HomeMy WebLinkAbout10.06.97 Council Packet
COUNCIL AGENDA
REGULAR MEETING
OCTOBER 6 , 19"97
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3 . APPROVE AGENDA
4. CITIZEN COMMENTS (5 minute limit per person for items not on
agenda)
a.
b.
Proclamation
Proclamation
National Breast Cancer Awareness Month
Farmington/Minnesota Manufacturer's Week
5.
(Items approved in 1 motion unless anyone wishes
an item removed for discussion.)
CONSENT AGENDA
a. Approve Minutes - 9/10 (Special), 9/15 (Regular)
b. Resolution - Donation for Clock Restoration/Display Cabinet
c. Resolution - Amend Developer Contract - pine Ridge Forest
d. Resolution - Amend East Farmington TIF Agreement
e. Resolution - Farmington/Lakeville Recreation Grant Application
f. Resolution - Endorse Finance Director as City Investment Officer
g. Approve School/Conference Requests - Fire Department
h. Accept Resignation/Appoint Member - PARAC
i. Approve Council Communication policies
j. Approve Change Order - 4th Street Outfall Project (Supplemental)
k. Flagstaff Maintenance Expenditures
1. Approve Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
7. PETITIONS, REQUESTS AND COMMUNICATIONS
8. UNFINISHED BUSINESS
a. Rezone 201 4th Street - R3 to R2 - Amend Zoning Ordinance &
b. Main Street I/I Study Results
c. Code of Ethics Ordinance Update
d. Ash Street Storm Sewer Analysis
9. NEW BUSINESS
a. Ordinance Amendment - Snow Removal
b. School District Facility Site Issues (Supplemental)
10. ROUNDTABLE
a. Train Whistles Update
11 . ADJOURN
12. EXECUTIVE SESSION
a. Labor Negotiations Update
Action Taken
TO:
Mayor, Councilmembers,
City Administrator
FROM:
John. F. Erar, City Administrator
SUBJECT:
Supplemental Agenda
DATE:
October 6, 1997
It is requested that the October 6, 1997 agenda be updated as follows:
Item Sj - Approve Change Order - 4th Street Outfall Project
Based on new information gained from further site investigations, Staff requests
Council remove this item from the agenda. The topic will be brought back at a
later date.
Item 9b - School District Facility Site Issues
Memo from City Administrator summarizing options and actions which would be
required by each.
Respec~itted'
~. Erar
~~~~idministrator
I
Citlj of FarminfJ.ton 325 Oak Street · FarminfJton} MN 55024 · (612) 463-7111 · Falf (612) 463-2591
It
t2.
FROM:
Mayor, Councilmembers,
City Administrator:~
I
Karen Finstuen
Admin. Services Manager
TO:
SUBJECT:
Proclamation
DATE:
October 6, 1997
INTRODUCTION/DISCUSSION
A request to issue a proclamation recognizing National Breast Cancer Awareness
Month and National Mammography Day was forwarded to mayors in the State of
Minnesota. In response to this request, Mayor Ristow has placed the attached
proclamation on the agenda for Council consideration and approval.
ACTION REQUIRED
Proclaim October as National Breast Cancer Awareness Month and October 17th as
National Mammography Day in the City of Farmington.
Respectfullyspbmitted,
J/,ru... - an. ~
Karen Finstuen
Administrative Services Manager
Citlj of FarminfJ.ton 325 Oak Street. Farmin9ton, MN 55024 · (612) 463-7111 · Falf (612) 463-2591
PROCLAMATION
National Mammography Day is October 17, 1997
WHEREAS, THIS YEAR, MORE THAN 180,000 WOMEN IN THE UNITED STATES WILL LEARN
FOR THE FIRST TIME THAT THEY HAVE BREAST CANCER, AND MORE THAN 40,000 WOMEN
WILL LOSE THEIR LIVES, 720 IN THE STATE OF MINNESOTA ALONE; AND
WHEREAS, EARLY DETECTION AND PROMPT TREATMENT CAN SIGNIFICANTLY REDUCE
THE SUFFERING AND DEATHS CAUSED BY THIS DISEASE; AND
WHEREAS, IN RECOGNITION OFTHE FACT THAT MAMMOGRAPHY, AN "X-RAY" OFTHE
BREAST, IS THE SINGLE MOST EFFECTIVE METHOD OF TREATING BREAST CHANGES THAT
MAY BE CANCER, LONG BEFORE PHYSICAL SYMPTOMS CAN BE SEEN OR FELT.
THEREFORE, I, GERALD RISTOW, MAYOR OFTHE CITY OF FARMINGTON, MINNESOTA,
DO HEREBY PROCLAIM
OCTOBER AS NA TIONAL BREAST CANCER A WARENESS MONTH
AND
OCTOBER 17, 1997 AS NA TIONAL MAMMOGRAPHY DA Y
AND I URGE ALL WOMEN AND THEIR FAMILIES IN FARMINGTON TO GET THE FACTS
ABOUT MAMMOGRAPHY.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City
of Farmington to be affixed this 6th day of OCTOBER, 1997.
Mayor Gerald Ristow
Date
16
FROM:
Mayor, Council and ~
City Administrator~
I
Mary Hanson, Clerk Typist
TO:
SUBJECT:
Proclamation
DATE:
October 6, 1997
INTRODUCTION/DISCUSSION
The Chamber of Commerce has submitted a request for Council consideration of
proclaiming the week of October 13 thru 17, 1997 as Manufacturers' Week in the
City. This same week is Minnesota Manufacturers' Week, which is designed to
recognize the important role manufacturing plays in the well being of
communities.
ACTION REQUESTED
proclaim October 13 - 17, 1997 as Manufacturers' Week in Farmington.
Respectfully submitted,
cf --
mh2
Citlj of FarminfJ.ton 325 Oak Street · FarminfJton} MN 55024 · (612) 463-7111 · Fa}f (612) 463-2591
City of Farmington, Minnesota
PROCLAMATION
WHEREAS: Manufacturing has the second largest total payroll of any business sector in
Minnesota, providing $15.1 billion in wages in 1995; and
.
WHEREAS: Manufacturing produces $25 billion for the state economy and is the largest
single share (20 percent) of our gross product; and
WHEREAS: Manufactured exports brought $8.9 billion into the Minnesota economy in 1996;
WHEREAS: Manufacturing provides high skill, high wage jobs which significantly contribute
to Minnesota's high standard of living and economic vitality; and
WHEREAS: Manufacturing contributed nearly $210 million in corporate income taxes in
Minnesota, more than any other sector and almost 30 percent of total corporate
income taxes in 1996. . - -
NOW THEREFORE, I, Mr. Jerry Ristow, Mayor of the City of Farmington, Minnesota, do
hereby proclaim the week of October 13 - 17, 1997, to be
Farmington, Minnesota Manufacturers Week
. .
In Witness Whereof, I have hereunto set my hand
and caused the Seal of the City of Farmington,
Minnesota to be affixed at the City Office this
thirteenth day of October in the year of our Lord
one thousand nine hundred and ninety-seven.
Mayor, Jerry Ristow
.City Administrator, John Erar
Council Minutes
Special
September 10, 1997
50
(I)
1. The meeting was called to order by Mayor Ristow at 4:35 p.m.
Present: Mayor Ristow, Councilmembers Cordes, Gamer and Fitch
Absent: Councilmember Strachan
Also present: Administrator Erar, James Brimeyer and management team members Asher, Bell,
Finstuen, Mann, Olson, Roland and Siebenaler
2. James Brimeyer facilitated the workshop designed to develop a mISSIOn for the City.
Information gathered at the previous meeting of August 27, 1997 was discussed and placed in the
following five categories:
Planning
. Develop a proactive Comprehensive Plan
. Strive for high quality developments/redevelopments
. Facilitate/promote a broad range of new developments
. Extensive planning to determine the type of expansion needed in the Downtown and what
development should occur on Highway 50.
. County Road 31 extension, design and location of types of housing/industrial/commercial
developments along the proposed corridor
. Environmental issues - Surface and groundwater management
Services
. Plan and coordinate city services
. Build and maintain a strong and healthy Council/staff relationship
. Continue working on improvement of customer service - Complaints received by council
forwarded to staff, staff to research and respond in a timely manner and inform council of
results
. Expand recreational facilities
. Adhere to policies and enforce consistently
Financial Responsibilities
. Identify needs of both existing and proposed public facilities (Central Maintenance Facility,
Satellite Fire Station, City Hall)
. Establish financial health
. Continue to decrease the tax capacity rate to meet the rising rates of surrounding cities
. County Road 31
Identity
. Sense of community - Establish a sense of identity and cohesion between the North and
South and East and West portions of the City
. Identify and describe Downtown area and define development that should occur along
highway 50
· Cradle to grave - Provide housing economically feasible for persons from their youth to
elderly care facilities
. Establish a Mission Statement
. Gathering place - a central focal point - defining the "Hub"
. A place called home - a place to come home to
Governance
. Maintain a strong CounciVstaff relationship based on mutual respect and trust
. Organize stakeholders - identify broad base and then m stakeholders for individual projects
. Broad participation - task forces, work groups, Boards and Commissions, neighborhood
groups, old/young, north/south, east/west
. Well informed community - Identify and educate community leaders, know key stake holders
and mechanisms for information sharing, hold informational meetings, provide up to date
information
. Governance education - Let people know the process and invite participation
3. The City Council discussed the process for establishing a policy:
. Agree to disagree and still trust and respect
. Council sets policy, objective of the policy being problem solving rather than personalized
. Staff is allowed to implement policy
Four draft policies were presented to the City Council and will be presented for formal adoption
at the first meeting in October.
4. Motion by Fitch, second by Gamer to adjourn at 8:10 p.m. Motion carried.
Respectfully submitted,
~fLu- ~~
Karen Finstuen
Administrative Service Manager
COUNCIL MINUTES
REGULAR
SEPTEMBER 15, 1997
5Q
(1,)
1. The meeting was called to order by Mayor Ristow at 7:00 P.M..
Members Present: Ristow, Cordes, Fitch, Gamer, Strachan.
Members Absent: None.
Also Present: City Administrator Erar, Attorney Grannis.
2. Mayor Ristow led the audience and Council in the Pledge of Allegiance.
3. MOTION by Gamer, second by Fitch to approve the agenda with the following
changes:
a) Add Consent Item 5n - Approve Gambling Premise Permit for Eagles Club.
b) Add Item 7a - Requesting Extension to Plat Filing Deadline for pine Ridge Forest.
APIF, MOTION CARRIED.
4. Citizen Comments - There were no Citizen Comments.
5. Consent Agenda
MOTION by Cordes, second by Strachan to approve the Consent Agenda as follows:
a) Approve Minutes - 8/27/97 (Special) and 9/2/97 (Regular).
b) proclaim 9/15 - 9/21 as Pollution Prevention Week.
c) Adopt RESOLUTION NO. R107-97 accepting a donation for Meals on Wheels Program.
d) Adopt RESOLUTION NO. R108-97 approving Nelsen Hills Farm 6th Addition Development
Contract.
e) Adopt RESOLUTION NO. R109-97 approving Community Landfill Abatement Funding
application.
f) Approve capital outlay request - purchase of shot guns for police Department.
g) Approve rental of advertising space at Ice Arena by Key Design.
h) Approve City Donation Policy amendment.
i) Approve City participation in County public auction.
j) Approve sealing of exterior block walls at Fire Hall by A.J. Spanjers Company.
k) Receive information regarding railroad crossing improvements on Elm Street.
1) Approve lease renewal agreement with ABH Properties for Solid Waste garage.
m) Approve payment of bills as submitted.
n) Adopt RESOLUTION NO. R110-97 approving Gambling Premise Permit for Eagles Club.
APIF, MOTION CARRIED.
6. 1997 Seal Coat Assessment Hearing
City Engineer Mann presented the total project costs, amount to be paid by the City
and the amount to be assessed to benefited properties. He noted the City had
received three letters objecting to the assessment. Councilmember Strachan said he
felt the residents were objecting to the quality of the work on the project rather
than to the assessment. Engineer Mann said that the concerns of one of the three
residents who filed objections had been responded to previously. Councilmember
Cordes asked what actions would be taken if the work was defective. Engineer Mann
said he would have to inspect the area before making that decision. Kevin Mahlstedt
of 19347 Eureka Court raised questions regarding cracksealing in conjunction with
the seal coat project. His street had not been cracksealed prior to seal coating
and felt his assessment should be lower since this work had not been done. Mr. Mann
noted that City crews did the cracksealing and it was not part of the assessment
cost. He also explained that cracks can be sealed at any time. Mayor Ristow
explained the seven year sealcoating/assessment program to Mr. Mahlstedt. MOTION by
Gamer, second by Cordes to close the public hearing. APIF, MOTION CARRIED. MOTION
by Gamer, second by Fitch to adopt RESOLUTION NO. Rlll-97 adopting the final
assessment roll for Project 97-05. APIF, MOTION CARRIED.
7. Annexation Hearing - Sienna/Sauber Property
Community Development Director Olson stated the annexation petition had been
reviewed by the Joint Planning Board and the City Planning Commission, and both
entities had approved of the annexation. He informed Council that State law
entitles the Township to a percentage of the property's taxes over the first five
years following annexation. Member Strachan asked for clarification that the
percentage was based on current taxes, not on increases resulting from property
value increases. Mr. Olson responded in the affirmative. There was no public
comment. MOTION by Gamer, second by Cordes to close the public hearing. APIF,
MOTION CARRIED. MOTION by Fitch, second by Gamer to adopt ORDINANCE NO. 097-401
annexing the Sienna/Sauber property from Empire Township to the City of Farmington.
APIF, MOTION CARRIED.
8. Annexation Hearing - Ristow/Giles Property
Mayor Ristow stepped down from his seat at the Council table for discussion of this
item. Community Development Director Olson reviewed the process which took place in
regard to this annexation petition. He noted that discussion had taken place at
both the Joint Planning Board and City Planning Commission level several times. The
question of having only one access in and out of the proposed commercial/multi
family development created some concern during those discussions, however, it was
Director Olson's opinion that annexation and future use were separate issues and
should be addressed separately. Access, zoning, use issues would be more
appropriately addressed during the platting and rezoning hearings for the property.
Jacqueline Franke: How far to the east does the proposed annexation extend.
Jerry Ristow: To the Olson house.
Jacqueline Franke: Wasn't this property supposed to be annexed when we were?
Jerry Ristow: The petition was withdrawn.
Jacqueline Franke: Has the Brekke property been annexed? Is that where the access
road will go?
Jerry Ristow: Yes it has been annexed. You have to ask Mr. Giles about plans for
the development.
Tim Giles: We have nothing planned for sure yet.
Ruby Marcell: How many properties were annexed along our road? We were never told
about it and now we are finding out our well may be contaminated.
All of the other properties were given a deal to get Village water and we never
heard about it.
Member Fitch: Explained how and why the annexation of the properties along 213th
Street occurred.
Ruby Marcell: If we are annexed, will we get the same deal as the other people. My
main concern with this annexation is that the commercial developmen
will contaminate my well.
Jacqueline Franke: What kind of multiple housing is being proposed?
Tim Giles: Nothing has been set yet.
Jacqueline Franke: Will we be notified when the property is platted?
Dave Olson: Yes, notices will be sent to each property owner in the affected area.
Jacqueline Franke: We were hooked up to City water but not sewer. When this
development takes place, will we be able to get municipal sewer?
The development will need sanitary sewer.
Dave Olson: That will require a request for MUSA expansion which will be part of
the development and platting process. The first thing that needs to be
done is the annexation.
MOTION by Gamer, second by Cordes to close the public hearing. VOTING FOR: Gamer,
Cordes, Fitch, Strachan. ABSTAIN: Ristow. MOTION CARRIED. MOTION by Strachan,
second by Gamer to adopt ORDINANCE NO. 097-402 annexing the Ristow/Giles property
from Empire Township to the City of Farmington. VOTING FOR: Cordes, Fitch,
Strachan, Gamer. ABSTAIN: Ristow. MOTION CARRIED. Finance Director Roland noted
that property owners must request to be annexed into the City, the City cannot
initiate the process. After returning to the Council table, Mayor Ristow apologized
to the Marcell's if they had been overlooked during the 213th Street annexation
process.
9. JIT Easement Vacation Hearing
Community Development Director Olson explained the request to vacate the utility
easements was due to the proposed expansion of the JIT facility. He stated that the
resolution vacating the easements contained the contingency that the expansion be
completed. He also noted that a waiver of plat would be required later to combine
the two lots into one parcel. There were no public comments. MOTION by Gamer,
second by Cordes to close the public hearing. APIF, MOTION CARRIED. MOTION by
Gamer, second by Fitch to adopt RESOLUTION NO. Rl12-97 vacating the utility easement
on the lot lines between the existing and proposed JIT facility contingent upon the
expansion taking place.. APIF, MOTION CARRIED.
10. Extend Plat Filing Deadline - Pine Ridge Forest
Mr. Olson informed Council that a request had been received from the Developer's
engineering firm to extend the plat filing deadline due to difficulty in locating
and describing a gas line easement. The extension was requested until October 15,
1997. MOTION by Gamer, second by Fitch to extend the deadline for filing the final
plat of pine Ridge Forest until October 15, 1997. APIF, MOTION CARRIED.
11. Traffic Signal Revision on Elm Street
City Engineer Mann explained to Council that the State required the execution of an
agreement before they would provide a mast arm pole for the signal revision. All
costs associated with the revision will be assessed to the South Suburban Medical
Clinic facility. MOTION by Cordes, second by Strachan to adopt RESOLUTION NO.
Rl13-97 approving the agreement with the State of Minnesota for traffic signal
revision on 21m Street. APIF, MOTION CARRIED.
12. Roundtable
I/I Study on Main Street: Engineer Mann responded to a request by Councilmember
Fitch to review the amount of III flowing into the sanitary sewer in the Main Street
project area. Discussion centered around the need to replace antiquated systems not
only in the Main Street area, but in other old sections of the City. MOTION by
Fitch, second by Gamer to direct staff to do an I/I analysis in the Main Street
project area and report back to Council at the October 6, 1997 meeting. APIF,
MOTION CARRIED.
Train Whistles: Police Chief Siebenaler reviewed contacts made by the City
Administrator with different agencies in an attempt to resolve the problem with
loud, prolonged train whistles during night time hours. It was noted that the
F.R.A. was in the process of drafting and initiating legislation which would
eliminate all local ordinances nationwide which attempt to restrict train whistle
blowing.
Councilmember Gamer: Read Administrator Erar's memo regarding publication of
Council agendas in the Farmington Independent.
Councilmember Cordes: Informed Council that CEEF was holding a meeting to discuss
the continuation of a community celebration.
Finance Director Roland: Informed Council of receipt of a LMC dividend
amount of $26,169 for workman comp insurance.
would be placed in the General Fund.
check in the
The money
15. MOTION by Fitch, second by Gamer to adjourn at 8:10 P.M..
CARRIED.
APIF, MOTION
Respectfully submitted,
Mary Hanson
Clerk/Typist
Sb
TO: Mayor, Councilmembers, City
Administrator JX--
FROM: Karen Finstuen, Admin. Servo Mgr.
SUBJECT: Adopt Resolution Accepting Donation
DATE: October 6, 1997
INTRODUCTION
A donation of $850 has been received from the Farmington Chorale.
DISCUSSION
The Farmington Chorale has donated funds that will be used to purchase a display case to house
historical records i.e., the original book of ordinances, birth and death records, and an atlas. The
funds will also be used to restore the clock which was displayed on the front of the recently
demolished Dakota County Tribune building.
BUDGET IMPACT
The cost of a display case is $550, and the estimated restoration cost of the clock is $300.
ACTION REQUESTED
Adopt the attached resolution accepting the donation of $850 from the Farmington Chorale.
Respectfully submitted,
t~
otu- O.
Karen Finstuen
Administrative Service Manager
Citlj of FarminfJ.ton 325 Oak Street. Farmin9ton, MN 55024 · (672) 463-7111 · Fa!f (612) 463-2591
PRO P 0 SED
RESOLUTION
ACCEPTING DONATION OF $850 FOR
DAKOTA TRIBUNE CLOCK RESTORATION
AND
PURCHASE OF AN HISTORICAL DATA DISPLAY CASE
Pursuant to due call and notice thereof, a regular meeting of the City Council
of the City of Farmington, Minnesota, was held in the Council Chambers of said
City on the 6th day of October, 1997 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, the Farmington Chorale has donated $850 to be used for the restoration
of the Dakota Tribune Clock and the purchase of a display case for the City's
historical documents; and
WHEREAS, it is in the best interest of the City to accept such donation.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the
generous donation of $850 from the Farmington Chorale to be used to fund the
restoration of the Dakota Tribune Clock and the purchase of a display case for
the City's historical documents.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 6th day of October, 1997.
Mayor
Attested to the _____ day of October, 1997.
City Administrator
SEAL
5c
FROM:
Mayor, Councilmembers, City
Administrator tJJc-
Lee Smick, AICP ^. ~
Planning Coordinatorj)-X/
TO:
SUBJECT: Second Amendment to Development
Contract - Pine Ridge Forest
DATE: October 6, 1997
INTRODUCTION
Submitted herewith for Council approval is the Second Amendment to the Development Contract for
Pine Ridge Forest.
DISCUSSION
The Developer for Pine Ridge Forest utilized the City park area as a borrow area in order to obtain
soils to build the project. The City park area is shown on the grading plans as being left undisturbed,
therefore the Developer is in default of the Development Contract for the project since he did not
obtain permission from the City to use the park as a borrow area. Staff has met with the Developer
and he has agreed to restore the park area to its original grade as required by staff. Attached is an
amendment to the Development Contract that defines the responsibility of the Developer in this
matter.
RF.COMMRNOA TION
That the Council adopt the attached resolution amending the Development Contract with Pine Ridge
Forest.
Respectfully submitted,
i~~ J~' (-
'../ ~
Lee Smick, AICP
Planning Coordinator
cc: file
Citlj of FarminfJ.ton 325 Oak Street. Farmin9ton, MN 55024 · (612) 463-7111'. Falf (612) 463-2591
SECOND AMENDMENT TO DEVELOPMENT CONTRACT
THIS AGREEMENT, made and entered into this 6th day of October, 1997 by and between the City
of Farmington, a Minnesota municipal corporation (City) and Pine Ridge of Farmington, LLP, a
limited liability partnership (Developer).
WHEREAS, City and Developer entered into a Development Contract dated May 5, 1997, recorded
in the office of the Dakota County Recorder as Document No.
(Contract); and the City and Developer entered into a first amendment to the
Development Contract on June 2, 1997; and
WHEREAS, City and Developer desire to further amend the Contract.
NOW, THEREFORE, and in consideration for the mutual covenants contained herein and other
goods and valuable consideration, City and Developer agree as follows:
1. That City park land disturbed in the construction process be restored by the Developer at its cost
to the existing grade as represented by the approved plans for the project. Restoration sha1
include the establishment of erosion control devices and turf establishment as directed by the City
Engineer and all work shall be subject to the terms of the Contract and shall be completed by
October 31, 1997.
2. That the restoration work as described above, will be included in the work secured by the
Developer's letter of credit under the Contract.
3. Except as modified herein, the Contract shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have executed this agreement the day and year first written
above.
Developer: Pine Ridge of Farmington, LLP
City of Farmington
SEAL
Timothy Giles, President
Gerald Ristow, Mayor
John F. Erar, City Administrator
NOTARY:
NOTARY:
PRO P 0 SED
RESOLUTION
APPROVING SECOND AMENDMENT TO DEVELOPMENT AGREEMENT
- Pine Ridge Forest Addition -
Pursuant to due call and notice thereof, a special meeting of the City Council
of the City of Farmington, Minnesota, was held in the Civic Center of said City
on the 6th day of October, 1997 at 7:00 P.M.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to Resolution No. R56-97, the City Council approved the
Development Contract for pine Ridge Forest Addition which sets forth various
terms and conditions; and
WHEREAS, said Contract was recorded in the office of the Dakota County
Recorder on as Document No. ; and
WHEREAS, the City is requiring that the Developer, pine Ridge of Farmington,
LLP, restore the designated parkland within the plat to its original grade
following its use as a borrow pit for construction of the project.
NOW, THEREFORE, BE IT RESOLVED that:
1. The aforementioned Development Contract is amended to require the Developer
restore the designated parkland within the plat to its original grade as
required by City staff.
2. Except as modified by the First Amendment to the Development Contract,
recorded as Document No. , and the above approved amendment, the
Contract shall remain in full force and effect.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 6th day of October, 1997.
Mayor
Attested to the ____ day of October, 1997.
SEAL
Clerk/Administrator
TO:
Mayor and City Council
City Administrator~1!t'
/
Robin Roland. Finance Director
FROM:
SUBJECT: Amendment to Tax Increment
Financing Agreement with
Sienna Corporation
DATE:
October 6, 1997
INTRODUCTION
The Tax Increment Financing Agreement between the City of Farmington and Sienna Corporation
(East Farmington) was recorded at the County on March 29, 1995. This agreement, as recorded,
lacks the "Exhibit F" describing how to calculate "Per Lot Developer Costs" used in determining
payment of Available Tax Increment to the Developer.
DISCUSSION
Staff has been working with Sienna and John Kirby, of Dorsey & Whitney LLP, to arrive at the
appropriate content and format of an "Exhibit F" to amend the TIF Agreement, as well as an
amendment to Section 4.3 of the existing agreement to permit recovery of engineering and legal
fees incurred by the City prior to determining the amount of Available Tax Increment to be paid to
the Developer. The proposed Exhibit and Amendment are attached.
BUDGET IMPACT
The engineering and legal fees to be recovered were incurred in 1994 and 1995 and total
approximately $42,000.
ACTION REQUIRED
Adopt the attached resolution amending the Tax Increment Financing Agreement between the
City of Farmington and Sienna Corporation for East Farmington.
Respectfully submitted,
//. d';I/I:J' ,;
/~. " --: / /
LJIr-:--: ~/lc~~ ..
/
Robin Roland
Finance Director
r--
I i
r~ \.
~ \ \
. rt
\.~~
Citlj of FarminfJ.ton 325 Oak Street · FarminfJton} MN 55024 · (612) 463-7111 · Falf (612) 463-2591
EXHIBIT F: CALCULATION OF PER LOT DEVELOPER
PUBLIC COSTS
A. CALCULA nON OF BASE COST PER LOT FOR DEVELOPED LOTS
HARD COSTS:
1. Hard costs (land, construction, engineering et.a!.) per bank draws through Year End 12/31/XX
2. Additional hard costs, not part of bank draws, paid for or incurred
prior to Year End 12/31/XX
SUBTOTAL
#1 plus #2
3. Subtotal multiplied by amount allocable to single family costs (83%)
(based on acreage attributable)
4. Payments for single family lots not included in above hard costs
TOTAL HARD COSTS
#3 plus #4
SOFT COSTS:
1. Legal and fmancing costs from Bank draws through Year End 12/31/XX
2. Additional soft costs paid directly by developer allocable to single family lots -
Interest
Sales commissions
Real Estate taxes
Bank release fees
State Deed Tax (based on average lot price)
Closing costs - sales to builders (closed in full through 12/31/XX)
Miscellaneous soft costs - permit fees, signage, maintenance, NSP
plat recording fees, attorney fees, HOA, advertising
management staff costs (10% of defined office expense)
TOTAL SOFT COSTS
#1 plus #2
DEVELOPER FEES:
l.TOTAL HARD COSTS @ 15%
2.TOTALSOFTCOSTS @ 15%
TOTAL DEVELOPER FEES
#1 plus #2
TOTAL BASE COST PER LOT:
SUM OF (TOTAL HARD COSTS, TOTAL SOFT COSTS AND TOTAL DEVELOPER FEES FOR
DEVELOPED LOTS)
DIVIDED BY (NUMBER OF DEVELOPED LOTS THROUGH YEAR ENDED l2/3l/XX)
B.CALCULA nON OF PER LOT DPC:
AVERAGE SALES PRICE FOR LOTS SOLD FROM WHICH TAX INCREMENT GENERATED AND
PAID IN PRECEDING CALENDAR YEAR
1. Total sales price of sold lots
2. Number of lots sold
A VERAGE SALES PRICE PER LOT
#1 divided by #2
PER LOT DEVELOPER PUBLIC COST (DPC)
1. Base cost per lot
2. Average sales price per lot
PER LOT DPC
#1 minus #2
TAX INCREMENT CALCULATION
Amount of Tax Increment due to the developer as of a Calculation Date is equal to the number of
developed lots from which Tax Increment has been generated multiplied by per lot DPC less all previous
payments of Available Tax Increments; provided that (I) the aggregate Available Tax Increments payable
to the developer shall not exceed $1,500,000 and (II) until recalculated pursuant to Section 3.2 (a)(iii), per
lot DPC cannot exceed $3,521.
All formulas in this Exhibit are based on Section 3.2 of the Tax Increment Financing Agreement.
PROPOSED AMENDMENT TO SECTION 4.3 OF
TAX INCREMENT FINANCING AGREEMENT
BETWEEN SIENNA CORPORATION AND
THE CITY OF FARMINGTON
Section 4.3 Payment of Available Tax Increments. It is anticipated that Bonds will mature on
each February I, with interest payable on each February I and August 1. With respect to Tax
Increments received from the TIF district, to the extent the Tax Increments received during a
given Bond Year are less than or equal to the Debt Service on the Bonds for that Bond Year, the
City will retain all Tax Increments. If the Tax Increments received are greater than the Debt
Service plus the City's Annual TIF Administrative Fee plus engineering and legal costs incurred
by tile City (Available Tax Increments), during the fIrst two years the City receives Tax
Increments, the City will, following the February I Debt Service Payment, disburse 50% of the
Available Tax Increments received to the Developer and retain 50% of the Available Tax
Increments. Thereafter, the City will disburse 100% of the Available Tax Increment to the
Developer on each February I following payment of the Debt Service and the City's Annual TIF
Administrative Fee due that date. Such disbursements to the Developer will continue until the
earlier of (I) the date as of which the aggregate of all payments made to the Developer (including
the initial disbursement from Bond proceeds) equals the total Developer Public Costs; or (ii) the
expiration of the term of the TIF District.
The proposed amendment above redefines the term "Available Tax Increment" to permit recovery
of engineering and legal fees incurred by the City prior to determining the amount of Available
Tax Increment. The Developer agreed (meeting 12/2/96) that these costs should be recovered by
the City prior to Tax Increment being paid to the Developer.
RESOLUTION
AMMENDING THE TAX INCREMENT FINANCING AGREEMENT
BETWEEN THE CITY OF FARMINGTON AND SIENNA CORPORATION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Civic Center of said City on the 6th day of October, 1997
at 7:00 P.M.
Members present:
Members absent:
Member introduced and Member seconded the following:
WHEREAS, pursuant to Resolution No. R164-94, the City Council approved the Tax Increment
Financing agreement with Sienna Corporation; and
WHEREAS, said agreement was recorded in the Office of the Dakota County Recorder on March
29,1995 as Document No. 1271390; and
WHEREAS, said agreement did not include "Exhibit F", "Calculation of per Lot Developer Public
Costs"; and
WHEREAS, the City of Farmington incurred engineering and legal fees which Sienna Corporation
has agreed should be recovered by the City; and
WHEREAS, it is the desire of the City and Sienna Corporation to amend said Agreement to
address these issues.
NOW THEREFORE, BE IT RESOLVED that the Tax Increment Financing Agreement by and
between the City of Farmington and Sienna Corporation is amended with the attached "Exhibit F"
and that Section 4.3 of the agreement be amended to read as follows:
Payment of Available Tax Increments. It is anticipated that Bonds will mature on each February 1, with interest payable
on each February 1 and August 1. With respect to Tax Increments received from the TIF district, to the extent the Tax
Increments received during a given Bond Year are less than or equal to the Debt Service on the Bonds for that Bond
Year, the City will retain aI/ Tax Increments. If the Tax Increments received are greater than the Debt Service plus the
City's Annual TIF Administrative Fee plus engineering and legal costs incurred by the City (Available Tax
Increments), during the firs two years the City receives Tax Increments, the City will, fol/owing the February 1 Debt
Service Payment, disburse 50% of the Available Tax Increments received to the Developer and retain 50% of the
Available Tax Increments. Thereafter, the City will disburse 100% of the Available Tax Increment to the Developer on
each February 1 fol/owing payment of the Debt Service and City's Annual TIF Administrative Fee due that date. Such
disbursement to the Developer will continue until the earlier of (/) the date as of which the aggregate of aI/ payments
made to the Developer (including the initial disbursement form Bond proceeds) equals the total Developer Public Costs;
or (/I) the expiration of the term of the TIF District.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
6th day of October, 1997.
Mayor
City Administrator
5e
TO: Mayor, Councilmembers and
City Administrator .:tfL
/
FROM: Joy Lillejord,
Recreation Program Supervisor
SUBJECT: Approve Grant Application
for the Metropolitan Regional
Arts Council
DATE: October 6, 1997
INTRODUCTIONIDISCUSSION
Farmington Recreation along with Lakeville Recreation would like to apply for a small grant in the
amount of$2,000 - 3,000. This grant has been made available from the Metropolitan Regional Arts
Council. The Metropolitan Regional Arts Council serves a diversity of organizations, arts projects
and arts audiences in the seven-county metropolitan area through programs and services that provide
all interested people, in their own and other communities in the region, with opportunities to engage
in the process of creating art as well as opportunities to enjoy the artistic accomplishments of others.
The grant money will go to fund an art series in Farmington and Lakeville during the summer of1998.
Farmington and Lakeville's Parks and Recreation Commissions will be asked to provide input for this
grant.
BUDGET IMP ACT
Metropolitan Regional Arts Council funds must be matched dollar for dollar. At least 50 percent of
the match must be in cash. Cash sources may include general operating funds, past surpluses, other
grants, and earned income orrevenue we plan to raise specifically for the project. The remaining match
may include 1) cash from earned revenue and other grants and/or 2) in-kind goods and services.
ACTIONREOUIRED
Adopt a resolution authorizing application for the Metropolitan Regional Arts Council grant.
Respectfully submitted,
v tY4" fl\ Lr IIt,OYl\
JoyCJ. Lillejord \J
Recreation Program Supervisor
Citlj of FarminfJ.ton 325 Oak Street. Farmin9ton} MN 55024 · (612) 463-7111 · Falf (612) 463-2591
PRO P 0 SED
RESOLUTION
APPROVE APPLICATION FOR METROPOLITAN REGIONAL ARTS COUNCIL GRANT
FOR A 1998 FARMINGTON/LAKEVILLE SUMMER ARTS RECREATION PROGRAM
Pursuant to due call and notice thereof, a regular meeting of the City Council
of the City of Farmington, Minnesota, was held in the Council Chambers of said
City on the 6th day of October, 1997 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, the Metropolitan Regional Arts Council has matching fund grants
available for programs and services to provide residents with opportunities to
both create and enjoy others' artistic creations; and
WHEREAS, the Recreation Departments of Farmington and Lakeville will work
together to create and sponsor an arts series for their communities; and
WHEREAS, the Cities of Farmington and Lakeville will share 50/50 in the
required matching funds and in kind services.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington
hereby approves the submittal of an application to the Metropolitan Regional
Arts Council for a joint FarmingtonjLakeville matching fund grant for a
recreational arts series program.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 6th day of October, 1997.
Mayor
Attested to the _____ day of October, 1997.
City Administrator
TO:
Mayor and City Council
City Administrator,/)t,.
Robin Roland, Finance Director
FROM:
SUBJECT: Resolution authorizing Finance
Director to trade investments
DATE:
October 6, 1997
INTRODUCTION
FBS Investments, with whom the City has invested funds pursuant to the City's depository
agreements, require a resolution naming the individuals who may transact business in the City's
name.
DISCUSSION
The City Council has previously approved the depository. The resolution requested merely
formalizes that the Finance Director has been directed by the City Council to act on the City's
behalf in transacting investment business.
BUDGET IMPACT
Investment earnings are a budgeted source of revenue in both 1997 and 1998.
ACTION REQUIRED
Adopt the attached Non-Corporate Resolution authorizing the Finance Director to transact the
City's investment business.
Z~
Robin Roland
Finance Director
5+
Citlj of FarminfJ.ton 325 Oak Street · FarminfJton, MN 55024 · (612) 463-7111 · Falf (612) 463-2591
RESOLUTION
AUTHORIZING FINANCE DIRECTOR TO TRANSACT INVESTMENT BUSINESS
ON BEHALF OF THE CITY
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of
Farmington, Minnesota, was held in the Civic Center of said City on the 6th day of October, 1997
at 7:00 P.M.
Members present:
Members absent:
Member introduced and Member seconded the following:
BE IT RESOLVED that Robin Roland, Finance Director, is hereby authorized to sell, assign and
endorse for the transfer, certificates representing stocks, bonds, or other securities now registered
or hereafter registered in the name of the City of Farmington.
This resolution adopted by recorded vote of the Farmington City Council in open session on the
6th day of October, 1997.
Mayor
City Administrator
FROM:
Mayor, Councilmembers,
City Administrato~~
Ken Kuchera, Fire Chief
33
TO:
SUBJECT:
School/Conference Requests
DATE:
October 6, 1997
INTRODUCTION/DISCUSSION
Request #1 - Rescue Squad personnel are required to attend refresher courses
in Emergency Medical Technician Training. Five members are requesting to
attend a course offered at the Eagan Fire Administration Building.
Request #2 - Three members of
seminar on "Trauma Tactics".
and is sponsored by Life Link
experience in the appropriate
topics.
the Rescue Squad are requesting to attend a
The seminar will be held in Red Wing, Minnesota
III. The training provides valuable hands on
techniques for a variety of emergency care
BUDGET IMPACT
The 1997 Budget contains adequate funds to cover the cost of these requests.
ACTION REQUIRED
Approve the requests for five rescue squad members to attend the EMT Refresher
Course at the Eagan Fire Administration Building, and the request for
attendance at the Trauma Tactics seminar in Red Wing.
Respectfully submitted,
~ c/(u..~~
Ken Kuchera
Fire Chief
FDl
Citlj of FarminfJ.ton 325 Oak Street · FarminfJton} MN 55024 · (612) 463-7111 · Falf (612) 463-2591
REQUEST FORM
SCHOOLS/CONFERENCES/TRAINING
DEPARTMENT _gg~C:0.ff_~~<-:J..1ie._ DATE OF CONFERENCEJf'X~J2/ _lL:?.E..-J"7
. Ft~om To
LOCA T I oN_fbfp.fr~_[li:SgJ.!Jj!1:'J:i.IJlADE~~I::J.L'::.e!!:!..~.:f.tJ2€~-d=..~~---
EMPLOYEE(S) ATTENDING: l)_~Ln_~~L~___~PP~~g~gILi-__---
0(0-0 35""1-1.{ aa 0 2 ) _?PMf.~f::.~€g___5'.€~L~..J5-"L€lil}~-------
3)J?~~~~~_______________________
TYPE OF CONFERENCE_gL!JI:.a.-.Bg.E.f..gSLl.ff:..~-----------------------
TOPICS l)I~~~~~________________________________________
2)Ji~~~~~_______________________________--_----____
3)~A~~~sJH~a~~~T_-----------------------------------
METHOD OF TRAVEL_i€?S~~d~_~glS~~_---------------------------
Arnolmt Prov i ded in Adj ltst ed 1) Trave I $ __'lJ~QQ_-_-___
19J~ Budget $_J~_Q2~g_9_ 2) Registration~_~~~_
3) Room $ ..E_
Arllount Request $__I_O_'_7_,.9_Q__ 4) Meals ;-50:0-0---------
Arllt Remai ni ng $__~~Jl-!..9_~__ 5) Other E;;p;~~;-$===~===
~__ _1.Ii!_<::ff7
~partment Head Date
---/if/I/...1---- j;jA~
FiYlaYICe Di~~tor Date (
-----------------------------------------------------------
TO MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
--------------------------
CITY ADMINISTRATOR
--------------------------
Date
ACTION TAKEN BY THE COUNCIL
ON THE ______ DAY OF __________________, 13
(APPROVED)
(NOT APPROVED)
Rev 9/86
- -.:: ~
REQUEST FORM
SCHOOLS/CONFERENCES/TRAINING
DEPARTMENT _~f~C~S.g5:J~Q- DATE OF CONFERENCE1Q:C::tz/ JJ:.::!.8::.Y.7
Ft~Orll To
LOCATION_lfgBS~_~~~~Q__(~/LYJ2:J0~~~~~~~-~------------
EMPLOYEE(S) ATTENDING: 1)_7Qa211~~2~~_____________________
2):O~~_Ltt~~€'~_-_____--_-____-_-__-_
oca-o 351- 'I~d 0 3) .F.J..-fl~~f!:.fJl.ttt1--------------------
TYPE OF CONFERENCE_~~_~~g~~~~~~~~~L_~_~~_'~P~~f-___-
TOP I CS 1) Jl.PY~~(gfJJ-..!E€_5_""1P2J!L.lJ2.E._~(!1.ff..f!_C:J...~~f.J:-____--------
2)t~~Q~_~~~g3~~g_~~f~~~___-----------------------
3)__E~E_~~~L~I_Gi~~_______________________________
METHOD OF TRAVEL_e~2~~~__~~d~s&~__-----------------------
Amc,ur.t Request
Anlt Renla i n i rIg
$ -!J~~~~!r---
$ _J~_4-._'LL___
1) Tt~ave 1 $__.a2..5.~QQ..------
2) Registration $_~~9~~Q
3) Rc,c"n $ __?$.:..5~_________
4) Meals $__~Q~Q_Q___~___
5) Other Expense $___~___
Amount Provided in Adjusted
1932_ Budget $_5_~~~g~___
'1j~!Jl
Date
------------------- -------
Finance Director Date
-----------------------------------------------------------
TO MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
--------------------------
CITY ADMINISTRATOR
--------------------------
Date
ACTION TAKEN BY THE COUNCIL
ON THE ______ DAY OF __________________, 19
(APPROVED)
(NOT APPROVED)
Rev 9/86
5h
TO: Mayor, Councilmembers, City
Administrato~~
!
FROM: Karen Finstuen, Admin. Servo Mgr.
SUBJECT: Appointment to Park and Recreation
Advisory Commission
DATE: October 6, 1997
INTRODUCTION
Gene Rendino has resigned from the Park and Recreation Advisory Commission.
DISCUSSION
Mr. Rendino has been transferred out of State and therefore, regretfully resigns from his seat on
the Park and Recreation Board.
Attached is an application from Rosalie Besse, who has been attending Park and Recreation
meetings for the past year and is interested in being appointed to the vacated seat.
ACTION REQUESTED
Appoint Rosalie Besse to fill this vacancy for the remainder of the term which expires 1/31/99.
Respectfully submitted,
..'1 ^
, /1-'--
_/~ t0v-- (/~
Karen F instuen
Administrative Service Manager
Citlj of FarminfJ.ton 325 Oak Street · Farmin9ton} MN 55024 · (612) 463-7111 · Falf (612) 463-2591
CITY OF FAR.\llNGTON
APPLICATION FOR BOARD OR COMl\fiSSION APPOINTMENT
Name9 f)ScJ t-e ~ ("". .s se
Date of Application q- ) q - q ')
Address SIr:> (0 <;:::- / O~ e,- )<i5-J.-.-::: ~+ . Daytime Phone #(d ~ - 4/,.):s. - ~:~ SO
r j ~ n i "', (' C. D "'- r
EmployedByY"'r\ d <:::::.. E-I +') _1 (' PA<; e~ Cr., l~' 'Q.i'~. rcul6<-. ~v--
BoardorCommissionyouwishtoserveonf t:t.Jr-k S d-R ..Qc:..(j eLc~ ~"{jV\' .A-dc:~s. N-:::e.
\-J
r f,)~ ~~ -+t~~ ~
Qualifications (C over pertinent educational background, employment positions and other experience on
committees, boards, commissions and church organizations, etc.)
G I'd ,.(JL.,l,. ~ t-P C)f IS u,,, Y"\ <:.u ~ d -t' ~j. S- -, ) qj :s ,~L\; 0/"\ < P rQ-
...
c.k~L.o C (~;--e 'Qr,c-u(',.( ~V ) \ ( lP ..-". 'V Ie h~e"" a_Jf el.--C, :J-
u-
j-1r--e.. .p a..;-[",< ~~ ~ ~V'1 <: -h\\.^. u~ fa s-1- 'f P ^-f/'. R i 1<;
I u a <.A-" rO h -€- n-.. -J -\=' ( ~ .f-+- 1~ €- to t') Q (- ()t'Y'-, !~ ~ '-H-~ ~
_ u~ .
~ 0.. J" 1'1- s:: .+L ~ ~ ..
State briefly, your reasons for seeking an appointment to this board or commission ) ~ a Uf'"' be6'\...
C Dn C e.r-Y\ -'2..1) ~2.0-+- ~ ~rv-- \~ +~~ p~ l'K" ,'", +-i-e ~~'tt-'>,.
:f- h~~) l~ec:.O ~.e:r~ ,,' <:+ /'~" tl~
6'-l-.....l 0....Jo->J D ~.J,< ~ e,s w ~ fa a ~ +- [r'\V due $ D I So-fw-.-tE
LL r ^' (II . I '[ ( " . -d- c / I J . r
:~rr ~~ t---tf +1--.. -e.- r't"\ F1/\ ~ 'i ~ ~ €---t-1 "'" ~ ~. I I" I, ;:-_ '~/"'. """' Y' [? it.. 't r /t r to ~ .<de-
:..+-+-l-e. P a..y-L-<.. <ia...l~ 0'S t- .f2.J.)ev a-.c31CLY,J r C orr-.n...UJl '-\..cc__t<e l..'-' .t,--~ cJ. c..) o-r-
" u...V"' eJ- t"s Wh.-o v. k ~~ ~ . " c c......J t.. . u-J d iL- Q<.I J I d-. I
-j(j'- o-h eu---r- a.-lc.-ef- 6 /~~ f- -/^+ ~€-5+- 'Ui- m _€- c Cfr-.~ l . ~~ +~~
,)~~s a...r-e. () errt I ~0r+:tt-(''\.{- 4-t) 0- ~f~ Ih. IJ. G...... .L--r-; ~l l . \,' 0- \ rO ~'O ,p-c::.s...c
.~ s e..vve... Ch. -f-+--e ~ UlS Dr(1- C~Yh ltt-e.€.. - j \
References (list any references u wish that would be t . i with y~ qualifications for the position).'
'cJ.~ir- "" L"'- J L( {Q 3 ~ \
<:::: CI"-. ad0( $ (. r . ~ 07"\ ~.tr~ 0_ a
/
" D" e
~
R /7
, I' //
Signature A./1 tJ.. y \.::!h "/2-d ""
Date q-/ q -q )
~\
L----
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Council Communication Policies
DATE: October 6, 1997
INTRODUCTION
At the September 10, 1997 Council-management team work session, a number of policies were
presented to Council for review and discussion. It was discussed that these policies would be
presented to Council at the October 6, 1997 meeting for formal adoption.
DISCUSSION
Attached, please find proposed Council policies on the following items:
1) Council-Resident Complaint Resolution Process
2) Council-Staff Communication Protocol
3) Council Expectations of Staff Work Assignments
4) Council-Management Team Statement of Commitment to Productive Working Relationship
BUDGET IMP ACT
None.
ACTION REQUESTED
Adoption of the attached Council Policies is requested.
Respectfully submitted,
;1 1 d ()
%7 '-z'}'~_
JOhn F. Erar
City Administrator
Citlj of FarminfJ.ton 325 Oak Street. FarminfJton] MN 55024 · (612) 463-7111 · Falf (612) 463-2591
COUNCIL POLICY -101-01-1997
Council-Resident Complaint Resolution Process
The handling and resolution of resident complaints is a very high service priority for Council and
staff. In order to effectively and efficiently address resident complaints brought directly to
Council members, the following procedures and value statements are proposed:
a) If a Council member is uncertain as to the proper referring department of a resident
service complaint, she or he is encouraged to contact the City Administrator, or if the
referring service department is known, the Council member is encouraged to contact
the Department Director directly. Consequently, all resident service complaints or
process questions should be taken either to the City Administrator or to the affected
Department Director to maintain consistency in service communications, accuracy,
appropriate management accountability and general courtesy to the managing
director.
b) All resident service complaints or concerns are important, however, in order to
effectively resolve the issue and maintain consistency in resolving existing service
priorities, a reasonable amount of time may be required to address the issue in the
order received. In complaint situations where the level of difficulty is high and/or
some amount of time is needed to focus organizational resources on the issue,
Council members and the respective resident will be updated on status.
c) In situations, where either the City Administrator or Department Director is
unavailable, leaving a detailed message on voice mail is encouraged. Staff will
respond to these messages within a reasonable amount of time, usually within the day
or next business day at the latest.
d) The reporting Council member will receive service feedback on the complaint by the
responding department director/designated staff person or the City Administrator
upon resolution or as may be requested by the Council member.
e) Once a resident service complaint is brought to the attention of the City
Administrator/Department Director, it is expected that staff will handle the issue
exclusively to ensure direct communications with the resident, and will handle the
issue in question according to the City Code, professional judgement and reasonable
service time frames.
t) Council members are encouraged to refer the resident to the appropriate department
director, or indicate that the administrator or department director will contact them on
their respective concerns.
COUNCIL POLICY -101-02-1997
Council-Staff Communication Protocol
In order to maintain a consistent, open and mutually productive relationship, it is encouraged that
Council members communicate with the administrator or appropriate department director on all
service related issues. It is important that when a service related issue affecting the organization
is in question, that the administrator or affected department director is notified to provide
Council with a senior level management response.
COUNCIL POLICY -101-03-1997
Council Expectations of Staff Work Assignments
All City-related issues will be objectively and professionally reviewed by staff. Staff research
and concluding opinions will be based upon all available relevant sources of data, and based
upon respective staff expertise. Staff is hired to provide Council with professional expertise on a
variety of subjects and issues to be presented in an unbiased, objective manner. Council is free at
all times to question staff rationale, process and procedures issues and associated background
information, but should allow staff to exercise their professional judgement with confidence.
COUNCIL POLICY -101-04-1997
Council-Management Team Statement of Commitment to Productive Working
Relationship
Council and staff roles are mutually supportive and respectful; committed to working together as
a team. Keeping communication lines open, mutually respectful and honest are key to a
productive, high-quality and mentally healthy work environment. Staff respects Council's role as
that of preeminent policy maker on all issues affecting the community. Conversely, Council
respects the management team's role as professional, competent managers committed to
implementing Council policies in a credible, considered and objective manner.
C::k
JI
FROM:
Mavor. Councilmembers. Citv
Achninistrator /:f;?L .
Lee M. Mann. P.E.,
Director of Public Works/City Engineer
TO:
SUBJECT:
Flagstaff A venue maintenance
expenditure
DATE:
October 6, 1997
INTRODUCTION
Due to the excessive amount of time that is spent grading Flagstaff Avenue throughout the spring,
summer and fall, staff is in the process of determining what, if anything, can be done to remedy the
situation.
DISCUSSION
The overriding problem on Flagstaff Avenue is the abundance of frost boils. Frost boils occur when
heavy clay soils are present that hold water through the freeze-thaw cycle. When these soils absorb
water through this cycle they expand and cause the road to heave upward. If there is enough of this
type of soil and water present the heaves can be severe enough to render the road impassable.
Normally, by mid-summer the soils have dried out and the road is stable again until the following
spring. This year's wet weather however, has caused the problem to continue even until now.
Due to the excessive amount of man hours spent re-grading Flagstaff, staff is in the process of
identifying options to improve the situation. One step that staff is recommending is a suggestion put
forth by the Street and Utility Supervisor. It is proposed that one area of frost boil be excavated and
replaced with granular material. The granular material that would replace the clay soils would be the
City's stockpiled seal coat aggregate, which is very suitable for this purpose. The hard costs
involved would be the cost of renting a back hoe and the replacement of the class 5 aggregate for the
surface.
The benefit of this procedure will be two-fold. First. in excavating the clay material staff will be
able to see the soils involved and get a better idea of what is happening. Second. it will be an
experiment to see if excavating the clay materials and replacing with granular can solve the problem.
Every year the City will have excess seal coat aggregate and if this procedure works. it may be
determined that the excess should be utilized in this manner every year.
Citlj of FarminfJ.ton 325 Oak Street · Farmin9ton] MN 55024 · (612) 463-7111 · Fax (612) 463-2591
BUDGET IMPACT
It is proposed that funding for this maintenance work be appropriated from the Road and Bridge
Fund. Starting next year, the City will be receiving substantially more funds from the City's MSA
account for maintenance and future maintenance expenditures could come from these funds. A
portion of Flagstaff Avenue is designated as a City MSA route.
RECOMMENDATION
Staff recommends that Council approve a not to exceed expenditure of $10,000 for maintenance of
Flagstaff Avenue as described in this memo.
Respectfully submitted,
~Jn~
Lee M. Mann, P .E.
Director of Public Works/City Engineer
cc: file
Elayne Donnelly
COUNCIL REGISTER
Council Meeting 10/6/97
VENDOR
4 PAWS C/O CURT FINCH
<*>
ABH PROPERTIES
<*>
AERIAL COMMUNICATIONS INC
<*>
AIRLAKE FORD MERCURY
<*>
AIRTOUCH CELLULAR
<*>
ALBINSON INC
<*>
ALCORN BEVERAGE CO. INC.
<*>
AMERICAN ASSOCIATION OF RETIRE
<*>
AMERICAN PUBLIC WORKS ASSOCIAT
<*>
AT&T WIRELESS SERVICES
<*>
AUGE JR, GERALD J.
<*>
BADGER METER INC
<*>
BARTON SAND & GRAVEL CO
<*>
BAUER, JAY
<*>
BLUE CROSS & BLUE SHIELD OF MN
<*>
BONDHUS, MILTON
<*>
BONESTROO ROSENE ANDERLIK INC
ACTIVITY
POLICE ADMIN
SEWER OPEATIONS
SOLID WASTE
STREET MAINT
ADMINISTRATION
PATROL SERVICES
BUILDING INSPCT
POLICE ADMIN
RESCUE SQUAD
SOLID WASTE
02-0CT-1997 (14:06)
DESCRIPTION
PROF SERVICES
EQUIP MAINT/RENT
EQUIP MAINT/RENT
EQUIP MAINT/RENT
UTILITIES
TRANSPORT COSTS
UTILITIES
UTILITIES
UTILITIES
UTILITIES
ENGINEERING SERV PROF SERVICES
LIQUOR
Senior Center
MERCH FOR RESALE
ENGINEERING SERV DUES & SUBSCRIP
OPER MAT & SUPPL
ENGINEERING SERV
PATROL SERVICES
SEWER OPEATIONS
STREET MAINT
WATER UTILITY
PROF SERVICES
EQUIP MAINT/RENT
PROF SERVICES
PROF SERVICES
PROF SERVICES
ENGINEERING SERV TRANSPORT COSTS
WATER UTILITY PROF SERVICES
STREET MAINT PROF SERVICES
Recreation Prog OPER MAT & SUPPL
GENERAL FUND MEDICAL INS
SEWER OPERATIONS USER FEES
1997 IMPROVE PROF SERVICES
ARENA TEAM ROOM PROF SERVICES
CHINESE REST PROF SERVICES
COUNTY ROAD 31 PROF SERVICES
DEVLPR CAP PROJ PROF SERVICES
ELM ST EXTENSION PROF SERVICES
ENGINEERING SERV PROF SERVICES
G.I.S. PROF SERVICES
HRA/ECONOMIC DEV PROF SERVICES
HWY 50 RECONSTR PROF SERVICES
IND PK - PH II PROF SERVICES
LARCH STREET PROF SERVICES
RESERVOIR CONSTR PROF SERVICES
SEWER OPEATIONS ?ROF SERVICES
CHECK AMOUNT
525.00
525.00*
100.00
1,500.00
290.00
1,890.00*
1. 83
1. 83 *
777.20
777.20*
29.97
138.83
15.96
30.58
215.34*
385.08
385.08*
10,506.00
10,506.00*
80.00
80.00*
90.00
90.00*
10.08
182.46
29.85
59.71
29.85
311.95*
43.09
43.09*
1,065.00
1,065.00*
165.40
165.40*
45.00
45.00*
22,448.70
22,448.70*
18.66
18.66*
34.50
7,008.63
318.32
885.35
27,191. 2"
17,524.--
5,019.
70
383 '.
1,061
147
720 -
15,440.
280
5(
CK-SUBSYSTEM
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
02 -OCT-1997 (14: 06)
DESCRIPTION
CHECK AMOUNT CK-SUBSYSTEM
---------------------------------------------------------------------------------------------------------------------
BONESTROO ROSENE ANDERLIK INC
<*>
BRAUN PUMP & CONTROLS
<*>
BRIMEYER GROUP INC
<*>
BRYAN ROCK PRODUCTS INC
<*>
BT OFFICE PRODUCTS INTERNATION
<*>
BUDGET OIL CO
<*>
BUG BUSTERS INC
<*>
BURNSVILLE SANITARY LANDFILL I
<*>
CAMAS
<*>
CANNON WELDING AND MANUFACTURI
<*>
CAP AGENCY
<*>
CARQUEST
<*>
CHELL, MICHAEL
<*>
CHURCHILL TIRE INC
<*>
CMI INC
<*>
COCA-COLA ENTERPRISES
<*>
COLE, ARVIN
<*>
COLLEGE CITY BEVERAGE INC
<*>
COMM CENTER
<*>
COMMERCIAL ASPHALT CO
<*>
CONOCO
STATE AID STREET PROF SERVICES
STORM WATER UTIL PROF SERVICES
STREET MAINT PROF SERVICES
WATER UTILITY PROF SERVICES
SEWER OPEATIONS EQUIP MAINT/RENT
LEGISLATIVE CTRL SCHOOL & CONF
PARK MAINT
ADMINISTRATION
BUILDING INSPCT
ENGINEERING SERV
FIRE SERVICES
PARK MAINT
PATROL SERVICES
SOLID WASTE
STREET MAINT
FIRE SERVICES
SOLID WASTE
STREET MAINT
PARK MAINT
SENIOR CITIZEN
PARK MAINT
SOLID WASTE
OPER MAT & SUPPL
OFF & PAPER SUPP
TRANSPORT COSTS
TRANSPORT COSTS
TRANSPORT COSTS
TRANSPORT COSTS
TRANSPORT COSTS
TRANSPORT COSTS
TRANSPORT COSTS
PROF SERVICES
PROF SERVICES
OPER MAT & SUPPL
OPER MAT & SUPPL
PROF SERVICES
TRANSPORT COSTS
EQUIP MAINT/RENT
SEWER OPERATIONS USER FEES
PATROL SERVICES TRANSPORT COSTS
COMMUNICATIONS PROF SERVICES
LIQUOR MERCH FOR RESALE
SEWER OPERATIONS USER FEES
LIQUOR
PARK MAINT
STREET MAINT
BUILDING INSPCT
FIRE SERVICES
PARK MAINT
PATROL SERVICES
SOLID WASTE
MERCH FOR RESALE
EQCIP MAINT/RENT
M.l\.T & SUPPL
C;~.:..'jSPORT COSTS
-=C,:;SPORT COSTS
~.= c:-: S ['ORT COSTS
::SPORT COSTS
~ = ~_:'; S PORT COSTS
2,188.69
840.00
980.00
280.00
80,374.45*
507.40
507.40*
700.00
700.00*
127.02
127.02*
558.93
558.93*
74.46
127.50
112.34
60.94
301.77
546.56
188.73
1,412.30*
38.00
38.00*
15,705.78
15,705.78*
76.50
76.50*
54.00
54.00*
1,503.09
1,503.09*
3.32
181.36
184.68*
23.86
23.86*
281.00
281. 00*
671.06
671.06*
310.00
310.00*
26.90
26.90*
7,541.30
7,541.30*
141~12
141.12*
75.95
75~95'
16.85
70.66
29,65
460 "
334.36
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
JH
OH
DH
COUNCIL REGISTER
VENDOR
<*>
COPY SALES INC
<*>
D & 0 PROPERTIES
<*>
DAKOTA COUNTY ECONOMIC DEVELOP
<*>
DAKOTA COUNTY HIGHWAY DEPARTME
<*>
DAKOTA COUNTY LUMBER COMPANY
<*>
DAKOTA COUNTY PUBLIC HEALTH NU
<*>
DAKOTA COUNTY QUALITY COUNCIL
<*>
DAKOTA COUNTY RECORDER
<*>
DAKOTA COUNTY SOIL AND WATER
<*>
DAKOTA ELECTRIC ASSOCIATION
<*>
DAY DISTRIBUTING CO
<*>
DOEBBERT, KARL
<*>
DORSEY & WHITNEY LLP
<*>
DOYLE INCORPORATED
<*>
DUEBERS DEPT STORE
<*>
DUSTCOATING INC
<*>
ELECTRICAL INSTALLATION & MAIN
<*>
ERAR, JOHN
<*>
FARM BUREAU INS
<*>
FARMINGTON BAKERY INC
<*>
FARMINGTON EMPLOYEE CLUB
<*>
FARMINGTON INDEPENDENT
ACTIVITY
FIRE SERVICES
LIQUOR
02-0CT-1997 (14: 06)
DESCRIPTION
CHECK AMOUNT CK-SUBSYSTEM
EQUIP MAINT/RENT
EQUIP MAINT/RENT
COMM DEVELOPMENT DUES & SUBSCRIP
HRA/ECONOMIC DEV DUES & SUBSCRIP
COUNTY ROAD 31.
PARK MAINT
SWIMMING POOL
PROF SERVICES
OPER MAT & SUPPL
PROF SERVICES
PERSONNEL PROF SERVICES
RECREATION PROGR SCHOOL & CONF
PLANNING/ZONING
DEVLPR CAP PROJ
BUILDING MAINT
EMERG MGMT SERV
FIRE SERVICES
LIQUOR
SEWER OPEATIONS
SIGNAL MAINT
STREET MAINT
WATER UTILITY
LIQUOR
PROF SERVICES
PROF SERVICES
UTILITIES
EQUIP MAINT/RENT
UTILITIES
UTILITIES
UTILITIES
PROF SERVICES
UTILITIES
UTILITIES
SEWER OPERATIONS USER FEES
MERCH FOR RESALE
HRA/ECONOMIC DEV PROF SERVICES
STREET MAINT
COUNTY ROAD 31.
Recreation prog
Senior Center
STREET MAINT
1.997 IMPROVE
ADMINISTRATION
ADMINISTRATION
COUNTY ROAD 31.
GENERAL FUND
ADMINISTRATION
EQUIP MAINT/RENT
PROF SERVICES
OPER MAT & SUPPL
OPER MAT & SUPPL
PROF SERVICES
CONSTRUCTION
TR-"u",SPORT COSTS
DcJE'A SUBSCRIP
Pi":CE. "'ORVICES
E'A~=- ,'OE CLUB
EO? ,.- ., PUBLISH
912.29*
74.34
74.34*
2,875.77
2,875.77*
885.50
885.50
1.,771..00*
1.8,347.05
1.8,347.05*
50.64
50.64*
40.00
40.00*
60.00
25.00
85.00*
29.50
29.50*
78.00
78.00*
1.2.32
1.0.66
403.36
470.61.
1.45.85
2,051.. 89
68.27
1.,265.78
4,428.74*
528.00
528.00*
27.52
27.52*
81.2.50
81.2.50*
41.. 77
41..77*
1..39
6.87
1.6.87
25.13*
2,010.00
2,01.0.00*
8,600.00
8,600.00*
386.88
386.88*
1.7.04
17.04*
1.8.00
1.8.00*
43.00
43.00*
49.95
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
8H
JH
COUNCIL REGISTER
VENDOR
FARMINGTON INDEPENDENT
<*>
FARMINGTON PRINTING INC
<*>
FARMINGTON-SELECT ACCOUNT, CIT
<*>
FEDERAL EXPRESS
<*>
FEDERAL RESERVE BANK
<*>
FEED-RITE CONTROLS INC
<*>
FERRELL GAS PRODUCTS CO
<*>
FINSTUEN, KAREN
<*>
FIRE INSTRUCTORS ASSN OF MINNE
<*>
FIRST NATIONAL BANK OF FARMING
<*>
FITZPATRICK, ADAM
<*>
FLEXIBLE PIPE TOOL CO
<*>
FRITZ COMPANY INC
<*>
FRONTIER COMMUNICATIONS
<*>
GARTNER REFRIGERATION & MFG IN
<*>
GATEWAY 2000 MAJOR ACCOu~TS IN
<*>
GENERAL OFFICE PRODUCT::; '~JMP.Z>.N
<*>
GERSTER JEWELERS
<*>
GOLDEN VALLEY, CITY OF
<*>
GOPHER SIGN CO
ACTIVITY
COUNTY ROAD 31
GEN ACCOUNTING
PARK IMPROVEMENT
PERSONNEL
PLANNING/ZONING
WATER UTILITY
ADMINISTRATION
COMMUNICATIONS
ENGINEERING SERV
HRA/ECONOMIC DEV
SENIOR CITIZEN
GENERAL FUND
ADMINISTRATION
GENERAL FUND
WATER UTILITY
ICE ARENA
02-0CT-1997 (14:06)
DESCRIPTION
CHECK AMOUNT CK-SUBSYSTEM
PRINT & PUBLISH
PRINT & PUBLISH
SPEC ACT SUPPL
PRINT & PUBLISH
PRINT & PUBLISH
PRINT & PUBLISH
OFF & PAPER SUPP
PRINT & PUBLISH
OPER MAT & SUPPL
PRINT & PUBLISH
PRINT & PUBLISH
SELECT-PRETAX
SCHOOL & CONF
SAVINGS BONDS
PROF SERVICES
OPER MAT & SUPPL
ADMINISTRATION TRANSPORT COSTS
LEGISLATIVE CTRL OFF & PAPER SUPP
FIRE SERVICES
GENERAL FUND
SCHOOL & CONF
SEWER OPEATIONS
ENGINEERING SERV OPER MAT & SUPPL
STATE TAX WITHHO
LIQUOR
ADMINISTRATION
COMM DEVELOP
ICE ARENA
LIQUOR
SEWER OPEATIONS
SOLID WASTE
WATER UTILITY
ICE ARENA
SENIOR CITIZEN
EQUIP MAINT/RENT
OPER MAT & SUPPL
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
PROF SERVICES
MISC OFF & FURN
Senior Center
ENGINEERING SERV MIse ::;PF & FURN
00;;;0 "1AT & SUPPL
PAYROLL
STREET MAINT
c::r-:..:'-
"- CONF
SPO:::
--- SUPPL
300.00
10.80
125.00
32.50
35.10
100.00
653.35*
261.62
733.64
31.95
11.81
104.37
1,143.39*
1,005.80
1,005.80*
19.00
19.00*
25.00
25.00*
846.72
846.72*
50.33
50.33*
5.58
40.26
45.84*
37.28
37.28*
3,474.02
3,474.02*
66.93
66.93*
1,599.62
1,599.62*
1,476.24
1,476.24*
2,017.49
30.53
30.53
292.60
267.71
30.53
42.27
2,711.66*
561.27
561.27*
2,887.23
2,887.23*
345.85
345.85*
5.00
5.00*
10.00
10.00*
191.48
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
CH
JR
~)H
COUNCIL REGISTER
VENDOR
02-0CT-1997 (14:06)
<*>
-------------------------------------------------------------------------------------------------.-----------------------
ACTIVITY
DESCRIPTION
CHECK AMOUNT CK-SUBSYSTEM
GOPHER STATE ONE-CALL INC
<*>
GRANNIS & GRANNIS P.A.
<*>
GREG LARSON SPORTS INC
<*>
GRIGGS COOPER & CO
<*>
HEALTH PARTNERS
<*>
HYDRO SUPPLY CO
<*>
ICMA CONFERENCE REGISTRATION
<*>
ICMA RETIREMENT TRUST-457
<*>
IKON CAPITAL
<*>
INDEPENDENT BLACK DIRT CO INC
<*>
INSPECTRON INC
<*>
J & T LIGHTING*RECYCLING
<*>
JEFF BELZER'S CHEV/DODGE
<*>
JIM HATCH SALES CO
<*>
JIRIK SOD FARMS INC
<*>
JOHNSON BROTHERS LIQUOR COMPAN
<*>
KAHLER INN & SUITES
<*>
KOCH MATERIALS COMPANY
<*>
KREMER SPRING & ALIGNMENT :NC
<*>
KWIK TRIP
191.48*
SEWER OPEATIONS PROF SERVICES 224.88 OH
WATER UTILITY PROF SERVICES 224.87 OH
449.75*
ADMINISTRATION PROF SERVICES 218.50 OH
ARENA TEAM ROOM PROF SERVICES 228.00 OH
BUILDING INSPECT PROF SERVICES 19.00 OH
ENGINEERING SERV PROF SERVICES 266.00 OH
GEN ACCOUNTING PROF SERVICES 19.00 OH
LEGISLATIVE CTRL PROF SERVICES 651.50 OH
PERSONNEL PROF SERVICES 76.00 OH
PLANNING/ZONING PROF SERVICES 495.50 OH
POLICE ADMIN PROF SERVICES 4,020.20 OH
5,993.70*
Recreation prog OPER MAT & SUPPL 98.10 OH
98.10*
LIQUOR MERCH FOR RESALE 6,988.97 OH
6,988.97*
GENERAL FUND MEDICAL INS 21,420.50 OH
21,420.50*
WATER UTILITY SALES 277.43 OH
277.43*
ADMINISTRATION SCHOOL & CONF 523.00 OH
523.00*
GENERAL FUND ICMA 2,928.90 OH
2,928.90*
ADMINISTRATION EQUIP MAINT/RENT 287.89 OH
287.89*
WATER UTILITY OPER MAT & SUPPL 40.00 OH
40.00*
BUILDING INSPCT PROF SERVICES 2,520.00 OH
2,520.00*
BUILDING MAINT OPER MAT & SUPPL 53.40 OH
53.40*
PUBL SAFE PRGM TRANSPORT COSTS 508.01 OH
508.01*
STREET MAINT EQUIP MAINT/RENT 57.51 OH
57.51*
PARK MAINT OPER MAT & SUPPL 2.40 OH
2.40*
LIQUOR MERCH FOR RESALE 11,653.19 OH
11,653.19*
FIRE SERVICES SCHOOL & CONF 224.40 .JH
224.40*
STREET MAl NT OPER MAT & SUPPL 94.65 :H
94.65*
STREET MAINT EQUIP MAINT/RENT 293.67 :'h
293.67*
BUILDING INSPCT TRANSPORT COSTS 31. 18
FIRE SERVICES TRANSPORT COSTS 13 .36 .H
FLEET MAINT SERV TRANSPORT COSTS 52.16 'H
INVESTIGATION TRANSPOR.T COSTS 215.96
PARK MAINT TRANSt'OPT COSTS 384.27 -;
PATROL SERVICES TRANS?',PT COSTS -51.49
SEWER OPEATIONS TRANSpr,PT COSTS 52.32 ..
COUNCIL REGISTER
VENDOR
KWIK TRIP
<*>
LAB SAFETY SUPPLY INC
<*>
LAKEVILLE, CITY OF
<*>
LAMPERTS
<*>
LARSON, LENA
<*>
LAW ENFORCEMENT LABOR SERVICES
<*>
LAWSON PRODUCTS INC
<*>
LEAGUE OF MINNESOTA CITIES INS
<*>
LEHMANN FARMS INC
<*>
LEONARD J MAGERER CO
<*>
LOCAL GVMT INFO SYSTEMS ASSN.
<*>
MACQUEEN EQUIPMENT
<*>
MANDERS DIESEL REPAIR INC
<*>
MAYHEW, SHEILA
<*>
MC NAMARA CONTRACTING INC.
<*>
MCALLISTER CONSTRUCTION
<*>
MEDICA
<*>
METROPOLITAN COUNCIL
<*>
METROPOLITAN COUNCIL ENVIORNME
<*>
MINNESOTA AFSCME COUNCIL #14
<*>
MINNESOTA BENEFIT ASSOCIATION
<*>
MINNESOTA DEPARTMENT OF REVENU
<*>
MINNESOTA PIPE AND EQUIPMEN~
<*>
MINNESOTA RECREATION & PAF!' .'.
<*>
MINNESOTA UC FUND
02-0CT-1997 (14: 06)
ACTIVITY
DESCRIPTION
CHECK AMOUNT CK-SUBSYSTEM
SOLID WASTE TRANSPORT COSTS -28.25 OH
STREET MAINT EQUIP MAINT/RENT 401.16 OH
WATER UTILITY EQUIP MAINT/RENT -0.02 OH
1,070.65*
FIRE SERVICES OPER EQUI P PURCH 243.86 OH
243.86*
FIRE SERVICES PROF SERVICES 1,396.59 OH
PATROL SERVICES PROF SERVICES 2,905.00 OH
Recreation prog OPER MAT & SUPPL 67.88 OH
4,369.47*
STREET MAINT OPER MAT & SUPPL 12.81 OH
12.81*
SOLID WASTE EQUIP MAINT/RENT 11.78 OH
11.78*
GENERAL FUND LELS UNION DUES 264.00 OH
264.00*
STREET MAINT EQUIP MAINT/RENT 102.03 OH
102.03*
EMPLOYEE EXPENSE PAYROLL EXPENSES 10,791.00 OH
10,791.00*
LIQUOR MERCH FOR RESALE 213.65 OH
213.65*
ICE ARENA OPER MAT & SUPPL 61. 25 OH
61.25*
GENERAL FUND ACCOUNTS PAYABLE 1,586.19 OH
1,586.19*
SOLID WASTE EQUIP MAINT/RENT 310.07 OH
STREET MAINT EQUIP MAINT/RENT 291.55 OH
601.62*
SOLID WASTE EQUIP MAINT/RENT 207.36 OH
207.36*
ADMINISTRATION TRANSPORT COSTS 28.84 OH
28.84*
STREET MAINT OPER MAT & SUPPL 149.00 OH
149.00*
ESCROW FUND ESCROWS PAYABLE 1,500.00 OH
1,500.00*
GENERAL FUND MEDICAL INS 12,532.60 OH
12,532.60*
SEWER OPERATIONS S.A.C. CHARGE 20,691.00 OH
20,691. 00*
SEWER OPEATIONS MCES FEES 33,542.00 OH
33,542.00*
GENERAL FUND AFSCME UNION DUE 765.11 OH
765.11*
GENERAL FUND MBA/MN BENEFITS 278.73 'JH
278.73*
LIQUOR STORE SALES TAX PAYABL 11,511.00 ::JH
SOLID WASTE SALES T.2\X PAYABL 3,619.00 ')f--i
15,130.00*
WATER UTILITY OPER MAT & SUPPL 186.34 '.
186.34*
Recreation prog OPER MAT & SUPPL 150.00
150.00*
PERSONNEL MISe 11.40
COUNCIL REGISTER
VENDOR
ACTIVITY
02-0CT-1997 (14: 06)
DESCRIPTION
CHECK AMOUNT CK-SUBSYSTEM
<*>
---------------------------------------------------------------------------------------------------------------------
MINNESOTA, STATE OF
<*>
MN - LICENSING DIVISION, STATE
<*>
MN DEPARTMENT OF HEALTH
<*>
MORE 4
<*>
MOTOR PARTS SERVICE CO INC
<*>
MULTIMEDIA DISTRIBUTORS
<*>
MURNAN, BLAKE
<*>
MVTL LABORATORIES INC
<*>
NAPA
<*>
NATIONAL FIRE PROTECTION ASSN.
<*>
NEILEN, DALE
<*>
NORTHERN STATES POWER COMPANY
<*>
NORTHLAND CHEMICAL CORP
<*>
NORTHSTAR REPRO PRODUCTS INC
<*>
NRG ENERGY INC
<*>
~TFC CAPITAL CORPORATION
<*>
;FFICE MAX
<*>
)LD DOMINION BRUSH CO.
FIRE SERVICES
ICE ARENA
LIBRARY SERVICES
STREET MAINT
ADMINISTRATION
WATER UTILITY
EQUIP MAINT/RENT
PROF SERVICES
PROF SERVICES
DUES & SUBSCRIP
DUES & SUBSCRIP
USER FEES
ICE ARENA OPER MAT & SUPPL
POLICE ADMIN OPER MAT & SUPPL
RECREATION PROGR SPEC ACT SUPPL
Recreation Prog OPER MAT & SUPPL
SWIMMING POOL OPER MAT & SUPPL
Senior Center OPER MAT & SUPPL
PARK MAINT
PATROL SERVICES
SEWER OPEATIONS
SOLID WASTE
POLICE ADMIN
OPER MAT & SUPPL
TRANSPORT COSTS
EQUIP MAINT/RENT
EQUIP MAINT/RENT
OPER MAT & SUPPL
SEWER OPERATIONS USER FEES
PROF SERVICES
WATER UTILITY
FIRE SERVICES TRANSPORT COSTS
FLEET MAINT SERV OPER MAT & SUPPL
INVESTIGATION TRANSPORT COSTS
PARK MAINT TRANSPORT COSTS
SOLID WASTE EQUIP MAINT/RENT
STREET MAINT EQUIP MAINT/RENT
FIRE SERVICES
DUES & SUBSCRIP
SEWER OPERATIONS USER FEES
BUILDING MAINT
EMERG MGMT SERV
SEWER OPEATIONS
SIGNAL MAINT
SOLID WASTE
UTILITIES
EQUIP MAINT/RENT
UTILITIES
PROF SERVICES
OPER MAT ~ SUPPL
ENGINEERING SERV OFF ~ ?A?ER SUPP
PROF :::"P', :C::ES
SOLID WASTE
ADMINISTRATION
FIRE SERVICES
STREET MAINT
UTIL:-:-:" ,
OPEE
PURCH
EQUE ..' ::T'RENT
11.40*
10.00
10.00
10.00
10.00
40.00*
10.00
10.00*
3,675.00
3,675.00*
5.63
88.48
27.57
28.14
7.33
10.23
167.38*
69.14
53.84
8.81
9.53
141.32*
240.82
240.82*
24.52
24.52*
42.00
42.00*
11. 65
49.81
4.29
301.68
28.20
143.26
538.89*
95.00
95.00*
23.50
23.50*
11.44
6.28
73.42
2,899.10
2,990.24*
47.66
47.66*
128.69
128.69*
1,433.10
1,433.10*
422.91
422.91*
489.82
489.82*
905.70
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
~~
COUNCIL REGISTER
VENDOR
<*>
OLD LOG THEATRE
<*>
OLSON, DAVID L
<*>
PARK SUPPLY INC
<*>
PAYTON WRIGHT FORD
<*>
PEOPLES NATURAL GAS
<*>
PEPSI COLA COMPANY
<*>
PETERSON SEED COMPANY INC
<*>
PH FEELY & SON CO
<*>
PHILLIPS WINE AND SPIRITS INC
<*>
PIONEER DEVELOPMENT
<*>
PIPE SERVICES CORP.
<*>
POLFUS IMPLEMENT AT ROSEMOUNT
<*>
PRECISION DESIGN SYSTEMS INC
<*>
PRINT MATE
<*>
PUBLIC EMPLOYEES RETIREMENT AS
<*>
QUALITY DRIVE AWAY
<*>
QUALITY WINE AND SPIRITS CO
<*>
RDO EQUIPMENT
<*>
~EGENSCHEID, JERRY
<*>
~ENT 'N' SAVE PROTABLE SERVICE
<*>
CSVELS, KEITH
<*>
='3ID HITCH INCORPORATED
ACTIVITY
Senior Center
02-0CT-1997 (14 :06)
DESCRIPTION
CHECK AMOUNT CK-SUBSYSTEM
SENIOR CITIZEN
COMM DEVELOPMENT TRANSPORT COSTS
OPER MAT & SUPPL
PUBL SAFE PRGM
BUILDING MAINT
HRA/ECONOMIC DEV
ICE ARENA
LIBRARY SERVICES
LIQUOR
SENIOR CITIZEN
SNOW REMOVAL
SOLID WASTE
SWIMMING POOL
WATER UTILITY
LIQUOR
Recreation prog
PARK MAINT
PARK MAINT
LIQUOR
EQUIP MAINT/RENT
VEHICLE PURCHASE
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
UTILITIES
MERCH FOR RESALE
OPER MAT & SUPPL
OPER MAT & SUPPL
OPER MAT & SUPPL
SEWER OPERATIONS USER FEES
MERCH FOR RESALE
SEWER OPEATIONS PROF SERVICES
PARK MAINT OPER MAT & SUPPL
LIQUOR
TREE MAINTENANCE OPER MAT & SUPPL
OPER MAT & SUPPL
GENERAL FUND
PUBL SAFE PRGM
LIQUOR
PERA
VEHICLE PURCHASE
MERCH FOR RESALE
STREET MAINT EQUIP MAINT'RENT
TREE MAINTENANCE SPEC ACT SUPPL
PARK MAINT
SEWER OPERATIONS USER FEES
PROF ~<op- . -E:S
STREET MAINT
Recreation prog OPER MA. , ~UPPL
EQUIP ',,~; ,..- ?ENT
905.70*
615.00
615.00*
87.86
87,86*
15.04
15.04*
20,082.00
20,082.00*
345.52
14.14
147.12
14.55
26.01
61.46
26.06
23.35
1,126.22
11. 89
1,796.32*
317.45
35.00
352.45*
1,171.50
1,171.50*
116.23
116.23*
5,841.40
5,841.40*
20.88
20.88*
1,656.25
1,656.25*
394.89
394.89*
94.40
94.40*
80.00
80.00*
8,077.51
8,077.51*
475.00
475.00*
1,318.23
1,318.23*
87.05
962.00
1,049.05*
0.55
0.55*
254.54
254.54*
62.00
62.00*
284.18
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OR
OH
OH
OH
OH
OR
OR
OR
OR
OR
OR
OR
COUNCIL REGISTER
VENDOR
02-0CT-1997 (14:06)
ACTIVITY
DESCRIPTION
CHECK AMOUNT CK-SUBSYSTEM
<*>
------------------------------------------------------------------------------------------------------------------------
OH
ROAD-MAT USA INC
<*>
ROADRUNNER TRANSPORTATION INC
<*>
ROLAND, ROBIN
<*>
SAFETY-KLEEN
<*>
SAUBER PLUMBING & HEATING CO.
<*>
SHEFCHIK, TONI
<*>
SILENT KNIGHT SECURITY SYSTEMS
<*>
SIMON, ANDREW
<*>
SKB ENVIRONMENTAL INC
<*>
SMART COMPUTING
<*>
SMICK, LEE
<*>
SNYDER APPRAISALS
<*>
SOUTH METRO RENTAL INC
<*>
ST CROIX COUNTY
<*>
STAR TRIBUNE
<*>
STARR AUTOMOTIVE
<*>
STATE CAPITOL CREDIT UNION
<*>
STERLING CODIFIERS INC
<*>
SWEDIN, ROSEMARY
<*>
T.E.A.M. INC
<*>
THISWEEK NEWSPAPERS
<*>
TOLL GAS AND WELDING SUPPLY
<*>
TRANS ALARM INC
<*>
'JNITED WAY FUND OF ST. PAUL MF
<*>
;~ITOG RENTAL SERVICES
STREET MAINT
OPER MAT & SUPPL
LARCH STREET
PERSONNEL
PROF SERVICES
PROF SERVICES
ADMINISTRATION
GEN ACCOUNTING
SCHOOL & CONF
TRANSPORT COSTS
FLEET MAINT SERV PROF SERVICES
ENGINEERING SERV PROF SERVICES
POLICE ADMIN
OPER MAT & SUPPL
IDEA SCHOOL PROF SERVICES
LIBRARY SERVICES PROF SERVICES
SEWER OPERATIONS USER FEES
SOLID WASTE PROF SERVICES
LIQUOR DUES & SUBSCRIP
PLANNING/ZONING DUES & SUBSCRIP
COUNTY ROAD 31 PROF SERVICES
STREET MAINT EQUIP MAINT/RENT
GENERAL FUND CHILD SUPPORT
PERSONNEL PRINT & PUBLISH
FIRE SERVICES TRANSPORT COSTS
GENERAL FUND ST CREDIT UNION
ADMINISTRATION PRINT & PUBLISH
GEN ACCOUNTING TRANSPORT COSTS
PERSONNEL PROF SERVICES
PERSONNEL PRINT & PUBLISH
SOLID WASTE OPER MAT & SUPPL
ICE ARENA PROF SERVICES
GENERAL FUND UNITED WAY
FLEET MAINT SERV OPER MAT A .~"PPL
SOLID WASTE OPER MAT >- '"}PPL
STREET MAINT OPER MAT >- ;-:PPL
284.18*
46.86
46.86*
118.85
43.80
162.65*
40.00
176.40
216.40*
163.98
163.98*
2,116.56
2,116.56*
25.99
25.99*
79.88
191.70
271. 58*
44.39
44.39*
258.00
258.00*
48.00
48.00*
420.00
420.00*
700.00
700.00*
54.52
54.52*
152.51
152.51*
745.30
745.30*
269.11
269.11*
1,501.07
1,501.07*
136.50
136.50*
32.86
32.86*
1,092.00
1,092.00*
348.62
348.62*
5.58
5.58*
97.30
97.30*
29.00
29.00*
30.03
90.11
165.18
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
DH
(-)~
.:)~
o:-.t
COUNCIL REGISTER
VENDOR
ACTIVITY
UNITOG RENTAL SERVICES
WATER UTILITY
<*>
UNIVERSITY OF MN
Recreation prog
<*>
US WEST COMMUNICATIONS
GEN ACCOUNTING
MIS
<*>
W W GRAINGER INC
SEWER OPEATIONS
<*>
WACKER, JEROME
INVESTIGATION
<*>
WALSH, PAUL AND MARY
PARK MAINT
<*>
WALTON, MARILYN
POLICE ADMIN
<*>
02-0CT-1997 (14:06)
DESCRIPTION
CHECK AMOUNT CK-SUBSYSTEM
p
OPER MAT & SUPPL
OPER MAT & SUPPL
UTILITIES
UTILITIES
OPER MAT & SUPPL
OPER MAT & SUPPL
EQUIP MAINT/RENT
OPER MAT & SUPPL
Swimming Pool Re BLDG IMPROVEMENT
EQUIP MAINT/RENT
WANZEK CONSTRUCTION, INC.
<*>
WEST WELD SUPPLY CO
STREET MAINT
SEWER OPERATIONS USER FEES
<*>
WINDWOOD HOMES
<*>
APPROVALS:
Ristow
Cordes
Fitch
Gamer
Strachan
15.01
300.33*
138.50
138.50*
229.67
229.67
459.34*
58.17
58.17*
148.34
148.34*
180.00
180.00*
25.99
25.99*
54,585.00
54,585.00*
18.32
18.32*
25.55
25.55*
486,296.08*
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
<*>
TO:
Mayor, Councilmembers,
City Administrator ~ 0
Lee Smick, \ y
Planning Coordinator -"
FROM:
SUBJECT:
Rezoning of201 Fourth
Street
DATE:
October 6, 1997
INTRODUCTION
The lot at 201 Fourth Street is proposed to be rezoned from R-3 to R-2 in order to make
the property a buildable lot for a single-family dwelling.
DISCUSSION
The lot at 201 Fourth Street is currently zoned R-3 and consists of7,597 square feet. The
property is currently for sale as a tax forfeited lot and a number of inquires have been
received by the Planning Division concerning the status of the lot. The minimum size for
an R-3 lot is 10,000 square feet making the lot unbui1dab1e with this current zoning and
an existing sewer easement crosses through the center of the lot. If the lot was rezoned to
R-2, the minimum lot size requirement of 6,000 square feet would be sufficient to make
the lot buildable.
The surrounding zoning includes R-3 to the west, east and south and the R-2 zone is
located across Main Street to the north. Rezoning the lot to R-2 would be compatible
with the surrounding character ofthe neighborhood, since most of the adjacent structures
are single-family homes.
Two issues which must be addressed with the site include the following:
. A gasoline service station previously existed on the site, but was razed and the
underground tanks were removed in 1986. The gas station was demolished in the
70's and no testing for soil contamination was required at the time, therefore, the
performance of a soil inspection test is needed. A soil test was recently conducted on
the site on September 23rd, however, lab results are still pending.
. A utility easement runs along the south side of the property and connects to the main
sewer line along Main Street. A sewer stub exists for the house located at 209 Fourth
Street on the south side of the property. At the time that Fourth Street was
reconstructed, the owner at 209 Fourth Street did not want to pay for reconnection
~
001
Citlj of FarminfJ.ton 325 Oak Street. FarminfJton] MN 55024 · (612) 463-7111 · Falf (612) 463-2591
charges when it wasn't necessary, stating that when the lot at 201 Fourth Street was
developed, the owner would abandon the sewer easement if the new owners would
pay for the reconnection charge.
Along with a number of inquiries into the site, the HRA is considering this site as a
possible location to move the Roger Randell home which was formerly located adjacent
to East Farmington. At this time, Mr. Randell is reviewing the site and has not
determined whether the site is the most feasible site on which to move the house.
The Planning Commission reviewed the rezoning at the September 23rd meeting and
determined that the rezoning might be considered a spot zoning because only one lot in
the block would be rezoned. The owner at 209 Fourth Street, to the south of the proposed
property, has shown an interest in having her property rezoned to R-2 from R-3. The
Planning Commission closed the public hearing for the rezoning and recommended that
City Staff review adjacent property surrounding 201 Fourth Street to determine ifit
would be feasible to rezone a larger area than the one lot to insure that spot zoning does
not occur.
City procedure states that if a recommendation is made by the Planning Commission at a
public hearing, the City Council may take action on the amendment and may adopt the
amendment with a required four-fifths (4/5) passage from the City Council.
The City Attorney has reviewed the rezoning and has determined that no problems exist
with the proposal.
ACTION REQUIRED
Approve the rezoning of201 Fourth Street from R-3 to R-2 and recommend a study of
the surrounding area to be conducted by City staff for purposes of determining whether
the area being rezoned should be expanded.
Respectfully submitted,
--/ (. ~
-~C~~
..../
Lee Smick, AICP
Planning Coordinator
cc: Adjoining Property Owners
Jl[J ! - --1-- -So'T- un
[JJ
~
~
F 0 u r t h S t r e e t
trl ! cD ~
I ~
:3 -.
I -
I I ....
~ ~ ~
r.n
r.n I
- ~ ~ N
0= .-.
...,
...,
(D
\ ' ' (D
! I
(D ! i
(D
.-.
F 1 f t h S t r e e t
~
I
N
"+~
======_lr~=]II[ ][[
S~~~~~ui~~~Ornrnrn>>~
--.. ~ I ' ; i -:- _I ;,
>~~WN-~ ~N-_wN-N-
-.~ ~
~
I
N
~
! '
l '
\ .
-
(j)
:0
~
,1)
-<
~
I
N
~:
I
N
==
I
N
~
I
N
N
o
....
-
~
...
-
~
CJ)
,...
-
"
(1)
tD
~
;0
(D
N
o
-
~
--
-
-
u:
.~
1J
!
\
t:
TO: Mayor. Councilmembers, City
Administrator ;:?,L
I
FROM: Lee M. Mann. P .E..
Director of Public Works/City Engineer
SUBJECT: Main Street III Study Results
DATE: October 6. 1997
INTRODUCTION
The Council has requested that an Inflow and Infiltration Study be performed for the sanitary sewer
in Main Street. The purpose of the study would be to identify any cost savings that could be realized
in fees to the Met Council if the III were eliminated in the system.
DISCUSSION
The results of the study (attached) indicate that there is a potential cost savings in sewer fees of
between $11,600 and $14,500 per year if the projected III is eliminated by reconstructing the sewer.
Based on an estimated construction cost of $91,600 for the mainline sewer in Main Street, the
payback for replacing the sewer is 8 to 10 years. As stated in the study, it is estimated that within
five years the maintenance costs of this sewer line could go up substantially, therefore there are other
potential cost savings that could be realized by replacing this sewer.
The replacement of the sewer line in Main Street would need to be done in conjunction with ~he
reconstruction of Main Street as identified in the previously submitted Main Street Feasibilty Study.
RECOMMENDATION
This memo is submitted for information and discussion.
Respectfully submitted,
~Jn~
Lee M. Mann. P .E.
Director of Public Works/City Engineer
cc: file
Citlj of FarminfJ.ton 325 Oak Street · FarminfJton] MN 55024 · (612) 463-7111 · Falf (612) 463-2591
Memo
.11. Bonestroo
~ Rosene
-=- Anderlik &
1\]1 Associates
Engineers & Architects
.
Project Name: Main Street Reconstruction
Client: City of Farmington
To: Lee Mann, City Engineer
From: Fred Stenberg :JfiJJ
File No: 14180
Date: October 1, 1997
Re: Evaluation of Main Street Sanitary Sewer, Infiltration/Inflow Analysis
Executive Summary
Evaluation of the Main Street sanitary sewer shows that the pipe has significant infiltration/inflow
(1/1) and structural defects. The a-inch diameter VCP or vitrified clay sewer should be replaced as
part of the street and utility reconstruction work.
There are two reasons to expedite the replacement of the Main Street sanitary sewer. First, the
existing clay pipe is significantly defective. The pipe's present condition indicates the need for
major repairs in the next five- (5) years to avoid pipe collapses and/or the need for emergency
repairs. The sewer pipe will suffer accelerated deterioration if it is not repaired or replaced along
with street and utility work. Construction work above and around the sewer will force existing
fractures and cracks to spread with increased loading and vibrations.
Secondly, the sewer has significant background and seasonal 1/1 problems and sources. These 1/1
problems, which would be eliminated by pipe replacement, have the ability to provide a 8 to 10
year payback on the MCES sewer service charge cost savings. The estimated cost for the main
line sanitary sewer replacement of about $ 91,600 will be offset by an estimated $ 11,600 to
14,500 annual saving in MCES wastewater charges.
Evaluation/Discussion
The Main Street Sanitary Sewer was inspected with a closed circuit television camera this last
summer. The inspection revealed numerous structural and 1/1 problems. The overall condition of
the existing 8-inch VCP sewer is poor. The open pipe joints, pipe fractures and cracks enable high
groundwater to enter the sewerline during seasonal flooding of the Vermillion River. Sources of
background 1/1 were also found which could be removed if the sewer is replaced with a new PVC
sewer.
The existing 2,290 feet of 8-inch clay sewer has numerous structural problems. Overall, most
pipe joints are partially open due to the pipe sections moving and shifting over time. This has
caused the pipe sections to develop serious pipe fractures and cracking at and around the joints.
There are 12 locations with pipe fractures with missing pieces, over 50 fractured pipes and over
200 places where pipe cracks have developed. Pipe cracks become pipe fractures with time an
pipe fractures lead to pipe collapses or cave-ins.
Bonestroo, Rosene, Anderlik and Associates
2335 West Highway 36. St. Paul, MN 55113. Phone: 612-636-4600. Fax: 612-636-1311
Memo
. fl. Bonestroo
e Rosene
~ Anderlik &
. \J. Assodates
EngJnHn & ArchheclS
Any heavy construction work, in and around the existing sewer, should cause the defects to
accelerate. Therefore, we do not recommend street and utility construction without pipe repair
and/or replacement .
In addition to the defects mentioned, several pipe sections have begun to sag and deflect. Many
sewer sections have standing water due to these sags and flow backup, at the connection to the
15-inch trunk sewer on Fourth Street.
Infiltrationlinflow (III) sources were found in this inspection. Five sewer service connections had
leaks, most pipe joints were slightly open and two manholes had improper covers. The estimated
background III in this sewer is about 3.15 million gallons per year. The III will vary with respect to
the amount of rain fall and snowmelt.
In addition to background III, there is evidence of significant seasonal II!. Seasonal III will be from
high groundwater levels, which are directly related to the seasonal, flooding levels of the
Vermillion River. When groundwater levels rise, they go above the elevation of about 1,300 feet
of the existing sewer. The sewer will then "drain in" the high groundwater through the open joints
cracks and pipe fractures. This flooding period is estimated to vary from 15 to 30 days per year.
The estimated amount of III is from 5.2 to 10.4 millions gallons per year.
Removal of these III sources can be accomplished with replacement of the existing clay sewer
with PVC pipe. The total estimated 1/1 reduction is 8.4 to 10.5 million gallons per year. This
will vary with respect to seasonal river flooding, rainfall and snowmelt.
Cost Savings
The estimated cost savings from III removal will be about $ 1,380 per million gallons per year. This
is based on MCES's wastewater charges. The estimated savings in wastewater charges is $
11,600 to 14,500 per year.
Assuming an estimated cost of about $ 91,600 to replace the main line sanitary sewer, it is
assumed that the III savings can help pay for the sewer replacement. The estimated payback
period for the cost of sewer replacement is from 8 to 10 years, assuming an interest rate of
6.0% for the cost of the project money.
Conclusions
It is highly recommended that the existing Main Street sanitary sewer be replaced as part of the
Main Street Reconstruction project. The sewer is in poor structural condition and will be in need of
significant repair work over the next five years, if not replaced. The heavy construction work
would further deteriorate the sewer, if the sewer were not replaced with the Main Street
Reconstruction Project. Infiltration/inflow (III) which can be eliminated from the sewer has a 8 to 10
year payback period, based on estimated savings in MCES wastewater charges.
Bonestroo, Rosene, Anderlik and Associates
2335 West Highway 36. St. Paul, MN 55113. Phone: 612-636-4600. Fax: 612-636-1311
le-
TO: Mayor and Councilmembers
FROM: John F. Erar. City Administrator
SUBJECT: Code of Ethics - Status
DATE: October 6, 1997
At the September 2, 1997 Council meeting, a draft Code of Ethics ordinance was prepared and
introduced for Council review and discussion.
DISCUSSION
Upon consideration of the draft ordinance, it was determined that the ordinance would be
reviewed by Council over the following 30 days, and would be brought back to the October 6,
1997 Council meeting for final disposition.
At this time, Council will need to discuss whether to proceed with scheduling a Council
workshop to discuss the ordinance in greater detail or to table the ordinance until further notice.
One element of the ordinance, which has elicited some additional review by the City Attorney
and myself, is Section VII referencing the potential removal of elected official(s) who may
violate the provisions of the ordinance. It has been discussed that this language should be deleted
as the legal mechanics associated with this provision could be questionable and may not be
enforceable.
The other issue that was discussed was financial disclosure requirements under State law.
Attached is some additional information that may prove helpful in answering this question as it
relates to requirements under the City's audit requirements and Minnesota Statutes.
In conversations with League of Minnesota Cities' staff, it was identified that many cities have
separate ordinances or requirements calling for disclosure of financial interests by public
officials regardless of whether that interest is currently in question. Disclosure of financial
interests by public officials, elected and appointed, in many cities has become a routine
requirement that serves to enhance the level of trust and integrity of the local unit of government.
BUDGET IMP ACT
None.
Citlj of FarminfJ.ton 325 Oak Street · FarminfJton] MN 55024 · (612) 463-7111 · Falf (612) 463-2591
ACTION REQUESTED
Council determination on the status of the proposed Code of Ethics ordinance through one of the
following actions:
1) Schedule a Council Workshop to review the draft ordinance in greater detail and refine for
final Council adoption.
2) Table the draft Code of Ethics ordinance until further notice.
s~iY~tted'
;{:F. Erar
I City Administrator
Minnesota Statutes 1996, lOA.D7
http://www.revisor.leg.state.mn.us/st96/1DAlD7.html
Minnesota Statutes 1996. Table of Chapters
Table of contents for Chapter lOA
10A.07 Conflicts of interest.
Subdivision 1. Disclosure of potential conflicts. A
public official or a local official elected to or appointed by a
metropolitan governmental unit who in the discharge of official
duties would be required to take an action or make a decision
that would substantially affect the official's financial
interests or those of an associated business, unless the effect
on the official is no greater than on other members of the
official's business classification, profession, or occupation,
shall take the following actions:
(1) prepare a written statement describing the matter
requiring action or decision and the nature of the potential
conflict of interest;
(2) deliver copies of the statement to the official's
immediate superior, if any; and
(3) if a member of the legislature or of the governing body
of a metropolitan governmental unit, deliver a copy of the
statement to the presiding officer of the body of service.
If a potential conflict of interest presents itself and
there is insufficient time to comply with clauses (1) to (3),
the public or local official shall orally inform the superior or
the official body of service or committee of the body of the
potential conflict.
Subd. 2. If the official is not a member of the
legislature or of the governing body of a metropolitan
governmental unit, the superior shall assign the matter, if
possible, to another employee who does not have a potential
conflict of in~erest. If there is no immediate superior, the
official shall abstain, if possible, in a manner prescribed by
the board from influence over the action or decision in
question. If the official is a member of the legislature, the
house of service may, at the member's request, excuse the member
from taking part in the action or decision in question. If the
official is not permitted or is otherwise unable to abstain from
action in connection with the matter, the official shall file a
statement describing the potential conflict and the action
taken. A public official shall file the statement with the
board and a local official shall file the statement with the
governing body of the official's political subdivision. The
statement must be filed within a week of the action taken.
Subd. 3. Interest in contract; local officials. This
section does not apply to a local official with respect to a
matter governed by sections 471.87 and 471.88.
HIST: 1974 :; 470 s 7; 1975 c 271 s 6; 1978 c 463 s 33; 1986 c
444; 1990 c 608 art 2 s 1
Copyright 1996 by the Office of Revisor of Statutes, State of Minnesota.
j 011
9/30/97 2:27 PM
Minnesota Statutes 1996. 412.311
http://www.revisor.leg.state.mn.us/st96/412/311.html
Minnesota Statutes 1996, Table of Chapters
Table of contents for Chapter 412
412.311 Contracts.
Except as provided in sections 471.87 to 471.89, no member
of a council shall be directly or indirectly interested in any
contract made by the council. Whenever the amount of a contract
for the purchase of merchandise, materials or equipment or for
any kind of construction work undertaken by the city is
estimated to exceed the amount specified by section 471.345,
subdivision 3, the contract shall be let to the lowest
responsible bidder, after notice has been published once in the
official newspaper at least ten days in advance of the last day
for the submission of bids. If the amount of the contract
exceeds $1,000, it shall be entered into only after compliance
with section 471.345.
HIST: 1949 c 119 s 38; 1951 c 378 s 11; 1951 c 379 s 5; 1953 c
735 s 5; 1957 c 429 s 1; 1965 c 175 s 1; 1973 c 123 art 2 s 1
subd 2; 1976 c 44 s 27; 1992 c 380 s 2
Copyright 1996 by the Office of Revisor of Statutes, State of Minnesota.
1 of 1
9/30/97 2:33 PM
----
"'-'" .
I
--
'-.....,J/
,
! ..
c-........,_
I .-
LETTER OF REPRESENT A nON
To document: awareness of (and compliance with) Minnesota Stamte. Sectiou471.8 (Public . .
Offices. Interest in Conner.. penalty) and related legislation. our auditors are requesting all elected
officials. commission meraben. department heads and employees who may influence transactions
of the City to sign this letre%'o We will retain this letter on file to document City awareness of (and
compliance with) Minnesota Stamtes. Section 471.8 and related legislation. We have attaChed .
excexpts of ~esora.Sta.tl1teS for your reference. .
I have read the attached Minnesota Statutes, Section 471.87. 471.88. 471.881. 471.89,412.311
and 365.31. I understmJd that the term "contract" includes the purchase of goods and services.
I hel'eby certify that during the preceding calendar year r have not vOlunrarily had a peI!onal
financial interest in the sale, lease or contract of the City nor have I personally benefited
from any such tranSaction.
Signed
Title
Dare
7'
r hereby certify that during the pteeeding calendar year I have (had) a personal financial
interest in sale, lease antJIor contract of the City and/or have personally benefited financially
from. such a transaction. The cUcuIIlSranccs and statutory exception (authority) for all such
financial interest are described as follows: .
. .
Signed
Tule
Dare
1:;'
471.87 YOBLlC omc::E1tS.RfIEllEST IN CON'IRAC!; PENALTY.
',-' ~ as au:ihomcd insei::tio1\ 471.88, a public ~ who is ~".h~M to tBka put in any:nmnnerin
mUm; my ~ kase. or c:cmaaam afficial capacity shall not'V"lmt1"ln'i'ly mm: a ~11i~l1d;U intCre:stin
that ale, leas:. ~ COQImC:t ex ~ beDdt'ti-....."nyth=:fmm. Ev=ypublic: <lffic=r who -violms this .
pmvisiouis pjlr.y of a llCII~vf~""'...nor:
BiItory! 1911 c 319 Sl; i9jj c 41 s 1; 1986 c 444
, ,
47L81 EXCEPTIONS
. Subdmsion 1. C~ The ~bodyaiauypOl%amhm:ity. .....,.pmt~~. ecoIl~Q
d=wlopmau ~th.,Pity. toM!, school disaict. hospital d.I.mict, county. or city, by 1Il'1ltft;mlI1IS TOtC. may CODtUlct for
gcods or services with an ~ ofIicer oftbc gowmmeuW unit in any of the following cases.
Subdivision 2. Balik or Savings Assodati~Q. In the ~gJUrtion af a bD1Ic or ~gs associ~tiOll in which
tho o1IicI:t is i.nu:D:StCd as an alith<mTJ"-rl dcpo3iloq fot public; :funds anci as a scm:ee oi'botxtnring, IIO :resa::fc:ian
shall app1:y to the deposit or bon'oWi.ng of anyfimds or th= de$ignalian of a dcposirmy by such aidlM4' or
go1Il'!...ftt,.,.,,~ 1 m:Dt ill aIr! baDk or savW.p association in which a ::ucmber at. 1m :mtIw'i~ or aificr:r of a
gcn-wm~f2.I UDir shall have uiIJteI=t if mch deposited:fimds ate~ in -"~ with cbaptm: 118;
provided. ~ that aJrI n=nbef at ~ having such au in1cn:st shall dimV! that~ t4CDIbcr is a direc:tm'
or c:mp1oy= ottho baDk: or SI'riDp IISJOciarinl1. w.bicb. disclcmue shall be entc=d upon t.m: mimm:s == authmity
or &1oI'~' ....._!AI UDit,1UCh ~ shall be ~ whm sw:h bank or sav.ings as......miQl' is:tmt dcsigmnccl u a
depositDly or as a so\U'CC ofbomnring. or wbca.such m=zber or ==- is c:!ec:tcd ~ is lam, and such.
~ sbal1 scm: as uoUca at. sa~md.;g.eed DOt be madewilh each ~ ~~..rinn
'-.......-.
s1Jbdi.vision 3. Omcial NeWlPaper. T1u: de$igmticm of an atJic:ial D6~ 01' ~ af. ofiicial
maums th.etein, in which the atlieeris ~ whcn it is = 0Dly ~ complying with statDtOIy or clw:
~ ~ to the dellif"*rinn or pubtf('llfftm~
Subdivisioa 4. cooperative AssociatioD. A comr:ac:t with a coopemtive ~mI ofwhich. tbc of6c=r is a
~Idcr or stodtbo1tIM- but DOt an officer OX' tmm1\F.
SubdivisiOll.5. COJdnd wi~ DO bl~ rcquiRd. A CODttaCtibr which eompetitiw bids are IIt)t xequimi by
D.
Subdivisioxt. 6. Co1l1ftCt with Volw1t.eer mre DepartmeDt. A contt:aet with a ~~iire dcpa11:aJat
for tDc payxaa1C at ~,,,,rriQII to its 'ft'1f""hoon or fM ,the payme:nt af~ bc=fits to tbcso ...-.~
Subdirision 1. C4Du':1etrib. MmUcipal Bad. A co~wi1:h a ~ hm1!or the pa.ym&mt of
~Rd.o" UliU~
Subd.tvision 8- (bpc:I1M. 1992 c: 380 s 81;
,-.,,/
P2ge2 ai'
)'.1.0
::
"-
. SubdMsiou 9. linpo~ :Expon, Trade; Part Commission. Whm a port authcxUy CQm;missioDIlt at
CCQlVlmic dc:veIopmcat aurhmitY anI:'''''~O%Icr is =sager! in Ol" employed by a:Btm engaged in t:h= busi:acss of
. ~ oi-~rdDI or ~ uade. it shall be: l&"rizl:fcrthc ~"ft-t'Y to do business with the ~MOt1~ or
tbe ~__~ c:mplgycr ~ tbaE in the jDing af aur %ZtCS aiTl:c:1iug shippc:lS or'USCIS aftbC ,-",..1 .
.faci1iIy. said ~-"';mt_ s1JaU JUJt~ t11=coD.
. .
subdi'visit= 10. Import, J::qIGrt, Tnde; Sea1r'&Y Port. W11cu a s.a.way"part mtbodty e~~d('- is
euppd inm ~ bya:fUm~r in tb.e busiDeSS ai ~ar~g or~ aade, it shall be
IawJb1~ the I.l'rhnrity CO d.o busiDea with the ecnrrnimnner or the commissioucrs c:mplgy= ~ tbat in the
biAg of any Uta dr:cting ~ at usc:a of_ ~in2l facility, said ......-""c.cit'ln= shall :uot1ab part in the
dete=~.rinn a( excIlpC to ~. DOrl'OtC thc=)n. . .
SubiiMsiorl'lL Buk!GaDS or trua'C 5Cn'ices. Whan & ~""'~fI!f' afany public housing. poet mtltnritY.
or: ~ ~ aIltbority is employed b1 a ba1Jk cmpgt4inmatcing 1aau or~1'mil1g1n1St servi=S
imo1'9iJZg n:al or pc:dOnal pzoperty stte=d by myplalL or such l2atJsiDg orpon audz,ority.1l0 ~ shall apply
to such loaDS mada or trUSt sc:rvi= ~ed by said baDk if1:be ~.""'C)l'If'!I' shall disc;laso the =nne o:f$ucb.
loans or rnsst.soniCCS ofwhi= ~ ~c"'^"w has pcaomd knowledge. w.bich disc1OS'wc sbal1 be c:nwcd l1Pm1
die m~ t1lsuch ""r~.. .
Subdivisi= 12.. PopulUioll of 1,1)00 or less. Az.J. officer of a gov~numt - um.y eonuact with the UDit to
p1VYidtJ ccmmudicm ~Mft:lIs or se.tVia:S. or bot!l, by $ClIlcd. bit pll:lCCSS if the m2it.baa a popuiatio11 of 1,000 or lea
~ to me lasE fedaBl CCII$US. 'I'11e atriccr may DOtvatC em D qudtlOl1 oft!le ccnuaa whIeA it COXDCS befmC
the govemiDg body. fer cousi"'-riftn..
subdivisi.lm 13. Reu.t. A p~ officer Ul&:y te11t spa= ina pab1ic mc:ility at a DtC CQ~ with that
'''-../ paUl by ~ m~~ atEho public.
sgbd,Msiou 14. Loal deYelopment orpT'......ttOJl. (a) For tbc pu:IPOSGS o:f this subdivisiml:
(1) '"locat ~ \AlV'..;'?d~ll" D1WIS a. housiD.g and 1Cdc:vdopmcDt authority. eccm~c ~
~tity. UA'........;tt aaicm pro~ port audJmitr. orpli'Vata c:oa.m1ta:DC; and.
(2) ..~1mit'" has~",,;"g givalinsection.47LS9, SDbdivisioJ1 L
(b) When a l.oc:al ~ orp1".....tion rm"'.-- a tOm or gr3Dt-ptOgI3D1fDr il.1dMdual pmpc1'tY
O'WDID wiIbin tile geop:aph~. bol,..till~ Of a ~"./Il!'Dt ~ by au. agremuem: euW'Cd i:J1fa bytbe I"n' ..In~
UZIit aDd_ local ~ 6tp..: u.rilW\, aaaffi=r aftbt: ~--UDi.t may apply for a 101m or g:amtfmm.
the local ~ org;ft~~ lfm otfi=; app~fDr a loan or grant. me office 111DSt ctiscI.ostJ as part af~
official IDimdl!S of a pab1ic mecdq of tb.c ~tM mm that tU otfia:r has a.ppjiecl.:far a 10m or gnDt.
Sabc:Ilvisiaa Jj. JraqdUse ~ Whma hmDe 1'I11e ch3ltcr or SW1ttDIY city SlId a udlily tmtet' imo a
~._ &Sl~ara~.!Ir till: prcrrisioJ1 oilJtilliy.mea to the city, a dtycmmc:i1 m~~wb.o is m
empkIyee at tM1ItilitY is DOt ~ fzgm ~~I to ac:rve *' a c:i:ty cam1ICi1 JIlClIiber duriDCtbe 11=011 oftbe
~.~ or c=mM:t iftba caum:il D""'ber absta;i:asihms voting Q1l my offici31 a=cm. IelaUDgtD the
fmDcbi5G ~ or c:cma:aer ami div''- me mcmbcts teaSQAmr ~fIrinD in the of8cial mim1tzS aft!IC
c:auaci1 ~g.
\....;
,.,/
Page 3 af5
. J.r
"--'
."
Subdivisimi 16. SchOOl iliscria. Notwitbstmdi>>g Subdivision S, a. school boa1d member rJ1Z/ be IlCWly
employed. or may (X)'fttTnl1l1 to be employ=d by a school distdct as an employee: oo1y if ~ is a reascmable
..xp<<tation at tha bo~ of the 'fiscal year or at the time the coDlDCt is en==- into or ~~MI that the
a;aJQunt to be camc:cl by that cDIkc UXIder~ ~ad: or employmmt m1ati"nchip will not c::a=d $5.000 m that
t!scal year. Notwiihsau..4inr aecticm w.n or 125.11 or01be:r law. ifmo affiCer dacs 11O't x=eive ~fftft'QS
appmval to c:oDtinuc m employmmt at a meo=g at which. all boazd ",..m~ am PrCscm. that cmploymalt is
""-....ri;~1'II!ly "-""4!!!1Uld lIlld that afficcr haS DO fultber iiaba to.emp1oymcnt whi1.c se:triDg as a. scbool board.
membet in the d:imiCt .
History: 1961 c OJ1 s 1: 196J c 806 s 1-4; 1969 c 261 i,' 1975 c /11m S s 7; 1977 c $5 or 1-3: 1918 c
OJ1 or 1; 1979.c 10~ J: 1986 C 399 art 2 $ 38-40; 19M c 400 $ 38-40; 1986 c 444: lSpl986 c 3 art 2 s 41: 1991 c
OJ s 1,2: 1992 c 380 s.7; 1992 c 522 of '12.43: 1993 c 224 tIJ1 I) s 43: 1996 c .rI71 art 7118 .
~71.8S1 EXCEnIONS; APPLICATION.
'The ~ provided in sectiau471.88 shall apply IJ.OtWilbsW't1'ngtb.c pwvisions at any other stature or .
dty cbartcr. '
Bistory: 1961 c 18 of 1
471." CONT.RACt, WBENVOm.
SubdiviJi,oD. 1. 1'~ followed. A. c:anttaCt made pmsuant to secdan 471.88, $llbdivisimL 5, is wid
'-/ unl.esa the prcc:edur= pres:::nDed by ~ 2 aDd 3 is fol1owul..
Subdi'risiou 2. Resolutioa bYIOY'lmiDg body. :Ex=pt in an ~ makiJJg such prcr:.edmc
~~\e. tbD~bodyoftbc pet"ft'U!.utU UDit$hallavthMizetbc coDtI8Ctmadwz1ccofits
pc:tbJ1"N"!~ by 8dQpUng a zaou.riem ~ am the ess=;1lI1 :&cts and. d~'f'9'Irin1'ftr that tha Cl)ftf'PlId price is as
law 11$ or lowcrtbazL the pIicc atwbidl tb& et'ftn'PIl'Itf1ty or servica cculcl be obtaiaccl ~ III cue of an
dlJe[lcmcy when die <:antn~ c:amuJt bet avm..mM m advance, pa:ymezlt of the d3ims shaD. be ~ by a. lib
~1nti"" in w!Iicb. the fac:rs oftbti ~ 8fO alio statad.
Subdiv:ision 3. C1abDJ, aftIdaviis rsled. Bd)rc sw;:b. a claim is p3id.. the ~ officer shall:file with the
cfaEk oftba ~ bodyanamdavit aiJI.g: .
(a) ~ IIamIt Of_ aiB=t aDd tbo Office held by the a15:cr.
(b) AA~ aftbo ~ndity ar services~'1Jv.4:
(c) 'Ibo ~d:prio:;
(d) '!'be IEIllIODIb1c Y8l1Il:;
(e) no intr=St ofthc afiket in the: ~ aDd
(f) 1'bat 10 me best of the otIlc='s kuDwJ,edp and. bclicfthe ~ -price is as low as. or low=: tba1I. the '
ptiGo u which the co-.uvftty or serric= ccu!cl be obcaDzA=d:from other .$OUJ'Cl';S.
HistcM'y; 19SJ c 319 ~ So' J~ c 45 s~: 1967 c 12J 31.2: 1978 c: ~Sl J 3.3: 1986 c 444
''''-.of'''
Pagc40fS
8:18
:-
~
~. .~
412.3U CONmA<:rS.'
----.
~ as proYidc:cl in ~ 471.37 to 471.89. = l".....r- ofa coum:il shall be dinctly or indirectly .
~ i:a. any <:oDttaCtmD by tbo COUCl:iI. ~ 1M amcnm! of a CO'"-c:darthe pmcb:Bsc cf
. merr-n5~. ft'ItIftI1Mllli or cquIpmaIC or for my.kWi af~ wmk 'W"d~lfMt by_ city is -=ttl'd to
c:x=eri tb.c amoUnt ~M by secd.an 411.34'. subdivision3. t= ~ shall be ktto the lOMsuesP"\I,,,,~1f1:
bidder.o d= Datice has beeIl pub1idu!d cmce in tba affida1 ~ at least 11m. day$ m ~ gfthc last d&yfor .
. tl1c submi~tm ofbid.s. JftJJe. amaUDt aftb.t ~ct e:=:eeds Sl,ooo. it; shall be e=n:d imo 0l1l:y at=' CC'''lpH.1!~
with soctiaD. 471.345. .
BlstofY: 19.49 c J19~'S8: 1951 cJ78 $11: 19511:319 $J: 1953 c 735 $ J: 1951 c429s I: 1965 c 175 s 1:
j973 c 123 Dl't 2 $1 subd 2: 1976e 411127: J991.~J8031
'...... ..... ...
365.37 CONF.t.IC'tS,~, EKJrJl!QENCIES, PENALTY, BEMOV AL
Suhdivision L NG COD1Iktsi ~iioD,s. Bxer:pt as pmvided in sec:tiaD.s 471.87 to 471.89, a saperrisor or
town boaJd must not be a pany to. or be ciiIted:y or inciitCCtty ~GmCi in. a eo"'~:tD8de orpaymantvoU:d by
tho 1aWII. boam. . .
Subdi:vision 2. To lowest respoa.sib1e bidder. A contraCtJ.ct on bid must be let to the lo~~
bidd.cr.
,.
Subcfivistou 3. Notice. l3d'aR a concract is .let OD. b~ ten ~ pnbHc notice of the ti.m= aDd place af
l1:Cei~ bids must be JM:n. The. notice must be postl:d. m tba thIee most public places in the town or publish=l
"--"' for two \WCk$.in a ~ ~ ciIcu1at.cd in the lO'M1.
SubdivisioD. 4. Special ~ exceptiolL If a special emergency CQ:tdeS up. a cantraCC may be let
witbout 1lOci.cc or CODIp"'titive bidding. A special emexgcncy is a simation ~ :iJl1."Miam actim1 cs$eft1ial to
the bcaWl. $3ft:ty. 01' v.dfazc af~ tAwu..
Suhdivisi= S, VIolation; misdemeanor and removaL A cc:atr"d: made Ot~vou:d or made
c:ommy to tbis section is wid. A tow:u officer who violatl=s this scr:ticm is guilty oi a m,isdem....,.,or ami must leave
office.
History: (1096) RL ~ 688: 1913 c 164 s J: J9'J c 74 s 1: 19$1 c: 379 s 4; 19'7 c 16 s 1: 1984 c; i62 s Ii:
1m c J693a..1SpJ985 c 10 art 2 311: 1987 t: 90s 3; 1981 c 1:19 tlI't8 31
\'. ~/
p,.pSaf5
CZd
FROM:
Mayor, Counci~bers. City
Administrator "'//"l,./'
I
Lee M. Mann, P .E.,
Director of Public Works/City Engineer
TO:
SUBJECT:
Ash Street Storm Sewer Analysis
DATE:
October 6, 1997
INTRODUCTION
At the June 23, 1997, joint meeting between the City of Farmington, the Fair Board and Castle Rock
Township that was held to discuss the fmancing of Ash Street, a storm sewer analysis based on
hypothetical drainage areas was requested to be performed. The results of the analysis are per the
attached letter and summarized in this memo.
DISCUSSION
At the meeting, drainage area calculations based on Fair Board and Castle Rock Township properties
that would drain to the proposed storm sewer in Ash Street (as calculated from Dakota County
contour maps), were disputed by officials from the Fair Board and Castle Rock. The Fair Board and
Castle Rock felt that the drainage areas identified by the contour maps are not correct and are in fact
much smaller, and therefore, their share of the storm sewer related costs should be reduced. City
staff suggested that a survey could be done to verify the drainage areas, however the cost for a
survey could be significant and would be the responsibility of the Fair Board and the Township.
The Fair Board and the Township stated that they were not interested in having a survey done
because of the cost involved. At this point the County Engineer suggested that a study be done using
the drainage areas that the Fair Board and the Township felt were appropriate and see if the removal
of some of the drainage areas provided a significant savings in the cost of the storm sewer. The
premise was that if there were significant savings based on the assumed drainage areas, then the Fair
board and Township might feel it was worth the cost to have a survey done to verify the drainage
areas. It was agreed that Farmington would have it's consultant present a proposal for the study and
if acceptable, all three parties would share in the cost. Subsequently, the proposal was offered and
all parties agreed to share in the costs.
The study has been completed and the results are presented in the attached letter. In the case of the
Fair Board, the reduction in the drainage area would reduce the amount of flow into the system as
outlined in the letter. The reduction however, is minimal compared to the total flow in the system
and no reduction in costs would be anticipated.
CitlJ. of Farmint)ton 325 Oak Street. Farmin9ton, MN 55024 · (612) 463-7111 · FaJ( (612) 463-2591
In the case of Castle Rock Township, the reduction of the drainage area would produce significant
savings in the cost of the Prairie Waterway III. As the attached letter states however, based on the
best available information, the area as outlined in the City's Stormwater Management Plan is real
and therefore it is recommended that Pond PW-P1.8 (Prairie Waterway III) be built as planned.
RECOMMENDATION
That Council direct staff to coordinate a meeting between the City of Farmington, the Fair Board and
Castle Rock Township to discuss the results of the study and the future of the Ash Street project.
Respectfully submitted,
~m~
Lee M. Mann, P .E.
Director of Public Works/City Engineer
cc: file
Fair Board
Castle Rock Township
Eugene Thurmes
Jl1j
--
1\11
F,J"C?!~'CO. ilose""':? ':"""C:?,':I~ .,me .40(.5\.'(:"::'\ 1'1( _\ Y' 4.tl:,,~;.j(J~/(' Ad/on EqU~'f; ODporcu...,..r.\ Emph'\'(','
Bonestroo
Rosene
Anderlik &
. Associates
"~[:"Cfp.~/S One G =,:ne~poc "e . JC\t'[''"': ( ,-\~;H'! tl~ f'E . \1.~rvln L SorV.-lI~l re .
RI(h("~C E Turnt'~ ~~ . ~:t:nn R COOk. i"'E . ih0m.\:l. f ~\l(\\'l'~ f""E. Robert G S(hUnh:hL DE .
jerry A BourQor =-E . i\...::Jerr W R05L:,ne PE .-+nQ Sws.m M Eberlin. CP_A Senior Con~ult(lnB
ASSOCl.lee P","C/=? 5 HC""...;Hd A Santora PE . jl;,t.'tth.A. GO! don, PE_ . Robert R. Pfefferle PE. .
RIChitra '1./ Fosre:' =::. . ~clVld 0 LOSl-..ot..l. PE . Robert ( Russ.C'k. A.IA. . Mark A. Hanson, PE .
Michael T Raut11":<':"1", PE . Ted K,Field. re. . Kenneth P. Anderson. PE. . Mark R Rolfs. P.E. .
SIdney I' Wilha"',o". P.E.. l.S. . RoDell F Kol,mllh
Offices. SI. Paul. ROChe'ter. WlIlma, and SI Cloud, MN . Mequon, WI
Engineers & Architects
September 12, 1997
Mr. John Erar
City Administrator
City of Farmington
325 Oak Street
Farmington, MN 55024
Re: Ash Street Storm Sewer Analysis
Our File No. 14183
Dear Mr. Erar:
We have reviewed the storm water conveyance system based on the assumed drainage areas provided by the
Fair Board and Castle Rock Township. The 1997 SWMP assumes a total drainage area for Pond PW-P1.8 of
513 acres. Using the assumed drainage areas provided by the Fair Board and Castle Rock Township, the total
drainage area of Pond PW-P1.8 drops to 277 acres.
Fair Board: The reduction in the drainage area reduced the peak discharge from proposed Pond PW-Pl.2
to 1 cfs. The 1997 Surface Water Management Plan (SWMP) proposes a peak discharge of 5 cfs from Pond
PW-P1.2. The 4 cfs reduction in peak discharge from Pond PW-P1.2 would not affect the size of the
proposed storm sewer line along Ash Street and no reduction of costs would be available. The size of the
drainage area to Pond PW -P 1.2 will effect the size and cost of constructing the downstream pond PW - P 1.8.
Based on the available 2' contour information, it is recommended that the drainage area in the 1997 Surface
Water Management Plan for pond PW-P1.2 be used as the basis for design.
Castle Rock Township: The reduction in drainage area reduces the required storage volume for Pond PW-
P1.8 and the amount of excavation required (72 acre-feet versus 116 acre-feet as proposed in the 1997
SWMP). The reduction in cost was estimated to be $284,000. This cost reduction is imaginary, however,
because the disputed drainage from Castle Rock Township is real. We could not in good conscience design a
pond that did not at least take into account existing drainage conditions. Based on industry standards, the
runoff from land under agricultural production (existing conditions in Castle Rock Township) will be
comparable to runoff from low density, single family residential (assumed future land use). Therefore, we
recommend that Pond PW-P1.8 be built as planned in the 1997 Surface Water Management Plan.
Sincerely,
BONESTROO, ROSENE, ANDERLIK & ASSOClA TES, INC.
UQ~
Erik G. Peters
cc: file
Glenn Cook
Lee Mann
2335 West Highway 36 · St. Paul, MN 55113-3898 · 612-636-4600
Bikeway Plan
I
I
I
~._- .
f"'--"--'
I,
t
,
t. .
!
Ii
i..
I-
I!
~
l
_n. ,__ ...___ ~
I
i
I
I
i
i
........----.--...--..- .'~. '-_.jTCJ'~.T
'I' 'I
I.~..._.,
Ij:
i 1 ,--.
!---..-.-----.-----.-. mjl L....... .,J
'ii
Ii!
-----..\,\.. .j---.---.--. ___u., -----,.. .".." lIL..-... ..--. ...--_." ..-.....-..-.-...-. "-1
\\ ili i
r\\ IIrm.... .__""h"__' ..1
. ..-_. i .... i !.-. - ....-. ."-'-'-'~-'.' .t i
-,\ ......-...--.!!!
\\ .
\'.. i !IL.,
\\ i !iLI
\\ ! !I!-:J
...._.;__,__. "'__"{.,.'_'__'." ....l.i.-
\\ i !H
\\J, '"
-, Jii
~\ Hi
""1-'\ ii!
I \-'- 1:/
i \~~,lFT,1~jl[~H_ _ ... !._
'\\ !!
'.\ il
~ \.
... ._._..".._l~..__.__....
,.
I
i
._ J
I"'"
,
I
I
\
\ \
,\
\,',
.-
i\
I-
. . .........i --.- .......... --IN 'T~._l
!/
...i
: :-:"-::~~l
"
Ii
~j
II
"
~
_.~
~i
<i
Ii
~'.:.~
.,' ;~
.~... .- .
H.,J
"
Ii i:".
. __.... __.1 L._....._....1:
if ... .
if "
1"'
i
." L.._ ,__. _
i
i
!
j
i
I I i
..____ _..___..J.,.:....7...,:.u..d.~U"lt..:.:r;~t ..-..- --~...~~
II
Ii'
,I
;1
i
,
I
I
i
r ...-.- -i,~..~~_..h_ ..-
I
!
"
:j
.....J!.
h
","Yio::'F:',ti,:=7'~<.'-;;:(;,:'__;~E,cq,;:-=::,_,::;;
Ii
,.
~
I:
!l
..,.,)!
"'_'N..L..__.._.__.
;
~::;:L 7:~Cjr::
.__........t:.rr~:rrr~
,__.~ _J~.:,._...I__J~-
r",ui J ~r'-r-:j"
,.--
".I
i...
r"lir,,"~:c=!~-"~'f'j"~"'ETr--" "Tr ,.-..-. .
i ~ i '! i I
'-i n ._. .1i\-." ...~.1.. . ....-..-+-- ---.; ~..- ---. .--- .t.--...- _m.__'
!i ! !
r- ~ .:F ~-~! i Ii f -~---~
tl -.-.---.~ ["j i! i
____~.I.__.__J:_~_._______....
I
,.
I
,
n_.._ ~ __.... '..\,,-,.
1--'--.. ",--"'-'
'I
I-
;!
i
...--..--!
I
1-
!j .l__~
..~ J
r---: ,"
~J.:iJ,;~i-;.~.,-"J:.;:.l~,:,..,;J.,,::-:-:-"'O:. .'.
"i--
!
Ii.
i!
"
Legend
1_ _'~!":~.~i..
N Bike/Hike Path
/^'\ /1 City Boundary
:".. --~...1 City Map
N
w
~J~
~~~
E
Scale
0.5
,
o
0.5
1
1.5
2 Miles
s
City of Farmington
Created by M.Schultz, 11/96
TO:
Mayor, Councilmem),ers
City Administrato~
/
FROM:
James Bell, Parks and Recreation
Director11l
SUBJECT:
Snow Removal Ordinance Amendment
DATE:
October 6, 1997
INTRODUCTION
The Parks and Recreation Commission (P ARAC) reviewed the Snow Removal Ordinance in relation to
the removal of snow from trails abutting private property.
DISCUSSION
After reviewing the Snow Removal Policy, P ARAC requested Council consider amending the ordinance.
Attached are the recommended changes. The basis for the recommendation are as follows:
. Trails abutting private property must be cleared of snow as are sidewalks within the City.
. City equipment is not designed to remove snow from the trails abutting private property. Damage to
the lawns would most likely occur, therefore the property owner should remove snow from these
trails.
. Staff time is primarily responsible for ice rink maintenance and snow removal of City facilities and
has little time to do residential trails.
Staff also has attached a proposed Snow Plowing Policy for Council consideration.
ACTION REQUESTED
Approval of the changes to the City Snow Removal Ordinance and approve the proposed Snow Plowing
Policy.
Respectfully submitted,
!
,-', 'r---' () n
-.: ~-N'-"~_ iS~_
James Bell
Parks and Recreation Director
qCt
Citlj of FarminfJ.ton 325 Oak Street · FarminfJton, MN 55024 · (612) 463-7111 · Falf (612) 463-2591
Proposed Snow Removal Ordinance Change
6-1-49: SNOW REMOVAL: 11: JftMl be l:lmft,,-ml for MI.) pUJOl\. to depoJlt from or eMlJe to
hav" ."lUov"d from pri~at.:, prop".l, by MI., rnGMI.~ Ml.J ~no" I1pon MlJ public; meet right
of "ftJ ...itllil\. the esft'6fftte liRHts efthe Cil,Y.\ Removal of snow and ice from sidewalks and trails in
the City shall be the responsibility of the abuttin2 property owners. or occupants. Those sidewalks
and trails specifically listed on attachment "A" of the snowplowin2 policv shall be maintained bv the
City and identified bv published notice.
(A) Accumulation Prohibited: It shall be unlawful for any owner or occupant of any building, in
front of which or adjacent to where a sidewalk has been constructed for the use of the public, to
allow any accumulation of ice or snow to remain upon said sidewalk longer than twelve (12)
hours after said ice or snow has ceased to be deposited thereon.
(B) Public Streets: It shall be unlawful for any person to deposit snow from private property
upon any public street within the City.
(C) Enforcement: In the event an owner or occupant fails to comply with the provisions of this
section, the City may, at it's option, remove said ice or snow. All costs of said removal shall be
billed to the owner of the premise, which bill shall be immediately due and payable to the City.
(D) Penalty: the fact that the owner of premise reimburses the City for ice or snow which has been
removed shall not preclude the City from issuing a complaint for violation of this section.
( Ord. 074-4, 2-21-74 )
(E) Delinquency: Unpaid bills more than thirty (30) days past due shall be considered in default and
will be assessed a penalty as set forth from time to time by resolution of the City Council. The
City Council may levy an assessment equal to such unpaid cost plus penalty against each lot or
parcel of land from which the ice or snow has been removed pursuant to the provisions of
M.S. 429.101. (Ord. 083-158, 12-19-83 )
snoword
9/17/97
PROPOSED
Snow Plowing Policy
City of Farmington
Parks and Recreation Department
Parks Division
Sidewalks / Trails / Skating Rinks
In compliance with City Code Chapter 6, Section 6-1-49,. residents will be required to remove snow from
all sidewalks and trails that abut their property along City boulevards. Paved walkways on City
Boulevards are considered sidewalks. The City will snowplow the sidewalk and trails within the
following general areas that are listed on attachment "A" as customer utilization and operational
resources allow.
Attachment A
. Westview Trail to High School- 300 feet.
. 208 th St. Trail - South side - 1/2 mile.
. All Trails Within City Parks as customer utilization and operational resources allow.
. Pilot Knob Road Trail- 1/4 mile.
. County Highway 50 Trail - 2 1/2 miles.
. 193 th St. - East of Akin Road - 2 blocks.
* Trails may be added from time to time as they are constructed.
Parking lots, sidewalks, trails and skating rinks will be snowplowed in the following order:
1. Sidewalks around City owned and maintained facilities - Arena, Senior Center, City Hall,
Liquor Store, Library and Downtown HRA Properties.
2. Facility parking lots - Arena
3. Sidewalks and trails near schools - 208 th St. and Westview Park.
4. Ice rinks with warming houses. (in season)
6. Parks sidewalks and trails as demand requires
5. Remaining sidewalks and trails from attachment" A".
7. All other skating rink sites. ( in season)
8. All other parking lots within the parks.
plow 9/17/97
qb
TO:
Mayor and Councilmembers
FROM:
John F. Erar, City Administrator
SUBJECT:
School District Request
Re: Termination of208lh Street
DATE:
October 6, 1997
INTRODUCTION
At the September 30, 1997 Council Workshop, Council met with the School Board to discuss the School
Board's request to terminate 208th Street.
The outcome of this workshop generated three options that Council could conceivably choose relative to
the future of20Sth Street on the School Board's proposed site for a new school facility. As issues. both for
and against, regarding termination of this roadway were presented to Council at the workshop, the
purpose of this memo will be to briefly summarize key points and identify actions which would need to
be taken in support of a respective option.
DISCUSSION
The following three options have been reviewed by staff and the City Attorney to identify potential
actions that would need to be taken.
OPTION 1. Terminate 20Slb Street as Requested by the School Board.
Key concerns presented by the School Board that support their request:
~ Children crossing the future roadway would be placed at risk - traffic safety
~ The roadway would negatively affect the Facilities Campus concept and threaten the viability
of constructing a new facility in Farmington as no other qualifying sites appear to be
available within the community.
> Building the roadway would cause the district to lose athletic field areas due to the right-of-
way dedication for the street segment.
> The roadway would separate school field areas to the north from the main facilities
~ The School Board maintains the right to now change its mind concerning the future of the
roadway
> That an alternate east-west corridor could be located and constructed north of Riverside
Estates
A more extensive verbal discussion of the issues surrounding the termination of this potential east-west
corridor has already been reviewed by Council at the September 30. 1997 Council Workshop.
Staff review of actions necessary to support this action include the following:
1. Amendment of the City's Thoroughfare plan would be necessary. Hearings would need to be
scheduled to formally amend this plan at the Council and Planning Commission levels.
Citl} of Farminq.ton 325 Oak Street · Farmin9ton, MN 55024 · (672) 463-77 71 · Fax (672) 463-2597
. .
\1avor and Councilmembers
School District Request-Re: Termination of 208th Street
Page 2 of 4
..,
A process for identifying an alternate route would need to be initiated. Preliminary staff review of this
issue does not suggest that an alternate route in this general area would be a possibility due to
floodplain and wetlands.
3. This roadway would have to be removed as a designated MSA route. and redesignate the mileage to
another route if possible. The City currently receives MSA funds in the approximate amount of
$50,650 per year.
-+. The City should officially "vacate" the extended street area beginning at the School District's
property as a private service driveway as it would only serve the school. Accordingly, the School
District would assume maintenance responsibilities for the private road.
OPTION 2. Dedication of the Street Right-of-Way to the City of Farmington
Key issues presented by the City that support options 2 and 3 (below):
? The roadway has been planned since 1989 as a key City controlled and owned east-west
corridor that would eventually be connected to TH3.
? The City's other east-west corridors, primarily Elm Street and Ash Street, will never be able
to be significantly upgraded in terms of widening and/or capacity.
? Transportation planning needs to account for future utilization of City roadways. Population
and commercial growth will continue to put profound pressure on arterial access and corridor
connection points within the City.
? Traffic congestion resulting from school buses on Elm Street and Ash Street will continue to
grow as student populations increase. Railroad crossing requirements for school buses will
intensify congestion and traffic delay concerns.
? Permanent loss of an east-west corridor to TH3 which would serve future development and
population growth in both the City and Township areas will continue to shift more traffic
through the downtown area. This is not necessarily a desirable transportation shift as more
traffic will continue to utilize an inadequate, low volume road way design.
? Public funds (City and School) have already been invested in excess of $1,000,000 to
construct the first segment of 20Sth Street east from Pilot Knob Road.
? Future construction of 20Sth Street through school property could include construction of a
pedestrian underpass and placement of traffic control devices that would significantly
mitigate student traffic safety concerns while maintaining the road as collector.
? Permanent loss of the opportunity to construct a railroad overpass that would enhance public
safety transportation access from Pilot Knob to the east and TH3 to the west of Farmington
? Construction of an alternate route to the north of Riverside Estates would have significant
effects on both future and current costs. The introduction of a sharp curve in the extension of
the current road would have negative effects on the ability of the road to function as a
designated collector street. It is highly unlikely that an alternate route north of Riverside
estates is feasible due to floodplain and wetlands.
,. Discussions with Dakota County engineering staff, specifically in the area of transportation
planning, that east-west transportation corridors, as may be determined by the City, are
important for future transportation needs. As 20Sth Street was identified by City planning and
engineering staff in 1989-90 as a necessary east-west corridor. it's continued availability will
be critical in handling transportation access needs for the City whose population is projected
to exceed 25,000 in the next 10-15 years. An attachment from the Dakota County Highway
Department supports the City's transportation plan relative to establishing a City collector in
this general vicinity.
Mayor and Councilmembers
School District Request-Re: Termination of 208'11 Street
Page.3 01'4
Staff review of actions necessary to support this action include the following:
1. A legal review of issues associated with dedication of the Right-of- Way for the future construction of
208m is attached.
2. Community Development staff have indicated concurrence in requiring the School District to plat the
Right-of-Way and incorporate permanent restrictions on any temporary structures or uses on the
platted right-of-way.
3. Require the School District to 1) waive any future appeals or notification rights when or if the road is
constructed; 2) adopt a statement of cooperation with the City in future road construction issues
associated with 208th; and 3) agree to enter into a contract with the City for future assessments as
recommended by the City Attorney.
4. Require storm water drainage easements to allow for future roadway runoff.
Additional issues as they emerge would have to be negotiated through the City's normal development
review process.
OPTION 3. Construct 2081h as Approved in the City Transportation Plan
Key issues supporting this option are included under Option 2.
Staff review of actions necessary to support this action include the following:
1. As this option is supported under the City's cutrent transportation plan, issues associated with
construction of this roadway segment on school property would be handled through the City's normal
development review process.
2. One issue that was identified by the City Engineer concerns sub-grading the road until connection
access issues to TH3 are resolved to minimize construction costs. Sub-grading of the road is
recommended until access and connection issues are fully addressed.
3. Although the City has been provided with very limited information, it does appear possible to
construct the road to "standard" and still address the School District's concerns on site use and traffic
safety issues.
Additional Development Concerns
The City has been contacted by Mr. Jack Benedict, the former developer of the school's proposed new
site. and requested consideration by the City to be provided with additional MUSA on property owned by
the Mr. and Mrs. Nordseth just south of 1951h Street and west of MUSA Priority Area A. This property
was tentatively identified as being in a priority area in 1996. However, since no development was
proposed at the time of submission to the Metropolitan Council in August 1997, and other areas had
proposed developments and were further along in the process, the Nordseth property was removed from
consideration.
A review by the Community Development Department indicates that most of this property's 146 acres is
either in the flood plain (72 acres) or under Agricultural Preserve controls (45 acres), leaving
approximately 30 acres in an irregular configuration as potentially developable (see attachment). If
possible, the City would attempt to communicate with the Met Council on developing a MUSA "swap"
separate and distinct from the current application. However. there is no guarantee that this approach
would be approved by Met Council staff.
yIayor and Councilmembers
School District Request-Re: Termination of 208111 Street
Page 4 of 4
It is Mr. Benedict's contention that the City should assist him with this new site
MUSA in light of fact that the proposed transaction between the Nordseth's and the
him without land to develop.
It should be noted that Mr. Benedict's negotiations with the School District and the property ow..
site were private. Accordingly, the City was not involved in this transaction. It is my understanding ..
Mr. Benedict had an agreement with the Nordseth's to develop this site.
Consideration of Mr. Benedict's request creates a number of significant public policy concerns and
questions that may prove to be highly controversial in both a legal and public sense.
>- As Mr. Benedict willingly surrendered his rights to the site under consideration by the School
District, what obligation does the City have to Mr. Benedict to secure a new development site with
MUSA? Conversely, even if Mr. Benedict did not voluntarily surrender his rights to the property
owner, what obligation does the City have to Mr. Benedict in terms of securing him a new site?
>- The City's MUSA application process was initiated at the direction ofthe City Council and Planning
Commission over a year and half ago. Amending the application could conceivably cause a time
delay from six (6) months to one (1) year negatively affecting a number of development proposals
currently under review. Is the City obligated to revise its plans at this late date for the benefit of one
developer?
>- Should the City be involving itself in private land transaction negotiations between a property owner
and a developer? Similarly, does the City have an obligation to any private developer to act as a
property "broker" for reasons purely associated with profit and loss?
In conversations with the City Attorney regarding the above issues. it is clear that the City has no
obligations to Mr. Benedict or any private developer regarding the securement of a new development site.
Further, the additional inclusion of property in the City's MUSA application would create a significant
time delay in securing approval by the Metropolitan Council for the City's comprehensive plan
amendment.
ACTION REOUESTED
1. Determination by Council of one of the three development options as presented in this memorandum.
OPTION 1. Terminate 208111 Street as Requested by the School Board.
OPTION 2. Dedication ofthe Street Right-of-Way to the City of Farmington
OPTION 3. Construct 208111 as Approved in the City Transportation Plan
"l
Determination by Council of the extent of City involvement in securing a new development site for
Mr. Benedict.
10::e:72-
City Administrator
Cc: Mr. Jack Benedict
Ms. Pat Hanauer. School Superintendent
OCT- 3-97 FRI 10:15
GRANNIS LAW OFFICE
FAX NO. 6124552359
P. 02
tlBJlORAlfDUH
TO:
FROM:
DATE:
RE:
JohD Brar
David <iraui-a
ootober 3, 2,"7
preserving the Right of W.Y fo~ ~utur. CODD~rUgtion
OU1lll~I:QJI:
Wha~ are the issues involved for the city and the School District
in presarving the right of way of 208th street as represented on
the Thoroughfare Plan for future construction ana connection to
county Roaa 66 in Empire Township?
tSSUmel
1. As. part of the scbool district's develop.ant of the
property ror ~h. .i441. 8cbOO1, should the property be platte41
a. Requirement to Plat - It is recommended that the
city require 'the School District plat the property and
require a right of way be dedicated for 208th S~reet on the
plat. It the right of way is dedicated, the city will not
have to aquire the land later and all of the parties
involvad will have a clear understanding that someti~e in
the future, a road will be built in that area.
b. FUture Sale of pro'Per1:y - If the property is
platted and there is a future sale, the right of way for
208th street will be in place.
2. If the right of way ia pr...rved at this tiae, how will
~h. future OODBtruotioD be p.id for?
a. School to Pay - Escrow - As a part of the
development. agreement:. or a special assessment agreement., the
School District should be required to pay for the
cons~ction of the road in the future. The School District
may be required to place a oertain amount of funds in an
escrow account at this time to pay for the future
construction.
b. S~ecial Assessments - Future construction costs
could be assessed against benefitted property by the city at
the time of construction. This option is not recommended
because it is not done in other developments and could lead
to additional expense and possible appealS.
c. Contract with citv for Future Assessment - The
School District and the City may enter into a contract for
future assessments tor the construction of the road. The
agreement must contain a waiver by the School District. of
OCT- 3-97 FRI 10:15
GRANNIS LAW OFFICE
FAX NO. 6124552359
1~. : 1 '"'
tl \.Jj
the notice requirements and right to appeal similar to what
other developers agree to in development contractS. This,
in my opinion, is the best option as it eliminates
uncertainty tor future councils and School Boards.
3. Should the school 4i8tric~ be responsible for the cos~s
of aODstruotion?
a. DeveloDer Pave - In a normal development }:)y a
private developer, the developer pays for the costs of the
road and I do not view this situation as being any
different.
.. What happens 1f 208th Stre.t is never CODn.c~.4?
a. In the event that 208th street is never connected,
the city always has the option of vacating the right of way.
However, if the City is committed to the road in this
location, the School District should agree that it will
assist the City in whatever way possible to ensure the
extent ion of the road throuqh Empire and the conneotion with
County Road 66.
2
, .
.l.~~o/':!r
.l.-=.;l:J.l.
l.iH"UIH '..LJUI'lII-Wc:.;)Ic:.~'l ;)c:.J";y, '-'I".,
~'cJ,
DAKOTA COUNTY
HIGHWAY DEPARTMENT
'4\J!)!l GALAXle AVENue. 3AO FlOOA
DAVID L. lVUlDS. P.E.
COUNTY ENGINf.f.R
(612) 891 .7100
F~x(612}891-7127
APPLE VALu=Y. MINNESOTA 55124-6519
October 6~ 1997
Patricia L. Hanauer
Superintendent FarmiI1&ton ISD #192
Office of the S,*perintendent
610 Walnut Stt'eet
Farmington, MN rJrJ0Z4-15S9
Dear Ms. Hanauer:
This letter is to :Clarify the discussion I had with Lee Smick on september ZZ, 1 ~87, regarding Z081h
Street. M&. smick and J were di8Cussing fhe IOCdl transportation ~stem and its relation to the COunty
and. Trunk Highway Systems. In this discussion, Ms. Simek asked for my opinion on the importance
of ZOSt" Street.: I responded that I was aware it was part of the Farmington 'lll0r0ughfare b'ystem
since the lAte t 980', and was planned to connect County State Aid Highway (CSAH) 31 to TrUnk
Highway (TH) 5.
I discuased with Ms. Smick that cou.nty staff felt it was important for Farmington to provide a local
east..weat, city ~ network from CSAH 31 to TH 5 and CSAH 51 to CSAli 25 (cedar Avenue). 1
stated that is not the Countts responsibility to detennine the l1ppxopr1ltte alignment for a city street,
but that County staff l'eC08ni7.e the importance of a supponing city road network to the overall
transportation 3ystem. This includes developing the area north of CSAH 50 And south of 1 95th Street
with appropriate collector streets. A city street in the vicinity of Z08tb S~ appears to be an
llppropriate looation for a local collector. Local trips should not be totally dependant upon the
County and TrUnk Highway systems but be able to travel on well connected streets.
I hope this c1arlftes the positJon of County staff on the need for a locaJ east-west city .street in this
planned vicinit)', I:llld that the city is the appropriate agency to detennine the location of the city
strect'sa1ignmc!nt.
Sincerely, ,~,.,
J/A' '"
' ,
, .
Lczlic A. Vennitlion
TranJportation !Ensineer
cc: John trill', City of Farmington
Lee Smick,;City of rarminston
lmlia J. Breimhurst, Dakota County
David L. EVerds, Dakota CcJllnty
N:\dq:Ic\hl8'-Y\leUen\Oclobcr SLAV.doo
P"nNd on ""',.,.... 118,..., ~ ~....r
o
AN EOUAL 0I"P01mJMTY EMPlOYER
. .
~
~+z
Ef~Q~~
<: I::.!: ~ =
('tl -- ~ ...... (tI
'0 '="'0 (") ::j' Co
"'"i ..."'. ('t
o"'-"';l>
~~6~N
~ ~. g ~ '>
.., =. Co ('") lJQ
~ a ~ ~ ...
N S '" P.....
-'0 ('")
~ ~=E..
~ 0 ~ ... :::
p......fPOi:j
'-'~~~~
~ Co-l~
1:; a ~
~ ~ ~
0'" ~
N
o
t:l
t1l
Po
~
.-
"Sl ::!l ~ t 4'
o 8 . 0
'8~~"'PO
;:1'1:1 ill -..I ~
'< [. lJQ"" ::t
. . (1) ~ '<
_. (1) ....
er'" '" ;=:
_ ~ 0
.. '" ...,
el -. s-
fD ~ (1)
., .,., 5
-< fD .,.
~~
[T1
5' ft ;j !j 4'
~ ~. '" Oo.g
~~ _Ul~
~~6~::t
"'(p~('")'<
-Cor::.~"It:
'< '" ~,
'0 ::!l ~ .~
.., 0 ('") 0
OO~....
'0 Co lJQ S-
~'O~~
:4 _ _.
'< ~ '"
. 5'
~
Po
'Tl
W
~
I
~
~
I
~
I!lrm1DD~1 1118I.111%J~
111~ ~ lfU Will so
<",::c::;r-:g5"O:!1:!1n::co::c:>:>GO
~'::' <1>. 0 I>> Q. t1l 8 8 0 t1l t1l '::' GO GO tl
~ U~ Q. ~ ~ c: ~ ~ I>> ~ U~ ... ... -.
2.. :r c' ~ l!1 ~ Q. Q. ~ ~ ~ i s' ~r l;
n Ii' a !? Q. ::l. e. '1'l ~ :! = e. III - - i'i'
o 1;l !? '" e e. :!1 5' '< e c: = '< ~ ~ Ii!
!t -. .:;. e. 0 8 GO I""l 0' !e.:;; ~ t1l t1l
.:< "" - -. t1l:r: = ~ -. '" .., 0
:;l:l !!i. :;l:l tj lit Q. 0 ~ 0 ~ R 5' tf ;;;.
t1l .:< t1l ii i'i' ~ -. -. -. '" gl t1l ill -
!e. :;l:l 6: <i - E ~ ~ lit ~ gl...~.
!t ~ t1l 0" ~ (;. (;. l!l Q 0 <i -
~ -. g -0 - -::!. ~ -.
ii?' !t ~. a ~ ::l. ~ -- ::s ~ 0 (") -.
_ ::s - n
[ - -
>
"-
n
~.
n
o
.a
o
e
t1l
r-
5'
t1l
n
~.
~
N
o
=
~.
~
(Jq
~
.~
~
If------\
I i
IUD-
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Train Whistle Blowing
DATE: October 6, 1997
INTRODUCTION
The City has received a follow-up confirmatory letter from Mr. Laurence Hasvold, Regional
Administrator for the Federal Railroad Administration (FRA) concerning actions they will take
regarding the City's complaint on train whistles. In addition, attached communications from
Congressman Luther's office have confirmed that they will also be discussing this situation with
the railroad companies in question.
DISCUSSION
As previously discussed, the FRA supports the right of the railroad to exercise appropriate safety
measures regarding the use of train whistles at rail road crossings. The City's recent contacts on
this issue with the FRA and Congressman Luther's office may have some benefit regarding the
possible minimization of any perceived unjustified use of train whistles in the community.
These actions, however, may not completely satisfy affected City residents as the use oftrain
whistles will continue at designated rail road crossings.
BUDGET IMP ACT
None.
ACTION REQUESTED
For Council information only.
Respectfully submitted,
LJiI6
/
fohn F. Erar
/City Administrator
Citlj of FarminfJ.ton 325 Oak Street. Farmin9ton] MN 55024 · (612) 463-7111 · Falf (612) 463-2591
~~
U.S. Department
ot Transportation
Federal Railroad
Administration
111 North Canal Street
Suite 655
Chicago, Illinois 606J6
September 17. 1997
lfII.j --
John Erar
City Administrator
City of Farmington
325 Oak Street
Farmington, Minnesota 55204
,~ '-0
.-: t.l
j. 9
Dear Mr. Erar:
This will confirm your telephone conversation with my staff about trains whistling at highway-
rail grade crossings in Farmington, Minnesota. Federal regulations currently require that each
lead locomotive be provided with an audible warning device that meets specified performance
standards. Although, Federal regulations neither prohibit nor mandate the sounding of train
whistles, all the major railroads have an operating rule that requires their engineers to sound the
whistle at highway-rail grade crossings, as a warning to drivers and pedestrians. Statistics show
when engineers sound whistles at grade crossings, accident rates are much lower.
As to your concern of excessive whistling in the early morning hours, my staff has contacted
Mr. Ed O'Hara, Superintendent, Union Pacific Railroad, 612-552-3904, and Mr. John Grewell,
Vice President of Operations, Iowa & Minnesota Rail Link (I&M Rail Link) formerly the
Canadian PacificlSoo Line, (319) 344- 7 603. Both railroad representatives stated they will
discuss your concern of excessive whistling with their train crews that operate through
Farmington.
Please contact Ms. Patti Smith, Federal Railroad Administration Crossing and Trespasser
Regional Manager, in my office at (312) 353-6203 if you need further assistance.
Sincerely,
lJJl ~JJ
Laurence H. Hasvold
Regional Administrator
BILL LUTHER
SIXTH DISTRICT, MINNESOTA
ANOKA, WASHINGTON AND CENTRAL DAKOTA COUNTIES
..
~
117 CANNON HOUSE OFFICE BUILDING
WASHINGTON. D.C. 20515
12021 225-2271
FAX' 1202) 225.3368
REGIONAL WHIP
Qtnngrtl1S af tltt Nnmb ~nttl1
l~nuli.e uf 1!t.epr.eli.entntiUtS
Ihudlingtnn. iI.<!r. 2D515-23D6
1811 WEIR DRIVE
SUITE 150
WOODBURY, MN 55125
1612) 730-4949 IV ITTYI
FAX' (612) 730.0507
COMMITTEE ON SCIENCE
SUBCOMMITTEE ON BASIC RESEARCH
SUBCOMMITTEE ON SPACE ANO AERONAUTICS
COMMITTEE ON INTERNATIONAL RELATIONS
SUBCOMMITTEE ON INTERNATIONAL ECONOMIC
POLICY ANO TRACE
tell. bill@mail.house.gov
hnp:llwww.house.goviluther
September 18, 1997
William Brodski
President
I & M Rail Link
1910 East Kimberly Road
Davenport, Iowa 52807
OCT
1 10~~
· ,,':J t
Dear Bill:
I am writing on behalf of the Fannington City Administrator, John Erar. According to Mr.
Erar, there have been several complaints from Farmington residents that a few engineers unduly
blow their train whistles early in the morning. I would appreciate any assistance you could provide
in examining whether or not it is necessary for engineers to blow their train whistles early in the
mommg.
Thank you for your assistance in this matter. Please send your response to my district office
in Woodbury. If you have any questions, contact my District Director, Corinne Hoeft, at (612)-730-
4949.
q:~
BILL LUTHER
Member of Congress
BL:cih
CC: David Blaclanore
Federal Railroad Administration
III North Cannel Street
Chicago,IL 60606
John Erar
City of Farmington
325 Oak Street
Farmington, MN 55024
PRINTEO ON RECYCLED PAPER
...... .