HomeMy WebLinkAbout01.22.08 Council Packet
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
PRE-CITY COUNCIL MEETING
January 22, 2008
6:30 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER
2. APPROVE AGENDA
3. CITIZEN COMMENTS
4. COUNCIL REVIEW OF AGENDA
5. STAFF COMMENTS
6. ADJOURN
PUBLIC INFORMATION STATEMENT
Council workshops are conducted as an informal work session, all discussions shall be considered fact-finding, hypothetical and unofficial critical thinking exercises,
which do not reflect an official public position.
Council work session outcomes should not be construed by the attending public and/or reporting media as the articulation of a formal City policy position. Only
official Council action normally taken at a regularly scheduled Council meeting should be considered as aformal expression of the City's position on any given mntter..
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promisingjUture.
AGENDA
REGULAR CITY COUNCIL MEETING
JANUARY 22, 2008
7:00 P.M.
CITY COUNCIL CHAMBERS
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments)
a) Smoking Ban in Parks Recommendation - Parks and Recreation
7. CONSENT AGENDA
a) Approve Council Minutes (1/7/08 Regular) (1/14/08 Special)
b) 4th Quarter Building Report - Building Inspections
c) Adopt Resolution - Accept Donation Rambling River Center - Parks and
Recreation
d) School and Conference - Fire Department
e) School and Conference - Administration
t) Accept Resignation Planning Commission - Administration
g) Adopt Resolution - Approve Gambling Event Permit - Administration
h) Approve Amendment Drug Task Force Joint Powers Agreement - Police
i) Approve Cell Phone Allowance - Administration
j) Appointment Recommendation Fire Department - Human Resources
k) Appointment Recommendation Fire Department - Human Resources
1) Approve Pay Equity Report - Human Resources
m) Adopt Resolution - 2008 Seal Coat Joint Powers Agreement - Engineering
n) Approve Change Order Fair Hills Slope Stabilization Project - Engineering
0) Approve Bills
p) Approve Appointments to Boards and Commissions - Administration
(Supplemental)
q) Approve Planning Commission Appointment to EFP AC and Castle Rock
Discussion Group - Administration (Supplemental)
Action Taken
Forward to Parks &
Rec Commission
Approved
Information Received
R3-08
Approved
Approved
Accepted
R4-08
Approved
Approved
Approved
Approved
Approved
R5-08
Approved
Approved
Approved
Approved
r) Appointment Recommendation - Human Resources (Supplemental)
8. PUBLIC HEARINGS
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Adopt Ordinance - Approving Text Amendment for Frontage of Lots in the
R-2, R-T, and R-D Zoning Districts in the Subdivision Code - Planning
b) Review Empire Orderly Annexation Agreement - Planning
c) 2008 Projects - Engineering
d) Adopt Resolution - Seal Coat Feasibility Report - Engineering
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Economic Development Authority Re-organization - Administration
13. COUNCIL ROUNDTABLE
a) Community Expo - Administration (verbal)
14. ADJOURN
Approved
Ord 008-577
Information Received
Information Received
R6-08
Public Hearing 2/19/08
Information Received
City of Farmington
325 Oak Street
Farmington, MN 55024
Mission Statement
Through teamwork and cooperation,
the City of Farmington provides quality
services that preserve our proud past and
foster a promising future.
AGENDA
REGULAR CITY COUNCIL MEETING
JANUARY 22, 2008
7:00 P.M.
CITY COUNCIL CHAMBERS
Action Taken
1. CALL TO ORDER 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. ROLL CALL
4. APPROVE AGENDA
5. ANNOUNCEMENTS/COMMENDATIONS
6. CITIZEN COMMENTS / RESPONSES TO COMMENTS ,(Open for Audience Comments)
a) Smoking Ban in Parks Recommendation - Parks and Recreation
Page 1
7. CONSENT AGENDA
a) Approve Council Minutes (1/7/08 Regular) (1114/08 Special)
b) 4th Quarter Building Report - Building Inspections
c) Adopt Resolution - Accept Donation Rambling River Center - Parks and
Recreation
d) School and Conference - Fire Department
e) School and Conference - Administration
f) Accept Resignation Planning Commission - Administration
g) Adopt Resolution - Approve Gambling Event Permit - Administration
h) Approve Amendment Drug Task Force Joint Powers Agreement - Police
i) Approve Cell Phone Allowance - Administration
j) Appointment Recommendation Fire Department - Human Resources
k) Appointment Recommendation Fire Department - Human Resources
I) Approve Pay Equity Report - Human Resources
m) Adopt Resolution - 2008 Seal Coat Joint Powers Agreement - Engineering
n) Approve Change Order Fair Hills Slope Stabilization Ptoject - Engineering
0) Approve Bills
p) Approve Appointments to Boards and Commissions - 4dministration
(Supplemental)
q) Approve Planning Commission Appointment to EFP AC and Castle Rock
Discussion Group - Administration (Supplemental)
r) Appointment Recommendation - Human Resources. (Supplemental)
Page 2
Page 3
Page 4
Page 5
Page 6
Page 7
Page 8
Page 9
Page 10
Page 11
Page 12
Page 13
Page 14
Page 15
Page 16
Page 17
Page 18
Page 19
8. PUBLIC HEARINGS
9. AWARDOFCONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Adopt Ordinance - Approving Text Amendment for Frontage of Lots in the
R-2, R-T, and R-D Zoning Districts in the Subdivision Code - Planning
b) Review Empire Orderly Annexation Agreement - Planning
c) 2008 Projects -Engineering
d) Adopt Resolution - Seal Coat Feasibility Report - Engineering
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Economic Development Authority Re-organization - Administration
13. COUNCIL ROUNDTABLE
a) Community Expo - Administration (verbal)
14. ADJOURN
Page 20
Page 21
Page 22
Page 23
Page 24
~
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers and City Administrator fXj.
Randy Distad, Parks and Recreation Director \J
FROM:
SUBJECT:
Tobacco-Free Parks Information
DATE:
January 22,2008
INTRODUCTION
A presentation was made at the January 7, 2008 City Council meeting by the Tiger Leadership
Club about creating a tobacco-free policy for City parks. The City Council directed staff to
gather additional information from other cities, which have either a tobacco-free parks policy or
ordinance and provide this information to the City Council.
DISCUSSION
Attached is information from 10 other communities who have adopted either a policy or
ordinance for tobacco-free parks. The information received from the 10 communities surveyed
varies quite widely. Some communities have decided to make all areas of parks and trails
tobacco-free, while others have decided to make certain areas of parks tobacco-free, which are
primarily areas where youth activities occur. I have also attached some samples of adopted
policies and ordinances along with sample parks signs from the communities surveyed.
ACTION REQUESTED
Ifthe City Council is not interested in adopting a system-wide tobacco-free parks policy, then
perhaps instead the City Council may want create a tobacco-free parks policy in areas of parks
where only youth activities occur. If the City Council is interested in a policy that covers only
youth activity areas in parks, then perhaps direction should be given to staff and the Park and
Recreation Advisory Commission to create a draft policy that identifies the youth activity areas
in parks where tobacco is not to be used. Then after staff and the Park and Recreation Advisory
Commission have created a draft policy, the City Council would be able to review it at a future
City Council meeting.
}f);r:~
~y Distad,
Parks and Recreation Director
cc: Park and Recreation Advisory Commission members
Tiger Leadership Club members
Dakota County Public Health Department staff
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CITY OF BLOOMINGTON
PARK REGULATIONS
PARK HOURS - 'lj HOUR BEFORE SUNRISE TO 10:00 P.M.
OR AS POSTED
IT IS UNLA WFUL FOR ANY PERSON OR VEHICLE
TO REMAIN IN THIS AREA AFTER CLOSING
IT IS ALSO UNLAWFUL TO:
1. Possess intoxicating liquor in any park.
2. Possess 3.2 beer except in a designated picnic area or by special permit.
3. Park or operate any motorized vehicle except in designated areas.
4. Use roads or parking lots for any reason other than access and parking.
5. Use tobacco products except in motorized vehicles parked on the premises.
6. Allow pets without a leash or fail to remove animal waste.
7. Litter or possess glass containers or bottles of any type.
8. Play or practice golf.
9. Ride a horse or other animal.
10.Use motorized toy boats, motorized airplanes, rockets or other missiles.
II.Damage or remove any plant, shrub, tree, grounds or other park property.
12.Write upon, mark or deface park property.
13.Hunt, trap, disturb or interfere with any bird or animals found in a park.
14.Bike on designated walkways or walk on designated bike paths.
15.Sell or make an offer to sell goods or services or conduct business activities within a
park without a permit granted by the City.
16.Post or affix any handbill or poster.
17.Discharge fireworks or firearms.
18.Engage in disorderly conduct and other unlawful, improper and dangerous activities.
19.Use sound amplification equipment, carnival equipment or tent without a permit
granted by the City.
20.Swim except at designated beach areas and use unlicensed floatation devices.
21.Light or maintain fires except in barbecue grills or places provided for such
purposes.
For specific park regulation refer to City Ordinances
ALL PERSONS SHALL OBEY ALL REASONABLE ORDERS OR DIRECTIONS
OF THE PARK DIRECTOR
ENJOY YOUR PARKS - PARKS ARE FOR EVERYONE
INFORMATION: Contact Parks & Recreation at 952-563-8877
(TTY 952-563-8740) or e-mail: parksrec@ci.bloomington.mn.us
CITY 0 F
BLOOMINGTON
MINNESOTA
Tobacco use is
prohibited on City-
owned park property
except in motor
vehicles parked in
parking lots
No oerson shall use tobacco oroducts at Cltv-owned olcnlc shelters durlna orivate
rentals of these facilities, These areas shall be oosted bv aoorooriate sians and
markers as directed bv the Park Director.
This Section does not aeelv to the use of tobacco oroducts In motor vehicles oarked
on the oremises of Citv-owned oarks, conservation areas. ooen soaces and
recreational facilities.
SEC. 5.22. PENALTY.
Any person violating subsections (9) OR (14) shall be guilty of a misdemeanor, all other
violations of this Article shall be punishable as a petty misdemeanor.
SEC. 5.22.01. SEVERABILITY.
If any section, subsection, sentence, clause or phrase of this Article Is for any reason held
to be Invalid, such decision shall not affect the validity of the remaining portion of the Article, The
City Council hereby declares that It would have adopted this Article and each section, subsection,
sentence, clause or phrase thereof, Irrespective of the fact that anyone or more sections,
subsections, sentences, clauses, or phrases be declared Invalid.
(C)
(0)
Passed and adopted this 9th day of October 2006.
.tL~
APPROVED:
e~~A'
Ity Attorney
OPTION A
ORDINANCE NO. 2006 - 43
AN ORDINANCE PROHIBITING THE USE OF TOBACCO PRODUCTS
WITmN CITY-OWNED PARKS, OPEN SPACES AND RECREATION AREAS
The City Council of the City of Bloomington hereby ordains:
Section 1. That Chapter 5 of the City Code is hereby amended to read as follows:
CHAPTER 5
PUBLIC FACILITIES AND PROPERTY
***
ARTICLE III. PARKS AND PLA YGROUNDS
***
SEC. 5.21. REGULATIONS.
The following regulations shall apply to all City parks:
.*.
(20)
Park and Recreation Programs - .
(A) No person Involved in any event of the Park and Recreation Department, Including,
but not limited to sponsors of teams thereof, shall commit an unfair discriminatory
practice or deny another person access to, admission to, or utilization of, or benefit
from any such event because of race, color, creed, religion, or national origin.
(B) Exception. The provisions of Paragraph A above shall not apply to a religious
organization with respect to qualifications based on religion, when religion shall be a
bona fide qualification for membership,
No person shall use tobacco products on City-owned athletic play fields, Including their
spectator areas, while the fields are being used for organized youth athletic events g[
oraanlzed adult recreational events. These areas shall be posted by appropriate signs and
markers as directed by the Park Director,
No oerson shall use tobacco oroducts on City-owned orooertv durlna City soonsored
cultural oroarams such as Arts In the Park. Summer Fete and River Rendevous, The Park
Director may oermlt the use of tobacco oroducts for soeclal events such as historical
oroarams and theatrical Droductions if such use Is an i"tearal Dart of the event. These
Flreas shall be oosted by Booroorlate slens and markers as directed bY the Park Director,
CitY-Owned Parks. Ooen Soaces and Recreation Areas -
(A) No person shall use tobacco oroducts on City-owned oolf courses and on the
exterior oremises of the Bloominoton Ice Garden, These areas shall be casted bY
aooroorlate slons and markers as directed bY the Park Director,
(B) No oerson shall use tobacco oroducts on City-owned Darks. conservation areas and
ooen soaces. includino trails used for walkino and bikina. These areas shall be
posted bY aoorooriate slans and markers as directed bY the Park Director,
(21 )
(22)
(23)
City of New Brighton
Parks & Recreation Department
Tobacco-Free Park Policy
Subject: Prohibition of tobacco product use in the City of New Brighton's park
system,
Purpose: In order to protect the health and welfare of our citizens and park
visitors, the New Brighton Parks & Recreation Department prohibits the use of
tobacco products on City-owned park land, park facilities, and open space,
Policy: No person shall use tobacco products on City-owned park land, park
facilities, and open space except according to the following exemptions,
1, At Brightwood Hills Golf Course except during exclusively youth
activities,
2, At the Family Service Center's designated smoking areas,
3, At Neighborhood Center patios and picnic pavilions during private
events,
Implementation: The emphasis on enforcing the Tobacco-Free park policy is
through voluntary compliance,
1, Signs shall be posted at all City-owned parks, recreation facilities,
and open space,
2, City staff will make periodic observations of recreation facilities and
park land to monitor for compliance,
3, A community education program will be implemented to assist in
enforcing this policy,
4, Athletic associations that utilize City-owned facilities must commit
to enforcing this policy during all scheduled activities,
G:\data\fsc\wp\policies\tobacco free park policy.doc
City of Brainerd, Minnesota
Parks and Recreation Department
1619 NE Washington Street
Brainerd, MN 56401
Parks and Recreation Department Policy
Subject: Use of tobacco products at Brainerd Parks and Recreation Department
youth events and facilities.
Background: The Brainerd Parks and Recreation Department believes that
tobacco use in the proximity of children and adults engaging or watching youth
sports or activities at City of Brainerd owned or operated facilities is detrimental
to their health and can be offensive to those using such facilities. Furthermore
the Brainerd Parks and Recreation Department believes that parents, leaders,
coaches and officials are role models for youth and can have a positive effect on
the lifestyle choices they make, Also, cigarettes once consumed in public places
are often discarded on the ground, thus posing a risk to toddlers due to ingestion.
Section 1: Tobacco use is discouraged within a 100-foot radius of outdoor youth
recreation facilities owned or operated by the City of Brainerd while these
facilities are being used for youth athletic events or activities, These facilities
include baseball fields, softball fields, soccer fields, outdoor skating facilities,
playgrounds and open swimming hours at Lum Park Beach, Tobacco products
shall also be discouraged at the spectator areas, restrooms and concession
areas of these facilities. Appropriate signage will be posted in these areas.
Section 2: Effective date May 28, 2002
Roseville Parks and Recreation Department
2661 Civic Center Drive - Roseville, Minnesota 55113
651/792-7006 www.ci.roseville.mn.us
OPERATING POLICY #
38
DATE: December 2001
POLICY TITLE:
PARK REGULATION- Prohibition of the Use of Tobacco
Products in Youth Activity Areas
PURPOSE:
In order to protect the health and welfare of our children, Roseville Parks and
Recreation prohibits the use of all tobacco products in youth activity areas,
DESCRIPTION:
The process for obtaining compliance with this regulation is as follows:
1) All youth activity areas will be signed with the requirement (see below,)
2) All youth activity organizations affiliated with Roseville Parks and Recreation will
be given flyers to pass out to their leaders, coaches and parents,
3) Parks and Recreation staff will make periodic observations of youth activity sites
to monitor for compliance,
4) Emphasis is on voluntary compliance,
.. C' ..
o ':'
".c~~\ \l~da;'
:~~!
~
~~
Pork$ e. Recreation Department
For Information on This Regulation
Call Roseville Parks and Recreation: 651-792-7006
In order to protect the health and welfare of our children, Roseville Parks
and Recreation requests that there be no use of tobacco products in this
youth activity area when children are present. This includes all playing
spaces, spectator viewing areas and parent/supervisor resting areas,
Thank You for Your Cooperation
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COUNCIL MINUTES
PRE-MEETING
January 7, 2008
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 6:30 p.m.
Members Present:
Members Absent:
Also Present:
Soderberg, McKnight, Pritzlaff, Wilson
Fogarty
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Robin Roland, Finance Director; Randy Distad, Parks and
Recreation Director; Kevin Schorzman, Interim City Engineer;
Lisa Shadick, Administrative Services Director; Cynthia Muller,
Executive Assistant
2. APPROVE AGENDA
MOTION by McKnight, second by Pritzlaffto approve the Agenda. APIF, MOTION
CARRIED.
3. CITIZEN COMMENTS
Mr. Randy Oswald, 19282 Evenston Drive, informed Council he would like to resign
from the Planning Commission due to other commitments, There is one year left on his
term, Mayor Soderberg stated Council would regretfully accept his resignation, but
would like him to continue, He has done a great service to the City serving on the Parks
and Recreation Commission and the Planning Commission, Ifhe decides to resign, he
will need to submit a letter of resignation, He will continue to serve until someone is
appointed.
4. COUNCIL REVIEW OF AGENDA
Councilmember Wilson will pull the Council Minutes to abstain,
Councilmember Pritzlaff asked about the payment to the City of Lakeville for
information technology, Finance Director Roland explained it was for console problems
with the Farmington Fire dispatch on October 23, 2007, Lakeville paid for the trip
charge and billed the City back.
Councilmember Pritzlaff asked about the termination being December 6 and Council
receives the notice on January 7, Staff explained there was a suspension without pay and
December 6 is the suspension date,
Council Minutes (Pre-Meeting)
January 7,2008
Page 2
Councilmember Wilson asked about also appointing This Week as a legal newspaper.
Staff explained $5,000 is budgeted for legal notices, If this were done in both papers, the
cost would be $10,000. This Week is delivered to everyone at no cost, however, legal
notices are not something everyone would read. For $5,000, staff may have some other
ideas. A decision will be made at the regular Council meeting,
Mayor Soderberg asked Council about appointments to various committees in the annual
organizational matters and ifthere would be any changes. There were no changes. Staff
noted the term for the Planning Commission member on the EFP AC Committee and
Castle Rock Discussion Group expires the end of January. This appointment will be
made after the board and commission interviews,
Councilmember Pritzlaff asked about doing a performance evaluation for Campbell
Knutson, City Administrator Herlofsky noted the City Attorney is a Council
appointment. Councilmember Pritzlaff wanted to leave the appointment as is, but would
like some type of evaluation form or a form for feedback.
5. STAFF COMMENTS
Interim City Engineer Schorzman noted Council received a conceptual sketch for the
landscaping of the roundabout on TH3, Council should inform him of any concerns.
6. ADJOURN
MOTION by Pritzlaff, second by Wilson to adjourn at 6:53 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
~~Jr7~
- CynthIa Muller
Executive Assistant
COUNCIL MINUTES
REGULAR
January 7, 2008
1. CALL TO ORDER
The meeting was called to order by Mayor Soderberg at 7:00 p.m,
2. PLEDGE OF ALLEGIANCE
Mayor Soderberg led the audience and Council in the Pledge of Allegiance,
3.
ROLL CALL
Members Present:
Members Absent:
Also Present:
Audience:
Soderberg, McKnight, Pritzlaff, Wilson
Fogarty
Joel Jamnik, City Attorney; Peter Herlofsky, City Administrator;
Randy Distad, Parks and Recreation Director; Kevin Schorzman,
Interim City Engineer; Lisa Shadick, Administrative Services
Director; Cynthia Muller, Executive Assistant
Marianne Feely, Dawn Johnson, Breanna Thompson, Haley
Krisnek, Andrew Froehling, Jacob Cordes, Dylan West, Calista
Hills, Rilee Carufel, J anika Hemmingson, Katee Rotty, Roxanne
Desseyn, Logan West, Renee Kothe, Tri Phu, Jody Pire, Andy
Berndt, Kirti Sinha, Caroline Olstad
4. APPROVE AGENDA
Councilmember Wilson pulled item 7a) Council Minutes to abstain,
MOTION by Pritzlaff, second by McKnight to approve the Agenda, APIF, MOTION
CARRIED.
5. AN.NOUNCEMENTS
a) Smoking in Parks - Farmington High School Students
Students from the Tiger Leadership Club proposed a policy or ordinance for
tobacco free parks, These students have chosen to live a life free of alcohol,
tobacco and other drugs and have activities to encourage their peers to make the
same choices, Students made a presentation to encourage Council to adopt a
policy or ordinance to ban smoking in public parks. They received letters of
support from various residents and businesses in Farmington. It was suggested to
post signs in parks noting no smoking allowed. Mayor Soderberg thanked them
for their presentation, Councilmember McKnight asked about the reaction in
other cities where this has been done,
Ms, Jody Pire, Dakota County Public Health, worked with Mendota Heights and
Hastings, Very few issues have been reported with compliance. Communication
to residents was through City newsletters and websites, They have noticed that
the litter has diminished,
Council Minutes (Regular)
January 7,2008
Page 2
Mr. Pat Steeg, Dakota County Public Health, worked with Eagan and the County
when they passed this policy, There were some concerns with how to enforce it,
but there have been very few problems. The policy for County park land was
expanded to include all County land, including the library,
Councilmember McKnight liked the potential consistency between City property
and school property as far as no smoking. He suggested Parks and Recreation
Director Distad check with other communities,
Councilmember Wilson was concerned with the policy referring to trails, A lot of
the trails are abutting residential property and this comes close to infringing on
property owner rights, Staff noted the signage would help, but the City could not
enforce it on private property, Councilmember Wilson noted it is legal for adults
to use tobacco. It is not the role of government to put limits on freedoms and he
would not support the ordinance.
Councilmember Pritzlaff asked about enforcement and what would be the fine,
Staff replied an ordinance is enforceable. A policy relies on willingness to follow
the rules. An ordinance violation could have a penalty up to $1,000,
Mayor Soderberg suggested staff do more research and bring a recommendation
back to Council.
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Wilson, second by McKnight to approve the Consent Agenda as follows:
b) Approved Temporary On-Sale Liquor License - Administration
c) Received Information Boards and Commissions Attendance - Administration
Councilmember Wilson thanked those who serve on boards and commissions,
d) Adopted RESOLUTION RI-08 Approving Gambling Event Permit-
Administration
e) Approved Easement Acquisition Hillview Storm Sewer Project - Engineering
f) Approved Dakota Communications Center Fire Operations Committee
Appointments - Fire Department
g) Approved Joint Powers Cost Share Agreement for Pictometry Software - Human
Resources
h) Received Information School and Conference - Finance
i) Received Information School and Conference - Administration
j) Approved Bills
k) Approved Personnel Action - Human Resources
APIF, MOTION CARRIED.
Council Minutes (Regular)
January 7,2008
Page 3
a) MOTION by Pritzlaff, second by McKnight to approve Council Minutes
(12/17/07 Regular). Voting for: Soderberg, McKnight, Pritzlaff, Abstain:
Wilson, MOTION CARRIED,
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
10. PETITIONS, REQUESTS AND COMMUNICATIONS
a) Annual Organizational Matters - Administration
MOTION by Pritzlaff, second by Wilson as follows:
10a(I). That Councilmember Pritzlaffbe designated as Acting Mayor from January 8,
2008 through December 31, 2008.
10a(2). That the Farmington Independent be designated as the official publication from
January 8, 2008 through December 31,2008, A request was received from This Week
Newspaper to also designate them as a legal newspaper. Mayor Soderberg's request for a
motion to also designate This Week as the official newspaper died for lack of a motion.
10a(3). Appoint the firm of Campbell Knutson, Joel Jamnik as City Attorney from
January 8, 2008 through December 31, 2008,
1 Oa( 4). Appoint the firm of Bonestroo, Rosene and Anderlik as the City's Consulting
Engineer for the year of 2008,
10a(5). That the Anchor Bank of Farmington, League of Minnesota Cities 4M Fund,
RBC Dain Rauscher, Wells Fargo Investments and Smith Barney Inc. be designated as
the Official Depositories from January 8,2008 through December 31,2008,
10a(6). That all sworn personnel in the Farmington Police Department be designated as
process servers for the calendar year 2008,
10a(7). Approve a $1,000,000 Faithful Performance bond for the City Clerk.
10a(8). ORDINANCE NO. 007-576 Establishing Fees and Charges for licenses and
permits for 2008 was adopted December 17, 2007,
10a(9). Appointments to Boards and Commissions - Candidates will be interviewed
January 19,2008 and appointments will be made at the January 22,2008 Council
Meeting,
1 Oa(1 0). Appoint Councilmember Wilson as the primary and Councilmember Pritzlaff as
the alternate representative to the ALF Ambulance Board.
Council Minutes (Regular)
January 7,2008
Page 4
10a(II). Appoint Mayor Soderberg as the City's representative to the CEEF Committee,
10a(12). Appoint Councilmember Fogarty, Staff member Peter Herlofsky, to the
Farmington/Empire Planning Advisory Committee, The Planning Commission member
will be appointed at the January 22, 2008 Council Meeting after Boards and
Commissions interviews,
10a(13). Appoint Councilmembers Pritzlaff and Wilson to the MUSA Review Committee,
10a(14). Appoint Councilmember McKnight, Staff member Peter Herlofsky to the
Farmington/Castle Rock Discussion Group. The Planning Commission member will be
appointed at the January 22, 2008 Council Meeting after Boards and Commissions
interviews,
10a(15). Appoint Robin Roland as Director and Brenda Wendlandt as Alternate to
LOGIS for 2008,
10a(16). Appoint by resolution R2-08 Peter J. Herlofsky, Jr, as the Responsible Authority
for data practices and Brenda Wendlandt as Data Practices Act Compliance Officer and
Brian Lindquist as Responsible Authority for law enforcement for 2008.
APIF, MOTION CARRIED.
b ) "At Your Service" - Administration
Residents now have the ability to e-mail questions and service requests through
the City's website. The reception staffwill check the e-mail daily and forward it
to the appropriate department. An automatic response is sent to the resident
letting them know their request has been received and also directs them to a
survey. This was communicated to residents through the City newsletter,
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember McKnight: He has received calls on a couple homes that have stopped
remodeling projects, The Building Official is working on this situation.
There is good information in the market study. There is specific information that needs
to get to specific businesses and asked if staff had a plan on how to share the information.
City Administrator Herlofsky noted a meeting is scheduled with some businesses to
follow up.
Council Minutes (Regular)
January 7,2008
Page 5
Councilmember Pritzlaff: He also received calls regarding homes with unfinished
remodeling projects,
City Administrator Herlofsky: On Thursday, January 10, there will be a MUSA
Review Committee meeting at 6:00 p.m" there will be a Council Workshop on January
14, at 6:30, and there is a Special Planning Commission meeting on January 15, at 6:00
p,m.
Mayor Soderberg: Dispatch has been cut over to the Dakota Communications
Center as of December 29,2007, They are now receiving 911 calls from 11 cities and the
county. Ifhelp is needed even for a non-emergency, residents should call 911.
Police Chief Lindquist is reading to students at Akin Road Elementary tonight.
He reminded residents there are openings on boards and commissions. Interviews will be
held January 19, 2008,
14. ADJOURN
MOTION by McKnight, second by Pritzlaffto adjourn at 8:02 p.m. APIF, MOTION
CARRIED.
Respectfully submitted,
/,7 ~7~ ;n-?~~
7~-C~
Cynthia Muller
Executive Assistant
City Council Workshop Minutes
January 14, 2008
Present:
Soderberg, McKnight, Pritzlaff, Wilson, Fogarty (arrived 6:49 p,m,)
Mayor Soderberg called the meeting to order at 6:30 p,m.
MOTION by Pritzlaff, second by McKnight to approve the agenda. APIF, MOTION
CARRIED,
Boards and Commissions
The Planning Commission and Economic Development Authority are two very influential
boards, Council discussed the make-up of the EDA. Mayor Soderberg has heard from some
people, including EDA members, that they are frustrated with the lack of movement on some
issues. He felt ifthe EDA continues with a citizen advisory board, there should be a stronger
business influence. When looking at candidates he will be looking at business or development
background. Councilmember Pritzlaff noted no applications have been received for the EDA.
He would like to be on the EDA as a Councilmember.
Councilmember McKnight would like to see business owners, no agenda, common sense, and a
team player before and after votes, Part ofthe struggle with the EDA is that Council has not
assigned them tasks.
Councilmember Wilson felt the EDA should be autonomous and separate from the Council. He
would have expected more progress rather than Council directing them, Councilmember
McKnight noted when an issue comes up all members look to the Councilmembers. Downtown
is a priority, but we also have other commercial areas, Councilmember Pritzlaff noted the terms
on the EDA are six years which is quite long. However, that is a state law,
Mayor Soderberg noted the EDA has been given direction to work on an Economic Development
Plan. Mr, Craig Rapp facilitated the meeting and that laid the foundation for the EDA.
Councilmember McKnight stated they developed three priorities, the downtown, other
commercial areas, and industrial, What is next? Does the EDA take it, Council, both, or staff,
Mayor Soderberg suggested the Council should be the EDA. Councilmember McKnight could
go both ways. Economic Development is so important and a Council priority. However, most
Councilmembers are not business owners. Having a seven member board gives a chance for the
business owner influence.
Councilmember Wilson stated in the fall of 2006 there was a tour and the EDA had lots of
energy and good ideas. Then it stopped, and the same process was redone with a consultant. He
thought they had a time frame for seeing the Economic Development Plan. He felt it would have
been constructive to come back to Council with an initial plan, Councilmember Pritzlaff
attended a meeting with a SWAT process nine months ago and there has been nothing since.
City Administrator Herlofsky stated in March they were going to have Mr. Rapp come back.
The market study is done, the economic development plan was supposed to be a segment of the
Council Workshop Minutes
January 14, 2008
Page 2
comprehensive plan and that was done. There is a loan program staff is working on that is
available to the businesses, This will give some options for funding especially for the
downtown, With the comprehensive plan finished, staff has designated where the next industrial
park will be, A process will be started this year for purchasing options, Staffhas been visiting
businesses, attending ribbon cuttings, and sends out a monthly update, It has been a year since
the Community Development Director left and staffhas been encouraged to make
improvements,
Councilmember McKnight felt the Economic Development plan should be its own document,
but understood how it fits into the comprehensive plan. Mayor Soderberg stated staffhas taken
some of the steps identified in the information from Mr. Rapp.
Mayor Soderberg would favor having five Councilmembers as the EDA rather than three
Councilmembers as that would become a quorum of the Council. He has heard some compelling
arguments from others that the Council should be the EDA. One proposal was to continue with
seven members; the Council and two citizens. As the Council has already indicated support for
the Economic Growth Committee that the Chamber has proposed, that would mimic the
Burnsville model. In Burnsville, the EGC is an independent outside group that makes their own
appointments, It is comprised of Chamber business owners.
(Councilmember Fogarty arrived),
Councilmember Fogarty was hesitant to put the majority ofthe voting block in the hands of
Council. If it were the entire Council, she suggested eliminating all citizen seats, There was
concern among Councilmembers that having a majority of Council as the EDA, it would drown
out the citizens. Councilmember Wilson noted having three Councilmembers and four citizens
did not concern him. From the decision making end of the EDA, there would be a majority of
business people. He was not concerned that three Councilmembers on the EDA would try to
push things through at Council meetings, Councilmember Fogarty noted the makeup of Council
could change. Mayor Soderberg stated if the Council is the EDA, then the Council goals for
economic development have consistency through the EDA and the EDA can be used to
accomplish the economic development goals. Councilmember Wilson had the idea that the
current EDA would take an idea and run with it. Instead they are taking small steps and
checking if they can go further,
Discussing boards and commission applicants in general, Council agreed if applicants do not fit
the criteria, they should not be appointed and we should advertise again if there are vacant seats,
Council reached a consensus to change the EDA to five Councilmembers, There would be three
people losing their seats on the EDA. Councilmember McKnight noted the EGC will be very
important. Councilmember Fogarty suggested coordinating EDA meetings with EGC meetings
to spend time with them. She suggested asking these three members ifthey would like to apply
for a position on another board,
Council instructed City Administrator Herlofsky to check with the City Attorney on the process
to change the EDA to five Councilmembers,
Council Workshop Minutes
January 14, 2008
Page 3
Councilmember Fogarty noted people have commented about boards and commissions stipends
not being increased for a long time. This also lead to reviewing Council salaries, Council
instructed City Administrator Herlofsky to check on this information.
Cell Phone Allowance
Council received a list of department heads with City cell phones, Staffhad agreed to receive an
allowance for use of personal cell phones rather than having a City cell phone. City
Administrator Herlofsky suggested starting with department heads and look at others in the
future. Mayor Soderberg noted he would also prefer to use his personal cell phone and have a
cell phone allowance. Council reached a consensus to allow a cell phone allowance.
Minnesota Vallev Transit Authoritv
Council received information from the MVTA regarding the MVTA's plans for service. In order
for Farmington to receive service we would need to be a member of the transit taxing district
which would cost approximately $250,000. A survey showed there are 250 riders that live
outside the taxing district. Farmington is the third largest user,
MOTION by Fogarty, second by McKnight to adjourn at 7:34 p,m, APIF, MOTION
CARRIED,
Respectfully submitted,
L" '-;r7 ~
ynthia Muller
Executive Assistant
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmin!rton.mn.us
Ib
SUBJECT:
Mayor, Council Members, City AdministratorA
Ken Lewis, Building Official,#--- V
Fourth Quarter 2007 and Year-End New Construction Report and Population Estimate
TO:
FROM:
DATE:
January 22, 2008
INTRODUCTION
The following report summarizes the new construction permits issued during the fourth quarter of 2007,
the year-end building permit totals, and the year-end population estimate,
DISCUSSION
Fourth Quarter Building Permit Information: During the fourth quarter of the 2007 building
construction season (October 1 st through December 31 st), the City issued 9 new single-family detached
housing permits and 14 new multi-family permits, for a total of 23 new 4th-quarter housing permits.
Construction valuation for the single-family and multi-family homes totaled $1,857,400 and $2,093,200,
respectively. Permits were issued for 1 new commercial project. This was for the POK MKR building,
The valuation of this project totaled $500,000.
The average building valuation of the single-family homes during the fourth quarter of 2007 was
$206,378, down from $215,981 during the third quarter, The average building valuation of the townhome
units during the fourth quarter of 2007 was $149,515, up from $146,220 during the third quarter. (Note
that the valuation averages do not represent the average sale price or average market value of the homes
in question, since they do not include the value of the lot or any amenities added to the home that are not
part of the building code formula).
Year-End Building Permit Information: The year-end figures reflected 72 new single-family units and
73 new multi-family units for a total of 145 new building permits issued, In addition, there were 4
permits issued for new commercial projects and 3 new public projects for 2007,
The 145 new residential permits resulted in a total new residential building valuation of $24,946,184, Of
that year-end total, the valuation for new single-family home construction was $14,922,999, for an
average valuation of $207,264 per single-family unit. The valuation for new townhouse construction was
$10,023,185, for an average valuation of $137,304 per townhouse unit. The valuation for new commercial
construction was $4,109,109 and the valuation for new public projects was $92,030,900, As noted above,
these valuation averages do not represent the average sale price or average market value of the homes in
question, since they do not include the value of the lot or any amenities added to the home that are not
part of the building code formula,
Year-End Population Estimate:
At the beginning of 2003, City staff decided that each quarterly building permit report should also include
an updated population estimate for the City of Farmington, After discussing several methods of
calculating population, a decision was made to base our population estimates on Certificates of
Occupancy rather than upon building permits, Building permit activity is not a "real time" reflection of
actual population, given the "lag time" between the issuance of the permit and the actual occupancy of the
dwelling unit (i,e., the time required to construct, market and sell the home),
Accordingly, staff started with the City population as of April 1, 2000 (as determined by the V,S, Census
Bureau) and then determined the number of Certificates of Occupancy [C.O,s] issued by the City since
that date, The number of C,O,s was multiplied by 2,95, which was (according to the 2000 Census) the
average number of occupants per Farmington dwelling unit. The resulting calculations are as follows:
19967
+ 204
20171
+ 174
20345
+ 145
20490
+ 12
20502
+ 142
20,644
+ 124
20,768
+227
20995
+77
21072
Estimated population as of March 31, 2006
= 69 Certificates of Occupancy issued for the period from 4/1/06 to 6/30/06 X 2.95
Estimated population as of June 30, 2006
= 59 Certificates of Occupancy issued for the period from 7/1/06 to 9/30/06 X 2,95
Estimated population as of September 30, 2006
= 49 Certificates of Occupancy issued for the period from 10/1/06 to 12/31/06 X 2,95
Estimated population as of December 31,2006
= 4 units brought in by annexation for the period from 1/1/06 to 12/31/06 X 2.95
Estimated population as of December 31,2006
= 48 Certificates of Occupancy issued for the period from 1/1/07 to 3/31/07 X 2.95
Estimated population as of March 31, 2007
= 42 Certificates of Occupancy issued for the period from 4/1/07 to 6/31/07 X 2,95
Estimated population as of June 31, 2007
= 77 Certificates of Occupancy issued for the period from 7/1/07 to 9/30/07 X 2.95
Estimated population as of September 30, 2007
= 26 Certificates of Occupancy issued for the period from 10/1/07 to 12/31/07 X 2.95
Estimated population as of December 31,2007
ACTION REQUESTED
This item is informational in nature, No action is required,
Respectfully Submitted,
~cI~
Ken Lewis
Building Official
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City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councihnembers, City Adrninistrato(j
Missie Kohlbeck, Senior Center Coordinator~
Patti Norman, Recreation Program Supervisor 7"
FROM:
SUBJECT:
Accept Donations Made to the Rambling River Center for Purchase of a New
Organ
DATE:
January 22, 2008
INTRODUCTION
The Rambling River Center (the Center) has a number of fundraising events and private
donations that provide additional funds to purchase equipment and supplies that are not included
in the regular City budgeted line items and capital outlay budget for the Rambling River Center.
DISCUSSION
Throughout the year the Center holds instructional organ classes for adults to learn how to play
the organ or to enhance the students existing playing skills, These classes have become very
popular and have been a wonderful program addition to the Center. The classes provide an
opportunity to attract new musically inclined members to the Center, Because of the popularity
of these classes and the goal of past and present participants to purchase a new organ for the
Center, class participants organized and held several fundraising events in December 2007 to
raise the necessary funds, It only took the month of December to reach the fundraising goal. The
money was raised through a bake sale, a donation from the Farmington VFW Club and from
various private donations from Center members (30+) including a sizable donation from Gene
Clay,
BUDGET IMPACT
The cost ofthe new organ, including tax and shipping, was $1,858.43, This amount was covered
through the fundraising efforts by class participants. There is no impact on the Center's budget.
ACTION REQUESTED
Approve by the motion the resolution accepting the donations that were used to purchase the new
organ,
Respectfully Submitted,
( rf\;,~'-t<di~ct
~~
Missie Kohlbeck
Senior Center Coordinator
Patti Norman
Recreation Supervisor
RESOLUTION No.
ACCEPT DONATIONS IN THE AMOUNT OF $1,858.43 TO PURCHASE AN
ORGAN FOR THE RAMBLING RIVER CENTER
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City
of Farmington, Minnesota, was held in the Council Chambers of said City on the 22nd day
of January, 2008 at 7:00 p,m,
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, the following donations were received by the Rambling River Center
towards the purchase ofa new organ: $200 from the VFW, $194,90 from
Rambling River Center member's bake sale, $287 from various Rambling
River Center members and a total of $1,176,53 from Gene Clay to
complete the amount needed to obtain a new organ,
WHEREAS, it is required by State Statute and in the best interest of the City to accept
these donations,
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts
with gratitude the generous donations totaling $1,858.43 from the aforementioned donors
for the purchase of a new organ at the Rambling River Center,
This resolution adopted by recorded vote of the Farmington City Council in open session
on the 22nd day of January 2008,
Mayor
Attested to the _ day of January, 2008,
City Administrator
SEAL
7d
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO: Mayor and Council, City AdmiIDSlralor(j
FROM: Tim Pietsch, Fire Chief
SUBJECT: Haz Mat Tech Class
DATE: 1122/2008
INTRODUCTION
Haz Mat Technician is being offered by Hennepin Tech at their campus in Eden Prairie, Start date is
1/22/08 - 5/6/08,
DISCUSSION
Adam Fischer, Justin Elvestad and Zach Radermacher have signed up for this course, We currently
have one Haz Mat Tech on our staff, This course meets the requirements of OSHA 1910,120 and
NFP A standards 472, These three individuals have taken on this task on their own; they have
promising careers ahead of them, This would be a worthwhile addition concerning future Haz Mat
incidents,
BUDGET IMPACT
The 2008 budget provides adequate funding for this request. The funding would come from the
training portion of the budget, category 1060 - 6470, They would carpool for this training or use one
of our vehicles, Cost per person is $460.00, total cost is $1,380,00,
ACTION REQUESTED
Approve Fire Chief's request to send these members to training,
Res..pectful~
.'~, '
c .A/\'}1
Tim Pietsch
Fire Chief
cc: file
7e-
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463,7111 . Fax 651.463,2591
www.cLfarmington.mn.us
FROM:
Mayor, Councilmembers and City Administrato@
Lisa Shadick, Administrative Services Director
TO:
SUBJECT:
School and Conference - Administration
DATE:
January 22, 2008
INTRODUCTIONIDISCUSSION
Each year the Minnesota MCFOA holds an annual conference for its members and individuals with
City Clerk responsibilities, This year the conference will be held in Alexandria on March 11-14, 2008,
The conference will include a trade show and offer training sessions on a variety of City Clerk
functions,
The Administrative Services Director is a member of the MCFOA and will be attending the
conference,
BUDGET IMPACT
The estimated cost for the MCFOA Conference registration, travel, meals and lodging is $600.00 and
is included in the 2008 Budget.
ACTION REQUESTED
Approve attendance for Lisa Shadick, Administrative Services Director, at the MCFOA Conference on
March 11-14,2008,
Respectfully submitted,
~4~a~
Lisa Shadick
Administrative Services Director
7f
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers and City AdminiStIatorC}
Lisa Shadick, Administrative Services Director .. /
FROM:
SUBJECT:
Accept Resignation - Planning Commission
DATE:
January 22, 2008
DISCUSSION
Randy Oswald has submitted his resignation for his position on the Planning Commission, His term on
the Planning Commission is through January 31, 2009, A copy of Mr. Oswald's resignation is
attached,
ACTION REQUIRED
Accept the resignation of Randy Oswald from the Planning Commission.
Respectfully submitted,
~;j$~
Lisa Shadick
Administrative Services Director
January 8, 2008
Mr, Mayor, Council members,
Planning Commission Members, and City Staff:
Life, as you know, opens many doors, and closes others, As a result,
many doors are currently open to me, to the point of being too much to handle
and give everything a 100 % effort,
Between, activities with work, family activities, planning commission,
Farmington lacrosse, Apple Valley's school lacrosse, and the fishing rod
business, my family and I have had to make some tough decisions, So, to that
end, I'm asking that the council allow me to terminate my term a year early, Per
discussion with council, last evening, I would be willing to continue serving until a
new commission member can be found for my position,
As things change, I will look forward to the possibility of another
opportunity when I might become involved with the city again,
Respectfully Submitted,
01 /08 /08
Randy Oswald
Farmington Planning Commission Member
~
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463,2591
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, City AdminiSlralOr@
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Gambling Event Permit - Vermillion River Longbeards
DATE: January 22,2008
INTRODUCTIONIDISCUSSION
The Vermillion River Longbeards are requesting a Gambling Event Permit for a silent auction and
raffle to be held on March 27, 2008 at their National Wild Turkey Federation Hunting Heritage
Banquet. The banquet will be held at the Farmington Eagles Club.
Per State Statute 349.166 and pertinent City Code, a Gambling Permit must be issued by the City for
this type of event. An application has been received and reviewed, along with the appropriate fees.
BUDGET IMPACT
Gambling permit fees are included in the revenue estimates of the 2008 budget.
ACTION REQUESTED
Approve the attached Resolution granting a Gambling Event Permit to the Vermillion River
Longbeards at the Farmington Eagles Club, 200 Third Street, on March 27, 2008,
Respectfully submitted,
~~I!,~~
Lisa Shadick
Administrative Services Director
RESOLUTION NO. R -08
APPROVING A MINNESOTA LAWFUL
GAMBLING EVENT PERMIT APPLICATION FOR
VERMILLION RIVER LONGBEARDS
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Council Chambers of said City on the 22nd day of
January 2008 at 7:00 p,m,
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to M.S, 349,166, the State of Minnesota Gambling Board may not issue
or renew a Gambling Event Permit unless the City Council adopts a Resolution approving said
permit; and,
WHEREAS, the Vermillion River Longbeards have submitted an application for a Gambling
Event Permit to be conducted at the Eagle's Club, 200 3rd Street for Council consideration.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the Gambling
Event Permit for the Vermillion River Longbeards to be conducted at the Eagle's Club, 200 3rd
Street, is hereby approved,
This resolution adopted by recorded vote ofthe Farmington City Council in open session on the
22nd day of January 2008.
Mayor
Attested to the
day of January 2008.
City Administrator
SEAL
74
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463,2591
www.cLfarmington.mn.us
TO:
Mayor, Councilmembers and
City Administrator (;)
Brian A. Lindquist
Chief of Police
FROM:
SUBJECT:
Joint Powers Agreement
Dakota County Drug Task Force
DATE:
January 22, 2008
INTRODUCTION
The City of Farmington is a participating member ofthe Dakota County Drug Task Force. The
current Joint Powers Agreement does not correctly address the City's increased contribution and
reimbursement level.
DISCUSSION
Under the current terms ofthe proposed Joint Powers Agreement the City of Farmington would
contribute approximately 350 personnel hours, In 2006, in turn the Task Force would assume
responsibility for all drug investigations in the City.
Farmington has been a participating member ofthis Drug Task Force for the past three years and
a member of the preceding organization for the prior 8 years. The membership has proven
mutually beneficial.
Since 2000, the Farmington Police Department has participated in a combined drug enforcement
task force, This task force includes the Cities of Apple Valley, Burnsville, Eagan, Farmington,
Hastings, Inver Grove Heights, Lakeville, Mendota Heights, Rosemount, Savage, South St. Paul,
West St. Paul, and the Dakota County Sheriffs Office,
In the existing Joint Powers Agreement under 8.1, the agreement specifies the specific
commitment in terms of full-time or portions of part-time membership in the Dakota County
Drug Task Force, The level of commitment is used to reimburse each of the entities when funds
are available, In 2006, the City of Farmington increased their commitment to the Dakota County
Drug Task Force from 350 hours to 2040 hours. However, under the existing agreement, we
would not receive full credit for our participation in the event a reimbursement is made back to
the respective agency,
ACTION REQUESTED
Approve amendment in the Dakota County Drug Task Force Joint Powers Agreement.
ReSP:lfu ~SU;;& ~
Brian A. Lindquist rOC7 ...--
Chief of Police
AMENDMENT TO THE DAKOTA COUNTY DRUG TASK FORCE
JOINT POWERS AGREEMENT
WHEREAS, effective January 1, 2005, the City of Apple Valley, City of Burnsville, City of Eagan, City of
Farmington, City of Hastings, City of Inver Grove Heights, City of Lakeville, City of Mendota Heights, City of
Rosemount, City of Savage, City of South St. Paul, City of West St. Paul, and Dakota County entered into a
Joint Powers Agreement to establish an organization to coordinate efforts to apprehend and prosecute drug
offenders; and
WHEREAS, the parties desire to amend the number of officers assigned to the Dakota County Drug Task
Force; and
WHEREAS, the Agreement may be amended only when expressed in writing and duly signed by all of the
parties,
1, Section 8,1 is amended to read as follows:
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree as follows:
8,1 Each member shall assign at least one experienced, licensed peace officer to serve as agents
for the Task Force as follows:
City of Apple Valley
City of Burnsville
City of Eagan
City of Farmington
City of Hastings
City of Inver Grove Heights
City of Lakeville
City of Mendota Heights
City of Rosemount
City of Savage
City of South St. Paul
City of West St. Paul
Dakota County
Uo to Two GRe-(~4-) Full Time Equivalent (FTE)
Uo to TwoGRe (4-~) FTE
Uo to TwoGRe-(~4-) FTE
Uo to One ffiSoventeen Hblndredth (,17) FTE
Uo to One ffiHalf (,50) FTE
Uo to Two GRe-(4-~ FTE
Uo to Two GAe-(4-~ FTE
Uo to One ffiQblarter (,25) FTE
Uo to One T.....onty Hundredth (.20)ill FTE
Uo to One illQuartor (,25) FTE
Uo to One ffiH:1lf (,50) FTE
Uo to Two (2) One (1) FTE
Uo to Four (4) FTE
2. Section 10, Forfeiture, Seizures and Fines, is amended to read as follows:
10, Forfeiture, Seizures and Fines, Items that are seized pursuant to this Agreement shall be
used to support Task Force efforts, The use and disbursement of these items must be approved by the
Board, In the case of federal forfeiture actions, established federal rules shall be followed, The Board
may divide all remaining forfeited items among Task Force members in proportion to the then-assiQned
Full Time Equivalent contributions of each member of this Agreement as set forth in Paragraph 8,1
herein, Fine and restitution monies ordered paid to the Task Force by court order shall be used to
offset equipment or operating costs of the Task Force not funded by grant or matching funds,
3, Section 13,3, Effect of Termination is amended to read as follows:
13,3 Effect of Termination, Upon termination of this Agreement, all property of the Task Force shall
be sold or distributed to the members in proportion to the then-assiqned Full Time Equivalent
contributions of each member of this Agreement as set forth in paragraph 7,1 herein,
4, All other terms of the Joint Powers Agreement between the parties listed above shall remain in full force
and effect unless otherwise amended or terminated in accordance with law or the terms of the Contract.
AMENDMENT TO THE DAKOTA COUNTY DRUG TASK FORCE
JOINT POWERS AGREEMENT
WHEREAS, effective January 1, 2005, the City of Apple Valley, City of Bumsville, City of Eagan, City of
Farmington, City of Hastings, City of Inver Grove Heights, City of Lakeville, City of Mendota Heights, City of
Rosemount, City of Savage, City of South St. Paul, City of West St. Paul, and Dakota County entered into a Joint
Powers Agreement to establish an organization to coordinate efforts to apprehend and prosecute drug offenders;
and
WHEREAS, the parties desire to amend the number of officers assigned to the Dakota County Drug Task Force;
and
WHEREAS, the Agreement may be amended only when expressed in writing and duly signed by all of the
parties,
1, Section 8,1 is amended to read as follows:
NOW, THEREFORE, in consideration of the mutual covenants contained herein the parties agree as follows:
8,1 Each member shall assign at least one experienced, licensed peace officer to serve as agents
for the Task Force as follows:
City of Apple Valley
City of Bumsville
City of Eagan
City of Farmington
City of Hastings
City of Inver Grove Heights
City of Lakeville
City of Mendota Heights
City of Rosemount
City of Savage
City of South St. Paul
City of West St. Paul
Dakota County
Up to Two (2) Full Time Equivalent (FTE)
Up to Two (2) FTE
Up to Two (2) FTE
Up to One (1) FTE
Up to One (1) FTE
Up to Two (2) FTE
Up to Two (2) FTE
Up to One (1) FTE
Up to One (1) FTE
Up to One (1) FTE
Up to One (1) FTE
Up to Two (2) FTE
Up to Four (4) FTE
2, Section 10, Forfeiture, Seizures and Fines, is amended to read as follows:
10, Forfeiture, Seizures and Fines, Items that are seized pursuant to this Agreement shall be
used to support Task Force efforts, The use and disbursement of these items must be approved by the
Board, In the case of federal forfeiture actions, established federal rules shall be followed, The Board
may divide all remaining forfeited items among Task Force members in proportion to the then-assigned
Full Time Equivalent contributions of each member of this Agreement as set forth in Paragraph 8,1
herein. Fine and restitution monies ordered paid to the Task Force by court order shall be used to offset
equipment or operating costs of the Task Force not funded by grant or matching funds,
3, Section 13,3. Effect of Termination is amended to read as follows:
13.3 Effect of Termination. Upon termination of this Agreement. all property of the Task Force shall
be sold or distributed to the members in proportion to the then-assigned Full Time Equivalent
contributions of each member of this Agreement as set forth in paragraph 7.1 herein.
4, All other terms of the Joint Powers Agreement between the parties listed above shall remain in full force
and effect unless otherwise amended or terminated in accordance with law or the terms of the Contract.
5. This Amendment is effective upon execution of the Amendment by all parties, which may be executed in
one or more counterparts, each of which shall be deemed to be an original. but all of which shall be
deemed to constitute one and the same Amendment.
6. In any case where this Amendment conflicts with the earlier Joint Powers Agreement, this Amendment
shall govern,
IN WITNESS WHEREOF, the parties have executed this Amendment on the dates indicated below,
(the remainder of this page is intentionally left blank)
2
Approved by the City Council
Date
CITY OF FARMINGTON
By
Date of Signature
Attest
Date of Signature
6
~'
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463,2591
www.ci.farmington.mn.us
TO:
Mayor and Councilmembers
SUBJECT:
Peter J. Herlofsky, Jr./Ar
City Administrator l)l
Cell Phone Allowance
FROM:
DATE:
January 22, 2008
INTRODUCTION 1 DISCUSSION
City department heads currently use a City cell phone, Due to IRS accounting regulations,
department heads and the Mayor are requesting a cell phone allowance to use their personal cell
phones for City business, This would include the following:
Mayor Soderberg
Robin Roland
Brenda Wendlandt
Lisa Shadick
Randy Distad
Kevin Schorzman
Todd Reiten
Attached is the Cell Phone Policy for your information,
BUDGET IMPACT
The $25 per month cell phone allowance would be offset by no longer having the cost of the City
cell phone.
ACTION REQUESTED
Approve the $25 per month cell phone allowance for the listed individuals.
(esp~YJUb. m.l.0tte( /;
,--' jj1}ju~c2,
Peter J. HerlofstLy; Jr, f /
City Adminis~t~r
CMuller/Herlofsky/Council Memos/Cell Phone Allow
ADMINISTRATIVE POLICY - 05
CELLULAR TELEPHONES
The purpose of this policy is to communicate management guidelines relative to the proper use
of City owned cellular phones, The City provides cellular phones to employees who have a
business necessity to telephone others or receive calls while outside of City buildings, Cellular
phones are provided to employees for the sole purpose of enhancing the quality, timeliness and
overall service level of local government activities,
Guidelines
I) All cellular services and billing plans will be established by City Administration and audited
periodically by the Human Resources Department.
2) Calls should be limited to those necessary to perform assigned duties,
3) For the safety of City employees and the general public, employees are discouraged from
using the telephone while operating a vehicle, This includes direct connect and text
messaging, The City encourages employees to utilize other mechanisms to minimize the risks
involved with using a cellular telephone while driving such as hands free devices,
4) Personal phone calls will be acceptable in those circumstances where it is necessary to
contact a family member concerning matters of relative importance. Personal phone calls
should be kept to a minimum and be as brief as possible,
5) In general, long distance calls should not be made on a cellular phone, If a personal long
distance call is made from the cellular phone, the employee is responsible for reimbursing the
City for the cost of these calls, as applicable,
6) Text messaging is only allowed for documented business purposes. If an employee receives a
personal text message, the employee should notify the sender to refrain from sending text
messages to the City cell phone, Additionally, the employee will be responsible for re-
imbursing the City for the cost of text messages,
7) Cell phone use is strictly prohibited when operating fire apparatus,
Cell Phone Allowance
If a Council member, City Administrator or Department Director would like to use their personal
cell phone for City business in lieu of carrying a City issued cell phone, the City, upon request
and approval, will provide a cell phone allowance in lieu of a City cell phone, If a cell phone
allowance is provided, the Council member or employee must provide documentation regarding
their City cell phone use upon request by the City,
Eff. 1/08
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7'
J
TO:
Mayor, Councilmembers, and City Administrator/]
Brenda Wendlandt, Human Resources Director (y
FROM:
SUBJECT:
Appointment Recommendation - Fire Department
DATE:
January 22, 2008
INTRODUCTION
The recruitment and selection process for the appointment of a Paid On-Call Firefighter has been
completed,
DISCUSSION
After a thorough review of all applicants for the Paid On-Call Fire Fighter position by the Selection
Committee, a contingent offer of employment has been made to Jason Conway, subject to ratification
by the City Council.
Mr. Conway has passed the required background check, driving records check, physical, drug test
and physical agility testing and meets the requirements to become a probationary Firefighter.
BUDGET IMPACT
Funding for the positions is provided for in the 2008 budget.
ACTION REQUESTED
Approve the appointment of Jason Conway to the position of paid on-call Firefighter.
Respec~tted,
A:dwendland~
Human Resources Director
cc: Personnel file
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
7k
TO:
Mayor, Councilmembers, and City Administrator ~
Brenda Wendlandt, Human Resources Director
FROM:
SUBJECT:
Appointment Recommendation - Fire Department
DATE:
January 22, 2008
INTRODUCTION
The recruitment and selection process for the appointment of a Paid On-Call Firefighter has been
completed,
DISCUSSION
After a thorough review of all applicants for the Paid On-Call Fire Fighter position by the Selection
Committee, a contingent offer of employment has been made to Nathan Sole, subject to ratification
by the City Council.
Mr. Sole has passed the required background check, driving records check, physical, drug test and
physical agility testing and meets the requirements to become a probationary Firefighter.
BUDGET IMPACT
Funding for the positions is provided for in the 2008 budget.
ACTION REQUESTED
Approve the appointment of Nathan Sole to the position of paid on-call Firefighter.
Respectfully Submitted,
~~
Human Resources Director
cc: Personnel file
/L
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463,7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
'1
Mayor, Councilmembers and City AdministratJ o?
\3
Brenda Wendlandt, Human Resources Director
FROM:
SUBJECT:
2007 Pay Equity Compliance Report
DATE:
January 22, 2008
INTRODUCTION
The Department of Employee Relations (DOER) requires the City to develop a compliance
report, which measures the City's compliance with state pay equity laws. DOER has developed
a software program for local units of governments to use in measuring pay equity compliance,
This program uses statistical analysis, including T - Tests and underpayment ratios, to measure the
degree of compliance or noncompliance, as the case may be, in pay equity,
DISCUSSION
The City's analysis, utilizing the above-mentioned software, indicates that the City has passed the
Pay Equity Compliance Test. Test results, using 2007 salary ranges, indicate that the City has
attained an Underpayment Ratio of 122.6% which is above the 80% needed for compliance in
pay equity,
Briefly, the underpayment ratio is simply the percentage resulting from the number of male jobs,
as a percentage, divided by the number of female jobs, as a percentage, below the predicted pay
line or plotted regression line. This ratio tries to measure the relative balance between male and
female classes below the predicted pay line. If more female jobs are below the predicted pay line
as compared to male jobs below the predicted pay line, the ratio decreases, The lower the ratio,
the higher the pay inequity for female classes as compared to male classes. If more male jobs are
recorded as below the predicted pay line than female classes, as is the present case, the
underpayment ratio suggests a more favorable equity relationship for female classes,
This report simply measures the pay equity outcomes associated with the City's comparable
worth system, A job value system is the main component of an organization's pay equity
program and is typically evaluated separately by the local jurisdiction,
ACTION REQUESTED
Approve the attached Pay Equity Statistical Analysis Report, and authorize the Mayor to sign the
Pay Equity Implementation Report for submittal to the Department of Employee Relations by
January 31, 2008.
Respectfully submitted,
khdiJ/~t:lc
/
Brenda Wendlandt, SPHR
Human Resources Director
Jurisdiction: City of Farmington-
325 Oak Street
Contact Brenda Wendlandt
Human Resources Director
Compliance Report
Phone: (651) -46-3-18
01/17/200E
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information from
your pay equity Report data, Parts II, III and IV give you the test results.
For more detail on each test, refer to the guidebook,
I. GENERAL JOB CLASS INFORMATION
# Job Classes
# Employees
Avg. Max Monthly
Pay per Employee
II. STATISTICAL ANALYSIS TEST
A. UNDERPAYMENT RATIO = 122,6 *
a, # ~ or above Predicted Pay
b, # Below Predicted Pay
c. TOTAL
Male Female
Classes Classes
31 19
67 28
$5,522.48 $5,084,39
Balanced All Job
Classes Classes
2 52
11 106
$5,155,21
Male Female
Classes Classes
17 12
14 7
31 19
45,16 36,84
d, % Below Predicted Pay
(b divided by c = d)
* (Result is % of male classes below predicted pay divided by % of female classes below predicted pay)
B, T -TEST RESULTS
Degrees of Freedom (DF) = 93
Value of T =
a. Avg. diff. in pay from predicted pay for male jobs =
b, Avg, diff, in pay from predicted pay for female jobs =
III. SALARY RANGE TEST =
98.16 % (Result is A divided by B)
A. Avg,. # of years to max salary for male jobs = 6,87
B, Avg, # of years to max salary for female jobs = 7,00
IV. EXCEPTIONAL SERVICE PAY TEST 0.00
A % of male classes receiving ESP
B, % of female classes receiving ESP
* (if 20% or less, test result will be 0.00)
0,00
0,00
-1,174
-$22
$15
Pay Equity Implementation Report
For Department Use Only
Send completed report to:
Pay Equity Coordinator
Department of Employee Relations
200 Centennial Building
658 Cedar Street
St. Paul, MN 55155-1603
Postmark Date of Report
(651) 259-3761 (Voice)
(651) 282-2699 (roO)
112
Jurisdiction ID Number
Part A: Jurisdiction Identification
Jurisdiction: City of Farmington
Farmington, MN 55024
325 Oak Street
Jurisdiction Type: CITY
Contact: Human Resources Director Brenda Wendlandt
Fax:
Email: bwendlandt@ci.farmington.mn.us
Phone: (651)..-46 3 18
z{ /.; .3.. / &'1(v
Part B: Official Verification
. The job evaluation system used measured skill, effort
responsibility and working conditions and the same
system was used for all classes of employees.
The system used was: IConsultant System (Specify:Li]
Describe: Decision Band Method
o No salary ranges/performance differences,
o Leave blank unless BOTH of the following apply:
a. Jurisdiction does not have a salary range for any job
class,
b, Upon request, jurisdiction will supply documentation
showing that inequities between male and female
classes are due to performance differences.
. Health Insurance benefits for male and female
classes of comparable value have been evaluated and:
here is no difference i;:i' and
ema e c asses are not at a IsaClvantage.
Not$: Do not include any documentation regarding
performance with this form,
. 0 The report includes all classes of employees over
which the jurisdiction has final budgetary approval
authority,
. An official notice has been posted at:
r'.'"/-r J! J/- -tJ1tu ,:7 rn !n-Vl C-L
(prominent location)
informing employees that the Pay Equity Implementation
Report has been filed and is available to employees upon
request. A copy of the notice has been sent to each exclusive
representative, if any, and also to the public library.
The report was approved by: .
6 'h; (l~afiU' L
- (governing body)
. 0 Information in this report is complete and accurate,
(chief elected official)
/I1CUjO ,-
(title)
o Checking this box indicatesfegal signature by above official.
Date Submitted I I
Part C: Total Payroll
~ ("'5: PYle, it)
.
is the annual payroll for the calendar year just ended December 31:
71)
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City Administrator {J'
Kevin Schorzman, P,E" Interim City Engineer
FROM:
SUBJECT:
Change Order #2 - Fair Hills Slope Stabilization
DATE:
January 22, 2008
INTRODUCTION
Council awarded the Fair Hills Slope Stabilization at the August 6, 2007, City Council meeting.
Forwarded herewith for Council's consideration is Change Order #2 for the project.
DISCUSSION
This change order contains one item for excavation, The excavation of the existing material was in the
area where the vegetated reinforced slope stabilization was installed. A portion of the existing material
was too wet and would not meet compaction requirements necessary to complete the vegetated reinforced
slope stabilization. The cost for the excavation includes the excavation of the wet material from the
existing hillside, grading the excavated material twice (once in the fall and once in the spring when the
excavated material has dried out), and the replacement of silt fence,
The quantity of common excavation on the project is 136 CY, This quantity is part of the operation for
the excavation and common borrow referenced in the Change Order #1 Memo dated December 17,2007,
The operation will be completed in the spring when the material is thawed,
BUDGET IMPACT
The change order amount of $1,774,80 is within the project budget. The costs for the total borrow and
excavation to date is $6,351.65, The costs to date and future costs (additional common borrow)
associated with this operation will be within the project budget.
The additional costs associated with the change order are projected to be offset as a result of the reduction
in quantity of other project bid items,
ACTION REOUESTED
Approve, by motion, the attached change order in the amount of$1,774,80,
Respectfully Submitted,
~:;?
Kevin Schorzman, P ,E. Interim City Engineer
cc: file
.11-
11'"
Bonestroo
Opy
Owner: City of Farmington, 325 Oak Street, Farmington, MN 55024 Date January 9, 2008
Contractor: Sunram Construction Inc., 20010 75th Ave. North, Corcoran, MN 55340
Bond Company: West Bend Mutual Insurance Company (WI), ,P.O. Box 620976, Middletol Bond No: 0908644
CHANGE ORDER NO. 2
FAIRHILLS POND SLOPE STABILIZATION PROJECT
BONESTROO FILE NO. 000141-05252-0
DescriDtion of Work
This Change Order provides for an additional 136 cubic yards of excavation removed from existing hillside to complete the
Vegetated Reinforced Slope Stabilization section of the project.
No.
14105252CH02
Contract
Unit
Total
Item
CHANGE ORDER NO.2
COMMON EXCAVATION
TOTAL CHANGE ORDER NO.2:
Unit
Quantity
Price
Amount
CY
136
$13.05
$1)74.80
$1,774.80
Original Contract Amount
Previous Change Orders
This Change Order
Revised Contract Amount (including this change order)
CHANGE IN CONTRACT TIMES
Original Contract Times:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Increase of this Change Order:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Contract Time with all approved Change Orders:
Substantial Completion (days or date):
Ready for final Payment (days or date):
Recommended for Approval by:
BONESTROO
~..~~
Approved by Contractor:
SUNRAM CONSTRUCTION INC.
t~!;:). 'L.-- \. -,,"") ~'\CN--"--'
\, \l\-.Ob
Date
cc: Owner
Contractor
Bonding Company
Bonestroo & Assoc
14105252CH02
Date:
, / /I / ;J.Oo <;I
Approved by Owner:
CITY OF FARMINGTON
$298,352_20
$4,576.85
$1,774_80
$304,703.85
Date
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463,2591
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, City Administrator
FROM: Lee M. Mann, P.E" Director of Public WorkslCity Engineer
SUBJECT: Approve Change Order - Fair Hills Slope Stabilization Project
DATE: December 17, 2007
INTRODUCTION
Council awarded the Fair Hills Slope Stabilization at the August 6, 2007, City Council meeting.
Forwarded herewith for Council's consideration is Change Order #1 for the project.
DISCUSSION
This change order contains one item for common borrow. The project was bid with the intent
that the contractor would use material from the existing hillside and place it back into the hillside
as part of the vegetated reinforced slope stabilization. A portion of the existing material that was
encountered at the bottom of the hillside during the excavation was too wet to meet compaction
requirements. This created the need to borrow dry material from the north end of the site and
then haul it to the location of the vegetated reinforced slope stabilization areas. The common
borrow operation includes the excavation of the material, placing the material in a stock pile and
hauling the material to the location of the vegetated reinforced slope stabilization areas.
The current quantity of common borrow used on the project to date is 383 CY. However, the
operation is on-going. It is anticipated that the total common borrow amount will be
approximately 510 CY. In conjunction with the need for the common borrow there will be a
future change order item for the excavation of the existing wet material. The excavation cost will
include the removal of the wet material from the hillside, hauling the material to the north side of
the site, and restoring the wet material at the north end of the site at the location the common
borrow was taken from. The estimated quantity of the wet material excavation is.approximately
450 CY. The subsequent change order will include the remainder ofthe common borrow and the
handling of the wet material.
BUDGET IMPACT
The change order amount of $4,576.85 is within the project budget. The costs for the total
borrow and wet material excavation is estimated to be $11,900.00 which will also be within the
project budget. This project is being funded out of the Storm Water Fund,
Fair Hills Slope Stabilization Change Order 1
December 17,2007
Page 2
For Council's information regarding the project budget as a whole, the additional costs
associated with the change order are anticipated to be offset as a result of the reduction in the
quantities of other project bid items.
ACTION REQUESTED
Approve, by motion, the attached change order in the amount of $4,576.85.
Respectfully Submitted,
Lee M, Mann, P.E.
Director of Public Works/City Engineer
cc: file
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 .' Fax 651.463.2591
www.ci.fan:nington.mn.us
TO:
Mayor and Councilmembers
FROM:
Peter J. Herlofsky
City Administrator
SUB~CT: Supplemental Agenda
DATE:
January 22, 2008
It is requested the January 22,2008 agenda be amended as follows:
CONSENT AGENDA
7p) Approve Appointments to Boards and Commissions - Administration
Approve appointments to various boards and commissions.
7q) Approve Planning Commission Appointment to EFPAC and Castle Rock Discussion
Group - Administration
Approve appointment of Todd Larson to EFP AC and Castle Rock Discussion Group.
Peter J. Her sky, Jr.
City Administrator
~
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463,7111 . Fax 651.463,2591
www.ci.farmington.mn.us
TO: Mayor, Councibnembers, City Administrator (J;
FROM: Lisa Shadick, Administrative Services Director
SUBJECT: Appointments to Boards and Commissions
DATE: January 22,2008
INTRODUCTION 1 DISCUSSION
The City Council, at a special meeting held January 19,2008, interviewed and proposed the following
appointments to Boards and Commissions:
Seat
Planning Commission
1)
2)
3)
4)
Water Board
1)
Heritage Preservation
1)
Parks & Recreation
1)
2)
Applicable Term
New Appointment
2/1108-1131/2010
Ben Barker
2/1108-113112010
Todd Larson
2/1108-1131/2010
Geoffery Stokes
2/1/08-1/31/2009
Doug Bonar
2/1108-1131/2011
Tom Jensen
2/1/08-113112011
David McMillen
2/1108-1/3112011
Karen Neal
2/1108-1131/2011
Tim White
Rambling River Center Advisory Board
1) 2/1108-1131/2011
2)
Charlie Weber
2/1/08-1/3112011
Sarah Miller
Upon approval of the City Council the applicants will be notified by letter and will receive an Oath of
Office and Certificate of Appointment.
ACTION REQUIRED
Council by-laws state that commission appointments shall be made at the second regular meeting of
the year, Therefore, the action requested is to approve the appointments to the various Boards and
Commissions for the above stated terms.
Respectfully submitted,
6Aa Jz0~
Lisa Shadick,
Administrative Services Director
i
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO:
Mayor, Councilmembers, City AdministratO()
Lisa Shadick, Administrative Services Director
FROM:
SUBJECT:
Appointment to EFP AC and Castle Rock Discussion Group
DATE:
January 22, 2008
INTRODUCTION / DISCUSSION
The Council annually appoints a Planning Commission member to the joint Farmington/Empire
Planning Advisory Committee (EFP AC) and the Castle Rock Discussion Group. Todd Larson has
served on these groups in the past.
ACTION REQUIRED
Approve the appointment ofMr, Todd Larson to the EFP AC and Castle Rock discussion Group,
Respectfully submitted,
F~- 4 -~dt/' ~.
Lisa Shadick, /~ ""--..
Administrative Services Director
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463,2591
www.cLfarmington.mn.us
TO: Mayor and Councilmembers
FROM: Peter J. Herlofsky
City Administrator
SUBJECT: Supplemental Agenda
DATE: January 22, 2008
It is requested the January 22, 2008 agenda be amended as follows:
CONSENT AGENDA
7r) Appointment Recommendation - Human Resources
Approve the appointment of Randall Bock as FacilitiesIPark Maintenance Worker
effective January 23, 2008. .
7r
City of Farmington
325 Oak Street, Farmington, MN 55024
(651) 463-7111 Fax (651) 463-2591
www.ci.farmington.mn.us
TO: Mayor, Councilrnernbers, and City Adrninistra&
FROM: Brenda Wendlandt, Human Resources Director
SUBJECT: Appointment Recommendation - Parks & Recreation Department
DATE: January 22,2008
INTRODUCTION
The recruitment and selection process for the appointment of a full-time Facilities/Park Maintenance
Worker, to fill a vacant position in the Parks & Recreation Department, has been completed.
DISCUSSION
After a thorough review by the Parks & Recreation Department and the Human Resources Office, a
contingent offer of employment has been made to Randall Bock, subject to ratification by the City
Council.
Mr. Bock has experience in building and grounds maintenance, tree and lawn care, and snow
removal. He meets the qualifications for this position,
BUDGET IMPACT
Funding for this position is authorized in the 2008 budget.
ACTION REQUESTED
Approve the appointment of Mr. Randall Bock as a FacilitieslPark Maintenance Worker in the Parks
& Recreation Department effective on January 23,2008,
Respectfully submitted,
~~:
Human Resources Director
cc: personnel file
/0(2.;
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463,2591
www.ci.farmington.mn.us
TO: Mayor, Council Memb s,
City Administrator
FROM: Lee Smick, AICP "
City Planner
SUBJECT: Adopt Ordinance - Approving Text Amendment for Frontage of Lots in the R-2,
R-T, and R-D Zoning Districts in the Subdivision Code
DATE: January 22,2008
INTRODUCTION
The City Council and Planning Commission met at a joint workshop on October 17, 2007 to
discuss the splitting of lots in the downtown residential district. At the meeting, the City Council
and Planning Commission determined that lots splits should not occur unless on a City approved
public street. The Planning Commission further discussed this issue in December and
recommended approval on January 8, 2008 for the attached ordinance (Exhibit A) with a 5-0
vote.
DISCUSSION
The recommended proposal is to revise Section 11-4-2 (D) concerning the text amendment for
frontage oflots in the R-2, R-T, and R-D zoning districts in the Subdivision Code.
As stated in Section 11-4-2 (D) of the Subdivision Code:
(D) Frontage: Every lot must have the minimum frontage on a city approved street other than an
alley, as required in the city zoning ordinance.
To eliminate the vague language concerning a "city approved street" in the text above, staff is
proposing that the language be revised to "city approved public street",
Additionally, staff has recommended that language concerning a private street should be
included in this section. The revised language is proposed as follows:
Private streets that are consistent with Citv Standard Detail Plates & Engineering Guidelines will
only be allowed in the R-2. R-T. and R-D zoning districts as Planned Unit Developments within
outlots owned by a homeowners association and subiect to covenants providing for long term
care and maintenance of the private streets.
The City Code requires that Planned Unit Developments be comprised of at least five (5) acres of
contiguous land in order to provide a private street. The 5 acres is a typical minimum size for a
Planned Unit Development. This proposal should eliminate the language confusion between a
public and private street in the downtown district (R-2, R-T, and R-D zones) since no lots over 5
acres exist in the downtown area.
ACTION REQUESTED
Approve the attached ordinance to Section 11-4-2 (D) concerning the frontage of lots as
described in Exhibit A.
Respectfully Submitted,
~~
Lee Smick, AICP
City Planner
E>(#4
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO,
AN ORDINANCE AMENDING SECTION 11-4-2 (D) OF THE
FARMINGTON SUBDIVISION CODE:
THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS:
SECTION 1. The City of Farmington City Code, 11-4-2 (D) Frontage, is amended by adding the
underlined language as follows:
(D) Frontage: Every lot must have the minimum frontage on a city approved public street
other than an alley, as required in the city zoning ordinance, Private streets that are consistent
with City Standard Detail Plates & Engineering Guidelines will onlv be allowed in the R-2.
R-T. and R-D zoning: districts as Planned Unit Developments within outlots owned by a
homeowners association and subiect to covenants providing for long term care and
maintenance of the private streets,
SECTION 2. Effective Date, This ordinance shall be effective upon its passage and publication
according to law,
ADOPTED this _day of
, 2008, by the City Council of the City of Farmington,
CITY OF FARMINGTON
By:
Kevan Soderberg, Mayor
ArrEST:
By:
Peter Herlofsky, City Administrator
SEAL
By:
City Attorney
Published in the Farmington Independent the _ day of
,2008,
/06
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463,7111 . Fax 651.463,2591
www.ci.farmington.mn.us
Mayor, City Council and City Administrator G
Tony Wippler, Assistant City Planner Ji6
Orderly Annexation Agreement with Empire Township
TO:
FROM:
SUBJECT:
DATE:
January 22,2008
INTRODUCTION
Attached for Council's review is a draft version of a proposed Orderly Annexation Agreement
[OAA] between the City of Farmington and Empire Township.
DISCUSSION
Over the last several months the Empire, Farmington Planning Advisory Committee [EFP AC]
has been working diligently on the enclosed [draft] orderly annexation agreement and have come
to agreement on the terms of the OAA, The OAA area generally consists of the properties
currently in Empire Township that are located west of the Soo rail line, south of County Road 66
and west of Biscayne Avenue. A depiction of the annexation area is attached to the Joint
Resolution as Exhibit A. It should be noted that the attached Joint Resolution does allow for the
immediate annexation of the western portion of Trunk Highway 3 that is adjacent to the Fairhill
property. This annexation is critical in obtaining the necessary MSA funding for the roundabout
to be constructed as part of the 195th Street extension.
The EFP AC has requested both the City Council of Farmington and the Town Board of Empire
to review the draft agreement and provide any commentslrevisions if necessary.
If the agreement is in a form acceptable to the Council, the following actions must be
accomplished to formally establish the orderly annexation area:
1. A joint informational meeting must be held by both entities for the public's benefit, and
notice of the meeting must be published at least 10 days in advance in the newspaper in
general circulation. It is anticipated that the Joint Informational meeting will be held in
March. Possible dates for this meeting are: 3/5, 3/6, 3/12, 3/13, 3/19, 3/20, or 3/26. It
would be advantageous of the Council to preliminarily discuss potential dates for the
Joint Informational meeting.
2. The City Council and Town Board must formally approve the orderly annexation
agreement via joint resolution at a scheduled meeting,
3. The joint resolution is submitted to the Office of Administrative Hearings, Municipal
Boundary Adjustment Unit, which would approve/issue an order regarding the
annexation area within 30 days,
An initial schedule outlining the steps for the approval of the OAA is attached at the end of this
memorandum for your review, This is a fairly aggressive schedule and it may be revised as
necessary depending on comments received by the City Council and/or Town Board.
ACTION REQUESTED
Please review the attached Joint Resolution and supporting documents and provide staffwith any
comments and/or concerns.
Respectfully submitted,
}:vJ~
To~iPPler:' Assistant City Planner
Cc: Dean Johnson, Empire Township Planning Consultant
Draft Schedule - OAA Empire
DATE
ACTION
Empire Town Board Reviews
Draft and Comments on
Agreement
1/8/2008
1/15/2008
Empire Planning Commission
Reviews Draft and Comments on
Agreement
1/22/2008
Farmington City Council Reviews
Draft and Comments on
Agreement
2/12/2008
Township Board holds its own
informaitonal meeting with
property owners
2/19/2008
City Council sets date for Joint
Informational meeting
2/21/2008
Notice of Joint Informational
Meeting is published in local
paper
2/21/2008
Individual notices sent to affected
property owners regarding Joint
Informational Meeting
3/5/2008
Joint Informational Meeting with
Town Board and City Council
3/5/2008
Town Board Approves Joint
Resolution
3/5/2008
City Council Approves Joint
Resolution
3/6/2008
Submit via mail Executed Joint
Resoltuion to the MBAU
3/10/2008
30-day review period begins for
the MBAU
4/10/2008
End of 30-day review (an order
for the OAA should be issued
prior to this date)
It should be noted that this schedule is a draft and that the dates for the Joint Information meeting
between the City Council and Town Board have not yet been set. This schedule is subject to
change on an as needed basis,
JOINT RESOLUTION/ORDERLY ANNEXATION AGREEMENT
BE1WEEN EMPIRE TOWNSHIP AND THE CITY OF FARMINGTON
THIS ORDERLY ANNEXATION AGREEMENT is entered into this of
,2008 by and between the CITY OF FARMINGTON, MINNESOTA
(hereinafter referred to as the "City") and EMPIRE TOWNSHIP (hereinafter referred to as the
"Township "),
WHEREAS, Minnesota Statues 414.0325 authorizes townships and municipalities to provide for
the orderly annexation of unincorporated areas, and;
WHEREAS, the purposes served by a joint resolution for orderly annexation include:
Promote the public health, safety, and welfare of each community
Eliminate boundary disputes
Encourage inter-community cooperation
Explore joint community service provisions
Enhance long-range planning certainty
Promote long-range fiscal management
Enhance community relationships
Eliminate land speculation and development uncertainty
the City and Township agree that there is a public need for the coordinated, efficient and cost-
effective extension of sewer and water services to promote economic growth and development,
and provide for the efficient delivery of desired or required public services; and
WHEREAS, the property depicted in attached Exhibit "A" (hereinafter referred to as the
"Annexation Area") is about to become urban or suburban in nature and the City is capable of
providing sewer, water, and other public services within a reasonable time; and
WHEREAS, the extension of sewer, water, and other public services can only be provided in
prioritized phases if the process and timing of service requirements are clearly identified and
jointly agreed upon in advance of the City's capital planning, commitment, and expenditure; and
WHEREAS, the establishment of a process of orderly annexation of said lands may be of
benefit to the residents and owners of said lands, and permit the City to extend municipal
services in a planned and efficient manner; and
WHEREAS, the City and Township desire to accomplish the orderly annexation ofthe
Annexation Area and the extension of municipal services in a mutually acceptable and beneficial
manner without the need for a hearing before the Municipal Boundary Adjustments Unit
[MBAU] ofthe Office of Administrative Hearings, or its successor, and with the purpose of
avoiding annexation disputes, enter into this joint resolution for orderly annexation pursuant to
Minnesota Statutes 414.0325, subd. 1;
NOW, THEREFORE, BE IT RESOLVED by the City of Farmington and Empire Township
that the two parties enter into this Joint Resolution Orderly Annexation Agreement (hereinafter
referred to as "Agreement") and agree to the following terms:
Acrea2:e and Location
1. The attached map entitled "Exhibit A - Annexation Area" shall be the framework for
annexation of property from the Township to the City, and contemplates that other Township
areas will not be annexed by the City, and defines and illustrates a proposed permanent boundary
between Empire and Farmington, The map constitutes the Annexation Area, and denotes areas
from which annexation may occur under this agreement.
2. The lands included within the Annexation Area are designated for future urban
development within the City. The Township shall oppose any efforts to include any of the lands
within the Annexation Area into any governmental jurisdiction other than the City. The City will
honor the boundary and accept no other annexation or boundary adjustment request or petition.
Annexation Area
3. The City shall have the right to annex land within the Annexation Area by Resolution
adopted by the City Council upon notice to the Township. No further consent or agreement of
the Township is required, provided that the property to be annexed by the Resolution is:
Contiguous to the corporate limits of the City;
Designated or proposed to be designated within the Metropolitan Urban Service Area,
and;
the subject of a petition from the property owner to the City or currently surrounded or to
be surrounded by the City as a result of a petition from a neighboring property owner.
4. The Township will not file any objection with the MBAU concerning the City's
annexation of any land within the Annexation Area described above, so long as the annexation
complies with the terms and conditions of the Agreement.
Comprehensive Plan and Zonin2: and Subdivision Re2:ulations:
5. The City will revise its Comprehensive Plan to address properties located within the
Annexation Area.
6. Pursuant to MN Statute 414.0325, MN Statute 471.59, and Chapter 462 of the Minnesota
Statutes, the parties agree that the City shall have the authority to exercise planning, land use,
zoning and subdivision authority within the Annexation Area.
Incorporation of Township
6. The City will support by resolution the future incorporation by Empire as a city and shall
take no actions opposing such incorporation, Such incorporation will be consistent with
the permanent boundary.
Annexation Process
7, Annexations within the Annexation Area shall occur only if the owners of the properties
located within the Annexation Area petition for annexation, or if as a result of past or proposed
annexations an area is surrounded by the City boundary.
8. If the City intends to annex a parcel of property within the Annexation Area, the City
shall, within 14 days of receipt of a petition to annex property within the Annexation Area,
submit to the Township the following:
(A) The legal description and a map of the property proposed to be annexed;
(B) A description ofthe proposed use of said property, if known by the City, and with the
express understanding that the City reserves the right to accept or reject any such proposed use;
Upon receipt of submittals set forth above, the Township will be provided 30 days to comment
on the proposed annexation.
9, During the term of this Agreement, petitions for the annexation of areas located outside
of the Annexation Area shall not be accepted, processed or approved by the City without the
express written consent of the Empire Township Board of Supervisors.
Tax Revenues
10. Until a parcel of property within the Annexation Area is annexed, property tax revenues
generated by the property, and any assessments levied against the properties within the
Annexation Area shall paid solely to the Township. Property taxes shall be payable in the year
of annexation and the following year as specified in Minn, Stat. Sec 414.035, subd. 12, as set
forth below:
Subd. 12, Property taxes. When a municipality annexes land under subdivision 2, clause (2),
(3), or (4), property taxes payable on the annexed land shall continue to be paid to the affected
town or towns for the year in which the annexation becomes effective. If the annexation
becomes effective on or before August 1 of a levy year, the municipality may levy on the
annexed area beginning with that same levy year. If the annexation becomes effective after
August 1 of a levy year, the town may continue to levy on the annexed area for that levy year,
and the municipality may not levy on the annexed area until the following levy year.
11. Any special assessments levied by the Township against the property shall continue to be
paid to the Township in accordance with the Township Resolution levying the assessment.
There shall be no differential taxation or sharing of tax revenues for annexed parcels except as
specified in this section,
Joint Pursuits
12, The City and Township agree to support and engage in the following:
~ Discussions with area school districts regarding review and possible boundary
adjustments that are more reflective of community boundaries or natural boundaries
~ Establishment of Biscayne Avenue through each community as a County minor
arterial highway
~ Reservation/preservation of a minimum of 75 feet of right-of-way from centerline of
Biscayne Avenue in any development approvals in each community
~ Discussions on joint municipal service provisions that may be mutually beneficial
Dispute Resolution and Amendment
13, Disputes concerning this agreement shall be resolved as follows:
(A) NEGOTIATION. When a disagreement over interpretation of any provision of this
agreement occurs, the City and Township must meet at least once, at a mutually convenient time
and place, to attempt to resolve the dispute through negotiation.
(B) MEDIATION. Ifthe parties are unable to resolve a dispute, claim or counterclaim, or are
unable to negotiate a mutually acceptable interpretation of any provision ofthis agreement, the
parties may mutually agree in writing to seek relief by submitting their respective grievances to
non-binding mediation.
ADJUDICATION. When the parties are unable to resolve a dispute, claim
or counterclaim, or are unable to negotiate a mutually acceptable interpretation of any provisions
of this agreement, or are unable to agree to submit their respective grievances to non-binding
mediation, then either party may seek relief through initiation of an action in a court of
competent jurisdiction. In addition to the remedies provided for in this agreement and any other
available remedies at law or equity, in the case of a violation, default or breach of any provision
of this agreement, the non-violating, non-defaulting, non-breaching party may bring an action for
specific performance to compel the performance of this agreement in accordance with its terms.
If a court action is required, the court may reimburse the prevailing party for its reasonable
attorney's fees and costs.
General Terms and Provisions
14. This agreement may not be modified, amended or altered except upon the written joint
resolution of the City and Township, duly executed and adopted by the City Council and
Township Board of Supervisors, and filed with the MBAU.
Either party to this agreement may request an amendment. Requests for amendments will first
be considered by each jurisdiction's Planning Commission. Their recommendations shall be
forwarded to the Township Board and the City Council.
The City and Township agree to meet jointly on an annual basis to consider and discuss (a)
possible modifications to this orderly Annexation Agreement, and;
(b) joint pursuits identified above in paragraph 12, and; (c) other matters of mutual interest or
concern.
15, The terms, covenants, conditions and provisions of this agreement, including the present
and all future attachments, shall constitute the entire agreement between the parties, superseding
all prior agreements and negotiations regarding the Annexation Area (with the exception of any
jointly approved roadway maintenance agreements between the City and the Township). There
are no understandings, agreements or assumptions other than the written terms of this agreement.
16. This agreement shall be binding upon and benefit the respective successors and assigns of
the City and Township. Specifically, this agreement is binding upon the governmental entity that
survives or is created by any action on the part ofthe Township to merge, consolidate, detach,
annex, reorganize or incorporate,
17. This agreement is made pursuant to, and shall be construed in accordance with, the laws
of the State of Minnesota. In the event any provision of this agreement is determined or
adjudged to be unconstitutional, invalid, illegal or unenforceable by a court of competent
jurisdiction, the remaining provisions of this agreement shall remain in full force and effect.
18, Upon the filing ofthis Agreement and resolution with the MBAU, the parties will not
request any alteration of the boundaries ofthe land constituting the Annexation Area, or any
change in the annexation of land not provided for in this agreement. The MBAU may review
and comment on the annexation resolution, but may not otherwise consider the resolution or alter
the Annexation Area boundaries. Within thirty (30) days of receipt of an annexation resolution
adopted by the City, which complies with this Agreement, the MBAU must order the annexation
of the area described in the annexation resolution in accordance with the terms and conditions of
this agreement.
Termination of Orderlv Annexation Al!reement
19. This agreement shall terminate on: a) December 31,2032, orb) the date upon which all
permitted annexation of land in the Annexation Area has been completed and the remainder of
Empire Township has been incorporated, whichever occurs sooner, or by mutual consent of the
parties via written resolution approved by the City Council and Township Board,
Bindinl! Al!reemen~ Director's Review
20. No alteration ofthe areas set forth herein for orderly annexation, or their boundaries is
appropriate, The director may review and comment, but shall not alter the boundaries.
21. This Orderly Annexation Agreement designates certain areas as eligible for orderly
annexation, and provides the conditions for the annexation of those areas. The parties agree that
no consideration by the director is necessary, and that therefore the director may review, and
comment, but shall, within thirty (30) days of the submission of a petition for annexation in
conformity with this Agreement, order annexation consistent with the terms of this Orderly
Annexation Agreement, and Resolutions submitted pursuant thereto.
22, This Agreement is a binding contract, and provides the exclusive procedures by which
any unincorporated property within the Township may be annexed to the City. The City shall
not annex property within the Annexation Area by any other procedure. For all property within
the Township but located outside ofthe Annexation Area, the City shall not seek to annex such
property, nor support any petition or proposal for the annexation of such property, nor annex
such property without a written resolution approving such annexation duly passed by the
Township Board,
Immediate Annexation of Portion of Trunk Hiehwav 3
23, In order to facilitate the improvements of Trunk Highway 3 to the mutual benefit of the
City and Township consistent with this Orderly Annexation Agreement, the City and Township
hereby confer jurisdiction to the Office and request the order approving this Orderly Annexation
Agreement provide for the immediate annexation to the City of that portion of Trunk Highway 3,
shown and described in the attached map and legal description attached hereto as Exhibits B and
C. The Office may review and comment, but no further consideration by the Office is necessary
and the Office shall immediately order the annexation of this portion of Highway 3, without any
revisions, and without further action of the City or Township within 30 days of filing of this
Agreement.
ADOPTED BY THE EMPIRE TOWNSHIP BOARD OF SUPERVISORS ON THE
DAY OF ,2008.
By:
By:
Terry Holmes
Board Chair
Kathleen B. Krippner
Town Clerk-Treasurer
ADOPTED BY THE FARMINGTON CITY COUNCIL ON THE
, 2008.
DAY OF
By:
By:
Kevan A, Soderberg,
Mayor
Peter J. Herlofsky
City Administrator
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Empire OAA Acreages
EXA-1 MaolD# Owner Acreaae PID#
1 Ind, Black Dirt & Sod Co, 70,50 120190001375 (portion thereof)
2 Helen Fischer 40,60 120300001101 (portion thereof)
3 lola Harris Family Ltd. pt. 112.13 120300001202
4 Kay Cahill 24,80 120300001175 (portion thereof)
SUBTOTAL 248.03
EXA-2 1 Clinton and Deborah Gergen 5,00 120290001076
2 Mary Jo & Stephen Nordvik 5,00 120290001275
3 Devney Family Ltd. pt. 70,10 120290001175
4 Edward Kral 79.28 120290001354
5 Richard Sayers 7.00 120320001201
SUBTOTAL 166.38
EXA-3 1 Bob Henderson 29.51 120320001179
2 Donald Peterson Family Lt. 77,58 120320001075
3 Bob Henderson 10,92 120320001176
4 Bob Henderson 0,98 120320001077
5 Bob Henderson 0,78 120320001276
6 Robert & Sonja Anderson 2,71 120320001078
SUBTOTAL 122,48
EXA-4 1 Joseph & Julie Kingland 1.03 120290006028
2 Ferdinand & Rita Cook 2,01 120290001228
3 James & Karen Record 0.84 120290005028
4 Richard & Clarice Sydor 0,92 120290004028
5 Kyle Betzold 0.44 120290003028
6 Richard & Bonnie Sejba 0,55 120290002028
7 Peter Elvestad 3,24 120290001128
SUBTOTAL 9.03
EXA-5 1 Farmignton Plumbing & Heating 1,32 120290010056
2 William Zarbok 1.22 120290011056
3 Andrew & Diane Adelmann 0.61 122110005200
4 Karen Juvland 0.26 122110007000
5 Karen Parker 0,14 122110008000
6 Roman & Ruth Wendland 0.38 122110009100
SUBTOTAL 3.93
TOTAL ACREAGE IN OAA: 540,82
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PROPOSED ANNEXATION LEGAL:
The South One-Half ofthe Southeast Quarter of Section 7, Township 114, Range 19, Dakota
County, Minnesota, lying easterly of the westerly right-of-way line of Minnesota State Highway
Number 3.
TOGETHER WITH:
The Northeast Quarter and the Southeast Quarter of Section 18, Township 114, Range 19,
Dakota County, Minnesota, lying easterly of the westerly right-of-way line of Minnesota State
Highway Number 3.
TOGETHER WITH:
The Northeast Quarter of Section 19, Township 114, Range 19, Dakota County, Minnesota, lying
easterly ofthe westerly right-of-way line of Minnesota State Highway Number 3 and northerly
of the easterly extension of the north line of PER CINE LOTS 2ND ADDITION,
Total Area = 595,393 sq. ft. or 13,67 acres, more or less.
/C)c
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463,7111 . Fax 651.463.2591
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, City Administrator ~
FROM: Kevin Schorzman, P.E., Interim City Engineer
SUBJECT: 2008 Project Update
DATE: January 22, 2008
INTRODUCTIONIDISCUSSION
Staff will provide a verbal update on the following projects that will be started or continued in
2008:
1. Flagstaff Avenue
2. Fairhills Pond Slope Stabilization
3. 195th Street (CSAH 64) East
4. TH-3 Roundabout
5, Spruce Street and 2nd Street adjacent to the City Hall site
6. Sealcoat and Crack Seal
7. Annual Curb and Sidewalk Replacement
BUDGET IMPACT
None,
ACTION REQUESTED
This item is provided for Council's information.
Respectfully Submitted,
;t::,P/L--
Kevin Schorzman, P .E.,
Interim City Engineer
cc: file
/od
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463,7111 . Fax 651.463,2591
www.ci.farmington.mn.us
TO: Mayor, Councilmembers, City Administrator I
FROM: Kevin Schorzman, P.E" Interim City Engineer
SUBJECT: 2008 Seal Coat Project Feasibility Report
DATE: January 22,2008
INTRODUCTION
Attached is the Feasibility Report for the 2008 Seal Coat project. The project consists of seal
coating specified residential streets.
DISCUSSION
The 2008 Seal Coat project is the fifteenth project in the City's seal coat program established by
the City of Farmington in 1994. The seal coat program is implemented in a seven-year cycle.
The streets indicated in Figure 1 of the report and Attachment A are to be included in the seal
coat program this year,
The streets in Riverside West and Cascade Drive are to be seal coated for the first time this year.
The streets of Pine Ridge Forest, Nelsen Hills Farm Sixth Addition, Charleswood 1st and 2nd
Additions, Riverside, Westview, Spruce Street between Fourth Street and Trunk Highway 3,
Fifth Street ~ block north and south of Spruce Street, Sixth Street ~ block north and south of
Spruce Street, Seventh Street Y:z block north and south of Spruce Street, the alley north of New
Heights Church, and the Second Street parking lot are also scheduled to be seal coated this year.
BUDGET IMPACT
Several streets in the 2008 seal coat project area have been assessed seal coating costs through
their respective development contracts. The property owners benefiting from the improvements
to the remaining streets would be assessed for the project costs pursuant to Minnesota Statute
429 and the City's Special Assessment Policy, The remainder of the costs would be funded
through the Street Construction and Maintenance Fund (Formerly known as the Road and Bridge
Fund).
It is recommended that the City of Farmington continue to partner with the City of Burnsville
who administers a Joint Powers Agreement for sealing coating, traffic markings, aggregate
screening, street sweeping and crack filling, Those involved in the Joint Powers Agreement
include Burnsville, Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee,
Mendota Heights, and West Saint Paul and Dakota County, Cost information is included in the
cost estimate section of the attached report that indicates the costs anticipated through the Joint
Powers Agreement.
The total estimated project cost for the 2008 Seal Coat project is approximately $172,670, The
City's special assessment policy indicates a 50/50 cost sharing split between the City and the
properties benefiting from the seal coat improvements. The estimated assessment based on the
estimated project costs and the special assessment policy is $115.58 per residential equivalent
unit.
ACTION REQUESTED
Adopt the attached resolution accepting the feasibility report, scheduling the public hearing for
March 3, 2008 and authorizing preparation of plans and specifications.
Respectfully Submitted,
~. #--,7
.pI-'" ,/
-~ / _n
Kevin Schorzman, P .E.,
Interim City Engineer
cc: file
RESOLUTION NO. R -08
ACCEPTING FEASIBILITY REPORT,
CALLING FOR A PUBLIC HEARING AND AUTHORIZING PREPARATION OF
PLANS
PROJECT 08-01, 2008 SEAL COAT PROJECT
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota was held in the Council Chambers of said City on the 22nd day of
January 2008 at 7:00 p.m.
Members present:
Members absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, pursuant to the City Council's adoption of the 2008-2012 Capital Improvement
Plan on November 19, 2007, the City Engineer has prepared a preliminary report with reference
to the following improvements:
Proi. No.
08-01
Description
Seal Coating
Location
various - see Attachment A : and,
WHEREAS, this report was accepted by the City Council on January 22,2008: and,
WHEREAS, the report provides information regarding whether the proposed project IS
necessary, cost effective, and feasible.
NOW, THEREFORE, BE IT RESOLVED by the City Council of Farmington, Minnesota
that:
1. The Council will consider the improvement of such streets in accordance with the report and
the assessment of abutting property for all or portion of the cost of the improvement pursuant
to Minnesota Statutes, Chapter 429 at an estimated total construction cost of improvements
of approximately $172,670,00.
2, A public hearing shall be held on such proposed improvements on the 3rd day of March,
2008, in the Council Chambers at Farmington City Hall at 7:00 PM and the clerk shall give
mailed and published notice of such hearing and improvements as required by law,
3. David R. Sanocki is hereby designated as the engineer for this improvement. He shall
prepare maps and estimated quantities or other plans necessary for the making of such
improvement consistent with the terms and conditions of the multi-jurisdictional joint powers
agreement for 2008-2009 Traffic Markings, Street Sweeping, Crack Sealing, Screening &
Seal Coating, on file at City Hall.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
22nd day of January, 2008.
Mayor
Attested to the
day of January, 2008.
City Administrator
SEAL
Attachment A
Streets
Pine Ridge Forest
Everest Path
Everest Circle
184th Street West
Exodus Circle
Everton Avenue
Exodus Avenue
Nelsen Hills Farms 6th Addition
Everest Path
Excalibur Trail
188th Street West
189th Street West
Exclusive Path
Charleswood rt and 2nd
Additions
Ewing Street
Everest Path
Evensong Avenue
Evergreen Trail
Exceptional Trail
Excel Court
Riverside
206th Street West
207th Street West
208th Street
Devonshire Avenue
Dallas Avenue
Westview
Hickory Street
Westdel Road
Westview Court
Westview Drive
Westwood Court
Westlyn Court
Westgail Court
Downtown Area
Location
Upper 183rd Street West to south phase line of Pine Ridge Forest
All
Everest Path to Everton Avenue
All
South of Upper 183rd Street West
Upper 183rd Street West to south phase line of Pine Ridge Forest
North phase line of Nelsen Hills Farm 6th Addition to 190th Street West
North phase line of Nelsen Hills Farm 6th Addition to west phase line of
Nelsen Hills Farm 6th Addition
Everest Path to west phase line of Nelsen Hills Farm 6th Addition
Everest Path to west phase line of Nelsen Hills Farm 6th Addition
Everest Path to west phase line of Nelsen Hills Farm 6th Addition
Everest Path to Exceptional Trail
195th Street to south phase line of Charleswood 1 sl Addition
Everest Path to south phase line of Charleswood 1 sl Addition
Ewing Street to south phase line of Charleswood 1 sl Addition
195th Street to Excel Court
All
Devonshire Avenue to Dallas Avenue
West of Dallas Avenue
East of Akin Road
208th Street to 206th Street West
208th Street to north phase line of Riverside Addition
Denmark Avenue to 1 sl Street
All
All
All
All
All
All
Streets
Spruce Street
Sth Street
6th Street
7th Street
Tamarack Ridge
Cascade Drive
Alley north of New Heights
Church
Second Street parking Lot
Location
4th Street to CSAH SOITH 3
Y2 block north and south of Spruce Street
Y2 block north and south of Spruce Street
Y2 block north and south of Spruce Street
All
Sth Street to 6th Street
All
FEASIBiliTY REPORT
FOR
PROJECT NO. 08-01
2008 SEAL COAT PROJECT
I hereby certify that this plan, specification or report
was prepared by me or under my direct
supervision and that I am a duly
registered professional engineer under
iliel7):;Tl7J~
David R. Sanocki, P,E., Engineering Division
Date: January 22, 2008
Reg, No,: 40973
City of Farmington, Minnesota
Engineering Division
(651) 463-1600
325 Oak Street
Table of Contents
Introduction"""""""".",.""."""""",.",.",.""""",.",.""",.".""""""""""."".""""".,.. ,.,.,.'"",.",.' 3
Discussion""""."""""".""".,."""""""",."""""..,.,."""""".",."",.,.,.""",..""""."",." "",.,.",."", 3
Cost Estimate ",.""""""""".."",.""".""""",."""""""".""""""""""" ,."""",."""",..,.,.,."""""", 4
Proj ect Financing""""""""""""""""""""""",.""".,.""",.,.""""""."""""""""",.""""""",. ,.,.,. 5
Conclusions And Recommendations .... .................... .........,.. ,.......... ...... .............. ....., ............ ......... 6
Attachment A"",,"'.."'."".""'."""""."."""."""".""'" ,.".""".""""",."",.".,.""""""..",.""""".,.. 7
Figure I - 2008 Seal Coat Areas
Figure 2 - Seven Year Cycle Seal Coat Program
2
Introduction
This report has been prepared to determine the feasibility of seal coating City streets as planned
during 2008, See Figure 1 for the areas to be seal coated in 2008 and Attachment A for a list of
the individual streets to be included in this area,
The annual seal coating program, initiated by Farmington in 1994, is implemented in a seven
year cycle in which assigned areas are seal coated each year (See Figure 2), The City requires
new streets to be seal coated approximately two to three years after the final bituminous wear
surface has been placed on the street. After the first seal coat application, streets are typically
seal coated every seven years, New streets within developments will continue to be incorporated
into the plan as they are added to the City's street system,
The purpose of seal coating is to improve the quality and extend the life of the City streets, Seal
coating delays the need for costly street reconstruction or other corrective work for which a
portion ofthe costs are assessed to the adjacent property owners,
The streets indicated in Figure 1 and Attachment A are to be included in the seal coat program
this year, The streets in Riverside West and Cascade Drive are to be seal coated for the first time
this year. The streets of Pine Ridge Forest, Nelsen Hills Farm Sixth Addition, Charleswood 1st
and 2nd Additions, Riverside, Westview, Spruce Street between Fourth Street and Trunk
Highway 3, Fifth Street Y:z block north and south of Spruce Street, Sixth Street Y:z block north and
south of Spruce Street, Seventh Street Y:z block north and south of Spruce Street, the alley north
of New Heights Church, and the Second Street parking lot are also scheduled to be seal coated
this year,
Discussion
Prior to 2004, fine seal coat aggregate (FA-2 Modified Aggregate) had been used in the cul-de-
sac areas and larger aggregate (FA-2 Aggregate) had been used on all remaining areas, Fine
aggregate, which tends to bind to the road surface better than larger aggregate, typically costs up
to three times as much as the larger aggregate, Since the fine aggregate had been significantly
more costly than the larger aggregate, it was only used in the cul-de-sac areas,
Since 2004, the City has participated in a Joint Powers Agreement with the City's of Burnsville,
Apple Valley, Eagan, Lakeville, Rosemount, Savage, Prior Lake, Shakopee, Mendota Heights,
West Saint Paul and Dakota County to complete Farmington's seal coat project, From 2004 to
2007, the quantities of the fine aggregate (F A-2 Modified) combined from all the Joint Powers
Agreement City's far outweighed the larger aggregate (FA-2 Aggregate) and thus resulted in
similar unit costs per aggregate, Under the Joint Powers Agreement in 2007, all streets in the
Seal Coat project were seal coated with the fine aggregate (FA-2 Modified Aggregate), thus
providing the City with a better overall product.
As part of the Joint Powers Agreement in 2008 the seal coat project will be bid with the CRS-2P
oil (Polymerized oil) versus the CRS-2 oil (Non-polymerized oil) that has been previously bid,
3
One of the biggest benefits of the polymerized oil is that it develops aggregate-grabbing strength
much more rapidly than non-polymerized oil. It takes approximately two weeks for a non-
polymerized oil to develop the aggregate-grabbing strength that a polymerized oil develops in
one day, Cities that have been using the CRS-2P oil have indicated that a significantly larger
percent of aggregate is adhering to street surface with the use of this oil. The surface aggregate
removal that has been seen from vehicle turning motions has been decreased with the CRS-2P
oil.
Cost Estimate
Cost estimates have been prepared for the improvements described in this report. The estimates
for the work are based on anticipated unit prices for the 2008 construction season,
The cost estimates presented below include a ten-percent contingency and twenty-seven percent
allowance for engineering, legal and administrative costs,
Item Unit
Est. Qty
Estimated
Unit Price Total
F A-2 Modified Aggregate in Place SY
103,000
$1.20 $123.600
$123,600
$ 12360
Estimated Construction Cost
10% Contingencies
Total estimated Construction Cost
$135,960
* 27% Engineering, Legal, Administration
$ 36.710
Total estimated Project Cost
$172,670
* A percentage of the actual construction cost is paid to the City of Burnsville for legal and
administrative cost on a sliding scale basis as follows:
$ 0 to $50,000 1,5%
$ 50,000 to $100,000 - 1.0%
Over $100,000 0,5%
4
Project Financing
The City's Assessment Policy states that Seal Coating shall be assessed at a 50% rate. Based on
the project costs identified in this report, the estimated assessment rates for the project,
calculated with a 50/50 split, would be $115.58 per unit. The final assessment amount in 2007
based on the final project costs was $76.70 per residential equivalent unit.
Riverside West and Cascade Drive are to be seal coated for the first time this year and funds
have already been collected to cover initial seal coating costs through their respective
development contracts. Properties in Pine Ridge Forest, Nelsen Hills Farm Sixth Addition,
Charleswood 1st and 2nd Additions, Riverside, Westview, Spruce Street between Fourth
Street and Trunk Highway 3, Fifth Street ~ block north and south of Spruce Street, Sixth Street
~ block north and south of Spruce Street, Seventh Street ~ block north and south of Spruce
Street, alley north of New Heights Church, and the Second Street parking lot will be assessed for
their portion of the costs.
Estimated Proiect Costs
Assessment based on a rate of$115.58/unit
Street Construction and Maintenance Fund
(Formerly known as the Road and Bridge Fund)
$ 86,335.00
$ 86.335.00
Total Estimated Project Cost
$172,670.00
5
Conclusions And Recommendations
The proposed improvements described in this report are feasible from an engineering standpoint
and are in accordance with the City's Seal Coating Program. The project is necessary to
continue the City's program for street maintenance. The feasibility of the project as a whole is
subject to the City's financial review. The improvements proposed are cost effective based on
proven methods for seal coat improvements. Based on the information contained in this report, it
is recommended that:
1. The City of Farmington accept this report as a guide for the seal coating improvements in the
project area and authorize the preparation of plans for the project;
2. The City participate in the Joint Powers Agreement currently being administered by the City
of Bumsville to accomplish the improvements;
3. The City conduct a legal and financial review of the proposed project prior to the public
hearing;
4. A Public Hearing be held as required by Minnesota Statue 429. The property owners in the
project area need to be notified for hearing purposes;
5. A neighborhood meeting be scheduled with the affected property owners;
6. The following tentative schedule be implemented for the project:
Schedule Based on Joint Powers Aareement
Accept Preliminary Report, Authorize Preparation of Plans, January 22,2008
Schedule the Public Hearing
Receive Bids Through Joint Powers Agreement February 22, 2008
Hold Neighborhood Meeting Week of February 25, 2008
Hold Public Hearing and Order Project March 3, 2008
Start Construction July 7, 2008
Complete Construction August 31, 2008
Hold Assessment Hearing September, 2008
6
Attachment A
Streets
Pine Ridge Forest
Everest Path
Everest Circle
184th Street West
Exodus Circle
Everton Avenue
Exodus Avenue
Nelsen Hills Farms 6th Addition
Everest Path
Excalibur Trail
188th Street West
I 89th Street West
Exclusive Path
Charleswood 1't and 2nd
Additions
Ewing Street
Everest Path
Evensong A venue
Evergreen Trail
Exceptional Trail
Excel Court
Riverside
206th Street West
207th Street West
208th Street
Devonshire Avenue
Dallas Avenue
Westview
Hickory Street
Westdel Road
Westview Court
Westview Drive
Westwood Court
Westlyn Court
Westgail Court
Downtown Area
Location
Upper I 83rd Street West to south phase line of Pine Ridge Forest
All
Everest Path to Everton Avenue
All
South of Upper 183rd Street West
Upper 183rd Street West to south phase line of Pine Ridge Forest
North phase line of Nelsen Hills Farm 6th Addition to 190th Street West
North phase line of Nelsen Hills Farm 6th Addition to west phase line of
Nelsen Hills Farm 6th Addition
Everest Path to west phase line of Nelsen Hills Farm 6th Addition
Everest Path to west phase line of Nelsen Hills Farm 6th Addition
Everest Path to west phase line of Nelsen Hills Farm 6th Addition
Everest Path to Exceptional Trail
19Sth Street to south phase line of Charleswood I st Addition
Everest Path to south phase line of Charleswood 1 st Addition
Ewing Street to south phase line of Charleswood 1 st Addition
19Sth Street to Excel Court
All
Devonshire Avenue to Dallas Avenue
West of Dallas Avenue
East of Akin Road
208th Street to 206th Street West
208th Street to north phase line of Riverside Addition
Denmark A venue to 1 st Street
All
All
All
All
All
All
7
Streets
Spruce Street
5th Street
6th Street
7th Street
Tamarack Ridge
Cascade Drive
Alley north of New Heights
Church
Second Street parking Lot
Location
4th Street to CSAH 50/TH 3
~ block north and south of Spruce Street
~ block north and south of Spruce Street
~ block north and south of Spruce Street
All
5th Street to 6th Street
All
8
2008 SEAL COAT AREAS
,
,
~ _ _ _ _ _ _ _ _ _ __ __ _ _ _ _ _ _ _ _ _ C:T~_O~ !~"'.:~~~_ _ __ _ _ __ _ ___ __ _ _ __ _ _ _ __ __ ___ _ _ _ __
E\P[KATOVNSHIP
r---------------
-'
~
~
__~M_.'~'~'" ::<::1
,
~~g
~I!I
",.
~!~
~I~
CSAH 50
WTti STIlLEY \([ST
.
.
;
Nil
"
1 rm-----
d
~ g
SCALE
,roo I CITY OF FARMINGTON I
500
, " , ,
1-_._..____1-____ ---i--------...
, " , ,
o 1000 2000
FIGURE I
7 YEAR CYCLE SEAL COAT PROGRAM
r - --- --- ------ --------
/u_mmmm
_J
INDEX
AREA 1 - 2008
AREA 2 2009
AREA 3 - 2010
AREA 4 - 2011
AREA 5 - 2012
AREA 6 - 2013
AREA 7 - 2014
---
PARKING LOTS & ALLEYS
1. 2008-SECOND STREET PARKING LOT
2. 200B-ALLEY NO. OF NEW HEIGHTS CHURCH
3. 2009-FIRE STATION #2
4. 2010-SWlMMING POOL
5. 2011-RAMBLlNG RIVER - PINE & ELM ST
6. 2012-ALLEY SO. OF POST OFFICE
7. 2012-ALLEY SO. OF NEW LIBRARY
8. 2012-ALLEY NO. OF VFW
9. 2013-RAMBLlNG RIVER - BALLFIELDS
10. 2013-ICE ARENA
11. 2013- FIRE STATION #1
12. 2014-ALLEY SO. OF ST. MICHAELS PLACE
,
,
,
,
~:~
~:!i'
~I~
""
~1~
6lE
,
,
,
,
=t---
,
,
,
,
,
L_____ ___ __ ________ _ ___
CSAH 50
,
,
,
,
,
,
~r;o..- - - -- - -- - -- - ___.I
~:~
i:~
;~;
S~_mmi
r------J
,
,
,
___J
.
.
.
T
N"
, I
I
lrmmm
~ ~
~ g
SCALE
I CITY OF FARMINGTON I
500
I ,. , ,
f----..-___I-_______-i________-1
, " , I
o 1000 2000 3000
FIGURE 2
/dCL
City of Farmington
325 Oak Street
Farmington, Minnesota
651.463.7111 . Fax 651.463.2591
www.cLfarmington.mn.us
TO: Mayor and Councilmembers
FROM: Peter J. Herlofsky, Jr.
City Administrator
SUBJECT: Economic Development Authority Re-organization
DATE: January 22,2008
INTRODUCTION / DISCUSSION
At a recent workshop, Council discussed the makeup of boards and commissions. A consensus
was reached to re-organize the EDA into five Councilmembers. The City Attorney has prepared
a draft ordinance and enabling resolution to facilitate this process. A public hearing requiring 30
days notice would be held to adopt the ordinance and resolution.
BUDGET IMPACT
None.
ACTION REQUESTED
Determine ifthe makeup of the EDA should be changed to five Councilmembers and direct staff
to set a public hearing for February 19, 2008.
Re:~mittf . ,d
~~~~f!~
CMuller/Herlofsky/Council Memos/EDA
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE NO.
An Ordinance amending the membership of the Economic Development Authority
THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS
FOLLOWS:
SECTION I:
Title 2, Chapter 8, Section 3 - Housing and Redevelopment Authority -
shall be amended by adding (underlined) and deleting (~) as follows:
2-8-3: CRlTERIL-\ ADOPTED GOVERNANCE PROVISIONS:
The following criteria provisions regarding governance ofthe authority are hereby adopted:
(A) Members; Officers: The authority shall consist of seven (7) membersfive (5)
Councilmembers who shall choose from among themselves a chair, vice chair and a secretary
other officers as required bv law.
(B) Designated Seats: TV/O (2) Five (5) seats shall be held by sitting members of the city council.
The remaining two (2) seats shall be filled by citizens appointed by the mayor and appro'/ed
by the city council.
(C) Qualifications: Members shall be citizens of the United States and residents of the city.
(D) Terms Of Office: The initial appoimmefl.ts ofthe members will be for ORe (1), t\vo (2), tM'0e
(3), f01:H" (4) afld five (5) years respectively, and two members will he appointed fur six (6)
year terms. Subsequent appointments to the five (5) seats filled by citizens will be for six (6)
year terms. The term ofthe Council members shall be concurrent with the Councilmembers'
City Council terms and shall expire at the same time as the members' Council term of office.
(E) Compensation: The authority shall establish the compensation to be paid members and the
reimbursement for personal expenses within the limits prescribed in MSA 469.011.
(F) Oath Of Office: Prior to assuming the duties to which first appointed, each member shall take
an oath of office. (Ord. 099-438, 10-18-1999)
SECTION II:
After adoption, signing and attestation, this ordinance shall be published
one time in the official publication ofthe City and shall be in effect on and
after the day following such publication.
SEAL
CITY OF FARMINGTON
Kevan A. Soderberg, Mayor
Attest:
Peter J. Herlofsky, Jr., City Administrator
Approved as to form the _ day of
,2008.
City Attorney
Published in the Farmington Independent the _ day of
,2008.
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
RESOLUTION NO.
RESOLUTION AMENDING THE RESOLUTION ENABLING THE
CREATION OF AN ECONOMIC DEVELOPMENT AUTHORITY
IN THE CITY OF FARMINGTON, MINNESOTA
BE IT RESOLVED by the City Council of the City of Farmington, Minnesota:
That RESOLUTION NO. 104-05, enabling the creation of an economic development authority in
the City of Farmington and in particular Section 2.03, regarding membership of the economic
development authority, shall be amended by adding (underlined) and deleting (stfeek) as follows:
2.03 The EDA consists of a governing body of seven (7) commissionersfive (5)
Councilmembers. Members shall be citizens of the United States and residents of the City. +we
Five seats shall be held by sitting members of the City Council. The remaining 1:Y{Q seats shall be
filled by citizens appointed by the Mayor and approved by the City Council. The term of the
Council member shall be concurrent with the Council member's City Council term and shall
expire at the same time as the member's Council term of office. The remaining five (5) two (2)
members will be appointed to one (1), two (2), three (3), four (4) and five (5) and six year terms
initially. Subsequent appointments to the fi','e (5) two (2) seats filled by citizens will be for six
(6) year terms.
PASSED AND DULY ADOPTED by the City Council of the City of Farmington this
day of , 2008.
Kevan A. Soderberg, Mayor
Attested to the
day of
2008.
Peter 1. Herlofsky, Jr. City Administrator
Values Statement
Excellence and Quality in the Delivery of Services
We believe that service to the public is our reason for being and strive to deliver quality
services in a highly professional and cost-effective manner.
Fiscal Responsibility
We believe that fiscal responsibility and the prudent stewardship of public funds is
essential for citizen confidence in government.
Ethics and Integrity
We believe that ethics and integrity are the foundation blocks of public trust and
confidence and that all meaningful relationships are built on these values.
Open and Honest Communication
We believe that open and honest communication is essential for an informed and
involved citizenry and to foster a positive working environment for employees.
Cooperation and Teamwork
We believe that the public is best served when departments and employees work
cooperatively as a team rather than at cross purposes.
Visionary Leadership and Planning
We believe that the very essence of leadership is to be visionary and to plan for the future.
Positive Relations with the Community
We believe that positive relations with the community and public we serve leads to
positive, involved, and active citizens.
Professionalism
We believe that continuous improvement is the mark of professionalism and are
committed to applying this principle to the services we offer and the development of our
employees.