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Home My WebLink About10.20.97 Council Packet t:. :_~ '_ ", .>';. >',;,Co,UNC~Uf~~NDA ~'j:tiG~';:.KEETING "- .,-:';..-, ',-'<", ' , . <;OC'rQBQ'a;O,3,.9 9~ "Action. Taken . ~: ::~ ~l- 6:30 - Chamber Business Meeting 1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3 . APPROVE AGENDA 4. CITIZEN COMMENTS (5 minute limit per person for items,.not"on agenda) a. b. Proclamation Proclamation - Proclamation - . .,"', '- ,f/.''-, . Church of the Advehf 12Sth Anniversary FMS Blue Ribbon Award Recognition of Employee Service c. S. CONSENT AGENDA (Items approved in 1 motion unless anyone an item removed for discusEiion. ),!.~! a. b. Approve Minutes - 9/30 (Special), 10/6 (Regular) Amend Solid Waste Ordinance Approve Contract with HPC Consultant Authorize Ad for Bids - Towing Contract Appointment Recommendation - Police Officer Appointment Recommendation - Fire Marshal/Building School/Conference Request - Parks and Recread.oni School/Conference Request - Admin~s~ration Approve Contract for Services ~. Wetland Ordinance/Mapping Accept Resignation - Clerk/Typist Development Process Update - Soil Erosion Control Resolution - MnDOT Local Initiative Program Project Request Facility Improvement - Senior Center Equipment Purchase - Police Department Approve Bills /"'.. .. c. d. e. f. g. h. i. j. k. 1. ~ m. n. o. ",-,-" 6. PUBLIC HEARINGS/AWARD OF CONTRACTS 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. South Suburban Medical Center Hospital Issues b. Schedule Date - PARAC Interviews (6:obp.M. - 1i/3/97) c. Schedule Date - Joint Fairboard/Castle Rock/CitY1~eeting Street Storm Sewer 8. UNFINISHED BUSINESS 'j" .f a. School District Facility Site - Street Alignment Study b. Surface Water Management Plan Presentation. 9. NEW BUSINESS :;- a. Appointment Recommendation - City Auditing Firm b. Municipal Control of Public Infrastructure in Private Development- Set Workshop Date I , 1,1 -, -- -- -- -'-'- - -, --,- -- - --- -- -- - ------- ~ 10. REPORTS FROM COUNCILMEMBERS/BOARDS/COMMISSIONS 11. ROUNDTABLE a. Code of Ethics - Set Workshop Date 12 . ADJOURN / 4~ TO: Mayor, Councilmembers, City Administrator 1X-/ I FROM: Karen Finstuen Administrative Service Manager SUBJECT: Proclamation, Church of the Advent DATE: October 20, 1997 INTRODUCTION The Church of the Advent is celebrating their 125th Anniversary in the City of Farmington and have requested the City Council adopt a proclamation in honor of that celebration. ACTION REQUIRED Adopt the attached proclamation. Respectfully submitted, Au- J-~ Karen F instuen Administrative Service Manager Citlj of FarminfJ.ton 325 Oak Street · FarminfJton] MN 55024 · (612) 463-7111 · Falf (612) 463.2591 PROCLAMATION Recognizing the 125th Anniversary of the Founding of the Episcopal Church of the Advent WHEREAS, in 1872, the Episcopal Church of the Advent was founded by Bishop Henry B. Whipple in the Village of Farmington; and WHEREAS, the building which houses the Church of the Advent has weathered one hundred twenty five years of Summer thunderstorms and Winter blizzards; and WHEREAS, the congregation of the Church of the Advent has weathered the storm of one hundred twenty five years of industrial, scientific, political and social change; and WHEREAS, some years brought prosperity and joy and others were marked by tragedy and sadness, the little Church of the Advent has remained constant and faithful to its purpose of providing spiritual leadership, guidance and comfort to both its congregation and the Farmington Community. THEREFORE, I, GERALD RISTOW, MAYOR, TOGETHER WITH THE COUNCIL OF THE CITY OF FARMINGTON, MINNESOTA, HEREBY ISSUE A PROCLAMATION HONORING THE 125TH ANNIVERSARY OF THE CHURCH OF THE ADVENT IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Farmington to be affixed this 20th day of OCTOBER, 1997. Mayor Gerald Ristow Date 1b T~ Mayor, Councilmembers, City Administrator '-J ~ / FROM: Karen Finstuen, Administrative Service Manager SUBJECT: Proclamation, Farmington Middle School, Blue Ribbon School of Excellency DATE: October 20, 1997 INTRODUCTION The Farmington Middle School has received a "Blue Ribbon School, National School of Excellence" award. DISCUSSION The Farmington Middle School has been chosen as one of four Minnesota schools to be singled out for national recognition. Upon receiving this award from the U. S. Department of Education, the Farmington Middle Schools joins just one percent of the nation's schools in earning this award. Members of the School District will be presented the award in Washington, D.C., November 5-9, 1997, and a community celebration is planned for November 20, 1997 at 7:30 p.m. Dr. David Thompson will be present to accept the letter of recognition and the proclamation at the council meeting. He will also give a few more up-to-date details on the award. ACTION REQUIRED Adopt the attached proclamation. Respectfully submitted, ~:f~~ Karen Finstuen Administrative Service Manager I Citlj of FarminfJ.ton 325 Oak Street. FarminfJton] MN 55024 · (612) 463-7111 · Falf (612) 463-2591 ~ ~~ --- ~ ---- --- October 21, 1997 Dr. David Thompson, Principal Farmington Middle School 4200 208th Street Farmington, MN 55024 Dear Dr. Thompson, On behalf of the City Council and the City of Farmington, I wish to convey our sincere congratulations on the selection of Farmington Middle School as recipient of the National School of Excellence Blue Ribbon Award. Just as the quality of the educational experience provided to our young people often reflects the existing quality of life within a community, it is the nurturing of their talents, skills, and spirit that is a mirror of a community's future. The staff at the Middle School, and throughout the School District, are to be commended for their part in making Farmington's future appear to be a bright one. Please forward our congratulations and gratitude to your staff and the Middle School student body for the tremendous effort expended in bringing this great honor to our community. Sincerely, Gerald Ristow Mayor, City of Farmington Citlj of FarminfJ.ton 325 Oak Street · Farm;nfJton] MN 55024 · (612) 463-7111 · Falf (612) 463-2591 ......-. PROCLAMATION Recognizing the Farmington Middle School as Recipient of A Blue Ribbon School, National School of Excellence Award WHEREAS, the U.S. Department of Education established a Blue Ribbon School, National School of Excellence award program in 1982; and WHEREAS, Farmington Middle School has been chosen as one of four Minnesota Schools to be singled out for national recognition as a Blue Ribbon School, National School of Excellence; and WHEREAS, the Middle School's receipt of this prestigious award places them among the top 1% of the nation's schools; and WHEREAS, this great accomplishment should be recognized as the appropriate result of the hard work, time and effort by Middle School and School District staff, students and parents and as a source of pride for the entire community. THEREFORE, I, GERALD RISTOW, MAYOR, TOGETHER WITH THE COUNCIL OF THE CITY OF FARMINGTON, MINNESOTA, HEREBY ISSUE A PROCLAMATION HONORING THE FARMINGTON MIDDLE SCHOOL AS A BlllE RIBBON SCHOOL, NAnONAl SCHOOL OF EXCEllENCE IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Farmington to be affixed this 20th day of OCTOBER, 1997. Mayor Gerald Ristow Date SEAL OF THE CITY OF FARMINGTON ~ ~ ~~ ~~ ~~ s. So c<ln ~Q -q ~~ R~ C5~ ~~ ~~ " ~~ ~~ ,,~ ~ ~ 'i ~ ~ ~ ~ C3' ~ ...... :::r- tQ ~ :::r- ~ S C3' ~ ..... ~ ~ I:<. ~ I:<. Q :::: ~ t:l.. S- ~ ~ ~ ~ S- ~ D ...... ~ ~ ~ ~ ~. ~ g lS' ~ tQ ~ ~. z. 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I-' . ;.Jg ""~ ~o n~ I-'.('b ""~ <-< ~ o Ci'.l ~o >'Tj~ ~ t:l ~ ('b Sp.. 1-" 1-" ::s (j (}Q ~ "" "" o ('b ::sp.. en ('b ~ I-' . (j ('b ~c ~ z ~ t'Tj n o Q Z ~ ~ ~ o z 1____ ~, /-j -.......~.' (-,..--' i - i Council Minutes Special September 30,1997 1. The joint workshop of the Farmington School District and City Council was called to order by the Mayor at 7:00 p.m. Present: Mayor Ristow, Councilmembers Cordes, Fitch, Gamer, Strachan, School Board Members Switzer, Brownawell, Harms, Heman, Wacker, Planning Commission Members Schlawin, Larson, School Staff Members Superintendent Hanauer, Belz, Zack Johnson, City Staff Members Administrator Erar, Bell, Mann, Olson, Smick, and Roland. Residents of the Riverside Development were also present. Absent: School Board Member Wustenberg. 2. This joint meeting was set to discuss the location of a new Middle School in a campus near the existing Middle School and the alignment of 208th Street. 3. David Olson, Community Development Director briefly described the City's Transportation Plan which is one component of the Comprehensive Plan. He described Collector Streets and Arterials and the channeling of traffic in and out of the City and the long-term planning implications and consequences. 4. School Board Members explained that initially 208th Street had been built to accommodate the Middle School and was intended to continue to the east to ultimately tie into Co. Rd. 66 at Highway 3. Because of the continued growth that has occurred throughout the School District, the School Board has revised their plans and begun looking at the idea of a school campus. Their ideal plan would place a second Middle school in a location which would require the termination of 208th at its present location and that another location be found for the East/West Corridor. There were concerns voiced by School Board members that if the road remained, students would be crossing a road with trucks traveling at a speed of 40mph. The School District finds that this building must be fast tracked to accommodate an opening in two years. Mayor Ristow gave history for the proposed 208th Street which was initially designed to ease traffic flow through the confined streets in the older part of the city and to move bus traffic from residential areas in the eastern part of the School District to the existing schools. City Engineer Mann explained that 208th Street is in the current location because of the flood plain area and if moved to the north would potentially add two additional bridges to the design of the proposed road. If the decision is made to continue the 208th Street corridor, School officials were requested to provide an easement for the road to preserve right-of-way for future road construction. 5. The following questions will be addressed by the City Council at their regular meeting of October 6, 1997: a) Should 208th Street be terminated at its existing location? b) If the road is not terminated, can the School provide an easement for the proposed road and agree to assessments when the road is ultimately completed, or c) Build 208th Street to City standards as required for all other developments. 6. School Board Chair John Switzer suggested a quarterly meeting of the City Council and School Board. It was determined that a meeting will be held in approximately three months, shortly after the holiday season. 7. Motion by Fitch, second by Gamer to adjourn at 8:50 p.m. Respectfully submitted, I ./If ';;1-' ;r /~ v / "vL~~ c_- Karen Finstuen Administrative Service Manager COUNCIL MINUTES REGULAR OCTOBER 6, 1997 ~tl. ,- z,,. 1. The meeting was called to order by Mayor Ristow at 7:00 P.M.. Members Present: Ristow, Cordes, Fitch, Gamer, Strachan. Members Absent: None. Also Present: City Administrator Erar, Attorney Grannis. 2. Mayor Ristow led the audience and Council in the Pledge of Allegiance. 3. MOTION by Gamer, second by Cordes to approve the agenda with the following changes: a) Remove Item 5j from the agenda. b) Remove the appointment of a new PARAC member from Item 5h - Accept resignation only. APIF, MOTION CARRIED. 4. MOTION by Strachan, second by Ristow to adopt two proclamations: Proclaim October and National Breast Cancer Month and October 17th as National Mammography Day, and October 13 thru 17 as Manufacturers' Week in Farmington. APIF, MOTION CARRIED. 5. Citizen Comments - There were no Citizen Comments. 6. Consent Agenda MOTION by Cordes, second by Fitch to approve the Consent Agenda as follows: a) Approve Minutes - 9/10/97 (Special) and 9/15/97 (Regular). b) Adopt RESOLUTION NO. Rl14-97 accepting donation from Farmington Chorale for a clock restoration and purchase of an historical document display case. c) Adopt RESOLUTION NO. R115-97 amending the Development Contract for pine Ridge Forest. d) Adopt RESOLUTION NO. Rl16-97 amending East Farmington TIF Agreement. e) Adopt RESOLUTION NO. Rl17-97 approving submittal of a joint Farmington/Lakeville recreation grant. f) Adopt RESOLUTION NO. Rl18-97 endorsing the Finance Director as the City Investment Officer. g) Approve School/Conference requests - Fire Department. h) Accept resignation of Gene Rendino from the Parks and Recreation Advisory Commission. i) Approve Council communication policies. j) Approve Flagstaff Avenue maintenance expenditures. k) Approve payment of bills as submitted. APIF, MOTION CARRIED. 7. School District Facility Site Issues A lengthy discussion took place regarding the future of 208th Street. The School District is pursuing the purchase of property adjacent to the existing Middle School facility and the existing portion of 208th Street in order to construct a new school facility with a proposed campus design. Because of the campus design and student traffic between the two facilities, the School District has concerns with the current proposed alignment of 208th Street, since it would cut through the center of the campus. They have proposed either terminating the street at its current point, or realigning it to go around the proposed campus. The City's transportation plan indicates that 208th Street is a future collector street and an important east/west traffic corridor connecting to Trunk Highway 3. The School District's suggested change of alignment, which would include the addition of two right turns and accompanying stop signs, would defeat the purpose of the collector street which is to provide an efficient route for movement of traffic. Discussion focused basically on two issues; 1) the School District's belief that the proposed alignment of 208th Street created a major safety concern for students crossing between the two school facilities; and 2) the City's need to provide an east/west transportation corridor to accommodate the needs of a growing population and industrial community. Councilmembers were sympathetic to the District's concerns for student safety and were in favor of the school campus design. The District understood the need for providing east/west traffic corridors, but felt a different alignment of 208th or a completely different route was necessary. MOTION by Fitch, second by Gamer to authorize the City Engineer to conduct a traffic study of the affect of changes to the alignment of 208th Street and to revisit the topic at the October 20, 1997 regular meeting. APIF, MOTION CARRIED. In a related action, the request by John Benedict and the Nordseths for City consideration of helping them obtain MUSA land for development to replace the land optioned by the School District for the proposed new middle school facility, was tabled until the October 20th regular meeting. 8. Rezoning of 201 4th Street from R3 to R2 Planning Coordinator Smick reviewed the proposed rezoning of the vacant lot. She noted that under an R3 zoning, the lot was not large enough to be built upon, however, an R2 designation would. Residents of the neighborhood were in attendanc( and questioned the procedure which brought about the request for rezoning. Several residents stated that they felt the property should have been made available to the general public for purchase at a public auction. Community Development Director Olson and City Administrator Erar explained the background which brought about the HRA request for rezoning the property. The audience was informed that until the property was rezoned, it would remain a vacant, unbuildable lot. It was also explained that the issues surrounding the proposed house moving would be dealt with at the Planning Commission public hearing on October 14th. MOTION by Fitch, second by Gamer to adopt ORDINANCE NO. 097-403 rezoning 201 4th Street from R3 High Density Residential to R2 Medium Density Residential. APIF, MOTION CARRIED. MOTION by Fitch, second by Cordes to direct staff study the neighborhood surrounding this lot to determine if additional rezoning would benefit those properties. APIF, MOTION CARRIED. Tbe Council agreed to take a sbort recess at 9:28 P.M. and reconvened at 9:40 P.M.. 9. Main Street I/I Study City Engineer Mann reviewed the results of a study conducted in the Main Street project area to determine the amount of I/I occurring there. The study revealed a potential sewer fee cost saving of $11,600 to $14,5000 per year. Based on the cost of $91,600 to replace the existing sewer, the expenditure would be returned within 8 to 10 years. Mr. Mann also noted that due to the age of the existing sewer, the City would also save on maintenance costs. Councilmember Fitch explained that he had requested this study in order to initiace discussion and development of a poli to deal with this type of infrastructure improvement. He stated that these projec were necessary and inevitable, but the assessment costs to property owners was prohibitive. It was acknowledged that it would be a difficult policy to write. A workshop will be set in the future following more staff review. 10. Code of Ethics Ordinance Update City Administrator Erar noted several changes in the proposed ordinance regarding removal of elected officials from office and financial disclosure requirements. It was the consensus of Council to table scheduling a workshop until after the City had hired a new City auditing firm and reviewed their auditing disclosure statement requirements. The item will be placed on the October 20th Council agenda. 11. Ash Street Storm Sewer Analysis Engineer Mann presented results of a study performed in response to a request following a joint Castle Rock Township/Dakota County Fair Board/City meeting. That meeting was held to determine sharing of costs for the Ash Street storm sewer project. The results of the analysis of storm drainage areas in the affected jurisdictions indicated that reducing the drainage area would have little effect on the Fair Board's total storm water flow into the system and, therefore, would result in insignificant cost savings. A reduction in Castle Rock's drainage area would produce significant savings for the Township, however, the area included in the study did not reflect the actual size of the drainage area. It was the opinion of the Bonestroo engineer who performed the study that the prairie Waterway Phase III should be built as planned. Administrator Erar was directed to set another joint meeting. 12. Snow Ordinance Amendment Parks and Recreation Director Bell stated that the proposed ordinance was designed to deal with snow removal from City trails which ran in front of residents' homes. The ordinance requirements for snow removal on trails were similar to those in the sidewalk snow removal ordinance. MOTION by Gamer, second by Strachan to adopt ORDINANCE NO. 097-404 relating to snow removal on City trails and paths. APIF, MOTION CARRIED. 13. Roundtable Train Whistles: Council noted the receipt of correspondence from both the FRA and Congressman Luther regarding City concerns with loud, prolonged train whistles during night time hours. Councilmember Strachan: Complimented staff on the City's web site. Mayor Ristow: Informed Council that Marcus Cable was raising its rates on two cable stations. Noted that he had attended the School opening celebrations. Parks Director Bell: Showed Council a model of the playground equipment to be installed at Hill Dee Park. 15. Council adjourned the regular meeting at 10:30 P.M. before entering into Executive Session to discuss labor negotiation issues. Respectfully submitted, Mary Hanson Clerk/Typist 5b FROM: Mayor, Councilmembers City Administrato~ James Bell, Parks and Recreation Director TO: SUBJECT: Amend Solid Waste Ordinance DATE: October 20, 1997 INTRODUCTION The Solid Waste Ordinance and Policy needs to be updated to reflect appropriate organizational responsibilities. DISCUSSION The Solid Waste Ordinance and Policy revisions reflect the reorganization of this activity to the Parks and Recreation Department. Other revisions reflect either changes in the law or previous Council decisions as appropriate. An example of such changes are the recycling activities being awarded to a private contractor. Attached are copies of the ordinance and policy changes for Council review. BUDGET IMPACT None ACTION REOUESTED Council approval of the Solid Waste Ordinance and Policy changes. Respectfully submitted, ,-J~ (~sQ-- James Bell Parks and Recreation Director Citlj of FarminfJ.ton 325 Oak Street. FarminfJton] MN 55024 · (612) 463-7111 · Fa}f (612) 463-2591 PRO P 0 SED CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE An Ordinance Amending Title 7, Chapter 1 - Solid Waste Collections THE CITY COUNCIL OF THE CITY OF FARMINGTON, MINNESOTA, HEREBY ORDAINS AS FOLLOWS: SECTION I: Title 7, Chapter 1 shall be amended by adding (underlined) and deleting (struck) as follows: 7-1-1: DEFINITIONS: RECYCLABLE MATERIALS: All items of refuse designated by the Director of rublic ~ Parks and Recreation. 7-1-2: COLLECTION BY CITY: D) Exception for Large Commercial/Industrial Uses: An owner of a commercial or industrial business may request contracting collection service from a private hauler if the weekly average output exceeds fifteen (15) cubic yards per week. The Council may approve such request upon recommendation of the rul31ic l'1orlrs Parks and Recreation Director. This exception will also be available to restaurants. E) Exception for Recyclable Materials: The Council may allow a private hauler to collect and convey recyclable materials upon recommendation of the rul31ic Worko Parks and Recreation Director. 7-1-3: PERMIT REQUIRED: Any private hauler removing and/or disposing of refuse produced by a construction project under subsection 7-1- 2(C) of this Chapter; or any non-profit or community organization conducting a "special recycling activity" as defined under Section 10-1-4 of this Code; or special waste under subsection 7-1-2(F) of this Chapter must first obtain a permit issued by the rublic l'lorkl3 Parks and Recreation Director. A) The permit shall be valid for a period of one year, or for such length of time as determined by the ruelic Works Parks and Recreation Director, from the date of issuance and is not transferable to another hauler or to another construction site. B) 5 . Other information as may be required by the rublic Worlw Parks and Recreation Director. D) The rublic l'lorlw Parks and Recreation Director is authorized and empowered to revoke any permit upon failure of the holder of said permit to comply with any provisions of this Chapter. 7-1-5: RULES AND REGULATIONS: (C) AND (H) C) MSW and yard ',i'aotc not deposited in the proper containers shall only be collected by special arrangement. H) Brush, yard waste, special waste, hazardous waste, demolition waste, ashes and tires shall only be collected by special arrangements. 7 -1- 6: CONTAINERS: Containers for MSW gnQ, recyclable materials and yard ',:a13tc shall be provided by the City. The cost of replacement or repair of the containers shall be paid by the person assigned the container if it is determined by the City that the action was necessary because of negligence on the owner's part. The City shall have the authority to refuse collection services for failure to comply herewith. SECTION II: After adoption, signing and attestation, this ordinance shall be published one time in the and shall be in effect on and after the day official newspaper of the City following such publication. Enacted and ordained the 20th day of October, 1997. CITY OF FARMINGTON PARKS & RECREATION DEPARTMENT, SOLID WASTE DIVISION SOLID WASTE POLICY I. PURPOSE: To outline policies regarding all solid waste collection methods and administrative procedures. II. MSW COLLECTION A. Residential, commercial, industrial and institutional collection is provided by the City on a one time per week basis with an automated or semi-automated system using: 1. Single Family Residential 2. Multi Family (2-4 units) 3. Multi Family (5+ units) 4. Commercial/Industrial 5. Industrial 8130.60 or 90 gal. container (s) 8130.60 or 90 gal. container(s)/unit 300+ gal. container 90 gal. or 300+ gal container, 8 1/2 yard rolloffbox (wood waste) 300+ gal. container, 8 1/2 yard rolloffbox (wood waste) B. The container shall be provided by the City. The type of container provided multi-family (5+ units), commercial, industrial and institutional customers shall be determined by the ~ '\lorks Parks & Recreation Director. C. Additional collections for multi-family (5+ units), commercial, industrial and institutional customers shall be determined by the Publie Works Parks & Recreation Director. D. The general location for single family residential and multi-family residences (2-4 units) containers in areas without alleys is on the boulevard, one to four feet (1'-4') behind the curb line or pavement with handle positioned away from the street. Preferred placement is directly adjacent to or on the driveway. The container should be placed a minimum of three feet (3') from any building or other obstacle and a minimum of two feet (2') from any other container. E. The Publie Works Parks & Recreation Department, Solid Waste Division reserves the right to designate location of containers to maintain an efficient pattern of collecting and/or allow safe operations. F. Location of the containers for multi-family (5+ units), commercial, industrial and institutional. customers will be determined by the Public Works Parks & Recreation Director. G. Charges will be based on scheduled pickups, number and type of container. (See Appendix A) H. Properties located on alleys that require trucks to be backed in will only be collected from the street side. 1. Automated refuse truck operators may leave the vehicle to move containers or dispose of MSW which has spilled from the containers for an out of cab fee as listed in Appendix A. 1. Container accessibility is the responsibility of the customer. This includes snow removal to allow pickup. Special care should be taken to place containers where a vehicle will not block pickup. K. The container may remain at the pickup location only on pickup days, unless an exception is granted by the Pabli", Works Parks & Recreation Director. L. The customer is responsible for cleaning the container and any repairs caused by negligence. M. The City will repair damage caused by collection equipment or conditions beyond the customer's control. Residents may be charged for repair or lost containers if negligence is determined by the Publio Works Parks & Recreation Director. N. Only MSW as defined by the City Code will be accepted. O. Only MSW which can be contained within the containers will be collected. Any MSW which spills from the containers upon being grabbed by automated refuse truck shall be considered to be unacceptable. (Refer to I) Any MSW which spill from the containers during the dump mode shall be disposed of at no cost to the customer. P. Collection will be on a regularly scheduled basis. In the event of a holiday, the scheduled pickup will be determined by the Pablie Vlorks Parks & Recreation Director. Q. Failure by the City to collect MSW or recyclables due to the customers non-compliance with City ordinances regarding solid waste collection and/or this solid waste policy is the responsibility of the customer. Upon request, a return collection trip will be made by the City at its convenience and for a return collection trip fee as listed in Appendix A. III. EXTRA REFUSE SERVICES A. Extra 90 gallon containers for weekly pickup are available at an extra charge. B. 300+ containers are available for temporary usage by request at a charge listed in Appendix A. Requests are processed by the Billing Clerk at City Hall with a 2 day minimum notice. C. A carry out service is available at an extra charge (see Appendix A) provided the container is placed in an outside location that is accessible. IV. RECYCLABLES A. Residential 1. Residential collection shall be provided on a weekly basis at the contractor unit price. 2. Containers shall be provided by the City. 3. Recyclable materials should be placed separately in paper bags, eJecept nev/spaper, vmieh may be placed direetly in the eonta1ner except cardboard, which should be taped or tied into 2' x 2' bundles. 4. The following are determined as recyclable materials: a. Newspaper, including inserts. b. Colored glass. c. Clear glass. d. Beverage cans (metal and aluminum). e. Other cans such as juice, coffee, food cans commonly referred to as "tin cans It . f. Corrugated cardboard. g. Plastic containers with necks h. Household batteries (AA, AAA, C, D, 6 & 9 volt, button batteries and nickel cadmium) 1. Magazines J. Office-type paper k. Mail 5. Recyclable materials shall be prepared as follows: a. Paper - Bundle with twin or place in paper bags, combine newspaper and office paper. b. Glass - Caps removed, rinsed, drained and separated by color. c. Beverage cans - rinsed and drained. d. Corrugated cardboard - bundled with twine. Bundles not to exceed ~ 2' X 2'. e. Plastic containers - place in paper bags. f. Batteries- place in clear plastic bag and clip to side of recycling bin. g. Magazines - place in paper bags. 6. Containers will be placed 3-10 feet from the MSW container. B. Commercial/Multi Family/Institutional 1. Collection shall be provided on a scheduled basis as determined by the Parks & Recreation Director at no extra charge. in a manner similar to residential collections. Large commercial/institutional customers that have special recycling needs must make their 8lm private agreements with recycling companies. These agreements must be approved by the Parks & Recreation Director 8f PHhlic W8r!cs. 2. Containers shall be provided by the City for customers that utilize the service in a manner similar to residential collections. Large commercial/industrial customers utlizing private contractors must provide their own containers for recyclables. 3. Materials shall be placed in the proper containers unless otherwise specifically exempted by the Publie Warks Parks & Recreation Director. Because of the variation in volumes, the Public 'Narks Parks & Recreation Director shall determine the size and style of containers. 4. The following items are determined as recyclable materials: a) Newspaper b) Colored glass c) Clear glass d) Office Paper e) Computer paper t) F ood/beverage cans g) Corrugated cardboard h) Compostable Food Wastes il- Mail 5. Recyclable Materials shall be prepared in the following manner: a. Newspaper - Bundle with twin or place in paper bag. b. Glass - Caps removed, rinsed, drained and separated by color. c. Beverage/Food Cans - Rinsed and drained. d. Office/Computer Paper/Corrugated Cardboard - Because of the variation of volume and density of these materials, the Publie Works Parks & Recreation Director shall determine the method of preparation. e. Contracted commercial recyclables must be prepared per the private contract and approved by theDirector of PHhlic W8FHs Parks & Recreation. 6. Placement of containers shall be determined by the Pub lie Works Parks & Recreation Director. 7. Because of the limited volume of recyclable materials produced by certain commercial accounts, the Public V./ orks Parks & Recreation Director may refuse to collect certain recyclable materials. The Director shall report all refusals to the City Council. 8. Exemption: Upon recommendation of the Publie Works Parks & Recreation Director, the City Council may license a private hauler, public agency, service organization, or individual to collect or convey recyclable materials within the City. v. YARD WASTE COLLECTION A. Residential collection is provided by the City's Contractor on a 1 time per week basis on the same day as MSW/Recyclable collection. B. Containers shall be provided by the owner and may must only be compostable bags (effective 1/1/94),39 gallon maximum, 50 lb. weight limit. C. The City's Contractor will only collect compostable bags (eff. 1/1/94) with daily stickers. D. Only yard waste as defined by Title 7-1-1 ofthe City Code will be accepted. E. Containers will be placed 3-10 feet from the MSW container. F. Charges will be on a per sticker basis as set forth in Schedule A. G. Stickers may be obtained at the Billing Clerk's office at City Hall during normal office hours. VI. SPECIAL COLLECTIONS A. Special wastes as defined by the City code or MSW which does not fit into containers will be made by request, per the City's contract for these services. B. Special collections will only be made on Tuesday of each week. C. Requests shall be made by the Friday noon on Monday preceding the pickup day. Materials shall be placed in a location determined by the Publie Works Parks & Recreation Director. D. Customers will be charged an extra fee for special collections, per the City's contract for these services. VII. SENIOR CITIZENS .\. UpOR review of operations after implemeRtation of the Automated 8ystem, polieies may be adopted giving special consideration to senior citizens. Sl:lch 130licies may ine1l:lde: 1. Weight V9fflme based system 2. Reduced fees 2. 30 or 60 gallon containers/redl:lced fees pel' Se.'zed-N.le A. POLICY C APPENDIX A Solid Waste User Fee Schedule Solid Waste Rates Single Family Residential: 30 gallons .................................. $44.00/quarter 60 gallons .................................. $54.00/quarter 90 gallons .................................. $64.00/quarter 120 gallons ................................ $94.50/quarter 150 gallons ................................ $1 04.50/quarter 180 gallons ................................ $114. 75/quarter 210 gallons ................................ $144.00/quarter 240 gallons ................................ $155.25/quarter 270 gallons ................................ $165 .25/quarter Multi- family (2-4 units) with (1) 90 Gal.lUnit Multi-family (5+ units) with 300 Gal. Container Additional 300 Gal. Container CommerciallInstitutional with 300 Gal. Container Additional 300 Gal. Container 600 Gallons 900 Gallons 1200 Gallons 1500 Gallons 1800 Gallons Special Pickups extra 90 gallon container extra 300 gallon container Out of Cab Charge Yard Waste Stickers Curbside Recycling Services Return Collection Trip Charge EXTRA BAG CHARGE (lids that do not appear to be closed or additional garbage deposited by customers at the time of collection.) Private Hauler - Commercial Dumpster Annual Fee Wood Recycling Dumpster - 8 cy rolloff disposed $64.00/qtr/unit $240.50/qtr x pickups/wk $98.75/qtr x pickups/wk $240.50/qtr x pickups/wk $98.25/qtr x pickups/wk $339.00/qtr x pickups/wk $437.75/qtr x pickups/wk $536.25/qtr x pickups/wk $678.00/qtr x pickups/wk $776.75/qtr x pickups/wk pass on charges from contractor per agreement $20.00 plus $5.50 per week (1x per week) $20.00 plus $25.00 per week (Ix per week) $5.00/stop $1.05/bag (39 gallon max.) See R81-95 per contract $5.00/trip 1-2 bags per occur. -- no charge-residential 3+ bags per occur.--$3.00/bag-$9.00 min. $6.00 per occurence-commercial/300 gal. $100.00 $125.00/pull * Customers who overfill their containers more than 50% of the time during a quaner and do not request a level of service change will automatically be raised to the next level of service. 5c. TO: Mayor, Councilmembers, City AdministratoL,~rz::.-.-- FROM: Karen Finstuen, Administrative Service Manager SUBJECT: Contract for Historic Preservation DATE: October 20, 1997 INTRODUCTION Attached is a contract for Historic Preservation Consultant Services with Robert Vogel, who has provided these services for the past two years. The contract is for the period of October 1, 1997 through December 31, 1998. DISCUSSION A contract is needed to establish an hourly wage which will be used for the in-kind services that Mr. Vogel will provide for the CLG Grant awarded to the City earlier this year. The grant is in the amount of $4000 and Mr. Vogel will prepare an Historical Preservation Handbook to be used as a guide for City officials, property owners, developers and contractors. BUDGET IMPACT A retainer fee, in the amount of $500, is in both the 1997 and 1998 budgets. ACTION REQUESTED Approve the attached contract for Historic Preservation Consultant Services. Respectfully submitted, I I C\-'-r ,"TCLu---- O'~ - . Karen F instuen Administrative Services Manager Citl}. of FarminfJ.ton 325 Oak Street · Farmin9ton, MN 5502~. (612) ~63.7111 · FaK (612) ~63.2591 CONTRACT FOR HISTORIC PRESERVATION CONSULTANT SERVICES CITY OF FARMINGTON THIS CONTRACT, made and entered into as of this day of , 1997, by and between the City of Farmington, Minnesota, herein referred to as the "City", and Robert C. V ogel and Associates, herein referred to as the "Consultant". WITNESSETH THAT WHEREAS, the City is desirous of retaining professional historic perservation services on an as-needed basis, and; WHEREAS, the Consultant is a qualified historic perservation professional; NOW, THEREFORE, for and in consideration of the mutual covenants and conditions hereinafter contained, it is agreed by and between the City and the Consultant as follows: 1. SCOPE OF SERVICES The Consultant will provide the following services on an as-needed basis as determined by the City Administrator: A. Provide historic perservation consulting services to the Farmington Heritage Preservation Commission and the Farmington City Council. B. Advise the City on matters relating to historic preservation planning and identification, evaluation, registration and treatment of historic resources in Farmington. C. Prepare applications for Certified Local Government and other grants for historic preservation purposes. D. Serve as principal investigator and project director for the City's ongoing historic resources survey. II. COMPENSATION A. The City will pay the Consultant to provide the services as outlined in A, B, C above, an annual retainer of five hundred dollars ($500), to be paid periodically upon completion of services. beginning January 1, 1998. B. The City may pay such additional Consultant compensation at the rate of forty dollars ($40.00) per hour for additional work which may be specifically authorized by the City Council. C. The Consultant shall invoice the City for all work authorized by the City on a monthly basis. III. COMMENCEMENT AND TERMINATION This contract shall run from October 1, 1997, until December 31, 1998. The contract may be renewed upon a passing motion by the City Council. Notwithstanding the foregoing provisions, either party may terminate this contract on thirty (30) days written notice to the other party. IV. INDEPENDENT CONTRACTOR STATUS The Contractor is an independent contractor and is not a City employee. IN WITNESS HEREOF, the parties have set their hands this _ day of ,1997. CITY OF FARMINGTON BY: CONSULTANT BY: TO: Mayor, Councilmem~<fs and City Administrator .'[(,.- I Daniel M. Siebenaler Chief of Police FROM: SUBJECT: Towing Contract DATE: October 20, 1997 INTRODUCTION / DISCUSSION The towing contract between the City of Farmington and Dakota County Towing has expired. At this time staff has received a request to open the contract to competitive bidding. Staff is suggesting only one change to the contract language. That change will be the addition of an Administrative fee to be added to the basic towing charge. Staff has learned that such a fee is routinely charged by tow companies in Minnesota. If such a fee is to be charged, in order to maintain bidding equity it should be part of the bid process. This fee is not being charged under the current contract but has been requested by interested parties. BUDGET IMP ACT The cost of advertising is a budgeted item. ACTION REQUESTED Add the Administrative Fee to the towing contract and authorize the advertisement for bids. Respectfully submitted, r--; '\'\. /2~/J rf ,.--/o~/~~~ Daniel M. Siebenaler Chief of Police SrI. Citl}. of FarminfJton 325 Oak Street · Farmint}ton} MN 55024 · (612) 463-7111 · Fa/( (612) 463-2591 5e. TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Appointment Recommendation- Police Officer DATE: October 20, 1997 INTRODUCTION The recruitment and selection process for the appointment of a full-time Police Officer to fill an existing vacancy in the Police Department, Patrol Division has been completed. DISCUSSION After a thorough and comprehensive review of applicants for this position by the Police Department and Human Resources Office, an offer of employment has been made to Mr. Robert Sauter, subject to ratification by the City Council. Mr. Sauter has been working for the City ofWabasso Police Department in a similar capacity. Prior to that position, Mr. Sauter has worked in private security since 1995. Mr. Sauter has an Associate of Arts Degree in Law Enforcement from Alexandria Technical College, and is a licensed Peace Officer in the State of Minnesota. BUDGET IMP ACT Funding for this position is authorized in the 1997 Budget. RECOMMENDA nON Approve the appointment of Mr. Robert Sauter as a full-time Police Officer effective October 27, 1997. R,e"s, p"ectfu,~lh submitted, /7/':;2; Lf/-u, (.~ John F. Erar City Administrator CitlJ of FarminfJ,ton 325 Oak Street · Farmin9ton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591 3f TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Appointment Recommendation - Fire MarshallIBuilding Inspector DATE: October 20, 1997 The recruitment and selection process for the appointment of a full-time Fire MarshallIBuilding Inspector to fill an existing vacancy in the Community Development Department, Building Inspections and Permitting Division has been completed. DISCUSSION After a thorough review of applicants for this position by the Community Development Department, Fire Department and Human Resource Office, an offer of employment has been made to Mr. Richard Deeg, subject to ratification by the City Council. Mr. Deeg has had previous work experience as a full-time Fire Fighter/EMT with the City of South St. Paul since June 1975, and is currently completing his Associates of Arts Degree at Inver Hills Community College in Building Inspection. Mr. Deeg has received his Building Official Limited Certification, and will be able to test for his Building Official Certification within one year. Mr. Deeg has had extensive experience in Business Fire Inspections, Rental Property Inspections and Arson Investigations, with a thorough understanding of municipal building inspection operations. BUDGET IMP ACT Funding for this position is authorized in the 1997 Budget. RECOMMENDA nON Approve the appointment of Mr. Richard Deeg as a full-time Fire MarshallIBuilding Inspector effective November 3, 1997. Respectfully submitted, .} I~') () Q /,,' .~- -~!'v~ JoOO F. Erar City Administrator I City of Farmin9ton 325 Oak Street · FarminfJton, MN 55024 · (612) 463.7111 · FaJr (612) 463-2591 TO: Mayor, Councilmem~..rs, City Administrator ': j't...-- FROM: James Bell, Parks and Recreation Director SUBJECT: School/Conference Request - Minnesota Recreation and Parks Conference DATE: October 20, 1997 INTRODUCTION Attendance at the Minnesota Recreation and Parks Conference held November 11 - 14, 1997 in Rochester is being planned. DISCUSSION This conference is an annual event for Parks and Recreation Directors and staff. Sessions are scheduled for management, recreation programming and natural resource activities. The Director and Recreation Program Supervisor will be attending these sessions. BUDGET IMPACT The adopted 1997 Recreation budget includes funding for this conference. ACTION REQUESTED For information only. Respectfully submitted, ,.J g.,.----./ ~;, ~_ James Bell Parks and Recreation Director 59 Citlj. of FarminfJton 325 Oak Street · FarminlJtonJ MN 5502~ · (612) ~63.7111 · FaJf (612) ~63.2591 51, TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Labor Law and Labor Arbitration Conference - Administration DATE: October 20, 1997 INTRODUCTION/DISCUSSION This conference will provide the Human Resources Coordinator the opportunity to learn new skills and receive updated federal labor law and arbitration principles. BUDGET IMPACT There are adequate funds in the 1997 Budget to cover the costs of conference attendance. ACTION REQUIRED For information only. Respectfully submitted, ~V~ hn F. Erar City Administrator mh2 CitlJ. of FarminfJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 REQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENT Jlli~J~~?.Y..r.u.S DATE OF CONFERENCE_~?j~C:{A __==__ F}"~om To LOCATION_____t~~~!~~~~~i~------------------------------ EMPLOYEE (S) ATTEND I NG: 1) -'&:-e:.~_l~Udhi'...w...A::-______________ 2) 3) TYPE OF CONFERENCE__~b~L_~~__~_iiLbilfl~S~__________ TOPICS 1)__________________________________________________ 2) 3) ----------------r;-------------------------------- METHOD OF TRAVEL_____l~~---------------------------------- Amol.ll"lt Request Amt Remaining -oc> $ L'Zo- --- ------ $___w5~__ 1) Travel $_______________ 2) Regisb~aticln $__.:.::::..____ 3) Room $_________________ 4) Meals $________________ 5) Othe}"~ Expel"lse $___=___ Amount Provided in Adjusted 199~I Budget $__110i2~__ Department Head Date /~~u~-- lO$/LI- ~ Director D~e TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. L2~;;,' /J;?7 . " /' / /Lf/ _I _3_~~_~~~_________ C/,Y ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE ______ DAY OF __________________, 19 (APPROVED) (NOT APPROVED) Rev 9/86 TO: Mayor, Councilmem~ers City Administrator j1C FROM: David L. Olson Community Development Director SUBJECT: Contract for Professional Services/ Wetland Ordinance and Mapping DATE: October 20, 1997 INTRODUCTION The City has requested a proposal from Bonestroo Rosene Anderlik & Associates to update our current Wetland Ordinance and Map as well as providing a map of Steep Slopes. DISCUSSION The City will need to review a number of development proposals in the near future that will involve development in or near wetlands. In reviewing our current ordinance, it is apparent that there are provisions in the ordinance that will be difficult to administer. Adoption of the ordinance was a State requirement, however it has not been applied to a large scale development to date. Bonestroo has also provided a proposal to inventory and map the wetland areas that have not been field verified and mapped to date. Approximately 30% of the existing wetland areas have been inventoried as part of the Surface Water Management Plan and Bonestroo is proposing to inventory and classify the remaining 70% of the wetland areas in the City of Farmington. Accordingly if staff will be enforcing the Wetland Ordinance, it is necessary to have accurate and verified wetland maps. Finally, staff has also requested a proposal from Bonestroo to map the steep slopes located in Farmington using GIS data. This information is required by the Metropolitan Council for verifying the number of acres the City has determined can be developed within the current and future MUSA expansions. 5' - I Citl}. of FarminfJton 325 Oak Street · Farminf/ton, MN 5502!l · (612) !l63-7111 · Fax (612) !l63-2591 BUDGET IMP ACT It is proposed that Wetland Ordinance Update and Mapping which total $11,270 be funded from the Storm Water Management Fund and that the Steep Slope mapping cost of $750 be funded through the 1997 Budget. ACTION REOUESTED Approve the contract for services with Bonestroo for updating the Wetland Ordinance and Mapping along with the Steep Slope Mapping. Respectfully submitted, Q~~: ~f~ Community Development Director Jlla 951111 lJ1 Eo"1['!:',-C .'~C'(""'~ .:.- ~~,. _ ...........- ':':,\O(.,He5. J'1{ '5 ,1." :"fflrr'n~rl\'f' Anlo.'" [av',",: O;:pC":..rll:y Employ"r Bonestroo Rosene Anderlil< & Associates r",.~':::.'>5 .J:1C::: ::. -~~:.:: :-~ . ~':"f;:'~ C -':'....urr;I~_ rE "M..,n.'ln L SOr\,~;a. PE " ;-::<~,?':: E -,-,'ne~ ~:. . :: t',.....~ 0\ : :::"1\. rE " r.:=-:-ert G SO"'!~.mlcrlt. rE" Jerr} A Bowraon. P_E. ;::'::::e": J,' ;::.: ::.t'~e ;,- ~ r~': )~:.?'" '/ E~cr"n C.Pd'\" St'nlor (onsultcmts A:50:,.~:( OJ.-;,":-;:';: -:'\\ (1'':: ,A, :2'":'oro. ~E " I\e:th A GorQon. PE. " flct-ert R Pfe'ferle. FE " r;',::~r.: J.. ;:C':~e' :Of . :2,.::; -:;: _C~"C:c<, ~E " ;-;:c~er~ C RU5sek, ,A,;,A " .v~~k A Har:son. p,E." MICro.?'!', T ral,..H~.il-- =-E" '7ec: ".Field. PE. " I\e.,.,eth P Anderson. P,E. " r.....,c?lr~ R Rolfs. FE. " Sld~e) p \J./illlC\~S:::~ :: E.. i\S " F.c~en F Ko:smjtn Olf,(es St. PaJr. r:::=~e5:eL -J.'iL":,cH ilnd St. Cioi..ld. M!\'. MHwilukee. WI Engineers & Architects September is, 1997 Ms. Lee Smick, Planning Coordinator City of Farmington 325 Oak Street Farmington, MN 55024 Dear Ms. Smick, Bonestroo, Rosene, Anderlik & Associates is pleased to present the following proposal for development of a Wetland Ordinance and a Wetland Inventory for the City of Farmington, as you requested in our meeting last month. We are also aware of your development schedule, and will work with you to look first at the areas which are slated for immediate development. Wetland Ordinance Project Scope We will develop a Wetland Ordinance for you that meets the City's needs for an ordinance that is practical, clear, and can be implemented. The ordinance will address the specific nature of wetlands in Farmington, and provide protection for these valuable resources, while allowing compatible development as the City grows. We will develop a draft ordinance, and based on discussions and comments with City staff or others you suggest, will modify this ordinance to meet your needs. We will provide staff with background information that helps to explain the ecological basis for the ordinance, particularly the wetland buffers/setback provisions, and will be available to the City to answer questions from staff or 'officials as you consider and adopt the ordinance. We understand you need to develop the Wetland Ordinance in a timely manner, and will wGrk with you to meet your preferred deadlines for ordinance adoption. Project Approach and Work Plan Task 1 - Develop Draft Ordinance We will use available resources to develop a draft ordinance as efficiently as possible. We have developed wetland ordinances for other cities, induding Maplewood and Rochester. We will use these examples, along with a model ordinance developed by the Minnesota Pollution Control Agency, as starting points for developing the Farmington ordinance. We will discuss the specific needs and concerns of the City with staff, including buffer sizes, enforcement mechanisms, etc., and incorporate these into the draft ordinance. 2335 West Highway 36 · St. Paul, MN 55113 · 612-636-4600 · Fax: 612-636-1311 Lee Smick City of Farmington September 16.1997 page 2 We will provide copies of the draft to City staff, your legal advisor, SWCD staff, and others as you direct, to obtain comments and suggestions for the final ordinance. De/iverab/es: Draft Wetland Ordinance for City of Farmington Task 2 - Review Draft and Develop Final Ordinance We will meet with City staff to discuss suggestions and comments regarding the draft ordinance. Based on your direction, we will develop the final draft for your City Council. We will also gather existing background materials regarding wetland ordinances, wetland buffers and recommended sizes, and package these in a usable form for the City. This will give you the most current information available from scientific literature in a summary format, so that you have the necessary background to explain provisions of the ordinance to citizens, developers, officials, and others who need to understand its contents. Deliverables: Wetland Ordinance for Oty of Farmington Background materials on wetland buffers and other issues Task 3 - Meetings We propose to meet with City staff twice during the development of the ordinance. The first meeting would be scheduled at your convenience as the draft ordinance is being developed, to discuss specific concerns with you, such as buffer/setback sizes, buffer identification, and enforcement. A second meeting could be scheduled after you have developed or received comments from others on the draft, to develop the final ordinance for the City. We would also be available to participate in a meeting of the City Council when the ordinance is discussed, to assist staff in answering questions about the proposed ordinance. De/iverables: Two meetings with Oty staff at your office Attendance and presentation (if desired by the City) at one City Council meeting Project Schedule Project Initiation City staff notify Bonestroo that our proposal has been accepted and authorize us to proceed with the work. Task 1 - Develop Draft Ordinance Time: Two weeks from Project Initiation Tasks: Meet with Oty Staff to discuss ordinance specifics Develop draft ordinance and provide copies to City staff or others as you indicate Task 2 - Develop Final Ordinance Time: Three weeks from Oty receipt of Draft Ordinance Lee Smick Cit)' of Fannington September 16. 1997 page 3 Tasks: Allow two weeks for City staff or others to review Draft Ordinance and comment One week to revise Draft Ordinance and provide Final Ordinance to City Total for Task 1 and 2: Five weeks from Project Initiation Task 3 - Meetings Time: At the direction of the City Tasks: Two meetings with City staff and one meeting with City Council Compensation As compensation for our services for the Wetland Ordinance as outlined in the Project Approach and Scope of Services, we propose the stipulated sum of $2,850. The table below shows estimated costs for each task of the ordinance development. Tasks Cost Task 1: Develop Draft Ordinance $ 1,248 Task 2: Develop Final Ordinance and Background Information 624 Task 3: Meetings 938 Mileage, Expenses SO TOTAL $ 2,850 Wetland Inventory for City of Farmington Project Scope We will develop a Wetland Inventory for the Oty of .Farmington that meets the City's needs for development of an ordinance that is practical, dear, and can be implemented. The Wetland Inventory is designed to provide the following benefits to the City: . An accurate classification of wetlands will allow developers and City staff to address requirements of the wetland ordinance prior to the development of a preliminary plat. . Field investigation of the remaining wetlands will make the classification of. all the wetlands defensible. . Field investigation of the remaining wetlands will also help developers and City staff know which wetlands will need to be strictly avoided due to their characteristic reflecting a higher quality system and which wetlands can be filled and replaced due to their characteristics indicating a lower quality wetland (farmed wetlands, etc.). . Future City costs for administration of the Wetland Conservation Act (WCA) will be reduced, by minimizing the need for site visits to f!'-/ery delineated wetland, since field visits will be completed as part of the wetland inventory. . Wetlands and adjacent resources that provide valuable ecosystem support will be protected. Lee Smick Ciry of Farmington September 16. 1997 page 4 A wetland inventory was begun as part of Farmington's Surface Water Management Plan (SWMP). There are approximately 50 wetlands, 2S shown on the National Wetland Inventory (NWI) map, located in the City of Farmington. The scope for the SWMP did not include field investigation of wetlands; however, Bonestroo made field visits to approximately 30% of the wetlands to provide baseline data for the preliminary classification of wetlands. We also collected preliminary data to aid in the field investigation of the remaining wetlands. Approximately 70% of the wetlands remain to be field investigated. The wetlands that were not field investigated were preliminarily classified by their National Wetland Inventory Map type. These wetlands, as discussed in the SWMP, were to be reclassified by field investigation at the time of development. The scope for this project is to field investigate and classify the remaining wetlands (approximately 35 wetlands; 70% of total NWI wetlands) that were not done as part of the SWMP. We will also attempt to locate, estimate boundaries, and classify wetlands that do not appear on the NWI maps. The boundary estimates for these wetlands will not be formal wetland delineation; however, they will help Oty staff and developers know that wetlands exist on a parcel even though they are not on the NWI map. The boundaries for wetland shown on the NWI map will remain as shown on that map and the SWMP Wetland and Waterbody Classification Map. We propose to use the "Guidance for Eyaluating Urban Storm Water and Snowmelt Runoff Impacts to Wetlands" provided by the State of Minnesota Storm Water Advisory Group for the remaining field investigation of the wetlands. This will be consistent with what was done in the SWMP. This approach has been reviewed and approved by Brian Watson of the Dakota County Soil and Water Conservation District. Project Approach and Work Plan Task 1 - Data Collection Much of the data collection has been completed as part of the Surface Water Management Plan. Additional data collection that will be completed as part of this task involves: 1. Obtaining all the hard copy maps of existing wetland delineations and delineation reports submitted to the Oty of Farmington. The wetland boundaries that have been delineated will be located on the final map to provide a more accurate boundary of the wetlands. 2. Collecting the most recent aerial slides for investigating areas of potential wetland. Task 2 - Evaluation of Existing Data and Field Map Development 1. Review existing delineation reports, soil maps, aerial photos, and other information to determine potential wetland areas. 2. Deve!op field map from existing data for field investigation. Task 3 - Field Investigation of Wetlands for Classification 1. Field investigate approximately 35 NWI wetlands and other wetlands found during field map development. Assess wetlands using "The Guidance for Evaluating Urban Storm Water and Lee Smick Ci:y of Farmington September 16. 1997 page 5 Snowmelt Runoff Impacts to Wetlands" as provided by the State Storm Water Advisory Group. Wetlands that do not have a NWI or wetland delineation boundary will have an estimated wetland boundary determined through field observations. This will not be an official wetland delineation but will provide Oty staff with an indication of approximately where the delineation boundary should be located. This will also reduce the cost of future individual development reviews. With this in mind, much of the cost for this task could be assessed back to developers as would likely happen at the time of development. Task 4 - Development of Wetland Classification Map for Ordinance and Wetland Conservation Act Administration 1. The final product will be similar to the Wetland Oassification Map provided in the SWMP. Classifications may change based on field observations. In addition, delineated wetland boundaries, where available, will be added to the map to provide a more accurate boundary of wetlands and show wetlands not found on the NWI maps. 2. A draft map will be produced with classifications based on the field investigation. This map will be provided for review by Oty staff and Brian Watson of the Dakota County Soil and Water Conservation District prior to development of a final map. 3. A final classification map will be developed to replace the Wetland Classification Map found in the SWMP. Deliverables: 30 Wetland Classification Maps Meetings as needed with Oty staff and the SWCD Project Schedule Project Initiation City staff notify BoFlestroo that our proposal has been accepted and authorize us to proceed with the work.. Task 1 - Data Collection Time: One week from Project Initiation Task 2 - Evaluation of Existing Data and Field Map Development Time: Two weeks from Project Initiation Task 3 - Field Investigation of Wetlands for Classification Time: Five weeks from Project Initiation Task 4 - Development of Wetland Classification Map for Ordinance and Wetland Conservation Act Administration Time: Eight weeks from Project Initiation Lee Smick Ci:)' of Farmington September 16. 1997 page 6 Total for Task 1 - 4: Eight weeks from Project Initiation Compensation As compensation for our services for the Wetland Inventory as outlined in the Project Approach and Scope of Services, we propose the stipulated sum of $8,420. The table below shows estimated labor hours and costs for each task of the Wetland Inventory. Tasks Cost Task 1: Data Collection $ 680 Task 2: Evaluation of Existing Data and Field Map Development 1,360 Task 3: Field Investigation of Wetlands for Classification 4,080 Task 4: Development of Wetland Classification Map for Ordinance and 1,700 Wetland Conservation Act Administration Expenses 600 TOTAL $ 8,420 Additional Service: Steep Slope Mapping Task - Bonestroo will use existing data in GIS to determine steep slopes as required by the Met Council. We recently did this for New Hope for the same purpose. Cost - $750 We appreciate the opportunity to present this proposal, and look forward to working with you on these projects. Please contact me if you have any questions, or if I can provide additional information. Sincerely, BONESTROO, ROSENE, ANDERUK & ASSOCIATES. INC. bm~ Wetland Scientist \ \BRA \USER\MKT\PRO\970346p 1.1 04 .farmington.doc TO: Mayor and Councilmembers 5' J FROM: John F. Erar, City Administrator SUBJECT: Acknowledge Resignation - Clerk Typist DATE: October 20, 1997 INTRODUCTION The City has received a letter of resignation from Ms. Mary Hanson effective October 24, 1997. DISCUSSION Ms. Hanson has been a valued employee with the City's Department of Administration. Since taking the position of Clerk-Typist with the City in1983, Mary has performed her responsibilities in a very professional, competent and enthusiastic manner. Her skills as a communicator, her sense of humor, her experience and sense of history with the City in a variety of areas will be sorely missed. Ms. Hanson has accepted a new position with a private company. The community has been very fortunate to have had the talents of such a dedicated staff person in the administrative functions of the City organization. BUDGET IMP ACT Ms. Hanson is eligible for normal severance benefits commensurate with her years of service to the City. ACTION REQUESTED Acknowledge Ms. Hanson's resignation effective October 24, 1997 and please join me in wishing Mary future success in her new career. Respectfully submitted, Jild!~ John F. Erar / City Administrator Cc: Personnel File Citlj. of FarminfJton 325 Oak Street · Farm;nljton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 5K TO: \lavor. Councilmembers. City Ad~inistrator'?L . FROM: Lee ~l. \lann. P .E.. Director of Public Works/City Engineer SUBJECT: Development Process Update - Erosion Control DATE: October 20. 1997 INTRODUCTION During the construction season of 1997. Staff has observed significant erosion problems \vithin private development projects. DISCUSSION There are several problems being caused by the lack of erosion control around single lots within developments. One major problem is the erosion of soils into the streets from the front of the lots. In addition to the inconvenience that is caused to residents that live in the area for having to deal with several inches of mud in the streets after a rainstorm. the soils are washed into the storm se\ver and eventually get into the pond system. Going back and getting the developer to clean the streets. storm sewer and re-excavate the ponds is extremely time consuming for staff and costly for the developer. Another problem involves erosion of soils into drainage swales. After a developer is tinished with the grading operation and a builder comes in to build on a lot. if some type of erosion control is not placed along the side and back of the lot. soils \vill erode into the drainage s\vales and even into adjacent existing yards. Erosion needs to be kept out of the drainage swales and existing yards in order to prevent future drainage problems. There is one instance that Statr found \vhere it appears that soil eroded into an existing yard and the resident \vent ahead and seeded the eroded soils. ~o\\'. there is a drainage problem in that residents yard. Currently the City has the authority through the Developers Contract to reqUlre a developer to provide appropriate erosion control throughout a graded site. Statr is in the process of addressing the erosion issues in the \"arious developments and the developers \\iil be reauired to have erOSlOn control measures in place this fall. .\11 disturbed areas will need to be seeded. silt fence and'or sod \\"iil need to be placed along all curbs and tiber blankets and silt fence \\'ill be required along backyard drainage s\vales. These requirements \\"ill handle the erosion until a builder gets onto a lot. CitlJ. of FarminfJ,ton 325 Oak Street · Farmint)ton, MN 55024 · (612) 463-7111 · Fair (612) 463-2591 Currently, the City does not have any erosion control requirements of builders. Attached is a standard plate that will be attached to building permit applications that outlines the erosion control that will need to be in place before staff will perform any building inspections. The erosion control at the front and back of the lots will, in most cases. be previously installed by the developer. The builder will need to install the silt fence along the side yards to keep soils from eroding onto adjacent lots. The builder will also need to maintain the erosion control installed by the developer, or if it has not been installed, it will have to be installed before staff will do any building inspections. As shown on the plate, the rock construction entrance that was implemented earlier this year, plays an integral part in helping to keep mud off of the streets. RECOMMENDATION This memo is for information. Respectfully submitted, ~Jn~ Lee M. Mann, P.E. Director of Public Works/City Engineer cc: file lOT DEVELOPMENT EROS~ON CONTROL STREET MINIMUM 3' OF SOD ~'.'.'.'.'.'. ~ CONCRETE CI.e PROPERTY LINE I 965 I I I I I L 64 LOT 3 DRAINAGE e. UTILITY ENT PER PLAT + + + + + + + + + + D FIBER BLANKET OR SOD SILT FENCE NOTE: THIS EROSION CONTROL LAYOUT SHALL BE CONSTRUCTED AROUND THE PERIMETER OF THE LOT AND PRIOR TO ANY DIGGING. IT IS THE BUILDERS RESPONSIBILITY TO MAINTAIN AND CONTROL ALL EROSION ON THAT SITE. STANDARD DETA~lS REVISIONS OCTOBER 15. 1997 MANDA TORY EROSION CONTROL LAYOUT FOR LOT DEVELOPMENT )[ J PLATE No. CITY OF ( CITY OF FARMINGTON ENGINEERING DEPT. XX FARMINGTON 51 TO: :Ylayor. Councilmembers. City Administrator':G FROM: Lee :\1. :vlann. P.E.. Director of Public Works/City Engineer SUBJECT: MnDOT Local Initiative Cooperative Agreement - Project Request. DATE: October 20.1997 INTRODUCTION In 1995. the City requested that MnDOT include funds for various storm water improvements in the vicinity of STH 3 and STH 50 in their Local Initiative Program for tiscal year 1997 (See attached memo dated September 27, 1995). DISCUSSION In order to keep the MnDOT funds available for these projects. the funds need to be reapplied for since the funds were not used this year as scheduled by MnDOT (See attached letter). Since the City is continuing to work on finding a way to get these projects (Ash Street. Henderson Storm Sewer and Prairie Waterway III) accomplished. it is appropriate and in the best interests of the City to reapply for the funds. BUDGET IMPACT The costs for MnDOT's share of the projects will be updated and a new estimate will be forwarded to MnDOT. RECOMMENDA TION That Council approve the attached resolution requesting that '\lnDOT enter in to a cooperative agreement with the City for the improvements related to the Ash Street. Prairie Waterway and the Henderson Storm Sewer projects. Respectfully submitted. /) ~m~ Lee ,\1. '\1ann. P.E. Director of Public Works! City Engineer Citlj of Farminq,ton 325 Oak Street · Farmin9ton, MN 55024 · (612) 463-7111 · Fa/( (612) 463-2591 ME!\10 TO: MAYOR AND COUNCIL SUBJECT: MnDOT COOPERATIVE AGREEMENT - PHASE ill PRAIRIE WATERWAY AND ASH STREET DRAINAGE DATE: SEPTEMBER 27,1995 The City Council has received a feasibility study for the above referenced project and the City is working toward an improvement project for the summer of 1996. Attached is a map showing the proposed improvement project. This proposed improvement project will provide drainage improvements that will affect State Trunk Highways 3 and 50 near their south intersection. In order to help fund this project, it is in the City's best interest to secure a cooperative agreement with the Minnesota Department of Transportation for fmancial assistance. The City worked closely with MnDOT on a portion of Phase I of the waterway and secured $175,000.00 in MnDOT funding through this process. It is recommended that the City Council direct City staff to pursue a cooperative agreement with MnDOT on this project also. A preliminary meeting was held with MnDOT staff regarding this proposed cooperative agreement on July 13, 1995. MnDOT has expressed interest in entering into this type of agreement on this project. I also attended a MnDOT conference regarding cooperative agreements on September 5, 1995 to receive an update on this process. In order to initiate this process officially, the City Council will need to consider the attached resolution. In the preliminary discussions with MnDOT, the following items were identified as possible improvements eligible for MnDOT funding; 1. Ditch drainage improvements on the north side of T .H. 50 from 9th Street to Phase 2 of the Prairie Waterway (est. up to $50,(00). 2. Installation of new box culverts under the T.H. 50 connection Phase 3 with Phase 2 of the Prairie Waterway (potential for 100% funding). 3. Channel improvements from T.H. 3 to control structure and NURP ponding construction of City Pond VP-5. (Based upon MnDOT policy, a percentage of funding will be determined by the highway drainage area and runoff coefficients.) 4. Oversizing of the storm sewer culvert beneath T.H. 3 (near Castle Rock Bank) to MnDOT requirements. In addition to these items, I will also approach MnDOT to request funding for geometric improvements at the south intersection of T .H. 3/T .H. 501 Ash Street that were outlined in a MnDOT memo regarding this signalized intersection. I would also recommend that the City Council direct staff to seek MnDOT funding by cooperative agreement for the proposed storm se\\'er improvements that are scheduled for 1996 through the Hendersen Addition, Towns Edge Pond, and ponions Hickory Street near Dr. Falkowski's Dental Clinic. It is my recommendation that the City Council approve the attached resolution requesting MnDOT funding through the cooperative agreement process for the projects outlined in this letter. This resolution directs City staff to take the necessary steps to negotiate this cooperative agreement for MnDOT's fiscal year, 1997 (July 1, 1996 - June 30, 1997). ~~ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/ll cc: me Karen Finstuen Wayne Henneke TJK October 10, 1997 !vfr. Bob Brown ~1nDOT Metro Division State-Aid Engineer 1500 W. County Road B2 Roseville, MN 55113 Re: Local Initiatives Cooperative Agreement Trunk Highway 3 and 50 - Ash Street and Henderson Storm Sewer Farmington Dear Mr. Brown: The City of Farmington is interested in accomplishing certain storm sewer improvements along Trunk Highway 3 and 50 in conjunction with the Ash Street reconstruction project and Henderson Storm Sewer project. The improvements would include providing storm sewer and ponding improvements for drainage along TH 3 and ditch improvements along TH 50 with a storm sewer crossing ofTH 50 to the east ofTH 3. A preliminary, order of magnitude, cost estimate for these projects has been prepared in the past as this project has been applied for previously. The previous cost estimate of $173,000 is in the process of being updated, .and \\-ill be forwarded to you shortly. Staff will be taking this item to the Farmington City Council for authorization of application for this Local Initiatives Improvement Project on October 20, 1997. A copy of the minutes authorizing the application will be forwarded at that time. If you have any questions, please do not hesitate to call me @ 463-1601. Sincerely, ~ 'YY2~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file John Erar Citlj of FarminfJton 325 Oak Street. Farmintjton, MN 55024 · (672) 463-777 7 · Fax (672) 463-2597 PRO P 0 SED RESOLUTION REQUESTING MnDOT FUNDING BY COOPERATIVE AGREEMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 20th day of October, 1997 at 7:00 P.M.. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City of Farmington is planning various drainage and roadway improvements in the vicinity of the south intersection of STH 3 and STH 50 and CSAH 74 (Ash Street); and WHEREAS, the City wishes to make modifications to the drainage systems for STH 3, STH 50 and CSAH 74 which will benefit other road authorities; and WHEREAS, the City has received various MnDOT recommendations for improvements to the signalized intersection of STH 3, STH 50 and CSAH 74 for safety improvements; and WHEREAS, the City and Dakota County Highway Department have entered into a Joint Powers Agreement for Roadway Improvements on CSAH 74; and WHEREAS, all parties desire to provide services and public improvements in an efficient method for the City, County and State; and WHEREAS, it is in the best interest of all parties to work cooperatively in delivering these services and public improvements; and WHEREAS, the City, pursuant to Minnesota Statutes, desires to enter into a cooperative agreement with the State of Minnesota relating to the roadway and drainage improvements being proposed in the vicinity of STH 3 and STH 50. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby requests that the Minnesota Department of Transportation enter into a cooperative agreement for drainage and roadway improvements relating to TH 3 and TH 50 for the Minnesota Department of Transportation fiscal year 1999 and that the Director of Public works/City Engineer and City Administrator are hereby directed to negotiate this cooperative agreement with the Minnesota Department of Transportation. This resolution adopted by recorded vote of the Farmlngton City Council in open session on the 20th day of October, 1997. 51t1 TO: Mayor, Councilmembers City Administrator.:.;:~ FROM: James Bell, Parks and Recreation Director SUBJECT: Facility Improvement- Senior Center DATE: October 20, 1997 INTRODUCTION The 1997 c.I.P. provides funding for the replacement ofthe south door of the Senior Center with a handicapped accessible door. DISCUSSION A handicapped accessible automated door is needed at the Senior Center to make the building accessible. It has been very difficult for some seniors to open the current door. A automated door will alleviate this problem. Staff has obtained two quotations for the project. 1. Dorglas, Inc. 2. Greene Door and Hardware, Inc. $3,500.00 $3,997.23 BUDGET IMPACT Funding for this expenditure is provided in the 1997 CDBG Funding. Staff will be awarding Dorglas, Inc. as low quote for the work as specified. ACTION REQUESTED For information only. Respectfully submitted, ~ ~ t C-J --(-~~ James Bell Parks and Recreation Director CitlJ. of FarminfJ.ton 325 Oak Street. Farmint}ton, MN 5502~ · (612) ~63.7111 · Fax (612) ~63.2591 5n TO: Mayor, Councilmembers and City Administrator .' %- FROM: Daniel M. Siebenaler Chief of Police SUBJECT: Equipment purchase Oxygen Kit DATE: October 20, 1997 INTRODUCTION I DISCUSSION The 1997 budget includes the purchase of a new portable oxygen kit for the unmarked squad car, which currently has no such kit. Staff has obtained prices on the equipment from Health East Med Home Ltd. The purchase price for the kit is $827.30. BUDGET IMPACT The purchase price is within the 1997 budget amount. ACTION REQUESTED Information only. Respectfully submitted, t -.., . ~ ,\\ /l/J( '. I) (/ -~~)'~~~~ Daniel M. Siebenaler Chief of Police CitlJ. of Farminf/,ton 325 Oak Street. FarminlJton, MAl 55024 · (612) 463.7111 · Fair (612) 463.2591 COUNCIL REGISTER Council Meeting 10/20/97 VENDOR ACTIVITY 16-0CT-1997 (11:56) 50 DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM AERIAL COMMUNICATIONS INC ------------------------------------------------------------------------------------------------------------------------ OH OH <*> AIRTOUCH CELLULAR <*> ALBINSON INC <*> ALCORN BEVERAGE CO. INC. <*> AMERICAN PAYMENT CENTERS <*> APPLE VALLEY, CITY OF <*> AT&T WIRELESS SERVICES <*> BARTON SAND & GRAVEL CO <*> BECKER ARENA PRODUCTS INC <*> BLUE CROSS & BLUE SHIELD OF MN <*> BRAD RAGAN INC <*> BRAUN INTERTEC CORPORATION <*> BRAUN TURF FARMS <*> BT OFFICE PRODUCTS INTERNATION <*> BUG BUSTERS INC <*> BURNSVILLE SANITARY LANDFILL I <*> CAPITOL SUPPLY COMPANY <*> CARQUEST <*> CARTRIDGE CARE <*> CATCO PARTS SERVICE SOLID WASTE STREET MAINT BUILDING INSPCT BUILDING MAINT FIRE SERVICES PARK MAINT RECREATION PROGR RESCUE SQUAD SOLID WASTE OPER MAT & SUPPL OPER MAT & SUPPL UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES ENGINEERING SERV OPER MAT & SUPPL LIQUOR SEWER OPEATIONS SOLID WASTE WATER UTILITY COMMUNICATIONS ENGINEERING SERV FLEET MAINT SERV ICE ARENA SEWER OPEATIONS STREET MAINT WATER UTILITY PARK MAINT ICE ARENA GENERAL FUND SNOW REMOVAL ARENA TEAM ROOM MERCH FOR RESALE PROF SERVICES PROF SERVICES PROF SERVICES PROF SERVICES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES OPER MAT & SUPPL OPER MAT & SUPPL MEDICAL INS EQUIP MAINT/RENT PROF SERVICES ADMINISTRATION PARK IMPROVEMENT CONSTRUCTION OFF & PAPER SUPP FIRE SERVICES SOLID WASTE FIRE SERVICES PARK MAINT SOLID WASTE STREET MAINT ADMINISTRATION SOLID WASTE PROF SERVICES PROF SERVICES EQUIP MAINT/RENT TRANSPORT COSTS TRANSPORT COSTS EQUIP MAINT/RENT OPER MAT & SUPPL TRANSPORT COSTS 21.25 21. 25 42.50* 37.23 9.14 35.84 28.54 22.06 30.47 31.04 194.32* 82.12 82.12* 21,682.75 21,682.75* 26.00 26.00 26.00 78.00* 146.89 146.89* 16.20 4.26 4.24 2.13 4.26 2.13 33.22* 67.49 67.49* 1,432.21 1,432.21* 22,026.50 22,026.50* 204.26 204.26* 1,400.00 1,400.00* 7,528.80 7,528.80* 261. 04 261.04* 38.00 38.00* 7,495.57 7,495.57* 27.35 27.35* 245.86 96 .61 8.68 351.15* 210.87 210.87* 317.42 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR CATCO PARTS SERVICE <*> CHAPIN CONSTRUCTION BULLETIN I <*> CHURCHILL TIRE INC <*> CINEMA CAFE <*> CMI INC <*> COCA-COLA ENTERPRISES <*> COLLEGE CITY BEVERAGE INC <*> COMMERCIAL ASPHALT CO <*> CONOCO <*> CROSS NURSERIES INC <*> DAKOTA COUNTY COURT NO.2 <*> DAKOTA ELECTRIC ASSOCIATION <*> DAY DISTRIBUTING CO <*> DELEGARD TOOL CO <*> DEPARTMENT OF PUBLIC SAFETY <*> DICK'S SANITATION INC <*> EARL F ANDERSON AND ASSOCIATES <*> FARMINGTON AREA CHAMBER OF COM <*> FARMINGTON BAKERY INC <*> FARMINGTON EMPLOYEE CLUB <*> FARMINGTON INDEPENDENT ACTIVITY STREET MAINT 16 -OCT-1997 (11: 56) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM EQUIP MAINT/RENT PARK IMPROVEMENT PRINT & PUBLISH PATROL SERVICES TRANSPORT COSTS Recreation prog OPER MAT & SUPPL SEWER OPEATIONS SOLID WASTE WATER UTILITY LIQUOR LIQUOR PARK MAINT FIRE SERVICES PARK MAINT PATROL SERVICES SOLID WASTE PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH MERCH FOR RESALE MERCH FOR RESALE OPER MAT & SUPPL TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS TRANSPORT COSTS TREE MAINTENANCE SPEC ACT SUPPL GENERAL FUND BUILDING MAINT FIRE SERVICES LIQUOR SEWER OPEATIONS SOLID WASTE WATER UTILITY LIQUOR STREET MAINT LIQUOR SOLID WASTE PARK MAINT PERSONNEL FINES/FORFEITURE UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES MERCH FOR RESALE EQUIP MAINT/RENT MISC PROF SERVICES OPER MAT & SUPPL MISC LEGISLATIVE CTRL OFF & PAPER SUPP SOLID WASTE SPEC ACT SUPPL GENERAL FUND ADMINISTRATION HRA/ECONOMIC DEV PLANNING/ZONING STATE AID STREET EMPLOYEE CLUB PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH 263.05 580.47* 296.80 296.80* 41. 06 41.06* 82.50 82.50* 326.32 326.32 326.33 978.97* 246.65 246.65* 17,244.50 17,244.50* 88.52 88.52* 73.10 40.41 562.53 476.67 1,152.71* 24.45 24.45* 140.00 140.00* 14.67 388.58 415.50 145.02 74.94 1,671.87 2,710.58* 756.00 756.00* 34.23 34.23* 40.00 40.00* 11,443.29 11,443.29* 82.11 82.11* 300.00 300.00* 11.40 48.00 59.40* 42.00 42.00* 91. 80 162.45 21. 60 91. 80 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR ACTIVITY 16-0CT-1997 (11:56) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM <*> ------------------------------------------------------------------------------------------------------------------------ FARMINGTON PRINTING INC <*> FARMINGTON-SELECT ACCOUNT, CIT <*> FEDERAL RESERVE BANK <*> FERRELL GAS PRODUCTS CO <*> FINSTUEN, KAREN <*> FIRE INSTRUCTORS ASSN OF MINNE <*> FIRE RESCUE MAGAZINE <*> FIRST NATIONAL BANK OF FARMING <*> FIRST TRUST NATIONAL ASSOCIATI <*> FRITZ COMPANY INC <*> FRONTIER COMMUNICATIONS <*> FRONTIER COMMUNICATIONS - ACCE <*> FRONTIER COMMUNICATIONS INC <*> FRONTIER COMMUNICATIONS SERVIC <*> GALL'S INC <*> GARTNER REFRIGERATION & MFG IN <*> GLOBAL HEALTH & h{GIENE INC <*> GOVERNMENT TRAINING SERVICE <*> GRAYBAR ELECTRIC COMPANY <*> GREAT AMERICAN HISTORY THEATER ADMINISTRATION FIRE SERVICES ICE ARENA SENIOR CITIZEN SEWER OPEATIONS SOLID WASTE WATER UTILITY GENERAL FUND GENERAL FUND ICE ARENA PRINT & PUBLISH SPEC ACT SUPPL PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH PRINT & PUBLISH SELECT-PRETAX SAVINGS BONDS OPER MAT & SUPPL ADMINISTRATION TRANSPORT COSTS RECREATION PROGR OPER MAT & SUPPL FIRE SERVICES RESCUE SQUAD GENERAL FUND DUES & SUBSCRIP DUES & SUBSCRIP STATE TAX WITHHO ELM ST EXTENSION BOND-FISCAL FEES LARCH STREET BOND-FISCAL FEES LIQUOR LIQUOR GEN ACCOUNTING MIS ADMINISTRATION COMM DEVELOP ICE ARENA SEWER OPEATIONS SOLID WASTE WATER UTILITY ADMINISTRATION FIRE SERVICES PATROL SERVICES ICE ARENA PATROL SERVICES BUILDING INSPCT ICE ARENA Senior Center MERCH FOR RESALE UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES OPER MAT & SUPPL OPER MAT & SUPPL EQUIP MAINT/RENT OPER MAT & SUPPL SCHOOL & CONF EQUIP MAINT/RENT RECREATION/PROGR 367.65* 97.29 63.70 117.04 104.48 11.72 11. 72 11.71 417.66* 1,005.80 1,005.80* 25.00 25.00* 37.37 37.37* 5.58 50.66 56.24* 10.00 10.00* 24.95 24.95* 3,559.63 3,559.63* 915.00 585.00 1,500.00* 1,230.60 1,230.60* 297.80 297.80* 405.16 405.15 810.31* 1,843.40 28.91 28.91 253.49 28.91 40.02 2,223.64* 109.60 109.60* 162.61 149.98 312.59* 2,774.69 2,774.69* 160.41 160.41* 30.00 30.00* 1,024.80 1,024.80* 511.50 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR 16-0CT-1997 (11:56) <*> ------------------------------------------------------------------------------------------------------------------------ ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM GRIGGS COOPER & CO <*> HOHENSTEINS INC <*> ICMA RETIREMENT TRUST-457 <*> INSTANT TESTING COMPANY <*> JARVI CONSTRUCTION <*> JOHNSON BROTHERS LIQUOR COMPAN <*> JORDAN BEVERAGE INC <*> LABOR ARBITRATION INSTITUTE <*> LAKEVILLE SENIOR CENTER <*> LAKEVILLE, CITY OF <*> LAW ENFORCEMENT LABOR SERVICES <*> LEAGUE OF MINNESOTA CITIES - P <*> LEHMANN FARMS INC <*> LIFE LINK III EDUCATION SERVIC <*> LONG LAKE TRACTOR & EQUIPMENT <*> LUDWIG, HUBERT <*> MACQUEEN EQUIPMENT <*> MARK VII DISTRIBUTORS INC <*> MARTIN HEIKES INC <*> METROPOLITAN AREA MANAGEMENT A <*> METROPOLITAN COUNCIL <*> MICHAEL WEB INGER <*> MINNESOTA AFSCME COUNCIL #14 <*> MINNESOTA DEPARTMENT OF REVENU <*> MINNESOTA HISTORICAL SOCIETY <*> 511.50* LIQUOR MERCH FOR RESALE 5,184.48 OH 5,184.48* LIQUOR MERCH FOR RESALE 3,685.40 OH 3,685.40* GENERAL FUND ICMA 2,978.90 OH 2,978.90* DEER MEADOW PROF SERVICES 60.13 OH EAST FGTN PUD PROF SERVICES 47.50 OH 107.63* ESCROW FUND ESCROWS PAYABLE 1,500.00 OH 1,500.00* LIQUOR MERCH FOR RESALE 4,826.25 OH 4,826.25* LIQUOR MERCH FOR RESALE 1,892.45 OH 1,892.45* PERSONNEL SCHOOL & CONF 175.00 OH 175.00* Senior Center OPER MAT & SUPPL 110.00 OH 110.00* Senior Center OPER MAT & SUPPL 232.50 OH 232.50* GENERAL FUND LELS UNION DUES 132.00 OH 132.00* ADMINISTRATION PROF SERVICES 4,963.00 OH 4,963.00* LIQUOR MERCH FOR RESALE 192.03 OH 192.03* RESCUE SQUAD SCHOOL & CONF 300.00 OH 300.00* PARK MAINT HVY EQUIP PURCH 4,972.49 OH 4,972.49* LIQUOR EQUIP MAINT/RENT 985.00 OH 985.00* SOLID WASTE EQUIP MAINT/RENT 23,815.57 OH 23,815.57* LIQUOR MERCH FOR RESALE 5,005.37 OH 5,005.37* SOLID WASTE PROF SERVICES 100.00 OH 100.00* ADMINISTRATION SCHOOL & CONF 16.00 OH 16.00* SEWER OPERATIONS S.A.C. CHARGE 16,929.00 OH 16,929.00* SEWER OPERATIONS USER FEES 170.20 OH 170.20* GENERAL FUND AFSCME UNION DUE 383.93 OH 383.93* ICE ARENA OPER SALES TAX PAYABL 84.00 OH LIQUOR STORE SALES TAX PAYABL 9,725.00 OH SOLID WASTE SALES TAX PAYABL 300.00 OH WATER UTILITY SALES TAX PAYABL 629.00 OH 10,738.00* BOARDS & COMM SCHOOL & CONF 100.00 OH 100.00* COUNCIL REGISTER VENDOR 16-0CT-1997 (11:56) ------------------------------------------------------------------------------------------------------------------------ ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM MINNESOTA PIPE AND EQUIPMENT <*> MINNESOTA STATE TREASURER <*> MN STATE BOARD OF ELECTRICITY <*> MOORE MEDICAL CORP <*> NAPA <*> NATIONAL FIRE PROTECTION ASSN. <*> NEFF, ARVILLA <*> NORTHERN STATES POWER COMPANY <*> NORTHLAND CHEMICAL CORP <*> NRG ENERGY INC <*> OHLIN SALES INC <*> OLSEN CHAIN & CABLE CO INC <*> OSWALD HOSE & ADAPTERS <*> OUR DESIGNS INC <*> PAGENET OF MINNESOTA INC <*> PATIENT CARE <*> PELLICCI HARDWARE & RENTAL SEWER OPEATIONS OPER MAT & SUPPL 40.47 OH 40.47* BUILDING INSPCT MISC 5,081. 67 OH 5,081.67* ADMINISTRATION MERCH FOR RESALE 50.00 OH 50.00* RESCUE SQUAD OPER MAT & SUPPL 101. 07 OH 101.07* BUILDING INSPCT TRANSPORT COSTS 16.50 OH FIRE SERVICES OPER MAT & SUPPL 190.48 OH FLEET MAINT SERV EQUIP MAINT/RENT 75.65 OH PATROL SERVICES TRANSPORT COSTS 19.96 OH SOLID WASTE EQUIP MAINT/RENT 206.56 OH STREET MAINT EQUIP MAINT/RENT 64.57 OH 573.72* FIRE SERVICES SPEC ACT SUPPL 367.35 OH 367.35* GEN ACCOUNTING SCHOOL & CONF 27.90 OH 27.90* BUILDING MAINT UTILITIES 1,528.51 OH HRA/ECONOMIC DEV UTILITIES 121. 55 OH ICE ARENA UTILITIES 3,724.89 OH LIQUOR UTILITIES 443.51 OH SENIOR CITIZEN UTILITIES 373.53 OH SEWER OPEATIONS UTILITIES 307.31 OH SIGNAL MAINT PROF SERVICES 240.28 OH SNOW REMOVAL UTILITIES 103.78 OH SWIMMING POOL UTILITIES 458.60 OH WATER UTILITY UTILITIES 1,352.38 OH 8,654.34* BUILDING MAINT OPER MAT & SUPPL 105.45 OH 105.45* SOLID WASTE PROF SERVICES 1,572.71 OH 1,572.71* FIRE SERVICES EQUIP MAINT/RENT 93.62 OH 93.62* SNOW REMOVAL EQUIP MAINT/RENT 576.06 OH 576.06* IDEA SCHOOL EQUIP MAINT/RENT 64.52 OH 64.52* FIRE SERVICES SPEC ACT SUPPL 89.45 OH 89.45* FIRE SERVICES UTILITIES 184.41 OH 184.41* RESCUE SQUAD DUES & SUBSCRIP 89.00 OH 89.00* BUILDING MAINT OPER MAT & SUPPL 68.70 OH FIRE SERVICES TRANSPORT COSTS 143.80 OH ICE ARENA OPER MAT & SUPPL 50.99 OH LIBRARY SERVICES OPER MAT & SUPPL 6.48 OH PARK MAINT OPER MAT & SUPPL 215.25 OH PATROL SERVICES OPER MAT & SUPPL 6.48 OH SENIOR CITIZEN OPER MAT & SUPPL 74.54 OH SOLID WASTE OPER MAT & SUPPL 53.22 OH STREET MAINT OPER MAT & SUPPL 271.02 OH COUNCIL REGISTER VENDOR PELLICCI HARDWARE & RENTAL <*> PEOPLES NATURAL GAS <*> PHILLIPS WINE AND SPIRITS INC <*> PILGRIM PROMOTIONS INC <*> PITT-DES MOINES INC. <*> PRENTICE HALL REMITTANCE. PROCE <*> PUBLIC EMPLOYEES RETIREMENT AS <*> RDO EQUIPMENT <*> RENT 'N' SAVE PROTABLE SERVICE <*> REVELS, HEIDI <*> ROADRUNNER TRANSPORTATION INC <*> RON'S GOURMET ICE <*> ROSEMOUNT, CITY OF <*> SCHOOLMEESTER, JOEY <*> SIGN SOLUTIONS INC <*> SKB ENVIRONMENTAL INC <*> SNYDER APPRAISALS <*> ST CROIX COUNTY <*> STATE CAPITOL CREDIT UNION <*> TENNESSEN, CHRIS <*> TOLL GAS AND WELDING SUPPLY <*> TWIN CITY TRUCK EQUIPMENT INC <*> UNITED WAY FUND OF ST. PAUL AR ACTIVITY SWIMMING POOL WATER UTILITY BUILDING MAINT HRA/ECONOMIC DEV ICE ARENA LIBRARY SERVICES LIQUOR PARK MAINT SENIOR CITIZEN SNOW REMOVAL SOLID WASTE WATER UTILITY LIQUOR SOLID WASTE 16-0CT-1997 (11:56) DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM OPER MAT & SUPPL OPER MAT & SUPPL UTILITIES UTILITIES UTILITIES UTILITIES UTILITIES PROF SERVICES UTILITIES UTILITIES UTILITIES UTILITIES MERCH FOR RESALE RESERVOIR CONSTR CONSTRUCTION SPEC ACT SUPPL RECREATION PROGR OPER MAT & SUPPL GENERAL FUND PERA LIFE INS STREET MAINT EQUIP MAINT/RENT PARK MAINT PROF SERVICES Recreation prog OPER MAT & SUPPL 1997 IMPROVE PROF SERVICES LIQUOR MERCH FOR RESALE Recreation prog OPER MAT & SUPPL Recreation prog OPER MAT & SUPPL PARK MAINT OPER MAT & SUPPL SOLID WASTE PROF SERVICES HRA/ECONOMIC DEV PROF SERVICES GENERAL FUND GENERAL FUND ICE ARENA OPER SOLID WASTE SOLID WASTE GENERAL FUND CHILD SUPPORT ST CREDIT UNION LESSONS OPER MAT & SUPPL EQUIP MAINT/RENT UNITED WAY 17.83 14 .37 922.68* 455.83 17.68 978.50 162.10 33.47 24.94 61. 85 39.46 23.69 21.n 1,819.23* 6,007.35 6,007.35* 311.25 311.25* 78,279.99 78,279.99* 37.74 37.74* 8,918.50 8,918.50* n.84 71. 84* 138.51 138.51* 228.00 228.00* 50.55 50.55* 726.40 726.40* 49.32 49.32* 356.50 356.50* 22.56 22.56* 172.00 172.00* 2,500.00 2,500.00* 149.48 149.48* 1,501.07 1,501.07* 50.00 50.00* 5.40 5.40* 127.80 127.80* 29.00 OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER 16-0CT-1997 (11:56) VENDOR ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYSTEM ------------------------------------------------------------------------------------------------------------------------ <*> 29.00* FLEET MAINT SERV OPER MAT & SUPPL 30.49 OH SOLID WASTE OPER MAT & SUPPL 91. 50 OH STREET MAINT OPER MAT & SUPPL 167.76 OH WATER UTILITY OPER MAT & SUPPL 15.26 OH 305.01* GEN ACCOUNTING UTILITIES 229.41 OH MIS UTILITIES 229.40 OH 458.81* INVESTIGATION SCHOOL & CONF 35.47 OH 35.47* STREET MAINT EQUIP MAINT/RENT 239.02 OH 239.02* 326,817.94* <*> <*> UNITOG RENTAL SERVICES <*> US WEST COMMUNICATIONS <*> WACKER, JEROME <*> ZIEGLER INC APPROVALS: RISTOW CORDES GAMER FITCH STRACHAN 10. TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: South Suburban Medical Center Hospital Issues DATE: October 20, 1997 INTRODUCTION Representatives from South Suburban Medical Center will be at the City Council meeting to present issues associated with the recent decision by Allina to send their patients to a hospital outside the City. ACTION REQUIRED No action is required, this is for Council's information only. R pectfully submitted, /~ John F. Erar City Administrator Citlj of Farminf/.ton 325 Oak Street · Farmint}.ton, MN 55024 · (612) 463-7111 · Fa/( (612) 463-2591 ~Jb TO: Mayor, Councilmembers, City Administrator'~ -J FROM: Karen Finstuen, Administrative Service Manager SUBJECT: Schedule Date for P ARAC Interviews DATE: October 20, 1997 INTRODUCTION A member of the Park and Recreation Advisory Board has resigned. Three residents are interested in filling the vacated seat which will expire 1/31/99. DISCUSSION Two of the applicants were interviewed in January of 1997, and another resident interested in the P ARAC, has submitted an application. As discussed with Council earlier, a special meeting should be set for 6:00 P.M., November 3, 1997 to interview the candidates. All three candidates are available on that date. Copies of the applications will be provided with the November 3, 1997 agenda package. ACTION REQUIRED Set a special Council meeting for 6:00 p.m., prior to the regular Council meeting of November 3, 1997. Respectfully submitted, i 1- I "'-j cJiO--u- u ~~ Karen F instuen Administrative Service Manager cc: Jim Bell Cit1/. of Farmint}.ton 325 Oak Street · Farmin9ton, MN 55024 · (612) 463-7111 · FaJf (612) 463-2591 1e, TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Joint City/Township/Fair Board Meeting Date DATE: October 20, 1997 INTRODUCTION At the October 6, 1997 Council meeting, Council directed that a joint meeting be scheduled to further discuss the status of the Ash Street Reconstruction and Prairie Waterway III projects. DISCUSSION The purpose of this meeting is to discuss and review the supplemental study requested by the three entities at the last joint meeting, and to identify "next step" issues for the three entities regarding these two projects. A joint meeting has been scheduled for Wednesday, November 19, 1997 at 7:00 p.m. Mr. Stelzel has graciously offered the use of the Dakota County Fair Board meeting room for this meeting. Dakota County Commissioner Harris and County Engineer Dave Everds have also been invited to attend the meeting. BUDGET IMP ACT Project cost information has previously been provided. Copies of project information dated from the last joint meeting will be made available to meeting participants. ACTION REQUESTED Approve the joint meeting date of Wednesday, November 19,1997 at 7:00 p.m. at the Dakota County Fair Board Office. Respectfully submitted, t:~~ City Administrator Cc: Alyn Angus, Castle Rock Township Board Gerry Stelzel, Dakota County Fair Board Commissioner Harris, Dakota County Board Dave Everds, Dakota County Engineer CitlJ of Farmin9ton 325 Oak Street · Farmin9ton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 $lk. TO: Mavor. Councilmembers. Citv Ad~inistrator ~/.t.- . FROM: Lee M. Mann. P.E.. Director of Public Works/City Engineer SUBJECT: School District Facility Site - Street Alignment Study DATE: October 20. 1997 INTRODUCTION At the October 6th Council meeting, Council directed staff to evaluate the School District's proposal to realign 208th Street westerly from its current alignment which would include the introduction of two 90-degree turns in the road. DISCUSSION At the last Council meeting, the three options that were generated from the Council workshop regarding the School Board's request to terminate 208th were discussed. The identified options were: 1. Terminate 208th Street as requested by the School Board. 2. Dedicate the Right-of-Way for 208th to the City of Farmington in the alignment shown on the Thoroughfare plan. 3. Require that the School District construct the Road to rough grade, in the alignment shown on the Thoroughfare plan. The school district proposed a fourth option that would align 208th Street along the westerly boundary of the property in question. This alignment would introduce two 90-degree turns on 208th Street. both of which would be stop conditions. Council directed Staff to have the Traffic Engineer . review the fourth option and submit recommendations for the October 20. 1997 City Council Meeting. \tlr. Sheldon Johnson. Traffic Engineer with Bonestroo. Rosene. Anderlik & Associates. has submiued the auached memo regarding the fourth option for Council" s review. Since the meeting or October 6th. the School District has proposed a tifth option that \vould eliminate one or the 90- Citl}. of Farminf/,ton 325 Oak Street. Farm;nlJtonl MN 5502~ · (612) ~63.7111 · Falf (612) ~63.2591 degree intersections. Mr. Johnson will address the fifth option in memo form by Monday, October 20, and will be prepared to discuss the fifth option at the Council meeting. In summary of the attached memo, relative to the fourth option, Mr. Johnson recommends that the alignment of208th Street be maintained as it is currently planned in the City's Thoroughfare Plan. RECOMMENDATION Determination by Council of one of the five options for the alignment of 208th Street. 1. Terminate 208th Street as requested by the School Board. 2. Dedicate the Right-of-Way for 208th to the City of Farmington in the alignment shown on the Thoroughfare plan. 3. Require that the School District construct the Road to rough grade, in the alignment shown on the Thoroughfare plan. 4. Route 208th Street along the westerly boundary of the School site with two 90-degree turns. 5. Route 208th Street along the westerly boundary of the school site with only one angled intersection. Respectfully submitted, ~ m?r~ Lee M. Mann, P .E. Director of Public Works/City Engineer cc: file JflA ~~~e~;roo r.a tR Anderlik & 1\]1 Associates Engineers & Architects BQnt>5:~~""O. Roscr:= ~'1Ct"l;i< <~'id .A. 550Cl.Ht:'S. Inc. I.\.m Afflrm,-HI\'e A(:iC,~ E:7iJcl! O:J;x~rtunl:Y Employer r,;'....~~,:,: 5 O;~O C: ::::....~.s~."r: i'[ . J0"cr~1 (.4,.'1c1l'~!I". PE . \~,~r\'ln L ~:"\,li;1_:'t . RIC~""'-: t Turner .:-~ . \.J'L'Jr: R Ccoj.." f~E . i~0bcn G, S(t1unlcht ?E . _"~"TY A. BourGon. PE. . Rober:.... Resene :::: <''"'C Su:',Hl .r-..~ [bcri,n erA. Senior Cc'r:~}GiT,-mts ASSO':- .~:e PrmClC,:.: """'iC"\'.-,;PG .A.. S.''lford ['E. I\elth ."' Gordon. c'E . :::~=-e~r R Pfdferl~. FE . Rlcha',:: ".J,,: Fester =:: . :'al.';c 0 Losi-.ot('l r'E . RObert C Russ('i(. AI.A . \.~.~rlo; A Hanson. PE. . MICh?::-. T Rautm..::;-~ PE . Ted KFleld. r.E. . Kenneth P Andersen, FE . ,',,~ark R. Roifs. PE. . Sldne~ ,r; \\..'illlam5c.... ='E.. L-S . Robert F. Korsmnh OffiCES St. Paul. R~.::""':e5!er. 'W'Jltmar and St. Cloud. MN . MilwauKee, WI Memorandum TO: Mayor, Council Members, and City Administrator FROM: Sheldon J. JOhnson?<B Lee M. Mann ~ DATE: October 13,1997 RE: 20ath Street Extension Our File No. 141-Gen A request has been made, by the School Board of the Farmington School District, to terminate 20ath Street in the vicinity of its present as-built location. This request is for purpose of an expansion of the school campus in this vicinity. This memorandum presents the conclusions reached following a review of this request. This review addresses various traffic/transportation issues as related to the 20atti Street corridor. Previous memoranda dealing with the request have been reviewed as a part of this analysis. Explanation of the history and rationale that led to the designation of the 20ath Street corridor as a col.lector facility has been provided by various staff. That need not be repeated in this memorandum. Issue - Should 20a1h Street be retained as a collector street corridor as shown on the City Thoroughfare Plan? Response- It is extremely important that the 20ath Street corridor, providing a connection with County Road 66 at TH 3 then proceeding westerly to and beyond CSAH 31, be protected and ultimately built. One of the most pressing needs for the Dakota County and Farmington roadway systems is the provision of east-west continuous travel corridors. These planning needs are being addressed by Dakota County in their transportation plan revisions (on a County level). The City of Farmington addressed the east- west collector needs in their thoroughfare plan with the designation of 20ath Street as a collector. This collector, as it evolves over time, will provide a well-designed route that will accommodate short trips and will provide relief for the CR SO/Elm Street corridor. Without this relief, the potential for "overloading" of Elm Street becomes much more real as 2335 West Highway 36 · St. Paul, MN 55113 · 612-636-4600 · Fax: 612-636-1311 development continues to occur. It is estimated that this roadway could experience daily volumes of 3,000 to 5,000 in the years 2015-2020. If development begins to occur in Empire Township east of TH 3, this volume has the potential to increase even more. The corridor is important for another reason: the Metropolitan Council, in their review of the Farmington MUSA expansion application, has noted that well-designed collectors are needed in an east-west direction to help "spread" future traffic demand. Issue- Is there an altemative alignment for the 20ath collector corridor? Response- The City, in their determination of a proper corridor location, determined that the best corridor is that presently shown on the Thoroughfare Plan. A relocation of this corridor northerly of the residential development that has occurred along 20ath Street has been reviewed. A roadway through that area would encounter wetlands and would necessitate additional water crossings. Due to such increased costs and environmental consequences it is concluded that the present alignment concept is best for the travelling public. The portion of 20ath Street that has been built represents an investment that shouldn't be ignored. Issue- Can the existing corridor allow for provision of an expanded middle school campus? Response- The preliminary site plan, dated October 3, 1997, and prepared by ATSR . indicates that the corridor would not "survive" given the building plan shown. It has been reported that the alternative corridor would be a provision of a north-south connection (east of Dallas Avenue) from 20ath Street to an alignment proceeding east to T.H. 3. That alternative proposes a discontinuous collector with two-90 degree turns. Such an alternative would decrease the service level and effectiveness of the collector. That alternative would in all likelihood, decrease the traffic using the collector thus placing more traffic on adjacent east-west facilities. The introduction of right-angle turns along a corridor decreases the service level and the volume of traffic that would use the corridor. The concept also places a roadway on both sides of the four lots along Dallas Avenue thus creating a less than desirable residential alternative for those lots. The provision of the discontinuous collector is not desirable as it decreases the service level and the volume along this future collector. Issue- Given the collector adjacent to a school, would the provision of 20 mph school zones be deleterious to the operation of the collector? Response- The installation of school speed zones would not cause traffic to avoid using that facility and would not cause any significant decrease in the Issue- Response- Issue- Response- service level. The school speed limit zones are limited In their time restrictions and would not be an unreasonable request. Would having some athletic fields located on the northerly side of the collector cause any traffic safety issues? If that were deemed to be an issue, the design of 20Sth Street could include a pedestrian grade separation (under crossing) that would create a safe crossing area. An alternative would be the creation of an at-grade pedestrian crossing complete with appropriate signing and/or a traffic signal. It must be cautioned that a signal would have to meet school volume warrants as provided in the Minnesota Manual of Uniform Traffic Control Devices. Can the school expansion and the existing 20Sth Street corridor exist? It is believed that an expansion concept for the school can be developed to provide the needed facilities and still allow for the 20Sth Street alignment to exist. Subtle changes in the design of the roadway could possibly be accommodated in order to facilitate the development of a unified school campus. .1,~ TO: Mayor. Councilmembers. Citv Ad~inistrator - ~L . FROM: Lee M. Mann. P.E., Director of Public Works/City Engineer SUBJECT: Surface Water Management Plan DATE: October 20. 1997 INTRODUCTION The Surface Water Management Plan is completed and attached for Council's review. DISCUSSION The information presented in the Surface Water Management Plan is intended to provide a basis for the development of a reliable and economical surface water management system in the City. The plan provides information on storm sewer pipe and open channel sizes, storm water flows. pond areas. pond storage requirements and pond water levels, wetland and waterbody classifications. and water quality requirements. Maps are included which show drainage districts, the storm sewer system layout, and wetland and waterbody classifications that were used in the preparation of the plan. System cost estimates and financial alternatives have been prepared and are included for the Council's consideration. Mr. Erik Peters, the author of the plan and Mr. Glenn Cook are scheduled to be present at the meeting to present the plan and answer questions that the Council may have. RECOMMENDATION Adopt the attached resolution amending Farmington's Storm \Vater Management Plan. Respectfully submitted. "., ~m?~ Lee :-'1. Mann, P.E. Director of Public Works/City Engineer CitlJ. of Farminf/,ton 325 Oak Street · Farmin9ton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 PRO P 0 SED RESOLUTION APPROVING THE SURFACE WATER MANAGEMENT MASTER PLAN Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 20th day of October, 1997 at 7:00 P.M.. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the City Council of Farmington has directed the consulting engineering firm of Bonestroo, Rosene, Anderlik and Associates to complete an update to Farmington's Surface Water Management Plan; and WHEREAS, the engineer has completed said update entitle Surface Water Management Plan, September, 1997 which is now before the Council for consideration. NOW, THEREFORE, BE IT RESOLVED that the aforementioned plan update entitled Surface Water Management Plan, September, 1997 is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 20th day of October, 1997. Mayor Attested to the ____ day of October, 1997. City Administrator TO: Mayor and City Council City Administrator'.1,*,v-- Robin Roland, Finance Director FROM: SUBJECT: Selection of 1997 Audit Firm DATE: October 20, 1997 INTRODUCTION Request for proposals for auditing services were solicited from nine accounting firms, Eight firms responded with proposals for a three year engagement beginning in 1997. DISCUSSION After reviewing the eight proposals, the Finance Director and City Administrator interviewed representatives from three firms, From those interviews, staff has selected and recommends Kern, DeWenter, Viere L TD as the firm to handle the City's audit for 1997,1998, and 1999. Kern, DeWenter, Viere L TD is an experienced governmental audit firm with over 50 city, county and school district clients. Their proposal included 238 hours of total audit staffing time at an all inclusive price of $13,400 for 1997. They are also willing to commit to a maximum increase in their fees during the subsequent years of the engagement, which would be based on the CPI. _ BUDGET IMPACT The 1998 budget includes $18,000 for professional auditing services. Kern's proposal is $4,600 less than the budgeted amount. ACTION REQUIRED Accept Kern, DeWenter, Viere as the City's audit firm for a three year engagement beginning with the December 31, 1997 audit, at an initial year price of $13,400. Respectfully submitted, //'1 _..._. :/ / ,./ /' rL~~ ';//./' '- ~ r:/ r~....-t~_~~':""'/~i:-~- Robin Roland Finance Director qCL Citl}. of Farmin9ton 325 Oak Street · Farminf.Jton, MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591 q\~ TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Municipal Control of Public Infrastructure in Private Development - Set Workshop Date DATE: October 20, 1997 INTRODUCTION Staff has been reviewing a new method of how the City controls and manages the construction of public infrastructure in private development projects. DISCUSSION Currently, private developers construct public improvements in private developments that they subsequently turn over to the City upon completion of the development project. This approach to constructing public improvements in private developments has been used by the City for some time. As Council has observed, this approach has also created a number of difficulties and problems associated with lack of direct City control over these types of public improvements. An alternate approach, used by a number of other cities in the metropolitan area, would allow for direct City control over the installation and construction of public improvements in private developments. Attached please find information that presents an overview of this new methodology regarding direct municipal control over public infrastructure improvements in private developments. A key rationale for proposing this new approach is that as the City continues to grow, it will ultimately gain control of this public infrastructure, along with the financial responsibility for maintenance and repair. Consequently, the City has a very strong interest in ensuring appropriate quality and construction standards at the outset of these projects as opposed to inheriting problems over the long term. Furthermore, there are other areas of significant concern which suggests that this approach would be substantially more beneficial and efficient to the City vis-a- vis the current method. BUDGET IMP ACT This will be discussed at the proposed Council Workshop. Citl}. of FarminfJ.ton 325 Oak Street · Farmin9ton, MN 550211 · (672) 1163- 77 77 · Fax (612) 1163-2597 ACTION REQUESTED Schedule a Council Workshop for Tuesday, October 28, 1997 at 7:00 p.m. at the Dakota Electric Cooperative facility to review this information in more detail. Representatives from the City's consulting engineering firm, Boonestroo, Rosene, Anderlik and Associates, will be on hand to make a presentation to Council at this workshop. It is proposed that Council consider combining this topic with the Code of Ethics discussion on this same evening. ?U7t:tted, Jphn F. Erar ,city Administrator Municipal Control of Infrastructure Design and Construction Overview Background Municipal infrastructure represents a substantial public investment. For a typical single- family lot, the investment in local streets, sidewalks, sanitary sewer, water and stormwater management systems is estimated at $10,000 - $15,000. Because cities are responsible for the long-term maintenance of infrastructure, they have the greatest stake in its development. By controlling infrastructure design - either through City staff or a consultant - the City is best positioned to assure that its long-term goals are being met. Direct control of infrastructure design and development provides: . Quality control of design, construction materials and construction methods . Risk management opportunities . Cost control which considers life cycle cost considerations There is no single right way for cities to achieve successful development. Excellent examples of successful development exist in communities throughout the Twin Cities Metropolitan Area - all achieved by a variety of approaches. Private Developer Control In many communities private developers are allowed to design and construct infrastructure and turn over ownership to the city upon completion. In these situations the city's engineering representative typically reviews the plans. This process can be effective, however it has drawbacks, including: . Site specific, short-term solutions ignore the big picture . City incurs long-term operation and maintenance costs One problem is that infrastructure designs by private developers address only site specific improvements, rather than the big picture, long-term implications of development. Communities often inherit problems when they assume ownership of infrastructure for developments they didn't design or construct. Four common examples are: . Sanitary sewer and water mains that are too small to accommodate future growth . Chronic flooding problems in areas adjacent to the development . Marginal quality, resulting in extraordinary maintenance expense or facilities with short life spans . Lack of erosion control during construction, resulting in: poor public relations with angry residents future costs of cleaning silt from utility lines and drainage ponds, and regulatory action by the Department of Natural Resources. Another drawback is that, given the nature of engineering, quality design cannot be "reviewed into" a project. As shown in the chart below, the time to have the greatest impact on design is early in the process - in the planning and conceptual design phase. 1 That early timeframe is also when the impact on design cost is lowest. By limiting the city's influence in the planning phase, the City's capacity to influence the design is restricted. As a result, the engineering review is often limited to checking to see that minimum design criteria are met. Opportunity to Influence Outcome of Infrastructure Improvements 100% Level of influence Feasibility Design Construction Time Life Cycle Cost Considerations The operation and maintenance cost of infrastructure is a major component of the life cycle cost of infrastructure. The life cycle cost of infrastructure can be explained with this formula: Engineering Costs + Capital Costs + Operation and Maintenance Costs = Life Cycle Cost The private developer's goal is to reduce the initial capital investment. There is no motivation to balance the capital costs with the long-term operation and maintenance costs. To meet the developer's objective of keeping construction costs low, higher life- cycle costs often result. It is wise public policy to design infrastructure to reduce the ongoing costs of operation and maintenance, even if it means a higher initial capital cost. 2 Benefits of City Control of Infrastructure Public control of infrastructure places responsibility directly in the hands of the City. Instead of inheriting infrastructure designed and constructed by others, the City gets exactly what it wants, because: . the City's engineer designs the facilities and inspects their construction, and . the contractor hired by the City constructs the facility. The objective of the City is to protect the community's long-term best interest - not just that of the immediate property under development. The City objective is to balance the capital costs of the infrastructure with the operation and maintenance costs. This way, the City is not subsidizing the first property owners at the expense of future residents. It is helpful to think of the community's infrastructure as a public franchise. Compare it to that of a private utility. Telephone and gas companies design and inspect their own facilities. These private utility companies demand control, as they must maintain the constructed facilities as long as they exist - typically 20 to 50 years! Private utility companies do not allow developers to design and install their facilities. Communities in the metropolitan area that have that have successfully controlled infrastructure development include Apple Valley, Cottage Grove, Woodbury and Maple Grove - to name a few. The following points support public control of infrastructure development: 1. Consistent, high quality development results. When a municipality plans and designs its own facilities, critical elements are less likely to be overlooked. Throughout the design, the community's engineer makes judgments about how the design will serve the development and the community's long-term best interest. The end result is what is "right" for the community in the long term, instead of what is the "cheapest" for that developer in the near term. 2. Project completion is assured. By requiring performance bonds from the contractor, a development project will not languish due to loss of fmancing or other misfortunes. 3. Fiscal stability is maintained. Through the use of proper development agreements, the municipality can ensure that it will collect all assessments even if the developer has fmancial problems. Developer agreements typically provide for payment schedules that protect the City. 4. Public control allows the City to manage its own risk. All development entails some risk, because the future is unknown. The American Society of Civil Engineers has identified principal categories of risk, such as: . Construction-related . Performance . Physical (subsurface conditions) . Economic . Contractual and legal . Political and public 3 The concept of risk management is: . To minimize risk - regardless of whose risk it is; and . To equitably share risk among the project participants Since the City will own the infrastructure, it bears the responsibility of future failure - even though it may not have controlled its design or construction. For example, if a developer constructs a roadway following minimum design criteria, despite subsurface conditions that threaten the future integrity of the road surface, the City bears full responsibility for future repair. However, if the City controlled the design/construction process, the City might have chosen to minimize its risk of pavement failure with more appropriate (albeit, perhaps, more costly) construction methods. 5. Public control of engineering and construction minimizes costs and achieves quality. Business management and quality control expert Edward Deming, in a paper entitled, A Theory for Management, identified 14 requirements for business competitiveness. Although his suggestions are geared to manufacturing, these concepts can be applied to municipal infrastructure control. Three examples are cited here: . Cease dependence on inspection to achieve quality. Eliminate the need for inspection on a mass basis by building quality into the product in the first place. . End the practice of awarding business on the basis of price tag. Instead, minimize total cost. Move toward a single supplier for anyone item, on a long-term relationship of loyalty and trust. . Improve constantly and forever the system of production and service, to improve quality and productivity, and thus constantly decrease costs. Administrative Issues City Obligations Public control of infrastructure is accompanied by additional administrative obligations related to engineering, construction inspection and bonding assessments. The additional duties are worth the additional effort for the control gained. The cost for these services can be recovered through project assessments, without any additional cost to the City. The Standard Developer Agreement would be tailored to address the issues specific to each project. Meeting Developers' Time Requirements With public control also come public hearing requirements and public bidding regulations. These requirements may cause the development process to take more time than in the private sector. To the developer, time is money. The time difference can be minimized through timely approvals, and, if appropriate, waiver of public and assessment hearings when few landowners are involved. A construction contract for municipal utilities and streets can be ready by the time grading of the development is completed by the developer. 4 Case Study: Apple Valley Public Design and Construction of Infrastructure The City of Apple Valley controls the infrastructure design and construction process through its consulting engineer. Over the years, the City has worked closely with developers in the community to accommodate scheduling requirements. There are about 12 developers active in Apple Valley. Currently, about five miles of streets, sewer and water are constructed annually at an approximate annual average cost of $4 million. The City of Apple Valley, in cooperation with the development community, has adopted a public improvement timeframe that has public utility and street construction ready to start as soon as the developer's grading plan is completed. The steps in the process are outlined below: 1. Feasibility report for development infrastructure is prepared by the City concurrently with developer's preliminary plat presentation. In the absence of any controversy, the City prepares the engineering feasibility project report and presents it to the Council at the same time as the developer presents the preliminary plat. Planning Commission approval of the preliminary plat is the signal for beginning the infrastructure feasibility report preparation. The report is not formally ordered by the Council, so common sense must be used in deciding whether or not to proceed with its preparation. 2. Plans and specifications ordered and public hearing set. The Council orders the plans and specifications at the same meeting as the feasibility report is presented for approval. A public hearing is scheduled for one month later. The plans are ordered only if: . The developer is in good standing with the city (Le., has an acceptable track record) . There are no utility trunk lines to be constructed to serve the development or any other city expense for the project, and . There are no other parties besides the developer who will be assessed. 3. Plans and specifications approved after public hearing. The public hearing is held one month later. After the hearing is closed, the plans and specifications are approved by the Council at the same meeting. If the developer wants to privately finance the project, the developer must hire the City to do the engineering. This option for project delivery is always available to the developer. The City requires an escrow account for the engineering fees. 5 IO~ TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Code of Ethics - Set Workshop Date DATE: October 20, 1997 INTRODUCTION As discussed by Council at the October 6, 1997 meeting, scheduling a workshop date concerning the potential adoption of a Code of Ethics ordinance was discussed in connection with appointing a new City audit firm and their respective requirements on conflict of interest disclosure. DISCUSSION It has been determined that this issue can be combined with the other topic of "Municipal Control of Public Infrastructure in Private Development" in the same evening of Tuesday, October 28, 1997. It is suggested that discussion of the proposed Code of Ethics ordinance immediately follow the other topic. BUDGET IMP ACT None. ACTION REQUESTED Approve the Council Workshop date of Tuesday, October 28, 1997 at the Dakota Electric Cooperative Facility, with the proposed Code of Ethics ordinance to be discussed immediately following the previous topic of Municipal Control of Public Infrastructure in Private Development. R.. es. pe~tfu. .~~y ubmitted, ~~1 . ;J /- 4/.v~ ohn F. Erar /City Administrator Citlj of Farmint}.ton 325 Oak Street · Farmin9ton} MN 55024 · (612) 463-7111 · Fax (612) 463-2591