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10.13.14 Work Session Packet
City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA CITY COUNCIL WORKSHOP October 13, 2014 6:30 PM Conference Room 170 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) 2015 Fee Schedule (b) Firefighter Fitness Reimbursement Policy (c) Tax Increment Financing Update & Early Redemption of 2004B TIF Bonds (d) City's Bond Rating 4. CITY ADMINISTRATOR UPDATE (a) Upcoming Calendar Items (b) Informational Items 5. ADJOURN 41 City of Farmington C7er, 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 441',40° www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: David J.McKnight, City Administrator SUBJECT: 2015 Fee Schedule DATE: October 13, 2014 INTRODUCTION Each year the city council reviews the draft fee schedule for the upcoming year. This memo will serve as a summary of the fee schedule changes for 2015. Department heads will be present at the work session to review proposed changes and answer questions you may have. DISCUSSION The following chart summarizes the proposed changes included in the draft 2015 fee schedule. Line Number 'Fee Reason 41-43 Water Tower Base Lease Rate Fee changed to clarify that it applies to any water tower and a 5%increase based on the escalator in the lease is included. 76 As Built Certificate of Survey, This fee is proposed to change to include public Turf Establishment infrastructure and change the amount from$2,000 to$3,000. The changes are meant to cover damage to existing public infrastructure(sidewalks,curb, gutter, etc.) due to damage as a result of home building. 79-81 Building Permits-Window These costs have not been increased since 2006. Replacement, Roof and Siding Staff surveyed other neighboring cities and the proposed increased gets us to average with these cities. 109 Mechanical Permit-Fireplace 128-130 Surface Water Management These increases are based on the scheduled Fee approved by the city council in 2010. 133 Water Main Trunk Fee This fee is increased 2%to account for inflation. 134-135 Surface Water Management These fees are increase 2%to account for inflation. Fee-Residential and C/I 136 Water Treatment Plant Fee This fee is increased 2%to account for inflation. 137 Sanitary Sewer Trunk Area This fee is increased 2%to account for inflation. Charge 143 and 160 Reinspection Fees These fees are being added to be consistent with other reinpsection fees. 231 Park Redevelopment Fee trhis fee is adjusted by 2%to account for inflation. 236 Swimming Pool Punch Cards- his fee clarifies that there are not refunds on No Refunds unused punch cards at the end of the season. 244 Prime Time Ice Rental Rates his fee is proposed to increase$10 to help cover he projected loss in the ice arena budget. This is a recommendation of city staff;the PRAC did not recommend an increase. 245 Non-Prime Time Ice Hours Fee is proposed to increase$5 to help cover the projected loss in the ice arena budget. 246 Summer Ice Hours Fee is proposed to increase$5 to help cover the projected loss in the ice arena budget. 263 Member Incentive Programs his fee change is added in hopes of recruiting new members to the RRC. 265 RRC Key and Damage Deposit Removed 266 RRC Banquet Room Deposit Fee established based on the size of the room. 267 RRC Meeting Room Deposit Fee established based on the size of the room. 268 RRC Fitness Room Membership Fee decreased by$5 to encourage membership in he fitness center. 270 RRC Non Member User Fee Fee increased by$1 to encourage nonmembers to become members. 271 RRC Newsletter Advertising Increased fee by$5 to increase revenue at the Fee acility. 273 CR Rental Fee Removed 274 DVD Rental Fee Removed 306 Weed Notice his change clarifies that we will be charging for staff time and certified mailing costs in the administrative fee with the FIRST notice to a property owner. This fee will be charged in addition o the actual mowing fee. olid Waste Rolloff Fees hese fees were increased to account for the chedule increased cost we incur in now traveling to Newport (as opposed to Empire)for the disposal of these containers. RRC Rental Room Rental Rates hese fees are proposed to increase to help increase Rates revenue for the facility. 2009 MN Building Permit Fees hese fees have not changed since 2006. Research Statute ith the state and other local communities has led (Residential staff to determine that an update to our schedule is Building overdue. We used an average of the state building aluation codes division and other local communities. These Fees) increases will reflect an average increase of$150/ $200 more per building permit and$50 per deck/basement permit. Outdoor Pool Private Rental of the his fee has not been increased since 2011 and is Private Swimming Pool being proposed to change to represent the Rental Rates increased cost to operate the pool. BUDGET IMPACT All of these fees impact the 2015 proposed budget that you will consider in December. ACTION REQUESTED Ask any questions you may have on the 2015 proposed fee schedule. This item will be on your regular city council agenda on October 20, 2014. ATTACHMENTS: Type Description ID Backup Material Draft 2015 Fee Schedule CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 014- AN ORDINANCE ESTABLISHING CHARGES AND FEES FOR LICENSES, I PERMITS OR OTHER CITY APPROVALS AND SERVICES FOR CALENDAR YEAR 281442015 THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. FEES FOR LICENSES AND PERMITS. The City Council of the City of Farmington,pursuant to statutory authority or directive,requires certain licenses,permits or other City approvals for certain regulated activities;and as a condition of issuing - these licenses and permits establishes the following fees,effective January 1,2014. LICENSE, GENERAL AMOUNT Animal License 1. Male or Female $20 per dog for two years 2. Lifetime License $50 per dog 3. License Enforcement Service Charge $25 per dog 4. Tag Replacement Fee $5.00 5. Note: Pursuant to Ordinance 6-2-16 the owner shall pay an additional$25 as appropriate for 3rd dog and an additional$50 for 4th dog. 6. Dog Kennel(3 or more dogs) $300/year - 7. Exception-New residents-see note under - animal licensing above. Permitted in Agricultural zone only. -8. Amusement Machines $15 1e per r location and$15 r machine 9. Bed and Breakfast $25 10.Billiard Parlor Annual-$50 1st machine,$20 ea.additional ° ; ,, ;, $150 Initial Investigation 11.Cigarette/Tobacco Sales Application/Renewal- 200/y i 12.Reinstatement after Revocation $150 =- plus Administrative Time per Fee - Schedule 13.Exhibition,Temp.Outdoor $15/occasion 14.Explosives,Sale&Storage $10/year - - 15.Fireworks-Community Event $50 plus expenses „r Gambling License 16.Gambling Premise Investigation Fee $50 - g b'a 17.Gambling E v ent Investigation Fee e $50 Sales 18.Transient Merchant,Peddler,Solicitor $65.00(per person)Annual;$45.00(per person)n Temporary( p Tem r u to 6 months)- Saunas Annual Business-$5,000 19. Orig.Investigation-$300 20. Renewal Investigation-$150 Taxi 21.Driver $25 each 22.Company $25/unit/year Therapeutic Massage 23.Business License $50(Includes 1 therapist) 24.Therapist $50 25.Investigation $300 26.Investigation(Therapist) $200 27.Renewal Investigation $0 LICENSE, LIQUOR AMOUNT 2014 2015 Billing 2015 2016 Billing 28.Beer,Off Sale $75/year $75/year 29.Beer,On Sale $250/year $250/year 30.Beer,On Sale Temporary -0- -0- 31.Display&Consumption $300/year $300/year 32.Liquor,On Sale $3,500/year $3,500/year 33.Investigation Fee Not to exceed$300 Not to exceed$300 (Administrative Costs) (Administrative Costs) 34.Liquor,On Sale Club $300 Set by State 35.Liquor,On Sale Sunday $200 Set by State 36.Transfer Fee $300 $300 37.Wine,On Sale $300/year $300/year 38.Wine License Investigation $100/year $100/year Fee PERMITS, Special AMOUNT 39. Annexation Petition $250+$20 per acre up to 10 acres, $5 per acre over 10 acres Water Tower Communication Devices 40. Preliminary Research Fee $500 This fee must be paid prior to any research or site meetings. The fee covers staff time to provide plans and specifications and for site visits prior to formal lease agreements. 41. Base Lease Rate $2,658.92$2,791.83/month($31,907 33,502annually) This lease rate covers up to 3 antennas and 300 sq.ft.of space at the base of the Daisy Daisy-Kuell-WateFtower. This will be the initial rate indicated in any new lease agreements and the rate will increase by 5%annually on January regardless of the date that the lease is signed,or type of equipment. 2 42. Additional Antenna Rate $886:33$930.67/month/antenna ($l-0,63611.168 annually) This rate will be added to the base lease rate,beginning with the fourth antenna,for each additional antenna. 43. Additional Space Rental Rate $1.925.17/month/sq.ft.($59 62 per year/sq.ft.) This charge will apply if the installation occupies more than a total of 300 sq.ft.at the base of the tower. Square footage will be calculated based on a rectangular area described by adding 3 ft.to the maximum width and length, or by the actual size of easement requested,whichever is larger. This will not include access easements,or line easements from the tower to the enclosure/equipment. 44. Urban Chicken Permit $100 45. Renewal Permit $25 46. Comprehensive Guide Plan Amendment $450 47. Conditional Use/Spec.Exception.Admin.Fee$200 48. Filing Fee for Dakota County $46 Excavation and Mining 49. 0-1000 cu yd. $50 50. 1000-25,000 $150 51. 25,001-50,000 $300 52. 50,001-250,000 $500* 53. 250,000+ $1,000* (Grading Plans required+Staff Review Time) 54. Filling* $75+staff time 55. Interim Use Permit $200 56. Filing Fee for Dakota County $46 57. Landfills,Sludge Ash, Initial-$150,000 58. Incinerator Ash,etc. Renewal-$60,000/yr+$30/ton 59. Rezoning,Admin.Fee $450 60. Sign Permit,Review Plans 1. Estimated Value a. To$500 $20.00 b. 500.01-1000 30.00 c. 1000.01-2500 60.00 d. Over 2500 80.00 2. Signs which need a conditional use permit must pay both the established sign permit fee,plus the conditional use permit fee. 61. Street/Curb Breaking Min.$350 surety+$70 inspection fee 62. Subdivision Waiver,Adm.Fee $125/staff time 63. Variance Request $200 64. Filing Fee for Dakota County $46 3 65. Appeal of Zoning Decision $150 66. Appeal of Planning Commission Decision $150 67. Vacation of Public R/W Fee $200 68. Retaining Wall Inspection $70 69. Utility Const.Permit Fee,Review Plans $90 (Telephone,gas,cable,electric,telecommunications,etc.) 70. Wetland Alteration Pennit * $250+consultant review time 71. Wetland Buffer,Conservation,and Natural Area Signs Actual Cost 72. Future Through Street Sign Actual Cost 73. Zoning Certificate,Verification of Zoning $25 74. Site Plan Review $150 75. Sketch Plan Review $150 *-A Conditional Use Permit is Required PERMITS -Building AMOUNT Building Permit 2009 MN State Statute 326B.1530(See Schedule I) 76. As Built Certificate Of Survey,Turf $ 89A3,000 Single Family and Establishment and public infrastructure Residential Lot surety for all buildings to be refunded after work is complete 77. As-builts and Silt Fence/Turf Inspection $225+$63.25 re-inspection fee (includes 2 inspections each for grading and turf) 78. Temporary Buildings on Construction Sites $150 79. Window Replacement $3930$64.50+state surcharge as recommended by MN State Code—Section 16B.70. 80. Roof $59.50$64.50+state surcharge as recommended by MN State Code—Section 16B.70. 81. Siding $3939$64.50+state surcharge as recommended by MN State Code—Section 16B.70. 82. Garages See Schedule I 83. All Inclusive Basement Finish See Schedule I (includes building,plumbing,HVAC and fireplace) 4 84. Roof/Siding Combo Permit $99.50+state surcharge as recommended by 109. Fireplace $19.50$60.00 per fireplace+state surcharge as recommended by MN State Code- Section 16B.70. Residential Heating 110. New Construction $84.50+state surcharge as recommended by MN State Code-Section 16B.70. 111. Repair/Replace $49.50+state surcharge as recommended by MN State Code-Section 16B.70. 112. Re-inspection $63.25 113. Commercial Heating 1.25%of contract cost+state surcharge (contract valuation x.0005)Minimum of $100.00 114. Re-inspection $63.25 Electrical Permits 115. Single-Family Residential See Schedule L-page 1 116. Multi-Family Residential&Commercial See Schedule L-page 2 PERMITS - Subdivisions/Developments AMOUNT 117. Review of Environmental Assessment Worksheet Staff time,consultant review time and Environmental Impact Statement, AUAR 118. GIS Fees(Geographic Information System) New and Redevelopment*** $55/lot or$90/ac minimum Plat Fees 119. Pre-Development Contract Surety 120. Single Family $350 per lot 121. Multi-Family $ 65 per unit 122. Mixed Use $300 per unit 123. Commercial $ 0.25 per sq.ft. 124. Preliminary Plat Fee $750 base+$10/lot 125. Final Plat Fee $300 126. P.U.D.(Planned Unit Development) $500+$22/ac 127. P.U.D.Amendment $300 128. Surface Water Mgmt.Fee(Development)***Residential,low density per acre: $11,15311,705 129. The Surface Water Management Fee Residential,high 130. funds the trunk storm water improvements density per acre: $15,10916,979 131. identified in the city's Surface Water Comm./Industrial/Institutional per acre: 132. Management Plan $18,56120,448 133. Water Main Trunk Fee $471-364,219/acre The Watermain Trunk Fee funds the trunk improvements identified in the City's Water Supply and Distribution Plan. Surface Water Quality Management The Surface Water Quality Management Fee is 6 collected to fund future excavation of sediments deposited in sedimentation ponds. 134. Residential(Single/Multi) $102104/acre 135. Commercial/Industrial/School/Other $2-14218/acre 136. Water Treatment Plant Fee $4- 001.020/REU All parcels being developed are charged 1 REU minimum. Commercial,Industrial,Institutional developments and redevelopments are charged multiple REUs based on 1 REU=274 gpd. Established in 1997,this fee will help fund the future Water Treatment Plait Note: REU=Residential Equivalency Unit 137. Sanitary Sewer Trunk Area Charge *** $272602.305/acre The Sanitary Sewer Trunk Area Charge funds trunk improvements identified in the City's Comprehensive Sanitary Sewer Plan. ***Fee Calculation Formula*** Fees shall be based on the gross area of the development, less floodways,steep slopes,dedicated parkland,and delineated wetlands. 138. Credit for Sanitary Sewer Trunk Area Charge See Schedule F MUNICIPAL SERVICES AMOUNT 139. Street Light Utility $6.90/REU/quarter Sewer 140. Metro Sewer Avail.Chg.(SAC) $2,485/single unit 141. City Sewer Avail.Charge(CSAC) $540 142. Lateral Connection Charge $2,160 143. Re-inspection Fee $63.25 144. Connection Permit $75 each 145. Lateral Equiv.Chg. See assessment rolls 146. Stub Out Charge Construction Cost+Street Breaking Permit 147. User Rates-Residential(Based on $32.00 1st 10,000 gallons 148. Winter quarter) $3.20/1,000 gallons thereafter 149. -Metered Commercial $69.00/qtr min 1St 20,000 gallons 150. $3.45/1,000 gallons thereafter 151. Reserve Capacity(SW 1/4 of Sec.25) $1,340/acre 152. (See Asmt.Roll#144) 153. Solid Waste Collection See Schedule C attached 154. Storm Water Utility $494012.00/storm water unit/quarter 155. Sump Pump Ordinance Non Compliance $100/month added to sewer bill 156. Water 157. Lateral Connection Charge $1,515 each 158. Connection Pennit $ 75 each 159. Reserve Capacity Connection(WAC)fee $1,2301,255/REU Funds future construction of water towers and wells. Water connection charge will not apply to fire sprinkler lines. 4"meters and up will need a separate analysis and the fee will be determined by the City Engineer. 160. Re-inspection Fee $63.25 7 Metered Rates - 195. Chipper $50.00/hour 196. TV Sewer Camera $200.00/hour . NOTE: All City equipment must be operated by a City employee CURRENT SERVICES AMOUNT, Personnel Hourly rates for staff time will be multiplied by a factor of 2.7,which includes salary,benefits,and organizational overhead charges. Specific rates available from Finance Department upon request. Projects-Public The following engineering costs will be considered for estimating the total project cost for public improvement projects: 197. Feasibility Report,Plans, 17%of Estimated Construction Costs* Specs,Bidding,Staking,Insp.,Supr. *For the purposes of bonding,engineering with Assessment Roll Total costs will be calculated based on the estimated construction costs. 198. Administration Fees 5%of Actual Construction Cost 199. Legal Fees 5%of Actual Construction Cost Projects-Private All other private developments will be charged for review and inspection based on staff time using current hourly rates as described above. A summary of staff review time for a project will be forwarded upon written request of the developer. Erosion control inspection by the Dakota County Soil and Water Conservation District will be charged at the County's current rates. Fire Fire/Rescue Response(Non-Contracted Services) ApparatusNehicle(includes personnel) Rate per Hour 200. Engine $275 201. Tender $225 202. Brush Truck $150 203. Special Rescue $275 204. Light Rescue $150 205. Utility Vehicle $100 206. Chief $100 207. Fire Marshal $95 208. Sprinkler System-New or Altered 1.5%of Contract Cost up to$10,000 (minimum of$50) 1%of Contract Cost over$10,000 Inspections 209. Day Cares $50 210. Fire Alarm System-New or Alteration 1.5%of Contract Cost up to$10,000 (minimum of$50) 1%of Contract Cost over$10,000 211. Re-inspection $47 Flammable Tank System 212. 500 gallons or less $15 213. 501-1000 gallons $25 214. 1001 plus gallons 1.5%up to$10,000 9 1%over$10,000 215. Tank Removal $65 per tank Hood and Duct Cleaning 216. Commercial Cooking Vent Systems $47 217. Re-inspection $47 Fire Permit Processing 218. MPCA Permit-30 days(limited to 2 per year)$20 219. Recreational Fire Permit-Annual $10 False Alarms(after 3,per ordinance)/occurrence 220. Residential $75 221. Non Residential $150 222. Fire Report Fee $15 223. Fire/Rescue Standby(Org.Request) Current hourly rate/person/vehicle 2 Hour Minimum for Pyrotechnic Displays (Vehicle would include personnel) 224. Pyrotechnic Display Permit and Inspection $100 225. Gas Leak Calls(GSOC) Vehicles and personnel per schedule Fireworks 226. Establishments with mixed sales $100 (fireworks sales as accessory item) 227. Establishments selling fireworks only $350 228. Tents and temporary membrane structures $40 Parks and Recreation Parkland Contribution 229. Parkland and Trail Fees-All Residential Zones See Parkland Dedication Ordinance 230. Parkland and Trail Fees-Commercial/Industrial Zones See Parkland Dedication Ordinance 231. Park Development Fee—Residential,Commercial/ $2 $21.165/acre Industrial Zones Municipal Pool Rates 232. Afternoon Session 12:00-4:00 p.m. $5.00 per person (includes tax) 233. Evening Session 6:00—8:00 p.m. $2.50 per person (includes tax) 234. Punch Cards 10 punches-$45(includes tax) 235. Unused punches expire at the end of the season. 20 punches-$80(includes tax) 236. No refunds or credit given for unused punches. 50 punches-$187.50(includes tax) 237. Private Party Rental See Schedule K Recreational Programs 238. Programs,Lessons,Activities Cover all direct costs 239. Special Event Minimum or no fee charged 10 City News&Recreation Guide Advertising Rates (Full Color Advertising) Government Agencies/ Commercial/ Non-Profits* For Profits 240. Half Page per Publication Rate: $325 $375 (H)7.5 wide x 4.5 high (V)3.667 wide x 9.25 high 241. Half Page 1-year Rate(4 issues per year): $1,040/year $1,200/year 242. Quarter Page per Publication Rate: $225 $250 3.667 wide x 4.5 high 243. Quarter Page 1 Year Rate(4 issues per year) $720/year $800/year *To qualify for non-profit status a 501c3 tax exempt status is required. Schmitz-Maki Arena Rates Ice Time 7/1/14—6/30/15 7/1/15—6/30/16 244. Prime Time $210/hr+tax $240220/hr+tax Saturday and Sunday(7:00 a.m.—10:00 p.m.) Monday—Friday(2:00 p.m..-10:00 p.m.) 245. Non-Prime Time $155/hr+tax $160/hr+tax Saturday and Sunday(10:15 p.m.—6:45 a.m.) Monday—Friday(10:15 p.m.—1:45 p.m.) 246. Summer Ice $155/hr+tax $160/hr+tax 247. Dry Floor Rental $500/day+tax $500/day+tax a. $150/day+tax $150/day+tax 7/1/14-6/30/15 7/1/15-6/30/16 248. Open Skating $4.50/person $4.50/person (includes tax) (includes tax) 249. Open Skating Free Style $10(includes tax) $10(includes tax) 250. Open Hockey(New) $10(includes tax) $10(includes tax) 251. Open Skating Punch Card 10 punches$42 10 punches$42 (expires on April 1 each year) (includes tax) (includes tax) 252. Skate Rental $3/pair $3/pair Civic Arena Advertising Rates Full 4 x 8 Sheet 253. One Year $430/year(includes tax) $430/year(includes tax) 254. Three Years $375/year(includes tax) $375/year(includes tax) 4 x 4 Sheet 255. One Year $270/year(includes tax) $270/year(includes tax) 256. Three Years $240/year(includes tax) $240/year(includes tax) Ice Resurfacer 257. One Year $725/year(includes tax) $725/year(includes tax) 258. Three Years $640/year(includes tax) $640/year(includes tax) Dasher Boards 259. One Year $535/year(includes tax) $535/year(includes tax) 260. Three Years $480/year(includes tax) $480/year(includes tax) 11 261. Rambling River Center Rates 262. Annual Membership $27/individual(includes tax) 263. Member Incentive Programs(New) 30 day money-back guarantee . (Financial Support Program funded Formatted:Indent:Left: 0.75",Tab stops: memberships excluded) 0.88°,Left 10%discount off of a current member's annual membership(either general or fitness)for each new member recruited up to a maximum of 50%. New fitness center members charged regular$27 general membership rate and get additional month of general membership free. 264. Rambling River Center Room Rental Rates See Schedule G 265. Rambling River Center Key and Damage Deposit $150.00 266. Rambling River Center Damage Deposit Banquet Room $150 267. Rambling River Center Damage Deposit Meeting Rooms $75 268. Rambling River Center Fitness Room Membership $65$60/year(includes tax) Annual Membership only available to Rambling River Center members who are age 50 and older. No couple's discount 269. Fitness Room Non-Member One-Time Visitor Pass $5.50(includes tax) 270. Rambling River Center Non-Member User Fee S2 (includes tax) 271. Rambling River Center Newsletter Advertisement $.8.0M(includes tax) 272. (2 inch x 1 inch ad space for one year) 273. VCR Rental $27(includes tax)Included with rental fee if requested 274. DVD Rental $27(includes tax)Included with rental fee if requested 275. Sound System Rental $150(includes tax) Park Facilities Rental Fees 276. Shelter Half Day $55(includes tax) (7:00 a.m.-2:45 p.m.or 3:15 p.m.- 11:00 p.m.) 277. Shelter Full Day $80(includes tax) 278. Event Application Fee $50(includes tax) 279. Events in Parks(150 or more people) $275(includes tax) (requires Insurance Certificate and separate fees for portable toilet and garbage service) 12 280. Weddings $275(includes tax) 281. Warming House Rental Rate ':,' 282. Private Skating Party $30(includes tax) ""'" ''' (8:00 a.m.to Noon only with minimum two hour charge) , - 306. Weed Notice-Adm&Inspec. $38$36/REU(2nd notice same growing seasen)administrative fee and cost of abatement 307. Calendar Advertising Rates $550/monthly sponsorship a. $200/display advertisement b. $100/phone listing Counter Sales 308. Large Format Copy $3.00 per copy(exc.2'contour) 309. Photo Copies $.25 each 310. Color Copies(8 1/2 x 11) $.50 each 311. Color Copies(11x17) $1.00 312. Zoning/Comprehensive Plan Maps GIS Fees(See Schedule E) 313. Comprehensive Plan Document $40 314. Redevelopment Plan $10 315. 2'Contour Map(Spec.Order) GIS Fees(See Schedule E) 316. Flood Plain Map(copy of FEMA map) $5 317. Flood Plain Map(other) $15 318. New Resident List $3.50/month or$42/year (photo or electronic copies) 319. Surface Water Management Plan $60 320. Storm Water Pollution Prevention Plan $40 321. Water Supply&Dist.Plan $50 322. Comprehensive Sewer Policy Plan $50 323. Engineering Guideline Manual $30 324. Standard Detail Plates $50 325. Special Assessment Search $25 326. FAX Machine $.50/page 327. CD/DVD $35 328. Photographs $5/copy SECTION 2. EFFECTIVE DATE AND CODIFICATION. This ordinance shall be effective immediately upon its passage and shall govern all licenses,permits,and approvals for regulated activities occurring or undertaken in the 2011 2015 calendar year. This ordinance need not be codified but may be attached to the City Code as an Appendix. ADOPTED this day of October 2014,by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson,Mayor Attest: By: David McKnight City Administrator SEAL Approved as to form the day of ,2014. City Attorney 14 �� k 4X k.. Yk • { t NyN X X. X X q -.]�"4 %tnX hN Lr J ipi��pp�h�E l'1"�fi Xr rYRS a.i.S.1, ' th,4N;,k,,�r N " Nh"g 4, A fiG,11h i1r ,yX Y 4 F4� X X Summary published m the Farmington Independent the day of ,20 • z.,:,,, £G X�::9;„:Til"�".�.,,? ' iX1 p:d, ::„41 :::::u Rill 5fG Y�.: „�Y N. �p eL :* i,JN r r r C X' - Xrm N G. � y, :am :. . QXd4k�NU 1+XA ° X N A+"XX k 'fir k:. _. ��ply�X5 RX' i t J --.� I Fi�nkhA tl�A,GA ok JJ J ,i414;s'. I +.fiFfitl 71..*. u”nN+r.h�i t 7r:XJrGa ;Xry t,,^P,4. ppppp 9 J' a N�_h" �[�GSC�fifi�y���FpdpP�u��"8P�7d+�5; _ A N hhr�_L. � q p y p p �N s hFX,"�4tlJ�aNp�F�`Er `J�C r+�F,:, f' 1 aX:rSL�hu N � ' � � NN`JXJSy LL XJN �ir'N F` .. 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'fi 4XyppFpNaGti� *4y `1 a, J p- :pG�4'p"y� XYiTJFX ( 4JG{;, SCHEDULE C APPENDIX A Solid Waste User Fee Schedule Solid Waste Rates* 2014 2015 Rate 30 gallons $46.00/quarter *Customers who overfill their 60 gallons $57.00/quarter containers more 90 gallons $67.00/quarter than 50%of the 120 gallons $80.50/quarter time during a 150 gallons $90.50/quarter quarter and do not 180 gallons $101.50/quarter request a level of 210 gallons $113.50/quarter service change 240 gallons $122.50/quarter will automatically 270 gallons $132.50/quarter be raised to the 300 gallons $161/qtr x pickups/wk next level of 600 gallons $279/qtr x pickups/wk service. 900 gallons $397/qtr x pickups/wk 1200 gallons $515/qtr x pickups/wk 1500 gallons $633/qtr x pickups/wk 1800 gallons $75 1/qtr x pickups/wk I Sports Tournaments 2011 2015 Rates (300 gallon container delivery included to one site 1-20 teams$120.00 $25.00 delivery charge per each additional site) 21-60 teams$180.00 61-90 teams$240.00 90 teams or more will be addressed on an individual basis. $50 per hour additional labor charge if more than one dumping of garbage is required plus$20.00 per container dumped. 29142015 Rates 1. Special Pickups Pass on charges from contractor per agreement. 2. Out of Cab Charge $5.00 per stop I 3. Residential Rolloffs(MSW or $433$130/load plus disposal/processing costs(1 week limit) construction/demolition)Request Form Required 4. Residential Rolloff Rental(over 7 days) $10/day I 5. Commercial Rolloffs(MSW or $125$130/load plus disposal/processing costs construction/demolition) Minimum 2 loads per month 6. Temporary Discontinuance Fee $30.00 7. Curbside Recycling Services Per contract 8. Curbside Seasonal Yard Waste Collection Per contract 9. Return Collection Trip Charge(90 gallons $10.00/trip/first container-$5 each additional or less) 10. Return Collection Trip Charge(300 $20.00/trip/first container-$10 each additional gallons or less) 11. EXTRA BAG CHARGE (lids that do not 2 or more bags per occurrence-$2.50/bag-$5 minimum appear to be closed at the time of collection (bag equal to 13 gal.or tall kitchen bag) or bags outside of container) 12. Private Hauler-Commercial Dumpster $100 Annual Fee 13. Temporary 300 gallon container for MSW $55 to deliver and empty once-$20/each time emptied 14. Automobile Tires(up to 17") $10 plus$2.50 each additional tire 16 1 4=- - ';II�'u,i', a ' Y�:L'..a"- Q �h� i•C�f° ▪j�'1,11 " ,NA:':: :I'p T b�� rF "'_ -1,, 'll!! 'l -1g14e0e ,,'11,1 M—= I, i�N � b' : :.. r--_h ISCHEDULE E -G.I.S.FEES County C Total ,r ir',s;'I'h -` :: 1- ° I'I'�y ll'll 11 1ln '„ .Id i�l:i,::iz,l r j'''' I,„I�L11LI; ,:,I ,.�+r-l-_._'ll:'�.l0,.'-'yJ:{'1-1L1„x I�' Hard Copy Map Sales '' : _°.-3;,t __,, 1/2 Sec.-Property Only $10 $5 $15 _ -__ --_ 1/2 Sec.-Prop.&Planimetric 50 5 55 = °'!µl ihri'; 1/2 Sec.-Prop/PlanimetriclContour 150 20 170 I r.+$'rn'''II;II?;,I''" r 1'';1ill''l'I'h': -- .`, 1,, f,v ",',Ili „: "'' a'- 5 �,nf',y,", i '�'. 1/8 Sec.-Prop/Planimetric/Contour 40 5 45 9 'I„ J: h 1/2 Sec.-Aerial Photo 6 0 6 _.:J, , _s_ Old Section and 1/4 Section 5 0 5 _ ” = ▪_, Zoning and Comprehensive Plan Maps - _—-'`,' x - °- -' Black and White,11 x 17 $ 0 $ I $ I = shi"I^''i',d '1,1 _ ' ,r�,l rl "I' 1 » » 'Ill'I?�°_ �''���r- ,.''1 �'I,'l ll�i'�,$,i "'a-bl.r',,I I'''1�1'I�,`',�'�"� .=L' Color 11 x 17 $ 0 4 4 r,;;rr„I l,'Id ' • _; �lu,9r':';,Iawi" .,. ,'!1'':� > _ a:,,l l 14 Color,C size(17"x 22") 0 8 8 _ _ : r -__°__ Color,D size(22"x 34") 0 15 15 SCHEDULE F - = TRUNK SANITARY CREDITS-SEWER DISTRICT 1 OCTOBER 27,1994 SEE MAP"A" =` PROJECT 71-25(A) Parcel#8 Assessment/Acre Trunk Sewer Fee w/Credit = 1 $498 $1,547 _ IA 198 $1,847 =-_ __ 1B 244 $1,801 1C 198 $1,847 1D 202 $1,843 __ lE 76 $1,969 lEE 76 $1,969 Formula: Trunk Sanitary Sewer Fee-Previous Trunk Assessment ' I' '' _-_ :,;,: I 1���',I';''"I 4[1!!] = - I 'I,,yk Example(Area 1C) $2,045 198 $1,847 _ I 2, > TRUNK SANITARY CREDITS-SEWER DISTRICT 3 - SCHEDULE G RAMBLING RIVER CENTER ROOM RENTAL RATES Room Name: 2011 2015 Rate 1. Banquet Room $-1-50-00$200 for four hour blocks of time (capacity 130 people includes thisfeewhich includes set up time and clean up time for use of kitchenette) renter rental group and set up and use of up to 12 round tables and set up of 12 round tables and chairs prier-to-rental 2. $55$75 for each additional hour rented beyond the original four hour block 3. $100 mandatory cleaning fee,which includes garbage removal and tear down. If cleaning takes more than 2 hours, then additional billing for additional time for cleaning will occur at a cleaning be at a rate of$32.00 per additional hour. 4. Empire Room $6-5$70 for two hour time block and X30$35 each (capacity 57 people) additional hour 5. Two Small Conference Rooms x$18 for two hour time block and$&59$9 each additional (capacity 15 people) hour 6. Arts and Crafts Room $50.00$55 for two hour time block and 525.00$27.50 for (capacity 30 people) each additional hour 7. Garage 550$55 per stall or S-180$185 entire garage per day 8. Garage Set Up/Tear Down $60 65 per day *Returning regularly scheduled renters receive first priority for rental of the room they rented in the previous year. 19 SCHEDULE H OUTDOOR FIELD USE FEE SCHEDULE ,C, or Field - Non-Tournament Tournament Outdo e d se Charges: -U Summer Outdoor Use Fee—Groups primarily $12.00 per participant _ serving local youth under 18 years of age. Calculated based on the number of registered -- participants as of the first day of scheduled practice Youth Groups not qualifying or choosing not to pay $45(includes tax) the Seasonal Use Fee = Adult Groups $50(includes tax) Tournaments Outdoor Field Use Charges: _' p,;',',y' per field Baseball and Softball Fields $60(includes tax) fie ( Pe (Fee includes use plus initial ; g settin g per day of the base path and pitching,and painting of (fee does not include = foul and fence lines once each tournament) garbage fee) Soccer Fields $60(includes tax)per field (Full size soccer fields may be sub-divided into per day small fields but are only charged per full size (fee does not include i 1 , d11,r l,l field.Any portion of a full size field constitutes garbage fee) of full izefield.) use o that fill size Other Services and Fees Additional dragging baseball or softball fields $15(includes tax)per field __ per dragging Soccer field lining $50(includes tax)per hour a for labor+tax $25(includes tax)per hour for aintin P g Additional labor or materials requested by group At prevailing rates -_=__-__ =_ Portable Toilets If use is requested by user group,then entire cost paid - by user group. 20 SCHEDULE I 2009 MN State Statute 326B.1530 Building Value Range Fee Schedule 1. $0-$500 $29.50 2. $501 -$2,000 $28.00 for the first$500 $3.70 per additional$100 3. $2,001 -$25,000 $83.50 for the first$2,000 $16.55 per additional$1,000 4. $25,001 -$50,000 $464.15 for the first$25,000 $12.00 per additional$1,000 5. $50,001-$100,000 $764.15 for the first$50,000 $8.45 per additional$1,000 6. $100,001-$500,000 $1,186.65 for the first$100,000 $6.75 per additional$1,000 7. $500,001-$1,000,000 $3,886.65 for the first$500,000 $5.50 per additional$1,000 8. $1,000,001 and up $6,636.65 for the first$1,000,000 $4.50 per additional$1,000 9. This fee schedule was developed cooperatively by mcmbcrs of the League of Minnesota Cities and the Association of Metropolitan Municipalities,with information provided by the State Building Codes and Standards Division. Residential Building Valuations Cost per Square Foot 10.Single Family Dwellings-Type V-Wood Frame a. First Floor 66$85.00 b. Second Floor X66$85.00 11.Single Family Dwellings-Basement a. Finished Basements $19.70$22.70 b. Unfinished Basements $11.70$16.50 c. Crawl Space $7.54 d. Conversion(Basement Finish) $-5400$10.00 e. All Inclusive Basement Finish $-l0490$15.00 12.Garages a. Wood Frame $22.11$37.81 b. Masonry Construction $24.93 c. Carport $15.11 21 J...^ry 444:':14 '''iil i� -,' is ,1 it=-} iLtii'dN;lll,lll'Ida _ 11:1:1J111111'J"'0,,d�l lhl'ry awti E;:�Y,�„__ -„ €r:` _-_ _--°–__k `_ _- _ — _- -3 =.Jar ::J ' ' 4114)�e111'i'i d. Pole Building $14.60 =t ',A ,11 1'> -' , fl'1i h s 'E ' I �tiwa ; III 1,''!:' 1' I��4p. ' -'I,'''1”„�, -- r mile,13.Decks $15.00 1 . 1;a_:-,aal === 14.Entry Covered Porches $25.00 - ___ = T= 15.Four Season Porches $72.66 - 7w=tz ' ,',` 16.Three Season Porche Wood Framed $49.35 =` ';"I`" ''°'i rti"� r: ,," �Gu F cr ed 49.35 w,'„6 p. M Vin:.:::ppppCC dM i yA''Xc 17.Gaze__,boWood ramed/S een $ w.1-,11'1 I r' ,,a,I, k'!' -. 4:.t'B'� tisG:r., t', '''V,��;I,"',r=wF'g`N �,�i G1';,.4�1"pC:+:W..:.hs �. FX:.:a ''',;;'I _ `'31j�,hul'i'; �_T 6r�,a?Iv,II,I+�.I:'�*;,; r:ri?_-- ' I. 1"'11'-^15iv-='y-. � '�' I'l'„ - - - ,:�,:' ,V.1 5:::,.,:4 d''l11h1''I'61''1111 ,iA-� ,,.J.y k:'.r0-','''' ,'I'ilr'A0":.i::a ''.,w'= =f;`1:'4'14,',;.,',';':z ,, i«„" �._ >`411;1'I'",41111';I',I'11",'11'r..X XU,..: t h ::. "p '41'1',',1, ,� -;-'5 n:.r::• �::4. .1.7,:3.4- :";I 'l''' A.:. . "��i'' li�',�'1,1'' �GI, :.,-�XG,A 1 "�,rG�ih�.._?'..: ,,� Ta= :,ti':"z ail■::14'',';y y°,�?1.1.:: I1r .'" iip`�'''II11111 1'I' ,;;4' �;!;'110.-nE A::X G'sY''ll', FE.p.=Fa k � k; :J r XX5 ����A G a G q 1';--2I1t^''c,',ill V!i- °�XGTF 1,1y'I;I,1'f� ,..p ;,,," „.,.:,y 1:11',II '1'h.1 pXp: :u :' XSw-i.tG. ' 1 G; ",� -111 i aX';,�'.G 'k:, ,;I-;. 1111. ,::' c', � �'„I ,"_,- _-a,l '�,O11 ' ': Agri: 31,1=r.. ,'"•,111°,1:Ii1,1i,11"I�r'I,, F, 'i;d"' '`L', 3ar..1�Xy�,�:I:, r,11 xµ rJ��rv4' 01.1'2"1411'2:1t51":'1'' 4 p:111111! ,_''i 1 p $5403.::.::4::.,: i.th,,1'4d4{n:5X. i�l l l �5',I --:I G q ''. '' ,X. rkG�x-w.v'j � y --: .ti��k 1'y :I''9'r''� iX:: rs u�'II'�'t11 ^A' n f '-,�It'S d Ip �'� r,�s1'yXia�'•XX�� 44r� X X��X[.:n hl I �11 1 111 � t�'FN�kk�������gg�L I X' '�'J G"��Ila III1' I ',Pr °F":�'I °,' : ',','�I -14,_nl: ,"14 -- `__ rr ' 'e'>rv,AX r - i/ -"'E ^I''I�S'I'kl lt.�.'-'°ry I; :dRrY�h'.yXn.:. t�l�''1,i^ x�,p,;' ,,.H:-,--=.„ 'I'I -..:,_A` 1:14x, .'ytN:t !1„ ;''E+":'":':€ 111'1;114',''41,11'+ri At.4,':l h1:A;i : ;;;,,, 1,,'''__rv'L'' ',n,Al=d`: "f'. `.-F';''�k,..�i::ttti''i' I,,;I ,�t�y' - _ __` _�:r�„!�r _,r1r 61_,3-` :i'-.,—3 � JeF1' „_I;- _-i-:'.,•�--XA^:.±': ',i'i�i 1 1-.:Quutil '�bk;:': �r�:•� pp� v1 E t' •'� e X' AL �N 11d _--__ - —mac- 4.�'li'Ir�'ili r: �'I'J.':r•""°^e:'.n u '.ay�:'I I�"'�i�' 4"(F - � "I: _--=- w�•11',Iry� .z�- ..L.'..�sj'.,2..L.,'1'Q'::f:I - 4 A� 11111 1 El,r -Ya 11 ;1/01111e44:�p 'h n Y a ihY!:.° Y� �X, �, �'I.+�^ I,V I� :Xy.1.a 9. ! y y , Ir::, w= SCHEDULE) - City of Farmington Meeting Room Guidelines Non-City Use -'- The City of Farmington meeting rooms are scheduled by the City Administration Department and are available for use on a rental basis by youth,local civic and resident,non-resident and profit making groups. The policies that follow are needed to insure the proper use and control of the facility so that all people may equally enjoy them. RESERVATION PROCEDURE Requests for use of the rooms should be directed to the Administration Department at 651-280-6803. Reservations will be h I d verbally for 48 hours without a deposit. Reservations can be made n more than 60 days in advance. ===,=-=-- MEETING ROOMS City functions have first priority for booking the meeting rooms. The City reserves the right to pre-empt a __- scheduled use when necessary to conduct essential City business. LARGE COUNCIL CONFERENCE ROOM • Accommodates 16 people around a table. • Parking accommodates approximately 10 vehicles with on-street parking,2 handicapped stalls in the back parking lot and additional parking in the Second Street parking lot. = PERMITS A permit authorizing the use of the rooms requested will be issued to the applicant after the application is approved. The Administration Department reserves the right to cancel the permit if the regulations of use are violated. Permit holders will not assign,transfer or sublet to others the use of the facilities. The individual signing the permit must be 21 years of age or older. SUPERVISION AND DAMAGE 1. Every group using the facility must be under competent adult(21+)leadership. The organizing user or groups will assume full responsibility for the group's conduct and any damage to the building or equipment. 2. The City reserves the right to assign or require supervisory staff;police or maintenance personnel at an additional cost to the user if deemed necessary by the particular function or activity. An estimated cost will be calculated at the time of the reservation. The group will be billed for the actual cost after the event. LIABILITY The organization or user group using City of Farmington facilities will agree to indemnify the City of Farmington, and its employees for any and all damage to the building,or other property,by any person or persons attending the affair,and likewise,the City of Farmington and its employees against all liability and all damages to any person for injuries,including death. RULES FOR USE 1. The entire building is a smoke free facility and users are responsible for ensuring that members of their group do not smoke within the building. 2. Persons attending meetings or events should stay in the rooms assigned to their use. 3. The City of Fannington requires,as a condition of this agreement,that alcoholic beverages are prohibited. 4. General clean up of the facility is the responsibility of the group. If any item such as rice or confetti is thrown in the building or on the grounds,your group is responsible for cleaning up this material. Additionally,if the building is not cleaned up,the cost the City incurs for clean up will be assessed to your group. 5. Technology is not available for non-city users. 6. Events which will be using an open flame such as candles are prohibited. 7. The catering kitchen is not designed for preparing food,but rather for serving food that has already been prepared elsewhere. User groups are responsible for providing their own utensils,serving ware,coffee and condiments. 8. Signs may not be posted outside of City Hall regarding your event. HOURS OF USE The hours of use for the meeting rooms are as follows: Monday—Friday from 8:30 am.—4:00 p.m. The rooms are not available when City Hall is closed in observance of the following holidays: 24 New Year's Day,Martin Luther King Jr.Day,President's Day,Memorial Day,4th of July,Labor Day,Veteran's Day,Thanksgiving Day and the day following,Christmas Eve and Christmas Day. ROOM SET-UP AND DECORATIONS Adhering decorations or any items to walls,tables,chairs,etc.in any manner is prohibited. The above guidelines have been established for your benefit and to promote responsible use. The City Administrator must approve exceptions to these policies. 25 SCHEDULE K OUTDOOR POOL PRIVATE RENTALS Main Pool and Diving Bay Areas Private Rental Rates Number of people includes everyone entering the facility whether using the pool or not. *Fee includes pool staff,amenities and tax Participants 0-50 51-75 76-100 101-125 126-150 151-175 176-200 1. 1 hour $100$125 13$150 $150$175 $175$200 $499$225 $2-23$250 $250$275 2. 2 hours $125$150 $150$175 $175$200 $249$225 X24$250 _ $259$275 X3$300 Wading Pool Rented with Main Pool: Add$50 to above costs 26 SCHEDULE L—page 1 REQUEST FOR ELECTRICAL INSPECTION(REI)PERMIT Single-Family Residential Item Description Fee 0—400 Amp Power Source $35/source 401—800 Amp Power Source $60/source Over 800 Amp Power Source $100/source 0—200 Amp Circuit or feeder $6/feeder or circuit Over 200 Amp Circuit or Feeder $15/feeder or circuit New One-or Two-Family Dwelling Unit $100/dwelling unit (up to 30 circuits and feeders per unit) New Multi-Family Dwelling Unit $6/feeder or circuit (where less than 10 feeders or circuits are installed or extended) -New One-or Two-Family Dwelling Unit $6/feeder or circuit (additional circuits over 30 per unit) Existing One-or Two-Family Dwelling Unit $100/dwelling unit (where 15 or more feeders or circuits are installed or extended per unit) --- - Existing One-or Two-Family Dwelling Unit $6/feeder or circuit (where less than 15 feeders or circuits are installed or extended per unit) Reconnected Existing Circuit or Feeder(for panelboard replacements) $2/feeder or circuit Separate Bonding Inspection $35/inspection Inspection of concrete-encased grounding electrode $35/inspection Technology circuits&circuits less than 50 volts $.75/device or apparatus Additional inspection trip(s)or Reinspection $35/inspection trip Investigative Fee* Process Fee $10 Surcharge Fee $5 - - *Total Inspection Fee is the fee calculated above,or$35 multiplied by the number of required inspection trips,whichever is greater. 27 SCHEDULE L—page 2 REQUEST FOR ELECTRICAL INSPECTION(REI)PERMIT Multi-Family Residential&Commercial Item Description Fee 0—400 Amp Power Source $35/source 401—800 Amp Power Source $60/source Over 800 Amp Power Source $100/source 0—200 Amp Circuit or feeder $6/feeder or circuit Over 200 Amp Circuit or Feeder $15/feeder or circuit Over 600 Volts 0—400 Amp Power Source $70/source 401-800 Amp Power Source $120/source Over 800 Amp Power Source $200/source 0—200 Amp Circuit or Feeder $12/feeder or circuit Over 200 Amp Circuit or Feeder $30/feeder or circuit New Multi-Family Dwelling Unit $70/unit (with up to 20 circuits and feeders per unit) New Multi-Family Dwelling Unit $6/feeder or circuit (where less than 10 feeders or circuits are installed or extended) Existing Multi-Family Dwelling Unit $70/unit (where 10 or more feeders or circuits are installed or extended) Existing Multi-Family Dwelling Unit $6/feeder or circuit (where less than 10 feeders or circuits are installed or extended Reconnected Existing Circuit or Feeder(for panelboard replacements) $2/feeder or circuit Transformer(Light,Heat or Power)rated up to 10KVA $15/transformer Transformer(Light,Heat or Power)rated in excess of IOKVA $30/transformer Manufactured Home Park(Lot Supply) $35/pedestal RV Pedestals(all circuits originating in pedestal incl.factory circuits) $6/circuit Street,Parking Lot,Outdoor,Traffic Standards $5/standard Power Supplies for Signs&Outline Lighting $5/power supply Technology circuits&circuits less than 50 volts $.75/device or apparatus Retrofit of Existing Lighting Fixtures $.25/fixture Additional inspection trip(s)or Reinspection $35/inspection trip Investigative Fee* Process Fee $10 Surcharge Fee $5 *Total Inspection Fee is the fee calculated above,or$35 multiplied by the number of required inspection trips,whichever is greater. 28 o FAR11�, ,� City of Farmington 430 Third Street To" Farmington,Minnesota A1/4. / 651.280.6800 -Fax 651.280.6899 -.a raa�. www.ci.farmington.mn.us - TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: Firefighter Fitness Reimbursement Policy DATE: October 13, 2014 INTRODUCTION The Fire Relief Association would like the City Council to adopt a Firefighter Fitness Reimbursement Policy. DISCUSSION The Fire Relief Association has developed the attached Standard Operating Guideline which outlines the eligibility requirements,reimbursement process and source of funding for the firefighter's fitness reimbursement program.A representative of the Fire Relief Association will be available at your workshop to review the policy and answer questions. BUDGET IMPACT There is no impact on the City's General Fund budget. Eligible reimbursements would be made from the Fire Capital Project's Fund and only to the extent there are funds available for this purpose. ACTION REQUESTED Review, discuss and provide direction to staff regarding the proposed firefighter fitness policy. ATTACHMENTS: Type Description n Exhibit Firefighter Fitness Policy City of Farmington Fire Department Operating Guideline Date: October 20, 2014 Subject: Firefighter Fitness Reimbursement Policy Statement of Purpose: Establish guidelines for fitness center reimbursement. Guideline: This policy is designed to encourage physical fitness for firefighters. It offers money back for firefighters who go to the gym on a regular basis. Firefighters will be reimbursed$25/month(to an annual maximum of$300) for every month they visit their fitness center at least 8 times. Each firefighter is responsible for obtaining documentation from their fitness center documenting their attendance and submitting it to the Fire Secretary. The Fire Secretary is responsible for reviewing the information for accuracy and semi-annually submitting a request for reimbursement detailing the eligible firefighter's name and the respective amount due. The reimbursement is to be paid from designated funds in the Fire Capital Projects Fund. If the Fire Capital Projects Fund's reimbursement account does not have sufficient funds,then no payments will be made.The City is not obligated to make payment from any other funds. Rationale: This policy is designed to encourage physical fitness for firefighters. Exception: Failure to follow Department policies and guidelines will result in appropriate disciplinary action. -0 ii4 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .4PIN ' www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: Tax Increment Financing Update&Early Redemption of 2004B TIF Bonds DATE: October 13,2014 INTRODUCTION The city has two remaining tax increment financing(TIF)districts. They are commonly referred to as the Eagles and City Center.Currently,$70,000 in related 2004B refunding bonds are outstanding. DISCUSSION The Eagles District is scheduled to be decertified later this year(12/31/2014). Any residual funds in the Eagles Tax Increment Financing-Special Revenue Fund,estimated to be$25,000 as of September 30,2014,will be transferred to Dakota County for redistribution to the various underlying tax districts which include Dakota County,the Farmington Area School District and the City of Farmington. The City Center District is scheduled to be decertified 12/31/2020. However,the bonds will be fully retired soon (see following paragraph)and the last developer payment for this district is scheduled to be made in 2016. So,it is likely this district will be decertified by the end of 2016. Similar to the Eagles District,any funds remaining will be returned to Dakota County for redistribution to the various underlying tax districts. Meanwhile,staff is working with Ehlers(financial advisor)and Dorsey(bond counsel)to determine how much,if any,of the projected residual can be reinvested in the district. The Community Development Director is interested having the EDA utilize a portion of these funds to pay for a downtown redevelopment study. Bond counsel has indicated this would be an eligible use of funds. The question they are continuing to research is how much of the residual may be eligible to help pay for this type of study. The 2004B bonds have$70,000 in outstanding principal and are scheduled to be fully retired on February 1,2015. The bonds bear interest at 5.20%and are presently optionally redeemable,at par,plus accrued interest. Tax increment funds from the City Center District are used to repay the principal and interest on these bonds. Before the call date there will be sufficient funds in the related debt service fund to retire these bonds. Retiring these bonds early is estimated to save the city approximately$600 in interest savings and eliminate the need to further account for these bonds after the early redemption date. The residual,if any in the debt service funds,will be transferred back to the City Center Tax Increment Financing-Special Revenue Fund. Staff recommends calling for the early redemption of the remaining$70,000 of the Series 2004B Bonds on December 1,2014 or as soon thereafter as due notice can be properly given. BUDGET IMPACT The financial benefit to the City/County/School District is estimated to be$600 in net interest savings. In addition the city would no longer need to account for these bonds. ACTION REQUESTED If the city council is in agreement,the request to approve the early redemption of the Series 2004B bonds on December 1,2014 or as soon thereafter as due notice can be properly given will be included on the October 20, 2014 city council agenda. oFARy City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us 4�F• TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: City's Bond Rating DATE: October 13,2014 INTRODUCTION One of your 2014 strategic plan goals includes developing a plan to improve the city's bond rating including steps that can be acted upon as part of the budget,bonding and other decision making areas. DISCUSSION The first step in the rating improvement process will include reviewing the Standard&Poor's investment grade rating scale(Exhibit A),the analytical framework behind Standard&Poor's local government obligation(GO)ratings(Exhibit B)and identify areas where the city council and staff can work together to further improve the city's credit rating. As you review Exhibit A,please keep in mind the city maintains a AA-credit rating from Standard&Poor's. BUDGET IMPACT Presently none. Longer-term, if the city's credit rating were improved, it could result in lower interest rates which would result in less interest cost to the city. ACTION REQUESTED None, for discussion only. ATTACHMENTS: Type Description o Exhibit Standard&Poor's Rating Scale o Exhibit S&P's Analytical Framework Exhibit A Standard & Poor's Investment Grade Rating Scale • AAA:An obligor rated 'AAA' has extremely strong capacity to meet its financial commitments. 'AAA' is the highest issuer credit rating assigned by Standard &Poor's. • AA:An obligor rated 'AA' has very strong capacity to meet its financial commitments. It differs from the highest-rated obligors only to a small degree. Includes: o AA+ o AA o AA- • A:An obligor rated 'A' has strong capacity to meet its financial commitments but is somewhat more susceptible to the adverse effects of changes in circumstances and economic conditions than obligors in higher-rated categories. o A+ o A • BBB:An obligor rated 'BBB' has adequate capacity to meet its financial commitments. However, adverse economic conditions or changing circumstances are more likely to lead to a weakened capacity of the obligor to meet its financial commitments. Ghnrk 1 s f e¢}a { h 'Analytical Frafriework_For L ocal,GO Ratings t Financial Measures Debt& Institutional Economy Management Contingent Framework 30% 20% (3quldil' Performance Flexibility Liabilities 10% 10% 10% 10% 10% • l 1 1 1 Indicative Rating Positive Overriding Factors Negative Overriding Factors Low market value per capita(one-notch High income levels(one-or two-notch • adjustment) adjustment) Low nominal fund balance(one-notch adjustment) Sustained high fund balances • (one-notch adjustment) F—Weak liquidity(caps rating at'BBB+'or BB+) Weak management(caps rating at or'BBB-') Lack of willingness to pay obligations 4___—(caps rating at'BBB=for leases and 45' for debt) Large or chronic negative fund balances 4—(caps rating at`A+',`A-',or'BBB') a Budgetary flexibility score of'5'(caps rating at'A+') Structural imbalance(caps rating at ~—'BBB+) V Potential one-notch adjustment (but not higher than cap) V Final Rating C Standard&Poor's 2013. oE�c f City of Farmington 430 Third Street Farmington,Minnesota ,,�° 651.280.6800 -Fax 651.280.6899 ' ,,4 : www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David J.McKnight, City Administrator SUBJECT: Upcoming Calendar Items DATE: October 13,2014 INTRODUCTION Please let this item serve as a reminder of upcoming meetings that you may have an interest in attending. DISCUSSION City staff wanted to ensure that you are aware of the following upcoming meetings. City Council Meeting Monday, October 20, 2014 7:00 p.m. City Hall CR 64 Open Project Open House . Wednesday, October 22, 2014 4:00 p.m. CMF RRC Belgian Waffle Breakfast Saturday, October 25,2014 8:30 a.m. RRC City Council Meeting Monday,November 3,2014 7:00 p.m. City Hall Election Day Tuesday,November 4, 2014 City Council Pictures Wednesday,November 5, 2014 . 5:30 p.m. Patriotic Day Thursday,November 6, 2014 4:30 p.m. FHS FFD Turkey Bingo Saturday,November 8,2014 6:00 p.m. Fire Station#1 City Council Work Session Monday,November 10,2014 6:30 p.m. City Hall Veterans Day(Holiday) Tuesday,November 11,2014 y41fkRAii City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 iv,I,,4�a a www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: David J.McKnight, City Administrator SUBJECT: Informational Items DATE: October 13, 2014 INTRODUCTION Attached for your review are some informational items you may have an interest in reviewing. DISCUSSION The attached items are for information only. If you have questions on any of the information please let me know. BUDGET IMPACT NA ACTION REQUESTED None. ATTACHMENTS: Type Description D Backup Material SPAAR Realtor Information D Cover Memo DARTS Letter o Cover Memo LMC Article D Backup Material CR 64 Open House Notice Local Market Update — August 2014 A RESEARCH TOOL PROVIDED BY THE SAINT PAUL AREA ASSOCIATION OF REALTORS® © s p a a r + 12.5% + 17.0% + 9.3% Change in Change in Change in FarmingtonNew Listings Closed Sales Median Sales Price - August Year to Date 2013 2014 +/– I 2013 2014 +1– New Listings 72 81 +12.5% 481 535 +11.2% Closed Sales 53 62 +17.0% 328 339 +3.4% Median Sales Price* $209,500 $229,000 +9.3% $189,900 $206,000 +8.5% Average Sales Price* $219,036 $234,381 +7.0% $195,638 $215,788 +10.3% Price Per Square Foote $101 $112 +11.3% $98 $106 +7.9% Percent of Original List Price Received* 97.6% 97.4% -0.2% 97.7% 96.7% -1.0% Days on Market Until Sale 65 61 -6.2% 79 66 -16.5% Inventory of Homes for Sale 151 153 +1.3% -- -- -- Months Supply of Inventory 3.9 3.6 -7.7% -- -- -- •Does not account for seller concessions. I Activity for one month can sometimes look extreme due to small sample size. August .2013 12014 Year to Date •2013 '2014 81 535 72 481 62 53 328 339 +12.5% +17.0% +11.2% +3.4% New Listings Closed Sales New Listings Closed Sales Change in Median Sales Price from Prior Year (6-Month Average)** Twin Cities Region Farmington ■ ... +40% — — — — I I 1 +20% -- --- — — . — +10% _.._, •--`_- —_..-- 0% -30% 1-2008 7-2008 1-2009 7-2009 1-2010 7-2010 1-2011 7-2011 1-2012 7-2012 1-2013 7-2013 1-2014 7-2014 •'Each dot represents the change In median sales price from the prior year using a 6-month weighted average.This means that each of the 6 months used in a dot are proportioned according to their share of sales during that period. I All data from NorthstarMLS. I Powered by 10K Research and Marketing. DARTS CREATING CONNECTIONS CetebratIn zo 4Years THAT ENRICH AGING. September 26, 2014 Dear Friend of DARTS: I am writing to you because you may have read or heard about DARTS recent issues with the Metropolitan Council. On behalf of the entire organization, I want you to hear our side of the story. Below is a response from our Board Chair, Lance Lemieux, to the newspaper article accounts of the events: Rash Metropolitan Council Decision Unjust to DARTS By Lance Lemieux For many residents of the Twin Cities area, reliable mobility services are the most important method they have for shopping, visiting their doctors or obtaining government records. For 25 years, DARTS has partnered with the Metropolitan Council to provide this service in Dakota County. In fact, DARTS has the distinction of being the last remaining nonprofit transit agency providing paratransit services through these Met Council contracts. Last year, 4,300 people received regular, high-quality, personalized transit services from DARTS. Our drivers logged nearly 2 million miles without an injury. Our 196 employees, who are all residents of the Twin Cities area, are dedicated public servants who understand the vital role they play in protecting the safety of our riders. Our drivers have a combined 324 years of safe driving. Last week, as the newspapers reported, DARTS contracts with the Met Council were suddenly cancelled, under a little-used provision called "termination for convenience." The background of these cancellations demonstrates that when a public agency wants action, the interests of 4,300 riders and 196 employees take a back seat to convenience. Here is the timeline of events: • September 8th—DARTS received the results of a routine Met Council audit of federal compliance and was given until October 1st to respond to items in the audit. • September 10th—The Met Council told us it was terminating our current contracts partially based on items cited in the audit. • September 161h—In lieu of termination, DARTS requested a three-month probation period as an alternative. This request included an action plan to respond to all audit recommendations. • September 18th—The Met Council denied this request, effectively voiding the October 1st deadline for an audit response. 1645 Marthaler Lane I West St. Paul, MN 55118 [651] 455-1560 I dartsconnect.org As in nearly all public audits,there were specific issues raised that required immediate attention from DARTS; however, usually contractors receive an opportunity to provide more Information and clarify issues raised in the audit. Here are few examples: • We took immediate action by formalizing a Zero Tolerance policy for inaccurate trip records and reinforced training. Of the 17 audited trips reported in a newspaper article, 11 were legitimate adjustments. Full refunds,totaling $96, were given to customers affected by the audited trips. • We retrained employees to ensure we would have accurate records on every trip(as a point of reference, 225,000 rides were given by DARTS in 2013). • We made personnel changes on the maintenance team to address the Met Council concerns. The safety of riders was never threatened, but we understand that a public contractor must be held to a high standard to prevent potential problems. The Metropolitan Council's sudden contract terminations and its refusal to grant a three-month probationary period, unjustly deny DARTS and its employees the opportunity to continue to demonstrate our record of service and our willingness to make improvements—an opportunity that public contractors commonly receive. DARTS has regularly received favorable audits from public auditors. In the end,this can easily be dismissed as a dispute between a public agency and its contractor. After all,who cares which company provides paratransit services? Our employees care.Our volunteers care.And our riders care. DARTS is a local, experienced, safe, responsive and nonprofit company with a long history in this community. The rash actions of the Metropolitan Council won't Improve paratransit services In Dakota County; however,they will disrupt the lives of 4,300 riders and 196 employees who count on DARTS. DARTS remains committed to transportation and our other services, including home services and caregiving support that foster independence and fulfillment In the aging journey. After 40 years of serving Dakota County,we do not intend to go anywhere. We are proud of our 99%client satisfaction rating for our services. Please share this information with your friends,family and community.We need your help in defending the DARTS 40 year reputation in Dakota County. If you have any questions, please call me directly at 651-234-2228. Thank you for your attention and your support of DARTS. Sincerely, Gregory J. Konat President/CEO DARTS P.S. Just a few more thoughts to leave with you: • DARTS will continue to serve seniors and their families for years to come. • DARTS will continue to provide safe, reliable, personalized rides with our own fleet. • DARTS will continue to grow and meet the needs of our aging communities. As I See It The Danger of Role Confusion BY JIM MILLER recently talked with a mayor about a This sounds trivial,but it isn't.If there community's best interest.The city coon conversation she had with a neighboring hasn't been clear,frank discussion and cil's role is not to provide or second guess mayor who was experiencing consid- agreement about the role of each member engineering expertise,but it does have the erable turmoil among councilmembers of the city team—because,indeed,that's responsibility to thoughtfully consider that and especially between the council and what it is—confusion and conflict are information in making its decisions. staff.It seems the council meeting was much more likely to occur.Such discus- Conversely,the staff's role is to provide now the most highly anticipated weekly sion must have two components to be the professional input necessary for the event in his community—for all the wrong effective:clearly understanding and agree- elected official to make the decision,and reasons.He was frustrated because the ing on the responsibilities of each partici- to do so impartially and thoroughly in dysfunction was getting worse and clearly pant,and on the limits of their roles. every instance.Each member must play more personal,and he was seeking her Closely related to role confusion is lack his or her correct role on the team,but advice on how to address the problem of respect for the office.Often in cities not someone else's. since her city functioned much more smoothly. "An organization, I asked her what advice L:;.. ? --- C,.,- . n 4,444,';� however streamlined she had given,and at first I was rather taken aback by e .x-„,. s, �, and efficient, is made up of her answer.She said she had simply told him to start by ,, erring human beings. remembering that he and \” 'l WILLIAM L SHIRER the other elected officials are 94 THE RISE AND FALL OF THE THIRD REICH ,; Ate , not the"experts."She quickly . — -..07 added that she did not mean ` that in a disparaging way,rather,that the experiencing a high level of dysfunction, William L.Shirer in his seminal book, role of elected officials is not to duplicate you find one or more elected officials The Rise and Fall of the Third Reich,states: or replace the staff,but to complement who believe their election certificate is an 'An organization,however streamlined their professional expertise with the entitlement to act as they please rather and efficient,is made up of erring human political judgment needed to make the than conveying a responsibility.And that beings"That truism means that dysfunc- best decisions.Exactly,I thought. responsibility requires decisions that lion is always a possibility.Importantly, . Fortunately,most cities don't experi- balance doing what the constituents want though,those cities that take the time to ence serious dysfunction,but some do. with what's in the long-term commu- ensure that each player understands and Of course,every situation is somewhat nity interest,even when unpopular with respects their roles—and those of the unique,but there are a few common some,and always doing so in a respectful other team members—will be less likely to themes.Often,role confusion is a major and ethical manner. experience dysfunction than those contributing factor.When a mayor Appointed officials are not immune that don't.ca thinks he or she can makes decisions for from this;staff have the responsibility to the entire council,when an individual provide the council with the most corn- NI Jim Miller is executive director of the councilmember tries to direct the work plete,accurate,and unbiased information League of Minnesota Cities.Contact: of the police chief,or when the city clerk possible,regardless of their personal jmiller @Imcorg or(651)281 1205. refuses to share information with the feelings.This can be hard sometimes, council,trouble is certainly around the especially for those with technical exper- corner if it hasn't already arrived. tise such as engineering.Widely accepted This can happen for many reasons, design standards,for example,specify ranging from personal arrogance(the street widths for sound reasons and when l i rules don't apply to me)to simple lack a city council deviates from those star of attention or thought about the matter. dards to accommodate neighborhood Share comments about this However,it almost always occurs when concerns,it can create tension. topic at www.mncities.org. the council and staff haven't even talked But,that is how the system must Click on"As I See It;and post about their roles and expectations for operate. Reduced street width is not an your comments below the story. each other. inherently bad decision if after taking everything into account including such standards,the council concludes it's in the MINNESOTA CITIES I SEP/OCT 2014 I 3 County Highway 64 (195th Street) Improvement Project Public Open House WEDNESDAY, OCTOBER 22 40RMvy�� 4:00PM -- 7:00PM Farmington Maintenance Facility trans ortation fvogotyoutherr 19650 Municipal Drive �k+r.4WO PROJECT BACKGROUND Dakota County and the City of Farmington are planning improvements to County Highway 64(195th Street)from Flagstaff Avenue to Diamond Path. County Highway 64 will be reconstructed to a 3-lane highway with curb and gutter. The project also includes the widening of County Highway 31 (Pilot Knob Road) from 190th Street to south of County Highway 64(see project area map). The overall project includes: • Reconstruction of County Highway 64 to a 3-lane highway, which is a single lane in each direction and a center left turn lane. County Highway 64 will include curb &gutter,storm sewer, paved shoulders and right turn lanes at intersections(other than roundabouts). • Roundabout intersections are being planned at 3 intersections: County Highway 64& Flagstaff Avenue; County Highway 64&County Highway 31;and County Highway 64&Akin Road. • Widening of County Highway 31 from 190th Street to south of County Highway 64 to extend the 4-lane highway south of the planned roundabout intersection. • Paved trails along both sides of County Highway 64, including a pedestrian tunnel at Meadowview Elementary School. OPEN HOUSE OBJECTIVES 1. The County and City would like to share with you the work that's been done so far, including: • Proposed highway and roundabout designs. • Project schedule including a proposed construction staging plan. • Right of way acquisition process and schedule. 2. The County and City would like your input on: • The proposed highway and roundabout design and proposed construction staging plan. • Any issues not yet identified along the corridor that should be considered with the project. Maps and project information will be on display and members of the project team will be available to answer questions and take feedback. This meeting is an opportunity for area residents and businesses to share perspectives in developing a plan to ensure County Highways 31 and 64 will operate safely and efficiently well into the future. PROJECT WEBSITE The information we plan to share on October 22"d will be added to the Dakota County website as it becomes available. From the County's homepage at www.dakotacountv.us,simply search"64 Project". PROJECT CONTACTS We hope you are available to join us on October 22"d. If you have any questions or comments for the project team prior to the meeting,please email or call us: Dakota County: Joe Connelly at ioe.connelly @co.dakota.mn.us or(952)891-7100 City of Farmington: Kevin Schorzman at kschorzman @ci.farmington.mn.us or(651)280-6841 i oio,c W .ale Ave W e Chippendale Ave len, N.erv ,,: 1'4 Deerbto-o - •Vp6. 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