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Home My WebLink About09.02.14 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING September 2, 2014 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA S. ANNOUNCEMENTS/COMMENDATIONS a) Farmington Area Veteran's Memorial Dedication Information Information Received 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (8/18/14 Regular) Approved b) Adopt Resolution Accept Donation to the Rambling River Center R46-14 c) Approve Park Names in Executive Estates and New Sunrise Developments Approved d) Adopt Resolution Approve Gambling Event Permit Ducks Unlimited MN 184 R47-14 e) Adopt Resolution Approve Gambling Event Permit St. Michael's Church R48-14 f) Approve Temporary On-Sale Liquor License St. Michael's Church Approved g) Approve Tobacco License, Farmington Tobacco Inc. Approved h) Approve Recoating of the Floor at Fire Station 1 Approved i) Approve Repainting of Fire Station 1 Bay Area Approved j) Policies and Procedures—Cell Phone Policies Approved k) Summary of City Administrator Annual Performance Review Approved 1) Acknowledge Resignation Liquor Operations Acknowledged m) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed. Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Limited Commercial Ventures Ordinance Ord 014-669 b) Adopt Resolution Approve 2015 Preliminary Budget and Tax Levy R49-14 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. Yo�FAR 1 �► City of Farmington 430 Third Street f% Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 •ta, 9 www.ci.farmington.mn.us no TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Farmington Area Veteran's Memorial Dedication Information DATE: September 2,2014 INTRODUCTION There is a dedication ceremony planned for the Farmington Area Veteran's Memorial(FAVM)that is located in Rambling River Park. DISCUSSION Mr.Leon Orr, Chair of the Farmington Area Veterans Memorial Committee(the Committee)has been invited to attend the City Council meeting to address the City Council about the upcoming FAVM dedication ceremony that is being planned by the Committee. The dedication ceremony is scheduled to occur on Sunday, September 7th at 2:00 p.m. and will be held at the FAVM site in Rambling River Park. In addition to sharing some details about the dedication ceremony that is being planned,Mr. Orr will also be sharing some details about the progress that has been made on the FAVM since his last presentation to the City Council. ACTION REQUESTED No action is being requested,this is for informational purposes only. o 1 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,,4 p eo�q.e° www.ci.farmington.mn.us - TO: Mayor,Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve Council Minutes (8/18/14 Regular) DATE: September 2, 2014 INTRODUCTION Attached are the August 18,2014, Council meeting minutes. ACTION REQUESTED Approve the August 18,2014, Council minutes. ATTACH1VIENTS: Type Description D Cover Memo Council Minutes(8/18/14 Regular) COUNCIL MINUTES REGULAR August 18,2014 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay, Bonar,Donnelly, Fogarty Members Absent: None Also Present: Andrea Poehler, City Attorney; David McKnight, City Administrator; Robin Hanson,Finance Director; Brian Lindquist, Police Chief;Adam Kienberger,Community Development Director;Randy Distad, Parks and Recreation Director;Brenda Wendlandt, Human Resources Director;Cynthia Muller,Executive Assistant Audience: Tim Pitcher 4. APPROVE AGENDA MOTION by Fogarty, second by Donnelly to approve the agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Promotion Ceremony for Sergeant Matt Hendrickson Matt Hendrickson was promoted to Sergeant. He has been with the department since 2005. His father was present to pin on his collar brass. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Donnelly to approve the Consent Agenda as follows: a) Approved Council Minutes(8/4/14 Regular)(8/11/14 Workshop) b) Approved Appointment Recommendation Fire Department c) Approved Appointment Recommendation Police Department d) Approved General Fund Capital Equipment Sales Proceeds e) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT Council Minutes(Regular) August 18,2014 Page 2 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) 2014 City Council Strategic Plan City Administrator McKnight presented the 2014 City Council Strategic Plan. Council and department heads met in March to develop this plan which contains six priorities and goals related to each priority. 1. Organizational Development a. Conduct operational analysis of maintenance functions between Municipal Services and Parks/Recreation. b. Review Fire Department operational and organizational structure. c. Prepare a long-term strategic plan in Parks/Recreation that is reflective of Farmington, our available funding and City Council expectations. d. Continue relationship building and partnerships with our primary local government partners including Dakota County,Empire Township, Castle Rock Township,Eureka Township and the Farmington Area School District. e. Continually review issues that impact the organization,the employees and the community. f. Continue efforts in the Police Department o increase citizen outreach and education. 2. Application of Technology a. Leverage,maintain and/or upgrade current technology. b. Research and implement new technology that improves processes and increases efficiency both internally and externally. c. Develop a technology strategic plan that includes equipment, personnel and funding. 3. Economic Development a. Successfully integrate the new Community Development Director into the organization and the community. b. Assist in the further success of the Vermillion River Crossings development. c. Explore land site options for future industrial development. d. Work with all of our partners to improve the business climate and culture in our community. 4. Operations and Finances a. Develop a comprehensive and professional fmancial management plan bringing together all of the work performed in recent years and summarizing goals for future plans. b. Continue to work to get all funds to a positive status year round. c. Develop a strategy to improve the city's bond rating. Council Minutes(Regular) August 18,2014 Page 3 d. Develop an annual budget and budget process that is collaborative and easily understandable. 5. Communication and Engagement a. Update the city's website in 2015. b. Improve the city's use of traditional/social media tools to communicate with residents. c. Update and improve the quality of Farmington's presence on our cable channel. d. Improve the image of Farmington. 6. Enterprise Operations a. Continued implementation of the liquor division financial plan. b. Continue to improve annual financial health of the Schmitz-Maki Arena and set aside funding for future facility improvements. c. Review options to continue to reduce the reliance on tax levy dollars at the pool and Rambling River Center while maintaining the services we provide. d. Analyze future of the swimming pool and possible splash pad at current site along with potential recreation facility in Jim Bell Park and Preserve. Councilmembers agreed it is a good plan and long overdue. We have to be careful to not put it on the shelf and keep it as a living document. MOTION by Fogarty, second by Bartholomay to approve the 2014 City Council Strategic Plan. APIF,MOTION CARRIED. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Fogarty: Reminded everyone there are a lot of open houses and sports have begun so keep your eyes open around the schools. City Administrator McKnight: This is the library's last week in City Hall. Their remodeled facility will open September 2,2014. It has been a great partnership. Community Development Director Kienberger: Valmont Industries is preparing for the groundbreaking on their new 12,000 sq. ft. expansion in the industrial park. He is also working with them to secure more training dollars for their employees. Parks and Recreation Director Distad: This is the last week for the pool to be open this season. Council Minutes(Regular) August 18,2014 Page 4 Mayor Larson: The city is looking for election judges for the November 4,2014, General Election. Household Hazardous Waste drop-off will be held on September 6,2014, at the Maintenance Facility. The Downtown Farmington Farmers' Market is open every Thursday from 2:30—6:30 p.m.through September 18,2014. He reminded residents to shop local. Council recessed into Executive Session at 7:29 p.m. 14. EXECUTIVE SESSION a) City Administrator Annual Performance Review The Executive Session started at 7:30 p.m. Present: Larson,Bartholomay,Bonar,Donnelly,Fogarty Andrea Poehler,City Attorney; David McKnight, City Administrator Mayor Larson moved into open session at 8:14 p.m. 15. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 8:14 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant V104 City of Farmington 430 Third Street _ Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .6 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Adopt Resolution Accept Donation to the Rambling River Center DATE: September 2,2014 INTRODUCTION A donation was recently made to the Rambling River Center by Grace Andersen DISCUSSION Grace Andersen recently made a donation of$100.00 to the Rambling River Center. This donation will be placed in the Rambling River Center Capital Projects Fund and will be used during a future capital improvement project at the Rambling River Center. Staff will communicate the City's appreciation on behalf of the City Council to Grace Andersen for her generous donation to the Rambling River Center. ACTION REQUESTED Adopt the attached resolution accepting the Rambling River Center donation of$100.00 from Grace Andersen. ATTACHMENTS: Type Description o Cover Memo Resolution RESOLUTION NO. R46-14 ACCEPT $100.00 DONATION TO THE RAMBLING RIVER CENTER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 2' day of September 2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Fogarty Members Absent: Donnelly Member Fogarty introduced and Member Bartholomay seconded the following: WHEREAS, a donation of$100.00 was received from Grace Andersen to the Rambling River Center, WHEREAS, it is required by State Statute that this donation be formally accepted; and, WHEREAS, it is in the best interest of the City to accept this donation. NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation of$100 from Grace Andersen that will be placed in the Rambling River Center's Capital Projects Fund and will be used either during a future Rambling River Center capital improvement project or to purchase equipment for the Rambling River Center. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of September, 2014. Mayor Attested to the 3' day of September, 2014. ity Administr t SEAL Yg``i y� City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 414**4POO' . www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Disad,Parks and Recreation Director SUBJECT: Approve Park Names in Executive Estates and New Sunrise Developments DATE: September 2, 2014 INTRODUCTION The City recently has acquired property in the Executive Estates and New Sunrise Developments for parks. The Park and Recreation Commission(PRC) is responsible for choosing and recommending to the City Council names for new City parks. DISCUSSION The PRC conducted a naming contest for the new parks in the Executive Estates and New Sunrise Developments. The park naming contest was open to the public and names had to be submitted in writing on or before July 15,2014. At the August 13,2014 PRC meeting,the Commission reviewed the list of possible park names for the two developments that were submitted by the public.Attached in Exhibit A are the names that were submitted by the public. By unanimous vote the following names are being recommended by the Commission to the City Council for approval: Executive Estates Development(park location shown in Exhibit B):Prairie Pines Park New Sunrise Development(park location shown in Exhibit C): Marigold Park Should the City Council approve these names,new park signs will be ordered and installed by City staff either this fall or next spring or summer in 2015. Staff will also notify the individuals who submitted the winning park names making them aware that their park name was approved by the City Council and they can stop at City Hall and receive their choice of either an 2015 Outdoor Pool 10 punch open swim admission punch card or a 2014-2015 Schmitz-Maki Arena 10 punch open skate admission punch card. BUDGET IMPACT In order to entice the public to submit possible park names,the park naming contest provided to the winning entries a choice of either an Outdoor Pool 10 punch open swim admission punch card valued at$45.00 or a Schmitz-Maki Arena 10 punch open skate admission punch card valued at$45.00.The punch card could be selected either for the 2014 or 2015 seasons at both facilities. The costs for the new park sign have not been determined as a determination will need to be made about the size and location for the park signs. ACTION REQUESTED By motion approve Prairie Pines Park as the name for the new park in the Executive Estates Development and Marigold Park as the name for the new park in the New Sunrise Development. Respectfully submitted, Randy Distad Parks and Recreation Director ATTACHMENTS: Type Description D Cover Memo Exhibit A n Cover Memo Exhibit B D Cover Memo Exhibit C Exhibit A Executive Estates and New Sunrise Development Park Names Name of Development Park Name Submitted Name of Person Submitting Park Name Executive Estates Development Royal Park Tracy Carolan Nature Valley Park Hailey and Brianna Decker Majestic Meadows Jeremy Decker Empire Park Jalyn Anderson New Sunrise Development Marigold Park Jalyn Anderson Vermillion Vista Jeremy Decker Center Park Halley and Brianna Decker Regents Park Tracy Carolan Not specific to either development Prairie Pines Park Patty Lupkowski Tiger Pride Park Patty Lupkowski Knob Hill Park Patty Lupkowski Dakota Sun Park Patty Lupkowski Exhibit B Executive Estates Development Park Location tee_. , .:44 a i g °'fi . ,r ; .1 r, it ` % . cAr4 i or,CIF. s r'. e . 1 [11,, it '- ,r i rrF tt , I pD�r f. atp'• t �"..,1,,,„. NI. .., r,1 L1BRIAN YlAY �� 1.\ , , iii—ice t ' r. � :�, t r HUSTe { ! }t D 1„ , itt w , ,iitt... . . IN • .„ lIlt At .1 t V !! !ulIliV*1! . ' r , t r' ` r I r t 4 � , - 1 •t.ir.. l ,t . •'.1.n.', t• .' t .rit`.'„ .',t''":4.' 1 . P7/' ej+.,. .•.?,'' ;!ii..y''.di _ 4 �- •. , ,1•.” ' t ' . , t ! t !i •4. 1 , t a' , �. , . .,, .,tit`, , . it•ir'� s ?'t it '� N•'t}1�' 4 "'l t tire ,t; •• • t.�. i�• ,"■ Disclaimer:Map and parcel data are believed to be accurate,but accuracy Is not guaranteed. This Is not a Map Scale legal document and should not be substituted for a title search,appraisal,survey, or for zoning 1 inch = 295 feet verification. Dakota County assumes no legal responsibility for the Information contained In this data. 8/26/2014 Exhibit C New Sunrise Development Park Location P- ,/' ft .A,, ki ,, s , . ,c ....,„ ,,,, I .1,ary■' 4, ' . ..CAPRI ST ;■ .; ,, I iiiiiiiiill a .4 . 10 c;AF<VER Si I 4,01.11 :....its+ erg.u•rm+-•WX".wr r I 1111 - W - ' I I iii" .., _ . , -t � �� .,.,.. ..„------r , .. ,, ,-. ,,... , ,..., ....pot,'. l0 .40':'*.. -,s'iif:e V:ti ...1, [ 1 . _ ., Illiitr77:7-m". , 1� p` /,r "�� i a, _rte lag �,t .4t _i ♦ ,,:..7„; c ;1 rn",� t�.�.tii -yam: >sr ,,./(<;,, ,∎ - ��' �� .., M'orierVaiii gila'tam �: b. P1NL ST ,1 , r�.�. �-. Or s 1 '''' "04 ......'...,5PS' * . --• *0164'; '''...*.' ' . . . • • 4" . "' - : ; ° 4. .4.4.17#::,...."I bill.111101101 :71177 4P' ..:" f rs,":4'' **, —';`. !'r-- Eli - . ...,,i:7"-.. :co rri:rmi k . 44 0,, ...,-*\ il ": . .,,fa"w" � ,t ' nrISTOL LN f �c � '.vt om/it 1 -v •t :J.- i . . mm, ,,,. . ; —,;1. t A. , '1..' i /,,,,,,mmii- --..,.. .—.' , li .2. '. ,:t..4:pity ''''lirt 71,411#1le',It'; I. ts- ' 1r firlintliii •Ii4':144411 ''4111";‘'i' ..:."1111111144111 101111177: , _1 Disclaimer:Map and parcel data are believed to be accurate, but accuracy is not guaranteed. This Is not a Map Scale legal document and should not be substituted for a title search,appralsal,survey,or for zoning 1 inch = 261 feet verification. Dakota County assumes no legal responsibility for the information contained in this data. 8J26/2014 401114t, City of Farmington 430 Third Street Farmington,Minnesota yg651.280.6800 -Fax 651.280.6899 141.'4 ilt00° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Adopt Resolution Approve Gambling Event Permit Ducks Unlimited MN 184 DATE: September 2,2014 INTRODUCTION Ducks Unlimited MN184 is requesting a Gambling Event Permit for a fundraiser and raffle. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2014 budget. ACTION REQUESTED Consider the attached resolution granting a Gambling Event Permit to Ducks Unlimited MN 184,to be held at Celts Pub,200 Third Street, on September 17, 2014. ATTACHMENTS: Type Description © Cover Memo Resolution RESOLUTION NO. R47-14 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR DUCKS UNLIMITED MN 184 Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 2nd day of September 2014 at 7:00 p.m. Members Present: Larson,Bartholomay, Bonar,Fogarty Members Absent: Donnelly Member Fogarty introduced and Member Bartholomay seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,Ducks Unlimited MN 184 have submitted an application for a Gambling Event Permit to be conducted at 200 Third Street, on September 17,2014,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for Ducks Unlimited MN 184,to be held at 200 Third Street,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2"d day of September 2014. Mayor Attested to the 3` day of September 2014. ICitf Administrate SEAL '004 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 -,•41410 •A`', www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Adopt Resolution Approve Gambling Event Permit St.Michael's Church DATE: September 2,2014 INTRODUCTION St.Michael's Church is requesting a Gambling Event Permit for their Fall Festival. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the City for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2014 budget. • ACTION REQUESTED Consider the attached resolution granting a Gambling Event Permit to St.Michael's Church,to be held at 22120 Denmark Avenue, on September 20-21,2014. ATTACHMENTS: Type Description © Cover Memo Resolution RESOLUTION NO. R48-14 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR ST.MICHAEL'S CHURCH Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 2"d day of September 2014 at 7:00 p.m. Members Present: Larson,Bartholomay,Bonar, Fogarty Members Absent: Donnelly Member Fogarty introduced and Member Bartholomay seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,St.Michael's Church has submitted an application for a Gambling Event Permit to be conducted at 22120 Denmark Avenue,on September 20-21,2014,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for St.Michael's Church,to be held at 22120 Denmark Avenue,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2"d day of September 2014. Mayor Attested to the g day of September 2014. ity Administrato- SEAL yoFARMy� City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve Temporary On-Sale Liquor License St.Michael's Church DATE: September 2, 2014 INTRODUCTION St.Michael's Church is requesting a Temporary On-Sale Liquor License for their Fall Festival. DISCUSSION St.Michael's Church is requesting a Temporary On-Sale Liquor License for their Fall Festival to be held on September 20-21,2014, at 22120 Denmark Avenue. Per State Statute, a Temporary On-Sale Liquor License must first be approved by the City and then forwarded to the State for approval. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore,the City has not established a fee for a Temporary On-Sale Liquor License. ACTION REQUESTED Approve the attached application for a Temporary On-Sale Liquor License for St.Michael's Church for their Fall Festival on September 20-21, 2014. ATTACHMENTS: Type Description n Cover Memo Temporary License Application tr. Minnesota Department Safety wow= ALCOHOL AND GAMBLING ENFORCEMENT DIVISION ;' _.• 444 Cedar Street Suite 222,St Paul MN 55101-5133 (651)201-7507 Fax(651)297-5259 TTY(651)282-6555 < ' W W WDPS.STATE11IN.US • APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION • NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER LhAfAiti oP 5f IPii`cI e-/ /8.46 65 act!? 3 STREET ADDRESS CITY STATE ZIP CODE o�Iad Devit in:1M M1 ro,yit - n A.NI NA OF PERSON MAKING APPLICATION BUSINESS PONE HOME PHONE 4-k 3"aha,n SeY\ (lob 5 4, - 3%(Q0 ( ) DATES LIQUOR WILL BE SOLD C O„I �O 2'�gyp{1 OFC E O'}RLIGIOUS OTHER NONPROFIT,_ ORGANIZATION OFFICER'S NAME ° ADDRESS 4b4.ra FYaAT -7,-u-S�-e� het/2D .)ertn4axk• /fie, 6-t/'►'Ir`n5�n, ORGANIZATION OFFICER'S NAME ADDRESS ja.SfwY De,r,r es hotvtpstrn be.n mavK Rt ttr i lion MAI ORGANIZATION OFFICER'S NAME ADDRESS SSlJ:.54' Location license will be ed. Wan outdoor area,describe nave. /2-0 ttenryli L 4,. rini J �n / I • .cl r?.S fr'V> 20l' Will the applicant ooi tract for Intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. 4 Will the applicant carry liquor liability insuranc'e�?/I�f spo,please provide the 's name and amount of coverage. • APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ��!!� I ENFORCEMENT CITY/COUNTY ►Zt. VIC.R.9Ion! - DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the license for the event PS-09079(12109) Yo FARA�y City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 •4a 4 PRO www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve Tobacco License, Farmington Tobacco Inc. DATE: September 2,2014 DISCUSSION Mr.Ali Maghtheh has applied for a Tobacco License for Farmington Tobacco Inc., located at 115 Elm Street, Suite E. The required fees have been received and the application has been reviewed by the Farmington Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2014 budget. ACTION REQUESTED Approve a Tobacco License for All Maghtheh,Farmington Tobacco Inc, 115 Elm Street Suite E. o , City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 " 'at no" , www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tim Pietsch SUBJECT: Approve Recoating of the Floor at Fire Station 1 DATE: September 2, 2014 INTRODUCTION The floor at Fire Station 1 needs to be recoated. DISCUSSION Attached are the quotes received. Staff is recommending approval of the quote from GFC. BUDGET IMPACT This has been budgeted for in the 2014 budget. ACTION REQUESTED Approve Fire Station 1 floor recoat project with GFC. ATTACHMENTS: Type Description 0 Cover Memo Floor coating quotes PROTECTIVE COATINGS 1182 Foster Street River Falls, WI 54022 5/29/2014 Proposal Submitted to: City of Farmington - John Powers - Fire Marshal Address: site . 21625 Denmark Ave. City, State, Zip: Farmington, MN 55024 Email: jpowers @ci.farmington.mn.us Phone: C-651-775-6555 . Work area: Fire station including office Square feet: 7200 Superior Protective Coatings LLC is pleased to provide the following p price quote for services, products o and labor listed below: DESCRIPTION OF SERVICES: Test moisture vapor transmission with calcium chloride tests. Preparation of floor surface to accept new product. Removal of existing coating. Filling and grinding of spalls and cracks. Apply coating system with one of the standard colors. installation in 3 stages/areas to allow use of building during project. Full Chip 100% Polyurea Commercial System $41,400 H2O Moisture Stopping Primer. S $7775 (Only necessary if calcium chloride test come back higher than 3lbs-1000sf/ft-24hours) Color Payment: 50% deposit due 45 days prior to install. Balance due upon completion. Sign & Date: Print: _ — .._ ______L_____ Sign, date and mail to address above to schedule install 5100 USHwy 169 N New Hope,MN 55428 . GFC Industrial Floor Coatings Phone:763-559-8732 APnilbs amp floorCo b ofMN Fax#763-559-8070 Email:info®gfcmn.com City of Farmington Bid Date:5/13/2014 Fire Station Floor Sales Rep:Jason Ripley 21625 Denmark Ave • Farmington,MN 55024 (651)280-6951 Coating System: Color Choice: Undecided Kn•f Slii iNn ZErI: $ **Additional Fee for 1/8"Chip I agree to the antislip indicated above.Any changes after work has Garage Access: • been performed would be at the owner's expense. Completed Floor Texture and Color may vary from Sample Size(in Feel) -- Price per Unit SILVER GOLD -DIAMOND PLATINUM-- 5-YR WARRANTY 10-YR WARRANTY 20-YR WARRANTY LIFETIME WARRANTY e$3.50 I ..Ft. 0l$395/ ..Ft t$4.25 IS..Ft 0$4.9518 .Ft. Main station bay-Grind 5,250 $0.30 $1,575.01' . $1,575.00 $1,575.00 $1,575.01 Existin:Coatin: __ _._ _ • h ain station bay-Crack 120 $4.00 $480.00 $480.00 $480.00 $480.00 Repair Main station bay-Garage Square Footage-Coat to 5,250 $18,375.00 $20,737.51 $22,312.5 h $25,987.50 1 oor Line _ Main station bay-Striping 30() $2.00 $600.00 $600.01, $600.01 $600.00 around trucks Co ro ntrolom-remove tile 55 $2.00 $110.00 $110.00 _ $110.00 $110.00- Control room-Coatin: floor 55 $192.51 $217.2 $233.7 $272.25 orth Bay-Grind Existing 1,725 $0.30 $517.51 $517.50 $517.51 $517.51 Coating _ _.._. - __ ---__._. . orth ba -Crack Res air 60 $4.00 $240.01. $240.00 $240.01 $240.01 . orth bay-Garage Square Footage-Coat to Door 1,725 $6,037.50 $6,813.75 $7,33125 $8,538.75 Line orth bay-Striping on both 150 $2.00 $300.00 $300.00 $300.01 $300.01 sides of truck _ SUBTOTALII $28427.501 $31591.00 $33700.0011 $38621.001 I DISCOUNT 30.00%off! $8225.251 $9174.3011 $9807.0011 $11283.301 • TOTAL I $20202.251 $22416.7011 $23893.0011 $27337.70 DEPOSIT(50%)11 $10101.121 $11208.35 $11946.5011 $13668.851 Balance Due Upon Completion BALANCE Ir $10101.121 $11208.35 $11946.50 $13668.851 :^ �,"i'- _ �Lw: �,g".^i-li TT'°^_.'ti p __._,'nli�^-„i wm 1S u=. "ib.--.� -!'�.?'-U�•,,. �R° •_. -�r�-'3�-�f _•_»wi'"�c_ !-_, -v i v �Comore nt$: ,- ..... 1-VA "°`=- �.._a - � . j :.-.. -- �.� .. "rT:ir,•:_i� ,�-S'_' -` .- -�s*;;,�� :.� iti ��Y:�, ,_ _< .-•x 4.. =i i:.-.,F. • Imperfections in floor may still be visible after coating is applied.homeowner has been made aware of this.Unless indicated above,Stem Walls and Steps would be an additional fee as they are a line-item option only items,listed above will be performed.Any additional tasks would be added with an additional charge upon the customer's approval. WARRANTY:I agree to the conditions of the warranty offered with the system selected above. FINANCIAL RESPONSIBILTY: I further agree to pay all finance charges,collection cost,attorneys fees,and any other cost that may be incurred to enforce collection of any amount outstanding.Per my cardholder agreement I agree to pay any and all credit card fees in accordance with the terms of my cardholder agreement. ACCEPTANCE: The above prices,specifications,and conditions are satisfactory and are hereby accepted,GarageFloorCoatingofMN.com is authorized to complete the contract as specified.I understand that a fifty dollar($50)surcharge will be accessed fur any returned checks.If GarageFloorCoutingofMN.com has not received payment in full after job is complete,a late payment charge of 10%monthly is applied when payment has not been received by the company within 30 days of completion.By signing this contract,I agree to, and understand the conditions and acceptance described on this contract,warranty and information forms. CANCELLATION TERMS:Once a Job has been accepted and a deposit has been paid,any cancelled jobs will be subject to 20%administrative/restocking fee and will be deducted from down payment refund. CONTRACTOR'S NOTICE TO OWNER:(a)Any Person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company Is not paid for the contributions. 5100 US Hwy 1ti9 N GARAGE FLOOR New Phone:763-5 58732 Phones 763�i59.8732 Fax:763-559-8070 Email:info @GFCiVIN.com Coating of MN.com www.GarageFloorCoat:tngofNIN.com Limited Warranty 1. Garage Floor Coating of MN.com guarantees against any surface delamination(peeling)due to product failure,for as long as the customer owns the property. Warranty is non-transferable. 2. Garage Floor Coating of MN.com does not guarantee coating against damages caused by customer negligence or abuse. Repairs can be done at an additional hourly cost. 3. Garage Floor Coating ofMN.com does not guarantee against staining caused by hot tires,grease,oil,gasoline,transmission fluid,or battery acid. These will cause coating to dull in areas where spill/exposure occurs. Regular cleaning with vinegar and water is required to ensure long life of shine. 4. Garage Floor Coating of MN.com does not guarantee against dulling of finish caused by customer negligence which includes but is not limited to lack of cleaning/general care,heavy use,harsh chemical cleaning,or cleaning with abrasive materials and/or chemicals,or the use of scrubbing/buffing machines. 5. Garage Floor Coating of MN.com does not guarantee against cracking of coating caused by concrete heaving,shifting, popping,settling,or ground movement. Areas can be repaired for an additional charge. 6. Clear Coat is scratch and impact resistant under normal conditions. Clear coat will, however,scratch and/or chip if heavy or sharp objects are dropped onto,or slid/dragged across floor. General care&caution should always be exercised. Scratches and chips can be repaired for an additional charge. 7. Touchups/repairs: if there is ever a need for a touch up or repair,there may be a variation in the coating and/or chip colors after the repair is complete. Although Garage Floor Coating of MN.com will make every attempt to blend the colors, the repair may be noticeable. 8. Concrete Cracks: Every attempt will be made to disguise cracks in the concrete slab;however,Garage Floor Coating of MN.com does not guarantee that these cracks will not reappear. 9. Span Crete: While application of the Garage Floor Coating system greatly increases protection from water&moisture intrusion,it is not intended to be a water-proofing solution. Shifting and moving of the Span Crete may occur,and Garage FIoor Coating ofMN.com does not guarantee against water leakage/intrusion to areas below Span Crete,or to the actual surface coated as a result. 10. Damaged Floors: This coating is only cosmetic in nature. While every attempt will be made to conceal existing damage, some flaws/imperfections may be seen after the final coat. 11. Finish Texture: Due to the uneven nature and variation in the coarseness of concrete at the outset,the final finish and/or texture may vary upon completion. 12. Moisture: Moisture intrusion,hydrostatic pressure,or other moisture related issues are not warranteed,however can be repaired for an additional charge. 13. Stem Walls: Coated stem wall appearance may vary from floor finish;however every attempt will be made toward uniformity. 14. Expansion Joints: Expansion joints and saw cuts will be filled but may still be visible after final clear coat. Expansion joints are seams designed to move and shift with the concrete. Each joint is filled with a flexible epoxy filler designed to move and shift along with the concrete. However,in cases of shifting,the coating may crack as it is being stressed by the moving concrete. This is normal and may be expected. 15. Existing Coating: If Garage Floor Coating is coating over an existing coating,no warranty will be provided as we can not guarantee the bond of the existing coating to the concrete. 16. Rust Stains: Garage Floor Coating does not warranty against rust stains appearing on coating,either from on top or from within. Any rusty,metal items need to have protection between the floor coating and the metal item to ensure against staining. 17. Aprons: Exterior items are exposed to the elements such as weather,ice,heat and may cause concrete to move and shift. Garage Floor Coating offers no warranty on any exterior areas. 18. Any exposed edges such as where driveway and coating meet are not under warranty. These areas expand and contract which causes movement in the concrete,and cannot be prevented. 19. Aggregate Pops: Aggregate pops may occur in the concrete when moisture pushes the aggregate up and out of the concrete. These pops are unavoidable when this happens and are not included in our limited warranty. By signing this contract,!understand,agree to and accept all The conditions of the warranty. Signature: Date: (b)Under Minnesota law,you have the right to pay persons who supplied labor or materials for this improvement directly and deduct ethis hmount from our contract price,or withhold the amounts due from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material from the improvement and who gave you timely notice. GFC INDUSTRIAL FLOOR COATINGS ESTIMATOR Date CUSTOMER SIGNATURE Date Fully Insured Price valid till 7/13/2014 • .4 ,d7 t A 4/10-,' fr=„ • Resurfacing 1409 159th Ave. NE • Ham Lake,MN 55304 Office: 763-434-9237 www.swedebro.com Fax: 763-434-8999 Customer: City of Farmington Date: 5/8/14 19695 Municipal Drive Farmington, MN 55024 RE: Floor Coatings for Fire Station #1 Description: Epoxy/Polyurethane Floor Coatings Seamless Non-Slip System for MAIN Apparatus Bay - Mechanically Shot-blast and/or diamond grind to remove existing coatings as necessary and to profile and prepare concrete floor. - Fill all cracks, defects and divots in concrete. Apply epoxy primer. - Apply GP3745 100% solids chemical resistant epoxy with a broadcast of 2-3 colors of Torginol vinyl chips and with broadcast silica sand for non-slip. - Apply top coat of GP4638 polyurethane enamel. Sub-Total: $20,444.00 Total mil thickness of floor system is 25 mils Owner to provide dumpster use. Floor must be swept clean from debris prior to our arrival. Project will take 3-4 days to complete and requires EXCLUSIVE ACCESS. Foot&light traffic may resume after 24 hours. Big rigs and truck after 72 hours. Option Add additional stall on north side add $5,000.00 Cement, acid: and stain colors cannot be precise; Total Price therefore finished color and texture will vary from any color charts or samples shown. All existing expansion joints may be re-cut;cracks in base Materials to be Invoiced substrata may reoccur. BALANCE DUE To accept this quote:Pay required deposit,then sign and return the original copy of this document to schedule your installation. Please initial any options chosen. Bids and prices are valid thru 8/1/14 Contract subject to terms/conditions listed. Unpaid balances after 60 days of completion may be sent to collections. Unpaid balances are assessed a 1.5%(1.8%APR)finance charge per month after 30 days. A mechanic's lien may be filed on any unpaid balances after 60 days. Buyer's Signature Date THIS CONTRACT SUBJECT TO THE TERMS AND CONDITIONS LISTED BELOW 1. The terms set forth in this agreement are intended as the complete and exclusive statement of the contract and may not be contradicted by evidence of any prior agreement or of a contemporaneous oral agreement. Only a memorandum signed by both parties and their authorized agent may amend this contract. Any changes to this contract may subject Buyer to additional charges. 2. Seller will complete work as expediently as possible once started and begin work within terms agreed to. Seller is not responsible for delays beyond his control. 3. This agreement is the actual order of the items listed above and it is understood that all items are custom made and all work is custom. Deposit is non-refundable. in case of sale of home or business, contract may be terminated upon payment to Seller of a sum equal to one third of the remaining balance. 4. Buyer agrees to and has read the Chemical Stain Disclaimer form(if necessary),and Expectation form. 5. Balance of money is due upon completion of work. If claim for payment is placed in the hands of an attorney for collection,Buyer agrees to pay Seller a reasonable attorney's fee fixed by the court. 6. Except as provided in writing, Seller does not warrant the goods covered by this agreement and no other warranty expressed or implied is made by Seller. Seller is also not responsible for slip resistance chosen by the Buyer. 7. Warranty is void with regard to any part or parts subject to abuse, neglect, or accidental causes including but not limited to:fire,flood,acts of God,and war. 8. Seller is not responsible for sub-surfaces such as concrete during the installation due to the fact the prior conditions of the surfaces cannot be determined. Any problems that occur due to these sub-surfaces can not be warranted.This includes moisture transmission and hydrostatic pressure in concrete.Any defects in sub-surface will not be addressed unless listed above. 9. Seller will make every reasonable effort, in advance, to protect landscaping, walls and all adjacent areas and items from damage; however, Seller cannot warranty these areas against possible damage. It is the responsibility of the Buyer to protect these areas. Pools must be drained during installation. 10. Seller will not assume responsibility of damage caused by non-recommended maintenance procedures. It is agreed that Seller shall not be liable for any defect or damage resulting from installations requested by - Buyer that depart from accepted installation methods. If an unauthorized person services the surface, any warranty is automatically voided and Seller assumes no liability or responsibility for damage. 11. In cases where buyer does not own the home or business to which Seller is installing surface,'buyer represents that he has permission of owner to install surface and is fully responsible for completion of contract. Condominium owners, homeowners, and business owners responsible to associations or boards represent that they have or will obtain any necessary approvals. 12. Buyer grants Seller permission to photograph the installation and installation site and use such photographs in future sales presentations and advertising. 13. During the project, Seller may substitute better quality and/or more expensive products and/or processes with or without the verbal or written approval of the Buyer. 14. Buyer must notify Seller a minimum of 48 hours(not including weekends)prior to the scheduled start day of any delays or postponement. If Seller is not notified at least 48 hours in advance,additional charges will be added. 15. Any person or company supplying labor or materials for this improvement to your property may file a lien against your property if that person or company is not paid for the contributions. Under Minnesota law, you have the right to pay persons who supplied labor or materials for this improvement directly and deduct this amount from our contract price, or withhold the amounts due them from us until 120 days after completion of the improvement unless we give you a lien waiver signed by persons who supplied any labor or material for the improvement and who gave you timely notice. - GENERAL GP4638 'i'<`: yt ci ens' f Tf =.ill POLYMERS® ��R $ t HS POLYURETHANE FLOORS FLOOR ENAMEL SHERWiN WILLIAMS- PART A GP4638 SERIES „ ....,_,,. . PART B GP4638B01 STANDARD HARDENER Revised 02/12 PRODUCT INFORMATION PRODUCT DESCRIPTION PRODUCT CHARACTERISTICS GP4638 HS POLYURETHANE FLOOR ENAMEL is a low VOC,tough, Colon Clear,Standard and Custom Colors high-gloss,durable finish used as a stand-alone coating system or an optional topcoat over other General Polymers high-build flooring systems. Mix Ratio: 2:1 4638 HS POLYURETHANE FLOOR ENAMEL Is formulated to meet the tight VOC restrictions imposed by many states. It resists UV degradation, Volume Solids: 71%±2%,mixed certain aggressive chemicals and possesses superior gloss retention. Weight Solids: 90%*2%,mixed ADVANTAGES VOC(EPA Method 24): Unreduced<250gIL mixed;2,1 lb/gal Reduced 10%<340911;2.8 Iblgal • Outstanding resistance to a wide range of chemical,weather and mechnaical conditions Viscosity,mixed: 1,500 cps • Excellent wear Flammability: Self-extinguishing over concrete • High gloss retention • UV(Ultraviolet)light stable Recommended Spreading Rate per coat: • Abrasion and impact resistant Minimum Maximum • Suitable for use in USDA inspected facilities Wet mils(microns): 3 (75) 4 (100) • Auto service cemters,airport hangars —Coveragesgft/gal(m2/L): 380 (9.7) 570 (14.5) • Skydrol resistant Drying Schedule @ 4 mils(lot)microns)wet: 73°F(23°C) TYPICAL USES To touch: 2 hours GP4638 HS POLYURETHANE FLOOR ENAMEL is designed as a finish To recoat: See limitations coat on flooring systems used in warehouses,commerical facilities,aircraft Light foot traffic: 12 hours hangars,automobile dealerships and pharmaceutical facilities. Heavy traffic: 72 hours LIMITATIONS Full Cure: 7 days If maximum recoat time Is exceeded,abrade surface before recasting. • No recoat window-must be sanded between coats Drying time Is temperature,humidity,and film thickness dependent. • Urethanes are sensitive to environmental conditions. Pot Life: gallon mass 15-20 minutes @ 73°F(23°C) • Slab on grade requires vapor/moisture barrier. • Substrate must be structurally sound and free of bond inhibiting Shelf Life: Part A: 36 months,unopened contaminants. Part B: 24 months,unopened • During Installation and Initial cure cycle,substrate and ambient air Store indoors at 50°F(19°C)to 90°F(32°C) � � Flash Point: 102°F(39°C),ASTM D 83, mixed temperature must be at a minimum of 60°F(16°C)and 90°F(32°C) Reducer/Clean Up: Reducer R6K30 or R7K22 maximum. Substrate temperature must be least 5°F(-15°C)above the dew point(for lower temperature installation contact the Technical PERFORMANCE CHARACTERISTICS Service Department). • When required,adequate ventilation shall be provided and proper Test Name Test Method Results clothing and respirators worn. I ASTM D4060, • Do not premix Part B hardener. I I Abrasion Resistance CS17 whee1,1000 1 63 mg loss CYO • Humidity must not exceed 80% Adhesion ACI503R (300 psi concrete • Do not install in open areas during rain. I failure • Strictly adhere to published coverage rates. • This coating though resistant, Is not a guarantee against Gloss @ 73° 3°C F/2 , 80°Gloss Meter !85 millage units tire staining. Vehicular tires from cars and trucks to 5070 I tractors and boat trailers are varied and have the potential Impact Resistance ASTM D 2704 Direct Inch-pound to leave a stain under certain conditions. Place rubber greater than 100, mats or carpet pieces under the tires to avoid the Issue. passes Reverse,inch-pound greater than 100, SURFACE PREPARATION passes Proper Inspection and preparation of the substrate to receive Pencil Hardness I ASTM D 3363 I 2H resinous material is critical.Read and follow the "instructions for Resistance to I MIL-D-3134J No slip or flow at Concrete Surface Preparation°(Form G-1)for complete details. Elevated Temperature I required temperature I of 158°F 0°C) Slip Resisstance,Floors '•ASTM C 1028-96, Passes wet and dry .60 minimum static without SharkOrip Coefficient of Additive and dry with Friction SharkGrip Additive www.sherwin williams.comiprotective continued on back I N < 4 GENERAL GP4638 :"LoVe4.:. , TH POLYMERS®-- � � ��,�Yw� HS POLYURETHANE FLOORS SHERWIN FLOOR ENAMEL WILLIAMS PART A GP4638 SERIES PART B GP4638B01 STANDARD HARDENER PRODUCT INFORMATION APPLICATION CLEANUP • APPLICATION INSTRUCTIONS Clean up mixing and application equipment immediately after use. Use toluene or xylene. Observe all fire and health precau- Recommended Primers:for concrete: tions when handling or storing solvents. 3504,3578(epoxy primers) • Recommended Primers:for tile: SAFETY 5531 Pre-primer with 3504 Epoxy Primer Refer to the MSDS sheet before use. 1. Premix 4638A(resin)using a low speed drill and Jiffy blade. Published technical data and instructions are subject to change Mix for one minute and until uniform, exercising caution not to without notice. Contact your Sherwin-Williams representative introduce air into the material. for additional technical data and instructions. 2. Add 2 parts 4638A(resin)to 1 part 4638B(hardener)by volume. MAINTENANCE Mix with low speed drill and Jiffy blade for three minutes and until Occasional inspection of the installed material and spot repair can uniform. To insure proper system cure and performance,strictly prolong system life. Forspecific information,contact the Technical follow mix ratio recommendations. Service Department. 3. Apply 4638 using a 1/4°nap roller at a spread rate of 380- 570 square feet per gallon,evenly,with no puddles making sure SHIPPING of uniform coverage. Take care not to puddle materials and Destinations East of the Rocky Mountains are shipped F.O.B. Insure even coverage. Cincinnati,Ohio. 4. Allow to cure 12 hours minimum before opening to light foot • Destinations West of the Rocky Mountains are shipped F.O.B. traffic. Victorville,California. For specific information relating to international shipments,contact your local sales representative. ORDERING INFORMATION DISCLAIMER Packaging: The information and recommendations set forth in this Product Data Sheet are Part A: 1 gallon(3.8L)and based upon tests conducted by or on behalf of The Sherwin-Williams Company. 5 gallon 18.9E containers Sh Information and recommendations set forth herein are subject to change and ( ) pertain to the product offered at the time of publication. Consult your Sherwin- Part B: 1 gallon(3.8L)containers Williams representative to obtain the most recent Product Data Information and 5 gallons(18.9L)containers Application Builetin. Weight: 10.0+0.2 Iblgal;1.20 KgIL WARRANTY mixed,may vary by color The Sherwin-Williams Company warrants our products to be free of manufactur- ing defects In accord with applicable Sherwin-Wiliams quality control procedures. Liability for products proven defective,if any,is limited to replacement of the defec- CHEMICAL RESISTANCE live product or the refund of the purchase price paid for the defective product as determined by Shenmin-Williams, NO OTHER WARRANTY OR GUARANTEE For comprehensive chemical resistance information,consult the OF ANY KIND IS MADE BY SHERWIN-WILLIAMS,EXPRESSED OR IMPLIED, Chemical Resistant Guide and contact the Technical Service STATUTORY.BY OPERATION OF LAW OR OTHERWISE.INCLUDING MER- Department. CHANTABILITY AND FITNESS FORA PARTICULAR PURPOSE. www.Sherwin-wllliams.com/protective Y4-1i�y4 City of Farmington h , 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 44/".4rao o* , www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tim Pietsch,Fire Chief SUBJECT: Approve Repainting of Fire Station 1 Bay Area DATE: September 2,2014 INTRODUCTION The purpose of this memorandum is to provide information regarding the repainting of the bay area in Station 1. DISCUSSION The Fire Department received three quotes for the repainting of the bay area of Fire Station 1, staff is recommending that the quote from Fresh Paint, Inc be accepted. Attached are copies of the quotes received. BUDGET IMPACT This project was budgeted for in the 2014 budget. ACTION REQUESTED Approve paint project for Station 1. ATTACHMENTS: Type Description o Backup Material Station 1 Bay Painting Project Hire The Painting&Decorating Pros Ficle`e� 2370 County Road J,Suite 103,St.Paul,Minnesota 55110 Phone:(651)429-4475 • Fax:(651)429-5487 • PROPOSAL & CONTRACT - Job# 10224 Bid Date 5/13/2014 Name JOHN POWERS FIRE MARSHALL Source CUSTOMER REFE Name FARMINGTON CITY HALL Job Site FARMINGTON FIRE DEPARTMENT Street 430 THIRD STREET D'escriP. PREP&PAINT CEILINGIWALLS/DOOR CIS/2 FARMINGTON,MN 55024- Descrip. 21825 DENMARK AVE.FARMINGTON Phone 1 (851)280-8951 Contact Phone 2 (851)280.8839 Estimator LARRY TACK QTY Unit-Item-Description #Coats Finish Unit Price Total ACCESS EQUIPMENT COST 1 ACCESS EQUIPMENT COST $826.00 $825.00 LARGE BAY 5280 SQ. T.BAR JOIST&CEILING DECK-PREP/PAINT 1 A $0.75 $3,945.00 5080 SQ.FT.BLOCK WALL SPACE-PREP/PAINT 2 B $0.55 $2,783.00 8 STEEL SERVICE DOORS&FRAMES-ENAMEL 2 C $70.00 $560.00 SMALL BAY 1740 SQ.FT.BAR JOIST&CEILING DECK 1 A $0.75 $1,305.00 3440 SQ.FT.BLOCK WALL SPACE 2 B $0.65 $1,892.00 PRICES INCLUDE LABOR,MATERIALS,TAXES AND INSURANCE. ALL MATERIALS TO BE TOP QUALITY SHERWIN-WILLIAMS PRODUCTS AS SPECIFIED BELOW. Code Finish Color A ALKYD DRYFALL WHITE B INDUSTRIAL ENAMEL WHITE Grand Total-> $11,310.00 C INDUSTRIAL ALKYD ENAMEL CLIENT CHOICE D E >ALL-MATERIALS TO BE APPLIED IN STRICT ACCORDANCE WITH MANUFACTURER'S SPECIFICATIONS REGARDING SURFACE PREPARATION AND COATING APPLICATION. >ALL EDGES AND JOINTS BETWEEN SURFACES TO BE CLEAN AND SHARP. >JOB SITE TO BE LEFT NEAT AND CLEAN AT THE END OF EACH WORK DAY. > PRICES INCLUDE:CLEAN,SCRAPE;WIRE BRUSH,PRIME ANY BARE AREAS ON SURFACES TO BE PAINTED,FINISH. >CEILING FINISH COAT TO BE APPLIED BY AIRLESS SPRAY,INSURING A SUPERIOR,MORE UNIFORM FINISH. III Client agrees to all terms and conditions of this contract proposal. on both front and reverse sides. 5 I I3r t'-F FR PAINT INC date CLIENT date Proposal for Farmington Fire Station Interior-Large room approx.80 feet by 80 feet by 20 feet tall.Small room approx.80 feet by 30 feet by 20 feet tall.Hose hanger room approx.10 feet by 10 feet by 30 feet high.Tool room 10 feet by 10 feet by 10 feet high.Power wash ceilings and walls with degreaser using 20 hp washer with 5000 psi roto tip. Paint ceiling and walls down to 10 feet eggshell finish.Color to be light gray.Paint 10 feet to floor medium gray eggshell or gloss.Hose hanger room and tool room.Paint all same color. Large room,hose hanger room and tool room to be finished first and then small room done after. Ceiling paint to be Multi-surface Acrylic by Sherwin Williams. Walls to be the same only gloss. Materials and labor $34,200.00 Thank you, Jeff Farnell Farnell Painting LLC 16322 Park Ave.S.E. Prior Lake,MN 55372 612-861-6785 • Quote DATE: Contact#651.280.6951 or 651.775.6555 05/18114 John Powers-Fire Marshal 1 ".: \\ TO:Farmington Fire Department-Station 2 19695 Municipal Dr ':j, Farmington,MN 55024 .o li`" TERMS:We hereby propose to furnish the materials&perform the labor necessary for the completion of painting the two main bay areas of the fire station. , We will start by pressure washing the entire station,from ceilings to ! ; walls. i i 24-48 hours after we will begin prepping the station for painting. Tape/plastic as needed,rust treatment to exposed rust areas on ,,—,zV-,• ceiling. Then priming the entire ceiling with a oil based rust inhibitor, top coating with Super Paint satin white. Then two coating walls with Meyers Painting LLC Loxon XP. 8991 West Point Douglas Road S. Cottage Grove,Minnesota 55016 Project should take 10-13 business days DESCRIPTION COST TOTAL Supplies&Materials(Estimate) $8,400.00 $8,400.00 Labor $36,000.00 $36,000.00 Colors:To be determined SUBTOTAL $44,400.00 Full Prime/Spot Prime Full Prime 2nd Coat Yes TOTAL $44,400.00 Project Sign Off (°wine) • Project Sign Off I (name) VISA hldsterL'J� Please add a 2.5%surcharge to total when using a card. Cash/Check Thank you for your business! If we may be of further assistance please give us a call-651.428.9314 oFv City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 " ,4 * www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Policies and Procedures-Cell Phone Policies DATE: September 2, 2014 INTRODUCTION The purpose of this memorandum is to provide information,update the cell phone policy,and request approval to increase the cell phone allowance. ATTACHMENTS: Type Description o Cover Memo Cell PHone Policy Section 3.9— Cellular Phones, Smart Phones and Personal Digital Assistant (PDA's) This policy outlines the use of City provided and personal cell phones and other mobile communication devices. The City provides cellular phones to employees who have a business necessity to telephone others or receive calls while outside of City buildings. Cellular phones are provided to employees for the sole purpose of enhancing the quality,timeliness and overall service level of local government activities. Guidelines l) All City cellular services and billing plans will be established by City Administration, and audited periodically. 2) Calls should be limited to those necessary to perform assigned duties. 3) For the safety of City employees and the general public, employees are discouraged from using any mobile device while operating a vehicle. This includes direct connect. 4) Personal phone calls on City cell phones will be acceptable in those circumstances where it is necessary to contact a family member concerning matters of relative importance. All personal phone calls should be kept to a minimum and be as brief as possible. 5) In general, long distance calls should not be made on a City cellular phone. If a personal long distance call is made from the City cellular phone, the employee is responsible for reimbursing the City for the cost of these calls, as applicable. 6) Text messaging on City cell phones is only allowed for documented business purposes. If an employee receives a personal text message, the employee should notify the sender to refrain from sending text messages to the City cell phone. Additionally, the employee will be responsible for reimbursing the City for the cost of text messages. An employee should have no expectation of privacy in messages or files they create, send, read or listen to on City phones and other communication devices. 7) Employees whose electronic devices are camera enabled are prohibited from using the audio, video and/or camera functions while on City property or in City vehicles unless authorized in advance by the City Administrator or his/her designee. 8) While at work, employees are expected to exercise the same discretion in using their personal devices as is expected for the use of City devices. City policies pertaining to harassment, discrimination, retaliation and confidential information apply to the use of personal devices for work-related activities. 9) Text messaging, emailing and/or taking photographs or videos are prohibited while operating a vehicle. 10)Non-exempt employees are not expected to utilize cell phones, Blackberry's or other PDA's for City business outside of working hours unless the employee has received approval from his/her supervisor in advance. Cell Phone Allowance Upon request, the City may provide a cell phone allowance in the amount of$45.00 per month in lieu of a City cell phone at the discretion of the City Administrator.—If a cell phone allowance is provided, the employee must provide documentation regarding the City cell phone use upon request by the City. F City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 14,., ° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Joel Jamnick, City Attorney SUBJECT: Summary of City Administrator Annual Performance Review DATE: September 2, 2014 BUDGET IMPACT NA ATTACHMENTS: Type Description D Cover Memo City Administrator Evaluation Summary Report Campbell Knutson Professional Association TO: Mayor and City Councilmembers David McKnight FROM: Andrea McDowell Poehler DATE: September 2, 2014 RE: City Administrator Evaluation Summary Report and changes to Administrator Contract Pursuant to the State's Open Meeting Law, Minn. Stat. Section 13D.05, subd. 3, the City Council conducted a closed meeting for approximately 45 minutes as part of its August 18th Regular Council Meeting to evaluate the performance of City Administrator David McKnight. The Mayor and all City Councilmembers were present. Also present were Administrator McKnight and myself. The law requires that, at its next open meeting, the public body shall summarize its conclusions regarding the evaluation. The following is submitted for council review and approval as a summary of the evaluation conducted on August 18th. City Administrator McKnight's performance review was conducted in accordance with Section VIII of the Council's By-Laws relating to the annual Administrator Review, using a standardized evaluation form distributed, filled out and returned by each councilmember to our office prior to the evaluation meeting. As specified in the By- Laws our office tabulates the results of the evaluation without any reference to individual Councilmembers. Only 4 Councilmembers provided standardized responses. All 5 Councilmembers provided comments. At the meeting, Mr. McKnight summarized his work over the last year and reviewed his goals for the upcoming year. The Council reviewed the summary provided by our office, discussed the results, provided additional feedback to the Administrator, discussed performance goals, and discussed changes to Mr. McKnight's terms and conditions of employment. The Council evaluations indicated that in all evaluated categories except Organizational Culture, Mr. McKnight was exceeding expectations of the Council in all evaluated categories(Leadership, Communication, Quality of Work, City CouncilCity Administrator Relationship, and Overall Rating). In the case of Organizational Culture, the evaluations indicated that he met or exceeded •Page 1 177867v1 expectations. Specific examples and comments supplied by all Councilmembers were consistent with these ratings. There were no changes to previously established goals or initiatives, which include meeting the communication and information needs of individual councilmembers, concentrating on organizational structure issues, budget and service delivery issues, and promoting economic development. Changes to the Administrator's terms and conditions of employment were discussed, and the following adjustments were directed to be presented for approval by the Council at its next regular meeting in conjunction with approval of this summary. Adjustment to annual salary to$118,601 City contribution to deferred compensation program to$1,627.71 per year Changes to compensation will be effective on the Administrator's Anniversary Date of August 29, 2014, and documented by re-execution of an updated employment agreement reflecting the changes. Action Requested Approve this summary of the performance evaluation, approve changes to compensation of Administrator McKnight, and authorize re-execution of Administrator contract consistent with the approved changes. Respectfully submitted, Andrea McDowell Poehler •Page 2 177867v1 41101194 City of Farmington..E7 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 "+ a° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Acknowledge Resignation-Liquor Operations DATE: September 2, 2014 INTRODUCTION The city has received notice that Mr.Jesse Bethke has resigned from his position as a part-time liquor clerk. DISCUSSION Mr.Bethke has been employed with the City of Farmington since November of 2013 and has been a valued member of the organization.The city appreciates his commitment to the organization and wishes him well in his future endeavors. ACTION REQUESTED Acknowledge the resignation of Mr.Jesse Bethke effective August 30, 2014. yotFAR p City of Farmington p 6 y 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,,A� www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve Bills DATE: September 2,2014 INTRODUCTION Attached is the list of bills for August 9-22, 2014. ACTION REQUESTED Approved the attached list of bills. 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Rla 2t �p o W 3,ol g ) N CO 0 a F•- F M Q' R' Y O' O C W a 0 LI .- W Z ., a r g C9 C07 O W W o 0 r t m• -) 2 > m m 0 Q ¢ CO m m cc U) 0 N 0) W 0 0 0 0 U) U) 0 0 0 O) N U7 co O O o U) M O O C 00 0 0 tV o o M m co M l+i 1V N U7 0 o C 0 0 N CO 0 O) CO V N V 0 0 CO 0 T O 0) N CO n O t0 CO- N 0 1N N P 0 E 0 N 5 V V r a N 0..1 .N 1 V N 0 8 CO co CO V U # N 0) Y 1(7 O c - N U) Z s 0 Al KV City of Farmington 430 Third Street Farmington Minnesota 651.280.6800 -Fax 651.280.6899 I .4Ro,," www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Adopt Limited Commerical Ventures Ordinance DATE: September 2, 2014 INTRODUCTION Attached, for Council's consideration, is an ordinance related to Limited Commercial Ventures. DISCUSSION Over the last several months the City's Heritage Preservation Commission(HPC)has been working on developing an ordinance that would allow certain commercial establishments to be located within properties/buildings that have been designated or are eligible for designation as Farmington Heritage Landmarks and/or on the National Register for Historic Places. The proposed ordinance that is attached was developed in response to a request that staff had received regarding the Akin House(19185 Akin Road)from a potential buyer of the property. The individual wanted to know if the property could be utilized for commercial purposes. The property is zoned residential (R-1)and would come with some challenges with utilizing it for commercial purposes. The HPC requested that staff look into an ordinance that could address the potential use of the City's landmark homes(which are all zoned residential)for limited commercial establishments provided certain criteria/standards are met and a Conditional Use Permit(CUP) is reviewed and approved by the HPC and Planning Commission. The attached ordinance was based on an existing ordinance that the City of Cottage Grove has implemented. The proposed ordinance defines a Limited Commercial Venture, allows a Limited Commercial Venture as a Conditional Use within the City's residential zoning districts and provides standards that must be met for a Limited Commercial Venture Conditional Use Permit to be approved. The City's Heritage Preservation Commission reviewed the proposed ordinance in its current form at its regular meeting on July 22,2014. The HPC voted 4-0 to recommend that the ordinance be forwarded on to the Planning Commission for consideration and a public hearing. It should be noted that all the owners of the residential heritage landmark properties were invited to the July 22 HPC meeting. None of the property owners attended the meeting. Two of the property owners did contact staff prior to the meeting, and neither expressed any concerns regarding the ordinance. The Planning Commission held a public hearing regarding this ordinance at its regular meeting on August 13,2014 and recommended approval of the ordinance with a vote of 4-0. BUDGET IMPACT None. A Conditional Use Permit would have to be applied for and approved for this type of activity to take place. ACTION REOUESTED Adopt the attached ordinance as it relates to Limited Commercial Ventures ATTACHMENTS: Type Description n Ordinance Limited Commercial Venture Ordinance n Ordinance Summary Ordinance CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 014-669 AN ORDINANCE AMENDING SECTION 10-2-1 OF THE ZONING CODE DEFINING LIMITED COMMERCIAL VENTURE;AMENDING SECTIONS 10-5-6(C), 10-5-7(C), 10-5-8(C), 10-5-10(C),10-5-11(C),and 10-5-12(C)ADDING LIMITED COMMERCIAL VENTURES AS A CONDITIONAL USE;AMENDING TITLE 10 OF THE CITY CODE BY CREATING 10-6-30 LIMITED COMMERCIAL VENTURES STANDARDS THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. The City of Farmington City Code, 10-2-1 Definitions is amended by adding the language below as follows: LIMITED COMMERCIAL VENTURE: A commercial establishment conducted in a residential structure located on a residentially zoned parcel of land and in which the structure has been designated or determined eligible as a Farmington Heritage Landmark and/or is listed on the National Register for Historic Places. Such uses include class 1 restaurant,catering centers, reception facilities,meeting or conference facilities,professional office uses,museums, art galleries,antique shops,craft boutiques,or other uses deemed similar by the Zoning Administrator. SECTION 2. Sections 10-5-6(C), 10-5-7(C), 10-5-8(C), 10-5-10(C), 10-5-11(C),and 10-5-12(C)of the Farmington City Code be hereby amended as follows by adding the following use in the aforementioned sections of City Code: 2. Conditional: Limited Commercial Venture SECTION 3. Title 10 of the Farmington City Code is hereby amended by adding Section 10-6-30 to read as follows: 10-6-30: LIMITED COMMERCIAL VENTURE STANDARDS: (A)Limited commercial ventures shall be allowed to be conducted at historic properties located within residential zoning districts subject to the approval of a Conditional Use Permit. All Limited Commercial Ventures must meet the established performance standards of section(B)of this entry; and containing one or more of the following uses: class I restaurant,catering centers,reception facilities,meeting or conference facilities,professional office uses,museums,art galleries,antique shops,craft boutiques,or other uses deemed similar by the Zoning Administrator. (B) Historic Property Performance Standards: In order to be considered eligible for a historic properties Limited Commercial Venture conditional use permit,properties must be in conformance with the following: 1. The applicant demonstrates that the historic characteristics of the property cannot be maintained reasonably and economically unless the conditional use permit is granted. 2. Must be designated or determined eligible for designation as a Farmington Heritage Landmark,or be on the National Register of Historic Places. 3. Adequately sized to meet the proposed use. 4. Adequately served by municipal services or a septic system with adequate capacity for the proposed use. 5. In conformance with all applicable building and fire codes,and ADA requirements. 6. In conformance with all state and county health regulations. 7. In conformance with the city's off street parking requirements pursuant to Section 10-6-4 of the zoning ordinance. 8. Adequately situated and designed so as to not create a significant traffic impact on adjoining public roadways,and includes safe ingress and egress to the site. 9. The development meets all applicable setback requirements. 10. Activity areas are appropriately screened from adjoining properties. 11. The property and land use are adequately designed so as not to create an adverse impact on the residential character of the surrounding area. 12. The development meets all applicable commercial site development performance standards. 13. One advertising sign not to exceed twenty(20)square feet. 14. Site improvements meet the city's historic preservation standards and guidelines. 15. A certificate of appropriateness shall be obtained for site work to preserve,rehabilitate,restore or reconstruct historic buildings,structures, landscapes or objects. (C) All applications for a Limited Commercial Venture Conditional Use Permit shall be processed in accordance with Section 10-3-5(B)of the City Code with the exception that the Heritage Preservation Commission shall review all Limited Commercial Venture applications and provide a recommendation to the Planning Commission. (D) The Planning and/or the Heritage Preservation Commission may modify the standards or require additional standards that are site specific in order to assure the compatibility of the activities of the Limited Commercial Venture with the neighborhood in which it is located. (E) The Planning Commission and Heritage Preservation Commission may review the Conditional Use Permit annually and may either continue or modify the conditions of the permit if agreeable by both Commissions. (F) The Planning Commission may terminate the Conditional Use Permit,after review and recommendation from the Heritage Preservation Commission,anytime the owner fails to adhere to the standards and conditions established by this section or contained in the Conditional Use Permit. SECTION 4. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 2nd d day of September,2014,by the City Council of the City of Farmington. CITY OF FARMINGTON Todd Larson,Mayor Attested to the 3 day of September 2014. BY: 0/AA; /L) David McKlught!City Administrator SEAL Approved as to form the day of September,2014. r' a By: �. ity Atto Summary published in the Farmington Independent the /1¢4 day of 2014. 4 • CITY OF FARMINGTON COUNTY OF DAKOTA STATE OF MINNESOTA SUMMARY OF ORDINANCE NO. 014-669 AN ORDINANCE AMENDING SECTION 10-2-1 OF THE ZONING CODE DEFINING LIMITED COMMERCIAL VENTURE; AMENDING SECTIONS 10-5-6(C), 10-5-7(C), 10-5-8(C), 10-5-10(C), 10-5-11(C),and 10-5-12(C)ADDING LIMITED COMMERCIAL VENTURES AS A CONDITIONAL USE; AMENDING TITLE 10 OF THE CITY CODE BY CREATING 10-6-30 LIMITED COMMERCIAL VENTURES STANDARDS NOTICE IS HEREBY GIVEN that,on September 2,2014,Ordinance No. 014-669 was adopted by the City Council of the City of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that,because of the lengthy nature of Ordinance No. 014-669, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the intent of the ordinance is to provide a definition for a Limited Commercial Venture,to conditionally allow Limited Commercial Ventures within certain residential zoning districts,and to provide standards for Limited Commercial Ventures. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. APPROVED for publication by the City Council of the City of Farmington this 2°a day of September,2014. Todd Larson, Mayor Attested to the .�'day of September 2014. C [t avid McKnight, ' dministrator SEAL Approved as to form the 14day of September,2014. City A y Published in the Farmington Independent the //1'4 day of...�� (24.), 2014. -S41104 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 1,,; ,�,� , " www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: 2015 Preliminary Budget and Tax Levy DATE: September 2, 2014 INTRODUCTION Attached is the 2015 Preliminary Budget and Tax Levy for your review at your September 2,2014, meeting. DISCUSSION See attached. BUDGET IMPACT See attached. ACTION REQUESTED Approve the attached resolution establishing the 2015 preliminary tax levy as proposed. In addition,the motion includes setting the public input meeting prior to the adoption of the final 2015 budget and tax levy for Monday,December 1, 2014, at 7:00 p.m. ATTACHMENTS: Type Description D Cover Memo 2015 General Fund Preliminary Budget and Net Tax Levy Memo © Backup Material 2015 Preliminary Budget and Net Tax Levy Resolution © Backup Material 2015 Proposeld General Fund Budget and Net Tax Levy Summary o Backup Material 2015 Proposed General Fund Revenues D Backup Material 2015 Proposed General Fund Expenditures o Backup Material 2015 Proposed Debt Service Funds Summary � c� City of Farmington 0 430 Third Street Farmington,Minnesota %AK.% 651.280.6800•Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Council and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: 2015 Preliminary Budget and Tax Levy DATE: September 2, 2015 INTRODUCTION: Minnesota State Statute requires the preliminary 2015 tax levy be adopted by the City Council and certified to Dakota County by September 30, 2014. You have reviewed the proposed budget and tax levy during your summer workshops. This evening you are being asked to set the preliminary 2015 tax levy. Once the preliminary tax levy is adopted, you may lower it when you adopt the final tax levy in December, but you may not increase it. DISCUSSION: The proposed 2015 General Fund budget continues to provide core General Fund services (police, fire, streets,parks and administration)continues to fund Council's long-term financial planning strategies, and supports Council's 2014 strategic plan. The proposed 2015 General Fund budget and net tax levy are as follows: 2014 2015 Change Budgeted General Fund Expenditures $10,969,831 $11,412,204 4.03% Farmington Net Tax Levy $8,730,856 $9,164,526 4.97% There are a number of factors which impact the 2015 General Fund budget and net tax levy including: Revenues • Maintains the fiscal disparities funding at the 2014 level. As we have discussed the 2015 fiscal disparities amount will not be known until late August,which is after Council's last summer workshop and the writing of this memo. The adjustments to the budget related to any p increase or decrease in fiscal disparities funding will be discussed with Council during one of your fall workshops. The final draft budget will then be revised accordingly. • After balancing increased building activity with limited lot availability,building permit revenue has been modestly increased. • The City will receive$276,607 in Local Government Aid(LGA). As directed by Council these funds are being budgeted for one-time type purchases;they are not being used to pay for ongoing,recurring operations. • The City continues to reduce its reliance on investment income to pay for operations. • Transfers In from the Enterprise Funds to cover personnel related costs and administrative services have been increased by 3%. Expenditures • Funds human resource costs based on approved union contracts,the wage study implementation plan, increased retirement contributions established by the legislature, health insurance benefits arrangements estimates, and worker's compensation premium increases. • Provides for increased investment in technology as the City expands its use of technology to enhance customer service and delay increases in staffing. • Provides funding for the Streets Capital Improvement Plan(CIP), including the joint County-City reconstruction project of 195th street from Flagstaff to Diamond Path. • Establishes a new Capital Equipment Fund and provides for the initial funding. • Acknowledges the City's recent experience in permanent tax levy adjustments from county valuation appeals. • Continues long-term funding for the Fire CIP, Farmington Fire Department Relief Association, seal coating,trail maintenance and building maintenance. • Spends Local Government Aid(LGA)on one-time expenditures The attached budgets do not provide any funding for a new ladder truck,any recommendations made in the Aquatics Feasibility Study or any Ice for Tigers funding requests. Expenditures by Department The proposed 2015 budgets by department are as follows: 2014 2015 %Change Administration $858,572 $849,877 (1.01)% Human Resource 251,726 263,344 4.62% Finance and Risk Management 562,154 614,019 9.23 % Police 4,072,639 4,103,572 0.76% Fire 1,121,266 961,717 (14.23)% Engineering 1,155,773 1,227,310 6.19% Municipal Services 1,234,907 1,289,684 4.44% Parks and Recreation 1,222,215 1,276,674 4.46% Permanent Levy Adjustment 0 30,000 Transfers Out 490,579 796,007 62.26% Total Expenditures $10,969,831 $11,412,204 4.03 % Items of note include: • The Finance and Risk Management budgets are increasing due primarily to an increase in IT and property/casualty insurance costs. • The slight increase in the Police budget and decrease in the Fire budget are primarily due to the transfers out(discussed below)of funds related to capital equipment purchases. • The primary reason for the increase in the Engineering budget is a budgeted increase in the City's investment in community development activities. • The Transfers Out budget is increasing due to the transfer out from the General Fund to the Fire Capital Projects Fund and General Capital Equipment Fund monies for the purchase of new fire equipment as outlined in the Fire CIP,two new police vehicles and general capital equipment for the City,transfers to the EDA for the assessments related to the new hotel parcel and transfers to the Information Technology Fund to pay for the City's increased investment in technology. Debt Levy The increased debt levy provides funding for: • Scheduled debt principal and interest repayment obligations, • Ongoing trustee,assessments,arbitrage and post-issuance compliance administrative fees, • Continued efforts towards strengthening the City's debt cash flows to achieve full compliance with the 105%funding requirement, and • Provides the initial funding for the City's portion of the 195th street reconstruction project. Tax Levy Impact In 2015 the estimated market value(EMV) for the average residential home in Farmington is expected to be$197,416. This is a 10.08%increase from 2014. The impact of the proposed 2015 tax levy is expected to be an increase of$45.55 on the average residential home for the City's portion of their property taxes. Determining the impact of the tax levy on agricultural and industrial properties is extremely complicated. City staff will work with staff at the County to develop an estimate of the impact of the proposed tax levy on these properties and share that information with Council during one of your fall workshops. BUDGET IMPACT: The budget impact is summarized within the content of this memo. ACTION REQUESTED: Approve the attached resolution establishing the 2015 preliminary tax levy as proposed. In addition, the motion includes setting the public input meeting prior to the adoption of the final 2015budget and tax levy for Monday,December 1,2014 at 7:00 p.m. Respectfully submitted, Robin Hanson,Finance Director RESOLUTION NO. R49-14 A RESOLUTION APPROVING THE 2014 PROPOSED TAX LEVY COLLECTIBLE IN 2015 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 2nd day of September 2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Fogarty Members Absent: Donnelly Member Fogarty introduced and Member Bonar seconded the following: WHEREAS, Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before September 30, 2014; and WHEREAS,the City Council of the City of Farmington, Minnesota is in receipt of the proposed 2015 revenue and expenditure budget. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City of Farmington that the following sums of money be levied in 2014, collectible in 2015, upon the taxable property in said City of Farmington for the following purposes: General Fund $8,357,997 Debt Levy + 3,059,728 Gross Levy 11,417,725 Fiscal Disparities - 2,253,199 Net Tax Levy $9,164,526 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 2nd day of September 2014. Mayor Attested to on the 3 day of September 2014. �c1 City Administra or� 2015 BUDGET Summary of Debt Service levy to be attached and become part of resolution R49-14 Fund Project Levy Amount 3110 1995 Wastewater Treatment Bonds $58,050 (Wastewater Treatment Facility Project) 3080 2005A GO Improvement Refunding Bonds $177,000 (Pilot Knob Road Project Refunding) 3130 2005C GO Capital Improvement Bonds $167,000 (Fire Station#2 Project) 3135 2007A GO Capital Improvement Bonds $887,413 (City Hall and 1St Street Garage Projects) 3095 2008AB GO Improvement Bonds $75,000 (Elm Street and 195th Street Projects) 3097 2010A GO Improvement Bonds $396,000 (Police Station) 3096 2010C GO Street Construction Bonds $150,000 (Walnut Street) 3300 2010D GO Equipment Certificates $137,815 (Ice Arena Improvement Project) 3099 2011A GO Improvement Refunding Bonds $312,000 (Main Street Project) 3091 2013A GO Improvement Refunding Bonds $321,950 (Refunding of 2005B and 2006A) 3092 2013B GO Street Reconstruction Bonds $190,000 (Akin East and West Project) 3093 2015A GO Improvement Bonds $67,500 (195th Street Reconstruction Project) 3005 2012A Fire Truck Loan Levy (Engine 22) $120,000 $3,059,728 The amount levied is less than the required amounts from the payment schedules for some of the bonds. The bonds are listed on the back of Form B which is part of this resolution. The City has sufficient sources to pay the bonds. These sources are listed on Form B. City of Farmington Budget and Tax Levy 2014 Final,2015 Proposed and 2016 Proposed an 2014 Budget Proposed Budget% 2096 Budget Company Y g posed Change Proposed Change% Budget Budget Revenues Licenses and Permits 417,873 483,220 15.64% 483,220 0.00% Intergovernmental Revenue 680,891 755,857 11.01% 755,857 0.00% Charge for Service 585,100 558,950 (4.47)% 557,350 (0.29)% Fines and Forfeitures 70,800 72,000 1.69% 72,000 0.00% Investment Interest 55,000 20,000 (63.64)% 9,440 (52.80)% Miscellaneous 35,500 40,000 12.68% 39,500 (1.25)% Transfers in 1,086,612 1,124,180 3.46% 1,822,840 62.15% Total Revenues 2.931,776 3,054,207 4.18% 3,740,207 22.46% Expenditures Administration 858,572 849,877 (1.01)% 966,793 13.76% Human Resource 251,726 263,344 4.62% 278,757 5.85% Finance and Risk Mgmt 562,154 614,019 9.23% 650,918 6.01% Police 4,072,639 4,103,572 0.76% 4,230,209 3.09% Fire 1,121,266 961,717 (14.23)% 1,111,985 15.62% Engineering 1,155,773 1,227,310 6.19% 1,268,712 3.37% Municipal Services 1,234,907 1,289,684 4.44% 1,352,646 4.88% Parks and Recreation 1,222,215 1,276,674 4.46% 1,999,609 58.63% Perm Levy Adj(2015&2016)and 1/3 Delq Exp(2016) 30,000 73,000 143.33% Transfers Out 490,579 796,007 62.26% 910,000 14.32% Total Expenditures 10,969,831 11,412,204 4.03% 12,842,629 12.53% Revenues Over(Under)Expenditures (8,038,055) (8,357,997) 3.98% (9,102,422) 8.91% Fiscal Disparities 2,253,199 2,253,199 0.00% 2,253,199 0.00% General Fund Levy 5,784,856 6,104,798 5.53% 6,849,223 12.19% Debt Levy Debt Levy-Bonds 2,823,000 2,939,728 4.13% 3,071,848 4.49% Debt Levy-Fire Truck 120,000 120,000 0.00% 120,000 0.00% Total Debt Levy 2,943,000 3,059,728 3.97% 3,191,848 4.32% Ag Credit 3,000 (100.00)% Farmington Net Tax Levy 8,730,856 9,164,526 4.97% 10,041,071 9.56% 8/13/2014 11:49:18 AM General Fund Detailed Revenue Summary 2013 Actual,2014 Final,2015 Proposed,2016 Proposed General Fund General General General Fund Dec Fund Dec Object Dec YTD Fund Dec Account Actual YTD Budget YTD YTD 2013 2014 Pro posed Proposed 2015 2016 UQUOR UCENSES 31,590 26,000 29,600 29,600 BEER&WINE LICENSES 2,050 2,800 2,200 2,200 CLUB UCENSES 300 300 500 500 ARCADE LICENSE 655 655 520 520 MASSAGE UCENSE 250 850 100 100 GAMBLING UCENSE/PERMIT 250 300 150 150 OTHER LICENSE&PERMIT 2,605 2,500 1,400 1,400 ANIMAL LICENSES 1,569 8,600 1,200 1,200 Licenses 39,269 42,005 35,670 35,670 BUILDING PERMITS 513,618 315,000 380,000 380,000 REINSPECTION FEES 1,898 400 800 800 PLUMBING&HEATING PERMITS 64,224 32,568 35,000 35,000 SEWER PERMITS 9,675 5,000 5,000 5,000 ELECTRIC PERMITS 14,344 7,100 12,000 12,000 ISTS PERMITS 370 500 350 350 COUNTY SEPTIC FEE (80) UTILITY PERMITS 10,640 5,500 5,500 5,500 STREETBREAKING PERMITS 0 0 SIGN PERMITS 720 500 500 500 BURNING PERMITS 4,430 4,300 4,300 4,300 OTHER PERMITS 5,565 5,000 4,100 4,100 Permits 625,404 375,868 447,550 447,550 Licenses and Permits 664,673 417,873 483,220 483,220, FEDERAL GRANT 544 0 LOCAL GOVERNMENT AID 245,329 276,607 276,607 MSA MAINTENANCE 197,058 163,150 190,000 190,000 POUCE AID 180,961 160,362 165,000 165,000 POST TRAINING 40,272 14,000 25,000 25,000 FIRE AID 127,359 92,000 92,000 92,000 STATE GRANT 5,960 2,000 2,000 MARKET VALUE CREDIT 1,517 3,000 COUNTY MISCELLANEOUS 16,772 5,250 5,250 5,250 OTHER MISCELLANEOUS 160 800 Intergovernmental 570,603 683,891 755,857 755,857 CUSTOMER SERVICES NONTAXABLE 788 600 600 0 ZONING&SUBDIVISION FEES 1,605 3,000 1,600 1,600 ADMINISTRATION FEES-PROJECTS 250 500 250 250 FIRE CHARGES 221,303 164,000 175,000 175,000 POLICE SERVICE CHARGES 121,278 112,500 75,000 75,000 EROSION&SEDIMENT CONTROL 27,900 10,500 10,500 10,500 G.I.S.FEES 0 0 PUBLIC WORKS MISC CHARGES 333 200 300 300 RECREATION FEES-GENERAL 101,056 100,000 97,000 96,000 POOL ADMISSIONS 40,225 38,000 40,000 40,000 SWIM LESSON FEES 13,342 17,000 14,000 14,500 CONCESSIONS 12,264 10,000 13,000 13,500 RECREATION FEES-SENIOR CTR 20,844 11,000 16,000 16,000 MEMBERSHIP FEES-SENIOR CTR 11,399 14,000 13,000 12,000 Page 1 of 2 General Fund Detailed Revenue Summary 2013 Actual,2014 Final,2015 Proposed,2016 Proposed General Fund General General General Fund Dec Fund Dec ObJect Dec YTD Fund Dec Account Actual YTD Budget YTD YTD 2013 2014 Proposed Pro posed 2015 2016 MOBILE MEALS-SENIOR CTR 510 ADVERTISING 655 0 500 500 ADVERTISING 2,240 1,800 2,200 2,200 SALES OF ASSETS 17,625 2,000 FRANCHISE FEE 75,000 100,000 100,000 100,000 Charges For Services 668,617 585,100 558,950 557,350 COURT FINES 81,919 70,000 72,000 72,000 CODE VIOLATIONS&ADMIN FINES 0 800 Fines&Forfeitures 81,919 70,800 72,000 72,000 INTEREST ON INVESTMENTS 72,552 55,000 20,000 9,440 GAIN/LOSS INVEST MKT VALUE (104,425) Investment Income (31,874) 55,000 20,000 9,440 MISCELLANEOUS REVENUE 16,451 5,500 5,000 5,000 CASH OVER&SHORT 106 RENTAL INCOME-RRC 19,114 13,000 18,000 18,000 RENTAL INCOME-POOL 2,199 3,000 3,000 3,500 RENTAL INCOME 19,427 14,000 14,000 15,000 DONATIONS 2,373 0 Misc Revenue 59,670 35,500 40,000 39,500 OPERATING T RANSFERS 1,107,498 1,088,612 1,124,180 1,822,840 Transfers In 1,107,498 1,086,612 1,124,180 1,822,840 Total Revenues $3,121,106 $2,934,776 $3,054,207 $3,740,207; Page 2 of 2 General Fund Expenditure Detail Summary 2013 Actual,2014 Final,2015 Proposed,2016 Proposed Dec YTD Dec YTD Dec YTD Dec YTD Company Actual Budget Budget Entry Budget Entry 2013 2014 2015 2016 Expenditures Administration Legislative(1005) 66,168 73,574 109,514 113,622 Historical Preservation(1006) 7,289 7,500 7,500 7,500 Administration(1010) 400,266 457,204 439,713 500,406 Elections(1013) 2,073 32,837 21,839 32,834 Communications(1014) 79,828 85,923 100,641 104,665 City Hall(1015) 172,326 201,534 170,670 207,766 Community Development(1035) 9,271 0 Administration 737,221 858,572 849,877 966,793 Human Resources 176,399 251,726 263,344 278,757 Human Resource(1011) 176,399 251,726 263,344 278,757 Human Resources 176,399 251,726 263,344 278,757! Finance and Risk Management Finance(1021) 361,165 406,654 434,019 455,918 Risk Management(1022) 152,953 155,500 180,000 195,000 Finance and Risk Management 514,117 562,154 614,019 650,918' Police Police Administration(1050) 717,835 779,548 803,227 837,088 Patrol Services(1051) 2,578,598 2,520,076 2,519,734 2,598,902 Investigations(1052) 694,280 766,865 774,461 789,319 Emergency Management(1054) 1,665 6,150 6,150 4,900 Police 3,992,379 4,072,639 4,103,572 4,230,209' Fire Fire(1060) 851,950 1,066,542 903,652 1,040,710 Rescue(1061) 46,745 54,724 58,065 71,275 Fire Truck(1062) 576,870 0 Fire 1,475,566 1,121,266 961,717 1,111,985 Engineering Engineering(1070) 516,650 539,884 581,252 598,745 Planning(1030) 244,902 252,209 266,756 274,430 Building Inspection(1031) 236,314 258,320 261,719 272,387 Natural Resources(1076) 105,232 105,360 117,583 123,150 Engineering 1,103,099 1,155,773 1,227,310 1,268,712!, Municipal Services Streets(1072) 996,747 1,042,795 1,084,277 1,125,522 Snow Removal(1073) 225,050 192,112 205,407 227,124 Municipal Services 1,221,796 1,234,907 1,289,684 1,352,646 Parks and Recreation Park Maintenance(1090) 565,834 559,036 595,742 632,228 Rambling River Center(1093) 148,340 153,287 169,751 179,165 Park&Rec Admin(1094) 268,924 257,873 248,062 257,266 Recreation Programs(1095) 88,657 112,851 113,259 120,664 Swimming Pool(1097) 132,563 139,168 149,860 810,286 Parks and Recreation 1,204,318 1,222,215 1,276,674 1,999,609 Perm Levy Adj(2015&2016)and 1/3 Deiq Exp(2016) 0 30,000 73,000 Transfers Out 442,712.30 490,579.00 786,007.00 910,000.00 Transfers Out 442,712.30 490,579.00 796,007.00 910,000.00. Total Expenditures 10,867,607 10,969,831 11,412,204 12,842,629 8/13/2014 2:55:44 PM Page 1 of 1 Debt Service Funds Summary *Includes Fund 3005(formerly 86A)as piaceholder for Fire Truck loan and Fund 3093 as Placehoider for 2015A 195th St Bond Issue 2013 Actual, 2014 Final, 2015 Proposed, 2016 Proposed December YTD December December December Company Actual YTD Budget YTD Budget YTD Budget 2013 2014 Entry 2015 Entry 2016 Revenues Property Taxes(i.e.Debt Levy) 2,600,801 2,943,000 3,059,728 3,191,848 Special Assessments 543,122 239,041 489,607 466,818 Deferred Assessments(VRC) 23,539 331,598 Total Revenues 3,167,463 3,513,639 3,549,335 3,658,666 Expenditures Principal Repayment 7,444,424 2,473,156 3,082,819 4,527,474 Interest on Debt 1,218,973 1,078,212 973,822 990,716 Debt-Fiscal Charges 33,853 60,608 28,162 28,593 Total Expenditures 8,697,251 3,611,976 4,084,803 5,546,783 Other Financing Sources Bond Proceeds 6,860,000 14,250 4,290,000 Transfers In 4,242,466 639,860 826,140 1,626,552 Transfers Out (1,618,800) (202,000) (4,437,000) (102,000) Total Transfers 9,483,666 452,110 679,140 1,524,552 Change In Fund Balance 3,953,878 353,773 143,672 (363,585) 8/13/2014 11:52:54 AM Page 1 of 1