Loading...
HomeMy WebLinkAbout01.05.15 Council Minutes COUNCIL MINUTES REGULAR January 5, 2015 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. City Administrator McKnight administered the Oath of Office to Councilmembers Jason Bartholomay and Tim Pitcher. 2. PLEDGE OFALLEGL4NCE Councilmember Tim Pitcher led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay, Bonar,Donnelly, Pitcher Members Absent: None Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator; Robin Hanson, Finance Director; Adam Kienberger, Community Development Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Cynthia Muller, Executive Assistant Audience: Tera Lee, Melissa Sauser,Jake Cordes, Christy Fogarty,Jerry Rich,family of Councilmember Pitcher 4. APPROVE AGENDA MOTION by Bartholomay, second by Donnelly to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes (12/15/14 Regular) -Administration b) Received Annual Report on Boards and Commissions Attendance - Administration c) Adopted RESOLUTION R1-15 Accepting Donations to the Rambling River Center—Parks and Recreation d) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT Council Minutes(Regular) January 5,2015 Page 2 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Annual Organizational Matters -Administration MOTION by Bartholomay, second by Donnelly as follows: 10a(1). That Councilmember Donnelly be designated as Acting Mayor from January 5, 2015, through December 31, 2015. 10a(2). That the Farmington Independent be designated as the official publication from January 5, 2015,through December 31, 2015. 10a(3). Continue the Agreement for Legal Services with Campbell Knutson, Joel Jamnik as City Attorney for 2015. 10a(4). That the Anchor Bank of Farmington, Morgan Stanley, Oppenheimer & Co., Inc., RBC Capital Markets, Roundbank (Farmington), and Wells Fargo Securities, be designated as the Official Depositories from January 5,2015,through December 31, 2015. 10a(5). That all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 2015. 10a(6). Approve a$1,000,000 Faithful Performance bond for the City Clerk. l0a(7). ORDINANCE NO. 014-670 Establishing Fees and Charges for licenses and permits for 2015 was adopted October 20, 2014. 10a(8). Appointments to Boards and Commissions—Candidates will be interviewed January 12, 2015, and appointments will be made at the January 20, 2015, Council Meeting. 10a(9). Currently Mayor Larson and Councilmember Bonar serve on the Economic Development Authority until their terms expire on December 31, 2016. 10a(10). Appoint Councilmember Bartholomay as the primary and Mayor Larson as the alternate representative to the ALF Ambulance Board. 10a(11). Appoint Mayor Larson as the Director and appoint Councilmember Bartholomay as the Alternate Director to the Dakota Communications Center Board of Directors through December 31, 2016. 10a(12). Appoint Mayor Larson as the City's representative to the CEEF Committee. 10a(13). Appoint Councilmember Pitcher, Staff member David McKnight and a Planning Commission member to the Farmington/Empire Planning Advisory Committee. 10a(14).Appoint Mayor Larson, Staff member David McKnight and a Planning Commission member to the Farmington/Castle Rock Discussion Group. Council Minutes(Regular) January 5,2015 Page 3 10a(15).Appoint Councilmember Bonar, Staff member David McKnight, and a Planning Commission member to the Eureka/Farmington Planning Advisory Committee. 10a(16).Appoint Councilmembers Donnelly and Pitcher to the MUSA Review Committee. 10a(17). Appoint Councilmembers Bartholomay and Bonar to the Ice For Tigers Committee. 10a(18). Appoint Mayor Larson and Councilmember Donnelly to the Liquor Operations Committee. 10a(19). Appoint Councilmembers Bonar and Bartholomay to the Farmington Intergovernmental Committee. 10a(20). Appoint Brenda Wendlandt as Director and Jim Constantineau as Alternate to LOGIS for 2015. 10a(21). Appoint by RESOLUTION R2-15 David McKnight as the Responsible Authority for data practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Lindquist as Responsible Authority for law enforcement for 2015. 10a(22). Approve Council By-laws with amendment to Section IX- Boards and Commissions; Minimum Performance by adding a report for City Council meeting attendance. 10a(23). Approve the Council Policies as presented. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Approve Change Order#1 and Final Pay Request Akin Park Estates Project -Engineering Bad material under the road and curbing was found so the change order is for additional class 5 material at a cost of$111,000. The final pay request with the change order is$1,018,690.21. The project is funded through a$1.4 million bond sale. Any money left over will be used for the Henderson addition rehabilitation project so as not to incur more debt. There will be $421,000 left to apply to the Henderson project. The contractor changed the method of concrete driveway replacements to tie in better with the old concrete. This was a savings of$17,000. MOTION by Bartholomay, second by Bonar to approve change order#1 and the final pay request for the Akin Park Estates East and West Rehabilitation Project. APIF, MOTION CARRIED. 12. NEW BUSINESS Council Minutes(Regular) January 5,2015 Page 4 a) Adopt Resolution-Approve Plans and Authorize Bids Henderson Addition Rehabilitation Project-Engineering This project area consists of 9th and 10th Streets from TH50 to Maple Street, Maple Street from 8th Street to 11th Street and Hickory Street between 9th and 10th Streets. Work will consist of: - Reclamation of the existing roadway into the top four inches of the existing subgrade of the road. - Removal of four inches of existing subgrade material under the reclaimed material. - Removal and replacement of the curb and gutter. - Four inches of new asphalt pavement. - Extension of storm sewer from 10t" Street to 9th Street on Hickory Street to facilitate future needs in the Farmington Mall area. The project will be awarded at the February 17, 2015, Council meeting. Work will be done June through September 2015. The estimated project cost with a 10%contingency is $490,000. Of that, $31,000 will be for storm sewer work and will come from the storm sewer fund. The remaining estimated cost of$459,000 will come from the Akin Park Estates bond sale and if necessary an interfund loan from the storm sewer trunk fund that would be repaid in 2016. MOTION by Bartholomay, second by Pitcher to adopt RESOLUTION R3-15 approving the plans and specifications and authorizing the advertisement for bids for the Henderson Addition Rehabilitation Project. APIF,MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Donnelly: Welcomed Councilmember Pitcher to the Council. Councilmember Bartholomay: Thanked his family for their support while running for his second term in office. He welcomed Councilmember Pitcher to the Council. Councilmember Bartholomay stated the next four years will be challenging,but Council has a good strategic plan in place. He thanked former Councilmember Fogarty for her lessons and noted it was a pleasure serving with her. Councilmember Pitcher: Thanked Council and staff for the warm welcome. He congratulated Councilmember Bartholomay on his re-election to the Council. He thanked former Councilmember Fogarty for her leadership of 12 years and sent a special thank you to the voters. Councilmember Pitcher stated the best way to lead is to fmd out what people want and he appreciated the many conversations he had with residents. He promised to be a good steward of tax payer dollars. City Administrator McKnight: Reminded everyone the Community Expo will be held Saturday, January 31, 2015, at the Farmington High School. Council Minutes(Regular) January 5,2015 Page 5 City Engineer Schorzman: The 195th Street project will start early this spring and will last all year. He cautioned residents this will be a major transportation disruption in 2015 and there will be additional traffic through neighborhoods. Community Development Director Kienberger: Papa Murphy's is now open in the Tamarack Retail Center. At the next meeting, Building Official Ken Lewis will provide the 2014 year end building permit report. In 2014 there were 87 new single family residential units compared with 123 in 2013. Mayor Larson: The warming house and outdoor ice rinks are now open. The Community Expo will be held January 31, 2015. This is National Skating Month and there will be a free open skate at the arena on January 11, 2015. A steak fry fundraiser for the Rambling River Center will be held at the VFW on January 17, 2015. Mayor Larson reminded residents to shop local. 14. ADJOURN MOTION by Pitcher, second by Bartholomay to adjourn at 7:41 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant