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11.10.14 Work Session Packet
City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA CITY COUNCIL WORKSHOP November 10, 2014 6:30 PM • Conference Room 170 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) 2014/2015 Summer Ice (b) 2015 Budget and Tax Levy (c) Vermillion River Crossings Update (d) 2015 Seal Coating-Flagstaff Avenue (e) Security Exchange Commissions Municipalities Continuing Disclosure Cooperation Initiative (f) Fire Department Structure 4. CITY ADMINISTRATOR UPDATE (a) Upcoming Calendar Items (b) Informational Items 5. ADJOURN 3Q. �os�FARA/,, City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 4'44'4 " www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: 2014/2015 Summer Ice DATE: November 10,2014 INTRODUCTION In 2014 summer ice was offered at Schmitz-Maki Arena(arena). The last time it was offered was in 2011. DISCUSSION Attached in exhibit A is an unaudited financial report about estimated revenues and expenses from the 2014 summer ice season. The financial report was prepared by Parks and Recreation staff and reviewed by the Finance Director. It is important to point out that since there is no separate summer ice budget to code expenses to, staff used the method of subtracting 2013 expenses from the 2014 expenses during the months of June July and August to find the difference, theorizing that any increase in expenses for these three months would be attributable to summer ice. Revenues received during summer ice time frame were easier to account for. Exhibit A shows an estimated loss of$240.00. This loss could have potentially been a profit had there not been 24 hours canceled from what was originally scheduled for use by Farmington Youth Hockey and the high school camps/clinics. The reason for canceling some of the scheduled hours was due to not having enough participants registered to cover the cost of the ice rental time.Anecdotally, staff heard that both FYHA and the high school coaches got a late start on publicizing their camp/clinics,which meant that some hockey players had registered already for other camps and clinics that were being held elsewhere. Based on the results of the 2014 summer ice season, staff is recommending that summer ice be offered at the arena in 2015. BUDGET IMPACT If direction from the city council is given at the November 10,2014 work session to move forward and offer summer ice at the arena in 2015,then this will be communicated to FYHA and the high school coaches, so they can began to publicize their camps/clinics earlier in the hockey season in order to increase registration numbers, so more ice rental time is needed and therefore increased revenue will be received from summer ice at the arena in 2015. ACTION REQUESTED Provide direction to staff regarding moving forward with offering summer ice in 2015 at the arena. ATTACHMENTS: Type Description n Cover Memo Exhibit A 0 0 .11 11 0 k C CI a- a- 2 k N o e § e § co a a§ §2 § a a a 0 k a) © ® _ k c k o co >. >+ � a2 k k k . 0' k k k A � O E § 2 = k § § CL - - @ ■ & & CD - § 0 L. § 04 R k k C 0 a a © § C 2 0 G 2 2 C 0 E & K 0 a 0 0 o 7 a s Ce § 0 0 - 13 c eE e 0 0 0 0 . C « « « 0 B § CO 13 73 13 _ 0 2 - - § § § ® © E . § [ § 0 - -3 -3 co 2 § @ c c w 4 ■ e . = e § a Z LLI E E E o c ca ■ � .o r .o -a e 0 § . . c c c c o - 13 a CD s £ � .0 6) . - - E r': . . E k 0 k k 0 U) 0) o . 0 - = e e CO § § 0 / E & a II 0 0 < a la z a a 0 0) 0) Cr) o CO oo � o � � ggOO o CO % K CO k 7 » � � N- � No2 � g0) , Tt C Q § =B $ c § & = CO W ■ W U 0 C §. 8 B 'CC IEJ C 0 1- $ � a) o 2 S x co czo ■ c ' @ 0 $ @ § 0 2 E ■ 2@ £ 0 C ® § 2 2 � k 2 2 R m - E 3 k 2 2 § > $ E k k a_ k W OW 23 � 0 � ce2 -1Ogg1- 2 3t b``tA ��► City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ' ,4POO* www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: 2015 Budget and Tax Levy DATE: November 10, 2014 INTRODUCTION Attached are the proposed final 2015 budgets and tax levy for your review at your November 10,2014 meeting. DISCUSSION See attached. BUDGET IMPACT See attached. ACTION REQUESTED Provide staff with direction as to any further revisions the city council would like to have made to the proposed fmal budgets and tax levy. ATTACHMENTS: Type Description O Cover Memo 2015 Budgets and Tax Levy O Backup Material 2015 Proposed Final Budgets And Tax Levy n Backup Material 10 Year Tax History 7ci i City of Farmington 430 Third Street , Farmington,Minnesota '. 1) 651.280.6800•Fax 651.280.6899 8•.4 nos - wwwci.farmington.mnus TO: Mayor, Council and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: 2015 Budgets and Tax Levy DATE: November 10, 2014 INTRODUCTION: Minnesota State Statute requires the 2015 tax levy be adopted by the City Council and certified to Dakota County by December 16,2014. You have reviewed the proposed budgets and tax levy during your summer workshops.This evening is intended to provide you one more opportunity to review the proposed budgets and tax levy before you are asked to adopt the final amounts on December 1,2014. DISCUSSION: The proposed 2015 General Fund budget is a solid,comprehensive budget. Along with the tax levy,which includes debt service funding for the City's debt obligations, it provides for the following: • Funds human resource costs based on the union contracts,benefits arrangements and wage study implementation plan previously approved by Council, increased retirement contributions established by the legislature,and estimated worker's compensation premium increases. • Provides funding for the Streets Capital Improvement Plan(CIP), including the joint County-City reconstruction project of 195th street from Flagstaff to Diamond Path, scheduled debt principal and interest repayment obligations,and continued efforts towards strengthening the City's debt cash flows to achieve full compliance with the 105%funding requirement. • Reduces the City's reliance on investment income attributable to other funds to pay for General Fund operations. • Spends Local Government Aid(LGA) on one-time type purchases;they are not being used to pay for ongoing,recurring operations. • Provides for increased investment in technology as the City expands its use of technology to enhance customer service and delay increases in staffing. • Establishes a new Capital Equipment Fund and provides for the initial funding. • Acknowledges the City's recent experience in permanent tax levy adjustments from county valuation appeals. • Continues long-term funding for the Fire CIP,Farmington Fire Department Relief Association, seal coating,trail maintenance and building maintenance. The proposed 2015 General Fund budget and net tax levy are as follows: 2014 2015 Change Budgeted General Fund Expenditures $10,969,831 $11,401,624 3.94% Farmington Net Tax Levy $8,730,856 $9,164,208 4.96% The more significant changes from the preliminary budget and net tax levy you adopted in September are as follows: Farmington Preliminary Net Tax Levy(9/2/14) $9,164,526 Increase in Police Aid ($5,000) Decrease in Administrative Reserve ($20,000) Increase in exp. for Forensic Drug Task Force $15,000 Net decreases in other various line items ($5,580) Decrease in Fiscal Disparities $15,262 Proposed Farmington Final Net Tax Levy(11/10/14) $9,164,208 The increases in the net tax levy can be summarized as follows: 2015 Levy 2015 Levy $Impact % Change Human Resource Costs $237,455 2.72% Capital Improvement Plan $116,728 1.34% Reduction in Investment Income $35,000 .40% Permanent Levy Adjustment From Prior Year $30,000 .34% All Other Line Items Combined $14,169 .16% $433,352 4.96% Expenditures by Department The proposed 2015 budgets by department are as follows: 2014 2015 %Change Administration $858,572 $829,877 (3.34)% Human Resource 251,726 263,344 4.62% Finance and Risk Management 562,154 614,019 9.23 % Police 4,072,639 4,114,992 1.04% Fire 1,121,266 961,717 (14.23)% Engineering 1,155,773 1,225,310 6.02% Municipal Services 1,234,907 1,289,684 4.44% Parks and Recreation 1,222,215 1,276,674 4.46% Permanent Levy Adjustment 0 30,000 Transfers Out 490,579 796,007 62.26% Total Expenditures $10,969,831 $11,401,624 3.94% Items of note include: • The Finance and Risk Management budgets are increasing due primarily to an increase in IT and property/casualty insurance costs. • The slight increase in the Police budget and decrease in the Fire budget are primarily due to the transfers out(discussed below)of funds related to capital equipment purchases. • The primary reason for the increase in the Engineering budget is a budgeted increase in the City's investment in community development activities. • The Transfers Out budget is increasing due to the transfer out from the General Fund to the Fire Capital Projects Fund and General Capital Equipment Fund monies for the purchase of new fire equipment as outlined in the Fire CIP,two new police vehicles and general capital equipment for the City,transfers to the EDA for the assessments related to the new hotel parcel and transfers to the Information Technology Fund to pay for the City's increased investment in technology. Tax Levy Impact In 2015 the estimated market value(EMV)for the average residential home in Farmington is expected to be$197,416.This is a 10.08%increase from 2014. The impact of the proposed 2015 tax levy is expected to be an increase of$45.45 on the average residential home for the City's portion of their property taxes. Based on information provided by the County for a sample of six commercial properties,the city portion of their 2015 property taxes would decrease 3.6%to 5.8%. 2014 to 2015 2014 to 2015 Property Tax$Change Property Tax% Change Property 1 ($3,200.16) (3.60%) Property 2 ($462.28) (3.30%) Property 3 ($316.52) (5.20%) Property 4 ($354.02) (5.80%) Property 5 ($598.38) (5.30%) Property 6 ($929.06) (5.30%) Special Revenue Funds The change in the Special Revenue Fund's budgets since you last reviewed them during your August 11,2014 workshop is found in the Ice Arena budget. Ice Arena—Special Revenue Fund The ice arena revenues have been increased by$17,000. Of this amount$11,500 relates to summer ice. The remaining$5,500 represents the additional revenues needed for this budget to break-even. These revenues are presently reflected as a$10/hour increase in rates effective July 1,2015. Staff realizes that based on future discussions between staff and the Farmington Youth Hockey program as direct by Council during last Monday's Council meeting that the source of these funds may change. For example,rather than an increase in the per hour rate the number of hours rented may increase and/or additional programs may be identified which will generate the additional income. The bottom-line is additional net revenues of$5,500 are needed;the actual sources of these funds will be identified during the next three months. To eliminate confusion the$20,000 tax levy transfer into the Ice Arena that was intended for future capital improvements and a potential buffer if actual financial results negatively vary from budgeted has been transferred from the Ice Arena budget to the Recreations Capital Projects Fund. Capital Projects Funds The changes in the Capital Projects Fund's budgets since you last reviewed them during your August 11,2014 workshop are found in the Recreation Capital Projects Fund and Permanent Improvement Revolving Fund budgets. As previously explained,to eliminate confusion the$20,000 tax levy transfer for Ice Arena capital improvements and a potential buffer if actual financial results negatively vary from budgeted has been transferred from the Ice Arena budget in to the Recreations Capital Projects Fund.This change appears on the `Transfers In' line item on the Capital Projects Fund summary. The revenues for the Permanent Improvement Revolving Fund were revised upward$16,478 based on updated assessment roll information. Enterprise Funds The change in the Enterprise Fund's budgets since you last reviewed them during your August 11,2014 workshop is found in the Sewer Operations budget. Expenditures were increased approximately$120,000 in the Sewer Operations Fund for 2015 Metropolitan Council Environmental Services(MCES) fees based on updated information received from the Met Council in the latter part of August. The attached budgets do not provide any funding for a new ladder truck,any recommendations made in the Aquatics Feasibility Study or any Ice for Tigers funding requests. BUDGET IMPACT: The budget impact is summarized within the content of this memo. ACTION REQUESTED: Provide staff with direction as to any further revisions Council would like to have made to the proposed final budgets and net tax levy. Respectfully submitted, Robin Hanson,Finance Director City of Farmington Budget and Tax Levy 2014 Final,2016 Proposed and 2016 Proposed 2015 Budget% 2016 Budget Company 2014 Budget Proposed Change Proposed Change% Budget Budget Non-Property Tax Revenues Licenses and Permits 417,873 483,220 15.64% 483,220 0.00% Intergovernmental Revenue 680,891 760,857 11.74% 755,857 (0.66)% Charge for Service 585,100 558,950 (4A7)% 557,350 (0.29)% Fines and Forfeitures 70,800 72,000 1.69% 72,000 0.00% investment Interest 55,000 20,000 (63.64)% 9,440 (52.80)% Miscellaneous 35,500 40,000 12.68% 39,500 (1.25)% Transfers In 1,088,612 1,124,180 3.48% 1,822,840 r 62.15% Total Revenues 2,931,776 3,059,207 4.35%I 3,740,207 22.26% Expenditures Administration —858,572 829,877 (3.34)% 966,793 16.50% Human Resource 251,726 263,344 4.62% 278,757 5.85% Finance and Risk Mgmt 562,154 614,019 9.23% 647,070 5.38% Police 4,072,639 4,114,992 1.04% 4,245,209 3.16% Fire - 1,121,266 961,717 (14.23)% __ _15.62% Engineering - 1,155,773 1,225,310 6.02% 1,268,712 - 3.54% Municipal Services 1,234,907 1,289,684 4.44% 1,352,646 4.88% Parks and Recreation 1,222,215 1,276,674 4.46% 1,999,609 56.63% Penn Levy Ad)(2015&2016)and 113 Delq Exp(2016) 30,000 73,000 143.33% Transfers Out 490,579 796007 62.26% 891,6071 12.01% Total Expenditures 10,969,8311 11,401,624) 3.94% 12,835,3:':1 12,58% Revenues Over(Under)Expenditures (8,038,055) (8,342,417) 3.79% (9,095,181) 9.02% Fiscal Disparities 2,253,199 2,237,937 (0.68)% 2,077,080 (7.19)% General Fund Levy 5,784,858 6,104,480 5.53% 7,018,101 14.97% Debt Levy Debt Levy-Bonds 2,823,000 1 2,939,728 4.13% 3,071,848 4.49% Debt Levy-Fire Truck 120,0001 120,000 0.00% 120,000 0.00% Total Debt Levy 2,943,000 3,059,728 3.97% 3,191,848 1 4.32% Ag Credit 3,000 (100.00)% Farmington Net Tax Levy 8,730,8561 9,164,2081 4.96%1 10,209,9491 11.41% x ation:Dacuments\FARMINGTON1Budget 2015-201611 General Fund Budget Summary Page 1/5/2014 8:51:27 AM General Fund Detailed Non-Property Tax Revenue Summary 2013 Actual,2014 Final,2015 Proposed,2016 Proposed General Fund General Fund General Fund General Fund ObJect Dec YTD Dec YTD Dec YTD Dec YTD Account Actual Budget Proposed Proposed 2013 2014 2015 2016 LIQUOR LICENSES 31,590 26,0001 29,600 29,600 BEER&WINE LICENSES 2050 2,8001 2,200 2,200 CLUB LICENSES 300 300 500 500 ARCADE LICENSE - 655 655 520 520 MASSAGE LICENSE 250 850 100 100 GAMBLING LICENSE/PERMIT 250 300 11 150 OTHER LICENSE&PERMIT 2,605F 2,500 1,400 1,400 ANIMAL LICENSES 1,569 8,600 1,200 1,200 Licenses 39,269 42,005 35,6701 35,670 BUILDING PERMITS 513,618 315,000 380,000 380,000 REINSPECTION FEES 1,898 400 800 800 PLUMBING&HEATING PERMITS 64,224 32,568 35,000 35,000 .._..... .... SEWER PERMITS 9,675 5,000 5,000 5,000 ELECTRIC PERMITS 14,344 7,1001 12,000 12,000 . .. ... !US PERMITS 370 500 350 350 COUNTY SEPTIC FEE (80) UTILITY PERMITS 10,640 5,500 5,500 5,500 . .. STREETBREAKING PERMITS . 0 0 . . _........... . SIGN PERMITS 7201 500 500 500 BURNING PERMITS 4,430 4,300 4,300 4,300 OTHER PERMITS 5,565 5,000 4,100 4,100 Permits 625,404 375,868 447,5501 447,550 ,,.. .ii41"4 W.;71.704MNITME rentfehriginfirkternt? ',.,:''.. - :ilolostr,,in-- FEDERAL GRANT 544 0 _ LOCAL GOVERNMENT AID 245,329 276,607 276,607 MSA MAINTENANCE 197,058 183,150 190,000 190,000 POLICE AID 180,961 160,362 170,000 165,000 POST TRAINING 40,272 14,000 25,000 25,000 " FIRE AID 127,359 92,0001 92,000 92,000 _._.. . STATE GRANT 5,960 2000 2,000 MARKET VALUE CREDIT -I 1,517 3,000 • - COUNTY MISCELLANEOUS 16,772 5,250 5,250 5,250 OTHER MISCELLANEOUS 160 800 r mificrapaiumwawy.14 0m 4,11 - go,„ smol „-.-Afirowenvoiow IA :, CUSTOMER SERVICES NONTAXABLE 788 600[ 600 0 ZONING&SUBDIVISION FEES 1,605 3,000 1,600 1,600 ADMINISTRATION FEES-PROJECTS. 250 500 250 250 FIRE CHARGES 221,303 164,000 175,000 175,000 POLICE SERVICE CHARGES 121,278 112,5001 75,000 75,000 EROSION&SEDIMENT CONTROL 27,900 10,5001 10,500 10,500 G.I.S.FEES 0 0 PUBLIC WORKS MISC CHARGES 333 2001 300 300 RECREATION FEES-GENERAL 101,056 100,000 97,000 96,000 POOL ADMISSIONS 40,225 38,000 40,000 40,000 SWIM LESSON FEES 13,342 17,000 14,000 14,500 CONCESSIONS 12,264 10,000 13,000 13,500 RECREATION FEES-SENIOR CTR 20,844F 11,000 16,001 16,000 MEMBERSHIP FEES-SENIOR CTR 11,399 14,000 13,000 12,000 >cation:Documents1FARMINGTOMBudget 2015-2016\1.1 Genii Fund Revenue Summary Page 1 of • General Fund Detailed Non-Property Tax Revenue Summary 2013 Actual,2014 Final,2015 Proposed,2016 Proposed General Fund General Fund General Fund General Fund Object Dec YTD Dec YTD Dec YID Dec YID Account Actual Budget Proposed Proposed 2013 2014 2015 2016 MOBILE MEALS-SENIOR CTR 510 ADVERTISING 666 0 500 500 ADVERTISING --- 2,240. 1,800 2,200 2,200 SALES OF ASSETS 17,625 FRANCHISE FEE 75,000 100,000 100,000 100,000 "�� .�Rj� ^•3 .ry�� �ti'"�� '�""ti�'�7•'3'7•'.i{7.�'i,�?;r c'r:,'::�,M1r��y,,, �- •iti"i�,�{i ,�(� a7,sy`ua 't'•v s_ � •t• �, ,'""1..,7,• 'l 64;r3 1{{ Iry �.,intr r)�3;^i:ry;>.l') . 0,i b•v.� IC�. 3. ,S`Q 1?y q , p•1;s. 3, S.. 1 : y.:p,S:v,: .',. ..riae p 1 A.:` =` •,x,„ -?i�.�, ray -,-1.. 61>'.: , -3 ti, o� L°fr3- w:•.k• '•S'CS•L�{�•`>ri1 7;Y MLA > 9'41s .'bRriaAt?+ COURT FINES 81,919 70,000 72,000 72,000 CODEX/IOW-IONS—_ &AMAIN FINE :,•S 0 1r.�:'c.~•'i.~� 800 ^m K •�°g k, ^T4^ 7" f r"" 9 ""� r� .•,..8y 3n.: •r �' ((`r_, -.._.' e i 6 i - aff^ 5.w . 4 ;5w yi kF :t1.a +yA,$d7.. • s , }_A =.r3 r :t :._ ..ua : F INTEREST ON INVESTMENTS 72,552 55,000 20,000] 20,0 00 9, 440 GAIN/LOSS INVEST MKT VALUE (104,425) ` :"R P % 'S tm: T �15 'l ! r0 ` - r n gk, vM•v � ng�m •� K Lr a , . .^ B ti_4y ;" %1 aF`5,044M: ta/q; 2.2/ aAa zeol 5o4 417.c • MISCELLANEOUS REVENUE• 16,451 6,500 5,000 5,000 CASH OVER&SHORT 106 RENTAL INCOME-RRC 19,114 13,000 18,000 16,000 RENTAL INCOME-POOL 2,199 3,000 3,0001 3,500 - RENTAL INCOME 19,427 14,000 14,000 -_ -- — — -^ 15,000 00 DONATIONS 2,373 0 r_ T_____ • " P ,z1-.4. whv� a } w . q fi°6 o ^vK b� 5 " ,s in ?; �fAtiv7;?4• wv41'%V.:, ,w . ,'fzP?(st lb-M .. • c .l,,x.... ,a le,at OPERATING TRANSFERS 1,107,498 1,086,6121 1,124,180 1,822,840 1; A i+fR }r f 10-'7 `r 11' �t 4. i SriJf W�, �� 2hzt2fr` a 't JL> '� � �43r.,n Gc r.u • • cation:Documents\FARMINGTOMBudget2015-2016\1.1 GenTI Fund Revenue Summary Page 2 of General Fund Expenditure Detail Summary 2013 Actual,2014 Finals 2016 Proposed,2016 Proposed Dec YTD Dec YTD Dec YTD Dec YTD Company Actual Budget Budget Entry Budget Entry 2013 2014 2015 2016 Expenditures Administration ' _I Legislative(1005) 66,168 73,574 109,614 ....113,622 Historical Preservation(1006) 7,289 7,500 7,500 7,500 Administration(1010) 400,266 467,204 419,713 500,406 Elections(1013) - 2,073 32,837 • 21,839 32,834 Communications(1014) 79,828 85,923 100,641 104,665 City Hall(1015) I 172,326 201,634 170,670 207,766 Community Development(1035) . I 9,271 0 4,4""---ni-ilf- Tat KIA,RWMISEPRT-ft;1 ';;;Y:nii,:i-P4-‘,0PillfiftWalifirit51072V4K-A410 Pag-rradga xib.!-...,3 "..-,,,-4a-ielill?:z441'..04,31:-P„'-'4M ::!;1:;!;-::-.-::.:1?..g.,`..-Y fto.."-rsV-tekbgrava:s; d,.:1.-t=.‘ ••=1:A,g-s1.7.r.:= .•t<••:,--A.:•.i1==!:i-;-.:....si..... :=A,L=.....,,... ‘K.,I..%, Human Resources 176,399 251,726 263,344 278,757 Human Resource(1011) 176,399 251,726 263,344 278,757 PiriTitraiiitl-IWrifirigh.174,'72. i . Fi 'i,4)=1.V,..4,7§atrall.,?g11/#4 i'Aig.i1:■L•f..,. ....7.=•te.i=f., ..,t.,. •.....,: .1-t=9:1=.1.a.tiV921 ltiattt-Ak•.:11A=elnh.4:1.. .4.2... s. .. ....1.... .:.t. .4. gm...wr ...,-,,e n..-.v.....b,4.::....,........,-.--- Finance and Risk Management Finance(1021) 361,165 406,654 434,019 462,670 Risk Management(1022) 152,953 155,500 180,000 195,000 4111007444.54R140,4t;;COR:1,111:-Akli, .)y;. - 1.,...- , .. --1,....,.- „v-.:''..-'47-:.".$4,..0.--IT --- -- ---"441 ';''''' .'riffirtitrINII:41If"?'4i'''''" .,,,,31,,,,,,.,-„;.*;1;ym;<D,:,-i t.,t.‘i.,.. _': _ . ,..A %,.. 'VA:4.1"P.4.0,:iNno••=gM....... .,,= =,•:,.=:*•-,..•t,,: ••=.0 :( .v.,. 4 , .. f=. .,,...=_.. ......c-,,...... Police Police Administration(1050) 717,835 779,548 818,227 852,0:: Patrol Services(1051) 2,578,598 2,520,076 2,516,154 2,598,902 Investigations(1052) 694,280 786,865 774,461 789,319 . Emergency Management(1054) 1,665 6,150 6,150 4,906. u- a-.--);, wil'ii-atuogaRalwAYRA"i' 7 :.pgatvilogoo.o.oica$.144,4'.wintaz,-74, '..74t,11414..0).,-. IA-,4...,s,, .Tor iffT.,WITA*,:t=r)gZ4T.C2i5 4- •-• - •T. 'x',,t .4... ..a.=•=.•=,...c-?..,,,...1-0.,=„1,-.•...,:...:-.._ - - =- - - .,, - •• Fire Fire(1060) - . 851,950 1,066,542 903,652 . 1,040,710 Rescue(1061) 46,745 54,724 68,065 71,275 Fire Truck(1062) 576,870 0 ....,. ., iorapirMk,',,,-.„7,f rnigaggilc.,,WIFif-.94F4%1'Z'---3.4:';-1'.,;---#1,F5t6 1 Atta-4.EigittkeR.4440 Sal ;:ia,tiV41 --,.: --t;42,14,-..ft§:-.Reari-t-i.issfeAL.--Pz-L-2.y .,, -..,4.. :.--.-..: ft4: -4,,,F4 .20,8_,.....,A,:`L,.1.,.......!--,..-a.,----.-- -. -,- • Engineering --. --------------- - Engineering(1070) 516,650 539,884 681,252 698,745 Planning(1030) 244,902 .252,209 286,756 274,430 Building inspection(1031) 236,314 258,3ill 259,719 272387 Natural Resources(1076) 105,2321 105,360 117,683 123,150 -11-TANt. f 11■N - :: -:#44:.="11411/11gGi'llaingfreitATVIVIIKOONYNAVAP "•V•=•t el ... lit ...,..1%=1=gial..".--V..,-.-- Mt. . .W.i.itg..fd,:lksira;n4.1.:111 ,....41 _,.'_1'6.7 t . .. . ,....,-....,..m.:•=4-_•1!_,_-_-/.,..x:...... ....._ . ••I . Municipal Services Streets(1072) 996,747 1,042,795 1,084,277 1,125,522 Snow Removal(1073) 225,050 192,1121 205,407 227,124 *.4.14-St-IIIITT .-itr7.4.18FAMP/03111g7:VI r 4 111:;) . V* 04: •=......,...ie.!. eir..:-,,,,•-tri il., ,■;-, dfint.,;Ofe. 1.1.:htort,•_ , '= '4-3- +.-"[ ...1 c 7.0.fZt k.At'i,:,:•1•.c.:.-2..:Lh., , _.,.. , .,.. , ,,, . Parks and Recreation I Park Maintenance(1090) 565,834 559,036, 595,742 632,228 Rambling River Center(1093) 148,340 153,287 169,761 179,165 Park&Rec Admin(1094) 268,924 257,873 248,062 257,266 Recreation Programs(1095) :.:,657 112,851 113,259 120,664 Swimming Pool(1097) 132,563 139,168 149,860 . 810,286 '''''''"fiffq viliorliiirMAKar' -it--,110?I'Malf#9,r0697 Perm Levy AdJ(2015&2016)and 1/3 Detq Exp(201 0 30,000 73,000 Transfers Out 442,712.30 490,579.00 796,007.00 891,607.00 6,r1.01.it 4147rarr2M0414.:15igigk; .gik'..',,l.„„."'::itf.gi,',lg92:40N#ACO*$!OitiMii!.Ai.iff.07.01 .....,,,-.;._1,,-„,.:.t.„:. „ .,..-A4,-.24::,,,,,pfmg.,,...,1,,..,,..- ; ,:,11.K..0,0,,d . ral....1„..,„,,934,4..1.,...‘,--.,,, ,I,•mge,VIV.,.. ,,...,,y,'v .,.4* 44114 rein.%al ' f-''.Ilits_ri+340:',.%\t;0340.=.4+7... :til`tWfRit ',14,9,MOZ1,d0,i9:119iPlAnglayaLD:2MMAVan ,-*Ter Titir'''' '-, . "V:+1,1›:+::■.?•;;I:1 Mil.' '•-til,-01'.P4,'"FP'■ . 1 3..t..)ft,. '4.1,0,?,1.-:.,..,cz.j. . , . tipg.q.:14,1.v-.,..%,.,_---z.yo;. ,% :•./..4,..v.s,Kvi,....!40=4?...,,.1,..t.,). ,..,,.. :. .= 1/5/2014 8:52:56 AM Pape 1 of Debt Service Funds Summary *Includes Fund 3005(formerly 86A)as placeholder for Fire Truck loan, Fund 3093 as Placeholder for 2015A 195th St Bond Issue, 2013 Actual,2014 Final, 2015 Proposed,2016 Proposed December YTD December December December Company Actual YTD Budget YTD Budget YTD Budget 2013 2014 Entry 2015 Entry 2016 Re venues _ Property Taxes(Le.Debt Levy) 2,600,801 2,943,000 3,059,728 3,191,848 Special Assessments 543,122 - 239,041 489,607 466,816 Deferred Assessments(VRC) 23,539 331,598 Total Revenues 3,167,463 3,513,639 3,549,335 3,658,666 Expenditures Principal Repayment 7,444,424 2,473,156 3,082,819 4,527,474 Interest on Debt 1,218,973 1,078,212 973,822 990,716 Debt-Fiscal Charges 33,8531 60,608 28,162 28,593 Total Expenditures 8,697,251 3,611,976 4,084,803 5,546,783 Other Financing Sources Bond Proceeds 6,860,000 14,250 4,290,000 Transfers in 4,242,466 639,860 826,140 1,626,552 Transfers Out (1,618,800)_ (202,000) (4,437,000) (102,000) Total Transfers 9,483,666 452,110 679,1401 1,524,552 Change In Fund Balance 3,953,8781 353,7731 143,672 (363,565) 1/5/2014 8:58:52 AM Page 1 of Special Revenue Funds Budget Summary 2013 Actual,2014 Final,2015 Proposed and 2016 Proposed December YTD December YTD December YTD December YTD Company Actual Budget Budget Entry Budget Entry 2013 2014 2015 2016 Revenues EDA(2000) 132,2581 2,050 750 750 I TIF-City Center(2050) 129,7251 135,000 137,120 2,120 TIF-Eagles(2051) 01 14,000 190 190 Police Donations&Forfeitures(2100) 13,4151 5,000 5,06D 5,060 •Park Improvement Fund(2300) 86,6211 52,860 21,193 aa 9,157 • Ice Arena(2500) 279,692 285,100 306,860 I1M 309,360 Total Revenues 641,7101 494,010 471,173 328,637 Expenditures EDA(2000) • 68,255 42,013 42,070 42,459 TIF-City Center(2050) 11,5951 9,304 9,304 TIF-Eagles(2051) 1,6571 14,000 D i Police Donations&Forfeitures(2100) 20,4491 6,500 6,500 6,500 Park Improvement Fund(2300) 128,8791 80,000 70,000 200,000 Ice Arena(2500) 271,302 298,450 316,204 314,012 Total Expenditures 502,137 450,267' 444,078 562,971 Transfers , atoti_ P_ Transfers In 61,380 60,000 130,000 474-44"'"80000 ....._ . Transfers Out (155,672) (74,720) 017400174:11 Total Transfers (94,292) (14,720)1 130,000140 80,600• Change In Fund Balance 45,281 29,0231 157,095r (156,334) 1/5/2014 10:02:53 AM Page 1 of Capital Projects Funds Summary 2013 Actual,2014 Final,2015 Proposed,2016 Proposed December YTD December YTD December YTD December YID Company Actual Budget Budget Entry Budget Entry 2013 2014 2015 2016 Revenues Sanitary Sewer Trunk(3900) 106,031 30,000-- 34,790 32,290 .. _ Cable Communications Fund(4000) 184,671 115,000 173,210 173,210 Road and Bridge/Street Reconstruction Fund(4100) 626,523 507,200 63,135 49,882 Fire Capital Projects Fund(4300) 51,000 15,090 15,090 Storm Water Trunk(4400) 182,415 10,000 36,270 28,770 .... . .. RRC&Youth Hockey Cap Proj Donations(Roc Cap Proj Fund-4500) 21,325 5,140 5,140 ..._ Private Capital Projects(4600) 14,806 60,000 21,990 it mg 21,990 . . . Permanent imp Revolving Fund(4900) 28,033 0 16,180 17,038 t 1417 New-Genii Cap Equip Fund(5600) Maintenance Fund(5700) 01 4,180 4,180 Total Revenues 1,213,8051 712,200 360,843 346,732 Expenditures Sanitary Sewer Trunk 113,409 0 Cable Communications Fund 47,569 330,500 71,000 66,000 Road and Bridge/Street Reconstruction Fund(4100) 160 0 Fire Capital Projects Fund(4300) 28,248 62,500 347,500 ---• -- • - ----- Storm Water Trunk Fund 664 60,000 350,000 RRC&Youth Hockey Cap Proj Donations(Roc Cap Proj Fund-ail/) 137,943 7,500 . 7,500 Private Capital Projects 17,8671 60,000 20,000, 20,000 Permanent Imp Revolving Fund 4101 0 - New-Gen'l Cap Equip Fund(5600) I 165,7071 141,607 Maintenance Fund 204,649 300,000 5,020,0001 - 300,000 *• Total Expenditures 550,917 740,500 5,696,707 882,607 Transfers Transfers In 15,678,765 632,579 ,072,707[ 972,000 . .. Transfers Out (17,486,440) (257,633) (518,633)1 (2,172,000) Total Transfers (1,807,686)1 374,946 4,554,0741 (1,200,000) Faflange In Fund Balance (1,144,798)1 346,6461 (781,790)1 (1,735M75)- • 1 Al itt ,i,,, lel 41* f01 1/5/2014 10:03:04 AM Pane 1 of Enterprise Funds Budget Summary 2013 Anal,2014 Final,2015 Proposed,2016 Proposed December YTD December YTD December YTD December YTD Company Actual Budget Budget Entry Budget Entry 2013 2014 2015 2016 Revenues _ Liquor Stores,Net of Cost of Goods Sold(6100:6115) 1,143,196 1,077,575 1,156,372 1,178,329 Sewer Operations(6200:6205) 1,897,807 1,795,750 1,803,280 1,803,280 Solid Waste(6300:6302) 2,026,028 1,867,700 1,928,430 1,925,730 Storm Water(6400:6405) 550,904 553,500 556,350 556,350 -- --- ._........... ... --- 1,740,973 Water(6500:6508) 1,520,561 1,699,750 1,732,312 Streetlights(6600:6602) 216,719 215,000 216,070 216,070 Total Revenues 7,355,215 7,209,275 7,392,814 7,420,73 4 Expenditures_ Li uor Stores 827,800 912,468 872,022 1 ej_889,939 Sewer Operations 1,621,061 1,824,550 2,703,969 I 2,012,949 Solid Waste 1,658,549 1,707,870 1,711,408 2,086,028 Storm Water 501,458 666,338 701,759 749,554 Water 1,406,125 1,794,091 1,538,396 1,486,118 Streetlights 184,834 188,150 216,900 206,400 Total Expenditures 6,199,826 7,093,467 7,744,454 7,430,988 Transfers Transfers In 130,427 0 Transfers Out (1,495,114) (1,414,119) (1,466,687) (1,317,392) Total Transfers (1,364,687) (1,414,119)1 (1,466,687)1 (1,317,392) Change In Fund Balance (209,298)1 (1,298,311)1 (1,818,327) (1,327,648) 1/5/2014 10:03:23 AM Page 1 of N g.i 4.4949 4949 E g$i 1. w o >av`- 1 •4949 49 49 n g 8§ c9 d II eR» ' I I a �� Q a 000 4) 49 0 01! 49 co d 4,449 49 49 o 'a ' i a 494949 49 49 i �� v e i g ° N r i M C W 49 49 49 49 49 Q �g s � A ,r NN IR cm N N E ' § r7 T 494949 49 4i 1 =t111 i. ilk b WN le 4.1>Ig- 494)49 49 49 Pint NEm —N 5`z+S t0 �Vr 444949 4. 49 .4 t U 49 111,-W N d 1 M F 1°111 ; k R�0 k Z 4)4449 49 4) z 2 49 •• c y N a 3 N gs 31.51a/ � i I x ri 1 1 tr 49 z is � CARi�j,4. City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 -.4 raaso a° www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Vermillion River Crossings Update DATE: November 10,2014 INTRODUCTION The city council has requested an update on the Vermilion River Crossings development. Attached is the memo that was discussed at the May 12, 2014 Joint Work Session with the city council,EDA,and planning commission. The memo contains background information on the development along with the Spruce Street Master Plan,Zoning and Design Standards, and Assessments information. Below is a revised summary of the assessments within the VRC development. Assessments There are currently both active and deferred assessments on parcels within the VRC development and are in place due to the Spruce Street Bridge project and the assessment of certain development fees. The breakdowns of those assessments are listed below: Deferred Assessments(Spruce Street Bridge Project): Parcel Amount Outlot A $330,283.72(includes deferred interest) Outlot C $1,591,946.71 (includes deferred interest) Total Deferred: $1,922,230.43 For the deferred assessments effective 1/1/15 the next full calendar's year of interest will be added to the outstanding balance. Active Assessments(Spruce Street Bridge Project): Parcel Amount Lot 2,Block 2 $44,012.76 (McDonald's) Lot 1,Block 3 $80,966.20 Lot 2,Block 3 $48,236.04 Lot 1,Block 4 $37,326.36 Total Active: $210,541.36 Active Assessments(Development Fees): Parcel Amount Lot 2,Block 2 $1,991.18 (scheduled to be paid off in 2015) (McDonald's) Lot 1,Block 3 $1,991.18 (scheduled to be paid off in 2015) Lot 2,Block 3 $1,991.18 (scheduled to be paid off in 2015) Lot 1,Block 4 $1,991.18 (scheduled to be paid off in 2015) Total Active: $7,964.72 For the active assessments on 1/1/15 the next installment due will be added to their 2015 property taxes. Finance staff continues to review these amounts on an ongoing basis to ensure they are properly recorded on the city's financial statements. Community Development,Engineering,and Finance staff will be available to discuss various aspects of how the assessments impact the development and Farmington's budget planning process. ACTION REQUESTED Discuss the VRC development as requested and direct city staff as appropriate. ATTACHMENTS: Type Description o Backup Material May 12 Joint Work Session Memo 4ikReiy City of Farmington Obi 430 Third Street Farmington,Minnesota %,4o 651.280.6800•Fax 651.280.6899 "PROP' www.cifarmington.mn.us TO: Mayor,Council Members,and City Administrator Planning Commission Economic Development Authority FROM: Tony Wippler,Planning Manager SUBJECT: Vermillion River Crossings DATE: May 12,2014 INTRODUCTION The Economic Development Authority requested a joint meeting with the Planning Commission and City Council to discuss the status of the Vermillion River Crossings development and economic development within Farmington. BACKGROUND/REVIEW OF VERMILLION RIVER CROSSINGS The Vermillion River Crossings(VRC)development was originally platted in 2005 and currently consists of seven (7) lots and two (2) outlots spread over 29.40 acres (not including right-of-way, stormwater facilities and park area). Currently three (3) of the lots have been constructed on and consist of McDonald's, the Farmington FamilyHealth Medical Clinic and the CDA's senior complex Vermillion Crossing.The remaining vacant parcels are identified on the aerial attached as Exhibit A and include: Outlot A—3.11 acres Outlot C—14.78 acres Lot 1,Block 1-1.04 acres Lot 1,Block 4—1.06 acres Lot 1,Block 3—2.09 acres Lot 2,Block 3—1.37 acres Spruce Street Master Plan • In 2002,the City had been awarded a$40,000 grant from the Metropolitan Council for the creation of a Master Plan for the area known as the Spruce Street Corridor, of which the Vermillion River Crossings development is a portion of. The Master Plan as adopted by the City Council on September 2, 2003 is attached as Exhibit B. The project area for the master plan consisted of 450 acres of land including the Vermillion River Crossings Development. The components included in the Master Plan provide for suggested land use and character elements,such as: • Land Use: a guide for the types, locations and intensities of potential uses in the project area 2 • Urban Design: demonstrates how the arrangement and relationship between streets, buildings, public spaces, physical improvements and natural areas can work together to make a quality,functional and aesthetically pleasing development; • Character Elements: provides design details for streetscapes and building character. It should be noted that the Master Plan is a conceptual document and that ultimate development of the project area(450 acres including VRC)may take different forms based on a number of variables. Zoning and Design Standards The Vermillion River Crossings development is zoned SSC(Spruce Street Commercial). When the SSC district was originally developed in 2003, it was primarily designated for commercial retail sales and services and was not intended to compete with the businesses in the downtown;rather it was intended to provide a location for those businesses that have space needs that cannot be accommodated in the downtown or would be a disruption to existing development patterns. The SSC zoning district was amended in 2008 to conditionally allow stand-alone multiple-family dwellings. Attached as Exhibit C,is Section 10-5-17 of the City Code which outlines the bulk standards for development in the SSC district as well as lists the permitted and conditional uses within the district. Design Standards were developed for the SSC, Mixed Use and Business/Flex zoning districts in 2004. These standards were meant to provide design elements and building and site relationships that emulate traditional mainstreet form by creating a walkable, pedestrian friendly environment with connections to surrounding areas. Section 10-6-21 (Design Standards for Spruce Street Commercial, Mixed Use and Business/Flex Zoning Districts)of the City Code is attached for your information as Exhibit D. Assessments There are currently both active and deferred assessments on parcels within the VRC development and are in place due to the Spruce Street Bridge project and the assessment of certain development fees. The breakdowns of those assessments are as follows: Deferred Assessments(Spruce Street Bridge Project): Parcel Amount Outlot A $330,283.72(includes deferred interest) • Outlot C $1,591,946.71 (includes deferred interest) Total Deferred: $1,922,230.43 Active Assessments(Spruce Street Bridge Project): Parcel Amount McDonald's $44,012.76 Lot 1,Block 3 $80,966.20 Lot 2,Block 3 $48,236.04 Lot 1,Block 4 $37,326.36 Total Active: $210,541.36 Active Assessments(Development Fees): Parcel Amount McDonald's $1,991.18(scheduled to be paid off in 2015) 3 Lot 1,Block 3 $1,991.18(scheduled to be paid off in 2015) Lot 2,Block 3 $1,991.18(scheduled to be paid off in 2015) Lot 1,Block 4 $1,991.18(scheduled to be paid off in 2015) Total Active: $7,964.72 ACTION REQUESTED None. This is for information purposes only. Respectfully submitted, I1 � -,(;_c_c2_, Tony Wippler,Planning Manager 4 fix. A Dakota County, MN 1'2 f 0(•9 - ,t —+ " 223 {`f0 2VJ 37$ 5i Zo.} 11.t,„ .; fyy ',��, 4 j s T.t.�i. uA� _ �,.tto r ;��r7, S " — — 1 y,i rib)1 f.. )1,-; _ 6'4 a4( ( �3 ` ,`� 1 5f: ;..." di :Y. l *1,y,t,4;?. 1 �' 4 t _ 3xf r y �; - -' t Y"` 7 *,le'dt ,� h a, * 4, ,W s 4 �a f' '% `' vi mss. it- 1_ 7r I.7'11..1.''C ,. i. '�t'',f z� Q A � :. ; ,.14.4 4 .4,a ,. ''.• ` r ^ ... l�.1r„ 3 4ry r�1 ' .} t ) , 3S•an ,.C -" i w i 1 '` ; f 'tx. } dam'r .,, ..9Y,.„{ 4- j } > • M .r - ' Disclaimer:Map and parcel data are believed to be accurate,but accuracy Is not guaranteed. This Is not a Map Scale legal document and should not be substituted for a title search,appraisal,survey,or for zoning 1 Inch = 255 feet verification. Dakota County assumes no legal responsibility for the Information contained In this data. 5/5/2014 aq•`l<0 11-c. 5 (l4 or ,*t[.1..A7r� mow\ City of Farmington 430 Third Street tark Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 481.,4 h* www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Kevin Schorzman, City Engineer SUBJECT: 2015 Seal Coating-Flagstaff Avenue DATE: November 10,2014 INTRODUCTION As part of the city's annual seal coating project, Flagstaff Avenue is currently scheduled to be seal coated in 2016. DISCUSSION In light of the upcoming project on 195th Street in 2015, staff believes it may make sense to seal coat Flagstaff Avenue in 2015 rather than 2016. The current phasing of the 195th Street project calls for the intersection of Flagstaff Avenue and 195th Street to be closed during the summer of 2015. This closure will greatly reduce the amount of traffic using Flagstaff during the summer and would provide an excellent opportunity for the seal coating contractor to perform their work with limited traffic impacts. It would also provide the city the opportunity to sweep the road several times without doing the sweeping operations under traffic and it would provide the opportunity to get the road re-striped prior to opening for traffic. BUDGET IMPACT Staff has reviewed the seal coating fund and has looked at projected costs for seal coating Flagstaff in 2015 rather than 2016. Adequate funding exists in the seal coating fund to add this portion of road to the 2015 seal coating project. The approximate additional cost to the 2015 seal coating program is estimated at $90,000, and the high estimate for the originally planned seal coating work was$350,000 which gives a total estimated project cost of$440,000, if Flagstaff is added. It should be noted that there will be an approximate$320,000 carryover balance in the seal coating fund at the end of 2014. This, in addition to the $350,000 budgeted contribution in 2015 will be adequate to fund the project. It should also be noted that moving the work up one year should not have a negative impact on the overall plan as 2015 prices will likely be lower than 2016 prices, so there could also be a small overall savings for accelerating the work to 2015. ACTION REQUESTED Consensus from the council on whether to seal coat Flagstaff Avenue in 2015 or 2016. &WU, City of Farmington , 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 41.41. a°.4 6`www.ci.farming�ton.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: Security Exchange Commissions Municipalities Continuing Disclosure Cooperation Initiative DATE: November 10, 2014 INTRODUCTION The Securities Exchange Commission(SEC)believes that many municipal issuers have not complied with their continuing disclosure obligations. As a result they initiated the Municipalities Continuing Disclosure Cooperation(MCDC)Initiative"...to address potentially widespread violations of the federal securities laws by municipal issuers and underwriters of municipal securities in connection with certain representations about continuing disclosures in bond offering documents." While the SEC does not have regulatory authority over issuers of municipal debt,they do have regulatory oversight of underwriters and are choosing to exercise indirect authority over municipal issuers through this effort. To avoid substantial penalties the MCDC Initiative `provides' (emphasis added)underwriters and issuers the `opportunity' (emphasis added)to self-report instances of material misstatements in bond offering documents regarding the issuers prior compliance with its continuing disclosure obligations. DISCUSSION The SEC initiative was launched earlier this spring. The deadlines for underwriters and municipal issuers, like the city,to self-report are September 10, 2014 and December 1, 2014, respectively. Two efforts have been undertaken to ascertain if the city had any instance of material misstatements that should be self-reported. 1)Ehlers,the city's financial advisor, has undertaken an internal review of the applicable city filings and has not communicated any related discrepancies as part of their internal review. 2) Separately,underwriters were to complete a review of their issues and determine if they identified any instances of material misstatement. The city did receive communication from one underwriter firm that they had identified two instances where the city did not fulfill their reporting obligations(i.e. timely submission of audited financial statements). Ehlers reviewed these two instances and provided the underwriter with documentation evidencing the city had in fact complied. BUDGET IMPACT None. ACTION REOUESTED None,this is an information only item to inform the city council of this effort and the steps that have been taken to minimize exposure to the city. .3f Y„Altaii` City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 " ,4 ,,, www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David J.McKnight, City Administrator SUBJECT: Fire Department Structure DATE: November 10,2014 INTRODUCTION The City Council 2014 Strategic Plan includes a goal of reviewing the structure of the fire department including the option of a full-time fire chief/marshal position. DISCUSSION As a part of the review of this strategic goal a survey was sent out to all 16 fire officers. The survey asked the following questions. 1. What works administratively with our current structure of a volunteer chief and full time fire marshal? 2. Regarding the administrative area,what issues do we encounter under our current structure? 3. What benefits do you think would exist if we implemented a full-time fire chief/marshal? 4. What do you see as the areas of administrative concern if we implemented a full-time fire chief/marshal? 5. In your opinion how would this change affect the current culture of the fire department? 6. In your opinion,what administrative structure would be in the long term best interest of the fire department? In total, 11 of the 16 fire officers responded to the survey. All but one of the surveys was well thought out, laid out issues and potential resolutions and were very helpful in forming opinions on this issue. I asked for and received information and answers submitted be based on the current positions and not individuals in those positions. In addition to the survey,we also looked at the structure of some neighboring cities with a full-time chief. As an aside, all cities in Dakota County with the exception of Farmington,Rosemount and Mendota Heights have a full-time fire chief. None of the neighboring cities have the combined position of fire chief and fire marshal. The survey from the fire officers offered some very common themes with our current structure. These include: 1. Role confusion with our current structure. 2. Communication between fire department leadership, firefighters and city hall leadership is lacking or there are inconsistent messages. 3. Administrative duties being performed by the fire marshal are being completed at the expense of fire inspections. 4. Fire department is not represented during important city meetings. 5. Hard for a volunteer position to supervise a full-time position. If we did go with a full time chief,the thoughts shared by fire officers were all very similar. Some of the messages included: 1. We would get clearly defined policies, procedures and consistent discipline. 2. This move is essential to the continued health of the department. 3. Department would be represented at meetings and work sessions, become a part of the city leadership team. 4. A full time chief would need to be very present at night meetings and training. 5. One clear message from the top. Two other messages that were very clear from the fire officers included: 1. The workload is too much;do not combine the fire chief and fire marshal duties. Come up with some other option for the fire marshal duties. 2. More administrative support is needed from staff. I cannot stress enough how clear the message was on not combining the two positions. While the officers were in general agreement on moving to a full-time chief,they did not believe adding all the duties of the fire marshal to a full-time chief would be effective or efficient. If we were to make a change to a full-time chief some of the fire officers commented that morale would go up,this would help the department mature a bit,the position would command more respect,new chief should be able to alter the structure of the department,need the right person,we need accountability,and this would be a positive change for the department. I should be clear,not everyone agrees on the change but a majority of the officers offered opinions in support of the change. Finally,when asked what structure would be in the best interest of the department,the majority of the fire officers recommended a full time fire chief with some other kind of full time fire marshal or fire inspector position as well as increased administrative support for the department. Position Responsibilities While looking at this issue I believe it is important to look at the areas of work for which potential full-time fire chief could be responsible. The most significant areas that I see at this time include: 1. Administrative/department head work such as budgeting, goal setting/strategic planning, city administrator contact, daily work duties, etc. 2. Daytime fire response. 3. Inspection of local businesses. 4. Countywide work involvement with the DCC and county fire chiefs. 5. Fire prevention work/proactive public outreach activities. 6. Plan review along with building inspection staff. 7. Fire department facility/equipment responsibilities. 8. Staff supervision including goals,training and discipline. 9. Other duties. Recommendation After reviewing all of the information and discussing this issue with a number of individuals, I would make the following recommendation at this time. 1. Implement a full-time fire chief position effective January 1, 2015 or as soon as possible based on a full-scale recruitment process. 2. Eliminate the current fire marshal position effective January 1, 2015 or as soon as a full-time chief is able to start employment with the city. 3. Allow the full-time chief six to 12 months to evaluate the need for a fire inspector position and make a recommendation to the city administrator and city council. 4. Allow the full-time chief six to 12 months to evaluate the need for additional administrative support and make a recommendation to the city administrator and city council. 5. Allow the new chief to reorganize the department structure as he/she sees fit once they have had time to review the organization. 6. Emphasize to the full-time chief that priority items will include a department overview,daytime fire fighter response resolutions,and structure recommendations including those issues listed in items three and four. BUDGET IMPACT The draft 2015 budget includes funding for a full-time fire marshal and paid on-call fire chief. There is no room for movement of the tax levy if my recommendation is implemented in 2015. The additional cost of the change to a full time fire chief and potential additional dollars spent based on the recommendation of the fire chief would have to be paid for out of fund balance. I estimate the increased cost to be in the$0 to $60,000 range. ACTION REQUESTED Discuss the proposed changes to the fire department structure and take any action the city council views as appropriate. yam, ON City of Farmington 17: p . 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 la?'4 us" www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David J.McKnight, City Administrator SUBJECT: Upcoming Calendar Items DATE: November 10,2014 INTRODUCTION Please accept this information as a reminder of upcoming important events that you may have an interest in attending. DISCUSSION The following important events will occur in the next month. Please check your calendars to make sure they are included if you have an interest. Tuesday,November 11,2014 Veterans Day Holiday Wednesday,November 12, 2014 2015 City Council 6:00 Heikella Studios Pictures . p.m. . Monday,November 17,2014 City Council Meeting 7:00 p.m. City Hall Thur/Fri,November 27/28, 2014 Thanksgiving Holiday Monday,December 1, 2014 City Council Meeting 7:00 p.m. City Hall Saturday, December 6, 2014 Dazzle Day All Day Downtown Farmington BUDGET IMPACT NA ACTION REQUESTED NA 9-S,o FAR, City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 -, P-0a6 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David J.McKnight, City Administrator SUBJECT: Informational Items DATE: November 10,2014 INTRODUCTION The attached items are issues that I thought you might have an interest in reviewing. ATTACHMENTS: Type Description D Backup Material Dakota Electric Rates Irjik # 1 EL ' 'C A S S O C I A T I O N Your Touchstone 'EAU NOTICE OF PUBLIC HEARINGS October 2014 Dakota Electric Association has asked the Minnesota Public Utilities Commission(MPUC)for permission to increase its electric utility rates and service charges. The proposed increase in total cooperative annual revenues is about 2.1 percent overall.Depending on customer class and usage,the actual percent will vary.The MPUC is expected to make its decision regarding final rates in 2015. Public Comment Administrative Law Judge LauraSue Schlatter has scheduled public hearings so that members may have an opportunity to present their views on the adequacy and quality of Dakota Electric Association's service, rates, or other related matters. Any Dakota Electric member or other person may attend and is welcome to provide comments at the hearings. You do not need to be represented by an attorney. Public Hearing Schedule Apple Valley Farmington Tuesday,December 2,2014 Tuesday,December 2,2014 2:00 pm. 7:00 p.m. Apple Valley Senior Center Dakota Electric Association 14601 Hayes Road 4300 220th Street West Apple Valley,MN 55124 Farmington,MN 55024 Bad weather? Find out if a meeting is canceled--call(toll-free) 1-855-731-6208 or 651-201-2213 or visit mn.gov/puc. Submit Comments The Honorable LauraSue Schlatter Office of Administrative Hearings • Email: ratecomments.oah@state.mn.us Fax: 651-539-0300 P.O.Box 64620 St.Paul MN 55164-0620 Minnesota Public Utilities Commission Web: mn.gov/puc,select Comment on an Issue,find this case,and add your comments to the discussion. Phone: 651-296-0406 or 1-800-657-3782,Option 1 1217 Place East,Suite 350 St.Paul MN 55101 Written comments are most effective when they include: 1) The Docket Numbers in the heading-MPUC E-111/GR-14-482 and OAH 80-2500-31796 2) Your name and connection to the docket 3) The specific issues that concern you 4) Any knowledge you have about the issues . 5) Your specific recommendations 6) The reasons for your recommendations Comments must be received by December 12,2014 at 4:30 pm. Comments received after the deadline will not be accepted. • Important Comments will be made available to the public via the Public Utilities Commission's website,except in limited circumstances consistent with the Minnesota Government Data Practices Act. The Commission does not edit or delete personally identifying information from submissions. Evidentiary Hearings Formal evidentiary hearings on Dakota Electric's proposal are scheduled to start on December 18,2014 at the Minnesota Public Utilities Commission, 121 7'"Place East, Suite 350, St. Paul. The purpose of the evidentiary hearings is to allow Dakota Electric, the Minnesota Department of Commerce, the Minnesota Office of the Attorney General and others to present testimony and to cross-examine each other's witnesses on the proposed rate increase. Effect of Rate Changes Below are examples of the effect of the proposed increase on typical bills of Dakota Electric's members. Individual changes may be higher or lower depending on actual electricity usage. Average Current Proposed Monthly Monthly Final Customer Classification kWh Usage Bill Monthly Bill* Residential 820 $104.87 $107.66 Small General Service 1,000 $127.00 $133.00 General Service 16,000 $1,693.00 $1,694.00 *Monthly increases include all line items on bills except sales taxes and municipal franchise fees and may vary by member based on usage. The rate changes described in this notice have been requested by Dakota Electric.The MPUC may either grant or deny the requested changes, in whole or in part, and may grant a lesser or greater increase than that requested for any class or classes of service. For More Information Dakota Electric's current and proposed rate schedules are available at: Dakota Electric Association Web: www.dakotaelectric.com Phone: 651-463-6212 4300 220th Street West Farmington MN 55024 Minnesota Department of Commerce Web:https://www.edockets.state.mn.us/EFiling/search.jsp,select 14 in the year field,enter 482 in the number field,select Search,and the list of documents will appear on the next page 85 7th Place East,Suite 500 St.Paul MN 55101 Phone: (651)539-1534 Citizens with speech or hearing disabilities may call us through their preferred Telecommunications Relay Service. Accommodations If any reasonable accommodation is needed to enable you to fully participate in these public hearings(e.g.,sign language or foreign language interpreter, or large-print materials) please contact the MPUC at 651-296-0406 or 1-800-657-3782 one week in advance of the hearing. 30052-1-0205