The URL can be used to link to this page

Home My WebLink About02.02.98 Council Packet COUNCIL MEETING REGULAR FEBRUARY 2, 1998 Action Taken CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS a) Introduce New City Employees b) Swearing-in Ceremony - New Police Officer Accomplished ,...../AccompIished, 6. CITIZEN COMMENTS 7. CONSENT AGENDA a) Approve Minutes 1/20/98 (Regular) b) 1997 Liquor Store Operations Summary c) Adopt Resolution - Revoking MSA Status - CSAH 31 d) Capital Outlay - Police Department e) Conference Request - Police Department f) Adopt Resolution-- Support Youth Initiative Bill g) Adopt Resolution - Business Recycling Recognition Program h) Accept Solid Waste Survey Results i) Capital Outlay - MIS j) Capital Outlay - Parks & Recreation Department k) Approve Bills for Payment Approved ',. Accepted < /AdoptR07-9,8 '..>..dApproyed ....,...,.' ,',..,.....,.",.......>.AdoptedU),..<.', , , .4doptl{Oli98 .. " ., A..J. ,.. RO'c,.98"." "<< yOpt...lffi "..., .... . ..." '.'.d', ' ..,'.',.......'..<.' <..'.Aqpepte., .........).,' , 'Appifoveil< ""'..<<Appro-ved) ., , Approved)' 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Adopt Resolution - Accept Bids/Award Contract - Park Projects b ) Towing Contract - Zoning Confirmation . - ......, -,... .. ",. .-, .....- ---.-. ,-" ....... ....-_..... .'. . .... - ,.."... ... ___.....,. d.. ,.. _, ... .,......._..,.... . . ___.. d. . ... .... ...__, .. ,___..__ d__."" .... - _. .. ._.' ___. ___.d. ". ," Deferredto 2/17/98 ,',' , . Awarded' 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) ALF Ambulance Service Refund b) Dakota County League of Governments Legislative Policy Issues c) Request for Support - Proposed Housing Tax Credit Projects d) Developer Request for MUSA - Neilen Property '..AeceptedRefiind InlOOnly-NoAction Approved Acknowledged Request 11. UNFINISHED BUSINESS a) Adopt Strategic Planning Process b) Accept Implementation Plan for Municipal Control of Infrastructure <Adopted Plan< 'AcceptedPlan' 12. NEW BUSINESS a) Schedule Public Hearing/Project Update-CSAH 31 Scheduled Hearing R(}ff-98 13. COUNCIL ROUNDTABLE 14. ADJOURN Sb FROM: Mayor, Councilmembers and City Administrator7ft:.. Daniel M. Siebenaler Chief of Police TO: SUBJECT: Oath of Office Brian Lindquist DATE: February 2, 1998 INTRODUCTION / DISCUSSION Officer Brian Lindquist was hired as a Full Time Police Officer for the City of Farmington at the regular City Council meeting of January 20, 1998. He started working on January 26, 1998. He will be introduced to members of the City Council, staff and residents at this meeting. As part of his initiation into police service he will be administered an Oath of Office during this meeting. A copy of that Oath is attached. ACTION REOUESTED The City Administrator will administer the Oath of Office to Brian Lindquist. Respectfully submitted, Daniel M. Siebenaler Chief of Police I Citlj of Farmint}.ton 325 Oak Street · FarminlJtonJ MN 55024 · (612) 463-7111 · Fa/( (612) 463.2591 FARMINGTON POLICE DEPARTMENT OATH OF OFFICE I, Brian Lindquist do solemnly swear That I will support and defend the Constitution of The United States of America and The State of Minnesota against all enemies foreign and domestic. That I will bear true faith and allegiance to the same. That I take this obligation freely, without mental reservation or purpose of evaSIon. That I will well and faithfully discharge the duties upon which I am about to enter. I do fUliher swear That while a member of the Farmington Police Department I will not advocate nor become a member of any political party or organization that advocates the overthrow of the Government of the United States of America or the State of Minnesota by force or violence so help me God. Signature Witness Date Date Chief of Police ,0..- COUNCIL MINUTES REGULAR January 20, 1998 1. The meeting was called to order by Mayor Ristow at 7:00 PM. Members Present: Ristow, Cordes, Fitch, Gamer, Strachan. Members Absent: None. Also Present: City Administrator Erar, Attorney Grannis. 2. Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. MOTION by Gamer, second by Fitch to approve the agenda. APIF, MOTION CARRIED. 4. Citizen Comments -None. 5. Consent Agenda MOTION by Gamer, second by Fitch to approve the Consent Agenda following except for item 7 A: a) Acknowledged Retirement of Police Officer Warren "Bud" Steigauf effective Dec. 3 I, 1997 b) Acknowledged Retirement of Street and Utility Supervisor, Jerry Bauer effective Jan. 5, 1998 c) Recommended Appointment of Brian Lindquist as Police Officer effective Jan. 26,1998 d) Recommended Appointment of Lori Folie, Executive Assistant, effective Jan. 21, 1998 e) Adopted RESOLUTION R2-98 Accepting a Donation of$100 to Senior Center Meals on Wheels f) Adopted RESOLUTION RJ-98 Accepting a $5,000 Grant from Dakota Electric for Updating the Comprehensive Plan g) Adopted RESOLUTION R4-98 Approving Application for Park Grant to Landscape Gateway Signs h) Approved a Capital Outlay Request from Fire Department for Opticom Emitters and Switches i) Approved Payment of Bills APIF, MOTION CARRIED. MOTION by Fitch, second by Gamer to approve the Council Minutes (Regular) of January 5, 1998. Voting For: Ristow, Strachan, Gamer, Fitch. Voting Against: None. Abstain: Cordes. MOTION CARRIED. MOTION by Fitch, second by Cordes to approve the Council Minutes of January 10, 1998 (Special) and January 14, 1998 (Workshop). Voting For: Ristow, Strachan, Gamer, Fitch. Voting Against: None. Abstain: Cordes. MOTION CARRIED. 6. Public Hearing -Clarifying Legal Description of Main Street - Eagles Project Mayor Ristow opened the Public Hearing on the Main Street Vacation correction. Dave Olson, Community Development Director, explained the reason for the hearing was to clarify the description of the area (Main Street and the alley) that had been previously vacated so as to make it acceptable to the Eagles Club's Title Insurance Company. The new legal description has been reviewed and approved by the City Attorney. The City is retaining a utility easement over the street and alley right-of-way being vacated. MOTION by Gamer, second by Cordes to close the public hearing. APIF, MOTION CARRIED. MOTION by Gamer, second by Strachan to adopt RESOLUTION NO. 5-98 approving the new legal description for the Eagles Club Main Street and Alley Vacation. APIF, MOTION CARRIED. 7. Petitions, Requests & Communications - Citizen Request to Ban Snowmobiles in the City Resident Robert Cumming of 712 Walnut Street requested that this item be placed on the agenda for the purposes of discussing/proposing a total ban on smowmobiles in the City of Farmington. Mr. Cumming was invited to take the floor. He explained that some snowmobile operators have trespassed on his private property, incurring property damage as well, and supports a total ban on the operation of snowmobiles in the City or older part of town. Members of the Sno Tigers Snowmobile Club were present to explain the efforts they have made to promote law abiding use of these vehicles such as training youth, posting restrictive signs, publishing maps, grooming more trails and enhancing communication with the City and operators. Police Chief Dan Siebenaler explained the City's neutral position, Police Department's educational publications to operators and property owners, as well as their enforcement efforts. It was recognized that most snowmobilers are law abiding; it is the 1 % who cause problems. Until a total ban becomes ordinance, snowmobilers have 1/20/98 Minutes Continued Page 2 legal rights to use the public rights-of-way and easements. Chief Siebenaler urged people to register complaints rather that obstruct passageways, which could cause vehicle damage and personal injury. A copy of a letter from Mary Wier, 808 3rd Street, was distributed and mentioned for the record. After the topic was fully debated and all present had their say, it was the consensus of the Council to leave the present ordinance as it is, resolving to make an even greater commitment to communicate, educate and work together. 8. Petitions, Requests and Communications - Citizen Request to Reduce 1997 Delinquent Municipal Services Mayor Ristow gave the background for the request from Tom Ryan, property owner of 5 I3 2nd Street, whose delinquent municipal services bill was certified to taxes in November, 1997. The City's policy was reiterated, and it would conflict with City policy to oblige this request, unless the owner pleaded a hardship situation. MOTION by Gamer, second by Fitch to deny the request for a reduction of the amount certified to 1998 taxes for the property at 513 2nd Street. APIF, MOTION CARRIED. 9. Petitions, Requests and Communications - Train Whistle Meeting Mayor Ristow gave an overview of the recent meeting with Congressman Bill Luther's Office, other public officials and Union Pacific Railroad Representatives to curtail the excessive train whistle blowing through town. A plan of action was outlined and participants agreed to meet again if these actions don't result in less train whistle noise. Administrator Erar will respond to this meeting by recognizing the efforts of all who attended the meeting on January 7, 1998. 10. Unfinished Business - Council Meeting Participation Protocol At the January 5, 1998 meeting, the Council By-laws were amended to provide for a policy for citizen participation at Council meetings and public hearings. The draft copy of this policy was discussed and a means to communicate this with the public was suggested. MOTION by Fitch, second by Gamer to adopt Council Policy 101-06-1997, to attach a policy to Council agendas and to publish on the City's website. APIF, MOTION CARRIED. 11. Unfinished Business - Appointments to Boards and Commissions Councilmember Fitch thanked Karen Finstuen, Administrative Services Coordinator, for her assistance at the Special Council Meeting, January 10, 1998 and the coordination of interview appointments. MOTION by Cordes, second by Gamer to appoint the following citizens to these Boards and Commissions: Sill Applicable Term New Appointment Heritage Preservation I) 2/1/98-1/31/2001 Harbee Tharaldson 2) 2/1/98-1/31/2001 Bev Marben 3) 2/1/98-1/31/1999 * Cheryl Thelen Parks & Recreation I) 2/1/98-1/31/2000 Brian Feldt 2) 2/1/98-1/31/2000 John Richardson 3) 2/1/98-1/31/2000 Dawn Johnson Planning Commission I) 2/1/98-1/31/2000 Todd Larson 2) 2/1/98-1/31/2000 Ronald Ley 3) 2/1/98-1/31/2000 Rob Schwing Water Board 1) 2/1/98- 1/31/200 I Robert Shirley 1/20/98 Minutes Continued Page 3 Senior Center I) 2) 2/1/98-1/31/2001 Chris Common 2/I/98-1/31/200I Amy Bialka * Initial appointment is for one year. Subsequent tenn will be three years. Housing and Redevelopment Authority 1)** 2/1/98-1/31/I999 2)** 2/I/98-1/31/2000 3) ** 2/1/98-1/31/200 I * * All subsequent tenns will be for 5 years. APIF, MOTION CARRIED. Sherry Lamb Todd Arey Ronald Kuriscak MOTION by Fitch, second by Gamer to appoint Councilmember Cordes and Mayor Ristow to serve on the Housing and Redevelopment Authority for the remainder of their tenns. Voting For: Gamer, Fitch, Strachan. Voting Against: None. Abstain: Cordes, Ristow. MOTION CARRIED. 12. New Business - Designate Council Representative to Chamber Business Meetings It is policy to appoint a Council representative and an alternate to meet with the Chamber of Commerce at 6:30 PM previous to the second Council meeting of each month. MOTION by Strachan, second by Fitch to appoint Councilmember Gamer as representative and Councilmember Cordes as alternate for January through June of 1998. Voting For: Ristow, Strachan, Fitch. Voting Against: None. Abstain: Cordes, Gamer. MOTION CARRIED. 13. Roundtable Councilmember Strachan: Congratulated Officer Warren "Bud" Steigauf on his retirement and almost 30 years of service. Councilmember Gamer: The Fire Department's banquet on January 16th at the American Legion was very well done. Commended the Department for its dedication. Councilmember Cordes: Commended Public Works for their recent snow removal efforts. Administrator John Erar: Met with Marcus Cable on future infrastructure plans. A future meeting has been set for the discussion of the franchise agreement. MOTION by Gamer, second by Fitch to adjourn at 8:30 PM. APIF, MOTION CARRIED. Respectfully submitted, Jeanne Stanek Secretary 1b FROM: Mayor~ Councilmembers and City Administrator fA- Paul Asher. Liquor Operations Manager TO: SUBJECT: 1997 Sales Data DATE: February 2. 1998 INTRODUCTION Sales figures for 1997 Liquor Store Operations have been tabulated. DISCUSSION The total 1997 sales for the Liquor Operations were $ 1,478,885., an increase of 5.6% over 1996. The Downtown Store's sales were $ 754,336, an increase 01'3.3% over 1996. The Pilot Knob Store's sales were $ 724,549, an increase of8.2% over 1996. The increase in the December 1997 sales were very impressive, which were as follows: Downtown Store's December 1997 sales were $ 77,451, an increase 01'8.9% over 1996. Pilot Knob Store's December 1997 sales were $ 76,502, an increase of 19.6% over 1996. BUDGET IMPACT The above numbers are subject to review in the annual audit, and may differ slightly from the final Audit. RECOMMENDATION No action necessary, for information only. Respectfully Submitted, --;> ~'? . ~'/' '/~-~?~ \::::..~~ Paul Asher Liquor Operations :Manager I Citlj of Farmint}.ton 325 Oak Street. FarminlJtonJ MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 1c TO: Mayor, Councilmembers, City Administrator~ FROM: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Revocation of MSA Status - CSAH 31 DATE: February 2, 1998 INTRODUCTION In order for the State to approve the plans for the realignment of CSAH 31, Dakota County and the City of Farmington need to begin the process of changing the State Aid designations for the existing and proposed sections of CSAH 31. DISCUSSION Attached is the memo and resolution that went to the County Board of Commissioners on January 27, 1998, regarding the revocation and designation of State Aid Status on CSAH 31. The resolution revokes the County State Aid Highway status of the section of Akin Road that is to be turned back to the City, and designates the new alignment as a County State Aid Highway. The City needs to pass a similar resolution that concurs with the County's action before the State will approve the plans. BUDGET IMPACT Through the process of the CSAH 31 project, the City will need to re-designate some of the City's State Aid mileage. Rules governing State Aid mileage designation allow the mileage of Akin Road that is turned back to the City to be re-designated as a City State Aid Route. This additional mileage will be over and above our allotted mileage since the City will be accepting a former County State Aid Highway. The mileage that the City has currently designated along the new alignment will need to be re- designated to other routes. As a result, there should be a net increase in the City's State Aid allotment since the City will be adding more mileage. Council will be updated regarding the financial change to the City's allotment as the re-designations occur and take effect. I CitlJ of Farmint}.ton 325 Oak Street · FarminlJton, MN55024 · (612) 463.7177 · Fa}( (612) 463.2591 RECOMMENDATION Adopt the attached resolution approving the County's resolution regarding Revocation and Designation of State Aid Status on CSAH 31. Respectfully submitted, ~ )YJ~ Lee M. Mann, P .E. Director of Public Works/City Engineer JAN. 15. 1998 g:33AM DAKOTA CTY HWY DEPT 6128917127 NO. 0270 P. 2 DAI(OTA COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD AcnON Revocation And Designation Of State Aid Status On Csah 31 Meeting Date: Item Type: Division: Department.: Contad: Prepared by: Reviewed by: 1/27/98 Consent-Action PHYSICAL DEVELOPMENT Highway David L. Everds Telephone: LezJia A. Vermillion N~ ~A Fi9callFTE Impad: 1:&1 None o Amount included in cunent budget o Budget amendment requested o FTE included in current complement o New FTE(s) requested-Permanent o Other 891-7102 PURPOSE/ACTION REQUESTED Revocation and Designation of State Aid status on CSAH 31 from CSAH 50 to approximately 1,182 feet north of the northwest comer of Section 24, TownShip 114. Range 20 in the City of FarmIngton. SUMMARY Dakota County is currently completing plans to constnJct a new alignment for CSAH 31 in Farmington from CSAH 50 northerly to 1,182 feet north of the northwest comer of Section 24. This alignment will replace the existing Akin Road and provide a more direct route 10 CSAH 50 with less access points then the current route. The right of way is currently being acquired and the County Ellgineer anticipates awarding this pmjed for construction in March, 1998. To aUew Dakota County to spend state aid funds on the new alignment of CSAH 31, the Dakota County Board of Commissioners must authorize a resolution revoking County State Aid status on the existing alignment and designate County State Aid status on the proposed afignment. The City of FanninQton must also pass similllf resolutions. The existing alignment WllI be turned back to the City of Fannington upon completion of County Project. 31-31. It is necessary to pass a resolution revoking County State Aid status on CSAH ~1 as follows: That part of 31 in the City of Farmington 85 laid out end traveled beginning at a point 1,325 feet south of the northwest comer of Section 31, Township 114, Range 19 running north to a point approximately 825 feet south of the southwest comer of Section 30, Township 114, Range 1 g thence running northwesterty tt1rough Sections 24 and 25, Township 114, Range 20; thence nortllwester1y to a poinl1.182 feet north of the norttlwest comer of Section 24. Townsnip 114, Range 20. This portion of CSAH 31 needs to be revoked as a County state Aid Highway of Dakota County, subject to the approval of the Commissioner of Transportation of the state of Minnesota. It is necessary to pass a resoluLion designating County state Aid status on CSAH 31 as follows: That part of 31 in the City of Farmington as laid out and traveled beginning at a point approximately 1,275 feet south of the northwest corner of Section 36, T(MfJship 114, Range 20; thence northerfy on Of approximately Ort the section line between Sections 25 and 26, Sections 23 and 24, Township 114, Range 20; thence terminating at a point 1,1,82 feet north of the northwest comer of Section 24, Township 114, Range 20. This portion of CSAH 31 needs to be designated as a County State Aid Highway of Dakota County, subject to the approval of the Commissioner of Transportation ofttJe State of Minnesota. EXPLO.NATION OF FISCAUfl'E IMPACT There will be a minor challge In State Aid income until the banked mileage is redesignated to an appropriate section of road. Staff aye currently ree\laluating the State Aid System and anticipate bringing this to tile County Board for approval in March of 1998. 1J1519El 9:26 AM Agencla Page No. JilN. L~. J ~~~ 1 : J ]AM29/98l!AWTA en HWY liEn b12~9] 7 1 27rrY-AIJ11NISTRATI CHNO. 055T 0P. I I: BOARD OF COUNlY CO_ISIIONERS DAKOTA COUNTYt MiNNESOTA JlnUII'Y 27, 1908 Motion by ConwnISsloner Krause , ResoIuuon No. 08-8. 8Icondecl by COmmI"'orwr MIIher Revocation an.. Dt"OMlton of..... AId el:ltUl Oft C8AH If WttEftfAS. the eXIIttn; $Dgment or CSNi 31 hBf'ltlllBfter d8ltlriDICIlhould be r8YDk8d II . eou.., state AIel Hlg~ under the praYl&lone of Mlnn__a w.w; .nd WHEREAS, the pI-oposed new el1gnmenl of CSAH S1 hereln.fter (le&Crlbed should be d.ltG_eeI as I COUI11~ $t... ~ H\9hwIIy undtr ,.... proyfllons of Mlnnesol8 Lew. NOW. THEREf'O~e. BE IT RESOLVED. lblllltte Olkoll COUnty 8OII'a of commISSIon", hereby lWOkeS the road de&erlbed B5 to'OW$; ThUl. pIn 9f 31 In 1t1e city of FarmIngton 8S laid our and travtCed beginning. . p~nt 1,326 feet 50Uth of the northWest COJ'tIDr of Section 3', Townsfllp ne, Range 18 running nmh to II ~m spproxJm~y 825 teal atJUth or the SOlfthWest comer or sBCtIDn 3D. Township 114, Rlhge '8 u.ence runnln; nonhWeSteny through secttons 24 and 25, TCMnChlp 114, Range 20: thenoe northwestetty to 8 POint 1,' 82 feet north Of the "orthWe~ !;Orner Of Section 24. Township 114, R1I'IfI82O. os a COIlnt, stele AkI Highway or CIllk0t8 County, &ubJvct to lhe 8pproval of the CommlAtoner Of TransportaUon of the Stat. of Mnnesot..; end 81: 11 FUR11iER RESOLVED, Tht' ~ Dakota County Bon Of Commlssloners h....by ClesIOnatel the road de$OtlbOd .5 faltowD: That pan or 31m th8 Clt~ or Flrrnlngton U IaSCI OUI end .J8\1ttecS btQlMtnQ't spot", epprOXlmlt." 1,215 feet south or lhe northwest comer 01 Stdlon 30. Tuwnshlp 11., R8I9' 2Dj thence northDf11 on or apprwdmalet)' on th. action tfne belw8en S.c:aons 28 8nd 28, Secjklns23 Ind ~, TownshIp 114. Range 20i thence .o""JpIl1n8 It. PGtfC 1.182 feet north of 1he nofthwHI comer of 8eetlon 24. Town8h1p "4. Range 20. as a County 8l8le AId HlghWB)' or O.kora COunt)'. subject to tIM approv.. of the eomrltlssluner of Transportation of the Slate of Mfnnesotl: and BE IT FURTHER RESOLVED, That tIN! Caunty HghwllY EngIM6r 15 nereby authorized and Clll"tCltd to fOl'WMf two certified cople$ of th5s reaoluUon to the CommlQlQr'IIlI' or Tr.nsponlllan for his GOnsldol1ltlon ancl approval. STATE OF MINN~OTA a-IIIf .,~ 'YIIII NO HII'M X Marttt MIller x Ma"" ..... ~ l1*li.. MuIIII. X -- T_ )( 'rurnv Krauaa !l KI,,"*, ...... A...... ....,.. I, MIIIJ S. ~ aarklv ""' --.I fila. ~ of ~.... ar ...h1neNtIr, dII""'" MIII'1 ~ I t!Ilve llCIIrtLo8d the I'!nIIOtV cvw ., . ~ 'Alh IlI& afI/lIlIIl mInuI_ ollie ,.,.111. dlngr elf IIIe ...,., ar 00IlI'Itf CCImm1IIIlll... t:IIl*MI CcuIty. 1IllIt...... . ......., hIId un tic V *1 ~ JtllUIrr' 1_ tIowtlft ""'h CowlI1~ OII1MNnt, -' twWII t.nf 1M ..... ~ be . fIVII .nd GflMIlt ~ 1hwIof. ::; 1:'~ Ind CIfIlIaI .... III D8IIaIlI ~w. ~ "., or '-.~ ~, ~.k CIeI\ tg \tit u.n .. Proposed RESOLUTION NO. R -98 REVOCATION AND DESIGNATION OF STATE AID STATUS ON CSAH 31 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 2nd day of February, 1998 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the County Board of the County of Dakota did adopt a resolution on January 27, 1998, locating, establishing, designating and numbering the County State Aid Highway system of Dakota County, and; WHEREAS, said resolution locates and establishes certain County State Aid Highways within the corporate limits of the City of Farmingotn. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, that the resolution adopted by the County Board, a copy of which is attached hereto and made a part thereof, locating or establishing the County State Aid Highway system within the City limits (and revoking certain portions of said system) is in all things approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of February, 1998. day of ,1998. Attested to the Mayor SEAL Clerk! Administrator Certification State of Minnesota County of Dakota City of Farmington I hereby certify that the foregoing Resolution is a true and correct copy of a Resolution presented to and adopted by the City Council of Farmington at a meeting thereof held in the City of Farmington, Minnesota, on the day of , 19_, as disclosed by the records of said City in my possession. SEAL City Administrator 14 1d FROM: Mayor, Councilmembers and City Administrato~ Daniel M. Siebenaler Chief of Police TO: SUBJECT: Capital Purchases Outdoor Warning Siren and 1998 Squad car DATE: February 2, 1998 INTRODUCTION 1 DISCUSSION The 1998 Budget allows for the purchase of two pieces of new equipment for the Farmington Police Department. Outdoor Warning Siren The first piece of equipment is an Emergency Outdoor Warning Siren. The purchase of this device is the continuation of a plan adopted by the City Council in 1995 to provide outdoor warning to the residents of Fannington in the event of weather emergencies. This purchase will provide for the fourth siren installed in the City. The new siren will be located in the area of 5th Street and Ash St. Staff has been given authorization to install this siren on School district property in the area proposed. The siren will provide service to the southern half of the old town proper. The existing siren, currently located in the alley between 4th and 5th Streets and south of Walnut Street will be relocated to the area of Rambling River Park approximately 300 feet north of the dead end of Pine Street. The combination of the two downtown sirens will provide adequate warning coverage to the area. Council has been provided a map showing the existing and proposed installation sites and coverage of the outdoor warning system in Farmington. Police Squad Car The second piece of equipment is a 1998 Ford L TD squad car. This vehicle is part of a regular rotation of equipment. It will replace a 1995 squad car with an estimated 88,000 miles at the time of retirement from police service. The new vehicle should be ordered at this time to ensure delivery. Council may recall the difficulty associated with the later order date in 1997. The retiring vehicle will be turned over to the City motor pool for continued service as needed by other departments. BUDGET IMPACT Prices quotes have been obtained for the purchase of the new siren and the relocation of the existing siren from Federal Signal and Nelson Radio and Equipment. The total price for purchase and installation will be $17,166.00. Quotes have been obtained from Air Lake Ford and Payton-Wright Ford. The total purchase price from Air Lake Ford will be $19,567.00. Both purchases have been authorized in the 1998 budget and are within budgeted amounts. I CitlJ of Farmint}.ton 325 Oak Street. FarminlJtonJ MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 ACTION REOUESTED For infonnation only. Respectfully submi ~;1 Daniel M. Siebenaler /--- ,------------ I I EXIST. I FEDERl ZOOIDC SIREN I [;?' CSAH 50 I i I I I I l_________________ ~~=_------------------ ,- ,M II '0< :Vl i~ i~ i'" ,C] !~ '" C] -oJ ;;: W '" OJ I- OJ ... " \,\:\:-, '~ " '",=~-------------- --->::>::::>::/ PROPOSED SIREN SYSTEM UPGRADE /:/ ~~ :.~~~:~ 200IDC':,f>f>>'/ 70 DB AT 5200 FEET I FARMINGTONI i ICITY OF ~\ \,,\, '\>\ \<::\, \\ \\ \, \::::;\ \\ ~ I I I I I o 1000 2000 3000 SCALE '1e FROM: Mayor, Councilmembers and City Administrator~ Daniel M. Siebenaler Chief of Police TO: SUBJECT: Conference Request Police Chief DATE: February 2, 1998 INTRODUCTION 1 DISCUSSION The Minnesota Chiefs of Police sponsor an annual Executive Training Institute in St. Cloud. This is the single largest training opportunity for police administrators in the Upper Midwest. It will be held April 20 through 23. The total cost of the conference registration and accommodations will be $475.00. BUDGET IMPACT This conference is authorized in the 1998 budget. ACTION REOUESTED For infonnation only. Respectfully submitted, Daniel M. Siebenaler Chief of Police I CitlJ of Farmint}.ton 325 Oak Street. FarminlJtonJ MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 -1f TO: Mayor, Councilmembers City Administratonl~ James Bell, Parks and Recreation Director FROM: SUBJECT: Adopt Resolution Supporting Youth Initiative Bill DATE: February 2, 1998 INTRODUCTION Staff requests Council consider approving a resolution to support the Youth Initiative Bill. DISCUSSION In 1996, the Minnesota Legislature provided over $16 million to repair, replace or construct parks and recreation buildings throughout the state. Communities, such as Cloquet, Fridley, Mounds View, Duluth and Cook County were awarded Youth Initiative Grants. The grants matched every $1 of local money or in-kind contribution with $2 of state money. During the 1998 Legislative session, the Legislature will consider a $40 million Youth Initiative Bill. The current Youth Initiative Bill proposes an unprecedented $40 million in funding opportunities for Minnesota's communities. Of the $40 million, $10 million will be used for projects within the cities of Minneapolis and St. Paul and the remaining $30 million will be used for projects throughout the state. This is unique in that it allocates funds that are exclusively for communities other than Minneapolis and St. Paul. ACTION REQUESTED Adopt the attached resolution encouraging the Legislature to fund the $40 million Youth Initiative Grant Program. Respectfully submitted, ~~~ James Bell Parks and Recreation Director youth$ I CitlJ of Farmint}.ton 325 Oak Street · FarminlJtonJ MN 550211 · (612) 463.7111 · Fax (612) 463.2591 PROPOSED RESOLUTION . SUPPORTING YOUTH INITIATIVE BILL Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 2nd day of February, 1998 at 7:00 P,M. Members Present: Members Absent: Member following: introduced and Member seconded the WHEREAS, the youth of our State need and deserve safe and attractive recreation facilities, and WHEREAS, local governments often do not have the financial resources to completely address the need, and WHEREAS, a cooperative effort between the State and local governments would increase recreation opportunities across the state. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby encourages the Minnesota Legislature to fund the $40 million Youth Initiative Grant Program. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of February, 1998. Mayor Attested to the day of February, 1998. City Administrator SEAL '3 TO: Mayor, Councilmembers and City Administrator'i~ FROM: Lena Larson, Public W orks ~ Administrative Assistant SUBJECT: Business Recognition Program DATE: February 2, 1998 INTRODUCTION The City of Eagan has been considering the implementation of a program which would recognize businesses that choose to recycle or offer recycled products. DISCUSSION It has been proposed by the City of Eagan Solid Waste Abatement Commission that businesses either nominate themselves or be nominated by another business, customer, or waste hauler. The business would need to certify that they have a recycling program in place or that they offer recycled products for sale. They would then receive a window sticker identifying them as a participant. In order to make this a more effective program, cities in Dakota County are being asked to approve the attached resolution, making it a County wide program. After that, it has been proposed by the City of Eagan Solid Waste Advisory Commission, that it be brought to the County Solid Waste Management Advisory Commission in order to request that this be a county funded program. BUDGET IMPACT Funding for the program will be minimal. Any funds for this program will be evenly divided among the participating cities in Dakota County and Farmington's portion will come from the Special Activity fund of the Solid Waste budget. ACTION REQUESTED To approve the attached resolution. Respectfully submitted, ~~~ Lena Larson Public Works Administrative Assistant I CitlJ of Farmint}.ton 325 Oak Street · FarminlJtonJ MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 Proposed RESOLUTION NO. R -98 RESOLUTION APPROVING A COUNTY WIDE BUSINESS RECOGNITION PROGRAM FOR RECYCLING Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 2nd day of February, 1998 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the cities of Dakota County recognize that businesses are important to the community; and WHEREAS, the community has shown its commitment to waste reduction; and WHEREAS, recognizing businesses which have a recycling program on site or offer products made from recycled materials would allow residents to continue their waste reduction efforts, expanding from their own homes to the places they do business; and WHEREAS, businesses are proud of their waste reduction programs and would like to make their patrons aware of their efforts; and WHEREAS, advertising business recycling programs would promote waste reduction as a positive program both economically and socially; and WHEREAS, the cities of Dakota County would like to keep this recognition consistent throughout the County. NOW THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota, that the cities of Apple Valley, Burnsville, Eagan, Farmington, Hastings, Inver Grove Heights, Lakeville, Lilydale, Mendota, Mendota Heights, Rosemount, South St. Paul, Sunfish Lake and West St. Paul propose to implement a Business Recognition Program, consisting of a window sticker and annual publication, available to any business within Dakota County able to certify that a recycling program has been implemented on-site or that they offer products made from a recycling material. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of February, 1998. Attested to the day of ,1998. Mayor SEAL Clerk! Administrator 15 INTRODUCTION 1h TO: Mayor, Councilmembers and City Administrator.t'Je... FROM: Lena Larson, Public Works ~b Administrative Assistant SUBJECT: 1997 Recycling Survey DATE: February 2, 1998 As a requirement of the 1997 Landfill Abatement funding, cities were required to implement an evaluation method which evaluates the effectiveness of the recycling program. DISCUSSION In an effort to comply with Dakota County's requirements for the Landfill Abatement funding, the attached surVey was sent randomly to 238 residents. This information will be forwarded to Dakota County's Environmental Management Department as part of the annual report. This survey will be useful to the Solid Waste Division in determining the most appropriate media vehicles to use in dispersing recycling information and which recycling issues need more attention. Two issues which were mentioned most often in the Comments section of the survey were; 1. The requirement to cut cardboard into 2' x 2' bundles. 2. The size of the recycling bins. This is a requirement of the contracted hauler, due to the compartment size available on their collection vehicle. The City has six 10 yard cardboard cages placed throughout the City which are available for residents to use if they want to haul it themselves. When the Dakota County recycling program was initiated in 1988, the intent of recycling bins was meant as a symbol to the hauler and the neighborhood that the household recycled. The County has provided for one recycling bin per household since the beginning of the program. Residents are not restricted to the amount of recycling their bin will hold, nor are they prohibited from using their own containers. These items will be addressed in an upcoming newsletter. I CitlJ of Farmint}.ton 325 Oak Street · FarminlJtonJ MN 55024 · (612) 463- 7111 · Fa/( (612) 463-2591 The information from the survey also provides insight into where the Solid Waste division can improve the level of service to Farmington residents. Many of the residents' questions can be answered by the Guide to Waste Disposal, which was mailed to all households in December of 1997. In addition, it is delivered to new residents and is also available at City Hall. ACTION REQUESTED This memo is for information only. Respectfully Submitted, ~~ Lena Larson Public Works Administrative Assistant cc: file Jim Bell Benno Klotz Brett Anderson, Lakeville Sanitary, Inc. City of Farmington 1997 Recycling Survey Results January, 1998 In December of 1997, 238 surveys were sent to residents randomly chosen in the City of Farmington. Of the 238 sent out, 121 (51%) were returned. This is an excellent response percentage. The results of the survey are contained in this report. 1. How many people are in your family? 1 2 3 4 5 6 7 8 8% 32% 20% 26% 9% 5% 0% 0% 10 39 24 31 11 6 o o 2. Do you own or rent your home? own rent no response 98% 1% 1% 3. How frequently do you recycle at the curb? weekly twice monthly monthly never no response 91 20 3 2 3 76% 17% 3% 2% 3% never monthly 2% no response 3% 3% 4. Which items do you most commonly recycle? newspapers cans plastic magazines cardboard mail glass other (batteries ) 92% 84% 84% 45% 40% 35% 79% 3% 5. How do you find out about local recycling programs? newspaper City Waste Disposal Guide Dakota County Green Guide City newsletter flyers fom recycle places word of mouth saw what neighbors were doing no response 26% 45% 29% 44% 1% 1% 1% 6% 10 60 50 40 30 20 o .. QI Q. CQ Q. ~ QI = QI QI:5! - = ~e,:, ~- CQ ....'" - Q .- Q. U '" is .... =~ = .- Q = ue,:, ! 5 ~ ~ ~e,:, .. QI ::: QI ~ QI = .... - u QI i:i .... y ~ ~ e ~ ~c. ~ QI .... C .c - = Q e .... Q 'C .. Q ~ ~ Q .c .c llIl llIl= 'Ql '5 ='C - QI CQ .. .c QI ~ ~ ~ CQ '" QI '" = Q Q. ~ .. Q = 6. Which drop off sites have you used during the past year? Dakota County Recycling Center APTUS SKB Yard Waste no response/none other Eco-Site (Eagan) Goodwill 9% 13% 54% 36% 1% 3% 1% 7. Who do you ask when you have questions or need information about recycling? City staff County staff neighbor other no response/no one friends waste site employees refer to guide 61 20 12 1 34 1 1 2 51 % 17% 10% 1% 29% 1% 1% 2% 8. Have you called Farmington City Hall regarding solid waste and/or recycling in the past year? yes 26 % no 69% no response 6 % Was your request handled promptly? yes 87 % 00 3% no response 10 % Did you find staff to be knowledgeable? y~ ~% no 6% no response 6 % Helpful? yes no no response 55% 13% 32% 9. Are you aware of the following services? Clean Up Day yes no no response 79% 21 % 1% Holiday Tree Pickup yes no no response 69% 19% 12% 10. On a scale of 1 to 5 (1 being very satisfied) how satisfied are you with the recycling program in Farmington? 1 - very satisifed 2 3 4 5 - least satisfied no response 36 21 26 22 15 1 30% 17% 21% 18% 12% 1% Level of Satisfaction no response 1% 4 18% 1 - very satisifed 31% 2 17% Comments 1 Cans are almost always left in street. Cardboard requirements are too restrictive to be user friendly. Attitude of hauler is almost hostile to service complaints. Phone books not accepted - they are in other cities. 2 We've experienced difficulty with the rigidity of the recycling program. We've seen them dump our sorted items into the trash; if we have to go thru the chore of sorting, it should be recycled. 3 I lived in Eagan before moving here. Their recycling program was a lot easier to use and follow, I recycle less here because of this. 4 Recycling company is not as good as when Farmington did it themselves - they have broke numerous bins that I have purchased and have not taken recyclables that are sorted and on the list. 5 Wish you picked up yard waste "for a fee" if necessary. 6 Leave lots of cans, etc. and glass on the street when they blow away or break - very dangerous to cars and children. 7 We've been advised to separate plastics, glass and tin and when the truck comes, it all goes in the same place; so I quit separating it. 8 Need bigger recycling cans! Orange bins no where big enough! 9 The recycling container provided is significantly undersized. I am unable to get more than two grocery bags of recyclables in the bin. Accordingly, at least one bag must be laid on or beside the blu and is then subject to the Minnesota winds. Therefore, a larger recycle bin would be very nice. 10 Costs on services are too high. 11 God I love it here! 12 We would like to see you accept more materials: plastic bags, phone books more plastic items, and brown paper bags. 13 I lived in St. Cloud and we had a recycling container for each item. Cans, glass, newspaper and plastic. This was more convenient than one container. 14 Recycling cardboard is very laborsome, exact measurements, tied in a bundle - why? 15 Bigger bins needed! At times recycling garbage is overflowing in the bins it becomes a litter problem. 16 I'd like to recycle cardboard but cutting it down to 2' squares is too much work. 17 I would like a new recycle bin, we moved in in March of '97. 18 Any time I have tried to use the clean-up day there has been a big long line to wait for. 19 It has been challenging to find a place to recycle oil. It keeps moving! Would it be possible to have a used motor oil site in Farmington? 20 Cardboard is a hassle to recycle because of the way it has to be prepared!! So we do not recycle it. 21 Consider billing monthly for water, sewer and garbage instead of quarterly, easier on the budget for most people. 22 Keep up the good work! 23 Your recycling bin is too small, even if we recycle on a weekly basis. 24 The recycling program is very easy to use and I find it more advanced than the other areas of the metro. Thanks! 25 Impressed with all city services! 26 We wish the neighbors in our court would bring in their containers instead they leave them out in the street (next to our driveway) just about the whole week. This is a continuous problem. People need to keep the lids closed so the animals stay out of the containers! 27 Very satisfied except we need another recycling basket - each week our basket is filled and we have 3 or 4 more bags of stuff. 28 They do a good job. 29 Container is extremely too small, the rules for cardboard are ridiculous, due to the fact that the cardboard has to be cut too small before they will take it. 30 You need to pick up more items such as - cereal boxes and other similar packaging - egg cartons. 31 Should be easier to have yard waste picked up and should have a fall cleanup of leaves. 7; TO: Mayor and Councilmembers FROM: John F. Erar, City Adrninistrator SUBJECT: Capital Outlay - Management Information Services (MIS) DATE: February 2, 1998 INTRODUCTION The City will continue to expand and upgrade its use of computer technology in 1998 to enhance work flow, increase employee productivity and efficiency, improve communications, and reduce unnecessary expenditures of time and materials in labor intensive administrative activities. DISCUSSION As part of this ongoing effort, six (6) new "networked" computer workstations will be added this year to replace obsolete computers and shift limited use computers to other areas in the organization. In addition, the City will be adding two (2) new "networked" color printers to meet a multitude of staff publication, document creation, and public communication needs, and reduce our reliance on external copying sources. The City is continuing to reduce unnecessary staff time, and cut paper and materials costs through the extensive use of e-mail for its internal and external communications. As discussed, Council will be provided with individual e-mail addresses in the near future. Further review of administrative processes will continue to result in automating a number of manual administrative and reporting requirements, with emphasis on utilizing software to develop program databases as opposed to manual record-keeping in all City departments. Staff currently utilizes computer programs for a variety of purposes in almost all City departments, with greater use of technology over the next several years being planned to help meet rising program needs. BUDGET IMPACT MIS capital outlay purchases are within approved expenditure guidelines in the 1998 Budget. ACTION REOUESTED For information only. :jZU:I~tted, J6hn F. t ;City Adrninistrator I CitlJ of FarminfJ.ton 325 Oak Street · FarminlJtonJ MN 55024 · (612) 463-7111 · Fax (612) 463-2591 1j (I) TO: Mayor, Councilmembers City AdministratorlJt.. James Bell, Parks and Recreation Director FROM: SUBJECT: Capital Outlay Purchase - Parks Department DATE: February 2, 1998 INTRODUCTION Purchase of budgeted carpet in the Senior Center. DISCUSSION Price quotes have been received for the carpeting at the Senior Center. Staff has determined that the purchase of the carpet will be from Parker Appliance. The two bids received were within $13, however, the other supplier could not supply the exact carpet that staff chose. The entire carpeted area in the center will be replaced. BUDGET IMPACT The $3328.83 cost of the carpet and installation is within the $4260 that was budgeted for in 1998. ACTION REQUESTED For Council information only. Respectfully submitted, ~6~ James Bell Parks and Recreation Director I CitlJ of Farmint}.ton 325 Oak Street. FarminlJtonJ MN 55024 · (672) 463.7177 · Fax (612) 463.2597 'lj (l) TO: Mayor, Councilmembers City Administrator9~ James Bell, Parks and Recreation Director FROM: SUBJECT: Capital Outlay Purchase - Parks Department DATE: February 2, 1998 INTRODUCTION Purchase of budgeted carpet cleaner for the City facilities. DISCUSSION Price quotes have been received for the carpet cleaner. Staff has detennined that the purchase of the carpet cleaner will be from Savoie Supply. The two bids received were within $5. This machine will be used to clean the carpeting at City Hall, the Senior Center and Library. BUDGET IMPACT The $1334.25 cost of the carpet cleaner is within the $1700 that was budgeted for in 1998. ACTION REOUESTED For Council information only. Respectfully submitted, ,-1 ~~ James Bell Parks and Recreation Director I CitlJ of FarminfJton 325 Oak Street · FarminlJtonJ MN 550211 · (672) 463.7777 · Fa/( (612) 1I63.2597 COUNCIL REGISTER 29-JAN-1998 (12:03) fll( Council Meeting on February 2, 1998 VENDOR ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM A M LEONARD INC ------------------------------------------------------------------------------------------------------------------------ <*> ABH PROPERTIES <*> AERIAL COMMUNICATIONS INC <*> AIRTOUCH CELLULAR <*> ALCORN BEVERAGE CO. INC. <*> ALL LSYSTEMS ROOFING INC <*> ANCOM COMMUNICATIONS INC <*> AT&T WIRELESS SERVICES <*> BCAIFORENSIC SCIENCE LABORATOR <*> BECKER ARENA PRODUCTS INC <*> BELLBOY CORPORATION BAR SUPPLY <*> BERNICK AND LIFSON P.A. <*> BLOOMINGTON, CITY OF <*> BONESTROO ROSENE ANDERLIK INC <*> BRAUN INTERTEC CORPORATION <*> BT OFFICE PRODUCTS INTERNATION <*> PARK MAINT OPER MAT & SUPPL 476.11 OH 476.11* SEWER OPEATIONS EQUIP MAINT 1 RENT 100.00 OH SOLID WASTE EQUIP MAINT/RENT 1,500.00 OH STREET MAINT EQUIP MAINT/RENT 290.00 OH 1,890.00* ADMINISTRATION UTILITIES 59.51 OH COMM DEVELOPMENT UTILITIES 54.80 OH SEWER OPEATIONS UTILITIES 18.90 OH SOLID WASTE UTILITIES 49.13 OH STREET MAINT UTILITIES 18.90 OH WATER UTILITY UTILITIES 18.91 OH 220.15* BUILDING INSPCT OPER EQUIP PURCH 146.07 OH POLICE ADMIN UTILITIES 130.63 OH 276.70* LIQUOR MERCH FOR RESALE 7,580.80 OH 7,580.80* BUILDING MAINT CONSTRUCTION 26,485.00 OH 26,485.00* FIRE SERVICES OPER EQUIP PURCH 2,459.18 OH 2,459.18* ENGINEERING SERV UTILITIES 102.83 OH 102.83* PATROL SERVICES SCHOOL & CONF 200.00 OH 200.00* t~ . cO'. .. ~ ~.. ICE ARENA EQUIP MAINT/RENT 224.87 OH ::~;; 224.87* LIQUOR MERCH FOR RESALE 367.88 OH 367.88* COMMUNICATIONS PROF SERVICES 15.00 OH 15.00* PERSONNEL DUES & SUBSCRIP 24.00 OH 24.00* COUNTY ROAD 3 1 PROF SERVICES 165.00 OH DEVLPR CAP PROJ PROF SERVICES 6,310.16 OH ELM ST EXTENSION PROF SERVICES 7,547.69 OH ENGINEERING SERV PROF SERVICES 4,550.00 OH G.I.S. PROF SERVICES 70.00 OH HRA/ECONOMIC DEV PROF SERVICES 140.16 OH IOO PK - PH II PROF SERVICES 261.05 OH LARCH STREET PROF SERVICES 5,094.75 OH PARK IMPROVEMENT PROF SERVICES 486.88 OH PLANNING/ZONING PROF SERVICES 1,477.44 OH SEWER OPEATIONS PROF SERVICES 280.00 OH STATE AID CONST PROF SERVICES 517.25 OH STORM WATER UTIL PROF SERVICES 1,112.25 OH STREET MAINT PROF SERVICES 980.00 OH WATER UTILITY PROF SERVICES 280.00 OH 29,272.63* LARCH STREET PROF SERVICES 153.41 OH 153.41* ADMINISTRATION OFF & PAPER SUPP 624.19 OH MIS OPER MAT & SUPPL -14.51 OH 609.68* COUNCIL REGISTER VENDOR 29-JAN-1998 (12: 03) ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM --------------------------------------------------------------------------------------------------------------------- BUDGET OIL CO <*> CAMAS <*> CAMPBELL KNUTSON <*> CANNON WELDING AND MANUFACTURI <*> CAP AGENCY <*> CARABEC HOMES <*> CAREY, TOM <*> CARGILL SALT <*> CARQUEST <*> CHAPIN CONSTRUCTION BULLETIN I <*> CLAREYS SAFETY EQUIPMENT INC <*> COLLEGE CITY BEVERAGE INC <*> COMPUTER CHEQUE OF MINNESOTA I <*> CORPORATE EXPRESS <*> CRYSTAL RIDGE HOLDING CO. LLC <*> CY' S UNI FORMS <*> DAKOTA COUNTY TREASURER <*> DAKOTA ELECTRIC ASSOCIATION <*> DANKO EMERGENCY EQUIPMENT CO ENGINEERING SERV TRANSPORT COSTS 59.00 OH FIRE SERVICES TRANSPORT COSTS 58.90 OH PARK MAINT TRANSPORT COSTS 17.00 OH PATROL SERVICES TRANSPORT COSTS 118.98 OH SOLID WASTE TRANSPORT COSTS 460.85 OH STREET MAINT TRANSPORT COSTS 218.29 OH WATER UTILITY TRANSPORT COSTS 52.00 OH 985.02* SNOW REMOVAL OPER MAT & SUPPL 59.60 OH 59.60* PERSONNEL PROF SERVICES 456.00 OH 456.00* PARK IMPROVEMENT EQUIP MAINT/RENT 140.00 OH PARK MAINT OPER MAT & SUPPL 1,002.00 OH 1,142.00* Senior Center PROF SERVICES 1, 42L 05 OH 1,421.05* SEWER OPERATIONS USER FEES 5.38 OH 5.38* ICE ARENA PROF SERVICES 105.00 OH 105.00* SNOW REMOVAL OPER MAT & SUPPL 466.98 OH 466.98* BUILDING INSPCT TRANSPORT COSTS 10L 03 OH PARK MAINT TRANSPORT COSTS 52.13 OH SOLID WASTE TRANSPORT COSTS .-..... 229.02 OH '.',:,;~ STREET MAINT EQUIP MAINT/RENT 68.54 OH ,,?- ',&; "tJ~" 450.72* PARK IMPROVEMENT PRINT & PUBLISH 324.80 OH 324.80* FIRE SERVICES OPER EQUIP PURCH 1,650.50 OH 1,650.50* LIQUOR MERCH FOR RESALE 5,793.70 OH 5,793.70* LIQUOR PROF SERVICES 109.88 OH 109.88* RECREATION PROGR OPER MAT & SUPPL 123.65 OH 123.65* GENERAL FUND ESCROWS PAYABLE 4L20 OH 41.20* FIRE SERVICES OPER MAT & SUPPL 338.44 OH PATROL SERVICES OPER MAT & SUPPL 938.98 OH 1,277.42* HRA/ECONOMIC DEV MISC 400.00 OH 400.00* BUILDING MAINT UTILITIES 14.40 OH EMERG MGMT SERV EQUIP MAINT /RENT 10.66 OH FIRE SERVICES UTILITIES 437.24 OH LIQUOR UTILITIES 337.56 OH SEWER OPEATIONS UTILITIES 134.04 OH SIGNAL MAINT PROF SERVICES 5,024.86 OH SOLID WASTE UTILITIES 120.59 OH WATER UTILITY UTILITIES 1,92L34 OH 8,000.69* FIRE SERVICES OPER MAT & SUPPL 2,079,10 OH COUNCIL REGISTER VENDOR <*> DEEG, RICHARD <*> DUEBERS DEPT STORE <*> ELECTRO WATCHMAN INC. <*> ERAR, JOHN <*> FARMINGTON AREA CHAMBER OF COM <*> FARMINGTON BAKERY INC <*> FARMINGTON COMMUNITY EDUCATION <*> FARMINGTON EMPLOYEE CLUB <*> FARMINGTON INDEPENDENT <*> FARMINGTON PRINTING INC <*> FEDERAL RESERVE BANK <*> FERRELL GAS PRODUCTS CO <*> FINCH, CURT <*> FRITZ COMPANY INC <*> FRONTIER COMMUNICATIONS INC <*> GALL'S INC <*> GOPHER STATE ONE-CALL INC <*> GRIGGS COOPER & CO <*> HALL, BRAD <*> 29-JAN-1998 (12:03) ACTIVITY CHECK AMOUNT CK-SUBSYSTEM DESCRIPTION 2,079.10* BUILDING INSPCT SCHOOL & CONF 11.70 OH FIRE SERVICES SCHOOL & CONF 11.70 OH 23.40* ADMINISTRATION OFF & PAPER SUPP 16.38 OH FIRE SERVICES SPEC ACT SUPPL 36.59 OH PATROL SERVICES OPER MAT & SUPPL 24.35 OH Recreation Prog OPER MAT & SUPPL 98.45 OH Senior Center OPER MAT & SUPPL 41.20 OH 216.97* LIQUOR BLDG MAINT & RNT 115.00 OH 115.00* ADMINISTRATION TRANSPORT COSTS 200.00 OH 200.00* ADMINISTRATION SCHOOL & CONF 15.00 OH COMM DEVELOPMENT SCHOOL & CONF 15.00 OH RECREATION PROGR SCHOOL & CONF 45.00 OH 75.00* ADMINISTRATION OPER MAT & SUPPL 34.15 OH 34.15* Senior Center OPER MAT & SUPPL 32.00 OH 32.00* GENERAL FUND EMPLOYEE CLUB 85.00 OH 85.00* ADMINISTRATION PRINT & PUBLISH 40.00 OH HRA/ECONOMIC DEV PRINT & PUBLISH 60.00 OH (r~~' ;.,.. ,J PARK IMPROVEMENT PRINT & PUBLISH 45.90 OH '.~;;~;.~J PLANNING/ZONING PRINT & PUBLISH 10.80 OH SENIOR CITIZEN DUES & SUBSCRIP 13 .50 OH SOLID WASTE PRINT & PUBLISH 100.00 OH 270.20* SEWER OPEATIONS PRINT & PUBLISH 12.78 OH SOLID WASTE PRINT & PUBLISH 12.78 OH STORM WATER UTIL PRINT & PUBLISH 4.26 OH WATER UTILITY PRINT & PUBLISH 12.78 OH 42.60* GENERAL FUND SAVINGS BONDS 50.00 OH 50.00* ICE ARENA TRANSPORT COSTS 136.54 OH 136.54* POLICE ADMIN PROF SERVICES 570.00 OH 570.00* LIQUOR MERCH FOR RESALE 1,234.20 OH 1,234.20* COMMUNICATIONS UTILITIES 70.72 OH 70.72* PATROL SERVICES OPER MAT & SUPPL 174.87 OH 174.87* SEWER OPEATIONS PROF SERVICES 11 7.25 OH WATER UTILITY PROF SERVICES 11 7.25 OH 234.50* LIQUOR MERCH FOR RESALE 4,394.15 OH 4,394.15* SEWER OPERATIONS USER FEES 23.17 OH 23.17* COUNCIL REGISTER VENDOR ACTIVITY 29 - JAN -1998 (12: 03) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM <*> ------------------------------------------------------------------------------------------------------------------------ OH HAWKINS WATER TREATMENT GROUP ICMA RETIREMENT TRUST-457 <*> IDEALS PUBLICATIONS INC <*> IKON CAPITAL <*> INTERNATIONAL CHAPTER OF BUILD <*> INTERSTATE BATTERY TWIN CITIES <*> JOHNSON BROTHERS LIQUOR COMPAN <*> JONES, CLARK <*> KINKO'S INC <*> KUYPER, STEVE <*> KWIK TRIP <*> LABOR RELATIONS ASSOCIATES INC <*> LAKEVILLE PUBLISHING INC <*> LAKEVILLE, CITY OF <*> LARSON, LENA <*> LAW ENFORCEMENT EQUIPMENT COMP <*> LAW ENFORCEMENT LABOR SERVICES <*> LEAGUE OF MINNESOTA CITIES - P <*> LEROY'S PAINTING <*> LOCAL GVMT INFO SYSTEMS ASSN. <*> LOESCH, ALOIS <*> WATER UTILITY PROF SERVICES GENERAL FUND ICMA SENIOR CITIZEN DUES & SUBSCRIP ADMINISTRATION EQUIP MAINT/RENT BUILDING INSPCT DUES & SUBSCRIP STREET MAINT EQUIP MAINT/RENT LIQUOR MERCH FOR RESALE SEWER OPERATIONS USER FEES GEN ACCOUNTING PRINT & PUBLISH PATROL SERVICES SCHOOL & CONF BUILDING INSPCT TRANSPORT COSTS FLEET MAINT SERV TRANSPORT COSTS PARK MAINT TRANSPORT COSTS PATROL SERVICES TRANSPORT COSTS SNOW REMOVAL TRANSPORT COSTS SOLID WASTE TRANSPORT COSTS STREET MAINT TRANSPORT COSTS WATER UTILITY TRANSPORT COSTS PERSONNEL ADMINISTRATION LIQUOR FIRE SERVICES PATROL SERVICES PROF SERVICES PRINT & PUBLISH PRINT & PUBLISH PROF SERVICES PROF SERVICES ENGINEERING SERV TRANSPORT COSTS SOLID WASTE TRANSPORT COSTS PATROL SERVICES OPER MAT & SUPPL GENERAL FUND LELS UNION DUES EMPLOYEE EXPENSE PAYROLL EXPENSES FIRE SERVICES BUILDING INSPECT GEN ACCOUNTING MIS PAYROLL BLDG IMPROVEMENT PROF SERVICES PROF SERVICES PROF SERVICES PROF SERVICES SEWER OPERATIONS USER FEES 20.00 20.00* 6,946.56 6,946.56* 19.95 19.95* 287.89 287.89* 45.00 45.00* 75.56 75.56* 8,468.65 8,468.65* 17 .66 17.66* 275.57 275.57* 120.00 120.00* 12.00 54.50 431.34 127.98 73.52 27.15 386.95 14.55 1,127.99* 481. 00 481.00* 254.26 332.10 586.36* 1,837.15 3,729.96 5,567.11* 9.45 6.30 15.75* 11. 80 11.80* 247.50 247.50* 9,493.75 9,493.75* 1,600.00 1,600.00* 442.47 861.41 1,160.00 323.15 2,787.03* 6.17 6.17* OH OH OH OH OH OH OH OH OH OH OH OR OR OR OR OR OR OR OR OR OR OR OR OR OR OR OR OR OR OR OR OR OR COUNCIL REGISTER VENDOR MACQUEEN EQUIPMENT <*> MANKE, JOHN <*> MC NAMARA CONTRACTING INC. <*> MEDICA <*> METROPOLITAN COUNCIL ENVIORNME <*> MINNESOTA AFSCME COUNCIL #14 <*> MINNESOTA BENEFIT ASSOCIATION <*> MINNESOTA PIPE AND EQUIPMENT <*> MINNESOTA, STATE OF <*> MN ASSOC OF SENIOR SERVICES <*> MN ASSOC. OF SENIOR SERVICES <*> MN RECREATION & PARK ASSN. (MR <*> MN TRUCKING ASSOCIAION <*> MORE 4 <*> MURPHY, JAMES <*> MVTL LABORATORIES INC <*> NAPA <*> NATROGAS INC. <*> NELSON RADIO COMMUNICATIONS <*> NORTHERN STATES POWER COMPANY ACTIVITY 29-JAN-1998 (12:03) DSSCRIPTION CHECK AMOUNT CK-SUBSYSTEM SOLID WASTE OPER MAT & SUPPL BUILDING INSPCT SCHOOL & CONF STREET MAINT OPER MAT & SUPPL GENERAL FUND MEDICAL INS SEWER OPEATIONS MCES FEES GENERAL FUND AFSCME UNION DUE GENERAL FUND MBA/MN BENEFITS WATER UTILITY OPER MAT & SUPPL PATROL SERVICES UTILITIES SENIOR CITIZEN SCHOOL & CONF SENIOR CITIZEN DUES & SUBSCRIP RECREATION PROGR SCHOOL & CONF FLEET MAINT SERV OFF & PAPER SUPP SOLID WASTE TRANSPORT COSTS ADMINISTRATION BUILDING MAINT POLICE ADMIN PUBL SAFE PRGM SENIOR CITIZEN WATER UTILITY PATROL SERVICES WATER UTILITY BUILDING INSPCT FIRE SERVICES FLEET MAINT SERV PARK MAINT PATROL SERVICES SNOW REMOVAL SOLID WASTE STREET MAINT STREET MAINT FIRE SERVICES BUILDING MAINT EM ERG MGMT SERV ICE ARENA SIGNAL MAINT OPER MAT & SUPPL OPER MAT & SUPPL OPER MAT & SUPPL SPEC ACT SUPPL SPEC ACT SUPPL OPER MAT & SUPPL SCHOOL & CONF PROF SERVICES TRANSPORT COSTS TRANSPORT COSTS OPER MAT & SUPPL TRANSPORT COSTS TRANSPORT COSTS EQUIP MAINT/RENT TRANSPORT COSTS EQUIP MAINT/RENT EQUIP MAINT/RENT EQUIP MAINT/RENT UTILITIES EQUIP MAINT/RENT UTILITIES PROF SERVICES 69.62 69.62* 32.22 32.22* 447.30 447.30* 13,355.75 13,355.75* 43,175.58 43,175.58* 657.56 657.56* 278.73 278.73* 52.34 52.34* 270.00 270.00* 59.25 59.25* 15.00 15.00* 18.00 18.00* 36.88 36.88 73.76* 9.34 11.30 78.72 17.84 11.94 3.16 132.30* 77.54 77.54* 42.00 42.00* 85.15 148.40 47.90 1.36 51. 06 11.26 838.08 1,537.05 2,720.26* 30.35 30.35* 186.00 186.00* 25.78 6.28 3,557.60 3,175.86 OH OH OH OH OH OH OH OH OH OH OH OH OH OH /;.~?.~~ \-:~~J;~j OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR <*> NORTHLAND CHEMICAL CORP <*> NTFC CAPITAL CORPORATION <*> PEOPLES NATURAL GAS <*> PERSONNEL DECISIONS INTERNATIO <*> PHILLIPS WINE AND SPIRITS INC <*> PINEAPPLE, JOHNNY <*> PIPE SERVICES CORP. <*> PITNEY BOWES <*> PUBLIC EMPLOYEES RETIREMENT AS <*> QUALITY WINE AND SPIRITS CO <*> RENT 'N' SAVE PROTABLE SERVICE <*> SAUBER PLUMBING & HEATING CO. <*> SAUTER, ROBERT <*> SAVOIE SUPPLY CO. INC. <*> SIRCHIE FINGER PRINT LABS <*> SKB ENVIRONMENTAL INC <*> SOUTH SUBURBAN MEDICAL <*> ST CROIX COUNTY <*> STAR TRIBUNE <*> STARR AUTOMOTIVE <*> STATE CAPITOL CREDIT UNION <*> STREICHER'S 29-JAN-1998 (12:03) ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM 6,765.52* SOLID WASTE OPER MAT & SUPPL 79.12 OH 79.12* ADMINISTRATION UTILITIES 422.91 OH 422.91* BUILDING MAINT UTILITIES 1,313.48 OH FIRE SERVICES UTILITIES 639.34 OH HRA/ECONOMIC DEV UTILITIES 229.27 OH ICE ARENA UTILITIES 1,879.98 OH LIBRARY SERVICES UTILITIES 818.37 OH LIQUOR UTILITIES 282.93 OH SENIOR CITIZEN UTILITIES 198.72 OH SOLID WASTE UTILITIES 48.30 OH STREET MAINT UTILITIES 790.25 OH SWIMMING POOL UTILITIES 7.46 OR WATER UTILITY UTILITIES 50.64 OR 6,258.74* PERSONNEL PROF SERVICES 875.00 OR 875.00* LIQUOR MERCR FOR RESALE 5,061.13 OH 5,061.13* SENIOR CITIZEN SPEC ACT SUPPL 75.00 OR 75.00* SEWER OPEATIONS PROF SERVICES 3,303.75 OR 3,303.75* ADMINISTRATION EQUIP MAINT/RENT 709.89 OR 709.89* GENERAL FUND PERA 18,352.99 OR 18,352.99* LIQUOR MERCR FOR RESALE 298.40 OH 298.40* PARK MAINT PROF SERVICES 46.17 OR 46.17* WATER UTILITY PROF SERVICES 76.78 OH 76.78* PATROL SERVICES OPER MAT & SUPPL 18.79 OH 18.79* BUILDING MAINT OPER MAT & SUPPL 724.24 OH 724.24* INVESTIGATION MISC 42.54 OH 42.54* SOLID WASTE PROF SERVICES 172.00 OH 172.00* PERSONNEL PROF SERVICES 100.00 OR POLICE ADMIN PROF SERVICES 68.00 OH 168.00* GENERAL FUND CHILD SUPPORT 272.71 OH 272.71* POLICE ADMIN OPER MAT & SUPPL 108.68 OR 108.68* FIRE SERVICES TRANSPORT COSTS 98.57 OR 98.57* GENERAL FUND ST CREDIT UNION 3,778.14 OH 3,778.14* PATROL SERVICES OPER MAT & SUPPL 79.09 OH COUNCIL REGISTER VENDOR <*> SUPERAMERICA <*> THERMEX CORPORATION <*> TOLL GAS AND WELDING SUPPLY <*> TOTAL REGISTER SYSTEMS INC <*> TUXALL UNIFORM & EQUIPMENT INC <*> UNITED STATES FIGURE SKATING A <*> UNITED WAY FUND OF ST. PAUL AR <*> UNITOG RENTAL SERVICES <*> UNIVERSITY OF MINNESOTA <*> UNIVERSITY OF MINNESOTA, REGIS <*> UNUM LIFE INSURANCE CO OF AMER <*> USA WASTE SERVICES INC <*> VOGEL & ASSOCIATES, ROBERT C <*> W.S. DARLEY & CO <*> WALSH, PAUL J. AND MARY <*> WALTON, MARILYN <*> WELCOME FRIENDS <*> XEROX CORPORATION <*> APPROVAL: RISTOW GAMER FITCH STRACHAN CORDES ACTIVITY BUILDING INSPCT PARK MAINT PATROL SERVICES RESCUE SQUAD SNOW REMOVAL SOLID WASTE STREET MAINT WATER UTILITY I CE ARENA SOLID WASTE LIQUOR PATROL SERVICES ICE ARENA OPER GENERAL FUND FLEET MAINT SERV SOLID WASTE STREET MAINT 29-JAN-1998 (12:03) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS EQUIP MAINT/RENT OPER MAT & SUPPL PROF SERVICES OPER MAT & SUPPL LESSONS UNITED WAY OPER MAT OPER MAT OPER MAT & SUPPL & SUPPL & SUPPL BUILDING INSPCT SCHOOL & CONF BUILDING INSPCT SCHOOL & CONF GENERAL FUND MEDICAL INS SOLID WASTE PROF SERVICES BOARDS & COMM PROF SERVICES FIRE SERVICES OPER EQUIP PURCH PARK MAINT EQUIP MAINT/RENT POLICE ADMIN OPER MAT & SUPPL LEGISLATIVE CTRL OFF & PAPER SUPP SENIOR CITIZEN OPER MAT & SUPPL ADMINISTRATION EQUIP MAINT/RENT 79.09* 144.70 24.08 566.28 10.00 143.04 38.00 243.40 17.00 1,186.50* 341. 75 341. 75* 5.58 5.58* 1,750.00 1,750.00* 5.90 5.90* 304.00 304.00* 50.00 50.00* 18.11 54.35 108.69 181.15* 165.00 165.00* 180.00 180.00* 186.60 186.60* 16,348.96 16,348.96* 3,000.00 3,000.00* 463.27 463.27* 180.00 180.00* 59.99 59.99* 95.72 16.00 111. 72 * 59.50 59.50* 275,496.34* OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH <*> ~CL TO: Mayor, Councilmembers, City Administratorf~ James Bell, Parks and Recreation Director FROM: SUBJECT: Adopt Resolution I Accept Bids I Award Contract I Park Projects DATE: February 2, 1998 INTRODUCTION Sealed bids were opened Wednesday, January 28 for the ice arena team rooms and ADA upgrades at the pool bath house and Rambling River Park restrooms. DISCUSSION Eleven bids were received for the construction of the ice arena team rooms and eleven valid bids were received for the ADA upgrades at the pool bath house and Rambling River Park restrooms. The bids received for the bath house and restrooms are within the budget. Staff needs to further study the team room bids, therefore the bids will be presented to Council at the February 17, 1998 Council meeting. ACTION REOUESTED Council delay reviewing the bids until the February 17, 1998 Council meeting. Respectfully submitted, .J<-___ 6~ James Bell Parks and Recreation Director CitlJ. of Farmint}.ton 325 Oak Street · FarminlJtonJ MN 55024 · (612) 463.7117 . Fa/( (612) 463.2591 q6 FROM: Mayor, Councilmembers and City Administrator~ Daniel M. Siebenaler Chief of Police TO: SUBJECT: Towing Contract DATE: February 2, 1998 INTRODUCTION Pursuant to action by the Council, the contract for towing services for the City was advertised for competitive bids. According to the City Attorney, once the bids are advertised the City is obligated to accept the lowest responsible bid. Three contractors submitted bids with Dakota County Towing submitting the lowest bid. At the regular City Council meeting of December 1, 1997 staff presented a recommendation, based on bid prices and State Law, that the towing contract for the City of Farmington be awarded to Dakota County Towing. At that meeting the issue of zoning in Vennillion Township was raised as it related to the current location of Dakota County Towing. As a result of those concerns the item was tabled until February 2, 1998. Dakota County Towing was directed to provide evidence of appropriate zoning for their business at that meeting. DISCUSSION In December, 1997 Dakota County Towing approached the Vennillion Township Board and requested a Home Occupation Penn it to operate a towing business. Based on concerns raised by the Township Board Ms. Gallagher approached the Fannington planning staff about an appropriately zoned area in the City of Fannington to which she could move her towing business. Planning staff conducted research and learned that the City of Fannington is not zoned for a towing business. This research also raised the question of Blaha Towing operating within the business district of Farmington. Further research revealed that a Conditional Use Penn it was granted to Mr. Blaha for the operation of his towing business contingent on the installation of screening and landscaping. As of this date Mr. Blaha has not complied with the contingencies of his Conditional Use Penn it. Planning staff has allowed him an extension until May, 1998 to comply with his Conditional Use Penn it. Despite the fact that Dakota County Towing is currently unable to locate its impound lot within the City limits of Farmington, the company has obtained office space in the City and is working with Planning staff to address the issue of an impound lot in the City. I CitlJ of Farmint}.ton On January 20, 1998 the Vennillion Township Board passed a resolution that denies a Home Occupation Penn it requested by Dakota County Towing. In the same resolution the Board granted Dakota County Towing authorization to conduct the towing business at their current location for a period of one year. At this time, by Resolution of the Township Board, Dakota County Towing is operating a legally authorized business within Vennillion Township and may continue to do so for a period of one year expiring on January 20, 1999. 325 Oak Street · FarminlJtonJ MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 At this time Dakota County Towing has met the requirements made by the City of Fannington. As shown previously in the attached Bid Tabulation, Dakota County Towing remains the lowest responsible bidder for the City Towing Contract. ACTION REOUESTED Pursuant to State Law regarding the lowest responsible bidder, award the towing contract to Dakota County Towing. In order to avoid future controversy regarding the towing contract, staff recommends a Council workshop to discuss the issue. Due to higher priority issues this workshop could be scheduled for later this year, perhaps June or July. Respectfully submitted, ~~~?~ Daniel M. Siebenaler Chief of Police City of Farmington Towing Contract Bid Tabulation Bids for the City of Farmington towing contract were advertised for two weeks in local newspapers in accordance with established process. Bids were accepted from responsible contractors through 5:00 PM on Friday, November 7. Bids were opened at that time and tabulated as follows: CONTRACTOR: Blaha's Dakota Marek's TOWINGIHAULING: Special Events (per hr) $~ $25.00 $50.00 llQQ .$.L5..Q llQQ After 5 After 5 After 10 $25.00 $15. 00 $30.00 $15.00 (1/4 hr) $20.00 (flat) $20.00 (flat) QL ~ $35.00 $40.00 $28.00 $40.00 Base Tow Hauling per loaded mile Dolly Winch Police Vehicles SPECIAL CHARGES: Service calls $20.00 Pull drive shaft $25.00 Unlock N/A Tire change $ 5.00 Release at scene $20.00 Snow shoveling (pr 1/4 hr.) $15.00 Car starting $15.00 Disconnect linkage $25.00 Storage per day $12.00 Administrative fee .ill! $20.00 $ 5.00 $20.00 $20.00 $20.00 $ 5.00 $20.00 $ 5.00 $10.00 Jill $35.00 $10.00 N/A $35.00 $35.00 $10.00 $35.00 $10.00 $15.00 00 I 0 0... TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: ALF Ambulance Refund DATE: February 2, 1998 The City has been notified that the ALF Ambulance Board will be considering approval of a service refund in 1998. DISCUSSION Attached please find a copy of an ALF Ambulance Board Agenda memorandum detailing a proposed refund to the cities of Apple Valley, Lakeville, and Farmington in 1998. The total 1998 refund amount is approximately $200,000 with each member city receiving a refund percentage equal to fffiancial contributions made since 1986 through 1998. According to Director Kevin Raun, this percentage equals 9.6%, and will provide the City with a service refund of $19,160 for 1998. Subsequent year refunds, if any, will depend upon the level of retained earnings generated by ALF in any given year, and will be presented to the ALF Board for approval. The City is very fortunate to receive this service refund, and is essentially benefiting from the very prudent and cost-effective management of this public service since its inception in 1986. BUDGET IMP ACT As Council has already adopted the 1998 Budget, it is recommended that this refund be designated towards the General Fund balance reserve. Designation of this refund to fund balance acknowledges and commits the City to the rebuilding of the fund reserve to an acceptable level. ACTION REQUESTED Accept the ALF Ambulance service refund of $19,160, and designate this same amount to the General Fund balance reserve. Res.. pectfu~IX ,ubmitted, <'1j} -itr'=f- ,~ ~~ :. Erar City Administrator I CitlJ of FarminfJton 325 Oak Street. FarminlJtonJ MN 55024 · (612) 463.7171 · Fa/( (612) 463.2591 J~OOrnU1J1~w~rn: 14200 Cedar Avenue Apple Valley, Minnesota 55124 Office: (612) 953-2660 Fax: (612) 953-2604 MEMORANDUM TO: FROM: DATE: SUBJECT: ALF Ambulance Joint Powers Board Kevin 1. Raun, Ambulance Director January 14, 1998 Recommendation to Refund from the ALF Ambulance Fund Balance to the Member Cities As the Executive Board is aware, new amendments have been approved for the Ambulance Joint PO\'.ers Agreement (JPA> which would allow for a refund to the member cities in those years when the fund balance for the ambulance service has adequate reserves. For 1998, a substantial refund in the amount of$200,000 is being recommended for return to our member communities. This amount, to be taken from the service fund balance, would be distributed back to our member communities based on a recommended formula of total net contributions made by all of our communities over our years of operation (see attached community cash contributions to ALF Ambulance). Based on this matrix of the financial contributions made by our communities from 1986-1998, the percentage of contributions are as follows: Apple Valley = 53.5% of total; based on total refund amount proposed, this would equal $107,042. Lakeville = 36.9% of total; based on total refund amount proposed, this would equal $73,798. Farmington = 9.6% of total; based on total refund amount proposed, this would equal $19,160. A careful review of ALF Ambulance's fund balance indicates that sufficient funds will remain or will rebuild to a level that will ensure that the sound financial operations of the ambulance service are maintained. TIle staff would recommend that this refund be authorized for 1998. KJR/tmb Attachment COMMUNITY CASH CONTRIBUTIONS TO ALF APPLE YEAR VALLEY LAKEVILLE FARMINGTON TOTAL 1998 22,174 19,271 5,348 46,793 1997 21,773 18,704 4,917 45,394 1996 21,509 18,093 4,280 43,882 1995 20,724 17,142 3,995 41,861 1994 10,034 7,926 1,708 19,668 1993 26,953 21,284 4,576 52,813 1992 33,547 26,113 5,952 65,612 1991 50,050 34,856 8,473 93,379 1990 41,598 26,758 6,719 75,075 1989 44,425 28,577 7,253 80,255 1988 94,604 59,222 16,608 170,434 1987 105,346 65,947 18,494 189,787 1986 87,406 56,074 15,520 159,000 Total 580,143 399,967 103,843 1,083,953 % of Total 53.5% 36.9% 9.6% 100.0% 1998 Rebate 107,042 73,798 19,160 200,000 ALF AMBULANCE RESOLUTION NO. 98-01 RESOLUTION AUTHORIZING A FINANCIAL CONTRIBUTION REFUND FOR FISCAL YEAR 1998 TO THE CITIES OF APPLE VALLEY, LAKEVILLE, AND FARMINGTON WHEREAS, the Cities of Apple Yalley, Lakeville, and Farmington have come together Wlder a Joint Powers Agreement to own and operate an advanced life support (ALS) ambulance service; and WHEREAS, each City has from its City Council one member to serve on the operations board knO\\<TI as the ALF Ambulance Joint Powers Board; and 'VHEREAS, each City contributes on an annual basis a fiscal operating subsidy and the donation of in-kind property and services known as public resources; and 'VHEREAS, the Joint Powers Agreement to provide ambulance service as adopted and approved by the Cities may provide for a refund equal to or less than the net financial contributions provided by the Cities in prior years; and 'VHEREAS, the ALF Ambulance Executive Director and the City ofLakeville Finance Depaltment. which is the designated fiscal agent for the ALF Ambulance service, bave determined that the present fund balance for the ambulance service is fiscally sOWld with its cash reserve; and WHEREAS, it has been recommended to the ALF Ambulance Joint Powers Board to refund from the fund balance a payment to the Cities in the amoWlt of two hWldred thousand dollars ($200,000); ~o,v, THEREFORE, BE IT RESOLVED, that the ALF Ambulance Joint Powers Board does hereby authorize a refund from the ambulance service ~d balance to be made in the amoWlt of two hWldred thousand dollars ($200,000) to the Cities of Apple Yalley, Lakeville, and Farmington based on the following net cash contributions made by the Cities: Authorized AmOWlt 1986-1998 Total Percent of Total of Refund per Net City Cash Contributions Cash Contributions Percent Contributions Apple Valley $580,143.00 53.5% $107,042.00 Lakeville $399,967.00 36.9% $73,798.00 Farmington $] 03,843.00 9.6% $19,160.00 TOTAL $1,083,953.00 100.0% $200,000.00 PASSED this 27th day of January 1998. ALF AMBULANCE By: Betty Sindt, Chair ATTEST: Kevin 1. Raun, Ambulance Director Introduced by: Seconded by: Voting in favor: Voting against: 98-0 I res, doc 10 b TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Dakota County League of Governments - Legislative Policy Positions DATE: February 2, 1998 INTRODUCTION The Dakota County League of Governments (DCLG), comprised of the County and all Cities within Dakota County, has endorsed legislative positions on three policy issues that will be discussed in the 1998 State Legislature. DISCUSSION Attached are copies of the legislative position papers that were reviewed and approved at the recent DCLG Legislative Breakfast. The three issues that the DCLG felt most strongly about included: 1) Supporting the need for more affordable housing units in Dakota County through a) community rehabilitation-set aside funds, b) dedication of additional funding for affordable housing initiatives, c) sales tax exemption for affordable housing construction and d) preservation of existing affordable housing, 2) Supporting a change in the County State Aid Highway Distribution formula to provide funding equity for metropolitan area counties and supporting the creation of a separate, dedicated fund for transit and other related transportation needs. 3) Supporting full exemption from the state sales tax on all local government purchases, with no corresponding reduction in state aids upon its repeal. BUDGET IMP ACT The change in the CSAH distribution formula would have a significant effort on County transportation policies that could translate into reduced costs for cities. The repeal of the state sales tax on City purchases could result in annual average savings of approximately $30,000 per year. The pure budgetary impact from an increase in affordable housing units in the City is difficult to determine in terms of increased local government services cost. Arguably, filling the demand for more affordable housing units could help meet the local employment needs of businesses through affordable home buying and rental-based housing opportunities, and stimulate further I CitlJ of FarminfJton 325 Oak Street · FarminlJtonJ MN 55024 · (672) 463-7717 · Fa/( (612) 463-2591 Mayor and Council Members Dakota County League of Governments - Legislative Positions Page 2 of2 business expansion and job creation. Businesses paying between $8-$12 per hour and hoping to . attract employees are having a difficult time due to a lack of affordable housing in Dakota County. ACTION REQUESTED For information only. Respectfully submitted, John F. Erar City Administrator attachments DAKOTA COUNTY LEAGUE OF GOVERNMENTS LEGISLATIVE POSITION PAPER TRANSPORTA nON TRANSPORT A TION SYSTEM FUNDING The Dakota County League of Governments supports the establishment of additional funding for highways and transit and a revision of the funding formula by which funding is distributed. The sources of additional funding for highway and transit needs should meet the test of being efficient, progressive, stable and designed to meet both current and future needs. The League supports a change in the distribution formula for County State Aid Highway funds to provide equity in the treatment of developing areas with growing transportation system demands. Increasing the emphasis in the distribution formula on factors such as the vehicles registered in a county, or simply population are examples of changes which would move toward this objective. Support for new revenue should be linked to an acceptable change in the distribution formula. The League supports the creation of separate, dedicated fund for transit and related transportation needs. This fund should be supported through revenues which are derived from sources based on a "user pay" concept. Revenue sources such as motor vehicle registration fees, the motor vehicle excise tax and! or a variety of user fees (e. g., parking space or vehicle mileage fees) might be considered. Monies should not be diverted from the Highway Fund - which currently cannot meet the needs for construction of safe, efficient roadways - for transit purposes. THE NEED FOR ACTION In 1990, about 600 million miles per year were being driven on Dakota County roads. In 1996, the number is estimated to exceed 750 million. Over the next 25 years, this number is expected to grow by another 80%, reaching over 1.3 billion miles per year. Traffic volumes in Dakota County will continue to grow at a rate exceeding the growth in population and households. ~ The County is expected to add nearly 68,000 households from 1995 to 2020, or over 2,700 per year. ~ Employment in the County continues to increase at approximately 3% per year, with the long term growth rate projected at 2.3% annually. From 1995 and 2020, employment in Dakota County is expected to grow from 122,600 jobs to 168,400 (37%). The growth in traffic will produce serious deficiencies on the County road system, Peak traffic on CSAH 42 near the Burnsville Center already exceeds 60,000 vehicles per day; in the next 20 years, traffic on an average day on Cedar A venue in Apple Valley will be at this level. Traffic volumes along major parts of CSAH 42 will exceed the current capacity of the roadway. On the average, commuting times are expected to double (from between 17 and 18 minutes to 35 minutes) without correction of these deficiencies. The costs - both economic and political- of these expansions will be high. Regional plans currently provide almost no funding for expansion of roadways outside of the 1-494/694 beltway. Per capita, Metropolitan Area counties receive less than 1/3 of the State average per capita allocation under the CSAH distribution formula. Some counties with about the same land area as Dakota County receive 21 times the per capita funding level for Dakota County. ~ Dakota County receives about 1/3 of the State average in CSAH funds per vehicle. ~ Dakota County receives about $.01 per vehicle mile driven; the State average is $.03 per vehicle mile driven. The 10 counties comparable in land area to Dakota County receive from $.04 to $.115 per vehicle mile driven. Anoka, Dakota and Washington Counties receive the lowest amount of highway aid per capita in the State. All of the Metropolitan Area counties are in the bottom 10 counties in the State. c:\dsr\jaal141a AFFORDABLE HOUSING In this time of low mortgage interest rates and high rates of employment one might believe that affordable housing is more accessible to people than at any time in the recent past. This, unfortunatcly, is not true. Finding affordable housing in the Twin Cities Metropolitan Area, Dakota County in particular, is becoming a challenge for an increasing nwnber offamilies who wish to work and live in Dakota County. The employment growth and strong economy in Dakota County creates a situation in which landlords, sellers and builders can demand an increased price. This negates the benefit that a lower interest rate usually provides and further increases the gap between earned wages and monthly housing costs. While many more people are able to locate employment, the majority of new jobs pay wages less than wbat is needed to afford housing in our area. This disparity often forces people to pay a higher proportion of their income than they can afford toward housing in Dakota County. Housing is considered affordable if an individual or family pays no more than 30 percent of their monthly income toward housing costs. As indicated above, many jobs pay lower salaries than necessary for a family to afford housing priced at Dakota County averages. Households with only one full-time wage earner, such as single parent families, face particular difficulty finding an affordable home. Even v.~th two family members working full-time in jobs that pay close to minimum wage ($5.15/hour or $1 O,700/year) a family cannot afford the typical two-bedroom apartment or three-bedroom house. In Dakota County, an average tlrree bedroom ap&-nnent rents for $893.90 per month. A family would need to have an annual income of$35,752 in order to afford such housing. This is an hourly rate of $17.19, which is significantly higher than many Dakota County residents earn. If a t8mily wished to purchase an average priced home in the county ($108,000) their annual income would need to be $37,000. Despite the aggressive efforts of Dakota County Housing and Redevelopment Authority and its communities, there exists long waiting lists for individuals and families in need ofho1.1Sing assistance. Currently, there are over 2,000 individuals/families waiting to receive assistance. In most i11stances they will wait at least two years before being assisted. Clearly there exists a need for more affordable housing in Dakota County. Even though the economy i~ strong and unemployment rates arc historically low, housing costs continue to escalate at a rapid pace. State legislative support is important to help ensure success in the provision of affordable housing in Dakota County. The following state legislative actions would assist Dakota County in better meeting affordable housing needs: Community Rehabilitation - Set Aside Eleven Dakota County communities bave formed a cluster pursuant to the Metropolitan Livable Communities Act to address affordahle housing needs in the county. These communities have approved a 5-year Action Plan that articulates the efforts that will be made to address a variety of housing needs. To successfully implement this plan, a stable source of flexible state funding is needed. The Dakota County Housing and Redevelopment Authority is requesting that state legislation be enacted to set aside a portion of currently appropriated community rehabilitation funds. A $800,000-$900,000 aIIDuaI set aside of funds would allow the cluster to have a certain source of funding that can be utilized for carrying out the variety of activities included in the 5-year Action Plan. Housing and Economic Vitality Initiative Sponsored by the Twin City Family Housing Fund and the Greater Minnesota Housing Fund, the Housing and Economic Vitality Initiative calls for the state to dedicate $40 million to provide affordable housingfor Minnesotafamilies, to be matched by $20 million from the private sector. The Housing and Economic Vitality Initiative will raise $60 mil/ion in public alUi private funds for affordable housing. . In the past two years, the Family Housing Fund and the Greater Minnesota Housing Fund lmve raised $40 million for affordable housing in Minnesota. The!'ie organizations propose to: 1) use $10 million of these funds for affordable housing for working families. and 2) leverage $10 million from private corporations through a state housing tax credit, for a total of $20 million from the private sector. . The Housing and Economic Vitality Initiative calls for the state to match this priyate sector commitment with a one time $40 million allocation for a total of $60 million for affordable housing. . These funds can leverage an additional $180 million in federal, local and private sector funds for a lota] of$240 million. This amount would create 3,000 new writs of affordable housing. Sales Tax Exemption for Affordable Housine Exemption from the state sales tax of construction supplies and materials can assist 'in providing affordable housing. Assuming that 60% of the cost of new housing is materials and supplies, the sales tax exemption could reduce tbe cost of units by 4%. For example, a $100,000 unit could have its cost reduced by $4,000. In the 1997 Session, Senator Mctzen introduced legislation to provide a sales taX exemption for tax credit and essential function housing. The bill was also introduced in the House. The House- bill was heard in tax committee and was considered for, but not included in, the omnibus tax bill. The Senate bill was not heard. · See also Sales Tax on Local Government Purchases. Preservation of Existing Affordable Housin~ A large amount of the existing affordable housing iI1 the state was financed through federal assistance in the 1970s and early 19805. In many cases the federal contracts providing this affordable housing will be expiring in the late 1990s and the early years of the next century. If these contracts are not renewed, thousands of Minnesota residents will lose their affordable housing. State legislation to provide private landlords with incentives to retain their housing as aITordable is critical. A working group is presently developing a proposal to the state legislature in this area. It is our understanding the Governor's Supplemental Budget will also include some funding for this issue. Tbe CGst of Obtaining Affordable Housing $900 ,;0.,-,"' I' , 'I'" '.. .. ~ -~ . . .. . . , ' !.. - : ~ '- ... - --, ::', . 'l"" . ' . . .__..... .-..: ' . ~F - f'-~ ~~: --.. ~it. :>-';':'/' r'.r .. - _ , .- .- .~ Monthly Cost to Own a 1,000-1.500 Square Foot Home $9251 $1,000 ' $800 ~~::~:I-~~' l':~~~:: '\~:~~-~~~ ~...~\~ _ . _.... o. ~"_L ~::-~~~- ."~~ :, ."5~ Average Monthly Rent for a 3-bedroom Apatnnent $893 Average MODdily Rent for a 2-bedroom Apartment $708 $700 $600 $400 <0. . A Family MaJOttg Between $18,000 - $23,000 per ye-.lr can afford $450 . $575 a Montb for Housing (Job" in tl1ilI ~ induclc: sdlDOJ bu driven, rKqItJoJlku. amIic:Id aubtalatlr, and tr'awaaeats) $500 $300 A Family Making $15',000 or less pef year can afford -- $312- $375 a Month For Housing (Job$ in this nID&" mdude: hOllt. host"s, couu;.cr c:l..-rb, reta3l s;!ll~, and child <:are )'I'orku-s) A Family Making BetWeen $15,000 . $18,000 per year can afford $375 - $450 a Month For Housing (Jobs in CU$ ~e b1clude: buDk teIler, ho:Im: hcal&h lllde, rumDnlJlt wok, me <Jerk. and bouse desncn;) Housing is considered affordable if it does not exceed 30 percent of the households monthly income. Families who earn wages between $0 - $23,000 would have a difficult time renting or pW'Chasmg a home at current rates. For a family to be able to afford an average monthly rent payment on a two' bedroom apartment they must make at least $28,320 per year; for a three bedroorn apartment the household would need to make at least $35,752: 1. Cost to own a home is basQd 01: Ptincip:1l, Intm:st. Tue8 ~d IMIl1':lIlc() (P l.T 1). Monthly utilities and lIIlIinrenance would add additional housing expensCl'. 1996 Median Sales Price of Existing Homes il! Dakota County $250,000 $200.000 $150,000 $100,000 $50.000 $0 >- ~ C I: Gl oi .! ~ c i "5 ~ III III .s III ~ 1; 01 c: % 1; X ::I :. c lD <<J co ~ GI 0 Do ::I CD C UI c I ~ .:;r. s i 14 ..l oW tl :; '2 :r: 0 !3 0 In U.. A. :a ... " " oil: i . lI) CD <=' ti 0 -> c.. I&. a: '5 J< < ... :1Z cZ CD .. ~ 0 Dakota County Median Sale Price of Existing Homes From 1990 to 1996 $140,000 $120,000 $100,000 S80.ooo $60,000 1990 1991 1992 1993 19&4 1995 1996 Dakota COUDty Unemployment Rates From 1990 to 1997 5.000/. 4.000/0 3.00% 2.00% 1.00% 1990 '"' 1992 1993 1994 1995 1996 1"1 1997 Average Rents in Dakota County $200 $1,000 $800 S600 $400 $0 J5 - l;' ! ~ ,;: j & ~ ~ c: i :i .., '> 1::1 .5 '> :t; ::J III C ~ I::ll Cl ~ Q. ::J CD III ~ c at lI) j ~ E 001 E W E > ...: .J U III ell "' e .:I CD en en ... a. ::I :I: " S .41 III :; <:1 i .;;; Gi -> Q, ~ a:: ~ ~ je 0< :u :l! III ;:0 Q .5 A verage Rents On Two and Three Bedroom Apartments in Dakota County From 1990 to 1997 $1,000 -+-2 Bedroom -It-, s.droom S&OO $000 -1 -I so. 1900 1~1 1992 1~ 19$4 1995 1996 ,'97 DAKOTA COUNTY LEAGUE OF GOVERNMENTS LEGISLATIVE POSITION PAPER STATE SALES TAXON LOCAL GOVERNMENT PURCHASES LEGISLATIVE SUMMARY The Dakota County League of Governments (DCLG) believes that the state sales tax on local government is essentially a State imposed property tax. As the Legislature contemplates methods for property tax relief, elimination of this sales tax on local government would achieve two objectives. First, reduction of the property tax burden on residential and commercial property owners who actually pay this tax as a "pass through" from local government. And secondly, preserving local government accountability for levies it actually imposes and uses for its own purposes versus acting as a collection arm for a disguised state government tax. BACKGROUND In 1992, the Legislature repealed the sales tax exemption for local government purchases, (excluding Fire Services capital outlay purchases), that included all cities and counties, with the exception of school districts. This action increased the cost of local government by an estimated $77.5 million in fiscal year 1998 and a projected $89 million in 1999. As no additional state aids were introduced to offset this additional cost to local governments, this repeal has effectively increased local property taxes to finance state operations by forcing local governments to increase local tax levies. In addition, other states that have imposed sales tax on local government purchases, have indicated it is costing 5% to 7% of gross receipts in administration costs. The League of Minnesota Cities and Association of Minnesota Counties has adopted a similar legislative position calling for the reinstatement of the sales tax exemption for local government purchases. DISCUSSION The chart below reflects capital outlay purchases, excluding project construction materials and non- capital operating expenses, for IDakota County and selected 2cities between 1994-1997, with 1998 budgeted expenditures. $ 9,086,938 $ 10.228,815 9,700,877 9,824,846 . $ 10,109,769 $ 3,181,831 $ 1,705,342 $ 2,708,319 1,370,647 1,367,467 $ 1,374,588 $ 554,214 $ 652,488 $ 607,950 484,423 624,854 $ 907,399 $ 213,012 $ 719,727 $ 1,116,528 1,384,330 1,278,324 $ 1,290,047 $ 376,282 $ 445,100 $ 549,083 376.962 599,293 $ 263,927 $ 145,234 $ 327,521 $ 409,935 163,347 110,806 Not Available $ 65,755 $ 787,460 $ 865,070 476,901 884.977 $ 820,188 $ 249,249 $ 217,495 $ 613,394 $ 717,228 $ 380,282 $ 224,920 $<' 139,966 $13.942,071 $ 17,099,095 $ 14.674,715 $ 15,070,848 $ 14,990,838 $ 4,925,542 As the reader can easily see, total sales tax payments to the State are significant and present continuing fiscal challenges to local government units attempting to reduce costs. Total sales tax paid by the 1 Dakota County capital outlay figures and sales tax paid are inclusive of all categories of direct capital expenditures. 2 City figures do not include sales tax paid on City construction project materials and non-capital operating expenses. above local government units over this period of time is almost $5 million. This figure does not include sales tax paid by cities on materials used in city constructed public improvements. 'It should also be noted that the sales tax paid by contractors directly on construction materials contained within construction bids are also not included in the chart's figures for either Dakota County or Dakota County cities. Ostensibly, sales tax paid directly by contractors to purchase materials in privately awarded public improvement projects are passed through to local government in the form of higher construction costs. Kev Points Supporting the Dakota County League of Government's Position · Sales tax paid by local governments through General Fund operations is raised through the property tax effectively increasing the local tax burden for property owners and raising the cost of local government. · Accountability to taxpayers is lost when one level of government taxes another level of government. · Sales tax collected by local units of governments is essentially a state imposed tax levy. The State of Minnesota should exclude the collection of sales tax from levy limits on City/County levies as this is a state tax revenue source. · The establishment of the Local Government Trust Fund provided for local units of governments, including Counties, to be the recipient of 1/2 percent of the sales tax revenue collected. The State has not met this commitment and is effectively using this source of revenue to fund its own operations. It should be noted that the State threatened to reduce state aid to cities and counties who did not "voluntarily" chose to support the 1/2 percent sales tax option increase. · The State Legislature did not impose sales tax upon all levels of government specifically excluding school districts from this tax. This type of state policy is discriminatory, inconsistent and punitive in its application as it treats one level of local government differently without legislatively articulating the reasons for this disparate treatment. · Finally, the State continues to realize huge budget surpluses on its general tax collections. The collection of sales tax should be limited to goods and services produced by the private sector, exempting the provision of public services that are in essence paid through property taxes, state and federal aids and targeted user fees. LEGISLATIVE ACTION REQUESTED Dakota County and the Cities of Dakota County support full exemption from Minnesota Sales tax on all purchases by local government. In addition, as there was no increase in state aids to cities and counties when the sales tax was imposed, there should be no corresponding reductions in state aids upon its repeal. Accordingly, this exemption must not be coupled with any reductions in Local Government Aid or HACA. We request that Dakota County's legislative representatives support this position during the 1998 Legislative Session. On Behalf of the Dakota County League of Governments, Brandt Richardson County Administrator Dakota County Thomas Burt City Administrator City of Rosemount John Erar City Administrator City of Farmington lOt TO: Mayor and Councilmembers City Administrato~ David L. Olson Community Development Director FROM: SUBJECT: Request for Letters of Support / Housing Tax Credit Applications DATE: February 2, 1998 INTRODUCTION The Low Income Housing Tax Credit (Tax Credit) Program was established by Congress in 1986 by enactment of Section 42 of the Internal Revenue Code of 1986. The Tax Credit program provides a reduction in tax liability to owners and investors in low income rental housing developments through the allocation of certain Tax Credits to such owners. DISCUSSION The Minnesota Housing Finance Agency (MHF A) has been designated by the Minnesota Legislature as the primary allocator of Tax Credits in Minnesota. In addition, certain local governmental entities are authorized to allocate a portion of the credits available. Dakota County HRA has been designated as a sub-allocator and has been authorized to allocate $345,856 in 1998. One of the requirements to receive an allocation from either Dakota County HRA or MHF A is a letter of support from the City where the project is being proposed. The City has received two requests for letters of support for projects proposed in Farmington. The following is a brief description of each project. East Farminlrton Site The City has received a request from George Sherman of Sherman Associates, Inc of Minneapolis. Mr. Sherman is proposing to develop a 16 unit townhome project on the portion of the East Farmington PUD designated for up to 20 units of multi-family development located at the comer of Larch Street and the newly re-aligned frontage road. Mr. Sherman is proposing four buildings, each containing four town home units. The plan calls for eight 2-bedroom units and eight 3-bedroom units each with a one car garage. As the attached site plan indicates, the buildings would be situated such that each unit backs up to a common open green space similar to the layout ofthe single-family blocks in East Farmington. . Preliminary review of the proposed site plan indicates that it would be consistent with the Schematic PUD approved for East Farmington. The Developer would still be required to seek Preliminary and Final PUD approvals for this portion of the development. The Developer is proposing rents that would be affordable to persons at 50% of the Average Median Income for Dakota County. This translates to rents of $597 for a two bedroom unit and $704 for a three bedroom unit. I CitlJ of Farmint}.ton 325 Oak Street · FarminlJtonJ MN 55024 · (672) 463-77 7 7 · Fa/( (672) 463.2597 Cameron Woods Site The City also received a request for a letter of support from Sand Companies Inc. of Waite Park who are proposing a 30 unit Tax Credit development along with 18 units of market rate townhomes on the site of the previously approved Cameron Woods development. Sand Companies proposes to purchase this site from Mr. Jack Benedict and amend the previously approved PUD. The developer is proposing a design similar to the attached sample site design which was used in another community. This design eliminates townhome units that "back up" to one another. While Sand Companies has not submitted a proposed site plan, they will be reducing the density of the site from the 62 townhome units approved with the Cameron Woods PUD, to approximately 48 townhome units. This along with elimination of the back-to-back unit design is considered by staff to be an improvement of the original site design. The Developer will be required to follow the Zoning and Subdivision Ordinance requirements for amending a PUD. Sand Companies is proposing that the Tax Credit townhome units all be three bedroom units with a two-story design which includes a one car attached garage for each unit. The design is very similar to the proposed East Farmington proposal except that each building would contain six as opposed to the four units and that all of the units would be three bedroom units. The rents for the Tax Credit units would be $704. BUDGET IMPACT Both of the requests for letters of City support also mention the possibility of City financial assistance through tax increment financing, elimination or reduction of fees. Staff is not recommending committing any City financial assistance for either ofthese projects at this point. The East Farmington site is currently in a Soils Condition Tax Increment District and thus cannot be included in a Housing TIF District. As far as the Cameron Woods site, the City and or the HRA should have considerable policy discussions regarding the use of tax increment financing to assist privately owned and developed rental housing. The City Administrator has provided information on the Dakota County League of Governments legislative position on the need for additional affordable rental housing. ACTION REQUESTED Provide letters of support for the applications for Low Income Housing Tax Credits submitted by Sherman Associates and Sand Companies Inc. upon notice from the Dakota County HRA that a tax credit application has been filed for either of the above projects. cc: George Sherman, Sherman Associates Darrick Metz, Sand Companies Inc. I Te ra ! onl m z G'l r- ~ ~ m Pine Ridge Forest ~/ I .' !~ I B ~-- J N W*E s SI{EI{l\L\....~ ASSOCL\TES 1525 So, 4th Street, Suite 200 Minneapolis, Minnesota 55454 Phone (612) 332-3000 Fax (612) 332-8119 January 23, 1998 MR. DAVE OLSON DEVELOPMENT DMSION CIIT OF FARMINGTON City Hall 325 Oak Fannington, MN RE: LARCH STREET TOWNHOMES LOW INCOME HOUSING TAX CREDITS Dear Mr. Olson: We are writing to request that the City Council of Farmington endorse the Larch Street townhome development and the related applications for Low Income Housing Tax Credits. The issuance of low income housing tax credits will involve applications both to Dakota County HRA and to the Minnesota Housing Finance Agency. Both of these authorities require that the local City Council be made aware of the development and endorse the application. We have enclosed samples of the required endorsement letter and relevant portions of the tax credit handbook. We would appreciate the City Council's consideration of this endorsement at the earliest opportunity to meet the February 12, 1998 application deadline. Finally, as one can tell from the sample endorsement letters and the scoring sheets provided by Dakota County, the projects that receive local financial assistance are more likely to be selected for tax credit funding. Tax credits are one of the few financing tools remaining for states and cities to develop affordable rental housing and as such the selection process is very competitive. The purpose of requesting City assistance is to fill development funding gaps, assure the highest quality developments possible and make the limited State resources go further. We would also appreciate the Council's consideration of this assistance option. Sincerely, SHERMAN ASSOCIATES, INC. /7~L~ George E. Sherman :=J o rt/'#1WA, 4;:7 'F(2(>NT~ ~ . ~;;r - ~,,1o' I 1;101' ........, 10\ \ r \ I )1D 1 ) . III tn I 1 ~ ~ r 1 ~ I J .~ I I <c \ , -J \ 1 . \ I I 1 . l--_ -.-.1 I fl2<>fg2-Tf vlNtr~ 10' .,.. " , - - -v , HI~\}I~ ~' ." .. - ~--..~ - ...- ~ - -~--- ... o I .~ ~ -J , F(2()NT PiP t;:-- D _. ..- - -- --= -----.=.:.:::...-.- , ~(rq MN A 1\\ .: C; OL 0'\ \ ( --- ~(rt7 MN I\\;'?O'-c;h - A - - - --- - J \) \~b ,=,f I}~~F ------ - .-..-- .- - ~ '9, (0005 F b ~et2- lIP ~~ 6 t te(2..- \lP ~N \lo -"W~ ,'1., (Dust'JT - 't ~ ..,-o1?l\'\.. (1..1'1', I) ~lW ~ ~ \, 5C; ftC,(I)o*71 (pq, ~~"? ~f F:- P;o II.. f.M\ \P C,bll ~lP. S'" ': \ C;, \ 0 ~ ~. :p. lblj\l..Ovt\~ ~ ".f.": tv'\;t ~oo s.?'. ...:. .. ..J ..~.~..~ -< ,.~ .'. . ~ '. ~--~,-- -----1:~1 ~~ ~, ~ ~ : ~~ ill ~m 'C' ~ ~ i ~ r-- .-"'-----_.!.-- ~~.....:..-..- .______~, i .__n_n, ~f;1n~~ 1>-:--j---;-----n~~ i ~_____n~_'-_~ E).~~~...."'.'.._;:. :; 11llJ I ~~~.:~~ 'I -~ ~ ! 1 I G) ~;- 6' FA tsJ.. l I ""~~$ ==:: r:~-.;C'C- c.;~ ,;''X. 57'>>:' -.:' ~:.. .1/ ~:o .~ s,:.. ~ s.:5. -:-.:..~ ~ s;."'(; :C C~'.. f.:..~~ ; " ...-. ,~ ~~ . - P;.c.iT....~ ~~:)(.!7.rsft'~~. C.'f.C:'1.6~0'"...~_:. ~!:~f ~~ j~~>i~~, SO, U ~ -:-:.~ &. :..:."C -;C ?-:;',. F:-~~.:.."'!'7!:~ , ,~ ~ ~ .:.. ""\; PL':'!'1 . r":'"-5T :=:..~~ .:. ) , "..... 1> :------- C:.:------r=-'-:--c.::;-- ."'''' : o!<t'~ , r.:- ..~,..",..'c ~ I i II I ! : I ! I 11~.1 Ii! IT (;1,' .;.~'0 -~\I C~-r 11 I '-: it I ':J 1 II ,@ ,,~& I /\ \ 't.;'1 I ~~~ i! ~+- f ~ \~':;, '-j: ~~ -.L_ c' ""......,~ '2.." \,om J ,'J"" ",,", ~i ':"0,::,) , ~ '-4;21 ~~ fJ) ~ ~ ~ (j/~':-~ ~G ti : ~.-.,' ,- l::z=J ~---;. ~"'II~'~~/,' 'I~ ",I ~ Ii ~:~. U..,.~: Ln!l t.', O:~~~[;:J ,-I ~; · ~' '. .:,. .~ ", :,'- '~~~,' J '_ , ~ T.,...-.I I' ~I~ ~' I ,....1\2'~J!'j'\~;: o :;,.~ I~::~~! -,..---.......::.::= ' r- .~ ~ ~;1 tj'\ h ;! I ~V__~ ' 11~:LJ- I !~ '1 :;;] .... ~ ~,~ " ~ ~ ii ~'_T: : ' 0~.--~f '"'r-----:" . t~i~~~-i-~-"f~~~cc . ~'IJ. :i! j ~-"- : .--~-~~:=---- !L~... L'K,LJr i ;,,~ ;:' I _ ~I i : ~ I------'~ t ,---::'---, :! : , : : I: ""-f~,,=, ,!l If I, 'I , : I 1 il I" ' U!i: W :llu j :: ! I~ @ @"". '-'I..:._-!~____l______.;__ :,'1, l i,' ,I lit I;: : I J I ;; ,: J ~o.el ~ j 1,:~1 :~~~ . I , ~': I ~ ,0__ --------1'---:- 1 ' ;. ir .-,.""-----_. "- :v '" '" '0: .oj 'f\i I I i .0 .0 "" A- '-."'7:'", Y ~~ ~Q> n7 ;;;::::/ ~ ." 'c l'<" ~ I ~.-<"' , $ L Jr.'",..."~.....",, ) ..... ... ..~ . .... ..... ;----~~ 1 ;~~ I I I I I I ~! .-." 1 I :t,: I ~~,-- - - -..- ~ -T-- -..- - - --~' I ''', ~ I ./ I I " ..:c....-,......."I'I .' ! I' I J I I I I I I :~: I ;<D : I -...' I 1 I 1 I ~~ I 1 f-----=--:-T---v--- -:}f! :"" ..~.:...~II / I 1 "" I /:1 ~> 'Y ::.......:-l--~... ~-;.' ~ .....: ..'~ I I' ~;:.'t".~ ~....) ;.1 J' -"L,. I s.€.J - :;;;;.s;E I " , :; W.J '--- ~ I~;'I l:'~ i\ ;c ~ 1$1'" "t-. , . """" k i~dnmm. ~ -, . J ' - u-:;c.:'- .' __ ~ r--... _.l'-. ~ ~ _ ~ r"i L-......~~ ~ i .::.; ~~-~, 1,_....- ~~, I,! _ ~~-~ -_ ---; ~ ~ =---=--'"ir:~~ (lB=rc /;1~f1' ~ -, : I~%r', Cl~ 10: ~>ji~ :',. J \J '~~" b .;.1 --L ~ ~ is! ~-J,';1 i!l I' ',r' '--;' 0,' : ~ ~\ 1:-'1 ~""~: \~,~ IS-'':-' 1/ ~ ~ _....".... ,:-'\ ~~',:,"1~. ,~.:-: ') ...~ 1 ~ ~, " ::E':.,~",,-.:z, ~V =:=,' \J~K-~ ;~nn~() \ 5kY~;, ,,-,.- ~ ~'\ ' ~ ~ '8 iJ~, ~.. "''''''-df: :.. ~I ~ < ... '...~ "\"; : > : ...! '.:'. -1:,.1 .~ _~________ _ ,// _I-__~,~; ~ : ;. ' :i Ii \ ~i I '\:. "i'~'; \ :,' ".1 "I I~' ~:~.. J' -I,''') ....'_ .."....... (:~~.~..".I ~____.-;___;,//: ~~____..:~~.___~_~__ ~'~ 1.'6 ' ' _.,. ~ I , , I I J ., : 1 f,....,!: !.=..~ ....~'.=.,; i I,',~~' I I l'~1 I t I I I I I I ' I , , I I I , , r' 1 --;-----2G-; ~ ~, ", Q, QD' , , o.:.f...o.oZ-.v.F , ' ~-,------~-------------~ , , ~--------~--~------~---~ i I"'t-.,:," , ,,~ ,~, j =- .' 1'> ~ " ,~ '& '" ",.~-,. ~:',"I !-t-.:" ~~ '::~~,:o ,:-!,-:.,. - -- --- ---..". , ! ~' t' , . " '- j. _._-~. L I . , ,':OJ ", ...:1 '0 ~----J--~- .i: ~ <.~ ~ il. "E; '~I <, -! - TI: ' '-[---;1- . ' : .___.~_.J__;. ,-~;....,=,~E..?..)_'E. .....""''':~I...:a...~c.f= .!) i ~i~~'" ~41' :.C. J :~> : 'Z...\o .!,..-':;~ Ie.: C,f;,.. i <2) . 7-~.(, i ---, i ;2."-.. ~ ," J'.~..I~ T"~~-; ,;:; ~ ~.I!J";"'. 7'~. ~VL :'c.) . ~.. I ~,~. . q '14" ...."\.. : '2) i ~.I.'~' .~t.:.' :'-'-':... .;.'~-;.. ~~.f... ~ t"....-.......l....~. -:.-:~...G.'":~.,._~ ~ ..:'~v.b."""":. ......;~ ~.~.e-e. ~t.::: ~ .::.....-=-:--....:."':"\:~ ,..rr:"".:...~. Sand Companies, Inc. 366 South 10th Avenue. PO Box 727. Waite Park, MN 56387-0727. Office (320) 202-3100. Fax (320) 202-3139 January 27, 1998 David L. Olson City of Farmington 325 Oak Street Farmington, MN 55024 Sent Via Fax /I P4.1Jl.5 RE: FARMINGTON TAX CREDIT DEVELOPMENT PROPOSAL Dear Mr. Olson Attached, you will find relevant information for a proposed 30 unit tax credit development and an 18 unit market rate development in the City of Farmington. It is our hope that with this information, the City of Farmington will be able to provide Sand Companies, Inc. with a support letter for the purposes of tax credit and gap financing applications. . Narrative of the proposed development . Example of Sand Companies, Inc. typical elevations for townhome units . Examples of Sand Companies, Inc. typical floor plans for townhome units . Reduced copy of existing plat in Farmington . Example of Sand Companies, Inc. preferred site layout . Rent and Income information Please contact me at 202-3100 if! can answer any questions for you or your staff. Thank you for your consideration in this matter. Attachment Sand Companies, Inc. · Sand Properties Minnesota, Inc. (EQUAL OPPORTUNITY EMPLOYER) FARMINGTON RENTAL TOWNHOMES 30 Units using Federal Tax Credits 18 Units Market Rate EXECUTIVE SUMMARY ~ Providing adequate housing to meet today's changing lifestyles is becoming an increasingly complicated process, requiring skilled coordination of resources and people from many different sources. Providing quality, above average housing, while receiving moderate market rates or rates below market rent levels, makes the task even more difficult. Providing high-quality, affordable housing is the goal of this development, which careful planning, management and experience will help us achieve. This proposed project has both immediate and long-term benefits to the City of Farmington and its taxpaying residents. Successful completion will raise the tax base, attract new residents to the city, satisfy the extreme need for rental housing and provide a fair return on the investment of time and money to all who contribute to the project. Those who benefit most, however, will be the hard working residents of the townhomes who are desperately seeking quality, rental housing. THE PROPOSED PROJECT ~ The proposed development will be located on the Plat titled CAMERON WOODS, which Sand Companies, Inc. will purchase from Jack Benedict. Our proposed site plan will differ greatly from the units drawn on the Cameron Woods Preliminary Plat. Sand Companies, Inc. will propose 6 unit buildings, all tax credit units will be 3 bedroom units with approximately 1,420 square feet, with one attached garage. The market rate units will vary slightly with more square footage and a possible two car garage. The units will have a back yard (no back to back units) and will feature a mixture of affordable rate units (approximately 30, renting for approximately $700.00 per month) and market rate units (approximately 18, renting for approximately $850.00) totaling 48 townhome units within the development. The number of units may change slightly when a "to scale" site plan is put on paper. Great effort will be made to make the project area a comfortable, attractive place to reside and visit. MORE ABOUT THE TAX CREDIT TOWNHOME => To promote high-quality, low-density housing, we will design the buildings with a townhome style. The tax credit unit will be a two-story wood frame building with maintenance-free siding, soffits and facia. Each unit will include self-cleaning range with hood, dishwasher, refrigerator, washer and dryer hook-ups and central air conditioning. A playground with equipment for children living in the area will also be provided. This new design has been created specifically to meet and exceed Dakota County and the Minnesota Housing Finance Agency's newest standards for family housing. We have proven the success of this townhome development in the CItIes of Monticello, Lakeville, Hutchinson and Albany. This same prototype is being implemented in the cities of Mahtomedi and Chaska. MHF A has given our latest townhome development in Albany outstanding reviews and are excited to see this same type of development constructed in other communities. For your review, I have attached the floor plans and elevations for a typical Sand Companies, Inc. townhome development. It should be noted that Sand Companies, Inc. takes great care to build strong relationships with the proposed townhome neighborhood and city staff throughout the development process. We are always ready to improve the development through suggestions or site specific changes that allow for a better community feel or preferable site layout. THE DEVELOPER => Sand Companies, Inc. is an experienced Developer, General Contractor and Property Manager for many projects in Minnesota and elsewhere. We are well known for controlling costs, while at the same time, conforming our projects to the highest quality and standards. We are in the business of development, construction and ownership of most of our projects, which demonstrates that long term developments and relationships are important to us. Currently, we have projects under construction or about to begin construction in the cities of Chaska (8 acres for mixed housing), Mahtomedi (17 acres for mixed housing), Mora (60 unit assisted living complex), Albany (patio homes & 41 unit senior assisted living), Walker (Country Inn & Suites - Hotel), Shakopee (Country Inn & Suites - Hotel) and Mankato (Country Inn & Suites - Hotel, Convention Center and a TOI Friday's restaurant). 2 CITY ASSISTANCE => The best support a city can provide is the support of the development. The following items listed are two ways in which a city could financially assist an affordable housing development. County or City TIF District Waiving or Reduction in some city fees If either of these items can be favorably endorsed in the future, it would help bring down the total development cost of the development and make a stronger, more financially sound development (some assistance from the city is sometimes necessary to make an affordable housing development feasible). The city of Farmington has already opened the door to a financial resource by participating in the Metropolitan Council's Livable Communities Act, direct development assistance will be applied for by Sand Companies, Inc. at the same time as the tax credit application is made. If tax credits are awarded to this development through Dakota County or The Minnesota Housing Finance Agency in 1998, Sand Companies, Inc. will approach the city for their consideration of the list referenced above. TIMELINE => On behalf of Sand Companies, Inc. I would like to thank the City of Farmington and their staff for their consideration regarding this proposed housing development. Application for the affordable housing portion will take place on February 12, 1998 Dakota County HRA Tax Credit Application Minnesota Housing Finance Agency Super RFP Application (Gap Financing Request) Jamie Thelen from our office will be present on February 2, 1998 to answer any questions you may have regarding this proposed development. Darrick Metz Business Development Manager 3 en III ~ o :z: z . Oz "0 >- a: I- ...c z> ::)111 0; UI-. III Z .. :'=0: c a: = ~... :;: u .s; .- '0 . ! u ~ i " c . .. i :! . t; ~ .. ~ j .. ! ~ - .... l ;: S ~ l .f E ~~ a ~ ~ a ;: e J3 ~ eft 1&1 :I o z z . o "z >-0 ~- .... ZC => O~ QIII 1&1 IZ: ;. ~ tIC : C 1&1 = ..I IZ: :;: UNIT II A II PATIO 16' -0"x7' -0. BEDROOM 12'-0".12'-3" LIVING 15'-6'.12'-3" DINING ,,'-0".9'-6" 1ST FLOOR 952 SQ. FT. BEDROOM 13' -6'x 1 2'-3" I'URNI 8 <) ON I. I I \I BEDROOM 12' -g".I" -6- UP GARAGE 2ND FLOOR 550 SQ. FT. r-----l I I I I I I 3 BEDROOM I 2 BATH 1,502 TOTAL SQ. FT. UNIT liB II PATIO 16' -0'x7' -0' lIVI N G 20' -6"x 12'-Y BEDROOM 10'-2'xl0'-2" BEDROOM 10'-0',10'-0' o "~~_6.0 DINING 10'-0",8'-0" BEDROOM 14'-6-xll'-2" L...__________-J L____________.J PORCH iT FLOOR 15 SQ. FT. GARAGE 2ND FLOOR 673 SQ. FT. ,-----l I I I I I I 3 BEDROOM 1 1 1/2 BA TH 1,388 TOT AL SQ. FT. ON =n I I I . Existing Preliminary Plat of CAMERON WOODS (13.73 Acres) CBXATED TO em' uo.....,. ,-"", 'f' ,~:;::. :--:':";:'.1: ~~;' :: :.. :.:.' '.'.: ,~. .... .... . I T :~':~'':~'',':~ I _.... . . ,...,... -17 ,,'\' :-~:.: :.':: .' ,'..... . I S PAfI< '.72 NXS 7. RO.W. TC --~---- liS ---- 54/Yl1l2 -~-= 00 ..... ""'" tI) ~ - ~ = ~ o Q. tI) - ~ ., ~ ~ :3 tD ., o = ~ o o Q. tI:l c:- ~ JLI0 :c - ;:oo~~ ~ ~ ~~. - - / .... -- =CI.l., . ' -- ttl -f"'fo- _ _ ' (> - - - n 00:-:;: ~. ~~ ~ --3 ~ '3 ~ "'C ') "-: ~-~-" \~ ~ ~-~-- ~. U5 0 - tD" . ",~ _ s=: - ~ o:.....-..~_-'_=-_ ,-~-=~ -r.t1m:~-:':-: :> - - - - - - - ~- ., tD tI:l ::.,}.~~ -:c c,!: ;......~- ---..... - - -- ---;;:. ." =~.:; 0~~ ~ !..:.... - r= "..,.. - -;-:, ,- ~~~ ~ --'''''''' ~--: ::::' -~~ '-- - '::;.. ':..._,.' -- -.,"=,= / /...-,....-, N "'7--, -....-..t.. ~--:-~ - - IOd TO: Mayor and Councilmembers City Administrator9~ FROM: David L. Olson Community Development Director SUBJECT: Request for MUSA DATE: February 2, 1998 INTRODUCTION The City has received a request from Jim Allen of Taylor Development Corporation of Savage to include 43 acres of land along Denmark A venue across from the High School in MUSA. DISCUSSION Mr. Allen submitted the attached letter requesting MUSA for the above described property for which he has a purchase agreement. This property is currently zoned R-1 Low Density residential and is adjacent to MUSA to the north and to the east across Denmark Avenue. Mr. Allen is proposing a mixed use of residential development involving town homes, senior cooperative type apartment buildings and possibly rental units. Similar to the recent request from Jack Benedict, this request comes at time when the City is still waiting for Metropolitan Council action on the 714 acre MUSA expansion. It is the opinion of staff that it would be premature to seek an additional MUSA expansion at this time for this property. However, during the Comprehensive Plan update process to be conducted this year, the City will need to identify additional areas suitable for residential development. When these areas have been identified, and included in the Comprehensive Plan amendments, the City can seek an additional MUSA expansion. The current 714 acre MUSA expansion was originally identified to include between 1000-1500 acres. However after discussions with Metropolitan Council staff, it was agreed to seek 714 acres at this time and to come back with an additional MUSA expansion request in the near future. Since property owners in the 714 acre expansion had notified the City of their development plans prior to City's request, the City should start to identify areas that are appropriate for possible future requests for MUSA expansions. This area could be included in the next MUSA expansion request which would likely be submitted in 1999 or 2000. I CitlJ of FarminiJton 325 Oak Street. FarminlJtonJ MN 55024 · (612) 463-7111 · Fax (612) 463-2591 BUDGET IMPACT None ACTION REQUESTED Acknowledge the request from Mr. Allen and inform him that his request will be considered during the Comprehensive Plan update and process and based on the outcome of that process, this area may be included in the next MUSA expansion request. Respectfu. lly su~~ ~~ ~ David L. Olson Community Development Director cc: Jim Allen, Taylor Development Corporation Taylor Development Corporation 12433 Princeton Ave. , Savage, Minnesota 55378 894-1473 January 22nd, 1998 City Of Farmington David Olson Taylor Development Corporation requests that the City Council consider our proposal to include the property indicated on the attached legal description and location map into the MUSA. Our development concept will establish a mixed use project that would include owner occupied town homes and senior cooperative buildings. If the need exists for some rental properties it may be possible to incorporate those into our plans. Thank you for your consideration and assistance. /~rt / ~ ! 7r'~ ,--T~ylor Development Corporation Jim Allen President Exhibit "A" Legal Description The legal description of the property being sold hereunder shall be that legal description as indicated in the survey to be obtained as set forth at paragraphs 17 and 18 of this Purchase Agreement. The approximate such legal description is as follows: The Southerly 660 feet of the East Half of the Southeast Quarter of Section 36, Township 114, Range 20, Dakota County, Minnesota, subject to easements and road right of ways of record, and excepting that portion thereof described in the following three (3) parcels, to wit: First Exception: The East 450 feet of the West 950 feet of the South 245 feet; Second Exception: The South 190 feet of the West 500 feet; Third Exception: The "third exception: is also known as the "Neilan homestead property" and is described as follows, to-wit: The exact legal description of the "Neilan homestead property" shall be that legal description as indicated by the survey to be obtained as referred to at paragraphs 17 and 18 of this Purchase Agreement. The approximate such legal description is as follows: Commencing at that certain comer post located Westerly of the Seller's home; thence proceeding Southerly to a point in the Southerly boundary line of the property being sold hereunder (such point being in 220th Street) for the point of beginning; thence proceeding Easterly along said Southerly boundary line a distance of 260 feet; thence proceeding Northerly a distance of 300 feet; thence proceeding Westerly a distance of 260 feet; thence proceeding Southerly a distance of 300 feet to the point of beginning. Said parcel containing approximately 1.79 acres, more or less. Said exact such legal description shall require the approval of Seller and shall specifically include the trees located Westerly of Seller's home, Seller's home, and all of the improvements presently comprising Seller's homestead. Page 1 Exhibit "A" Legal Description The legal description of the property being sold hereunder shall be that legal description as indicated in the survey to be obtained as set forth at paragraphs 17 and 18 of this Purchase Agreement. The approximate such legal description is as follows: The East Half of the Southeast Quarter of Section 36, Township 114, Range 20, Dakota County, Minnesota, lying Easterly of the Westerly right of way line of that certain pipeline or other easement depicted on the drawing attached hereto, subject to easements and road right of ways of record, and excepting that portion thereof described in the following two (2) parcels, to wit: First Exception: Commencing at the Northeast comer of said East 1/2 of the Southeast 1/4; thence South (assumed bearing) along the East line thereof a distance of 450.00 feet to the point of beginning of the land to be described; thence continuing South along said East line a distance of 248.91 feet; thence on a bearing of West a distance of 464.00 feet; thence on a bearing of North a distance of 248.91 feet; thence on a bearing 0 East a distance of 464.00 feet to the point of beginning; Second Exception: The Southerly 660 feet thereof. Page 1 u~:v ., 'f"'''' .._..1---- - \ \ \ \ \ \ \ \ \ \ \ \ \ \ \'- \ \ \ \ \ \ \ \ \ \ \ [~ -- . -" --- \ , \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ \ , , \ , , , \ , , [- 1 ---.--------.- I' PROP -----.. _ APPROSED SIT~ OX. .43 A cres \ \ \ , , ' \ ' \ , - - \ \ --------==--=..::..::-====- 111. 3 n o .. c: ,..- z .... -< ... VI ... ~ M -t ----- rr----. ^' .. ~ --.J ru .' \ \ ''', r \ \ ) I [---- ~ II 0- TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Adopt Strategic Planning Implementation Plan DATE: February 2, 1998 INTRODUCTION The Council has recently reviewed a proposed Strategic Planning Process model that identified how the City would approach long-term planning initiatives relative to staffing, implementation timelines, funding and other relevant factors. DISCUSSION At the recent Council Workshop held on January 14, 1998, an implementation plan was presented and discussed with Council that included four (4) principal planning components-- PlanninglIdentity, Services, Financial and Governance. Strategic planning process worksheets detailing the City's approach on each component are attached for Council approval. BUDGET IMPACT As indicated previously, each strategic planning component will require either staff resources or consultant services (PlanninglIdentity) to facilitate the desired outcomes. Funding sources for the first component of PlanninglIdentity would be available through Metropolitan Council grants and approved 1998 Budget expenditures. ACTION REQUESTED Council approval of the Strategic Planning Implementation Plan as presented. Respectfully submitted, 4t:1~ John F. Erar /City Administrator I CitlJ. of FarminiJton 325 Oak Street. Farm;nljton, MN 55024 · (672) 463-7717 · Fax (612) 463-2591 STRATEGIC PLANNING SESSION Session Facilitator: Planning Consultant to be determined. Met Council Grant Funds available. . Work Group: Community Development Department; Management Team Staff Responsibility: Director of Community Development and City Administrator Session Time Frame: January - July 31, 1998 Stakeholders: Council, Planning Commission, Chamber of Commerce, School District, City Boards and Commissions, Developer Representative(s) City Residents. PLANNING/IDENTITY (Component Issues) Comprehensive Plan Quality Design Broad Range of Development Downtown/Highway Development CSAH 31 Development Environmental Safeguards WHAT ARE THE QUESTIONS THAT WILL NEED TO BE ASKED AND ANSWERED TO ACHIEVE DESIRED COUNCIL OUTCOMES? WHY IS THIS ISSUE AN IMPORTANT CONSIDERATION IN STRATEGIC PLANNING? WHAT ARE THE LONG-TERM CONSEQUENCES IF IGNORED? STRATEGIC PLANNING CONSIDERATIONS Vision - Desired Long-term Community Outcome(s) Barriers - Obstacles that would Prevent Achievement of Desired Outcome(s) Strategies - Key Approaches that will support Achievement of Desired Outcome(s) Action - Activities and Plans to be Developed and Implemented to Achieve Desired Outcome(s) STRATEGIC PLANNING SESSION Session Facilitator: Karen Finstuen Work Group: Management Team Staff Responsibility: Director of Public Works and Police Chief Session Time Frame: August 1998 - January 31, 1999 Stakeholders: Council, Management Team, Recreation Program Users, Representatives from Neighborhood Groups, Park and Recreation Commission SERVICES (Component Issues) Plan/Coordinate Council/Staff Relationship Customer Service Recreation Facilities Consistent Policies City Hall and other Facilities (Proposed) WHAT ARE THE QUESTIONS THAT WILL NEED TO BE ASKED AND ANSWERED TO ACHIEVE DESIRED COUNCIL OUTCOMES? WHY IS THIS ISSUE AN IMPORTANT CONSIDERATION IN STRATEGIC PLANNING? WHAT ARE THE LONG-TERM CONSEQUENCES IF IGNORED? STRATEGIC PLANNING CONSIDERATIONS Vision - Desired Long-term Community Outcome(s) Barriers - Obstacles that would Prevent Achievement of Desired Outcome(s) Strategies - Key Approaches that will support Achievement of Desired Outcome(s) Action - Activities and Plans to be Developed and Implemented to Achieve Desired Outcome(s) STRATEGIC PLANNING SESSION Session Facilitator: Jim Bell Work Group: Management Team Staff Responsibility: Director of Finance and City Administrator Session Time Frame: March 1999 - July 1999 Stakeholders: Council, Management Team, Chamber of Commerce, Citizens FINANCIAL RESPONSIBILITIES (Component Issues) Public Facilities Financial Health Tax Rate Trends County Road 31 (Replace with CIP Funding) WHAT ARE THE QUESTIONS THAT WILL NEED TO BE ASKED AND ANSWERED TO ACHIEVE DESIRED COUNCIL OUTCOMES? WHY IS THIS ISSUE AN IMPORTANT CONSIDERATION IN STRATEGIC PLANNING? WHAT ARE THE LONG-TERM CONSEQUENCES IF IGNORED? STRATEGIC PLANNING CONSIDERATIONS Vision - Desired Long-term Community Outcome(s) Barriers - Obstacles that would Prevent Achievement of Desired Outcome(s) Strategies - Key Approaches that will support Achievement of Desired Outcome(s) Action - Activities and Plans to be Developed and Implemented to Achieve Desired Outcome(s) STRATEGIC PLANNING SESSION Session Facilitator: Dan Siebenaler Work Group: Council and Management Team Staff Responsibility: City Administrator/Administrative Services Manager Session Time Frame: August 1999 - February 2000 Stakeholders: Council, Management Team, Citizens GOVERNANCE (Component Issues) Council/Staff Organize Stakeholders Broad Participation Well-Informed Community Governance Education WHAT ARE THE QUESTIONS THAT WILL NEED TO BE ASKED AND ANSWERED TO ACHIEVE DESIRED COUNCIL OUTCOMES? WHY IS THIS ISSUE AN IMPORTANT CONSIDERATION IN STRATEGIC PLANNING? WHAT ARE THE LONG-TERM CONSEQUENCES IF IGNORED? STRATEGIC PLANNING CONSIDERATIONS Vision - Desired Long-term Community Outcome(s) Barriers - Obstacles that would Prevent Achievement of Desired Outcome(s) Strategies - Key Approaches that will support Achievement of Desired Outcome(s) Action - Activities and Plans to be Developed and Implemented to Achieve Desired Outcome(s) ('Jet TO: Mayor, Councilmembers, City Administrato~ FROM: Lee M. Mann, P.E. Director of Public Works/City Engineer SUBJECT: Schedule Public Hearing/Project Update, CSAH 31 Project DATE: February 2, 1998 INTRODUCTION Dakota County has put the CSAH 31 project out to bid. The City needs to schedule a public hearing on the project. DISCUSSION The design on the CSAH 31 project is complete and is out for bids. The bid date is February 26, 1998 and the award date is March 17, 1998. The time between the bid date and the County award will allow the City to hold a public hearing on the project before the award of the project, as recommended by the City Attorney. As the bids will be in before the public hearing, the estimated fmal cost of construction will have a higher degree of accuracy than previous estimates. However, the City at this time does not have firm figures on utility relocation costs which the County is still in the process of determining. The hearing will need to be held on March 16, 1998. At the public hearing, a feasibility study and a preliminary assessment roll will be presented. The hearing will be scheduled at a larger facility in order to accommodate the anticipated citizen participation. An award date of March 17 will put the start of construction in late April or early May. The County is including provisions in the project contract that will insure adequate completion of the northerly section of the project before winter. It should be noted that the County will control all aspects of project construction as the project manager. BUDGET IMPACT The project costs that will be presented to Council at the public hearing will be estimates based on bid documents, and will not include unanticipated change orders that may be made by the County during project construction. In addition, the City will need to use estimates relative to utility relocation costs which the County is still in the process of reviewing. I CitlJ of FarminfJton 325 Oak Street · FarminlJtonJ MN 55024 · (612) 463- 7111 · Fax (612) 463-2591 RECOMMENDATION Schedule a public hearing for the CSAH 31 project for March 16, 1998. Respectfully submitted, ~lY1~ Lee M. Mann, P.E. Director of Public Works/City Engineer