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HomeMy WebLinkAbout06/22/15City of Farmington 430 Third Street Farmington, MN 55024 AGENDA WATER BOARD June 22, 2015 7:00 PM 1. CALL TO ORDER 2. APPROVE MINUTES (a) Approve Minutes- May 26,2015 3. NEW BUSINESS (a) Water Tower Cleaning (b) Downtown Water Filling Station Upgrades 4. APPROVE BILLS (a) Approve Bills -May 21, 2015 through June 18, 2015 5. OPEN FORUM (a) Approve Bills -May 21, 2015 through June 18, 2015 6. ADJOURN A Proud Past - A Promising Future Committed to Providing High Quality, Timely and Responsive Service to All of Our Customers City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO: Water Board Members, City Administrator FROM: Kevin Schorzman SUBJECT: Approve Minutes- May 26,2015 DATE: June 22, 2015 INTRODUCTION The minutes from both the May meeting and June meeting will be presented for approval at the July meeting. DISCUSSION This is being done as there will only be one member in attendance at this meeting that was present at the May meeting. BUDGET IMPACT None. ACTION REQUESTED None. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO: Water Board Members, City Administrator FROM: Kevin Schorzman SUBJECT: Water Tower Cleaning DATE: June 22, 2015 INTRODUCTION As the city pumps water into our main water tower at the maintenance facility, fine sediment in the water accumulates in the tower over time. This sediment is natural, and poses no health risks. DISCUSSION In 2010, the city had the tank inspected and it was found that there was approximately four to five feet of sediment build -up in the tank over approximately 11 years. The tank was cleaned at that time. To remove the sediment, the tank needs to be drained and it was in October, 2010, and the sediment was removed. Staff is proposing to clean the tower again this year in October to stay ahead of the build -up. It is anticipated that there will be approximately 2 feet of sediment when it is cleaned this time. Tank inspections and cleaning have been done in the past by KLM Engineering, a company that specializes in water tower work. They are familiar with the tower and the site, therefore staff solicited a proposal from them to do tank cleaning this October. Their proposal is attached. BUDGET IMPACT The estimated cost of the tank cleaning is $3,600.00. ACTION REQUESTED Approve the proposal from KLM Engineering to clean the sediment from the main water tower at the maintenance facility. ATTACHMENTS: Type Description d Exhibit KLM Proposal HIM June 5, 2015 Mr. Steve Arndt Street and Utilities Supervisors 19650 Municipal Dr. Farmington, Minnesota 55024 KLM ENGINEERIN INC. P.O. Box 897.3394 Lake Elmo Ave. N. • Lake Elmo, MN 55042 (651) 773 -5111 • Fax (651) 773 -5222 By Email Only RE: Proposal to Perform a Dry Tank Cleanout on the 1,500,000 Gallon Hydropillar located in the City of Farmington, Minnesota. Dear Mr. Arndt; KLM is pleased to submit this proposal for the dry tank cleanout of the 1,500,000 gallon Hydropillar water tower in Farmington, Minnesota. Dry Tank Cleanout The Owner would be responsible for draining the tank prior to inspection. When the tank is empty, KLM will perform a clean -out of the tank interior. KLM will disinfect the tank in accordance with Method 1, 2, or 3 of AWWA C652 -11. KLM will supply the chlorine to disinfect the tower. Owner's Responsibilities KLM will require the assistance of the Owner to back -flush and disinfect the reservoir of the tank. The Owner would need to provide a supply of water and hoses to perform this disinfection. A typical clean -out consists of washing down most of the heavy sediment while the water is draining. The Owner's personnel shall also be responsible for: • Manning the shut off valve at all times • Opening and closing the inlet /outlet pipe • Verifying that clean out and disinfection have been performed to Owner's satisfaction • Disposing of sediment and debris • Taking and testing water samples • Providing a fire truck to wash down and disinfect the interior of the tower. Cleanout Fees The fee for this service is $3,600.00. If for some reason beyond KLM's control, the cleanout of the tank cannot be performed in one day and KLM must return for a second day to complete the cleanout, the cost of a second day of the cleaning would be $1,200.00. KLM can replace the existing manway gasket(s) for a $150.00 City of Farmington, MN fee per gasket. Fees are subject to change if proposed work exceeds 12 months from this bid proposal. Agreement This proposal is valid for sixty (60) days from June 5, 2015. If the City of Farmington finds this proposal acceptable, please sign this page and return by mail, fax, or email. When KLM receives the signed proposal, we will call the Owner to coordinate a cleanout time. When the cleaning is completed, KLM will bill the Owner according to this agreement. This agreement, between the City of Farmington and KLM Engineering, Inc. of Lake Elmo, Minnesota is accepted by: City of Farmington, (Name) (Title) Minnesota June 5, 2015 (Date) Minnesota Sales Manager KLM Engineering, Inc. (Title) Lake Elmo, Minnesota Please sign and return by mail, fax or email to: Duane K. Prinzing Minnesota Sales Manager Phone: 651- 773 -5111 Fax: 651- 773 -5222 Email: dprinzing(aklmengineering.com Samba (Shared)/Proposals 2015/Master Cleanout/City of Farmington City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO: Water Board Members, City Administrator FROM: Kevin Schorzman SUBJECT: Downtown Water Filling Station Upgrades DATE: June 22, 2015 INTRODUCTION As the board is aware, the city has a coin - operated filling station located at Well #1 at the Rambling River Center. This filling station provides the opportunity to fill large water tanks on trucks and trailers without having to use a garden hose or a hydrant meter. DISCUSSION The current coin - operated mechanism has been experiencing functional problems and has required multiple visits by staff while people are trying to fill tanks. Staff is requesting authorization from the board to research options to replace the coin - operated system with a newer, more functional payment and metering system. BUDGET IMPACT Not known at this time. ACTION REQUESTED Authorize staff to research alternatives to the current coin- operated metering system an bring back a replacement recommendation to the board at a future meeting. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 - Fax 651.280.6899 www.ci.farmington.mn.us TO: Water Board Members, City Administrator FROM: Kevin Schorzman SUBJECT: Approve Bills -May 21, 2015 through June 18, 2015 DATE: June 22, 2015 INTRODUCTION Attached are the bills since the last water board meeting. DISCUSSION N/A BUDGET IMPACT N/A ACTION REQUESTED Review and approve the bills. ATTACHMENTS: Type Description © Exhibit Water Board Bills 6/18/2015 10:42:20 CITY OF FARMINGTON Council Check Summary Note: Check Amount may not reflect actaul check total due to sequence of data Cn O CO 5/21/2015 - Co Dept Div BU Description Subledger Account Description U) 0 R�to 0 z C z° 0 U a U z_ 0 J < o a a 9 w z 0 w f- U) U) w W 0 a 0 C7 Supplier / Explanation CV O O Co to0 0 o CO WATER UTILITY EXPENSE PROFESSIONAL SERVICES CD CD m 137034 135389 APR'15 APR'15 UTILITY LOCATE SRVS Cn n N N MACQUEEN EQUIPMENT, INC M O O 132114 5/22/2015 03 OCO 0 0 0 0 0 0 o 0 0 0 0 0 Co Cn N CD CD CD CD 0 0 0 0 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 6502 6250 137037 2152946 130.32 RUBBER DEBRIS HOSE N M o co MINNESOTA PIPE AND EQUIPMENT 0 CD CD 132119 5/22/2015 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 0 0 0 N N N CD CO CD N N N 0 0 Co u) in 6 CD Co CD N M CO • LO 0 M N- CD N N N CO CO M 0 0 0 el M V 7 0 0 ▪ N- N M CO CO VALVE BX TOP, BOTTOM BLUE, GREEN MRK PAINT /FLAGS BLUE, GREEN MRKG FLAGS CO N N CT O) N CD CO CO N N CD N STANTEC CONSULTING SERVICES INC N Cal N 132137 5/22/2015 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 6502 6401 137347 908804 PEAPR'15 PROF SRV, CELLTWR N O co CO 100182 ZEE MEDICAL SERVICE 132151 5/22/2015 CO 0 0 CD O WATER UTILITY EXPENSE PROFESSIONAL SERVICES CD COD CD 137443 54110236 CITY DEPT 1STAIDE KIT REFILLS CO O) Cn ANDERSEN INC, EARL F O O N 0 N N CD 3 M CO 0 0 0 CD O WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 6502 6250 137316 0107724 -IN DANGER CHLOR SIGN 100068 CARQUEST AUTO PARTS 132161 5/29/2015 CO 0 0 CD O WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 0 0 0 CO O WATER UTILITY EXPENSE DATA PROCESSING o N N CO CO CO o 0 CCD CD 0) N O) M N Cn C` M UTILITY V -BELTS (2) N M N M LOCAL GVMT INFO SYSTEMS ASSN. 132187 5/29/2015 137581 40104 APR'15 APR UB SFTWRAPPL SUPPORT N a CD N N ✓ co NRG RELIABILITY SOLUTIONS LLC O M 132199 5/29/2015 0 0 0 CND 0 WATER UTILITY EXPENSE 0 0 0 0 CO O WATER UTILITY EXPENSE PROFESSIONAL SERVICES N N O CD CO 0 CCD COO CD CD 137191 3347 -1505 APR'15 APR'15 ELEC, MAINT FACILITY co N- M r - 101254 ORKIN EXTERMINATING 132200 5/29/2015 102434073/ N n M 12.76 5/26 PEST CTRL SRV, MAINT FACI M 0 N- Co N N 113413 VERIZON WIRELESS 132225 5/29/2015 O 0 0 0 CD O WATER UTILITY EXPENSE CELLULAR PHONES N CO CD CD 137633 9744826747 APR'15 APR WTR DEPT CELL SRVS 0 0 100025 CINTAS CORP LOC 754 N O C CO N N CD 6/18/2015 10:42:20 CITY OF FARMINGTON Council Check Summary Note: Check Amount may not reflect actaul check total due to sequence of data t0 0 N 5/21/2015 - 0 n 0 0 0 0 O CO CO ao ao O O 0 0 0 O 0 O O O O 0 to CO to 0 CO CO CO CO o o 0 0 ITY EXPENSE W W W CO (0 U) Z Z Z W w a a X x x W w w J J J 0. w a) 0 U) m Account Description F F F D D D D W • W WW w W W Q Q Q Q UNIFORMS & CLOTHING O Z c Z U 0 754454525 UNIFORMS & CLOTHING UNIFORMS & CLOTHING UNIFORMS & CLOTHING O 0 0 (NO m m O 0 0 0 10 N co co O M O7 O N O n 754457037 754459622 CD •cr O) 0 l0 CO CO ▪ O O I I t` n Co Co Co Co Supplier / Explanation C E Check # Date WKLY UNIFRM SRVS, MAINT FACIL WKLY UNIFRM SRVS, MAINT FACIL WKLY MAT SRVS, MAINT FACIL ct ✓ r r 100081 DAKOTA COUNTY LUMBER COMPANY 132242 6/8/2015 CO CO O O 0 o O O to CO 0 N O 0 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 0 CV CV N CO 137694 1410 - 605776 MATERIALS FOR CURB REPLC DELEGARD TOOL CO a N 0 N N M WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 6502 6250 137447 1793 IMPCT SCKT, TOOLS N O t0 O FERGUSON WATERWORKS 132252 6/8/2015 00 00 03 O O 0 0 O 0 O O 0 0 0 t0 O co co o O O WATER UTILITY EXPENSE PROFESSIONAL SERVICES 137714 0140410 SRV MONITOR LOCATOR, 107123 GS DIRECT INC 132257 6/8/2015 WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS CO CO O CO O 0 0 O O o 0 0 O 0 0 0 0 10 to to O O CO O 0 0 0 0 WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS WATER UTILITY EXPENSE EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE EQUIPMENT REPAIR SERVICE WATER UTILITY EXPENSE EQUIPMENT REPAIR SERVICE CO 0 O O O 0 WATER UTILITY EXPENSE PROFESSIONAL SERVICES N 100 N 0 o O O CO CD CD 0 CD N CD CV O O O O CV O O O al a-3 O O O CO O co O 137471 315627 PLOTTER SUPPLIES 0) N N O) N N HOME DEPOT M n O 132262 6/8/2015 137679 6035...7720 MAY 5/14 PURCH, CLRADJ FACE SHLD N O) M METERING & TECHNOLOGY SOLUTIONS N Co M 132273 6/8/2015 R O) 7 O O a co co Co Co O Co Co Co N co 0 0 Co O O O METER EQUIPMENT MINNESOTA PIPE AND EQUIPMENT O O O 132276 6/8/2015 HYDRANT GREASE RETAINER, 0 -RING, HYDR PRT VALVE SEAT, SUPPRT, MAIN VALVE ar N N N Co Co O O) N W M MVTL- MINN VALLEY TESTING LABS O O O 132279 6/8/2015 137478 754361 5/11 WATER TEST REPORT to N- SAUBER PLUMBING & HEATING CO. 132293 6/8/2015 CO 00 0 O 0 O 0 0 LO O 0 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 6502 6401 137661 20368 SRV VACBRKR @ 129 OAK ST w J 0 2 r M N 132298 6/8/2015 t0 O 0 WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 6502 6220 6517577560 6.67 4/17 -5/16 GPS AIR CRD SRVS APR- MAY'15 6/18/2015 10:42:20 CITY OF FARMINGTON O co co 0 J N U) 0 U N N M a Council Check Summary Note: Check Amount may not reflect actaul check total due to sequence of data Co Dept Div BU Description Account Description O Z C Z U O Co OIa Supplier / Explanation PELLICCI HARDWARE & RENTAL M O O 132306 6/8/2015 Co Co Co U C0 Co Co O o 0 o 0 o O Co 0 0 0 0 0 0 0 0 0 0 0 Co O l0 N U) U1 U) )0 U) Co Co Co Co CO CD Co O O O Co Co O O W W W W W W L L J CO 03 CO CO CO CO CO Z z z z z z z d a d d d d d w • w w w w w w rr J J J J J J J D ▪ D D D D D D LL' Q' w LL' LL' LL' LL' WWWWWWW F- • I— F- F- F-- F— F- BUILDING SUPPLIES & PARTS OTHER SUPPLIES & PARTS EQUIP SUPPLIES & PARTS OTHER SUPPLIES & PARTS EQUIP SUPPLIES & PARTS BUILDING SUPPLIES & PARTS EQUIP SUPPLIES & PARTS 0 0 o o 0 0 0 N N N CO N N N CO Co 0 Co CD Co CO N N N N N N N 0 0 0 0 0 0 0 )0 0 U) U) U) U) c0 0 Co 0 0 0 0 0 LL LL LL LL LL U- s- CO o 00 00 W V ) 0) - Co Co - CO Co m - M W - 0) N 'Cr O N Co N- • M M CV CO (70 1- C- N- M M C')) (r') CO ▪ M HAND CLEANER POLY TUBE 100', TEE INSRTS FURNACE AIR FILTERS RED CM FILTER SANDING DISC, BELT ROLL TWLS, TLT PPR, 137769 91589/F #8 WALLBRD, CONCR SCREWS • CO CO Of • LO LO m CO V m n 0) N M r 0) m U W 103774 AMERICAN PUBLIC WORKS ASSOCIATION 132309 6/12/2015 co 0 0 0 O WATER UTILITY EXPENSE SUBSCRIPTIONS & DUES 6502 6460 137794 ID# 699682 182.50 JUL'15- '16APWA MEMBER DUES O YD N CO CARQUEST AUTO PARTS 132317 6/12/2015 03 CO 03 o O o WATER UTILITY EXPENSE VEHICLE SUPPLIES & PARTS O LO 0 O WATER UTILITY EXPENSE VEHICLE SUPPLIES & PARTS Co o N N 0 CD O O CD CD 2131 - 380308 CR 10.00- TRACTOR BATTERY CORE CR 2131 - 380299 TRACTOR BATTERY N M ECM PUBLISHERS, INC 0 O 132323 6/12/2015 WATER UTILITY EXPENSE ADVERTISING 137595 219924/387324 5/14 ODD /EVEN WTR AD O 0 r M MINNESOTA DEPT OF HEALTH N n 0 M N M WATER UTILITY REVENUES ENTERPRISE SALES 137606 1190008 APR- JUN'15 6501 5025 4/01 -6/30 WTR SRV CONNCT FEE MINNESOTA PIPE AND EQUIPMENT O o O 132347 6/12/2015 CO 03 CO O o o 0 0 O WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS O 0 O WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 00 Co LID O WATER UTILITY EXPENSE PROFESSIONAL SERVICES o Co NLC) CD CO 0 O O O LO 10 Il) Co Co Co M V Co CI Co Co N- N- C) CO CHLORINE TABS, WTR CURB BX REPAIR, EXT PLG MVTL- MINN VALLEY TESTING LABS O o o 132352 6/12/2015 137605 755481 5/16 WATER TEST REPORT USA MOBILITY WIRELESS, INC C71 132376 6/12/2015 CO CO 0 Co o LO 0 O WATER UTILITY EXPENSE CELLULAR PHONES 137945 Y0317419F JUN'15 6502 6412 JUN'15 AFTR HRS PAGER SRVS 0 CI M M 113413 VERIZON WIRELESS 132378 6/12/2015 00 Co LO O WATER UTILITY EXPENSE CELLULAR PHONES 137990 9746508460 MAY'15 6502 6412 MAY WTR DEPT CELL SRV 0 Co Co 111046 VOYAGER FLEET SYSTEMS INC 135485 5/28/2015 6/18/2015 10:42:20 CITY OF FARMINGTON Council Check Summary Note: Check Amount may not reflect actaul check total due to sequence of data 0 a 0 a U BU Description Account Description CO ao CO 0 0 0 O O 0 0 0 0 V) U) U) CO CO CO o 0 0 WATER UTILITY EXPENSE WATER UTILITY EXPENSE WATER UTILITY EXPENSE _J J J W W W LL LL LL ▪ N OIm 1 co D m o co U) 0 N N )() 0 Z c 0 2 U O 0 135485 869088237504 0I O a CO 0 U -J W U- LL F Z Q 2 0 0 -J CO Z u) — N O E Supplier / Explanation LO Z CO CO 135485 869088237504 75.26 JAN WTR DEPT FUEL CHRGS U) Z 137533 869088237504ADJ 6502 6272 .01- ADJ ONE CENT FR VOUCHER