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Home My WebLink About12.15.14 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Christy Fogarty AGENDA REGULAR CITY COUNCIL MEETING December 15, 2014 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Recognition of Service for Councilmember Christy Jo Fogarty Recognized b) Report on 2014 Heritage Preservation Commission Work—Robert Vogel Information Received 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENTAGENDA a) Approve Council Minutes (12/1/2014 Regular) Approved b) Special Operations Team/Out of State Training—Police Department Approved c) Adopt Resolution—Accept Donation Farmington Fire Relief Association— Finance R67-14 d) Close Deposit Account—Finance Approved e) Approve Seasonal Hiring—Human Resources Approved f) Approve 2014 Tree City USA Recertification—Engineering Approved g) Adopt Resolution-Approve Waste Delivery Agreement with Resource Recovery Technologies, LLC—Municipal Services R68-14 h) Set Date for 2015 Board and Commission Interviews—Administration January 12, 2015 i) Approve Temporary On-Sale Liquor Licenses VFW—Administration Approved j) Approve Heritage Preservation Commission Consultant Contract— Community Development R69-14 k) Approve Position Change—Seasonal Employees—Human Resources Approved 1) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda.If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Project Update—Henderson's Addition Rehabilitation Project—Engineering Information Received b) Adopt Resolution—Granting Charter a Franchise Extension—Human Resources R70-14 c) Adopt Resolution—Consent to Change of Control of the Cable Franchise— Human Resources R71-14 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) South Central Minnesota Inter-City Regional Passenger Rail Initiative— Mayor Larson Approved 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. ARi City of Farmington r 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: David J.McKnight,City Administrator SUBJECT: Recognition of Service for Councilmember Christy Jo Fogarty DATE: December 15,2014 INTRODUCTION Councilmember Christy Jo Fogarty will be attending her final meeting on December 15,2014. The city council will take some time to say thank you to Mrs.Fogarty for her 12 years of service to the Farmington community. DISCUSSION Christy Jo Fogarty was first elected to the Farmington City Council in November 2002. During her 12 years on the council she has worked with three mayors (Ristow, Soderberg and Larson), 10 city councilmembers(Soderberg, Cordes,Fitch, McKnight,Pritzlaff,Wilson,May,Donnelly,Bartholomay and Bonar)and four city administrators. Councilmember Fogarty was reelected to the city council in 2006 and 2010 where she had the most votes in both of those elections. Unfortunately,with Christy's retirement the Farmington City Council will not have a female member for the first time since 1996. When she was elected Christy was the fourth woman elected to the City Council. Councilmember Fogarty has served on numerous local and regional committees on behalf of the City of Farmington. BUDGET IMPACT NA ACTION REQUESTED After the city council and others have had an opportunity to share any thoughts,Mayor Larson will present Councilmember Fogarty with a plaque thanking her for her years of service on behalf of the Farmington City Council and the residents of Farmington. 41 City of Farmington a• 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ►,,4 F`' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Report on 2014 Heritage Preservation Commission Work-Robert Vogel DATE: December 15,2014 INTRODUCTION Robert Vogel,the city's Heritage Preservation Consultant,will be in attendance at your December 15,2014 meeting to provide a report on the Heritage Preservation Commission and to recap the commission's activities in 2014. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Hear the presentation by Mr.Robert Vogel and ask any questions you might have. ATTACHMENTS: Type Description 0 Backup Material 2014 SHPO Annual Report CITY OF FARMINGTON CERTIFIED LOCAL GOVERNMENT ANNUAL REPORT FEDERAL FISCAL YEAR 2014 The City of Farmington created its historic preservation program by ordinance in 1991 and has been a Certified Local Government (CLG) under the National Historic Preservation Act of 1966, as amended, since 1993. This report summarizes historic preservation activities during the period from October 1, 2013 to September 30, 2014(FY 2014). National Register of Historic Places No properties were nominated to the National Register during FY 2014. Three properties within the city limits are currently listed in the National Register (each has also been designated a Farmington Heritage Landmark). • Local Designations No properties were designated Farmington Heritage Landmarks by city council action during FY 2014. Sixteen properties have been designated Farmington Heritage Landmarks since 2001; eleven additional properties have been determined eligible for landmark designation. The entire downtown area has also been placed in a special overlay district that includes architectural design standards for new construction that are complimentary to existing historic buildings. Heritage Preservation Commission The Farmington Heritage Preservation Commission (HPC) is a citizen advisory panel appointed by the city council to advise it on all matters relating to historic preservation. By ordinance, the HPC consists of not more than five voting members who are residents of the city and serve three-year terms of office. The following individuals served on the HPC during FY 2014: John Franceschelli (chairperson), David McMillen, LeeAnn Lehto, Zachary Mohlis, Michael Haley and David Schreier(Ex-Officio). • The HPC was staffed by Mr. Tony Wippler, Planning Manager. Robert C. Vogel of Pathfinder CRM, LLC has served as the city's Preservation Planning Consultant since 1993. Mr. Vogel • meets the Secretary of the Interior's professional qualifications standards in history and architectural history. Design Review By ordinance, the HPC reviews development plans and applications for building permits for their effects on heritage landmarks. A Certificate of Appropriateness (COA) is required for demolition, new construction, and moving a building whenever a designated Farmington Heritage Landmark is involved. The HPC has authority to review plans for development projects within the Downtown Commercial Overlay District. The preservation planning consultant reviewed plans and commented on a number of development projects that did not require COAs but involved properties deemed to be of potential preservation interest. 1 • No significant historic resource was destroyed or damaged during FY 2014 as a result of any project funded, permitted or otherwise supported by the City of Farmington. Historic Resources Survey and Inventory A comprehensive survey of the city's urban and rural neighborhoods has been underway since 1996. Approximately 90% of the city has been surveyed for architectural resources and the city maintains a comprehensive inventory of historic buildings, sites, structures, objects and districts that have been identified by survey, The city's historic resources inventory duplicates the information contained in the City of Farmington inventory files at the State Historic Preservation Office. No previously undocumented historic resources were identified during FY 2014. Public Participation and Records Keeping The HPC holds regular bi-monthly meetings, with special meetings as needed. The HPC met six times during'FY 2014. All of the meetings were conducted in accordance with city policy and the Minnesota Open Meeting Law. Minutes of meetings, reports and official correspondence are part of the permanent record of city government operations, are maintained in accordance with Minnesota Statutes§138.17 and are available for public inspection. Other Activities The city historic preservation program made significant progress toward its major policy goals during FY 2014 by: • Establishing specific goals and objectives with measurable ,outcomes as part of the HPC's annual work plan. • • Sponsoring public education and outreach activities as part of the annual Preservation Month observance during May. The 2014 Preservation Award went to Sackett Properties for rehabilitation of the historic commercial property at 431 3"Street. • Providing an HPC information booth during the downtown Farmers' Market. • Advising elected officials, city staff, and property owners on the best practices for preserving, maintaining, rehabilitating and reusing historic buildings. • Working with city planners to ensure that historic resources were taken into consideration wherever development occurred. • Providing property owners and the general public with information on the preservation, protection and use of Farmington's historic resources. • Providing a training workshop for members of the HPC and Planning Commission. • Developing a property beautification award program. • Assisting in the development and adoption of a Limited Commercial Ventures Ordinance for the City's Landmark Properties. • Sending two HPC members to the annual State Preservation Conference held in St. Paul on September 17-20. 2 yon ri City of Farmington F ihp 430 Third Street wW1 Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,,4 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve City Council Minutes(12/1/2014 Regular) DATE: December 15,2014 INTRODUCTION Attached are minutes from the December 1,2014, city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approved the attached city council minutes. ATTACHMENTS: Type Description n Cover Memo Regular Minutes 12/1/14 COUNCIL MINUTES REGULAR December 1, 2014 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay, Bonar,Donnelly Members Absent: Fogarty Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Robin Hanson, Finance Director;Brian Lindquist,Police Chief; Adam Kienberger, Community Development Director;Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer;Todd Reiten,Municipal Services Director;Brenda Wendlandt,Human Resources Director;Cynthia Muller,Executive Assistant Audience: 4. APPROVE AGENDA Councilmember Bonar requested a discussion on item 7h)2015 Strategic Plan Update. City Administrator McKnight moved item 12a)Dakota County Electronic Crimes Task Force Joint Powers Agreement to after the Consent Agenda. MOTION by Bartholomay, second by Bonar to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Dakota County Commissioner Mike Slavik Dakota County Commissioner Mike Slavik gave an update on several county activities. The remodeled Farmington Library is now open. The county is proposing a 1%levy increase for 2015. There is some increased county staff due to growth in the county. Another reason for the increase is projections for MNSure have come in three times higher for the case load on public assistance. The county will have a Volunteer Coordinator position in 2015 to coordinate volunteer activity. Next year will be year three of their three year aggressive debt reduction plan. They have saved$40 million over three years by reducing the debt by over two thirds. This will allow them to re-assign$5.5 million to property tax reduction and other services. The 195th Street project will start in early spring. The county has opened its first regional park in 30 years, Whitetail Woods Regional Park in Empire Township. 6. CITIZEN COMMENTS Council Minutes(Regular) December 1,2014 Page 2 7. CONSENT AGENDA MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes(12/1/14 Regular) b) Approved Dakota County Drug Task Force Joint Powers Agreement c) Adopted ORDINANCE 014-672 Amending Section 10-5-15 to Permit Light Manufacturing Facilities in the B-3 (Heavy Business)Zoning District d) Approved Updated Verizon Lease Amendment Daisy Knoll Tower e) Approved Licenses and Permit Renewals for 2015 f) Acknowledged Retirement Fire Department g) Acknowledged Resignation Police Department i) Adopted RESOLUTION R64-14 Accepting Donations to the Rambling River Center j) Approved Bills APIF,MOTION CARRIED. h) 2015 Strategic Plan Update Council approved this plan in the summer of 2014. City Administrator McKnight highlighted the following projects: - A study on service delivery options for maintenance issues between Parks and Recreation and Municipal Services is completed and being reviewed. - Work is underway with the fire chief recruitment. - An update from the county commissioner occurs two or three times a year. - Successful transition of a new Community Development Director. - Working with land owners on the hotel project. - A consolidated financial plan will be presented at the February work session. - Work has been done to bring all funds to a positive balance including the general fund staying above zero all year. - Efforts are underway to increase the bond rating. - Council chambers presentation equipment has been upgraded. Another half day work session will take place in 2015 to update the plan. 12. NEW BUSINESS a) Approve Dakota County Electronic Crimes Task Force Joint Powers Agreement Dakota County Sheriff Tim Leslie gave a presentation on cyber crime and how technology is used to solve crimes. The Joint Powers Agreement is with Dakota County and other cities to work together to solve cyber crimes. Farmington's annual cost is$15,000. MOTION by Bartholomay, second by Bonar to approve the Dakota County Electronic Crimes Task Force Joint Powers Agreement. APIF,MOTION CARRIED. Council Minutes(Regular) December 1,2014 Page 3 8. PUBLIC HEARINGS a) Approve 2015 License Renewals Yearly renewals for on-sale liquor,wine and massage licenses were presented. MOTION by Bartholomay, second by Donnelly to close the public hearing. APIF,MOTION CARRIED. MOTION by Bartholomay, second by Donnelly to approve On-Sale Liquor, On-Sale Sunday Liquor, On-Sale Intoxicating Malt Liquor and On-Sale Wine, Club and Therapeutic Massage licenses for 2015. APIF,MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolutions—Final Recommended 2015 Operating Budgets and Tax Levy Finance Director Hanson presented the final 2015 tax levy and budget. One resident provided comments prior to the meeting regarding market value, a tightening of expenditures,the snow plow policy and the fire department. There were three guidelines used to establish the budget for the general fund: - The city will continue to provide core general fund services—police, fire, streets,parks and recreation and administration. - The budget will continue to fund the long-term fmancial planning strategies. - The budget will support the 2014 strategic plan. Highlights of expenditures included in the 2015 budget are: - Human resource costs are based on union contracts,the wage study, increased retirement contributions, estimates for health insurance benefits and anticipated worker's compensation premium increases. - There is an increase in the city's investment in technology to enhance customer service and to delay increasing staffing. - The budget creates a dedicated capital equipment fund and provides for its initial funding. - It recognizes the city's recent experience in the permanent reduction of the tax levy based on tax levy adjustments from county valuation appeals. - Local government aid is spent on one-time expenditures. - Continues the long term funding of the fire capital improvement plan,the Farmington Fire Relief Association, seal coating,trail maintenance and building maintenance. The police and fire departments will have 45%of expenditures, one third of the budget will be spent equally between municipal services,parks and recreation and engineering. The remainder will be spent in administration, fmance,risk management and human resources. The recommended 2015 general fund budget is 4.67%higher than the 2014 budget. The net tax levy is 4.96%higher than last year. This percentage is higher Council Minutes(Regular) December 1,2014 Page 4 than the increase proposed in the general fund budget due to the increase in the city's levy attributable to debt repayment. The levy increase will cover human resource costs,principal and interest payments on the city's debt,reduction in investment income,reduction of the previous year's levy due to county evaluation appeals, costs of increased utilities,property and casualty insurance, supplies and materials. The fund balance is highest in June and December when property taxes are received. In May 2014 the city's general fund balance was positive and staff expects the November fund balance to also be above zero for the first time in seven years. In 2015 the estimated market value of an average residential home in Farmington is expected to be$197,416 which is a 10.08%increase from 2014. The impact of the proposed tax levy will be an increase of$50.02. Commercial properties will see a decrease of between 3.3%to 5.8%. Councilmember Donnelly felt it is a good budget, achieves financial stability, reduces the debt and provides services. Councilmember Bonar supports the debt management principals and operating budget investments. He has a continued growing concern with economic development which he considers an integral part of this budget and our success as a community. We have great potential and have planned,but progress is yet to come. He will not support the levy amount,but does support the process. Councilmember Bartholomay understood residents are apprehensive with increasing taxes. We have strong plans in place about how to grow smartly and how to get out of debt. We are elected to put the city in the best position going forward. Since 2010, sheriff sales have gone down 162%. Having a positive general fund shows good fiscal management. He appreciated the hard work of staff. We have put a strategic plan together so nothing is missed. MOTION by Bartholomay, second by Donnelly to adopt RESOLUTION R65- 14 adopting the tax levy for the year 2015 collection and RESOLUTION R66-14 adopting the 2015 operating budgets. Voting for: Larson,Bartholomay, Donnelly. Voting against: Bonar. MOTION CARRIED. 11. UNFINISHED BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Donnelly: Asked drivers to slow down on Flagstaff. Councilmember Bartholomay: He asked the police chief about Toys for Town. Police Chief Lindquist stated Toys for Town has started. Boxes are out at the same businesses as in the past and information is on the city's website,facebook and the newspaper. Wrapping is December 20,2014. They expect 220 children and 190 families in need. Council Minutes(Regular) December 1,2014 Page 5 Councilmember Bartholomay noted today the federal government stated there will be $200 million in grants for police body cameras. Police Chief Lindquist stated they will look into it,but generally grants are targeted towards the areas that are most affected. City Administrator McKnight: The City News and Recreation Guide arrived in the mail last week. It includes holiday garbage schedules, holiday events and information on the recreation programs. Online registration for recreation programs started today. Mayor Larson: Thanked everyone who shopped in Farmington for small business Saturday; it was a huge success. The Secret Holiday Shop is December 6, 2014,at the Rambling River Center. He encouraged residents to join the city's Facebook,twitter or nixle accounts to learn about activities, garbage pickup, etc. He reminded residents to shop local. 14. ADJOURN MOTION by Bonar, second by Donnelly to adjourn at 8:01 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant dtikRi1 City of Farmington O ' 430 Third Street 't; '= Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brian Lindquist,Police Chief SUBJECT: Special Operations Team/Out of State Training-Police Department DATE: December 15,2014 INTRODUCTION Officer Tom Strese has been a member of the Dakota County Special Operations Team since 2008 and has been selected to attend Hazardous Materials Technicians training in Las Vegas,Nevada. DISCUSSION The Dakota County Special Operations Team was developed through the Dakota County Preparedness Committee to respond to incidents that require specialized training in collapsed structure rescue and insertion into highly contaminated areas. The Federal Emergency Management Agency(FEMA)and the Department of Homeland Security (DHS) offer training around the United States that specialize in certain domestic preparedness missions and are made available to local, state and municipal law enforcement groups. Officer Strese has been selected to attend a 32 hour HazMat course at the Center for Radiological/Nuclear Training, Las Vegas,Nevada.A copy of the training agenda has been provided. BUDGET IMPACT All cost encumbered due to attending the course are reimbursable by FEMA and DHS.The city is responsible only for Officer Strese's wages. ACTION REQUESTED Approve out state training request for Officer Strese to attend the HazMat course at the Center for Radiological/Nuclear Training, Las Vegas,Nevada on January 26-30,2015. ATTACHMENTS: Type Description o Backup Material Training Schedule PER-24 1 WMD RADIOLOGICAL/NUCLEAR COURSE FOR MIN/MAX ENROLLMENT: HAZARDOUS MATERIAL TECHNICIANS 95-1 1 O HOURS: 32 HOURS (4 DAYS) COURSE DESCRIPTION This instructor-led,exercise-based course trains emergency response CEUS: 3.2 personnel to respond to radiological weapon of mass destruction(WMD) FORMAT: RESIDENT incidents while mitigating the health risks to themselves and the public.The course is taught at the Nevada National Security Site,a massive,isolated,and D H S COU Rs E #: P E R-2 41 secure one-of-a-kind outdoor laboratory and national experiment center the size of Rhode Island. PREREQUISITES: Using radiological fundamentals,the course incorporates them into applied • AWR 140 or AWR 140 W radiation theory,radiological health effects,and terrorist use of radiation WMD Radiological/Nuclear and radiological material with individual performance skills required for Awareness Course the response to a radiological WMD incident.Participants learn radiation detection instrument and dosimeter characteristics and operation,radiological RECOMMENDED survey techniques,and operational considerations for the response to a PREREQUISITES: radiological WMD incident.The gained knowledge and skills are reinforced It is recommended but not required that with detailed drills and exercises using radioactive material.The course participants be Certified Hazardous advances from individual operation and techniques to tactical employment Material Technicians. W skills in realistic hazardous material scenarios.The course challenges the H responder,incorporating the individual knowledge,techniques,and tactical Z skills learned throughout the course with a comprehensive radiological terrorism incident final exercise. 0 vt COURSE OBJECTIVES � ` W .• � a • Explain the process for keeping • Describe the design and . exposure to radiation and construction features of containers • 4 ut°i''. radioactive material As Low used for the transportation of . it As Reasonably Achievable radiological/nuclear material. i • Explain how to operate both analog N • Identify several current and digital radiological instruments • r' radiological/nuclear threats, to determine the presence and t including who may obtain and quantity of radiations s �.,,:, c locate radiological/nuclear material ,/ r,_= and the impact and consequences • Explain how to conduct "' of terrorists'use of the material. radiological surveys of areas and .. equipment. • Explain the adverse health effects of ionizing radiation and the • Explain the basic tactical operational considerations for procedures for handling a WMD . working near elevated levels of radiological/nuclear incident. ionizing radiation. • Explain how to conduct and -, �r. • Explain the concepts of time, , use personnel contamination ; �, '�.,K distance,and shielding to reduce survey techniques to determine y,r " �,,,. ''`r rt'' exposure while operating in a the presence of radiological radiation environment. contamination. ` .__ •Surveying an actual Radiolgical Exposure Device(RED)in a contaminated area during a training exercise-CTOS/NNSA www.ctosnnsa.org CTOS-Center for Rad/Nuc Training at the NNSS 877.WMD.CTOS(877.963.2867) • Describe the radiological CE RT I F I CAT E COMPLIANCE decontamination process for responders and the public. A certificate will be issued upon This course enhances the successful completion of the course, competencies defined in National TARGET AUDI EN C E/ granting 3.2 continuing education Fire Protection Association NFPA DISCIPLINE units(CEUs)through the University 472,"Standard for Competence of of Nevada,Las Vegas(UNLV).A Responders to Hazardous Materials/ Emergency Medical Services,Fire letter verifying CEUs can be provided WMD Incidents;'for responding Service,Healthcare,Hazardous upon request by contacting CTOS at to specific radiological/nuclear Materials,Law Enforcement,Search ctosnnsa@nv.doe.gov. WMD incidents,and augments the and Rescue responder's knowledge and skills to RADIOACTIVE SOURCES perform those duties and functions. ELIGIBILITY This course uses actual radioactive E N RO L LM E NT It is the responsibility of the materials.It is designed and I N FORMATION jurisdiction to select course monitored so participants receive participants. only minor radiation doses(lower In order to attend a training class than a chest X-ray or typical round- delivered by one of the FEMA/NPD LOCATION trip airline flight across the U.S.). training partners,a request must be submitted to the designated U.S. Nevada National Security Site COST Department of Homeland Security All training and course materials training point of contact.For a are provided at no cost to eligible Training Coordinator in your area, participants. please call 877.963.2867 or email H ctosmttreg@nv.doe.gov. i w O z m { 3 tit i i -sr- sp- Assessing victims during a training exercise at the Nevada National Security Site training facilities-CTOS/NNSA www.ctosnnsa.org CTOS-Center for Rad/Nuc Training at the NNSS 877.WMD.CTOS(877.963.2867) Yo 1k 4a City of Farmington _ 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 • •A° www.ci.farmington.mn.us ri TO: Mayor,Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: Accept Donation-Farmington Fire Relief Association DATE: December 15,2014 INTRODUCTION The Farmington Fire Relief Association recently donated$19,000 to the City of Farmington. DISCUSSION The gift is designated for future fire equipment purchases. The funds have been recorded in the Fire Capital Projects account. BUDGET IMPACT NA ACTION REQUESTED Accept donation from the Farmington Fire Relief Association to be restricted for future fire equipment purchases. ATTACHMENTS: Type Description D Resolution Resolution-Accept Fire Relief Donation RESOLUTION NO. R67-14 ACCEPT$19,000 DONATION FROM THE FARMINGTON FIRE RELIEF ASSOCIATION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,Minnesota, was held in the Council Chambers of said City on the 15t day of December, 2014 at 7:00 p.m. • Members Present: Larson,Bonar, Fogarty Members Absent: Bartholomay, Donnelly Member Fogarty introduced and Member Bonar seconded the following: WHEREAS, a donation of$19,000 was received from the Farmington Fire Relief Association to be used for future fire equipment purchases; and, WHEREAS, it is required by State Statute that such donations be formally accepted; and, WHEREAS, it is in the best interest of the City to accept this donation. NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the generous donation totaling$19,000 from the Farmington Fire Relief Association for future fire equipment purchases. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December 2014. Mayor Attested to the MA day of December 2014. City Administrat r( SEAL o�1AR City of Farmington • WA 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 "a,, .'4 WO www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Close Deposit Account-Finance DATE: December 15,2014 INTRODUCTION The city has a deposit account with the League of Minnesota Cities 4M(Minnesota Municipal Money Market)Fund. The present account balance is$3,026.97. DISCUSSION The city has not had any activity in the 4M Fund for at least four years. The interest rates and liquidity features offered by the city's other investment choices better meet the city's investment needs. Staff does not envision using this account in the future. BUDGET IMPACT None ACTION REQUESTED Authorize staff to close its deposit account with the League of Minnesota's Cities and transfer the funds on hand to the city's checking account at Anchor Bank. 7c_ oEFARA/�, , City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 '+a,,� ,,° www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resources DATE: December 15, 2014 INTRODUCTION The recruitment and selection process for the appointment of winter seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation and the Human Resources Departments,an offer of employment has been made to Tyler Knutson subject to ratification by city council. Mr. Knutson will hold the seasonal position of arena supervisor. BUDGET IMPACT Mr.Knutson's rate of pay will be$9.23 per hour which is step 2 on the seasonal pay scale(Range: $8.60- $10.28). ACTION REQUESTED By motion,approve the appointment of Tyler Knutson as a seasonal arena supervisor effective December 18,2014. os�FAR�/j, , City of Farmington , 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 "�c,,,4 ,* www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Jennifer Dullum,Natural Resource Specialist SUBJECT: 2014 Tree City USA Recertification-Engineering DATE: December 15, 2014 INTRODUCTION For the past 24 years,the City of Farmington has been recognized as a Tree City USA community through the Arbor Day Foundation. DISCUSSION The four standards that must be met to qualify as a Tree City are;a tree board or tree department, a tree care ordinance,a community forestry program with an annual budget of at least$2 per capita, and an Arbor Day observance and proclamation. As you can see on the attached application,the City of Farmington meets the above qualifications and is requesting authorization to apply for 2014 Tree City USA recertification. BUDGET IMPACT None. ACTION REQUESTED Approve the city applying for 2014 Tree City USA recertification. ATTACHMENTS: Type Description n Exhibit Tree City USA Application • Page 1 of 1 Print this pane Tree City USA } 2014 Application for Certification Mg CM INN • The Tree City USA award is in recognition of work completed by the community daring the 2014 calendar year. As Mayor or Equivalent of the Community of Farmington, I herewith make application for this community to be officially certified/recertified as a Tree City USA sfor2014,,having achieved the standards set forth.by the Arbor Day Foundation as noted below. Standard 1:A Tree Board or Department Community has a Department Chair or City Matlager/Offibial D,epartm'ent Chair/City Manager Jennifer Dullunt Natural Resource Specialist 651-2804845 jdullum @ci.farmingtonann.us Standard 2:A Community Tree Ordintlnte if Our eomnmtiity ordinance-is'on record Standard 3:A Community Forestry Program with an Annual Budget of atLeast$2 Per Capita Total Community Forestry Expenditures $80464.62 Egmmunity Popglation 22378 Per Capita.Spending $3.6 Btaudard 4:.Au Arbor Day Observance and Proclamation Official bor D clamation i record A27/611/ Mayor er Equivalent Signature le Date Application Certification To Be Completed By The State Forester: Farmington The abovenamed community has made formal application to this office.I am pleasedto advise you that we reviewed the applicationand have concluded than based son the information contained herein,said community is eligible to be certified as a Tree-City USA community,for the 2Q14 calendar year,having in my opinion met the four standards required for recognition. State Forester Signature Title Dates • f `C Print this page Iittps://portal.arborday.org/TreeCityPrIntForm.aspx 11/26/2014 ?q- VItRitt,,► City of Farmington p 430 Third Street Farmington,Minnesota ..\... i 651.280.6800 -Fax 651.280.6899 .4 e' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson SUBJECT: Waste Delivery Agreement with Resource Recovery Technologies,LLC-Municipal Services DATE: December 15,2014 INTRODUCTION The city has been presented with a Waste Delivery Agreement by Resource Recovery Technologies,LLC (RRT)for disposal of the city's solid waste. DISCUSSION According to Minnesota Statute 115A.471 and 473.848,waste from public entity operations should be delivered to a resource recovery facility. To achieve this requirement,the City of Farmington has hauled the majority of the waste collected in Farmington to RRT's transfer facility in Empire or their processing facility in Newport since 2007. RRT has presented the city with a Waste Delivery Agreement with a tipping fee of$59 per ton,which is 1.66%above the current fee of$58 per ton.The 1.66% increase in the tipping fee is the first increase since 2010. The agreement has been reviewed by the City Attorney and is acceptable. BUDGET IMPACT The proposed increase is included in the Solid Waste operations budget. ACTION REQUESTED Adopt the attached resolution approving the Waste Delivery Agreement with Resource Recovery Technologies, LLC. ATTACIIMENTS: Type Description 13 Contract Waste Delivery Agreement o Resolution Resolution , _ __,, November 26,2014 , t ResoprctS Rec, ery Techn logles,LLC City of Farmington 430 3`d Street Farmington,MN 55024 Dear Lena, The State of Minnesota is a national leader in its efforts to ensure the safe and environmentally sound management of municipal solid waste. Resource Recovery Technologies(RRT)continues to be a major partner in this effort through our operations in Newport,Minnesota. You and your customers are an integral part of Minnesota's plan to increase its use of renewable energy sources and capturing recyclable material.We are proud to say that due to the efforts of your company, RRT's Newport Processing Facility is on schedule to produce over 350,000 tons of renewable fuel and recycle approximately 15,000 tons of metals. This fuel will be used to produce "green" electricity for over 25,000 residents throughout Minnesota. Over the past year RRT, like most companies, has been impacted by the rising costs of operations. While we strive to be as cost effective as possible in the environmentally sound practice of processing your waste into fuel, we must be in a position to cover the increase in our operating expenses. To accomplish this it is necessary to raise the tipping fee by approximately 1.66% in accordance with the All Cities Consumer Price Index . (CPI-U,U.S.). The new tipping fee rate is included in the 2015 delivery agreement enclosed.Please sign and send one copy back in the enclosed pre paid envelope. Thank you for your support. Please feel free to contact me or Ryan Tritz with any questions or comments. Best regards, Chris Gondeck CFO/COO CC:Ryan Tritz 6321 BURY DRIVE, SUITE 014 EDEN PRAIRIE, MN 55346 PHONE: 651-786-6600 FAx: 952-946-7975 WASTE DELIVERY AGREEMENT This WASTE DELIVERY AGREEMENT ("Agreement"), made this 1st day of January, 2015, by and between RESOURCE RECOVERY TECHNOLOGIES, LLC, a Delaware limited liability company (the "Company"), and City of Farmington, a Minnesota City,with principal offices located at 430 3rd Street,Farmington,MN 55024(the"Customer"). WHEREAS, the Company operates a Refuse Derived Fuel "RDF' processing facility located at 100 Red Rock Road,Newport,MN 55055 (the"Facility");and WHEREAS, the Company provides for the transfer of municipal solid waste "MS W" through the following two locations: "South Metro Dem—Con Transfer Station"located at 3230 130s' Street, Shakopee MN 55379 and the "Empire Transfer Station" located at 16454 Blaine Avenue,Rosemount,MN 55068; (the"Transfer Stations")and WHEREAS, the Customer desires to dispose or arrange for the disposal of Acceptable Waste at the Company's Facility or Transfer Stations, and the Company desires to accept Acceptable Waste from the Customer at the Facility or Transfer Stations, all upon the terms and conditions of this Agreement;and NOW, THEREFORE, in consideration of the mutual covenants and promises hereinafter set forth, the receipt and sufficiency of which is hereby mutually acknowledged,the parties agree as follows: I. DEFINITIONS The following definitions apply to this Agreement: A. Acceptable Waste: Acceptable Waste shall include garbage, refuse, and other municipal solid waste from residential, commercial, industrial, and community activities which is generated and collected within the boundaries of the Counties, and which is not otherwise defined herein as Unacceptable Waste. No amount of Hazardous Waste or infectious waste that is regulated by law shall be Acceptable Waste. Acceptable Waste shall also include Acceptable Household Waste and Acceptable Non-Household Waste,as defined herein. B. Acceptable Household Waste: Waste which is otherwise Unacceptable Waste, but which is contained in garbage, refuse, and municipal solid waste generated from normal household activities. For the purposes of this definition, "household" includes any permanent or temporary residential dwelling unit. Provided,however,that no amount of Hazardous Waste or any other Waste that is regulated or restricted by law is Acceptable Household Waste. C. Acceptable Non-Household Waste: Waste which is otherwise Unacceptable Waste, but which is contained in garbage, refuse, and municipal solid waste • generated from commercial, industrial, or community activities, where the quantity of such Acceptable Non-Household Waste contained in a load delivered to the Facility constitutes an insignificant portion of such load. Provided, however,that no amount of Hazardous Waste or any other waste that is regulated or restricted by law is Acceptable Non-Household Waste. D. Company: Means Resource Recovery Technologies, LLC, the owner and operator of the Facility. E. Customer: Has the meaning set forth in the introductory clause to this Agreement. F. Hazardous Waste: Waste defined as hazardous waste by state, federal, and county laws,rules,and regulations, as any of the foregoing may be amended from time to time, G. Holidays: New Year's Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day,and Christmas Day. H. Unacceptable Waste: Waste which is not acceptable at the Facility or Transfer Stations. Unacceptable Waste shall include waste which would likely pose a threat to health or safety or which may cause damage to or materially adversely affect the operation of the Facility or Transfer Stations, including but not limited to: explosives;hospital,pathological and biological waste; commercial,industrial, and community Hazardous Waste, as regulated by federal, state and local law; chemicals and radioactive materials; oil sludges; asbestos in identifiable quantities; cesspool, domestic sewage or other sewage sludge; human or animal remains; street sweepings; ash; mining waste; sludges; non-combustible demolition and construction debris, including loads that are predominantly (i.e., over 50 percent) sheet rock, metal studs/framing, metal siding, garage doors, lights, bricks, block, or concrete; waste in liquid state; hazardous refuse of any kind, such as cleaning fluids, used crank case oils, cutting oils, paints, acids, caustics,poisons,and drugs;loads of predominantly windshields,mirrors or other auto body glass; loads of predominantly asphalt shingles; and any other materials that may be agreed to from time to time by the parties. If any governmental agency or unit having appropriate jurisdiction shall determine that certain chemicals or other substances which are not currently considered harmful or of a toxic nature or dangerous, are harmful,toxic or dangerous, the Company and the Customer shall agree that such chemicals or other substances shall be Unacceptable Waste. II. CUSTOMER RESPONSIBILITIES 2 A. Delivery of Acceptable Waste. 1. The Customer agrees to deliver Acceptable Waste it collects to the Facility or Transfer Stations in accordance with all federal, state or local laws, rules,regulations or ordinances. 2. The Customer may deliver Acceptable Waste directly to the Facility or if used available, to a transfer station that is use by the Company to receive and transfer waste to the Facility. The Customer agrees to use its best efforts to avoid delivering any Unacceptable Waste to the Facility and shall not knowingly mix any Unacceptable Waste with Acceptable Waste. B. Rejection of Deliveries. The Customer may be denied entrance to the Facility or Transfer Stations by the Company if waste is delivered at any time other than the Facility's or Transfer Stations standard receiving hours or if the Customer has not paid the Tipping Fee, or if the Company has a reasonable basis to believe that a vehicle contains Hazardous Waste or Unacceptable Waste. C. Tipping Fee. The Customer shall pay to the Company the following tipping fees (the"Tipping Fee") for each ton of Acceptable Waste delivered by the Customer to the Facility or a Transfer Stations: Period Tipping Fee January 1,2015—December 31,2015 Newport Non Ramsey Washington $59.00/Ton County MSW Empire Transfer Station $59.00/Ton South Metro Transfer Station $63.00/Ton D. Special Fees for Mattresses; Tires, etc. In addition to all other charges, the Customer agrees to pay to the Company those charges established by the Company from time to time for its receipt from the Customer of mattresses,tires, appliances,electronics,etc. III. COMPANY RESPONSIBILITIES Compliance with Law. The Company agrees to comply with all federal, state or local laws,rules,regulations or ordinances. IV. TERM. This Agreement shall be in effect from January 1, 2015 through December 31, 2015. V. RENEWALS. It is the intent of the Company and the Customer to continue deliveries to the Facility or Transfer Stations to optimize its capacity beyond the term of this Agreement. Therefore,this Agreement may be renewed upon mutually agreeable terms 3 or be replaced by another mutually acceptable mechanism for specifying waste delivery to the Facility or Transfer Stations. VI.TERMMINATION A. Termination. Either party may terminate this Agreement by providing notice to the other party if the other party commits a material breach of this Agreement, and the breach is not cured within 30 days after receipt of notice from the party not in breach,stating the nature of the breach. B. Effect of Termination. Termination under this Section VIII will cause all rights and obligations of the parties under this Agreement to terminate without any further liability of any party to any other party, except that termination will have no effect on performance obligations or amounts to be paid that have accrued up to the date of such termination. In addition, the indemnification obligations contained in Section IX of this Agreement will survive the termination of this Agreement VII. INDEMNIFICATION A. Indemnification of Company. The Customer agrees to defend, indemnify, and hold harmless the Company,its officers,agents,and employees from any liability, claims, causes of action, judgments, damages, losses, costs, or expenses, including reasonable attorney's fees, resulting directly or indirectly from any act, or omission, of the Customer, its officers, agents, employees or contractors, or anyone whose act, or omission, any of them may be liable for in the performance of the services required by this Agreement, and against all loss by reason of the failure of said Customer to perform fully,in any respect, all obligations under this Agreement. B. Indemnification of Customer. The Company agrees to defend, indemnify, and hold harmless the Customer against liability for removal or remedial actions under the Comprehensive Environmental Response, Compensation and Liability Act and the Minnesota Environmental Response and Liability Act for a release or threatened release of hazardous substance from Acceptable Waste delivered by the Customer pursuant to this Agreement to the Facility and not rejected by the Facility. It is understood and agreed that the Company's duty to indemnify the Customer shall be null and void if: 1. The Customer, without the express written consent of the Company, assumes any obligation, makes any payment, incurs any expense, or compromises in any way a claim covered by this indemnification; 4 • I • 2. The Customer fails to give timely notice of claim and provide copies of documents as required;or 3. The Customer fails to cooperate with the Company in the investigation, settlement,or defense of the claim or suit. C. Defense of Claim(s). The Company shall provide legal representation through legal counsel of its choice for a defense of claims asserted against the Customer if those claims are indemnified by the Company under this section. In its sole discretion, the Company may choose to provide legal representation through common counsel or separate counsel to represent the Customer for said claims. The Customer shall be solely responsible for defending claims or portions of claims not indemnified by the Company under this section. The Customer agrees that: (1)it will not claim or assert,that based solely on common counsel's past or present representation of the Customer, said counsel has a conflict of interest in performing legal services under this section; (2) it will not claim or assert, that based solely on common counsel's representation under the terms of this Agreement, said counsel has a conflict of interest in connection with any representation of any other person or entity in a matter pending; and (3) in the event that any legal conflict develops in the continued representation of the Company and other waste haulers, the Customer may consent to have the common counsel continue to represent it under this section. Nothing in this Agreement shall prevent the Customer from retaining, at the Customer's sole expense, its own counsel for the defense of claims indemnified by the Company under this section in the event a conflict of interest exists. The Customer agrees to assign to the Company all claims the Customer may have that arise in • connection with claims indemnified by the Company. VIII. BINDING EFFECT. This Agreement shall be binding upon and inure to the benefit of the respective parties,their heirs,representatives,successors and assigns. IX. ENTIRE CONTRACT, MODIFICATION AND WAIVER. This Agreement constitutes the entire agreement between the parties hereto pertaining to the subject matter hereof and supersedes all prior and contemporaneous agreements and understandings of the parties. There are no warranties, representations or other agreements between the parties in connection with the subject matter hereof, except as specifically set forth herein. No supplement, modification or waiver of this Agreement shall be binding unless it is executed in writing by the party to be bound thereby. No waiver of any of the provisions of this Agreement shall be deemed or shall constitute a waiver of any other provisions hereof, whether or not similar, nor shall such waiver constitute a continuing waiver. X. INDEPENDENT CONTRACTOR. For the purposes of this Agreement,the Customer shall be deemed to be an independent contractor, and not an employee or agent of the Company. Any and all agents,servants,or employees of the Customer or other persons, while engaged in the performance of any work or services required to be performed by the Company under this Agreement, shall not be considered employees or agents of the 5 Company and any and all claims that may or might arise on behalf of the Company, its agents, servants or employees as a consequence of any act or omission on the part of the Customer, its agents, servants, employees or other persons shall in no way be the obligation or responsibility of the Company. The Customer, its agents, servants, or employees shall be entitled to none of the rights, privileges, or benefits of Company employees except as otherwise may be stated herein. XI. GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota, excluding the State of Minnesota's choice of law provisions. The Customer agrees to accept service of process in the State of Minnesota, and the parties agree that all litigation shall be venued in the Minnesota District Court, Second Judicial District. XII. SEVERABILITY. In case any one or more of the provisions contained in this Agreement shall for any reason be held invalid, illegal or unenforceable in any respect, such invalidity, illegality or unenforceability shall not affect any other provision of this Agreement, but this Agreement shall be construed as if such invalid, illegal or unenforceable provision had never been contained herein. XIII. ASSIGNMENT. The Customer shall not delegate,assign,subcontract,or transfer any of its duties or interests in this Agreement, whether by subcontract, assignment, delegation or novation without the written consent of the Company, which consent shall not be unreasonably withheld. XIV. MERGERS AND ACQUISITIONS A. Maintenance of Obligations. the Customer shall maintain its existence and shall not dissolve or otherwise dispose of all or substantially all of its assets, and shall not allow itself or its routes to be acquired, and shall not consolidate with or merge into another corporation, association, or entity or permit any other corporation, association, or entity to consolidate with or merge into it unless the acquiring, surviving, resulting or transferee corporation, association, or other entity, as the case may be, if other than the Customer, assumes all of the obligations of the Customer under this Agreement. B. Customer Acquisitions. If the Customer acquires a hauler or its routes when such haler has contracted with the Company for delivery of Acceptable Waste to the Facility, the Customer shall assume the acquired hauler's contract with the Company and,in addition to continuing to meet its own obligations,the Customer shall deliver the acquired hauler's Acceptable Waste to the Facility or Transfer Stations. 6 IN WITNESS WHEREOF,the parties have executed this Agreement nn the date set forth above. COMPANY: CUSTOMER: RESOURCE RECOVERY City of Farmington TECHNOLOGIES,LLC,a Delaware limited liability company By ' ?y , By / Christopher ) deck odic(LQvso h (printed name) Its:CFO/COO(printed title) Its: /`'lszy or (printed title) E . 7 RESOLUTION NO. R68-14 APPROVING WASTE DELIVERY AGREEMENT WITH RESOURCE RECOVERY TECHNOLOGIES,LLC Pursuant to due call and notice thereof, a regular meeting of the City Council of Farmington, Minnesota, was held in the Council Chambers of said City on the 15th day of December, 2014 at 7:00 p.m. Members Present: Larson, Bonar, Fogarty Members Absent: Bartholomay,Donnelly Member Fogarty introduced and Member Bonar seconded the following resolution: WHEREAS,Minnesota Statutes 115a.471 and 473.848 require waste from public entity operations follow the Solid Waste Management Hierarchy established in the Statute, which identifies waste reduction,reuse,recycling, organics management, and resource recovery as preferred over land disposal; and WHEREAS,the City has received a Waste Delivery Agreement from Resource Recovery Technologies, LLC; and WHEREAS,Resource Recovery Technologies, LLC meets the standards of a resource recovery facility as required by the state of Minnesota; NOW,THEREFORE,BE IT RESOLVED,that the city of Farmington hereby approves the Waste Delivery Agreement from Resource Recovery Technologies, LLC. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December,2014. Mayor '(4 Attested to the le day of December,2014. i Administrat SEAL 24' tit* City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .4 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Set Date for 2015 Board and Commission Interviews-Administration DATE: December 15,2014 INTRODUCTION Each year the city council selects interested residents to serve on various city boards and commissions. DISCUSSION On January 31, of each year a number of Boards and Commissions terms expire. Traditionally the City Council interviews applicants in January and appoints at the second City Council meeting in January. The following is a list of terms expiring on January 31, 2015: Heritage Preservation Commission Two 3-year terms Parks and Recreation Advisory Commission One 3-year term Planning Commission Two 2-year terms Rambling River Center Advisory Board Three 3-year terms Water Board One 3-year term Economic Development Authority No terms expiring in 2015 Most incumbents have re-applied. Historically,the city council has not interviewed incumbents but that is a decision you make each year. There is one vacant seat on the Rambling River Center Board. BUDGET IMPACT NA ACTION REQUESTED Set a special meeting of the city council for Monday,January 12,2015, at approximately 6:00 p.m. at City Hall to interview applicants for Boards and Commissions appointments. 7 ' �E cAR �, City of Farmington Street ge Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ''.41.,,� -° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve Temporary On-Sale Liquor Licenses VFW-Administration DATE: December 15, 2014 INTRODUCTION The VFW is requesting Temporary On-Sale Liquor Licenses for three fundraisers. DISCUSSION The VFW is requesting Temporary On-Sale Liquor Licenses for three fundraisers to be held on January 17, 201;,February 21, 2015;and March 21, 2015 at 421 Third Street. Per state statute, a Temporary On-Sale Liquor License must first be approved by the city and then forwarded to the state for approval. BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore,the city has not established a fee for a Temporary On-Sale Liquor License. ACTION REQUESTED Approve the attached applications for three Temporary On-Sale Liquor Licenses for the VFW for fundraisers on January 17, 2015;February 21, 2015;and March 21, 2015. ATTACHMENTS: Type Description D Cover Memo Applications r► Minnesota Department Qf Public Safety .011,141 Lies *�a ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Suite 133,S1.Paul MN 55101-5133 kopmr-' (651)201-7507 Fax(651)297.5259 T'T'Y(651)282-6555 W W W.DPS.STATE,MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION • NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER •SA0/9/ ;�-�Npi� r 1�, u' 711,5.7-7/ of u,�i✓ �r , I 49 I.)0 -2S STREET ADDRESS CITY .: • STATE ZIP CODE 1 N ME OF PERSON MAKING APPLICATION BUSINESS PHONE • HOME PHONE ` o L:71745-F"- (4 i BUSINESS et,.1fl� • DATES LIQUOR WILL BE SOLD I T4r," I � P,ORGANIZATION CT jiff•'• HARTTAI1i.P.. RF.I.IOIOUS OTHER NONPROFIT ORGANIZATION OFFICER'S NAME 5S , t v , 5"$11-f4.h 714 W 577 &-7 efeA d oce, yy',,)- ..5�: 7 ORGANIZATION OFFICER'S NAME DRESS 2 VlAit f Imo-/' OROANIZATIO14'OFFICER'S NAME ADDRESS.. X01-P a gf5*-5-. 1,6-4 .r. /11,4 ,72).. ,s, Location license will be used. If an outdoor area,describe 41- p-1,- -s i • Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. cP) /x S A,C.v $71✓/ ,.pr✓ erg i'S 7� cii 11 s.',;-?y APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GANIBLI NG ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES • DATE FEE PAID • SICNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING£NFORCEME\I NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above, lithe application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the e+c:: PS•030i, :c ':. •':`r`ail's `." . Lik*- Minn esota Depart ii iitAwa 1 ublic Safety '-? .• i s ALCOHOL AND GAMBLING E'N �ORCEMENT DIVISION i''':..,...521'?., • *,`�F 444 Cedar Street Suite 13•S;`'S(7 .aul MN 55101-5133 ,,; . ^�' (651)201-7507 Fax(651)297$2591 TY(651)282-6555 •` 4•. W W W.DPS.STATE !IN.US . APPLICATION:ANI>;PERMIT FOR A 1 TO 4 DAY TEMPORARtO1 SALE LIQUOR LICENSE • TYPE OR PRINT INFORMATION . .`s,'0.'3:0 NAME OF ORGANIZATION DATE,Q�ROANIZED TAX EXEMPT NUMBER • ' Jy.0,14•;G�l vpf.•,,�.��•r y r:�✓ 17 l Il v�L�- +'Pi. Mb b _Q 9 D 67 a STREET ADDRESS CiTY ';'i STATE ZIP CODE _, IfV .:7 . T.• 'f �tM j ; ri� N r. 5`G;• 1 NikKE OF PERSON MAKING APPLICATION BUSINE�S,�SPHONE - HOME PHONE KO E1-45^e-- LT> (45.41.04,-G`8-fr "I-) 3••36`7 DATES LIQUOR WILL BE SOLD orb/-1,S'" r i'-'• 'ORGANIZATION i�: .4; M.- i t • 6.1 [ 00 J':9 ORGANIZATION OFFICER'S NAME • ■ !• - $ ORGANIZATION OFFICER'S NAME ADDRESS - -- - -- 'yQ° 71�se ORG.ANIZATIOI+'OFFICER'S NAME - ADDRESS .5.--e).5' Location license will be used. If an outdoor area,describe Will the applicant contract for intoxicating liquor service? If so,give the naive and address of the liquor licensee providing the service. Will the applicant parry liquor liability Insurance? If so,please provide tlte'obrrler's name and amount of coverage. ci,-/3 z 0$1yt.+C. • /�')7+.�/5'- G/O1aeo.1,,t' (oi L—tx-0 ri•T e,r7 JZAcr • • • APPROVAL . APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY . . DATE APPROVED • CITY FEE AMOUNT • LICENSE DATES DATE FEE PAID - SIGNATURE CITY CLERK OR COUNTY OFFICIAL . APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT , NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the App IicatIon is approved the Alcohol and Gambling Eoforceinent Division will return this application to be used as the License for the even t • . PS-09079(05106) '�.�'ayr Minnesota Departmer t'gf Public Safety ��• ALCOHOL AND GAMBLING ENFORCEMENT DIVISION }` .J444 Cedar Street Suite 133,St:PAu1 MN 55101-5133 "(651)201.7507 Fax(651)297-5259 TTY(651)282-6555 W W W.DPS.STATE.MN.US APPLICATION'AND PERMIT FOR A 1 TO 4 DAY TEMPORARY OWN-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER ;t-dev�i,,�r 1)f0'. t7 ,776 ' .esmot✓ 1, 1f e, 4//-O 9 6 E�.2.. STREET ADDRESS CITY STATE ZIP CODE 1/.21.4 ?? T.' 4 IA IA. Z+rlj a (eo}a" N.. 5-'S6• `Y N ,\4E OF PERSON MAKING APPLICATION BUSINESS PHONE • HOME PHONE t\Ol> S �- r) (451 440- 4UUY LY-'1.) i3"•Y' '71- DATES LIQUOR WILL BE SOLD 9- a• ' 'ORGANIZATION ORGANIZATION I: . . . : - : S S 1.1 : '• •:o-y r ORGANIZATION OFFICER'S NAME • S c S.t,c 1'n / ,i5'`a !°fir--'.•►',d,.�(o*'. 65) f ORGANIZATION OFFICER'S NAME ADDRESS OROANIZATIOI• OFFICER'S NAME ADDRESS T,67-2 6/Sou y33- /86- , L-- /f, :� yes A : Location license will be used, If an outdoor area,describe Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the sen:: Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. f %Pyt✓C.rs eVr7 a .�'`' /*014:co-.row (d L,/X-6 *J r- c, 7' r2 VS-Y APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAIIBL INC ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES• DATE FEE PAID • SIGNATURE CITY CLERK OR COUNTY OFFICIAL" APPROVED DIRECTOR ALCOHOL AND GAliBLLNG ENFORC£'.IEN•l NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the es ea: PS•0X01,,: .t ?j * 40-146, City of Farmington Y f 430 Third Street 0 _ Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 114'4 a° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Approve Heritage Preservation Commission Consultant Contract-Community Development DATE: December 15,2014 INTRODUCTION Attached, for consideration, is the 2015 Contract for Services-Preservation Planner as submitted by Robert Vogel of Pathfmder CRM,LLC. DISCUSSION The proposed contract/resolution for historic preservation consultant services is for the period of January 1, 2015 through December 31,2015 and establishes an annual retainer fee and hourly wage for historic preservation services provided. The contract is also necessary to establish an hourly wage for in-kind services Mr.Vogel may provide in conjunction with Certified Local Government Grants. The grants are used to further the exploration of historic sites in Farmington. BUDGET IMPACT The proposed fee for 2015 services is$7,100. The consultant fee is included in the approved 2015 budget. This is the same amount that we paid for these services in 2014. ACTION REQUESTED Adopt the attached resolution approving the contract for Historic Preservation Consulting Services for 2015. ATTACHMENTS: Type Description o Resolution 2015 Contract Resolution RESOLUTION NO.R69-14 2015 CONTRACT FOR SERVICES PRESERVATION PLANNER Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 151 day of December,2014 at 7:00 p.m. Members Present: Larson,Bonar,Fogarty Members Absent Bartholomay,Donnelly Member Fogarty introduced and Member Larson seconded the following: THIS CONTRACT made and entered into as of this 15th day of December 2014,by and between the City of Farmington,Minnesota,herein referred to as the"City",and Robert C.Vogel,doing business as Pathfinder CRM,LLC,herein referred to as the"Consultant". WITNESSETH THAT WHEREAS,the City is desirous of retaining professional historic preservation services on an as- needed basis,and; WHEREAS,the consultant is a qualified historic preservation professional. NOW,THEREFORE,for and in consideration of the mutual covenants and conditions hereinafter contained,it is agreed by and between the City and the Consultant as follows: SCOPE OF SERVICES Pathfinder CRM,LLC will perform the following tasks as an independent private contractor under the supervision of the City Administrator: A. Advise the City of Farmington on all matters relating to heritage preservation,including the identification,evaluation,registration,and treatment of heritage resources. Pathfinder CRM senior staff will also be available for presentations to the Heritage Preservation Commission,the Planning Commission,and the City Council as needed. B. Prepare applications for grants-in-aid for preservation projects as directed by the City Administrator. C. Provide information,education,and training in heritage preservation to City officials and advise in the development of high-quality public education and outreach programs. D. Assist City staff in reviewing development projects and applications for certificates of appropriateness in relation to designated heritage landmark properties. E. Perform such other preservation planning tasks as authorized by the City Administrator. COMPENSATION For the services described above in paragraphs A through D,Pathfmder CRM will be paid a quarterly retainer fee of one thousand seven hundred seventy-five dollars($1,775),due on the first of January, April,July,and October,2015. Pathfmder CRM agrees to bill the City at the rate of eighty-five dollars($85)per hour for all work performed under paragraph E. PERSONNEL The City and Pathfmder CRM further agree that Robert C.Vogel will be the City's designated preservation planner. Pathfinder CRM architects,planners,archaeologists,and other preservation professionals may be utilized as needed,subject to authorization by the City Administrator. This contract for services shall be in effect from January 1 until December 31,2015. PATHF7%'`�CRM,LL THE CITY OF ijk RiV4 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ‘tt,,.,4 molra'a° w ww.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Approve Position Change-Seasonal Employees-Human Resources DATE: December 15,2014 INTRODUCTION The purpose of this memorandum is to provide information and request approval for the position change of two seasonal warming house employees. DISCUSSION The city had previously hired a warming house supervisor. Unfortunately,the person hired to fill that role is has resigned. After a thorough review by the Parks and Recreation and Human Resources Departments, staff is recommending moving two warming house attendants,Emilee Shearer and Hanna Sundt into the supervisory role.These two employees will share the position. BUDGET IMPACT These positions are included in the Parks and Recreation budget and the employee's current and new hourly rate of pay is as follows: Name Current Hourly Rate New Hourly Rate Emilee Shearer $8.73 $13.08 Hanna Sundt $8.15 $11.98 ACTION REOUESTED If the city council agrees with staff recommendation, a motion should be made to approve the position changes as detailed in the memo. 7L AIM,* City of Farmington 430 Third Street 1 Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 •+""4 .�° www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Bills-Finance DATE: December 15,2014 INTRODUCTION Attached is the list of bills for November 23 through December 6, 2014. DISCUSSION NA BUDGET IMPACT NA ACTION REOUESTED Approve the attached list of bills. 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CO J J J J J J J 7 a LI m a Q o!m -J K W W W W W W W s y W d a a c a 0 a a a a m V' Q z J 7 7 7 7 7 7 8 c� m cc z re re re z re m Z Z Z z Z Z Z O G N to M I= o 1O N v a a a a - a o co n ° N e- ' W W W W W W W n m CO 0 m 0 O ❑ ❑ ❑ ❑ Ce 0 m N m N-in O m 0 0 0 0 0 O 0 0 N .n N .n M CO o U) o NO M U) N o O 7 ^ m �N.., N .q N O) O W r Om) N lan ir O m TO N CO N t] a m N O) N 1- N QQQ4 m <- .- m to N o m O Q0 00 N O < N CO co co t� 03 N o ❑ r -- CO L Y " * N r ( z c a a L r V N N 41m%jy City of Farmington 430 Third Street ! Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Kevin Schorzman, City Engineer SUBJECT: Project Update-Henderson's Addition Rehabilitation Project DATE: December 15,2014 INTRODUCTION On May 5,2014,the city council authorized the preparation of plans and specifications for the Henderson's Addition. On May 20, 2014,American Engineering and Testing(AET)cut 19 cores in the project area and the results of the core and base sampling are in the attached report. It should be noted that the first five cores in the report were taken from the tennis courts at Akin Road Elementary School and are related to the 195th Street project, not the Henderson's Addition Project. DISCUSSION Results of the core sampling indicate that the road is generally in fair to poor condition with several types of distress that can at least be partially attributed to aggregate base conditions under the pavement(alligator and multiple cracking). The results also indicated that the bottom lift of pavement had densities that averaged approximately 86%. For reference,the densities in the original pavement in the Akin Park Estates project averaged around 89%. While the distress we are seeing in Henderson's Addition is not exactly what we were seeing in Akin Park Estates,the lower density of the base lift would be a concern if partial depth replacement(mill and overlay)were being considered. In addition to the cores,AET also collected samples of the aggregate base underneath the pavement. The attached report shows that there is not a rock base under this road,rather it is comprised of sand and gravel with different amounts of silt and clay mixed in it. The lack of rock is likely part of the reason that we are seeing the alligator and multiple cracking types of distress in the pavement. It is also likely that the underlying material contributed to lower densities in the bottom lift of pavement when the road was originally constructed. With this all being said, it is important to note that the roads in this area are over 40 years old,which is well beyond the expected life for a roadway, so the work that is being proposed in this area would be considered normal,not a result of material problems or a failed design. Staff has also visited the site to gather field observations of the curb and gutter and other above-ground items. The curb and gutter is in generally good condition from an aesthetic standpoint, but there are numerous areas throughout the project that retain water due to settlement. Another item that is being considered is the extension of storm sewer from 10th Street to 9th Street along the south side of Hickory Street. Long term plans for the storm water in this area call for this extension to accommodate future needs in the Farmington Mall area. There is currently a small pond in the northwest corner of the mall that drains overland to 10th and Hickory Street. Future plans for this area call for this pond to be expanded and its outlet to be hooked into the storm sewer. Based on a review of the AET report, future needs and field observations, staff is currently proposing the following: • Reclamation of the pavement and top four inches of underlying aggregate to create a more aggregate- style base rather than the existing sand. • Removal and replacement of the curb and gutter. • Installation of a 36-inch storm sewer on the south side of Hickory Street between 9th and 10th Street including two additional catch basins at the corner of 9th Street and Hickory Street. • Four inches of bituminous pavement. • Incentive payment for achieving higher than the standard required density. BUDGET IMPACT The estimated project cost will be provided as part of the plan approval/authorization to advertise for bids anticipated at either the first or second meeting in January 2015. ACTION REQUESTED Review the information and provide feedback to staff. ATTACHMENTS: Type Description D Backup Material AET Report D Exhibit Project Map AMERICAN CONSULTANTS ENVIRONMENTAL ENGINEERING • GEOTECHNICAL MATERIALS TESTING, INC. * FORENSICS June 3,2014 City of Farmington 430 Third Street Farmington,MN 55024 Attn: Mr.Kevin Schorzman,P.E.—City Engineer RE: Report of Pavement Coring and Pavement Testing Services Hendersons Addition—Pavement Rehabilitation Farmington,Minnesota AET Report No.28-00836 Dear Mr. Schorzman: American Engineering Testing, Inc. (AET) is pleased to present the results of our pavement exploration program and testing review for the planned Tennis Courts and Hendersons Addition rehabilitation project in Farmington,Minnesota.These services were performed according to our proposal to you dated May 7,2014. Protect Information, The intent of our exploration is to obtain advance information of the existing pavements structure of the roadways slated for rehab in 2015. We understand the project consists of four tennis courts at Akin Road Elementary School and approximately 0.7 miles of residential streets called the Hendersons Addition. In addition to obtaining advance information,you sought to explore the issue of chip seal strippingldelamination and bituminous raveling as related to in-place density and air voids in pavements nearing the end of service life. Surface Conditions AET marked core locations as determined by AET and approved by you in areas having several differing degrees of deterioration in an effort to determine the overall condition of the pavements. At the tennis courts,we observed sloughing of the tennis surfacing and cracks. At the residential streets,we observed pavement conditions that are fair to poor,with significant alligator and multiple cracking,and medium to high severity transverse cracking. We also observed numerous patches of various ages. 550 Cleveland Avenue North I St.Paul,MN 55114 Phone 661.659.9001 I Toll Free 800.972-6364 I Fax 651-659-1379 I www.amengtest.com I AA/EEO This document shall not be reproduced,except in full,without written approval of American Engineering Testing,Inc. City of Farmington AET Project No.28-0083 6 June 3,2014 Page 2 of 3 Sampling Methods At locations shown in the attached Figure 1,we obtained 24 four-inch diameter cores with a diamond bit coring machine. After the core was removed,we performed hand-auger borings into the existing underlying aggregate base. The base-like material was returned to the laboratory for visual manual classification using Unified and AASHTO classification systems. We then obtained field measurement of the material thickness through the core hole. In all cases the same base aggregate or subgrade material was encountered to the full depth of our shallow hand auger borings, 18 inches. The core holes were filled and compacted with bituminous cold patch. Aggregate Base Findings At all of the tennis court locations and the majority of the core locations we encountered aggregate base-like material below the surface. This material was generally classified as sand with silt and gravel,or silty sand with gravel(A-1,A-2 and A-3). At four locations we sampled sillier material(A-2/A-4). And at three locations,we encountered clayey sand with a little gravel or lean clay with sand(A-2/A-6 and A-6). We tested a composite sample from the tennis courts. The results,which are attached,indicate the material meets the gradation requirements of a MnDOT 3138.2B Class 5 aggregate base. Since the residential samples were so highly variable,we did not make composite samples for sieve analysis testing. Bituminous Core Findings In the laboratory,photographs of each core were obtained to document the thickness and condition of the cores. The photographs are included in the attachments. Next,the chip seal was removed and the cores were cut into individual lifts(non-wear and wear course)and tested for in-place core density. Then the individual lifts were combined to produce two composite samples based on lift(wear and non-wear). Finally,these composite samples were tested for maximum specific gravity(Rice test)and compared to the correlating in place density to establish percent density/air void data. All test results have been provided in the attachments. The average density of the wear course was 92% at the tennis court and 91% at the residential streets. The average density of non-wear was 86% of the maximum specific gravity results. In cases where the non-wear course had relatively low density/high air voids, the cores exhibited advanced deterioration in the form of bottom up stripping, and bottom up cracking and in some cases, propagation of distresses up into the higher density wear course, resulting in full depth stripping. City of Farmington AET Project No.28-00836 June 3,2014 Page 3 of 3 It also appears that in other cases, deterioration originated at the surface, potentially as raveling, and advanced down through the wear course. Some cores had deteriorated to the point that core density could not be performed. Remarks The samples were consumed in testing and are no longer available. If you have questions regarding this report or if we can be of further assistance,please contact me at 651.603.6618. Sincerely, American Engineering Testing,Inc. Peer Review By: Melanie Fiegen,P.E. Ben Hoefer,P.E. Project Engineer Senior Engineer Attachment: Figure 1,2—Core Location Plans Table 1—Core Data Summary Core Photographs Laboratory Tests of Field Cores Sieve Analysis of Granular Material—Tennis Courts „,vicAR-rif , City of Farmington 4r...., 1 ..... ,., i '-} „,„ ., ,,, •1 '-' *'' ' ' - - 1-' 7ehabilitation Project Figure 2 - Core Location Plan ALT Project : 28-00836 , •..„1„ ,....-..---..„.„,,.. 1 1 , - r , !--- . ..., , . _- ,. •. ...;:, •, ,-. ),,,,,.. . , 1 - - ' r.,.. 7r dry. -v . il ir1rr 1- , . 1 4 r . '',.•••• ,8424 r r li ,. ---a 1 - N., , (4!: r ,-. 1- -,,,,.. , e r,, . ,_,..1 - I_ 1. . , 1 -- -.1,•”, ' 1 4'... 10 • ,t4r,111.• .• - 4 . • LARCH ST—--'' - - I m-' r '''' ' ''''.4 • " — ft- -E_ —1 .4 -4 —•-, cr.: r- ,..... ,, r.. i , • , -.....r.-',„#- - 1 .. II ., ,. , 1 - . , ;• . i i r- • • % , - , .,.k*., ,,' „ 4r. . ..1*—,-T— 1 "1--, ' -.- c---r- ,ii r ,,,r-ri----11-,1-* .4r-,F--11 i - 1 . 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' Ae rometric ,, . , ',. , . „. & 41,. - -CANTAN,CJR _ I . :-A- ' - ,, -- Date:4/30/2014 • Akin Road Elementary School Tennis Court Cores • is iWit 11 lei .3. r LL`' Akin Road I • 7 CZ y, 9CS it 4414 ' -,, Tennis Co 7 \ t ,k, P ,. islimil j �Asa G s. ail , JJ C* , ir. f 20 �: ice: e v v . 195 , -----7 _ f * :..)* tV,.. 5' 1 . . , z . ' W., c Z w ti 1 .- -�J, - r/ri s ti r a , 14 ; . ft, _-; +•' i', Disclaimer: Map and parcel data are believed to be accurate,but accuracy Is not guaranteed. This is not a Map Scale legal document and should not be substituted for a title search,appraisal,survey, or for zoning 1 inch = 165 feet verification.Dakota County assumes no legal responsibility for the information contained in this data. 5/6/2014 Figure 1 Core Location Plan ALT Project: 28-00836 AAMERICAN ENGINEERING TESTING, INC. PROJECT: HENDERSONS ADDITION PROJECT NO. 28-00836 DATE: May 30, 2014 CORE DATA SUMMARY Core No. Chip Seal (in.) Layer 1 (in.) Layer 2 (in.) Core Length (in.) C-1 1 1/4 3 1/8 4 3/8 C-2 1 3/8 2 3/8 3 3/4 Tennis Court C-3 1 1/2 2 1/2 4 C-4 1 7/8 2 5/8 4 1/2 C-5 1 5/8 2 3/8 4 Avg 4 1/8 C-6 5/8 13/4 17/8 41/4 C-7 3/8 1 7/8 2 1/2 4 3/4 C-8 1/3 1 3/7 2 3 3/4 Maple Street C-9 3/8 1 2 3/8 3 3/4 C-10 1/3 12/3 21/2 41/2 C-11 2 1/4 3 3/8 5 5/8 C-12 1/4 1 1/2 1/4 2 C-13 3/8 15/8 21/2 41/2 9th Street C-14 3/8 1 3/8 2 3/8 4 1/8 C-15 1/4 1 1/2 2 3/8 4 1/8 C-16 1/2 1 1/4 2 1/2 4 1/4 C-17 3/8 1 5/8 2 3/4 4 3/4 Hickory St W C-18 3/8 1 3/4 2 5/8 4 3/4 C-19 1/4 1 1/2 2 3/8 4 1/8 C-20 3/8 11/2 21/4 41/8 10th Street C-21 1 1/2 2 3/8 3 7/8 C-22 1/4 1 1/2 2 7/8 4 5/8 C-23 3/8 15/8 21/2 41/2 C-24 3/8 1 1/8 2 3/4 4 1/4 Avg 1 1/2 2 5/8 4 1/4 Reviewed by: Melanie Fiegen, P.E. Project Engineer AAMERICAN ENGINEERING TESTING,INC. osmium Hendersons Addition City of Farmington,MN AET Job#:28-00836 • Core#: C-1 Date Cored: May 20,2014 -- s 1�•• � Location:Near to northwest corner of eFi��Eanr - Ol 1 tennis court TEma.Inc. " Core Diameter: 4" 4 Total core length:4'A" =s — Aggregate Base: i _= Sand with silt and gravel,brown d a Classification: A-1 I xf Hendersons Addition • City of Farmington,MN • AET Job#:28-00836 • Core#: C-2 Date Cored: May 20,2014 _ , �• _ �`��` . . 02 Location:Near to southwest corner of Trmx.INc. = •- tennis court " . rk. Core Diameter: 4" _t >• ej 4 AO • . Total core length:3'/." =R j" ; • * - Aggregate Base: Sand with silt and gravel,brown 7 Classification: A-1 11 _ k k O O_ rJ AMERICAN A ENGINEERING TESTING,INC. mow Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-3 _ -> Date Cored: May 20,2014 `-�! g A:, i'wj_ � ANFRIf.IS — _ O,J Location:Center of tennis court TF■Ilzc.we = ...: +- • _ w N Core Diameter: 4" " _ • , Total core length:4" =I _ Aggregate Base: _i Sand with silt and gravel,brown R; - ,' Classification: A-1 _ $,. f M a 3 Hendersons Addition City of Farmington,MN AET Job#:28-00836 _ • Core#: C-4 - - • Date Cored: May 20,2014 „s ..- ,.' ',.,,,,, _ 0 0 A,-...... Location:Near to northeast corner of ®®.��IF.RICI\ i19' vf 41 tennis court. TECTISG,kc• = _ Core Diameter: 4" *" " T . .. . Total core length:4 '/2" Aggregate Base: =R i .. Sand with silt and gravel,brown _ I t Classification: A-1 '---,i1,14' • • c , --' ?-Fr r. 71i —y! 4. r o m-;d M AMERICAN A ENGINEERING TESTING,INC. mow Henderson Addition City of Farmington,MN AET Job#:28-00836 • Core#: C-5 - Date Cored: May 20,2014 _ -- _____.� r _ ,o�5 Location:Near to southeast corner of (/ A E�cmrcRi,c - ' .� tennis court \ TESTING,INC, - ,. ( _ems Core Diameter: 4" = I -,., Total core length:4" — ',��''' Aggregate Base: ..1-= ' N 2' Sand with gravel and clay,brown mil,. # �' Classification: A-1 — =M t _ , ---M Hendersons Addition City of Farmington,MN • AET Job#:28-00836 ' Core#: C-6 y -.I"', - . a s+ Date Cored: May 20,2014 _ T.+'I i wratcr� y ot.A Location:Near intersection of 8 St and rc rr;.��c - ' Maple St,on Maple St.,eastbound lane. :„.=:. I 3 Core Diameter: 4" =. r' Total core length:4%" ...1-11° a , m, e Aggregate Base: i 1. Silty sand with a little gravel,dark brown _ ' Classification: A-2/A-4 "4.• v.' k - AMERICAN A ENGINEERING TESTING,INC. Imo Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-7 • Date Cored: May 20,2014 = s N " +"s ^' ` °� 2 - /8th A E�cl�rrxl�c 1'lNII RIM 11.7 ' a j� Location:Approx.0.05 miles east of 8 St, rrm‘e.hc. on Maple St.,westbound lane. _ # Y A. ■ Core Diameter: 4" _ a Total core length:4 3/4" Aggregate Base: tl � ► Sand with silt and a little gravel,brown/ dark brown Classification: A-1 =r n:` 4' - 1yy 'k . 1 5' Hendersons Addition City of Farmington,MN AET Job#:28-00836 . - ' Core#: C-8 r a Date Cored: May 20,2014 - _ 4 "'''4"'- . :111 rN1C1C ` - ,OIV' A E,rl,rrxl,i: Location:Approx.0.1 miles east of 8th St, �i i. (u�c,.Iv.. =4 on Maple St.,eastbound lane. \ A t4 =� " Core Diameter: 4" =t ' Total core length:3%" Aggregate Base: a a Silty sand,dark brown _" = t Classification: A-2/A-4 = ; f —.- M 't: jh' __r. cl 4" i _Q °' AAMERICAN ENGINEERING TESTING,INC. memo Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-9 • Date Cored: May 20,2014 = ::' i •= ", t"'i'�'�" Location:Approx.0.05 miles east of 9`s St, ( e\cI\try I\I; — _ • $ on Maple St.,westbound lane. \ Tr a\�;,�\E _ r. .g, E+ • Core Diameter: 4" Total core length:3'/," g. Aggregate Base: =j Silty sand with gravel,dark brown1 Classification: A-2 m Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-10 � � 10 Date Cored: May 20,2014 G \NEi = ,.,o i i � E\fl\EENI\f +-�,,. Location:Approx.0.01 miles east of 10th !MN..ht. St,on Maple St.,eastbound lane. Core Diameter: 4" = i _ +� Total core length:4''A" 1=R • Aggregate Base: ' Silty sand with gravel,brown Classification: A-2 _r, S2 4 AMERICAN A ENGINEERING TESTING,INC. Hendersons Addition City of Farmington,MN AET Job#:28-00836 _ • Core#: C-11 Date Cored: May 20,2014 ' ' „ICRICc\ = t Location:Approx.0.01 miles west of 11th \ rtmsr.,hr _ • , m i St,on Maple St.,westbound lane. \\* " cior, = I Core Diameter: 4" -8 Total core length:5%" Aggregate Base: Silty sand with a little gravel,brown Classification: A-2 a w` Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-12 _ • Date Cored: May 20,2014 A pull(■■ F\f,ISFf NI\f. • v Location:Approx.0.02 miles south of Maple St,on 9`c'St.,southbound lane. Core Diameter 4" =A " ,t Total core length:2" _ R Aggregate Base: ^F ( Clayey sand,dark brown(SC) _ i Classification: A-2/A-6 =n =off AMERICAN A ENGINEERING TESTING,INC. Hendersons Addition City of Farmington,MN AET Job#:28-00836 • ' • • 1l — -■ Core#: C-13 /. 1 ii. . ,f 1 , Date Cored: May 20,2014 \\If.RI(1\ _ AF\GI\FFRI\I Location:Approx.0.06 miles south of _TI,11m.,i\c = Maple St,on 9`h St.,northbound lane. -,.. Fill" ° Core Diameter: 4" =i Total core length:4 V2" #— , - i 1 Aggregate Base: —- i Silty sand with gravel,dark brown Classification: A-2 .- _ Hendersons Addition City of Farmington,MN AET Job#:28-00836 : r Core#: C-14 r1� Date Cored: May 20,2014 _ AFSGBEERI\G =z. • ;i Location:Intersection of Hickory St W and �TFSn\c,hc. 9th St.,southbound lane. ,, Core Diameter: 4" f I Total core length:4¼" 1 E =�i Aggregate Base: ' Sand with silt and gravel,dark brown ! Classification: A-1 A : i AAMERICAN ENGINEERING TESTING,INC. mow Hendersons Addition City of Farmington,MN AET Job#:28-00836 ' a a • Core#: C-15 r Date Cored: May 20,2014 //!l, wiku r: _ 'I Location:Approx.0.03 miles south of -Trill\C.(1C ` , j Hickory St.W,on 9th St.,northbound lane. * I ilig e 1 ` Core Diameter: 4" _ £ . ' Total core length:4'/s" a A, I c Aggregate Base: _-"' i Sand with silt and a little gravel,dark brown - Classification: A-1 + - ;TA C" Hendersons Addition City of Farmington,MN AET Job#:28-00836 • Core#: C-16 • i f - '-- 916 Date Cored: May 20,2014 `�F�)1--- 1 ht,IN - 'Location:Approx.0.07 miles south of �Ti mHickory St.W,on 9'r`St.,southbound lane. �, t . --• a Core Diameter: 4" - _ Total core length:4 r/<" -;--31;)" -' ` 1 r Aggregate Base: • Silty sand with a little gravel,dark brown T. Classification: A-2 V! ' AMERICAN A ENGINEERING TESTING,INC. Ems Hendersons Addition City of Farmington,MN AET Job#:28-00836 • Core#: C-17 --- . ,...-- ---- Date Cored: May 20,2014 _ z_ rid' it a 1 AENFRU 1\ !=sit. - J■I Escivetelsc -yC Location:Approx.0.02 miles north of Ash l TF■tIMM.i\1. St.,on 9`s St.,northbound lane. \ 1 I' Core Diameter: 4" '-i . Total core length:4'/." =R€ .. ?- •. .4 ' _ , ,t ...14, . Ff i • y - . t Aggregate Base: 'A3• c Sand with silt and gravel,dark brown - ' . Classification: A-1 a .F Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-18 Date Cored: May 20,2014 _t s• /%.. , 1T `� 9th 1gtR1l'A\ .�. . Location:Approx.0.03 miles east of 9 St, A ENGNFRIV. - on Hickory St.W.,westbound lane. ■ Core Diameter: 4" - .�4 ,r Total core length:4'/s" = i. • of ,0 1 it Aggregate Base: E 1 Lean clay with sand,dark brown(SC) =i •. - ' Classification: A-6 = , a _Q a..' t_.' AAMERICAN ENGINEERING TESTING,INC. Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-19 Date Cored: May 20,2014 ,, . : ;,�= --►�.• � Location:Approx.0.02 miles south of la%II��r`t% =�( Maple St,on 10th northbound lane. 1 •mc.Inc. -- Core Diameter: 4" ' E Total core length:4'/8" _ i Aggregate Base: - I Sand with clay(5%- 12%clay),brown RI Classification: A-3 - ' 4. -0 q Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-20 FO a ✓ #auk ��,.a �4 o Date Cored: May 20,2014 _ 1--.- I ., Location:Approx.0.06 miles south of A [\u�rrei.c Maple St,on 10th St.,southbound lane. �rr+mc,Izc. L Core Diameter: 4" ;_�i� Total core length:4 '/e" =91" a Aggregate Base: =1 Silty sand,dark brown RI Classification: A-2/A-4 , I k_ __ AMERICAN A ENGINEERING TESTING,INC. NEM Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-21 Date Cored: May 20,2014 -��^2 1 Location:Intersection of Hickory St.W A 0,,Ric+C , L.l,0,[FAIN' - _. and 10th St.,northbound lane. _l I cmc.I'u • ■ M. Core Diameter: 4" �`' _R Total core length:3'/a" _/ =R}— t 1"Aggregate Base: i ..- > . Sand with silt and gravel,brown —mss .' 4 1-11 Classification: A-1 I, , Then concrete(not cored) i Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-22 ' "=• . - Date Cored: May 20,2014 _ 1 ,, _ �� /� 1VI NIC IC Location:A rox.0.03 miles south of A ti,H,(FIG _d PP tt,lnr,hc. Hickory St.W,on 10th St.,southbound 1... lane. *' _ ' 0, 1 EL f f I t Core Diameter: 4" - 1 Total core length:4%" '1 MA Aggregate Base: _ Sandy lean clay/silty sand with gravel, dark brown .- e ' Classification: A-2/A-4 ' _ ` AMERICAN A ENGINEERING TESTING,INC. mom Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-23 Date Cored: May 20,2014 _. - , _ _ . . - ' I Location:Approx.0.07 miles south of / ri"ntit" = t 1 , 2I3 Hickory St.W,on 101 St.,northbound itSilcG,hc. • w • , lane. -% t 16 ., Core Diameter: 4" = Total core length:4%Y" '- 1° ► •• .. . 1 is Aggregate Base: =-141.: ,4;, _ Silty sand with gravel,brown _" s Classification: A-2 - Hendersons Addition City of Farmington,MN AET Job#:28-00836 Core#: C-24 - _'•_ Date Cored: May 20,2014 — t t "gyp �°/ Location:Approx.0.02 miles north of Ash it.tINC,Nc. St.,on 10th St.,southbound lane. _ Core Diameter: 4" I � Total core length:4 '/." — )., ' i • • Aggregate Base: t Lean clay with sand,dark brown !Ai Classification:A-6 = r'f =T fiy E; e o o e e e e o e e o e o C � o �e o• � e� � o o� � 4co 1. CM t� tn CR 61 C9 nn q CI It. � C0 W 0 W W ON) CO N ONE O) 0) T O ON) _ C4 Nn n r r P n r P. PI P. 1- g vvvvv vvavvv g NcVNtVCV oIc� tVNNN C C7 > 0 W DE aI- m � c m g aW , ra < CD ac ita Lu p pp p m 82828 - 0 tD tnO Of O p � � .0 V c N cONNN NNNNNC�) CO 0. 0 m G a NcV cV NN NNNCV NN j N E 0 Q 8 O �- cc Q 2 o. g TA at) st sttf CO MNM U/ It 6 C 0000000 066000 1- 41 aQ z .E E co, co o 'w z ' of I- zc �m= M W O) vo n ) v 0 0 CO n O) It 0 C Z g � �pn ^ 2c) 'J• NNNNN NC'O� Ns- CO M V .to E Mn .- c9cr. NC9000) N '7 I— N c N x g• NCINNCCiC MMCO000n p N fl. vv p C U. a g ai m m I 0. 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Is: o = 0• 1 1-5 co —z co d w co ce tri l'.1 J Is: I.*: °I CO (4 N cgl RI al CD Z z 0 0 > V) ') to csi tri ot is. a) cci ou' lz r, 8 ta 2 17-r 2 P c CD E Z 41, a M (It LLI F- uICI CS ta - LI cc -- o -ko: a 2 .w, uu .5 E QC 11 li -6 0 g g 07,4•,,: ort re 0 01 I° g T G&B-101(217/12) 00E604 TP-02402-03 %Thlt) Work Sheet for Sieve Analysis of Granular Material See Grading & Base Manual, Fig. 1 5-692.215 Project No: .Date: . Test No: 28-00836 6/2/2014 Tennis courts composite Material Type: Station: Depth From Grading Grade: Class 5 aggregate base Heridersons Addition, Farmingtor Total Wt.of Sample lbs(kg) Tester Name or Certification No: 14.1 Allen Hartleib (1) (2) (3) (4) ' Indiv. Sieve Cumulative Total% Gradation Coarse Sieves: _. __. Weights Size Wts.Passing Passing Requirements 'Pass Sieve,Ret. 1 1/2"r pieve 0.0 14.1 100% MnDOT 3138.2B gradation "Pass 1 1/2" 7 I Sieve,Ret. .1" v Sieve 0.1 1 1/2" 14.1 100% "Pass 1" V'J Sieve,Ret. 3/4" v?eve 0.4 1" 14.0 100% 100 'Pass 3/4" 71 Sieve,Ret. 1/2" 'v leve 1.1 3/4" 13.7 97% 90-100 'Pass 1/2" V] Sieve,Ret. 3/8" V Sieve 0.7 1/2" 12.6 90% 'Pass 3/8" V f Sieve,Ret. #4 V Sieve 1.6 3/8" 12.0 85% 50-90 'Pass #4 V Sieve,Ret.Bottom 10.4 #4 10.4 74% 35-80 Check Total- 14.1 -Shall Check Total Wt Within 0.2Ibs(0.1 kg) "Enter necessary sieve sizes for class of material to be tested. Column(1)Enter weights of material between each set of sieves individually. Column(2)Enter the passing sieves size. Column(3)Add column(1)from the bottom up to get cumulative weights passing each sieve. Column(4)Divide column(3)by check total of sample to get total%passing. Fine Sieves: (A)Take two samples identical in condition and damp weight from"passing #4 material". (B)Dry one sample and record weight 637.9 (C)Wash and dry other sample and record weight 575.6 (D)Loss in washing(B-C)(Enter Below) 62.3 (5) (6) (7) (8) (9) Indio. Sieve Cumulative Cum% %Passing Gradation Weights Size Wts.Passing Passing of Total Pass. Requirements 'Pass #4 rJ Sieve,Ret. I#8 1r'pave 77.0 #4 638.6 100.0% 74% 'Pass #8 ly Sieve,Ret J#10 ,Sieve 20.8 #8 561.6 87.9% 65% 'Pass #10 ' Sieve,Ret. J# 20 ,v sieve 162.0 #10 540.8 84.7% 63% 20-65 *Pass,#20 V j Sieve,Ret. #40 ∎'leve 169.3 #20 378.8 59.3% 44% • 'Pass #40 .I Sieve,Ret. .#80 v Sieve 123.3 #40 209.5 32.8% 24% 10-35 'Pass #80 vi Sieve,Ret. j#100 v'Sieve 7.7 #80 86.2 13.5% 10% 'Pass #100 �i Sieve,Ret a#200 Sieve 12.5 #100 78.5 12.3% 9% "Pass #200 v Sieve,Ret.Bottom I 3.7 #200 66.0 10.3% 7.6% 3-10 Loss by washing- 62.3 Check Total- 638.6 -Shall Check total Wt.Within 5.0 grams • Percent Passing#200 Sieve Divided by Percent Passing 1 in.Sieve(if specifled)l Column(5)Enter weights of material between each set of sieves and loss by washing(DO NOT OVERLOAD SIEVES) Column(6)Enter the passing sieve size. Column(7)Add column(5)from bottom up to get cumulative weights passing each sieve. Be sure to add loss by washing to weight of material pr of material passing#200 sieve to get first entry at bottom of column(7). Column(8)Divide column(7)by check total dry weight of fine sample(Column 5)to get cumulative%passing. Column(9)Multiply column(8)by%passing final sieve from column(4)to get"Percent Passing"based on total sample. CC: Project File City of Farmington 1` y Henderson's Addition Rehabilitation Project `A R ,m t 1 + h r , • J i r1 .�. ,. LARCH ST,a t. . -! .4„..„.. .. .1.-'r ' , ,._ rip F # .. f is « Lv ARCI I ST In ' _ } MAPLE ST " . .1 ,A MAPLE ST 1 ;`.. ' `y MAPLEST-- 'II ., ,. r.:- ,„ , , .,_, __.. : r At:7 Imo. ti, c, _ _ . y . i(..,.„,,, .:A I I'C OHY ST Ud + T HICKORY ST W HICKORY ST K`ORY S Lj r ` .- ., _ 1 `!J- r n ...] . J.. r J f 1 I _j. t in rn r z,. Z f f' i r A. t D 2 t rr f DJI mD r T. v.,.. . m Fri x ` 4 ..*.—rte T AMP ASH ST HWY 3 RAMP 220TH ST W 1 :: . 1.'s f . . : •, 0 0:. 441 E Y f ., .c* IN'{- 1. MSAt '� a u z.3. r � (_ t.e ..a .. Date: 5/6/2014 /oj ,o�FAR#4., City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 14;,,4 �� www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Adopt Resolution Granting Charter a Franchise Extension DATE: December 15,2014 INTRODUCTION The purpose of this memorandum is to provide information regarding the request from Charter Cable Partners,LLC to extend the cable franchise to December 31, 2015. DISCUSSION The Apple Valley, Farmington, Rosemount Cable Commission(AFRCC)retained the services of Bob Vose with Kennedy and Graven to represent each of the cities in the franchise renewal process. Though each city has its own franchise agreement,there are benefits in working through this process together and retaining the same legal counsel. This renewal process began in 2012 and included conducting a Needs Ascertainment and the franchise and PEG fee audit review. The city then submitted its proposal to Charter Communications on February 20, 2014.After conversations between Mr.Vose and Ms.Jane Bremer,Charter's local counsel,Ms.Bremer subsequently requested an extension to the franchise term.Per Ms.Bremer, it is their desire to allow all partiers(the commission,member cities and Charter)ample time to review and agree on the new renewal terms and believes the requested extension will provide that time. Staff believes that approving this extension would be beneficial as it would,as Ms.Bremer states,provide for more time to consider and agree on the renewal terms;and it would allow the city more time to further address Charter's pending restructuring as well as issues related to the digital conversion. BUDGET IlVIPACT TBD ACTION REQUESTED By motion,adopt the attached resolution granting Charter Cable Partners,LLC a franchise extension through December 31, 2015. ATTACHMENTS: Type Description n Resolution Resolution Granting Charter Franchise Extension CITY OF FARMINGTON RESOLUTION NO.R70-14 GRANTING CHARTER A FRANCHISE EXTENSION THROUGH DECEMBER 31,2015 Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 15th of December,2014 at 7:00 p.m. • Members present: Larson,Bonar,Fogarty Members absent: Bartholomay,Donnelly WHEREAS, Charter Cable Partners, LLC (formerly Marcus Cable Partners) ("Charter")holds a cable franchise in the City of Farmington,MN, granted by Ordinance No. 099-427("Franchise"); and WHEREAS, Charter has requested that the City extend the term of the Franchise to December 31,2015, in order to continue Franchise renewal negotiations; and • WHEREAS, the City is willing to grant Charter's request to accommodate continued negotiations. NOW,THEREFORE,BE IT RESOLVED: 1. The Franchise is hereby amended by extending its term to December 31, 2015, unless earlier renewed by the parties. 2. Except as specifically modified herein,the Franchise shall remain in full force and effect. 3. Neither party waives any rights either may have under the Franchise or applicable law including federal laws governing cable franchise renewal. 4. This Resolution shall be effective upon passage by the City and acceptance by Charter. _ PASSED AND APPROVED this 15th day of December,2014. City of Farmington Mayor Clerk ACCEPTED this day of ,201_. Charter Cable Partners,LLC Signature: Name/Title: /Oc o�AR�r City of Farmington y 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 46..-Apo" www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Adopt Resolution-Consent to Change of Control of the Cable Franchise DATE: December 15,2014 INTRODUCTION The purpose of this memorandum is to provide information regarding the request from Charter Cable Partners,LLC(Charter)to obtain the city's consent to change control of the cable television franchise. DISCUSSION The Apple Valley, Farmington, Rosemount Cable Commission(AFRCC)retained the services of Bob Vose,with the law firm of Kennedy and Graven, to represent each of the cities on franchise related legal matters.Though each City has its own franchise agreement,there are benefits in working through this process together and retaining the same legal counsel. Upon receiving Charter's FCC Form 394,the cable commission asked Mr.Vose to review and provide a report that addresses Charter's request for the city's consent to change control.That report is attached. The cable commission spent considerable time reviewing and discussing the information contained in the above referenced report and determined that conditionally granting the request to Charter's corporate restructuring is the appropriate course of action. Therefore, staff is recommending that the city council approve the attached resolution consenting to the change of control of the cable television franchise with the conditions outlined in the resolution. BUDGET IMPACT NA ACTION REQUESTED By motion, adopt the attached resolution granting the conditional consent to the change of control of the cable television franchise. ATTACHMENTS: Type Description 0 Backup Material Report on Charter FCC Form 394 i Resolution Resolution-Consent to Change of Control Kjj 1-`1' 470 US Bank Plaza ennedy 200 South Sixth Street Minneapolis MN 55402 Robert J.V.Vose Graven (612)337-9275 telephone (612)337-9310 fax rvose@kennedy-graven.com CHARTERED REPORT ON FCC FORM 394 REORGANIZATION TO NEW CHARTER AND RELATED TRANSACTIONS November 20,2014 This Report is prepared for the cities of Albert Lea, Faribault, Little Falls, Owatonna,the Apple Valley, Farmington, Rosemount Cable Commission ("AV, F, R Commission"), a 3-city joint powers consortium, and the Sherburne/Wright Counties Cable Commission ("SW Commission"), a 10-city joint powers consortium, (collectively,the"LFAs"). CC VIII Operating, LLC holds a cable franchise in Albert Lea, Faribault, Little Falls and the SW Commission cities.' Charter Cable Partners, LLC (formerly Marcus Cable Partners) holds a franchise with the AV, F, R Commission cities. Both franchise-holding entities are wholly-owned subsidiaries of Charter Communications, Inc. ("Charter"). Thus, the LFA's franchises(together, "Franchise")are indirectly held by Charter. Charter requests LFA consent to reorganize by transferring ownership of Charter Communications, Inc.to a newly formed entity. This Report addresses Charter's request. This Report also addresses certain other contractual arrangements and transactions that directly result from, or are conditions precedent to, Charter's reorganization. Charter's reorganization is premised entirely on these arrangements and transactions. ' The franchise issued by Owatonna is expired. Notwithstanding, Charter has committed to continue operations in Owatonna until the pending franchise renewal process is competed. 1 STANDARD FOR REVIEW The Franchise, Minnesota state law, and federal laws and regulations all apply to the LFA's review of Charter's FCC Form 394. Under Minnesota Statutes, Section 238.083, subd. 2, and corresponding language in the Franchise,the LFAs must approve or deny in writing any"transfer of stock in a corporation so as to create a new controlling interest in a cable communication system." The term "controlling interest" includes both a change in majority stock ownership and a change in actual working control, however exercised. "The approval cannot be unreasonably withheld." Minn. Stat. § 238.083, subd.4. Additionally, the Cable Communication Policy Act of 1984, as amended by the 1992 Cable Act and Telecommunications Act of 1996 (collectively the "Cable Act"), establishes a national policy concerning cable television regulation. Under the Cable Act, a franchisee must receive franchising authority consent to transfer a franchise. FCC Form 394 is the appropriate form to request approval of a change in control over a cable franchise-holding entity under state and federal law. Charter filed FCC Form 394s with the LFAs or their member cities? The statutory directive that approval of Charter's request may not be "unreasonably withheld" is instructive. Municipal decisions enjoy a presumption of correctness and will be reversed only when they reflect an error of law or where the findings are arbitrary, capricious, or unsupported by substantial evidence. Cable Communications Bd v. Nor-West Cable 2 The Cable Act establishes a 120-day period for local review of FCC Form 394 and such other information as may be required. A franchising authority has 30 days from filing to question the accuracy of information provided,and the franchisee has 10 days to provide"additional information reasonably requested by the franchise authority." 47 C.F.R. 76.502(b). As described herein, Charter refused to provide information reasonably requested by the LFAs and subsequently refused to agree to a mutually acceptable deadline for LFA action. As a result, the applicable 2 Communications Partnership, 356 N.W.2d 658, 668 (Minn. 1984). Where the evidence is conflicting or more than one inference may be drawn from the evidence, findings will be upheld. City of Minneapolis v. Richardson, 239 N.W.2d 197, 202 (1976). Local determinations regarding a cable transfer are entitled to significant deference and will be sustained if fairly debatable. Charter Communications v. County of Santa Cruz, 304 F.3d 927(9th Cir.2002). Although the only applicable legal standard is that the LFA's cannot "unreasonably withhold" approval of Charter's request, municipal review of such requests typically focuses primarily on the legal,technical, and financial qualifications of the company that will ultimately control the franchise-holder. REPORT I. INFORMATION REVIEWED The LFAs have reviewed information provided by Charter and information obtained through public sources. Such information is as follows: 1. FCC Form 394 "Application for Franchise Authority Consent to Assignment or Transfer of Control of Cable Television Franchise"dated on or about August 29, 2014, provided by Charter(the"Application"), along with several attached exhibits; 2. Comcast/Charter Transaction Agreement between Comcast Corporation and Charter Communications, Inc.dated April 25,2014(the"Transaction Agreement"); 3. Form 10-K for Charter Communications, Inc. filed with the Securities and Exchange Commission on February 21,2014, for the fiscal year ended December 31,2013; 4. Form 10-Q for Charter Communications, Inc. filed with the Securities and Exchange Commission on October 31, 2014 for the fiscal quarter and nine-month period ended September 30,2014; 5. Form 8-K for Charter Communications, Inc. filed with the Securities and Exchange Commission on April 25,2014; 6. Form S-1 for Midwest Cable, Inc. filed with the Securities and Exchange Commission on October 31, 2014; deadline for action is disputed. That dispute is irrelevant, however, because the LFAs intend to act prior to the deadline urged by Charter. The LFAs have reserved their rights in this regard. 3 7. The audited financial statements of Charter Communications, Inc. and Subsidiaries as of December 31, 2013 and 2012, including Consolidated Balance Sheets as of December 31, 2013 and 2012, Consolidated Statements of Operations, Cash Flows and Change in Shareholders' Equity for the years ended December 31, 2013, 2012 and 2011, and the Independent Auditors' Report of KPMG LLP dated February 20,2014; 8. The unaudited financial statements of Charter Communications, Inc. and Subsidiaries as of September 30, 2014, including a Condensed Consolidating Balance Sheet as of September 30, 2014, and Statements of Operations, Cash Flows and Comprehensive Income (Loss)for the nine-month period ended September 30,2014 and 2013; 9. Draft Charter Services Agreement by and between Midwest Cable, Inc. and Charter Communications Operating, LLC (received from other sources on a confidential, non- public basis with assurances that the document would be made public at some future time); 10. Letters from the LFA's counsel dated September 19, 2014 (responding to review cost reimbursement issues), September 25, 2014 (posing questions #1-7 re: financial), October 14, 2014 (posing questions #8-11 re: operational and requesting extension) and October 31, 2014;and 11. Letters from Charter representative, Mark Brown, dated October 8, 2014 (re: questions #1-7), and from Charter's outside corporate counsel, J.D. Thomas, dated September 17, 2014 (review cost reimbursement), September 30, 2014 (reimbursement), and October 24, 2014 (reimbursement, deadline and responding to questions#10 and 11, and declining responses to#8 and 9). 12. Numerous a-mails and oral communications between the LFA's counsel and local counsel for Charter. H. OVERVIEW Charter provides cable services along with other video programming, Internet services, voice services and other advertising to residential and commercial customers across the United States.3 Charter is one of the largest cable operators in the United States.4 As of December 31, 2013 Charter's cable system passed approximately 12.8 million potential customers and Charter served approximately 5.9 million residential and commercial cable customers.5 Charter holds a 3 Form 10-Q at p.25. 4 Form 10-K for Charter Communications,Inc. filed with the Securities and Exchange Commission on February 21, 2014,for the fiscal year ended December 31,2013("Form 10-K")at p. 1. 5 Id. 4 total of approximately 3,300 franchises.6 Charter currently operates in 29 states and employs over 21,000 employees.' In 2009, Charter filed for bankruptcy protection under Chapter 11 of the United States Bankruptcy Code.8 A Joint Plan of Reorganization was confirmed by the Bankruptcy Court in November of 2009 and a fmal decree closing the case was entered into in December of 2013.9 During the bankruptcy period,Charter continued to operate and provide cable services. In April, 2014, Charter entered into the Transaction Agreement with Comcast Corporation ("Comcast"). Among other transactions,this Agreement provides for the merger of Charter into a new wholly owned indirect subsidiary of Charter.10 This new Charter subsidiary will acquire one hundred percent (100%) of the ownership interests of Charter11 resulting in reorganization of the parent entity.12 The proposed transactions are structured as follows:13 1. CCH I, LLC, a Delaware limited liability company, a subsidiary of CCH I Holdings, LLC, a Delaware limited liability company, will distribute all of its interests in CCH II, LLC,a Delaware limited liability company,to CCH I Holdings,LLC. 2. CCH Holdings, LLC, wholly owned by Charter, will distribute its CCH I, LLC interests to Charter. 3. CCH I, LLC will convert to a new corporation ("New Charter") to become the surviving merger subsidiary. 4. New Charter will merge with Charter and Charter will become a wholly owned subsidiary of New Charter. Charter's organizational structure before and after these transactions is shown in Exhibits A and B attached. After these transactions, all of the Charter shareholders will become New Charter 6 Id.at pp.9-10. 7 Application at Exhibit 9. 8 Form 10-K at p. 1. 9 Id. 10 ComcastiCharter Transaction Agreement between Comcast Corporation and Charter Communications,Inc. dated April 25,2014 at p.2. 11 Application at Figure 2. 5 shareholders. The closing(s) under the Transaction Agreement is expected to occur in early 2015.14 The foregoing transactions are part of a larger group of transactions involving Comcast, Time Warner Cable Inc. ("TWC") and Midwest Cable, Inc., a newly formed Delaware corporation (which will be-named GreatLand Connections Inc. as part of the transactions) ("GreatLand").15 These transactions include: (i) Charter's purchase from Comcast of systems currently served by TWC with approximately 1.5 million video subscribers; (ii) An exchange of subscribers between Charter and Comcast/TWC; and (iii) Comcast's formation and"spin-off" of GreatLand, with Comcast contributing 2.5 million video subscribers to GreatLand and distributing GreatLand stock to Comcast's public shareholders. After spin-off, GreatLand will be a publicly traded stock.16 These transactions are subject to many conditions including federal regulatory approval, stockholder approvals, performance covenants, financing, favorable tax opinions and other requirements of the parties.17 In order to complete these transactions, it is estimated that Charter will acquire new indebtedness of approximately $8 billion.18 Charter will acquire an approximately thirty-three percent (33%) interest in GreatLand.19 The acquisition will be completed by merger of a newly created Charter subsidiary into GreatLand 20 As consideration for this merger, Charter will issue new stock to GreatLand shareholders 21 12 Id. 13 Application—Charter Communication,Inc.cover letter dated August 29,2014. 14 Comcast Corporation Press Release—August 26,2014. 15 Form 10-Q for Charter Communications,Inc. filed with the Securities and Exchange Commission on October 31, 2014 for the fiscal quarter ended September 30,2014("Form 10-Q")at p.6. 16 Id.at p.5. 17 Form 10-Q at p.40. 18 Form 10-Q at p.5 19 Id.at p.6. 20 Id. 21 Id. 6 In addition to owning 1/3 of GreatLand, Charter will enter into a Charter Services Agreement ("CSA") with GreatLand. The CSA will obligate Charter to provide certain services and perform certain operations for GreatLand systems.22 Charter will receive a services fee equal to 4.25% of GreatLand's gross revenues along with reimbursement of its out-of-pocket costs incurred in performing these services.23 The CSA has an initial three (3) year term with automatic one(1)year renewals 24 The CSA wil obligate Charter to provide a wide variety of operational and management services to GreatLand. Charter will handle many of GreatLand's "customer-facing" functions including customer service, billing, technician deployment, and fleet management. The CSA will also give GreatLand rights to use Charter's video programming packages, communications offerings and product trade names and let GreatLand utilize Charter's purchasing power to obtain programming. Charter's obligations to GreatLand will be particularly significant in markets where the companies have systems that are"contiguous." III. DISCUSSION Charter's Form 394 fails to address significant issues or questions raised by the reorganization and associated transactions and agreements, including the CSA. The LFA's posed 11 narrowly focused questions in order to shed light on these issues. With few exceptions, however,Charter declined to provide meaningful additional information. Regarding our requests for additional fmancial information, Charter responded that"very little, if any, of the information [we requested is] relevant to or necessary for"the LFA's review. The LFAs informed Charter that, contrary to its response, the information requested is relevant 22 Draft Charter Services Agreement by and between Midwest Cable,Inc. and Charter Communications Operating, LLC. The CSA has been provided as a confidential,non-public document via parties other than Charter. We do not include citations to or quotes from the CSA. Relevant conclusions about the draft CSA are summarized. 23 Id. 24 Id. 7 and reasonably necessary to understand the likely financial impact of the reorganization and associated transactions on the LFAs and their constituents/subscribers. No supplementary responses or information was provided. Regarding operational issues, the LFAs repeatedly emphasized that Charter's proposed corporate reorganization and creation of "New Charter" is solely the result of the proposed merger of Comcast and Time Warner. Questions about Charter's resulting new business relationships---particularly Charter's intertwined, partial-ownership relationship with GreatLand and its 500,000+ subscribers in Minnesota--- is relevant. The Form 394 provides very little information about these matters. IV. FINANCIAL FINDINGS The cable business is inherently capital intensive, requiring capital for the construction and maintenance of expensive communications facilities and systems. The financial performance of cable television operators, like Charter, are subject to many factors, including general business conditions, competing satellite services, technology advancements, employee issues, and customer preferences, as well as competition from new sources that provide programming, information,news,entertainment and other telecommunication services 25 We requested information on Charter capital expenditures budget, but Charter declined to provide that information.26 Charter's substantive responses to our requests are, in sum, that the reorganization and associated transactions will not result any operational changes, nor interfere with Charter's ability to comply with the Franchise, nor cause adverse impact on local cable service or operations. These are, of course, simply self-serving conclusions providing no support, nor shedding any light on the financial issues raised. We have been provided no 25 Form 10-K at pp 16-27. 26Correspondence to author from Mark E. Brown, Vice President, State Government Affairs, Charter Communication,Inc.dated October 6,2014. 8 information demonstrating that the contemplated transactions will not have a significant financial impact on Charter's ability to perform under the Franchise. Having only recently emerged from bankruptcy, Charter's reorganization and associated transactions will result in an even more highly leveraged company which may reduce its ability to withstand the business pressures described above. Applicable law does not establish criteria for evaluation of financial qualifications of a cable franchisee or parent of such franchisee. The FCC Form 394 itself suggests that, at an absolute minimum, Charter must demonstrate that it has "sufficient net liquid assets on hand or available from committed resources" to consummate the transaction and operate the System, together with its existing operations, for three (3) months. This minimum standard is not easy to apply to the Charter's complex organizational structure and its proposed new relationship including with GreatLand under the CSA. We analyzed Charter's historical fmancial statements and publicly filed information along with its CSA with GreatLand 27 Charter declined to provide projected statements of cash flow and income and a balance sheet for its future operations and further stated that "projected pro forma statements of cash flows and income for 2014 and 2015 have not been created and it is not possible to make them available at this time."28 As such, findings must be based on Charter's historical information. Historical operations, however, do not account for the additional debt, and likely additional revenue and expenses, resulting from the transactions under the Transaction Agreement and CSA. The information provided shows that Charter has sustained losses over the last few years, is highly leveraged, and will become more highly leveraged. A summary of the metrics used to reach this conclusion is attached in Exhibit A. 27 We consulted with an outside expert to assist with our analysis. 9 Notwithstanding, based solely on Charter's financial information provided, Charter apparently has sufficient debt commitments to consummate the Transaction Agreement and operate in the near term. Based solely on that, we do not believe Charter's request can reasonably be denied based solely on a lack of financial qualifications if the financing is obtained (failure to obtain such debt would almost certainly terminate the proposed transactions). However, in order to ensure compliance with its obligations to operate the System and since we have based a significant part of our analysis on the Financial Statements of Charter, the parent entity; we recommend that the City confirm existence of any performance bonds or other security required under the Franchise. V. OPERATIONAL FINDINGS Charter will become the second largest cable provider, providing cable services to approximately 7.5 million residential and commercial customers.29 Charter is technically qualified to operate cable systems. In addition, Charter's franchise-holding subsidiaries are registered to do business in Minnesota and otherwise legally qualified. The FCC Form 394, however, also requires certification by "New Charter" that it will "use best efforts"to comply with the Franchise and all applicable laws and regulations, and"cure any violations thereof or defaults presently in effect or ongoing." Taken together, these certifications require a promise and showing that the transactions at issue will not result in operational changes that impact performance under the Franchise and applicable law. Charter's proposed reorganization and associated transactions leave concerns about future operations unanswered. 28 Id. 29 Form 8-K for Charter Communications, Inc. filed with the Securities and Exchange Commission on April 25, 2014 at p.1. 10 First,we understand that contemporaneous with consideration of this Report, some LFAs may consider issuance of violation notices related to Charter's current operations. Any such notice is incorporated herein by reference. Refusal to approve, or conditioning approval, due to non-compliance with the Franchise would be reasonable under Minnesota law and entirely consistent with the Form 394 itself. Further,under the CSA, Charter will newly operate and manage, or assist in the operation and management of, GreatLand systems serving 2.5 million residential and commercial customers.30 We requested that Charter provide a copy of the final CSA31, and a narrative or description of its expected relationship to GreatLand in Minnesota, particularly with respect to GreatLand and Charter systems that are"contiguous"or close. We also asked Charter to explain how its operations in Minnesota will change; particularly any changes in customer service operations in Minnesota. Finally, we asked for Charter's plans to increase its current 1300 employees in Minnesota as will plainly be necessary to take on Charter's new obligations to GreatLand. Charter responded that these inquires were irrelevant, and have "no bearing whatsoever on [the LFA's] review of the basic qualifications of Charter following the Internal Restructuring." Notwithstanding, counsel for the LFAs obtained additional details concerning the Charter/GreatLand arrangement from Comcast in relation to a separate cable franchise transfer review process. It is unclear, of course, whether Comcast has complete information about the expected Charter/GreatLand relationship. These will all be separate, publicly-traded companies that are subject to significant restrictions on the sharing and disclosure of operational or management information that may impact stock prices. 3°Form 10-Q at p.6. 31 At the time Charter's Form 394 was filed, the CSA had not been drafted. As of the date of this report, no executed CSA has been received by counsel for the LFAs. 11 Moreover, consultants retained by municipalities other than the LFAs received a draft of the CSA from Comcast in order to review Comcast's transactions. The LFA's counsel has obtained a copy of the draft CSA from those consultants subject to a confidentiality/non- disclosure agreement. Therefore, our ability to disclose details of the CSA are constrained. It is also unclear whether a fmal CSA has been executed and, if so, how its terms compare to the confidential draft. We sought and would have preferred information about these matters from Charter, but Charter continues to maintain that our operational questions are irrelevant. Charter will not supply any information, evidence or support for its assertion that the GreatLand relationship will not impact operations in the LFAs. The information that the LFAs have been able to obtain, however, confirms the contrary. Charter will be providing a wide variety of labor-intensive, "customer-facing" services to GreatLand 32 Charter's obligations to GreatLand will be further intensified in where the companies have nearby systems. Charter's performance of obligations to GreatLand will directly impact (either positively or negatively) Charter's operations in Minnesota, and require significant changes in those operations. The resulting impact on Charter's ability to comply with the Franchise and other regulatory obligations is uncertain. Charter's self-serving, conclusory statement that these issues are irrelevant and will have no impact on Charter's operations is unsupported by evidence and not credible. Should the LFAs decide to approve Charter's request, we recommend requiring a signed certification by"New Charter"consistent with the requirements of Form 394 described above. CONCLUSION 32 Charter will provide: customer service; marketing, sales, billing, plant maintenance, tech dispatch and tracking, fleet management,reporting,training,and multiple additional basic operations for GreatLand. In effect,Charter will operate and provide local management of those systems. 12 Adoption of the resolution attached as Exhibit D conditionally approving the reorganization and related transactions would be appropriate. The conditions imposed confirm: the LFA's right/obligation to consent to any future significant changes in control over the local cable franchise;that the franchisee remains fully subject to the franchise and applicable laws, and;that Charter remains subject to all liabilities or obligations regardless of when such liabilities or obligations arose. All rights are reserved. Additionally, the conditions would require Charter to reimburse legal fees and expenses associated with this review, and provide a certification (guarantee) by"New Charter" consistent with the language of Form 394. 13 EXHIBIT A Charter Communications,Inc. Organizational Structure (immediately prior to reorganization) Existing Charter Communications, Inc. Public Shareholders Charter Communications, Inc. CCH I Holdings, LLC CCH I, LLC (Merger Sub I/New Charter) CCH II, LLC Charter Communications Operating, LLC 100% Indirect CC VIII Operating, LLC and Charter Cable Partners, LLC (Franchise Holder) 14 EXHIBIT B Charter Communications,Inc. Organizational Structure (immediately after reorganization) Existing Charter Communications, Inc. Public Shareholders "New Charter", Inc. f/k/a CCH I, LLC Charter Communications, Inc. CCH I Holdings, LLC CCH II, LLC Charter Communications Operating, LLC 100% Indirect CC VIII Operating, LLC and Charter Cable Partners, LLC (Franchise Holder) 15 EXHIBIT C Summary of Financial Data Charter's operations include both cable television video services (which represent approximately 49% of its operations as of September 30, 2014) and other non-cable television video services (which represent approximately 51% of its operations as of September 30, 2014). The following information includes all of the Charter operations, including the non-cable television video services. These metrics are based on Charter's Financial Statements as of December 31, 2013, December 31,2012 and September 30,2014: Assets. Charter had (i) current assets of$370 million, $322 million, and $330 million; (ii) working capital of a negative $1,216 million, a negative $1,145 million, and a negative $894 million; and (iii) total assets of $20,950 million, $17,295 million, and $15,596 million as of September 30, 2014, and December 31, 2013 and 2012, respectively. Working capital, which is the excess of current assets over current liabilities, is a short-term analytical tool used to assess the ability of a particular entity to meet its current financial obligations in the ordinary course of business. The trend shows an increase in the negative working capital from December 31, 2012 to September 30, 2014 and suggests that Charter's cash flow may be unable to meet is current obligations. Charter's current ratio (current assets divided by current liabilities) as of September 30, 2014, of 0.23:1 is well below a generally recognized standard of 1:1 for a sustainable business operation. Charter's Total Assets have continued to grow, however, the asset growth in 2014 relates to approximately$3.5 billion of fmancing acquired in anticipation of the transactions discussed in this Report. Liabilities and Net Equity. Charter had (i) current liabilities of$1,586 million, $1,467 million and $1,224 million; (ii) long-term debt of$17,595 million, $14,181 million and $12,808 million; and (iii) shareholders' net equity of$97 million, $151 million and$149 million as of September 30,2014,December 31, 2013 and 2012,respectively. As part of the Transaction Agreement,Charter will borrow an additional approximately$8 billion of debt which will increase its long-term debt. Charter has received debt commitments from a number of banks that will be used for the transactions and represents almost $9 billion of debt commitments. This additional debt will require Charter to generate additional cash flow, including through the acquired Comcast operations and its service arrangement with GreatLand, to fund its debt service. The interest rates on the Charter debt ranged from 5.125% to approximately 8.125% and the debts mature in varying amounts over the next 10 years including$1 billion in 2017 and$1.4 billion in 2019. As of September 30, 2014, Charter had $774 million of available credit on its credit facilities. This available credit along with the committed debt (which if not received 16 would likely terminate the above described transactions) appears to be sufficient to allow Charter to fund its operations and acquisitions in the near term. Income and Expense. Charter had (i) revenue of$6,748 million, $8,155 million, and $7,504 million; (ii) operating expenses of $6,054 million, $7,230 million and $6,588 million; and (iii) operating income of$694 million, $925 million, and $916 million for the nine-month period ending September 30, 2014, and the years ending December 31, 2013 and 2012, respectively. Charter's operating income has remained relatively steady from 2012 through the third quarter of 2014. For the nine-month period ending on September 30, 2014, Charter generated cash flow from operations of $1,729 million. However, Charter has experienced a net loss in each period due to the large amount of interest expense and other deductions, including a current year loss through September 30, 2014 of$135 million. The ability to generate cash is important for Charter due to its highly leveraged operations. Charter's growth mode and goals to increase customers and revenue require that Charter continue to expand with leverage as is the case with the Transaction Agreement. As a result of the transactions and changes in its business and business structure, Charter will incur significant non-recurring expenses which may negatively affect Charter's short-term income statement performance. In addition, as a result of the transactions, Charter may be required to incur significant capital expenditures for the assimilation of the new systems and services into Charter's existing network. 17 RESOLUTION NO. R71-14 CONSENT TO CHANGE OF CONTROL Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 15th of December, 2014 at 7:00 p.m. Members present: Larson, Bonar, Fogarty Members absent: Bartholomay,Donnelly WHEREAS, Charter Communications, Inc. ("Charter") is the ultimate parent of the holder of a cable communications franchise (the "Franchise") authorizing operation and maintenance of a cable communications system and the provision of cable service in the City of Farmington, Minnesota (the "City"), all under the terms and conditions of the Franchise and applicable law; and WHEREAS, on February 12, 2014, Comcast Corporation ("Comcast") and Time Warner Cable Inc. ("TWC")entered an agreement to merge; and WHEREAS, on April 25, 2014, Charter and Comcast entered into the Comcast/Charter Transactions Agreement, contingent on the Comcast/TWC merger, requiring Charter to restructure and establish"New Charter;" and WHEREAS, New Charter will be formed by completion of a multi-step corporate restructuring resulting in Charter shareholders receiving New Charter shares ("Corporate Restructuring"); and WHEREAS, as a result of the Corporate Restructuring, New Charter will become the ultimate parent of the franchise-holding entity; and WHEREAS, pursuant to the Comcast/Charter Transactions Agreement, Comcast will divest certain systems to a newly formed company, Midwest Cable (to be renamed GreatLand Connections)("GreatLand"), in which Charter will be a 33% owner; and WHEREAS, Comcast's divestiture will include its systems serving 550,000 subscribers in Minnesota,primarily in the Twin Cities metro area; and WHEREAS, the Comcast/Charter Transactions Agreement provides for establishment of a Services Agreement between New Charter and GreatLand ("SA") pursuant to which New Charter will assist in operation and management of GreatLand's systems including those in Minnesota; and WHEREAS, under the terms of the Franchise, and pursuant to Minnesota Statutes, Section 238.083, subds. 1 and 2, the Corporate Restructuring constitutes a "fundamental corporate change"which,by law, "requires the written approval of the franchising authority." 1 WHEREAS, Minnesota Statutes, Section 238.083, subd.4, provides: "[t]he franchising authority shall approve or deny in writing the [request]. The approval must not be unreasonably withheld." WHEREAS, on or about August 29, 2014, Charter filed an FCC Form 394 with the City seeking approval of the Corporate Restructuring; and WHEREAS, the City's cable counsel reviewed the FCC Form 394, requested additional information concerning the Corporate Restructuring, and communicated with Charter representatives several times about these issues; and WHEREAS, the City has received a report from its cable counsel dated November 20, 2014 ("Report"),which is incorporated herein by reference; and WHEREAS, as described in the Report, New Charter's operations in Minnesota will be impacted as a result of the Corporate Restructuring relative to current operations; and WHEREAS, the existence of any prior or current Franchise violations, including any violation notices considered and approved contemporaneous herewith, are incorporated herein by reference. NOW,THEREFORE,BE IT RESOLVED BY THE CITY AS FOLLOWS: 1. The foregoing recitals are incorporated herein by reference. The City conditionally consents to the Corporate Restructuring. 2. Within thirty (30) days of receipt of a copy of this Resolution, Charter or Franchisee shall provide copies of the bond(s), letter of credit, and certificate of insurance required by the Franchise, or other evidence compliance with the associated Franchise requirements. 3. New Charter shall notify the City in writing within ten (10) days of completion of the Corporate Restructuring. Such notice shall include the certification provided in FCC Form 394, Section V, Part II(c), stating that New Charter: Will use its best efforts to comply with the terms of the franchise and applicable state laws or local ordinances and related regulations, and to effect changes, as promptly as practicable, in the operation of the system, if any changes are necessary to cure any violations thereof or defaults thereunder presently in effect or ongoing. Such certification shall be provided by, and executed on behalf of,New Charter. 4. Charter,New Charter or the Franchisee shall reimburse the City's legal fees and other costs incurred in review of the FCC Form 394 within thirty (30) days of receipt of an invoice detailing such fees and costs. 5. The City makes no fmdings or representations regarding the continuing validity and enforceability of the Franchise, nor any Franchise compliance matters. The City expressly 2 reserves and does not waive authority to enforce the Franchise with respect to any Franchise violations or compliance matters whether arising before or after the date of this Resolution, and whether known or unknown as of the date hereof. 6. This Resolution shall be effective upon adoption. Any violation of this Resolution shall render the City's consent to the Corporate Restructuring null and void. The City shall endeavor to provide written notice of any violation of this Resolution to the Franchisee. PASSED,ADOPTED AND APPROVED this 15th day of December, 2014. By: Name: %��Za,-s®/-7 Title: Alay©� ATTEST: �I C 3 Ada, y441 s City of Farmington 430 Third Street a Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,. ,, www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: David J.McKnight,City Administrator SUBJECT: South Central Minnesota Inter-City Regional Passenger Rail Initiative DATE: December 15,2014 INTRODUCTION Recently Mayor Larson was approached by Representative David Bly of Northfield in regards to a proposed south central Minnesota inter-city regional passenger rail initiative. This an effort to support a Minnesota Department of Transportation(MnDOT) study in the State Rail Plan for South Central Inter-City Passenger Rail. DISCUSSION The south central Minnesota inter-city regional passenger rail initiative is trying to restore passenger rail service from south central Minnesota to the Twin Cities on existing rail lines through Northfield. The line would extend from southern Minnesota to Northfield and than to the Twin Cities on one of two possible existing rail lines, one of which goes through Farmington. We estimate that passenger rail was last in this area in the 1961 timeframe. Mayor Larson attended one of the first two meetings and asked that this item be placed on the city council agenda. The purpose of discussing this issue at your meeting is to get you informed on the project and discuss the request for the city to send a letter of support to MnDOT to request that they elevate this project to tier one status in the state rail plan to facilitate early study of this potential route. Mayor Larson will lead the discussion on this issue. Included in your packet for review is a Minnesota freight railroad map, a map showing the potential routes of this passenger rail service and a draft letter of support on this issue to MnDOT. BUDGET IMPACT TBD. ACTION REOUESTED Discuss this issue and the draft letter to the Minnesota Department of Transportation to elevate the south central Minnesota inter-city regional passenger rail initiative to tier one status and provide direction to city staff on whether the letter should be revised, discarded or sent to the appropriate officials. ATTACHMENTS: Type Description D Backup Material Minnesota Freight Railroad Map D Backup Material Passenger Rail Route Options Map D Backup Material Draft Letter to MnDOT if?) MINNESOTA FREIGHT RAILROAD MAP Office of Freight and Commercial Vehicle Operations July 2014 i { t' LEGEND y _ � x Major Railroads(Class I) Other Railroads I~ 4 BNSF(1,584 Miles) • Class II,Ill&Private(821 Miles) ya CN(425 Miles) Out of Service T CP(1,179 Miles) '-r Out of Service ' " ri M N ._ 41c; (-I UP(435 Miles) "'••' Abandoned Lines , Co ZI? u � Ca l tP __ + a► •• I_ aI� e '- v i t h e ,. 4•.. . yL, ,, . 4� tn1 v v d s y ' I I I Cti ''1 L Kovcltrchinll r"....4 ..+ ilt� ' - B C I I tit to i e f.i .`,i .. I 4.,,, ' and.' (Ck .,G,e�``•• �e" t_ oui;, Gt�t5k I< a Forks , I L ° SF 11 Bois , I%, C, r ` • 2�y1/•' . il N v 4 to !!I n O r��4mA aNsp ��.B ' , •� l O c; , a t t t t i i t Iiul, ba �a ` + ,ii/Fa go. t' a y ■ (, r, t I. e t v. �� 1' C: ", ` t ej�SF Z � ° RAILROADS Moorhead c , Class I Railroads: " Dulth ` ,W t O • 4 n `t ,` a t•t -�• BNSF-BNSF Railway to tP,c 'Y d c n a �L�' ClogS6t i ;uperioi CN-Canadian National -n t 1 N. ` - f >r CP-Canadian Pacific i 1 t C'- r J i 9.-re r UP-Union Pacific• OT j,t` 7 r� i I };. i - I n u y ! a Class I Subsidiaries:• n _; r } r, Fergus, •o �` -(;'Brainerd ,� + CEDR-Cedar River h ( 'L Falls N ,. DME-Dakota,Minnesota,&Eastern +p. L I " t DMIR-Duluth,Missabe,&Iron Range - ,, • T p�ci t( L 11,rr _71, t ,.-� DWP-Duluth,Winnipeg,&Pacific t ` _ t I� t i I ` - MM-Minnesota&Manitoba v 't Li o t / t I , ,. .,. ` " 500-Soo Line i \ki ' �� r t, •n l z,r WC-IMsconsin Central --� OS LI �;' �•- °; r — Class II Railroads: F v p o 1001 ` =4..r n Sauk Rapids Li 0 ; 1 1 I �_� `Cp' i ;: I I RCPE-Rapid City,Pierre&Eastern `` i w• ' St. eNS' I Class III and Private Railroads: it Cloud �_F' � _ t ��.,'�' (,f , „ , ._ -- CODX-City of Duluth r t •/ �', ,, i I I Sp J Buffalo CTRR-Cloquet Terminal I a t i; ■ BN,F 6 ' 411.111111.1, t MOW-Minnesota,Dakota&Westem - C' a ti ,j t • r t i i ' �L- r, \i,,? Wllimar �t �`_ Q MNN-Minnesota Northern I ' .4". " ' MNNR-Minnesota Commercial q a ,�, E..,, k ; - j ,,.t _ MPLI-Minnesota Prairie Line , , i I .o �4 . YIIR ,`''• TC R/tv . !' Paul `. ? t- " ' �� Y e I I i'! � �� i' i i c c � MSWY-Minnesota Southern• �I-! e l i „ , U. i Q, t'• , C: i NLR-Northern Lines E; tiit: i , , t,�: P I I a in I i n a • . , 0 I' j% Ii n NPR-Northern Plains �t` t , , ,,_, n , a �, r1 .I p ;j NMCZ-NorthShore Mining ;i i s is,.,,,,,, .t , K 1 1.11' . Iii Mamhall N• l I y Northfield Re. i I a I a NSSR-North Shore Scenic ti 4 t OTVR-Otter Tait valley �i^ .,.. 1, ut} Q -". �U 9 Win I •GQ y t o0 O.p t I , B ,,. PGR-Progressive Rail S 1` C P•(r New • �- ' t Q'1 '1 etW4-',"i I ;j I I tt RRVW-Red River valley&Western B a e r t ,1 .,Fars,aultf v.- , I e \ I 1 . L' SCXY-St.Croixvaley i ', v v II �d a,�r r'- _, '.. • t N Sri .j 1,Mankato Owatonl a'4 0 . " ", `` ie TCWR-Twin Cities&Western I' i I; r �T Zq t r•.t- , o t "did"i t ` , Wino' ' ZLTV-LTV Steel Mining '' '•�.,, 'C r t j ` `ii' : t( 1 Rochester, 1, i n v n -: ■ Onalaska Jlt: ; n , -". ` • p` L-- _O• ' i .Ik ii , ,' t1 tl ri i, 1 M ,.` �4 UP' it , ��t°��n ..1/1'1)1_, 11,,rli 'I .I?, `)La Crosse__l i :i t .t •t e, 1 c —�_ r� V . Austin Ir vre ' C) . i uon r. tirn ' _ Worthington Fairmo t t ` ■bert',=A °.,mot_, ,., Des r a , i a tl r It r ,. I ' I I 1. , I i i ri li I i 1, : r i • i i i i Ili`i=,r, : i 1 1, i i , is h S i I „ i f. in n 0 r ,�� Irir-k 3 : II a L ____naam�a �as� S }� 4 �lr t !.iii1 Mil) r. 1 - Qa` }eMvoori 13I oritincj On Iis �a-*-*1i3t flirt AL I:■j{1;311 1` Vi‘ tt+ -111!wilte 0' ,,„ e.CA iZP 11° ��ati Elko New t' arlt i. \SV"' „gun H bav�ti I tit rEa A P � �a �:. �3y Vegb it Miiwlit'� to Des Moines 1 Kansas City �� /4 City of Farmington o i •a V. 651 Farmington,Minnesota .280.6800•Fax 651.280.6899 "PO wwwcl.farmington mn us December 3.6,2014 Minnesota Department of Transportation DRAFT Dave Christianson,Project Manager 395 John Ireland Boulevard St.Paul,MN 55155-1899 Dear Mr.Christianson, The City of Farmington has been participating in discussions with our neighboring communities to explore a common interest in pursuing restored inter-city regional passenger rail service from south central Minnesota to the Twin Cities on existing rail lines. The Farmington City Council supports restored intercity regional passenger rail service between south central Minnesota communities and the metropolitan area,as well as the potential inter-state rail connections that our particular rail line would open for Minnesotans by virtue of the intersection of our line with three of Amtrak's most heavily trafficked inter-state lines,immediately to the south of us in Kansas City and Des Moines.We feel strongly that this project presents sufficient merit as to warrant serious study for possible development in the next five years. The 2009 Minnesota Comprehensive Statewide Freight and Passenger Rail Plan identifies the Northfield —Metropolitan corridor for Tier II development. Elevation of rail service on one of the existing rail lines connecting Northfield to the Twin Cities to Tier One Status for purposes of an evaluative preliminary study is more than justified by the forecasted levels of usage,the apparent technical and financial feasibility of this project in comparison to other proposed passenger rail projects and the support of the affected communities. We strongly encourage MnDOT to elevate restored regional inter-city passenger rail service from south central Minnesota on existing rail lines through Northfield/Twin Cities to Tier One status in the State's revised rail plan,and urge MnDOT to commence an evaluative study of that routing as part of your statewide rail planning. Best wishes, Todd Larson Mayor