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12.01.14 Council Packet
City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING December 1, 2014 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Dakota County Commissioner Mike Slavik Information Received 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (11/17/14 Regular) Approved b) Approve Dakota County Drug Task Force Joint Powers Agreement Approved c) Adopt Ordinance—Amending Section 10-5-15 to Permit Light Manufacturing Facilities in the B-3 (Heavy Business)Zoning District Ord 014-672 d) Approve Updated Verizon Lease Amendment—Daisy Knoll Tower Approved e) Approve Licenses and Permit Renewals for 2015 Approved f) Acknowledge Retirement Fire Department Acknowledged g) Acknowledge Resignation Police Department Acknowledged h) 2015 Strategic Plan Update Information Received i) Adopt Resolution—Accept Donations to the Rambling River Center R64-14 j) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda.If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed. Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) • 8. PUBLIC HEARINGS a) Approve 2015 License Renewals Approved 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolutions-Final Recommended 2015 Operating Budgets and Tax R65-14 Levy R66-14 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Approve Dakota County Electronic Crimes Task Force Joint Powers Agreement Approved 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. OW* City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,4 * www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David J.McKnight,City Administrator SUBJECT: Dakota County Commissioner Mike Slavik DATE: December 1,2014 INTRODUCTION County Commissioner Mike Slavik will be in attendance at your December 1,2014 meeting to share information on issues occurring in Dakota County. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Hear the presentation by Commissioner Slavik and ask any questions you might have. o FARif City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 , ,4 www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve City Council Minutes(11/17/2014 Regular) DATE: December 1, 2014 INTRODUCTION Attached are minutes from the November 17,2014 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approved the attached November 17,2014 city council minutes. ATTACHMENTS: Type Description D Cover Memo 11/17/14 Regular Minutes COUNCIL MINUTES REGULAR November 17, 2014 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay,Bonar,Donnelly,Fogarty Members Absent: None Also Present: Andrea Poehler, City Attorney;David McKnight, City Administrator;Robin Hanson,Finance Director;Adam Kienberger, Community Development Director;Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer; Cynthia Muller,Executive Assistant Audience: Tim Pitcher,Lena Larson 4. APPROVE AGENDA MOTION by Fogarty second by Bartholomay to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Certificate of Achievement for Excellence in Financial Reporting Award The City of Farmington has received this award for the fifth consecutive year. Finance Director Hanson recognized the work of all staff. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Fogarty, second by Bartholomay to approve the Consent Agenda as follows: a) Approved Council Minutes (11/3/14 Regular)(11/7/14 Special)(11/10/14 Work Session) b) Approved Seasonal Hiring c) Adopted RESOLUTION R62-14 Approving Application for Dakota County Waste Abatement Funding Assistance d) Adopted RESOLUTIONR63-14 Approving Submittal of Grant Application to the Metropolitan Council for the North Creek Greenway e) Approved Appointment Recommendation—Liquor Operations 0 Approved Bills APIF,MOTION CARRIED. Council Minutes(Regular) November 17,2014 Page 2 c) Approve Application for Dakota County Waste Abatement Funding Assistance Councilmember Bonar publicly recognized the efforts of the city and county with solid waste and recycling. He was looking forward to a pilot program for organics. d) Approve Submittal of Grant Application to the Metropolitan Council for the North Creek Greenway Councilmember Bonar noted for the third time the city is applying for a grant for a trail extension in Farmington to connect to the North Creek Greenway. Parks and Recreation Director Distad stated some existing city trails will be used as part of the greenway until the section along North Creek in the Fairhill development can be finished. The grant application would be from 195th Street south to the Vermillion River. The ultimate goal is to connect to downtown Farmington. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) September 2014 Financial Statement Review The first nine months should be at 75%of budget. General fund revenues are at 57%. The largest portion of revenue is from property taxes which will be recorded in December. Finance Director Hanson reviewed various line items. General fund expenditures are at 68%. Finance Director Hanson explained various expense budgets. The general fund fund balance has decreased by$1.2 million to$1.9 million. Staff is hopeful the fund balance will stay above zero at the end of the year. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Ordinance—Amendment Relating to the Position of Fire Chief The 2014 strategic plan includes reviewing the fire department's operational and organizational structure, specifically a full time fire chief/fire marshal position. The service area population covers 25,000 residents. City Administrator McKnight sent a survey to the fire officers to obtain feedback on this proposed change. Common responses from the surveys included role confusion with the current structure, communication issues between the fire department leadership, fire officers and city hall leadership. A lot of the administrative duties fall on the fire marshal and that is at the expense of fire inspections. The current structure is not always represented at important city meetings during the day and night. It is hard for a volunteer fire chief to supervise a full time position. If a full time chief were approved,responses indicated there would be clearly defined policies/procedures and message,the move is essential to the health of the department, a full time chief would need to be present at night meetings and Council Minutes(Regular) November 17,2014 Page 3 training and become part of the city management team. Two messages which were very clear were to not combine the two positions for fire chief and fire marshal. It would be too much and fire inspections would continue to suffer. They need more administrative support. A majority of the fire officers recommended a full time chief with some kind of other fire marshal or fire inspector position as well as additional administrative support. City Administrator McKnight made the following recommendations: 1. Implement a full time fire chief position effective January 1, 2015, after a full scale recruitment(this may be closer to March 1,2015). 2. Eliminate the fire marshal position at the same time as bringing on a new fire chief. 3 &4. Allow six to 12 months for the new chief to evaluate the need for a fire inspector and administrative support. 5. Allow the new chief to re-organize the department structure as they see fit. 6. Priority items for the new chief would include a department overview, daytime fire fighter response resolutions and the above structure recommendations. The 2015 budget includes funding for a full time fire marshal and paid on-call chief. Any additional costs for these recommendations are not in the budget and would come out of the fund balance at an estimated cost of$10,000-$60,000. City Administrator McKnight noted this proposal is due to the growth in the city and surrounding area and the amount of work associated with it. MOTION by Fogarty, second by Bartholomay to adopt ORDINANCE 014-671 authorizing the recruitment process for a full-time fire chief, elimination of the fire marshal position,approve the full-time fire chief position description and amendment of the ordinance as it relates to the fire chief position. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Mayor Larson: Parking restrictions are in effect with no parking from 2:30—5:30 a.m. The Secret Holiday Shop is December 6,2014,at the Rambling River Center. Mayor Larson encouraged residents to follow city activities on the various social media outlets. Garbage and recycling schedule will change the week of Thanksgiving. Mayor Larson reminded residents to shop local. November 29,2014, is small business Saturday. The Knights of Columbus turkey bingo is November 22, 2014. 14. ADJOURN MOTION by Fogarty, second by Bartholomay to adjourn at 7:31 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant alit , , City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Brian Lindquist,Police Chief SUBJECT: Dakota County Drug Task Force Joint Powers Agreement DATE: December 1, 2014 INTRODUCTION The Farmington Police Department participates with the Dakota County Drug Task Force in the investigation of drug complaints and activity.Farmington contributes one full-time officer to the task force. A joint powers agreement(WA)authorizes that participation. The existing agreement is out of date and needed a few updates. The revised JPA is attached for your review. DISCUSSION The JPA is scheduled to expire every four years allowing those participating agencies an opportunity to review and modify the JPA if necessary. The JPA has been reviewed by the League of Minnesota Cities and the Dakota County Attorney's Office. The current JPA is scheduled to expire on December 31,2014. BUDGET IMPACT The financial support of the Dakota County Drug Task Force remains unchanged. Funding has historically come from grants, cash forfeitures,and sale of property and restitution. These sources have been sufficient to fund operations. However in the event that these sources do not meet fiscal obligations the individual members could be obligated to provide a financial contribution. ACTION REQUESTED Approve the attached joint powers agreement ATTACHMENTS: Type Description 0 Cover Memo Dakota County Drug Task Force JPA DAKOTA COUNTY DRUG TASK FORCE JOINT POWERS AGREEMENT The parties to this Agreement are units of government responsible for the enforcement of controlled substance laws in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes§471.59. NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Drug Task Force("Task Force"). 2. General Purpose. The purpose of this Agreement is to establish an organization to coordinate efforts to investigate illegal drug activity and assist in the prosecution of drug offenders. 3. Members. The members of this Agreement shall consist of the following units of government: City of Apple Valley City of Mendota Heights City of Burnsville City of Rosemount City of Eagan City of Savage City of Farmington City of South St. Paul City of Hastings City of West St. Paul City of Inver Grove Heights Dakota County City of Lakeville 4. Administrative Board. 4.1 Creation and Composition. A joint powers board, known as the Drug Task Force Administrative Board, is established for the purposes contained herein with the powers and duties set forth in this Agreement. The Board shall consist of one member from each of the member units of government, appointed by their respective police chief or sheriff, plus one member appointed by the Dakota County Attorney. Board members appointed by police chiefs and the sheriff must be full-time supervisory peace officers of their jurisdiction or office. Board members shall not be deemed employees of the Task Force and shall not be compensated by it. 4.2 Term. Board members shall serve at the pleasure of their respective police chief, sheriff or county attorney, or their-legal successor. In the event that any Board member shall be removed by the appointing agency, the vacancy shall be filled by the appropriate appointing agency. 4.3 Officers. In January of each year,the Board shall elect from its members a chair, a vice-chair, a secretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. Officers shall serve for a term of one (1) year or until the officer ceases to be a board member, whichever is shorter. 4.4 Meetings. The Board shall have regular and special meetings at such times and places as the Board shall determine. Special meetings may be held on three(3) days' notice by the chair or any two (2) board members; except that a special meeting to consider adoption of or amendments to the Board's operating rules pursuant to paragraph 6.1 shall require ten (10) days' notice. The presence of two-thirds(2/3) of the board members at a meeting shall constitute a quorum. 4.5 Voting. Each Board member shall be entitled to one vote. Proxy voting is not permitted. The Board shall function by a majority vote of the board members present. DAKOTA COUNTY DRUG TASK FORCE 1 2015-2019 JOINT POWERS AGREEMENT 5. Duties of the Administrative Board. 5.1 The Board shall formulate a program to carry out its purpose. 5.2 The Board shall coordinate intelligence between the members and the Task Force. 5.3 The Board shall appoint and supervise the Task Force Commander. The Board may appoint and supervise Team Leaders. All such appointments are subject to the concurrence of the Task Force Commander's police chief or sheriff. 5.4 The Board shall cause to be made an annual independent audit of the books and accounts of the Task Force and shall make and file a report to its members which includes the following information: (a)the financial condition of the Task Force; (b)the status of all Task Force projects; (c)the business transacted by the Task Force; and (d) other matters which affect the interests of the Task Force. 5.5 The Task Force's books, reports and records shall be open to inspection by its members at all reasonable times. 6. Powers of the Administrative Board. 6.1 The Board may adopt and amend such bylaws that it may deem necessary or desirable for the conduct of the business of the Board. Such bylaws shall be consistent with the terms of this Agreement and any applicable laws or regulations. 6.2 The Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment of its duties and enforce such contracts to the extent available in equity or at law. The Board may authorize the chair of the Board to execute those contracts. 6.3 The Board may disburse funds in a manner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the parties to this Agreement. 6.4 The Board may apply for and accept gifts, grants or loans of money or other property or assistance from-the United States Government, the State of Minnesota, or any person, association or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money, property or assistance in accordance with the terms of the gift, grant or loan relating thereto. 6.5 The Board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which it is organized. 6.6 The Board may contract with any of its members to take title to, hold, manage and convey real property obtained by the Board and on its behalf as a result of civil asset forfeiture proceedings; to enter into contracts regarding such real property; and to pay reasonable and necessary expenses related to the hold, managing and conveyance of such real property. The member shall be entitled to reimbursement for such expenses upon sale of the property and shall transmit any net proceeds to the Board. If expenses exceed the sale of proceeds, the Board shall reimburse the member from other funds. 6.7 The Board shall obtain liability insurance to indemnify the Board and its members for actions of the Board and the members of this Agreement arising out of this Agreement. DAKOTA COUNTY DRUG TASK FORCE 2 2015-2019 JOINT POWERS AGREEMENT 6.8 The Board may hold such property as may be required to accomplish the purposes of this Agreement and upon termination of this Agreement make distribution of such property as provided for in this Agreement. 6.9 The Board may recommend changes in this Agreement to its members. 7. Budgeting and Funding. 7.1 The members intend to fund the cost of operation of the Task Force from grant funds and matching funds from member cities and Dakota County, from the proceeds of forfeiture actions, and from restitution. It is the members' intention that matching funds shall fund the continued cost of maintaining the replacement officers for the full-time officer assigned by some members to the Task • Force. 7.2 The Board shall adopt a budget based upon grant funds, member matching funds and money made available from other sources.The Board may amend the budget from time to time. 7.3 The Board may contract with any of its members to provide budgeting and accounting services necessary or convenient for the Board. Such services shall include, but not be limited to: management of all funds, including member contributions and grant monies; forfeiture proceeds; payment for contracted services; and relevant bookkeeping and recordkeeping. No payment on any invoice for services performed by any person providing services in connection with this Agreement shall be authorized unless approved by the chair,vice-chair or secretary/treasurer. 7.4 The members agree to contribute their grant funds and required matching funds to operate the Task Force. 7.5 All funds shall be accounted for according to generally accepted accounting principles. The Secretary/Treasurer shall make a monthly financial report of all expenditures and receipts, and current fund balances to the Board. 7.6 The Board may not incur debts. 7.7 The Board's obligation to reimburse members for any expense, furnish equipment and the like is contingent upon the receipt of grant funds for that purpose. If insufficient grant funds are received, the Board may reduce the level of reimbursement and/or reduce other expenditures. 8. Agent. 8.1 Each member shall inform the Board in December of each year the allocated number of experienced, full-time licensed peace officer(s) to serve as Agents for the Task Force for the proceeding calendar year. The maximum number of licensed peace officers each member may assign to the Task Force, with the exception of the Dakota County Sheriff is two members. The maximum number of licensed peace officers the Dakota County Sheriff may assign to the Task Force is five. The number of licensed peace officer(s) per member allowed to serve as Agents for the Task Force must be approved in advance by the Board. 8.2 Agents shall not be employees of the Task Force. Agents shall remain employees of the member that has assigned them to the Task Force and shall be compensated by that member. Each party to this Agreement shall be responsible for injuries to or death of its own personnel. Each party to this Agreement waives its right to sue any other party for any workers' compensation benefits paid to its own employee or their dependents, even if the injury were caused wholly or partially by the negligence of any other party, or its officers, employees or agents. DAKOTA COUNTY DRUG TASK FORCE 3 2015-2019 JOINT POWERS AGREEMENT 8.3 Agents will be responsible for drug investigation, including intelligence management, case development, case charging, handling and processing of evidence. Agents will also assist other Agents in surveillance and undercover operations. To the extent authorized by law Agents will work cooperatively with assisting agencies, including sharing intelligence and information acquired by agents pursuant to this Agreement. 8.4 Agents will be supervised by the Task Force Commander or, in his/her absence, by the Team Leader assigned by the Task Force Commander to act in his/her behalf. 8.5 The member appointing the Agent shall furnish the Agent a weapon, cellular phone, and a vehicle and pay any lease payments, insurance, maintenance and operating costs of the vehicle. Further, the member appointing the Agent shall pay all expenses associated with tuition, travel, lodging and meals. Each party shall be responsible for damages to or loss of its own equipment. Each party waives the right to sue any other party for any damages to or loss of its equipment, even if the damages or loss were caused wholly or partially by the negligence of any other party or its officers, employees or agents. 8.6 The members shall maintain the officer positions hired to replace the officer assigned to the Task Force, or maintain the Full Time Equivalent staffing assigned to the Task Force as shown in 8.1. 9. Task Force Commander and Team Leader(s). 9.1 From among the full-time Agents assigned by members, the Board shall appoint a Task Force Commander who shall serve at the Board's pleasure. The Task Force Commander must be a full-time, licensed supervisory peace officer of a member. The Task Force Commander shall remain an employee of the member that has assigned them to the Task Force. 9.2 The Task Force Commander shall be in charge of the day-to-day operation of the Task Force, including supervising the Task Force's assigned personnel subject to direction received from the Board. The Task Force Commander is responsible for staffing, scheduling, case assignment, case management, record keeping, informant management, buy fund management, petty cash management and intelligence management. The Task Force Commander will be responsible to keep the Board updated as to the Task Force's activity, which would include major case development within member jurisdictions. The Task Force Commander will supervise the drafting and execution of all search warrants initiated by the Task Force Unit and will work cooperatively with the agencies with venue over the case. The Task Force Commander will be responsible for all buy fund monies and petty cash funds, and will provide Board members with a monthly accounting of all funds disbursed and a written summary of activity with the unit. 9.3 The Task Force Commander may exclude Agents from further Task Force involvement subject to review by the Board. The member agency that assigned the Agent to the Task Force will be immediately notified of the Task Force Commander's actions. 9.4 From the Agents assigned by members, a Team Leader(s) may be appointed by the Board,with the concurrence of the Agent's member agency, and serve at the Board's pleasure. The Team Leader(s) must be a full-time, licensed peace officer of a member and may be paid a supervisor's salary by that member agency only during that time that the Task Force Commander is absent. The Team Leader(s)shall remain an employee of the member city or county at all times. 9.5 The duties, responsibilities and authority of the Team Leader(s), while the Task Force Commander is absent, shall be the same as the Task Force Commander as described in paragraph 9.2 herein. If there is more than one Team Leader, the Task Force Commander will assign one Team Leader to act as Task Force Commander while the Task Force Commander is absent. DAKOTA COUNTY DRUG TASK FORCE 4 2015-2019 JOINT POWERS AGREEMENT 10. Forfeiture, Seizures and Fines. Items that are seized pursuant to this Agreement shall be used to support Task Force efforts. The use and disbursement of these items must be approved by the Board. In the case of federal forfeiture actions, established federal rules shall be followed. The Board may divide all remaining forfeited items among Task Force members in proportion to the then-assigned Full Time Equivalent contributions of each member of this Agreement as set forth in paragraph 8.1 herein. Fine and restitution monies ordered paid to the Task Force by court order shall be used to offset equipment or operating costs of the Task Force not funded by grant or matching funds. 11. Insurance, Indemnification and Hold Harmless. The Board shall purchase general liability insurance for activities of the Task Force. Such insurance shall name each member as an additional insured. By purchasing insurance, the members do not intend to waive, and the Agreement shall not be interpreted to constitute a waiver of, by any member, limitations on liability or immunities provided by any applicable Minnesota law, including Minn. Stat. Chs. 466 and 471. The cost of the general liability insurance shall be paid from funds provided pursuant to paragraph 7 hereunder. The members of this Agreement are not liable for the acts or omissions of the other members of this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other members. The Task Force shall defend and indemnify the members, and their officers, employees, and agents, from and against all claims, damages, losses, and expenses, including attorney fees, arising from Task Force activities or operations, and decisions of the Board. Nothing in this Agreement shall constitute a waiver of the statutory limits or liability set forth in Minnesota Statutes, Chs. 466 and 471, or a waiver of any available immunities or defenses. To the fullest extent permitted by law, action by the members to this Agreement are intended to be and shall be construed as a "cooperative activity" and it is the intent of the members that they shall be deemed a "single governmental unit" for the purposes of liability, as set forth in Minnesota Statutes, section 471.59, subd. 1a(a), provided further that for purposes of that statute, each member to this Agreement expressly declines responsibility for the acts or omissions of another member. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or agents of any member for any act or omission for which the officer, employee, or agent is guilty of malfeasance in office,willful neglect of duty, or bad faith. Any excess or uninsured liability shall be borne equally by all the members, but this does not include the liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. 12. Effective Date.This Agreement shall take full effect on January 1, 2015.All members need not sign the same copy. The signed Agreement shall be filed with the Board's designated fiscal agent,who shall notify all members in writing of its effective date. 13. Termination and Withdrawal. 13.1 Termination Date. This Agreement shall terminate upon the occurrence of any one of the following events,whichever occurs first: • When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or DAKOTA COUNTY DRUG TASK FORCE 5 2015-2019 JOINT POWERS AGREEMENT • When a majority of members agree by resolution to terminate the agreement upon a date certain; or • On December 31,2019. 13.2 Withdrawal. Any member may withdraw from this Agreement upon 60-days written notice to the Board. The Board shall notify the members pursuant to paragraph 14. Withdrawal shall not act to discharge any liability incurred by the member prior to withdrawal. Such liability shall continue until discharged by law or agreement. In the event of withdrawal by any member, the agreement shall remain in full force and effect as to all remaining members. • 13.3 Effect of Termination. Upon termination of this Agreement, all property of the Task Force shall be sold or distributed to the members in proportion to the then-assigned Full Time Equivalent contributions of each member of this Agreement as set forth in paragraph 8.1 herein. 14. Notice. Notice of withdrawal shall be provided by first class mail to the following: Apple Valley Chief of Police Mendota Heights Chief of Police 7100 147th Street West 1101 Victoria Curve Apple Valley, MN 55124 Mendota Heights, MN 55118 Bumsville Chief of Police Rosemount Chief of Police 100 Civic Center Parkway 2875 145th Street West Bumsville, MN 55337 Rosemount, MN 55068 Eagan Chief of Police Savage Chief of Police 3830 Pilot Knob Road 6000 McColl Drive Eagan, MN 55122 Savage, MN 55378 Farmington Chief of Police South St. Paul Chief of Police 19500 Municipal Drive 125 3`d Avenue North Farmington, MN 55024 South St. Paul, MN 55075 Hastings Chief of Police West St. Paul Chief of Police 150 3rd Street East 1616 Humboldt Avenue Hastings, MN 55033 West St. Paul, MN 55118 Inver Grove Heights Chief of Police Dakota County Sheriff 8150 Barbara Avenue Law Enforcement Center Inver Grove Heights, MN 55077 1580 Highway 55 Hastings, MN 55033 Lakeville Chief of Police 9237183`d Street West Lakeville, MN 55044 IN WITNESS WHEREOF,the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute §471.59. DAKOTA COUNTY DRUG TASK FORCE 6 2015-2019 JOINT POWERS AGREEMENT Approved by the City Council CITY OF FARMINGTON Dated: / 20/V By Date of Signature /a a /acs y - . Attest J L/ Date of Signature /a-a / 7 DAKOTA COUNTY DRUG TASK FORCE 10 2015-2019 JOINT POWERS AGREEMENT „Air ► City of Farmington o 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 4.44•411100•6 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Adopt an Ordinance Amending Section 10-5-15 of the City Code to Permit Light Manufacturing Facilities in the B-3 (Heavy Business)Zoning District DATE: December 1,2014 INTRODUCTION Attached, for city council consideration is an ordinance amending Section 10-5-15 of the City Code to allow light manufacturing facilities as a permitted use in the B-3 (Heavy Business)Zoning District. DISCUSSION City staff was recently contacted by a prospective business owner looking for available space/land within our community. Their business would be classified as a light manufacturing facility. One area that was looked at was the Farmington Business Park,which is generally located off of State Highway 50 and Canton Court(see attached aerial map). The business park consists of eight(8)lots,two(2)of which contain Farmington Mini Storage and Q3 Contracting. The development is zoned B-3 (Heavy Business) and currently does not allow for light manufacturing facilities. The B-3 zone does however allow for manufacturing facilities(a more intense use)as a conditional use. Logically then, it is reasonable that if manufacturing facilities are allowed in the B-3 zone,albeit conditionally,that light manufacturing facilities be allowed in the same zone. With this amendment light manufacturing facilities would be allowed in the B-3 zone as a permitted use. The defmitions for light manufacturing and manufacturing facilities are as follows: LIGHT MANUFACTURING:The processing and fabrication of certain materials and products where no process involved will produce noise,vibration,air pollution, fire hazard or noxious emission which will disturb or endanger neighboring properties. MANUFACTURING FACILITIES: Facilities used for the manufacture,compounding,processing, packaging,treatment or assembly of products and materials that may or may not emit objectionable and offensive influences beyond the lot on which the use is located. Such uses include,but are not limited to: sawmills,refineries, commercial feedlots;acid; cement; explosives; flour, feed,and grain milling or storage;meatpacking and slaughter houses; coal or tar asphalt distillation;rendering of fat,grease, lard or tallow; alcoholic beverages;poisons; exterminating agents; glue or size; lime;gypsum;plaster of paris; tanneries;automobile parts;paper and paper products;glass chemicals,crude oil and petroleum products including storage; electric power generation facilities;vinegar works;junkyard;auto reduction yard; foundry forge; casting metal products;rock, stone,cement products; lumberyards;machine shops;products assembly; sheet metal shops;plastics;electronics;general nonalcoholic beverages; signs and displays; printing;publishing; fabricated metal parts;appliances; clothing;textiles and used auto parts. Planning Commission Review The Planning Commission reviewed the proposed ordinance as presented and held a public hearing regarding it on November 12,2014. The commission recommended approval of the ordinance with a vote of 5-0. BUDGET IMPACT None. ACTION REQUESTED Adopt the attached ordinance amending Section 10-5-15 of the City Code to allow light manufacturing facilities as a permitted use in the B-3 Zoning District. ATTACHMENTS: Type Description D Backup Material Aerial Map D Ordinance Ordinance D Ordinance Summary Ordinance Dakota County, MN • i , , , , , , , , , it_a_1111 111111 :1_•11 ( 11 - .. • 010.11111 11 Li 4a,, ;I*,IA*:° 1 _ ' .,r, -_,P„)1 1 I -, ',II. .01111 ,111111ral Eh '1 ' ' • ' me 111111111 IIIII IS 111111 : - i 1111111 111' . Ill '. ffillilir 1 , - i; i A t V' ,- Ili 1111111 l':.' "''14 Er I I 11311.1111 a ■ t■ ill IL a - , i , ..tv. . . ,. ...4 .7,-- munmin 1 N t, 0, 1 'i■.41, I ,Ii` , 'IV -- ' -•,,, II "ft T .-- 4. 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"'" '"i" '-'4•17:‘11‘-' ' grin'4.‘ ' ..ii, I. i ..„. , . -- Disclaimer:Map and parcel data are believed to be accurate,but accuracy is not guaranteed. This is not a Map Scale legal document and should not be substituted for a title search,appralsal, survey, or for zoning 1 Inch = 504 feet verification. Dakota County assumes no legal responsibility for the information contained in this data. 11/17/2014 . s CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 014-672 AN ORDINANCE AMENDING SECTION 10-5-15 OF THE FARMINGTON CITY CODE, CONCERNING THE B-3 HEAVY BUSINESS ZONING DISTRICT,PERMITTING LIGHT MANUFACTURING FACILITIES THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-5-15 of the Farmington City Code, is hereby amended by adding the underlined language below as follows: 10-5-15: B-3 HEAVY BUSINESS DISTRICT: (A)Purpose: The B-3 heavy business district is a transitional district designed to provide space for certain existing commercial and industrial uses which are compatible together but are more intense and therefore incompatible with uses identified in the B-1,B-2 and B-4 districts. (B)Bulk And Density Standards: 1.Minimum Standards: Lot area 5,000 square feet Lot width { 50 feet Front yard setback + 0 feet r Side yard setback 16 feet Rear yard setback 16 feet rMinimum side and rear yard abutting any residential district: r- Off street parking and access drives 110 feet Public and semipublic buildings 135 feet ' r-1 Recreational,entertainment,commercial and industrial uses�� 50 feet Height(maximum) 45 feet :: Maximum lot coverage of all structures r [35 percent All standards are minimum requirements unless noted. i (C)Uses: 1. Permitted: Animal clinics. Auto repair,minor. Auto sales. Commercial services. Convenience store without gas. Light manufacturing facilities Mechanical sales, service and repair. Offices. Public buildings. Restaurants,class I,traditional. Retail facilities,greater than 3,000 square feet. Sexually oriented businesses_accessory. Supply yards. Truck terminals. Wholesale businesses.(Ord. 002-469,2-19-2002) 2. Conditional: Auto repair,major. Car washes. Convenience store with gas. Greenhouses and nurseries,commercial. Group daycare center,commercial. Home and trailer sales/display. Impound lot. Manufacturing facilities. Ministorage units. Outdoor sales. Petroleum bulk storage. Public utility buildings. Solar energy systems. (Ord. 002-469,2-19-2002;amd.per correspondence dated 8-6-2002;Ord. 008-580,3-3-2008) 3.Accessory: Parking lots.(Ord. 002-469,2-19-2002) SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 1st day of December,2014,by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson,Mayor ATTEST: By eILLI e 6i David McKni: 1 Administrator SEAL ,,,(� Approved as to for the 3 day of w 1- 44 '+ ,2014. 4111PW By: City Aft Summary published in the Farmington Independent the if/4 day of ,2014. CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO.014-672 AN ORDINANCE AMENDING SECTION 10-5-15 OF THE FARMINGTON CITY CODE, CONCERNING THE B-3 HEAVY BUSINESS ZONING DISTRICT,PERMITTING LIGHT MANUFACTURING FACILITIES NOTICE IS HEREBY GIVEN that,on December 1,2014,Ordinance No.014-672 was adopted by the City Council of the City of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that because of the lengthy nature of Ordinance No.014-672, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the amendment allows Light Manufacturing Facilities as a permitted use in the B-3 (Heavy Business)Zoning District. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. The ordinance is also available on the City's interne home page. APPROVED for publication by the City Council of the City of Farmington this PI day of December,2014. CITY OF FARMINGTOv By: ! Todd Larson,Mayor ATTEST: By: 6ettAA C David McKni t .C.V.Administrator Approved as to form this morr1 day of 49t44.844*-- 21 48. 1111P By: 1 Jamnik,''ity Att.Arey Published in the Farmington Independent the //411 day of ,2014. I City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Kevin Schorzman,City Engineer SUBJECT: Updated Verizon Lease Amendment-Daisy Knoll Tower DATE: December 1, 2014 INTRODUCTION At their October 27,2014,the water board approved a lease amendment for Verizon Wireless for the continued use of the Daisy Knoll water tower contingent upon paragraph two of the amendment being changed to allow either party to terminate the agreement at the end of the then current term. On November 3,2014,the city council also approved the lease amendment with the same contingency. Staff had received a verbal commitment from Verizon's representative that they were okay with this change. DISCUSSION When staff notified the Verizon representative that both council and the water board had approved the amendment,the representative indicated that Verizon was okay with the mutual termination,but wanted to change the initial term to 10 years instead of five,and add language that would require the city to give them at least a one year notice of termination if the water tower site was going to be redeveloped. Both staff and the city attorney reviewed the proposed changes and see no issue with them. In the case of redevelopment, the city would likely know more than one year in advance if the site were to be redeveloped. The initial 10- year term benefits the city as much or more than Verizon,and the terms of the original lease still give the city the ability to terminate the agreement at any time if there are structural issues with the tower. Attached for your review and approval are two copies of the updated lease amendment. One shows the changes that were made to the original amendment, and the other is a clean copy. It should be noted that on the copy that shows the changes, in paragraph two it appears that the number 43 appears parenthetically after the word"three". This is not the case. The"4"actually has a strikethrough through it,but you can't see it well because it lines up with the horizontal part of the number"4". The lease as presented only allows for three additional five-year term extensions past the original 10-year term. The following is a summary of the differences between the original amendment and the proposed new amendment. Original Amendment Updated Amendment Five-year initial term 10-year initial term Four, five-year extensions Three, five-year extensions Tenant termination at the end of the term Mutual termination at the end of the term No change in redevelopment notice One-year redevelopment notice At their November 24,2014 meeting,the water board approved the updates to the original amendment. BUDGET IMPACT Antenna lease revenue is included in the annual water budget. ACTION REQUESTED Approve the attached updated amendment to the 1999 lease extending it for up to 25 years with an initial term of 10 years with three, five-year renewal options. ATTACHMENTS: Type Description n Exhibit Updated Amendment-Clean n Exhibit Updated Amendment-Redline A Site Name:MIN Pilot Knob • AMENDED (NO.2)AND RESTATED COMMUNICATIONS SITE LEASE AGREEMENT This Amended (No. 2) and Restated Communications Site Lease Agreement ("Amendment")is made this /-4)(-- day of , 201 Y,by and between the City of Farmington, Minnesota ("Landlord") and Verizon Wireless (VAW) LLC d/b/a Verizon Wireless ("Tenant"), with its principal office located at One Verizon Way, Mail Stop 4AW100, • Basking Ridge,New Jersey 07920 (telephone number 866-862-4404),with reference to the facts set forth in the recital below: RECITAL Landlord and Tenant are parties to Communications Site Lease Agreement dated July 7, 1999, as amended by an Amendment No. 1 To Communications Site Lease Agreement dated June 24, 2005 (collectively, the "Agreement") whereby Landlord leases a portion of its water tower and property to Tenant. Landlord and Tenant desire to extend the term of the Agreement and ratify,restate and reaffirm the terms and conditions of the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the facts contained in the recital above, the mutual covenants and conditions below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the parties agree as follows: 1. TERM EXTENSION. The term of Agreement is hereby extended for one (1)ten (10) year extension term commencing on July 8, 2014, and expiring on July 7, 2024 (the "Extension Term"). The parties acknowledge and agree that rent for 2014 has been paid in full by Tenant. Commencing on January 1, 2015, Tenant shall pay to Landlord annual rent in the amount of Thirty-three Thousand Five Hundred Two and 00/100 Dollars ($33,502.00). The annual rent shall be paid in advance of January 1 of each year. Commencing on January 1,2016, and each January 1 thereafter, the annual rent shall increase by five percent (5%). The parties acknowledge and agree that the increased rent payment for 2015 may not actually be sent by Tenant until thirty(30)days after the full execution and delivery of this Amendment. 2. OPTIONS TO EXTEND. Upon expiration of the Extension Term,the term of the Agreement shall automatically be extended on the same terms and conditions for three (3) additional five (5) year terms unless either party terminates it at the end of the then current term by giving the other written notice of the intent to terminate at least six(6)months prior to the end of the then current term. The annual rent shall increase by five percent (5%) each year on January 1. MIN Pilot Knob Amended(No.2)and Restated Communications Site Lease Agreement 1 2572317v1 3. TERMINATION. Effective immediately,Paragraph 10(a)(v) of the Agreement is amended to provide that the Landlord may terminate the Agreement upon twelve (12) months written notice if its Council decides, for any reason,to redevelop the Premises and/or discontinue use of the water tower for all purposes. 4. RATIFICATION AND RESTATEMENT OF THE AGREEMENT. Except as specifically modified by this Amendment,the parties hereby ratify,restate and reaffirm the terms and conditions of the Agreement and agree to perform and comply with the same. In the event of a conflict between any term or provision of the Agreement and this Amendment, the terms and provisions of this Amendment shall control. In addition, except as otherwise stated in this Amendment, all initially capitalized terms will have the same respective defined meaning stated in the Agreement. All captions are for reference purposes only and shall not be used in the construction or interpretation of this Amendment. IN WITNESS WHEREOF, Landlord and Tenant have caused this Amendment to be executed by each party's duly authorized representative effective as of the date written below. LANDLORD: TENANT: City of Farmington, Verizon Wireless(VAW)LLC a Minnesota municipal corporation d/b/a Verizon Wireless By: By: Name: y /Q/ L4,-sow Lynn Ramsey Its: Mayor Its:Area Vice President Network ()GU: Date: By: Name: . tie/ 1./< t,_..\Cof Its: City Administrator By: Name: Its: Water Board President Date: MIN Pilot Knob Amended(No.2)and Restated Communications Site Lease Agreement 2 2572317v1 Site Name:MIN Pilot Knob AMENDED(NO.2)AND RESTATED COMMUNICATIONS SITE LEASE AGREEMENT This Amended (No. 2) and Restated Communications Site Lease Agreement ("Amendment")is made this day of ,201_,by and between the City of Farmington, Minnesota("Landlord")and Verizon Wireless(VAW) LLC d/b/a Verizon Wireless("Tenant"),with its principal office located at One Verizon Way,Mail Stop 4AW100, Basking Ridge,New Jersey 07920(telephone number 866-862-4404),with reference to the facts set forth in the recital below: RECITAL Landlord and Tenant are parties to Communications Site Lease Agreement dated July 7, 1999, as amended by an Amendment No. 1 To Communications Site Lease Agreement dated June 24, 2005 (collectively, the "Agreement") whereby Landlord leases a portion of its water tower and property to Tenant. Landlord and Tenant desire to extend the term of the Agreement and ratify,restate and reaffirm the terms and conditions of the Agreement. AGREEMENT NOW, THEREFORE, in consideration of the facts contained in the recital above, the mutual covenants and conditions below, and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged,the parties agree as follows: 1 1. TERM EXTENSION. The term of Agreement is hereby extended for one(1)five ten (51 0)year extension term commencing on July 8, 2014, and expiring on July 7, 2019 2024 (the"Extension Term"). The parties acknowledge and agree that rent for 2014 has been paid in full by Tenant. Commencing on January 1,2015,Tenant shall pay to Landlord annual rent in the amount of Thirty-three Thousand Five Hundred Two and 00/100 Dollars ($33,502.00). The annual rent shall be paid in advance of January 1 of each year. Commencing on January 1,2016, and each January 1 thereafter,the annual rent shall increase by five percent(5%). The parties acknowledge and agree that the increased rent payment for 2015 may not actually be sent by Tenant until thirty(30)days after the full execution and delivery of this Amendment. 2. OPTIONS TO EXTEND. Upon expiration of the Extension Term,the term of the Agreement shall automatically be extended on the same terms and conditions for four three(43) additional five (5) year terms unless neither party terminates it at the end of the then current term by giving Landlord the other written notice of the intent to terminate at least six(6) months prior to the end of the then current term. The annual rent shall increase by five percent (5%)each year on January 1. MIN Pilot Knob Amended(No.2)and Restated Communications Site Lease Agreement 1 2572317v1 3. TERMINATION. Effective immediately, Paragraph 10(a)(v)of the Agreement is ,- (Formatted:Underline amended to provide that the Landlord may terminate the Agreement upon twelve (12) months_ ,--(Formatted:Underline written notice if its Council decides,for any reason,to redevelop the Premises and/or discontinue use of the water tower for all purposes. 34. RATIFICATION AND RESTATEMENT OF THE AGREEMENT. Except as specifically modified by this Amendment,the parties hereby ratify,restate and reaffirm the terms and conditions of the Agreement and agree to perform and comply with the same. In the event of a conflict between any term or provision of the Agreement and this Amendment, the terms and provisions of this Amendment shall control. In addition, except as otherwise stated in this Amendment, all initially capitalized terms will have the same respective defined meaning stated in the Agreement. All captions are for reference purposes only and shall not be used in the construction or interpretation of this Amendment. IN WITNESS WHEREOF, Landlord and Tenant have caused this Amendment to be executed by each party's duly authorized representative effective as of the date written below. LANDLORD: TENANT: City of Farmington, Verizon Wireless(VAW)LLC a Minnesota municipal corporation d/b/a Verizon Wireless By: By: Name: Lynn Ramsey Its: Mayor Its:Area Vice President Network Date: By: Name: Its: City Administrator By: Name: Its: Water Board President Date: MIN Pilot Knob Amended(No.2)and Restated Communications Site Lease Agreement 2 2572317v1 QEARAlj City of Farmington pt 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 —.4 reol0 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Licenses and Permit Renewals for 2015 DATE: December 1, 2014 INTRODUCTION Per City Code the City Council has the authority to approve On-Sale and Off-Sale Beer Licenses, Cigarette Licenses,Billiards Licenses and Gaming Device Licenses. DISCUSSION The following establishments have submitted their applications for renewal: 3.2 Beer On-Sale- Fountain Valley Golf Course,2830 220th Street West Weng's Kitchen, 115 Elm Street Dunn Bros Coffee,20700 Chippendale W Farmington Billiards, 933 8th Street 3.2 Beer Of Sale- Kwik Trip, 217 Elm Street Kwik Trip, 18290 Pilot Knob Road Fountain Valley Golf Course,2830 220th Street West SuperAmerica#4534, 18520 Pilot Knob Road Cigarette License- Farmington Municipal Liquor Store, 18350 Pilot Knob Road Farmington Municipal Liquor Store, 109 Elm Street Farmington Amcon, 957 8th Street Kwik Trip#693, 217 Elm Street Kwik Trip#443, 18290 Pilot Knob Road Family Fresh Market#326, 115 Elm Street SuperAmerica#4534, 18520 Pilot Knob Road Farmington Tobacco, Inc., 115 Elm Street, Suite E Gaming Device License- Farmington Lanes, 27 5th Street Farmington Billiards, 933 8th Street Billiards License: Farmington Billiards, 933 8th Street The appropriate forms, fees and insurance information have been submitted with the applications. The applications have also been reviewed and approved by the Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2015 budget. ACTION REQUESTED Approve licenses for the above mentioned applicants. at; City of Farmington a p , 430 Third Street Z Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ''�,4. `�' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Acknowledge Retirement-Fire Department DATE: December 1,2014 INTRODUCTION The city has received notice that Ronald Lindstrom has retired from his position as Fire Captain and Fire Fighter. DISCUSSION The Human Resources Department received notification that Mr.Ronald Lindstrom retired on November 10,2014 from the Fire Department. Mr.Lindstrom joined the Fire Department in 1993 and has been an excellent and valued member of the city organization The city has appreciated his commitment to the organization and wishes him well in his future endeavors. BUDGET IMPACT NA ACTION REQUESTED Acknowledge the retirement of Mr.Ronald Lindstrom effective November 10, 2014. o FARiv City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,; �`' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Acknowledge Resignation-Police Department DATE: December 1,2014 INTRODUCTION The city has received notice that Ms.Tracey Schowalter has resigned from her position as an Administrative Support Technician with the Police Department effective December 12, 2014. DISCUSSION Ms. Schowalter has been employed with the City of Farmington since January of 2013 and has been a valued member of the city organization. The city appreciates her commitment to the organization and wishes her well in her future endeavors. BUDGET IMPACT NA ACTION REQUESTED Acknowledge the resignation of Ms.Tracey Schowalter effective December 12,2014. toic* City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .ar,41 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David J.McKnight, City Administrator SUBJECT: 2014 Strategic Plan Update DATE: December 1,2014 INTRODUCTION The city council approved the 2014 strategic plan earlier this year. From time to time I will provide an update on the work associated with the plan. DISCUSSION The work associated with the strategic plan is spread over a number of years. City staff has been working on a number of projects included within the plan. A significant amount of time has been spent on the goals associated with the full-time fire chief position,reviewing the maintenance project between Municipal Services and Parks/Recreation and a number of projects associated with city fmances. The attached charts show each of the goals and the tasks associated with these items along with the status of the goals. City staff will continue to work on the projects included in the strategic plan with speed increasing in a number of cases for those projects included in the 2015 budget that will be considered on December 1, 2014. BUDGET IMPACT All of the goals included in the strategic plans have costs associated with them. The costs range from staff time to additional dollars spent on new/continuing projects. ACTION REOUESTED No formal action is needed at this point. If you have questions on any of the information please let me know. ATTACHMENTS: Type Description 0 Backup Material 2014 Strategic Plan Goals Ai A Riff/ co 0fro f cA o�^gdl•Ap Strategic Plan Organizational Development-Review the operational structure of the organization to maximize results and ensure our structure meets both the current and future needs of the community. 1. Conduct operational analysis of maintenance functions between Municipal Services and Parks/Recreation. Action Steps Assigned to Deadline Status Study the different options of Human Resources 1Q 2015 HR study completed service delivery of Municipal Services and forwarded to City maintenance operations Parks/Recreation Administrator. Review currently provided by work in progress. Municipal Services and Parks/Recreation maintenance staff. Study snow removal options. Municipal Services 3/4Q 2014 Review work schedules for Municipal Services Ongoing efficiencies and productivity. Administration 2. Review Fire Department Operational and Organizational Structure Action Steps Assigned to Deadline Status Review needs and Administration 4Q 2014 FT fire chief position opportunities to address Fire currently being providing management and Human Resources recruited. administration to a fire department in a growing metro community including the option of a full time Fire Chief/Fire Marshal Develop options to address Fire Ongoing FT chief to review this the issues related to daytime issue. call response. 3. Prepare a long-term strategic plan in Parks/Recreation that is reflective of Farmington, our available funding and City Council expectations. Action Steps Assigned to Deadline j Status Review financial future of Parks/Recreation 2Q 2015 Park Fund. Finance Develop long term strategic Parks/Recreation 10,2015 plan for Parks/Recreation activities. Farmington Strategic Plan Page 5 ARM�yc� U z 4'111?' 4 A PRO S� 4. Continue relationship building and partnerships with our primary local government partners including Dakota County, Empire Township, Castle Rock Township, Eureka Township and the Farmington Area School District. Action Steps Assigned to Deadline Status Conduct joint meetings with the City Council Ongoing School Board as needed. Continue to meet with township City Council Ongoing representatives Continue monthly administrative Administration Ongoing Meetings held each staff meetings. month. Invite our County Commissioner to City Council Ongoing Commissioner City Council meetings for periodic Administration attending 12/2014 updates on county activities. meeting. 5. Continually review issues that impact the organization,the employees and the community. Action Steps Assigned to Deadline Status Ensure that there are no walls City Council Ongoing between city departments or Administration personnel. Department Heads Continue efforts to equalize City Council Ongoing benefits provided to city Administration employees. Conduct periodic staff meetings to Administration Ongoing update staff on city happenings and provide opportunity to ask questions. Identify key traits of the type of Human Resources Ongoing employee we want in our Administration organization. Department Heads Advertise to allowable potential Administration Ongoing tenants for vacant space at City Hall Develop a human resources Administration Ongoing All reviews will be pyramid to ensure employee completed by the end development issues are of 2014. implemented in a timely manner including training of supervisors on a number of related topics. 6. Continue efforts in the Police Department to increase citizen outreach and education. Action Steps Assigned to Deadline Status Present an annual report to the Police Admin Ongoing 2014 presentation City Council on the activities of the completed. Farmington Strategic Plan Page 6 `o�FaRMo A 4S1.A pitot `t, department. Continue outreach and educational Police Admin Ongoing programs such as the Citizens Academy, Blue in the Schools and other public programs that increase contact between the department and residents. Continue to strengthen the Police Admin. Ongoing relationship between the Police Patrol department and the school district at all levels. Farmington Strategic Plan Page 7 (-4t ARM�yco 4O �GOAq'It'A Ppo0 Application of Technology-Use technology to improve our efforts in all areas of city operations. 1. Leverage, maintain and/or upgrade current technology. Action Steps Assigned to Deadline j Status Review the effectiveness of current Human Resources Ongoing applications, software and Finance hardware to determine when to Administration upgrade software versions and or services to increase efficiency and productivity. Develop and implement a plan to Human Resources 2Q 2015 Costs included in 2015 move all employees to the same budget. version of software which helps to improve efficiency and productivity. Upgrade current technology to Human Resources Ongoing platforms that allow for increased functionality, use by multiple users and ease of maintaining the technology in all departments 2. Research and implement new technology that improves processes and increases efficiency both internally and externally. Action Steps Assigned to Deadline ( Status Analyze internal processes that are All Ongoing labor intensive, redundant and outdated to determine if new or existing technology can automate and update these processes. Analyze external processes and All Ongoing determine what/when technology can provide a better customer experience. 3. Develop a technology strategic plan that includes equipment, personnel and funding. Action Steps Assigned to Deadline Status Review concept and determine Human Resources 3Q 2014 ■ whether continuation of the IT Finance Internal Service Fund is viable as the primary IT funding sources. Determine future staffing needs to Human Resources Ongoing support increased technology including social media. Farmington Strategic Plan Page 8 4i kR49 Cz r k4FAIIP1 A PROOS\ Economic Development-Position the city for future economic development with a professionally led and planned approach. 1. Successfully integrate the new Community Development Director into the organization and the community. Action Steps Assigned to j Deadline Status Successful transition of newly Administration 30 2014 Hired Adam Kienberger hired Community effective 5-30-2014. Development Director. Provide guidance and Administration Ongoing direction to the new staff City Council member. EDA Rebuild the Community Community Ongoing Development Department. Development 2. Assist in the further success of the Vermillion River Crossings development. Action Steps Assigned to Deadline Status Work with the landowners Administration 2/3Q 2014 Council/staff continue and hotel developer on the Finance efforts in this area. sale of a lot and development City Council of a hotel. Develop a plan for the Finance 4Q 2014 Discussed at 11/2014 deferred assessments on the Engineering 1Q 2015 work session. VRC lots west of Duschane Administration Avenue. City Council 3. Explore land site options for future industrial development. Action Steps Assigned to Deadline Status Develop options for future Comm. Development Ongoing industrial development. Engineering EDA 4. Work with all of our partners to improve the business climate and culture in our community. Action Steps Assigned to Deadline Status Update/consolidate all of our Community 1Q 2015 existing economic Development development related plans. Work with the Dakota County City Council Ongoing Regional Chamber, Farmington Business Association and other interested groups to ensure we are moving forward Farmington Strategic Plan Page 9 §o�FARM�yc� � rr _-4aw 9oOp��� G A OIICO° together with a positive image. Ensure that city staff is Comm. Development Ongoing working cooperatively with Administration developers to achieve economic development goals and maintain the integrity of city guidelines. Farmington Strategic Plan Page 10 °$r,a vao+^�°�A A Operations and Finances-The City Council and staff will work together to continue to improve the financial health of the City, developing plans that put the City in a position of strong economic health. 1. Develop a comprehensive and professional financial management plan bringing together all of the work performed in recent years and summarizing goals for future plans. Action Steps Assigned to I Deadline Status Bring forward a consolidated Administration 3/4Q 2014 City administrator will financial management plan Finance present draft at that summarizes all of the February 2015 work financial and capital session. improvement planning work that has occurred in the past few years. 2. Continue to work to get all funds to a positive status year round. Action Steps Assigned to , Deadline Status Continue the work in getting Finance Ongoing all funds to a positive status Administration year round. Report back on City Council this issue to the City Council on a quarterly basis. Continue to develop plans Finance Ongoing and educate City Council members on efforts to adequately fund (tax levy) previous debt issues. 3. Develop a strategy to improve the city's bond rating. Action Steps Assigned to Deadline Status Develop a plan to improve Finance Ongoing Discussed at 2014 work the city bond rating including City Council session. steps that can be acted upon as a part of the budget, bonding and other decision making areas. 4. Develop an annual budget and budget process that is collaborative and easily understandable. Action Steps Assigned to I Deadline Status Develop a professional yet Finance Ongoing easy to understand budget Administration document on an annual City Council basis. Farmington Strategic Plan Page 11 rjNRIffio z po�p4 dl. P Annually review the level of City Council Ongoing funding for public safety Administration compared to other city functions. Consider long term for City Council Ongoing Part of the financial potential city tax levy Administration management plan to be increases to pay for Finance reviewed in 2/2015. current/future projects. Farmington Strategic Plan Page 12 �o��ARMjco q9l.A FRO Communication and Engagement-Continue to use a wide variety of tools to communicate with our residents and improve our efforts to share the status of work. 1. Update the city's website in 2015. Action Steps Assigned to Deadline Status Develop and implement an Human Resources/IT 4Q 2015 2015/2016 budget update to the city's website. and project. 2. Improve the city's use of traditional/social media tools to communicate with residents. Action Steps Assigned to Deadline Status Vary the content of information Human Resources Ongoing included in the city newsletter including more news type stories. Develop Facebook pages for the Human Resources 4Q 2014 PD page active. Liquor Store and Police Liquor Operations Department. Police 3. Update and improve the quality of Farmington's presence on our cable channel. Action Steps Assigned to Deadline Status Improve the content/readability Parks/Recreation 3Q 2014 of advertisements for programs. Update the content of city All Departments Ongoing information displayed. Improve the quality of Human Resources 3Q 2014 Completed presentation equipment in the Administration City Council Chambers. 4. Improve the image of Farmington. Action Steps Assigned to Deadline Status Consider conducting a resident City Council 10 2015 Funding included in survey in 2015. 2015 budget. Publicly celebrate the successes City Council Ongoing we have as an organization. Conduct an annual State of the City Council Ongoing City address that highlights Farmington. Departments should schedule All Departments Ongoing quarterly/annual presentations to the City Council to highlight the positive things occurring in their area. Farmington Strategic Plan Page 13 taZ . 4 Enterprise Operations-Ensure success and develop solid financial plans that ensure the long term sustainability of our enterprise operations. 1. Continued implementation of the liquor division financial plan. Action Steps Assigned to Deadline Status Formalize the financial plan Liquor Operations 2Q 2015 (four pots philosophy) approach Administration for current and future liquor City Council operations funding. 2. Continue to improve annual financial health of the Schmitz-Maki Arena and set aside funding for future facility improvements. Action Steps Assigned to Deadline Status Set realistic annual budgets that Parks/Recreation Ongoing are operationally positive. Finance Review/set goals and plans for Parks/Recreation Ongoing Ice Arena Fund for future capital Finance investment. Review any plan proposed by the City Council Ongoing Ice for Tigers group. Administration Finance Parks and Recreation 3. Review options to continue to reduce the reliance on tax levy dollars at the pool and Rambling River Center while maintaining the services we provide. Action Steps Assigned to Deadline Status Share history of tax levy support Finance 3Q 2014 Completed with the City Council as a part of the 2015 budget process. Develop targeted level of tax City Council 3/4Q 2014 levy support. 4. Analyze future of the swimming pool and possible splash pad at current site along with potential recreation facility in Jim Bell Park and Preserve. Action Steps Assigned to Deadline Status Develop cost options and Parks/Recreation 2Q 2015 schedule for the closing of the Finance pool after the 2015 season and Administration replace it with a splash pad for the 2016 season. Develop options,timeline and Administration Ongoing financial impact of a plan to Parks/Recreation 2014-2016 consider a recreational facility to Finance Farmington Strategic Plan Page 14 �► be placed in Jim Bell Park and City Council Preserve for voter consideration in November 2016. Farmington Strategic Plan Page 15 CA KV City of Farmington t 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 4 +4°,> www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Adopt Resolution Accept Donations to the Rambling River Center DATE: December 1,2014 INTRODUCTION Donations have recently been received at the Rambling River Center. DISCUSSION The following donations were received at the Rambling River Center: • Senior Care Connections, a company located in Lakeville,Minnesota, donated pumpkin pie and toppings, at a value of$90.00,to the Thanksgiving Social,which was recently held at the Rambling River Center • $20.00 cash from Thomas Dault-Beauchane to purchase coffee for the Rambling River Center Staff will communicate on behalf of the city council its appreciation of the donated$20.00 in cash from Thomas Dault-Bearchane to purchase coffee and the donation of pumpkin pie and toppings valued at$90.00 from Senior Care Connections that were recently made to the Rambling River Center. BUDGET IMPACT NA ACTION REOUESTED Adopt the attached resolution accepting the above stated donations to the Rambling River Center. ATTACHMENTS: Type Description n Backup Material resolution RESOLUTION NO.R64-14 ACCEPT DONATIONS OF COFFEE FROM THOMAS DAULT-BEAUCHANE AND PUMPKIN PIE AND TOPPINGS FROM SENIOR CARE CONNECTIONS TO THE RAMBLING RIVER CENTER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,Minnesota, was held in the Council Chambers of said City on the 1st day of December 2014, at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly Members Absent: Fogarty Member Bartholomay introduced and Member Bonar seconded the following: WHEREAS, Thomas Dault-Beauchane donated$20.00 to the Rambling River Center for the purchase of coffee; and, WHEREAS, Senior Care Connections donated pumpkin pie and toppings valued at$90.00 to the Rambling River Center for the Thanksgiving Social; and, WHEREAS, it is in the best interest of the City and required by State statute to accept these donations. NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the following generous donations: • $20.00 from Thomas Dault-Beauchane for the purchase of coffee, • Pumpkin pie and toppings valued at $90.00 from Senior Care Connections This resolution adopted by recorded vote of the Farmington City Council in open session on the 1st day of December, 2014 Mayor Attested to the d o/ day of December, 2014. L / T qty Administrat r SEAL y4114 ,y City of Farmington 430 Third Street I? s gi , Farmington,Minnesota ki651.280.6800 -Fax 651.280.6899 �'+ar,4 ° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Bills DATE: December 1,2014 INTRODUCTION The bills for November 8,2014 through November 22,2014 are included for your review. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached bills for the period of November 8,2014 through November 22,2014. 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't) d '"' d s .- V `i m CO CO v rn v Fe 0 u) m W W W W W W W W W W p W N W W co co co co co .n co u) co )n m u) CO u) V) in co )n co co co 0 v CO a CO ,n CO N N � N m F- CO O N re 3 0 m v Id O o CO m m p) v) 0) co o co 0 co g CO �' Z N N N N N N N N N N O N N N .�j S r CO ❑ W 0 B K Cu Y g 0 o c m U a J z m J - CO F )-J -I O Z J W U) z co D w w =co F m❑cc Z F ) w Z F F W tn CO U >' c >- r u. > :74 VI W CO dGO Q R _ m Q CO C w -1 Z j J 1 Z m O -D C Cl)C)) ❑ Z N o z • p W n M W 7 N J W W ❑ W W W W a m m W t0+� W W W W W W W W W z W w W U ax N O ▪ N. U J J J J 0 J J Q Q U J G) W � i �{l X W W W W X W W 2 0 U' X w UU U U U V- V' V sr m I' 0 O 0 co _ a e- e- e- , et e- ,- 0 N N 0) ,� g0 ) F F- M O O O_ O_ M O O en 0 0 0) O F0, Q Ti. W W w w co Lo to 7) �) a cl) d) 0 (0 w O c m U) W W W W m m` rn m rn m m �rn rn O. '1w m h `m v ti N and �° i o r °m m °f Co(� m co m N 'V' 0 r n co co O m .M- rn N N „ .1r- e�- W E N m r O E Q el. N P r P 0) (9 0 O O co N O N N N --� « F-- 0) N WI N C ❑ r a-, r e- CO U aa- c e- N xe• e• e• e- CO o m a a a v a z U 0 0 0 N �o�FARAi��► City of Farmington ■. 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,4 •' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: 2015 License Renewal Public Hearing DATE: December 1,2014 INTRODUCTION Per City Code,a public hearing must be held to issue or renew On-Sale Liquor Licenses,On-Sale Sunday Liquor Licenses, On-Sale Wine Licenses, Club Licenses and Therapeutic Massage Licenses. DISCUSSION The required applications, fees and insurance information have been submitted for renewal and have been reviewed and approved by the Police Department for the following establishments: On-Sale Liquor: Farmington Lanes,27 5th Street Pizza Man,409 3rd Street Long Branch Saloon and Eatery,309 3rd Street Carbone's Pizza&Sports Bar, 10 N 8th Street Celt's Pub&Grill,200 3rd Street The Mug, 18450 Pilot Knob Road Ground Round Grill&Bar, 20700 Chippendale Avenue W#15 El Loro Mexican Restaurant, 953 8th Street El Charro Mexican Restaurant, 122 Elm Street(pending receipt of insurance) On-Sale Sunday: Farmington Lanes,27 5th Street Pizza Man,409 3rd Street Long Branch Saloon and Eatery,309 3rd Street Carbone's Pizza& Sports Bar, 10 N 8th Street Celt's Pub&Grill,200 3rd Street The Mug, 18450 Pilot Knob Road Ground Round Grill&Bar,20700 Chippendale Avenue W#15 El Loro Mexican Restaurant, 953 8th Street El Charro Mexican Restaurant, 122 Elm Street VFW Club Post#7662, 421 3rd Street Club Licenses: VFW Club Post#7662,421 3rd Street On-Sale Wine&On-Sale Intoxicating Malt Liquor: Weng's Kitchen, 115 Elm Street Dunn Bros Coffee,20700 Chippendale Avenue W#1 Farmington Billiards, 933 8th Street Therapeutic Massage: Adam Steffen,Betts Family Chiropractic, 625 8th Street Denson Malone,Tan Ambitions/Touch of Soul Massage Therapy 923 S 8th Street(pending receipt of insurance) BUDGET IMPACT The fees collected are included in the revenue estimates of the 2015 budget. ACTION REOUESTED Approve the On-Sale Liquor,On-Sale Sunday Liquor, On-Sale Intoxicating Malt Liquor and On-Sale Wine, Club and Therapeutic Massage Licenses for the businesses listed above. oFARA�j City of Farmington r ' 430 Third Street „� �''■--� # r Farmington,Minnesota diif 651.280.6800 -Fax 651.280.6899 .44'.4.1006 - www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson,m Finance Director SUBJECT: Final Recommended 2015 Operating Budgets and Tax Levy DATE: December 1,2014 INTRODUCTION The city council approved a preliminary 2015 property tax levy on September 2, 2014 in the amount of $9,164,526 which represented a$433,670 or 4.97%increase over the 2014 property tax levy. Since that time adjustments have been made to the proposed budget resulting in a slight decrease. DISCUSSION Process The City of Farmington follows the typical budget timeline of other cities and counties in Minnesota. During your summer and fall workshops the city council reviewed the draft 2015 budgets. You used a summary approach when reviewing fund and department budgets, leaving the detailed work to the City Administrator and staff. A preliminary tax levy was certified to the County Auditor in September.A budget adoption date was also sent to the County Auditor for inclusion in the Truth in Taxation notices which were sent to all property owners in November. Finally, after considering comments received from property owners,tonight the City Council will consider adoption of the final budget and tax levy which is due to Dakota County by December 29,2014. Budget Highlights The recommended 2015 General Fund budget is a solid, comprehensive budget. Along with the tax levy, which includes debt service funding for the city's debt obligations, it provides for the following: • Funds human resource costs based on union contracts,benefits arrangements and the wage study implementation plan previously approved by the city council, increased retirement contributions as established by the legislature,and estimated worker's compensation premium increases. • Provides funding for the Streets Capital Improvement Plan(CIP), including the joint County-City reconstruction project of 195th Street from Flagstaff to Diamond Path, scheduled debt principal and interest repayment obligations, and continued efforts towards strengthening the City's debt cash flows to achieve full compliance with the 105%funding requirement. • Reduces the city's reliance on investment income attributable to other funds to pay for General Fund operations. • Spends Local Government Aid(LGA)on one-time type purchases;they are not being used to pay for ongoing,recurring operations. • Provides for increased investment in technology as the city expands its use of technology to enhance customer service and delay increases in staffmg. • Establishes a new Capital Equipment Fund and provides for the initial funding. • Acknowledges the city's recent experience in permanent tax levy adjustments from county valuation appeals. • Provides for the hiring of a full-time Fire Chief and possible restructuring of the fire department. • Continues long-term funding for the Fire Capital Improvement Plan, Farmington Fire Department Relief Association, seal coating,trail maintenance and building maintenance. Final Recommended General Fund Budget and Tax Levy The final recommended General Fund budget and tax levy are as follows: 2014 2015 Change Budgeted General Fund Expenditures $10,969,831 $11,482,624 4.67% Farmington Net Tax Levy $8,730,856 $9,164,208 4.96% Changes from Preliminary Levy to Recommended Final Levv The more significant changes from the preliminary budget and net tax levy you adopted in September are as follows: Farmington Preliminary Net Tax Levy(9/2/14) $9,164,526 Decrease in Fiscal Disparities $15,262 Increase in Police Aid ($5,000) Decrease in Administrative Reserve ($20,000) Increase in Forensic Drug Task Force expenditures $15,000 Net decreases in other various line items ($5,580) Utilization of Unrestricted Fund Balance* ($81,000) Carryover of Fire Department's 2014 Concrete Project** $21,000 Increase in Fire Dept budget for FT Fire Chief&restructuring*** $60,000 Proposed Farmington Final Net Tax Levy(12/1/14) $9,164,208 There changes made to the General Fund budget since your last review during your November 10, 2014 workshop are noted above with asterisks. These changes utilize existing General Fund fund balance monies;they do not impact the net tax levy. The first change relates to an anticipated 2014 concrete replacement project at Fire Station#1 in the amount of$21,000**that did not occur because they did not receive any bids. This project is being carried over to 2015, so that it can be rebid. The second change corresponds to your approval at the November 17, 2014 City Council meeting to hire a full-time Fire Chief in 2015 and possibly restructure the fire department. The proposal included the designation of up to $60,000*** in existing General Fund balance to pay for this change. Together these two changes will require the expenditure of up to$81,000* of the General Fund's existing fund balance and have been incorporated into the final recommended 2015 General Fund budget. Change in 2015 Net Tax Levy from 2014 Net Tax Levy The increases in the net tax levy can be summarized as follows: 2015 Levy 2015 Levy $Impact % Change Human Resource Costs $237,455 2.72% Capital Improvement Plan(Debt) $116,728 1.34% Reduction in Investment Income Allocated to the General Fund $35,000 .40% Permanent Levy Adjustment From Prior Year $30,000 .34% All Other Remaining Line Items Combined $14,169 .16% $433,352 4.96% Expenditures by Department The proposed 2015 budgets by department are as follows: 2014 2015 %Change Administration $858,572 $829,877 (3.34)% Human Resource 251,726 263,344 4.62 % Finance and Risk Management 562,154 614,019 9.23 % Police 4,072,639 4,114,992 1.04% Fire 1,121,266 1,042,717 (7.01)% Engineering 1,155,773 1,225,310 6.02 % Municipal Services 1,234,907 1,289,684 4.44 % Parks and Recreation 1,222,215 1,276,674 4.46 % Permanent Levy Adjustment 0 30,000 N/A Transfers Out 490,579 796.007 62.26% Total Expenditures $10,969,831 $11,482,624 3.94% Items of note include: • The Finance and Risk Management budget is increasing due primarily to an increase in IT and property/casualty insurance costs. • The slight increase in the Police budget and decrease in the Fire budget are primarily due to the transfers out(discussed below) of funds related to capital equipment purchases. • The Fire budget also includes the hiring of a full-time Fire Chief,possible restructuring of the fire department and the carryover of the Fire Station#1 concrete replacement project. • The primary reason for the increase in the Engineering budget is an increase in the City's investment in community development activities. • The Transfers Out budget is increasing due to the transfer out from the General Fund to the Fire Capital Projects Fund and General Capital Equipment Fund monies for the purchase of new fire equipment as outlined in the Fire CIP,two new police vehicles, general capital equipment for the City,transfers to the EDA for the assessments related to the new hotel parcel and transfers to the Information Technology Fund to pay for the City's increased investment in technology. Tax Levy Impact-Residential In 2015 the estimated market value(EMV)for the average residential home in Farmington is expected to be $197,416.This is a 10.08%increase from 2014. The impact of the recommended 2015 tax levy is expected to be an increase of$50.02 on the average residential home for the City's portion of their property taxes. This is an increase of$4.57 from the most recent estimate of$45.55 provided to the city council in September.Even though the city reduced its final recommended budget to offset the decrease in the amount of 2015 fiscal disparities funds it will receive,Dakota County's most recent tax capacity figures for the city reflect a decrease from the preliminary estimates of$62,714 which translates to an increase of$4.57 on the average residential home's property taxes. Tax Levy Impact-Commercial Based on information provided by the county for a sample of six commercial properties,the city portion of their 2015 property taxes would decrease 3.6%to 5.8%. 2014to2015 2014to2015 Property Tax$ Change Property Tax%Change Property 1 ($3,200.16) (3.60%) Property 2 $462.28 (3.30%) 'roperty 3 $316.52) (5.20%), Property 4 ($354.02) 5.80% l'rope 5 ($598.38) (5.30%) 6 $929.06) 5.30% Debt Service Funds, Special Revenue Funds, Capital Projects Fund, Enterprise Funds In addition to the General Fund,the city council also reviewed the attached Debt Service Funds, Special Revenue Funds, Capital Projects Funds and Enterprise Funds operating budgets during the summer and fall. There have not been any changes made to these budgets since you last reviewed them during your November 10,2014 workshop. Ladder Truck,Pool, Second Sheet of Ice The attached budgets do not provide funding for a new ladder truck, any recommendations made in the Aquatics Feasibility Study or any Ice for Tigers funding requests. BUDGET IMPACT The action tonight establishes the budget for 2015. ACTION REQUESTED After receiving comments from any members of the audience who wish to share their thoughts, I recommend a motion be made to approve the two attached resolutions adopting the tax levy for the year 2015 tax collection and approving the 2015 budget. If you need additional information before the meeting please let me know so we can have the information ready. ATTACHMENTS: Type Description 13 Resolution Resolution Adopting the Tax Levy for Collection in 2015 D Resolution Resolution Adopting 2015 Opearting Budgets D Backup Material General Fund Final 2015 Budget Summary D Backup Material Debt Service Funds Final 2015 Budget Summary D Backup Material Special Revenue Funds Final 2015 Budget Summary D Backup Material Capital Projects Funds Final 2015 Budget Summary D Backup Material Enterprise Funds Final 2015 Budget Summary RESOLUTION NO. R65-14 A RESOLUTION ADOPTING THE TAX LEVY FOR THE YEAR 2015 COLLECTION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 1St day of December 2014 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly Members Absent: Fogarty Member Bartholomay introduced and Member Donnelly seconded the following: WHEREAS,the City of Farmington is annually required by state law to approve a resolution setting forth an annual tax levy to the Dakota County Auditor; and WHEREAS,Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before December 29, 2014; and WHEREAS, summary details of the proposed budgets are contained in the budgets submitted to the City Council. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City of Farmington that the following sums of money be levied in 2014, collectible in 2015,upon the taxable property in said City of Farmington for the following purposes: General Fund $8,342,417 Debt Levy + 3,059,728 Gross Levy 11,402,145 Fiscal Disparities - 2,237,937 Net Tax Levy $9,164,208 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 1st day of December 2014. Mayor Attested to on the of day of December 2014. Administrat• SEAL 2015 BUDGET Summary of Debt Service levy to be attached and become part of resolution R65-14 Fund Project Levy Amount 3110 1995 Wastewater Treatment Bonds $58,050 (Wastewater Treatment Facility Project) 3080 2005A GO Improvement Refunding Bonds $177,000 (Pilot Knob Road Project Refunding) 3130 2005C GO Capital Improvement Bonds $167,000 (Fire Station#2 Project) 3135 2007A GO Capital Improvement Bonds $887,413 (City Hall and 1st Street Garage Projects) 3095 2008AB GO Improvement Bonds $75,000 (Elm Street and 195th Street Projects) 3097 2010A GO Improvement Bonds $396,000 (Police Station) 3096 2010C GO Street Construction Bonds $150,000 (Walnut Street) 3300 2010D GO Equipment Certificates $137,815 (Ice Arena Improvement Project) 3099 2011A GO Improvement Refunding Bonds $312,000 (Main Street Project) 3091 2013A GO Improvement Refunding Bonds $321,950 (Refunding of 2005B and 2006A) 3092 2013B GO Street Reconstruction Bonds $190,000 (Akin East and West Project) 3093 2015A GO Improvement Bonds $67,500 (195th Street Reconstruction Project) 3005 2012A Fire Truck Loan Levy (Engine 22) $120,000 $3,059,728 The amount levied is less than the required amounts from the payment schedules for some of the bonds. The bonds are listed on the back of Form B which is part of this resolution. The City has sufficient sources to pay the bonds. These sources are listed on Form B. RESOLUTION NO. R66-14 A RESOLUTION ADOPTING THE 2015 OPERATING BUDGETS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 1St day of December 2014 at 7:00 p. m. Members Present: Larson,Bartholomay, Bonar, Donnelly Members Absent: Fogarty Member Bartholomay introduced and Member Donnelly seconded the following: WHEREAS,the City of Farmington Ordinance Chapter 7, Section 1- 7- 3 requires that an annual budget be submitted to the City Council which accurately reflects the fmancial needs of the City organization; and WHEREAS, Minnesota Statutes require approval of a resolution setting forth an annual budget and tax levy to the Dakota County Auditor on or before December 29, 2014. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City of Farmington that the 2015 operating budgets shall be adopted. General Fund Revenues Expenditures Property Taxes $ 8,342,417 License/Permits 483,220 Intergovernmental 760,857 Charge for Service 558,950 Fines/Forfeitures 72,000 Interest 20,000 Miscellaneous, including Unreserved Fund Balance 121,000 Transfer from Other Funds 1,124,180 Administration $ 829,877 Human Resources 263,344 Finance and Risk Management 614,019 Police 4,114,992 Fire 1,042,717 Engineering 1,225,310 Municipal Services 1,289,684 Parks/Recreation 1,276,674 Permanent Levy Adjustment 30,000 Transfer to Other Funds 796,007 Total General Fund $ 11,482,624 $ 11,482,624 Revenues Expenditures Debt Service Funds $ 8,665,475 $ 8,521,803 Special Revenue Funds $ 601,173 $ 492,758 Capital Project Funds $ 5,413,550 $ 6,215,340 Enterprise Funds $ 7,392,814 $ 9,211,141 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 1st day of December 2014. Mayor Attested to the G? 'day of December 2014. Cab-.-)L-N1/4<_)LA Administrator SEAL City of Farmington Budget and Tax Levy 2014 Final,2015 Proposed and 2016 Proposed 2015 Budget% 2016 Budget Company 2014 Budget Proposed Change Proposed Change Budget Budget Non-Property Tax Revenues Licenses and Permits 417,873 483,2201 15.64% 483,220 0.00% Intergovernmental Revenue 680,891, 760,857 i 11.74% 755,857 (0.66)% Charge for Service 585,100 558,9501 (4.47)% 557,350 (0.29)% Fines and Forfeitures 70,800~ 72,000' 1.69% 72,000 0.00% Investment Interest 55,0001 20,0001 (63.64)% 9,440 (52.80)% Miscellaneous 35,500' 121,0001 240.85% 39,500 (67.36)% Transfers In 1,086,612 1,124,180 3.46% 1,822,840 62.15% Total Revenues 2,931,776 3,140,207' 7.11% 3,740,207 19.11% Expenditures Administration _ 858,572 829,877 (3.34)% 966,793 16.50% Human Resource 251,726 _ 263,344, 4.62% 278,757 5.85% Finance and Risk Mgmt 562,154, 614,0191 9.23% 647,070 5.38% Police 4,072,639 4,114,992 1.04% 4,245,209 3.16% Fire 1,121,26611 1,042,7171 (7.01)% 1,111,985 6.64% Engineering 1,155,7731 1,225,3101 6.02% 1,268,712 3.54% Municipal Services 1,234,907 1,289,684 4.44% 1,352,646 4.88% Parks and Recreation 1,222,215 1,276,6741 4.46% 1,999,609 56.63% Perm Levy Adj(2015&2016)and 1/3 Deiq Exp(2016) 30,0001 73,000 143.33% Transfers Out 490,579, 796,007', 62.26% 891,607 12.01% Total Expenditures 10,969,831 11,482,624 4.67% 12,835,388 11.78% Revenues Over(Under)Expenditures (8,038,055) (8,342,417)1 3.79% (9,095,181) 9.02% Fiscal Disparities I 2,253,199 2,237,9371 (0.68)% 2,077,080 (7.19)% General Fund Levy 5,784,856' 6,104,480; 5.53% 7,018,101 14.97% Debt Levy - - - -- -} - - ---- Debt Levy-Bonds 2,823,000, 2,939,728, 4.13% 3,071,848 4.49% Debt Levy-Fire Truck 120,000 120,000 0.00% 120,000 0.00% Total Debt Levy 2,943,0001 3,059,728; 3.97% 3,191,848 4.32% Ag Credit 1 3,000 1 (100.00)% Farmington Net Tax Levy 8,730,856 9,164,2081 4.96% 10,209,949 11.41% Location: Documents\FARMINGTON\Budget 2015-2016\1 General Fund Budget Summary Page 11/19/2014 3:22:29 PM Debt Service Funds Summary *Includes Fund 3005(formerly 86A) as placeholder for Fire Truck loan, Fund 3093 as Placeholder for 2015A 195th St Bond Issue, 2013 Actual, 2014 Final, 2015 Proposed, 2016 Proposed December YTD December December December Company Actual YTD Budget YTD Budget YTD Budget 2013 2014 Entry 2015 Entry 2016 Revenues Property Taxes(i.e.Debt Levy) 2,600,801 2,943,000 3,059,728' 3,191,848; Special Assessments 543,122 239,041 489,607 466,818, Deferred Assessments(VRC) 23,5391 331,598' Total Revenues 3,167,463 3,513,639 3,549,3351 3,658,6661 Expenditures Principal Repayment 7,444,424 2,473,156 3,082,819 4,527,474 ---------- Interest on Debt g 1,218,973_ 1,078,2112,21 1, 2 973,822 _ 990,716' Debt-Fiscal Charges 78, 33,853 28,162 28,593 Total Expenditures 8,697,251 3,611,976 4,084,803 5,546,783' Other Financing Sources Bond Proceeds 6,860,000, 14,2501 4,290,000 Transfers In 4,242,466 639,860' 826,140 1,626,552 Transfers Out (1,618,800)1 (202,000) (4,437,000) (102,000) Total Transfers 9,483,666 452,110 679,140 1,524,552 Change in Fund Balance 3,953,878 353,773 143,672 (363,565) 11/19/2014 3:36:34 PM Page 1 of 1 Special Revenue Funds Budget Summary 2013 Actual,2014 Final,2015 Proposed and 2016 Proposed December YTD December YTD December YTD December YTD Company Actual Budget Budget Entry Budget Entry 2013 2014 2015 2016 Revenues ■ EDA(2000) 132,258 2,050 i 750 750 TIF-City Center(2050) 129,725 135,000 _ 137,120' 2,120 i TIF-Eagles(2051) 01 14,000_ 190 190' Police Donations&Forfeitures(2100) 13,415 5,000 5,060 5,060 Park Improvement Fund(2300) 86,621 52,860, 21,1931 9,157' 1 Ice Arena(2500) 279,6921 285,100, 306,860 309,360 I Total Revenues 641,710 494,010 471,1731 326,637; Expenditures _ EDA(2000) 68,255 42,013 40,7501 42,4591 TIF-City Center(2050) 11,595' 9,304 9,304 TIF-Eagles(2051) 1,657 1 14,000 0 Police Donations&Forfeitures(2100) 20,449 6,500 6,500, 6,500' Park Improvement Fund(2300) 128,8791 80,000 i 70,000 200,000 ' Ice Arena(2500) 271,302 298,450 316,204 r 314,0121 Total Expenditures 502,137' 450,2671 442,758 562,971 { 1 Transfers - , I Transfers In 61,380 60,000 130,000. 80,000 Transfers Out (155,672) (74,720)1 (50,000) Total Transfers (94,292) (14,720) 80,000; 80,000 'Change in Fund Balance 45,281 I 29,023 108,415 (156,334) 11/19/2014 3:32:28 PM Page 1 of 1 Capital Projects Funds Summary 2013 Actual,2014 Final,2016 Proposed,2016 Proposed December YTD December YTD December YTD December YTD Company Actual Budget Budget Entry Budget Entry 2013 2014 2015 2016 (Revenues Sanitary Sewer Trunk(3900) 105,031 30,000 34,7901 32,2901 Cable Communications Fund(4000) 184,671 115,000 173,210 173,210 g ( 507 53,135' 49,882 Road and Bridge/Street Reconstruction Fund 4100 626,523 507,200 1 Fire Capital Projects Fund(4300) 51,000 15,090 15,090 Storm Water Trunk(4400) 182,415 10,000 36,270, 28,770' RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 21,325 5,1401 5,140; Private Capital Projects(4600) 14,806 50,0001 21,990 21,990 Permanent Imp Revolving Fund(4900) 28,033 01 17,038' 16,180 New-Gen'1 Cap Equip Fund(5600) Maintenance Fund(5700) 0 4,1801 4,180 Total Revenues 1,213,805 712,200 360,843 346,732 pe Ex nditures 1 - Sanitary Sewer Trunk 113,409 0 Cable Communications Fund 47,569 330,500 71,0001 66,0001 Road and Bridge/Street Reconstruction Fund(4100) 160 0 Fire Capital Projects Fund(4300) 28,248 62,500 347,500 Storm Water Trunk Fund 664 60,000 35.0,000. RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 137,943 7,500 7,500 Private Capital Projects 17,867 50,000 20,000 20,000 Permanent Imp Revolving Fund 410 0 New-Gen'l Cap Equip Fund(5600) 165,707! 141,607 Maintenance Fund 204,649 300,000 5,020,000 300,000 Total Expenditures 550,917 740,500 5,696,707 882,607 Transfers 1 Transfers In 15,638,734 632,579 5,052,7071 95.2,000 Transfers Out (17,486,419) (257,633)1, (518,633) (2,172,000) Total Transfers (1,847,685) 374,946 4,534,074 (1,220,000) Change in Fund Balance (1,184,798) 346,646 (801,790)1 (1,755,875)1, 11/19/2014 3:34:18 PM Page 1 of 1 Enterprise Funds Budget Summary 2013 Final,2014 Final,2016 Proposed,2016 Proposed December YTD December YTD December YTD December YTD Company Actual Budget Budget Entry Budget Entry 2013 2014 2015 2016 Revenues Liquor Stores,Net of Cost of Goods Sold(6100:6115) I 1,143,196, 1,077,575 1,156,372 1,178,329 Sewer Operations(6200:6205) 1,897,807 1,795,750: 1,803,280 1,803,280 Solid Waste(6300:6302) 1 2,026,028' 1,867,7001 1,928,430 1,925,730 Storm Water(6400:6405) 550,9041 553,5001 556,3501 556,350 Water(6500:6508) 1,520,561 1,699,750' 1,732,312 1,740,973 Streetlights(6600:6602) 216,719 215,0001 216,070; 216,070 Total Revenues - 7,355,215 i 7,209,275, 7,392,814. 7,420,732 Expenditures Liquor Stores 827,800 912,468, 872,022, 889,939 Sewer Operations 1,621,061, 1,824,550 2,703,969' 2,012,949 Solid Waste 1,658,549 1,707,870; 1,711,408 2,086,028 1 Storm Water 501,458: 666,3381 701,759 749,554 Water 1,406,125 1,794,0911 1,538,3961 1,486,118 Streetlights 184,8341 188,150; 216,900 206,4001 Total Expenditures 6,199,8261 7,093,4671 7,744,4541 7,430,988 I Transfers Transfers In 130,427 01 Transfers Out (1,495,114) (1,414,119) (1,466,687), (1,317,392) Total Transfers (1,364,687) (1,414,119)' (1,466,687), (1,317,392) Change In Fund Balance (209,298) (1,298,311)1 (1,818,327)j (1,327,648) 11/19/2014 3:28:05 PM Page 1 of 1 o miieb City of Farmington 4 p6 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 41AN4 ,e*° . www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brian A.Lindquist,Police Chief SUBJECT: Dakota County Electronic Crimes Task Force Joint Powers Agreement DATE: December 1,2014 INTRODUCTION The role of traditional law enforcement has gradually evolved over recent years.Computers and other smart devices(phones and tablets) are now the facilitators of criminal activity or the target of such,compelling the involvement of law enforcement to combat cyber crime. DISCUSSION The concept of task forces has been around for many years and has been proven successful. The Farmington Police Department participates in several such endeavors(MAAG Team,Dakota County Drug Task Force, Dakota Communications Center,Dakota Traffic Safety Group,to name a few)to help increase resources and skills in the fight on crime. The Farmington Police Department has worked in conjunction with the Dakota County Sheriff's Office computer forensics lab since 2003, at no cost to the city.At that time the lab was staffed with one detective who examined all materials submitted for criminal prosecution. The average sized hard drive in 2003 was 40 gigabytes;today it is not uncommon to see terabyte or multiple terabyte hard drives. Successful forensic examination and prosecution can no longer be achieved under this model. The cities of Apple Valley,Burnsville,Farmington,Hastings, Inver Grove Heights,Mendota Heights, Rosemount, South St.Paul,West St.Paul and the Dakota County Sheriff's Office have joined forces in an attempt to combat the increasing realm of cyber crimes. BUDGET IMPACT The City of Farmington's annual investment is $15,000. and is part of the 2015 draft budget. ACTION REQUESTED Approve the attached joint powers agreement. ATTACHMENTS: Type Description D Cover Memo Electronic Crimes Task Force DAKOTA COUNTY ELECTRONIC CRIMES TASK FORCE JOINT POWERS AGREEMENT The parties to this Agreement are units of government responsible for the enforcement of criminal laws in their respective jurisdictions. This Agreement is made pursuant to the authority conferred upon the parties by Minnesota Statutes §471.59. NOW THEREFORE, the undersigned governmental units, in the joint and mutual exercise of their powers, agree as follows: 1. Name. The parties hereby establish the Dakota County Electronic Crimes Task Force ("Task Force'. 2. General Purpose. The purpose of this Agreement is to establish an organization to coordinate efforts to investigate illegal activities related to the use of electronic devices, the Internet, and materials transmitted or used in electronic form and the prosecution of those conducting such illegal activities. 3. Parties. The parties to this Agreement are the following units of government: City of Apple Valley City of Mendota Heights City of Bumsville City of Rosemount City of Farmington City of South St. Paul City of Hastings City of West St. Paul City of Inver Grove Heights Dakota County 4. Administrative Board. 4.1 Creation and Composition. A joint powers board, known as the Electronic Crimes Task Force Administrative Board ("Board"), is established for the purposes contained herein with the powers and duties set forth in this Agreement. The Board shall consist of one member from each of the law enforcement units of government that participates in the Task Force, appointed by their respective police chief or sheriff. Board members appointed by police chiefs and the sheriff must be full-time supervisory peace officers of their jurisdiction or office. The police chief or sheriff may appoint an alternative member to attend Board meetings if the appointed member is unavailable. Alternates must be full-time supervisory peace officers from their jurisdiction or office. Board members shall not be deemed employees of the Task Force and shall not be compensated by it. At the discretion of the Dakota County Attorneys, the Dakota County Attorney's Office shall serve the Board in an advisory capacity. The fiscal agent shall maintain a roster of current Board members and appointed alternates. 4.2 Term. Board members and alternates shall serve at the pleasure of their respective police chief or sheriff. In the event that any Board member shall be removed by the appointing agency, the vacancy shall be filled by the appropriate appointing agency. 4.3 Officers. At its initial meeting after execution of this Agreement by all parties, the Board shall elect from its members (but not alternates) a chair, a vice-chair and a secretary/treasurer. The officers shall serve in their respective positions until the Board meets in January 2016, when Board members shall again elect from its members a chair, a vice-chair, a secretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. In January of each subsequent year the Board shall meet and elect from its members a chair, a vice-chair, a secretary/treasurer, and such other officers as it deems necessary to conduct its meetings and affairs. Officers shall serve for a term of one(1)year or until the officer ceases to be a board member,whichever is shorter. Page 1 4.4 Meetings, Except as provided in Paragraph 4.3, the Board shall meet in January of each year and shall have other regular and special meetings at such times and places as the Board shall determine. Special meetings may be held on three (3) days' notice by the chair or any two (2) board members, except that a special meeting to consider adoption of or amendments to the Board's operating rules pursuant to paragraph 6.1 shall require ten (10) days' notice. The presence of two- thirds(2/3)of the Board members at a meeting shall constitute a quorum. 4.5 Voting. Each Board member shall be entitled to one vote. If a Board member is unable to attend a meeting, the duly appointed alternative may attend and vote. Proxy voting is not permitted. The Board shall function by a majority vote of the board members, or alternates, present. 5. Duties of the Administrative Board. 5.1 The Board shall formulate a program to carry out its purpose. 5.2 The Board shall coordinate intelligence between the members and the Task Force. 5.3 The Board shall have prepared an independent audit of the books and accounts of the Task Force and shall provide an audit report to its members if any member requests a financial audit of the Task Force. 5.4 The Sheriffs Office shall provide annually a year-end review/expenditure report of the Task Force's activities. 5.5 The Board shall establish performance and quality control measures and periodically monitor those measures,to include Task Force investigatory practices and policies. 6. Powers of the Administrative Board. 6.1 The Board may adopt and amend such bylaws that it may deem necessary or desirable for the conduct of the business of the Board. Such bylaws shall be consistent with the terms of this Agreement and any applicable laws or regulations. 6.2 The Board may enter into any contract necessary or proper for the exercise of its powers or the fulfillment of its duties and enforce such contracts to the extent available in equity or at law. The Board may authorize the chair of the Board to enter into and execute those contracts. 6.3 The Board may disburse funds in a manner which is consistent with this Agreement and with the method provided by law for the disbursement of funds by the parties to this Agreement. 6.4 The Board may apply for and accept gifts, grants or loans of money or other property or assistance from-the United States Government, the State of Minnesota, or any person, association or agency for any of its purposes; enter into any agreement in connection therewith; and hold, use and dispose of such money, property or assistance in accordance with the terms of the gift, grant or loan relating thereto. 6.5 The Board may cooperate with other federal, state and local law enforcement agencies to accomplish the purpose for which it is organized. 6.6 The Board shall maintain liability coverage with the League of Minnesota Cities Insurance Trust (LMCIT) with a limit of at least $1,500,000 per occurrence, under standard LMCIT liability coverage forms. Page 2 6.7 Technology equipment required to investigate crimes and analyze evidence seized by Agents of the Task Force shall be contributed and owned by Dakota County. The Board may hold such other properly as may be required to accomplish the purposes of this Agreement and upon termination of this Agreement make distribution of such property as provided for in this Agreement. 6.8 The Board may create a policies and procedures manual for use by the Task Force. If a policy or procedure adopted by the Board conflicts with a policy or procedure of a member, that member's policy or procedure shall apply to any agent assigned by that member to the Task Force. • 6.9 The Board may recommend changes in this Agreement to its members. 7. Budgeting and Funding. 7.1 7.1 The members intend to fund the cost of operating the Task Force through member contributions of funds and staff and by obtaining grant funds and restitution, if available. For 2015, the cities of Hastings, Farmington, Mendota Heights, Rosemount, South St. Paul and West St. Paul each will pay $15,000 to the Task Force fiscal agent to be deposited in the Task Force account. For 2015 each of the cities of Burnsville and Apple Valley will contribute the services of one full-time licensed peace officer and the city of Rosemount will contribute the services of one half-time licensed peace officer. For subsequent years, these cities, as well as any new member cities, each will pay an amount or contribute staffing determined by the Board so that the adopted budget will be adequately funded, provided only that any member may object to a proposed payment as excessive relative to the adopted budget. •If a member's objection cannot be resolved, the Board may adopt a revised budget to accommodate the member's objection or an amendment to this Agreement approved by all members shall be approved and executed by each member's governing body. Other members may contribute the services of licensed peace officers as each deems appropriate. 7.2 The Board shall adopt a budget based upon grant funds received, member financial contributions and money made available from other sources. The Board may amend the budget as needed to reflect revenue and expenditure changes. 7.3 Dakota County shall serve as the fiscal agent of the Task Force and shall account for all funds received pursuant to this Agreement according to generally accepted accounting principles. The fiscal agent shall forward reports on Task Force receipts and disbursements to the members on a regular basis. Fiscal agent responsibilities shall include, but not be limited to: management of all funds, including member contributions and grant monies, payment for contracted services and relevant . bookkeeping and recordkeeping. No payment on any invoice for services performed by any person providing services in connection with this Agreement shall be authorized unless approved by the Board chair,vice-chair or secretary/treasurer. 7.4 The members agree to contribute their financial contributions, grant funds and dedicated licensed peace officers required to operate the Task Force. 7.5 All funds shall be accounted for according to generally accepted accounting principles. The secretary/treasurer shall make a quarterly financial report of all expenditures and receipts, and current fund balances to the Board. 7.6 The Board may not incur debt. 7.7 The Board's obligation to reimburse members for any expense, furnish equipment and the like is contingent upon the receipt of grant funds for that purpose. If insufficient grant funds are received, the Board may reduce the level of reimbursement and/or reduce other expenditures. Page 3 8. Agents. 8.1 Each member shall inform the Board in December of each year of the identity of the licensed peace officers to serve as Agents for the Task Force for the following calendar year. The chief law enforcement officer shall have the responsibility for determining the identity of their agency's assigned officer(s). The number of licensed peace officer(s) per member allowed to serve as Agents for the Task Force must be approved in advance by the Board. 8.2 Agents are not employees of the Task Force. Agents shall remain employees of the member that has assigned them to the Task Force and shall be compensated by that member. Each party to this Agreement shall be responsible for injuries to or death of its own personnel. Each party to this Agreement waives its right to sue any other party for any workers' compensation benefits paid to its own employee or their dependents, even if the injury is caused wholly or partially by the negligence of any other party, or its officers, employees or agents. 8.3 The member appointing the Agent shall furnish the Agent with all standard department issued equipment necessary to perform all functions of the Agent. Agents' computers must meet Dakota County standards. Each member shall be responsible for damages to or loss of its own equipment. Each member waives the right to sue any other member for any damages to or loss of its equipment, even if the damages or loss were caused wholly or partially by the negligence of any other member or its officers, employees or agents. 8.4 The members shall maintain the officer positions hired to replace the officer assigned to the Task Force, or maintain the Full Time Equivalent or Half Time Equivalent staffing assigned to the Task Force as described in Section 8.1. 9. Indemnification. The Task Force is a separate and distinct public entity to which the parties have transferred all responsibility and control for actions taken pursuant to this Agreement. The Task Force shall defend and indemnify the parties, and their officers, employees, and agents, from and against all claims, damages, losses, and expenses, including attorney fees, arising from Task Force activities or operations, and decisions of the Board. Nothing in this Agreement shall constitute a waiver of the statutory limits on liability set forth in Minnesota Statutes, Chapter 466, or a waiver of any available immunities or defenses. To the fullest extent permitted by law, action by the parties to this Agreement are intended to be and shall be construed as a "cooperative activity"and it is the intent of the parties that they shall be deemed a "single governmental unit" for the purposes of liability, as set forth in Minnesota Statutes, Section 471.59, subd. 1a(a), provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of another party. Nothing herein shall be construed to provide insurance coverage or indemnification to an officer, employee, or agents of any party for any act or omission for which the officer, employee, or agent is gu8ilty of malfeasance in office,willful neglect of duty, or bad faith. Any excess or uninsured liability shall be borne equally by all the parties, but this does not include the liability of any individual officer, employee, or agent which arises from his or her own malfeasance, willful neglect of duty, or bad faith. 10. Insurance. The Board shall purchase general liability insurance for activities of the Task Force as described in Section 6.7. Such insurance shall name each member as an additional insured. By purchasing insurance, the members do not intend to waive, and this Agreement shall not be interpreted to constitute a waiver by any member of limitations on liability or immunities provided by any applicable Page 4 Minnesota law, including Minn. Stat. Chs. 466 and 471. The cost of the general liability insurance shall be paid from funds of the Task Force. 11. Task Force Supervisory Oversight. The Dakota County Sheriffs Office will provide supervisory oversight of Task Force operations including case assignments, record keeping, intelligence management, management of all property seized, and the execution of stings, arrests, search warrants and similar operations performed by the Agents. The members of this Agreement are not liable for the acts or omissions of the other members of this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other members. 12. Additional Parties. Any additional unit of government may become a party to this Agreement by adopting a resolution declaring its intention to do so and by entering into this Agreement, as it may be amended from time to time, provided that the parties have entered into an amendment pursuant to Paragraph 12 approving such additional member. Such amendment shall be substantially in form of Exhibit A, attached hereto and incorporated by reference. 13. Amendments. Any amendment to this Agreement must be in writing and executed by all of the parties. 14. Counterparts. This Agreement may be executed in two or more counterparts, each of which shall be deemed an original but all of which shall constitute one and the same instrument. All counterparts and amendments shall be filed with the fiscal agent. 15. Effective Date. This Agreement shall take full effect on January 1, 2015. Members may execute this Agreement in counterparts and need not sign the same original document. The signed Agreement shall be filed with the Board's designated fiscal agent, who shall notify all members in writing of its effective date. The fiscal agent shall also notify all parties of additional parties added pursuant to Paragraph 11 and parties withdrawing pursuant to Paragraph 15.2. 16. Termination and Withdrawal. 16.1 Termination Date. This Agreement shall terminate upon the occurrence of any one of the following events,whichever occurs first: • When necessitated by operation of law or as a result of a decision by a court of competent jurisdiction; or • When a majority of members agree by resolution to terminate the agreement upon a date certain;or • On December 31, 2017, unless extended by agreement of all of the members. 16.2 Withdrawal. Without the necessity of approval from the parties' governing bodies, any party may withdraw from this Agreement upon 60 days' written notice to the Board. The Board shall notify the members pursuant to Section 16 of the receipt of a withdrawal notice. Withdrawal shall not act to discharge any liability incurred by the member prior to withdrawal. Such liability shall continue until discharged by law or agreement. In the event of withdrawal by any member, the agreement shall remain in full force and effect as to all remaining members. 16.3 Effect of Termination. With the exclusion of technology equipment contributed and owned by Dakota County as described in Section 6.8, upon termination of this Agreement all property of the Task Page 5 Force shall be sold or distributed to the members in proportion to their respective financial and staff contributions to the Task Force since its inception. Parties who effectively withdraw from this Agreement will not be entitled to any return of their contributions. 17. Notice. Notice of withdrawal shall be provided by first class mail to the following and to any additional members added pursuant to Paragraph 11:Apple Valley Chief of Police Mendota Heights Chief of Police 7100 147th Street West 1101 Victoria Curve Apple Valley, MN 55124 Mendota Heights, MN 55118 Burnsville Chief of Police Rosemount Chief of Police 100 Civic Center Parkway 2875 145th Street West Burnsville, MN 55337 Rosemount, MN 55068 Farmington Chief of Police South St. Paul Chief of Police 19500 Municipal Drive 125 3r'Avenue North Farmington, MN 55024 South St. Paul, MN 55075 Hastings Chief of Police West St. Paul Chief of Police 150 3rd Street East 1616 Humboldt Avenue Hastings, MN 55033 West St. Paul, MN 55118 Inver Grove Heights Chief of Police Dakota County Sheriff 8150 Barbara Avenue Law Enforcement Center Inver Grove Heights, MN 55077 1580 Highway 55 Hastings, MN 55033 IN WITNESS WHEREOF, the undersigned governmental units, by action of their governing bodies, have caused this Agreement to be executed in accordance with the authority of Minnesota Statute§471.59. Approved by the City Council CITY OF APPLE VALLEY Date: By: Date of Signature: Attest: Date of Signature: o:\civillcontract\2014\ks14-212 final dakotactyelectroniccdmestaskiorcejpa 10.16.2014.docx Page 6 Approved by the City Council CITY OF FARMINGTON Date: /1070/S/ By: Date • Signature: 4a/a/aosy Attest: •.. C� Date of gnature: /, • e/ Page 8 EXHIBIT A Amendment to Dakota County Electronic Crimes Task Force Joint Powers Agreement Whereas, on or about January 1, 2015, the County of Dakota and the cities of Apple Valley, Bumsville, Farmington, Hastings, Inver Grove Heights, Mendota Heights, Rosemount, South St. Paul and West St. Paul have entered into a joint powers agreement establishing the Dakota County Electronic Crimes Task Force(Agreement); and Whereas,the Parties desire to amend the Agreement to add the of as a party to the Agreement; and Whereas, the of , a governmental unit of the State of Minnesota, through its duly elected governing body has adopted a resolution approving the Agreement and authorizing its to execute the same; and Whereas, the Agreement provides that any amendments to the Agreement must be in writing and executed by all of the parties. Now, therefore, in consideration of the mutual promises contained herein, the parties agree as follows: 1. Paragraph 3 of the Agreement to include the of as a party to the Agreement. 2. All other terms of the Agreement shall remain in force and effect unless otherwise amended in accordance with the terms of the Agreement. In Witness Whereof, the parties have executed this Amendment to the Agreement on the dates indicated below. Page 16