses, acquisitions, subpoenas, service of process, etc.) F. Payments for legal services provided the City shall be made in the manner provided by law. The City will normally pay for services within thirty (30) days of receipt of a statement for services rendered. 4. INSURANCE. The Attorney will purchase and maintain sufficient insurance to protect Attorney against claims for legal malpractice. 5. MISCELLANEOUS. A. Governing Law: This Agreement shall be governed by the laws of the State of Minnesota. B. Assignment: The Attorney may not assign or refer any of the legal services to be performed hereunder without the written consent of the Farmington City Council. 59775.02 EBK 02/23/98 4 C. Conflicts: Attorney shall not accept representation of a new client that constitutes a conflict of interest with the City. The Attorney shall handle any conflict that arises with the City in the same manner as the Attorney handles conflicts with any other public client. If a conflict develops between an existing public client of Attorney and the City, such that Attorney has an ethical conflict of interest, Attorney shall inform the City of the conflict. Attorney may: i) withdraw from representation of both parties; ii) represent both parties with the informed consent of both parties; or iii) represent one client and withdraw from representation of the other client, with the informed consent of that client. If the City incurs outside legal fees due to Attorney's withdrawal from representation of the City, for matters that would have been included in the civil retainer, Attorney shall pay up to $3,000.00 per conflict of the legal fees for outside counsel actually incurred by the City. If the City incurs similar outside legal fees for matters that would have been outside the civil retainer, Attorney and City shall each pay one-half of the outside Council's hourly rate to the extent it exceeds $100.00. Attorney's payments shall not exceed $3,000.00 per calendar year. D. Effective Date: This Agreement shall become effective upon its execution by the City and the Attorney. This Agreement shall not be modified or amended without the approval in writing of the Farmington City Council. 59775.02 EBK 02/23/98 5 Dated: Dated: 59775.02 EBK 02/23/98 , 1998. CITY OF FARMINGTON BY: Gerald Ristow Mayor AND Jo]m Erar City Administrator, Clerk CAMPBELL KNUTSON Professional Association BY: ~~ Vice President 6 ... ... .