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Home My WebLink About12.15.97 Council Packet ~ COUNCIL MEETING REGULAR DECEMBER 15, 1997 6:30 P.M. Chamber Business Meeting Action Taken a) Set date for Special Assessment Workshop b) Christmas Lighting and Decoration Information c) City Insurance Rate Reduction Information 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. CITIZEN COMMENTS 6. CONSENT AGENDA a) Approve Minutes 12/01/97 (Regular)) 12/01197 (Special) b) Appointment recommendation - Police Sergeant c) Park Grant Applications - Various d) CAP - Meals on Wheels Contract e) Conveyance of City Property - Eagles Development f) Appointment of Planning Commis~ion Member; g) Vacancies and reappointment process - Boards arid Commissions h) Approve Labor Collective Bargaining Unit -Police i) Approve 1998 COLA adjustments - Non-Bargaining Employees j) Utility Drop Box- 1998 Budget Information k) Housing Needs Grant Application 1) Environmental Education Grant Application m) Approve Capital Outlay Requests - Fire Department n) Acknowledge resignation - Building Inspector 0) Approve list of bills 7. PUBLIC HEARINGS/AWARD OF CONTRACTS 8. PETITIONS, REQUESTS AND COMMUNICATIONS a) Resolution adopting 1998 Budget and Property Tax Levy b) Result of MnDOT Speed Survey - various locations c) Amendment of HRA Ordinance . UNFINISHED BUSINESS 10. NEW BUSINESS 11. REPORTS FROM COUNCILMEMBERS/BOARDS/COMMISSIONS 12. ROUNDTABLE 13. ADJOURN ~'D.-/ COUNCIL MINUTES REGULAR DECEMBER 1, 1997 1. The meeting was called to order by Mayor Ristow at 7:00 P.M. Members Present: Ristow, Gamer, Strachan, FitchlM-La Members Absent: None Also Present: City Administrator Erar, Attorney Grannis 2. Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. Roll Call was taken by City Administrator Erar. 4. MOTION by Gamer, second by Fitch to approve the agenda as presented. APIF, MOTION CARRIED. 5. CONSENT AGENDA MOTION by Fitch, second by Gamer to approve the Consent Agenda as follows: a) Approve Minutes - 11/17/97 (regular) b) Adopt Resolution No. R129-97 Maintenance Agreement, Highway 50 c) Accept Fourth Street Outfall, Project Update d) Approve Various Licenses and Permits e) Adopt Resolutions No. R130-97 & R131-97 AFSCME Contract-Maintenance & Clerical Units f) Approve School and Conference Request - Police Department g) Approve Council Policy - City Commission Appointment Process h) Receive Annual Weed Report I) Adopt Resolution No. R132-97 Cooperative Agreement MN DOT Storm Sewer at Larch Street j) Approve Bills for payment APIF, MOTION CARRIED. 6. PUBLIC HEARINGS - SOUTH SUBURBAN MEDICAL CLINIC BONDS The Mayor opened the Public Hearing to review the South Suburban Medical Clinic Bonds. South Suburban Medical Center is seeking approval to sell Health Care Facilities Revenue Bonds under Minnesota State Statutes 469.152 - 469.165. These bonds will partially finance the acquisition of the medical office building at 3410 213th Street West in Farmington. The aforementioned statutes allows these bonds to be sold using the City as a conduit, the City has no fiscal responsibility for this debt MOTION by Gamer, second Fitch to close the public hearing. APIF, MOTION CARRIED. MOTION by Gamer, second by Cordes to adopt Resolution No. R133-97 Providing for the issuance and sale of Health Care Facilities Revenue Bonds, Series 1997 (South Suburban Medical Center Project). APIF, MOTION CARRIED. 7. AWARD TOWING SERVICES CONTRACT This item had been tabled from the November 17, 1997 Council meeting. Staff researched questions presented by the City Council and other interested parties at the previous meeting: There was an in-depth discussion about mileage from the City of Farmington to the apparent lowest bidder, Dakota Towing in Vermillion Township. Another issue raised was whether Dakota County Towing is zoned properly. Staff checked with the Clerk of Vermillion Township and learned that all of Vermillion Township is zoned Agricultural and that storage is a permitted use in that zone. The owners of Dakota County Towing has been repeatedly assured by a member of the Vermillion Township Board that they were properly zoned. When written verification to that effect was requested it was revealed that there was no written documentation. Staff was told that the Board knew about Dakota County Towing and had discussed that, while the storage is a pennitted use, the actual towing and rental business is not a pennitted use. That use would require a Conditional Use Permit from VermilJion Township. Council permitted a member of the audience to speak who stated that in his opinion, it is not right for the Chief of Police to push for this contractor. City Administrator Erar advised the Council that the Police Chief was merely carrying out his responsibilities. Mr. Erar reiterated that the bottom line was getting the most value for doUars spent by the City for towing. MOTION by Strachan, second by Gamer to table the award of contract until the February 2, 1998 meeting, aUowing the lowest bidder to resolve zoning issues. APIF, MOTION CARRIED. The City Council requested that an future bids include language requiring appropriate zoning of a business within their jurisdiction. 8. AWARD CONTRACT P ARK FACILITY IMPROVEMENT Bids were received for the construction of the Ice Arena Team Rooms, ADA updates to the Swimming Pool Bath House and Rambling River Park Restrooms. Bids on the Ice Arena Team Rooms came in over the Engineer's estimate. It was recommended by the Parks and Recreation Director that aU bids be rejected. Team room changes were proposed by the Engineer getting the project closer to the estimated costs. MOTION by Gamer, second by Fitch to adopt RESOLUTION NO. R134-97 ordering the preparation of Plans and Specifications, Authorize Advertisement for Bids for the Swimming Pool Bath House/Park Restrooms and Ice Arena Team Rooms. APIF, MOTION CARRIED. 9. 1998 PROPOSED BUDGET REVISIONS were presented and approved. 10. 1998-2002 CIP COUNCIL WORKSHOP was set for 12/17/97, 7:00 p.m. A copy of the CIP was distributed to Council. 11. EAST FARMINGTON FOURTH ADDITION, PRELIMINARY AND FINAL PLAT Council reviewed the private drive accesses onto County Road 72 which were reduced from seven to two and concluded that the both will be private drives and maintained by the East Farmington Homeowners Association. Parking will be limited to one side on the private drives. MOTION by Gamer, second by Fitch to adopt RESOLUTION NO. R135-97 approving East Farmington Fourth Addition, contingent upon approval of the City Engineer and execution of a Developers Agreement APIF, MOTION CARRIED. 12. ADOPT ORDINANCE - CODE OF ETmCS After a lengthy discussion by City Council, MOTION by Strachan to adopt the proposed Code of Ethics Ordinance. The motion died for the lack of a second. MOTION by Gamer, second by Ristow to discontinue discussion on this subject. VOTING YES: Ristow, Cordes, Gamer. VOTING NO: Fitch, Strachan. MOTION CARRIED. 13. HRA ORDINANCEIBY -LAWS The City Council discussed restructuring the HRA Board by appointing citizen to three of the five seats the first year, and the fourth seat fiUed by a citizen in the second year, and one seat continuaUy held by a Councilmember. The Council felt it is important to keep some continuity to the make up of the membership. This item was continued to the December 15,1977 meeting. 14. STRATEGIC PLANNING- IMPLEMENTATION PLAN A special meeting was set for January 14,1998 at 7:00 p.m. 15. PRAIRIE WATERWAY IIIIASH STREET RECONSTRUCTION PROJECT A special Joint City Council meeting with representatives from Castle Rock Township, Dakota County Fair Board, Dakota County Extension Service and Dakota County was held on November 19, 1997. It was jointly detennined that further project efforts should be discontinued at this time. MOTION by Fitch, second by Gamer to adopt RESOLUTION NO. R136-97 Declaring the City of Farmington's decision to discontinue joint project efforts related to the reconstruction of Ash Street and the construction of the third phase of the Prairie Waterway. APIF, MOTION CARRIED. 16. NOTIFICATION OF INTENT TO TERMINATE CITY ATTORNEY'S SERVICES The City Attorney, Dave Grannis, notified the City that he desires to tenninate the provision of legal services in 1998 effective upon the City securing new legal senices. MOTION by Strachan, second by Gamer to acknowledge, with regrets, the current City Attorney's decision to tenninate his services effective upon the City securing new City Attorney services. APIF, MOTION CARRIED. MOTION by Gamer, second by Cordes approving the solicitation of proposals in an RFP (Request for Proposals) fonnat, to be advertised in the Star Tribune and Farmington Independent. APIF; MOTION CARRIED. MOTION by Gamer, second by Fitch approving an interview team consisting of Councilmember Strachan, Administrator Erar, Community Development Director Olson, and Police Chief Siebenaler. VOTING FOR: Ristow, Cordes, Fitch, Gamer. Voting against: None. Abstaining: Strachan. MOTION CARRIED. Councilmember Fitch read a letter from Fonner Mayor Patrick Akin, thanking Dave Grannis for his exceptional service to the City of Farmington. 17. RESPONSE TO ANIMAL COMPLAINT Police Chief Siebenalar responded to a citizen request to begin enforcement of cats similar to dog enforcement. It was noted by the Police Chief, the need of an extensive budget to enable the enforcement of cats. The matter was taken into consideration. 18. ROUNDTABLE Councilmember Gamer - ALF will be returning funds to the city, based on per capita funding. Councilmember Fitch - Requested copies of the 1997-1998 Snow Plow Policy be distributed to Council Mayor Ristow - Informed Council of Ribbon Cutting Ceremony at Burger King Sidewalk issues on Elm Street 19. MOTION by Fitch, second by Gamer to adjourn at 9: 10 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~ Karen Finstuen Administrative Service Manager MINUTES COUNCIL MEETING SPECIAL DECEMBER 1, 1997 6: 15 p.m. b~ ~ 1. Mayor Ristow called the meeting to order at 6:15 p.m. Present: Mayor Ristow, Councilmembers Cordes, Fitch, Gamer, and Strachan Absent: None Also Present: Administrative Service Manager Finstuen 2. This special meeting was called to interview applicants for a vacated seat on the Planning Commission. Applicants scheduled for interviews were Cleota Epps, Ronald Kuriscak, and Dirk Rotty. Brian Feldt, who was interviewed on November 3, 1997 for an opening on the Parks and Recreation)Board, was also a candidate. Cleota Epps requested that her name be withdrawn at this time. MOTION by Strachan, second by Cordes that Dirk Rotty be appointed to the vacated seat, at the December 15, 1997 Council meeting. Voting for: Ristow, Cordes, Fitch, Strachan. Voting against: Gamer. MOTION CARRIED. Council requested staff to notify the candidates -', of their decision and to place the applications of Ms. Epps, Mr. Kuriscak and Mr. Feldt with those received for appointments in January, 1998. 3. MOTION by Fitch, second by Ristow to adjourn at 6:53 p.m. Respectfully submitted, JJ~ j~ Karen Finstuen Administrative Service Manager ~b TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Appointment Recommendation - Police Sergeant DATE: December 15, 1997 INTRODUCTION The recruitment and selection process for the appointment of a Police Sergeant in the Police Department, Patrol Division has been completed. DISCUSSION After a thorough review of applicants for this position consisting of written testing, and interviews by Police Chief Siebenaler, and Police Chiefs from the cities of Inver Grove Heights and Hastings, and the City Human Resources Coordinator, Officer Kevin Mincke has been offered the position, subject to ratification by the City Council. Mr. Mincke has been working as Police Officer for the City since January 1989. Mr. Mincke has his Associate of Arts degree in Law Enforcement and has completed the Dakota County Management Academy program. Kevin currently serves as a Squad Leader in the Mutual Aid Assistance Group (MAAG), and is a member of the SouthEast Metro Narcotics Task Force. Mr. Mincke has also completed a variety of specialized law enforcement programs since beginning his tenure with the City of Farmington. Kevin's performance with the City during that time has been commendable and he is fully qualified and capable to serve as Police Sergeant in the Police Department, Patrol Division. BUDGET IMPACT Funding for this position is authorized in the 1997 Budget. RECOMMENDATION Approve the appointment of Mr. Mincke as Police Sergeant in the City of Farmington Police Department effective December 16, 1997. Respectfully submitted, i{7 V~ bhn F. Erar City Administrator CitlJ. of Farmin9ton 325 Oak Street · FarmintJton/ MN 55021, · (612) 1,63-7111 · Fax (612) 1,63-2591 foe TO: Ma)'or, Councilmcmbers City Administrator 'IX:..- James Bell, Parks and Recreation Director FROM: SUBJECT: Park Grant Applications DATE: December 15, 1997 INTRODUCTION Council approval to apply for various Parks and Recreation related grants. DISCUSSION The State is requesting applications for grants for trail constIUction, arena energy improvements and transportation for seniors. Staff requests Council authorization to apply for these grants. The grants are as follows: 1. Minnesota Department of Natural Resource Grants - This matching funds grant is for trail constIUction which would provide funds to complete the trail from the Prairie Creek Neighborhood to the Middle School. Applications are due by March 31, 1998. The estimated cost of the trail constIUction will be $170,00, of which 50% is matching funds. 2. Energy Grant - A energy review of the Ice Arena was done by the Center for Energy and Environment. This State sponsored audit recommended $68,000 worth of energy savings measures at the Ice Arena. $5,000 has been set aside for the City to help fund these improvements. This matching fund grant is guaranteed to the City after an application is received. Applications are due by January 16, 1998. Matching funds for this grant and the remaining improvements can be funded by a no interest loan from NSP. A program available through NSP offers no interest loans to facilities that improve energy consumption. The $68,000 worth of improvements will save enough energy dollars to have a payback of 3-7 years. NSP will be paid back through the dollars saved on the arena electric bill. 3. Federal Capital Assistance for Elderly and Disabled Transit Providers Grant - Eighty percent (80%) federal funding is available from the United States Department of Transportation Federal Transit Administration for the purchase of accessible vehicles. Staff requests Council consider applying for these dollars. The current Senior Center Van is in need of many repairs and may need replacement. The 20% matching funds would be raised through charitable gambling or possible CDBG dollars. Staff is seeking other neighboring communities to jointly apply for this grant to enhance our chance of being approved. Ifno other community wishes to participate, staffwill apply for only the City. The estimated cost ofa new van is $54,000. I CitlJ of FarminlJton 325 Oale Street · Farmington, AW 55021, · (672) 1,63-77 7 7 · FlU (672) 1,63-2597 BUDGET IMPACT Matching funds for the grant applications will be funded as follows: . 1. Trail construction - $85,000 from the Parks Improvement Fund 2. Energy improvements at the lee Arena - KSP loan program 3. Senior Center Van - $10,800 from charitable gambling, fundraising and possible CDBG. If these dollars cannot be raised the grant can be rejected. ACTION REOUESTED Council approval of these grant applications and adoption of the following resolutions: 1. Resolution authorizing the application for a Minnesota Department of Natural Resources Grant for trail construction. 2. Resolution authorizing the application for a energy grant from the Center for Energy and Environment. 3. Resolution authorizing the application for a no interest loan from NSP for energy improvements at the Ice Arena. 4. Resolution authorizing the application for a Federal Capital Assistance for Elderly and Disabled Transit Providers Grant for a new senior van. Respectfully submitted, James BellParks and Recreation Director Proposed RESOLUTION NO. R -97 APPROVING AN APPLICATION FOR AN NSP NO INTEREST LOAN Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 15th day of December, 1997 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, NSP is offering no interest loans to facilities that improve energy consumption; and WHEREAS, the City has a need to improve its energy consumption at the ice arena; and NOW THEREFORE, BE IT RESOLVED by the Farmington City Council authorize the Parks and Recreation Director to submit an application to NSP for a no interest loan for energy improvements at the ice arena. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December, 1997. Attested to the day of ,1997. Mayor SEAL Clerk! Administrator 9 Proposed RESOLUTION NO. R -97 APPROVING AN APPLICATION FOR MINl\""ESOTA DEPARTMENT OF TRANSPORTATION GRANT FOR ELDERL Y Al~D DISABLED TRANSIT PROVIDERS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 15th day of December, 1997 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, The Minnesota Department of Transportation Office of Transit provides grants to provide capital assistance in meeting special transportation needs of elderly and disabled persons; and WHEREAS, the Farmington Area Senior Center van is in urgent need of being replaced at a cost of $54,000; and WHEREAS, the Department of Transportation will provide eighty percent (80%) of the funding required ($43,200) and the City will provide the remaining twenty percent (20 %) of the funding ($10,800). NOW THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington hereby approves the application for a Minnesota Department of Transportation Office of Transit Capital Assistance Grant for Elderly and Disabled Providers to purchase a Senior Center van. BE IT FURTHER RESOLVED that the City Council agrees to fund the remaining 20% ($13,800) of the cost of said van. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December, 1997. Attested to the day of ,1997. Mayor SEAL Clerk! Administrator 10 Proposed RESOLIJTION NO. R -97 APPROVING THE SUBl\lITTAL OF AN APPLICATION FOR A 1998 OUTDOOR RECREATION GRANT FOR THE TRAIL PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 15th day of December, 1997 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, The Minnesota Department of Natural Resources Outdoor Recreation Grant provides for matching grants to cities for acquisition and/or development of trails; and WHEREAS, the City of Farmington has acquired the property necessary for the construction and development of the Farmington Community Trail and is now ready to begin development; and WHEREAS, the construction/development of the Farmington Community Trail is eligible for grant funding of up to, 50 % of the total eligible project costs; and WHEREAS, the City desires to receive the maximum allowable grant from the Department of Natural Resources. NOW THEREFORE, BE IT RESOL VEn that the Parks and Recreation Director is hereby authorized to submit an application to the Minnesota Department of Natural Resources for a matching grant up to the maximum allowed for the development and construction of the Farmington Community Trail and Preserve. BE IT FURTHER RESOLVED that a certified copy of this resolution shall be submitted with said grant application. This resolution adopted by recorded vote of the Farmington City Council in open session on th~ 15th day of December, 1997. Attested to the day of ,1997. Mayor SEAL Clerk! Administrator 11 Proposed RESOLlJTION NO. R -97 APPROVING AN APPLICATION FOR A.~ E1'i~RGY SAVINGS GRANT FOR THE ICE ARENA Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 15th day of December, 1997 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, The Center for Energy and Environment provides grants to cities for energy savings at City owned facilities; and WHEREAS, the City desires to receive such grant from the Energy Center; and NOW THEREFORE, BE IT RESOLVED by the Farmington City Council that the Parks and Recreation Director is authorized to submit an application to the Center for Energy and Environment for a grant for energy savings measures at the ice arena. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December, 1997. Attested to the day of , 1997. Mayor SEAL Clerk!Administrator 12 fod TO: Mayor, Councilmembers City Administrator j!f- James Bell, Parks and Recreation Director FROM: SUBJECT: CAP - Meals on Wheels Contract DATE: December 15, 1997 INTRODUCTION The contract for mobile meals with CAP ( Community Action Program) needs to be renewed. DISCUSSION The Mobile Meals program at the Senior Center provides inexpensive lunch time meals to shut in seniors throughout the community. The City has a contract with CAP to provide these meals to the City and staff, with volunteer help, distributes them to the seniors. The cost of the meals which the City accrues is passed on to the users of the program. The cost per meal is going to increase slightly, however it will not affect the budget. BUDGET IMPACT The 1998 budget will not be affected by the increased cost of the meals. ACTION REOUESTED For Council information only. Respectfully submitted, ~~~. James Bell Parks and Recreation Director I CitlJ. of FarminiJ.ton 325 Oak Street. FarminfJtonl MN 55024 · (612) 463.7111 · Fax (612) 463-2591 100 TO: Mayor and Councilmembers City Administrator112- FROM: David L. Olson Community Development Director SUBJECT: Conveyance of Landi New Eagles Site DATE: December 15, 1997 INTRODUCTION During the preparation of the application for title insurance for the property recently purchased by the Eagles from Canadian Pacific Railway, it was determined that there was a small piece of the site that was not included in the property thought to be owned by the Railroad. It was the opinion of the title examiner that this property belongs to the City as part of the original plat of the Town of Farmington. DISCUSSION Roger Cook who is the attorney that represented the Eagles on the purchase of the property from the Railroad has requested that the City convey any interest it has in Lot 7, Block 28. There was a small gap in the legal descriptions of the property owned by the Railroad that resulted in a small piece of Lot 7 being technically the property of the City. Since there is no record of the property being conveyed to anyone else, it is assumed that the City is the legal property owner. This action will assist the Eagles in obtaining a clear title to their recently acquired property if the City conveys its interest in this property. City Attorney Grannis has reviewed this request and has no objections. BUDGET IMPACT None ACTION REOUESTED Approve the conveyance in the form ofa Quit Claim Deed, of the City's interest in Lot 7, Block 28 of the Town of Farmington to the Eagles I CitlJ, of FarminiJ.ton o~~ David L. Olson Community Development Director 325 Olllc Street. Fllrmington, MN 55021, · (672) 1,63-7177 · FllK (672) 1,63-2597 LAW OFFICES GRANNIS & GRANNIS, P .A. DAVID L. GRANNIS JOYCE M. GRANNIS MELISSA A. Rossow 412 SOUTHVIEW BOULEVARD SUITE 100 SOUTH ST. PAUL, ML'lNESOTA 55075 TELEPHONE: (61:) 455-1661 FA.)( (612) ~55-2359 . RUBY E. OCH. LEGAL ASSIST ANT ',.IOV .... ~ .,,":- ,\I G t'J ..:.~ '- {. November 25, 1997 VIA FACSIMILE & U.S. MAIL David L. Olson Community Development jirector City of Farmington 325 Oak Street Farmington, MN 55024-1358 Re: Quit Claim Deed to Fraternal Order of Eagles Dear Dave: Enclosed is a copy of the proposed deed you asked me to review which was prepared by Roger Cook. I faxed a copy to Dave Snoeyenbos at Dakota County Abstract and he has approved it for clearing up title to the property. If the City is willing to convey the property which appears to me to be a very small piece, I have no objections to this deed. Very truly yours, GRANNIS & GRANNIS, P.A. 3y: ~~ David L. Grannis DLG/sjb Encl. Form No. 31.M -OUIT CLAIM DEED Corporation or Partnership to Corporation or Partnership r-,ItIlU....(l11l l.lIi (,HIO ("'11\1'\ .111' 111-':' HIHllk.. ,1 q -; ~) No delinquent taxes and transfer enl.('red; Ct'rtificat.e of Real Estat(' Value ( ) filed ( ) not f('qllil'l'd Certificate of Real Estate Value No. . ] 9 ______ County.\udit<lr by _[)cpul):... STATE DEED TAX DUE HEREON: $ .1.-._6.'L.___p__ Date: November . l!I~J_ (rpsPrved for recording data) FOR VALUABLE CONSIDLRATION, _..--1:.own (now_Ci~y) cf Farmington _' a municipal corpor"tion Minnesota , Grantor. hereby conveys and quitclaims to Fraternal Order of Eagles - Aeries U403l a non-profit corporat ion under tlH' laws of l1innesota Dakota _____h"County, t-lilllH'Sota, <!escrihpd as follows: under the laws of , Grantee, , real property in Lot 7, Block 28, Town of Farmington, EXCEPT Railroad, according to the plat thereof now on file and of re- cord in the office of the Couunty Recorder within and for Dakota County, Minnesota. (if more <pace is needed. continue on back) together with all hereditaments and appurtenances bE>longing thereto. TOWN (NOW CITY) OF FA~1INGTON \ fri'; II..,.. I':' ':1 II" I' ! I,., ' By Its Mayor By __ Its Administrator STATE OF MINNESOTA COUNTY OF DAKOTA } ~. The foregoing was acknowledged before me this __day of Nn"..mh..,. ,19-93- , by Gerald Ristow and John Erar the Mayor and Admin~strator of Town (now City) of Fat:m.i.Dg~~__ ,3 muni~ipal c..or.por"tion under the laws of Minnesota , on hehalf of the corporat i on NOTARIAL STAMP OR SEAL (OR OTIIER TITLE OR R ANKI ; SIGNATURE OF PERSON TAKING ACKNOWLEDGMENT Ta~ Slatrnlents for the real property described in this Instrument should be spot to (Include n8mf' and address of Grantee): Farmington Eagles Club #4031 313 Third St. Farmington, MN 55024 'HIS INSTRUMENT WAS DIlAFTED RY (NAM~: AND ADDRESSI: G. Roger Cook Attorney at Law 423 Third St. Farmington, MN 55024 --..., . """- -.. - >- ~ -JO) :; .5 ~ =" - .. a:: ~ 12 Co) .... ~ ~ ~~. I U (1) 1 - .. ~ m~ ""'" Ci):t ~W~ ~m~ -- (1) ~ Qa:: ~ Cj '0 (l '" ~ ~ ~~ ~~/~ '~/'''-: LU u~ . ffij' L.:.. .(" o ~ ~ !- U 0 LU ::l o' I.U c::: \) !- !-"l' Z r./')- <Z c:::O . '" u... . --. : --.;./ ("""\ !, -~'-- I ,.. I . i' .~ l(< -- '1 ...... " -- , -~-- ~. -.:r ~ -__ ~. .:> /- . ~ ry~ / I . .... -",~..... t.J o ~V) ':v . i " " ". ,~, i ~ .c o .2 en u W f/) Z_(1) ZZc, -Om ~~W >(!) 0 t-z- Z - (1) . ::>~Cij OC::en ,,<"C -u.Q) ""-0 f- 0 o c.. ~ E <( a. o 0f TO: Mayor, Councilmembers, City Administrator f FROM: Karen Finstuen Administrative Service Manager SUBJECT: Appointments to Boards and Commissions DATE: December 15, 1997 INTRODUCTION Each year a number of seats on various Boards and Commissions expire on January 31. Traditionally the City Council has interviewed incumbents and new applicants for these positions and ultimately appoints at the second meeting in January. DISCUSSION Articles will be published in the December 18, and December 26, 1997 issues of the Farmington Independent and the January issue of the City Newsletter, informing residents of the availability of these seats on Boards and Commissions. (See attached listing.) The deadline for applications is January 7, 1998. At this point we have vacancies on the Heritage Preservation Commission and Senior Center Advisory Board. Letters have been sent to incumbents notifying them of the expiration of their term and requesting them to reapply if they are interested. The Council has traditionally interviewed on Saturday morning, to accommodate the applicants schedules. If it is your desire to do so again this year, I recommend a special meeting be set for Saturday, January 10, 1998 at 8:0.0 a.m. I will set up 20 minute time slots, and provide you with information prior to the meeting. If Council decides to amend the HRA Ordinance, I have included three seats on the HRA Board with appointments for 1, 2 and 3 years with subsequent appointments of 5 year terms. ACTION REQUIRED Set a special meeting of the City Council for Saturday, January 10, 1998 at 8:00 a.m. d~llS- Karen Finstuen Administrative Service Manager I Cit1/. of FarminfJton 325 Oale Street. Farminfton, MN 55021, · (612) 1,63-7111 · Fax (612) 1,63-2591 1998 BOARDS AND COMMISSION TERMS TO BE FILLED COMMISSION TER.l\t FROM TO Heritage Preservation Cheryl Thelen (Incumbent) 3yr. 2/01/98 1/31/2001 Harbee Tharaldson (Incumbent) 3yr. 2/01/98 1/31/2001 Parks & Recreation Advisory Dawn Johnson (Incumbent) 2yr. 2/01/98 1/31/2000 John Richardson (Incumbent) 2yr. 2/01/98 1/31/2000 Scott Retterath (Incumbent) 2yr. 2/01/98 1/31/2000 Planning Rob Schwing (Incumbent) 2yr. 2/01/98 1/31/2000 Christopher Simones (Incumbent) 2yr. 2/01/98 1/31/2000 Todd Larson (Incumbent) 2yr. 2/01/98 1/31/2000 Water Board Robert Shirley (Incumbent) 3 yr. 2/01/98 1/31/2001 Senior Ctr. Advisory Council Vacant Seat 3yr. 2/01/98 1/31/2001 Chris Common (Incumbent) 3 yr. 2/01/98 1/31/2001 * Housing and Redevelopment Authority Vacant Seat 1 yr. 2/01/98 1/31/1999 Vacant Seat 2yr. 2/01/98 1/31/2000 Vacant Seat 3 yr. 2/01/98 1/31/2001 * All subsequent terms will be for 5 years. Note: All incumbents will be re-interviewed if they apply, along with new applicants. ********** John Erar.........................City Administrator IqllltllN f.')'f) N (J I) I) ll'rl~ www.ci.farmington.mn.us Office Hours 8:00 - 4:30 463-7111 325 Oak Street January & February, 1998 Applicants needed for City's Boards and Commissions Are you a Farmington resident who would like to take an active part in city government? The City's elected government body, the City Council, has six citizen advisory boards and commissions whose input and recommendations on issues are important to them. These citizen advisory groups consist of residents who have a desire to serve their community in a volunteer capacity and are willing to contribute the number of hours necessary to review various City issues and attend meetings. City Council and staff appreciate these volunteers and all the time and effort they invest in making our community a better place to live. These boards and commissions meet monthly at City Hall and welcome the tendance of residents since all meetings are open to the public. Committees which will have vacancies include: Heritage Preservation Commission - meets 3rd Thursdays, 7:00 PM Makes recommendations to the Council regarding heritage preservation issues. Housing and Redevelopment Authority - meets the 2nd Mondays, 7:00 PM Oversees economic development and redevelopment efforts of the City. Parks and Recreation Commission - meets 2nd Wednesdays at 7:30 PM Makes recommendations to City Council concerning recreation and the parks and trail systems. Planning Commission - meets 2nd Tuesdays at 7:00 PM Makes zoning recommendations, reviews new plats, grants variances and special excep- tions, and makes recommendations to the development process. Senior Center Advisory Council- meets 2nd Mondays at 9:30 AM Makes recommendations for senior programs and facility operations. Water Board - meets 4th Mondays at 7:00 PM This autonomous board makes decisions and advises City Council on water issues and the infrastructure needed to provide water to resi- dents. The City is presently accepting applica- tions for fourteen positions from interested citizens for various boards and commis- sions. All terms start February I, 1998. Ap- pointments will be announced at the January 20th City Council meeting; interviews will be nducted on January lOth. In order to serve, you must be 18 years old, a U.S. citizen and a resident of Farmington. Interested persons should pick up applications at City Hall, or ca1l463-7111. Applications are due by Wednesday, January 7, 1998. Please publish two times - issues for December 18 and 25, 1997. Thank you Applicants needed for City's Boards and Commissions Are you a Farmington resident who would like to take an active part in city government? The City's elected government body, the City Council, has six citizen advisory boards and commissions whose input and recommendations on issues are important to them. These citizen advisory groups consist of residents who have a desire to serve their community in a volunteer capacity and are willing to contribute the number of hours necessary to review various City issues and attend meetings. City Council and staff appreciate these volunteers and all the time and effort they invest in making our community a better place to live. These boards and commissions meet monthly at City Hall and welcome the attendance of residents since all meetings are open to the public. Committees which will have vacancies include: Heritage Presenration Commission - meets 3rd Thursdays, 7:00 PM Makes recommendations to the Council regarding heritage preservation issues. Housing and Redevelopment Authority - meets the 2nd Mondays, 7:00 PM Oversees economic development and redevelopment efforts of the City. Parks and Recreation Commission - meets 2nd Wednesdays at 7:30 PM Makes recommendations to City Council concerning recreation and the parks and trail systems. Planning Commission - meets 2nd Tuesdays at 7:00 PM Makes zoning recommendations, reviews new plats, grants variances and special exceptions, and makes recommendations to the development process. Senior Center Advisory Council- meets 2nd Mondays at 9:30 AM Makes recommendations for senior programs and facility operations. Water Board - meets 4th Mondays at 7:00 PM This autonomous board makes decisions and advises City Council on water issues and the infrastructure needed to provide water to residents. 1l1e City is presently accepting applications for fourteen positions from interested citizens for various boards and commissions. All terms start February 1, 1998. Appointments will be announced at the January 20th City Council meeting; interviews will be conducted on January 10th. In order to serve, you must be 18 years old, a U.S. citizen and a resident of Farmington. Interested persons should pick up applications at City Hall, or call 463-7111. Applications are due by Wednesday, January 7,1998. /oj TO: Mayor, Councilmembers, City Administrator ~ FROM: Karen Finstuen, Administrative Service Manager SUBJECT: Appointment to Planning Commission Vacancy DATE: December 15, 1997 INTRODUCTION The Planning Commission has a vacated seat that must be filled. DISCUSSION At a special meeting held December 1, 1997 at 6:00 p.m., Council interviewed candidates for the vacated seat. It was Council's decision to appoint Dirk Rotty to the seat which will expire 1/31/99. The three applicants not appointed will be added to those received for 1998 appointments. All candidates were notified of the appointment. BUDGET IMPACT None. ACTION REQUIRED Appoint Dirk Rotty to the Planning Commission seat expiring 1/31/99. Respectfully submitted, (~O--U- }-~ Karen Finstuen Administrative Service Manager cc: Lee Smick CitlJ of FarminiJ.ton 325 Oak Street · FarminlJtonl MN 55024 · (612) 463.7111 · Fax (612) 463.2591 TO: Mayor, Councilmembers, City Administrator v}tr- Brenda Wendlandt, Human Resources Coordinator bh FROM: Sl.13JECT: Labor Negotiation Settlements Police Unit DATE: December 15, 1997 INTRODUCTION This memo has been prepared to update Council on the status of City labor settlement with the organized employee group in the Police Department. DISCUSSION Staff is pleased to announce that the City has reached an agreement with bargaining unit in the above mentioned department beginning January 1, 1998 and ending on December 31, 2000. This agreement provides for a 2% wage adjustment on the 1 st of January 1998, a I % wage adjustment on the 1st of July in 1998, a 3% on the 1 st of January 1999 and a wage re-opener for 2000. It should be noted that this is the fIrst labor agreement in 9 years that has been negotiated without having to submit to labor arbitration. The contract also stipulates a change in the City's contribution to the employee group insurance benefIt. The City will now contribute a flat rate to cover health, dental and life insurance. This flat rate will be not less that $390.00 for 1998 and if the City receives a rate increase in 1999, that flat rate will be no less than $405.00. Additionally, the contract settlement also restructures the longevity pay system. Officers will begin to collect longevity pay after 4 years and the amount will be based on years of service and percentage of pay. The percentage amount will increase during each of the three years of the contract, and is comparable with collective bargaining agreements in other metropolitan communities. Attached to this memo is a fmancial analysis of the settlement with the units, which will need to be sent to the Bureau of Mediation Services. The attached Uniform Settlement Form (USF) must be presented to Council whenever it ratifIes a new labor contract settlement. Copies of the USF will also be sen.t to the Legislative Commission on Employee Relations. BUDGET IMPACT Settlement costs negotiated with bargaining unit are within the budgeted expenditures in the proposed 1998 budget. ACTION REQUESTED Adopt the attached resolution ratifying labor contract settlements for the Police Officer unit and acceptance of the Uniform Settlement Forms. Respectfully submitted, ~~ Human Resources Coordinator I CitlJ. of FarminfJ.ton 325 Oak Street · Farmington, MN 55024 · (612) 463.7111 · Fa)( (612) 463.2591 RESOLUTION NO. A RESOLUTION APPROVING WAGE Al~D BE::\'LFIT INCREASES BETWEEN THE CITY OF FARMINGTON A!'.T}) LAW ENFORCEME::\i LABOR SERVICES, LOCAL 187 FOR CONTRACT YEARS 1998 THROUGH 2000 WHEREAS, the City of Farmington recognizes Local 187 as the exclusive bargaining representative under M. S. Chapter 1 79A, for the police officer classifications identified in the collective bargaining agreement; and WHEREAS, the City has negotiated in good faith with representatives of Local 187 for the purpose of reaching a collective bargaining agreement on wages and benefits for contract years 1998 through 2000; and WHEREAS, M.S. 179A, Subd. 3, paragraph (n) requires completion and submittal of a Uniform Settlement Form to the governing body at the time a collective bargaining agreement is ratified, and where it is further the intent of this legislation to provide a standard basis for public employers and the public to compare the economic elements of the collective bargaining agreement; and WHEREAS, contract settlement terms have been successfully negotiated between the City and the membership of Local 187 in accordance with procedures established by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) a two percent (2%) wage adjustment on the 1st day of January, 1998; and a one percent (1%) wage adjustment on the 1st day of July, 1998, and a three percent (3%) wage adjustment on the 1st day of January, 1999. 2) The City and representative of Local 187 shall negotiate a wage adjustment to be effective on the 1 st day of January, 2000. 3) change in the calculation of longevity pay levels as specified in the collective bargaining agreement. 4) the City shall contribute a flat rate amount for health, dental and life insurance. This rate will be determined as insurance rates increase but shall be no less that $390.00 per month for 1998 and not less that $405.00 for 1999. 5) Acceptance ofthe attached Uniform Settlement Form for contract years 1998 through 2000, and further direct that this form be made available for public inspection during normal City business hours. Adopted by the Farmington City Council this 15th Day of December, 1997. Gerald G. Ristow, Mayor ATTEST: John F.Erar, City Administrator 101 102 103 104 105 106 107 108 109 110 111 112 LeER Supplemental Uniform Settlement Reporting Form Public employer name Contact person name Phone number of contact person Name of exclusive representative I Unit composition (e.g.,law enforcement,clerical,comprehensive, etc.) Is the unit essential or non-essential? Base year calculation date (from BMS Instructions, page 2) Base year employees (from BMS Instructions, page 2) Date mediation requested (if applicable) Date strike notice given (if applicable) Dates of strike (if applicable) Tentative settlement date 113 Date arbitration requested (if applicable) 114 Name of arbitrator (if applicable) 115 Date of first arbitration hearing (if applicable) 116 Date final briefs filed (if applicable) 117 Date of award (if applicable) 119 Regional development number (if available) - - ...- City of Far~ington Brenda Wendlandt (612) 463-1806 LELS, Local 187 Pn~ic-~ affic-ers Essential 1997 9FTE November 1997 " I CI) tt:lo= >!S:1:lI: ...... 9C1)~ co =-0=0 - a5:3tt:1~i:i:' ~ .-l 0 "'0>-0- ell oco= .1.1 t) 0 o=!- ~ Iol.I =- ..... ~ =z::E IS ::E Iol.I ~ Cf.l ::l>< ell ~ Z rz.. ~ 4-l ~ fIl 0 .... ~ > CII Q >. ;= t) l~ .1.1 ~ ..... - ..... 4-l !::!. u Z 4-l I~ .... 0 '" V'l i:i .... >- c=: CII ~ c.. t) 'owl .... ..... U :::-' c=: .-l ! ~ ~ .... 0 > p.. 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QJ > o 41 III "' Cll U .:: ?fi LO N \0 N ~ c: Cll E > nl Q., E ::l Vl 0. E ::l ...J Q; > o 41 III nl QJ ... U C ~ o M 9 C - .~ l'C ~ <:-c . Q. . o TO: Mayor and Councilmembers FRO~1: John F. Erar, City Administrator SUBJECT: Cost-of-Living Adjustment for Non-Bargaining Unit Employees DATE: December 15, 1996 INTRODUCTION The City typically approves cost-of-living adjustments for non-bargaining unit employees at the last regular Council meeting ofthe calendar year for the following year. These adjustments would take place effective January 1, 1998. DISCUSSION Cost-of-living adjustments for non-bargaining employees have been reviewed and are proposed at two (2) percent effective January 1, 1998, and one (1) percent effective July 1, 1998, for an effective annual adjustment of 2.5%. This adjustment level is consistent with terms agreed to in labor contract settlements for bargaining unit employees. Non-bargaining employees for purposes of this cost-of-living adjustment include confidential employees, supervisory staff, department heads and the administrator. All other employees belong to collective bargaining units which requires the City to formally negotiate changes in the terms and conditions of employment through the collective bargaining process. The LELS Police officers unit and AFSCME clerical/technical and maintenance units have also agreed to a similar two (2) and one (I) percent increase in wages for 1998. BUDGET IMPACT . This adjustment is within 1998 Budgetary guidelines, and assists the City in maintaining below-average compensation expenditures in the upcoming fiscal year. ACTION REOUESTED Adopt the attached resolution approving a two (2) percent wage adjustment, and a one (1) percent wage adjustment effective July 1, 1998, for non-bargaining unit employees. Respectfully submitted, J~~~ City Administrator I Citl}. of Farmin9ton 325 Oak Street. Farmintjtonl MN 5502~ · (612) ~63.7111 · Fat (612) ~63.2591 RESOLUTION R- APPROVING COST OF LIVING ADJUSTMENTS FOR ALL NON-BARGAINING EMPLOYEES FOR CALENDAR YEAR 1998. . WHEREAS, cost-of-living adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost-of-living standards as measured by the Consumer Price Index (CPI); and WHEREAS, the annual percentage adjustments of two (2) percent effective January 1, 1998 and one (1) percent effective July 1, 1998 are within the expenditure guidelines established in the 1998 Budget; and WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statute. NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves cost-of-living adjustments of two (2) percent effective January I, 1998 and one (1) percent effective July 1, 1998 for all non-bargaining employees. Adopted this 15th day of December, 1997. Gerald Ristow, Mayor Attest: John F. Erar, City Administrator 0j TO: FROM: Mayor and City Council City Administrator tjJf.-. Robin Roland, Finance Director SUBJECT: Utility payment Drop Box 1998 Budget Information DATE: December 15, 1997 INTRODUCTION In an effort to offer a more secure and convenient way for city residents to pay their Municipal Services billing, staff has researched the installation of a payment drop box on the City Hall property near the mailbox. Payments could be dropped off either by driving up or pedestrian traffic. DISCUSSION In an attempt to improve customer service for City residents and enhance mail security, staff proposes to install a payment drop box at City hall. Copies of photographs from other similar facilities are attached. Cost for this drop box would be $1,365 and would be funded from the four enterprise funds (Sewer, Water, Refuse and Storm Water). This would result in $341.33 being expended from each fund. The cost of this drop box was not originally part of the 1998 proposed budgets for these funds. Additionally, when the drop box is installed, the mail slot in the front door will be sealed off and secured. BUDGET IMPACT Staff has adjusted the 1998 proposed budgets for the additional expenditure in each fund. These revised budget pages are attached. The enterprise funds are self supporting and have sufficient revenues to support the addition of this capital item for 1998. ACTION REQUIRED Council review and approval of this expenditure is requested in the proposed 1998 City Budget. ;1Z#; Robin Roland Finance Director I Citlj. of FarminiJ.ton 325 Oak Street · Farmington} MN 550211 · (612) 1163-7111 · Fax (612) 1163-2591 -.".. ~ .~ ~,. . ... ~ ~. j---, __._ 4" -- ---- - - '~ :.-.. ~" "_.._..,-~-~- ~ ~ ~', _. __~,~...:,.t!--Jn~\ .-r<'..... .~ ~ " w (J Z < ...I < CD C Z :::::I u. ~Z Z- :::::I(/) o::w ..." o::Z w< (/)3:::I: Cw(J Z(/)C :::::I:EZ ~o::< (Jour w",w ..,(/)0:: .))::::::1 ~ I- ... 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I- fo}\ TO: Mayor, Councilmembers, City Administratorf!1t . Lee Smick, .iJ-c(J Planning Coordinator FROM: SUBJECT: Minnesota Housing Finance Agency Capacity Building Grant DATE: December 15,1997 INTRODUCTION The Community Development Department has recently applied for a $2,500 Capacity Building Grant sponsored by the Minnesota Housing Finance Agency (MHF A) to assist the City of Farmington in developing a housing element for the Comprehensive Plan. DISCUSSION The grant offers $2,500 to approved applicants to retain a consultant to develop the housing element of the Comprehensive Plan so the plans are consistent with the Metropolitan Council's Regional Blueprint and Regional Growth Strategy and meet the housing planning requirements of the Metropolitan Land Planning Act. The housing element will include an analysis of current housing conditions within the City and will also project current and long range housing affordability and needs. A market analysis of current and long range projections will also be included in the housing study to determine impediments and opportunities created by market conditions for producing rental housing or promoting new home ownership, alleviating overcrowding and meeting the needs of under served populations. Approved applicants for the grant will be notified in January of 1998 and it is anticipated by MHF A that up to 20 cities will be assisted. The Community Development Department will inform the Council concerning the status of the grant as soon as it is received. ACTION REQUESTED Informational only. Respect~llY~SUbmitted' . , C1~ " Lee Smick, AICP Planning Coordinator CitlJ of FarminfJ.ton 325 Oaft Street · Farmintjtonl MN 550211 · (612) 1163-7111 . Fatr (612) 463-2591 b / TO: Mayor, Counci~mbers, City Administrator flv FRO:\I: Lee M. Mann, P.E., Director of Public Works/City Engineer SUBJECT: Environmental Education Grant Application DATE: December 15, 1997 INTRODUCTION There are two grant opportunities available through the Dakota County Environmental Education Program that pertain to Surface Water Management and Wetland health. Attached are documents from the County and a memo from the Natural Resources Specialist at Bonestroo, Ms. Sherri Buss, which outline the programs. DISCUSSION Urban Nonpoint Pollution Prevention Grant Funding A grant of up to $5000 is available to the City for the purposes of providing water quality education to residents of Farmington. In order to apply for the grant, the City would need to submit a plan for the use the funds by March 1, 1998. The education efforts would target non-point pollution source which includes surface water runoff from streets, lawns, fields, etc. The City would be able to utilize educational materials already created by other entities and would not have to create a program from scratch. The grant money would cover the costs of the materials and staff time that supports the educational effort. See the attached documentation for more details. Wetland Health Monitoring Project This program provides funds to train citizens to monitor wetland quality in communities throughout Dakota County. The grant will support a coordinator for the project who will train community volunteers to monitor the health of selected wetlands. The County will need to be notified of the City's intent to participate in the program by the end of December. See the attached documentation for more details. BUDGET IMP ACT None. I CitlJ. of Farmin9ton 325 Oak Street · Farmington, MN 55024 · (672) 463-77 7 7 · F~ (672) 463-2597 RECOMMENDA TION It is highly recommended that the City take adyantage of any grant opportunities, especially when they are for educational purposes in regards to Surface Water Management. Farmington is privileged to have many natural water amenities that should be protected and in the future, agency requirements are only going to get more restrictiye relative to surface water pollutants. Education of the citizens is one of the best ways to control these pollutants. Unless the Council has any objections, staff will be pursuing these grants. Respectfully submitted, ~/1(~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file t;t'Lt L.~,U Ml Bonestroo ..'''! Rosene L:~_E=~ IN. '<,~ Anderlik & '~ ~ Associates Engineers & Architects .L.,~ ": t"': ---,:; -- ..." :{, .',~' :.'~~'" ';","~;,";.'\'C 4,.' -,. .:-'::c:: ::-.,::-' : -.' 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Cloud. r~~\,'. r....';d\'\'Clukee, \,).'1 Date: To: From: November 5, 1997 Fannington Development Committee Sherri Buss, Natural Resources Specialist Bonestroo & Associates ~ Grant Funds Available to Farmington for Water Quality and 'Wetland Education ~ ~/o/t~ --~lig' L7 ,,~)-:-: /,' I --- "- "-:.... ,:-": I ~ . V~ ... 5 .';,=' Subject: "'.... --.' Backl:!round The Dakota County Extension Service has grant funds available for water quality and wetland education efforts. These funds are available to all cities in the County for 1998. The sections that follow summarize the programs and steps the City of Farmington can take to request these funds. Water Quality Education Grant Prosrram The City of Farmington is eligible for up to 55,000 to provide water quality education to its residents. The education should focus on non-point source pollution (such as runoff from lawns, streets, fields, etc.) The education provided could include newsletter articles, brochures, workshops on lawn care, workshops on septic system issues, programs in city schools, or a variety of other efforts. The Dakota County Extension Service requested the funds from the Metropolitan Council. The City would not need to develop original content for the programs. A variety of materials and programs are available that could help the City with these efforts. These have been developed by the Extension Service, Minnesota Department of Agriculture, Master Gardeners, and staff at other cities in Dakota County. Most of these materials could be used directly, or modified to meet the needs and interests of Farmington. Bonestroo & Associates Water R:esources staff have developed materials for Chaska and other cities that could be used or modified by Farmington. If the' City is interested in obtaining these funds to provide water quality education to its residents, it should develop a brief plan, including goals and evaluation measures. This should go to Extension Service staff by March I, 1998. Programs should be completed by fall, 1998. If the City so desires, Bonestroo staff with experience in water quality education programs could assist City staff in developing the plan and identifying appropriate programs and delivery methods. 2335 West Highway 36 · St. Paul" MN 55113 .-612-636-4(,00 · Fax: 612-636-1311 \Vetland Education ProlITam This program will provide funds to train citizens to monitor wetland quality on selected wetlands in communities throughout Dakota County. All cities may volunteer to participate in 1998. Some communities in the Credit River Watershed (Bumsville, Eagan) participated in a pilot effort last year. These cities had a positive experience, and will participate again in 1998. The Dakota County Extension Service has a grant from the U.S. Environmental Protection Agency to support this program. The Grant will support a coordinator for the project, probably located at the SWCD or another County office, who will provide training and coordination to local coordinators in each participating city. Each city that decides to participate will get a stipend (about $1,000 each) to pay a local coordinator who will train and work with the volunteer teams. The local coordinator should probably be a biology teacher or similar knowledgeable person who would like to work on this effort over the summer. Volunteers will be trained in biological wetland monitoring at several training sessions from April to July/August, 1998 (about one training session per month). They will then complete ongoing monitoring about once per month in the summer at selected wetland sites in their communities. The volunteer commitment in the pilot communities in 1997 was good, and most of those who volunteered have really enjoyed the project and maintained their commitment. The Cities involved in the pilot were surprised that 20-30 people in each city were interested in volunteering for the project. If the City of Farmington is interested in participating in this program. city staff should contact Charlotte Shover. the project manager. at County Extension by the end of December. The City's commitment would be the following: . i 1. Use city newsletter or other methods to identify interested volunteers.' 2. Identify a local project coordinator, such as a biology teacher. 3. Help to identify wetlands to be monitored. The number of wetlands and their characteristics should be based on the City's interests. 4. Schedule time for the project coordinator and volunteers to report on the project' and their findings to the City planning commission, council, parks commission. or other appropriate groups. . 5. City staff could participate in a meeting with other cities and Charlotte every few' months to discuss the project and other environmental isslies in the County, if . interested. The City and volunteers can identify which wetlands to monitor in Farmington. John Smyth or other Bonestroo staff could help the City to identify apptopriate wetlands to monitor, or could assist in other ways with coordination if the CitY is interested but its staff do not have time to work with this project. Dakota County Environmental Education Program PrOTecTing Dol..,OTO (::lunry's ':../o~er Kesources Through EducaTion and Informarion October 6, 1997 4100 220th Street West Farmington, MN 55024-9509 Phone: 612-891-7704 TO: City Water Resources Contacts Fax: 612-460-8002 Counrywide coordination provided through these cooperating ogencies: Minnesota Extension Service, Dakota County Dakota County ""U!c~ of Planning Dakota County Environmental Manogement Department Dakota County Soil and Water Conservation District RE: Charlotte Shover, 6121891-7734 Environmental Educatio;l Coordinator RE: Urban Nonpoint Pollution Prevention Grant Funding The Urban Nonpoint Pollution Prevention Grant from the Metropolitan Council's Twin Cities Water Quality Initiative provides funding to cities for educational programs, activities, and stafItime via the Dakota County Environmental Education Program. Originally; a set amount was established fOf e.ach city. Many cities have used , portions of the funding available to them, bufsome cities have not requested any funds to date. In ordef to maximize the grant funds available to urban areas in Dakota Count). it was decided at the September Environmental Education Coalition Meeting to follow this plan: . Cities wanting to use the funds available to them in the original allocation should submit an educational plan for the use of those funds by March 2, 1998. The plan should briefly outline funding needs for specific educational efforts Of staff to support such efforts. The plan can request additional funds beyond those originally allocated in case additional funding becomes available. . Funds not requested by 1\farch 2, 1998 will be reallocated to cities desiring additional funds or could be used by the Dakota County Environmental Education Program to pro~ide educational resources or programming that would benefit cities countywide. If you have any questions about this funding allocation plan or if there is some way I can help witn your planning process, please feel free to call. Thanks for the good work you are doing. Programs and servic;:s c~e Off~H?:; on a non-discrimincrcry basis. 4100 220th Street West Farmington, MN 55024-9539 Phone: 612-891-7734 Fex: 612-463-8002 Counrywide coordination provided through these cooperating agencies: Minnesota Extension Service, Dakoto County Dokoto County Office of Planning Dakoto County- . Environmental Manogement Deportment Dakoto County Soil ond Water Conservation District Dakota County Environ.._entar~ation Progra~ f"'"' ~ .-: ,- PrOTecTing Dal'\OTO COUniy"s wq~.J}?SOUTCes Through Educorion and Informorion '\~'\:<\"~: j October 27, 1997 \~~~ TO: Cities, teachers, and agencies interested in wetland .monitoring FR: Charlotte Shover, 612/891-7734 Environmental Education Coordinator RE: Wetland Health Monitoring Project - Phase II for 1998 Enclosed are notes from the first meeting on the new US Environmental . Protection Agency grant to Dakota County for a 1998 Wetland Health Monitoring' Project. This project is an outstanding opportunity for Dakota County to increase the awareness of city staff: teachers, citizens, and policy makers about local wetland health. See the notes for more information. If yOU are a city or szovemment aJZencv staff person. you should let me know if you want to participate in the 1998 grant-funded program by the end of December 1997. . If vou are a teacher. I want to know if you are willing to be a team leader for the 1998 program. There is a stipend of $1000 for the position. If you are interested, i can talk with you further about the responsibilities. Ifvou would iike to plan somethinl! special for Mav as American Wetland Month. let me know. The grant can fund projects and the Dakota County Environmental Education Program can support special events that month. . If you have any other questions, please feel free to call. If you do not want to be included on this mailing list, please let me know that too. 1998 will be a Wetland Year in Dakota County. Join in the learning and share in the fun! Programs and services ore offered Qn a non-ciscriminarary basis. Dakota County Enyironmental Education Program 'Vetland Health l\Ionitoring Project us EP A grant: Wetland Assessment, ::\Ionitoring and Awareness Grant :\Ieeting ~otes Wednesday, October 15, 1997 3:00 - 4:30 p.m. Dakota County Western Senice Center, Apple Valley Attending: Jo Colleran, City of Apple Valley; Terry Schultz, City of Burnsville; Mary Kay Lynch, Burnsville High School; Eric Evenson, Dakota County Office of Planning; Brian Watson, Dakota County Soil and Water Consen'ation District; Rich Brasch, City of Eagan; Sherri Buss, representing City of Farmington; Paul Weinberger, City ofInver Grove Heights; Jim Danielson, City of Mendota Heights; Cheryl Miller and Bruce Carlson, Minnesota Audubon Council; Tim BroVvn, City of Rosemount; and Charlotte Shover, Dakota County Environmental Education Program coordinator. Action steps: . Cities should let Charlotte Shover know by the end of December 1997 if they want to participate in the new US EPA Wetland Health Monitoring grant program and will organize a team to monitor local wetlands. . Let Charlotte kno\:V if you want to be on a smaller advisory committee if one is needed during the grant program. Otherwise, everyone \\ill be notified of all meetings and will be kept informed in writing of all program activities. . Let Charlotte know if you are interested in planning for Mayas American Wetland Month. . Audubon Council will get feedback from participants over the last two years about ways to make the program better and streamline the commitment by volunteers and staff. Comments on last year's program . Backl!round: Cheryl Miller said the program originated from the desire of the Minnesota Audubon Council and the Minnesota Pollution Control Agency to develop a citizen volunteer approach to gather data on basic indicators of wetland health. They wanted a pilot test to see if volunteers could be trained to collect information of value to local units of government. In 1996, an initial pilot was conducted in the Credit River watershed in Scott County. In 1997, a second pilot was done in Dakota County working with more local units of government. 1 . CiN of BurnsvilIe: Terry Schultz reported that 10-12 volunteers monitored 6 wetlands. Initially he was concerned ifhe could find the volunteers and if they would have the time. He put out a press release and did a mailing to a local list of people interested in environmental issues and had enough volunteers respond. The volunteers said they enjoyed the program and that the time commitment didn't seem like a burden. The program took about 60-70 hours of his time and he thought the data gathered provided a basis for future data. He stressed the need for a good team leader and praised Mary Kay Lynch for playing that role. Overall, he said the program was a good experience and people enjoyed it. . City of EaQan: Rich Brasch reported that 6-10 volunteers participated - three doing frog calls, one doing vernal polls, and five doing the vegetative and macro invertebrate monitoring. Some volunteers also participated in the Metropolitan Council Citizen Assisted Lake Monitoring Program and were very dedicated volunteers. He suggested soliciting for volunteers through the city newsletter. A City of Eagan technician coordinated the program, spending about 75-80 hours. He also felt that a teacher team leader was key to the success of the program. Results from the monitoring v.i11 be shared with the parks and planning advisory commissions. Providing a long-term data set and the overall educational value for the volunteers and the community-at-Iarge were the benefits he saw of the program. Rich said he thought the data would be IDOst valuable to developing communities. He suggested that cities apply the IDethodology to unimpacted wetlands, then let the area develop with appropriate BMPs, and then re-monitor. The community would have to decide if the levels are acceptable and if the BMPs in place do protect the integrity of the biological systems. . Dakota County SWCD: Brian Watson said that the team monitored pristine wetlands as well .. as' those with.agricuJtural and storm water impa~ts. He reinforced the value of having the ; team leader be a teacher since they have more flexible time in the sum.nler and access to high school lab materials. About half of the volunteers he worked with would like to do the program again. He saw the program as having wonderful benefits educationally and reinforced the need for monitoring to be long term., 5 years or more, in order to see benefits. He said we should expand the program and identify ways we can improve the low scoring wetlands. . . Lakeville area: Eric Evenson said that the City of LakeviUe was not very involved in the project and would not participate in 1998. The City had concerns about the amount of staff time required, validity of the data, and cost. He said that Dan Bale, teacher at Kenwood Junior High, was an incredible team leader and that some of the volunteers wanted to do the program again next year. New EPA grant requirements . A copy of the EP A grant proposal was distributed, The grant provides $81,000 for three components: citizen monitoring, technical monitoring, and education and information. . Funds available to cities through the Metropolitan Council Twin Cities Water QUality Initiative grant for Urban Nonpoint Pollution Prevention can be used as a match for this new grant. 2 . Role of the citizen monitorin~ coordinator: The grant provides funds for a parnime coordinator for the citizen monitoring. Skills and activities suggested for the person include: have background in biology and wetlands networking, know where to get volunteers, do sample press releases asking for volunteers set up training sessions, include the vernal pool and frog call training handle mailing lists coordinator monthly (7) programs in January, February and March with MN Audubon Council on wetland issues in Dakota County. The informational programs can promote the monitoring program assist with reporting to EP A and budget monitoring . Role of the cities: recruit volunteers decide which wetlands to study, work v.ith SWCD for identification, diversify types of wetlands work with the local team leader could go to the training coordinate sharing the data with city council and commissions find out what kind of information a city needs and wants possibly select a wetland mitigation site, do the biological monitoring, and submit the report to MN BWSR . Timeline: December 1997: cities determine if they want to be part of the 1998 program January 1998:- meeting on grant implementation, RFP for technical assistance ' January through March: programs in cooperation with MN Audubon Council, identifying volunteers March: Project WET (Water Education for Teachers) and WOW (Wonders of Wetlands) workshop, promote April as Frog Month April: frogs and vernal pools training and monitoring, Frog Month May: American Wetland Month - education a..9}d outreach Late May/early June: macro invertebrate training, frog monitoring June: macro invertebrate monitoring Early July: vegetation training July: vegetation monitoring . Role of MPCA and Audubon Society: MPCA - training, technical assistance, methodology Audubon Council- winter meetings, information for local units of government . Frog call monitoring: - Coordinator frog call monitoring \\lth the recipients of an LCMR grant to Frog Watch/Hamline Center for Global Environmental Education 1000 Friends of Frogs. John Moriarity, Hennepin Parks, 476-4663, Frog Watch Tony Murphy, Hamline University, 523-2945 3 . Vernal pools: Suggested contacts/information include: Leo Kenny, Massachusetts, 617/9'+4-8200, x 33, web site, EE curriculum slides Primary author of Wicked Big Puddles, Reading High School MA Audubon certifies vernal pools MPCA may provide training to support ~fay as American Wetland Month as a kick-off to the monitoring program Discussion: . Jo Colleran asked if we are not actually monitoring how biological indicators adjust to impacts of land use and if we should collect chemical data too. She said we need to get broader education ~bout the impacts of storm water that goes to wetland and ponds. . Brian Watson saidthe program could be used to evaluate various BMPs, such as detention basins. . Jo said developed areas can not afford to redesign their storm water management practices. . Rich Brasch said cities could establish a long-term data set to analyze BMPs. As redevelopment happens, if detention basins don't help maintain biological integrity where we care about such, then we need to reevaluate the BMPs. . Sherri Buss said cities could select wetlands based on different goals - education, evaluation of BMPs, storm water management impacts, or research. They can then keep records on land use and wetlands. . Brian said the information could be mapped on GIS. . Terry Schultz questioned if biological ratings are good indicators of water quality. Bruce Carlson said that lower scoring invertebrate metrics are related to high nutrients. Vegetation correlates with metal loading. Bruce said that chemicaltesting was done the first year but dropped for 1997. ,<, . Cheryl Miller suggested that the project could make a good future LCMR grant proposal if the monitoring is designed to do research on evaluating various BMPs. . Eric Evenson said that the program could also be run through parks departments or local community education programs. . Bruce Carlson said he was impressed with Dakota County in general- we are a STAR! :) P,eople have a good background in wetland ecology. . . Jim Danielson said that Mendota Heights has Dodge Nature Center and they may want to be a partner. He also mentioned a neighborhood that did a water management plan for Mud Pond and Joe Reymann, teacher at St Thomas Academy, who has done water quality monitoring. Next Meeting: January, 1998 time and place to be announced 4 Proposed RESOLUTION NO. R -97 AUTHORIZING APPLICATIONS FOR URBAN NONPOINT POLLUTION PREVENTION GRANT FUNDING AND WETLAND HEALTH MONITORING Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 15th day of December, 1997 at 7:00 P.M. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the Dakota County Extension Service has grant funds available for water quality and wetland education efforts; and WHEREAS, the City desires to receive such funding. NOW THEREFORE, BE IT RESOLVED by the Farmington City Council that the Director of Public Works is authorized to submit applications to the Dakota County Extension Service for Urban Nonpoint Pollution Prevention and Wetland Health Monitoring grants. This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December, 1997. Attested to the day of ,1997. Mayor SEAL Clerk! Administrator 13 bm TO: Mayor, Councilmembers, City Administrator ~ FRO~vf: Ken Kuchera, Fire Chief SUBJECT: Capital Outlay Purchase DATE: December 15, 1997 INTRODUCTION Purchase of 1997 approved Capital Outlay items. DISCUSSION . Two complete SCBA Manufactured by Scott Aviation, one spare aluminum cylinder and storage case - This purchase will provide us with two of the newest breathing apparatus units that technology has developed in todays fire service. Both of these units have built-in personnel safety devices to protect the firefighters who don them. . One Centrifugal Ventilator, Explosive proof light, Spiral Duct and Manhole Saddle Vent. Attached are Capital Outlay requests and price quotes on this equipment for a total amount of $6525.00. BUDGET IMPACT $7000 is included in the 1997 budget for the purchase of these items. ACTION REQUESTED This is for information only. Respectfully submitted, ~~ ~ Ken Kuchera Fire Chief I CitlJ. of FarminiJton 325 Oak Street. Farmingtonl MJJ 550211 · (672) 1163.77 77 · F~ (672) 1163.2597 REQUEST FORM CAPITAL OUTLAY PURCHASES DEPARTMENT rl' '" /G-JL - OF ITEM(Sl-TO BE PURCHASED f (1 Se.. :;-. s ~ a..... AMOUNT PROVIDED IN ORIGINAL/ADJUSTED 1<rJ..;2 BUDGET: . $. tQ/)D AMOUNT REMAINING AS OF DATE OF REQUEST: $ ~{)tJ QUOTATIONS RECEIVED: H I. VENDOR ~iAj5S~~~XK' DATE/:J/,lq7 AMOUNT $ ~.tJ()...B U / . 2. VENDOR ~ /~. DATE AMOUNT $ , =ATTACH QUOTATIONS, IF VERBAL QUOTES, EXPLAIN BELOW COMMENTS: ~ _ 155.. ~ ~bB"j>'h<:' .1Ut ~~~':6' <5ciiJ!: S~A ~ '1,~k. _ }' T~ ,W' ~ ~_t ~ V'- - ~ lA-{J'T- *A ~~~~~ . ~~~, ~~v-{J~ Co. 1-013 t;; ~ ~~ ~~...., ~~D-;lC~- E I~!I:-l I~&~ o T DE TO: THE MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. SIGNATURE OF CITY ADMINISTRATOR . . DAT.E' ACTION TAKEN BY THE COUNCIL ON THE DAY OF 19 - (A::,rROVED) (NOT APPROVED) FILE: CC: REQUEST FORM CAPITAL OUTLAY PURCHASES DEPARTMENT 4~ / DATE O~ R~QUEST /;;J/)/f/~ I ITEM(S), TO BE PURCHASEO ~1+J,,11;(j~ ~ Vt.JJa/.t1 / l,>(plb1A"J-f'.a~ Jtj~ ~~+-- tJ.A.-eQ. Yl1 dM ~ ,c,cJ;.d.6 ij~" . AMOUNT PROVIDED IN ORIGINAL/ADJUSTED l~ BUDGET: $ <~~I)(?"/~ AMOUNT REMAINING AS OF DATE OF REQUEST: $ ~/7S 0,00 , QUOTATIONS RECEIVED: :: 1. VENDOR ('}J)./U+; $,))~", /0./- D~A_~ DATE / J!~/f? AMOUNT $ :25,:? <)-; 2. VENDO R ('~ n~ A..-. Jet) r!..).., % DATE I/;I.l?/'f 7 AMOUNT $ f}..~S t/. 7 ::ATTACH QUOTATIONS, IF VE~BAL QUOTES,~ EXPLAI_~ BELOW , 'J^, F1A.'-" COMMENTS: ~1J~. k ~~# f~ ww-<-k~ lICArr" ~ ~a:w~ ~~. ' --Thw F~.VJJJ' uUi ~ ~ ~ C;rp.~ ~ - ~ Sfe<-& cr.2p ~t/~t:l . . ~'Ii J J!i:J; . ,.. I I~ 7 /ffftL1N . ~ D PARTMENT HEAD SIGNATURE A E FINANCE.DI ECTOR SIGNATURE D:~E TO: THE MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. SIGNATURE OF ~ITY ADMINISTRATOR . . DAT,E' ACTION TAKEN BY THE COUNCIL ON THE DAY OF 19_ (A?PROVED) (NOT APPROVED) FILE: CC: 0(\ TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Acknowledge Resignation - Building Inspector DATE: December 15, 1997 INTRODUCTION The City has received a letter of resignation from Ms. Faith Druckrey, Building Inspector in the Community Development Department. DISCUSSION Ms. Druckrey has been a valued employee with the City's Department of Community Development since 1995, and was recently appointed as a full-time Building Inspector in July 1997. Faith has performed her responsibilities in a very professional, competent and enthusiastic manner. Ms. Druckrey recently made the decision to return to school full-time and will be pursuing a career in teaching. Faith's knowledge of City building codes, her upbeat attitude, and her ability to competently and professionally address a daily variety of permit issues greatly assisted the City in meeting quality of service objectives. The community has been very fortunate to have had the talents of such a dedicated staff person in the building inspections and permitting functions of the City organization. BUDGET IMP ACT Ms. Druckrey is eligible for normal severance benefits commensurate with her service to the City. ACTION REOUESTED Acknowledge Ms. Druckrey's resignation effective January 2, 1998, and please join me in wishing Faith future success in her new career pursuits in the field of teaching. j1Respe;iC' hn F. Erar City Administrator I CitlJ. of FarminlJ.ton 325 Oak Street. Farmintjton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 COu~CIL REGISTER Council Meeting on December 15, 1997 VENDOR 11-DEC-1997 (11: 52) ACTI'."::> DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM foC ACTION OVERHEAD DOOR CO INC -------------------------------------------------------------------------------------------------------------------- OH <*> AIRTOUCH CELLULAR <*> AL'S LOCK AND KEY <*> ALBIN SON INC <*> ALCORN BEVERAGE CO. INC. <*> ALLSTATE SALES & LEASING <*> APPLE VALLEY VILLA <*> APPLE VALLEY, CITY OF <*> ASPEN MILLS <*> ASTLE FORD EQUIPMENT CO INC <*> AT&T WIRELESS SERVICES <*> B & B PIZZA <*> BLOCK'S AUTO SERVICE <*> BRAD RAGAN INC <*> BT OFFICE PRODUCTS INTERNATION <*> BURNSVILLE SANITARY LANDFILL I <*> BURTON EQUIPMENT <*> CAMAS <*> CANNON WELDING AND MANUFACTURI <*> CAP AGENCY <*> CARGILL SALT <*> CARLSON TRACTOR & EQUIPMENT CO <*> CKRJ WELDING BUILDING ~:AINT EQUIP ~AINT/RENT BUILDING INSPCT u"ILITIES BUILDING ~AINT UTILITIES FIRE SERVICES L~ILITIES PARK MAIh" PROF SERVICES RECREATION PROGR UTILITIES RESCUE SQurlD L~ILITIES IDEA SCHOOL EQUIP MAINT/RENT BUILDING INSPCT OPER EQUIP PURCH LIQUOR MERCH FOR RESALE SOLID WASTE EQUIP ~AINT/RENT Senior Center OPER MAT & SUPPL COMMUNICATIONS PROF SERVICES RESCUE SQUAD OPER MAT & SUPPL STREET MAINT EQUIP ~AINT/RENT BUILDING MAINT UTILITIES ENGINEERING SERV UTILITIES FLEET MAINT SERV UTILITIES SEWER OPEATIONS UTILITIES STREET MAINT UTILITIES WATER UTILITY UTILITIES Recreation Prog OPER MAT & SUPPL STREET MAINT EQUIP MAINT /RENT SOLID WASTE TRANSPORT COSTS ADMINISTRATION OFF & PAPER SUPP SOLID WASTE PROF SERVICES FIRE SERVICES BLDG MAINT & RNT SNOW REMOVAL OPER MAT & SUPPL PARK MAINT OPER MAT & SUPPL Senior Center PROF SERVICES SNOW REMOVAL OPER MAT & SUPPL PARK MAINT OPER MAT & SUPPL FIRE SERVICES OPER EQUIP PURCH 90.00 90.00* 27.82 6.08 34.69 37.77 22.19 29.54 158.09* 45.00 45.00* 658.17 658.17*. 11,426.30 11,426.30* 643.17 643.17* 586.00 586.00* 78.73 78.73* 87.86 87.86* 109.91 109.91* 3.71 125.10 28.72 22.90 22.90 22.91 226.24* 63.90 63.90* 21.30 21.30* 814.05 814.05* 455.n 455.61* 17,385.77 17,385.77* 232.44 232.44* 109.95 109.95* 52.00 52.00* 1,576.34 1,576.34* 575.01 575.01* 182.25 182.25* 570.00 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH ~I OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR <*> CLAREYS SAFETY EQUIPMENT INC <*> COCA-COLA ENTERPRISES <*> COLLEGE CITY BEVERAGE INC <*> COLLINS ELECTRICAL <*> CONNORS, MICHELE <*> CREATIVE FORECASTING INC <*> CUI - CAREER TEMPS <*> CY'S UNIFORMS <*> D & 0 PROPERTIES <*> DAKOTA COUNTY FINANCIAL SERVIC <*> DAKOTA COUNTY LUMBER COMPANY <*> DAKOTA COUNTY RECORDER <*> DAY DISTRIBUTING CO <*> DICK'S SANITATION INC <*> DRALLE, KIM <*> FARMINGTON COMMUNITY EDUCATION <*> FARMINGTON EMPLOYEE CLUB <*> FARMINGTON INDEPENDENT <*> FARMINGTON, CITY OF <*> FARMINGTON-SELECT ACCOUNT, CIT <*> FEDERAL RESERVE BANK <*> FERRELL GAS PRODUCTS CO <*> FIRST NATIONAL BANK OF FARMING <*> FITZPATRICK, ADAM <*> FRANKLIN QUEST <*> FRITZ COMPANY INC 11-DEC-1997 (11:52) ACTIY:TY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM 570.00* FIRE SERYICES EQUIP MAINT/RENT 61. 00 OH 61. 00* LIQUOR MERCH FOR RESALE 386.45 OH 386.45* LIQUOR MERCH FOR RESALE 10,357.45 OH 10,357.45* ELM ST EXTENSION CONSTRUCTION 49,111.20 OH 49,111.20* Recreatio:l prog OPER MAT & SUPPL 12.00 OH 12.00* SENIOR CITIZEN DUES & SUBSCRIP 36.00 OH 36.00* ADMINI ST'"r-ATION PROF SERVICES 1,821. 85 OH 1,821. 85* PATROL SERVICES OPER MAT & SUPPL 185.94 OH 185.94* LIQUOR BLDG MAINT & RNT 2,875.77 OH 2,875.77* Senior Ce:lter PROF SERVICES 25.20 OH 25..20* STREET !>'.h..INT OPER MAT & SUPPL 35.86 OH 35.86* PLANNING/ZONING PROF SERVICES 30.50 OH 30.50* LIQUOR MERCH FOR RESALE 491. 60 OH 491.60* SOLID WASTE PROF SERVICES 10,841.28 OH 10,841.28* Recreation prog OPER MAT & SUPPL 12.00 OH 12.00* PATROL SERVICES SCHOOL & CONF 3.00 OH 3.00* GENERAL FUND EMPLOYEE CLUB 43.00 OH 43.00* ADMINISTRATION PRINT & PUBLISH 93.60 OH PERSONNEL PRINT & PUBLISH 15.00 OH SENIOR CITIZEN DUES & SUBSCRIP 18.00 OH 126.60* ESCROW FUND MISC REVENUES 100.00 OH 100.00* GENERAL FUND SELECT-PRETAX 988.18 OH 988.18* GENERAL FUND SAVINGS BONDS 25.00 OH 25.00* ICE ARENA TRANSPORT COSTS 87.77 OH 87.77* GENERAL FUND STATE TAX WITHHO 4,373.97 OH JIT POWDER MISC 13,400.71 OH 17,774.68* ENGINEERING SERV TRANSPORT COSTS 43.40 OH 43.40* ADMINISTRATION OPER MAT & SUPPL 29.88 OH 29.88* LIQUOR MERCH FOR RESALE 753.44 OH COUNCIL REGISTER VENDOR 11-DEC-1997 (11:52) ACT:\.:TY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM <*> ------------------------------------------------------------------------------------------------------------------------ OH FRONTIER COMMUNICATIONS <*> FRONTIER COMMUNICATIONS - ACCE <*> FRONTIER COMMUNICATIONS SERVIC <*> FRONTLINE PLUS FIRE & RESQUE <*> GALL'S INC <*> GCR MINNEAPOLIS TRUCK CENTER <*> GERSTER, JAMES E. <*> GOVERNMENT FINANCE OFFICERS AS <*> GRIGGS COOPER & CO <*> HAPPY HARRY'S FURNITURE <*> HAYES, DONALD <*> HEALTHEAST MED HOME LTD <*> HOHENSTEINS INC <*> HYDRO SUPPLY CO <*> ICMA RETIREMENT TRUST-457 <*> J P COOKE CO <*> JACKSON, LURA <*> JOHNSON BROTHERS LIQUOR COMPAN <*> JORDAN BEVERAGE INC <*> KINKO'S INC <*> LAW ENFORCEMENT LABOR SERVICES <*> LAWSON PRODUCTS INC <*> LEAGUE OF MINNESOTA CITIES - P <*> LEXINGTON STANDARD CORP. <*> LUVERNE FIRE APPARATUS CO LTD <*> MANKE, JOHN <*> MARK VII DISTRIBUTORS INC ADMINIS7RATION UTILITIES GEN ACCO::1>.'TING MIS UTILITIES UTILITIES ADMINI S'r:"-<.ATI ON UTILITIES FIRE SERVICES EQUIP MAINT/RENT PATROL SERVICES OPER MAT & SUPPL STREET Y~NT EQUIP MAINT/RENT DOWNTOWN MISC GEN ACCO~'TING DUES & SUBSCRIP LIQUOR MERCH FOR RESALE SENIOR CITIZEN OPER MAT & SUPPL PARK MAlt.'T OPER MAT & SUPPL PATROL SERVICES OPER EQUIP PURCH LIQUOR MERCH FOR RESALE WATER UTILITY MERCH FOR RESALE GENERAL FOND ICMA POLICE ADMIN OPER MAT & SUPPL Recreation Prog OPER MAT & SUPPL LIQUOR MERCH FOR RESALE LIQUOR MERCH FOR RESALE PLANNING/ZONING PRINT & PUBLISH GENERAL FOND LELS UNION DUES SOLID WASTE OPER MAT & SUPPL PERSONNEL PROF SERVICES LEXINGTON STD MISC FIRE SERVICES TRANSPORT COSTS BUILDING INSPCT SCHOOL & CONF LIQUOR MERCH FOR RESALE 753.44* 70.72 70.72* 406.11 406.11 812.22* 109.70 109.70* 50.00 50.00* 114.98 114.98* 2,554.83 2,554.83* 7,500.00 7,500.00* 125.00 125.00* 7,291. 51 7,291.51* 470.73 470.73* 169.54 169.54* 776.80 776.80* 2,299.20 2,299.20* 1,769.32 1,769.32* 3,408.90 3,408.90* 111. 79 111.79* 24.00 24.00* 6,059.37 6,059.37* 1,489.35 1,489.35* 15.91 15.91* 132.00 132.00* 111.16 111.16* 2,442.00 2,442.00* 11,114.90 11,114.90* 89.99 89.99* 20.00 20.00* 7,681.35 OH OH OH OH OH OH OH OH OH OH OH OH OH i~t "~:;.~ OH OH OH OH OH OH OH OH OH OH OH OH OH OR COUNCIL REGISTER VENDOR <*> MENARDS <*> METROPOLITAN AREA MANAGEMENT A <*> MINGER CONSTRUCTION INC <*> MINNESOTA AFSCME COUNCIL #14 <*> MINNESOTA PIPE AND EQUIPMENT <*> MINNESOTA, STATE OF <*> MN CROWN DISTRIBUTING INC <*> MN DEPARTMENT OF HEALTH <*> MN STATE FIRE CHIEFS ASSN. <*> MORE 4 <*> NORTHERN STATES POWER COMPANY <*> NRG ENERGY INC <*> OFFICE ~ <*> OLSON, DAVID L <*> PARK SUPPLY INC <*> PARKER, PAMELA <*> PARTS INC <*> PEER ENVIRONMENTAL AND ENGINEE <*> PELLICCI HARDWARE & RENTAL ACTI\.ITY PARK MAH."'! ADMINISTRATION 11-DEC-1997 (11:52) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM OPER MAT & SUPPL SCHOOL & CONF STORM WATER UTIL CONSTRUCTION GENERAL FUND WATER UTILITY STREET MAINT LIQUOR SWIMMING POOL FIRE SERVICES AFSCME UNION DUE OPER MAT & SUPPL TRANSPORT COSTS MERCH FOR RESALE OPER MAT & SUPPL DUES & SUBSCRIP ENGINEERING SERV OPER MAT & SUPPL BUILDING MAINT UTILITIES HRA/ECONOMIC DEV UTILITIES ICE ARENA UTILITIES IDEA SCHOOL UTILITIES LIQUOR UTILITIES PARK MAINT UTILITIES SENIOR CITIZEN UTILITIES SEWER OPEATIONS UTILITIES SIGNAL MAINT PROF SERVICES STREET MAINT UTILITIES WATER UTILITY UTILITIES SOLID WASTE ADMINISTRATION COMM DEVELOPMENT MISC SOLID WASTE Senior Center SOLID WASTE PROF SERVICES OFF & PAPER SUPP OPER MAT & SUPPL OPER MAT & SUPPL EQUIP MAINT/RENT HRA/ECONOMIC DEV PROF SERVICES BUILDING MAINT CITY CENTER FIRE SERVICES ICE ARENA LIBRARY SERVICES PARK MAINT RESCUE SQUAD SENIOR CITIZEN OPER MAT & SUPPL MISC OPER MAT & SUPPL OPER MAT & SUPPL OPER MAT & SUPPL OPER MAT & SUPPL EQUIP MAINT/RENT OPER MAT & SUPPL 7,681.35* 292.64 292.64* 16.00 16.00* 28,912.42 28,912.42* 356.57 356.57* 684.58 684.58* 8.00 8.00* 253.00 253.00* 280.00 280.00* 110.00 110.00* 71.71 71. 71* 925.66 167.38 14.41 405.44 365.21 8.26 170.35 162.19 253.70 121.18 403.92 2,997.70* 1,382.97 1,382.97* 343.26 343.26* 39.86 39.86* 83.07 83.07* 165.00 165.00* 749.50 749.50* 5,182.57 5,182.57* 61.45 5,000.00 119.15 19.86 5.30 98.04 4.94 61.39 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR ACTIVITY ll-DEC-1997 (11:52) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM ------------------------------------------------------------------------------------------------------------------------ PELLICCI HARDWARE & RENTAL <*> PEOPLES NATURAL GAS <*> PEPSI COLA COMPANY <*> PHILLIPS WINE AND SPIRITS INC <*> PILGRIM PROMOTIONS INC <*> POSTMASTER <*> PUBLIC EMPLOYEES RETIREMENT AS <*> QUALITY WINE AND SPIRITS CO <*> R & R SPECIALTIES INC <*> ROADRUNNER TRANSPORTATION INC <*> ROBERTS COMPANY INC <*> ROLAND, ROBIN <*> RON'S GOURMET ICE <*> ROSEMOUNT SAW & TOOL <*> SAFETY-KLEEN <*> SAINT PAUL PIONEER PRESS <*> SCHMITTY & SONS SCHOOL BUSES <*> SEASONAL BUILDERS <*> SEMLING DEVELOPMENT INC <*> SENTRY SYSTEMS <*> SKB ENVIRONMENTAL INC <*> ST CROIX COUNTY <*> ST CROIX RECREATION CO INC <*> STATE CAPITOL CREDIT UNION <*> THELEN, JEFFREY J <*> SEWER OPEATIONS SOLID WASTE STREET MAINT Senior Center BUILDING I".AINT LIQUOR LIQUOR Recreation prog ADMINISTRATION SENIOR CITIZEN GENERAL FUND LIQUOR ICE ARENA OPER MAT & SUPPL OPER MAT & SUPPL OPER MAT & SUPPL OPER MAT & SUPPL UTILITIES MERCH FOR RESALE MERCH FOR RESALE OPER MAT & SUPPL OPER MAT & SUPPL PRINT & PUBLISH PERA MERCH FOR RESALE PRINT & PUBLISH PLANNING/ZONING PRINT & PUBLISH TREE MAINTENANCE PROF SERVICES FIRE SERVICES OPER MAT & SUPPL ADMINISTRATION OFF & PAPER SUPP LIQUOR MERCH FOR RESALE TREE MAINTENANCE OPER MAT & SUPPL SOLID WASTE ADMINISTRATION Senior Center ESCROW FUND PROF SERVICES D~S & SUBSCRIP OPER MAT & SUPPL ESCROWS PAYABLE PERF IND COATING MISe FIRE SERVICES SOLID WASTE GENERAL FOND EQUIP MAINT/RENT PROF SERVICES CHILD SUPPORT PARK IMPROVEMENT OPER EQUIP PORCH GENERAL FUND THELEN ST CREDIT UNION MIse 28.08 193.82 39.59 33.65 5,665.27* 57.82 57.82* 289.70 289.70* 2,590.13 2,590.13* 132.00 132.00* 85.00 85.00 170.00* 12,201.24 12,201.24* 1,097.73 1,097.73* 38.40 38.40* 33.55 22.50 56.05* 25.99 25.99* 240.29 240.29* 280.25 280.25* 41. 00 41. 00* 107.83 107.83* 21. 45 21. 45* 451.50 451.50* 1,500.00 1,500.00* 11,302.26 11,302.26* 129.00 129.00* 172.00 172.00* 125.00 125.00* 19,982.02 19,982.02* 1,684.07 1,684.07* 1,382.00 1,382.00* OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH /~~~t \ fj~:~J;: "tl~;}' OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER 11-DEC-1997 (11: 52) VENDOR ACTI\-I7Y DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM -------------------------------------------------------------------------------------------------------------------- THOM, JOHN WATER UTILITY SCHOOL & CONF 300.00 OH <*> 300.00* TOP NOTCHERS 4H CLUB BUILDING K?>.INT OPER MAT & SUPPL 45.00 OH <*> 45.00* TRANS ALARM INC ICE ARENA PROF SERVICES 97.30 OH SEWER OPS.:"TIONS PROF SERVICES 100.00 OH <*> 197.30* TWIN CITY TRUCK EQUIPMENT INC PARK MAI!>'T TRANSPORT COSTS 76.88 OH SNOW REMOVAL EQUIP MAINT/RENT 96.38 OH <*> 173.26* UNITED WAY FUND OF ST. PAUL AR GENERAL FUND UNITED WAY 15.00 OH <*> 15.00* UNITOG RENTAL SERVICES FLEET MAlh'T SERV OPER MAT & SUPPL 29 _ 33 OH SOLID WASTE OPER MAT & SUPPL 88.02 OH STREET MAINT OPER MAT & SUPPL 176.03 OH <*> 293.38* UNUM LIFE INSURANCE CO OF AMER GENERAL FUND MEDICAL INS 156.40 OH <*> 156.40* VIKING INDUSTRIAL CENTER ICE ARENA OPER MAT & SUPPL 323.57 OH <*> 323.57* WESTWOOD SPORTS INC - APPLE VA Recreation Prog OPER MAT & SUPPL 486.71 OH <*> 486.71* XEROX CORPORATION ADMINISTRATION OPER MAT & SUPPL 119.28 OH <*> 119.28* 293,004.16* <*> Approvals: Ristow Cordes Gamer Strachan Fitch TO: Mayor, Councilmembers, City Administrator~ FRO)I: Lee M. Mann, P.E., Director of Public Works/City Engineer ?fa.... SUBJECT: Set date for Special Assessment Workshop DATE: December 15, 1997 INTRODUCTION Council has requested a workshop to review the City's current assessment policy. DISCUSSION In preparation for a Council workshop on the City's special assessment policy, staff has surveyed several other Cities regarding their assessment policies. Attached are the results of the survey. The items listed are the main items for which each City typically has a policy (Streets, sewer, water, storm sewer, etc.). All of the written policies obtained by staff will be available at the workshop for reVIew. BUDGET IMP ACT None. RECOMMENDATION Staff recommends setting the date for the Council Workshop on Special Assessments for Wednesday, February 11, 1998 at 7 :00 pm in the Council Chambers. Respectfully submitted, ~ )Y)~ Lee M. Mann, P .E. Director of Public W orles/City Engineer cc: file I CitlJ. of FarminfJ.ton 325 Oak Street. Farmington, MN 5502~ · (672) ~63.77 77 · Fax (672) ~63.2597 ~ o (I) CI) c:: .- 3: .~O ~~ - (I) c a. CI) e Eo.. o 0 0_ C1)'C o (I) ~ ~ -(I) o II) II) >-<( C1)..... ~ c:: :2 ::J cnO E <( r I; Q~ J~~~ ~ i ~ .. C GI E GI e a. I .5 ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ '" '" r.;: g en cI3 ::i ~ j j ;S i ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 'I. on .... 'I. lil rl "C . ~ 'I. C> 'I. on ... 'I. i ~ i ~ .~ ~ 'I. i t. '" .... ~ . ~ ~ " I ;; ~ ~ ! " s .,; ,~ . ~ I &l t. '" ... _I t. n cZ! ~ ~ ~ ~ ~ ~ ~ ~ '" '" N .... ... ... <Ii rIl ::i ~ :; ~ .2 .Sl ;S i ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ :f!, ~ ~ ~ ~ C> ~ ~ t. C> 'I. co ~ ~ 'I. on ... 'I. i ,~ i ~ '~ ~ 'I. ~ t. C> t. ~ ! '2 1 " ,~ . ;. 'I. co 'I. '" ... ~ ~ ~ ~ ~ ~ ~ ~ r; e <Ii rIl i ~ j i ;S i ~ ~ .. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ 'I. C> ~ 8 'I. ~ 'if. ~ 'I. co -a 'I. co ~ ~ ~ 'if. ~ '" '" N .... ... ... <Ii rIl ::;j ~ j i ;s i 'I. '" ... ~ ~ :::. ~ ~ ~ ~ i ~ 'C ~ ~ ~ ~ '/. ~ ~ ~ t. co ~ ~ ~ ~ il 31 II 1 " ~ ~ I . ~ ~ ~ . co ~ ~ '/. on ... ~ ~ R~ I~ i i ~ ~ J t'<=- :II! '; i J!_ " i- .. I! !$ ~,! t. co '/. ~ '/. co '/. co 'I. ~ '/. ~ ~ i t ~ ~ ! t. C> il ... I " ,~ . ~ '/. co '/. '" ... ~ b s ;0, ~ ! S ri!! u e . i ~ ] Jl~ J~ j J ;; ~ ~I ~I 11'" 8 8.1 ~ I g~ : 1; ... ~ !> .. .! .~ 1 . ~ !> ~ !> s ~ !) ~ !) ~ !) J! 1il '" s J! 1;1 '" 1;6 TO: Mayor, CounciImembers City Administrator 17r- James Bell, Parks and Recreation Director FROM: SUBJECT: Christmas Lighting and Decoration Information DATE: December 15, 1997 INTRODUCTION Council has had questions regarding Downtmm Christmas Lighting and Decorations. DISCUSSION For many years the Downtown Beautification Committee had the responsibility of providing the Christmas lighting and decorations. This committee consisted of representatives from local businesses, Chamber and City staff. Funding was provided by the Chamber's gambling funds to purchase and maintain the decorations. The respollSlbilities for installing them were as follows: 1. Garlands and pole decorations - City Staffhas and is continuing to install. 2. Building perimeter lighting - Initial installation was contracted out and yearly maintenance was done by the business owner. The bulbs were provided by the committee. Staff has stored these bulbs and have offered them to the businesses again this year, although the supply is relatively low. 3. Tree lighting - Dakota Electric, Frontier, yolunteers and City staff. These lights are very labor intensive to install and over the years fewer and fewer volunteers were helping, so for the past couple of years, Dakota Electric was doing all of them. They have expressed concern regarding the time this project takes. All the original groups that installed these lights have dropped their desire or ability to help. These lights are not very reliable and the labor cost of maintaining them is extremely high. 4. Globe bags - City staff has installed them when they are available. BUDGET IMPACT The costs related to the current activity are now being paid by the City which includes decorations being displayed this year, electricity, bulbs, decorative bags and stafflabor. However, as wear occurs to the present decorations, they will need replacement and costs will rise significantly. I Citlj of FarminlJton 325 Oak Street · Farmin9ton~ MN 550211 · (672) 1163.7777 · FaJr (672) 1163.2597 ACTION REQUESTED It is suggested that the City participate in discussions "ith the Chamber and other participants to develop a plan for Holiday decorations. This would include identif}ing participant responsibilities and funding sources. Council will be updated as to the outcomes of these discussions. Respectfully submitted, ~~ James Bell Parks and Recreation Director :fc. FROM: Mayor and Councilmembers City Administrator 1J}C Robin Roland Finance Director TO: SUBJECT: City Insurance Rate Reduction Information DATE: December 15, 1997 INTRODUCTION The City of Farmington has property/casualty and workers compensation insurance through the League of Minnesota Cities Insurance Trust (LMCIT). LMCIT recently notified all member cities of the 1998 rate adjustments for this insurance coverage. DISCUSSION In a memo from LMCIT dated November 12,1997, the following rate changes were acknowledged: Workers Compo Municipal Liability Excess Liability Property 15% decrease 3% decrease 6% decrease 7% increase Auto Liability Auto Physical Damage Boiler & Machinery 2% increase No change No change In dollar tenns, the various property/casualty rate changes will roughly offset each other and most members will not see a significant change in their total insurance expense for these items. However, the 15% decrease in workers compensation insurance rates should result in savings to the City in this employee benefit area. This is the fifth rate cut from LMCIT in six years in this area; 1998 rates are about 45% lower than 1992 rates. Additionally, the League has notified member cities that the 1997 property/casualty dividend will amount to roughly the same as the 1996 dividend. In 1996, the City of F annington received an insurance dividend of $37,462. This dividend is expected by year end. BUDGET IMPACT The 15% rate cut in workers compensation insurance coupled with a workers compensation dividend expected in April 1998 is good news for the 1998 budget Actual dollar impact is unavailable at this time, but potential reduced expenditures without reduced benefits for employees is anticipated. ACTION REQUIRED For Council's infonnation. 7;?J Robin Roland Finance Director I CitlJ. of FarminlJton 325 Oak Street · Farmington, MN 55021, · (612) 1,63- 7111 · Fax (612) 1,63-2591 LMC League of Minnesota Cities Cities promoting exceOence 145 Pniversity Avenue West, St. Paul, !'-iN 55103-2044 . phone: (612) 281-1200 · (800) 925-1122 Fax: (612) 281-1299 · TDD (612) 281-1290 November 12, 1997 To: LMCIT member cities and agents From: LMCIT Board of Trustees Re: Property/casualty and workers compensation rates The LMCIT Board has approved the follo\\'ing rate changes for the coming year: . Workers compensation rates will be reduced by an an rage of 15% for 1998. The relative levels of rates for individual payroll classes will also be adjusted to reflect LMCIT's actual loss experience. . Rates for municipal liability coverage will decrease 3%. . Rates for the optional excess liability coverage will decrease about 6%. . Property rates will increase 7%, reflecting the broadened coverage that will be provided. . Auto liability rates will increase 2%, while auto physical damage rates will not change. . Rates for the open meeting law defense cost coverage and for the petrofund supplement coverage will each decrease 15%. . Rates for bond coverage and for machinery breakdown (i.e., "boiler and machinery") coverage will not change. In dollar terms, the various property/casualty rate changes will roughly offset each other. Most members of the property/casualty program should see little change in their total bottom line premiums, except as may result from changes in property values or other exposures. The new work comp rates ",ill affect coverage written or renewed on or after January 1, 1998. The property/casualty rate changes will apply to coverage written or renewed on or after November 15, 1997. There's more information about the factors behind these rate changes on the following pages. ~r:Y 01= F....F.r,,1H-iGTOi,' (';'t D I ' ) I :l 1991 i!' , \-.'; DEe '.' j .\ ' , u~ 0 AN EQUAL OPPORT1.J1\'1TY/AFFIRMATIVE ACTION EMPLOYER Liability is the most important single piece of cities' property/casualty premiums, representing about 60% of the total premiums and the total losses. As the chart shows, we've been able to bring liability rates steadily down over the past few years. Cities' success in reducing the number and cost of liability claims relating to employment is a major factor, but the number and cost of other types of liability claims is decreasing as well. Overall, Minnesota cities can be justifiably proud of what they've accomplished over the past several years in reducing their liability costs. One area to keep an eye on is land use regulation litigation costs. Legislation now pending in Congress to make it easier to challenge land use regulations in federal courts could result in more of that kind of litigation. Liability '" " !3 ~ $15 c: " c.. >< ~ g S10 ... o I LMCIT Liability Rates I "" "- " ~ S5 ~ 5h ~ se, " ;> < '90 '91 '92 '93 '94 '95 '96 '97 '98 UndeT\\Titing Year The cost of the optional excess liability coverage \\ill drop about 6%. This reflects the same overall loss trends that drive the cost of the primary liability coverage, and the fact that with the higher primary coverage limits the excess coverage is now farther away from the loss. Property After several years of decline, rates for property coverage will increase slightly for 97-98. There are two reasons for this: . Losses have been above normal in the last two years. This is partly due to last spring's floods, and partly due to a couple of unrelated large fire losses. . The redesigned property coverage forms provide broader coverage and better protection - which is another way of saying that LMCIT will expect to P8Y somewhat more losses for member cities. I LMCIT Property Rates I III $0.60 ~ $0.50 :> 8 $0.40 ;; $0.30 8. $0.20 ~ $0.10 $0.00 '92 '93 '94 '95 '96 '97 '98 I iii Buildings and contents 0 Equiprrent I Because of the uncertainty in how much the changes in property coverage will affect loss costs, we've tried to be conservative in the loss projections used in setting the rates. As we gain more experience with the revised coverage, we'll be able to fine-tune the rates based on actual losses. () Ice FROM: Mayor and City Council City Administrato~ Robin Roland, Finance Director TO: SUBJECT: Establishing the Tax Levy for the year 1998 collectible and Adopting the 1998 City Budget DATE: December 15, 1997 INTRODUCTION The City adopted a proposed Tax Levy and budget for 1998 with Resolution R105-97 at the Council meeting on September 2,1997. This Tax Levy and budget must now be finalized in order that it may be certified to the County Treasurer/Auditor before December 29, 1997. DISCUSSION AND BUDGET IMPACT After the proposed tax levy and budget were reviewed by Council, a Truth in Taxation Hearing took place on December 3, 1997 pursuant to State Statute. Residents and other concerned citizens were able to attend and express their opinions and concerns on the proposed budget and tax levy. Council was present at this meeting and was able to take under advisement all comments. The Truth in Taxation hearing was closed without continuance, Council having heard all attendees opinions and concerns. This establishes the 1998 Budget plan for funding all City expenditures. Certification of the Tax Levy provides for the Tax Revenues to be collected from all taxable property within Farmington. ACTION REQUIRED Adopt the attached resolution, certifying the 1998 Tax Levy of $1,706,008 and adopting the 1998 City Budget as provided and previously discussed. Respectfully submitted, ~#J Robin Roland . Finance Director I CitlJ. of FarminlJ.ton 325 Oak Street · Farm;ngtonl MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 RESOLUTION NO. R -97 ADOPTING A BUDGET AND ESTABLlSING THE TAX LEVY FOR THE YEAR 1998 COLLECTIBLE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 15th day of December, 1997 at 7:00 P.M.. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City of Farmington is annually required by State law to approve a resolution setting forth an annual tax levy to the Dakota County Auditor; and WHEREAS, Minnesota Statutes currently in force require certification of the tax levy to the Dakota County Auditor on or before December 29, 1997; and WHEREAS, the summary details of the proposed budgets are contained in the budget submitted to this Council by the City Administrator, as revised. NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of Farmington, that the revenue and expenditure budget for 1998 as reviewed and amended by the City Council is adopted. BE IT FURTHER RESOLVED that the following sums of money by levied in 1997, collectible in 1998, upon the taxable property in said City of Farmington for the following purposes: Tax Levy General Fund Debt Service (see attached) Fire levy Gross Levy less: Fiscal Disparities less: HACA/lPA Net Levy $1,901,208 550,000 45,000 $2,496,208 (395,272) (394,928) $1,706,008 This resolution adopted by recorded vote of the Farmington City Council in open session on the 15th day of December, 1997. Mayor City Administrator 1998 BUDGET Summary of Debt Service Levy to be Attached and Become part of Resolution Number -97 Fund Title Levv Amount Total $ 35,241 21,503 15,810 133,833 30,506 79,587 87,367 111,980 34.173 $ 550,000 Improvement Bonds of 1987 Improvement Bonds of 1990A Improvement Bonds of 1991A Fire/Arena Refunding Bonds 1992 Improvement Bonds of 1992B Improvement Bonds of 1994A Wastewater Treatment Bonds 1995 Certificates of Indebtedness 19930 Certificates of Indebtedness 1997 qb TO: I\1ayor, Councilmembers, City Administrator ~ FRO~I: Lee M. Mann, P.E., Director of Public W orks/City Engineer SUBJECT: Results of MnDOT Speed Studies - Various Locations DATE: December 15, 1997 INTRODUCTION At the September 2, 1997 meeting, in response to previous citizen requests to lower speed limits, the Council adopted resolutions requesting that MnDOT perform traffic studies on 190th Street and Flagstaff Avenue. DISCUSSION The speed zoning studies for 190th Street and Flagstaff have been completed as requested. In addition, the State has re-studied Trunk Highway 3, in response to the concerns raised by the City when that study was done last year. Copies of the letters from MnDOT are attached; note that MnDOT's office of Traffic Engineering has yet to make their final speed limit determination. The results of the studies are as follows: 190th Street West The recommended speed limit between Everest Path and County State Aid Highway 31 is 30 mph. The State has also offered suggestions for placement of additional signing for the trail crossing west of Euclid Path and advisory signing for the curve at Essex Avenue. Staff concurs with these recommendations. Flagstaff Avenue It is recommended by MnDOT that the statutory speed limit of 55 mph be maintained on Flagstaff Avenue. The reasons that are cited include: the studied segments of Flagstaff appear to carry mostly local traffic, speed enforcement observed by MnDOT appears to be infrequent, the condition of the road surface varies and the section of CSAH 64 in the vicinity of Flagstaff Avenue has an unposted statutory speed limit. Staff is of the opinion that the condition of the road surface of Flagstaff warrants a reduction in the speed limit, however it appears that for that to happen MnDOT would need to re-study the road and obtain different results. I CitlJ. of FarminiJ.ton 325 Oak Street · Farmington} MN 55024 · (612) 463-7111 · Fax (612) 463-2591 Trunk Highway 3 Last year, MnDOT perforn1ed speed studies along Trunk Highway 3 through Farmington and based on those studies, recommended an increase to the speed limit from 40 mph to 45 mph. The study was performed again this year due to concerns raised by the City regarding the results and MnDOT's recommendation to raise the speed limit. The studies and recommendation submitted by MnDOT this year again suggest that the speed limit on Trunk Highway 3 be raised to 45 mph. It appears to be a forgone conclusion that the speed limit will be raised on Trunk Highway 3. It is staffs opinion, however, that enforcement of the speed limit along Trunk Highway 3 should continue at the same level as has been the past practice. BUDGET IMPACT Once MnDOT's Office of Traffic Engineering makes a final determination regarding the recommendations put forth by the Traffic Studies Engineer, staff will identify the costs of the new signing on I 90th Street and fonvard the information to Council. RECOMMENDATION None at this time. Respectfully submitted, ~/11~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file David Hayes Craig Schlawin David Thompson ,.....( 50,,, t~ ri) ~.~i~_~_e~o~a Depa~.~e~t_~~~ra ns~-,,~~~_~n___ ~~ ~8" Metropolitan Division 0, TPo'" Golden Valley Office 2055 North Lilac Drive Golden Valley, MN 55422 --.:::-\ -' , \ /-:",_. 0:._- _..' ,,-,- ,- , ,,- I.. '- .! - - ; I j ,; ~ ; :'(: , , \ I I " .' \ \ : 'j , November 19, 1997 r 1_' _: .---' ._._------~ Lee Mann Director of Public Works/City Engineer City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: Speed Zoning - City of Farmington 190th Street West Dear Mr. Mann: A speed zoning study has been completed for 190th Street West as requested in your September 26, 1997 letter. Based on the study results and as Jolene Servatius discussed with you previously, we have recommended authorization of the following speed limit: 30 mph - between the intersection with Everest Path and the intersection with County State Aid Highway 31 The proposed speed limit is currently being reviewed by Mn/DOT's Office of Traffic Engineering in Roseville, which will make the final speed limit determination. You will be informed of their decision. . Before posting any speed limit that might be authorized, a review of 190th Street West should be made to assure all needed signing and pavement markings are in place, visible, in good condition, and in conformance with the Minnesota Manual on Uniform Traffic Control Devices. You may want to consider the addition of "Trail Crossing" signs and pavement markings at the trail crossing west of Euclid Path. Advisory signing could be added for the curve at the intersection with Essex Avenue. Our ball-bank runs indicated that appropriate advisory speeds might be 10 mph for eastbound traffic, and 15 mph for westbound, traffic. An equal opportunity employer -....... Lee Mann November 19, 1997 Page 2 A copy of our road log is enclosed for your information. If there are questions concerning our recommendation please contact either Jolene Servatius (797-3125) or Ed Brown (797- 3129). Sincerely, ~~/ Yvonne Crocker Traffic Studies Engineer YMC: JS End: Road Log :F''''~"[iSO'~ l ~ ~ ~ l i-,. .,.~ 0, Tf\'" Minnesota Department of Transportation Metropolitan Division Golden Valley OHice 2055 North Lilac Drive Golden Valley, MN 55422 November 14,.1997 Lee Mann Director of Public Works/City Engineer City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: Speed Zoning - City of Farmington Flagstaff Avenue West Dear Mr. Mann: A speed zoning study has been completed for Flagstaff Avenue West as requested in your September 26, 1997 letter. Since Flagstaff Avenue in Farmington includes a segment that is under Dakota County jurisdiction (Dakota CSAH 64), we studied the two 'segments of Flagstaff tha! are north and south of the county road. Based on the study results and as Jolene Servatius discussed with you previously, we recommend retaining the existing statutory speed limit for the following reasons: the studied segments of Flagstaff Avenue appear to carry mostly local traffic, speed enforcement is infrequent, the condition of the road surface varies, and the section of CSAH 64 in the vicinity of Flagstaff Avenue has an unposted statutory speed limit. . Our recommendation for continued reliance on the statutory speed limit is currently being reviewed by MnlDOTs Office of Traffic Engineering in Roseville, which will make the final speed limit determination. You will be informed of their decision. If there are questions concerning our recommendation please contact either Jolene Servatius (797-3125) or Ed Brown (797-3129). Sincerely, ~~~... Yvonne Crocker Traffic Stu~~~s Engineer YMC:JS An equal opportunity employer ~\"''''[S~,. ~'a" Minnesota Department of Transpo~ation 't . Q ~ E -.-----..-~--- -'---'"--'-'-.-"'--"-'--' ,"---- .,,__'_~__'__'_______n_. .. --..--.- -----.-.-- \, l Metropolitan Division Of: "flo"~ Golden Valley Office 2055 North Lilac Drive Golden Valley, MN 55422 -------.- ~ ..-" - November 14, 1997 ;- -, --=.=- .' '; -;.~ \,:,\\:~_ ,,-,'7., \ '; _. I : , . \1 L./)' I:. ( , 1l \ . \! ' ': \ i F\\ I :..J-.J,L- 8 ,:: Lee M. Mann, Director of Public Works/City Engineer City of Farmington 325 Oak Street Farmington, Minnesota 55024 , : } <I :;/1 . I ---' Re: Speed Zoning - City of Farmington Trunk Highway 3 Dear Mr. Mann: As you are aware, Mn/DOT performed a speed zoning study last year to determine reasonable and safe speed limits for Trunk Highway 3 through the City of Farmington. At that time, it was our recommendation to raise the existing 40 mph speed limit to 45 mph. However, due to the City's concerns regarding the proposed speed limit increase, it was agreed that Mn/Dot would conduct a second study to ensure that our decision would be based on the most complete data possible. We have now completed our second study of Trunk Highway 3 through Farmington. The speed samples collected this year are very similar to those used last year. Based on investigation results and as Jolene Servatius discussed with you, it is our decision to again recommend 45 mph as the speed limit best supported by the data. We also recommend that the south terminus of the new 45 mph zone be extended southward to include the 225th Street intersection. As you requested, we will delay forwarding our recommendation to our Roseville Office until December 5th to allow you time to discuss the new study with City staff. If you have questions or additional information pertaining to the study, please contact either Jolene Servatius (797-3125) or Ed Brown (797-3129). Sincerely, ~-~~~_/ Yvonne Crocker: Traffic Studie~ Engineer YMC:JS An equal opportunity employer q~ TO: Mayor and Councilmembers City Administrator~:~ / FROM: David L. Olson Community Development Director SUBJECT: HRA Board Ordinance DATE: December 15, 1997 INTRODUCTION The Council has previously indicated a desire to change the composition of the HRA Board from all Councilmembers serving on the Board to a combination of citizens and Councilmembers. The Council instructed staff at the December I, 1997 meeting to prepare the necessary ordinance amendments. DISCUSSION The attached ordinance amendment makes the changes necessary to implement the change to the composition of the HRA Board. The revised ordinance would provide for three citizens to be appointed to one, two, and three year terms initially. Subsequent appointments to the seats filled by citizens would be for five year terms. The Council would have to appoint their two representatives to the HRA Board and those terms would coincide with their term of office as a Councilmember. State Statutes do not allow for the designation of one of the Councilmembers as Chairperson. It is required that the HRA Board choose a Chairperson and Secretary from among their respective members. BUDGET IMP ACT None ACTION REQUESTED Adopt the attached ordinance amendment to change the composition of the HRA Board to include three citizen members. Respectfully submitted, ~~~ ~ Olson - I Citlj. of Farmin9ton Community Development Director 325 Oak Street · Farmingtonl MN 55024 · (612) 463.7111 · Falf (612) 463.2591 PROPOSED NEW LANGUAGE 2-8-3 CRITERIA ADOPTED: The following criteria are hereby adopted: (A) Members; Officers: The authority shall consist of five (5) members who shall choose from among themselves a chairperson and a secretary. (No Change) (B) Designated Seats; Officers: Two seats shall be held by sitting members of the City Council. The remaining seats shall be filled by citizens appointed by the Mayor and approved by the City Council. (C) Qualifications: Members shall be citizens of the United States and residents of the City. (No Change) (D) Terms of Office: The terms of Councilmembers shall be concurrent with City Council terms and shall expire at the same time as the members' Council term of office. The remaining three (3) members will be appointed to one (1), two (2), and three (3) terms initially. Subsequent appointments to the three (3) seats filled by citizens will be for five (5) year terms. (E) Compensation: The authority shall establish the compensation to be paid members and the reimbursement for personal expenses within the limits prescribed in Minnesota Statutes 469.011. (F) Oath of Office: Prior to assuming the duties to which first appointed, each member shall take an oath of office. (No Change) t:~( { j !-") ~/c 2-8-3 2-8-4 2-8-3: CRITERIA ADOPTED: The following critena are hereby adopted: (A) Members: Officers: The authority shall consist of five (5) members who shall cnoose from among themselves a chairperson and a secretary . (B) Designated Seats: All seats shall be held by sitting members of the City Council. (C) Qualifications: Members shall be citizens of the United States and residents of the City. (0) Term of Office: Terms shall be concurrent with City Council terms and shall expire at the same time as the members' Council term of office. (E) Compensation: The authority shall establish the compensation to be paid members and the reimbursement for personal expenses within the limits prescribed in M.S.A. 462.441. (F) Oath of Office: Prior to assuming the duties to which first appointed, each member shall take an oath of office. (Ord. 094-329, 4-4-94) 2-8-4: EFFECTIVE DATE: This Ordinance becomes effective upon adoption by the Council and upon subsequent publication in the official newspaper. (Ord. 080-91, 4-7-80) 594 City 0; Farmington