HomeMy WebLinkAbout03.09.15 Work Session Packet City of Farmington Mission Statement
430 Third Street Through teamwork and cooperation,
Farmington,MN 55024 the City of Farmington provides
quality services that preserve our
proud past and foster a promising
future.
AGENDA
CITY COUNCIL WORKSHOP
March 9, 2015
6:30 PM
Farmington City Hall
1. CALL TO ORDER
2. APPROVE AGENDA
3. DISCUSSION ITEMS
(a) Vermillion River Watershed Impaired Waters Presentation
(b) Municipal State Aid Street Designation
(c) 2016 Trunk Highway 3 Project Discussion
4. CITY ADMINISTRATOR UPDATE
5. ADJOURN
�.a``�` , �► City of Farmington
430 Third Street
g Farmington,Minnesota
651.280.6800 -Fax 651.280.6899
'' ,4n _ www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Jennfer Dullum,Natural Resource Specialist
SUBJECT: Vermillion River Watershed Impaired Waters Presentation
DATE: March 9, 2015
INTRODUCTION
The Vermillion River Watershed will present information on impaired waters as it relates to the Total
Maximum Daily Loads (TMDLs) currently being developed for the watershed. A TMDL is similar to
placing a local waterbody on a diet where it can only have so much of a pollutant each day. Examples of
these pollutants are phosphorous, sediment and e. coli bacteria. The Waste Load Allocation(WLA) is a
specific amount of a pollutant allowed to be discharged into our waters that have a TMDL associated with
them.
DISCUSSION
The Vermillion River Watershed will touch on;
• Impaired waters and Total Maximum Daily Loads 101,
• Waste Load Allocations and information specific to Farmington, and
• Opportunities to collaborate and what the VRWJPO can do to assist.
BUDGET IMPACT
None at this time.
ACTION REQUESTED
For information only.
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`` Ml , �► City of Farmington
per, 430 Third Street
ihio Farmington,Minnesota
651.280.6800 -Fax 651.280.6899
%, .a www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Kevin Schorzman
SUBJECT: Municipal State Aid Street Designation
DATE: March 9, 2015
INTRODUCTION
Municipal State Aid(MSA)is one source of funds that cities can use to pay for a portion of the maintenance
and construction of their local street system. MSA funds for construction can only be accessed for projects
on designated MSA routes, County State Aid Highway (CSAH) routes, or trunk highways within the
municipality. MSA maintenance funds are distributed annually to the cities to help defray routine
maintenance costs on MSA routes. Historically,these maintenance funds have been included in the
"intergovernmental"revenue line item in the budget. Twenty five percent of our annual MSA allocation is
designated for maintenance and is received annually. The remaining seventy five percent is deposited into
our MSA construction fund which is held by the state and distributed when the city requests reimbursement
for costs associated with construction on MSA eligible routes.
DISCUSSION
The number of miles of a municipal street system that is eligible to be designated as MSA mileage is
calculated by a formula. Based on this formula,Farmington can have up to 16.49 miles designated as MSA
for 2015. Due to the revocation of MSA status on 195th related to the upcoming project,the city currently
has 13.82 miles of streets designated as MSA. This leaves 2.67 additional miles of streets within the city
that can be designated. The purpose of the discussion this evening is to determine which additional city
streets should be designated as MSA.
During the workshop,we will discuss the following:
• Where does MSA funding come from?
• How much is our annual total MSA allocation?
• How do we access our MSA construction funds?
• What are the requirements for designating an MSA route?
• Which additional routes should be designated?
BUDGET IMPACT
Designating the appropriate routes will ensure that we are receiving our maximum MSA allocation each
year.
ACTION REQUESTED
Consensus on which additional routes should be designated as MSA routes.
ATTACHMENTS:
Type Description
D Backup Material Where does MSA funding come from?
D Backup Material How much is our annual total MSA allocation?
D Backup Material How do we access our MSA construction funds?
D Backup Material What are the requirements for designating an
MSA route?
D Backup Material Which additional routes should be designated?
D Backup Material State Aid Map
Where does MSA funding come from?
The short answer is that MSA funding comes from the Highway Users Tax Distribution Fund (HUTDF).
HUTDF is comprised of three main sources of revenue:
• Fuel Tax
• License Fees
• Motor Vehicle Sales Tax
Of the annual total revenue in the HUTDF, 5%is set aside for town (think township) roads and bridges as
well as an account to help restore former trunk highways that have been taken over by either
municipalities or counties. 59%is deposited in the Trunk Highway Fund administered by MnDOT,28%is
set aside for the County State Aid Highway(CSAH) Fund,and 8%is allocated toward the Municipal State
Aid(MSA)Street Fund.
For 2014,the approximate breakdown in dollars is as follows:
> MnDOT
Trunk Highway Fund: $1.09 B
Towns
Town Roads&Bridges: $43 M
Old Trunk Highways: $50 M
Highway Users Tax Distribution Fund Total: $93 M
Fuel Tax: $857 M > Counties
License Fees: $644 M CSAH: $500 M
Vehicle Sales Tax: $383 M Other: $22 M
Interest: $3 M Total: $522 M
Total: $1.89 B > Cities
MSA: $155M
Other: $7 M
Total: $162 M
Other Costs
Total: $23 M
There are currently 147 cities that are eligible for the MSA program. To be eligible, city population has
to be 5,000 or greater. The MSA apportionment($155 M in 2014) is distributed based on two criteria,
population (50%)and MSA needs(50%). The type of roadway,average daily traffic and other factors
play into the total amount of"needs"generated by the designated roadway. For instance,a 4-lane
divided highway that carries 50,000 vehicles per day with heavy truck volumes will generate greater
needs than a 2-lane residential street that has low truck traffic and 500 vehicles per day.
How much is Farmington's total annual MSA allocation?
In 2015, Farmington's total MSA allocation is $880,005. The chart and graph below show
Farmington's total annual allocation over the past eight years:
Total Allocation
$1,000,000 Year Total
$900,000 Allocation
$800,000 2008 $572,563
$700,000 2009 $648,285
$600,000 ■ • • • • • 2010 $645,186
$400,000 ■ ■ ■ ■ ■ ■
■ ■ 2012 $772,029
$300,000 Total Allocation 2012 $772,029
• • • • • • •$300,000 2013 $788,230
$200,000 • • • • • • • 2014 $825,333
$100,000 • • • • • • • 2015 $880,005
$0 I 1 1 1 1 1 1 1
2008 2009 2010 2011 2012 2013 2014 2015
The total allocation for Farmington is broken down into two components, a maintenance
allotment and a construction allotment. The maintenance allotment is 25% of the total, and
the construction allotment is 75%. Each year, the maintenance allotment is automatically
distributed in two equal payments. The first is usually received in February, and the second in
July. For 2015, Farmington's maintenance allocation is $220,001 and we received the first
allocation of$110,000.50 on February 10, 2015.
The construction allotment is retained at the state, in an account for Farmington, until such
time that an eligible project is undertaken and MSA funds for that project are requested.
Requests for MSA funding on a project can go above the current balance in a city's MSA
account. If that is the case, the current balance is released to the city, and any remaining
balance is received by the city as it receives MSA construction allotments in future years until
the balance is paid in full. Example:
The city is doing a project on an MSA eligible route. The total MSA eligible costs
on the project are $4 million. The city has a balance of $1 million in their MSA
construction account, and their annual construction allocation (75% of the total
allocation) is $500,000. When they do the project, they would receive $1 million
from the state that year. Their construction allocation ($500,000) would
automatically be sent to them for the following 6 years until the total $4 million
cost has been paid.
How do we access our MSA construction funds?
To use MSA construction funds for a project, first the project must be occurring on a road that
is eligible. Roads that are MSA eligible are the following:
• Any existing or future city street that has been officially designated as an MSA route.
• Any county road that is not a CSAH that has been officially designated as an MSA route
by the city.
• Any CSAH located within the city limits
• Any trunk highway located within the city limits
If a project is occurring on a road that is MSA eligible and you want to access the funds in the
city's MSA construction account for the project, the plans must be designed to meet state aid
design standards in areas such as:
• Design loading
• Geometric standards
• ADA requirements
MSA construction funds are not eligible to be used or can only be used for a portion of the cost
of project items such as:
• Landscaping
• Storm Sewer
• Trees
• Water lines
• Sanitary Sewer lines
If the project is on an MSA eligible route, and the plans have been designed to state aid
standards, the only remaining step is to present a formal state aid payment request. Once this
request is approved, available funds will be distributed, and the remaining balance will go on
the books to be paid out as future annual apportionments are made.
Project on an MSA eligible route? NO
I
YES
Plans designed to state aid standards? NO 3 MSA Construction funds CANNOT be
used for the project.
YES
Approved state aid payment request? NO 7
1
YES
MSA Construction funds can be used
for the project.
What are the requirements for designating an MSA route?
State aid rules require that a street that is being considered for designation as an MSA street
generally meet three criteria. To be designated the road should:
• Carry, or be projected to carry in the case of a non-existing route, a relatively heavier
traffic volume than other streets in the area.
• Connect points of major traffic interest.
• Provide an integrated street system consistent with projected traffic demands.
These three rules can be condensed into one guiding principal when considering what roads
should be designated as MSA routes:
The potential MSA route should begin and end at other routes that would be
eligible to use MSA funding (city MSA routes, CSAHs, or trunk highways), and
should support movement of traffic between the local street system and these
higher classified routes.
The process for designating a new MSA route is as follows:
Farmington sends MnDOT a system
revision request explaining how we MnDOT reviews the request for
feel the proposed revision meets the compliance with the rules and if it is
criteria for MSA designation along > determined that the route is eligible,
with a map showing the proposed sends a letter of approval to the city.
revisions.
Upon receiving the approval letter,
council approves a resolution
designating the roads as MSA routes <
and forwards the resolution to
MnDOT.
V
MnDOT commissioner issues order
officially designating the roads as
MSA routes.
Which additional routes should be designated?
Keeping in mind the guiding principal:
The potential MSA route should begin and end at other routes that would be
eligible to use MSA funding(city MSA routes, CSAHs, or trunk highways), and
should support movement of traffic between the local street system and these
higher classified routes.
While also understanding the following:
• Non-existing routes generate the lowest values for needs (least amount of funding)
• The city has 2.67 miles available for MSA designation
Staff submits the following routes along with reasons to consider each route for discussion as
potential additional MSA routes within the city in no particular order:
• 213th Street from TH-3 to 12th Street and 12th Street from 213th Street to TH-50 (1.06
miles existing)
o There are no MSA streets within the city east of TH-3
o 213th Street serves both commercial and high density residential properties
o 12th Street is the only street east of TH-3 that goes all the way between TH-50
and 213th Street.
• Willow Street from TH-3 to 4th Street and 4th Street from Willow Street to Elm Street
(CSAH 50) (0.55 miles existing)
o Willow Street serves several commercial and manufacturing businesses.
o 4th Street serves as a circulating connection to Elm Street for traffic utilizing
Willow Street.
o Traffic on both routes has a higher percentage of heavy vehicles versus most
other city streets.
• Diamond Path from 195th Street (CSAH 64) to Akin Road (1.28 miles total,0.5 miles
existing, 0.78 miles non-existing)
o Long term transportation plans call for this extension which will serve as a more
convenient connection between 195th Street and the downtown area.
o Diamond path has been/will be designed with limited access which will make it
function more as a collector road than Akin road with all of the driveway access.
• 3rd Street from Walnut Street to Ash Street (CSAH 74) (0.41 miles existing)
o 3rd Street functions as a main conduit between Elm Street and Ash Street serving
both residential and commercial businesses.
o 3rd Street is currently designated as an MSA route between Elm Street and
Walnut Street.
• Fairgreen Avenue between CSAH 50 and the future extension of 208th Street (non-
existing, but designated as an MSA route) (0.41 miles total, 0.24 miles existing gravel,
0.17 miles non-existing)
o Both the non-existing portion of 208th Street and the non-existing portion of
Fairgreen Avenue will serve what will be future commercial and industrial
development
o Extending Fairgreen north from CSAH 50 could provide access to the middle of
the future commercial and industrial development prior to 208th Street being
extended west from Pilot Knob.
• 187th Street from Pilot Knob Road to 189th Street and 189th Street from 187th Street to
195th Street (CSAH 64) (1.67 miles total, 1.09 miles existing,0.58 miles non-existing)
o Once the connection of 189th Street is made as part of the development in the
northeast part of town, it is anticipated that this road will see increased traffic to
and from the neighborhood north of 195th Street and east of Pilot Knob Road.
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C I, City of Farmington
430 Third Street
VAIF Farmington,Minnesota
651.280.6800 -Fax 651.280.6899
.�° www.ci.farmington.mn.us
TO: Mayor, Councilmembers and City Administrator
FROM: Kevin Schorzman, City Engineer
SUBJECT: 2016 Trunk Highway 3 Project Discussion
DATE: March 9,2015
INTRODUCTION
In 2016,MnDOT will be doing a project on TH-3 from Ash Street north to 170th Street. While specific
project details are not known at this time,the general scope of work is a deep (3"to 4")mill and then an
overlay. There will also be other aspects to the project such as:
• Upgrading pedestrian crossings to meet current ADA standards
• Upgrading the traffic signals at Ash Street and Elm Street
• Potential access changes
DISCUSSION
At the February workshop,we discussed the possibility of adding turn lanes at Centennial Drive and 225th
Street as well as completing the trail segment between 194th Street and 190th Street as part of the MnDOT
Project on TH-3 in 2016. Since that time,we have received estimates of the potential cost of the turn lanes
and trail connection and can have further discussion of whether to add them to the project or not.
On February 20, 2015, I received a planning level estimate from MnDOT for the turn lanes at 225th Street.
Their estimated cost for the turn lanes was $308,000. It should be noted that this is their estimated cost for
one intersection, not both. Since this cost is much higher than anticipated and the thresholds for installation
of the turn lanes have not been met at this time, staff is recommending that we do not include the turn lanes
in the 2016 project.
On March 3, 2015,MnDOT provided an estimate for the trail connection. They are currently estimating
the cost of the trail connection at$63,000. MnDOT will cover at least 50%of this cost leaving
approximately $31,500 which could potentially be cost-shared between the city and the township. Staff
believes that this would be an economical solution to providing a trail connection that will serve both
Farmington's and Empire Township's trail systems.
Related to potential access changes,we have been encouraging MnDOT to hold a public meeting/meetings
to give the public the opportunity to discuss any potential access changes that are proposed as part of this
project. They have indicated that they plan to meet with the public once the access changes are identified.
BUDGET IMPACT
Eliminating the turn lanes in the 2016 MnDOT project would remove an approximate $300,000 for each
intersection, or a total reduction of$600,000 in potential project costs. The city will still be responsible for
$25,000 in cost associated with the signal upgrades regardless of direction from council on the turn lanes.
We would also be responsible for a portion of the cost of the trail connection depending on what type of
cost-sharing would be possible by partnering with Empire Township.
ACTION REQUESTED
Consensus on whether or not to continue to pursue the turn lanes at 225th Street and Centennial Drive as
part of the 2016 TH-3 project, as well as direction on whether staff should discuss potential cost-sharing
scenarios with Empire Township related to the trail connection.