HomeMy WebLinkAbout07.21.97 Council Packet
AGENDA
COUNCIL MEETING
JULY 21, 1997
Meeting will be held in the Gymnasium
Akin Road Elementary School - 5231 195th Street West
Chamber Business Meeting - 6:30 P.M.
1. CALL TO ORDER - 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items
not on the agenda.)
a. Contract Compliance - City Administrator
5. CONSENT AGENDA (All items approved in 1 motion unless
anyone wishes an item removed for discussion)
a. Minutes - 7/7 (Regular)
b. Acknowledge Resignation - Planning Coordinator
c. Approve School/Conference Request - Finance
d. Approve Additional Depository
e. Resolution - TroyHil1 4th Addition Development Agreement
f. Elm Street Railroad Crossing Update
g. Surface Water Management Plan Update
h. Resolution - Set Sale Date for 1997 Improvement Bonds
i. Acknowledge Building Inspector/Fire Marshal Resignation
j. Receipt of State Auditor Response
k. Approve Payment of Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
a. Dakota County Lumber Grading Permit
7. PETITIONS, REQUESTS AND COMMUNICATIONS
8. UNFINISHED BUSINESS
a. CSAH 31 Reconstruction project - Financing Options
b. Ash Street/Prairie Waterway III - Additional Engineering Review
9. NEW BUSINESS
10. ROUNDTABLE
a. Parking Concerns - Heritage Way and Second Street
11. ADJOURN
10-
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Citizen Comments
Contract Compliance - Administrator
DATE: July 21, 1997
INTRODUCTION
At the July 7, 1997 Council meeting, a resident stated that it was his understanding that the City
administrator was in violation of his employment agreement and requested my resignation. Other
comments concerning delays in resolving his drainage problems were also alluded to by the
resident as "foot dragging" by the administrator during the Citizen Comment portion of the
meeting.
DISCUSSION
In response to the issue of my residency, City Attorney Grannis was contacted for a legal opinion
regarding any potential violations of my employment agreement (attached). Mr. Grannis' review
indicates there is no violation of the employment agreement by the administrator regarding
residency.
At the time that I was interviewed for the position, I indicated my intent to move to Farmington
as well as my concerns with selling my home due to recent renovations and the impact the move
would have on my family. My home was listed last Summer shortly after assuming this position,
however, there were no offers that would have allowed me to move without incurring a
substantial financial loss. I am not intending to request any financial assistance from Council for
travel-related expenses associated with the daily commute.
Further, it is my understanding that the issue of residency is not a performance-related criteria
under generally accepted human resource practices as it does not reflect a person's overall
commitment to the job. My commitment to this position requires a minimum of 50 to 55 hours
per week, sometimes more, in the office, at meetings and at home. This time does not include the
daily two-hour commute, phone calls at home, and missed family events. I do not receive
financial compensation for time spent over a "normal" 40 hour work week as established by
federal law and regulated by the Department of Labor and Industry.
All issues presented to Council are reviewed according to professional judgement, mindful of
legal implications, well-researched using objective criteria and factual information as a basis for
staff positions. Regardless of personal residency, recommendations to Council would remain
unaffected, consistent with the City Code with justified decision-making as my primary
I
CitlJ. of Farmin9ton 325 Oak Street · Farm;niJton, MN 55024 · (612) 463-7111 · Fa/( (612) 463-2591
Mayor and Councilmembers
Contract Compliance - City Administrator
Page 2 of2
objective. As Council determines policy in all matters affecting the community, my residency
within or outside the City would have no appreciable effect on policy outcomes.
In the final analysis, the decision to delay moving to Farmington is based on personal family
considerations at this time. My priorities will always place family interests and concerns above
personal and professional considerations. I would hope that Council would always prefer an
individual who places family considerations above personal convenience.
The resident's statement concerning delays in resolving a long-standing drainage issue have been
addressed. A decision to have an outside contractor in late Fall of 1996 to perform the cleaning
of the drainage swales was deferred due to a request by the developer who wanted to provide my
office with further information on the issues, in addition to threatened legal action. As this issue
was new to me, it was prudent to defer the decision until all information was considered.
It is my understanding that the majority of affected residents are satisfied with the work
completed to date, with a solution that went far beyond the affected resident's original
expectations. Further, it is my understanding that one of Council's expectations of the
administrator are to minimize legal exposure to the City and consider all relevant information on
significant issues affecting the City. I believed, and still believe, this was the correct decision.
In the matter of my resignation, Council may request the administrator's resignation at any time
as the position serves at the pleasure of the Council. It is my understanding that a majority vote
of Council is required for termination or request for forced resignation.
It would be my expectation that issues affecting my tenure in the City would be based on
tangible, relevant performance criteria established under the City Code. I believe it is reasonable
to assume that any working person, whether in the private or public sector, would want that same
basic job protection free from unwarranted retaliation or personal harassment.
ACTION REOUESTED
None. This is for information only. I consider it an honor to work for the City of Farmington, and
will continue to approach the challenges of this position thoughtfully and enthusiastically.
/J. es"} eC7~tte~
;Z:;. -Erar
/City Administrator
Cc: Jon Tucker, 5442 193rd Street, W., Farmington, 55024
Dennis Walter, 18235 Euclid Ave, Farmington, 55024
FAX NO. 61~4552359
P. U~
GRANNIS LAW OFFICE
JUL-IO-97 THU 7:16
MILMORANDUM
John BZ'...../l)J):J i. nn~
David Gr~:;~ Meli.8a-k~~ow
July 10~ 199'
Bmployment Agreement
TO :
FROM:
DATE :
RE:
Does your Employment Agreement with the City of
Farmington require that you establish residency in
the city?
OUESTION~
No. The terms of your employment agreement are
contain.ed in a letter ,.,-ritten to you from the
Brimeyer Group, Inc. dated February 12, 1996. You
signed the letter indicating your acceptance of
the agreement. The City council approved the
agreement on February 20, 1996.
The Agreement does not contractually bind you to
establish residency in the City of Farmington.
Instead, the Agreement etates that it Ria your
intention to relocate'l and the City agreed to
reimburee you for moving expenses.
ANSWER:
~O-
COUNCIL MINUTES
REGULAR
JULY 7, 1997
1. The meeting was called to order by Mayor Ristow at 7:00 P.M..
Members Present: Ristow, Cordes, Fitch, Gamer, Strachan.
Members Absent: None.
Also Present: City Administrator Erar, Attorney Grannis.
2. Mayor Ristow led the audience and Council in the Pledge of Allegiance.
3. MOTION by Gamer, second by Cordes to approve the agenda with the addition of
supplemental materials for Item 7a (Approve TroyHill 4th Addition Preliminary and
Final Plat) and removal of Item 9a (Curb Breaking Permit Violation - Industrial
Park) from the agenda.
APIF, MOTION CARRIED.
4. Citizen Comments
Doug Kropelin: Inquired as to whether land along County Road 31 from northern City
limits to County Road 42 could be annexed to ensure completion of
CSAH 31 to its intersection with CR 42.
Ken Chinn: Asked whether Council had given consideration to suggestions made
previously by public regarding construction design of CSAH 31.
John Tucker: Questioned City Administrator's contract compliance. Questioned
current Council's fiscal responsibility.
A large, vocal audience began commenting/questioning Council and staff regarding
CSAH 31 construction project. Due to the size of the audience and lack of seating,
responding to public concerns was impossible. Mayor Ristow and City Administrator
Erar left their seats to talk with audience members who were unable to enter the
room and participate in the proceedings. Council agreed to recess for five minutes
at 7:25 P.M..
5. Consent Agenda
MOTION by Fitch, second by Strachan to approve the Consent Agenda as follows:
a) Approve minutes - 6/16 - Regular
b) Adopt ORDINANCE NO. 097-397 - Authorizing Assistant Fire Chiefs to issue burning
permits in Fire Chief and Fire Marshal's absence.
c) Acknowledge appointment of Gerald Auge to Civil Engineer position.
d) Acknowledge appointment of Faith Druckrey to full time Building Inspector
position.
e) Acknowledge purchase of budgeted truck for Sewer Operations.
f) Approve purchase of budgeted radios for Police Department.
g) Approve renewal of contract with Kraemer Landfill and contract for City
facilities generated waste with Newport Processing Facility and request rebate
from County.
h) Adopt RESOLUTION NO. R78-97 ordering preparation of plans and specifications and
authorizing the advertisement for bids for construction of Arena Team Rooms.
i) Adopt RESOLUTION NO. R79-97 approving plans and specifications and authorizing
advertisement for bids for City Hall roof repair.
j) Acknowledge plat withdrawal - Dakota Mini Storage.
k) Approve appointment of four new firefighters.
1) Approve "No Parking During School Hours" signs for Westwood Court.
m) Approve attendance at lCMA Conference- Administration
n) Adopt RESOLUTION NO. R80-97 accepting grant for Historic Preservation Guidebook.
0) Adopt RESOLUTION NO. R81-97 accept donation from Middle School Student Council.
p) Approve purchase of equipment for new 4x4 vehicle - Fire Department.
q) Waive fee for Transient Merchant License for Chamber of Commerce Farmer's Market.
r) Authorize execution of sewer easement with Metropolitan Council.
s) Adopt 1998 ALF Ambulance Budget.
t) Adopt RESOLUTION NO. R82-97 - Amend Development Contract - East Farmington.
u) Approve payment of the bills as submitted.
v) Adopt RESOLUTION NO. R85-97 - participation in LOGIS Health Care Group
APIF, MOTION CARRIED.
6. MOTION by Gamer, second by Cordes to continue discussion of Item 8a - CSAH 31
Financing - until July 21, 1997 and to hold the meeting at Akin Road Elementary
School. APIF, MOTION CARRIED.
7. Industrial Park Overlay Zone - Ordinance Amendment Public Hearing
Planning Coordinator Smick introduced the concept of an overlay zone to audience
members noting various restrictions and requirements. She stated that the Planning
Commission had recommended approval of the ordinance at their June 24th meeting and
that the City Attorney had approved the ordinance with minor changes. Mayor Ristow
asked about curbing in parking areas, stating it was his belief that it had been
agreed that only front parking lots needed curbing. Ms. Smick agreed and stated she
would make that change in the proposed ordinance. She requested the ordinance be
approved contingent upon the City Attorney's approval. MOTION by Gamer, second by
Fitch to adopt ORDINANCE NO. 097-398 with the amendment and contingent upon the Cit
Attorney's approval. APIF, MOTION CARRIED.
8. TroyHil1 4th Addition Preliminary and Final Plat
Planning Coordinator Smick explained the layout of the plat and informed Council
that this was the final plat in the PUD. She stated the Planning Commission had
recommended approval on June 24th. Discussion had been held with the developer
regarding the responsibility for completion of 190th Street from Everest Path to the
western property line of TroyHill. After this discussion, staff is recommending
that 190th Street be designated an MSA route and future MSA funding should be used
to complete the street. Staff also established a City policy which will require
that all roadways be completed to the property line of a project which will
eliminate problems with offsite street connections. Members of the audience raised
questions regarding park dedication in the TroyHill PUD. Parks and Recreation
Director Bell stated that no parks were planned for this PUD, that the developer had
installed trails through the PUD as part of the development contracts. Additional
discussion took place regarding the need for general improvement and expansion of
the park system within the City. MOTION by Gamer, second by Cordes to adopt
RESOLUTION NO. R83-97 approving the preliminary and authorizing the signing of the
final plat of TroyHill 4th Addition. APIF, MOTION CARRIED.
9. Dakota County Transportation Plan
Planning Coordinator Smick reviewed information received at a recent meeting with
Dakota County planners and engineers on future transportation scenarios for County
roadways within the Farmington area. The most notable points of that meeting were:
the importance of CSAH 31 as a north/south route; and the need for a second major
east/west route to relieve traffic on County Road 42. Two possible east/west routes
are 185th Street and 195th Street. 195th Street would be a costly option due to a
railroad crossing and the need to fill a large ravine. Additional meetings will be
held and information will be presented to Council as it becomes available.
10. Third Party Audit Request
City Administrator Erar reported that the State Auditor's Office had reviewed the
information provided by the City regarding past financial management issues and had
determined that an independent audit was not necessary. Mr. Erar stated a letter to
that effect was being sent by the Auditor's Office and would be forwarded when it
was received.
11. Pine Knoll Sanitary Sewer Compliance
City Engineer Mann informed Council that he had received petitions from the two
remaining residents of Pine Knoll who had not yet hooked up to the City's sanitary
sewer system. The petitions requested that the City arrange for the work to be done
and then assess the cost to the property. He stated that if the Council accepted
the petitions, he would bring assessment agreements to the next Council meeting for
approval. MOTION by Fitch, second by Gamer to accept the petitions for sanitary
sewer connections for two properties in Pine Knoll. APIF, MOTION CARRIED.
12. Commercial/Industrial Parkland Contribution
In response to a Council directive, Community Development Director Olson provided a
recommendation for increasing parkland cash contributions for commercial and
industrial developments within the City. An increase from the current fee of
$10,000 per acre to 5% of the land's fair market value would make Farmington's fees
consistent with surrounding communities. Member Strachan asked whether it would
still be at the discretion of the City to request either land or money. Mr. Olson
responded that it would remain the City's option. MOTION by Cordes, second by
Ristow to adopt RESOLUTION NO. R84-97 amending 1997 Fees and Charges by changing
commercial/industrial parkland cash contribution to 5% of the land's fair market
value. APIF, MOTION CARRIED.
13. Alley Dustcoating Policy
Engineer Mann presented a policy for dustcoating alleys in the City. The policy
outlined the criteria to be used by the City Engineer in determining if an alley
needed to be dustcoated. It was the consensus of Council that the policy was a fair
and equitable way of providing the service. MOTION by Gamer, second by Fitch to
adopt the dustcoating policy as presented. APIF, MOTION CARRIED.
14. Roundtable
Councilmember Fitch: Expressed his displeasure and regrets for the manner in which
the CSAH 31 issue had been handled earlier in the evening.
Councilmember Gamer: Reported that ALF Ambulance organization was running in the
black and that a new ambulance should be on line in 1999.
Councilmember Strachan: Reiterated sentiments expressed by Member Fitch. Stated he
would be unavailable for July 21st meeting, however, he
would submit a letter providing his comments on the agenda prior to the meeting.
Mayor Ristow: Stated he had received concerns from residents regarding parking
and traffic problems on Heritage Way during pool hours and on Seconc
Street from Highway 50 south to Spruce Street.
Parks and Recreation Director Bell: A contractor had been hired to repair the trail
on 193rd Street and was scheduled to begin on
July 28th.
City Engineer Mann: The grading and pipe installation has been completed on 193rd
Street and sodding would be completed as soon as weather
permits.
Community Development Director Olson:
Regarding a letter received from the Chamber
of Commerce requesting rezoning of the
The B-1 Zoning is appropriate, however, Planning
permitted uses listed in the code.
Townsedge Shopping Center.
Commission will look at the
City Administrator Erar: Invited any audience members who were not able to attend
the July 21st meeting regarding CSAH 31 financing options
to remain after tonight's meeting and he would provide them with the information.
He also apologized for any inconvenience they may have experienced.
15. MOTION by Fitch, second by Gamer to adjourn at 8:20 P.M..
CARRIED.
APIF, MOTION
Respectfully submitted,
Mary Hanson
Clerk/Typist
56
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Acknowledge Resignation-
Planning Coordinator
DATE: July 21, 1997
INTRODUCTION
The City has received notice from Ms. Smick that she will be resigning her position as Planning
Coordinator effective July 30, 1997.
DISCUSSION
Ms. Smick will be assuming a similar position with another metro area city. Lee has, in the short
period oftime she has been with the City, performed her responsibilities in a very professional,
competent and enthusiastic manner. Her skills as a communicator, her integrity and ethics, and
her expertise will be sincerely missed.
The Community has been very fortunate to have had the talents of such an outstanding staff
person in the planning, zoning and development functions of the City organization.
BUDGET IMPACT
None.
ACTION REQUESTED
Acknowledge Ms. Smick's resignation as Planning Coordinator effective July 30, 1997.
Respectfully submitted,
~L
A~:~~~~
City Administrator
CitlJ of Farminf/,ton 325 Oak Street. farminfJton, MN 55024 · (612) 463-7111 · fax (612) 463-2591
TO:
FROM:
Mayor and City C~I _
City Administrato7~
Robin Roland, Finance Director
SUBJECT: GFOA Conference Attendance
DATE:
INTRODUCTION
July 21, 1997
Attendance at the Minnesota Government Finance Officers Association Conference, held
September 17-19, 1997 at the Radisson Arrowwood in Alexandria is being planned,
DISCUSSION
This conference is an annual event for Government Finance Officers within the state organization,
Conference events include sessions on Financial Reporting, Internal Control, Bond Structuring,
Performance Budget Aid, and TIF reporting, as well as several others, It qualifies as continuing
education for professional finance personnel.
BUDGET IMPACT
The adopted 1997 budget includes funding for this conference.
ACTION REQUIRED
For information only,
ARj
, Robin Roland
Finance Director
5G
CitlJ. of Farminf/ton 325 Oak Street. Farminijton] MN 5502~ · (612) ~63-7111 · Fa/( (612) ~63-2591
REQUEST FORM
SCHOOLS/CONFERENCES/TRAINING
DEPARTMENT _rl~~_~_____ DATE OF CONFERENCE_~LtJ91/ _9.1L9J,g.J
Ft~om Tel
LOCATION___~~-~7--~~~_J1~-----------------
EMPLOYEE(S) ATTENDING: l)_~QB~~~~----_--_-_--------_-
2)
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----------------------------------
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TYPE OF CONFERENCE___~L"L~~~._fi~~~~_fE.~_~~F.
TOP I CS 1) __M.ili!.J.C&~-fL~~CU~,~~-'-::L---------------
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METHOD OF-TRAVEL======~~~~===========================
Amount Request $___~OJL_
Amt Remai ni rig $___~12.~Q_
1) Tt~avel $
2) Registrati~~-$==~=QQ=
3) Room $_________~~_QQ_
4) Meals $________________
5) Other Expense $________
Amount Provided in Adjusted
19~ Budget $__~~~~_
.,4/,glj .
----~~---- -~~~~
Firiance Dir~ctor Dt~e
-----------------------------------------------------------
TO MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
_~~_?~~J________________
Dat;t'...l.
ACTION TAKEN BY THE COUNCIL
ON THE ______ DAY OF __________________, 19 ____.
(APPROVED)
(NOT APPROVED)
Rev 9/86
TO:
FROM:
Mayor and City C~I
City Administrator7V-
Robin Roland, Finance Director
SUBJECT: Add depository for City Funds
DATE:
INTRODUCTION
July21,1997
On January 6, 1997, the City Council designated official depositories for the City's funds. Addition
of another depository is requested,
DISCUSSION
Minnesota Statutes Section 118 sets forth the procedures for the deposit of public funds and
requires the vendors be designated as depository of the funds, Investment interest income should
be maximized while conserving capital and protecting taxpayer funds. Opportunities to invest
exist with a variety of brokerslinvestment firms. Staff requests the addition of Smith Barney, Inc,
to the list of approved depositories for City of Farmington funds.
BUDGET IMPACT
Staff continues to invest City funds to maximize investment interest revenue for 1997 and beyond.
ACTION REQUIRED
Add Smith Barney, Inc. to the approved City Depositories for 1997.
Respectfully submitted,
~#J
Finance Director
5d
CitlJ of FarminlJ.ton 325 Oak Street · Farmin9ton, MN 55024 · (612) ~63.7111 · FaK (612) ~63-2591
TO:
Mayor, Councilmembers,
City Administrator~
Lee Smick, /l/()
Planning Coordinator jJJY
FROM:
SUBJECT:
Troyhill 4th
Addition Developer's
Agreement
DATE:
July 21,1997
INTRODUCTION
The Development Agreement for Troyhill4th Addition has been drafted in accordance
with the conditions presented at the July 7th City Council meeting.
DISCUSSION
The Troyhill 4th Addition Development Agreement requires the following conditions to
be agreed upon:
. the Developer enter into the Development Agreement;
. and the Developer provide necessary security in accordance with the terms of the
Agreement.
The preliminary and final plat was approved by the Planning Commission on June 24,
1997.
ACTION REQUIRED
Approve the execution of the Development Agreement and adopt a resolution authorizing
its signing, contingent upon approval by the Engineering Department.
Respect}tlly submitted,
~.-~~
r /\~
!-{ee Smick, AICP
Planning Coordinator
5e..
Citlj of FarminfJ.ton 325 Oak Street · Farm;n9ton, MN 5502~ · (612) ~63.7111 · Fait (612) ~63-2591
PRO P 0 SED
RESOLUTION
APPROVING DEVELOPMENT AGREEMENT
- TroyHill 4th Addition -
Pursuant to due call and notice thereof, a regular meeting of the City Council
of the City of Farmington, Minnesota, was held at Akin Road Elementary School
in said City on the 21st day of July, 1997 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to Resolution No. R83-97, the City Council approved the
preliminary and final plat for TroyHill 4th Addition contingent upon, among
other things, the signing of a development contract; and
WHEREAS, a development agreement is now before the Council for its
consideration setting forth, among other things, the following fees:
Surety
Surface Water Management Fees
Water Main Trunk Area Charge
Sanitary Trunk Sewer Area Charge
Park Dedication Fee
$670,150.00
61,677.69
17,680.15 (Owed to Developer)
18,802.86
28,546.88
NOW, THEREFORE, BE IT RESOLVED that the Development Contract for TroyHill 4th
Addition is hereby approved and the requisite signatures are authorized and
directed to be signed.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 21st day of July, 1997.
Mayor
Attested to the ____ day of July, 1997.
SEAL
Clerk/Administrator
DEVELOPMENT CONTRACT
AGREEMENT dated this
day of
19 , by and between the City of
Farmington, a Minnesota municipal corporation (CITY) and
Minnesota corporation (DEVELOPER).
, a
1. Request for Plat Approval. The Developer has asked the City to approve a plat
for TroyHill 4th Addition (also referred to in this
Development Contract [CONTRACT or AGREEMENT] as the PLAT). The land is legally
described as:
Outlot A, TroyHill 3rd Addition, Dakota County, Minnesota,
according to the recorded plat thereof.
2. Conditions of Approval. The City hereby approves the plat on the condition that:
a. the Developer enter into this Agreement; and
b. the Developer provide the necessary security in accordance with the terms of
this Agreement.
3. Development Plans. The Developer shall develop the plat in accordance with the
following plans. The plans shall not be attached to this
Agreement. The plans may be prepared by the Developer, subject to City approval,
after entering into this Agreement but before commencement of any work in the plat.
If the plans vary from the written terms of this Contract, subject to paragraphs 6
and 31G, the plans shall control. The required plans are:
Plan A - Final Plat
Plan B - Final Soil Erosion Control and Grading Plans
Plan C - Landscape Plan
Plan D - Zoning/Development Map
Plan E - Wetlands Mitigation as required by the City
Plan F - Final Street and Utility Plans and Specifications
1
Developer shall use its best efforts to assure timely application to the utility
companies for the following utilities: underground natural gas, electrical, cable
television, and telephone.
4. Sales Office Reqpirements. At any location within the plat where lots and/or
homes are sold which are part of this subdivision,
the Developer agrees to install a sales board on which a copy of the approved plat,
final utility plan and a zoning map or planned unit development plan are displayed,
showing the relationship between this subdivision and the adjoining neighborhood.
The zoning and land use classification of all land and network of major streets
within 350 feet of the plat shall be included.
5. Zoning/Development Map. The Developer shall provide an 8 1/2" x 14" scaled map
of the plat and land within 350' of the plat containing
the following information:
a. platted property;
b. existing and future roads;
c. future phases;
d. existing and proposed land uses; and
e. future ponds.
6. Reqpired Public Improvements. The Developer shall install and pay for the
following:
a. Sanitary Sewer Lateral System h. Sidewalks and Trails
b. Water System (trunk and lateral) i. Site Grading and Ponding
c. Storm Sewer j. Traffic Control Devices
d. Streets k. Setting of Lot & Block Monuments
e. Concrete Curb and Gutter l. Surveying and Staking
f. Street Signs m. Landscaping, Screening, Blvd. Trees
g. Street Lights
2
The improvements shall be installed in accordance with Plans A through F, and in
accordance with City standards, ordinances and plans and specifications which have
been prepared by a competent registered professional engineer furnished to the City
and approved by the City Engineer. The Developer shall obtain all necessary permits
from the Metropolitan Council and other agencies before proceeding with construction.
The Developer shall instruct its engineer to provide adequate field inspection
personnel to assure an acceptable level of quality control to the extent that the
Developer's engineer will be able to certify that the construction work meets the
approved City standards as a condition of City acceptance. In addition, the City
may, at the City's discretion and at the Developer's expense, have one or more City
inspector(s) and a soil engineer inspect the work on a full or part time basis. The
Developer or his engineer shall schedule a preconstruct ion meeting at a mutually
agreeable time at the City Council chambers with all parties concerned, including the
City staff, to review the program for the construction work. Within sixty (60) days
after the completion of the improvements and before the security is released, the
Developer shall supply the City with a complete set of reproducible "As Built" plans.
The Developer shall also supply the City with a 3.5" diskette containing the
following information in an Autocad Release 12 compatible format (.dwg or .dxf
files) :
- approved plat
- proposed utilities (storm sewer, water main, sanitary sewer)
- layer names should be self explanatory, or a list must be
included as a key.
If the Developer does not provide such information, the City will digitize the data.
All costs associated with digitizing the data will be the responsibility of the
developer.
7. Time of Performance. The Developer shall install all required public
improvements by November 1, 1998. The Developer may,
however, request an extension of time from the City. If an extension is granted, it
shall be conditioned upon updating the security posted by the Developer to reflect
cost increases. An extension of the security shall be considered an extension of
3
this contract and the extension of the contract will coincide with the date of the
extension of the security.
8. Ownership of Im~rovements. Upon the completion of the work and construction
required to be done by this Agreement, and written
acceptance by the City Engineer, the improvements lying within public easements shall
become City property, except for cable TV, electrical, gas, and telephone, without
further notice or action.
9. Warranty. The Developer warrants all improvements required to be constructed by
it pursuant to this Contract against poor material and faulty
workmanship. The warranty period for streets is one year. The warranty period for
underground utilities is two years. If all improvements are installed by one
contractor, the warranty period shall commence after the final wear course has been
completed and the streets have been accepted by City Council resolution. If streets
and underground utilities are installed by separate contractors, the warranty period
on streets shall commence after the final wear course has been installed and accepted
by City Council resolution and the warranty period on underground utilities shall
commence following their completion and acceptance by the City. All trees shall be
warranted to be alive, of good quality, and disease free for twelve (12) months after
planting. Any replacements shall be warranted for twelve (12) months from the time
of planting. The Developer shall post maintenance bonds or other surety acceptable
to the City to secure the warranties. The City shall retain ten percent (10%) of the
security posted by the Developer until the bonds or other acceptable surety are
furnished to the City or until the warranty period has been completed, whichever
first occurs. The retainage may be used to pay for warranty work. The City standard
specifications for utilities and street construction identify the procedures for
final acceptance of streets and utilities.
10. Grading Plan. The plat shall be graded and drainage provided by the Developer
in accordance with Plan B. Notwithstanding any other provisions
of this Agreement, the Developer may start rough grading the lots within the
stockpile and easement areas in conformance with Plan B before the plat is filed if
all fees have been paid and the City has been furnished the required security.
4
Additional rough grading may be allowed upon obtaining written authorization from the
City Engineer.
If the developer needs to change grading affecting drainage after homeowners are on
site, he must notify all property owners/residents of this work prior to its
initiation.
11. Erosion Control and Fees. After the site is rough graded, but before any
utility construction is commenced or building permits
are issued, the erosion control plan, Plan B, shall be implemented by the Developer
and inspected and approved by the City. The City may impose additional erosion
control requirements if it is determined that the methods implemented are
insufficient to properly control erosion. All areas disturbed by the excavation and
backfilling operations shall be reseeded forthwith after the completion of the work
in that area. All seeded areas shall be fertilized, mulched and disc anchored as
necessary for seed retention. The parties recognize that time is of the essence in
controlling erosion. If the Developer does not comply with the erosion control plan
and schedule, or supplementary instructions received from the City, the City may take
such action as it deems appropriate to control erosion. The City will endeavor to
notify the Developer in advance of any proposed action, but failure of the City to do
so will not affect the Developer's and the City'S rights or obligations hereunder.
If the Developer does not reimburse the City for any costs of the City incurred for
such work within thirty (30) days, the City may draw down the letter of credit to pay
any costs. No development will be allowed and no building permits will be issued
unless the plat is in full compliance with the erosion control requirements.
The Developer is responsible for a $ 350.00 Erosion and Sediment Control fee based
upon the number of lots in the plat, plus inspection fees at the current rate of
$39.00 per hour as charged by the Soil and Water Conservation District. The
Developer is also responsible for a Water Quality Management Fee of $ 761.25 based
upon the number of acres in the plat.
12. Landscaping. The Developer shall landscape the plat in accordance with Plan C.
The landscaping shall be accomplished in accordance with a time
schedule approved by the City.
5
13. Phased Development. The plat shall be developed in one (1) phase in
accordance with Plan A. No earth moving, construction of
public improvements or other development shall be done in any phase until a final
plat for the phase has been filed in the County Recorder's office and the necessary
security has been furnished to the City. The City may refuse to approve final plats
of subsequent phases until public improvements for all prior phases have been
satisfactorily completed. Subject to the terms of this Agreement, this Development
Contract constitutes approval to develop the plat. Development of subsequent phases
may not proceed until development agreements for such phases are approved by the
City.
14. Effect of subdivision Approval. For two (2) years from the date of this
Agreement, no amendments to the City'S
Comprehensive Plan, except an amendment placing the plat in the current urban service
area, or removing any part thereof which has not been final platted, or official
controls shall apply to or affect the use, development density, lot size, lot layout
or dedications or platting required or permitted by the approved preliminary plat
unless required by State or Federal law or agreed to in writing by the City and the
Developer. Thereafter, notwithstanding anything in this Agreement to the contrary,
to the full extent permitted by State law, the City may require compliance with any
amendments to the City's Comprehensive Plan (including removing unplatted property
from the urban service area), official controls, platting or dedication requirements
enacted after the date of this Agreement any may require submission of a new plat.
15. Surface Water Manaqement Fee. The Developer shall pay an area storm water
management charge of $ 61,677.69 in lieu of the
property paying a like assessment at a later date. The charge shall be assessed
against the lots (not outlots) in the plat over a 10 year period with interest on the
unpaid balance calculated at eight percent (8%) per annum. The assessment shall be
deemed adopted on the date this Agreement is signed by the City. The assessments may
be assumed or prepaid at any time. The Developer waives any and all procedural and
substantive objections to the assessments including any claim that the assessments
exceed the benefit to the property. The Developer waives any appeal rights otherwise
6
available pursuant to MSA 429.081. Storm sewer charges for subsequent phases shall
be calculated and paid based upon requirements in effect at the time the Development
Contracts for those phases are entered into.
16. Wetland Conservation and Mitigation. The Developer shall comply with the 1991
Wetlands Conservation Act, as amended, and
the Wetlands Mitigation Plan. The Developer shall pay all costs associated with
wetlands conservation and the Wetlands Mitigation Plan.
17. Water Main Trunk Area Charge. The Developer shall pay a water area charge
of $ 24,634.05 for the plat in lieu of the
property paying a like assessment at a later date. The charge shall be assessed
against the lots (not outlots) in the plat over a ten (10) year period with interest
on the unpaid balance calculated at eight percent (8%) per annum. The assessment
shall be deemed adopted on the date this Agreement is signed by the City. The
assessments may be assumed or prepaid at any time. The Developer waives any and all
procedural and substantive objections to the assessments including any claim that the
assessments exceed the benefit to the property. The Developer waives any appeal
rights otherwise available pursuant to MSA 429.081. Water area charges for
subsequent phases shall be calculated and paid based upon requirements in effect at
the time the Development Contracts for those phases are entered into.
The Developer shall receive an oversizing credit of $24,154.00 which will be added to
credits carried over from the three previous additions, resulting in an OBLIGATION OF
THE CITY TO THE DEVELOPER OF $17,680.15.
18. Water Treatment Plant Fee. The Developer shall pay a water treatment plant fee
of $ 18,800.00 for the plat in lieu of the property
paying a like assessment at a later date. The charge shall be assessed against the
lots (not outlots) in the plat over a ten (10) year period with interest on the
unpaid balance calculated at eight percent (8%) per annum. The assessment shall be
deemed adopted on the date this Agreement is signed by the City. The assessments may
be assumed or prepaid at any time. The Developer waives any and all procedural and
substantive objections to the assessments including any claim that the assessments
exceed the benefit to the property. The Developer waives any appeal rights otherwise
7
available pursuant to MSA 429.081. Water treatment plant fees for subsequent phases
shall be calculated and paid based upon requirements in effect at the time the
Development Contracts for those phases are entered into.
19. Sanitary Sewer Trunk Area Charge. The Developer shall pay a sanitary sewer
trunk area charge of $ 18,802.86 for the plat
in lieu of the property paying a like assessment at a later date. The charge shall
be assessed against the lots (not outlots) in the plat over a ten (10) year period
with interest on the unpaid balance calculated at eight percent (8%) per annum. The
assessment shall be deemed adopted on the date this Agreement is signed by the City.
The assessments may be assumed or prepaid at any time. The Developer waives any and
all procedural and substantive objections to the assessments including any claim that
the assessments exceed the benefit to the property. The Developer waives any appeal
rights otherwise available pursuant to MSA 429.081. Sanitary Trunk Sewer charges for
subsequent phases shall be calculated and paid based upon requirements in effect at
the time the Development Contracts for those phases are entered into.
20. Park Dedication. The Developer shall pay a park dedication fee of
$ 28,546.88 in satisfaction of the City's park dedication
requirements for the plat. The park dedication fee shall be assessed against the
lots (not outlots) in the plat over a ten (10) year period with interest on the
unpaid balance calculated at eight percent (8%) per annum. The assessment shall be
deemed adopted on the date this Agreement is signed by the City. The assessments may
be assumed or prepaid at any time. The Developer waives any and all procedural and
substantive objections to the assessments including any claim that the assessments
exceed the benefit to the property. The Developer waives any appeal rights otherwise
available pursuant to MSA 429.081. The park dedication fees for subsequent phases
shall be calculated and paid based upon requirements in effect at the time the
Development Contracts for those phases are entered into.
21. Sealcoating. In lieu of assessing sealcoating three years from completion of
the road construction, the Developer agrees to pay a fee of
$ 2,120.00 for initial sealcoating of streets in the subdivision. This fee shall be
deposited in the City Road and Bridge Fund upon execution of this Agreement.
8
22. GIS Fees. The Developer is responsible for a Government Information System fee
of $ 1000.00 based upon the number of lots within the subdivision.
23. Easements. The Developer shall furnish the City at the time of execution of
this Agreement with the easements designated on the plat.
24. License. The Developer hereby grants the City, its agents, employees, officers
and contractors, a license to enter the plat to perform all necessary
work and/or inspections deemed appropriate by the City during the installation of
public improvements by the City. The license shall expire after the public
improvements installed pursuant to the Development Contract have been installed and
accepted by the City.
25. Clean Up. The Developer shall weekly, or more often if required by the City
Engineer, clear from the public streets and property any soil, earth
or debris resulting from construction work by the Developer or its agents or assigns.
All debris, including brush, vegetation, trees and demolition materials, shall be
disposed of off site. Burning of trees and structures shall be prohibited, except
for fire training only.
26. Security. To guarantee compliance with the terms of this Agreement, payment of
real estate taxes including interest and penalties, payment of
special assessments, payment of the costs of all public improvements in the plat and
construction of all public improvements in the plat, the Developer shall furnish the
City with a cash escrow, irrevocable letter of credit, or alternative security
acceptable to the City Administrator, from a bank (security) for $ 670,150.00. The
bank and form of the security shall be subject to the approval of the City
Administrator. The security shall be for a period ending November 1, 1998. The term
of the security may be extended from time to time if the extension is furnished to
the City Administrator at least forty-five (45) days prior to the stated expiration
date of the security. If the required public improvements are not completed, or
terms of the Agreement are not satisfied, at least thirty (30) days prior to the
9
expiration of a letter of credit, the City may draw down the letter of credit. The
City may draw down the security, without prior notice, for any violation of this
Agreement. The amount of the security was calculated as follows:
Grading/Erosion Control
Sanitary Sewer Lateral
Water Main
Storm Sewer
Street Construction
$ N/A Monuments $ 8,000.00
$ 99,250.00 St. Lites/Signs $ 14,000.00
$ 142,550.00 Blvd. Trees $ 52,500.00
$ 56,500.00 Blvd. Sodding $ 8,200.00
$ 243,700.00 Wetland Mitigation $ N/A
Two Years Principal and Interest on Assessments $ 45,450.00
This breakdown is for historical reference; it is not a restriction on the use of the
security.
27. Responsibility for Costs.
A. The Developer shall pay all costs incurred by it or the City in conjunction
with the development of the plat, including but not limited to, Soil and Water
Conservation District charges, legal, planning, administrative, construction costs,
engineering, easements and inspection expenses incurred in connection with approval
and acceptance of the plat, the preparation of this Agreement, and all reasonable
costs and expenses incurred by the City in monitoring and inspecting the development
of the plat.
B. The Developer, except for City's willful misconduct, shall hold the City and
its officers and employees harmless from claims made by itself and third parties for
damages sustained or costs incurred resulting from plat approval and development.
The Developer shall indemnify the City and its officers and employees for all costs,
damages or expenses which the City may payor incur in consequence of such claims,
including attorney's fees.
C. The Developer shall reimburse the City for costs incurred in the enforcement
of this Agreement, including engineering and attorney's fees.
D. The Developer shall pay in full all bills submitted to it by the City within
thirty (30) days after receipt. If the bills are not paid on time, the City may halt
10
all plat development work until the bills are paid in full. Bills not paid within
thirty (3) days shall accrue interest at the rate of eight percent (8%) per annum.
28. Trash Enclosures. The Developer is responsible to require each builder to
provide on site trash enclosures to contain all construction
debris, thereby preventing it from being blown off site, except as otherwise approved
by the City Engineer.
29. Existing Tree Preservation. The Developer will walk the site with the City
Forester and identify all significant trees which
will be removed by on site grading. A dialogue between the Developer and City
Forester regarding alternative grading options will take place before any disputed
tree is removed. All trees, stumps, brush and other debris removed during clearing
and grubbing operations shall be disposed of off site.
30. Developer's Default. In the event of default by the Developer as to any of the
work to be performed by it hereunder, the City may, at its option, perform the work
and the Developer shall promptly reimburse the City for any expense incurred by the
City, provided the Developer, except in an emergency as determined by the City, is
first given written notice of the work in default, not less than 72 hours in advance.
This Agreement is a license for the City to act, and it shall not be necessary for
the City to seek a Court order for permission to enter the land. When the City does
any such work, the City may, in addition to its other remedies, assess the cost in
whole or in part.
31. Miscellaneous.
A. This Agreement shall be binding upon the parties, their heirs, successors or
assigns, as the case may be.
B. Breach of the terms of this Agreement by the Developer shall be grounds for
denial of building permits, including lots sold to third parties.
11
C. If any portion, section, subsection, sentence, clause, paragraph or phrase
of this Agreement is for any reason held invalid, such decision shall not affect the
validity of the remaining portion of this Agreement.
D. Building permits shall not be issued prior to completion of rough site
grading, installation of erosion control devices and submittal of a surveyor's
certificate denoting all appropriate monuments have been installed. Only
construction of noncombustible materials shall be allowed until the water system is
operational. If permits are issued prior to the completion and acceptance of public
improvements, the Developer assumes all liability and costs resulting in delays in
completion of public improvements and damage to public improvements caused by the
City, Developer, its contractors, subcontractors, materialmen, employees, agents or
third parties. Normal procedure requires that streets needed for access to approved
uses shall be paved with a bituminous surface before certificates of occupancy may be
issued. However, the City Engineer is authorized to waive this requirement when
weather related circumstances prevent completion of street projects before the end of
the construction season. The Developer is responsible for maintaining said streets
in a condition that will assure the access of emergency vehicles at all times when
such a waiver is granted.
E. The action or inaction of the City shall not constitute a waiver or
amendment to the provisions of this Agreement. To be binding, amendments or waivers
shall be in writing, signed by the parties and approved by written resolution of the
City Council. The City's failure to promptly take legal action to enforce this
Agreement shall not be a waiver or release.
F. The Developer represents to the City, to the best of its knowledge, that the
plat is not of "metropolitan significance" and that an environmental impact statement
is not required. However, if the City or another governmental entity or agency
determines that such a review is needed, that the Developer shall prepare it in
compliance with legal requirements so issued from said agency. The Developer shall
reimburse the City for all expenses, including staff time and attorney fees, that the
City incurs in assisting in the preparation of the review.
G. Compliance with Laws and Regulations. The Developer represents to the City
that the plat complies with all City, County, Metropolitan, State and Federal laws
and regulations, including but not limited to: subdivision ordinances, zoning
12
ordinances and environmental regulations. If the City determines that the plat does
not comply, the City may, at its option, refuse to allow any construction or
development work in the plat until the Developer does comply. Upon the City's
demand, the Developer shall cease work until there is compliance.
H. This Agreement shall run with the land and may be recorded against the title
to the property. After the Developer has completed the work required of it under
this Agreement, at the Developer's request the City will execute and deliver a
release to the Developer.
I. Developer shall take out and maintain until six months after the City has
accepted the public improvements, public liability and property damage insurance
covering personal injury, including death, and claims for property damage which may
arise out of the Developer's work or the work of its subcontractors or by one
directly or indirectly employed by any of them. Limits for bodily injury or death
shall not be less than $500,000.00 for one person and $1,000,000.00 for each
occurrence; limits for property damage shall not be less than $200,000.00 for each
occurrence. The City shall be named as an additional named insured on said policy,
and Developer shall file a copy of the insurance coverage with the City prior to the
City signing the plat.
J. The Developer shall obtain a Wetlands Compliance Certificate from the City.
K. Upon breach of the terms of this Agreement, the City may, without notice to
the Developer, draw down the Developer's cash escrow or irrevocable letter of credit
as provided in paragraph 26 of this Agreement. The City may draw down this security
in the amount of $500.00 per day that the Developer is in violation. The City, in
its sole discretion, shall determine whether the Developer is in violation of the
Agreement. Subject to the provisions of paragraph 30 hereof, this determination may
be made without notice to the Developer. It is stipulated that the violation of any
term will result in damages to the City in an amount which will be impractical and
extremely difficult to ascertain. It is agreed that the per day sum stipulated is a
reasonable amount to compensate the City for its damages.
13
L. The Developer will be required to conduct all major activities to construct
Plans A-F during the following hours of operation:
Monday - Friday
Saturday
Sunday
7:00 A.M. until 7:00 P.M.
8:00 A.M. until 5:00 P.M.
Not Allowed
This does not apply to activities that are required on a 24 hour basis such as
dewatering, etc. Any deviation from the above hours are subject to approval of the
City Engineer.
M. The Developer is responsible to require each builder within the development to
provide a Class 5 aggregate entrance for every house that is to be constructed in the
development. This entrance is required to be installed upon initial construction of
the home. See City Standard Plate No. 362A for construction requirements.
N. The Developer shall be responsible for the control of weeds in excess of
twelve inches (12") on vacant lots or boulevards within their development as per City
Code 6-7-2. Failure to control weeds will be considered a Developer's Default as
outlined in Paragraph 30 of this Agreement and the Developer will reimburse the City
as defined in said Paragraph 30.
32. Notices. Required notices to the Developer shall be in writing, and shall be
either hand delivered to the Developer, its employees or agents, or mailed to the
Developer by certified or registered mail at the following address:
Fritz W. VanNest, President
Builders Development, Inc.
1055 E. Wayzata Boulevard
P.O. Box 637
Wayzata, MN 55391
Notices to the City shall be in writing and shall be either and delivered to the City
Administrator, or mailed to the City by certified mail or registered mail in care of
the City Administrator at the following address:
John F. Erar, City Administrator
City of Farmington
325 Oak Street
Farmington, MN 55024
14
Sf
TO:
, J
-y
Mayor. Councilmembers. City Administrator-:// --
FROM:
Lee M. Mann. P,E.,
Director of Public Works/City Engineer
SUBJECT:
Elm Street Railroad Crossing Update
DATE:
July 21. 1997
INTRODUCTION
Railroad crossing improvements at Elm Street are in the 1997 CIP.
DISCUSSION
Staff has spoken with the representative from MnDot and have been informed that the State is going ahead and
preparing an agreement for the above referenced project. The agreement will be between the State and Dakota County,
therefore the County will be forwarding an agreement to the City of Farmington to address the shared City and County
costs. It is looking doubtful that the equipment for these improvements can be available for this year's construction.
Consequently, installation would more likely occur in the spring of 1998.
BUDGET IMPACT
The estimated cost for the improvements is $54,000, which is considerably less than the projected cost in the CIP of
$125,000. Based on this estimate, the Federal portion of the costs would be $43.200, with $10,800 to be split between
the County and the City.
ACTION REOUESTED
None, as this memo is for informational purposes only.
-;:eihs~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
cc: file
CitlJ. of FarminiJton 325 Oak Street · Farminfjton, MN 55024 · (612) 463-7111 · Fa/( (612) 463-2591
From:
Mayor, Council Members and
City Administrator?
Lee M. Mann, P .E.
Director of Public Works/City Engineer
5j
Memo To:
Subject:
Surface Water Management Plan
Revision
Date:
July 21, 1997
INTRODUCTION
Since the completion of the hydrologic modeling for Farmington Surface Water Management Plan,
Lakeville has revised their Stormwater Management Plan.
DISCUSSION
The draft of Farmington's Surface Water Management Plan was completed in September of 1996
and was essentially ready for adoption by the City Council. The hydrologic modeling on which the
plan is based was completed in June of 1996. The modeling reflected the proposed storm water
flow into Farmington from the City of Lakeville as outlined in Lakeville's 1994 Storm Water
Management Plan.
The City of Lakeville recently updated their Storm Water Management Plan in November 1996
which calls for significant reductions in the proposed peak storm water that discharges into
Farmington from Lakeville compared to their 1994 plan. These changes will significantly affect the
amount ofponding within Farmington and the total cost of implementing Farmington's Surface
Water Management Plan. An update to Farmington's Surface Water Management Plan is necessary
to reflect Lakeville's revised Storm Water Management Plan.
BUDGET IMPACT
The update and its cost was not anticipated under the original project budget. The estimated total
cost to update the plan is $15,000. Following is the cost breakdown:
Hydrologic and Hydraulic Modeling
Analysis of Results
Revise Report
Meetings
$7,500
$2,250
$3,750
$1.500
Total
$15,000
CitlJ. of FarminiJ.ton 325 Oak Street. Farmintjton, MN 5502lJ · (612) lJ63-7111 · fa/( (612) lJ63-2591
The additional work necessary to make the changes will be completed by August 29, 1997. An
invoice requesting payment of the additional $15,000 will be postponed until January of 1998 to
accommodate the City's budget planning process.
RECOMMENDATIONS
Staff recommends that Council authorize the update to the Surface Water Management Plan.
Respectfully Submitted,
~/1i~
Lee M. Mann, P .E.
Director of Public Works/City Engineer
LMM/ll
cc: file
,/
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-
1\11
Bonestroo
Rosene
Anderlik &
Associates
Bonesrroo. R05et'Je. Anaer/lk ifnd AssoCIates. Inc. IS an Affirmifrive Action Equal Opportu!1/t.\' Employer
PrinCIpals. Otto G Bonesrroo. PE. . Joseph C. Anderllk. P.E. . Marvin L. SorvaJa. PE. .
Richard E. Turner. PE . Glenn R. Cook, P,E . Robert G. Schunlchl. P,E. . Jerry A. Bourdon, PE .
Robert W. Rosene. PE. and Susan M Eberlin. CPA, Sentor Consultan15
AssoCIate PrmClpals. Howard A. Sanford, PE, . Keith A. Gordon, PE. . Robert R. Pletferle, PE .
Richard W, Foster, PE . David 0, Loskota, PE. . Robert C Russek, A.I.A. . Mark A. Hanson, PE .
Michael T. Rautmann, P,E. . Ted K.Field, P,E, . Kenneth P Anderson, P,E, . Mark R, Rolfs, PE .
Sidney P. Williamson, PE., R,S, . Robert F Kotsmlth
Offices: 5t, Paul. Rochester, Willmar and SI Cloud, MN . Milwaukee, WI
Engineers & Architects
July 7, 1997
Mr. John Erar
City of Farmington
325 Oak Street
Farmington, MN 55024
,.-- '
r
JUl 1. 0 1997
\
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~
Re: Schedule and Cost to Update Farmington's 1996 Surface Water Management Plan to Reflect
Lakeville's Revised Stormwater Management Plan
File No. 14161
Dear John:
This letter is intended to layout the proposed completion date for Farmington's Surface Water
Management Plan and payment schedule. Presently the Plan has been under review by various
government agencies that are submitting comments for incorporation into the fmal draft plan. August
29th is the proposed date to complete and submit the Plan for City Council approval.
The project cost has increased by $15,000 to cover costs associated with incorporating changes due to
Lakeville's revised Storm Water Management Plan (see attached letter). The additional work
necessary to make these changes will also be completed by August 29th. An invoice requesting
payment of the additional $15,000 will be postponed until January 1998 to accommodate the City's
budget planning process.
Sincerely,
!Jr111t1jd
Daniel J. Edgerton, P .E.
Director of Water Resources
7~~C: \VIe..:. ~i"''''''''::l'' ~f.. . (:t P::lII' MN c;c;l1~ . (,1'-(,~(,-4(,OO . F;:lX~ (.,12-(,36-1311
~
-
1\11
Bonestroo
Rosene
Anderlik &
Associates
B~sr'oo, "os_, AnMrI,. _ ASSOCIJel!S, .S .." Aff"mJe,vl! Acr,on,EquM ~ry EmploYI!'
PflrtC,pJIS: Otto Ci. Bo~sr,oo, PE. . JOSl!pn C, Anoe,lIk. PE, . Ma,von L. So'v~.. 'E. .
R,cna,Cl E Tu'nl!t, PE. . Gll!"" II Coo., PE, . Tnomas E. NOYI!S. PE, . IIObe,t G. Scnunoc:I'lC. 'E, .
JI!"Y A, Bou,Clon, PE, . 1100&"1 W 1I0s&'n&', PE ano Susan M. EDe,lIn, C,'A.. SenIor C__IS
Anoc'Jel! PflrtC,pJlf: Howa,Cl" SanlorCl, PE, . Ke,ln A. Gordon, PE, . ROO&'rt II, P'el'&,rll!. P.E. .
R,cna,Cl W, Fostl!t, PE . Oav.Cl O. los.ola, PE. . ROlll!'1 C, Rune.. A.I.A. . Mark A. H_son. PE, .
Micna&'1 r lIaulmann, PE. . TeClK,FleICl, PE . KI!",,&,ln P AnCle,son. PE, . Mark R, ROI's. P.E. .
SiCln&')' P Williamson, PE, l S . ROlll!rl F Konmlln
Off'CI!S, Sl, Paul, 1I0cnesu~" W,lIm", anCl Sl. ClouCl, MN. Mequon, WI
Engineers & Architects
February 17, 1997
Mr. John Erar
City of Farmington
325 Oak Street
Farmington, MN 55024
Re: Cost to Update Farmington's 1996 Surface Water Management Plan to Reflect Lakevi1le's
Revised Stonnwater Management Plan
Flle No. 14161
Dear John:
We submitted a draft of Farmington' s 1996 Surface Water Management Plan to City staff for review
in September of 1996 which was essentially ready for adoption by the City council. We completed
our hydrologic modeling upon which the plan is based in June of 1996. The modeling reflected the
proposed stonnwater flow into Farmington from the City of Lakeville as outlined in Lakeville's 1994
Stonnwater Management Plan.
The City of Lakeville recently updated their Stonnwater Management Plan in November of 1996
which calls for significant reductions in the proposed peak stonnwater discharges into Farmington
compared to their 1994 plan. These changes will significantly affect the amount of ponding ~
within Farmington and the total cost of implementing Farmington's Surface Water Management Plan.
An update to Farmington's Surface Warer Management Plan is necessary to reflect Lakeville's
revised Stonnwater Management Plan. The update and its cost was not anticipated under the original
project budget We estimate the total cost to update the plan to be an additional $15,000. The
following is our estim~ted cost breakdown.
Item
1. Hydrologic and Hydraulic Modeling
2. Analysis of Results
3. Revise Report
4. Meetings
Cost
$'1,500
$2,2SO
$3,750
$1,500
Total $15,000
Daniel J. Edgerton, P .E.
Director of Water Resources
2335 West Highway 36 · St. Paul, MN 55113-3898 · 612-636-4600
5h
FROM:
Mayor and City Council
City Administrator:!Jt-
Robin Roland, Finance Director
TO:
SUBJECT: Improvement Bonds of 1997
DATE:
July 21,1997
INTRODUCTION
Funding is necessary in order to construct the Larch Street and Elm Street Extension projects
which have been approved by the City Council in the 1997 CIP and are currently in the pre-
construction phase. General Obligation Improvement Bonds, funded 100% by special
assessments on the benefited properties, are proposed to be issued.
DISCUSSION
A resolution must be adopted establishing the sale date for the bond issue. The bond issue
recommended $635,000. The sale date proposed is August 18, 1997, Bids for the bonds would
be received by Juran & Moody on that date and the successful bidder would be authorized by the
City Council at the Council Meeting that evening, The bonds will be dated September 1, 1997 and
the proceeds would be available to the City for payment of the construction costs of these two
projects within forty days after the sale.
BUDGET IMPACT
A projected cash flow for these bonds is attached. As stated above, the payment on these bonds
will come completely from special assessments certified against the benefited properties, These
assessments will be certified to Dakota County for pay 1998.
ACTION REQUIRED
Adopt the attached resolution authorizing the sale of $635,000 in General Obligation Improvement
Bonds on August 18, 1997,
Respectfully submitted,
." -1 ,
J// i .../ /' /I
/e;t~-/<:>:'/:~/'
/
Robin Roland
Finance Director
I
CitlJ. of Farminfl,ton 325 Oak Street · Farminfjton/ MN 5502~ · (612) 463-7111 · Fair (612) ~63-2591
SENT BY:
7-15-97 ; 1:02PM
JURAN & MOODy....
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~----------------------~
CSt
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Acknowledge Resignation -
Building Inspector/Fire Marshall
DATE: July 21, 1997
INTRODUCTION
As Council is aware, Mr. Palm was placed on suspension without pay in accordance with
Council action taken on June 16, 1997.
DISCUSSION
The City has received notice from Mr. Palm that he has submitted his resignation effective June
3, 1997. His resignation is in accordance with the terms discussed with Council during the
Executive Session on June 16, 1997.
BUDGET IMP ACT
Mr. Palm's eligibility to receive unemployment compensation as provided for under state and
federal laws will be determined by the Minnesota Department of Economic Security.
ACTION REQUESTED
Acknowledge Mr. Palm's resignation effective June 3, 1997 subject to the terms and conditions
as previously approved.
Respectfully submitted,
.1/JL
Jm.t;ar
fity Administrator
CitlJ. of Farminf/ton 325 Oak Street · farminqton, MN 5502~ · (612) ~63-77 71 · faJ( (612) 463-2591
TO:
Mayor and City Council
City Administrato~
Robin Roland, Finance Director
FROM:
SUBJECT: State Auditor Response
DATE:
JUly21,1997
INTRODUCTION
Correspondence has been received from the Office of the State Auditor with regard to the findings
of the Debt Management Study,
DISCUSSION
Council received information about this response at the City Council Meeting July 7, 1997, A copy
of the correspondence received is attached. As discussed previously, the Auditor's Office has
declined to pursue the issue based on their belief that an investigation would not uncover any
further information that has already identified.
ACTION REQUIRED
For information only.
Respectfully submitted,
~ ~ .
/' // /,'; /;/
,.. 7-' / Y // ,/
L !L:-..-/J-Id......:::/
Robin Roland
Finance Director
5'
J
I
CitlJ of Farminf/,ton 325 Oak Street · Farminijton, MN 5502fl · (672) 463-7111 · Fait (612) fl63-2591
\J \),q'Q,)t 0
.~\~tL' D'\~~/~
"':.- ~'---~"'t.
~J,,?;~\-,~~,$
~,~ ti\. ~,:~
;S>~fP"'-
STATE OF MINNESOTA
OFFICE OF THE STATE AUDITOR
SUITE -1-00
525 PARK STREET
SAINT PAUL. MN 55103-2139
(612) 296-2551 (Voice I
(612) 296-4755 (Faxl
stateauditor@osa,state,mn,us (E-Mail)
1.800-627-3529 (Relay ServICe)
JUDITH H. DUTCHER
STATE AUDITOR
July 11, 1997
Ms. Robin Roland
Finance Director
City of Farmington
325 Oak Street
Farmington, Minnesota 55024
Dear Ms. Roland:
On June 23,1997, you contacted the Office of the State Auditor (hereinafter "OSA")
requesting assistance concerning a debt problem the City of Farmington is encountering.
During our conversation, you agreed to provide the OSA with copies of the following
documents:
. The financial analysis of the City's debt structure as of December 31, 1996, prepared
by Juran & Moody;
. The December 31, 1992 auditor's comment regarding debt service funds; and
. Your June 2, 1997 memorandum to the Council regarding Juran & Moody's study.
The OSA reviewed these documents and informed you that it appears the areas of financial
deficiency have been identified by Juran & Moody. Additionally, during our contacts, you
expressed concerns regarding potential bond covenant violations. The OSA does conduct legal
compliance reviews during financial audits, however, the focus is on violations of Minnesota
law. Therefore, if the City chooses to pursue this issue, they may want to contact the League
of Minnesota Cities for recommendations on professionals able to assist with the review and
analysis of the bond covenants.
I hope that this has been helpful. If the OSA can be of further assistance, please do not
hesitate to call me at (612) 282-2388.
a~~
Kathleen T. Docter , CPA
Special Investigations
Recycled paper with a minimum of
151ft post-consumer waste
<e>
An Equal Opportunity Employer
COUNCIL REGISTER
Council Meeting on 7/21/97
VENDOR
4 PAWS C/O CURT FINCH
<*>
AERIAL COMMUNICATIONS INC
<*>
AIRLAKE FORD MERCURY
<*>
AIRTOUCH CELLULAR
<*>
AITKEN COUNTY SHERIFF'S OFFICE
<*>
ALCORN BEVERAGE CO. INC,
<*>
AMERICAN RED CROSS OF ST PAUL
<*>
APPLEY VALLEY FORD
<*>
AT&T WIRELESS SERVICES
<*>
AWARDS FOR ALL OCCASIONS
<*>
BARTON SAND & GRAVEL CO
<*>
BATTERY NETWORK INC
<*>
BECKER ARENA PRODUCTS INC
<*>
BONESTROO ROSENE ANDERLIK INC
<*>
BRAD RAGAN INC
<*>
BRAIER'S MAGIC
<*>
BT OFFICE PRODUCTS INTERNATION
<*>
BUREAU OF CRIMINAL APPREHENSIO
<*>
ACTIVITY
POLICE ADMIN
ADMINISTRATION
COMM DEVELOP
SEWER OPEATIONS
SOLID WASTE
STREET MAINT
WATER UTILITY
PATROL SERVICES
ADMINISTRATION
BUILDING INSPECT
BUILDING MAINT
PARK MAINT
RECREATION PROGR
RESCUE SQUAD
SOLID WASTE
GENERAL FUND
LIQUOR
Recreation prog
SWIMMING POOL
SEWER OPEATIONS
ENGINEERING SERV
FLEET MAINT SERV
PARK MAINT
SEWER OPEATIONS
STREET MAINT
WATER UTILITY
Recreation prog
STREET MAINT
PATROL SERVICES
ICE ARENA
RESERVOIR CONSTR
STREET MAINT
PARK IMPROVEMENT
ADMINISTRATION
MIS
INVESTIGATION
PATROL SERVICES
17-JUL-1997 (14:54)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
ANIMAL CONTROL - MAY '97
PORTABLE PHONES
PORTABLE PHONES
PORTABLE PHONES
PORTABLE PHONES
PORTABLE PHONES
PORTABLE PHONES
AUTO REPAIR
CELLULAR PHONE CHARGES
CELLULAR PHONE - BLDG INSPECT.
CELLULAR PHONE - D, BJERKE
CELLULAR PHONE - DON HAYES
CELLULAR PHONE CHARGES
CELLULAR PHONE CHGS - JUNE
CELLULAR PHONE - BEN KLOTZ
PYMT OF WARRANT #D941204
BEER
SUPPLIES
SUPPLIES
'97 FORD F250 PICK UP
PAGER SERVICE
PAGER SERVICE
PAGER SERVICE - JIM BELL
PAGER SERVICE
PAGER SERVICE
PAGER SERVICE
MEDALLIONS
CL5 GRAVEL BASE
PARTS/SUPPLIES
PARTS/SUPPLIES
ENG, SVCS - ELEVATED WTR TWR
REPAIRS PO#7200
CONCERT SERIES
SUPPLIES
OFFICE SUPPLIES
TRAINING REGISTRATION FEE
TRAINING REGISTRATION FEE
980.00
980,00*
250,17
250,17
62.54
250,17
125.09
62.54
1,000,68*
571,43
571.43*
44.59
45.47
28,62
31.91
37,36
58,21
38,59
284,75*
163.00
163,00*
17,620,80
17,620,80*
161,14
31.50
192.64*
20,384,00
20,384,00*
4,26
4,26
4,24
2,13
4,26
2,13
21.28*
260,71
260,71*
27,01
27,01*
186,16
186,16*
36.50
36,50*
19,500,00
19,500,00*
222.38
222.38*
300,00
300.00*
593,34
109,26
702,60*
40,00
240,00
280.00*
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
1....
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
17-JUL-1997 (14:54)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
------------------------------------------------------------------------------------------------------------------------
BURNSVILLE SANITARY COMPANY
<*>
CAMAS
<*>
CAP AGENCY
<*>
CARROLL, MIKE
<*>
CLAREYS SAFETY EQUIPMENT INC
<*>
CMI INC
<*>
COCA-COLA ENTERPRISES
<*>
COLLEGE CITY BEVERAGE INC
<*>
COMM CENTER
<*>
CONOCO
<*>
CRYSTAL CAVE
<*>
CZECH, SARAH
<*>
D & J GLASS INC
<*>
DAKOTA COUNTY TOWING
<*>
DAKOTA ELECTRIC ASSOCIATION
<*>
DAY DISTRIBUTING CO
<*>
DICK, KENNETH
<*>
DONNELLY, DEBBIE
<*>
DORSEY & WHITNEY LLP
<*>
DOYLE INCORPORATED
<*>
DUEBERS DEPT STORE
<*>
SOLID WASTE
STREET MAINT
SENIOR CITIZEN
PARK MAINT
FIRE SERVICES
COMMUNICATIONS
SEWER OPEATIONS
SOLID WASTE
WATER UTILITY
LIQUOR
LIQUOR
PATROL SERVICES
FIRE SERVICES
INVESTIGATION
PARK MAINT
SOLID WASTE
Recreation prog
SWIMMING POOL
IDEA SCHOOL
LIQUOR
PATROL SERVICES
FIRE SERVICES
ICE ARENA
LIQUOR
SEWER OPEATIONS
SOLID WASTE
WATER UTILITY
LIQUOR
SEWER OPERATIONS
GENERAL FUND
CAPITAL ACQUIS
RESERVOIR CONSTR
STREET MAINT
PATROL SERVICES
DUMPING FEES - JUNE '97
SUPPLIES
MAY MEALS - MOBILE MEALS
BARN PAINTING
LIEUTENANT CRESCENT
NEWSLETTER
UTILITY BILLING MAILING
UTILITY BILLING MAILING
UTILITY BILLING MAILING
POP
BEER
VHF PORT 14CH WI NUMERIC KEYED
FUEL CHARGES - JUNE
FUEL CHARGES - JUNE
FUEL CHARGES - JUNE
FUEL CHARGES - JUNE
FIELD TRIP - CRYSTAL CAVE
POOL UNIFORM
REINSTALL INS GLASS @ IDEA CTR
REPAIR WORK
TOWING CHARGE
FIRE STATION - DENMARK AVE
PARK&REC SIGN - DENMARK&SPRUCE
18320 PILOT KNOB RD-LIQUOR ST,
220TH ST W - LIFT STATION
GARAGE - 3360 220TH ST W
WATER TOWER - PILOT KNOB RD
BEER
300 MAIN ST
REFUND FOR SWIM LESSONS
GEN. OBLIG. EQUIP, CERTIFICATA
GEN. OBLIG. WATER REV, BONDS
PARTS/SUPPLIES
PULLOVER
7,209,42
7,209.42*
10.01
10,01*
1,567,55
1,567,55*
500.00
500.00*
501. 92
501. 92*
681.16
336.43
336,43
336,42
1,690.44*
294.65
294,65*
21,688.15
21,688,15*
2,322,77
2,322.77*
121.16
441. 99
32,35
439,85
1,035.35*
294,00
294,00*
17,88
17.88*
110,00
121.14
231.14*
25,00
25,00*
369.08
19,31
419,18
136,75
57,35
2,075.93
3,077,60*
1,219,80
1,219,80*
3,89
3.89*
50.00
50.00*
2,000,00
3,500.00
5,500.00*
895,63
895.63*
11,99
11. 99*
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
. OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
17-JUL-1997 (14: 54)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
------------------------------------------------------------------------------------------------------------------
E,F,H, CO
<*>
EBELING, ARLINE
<*>
ERAR, JOHN
<*>
FARMINGTON AREA CHAMBER OF COM
<*>
FARMINGTON BAKERY INC
<*>
FARMINGTON EMPLOYEE CLUB
<*>
FARMINGTON INDEPENDENT
<*>
FARMINGTON PRINTING INC
<*>
FARMINGTON-SELECT ACCOUNT, CIT
<*>
FEDERAL EXPRESS
<*>
FEDERAL RESERVE BANK
<*>
FIRST NATIONAL BANK OF FARMING
<*>
FIRST SOURCE INTERNATIONAL INC
<*>
FOX, CARMEN
<*>
FRITZ COMPANY INC
<*>
FRONTIER COMMUNICATIONS
<*>
FRONTIER COMMUNICATIONS SERVIC
<*>
GALL'S INC
<*>
GARVEY CONSTRUCTION INC
<*>
GERGEN, DEBBIE
<*>
ESCROW FUND
SEWER OPERATIONS
ADMINISTRATION
PERSONNEL
ICE ARENA
Recreation prog
GENERAL FUND
1997 IMPROVE
ADMINISTRATION
HRA/ECONOMIC DEV
LIQUOR
PLANNING/ZONING
Recreation prog
WATER UTILITY
ADMINISTRATION
BUILDING INSPECT
FIRE SERVICES
POLICE ADMIN
SENIOR CITIZEN
SEWER OPEATIONS
SOLID WASTE
STORM WATER UTIL
WATER UTILITY
GENERAL FUND
HRA/ECONOMIC DEV
GENERAL FUND
GENERAL FUND
MIS
SEWER OPERATIONS
LIQUOR
LIQUOR
ADMINISTRATION
RESCUE SQUAD
STREET MAINT
Recreation prog
CURB BREAKING SURETY REFUND
809 7TH ST
EXPENSE REIMB. - MAY THRU JULY
EMPL APPREC. - FARM. FUN MNY
ASSORTED ROLLS
SUPPLIES
EMPLOYEE CLUB DUES
ELM ST EXTENSION BIDS
FULL PG FOUNDERS FESTIVAL AD
PUBLIC HEARING/ ORDINANCE ADS
PAPER SALES
PUBLIC HEARING/ ORDINANCE ADS
FULL PG FOUNDERS FESTIVAL AD
DISPLAY AD 6/19/97
REG, ENVELOPES
INSPECTION REQUEST FORMS
FIRE DEPT LETTERHEAD
NO PARKING SIGNS
NEWSLETTERS
REQ, FOR SERVICE CHANGE FORMS
REQ. FOR SERVICE CHANGE FORMS
REQ, FOR SERVICE CHANGE FORMS
REQ. FOR SERVICE CHANGE FORMS
WH FROM 7/18 P/R
FED EX CHARGES
SAVINGS BONDS
STATE INCOME TAX W/H 7/18
PARTS/SUPPLIES
18771 ENGLISH AVE
CIGARETTES
PHONE SERVICE - LIQUOR STORE
PHONE CHARGES
SUPPLIES/EQUIPMENT
SIDEWALK & CURB
REFUND FOR TENNIS LESSONS
2,500,00
2,500.00*
31,21
31.21*
885,46
885,46*
150.00
150.00*
7,50
12,70
20,20*
41,00
41,00*
29,70
87,50
10.80
166.00
86,40
87,50
125.00
592,90*
109,16
141. 29
66,95
49,30
95.85
51. 84
51. 84
51. 84
51,84
669,91*
1,005,80
1,005.80*
24,74
24,74*
25,00
25,00*
4,224,04
4,224,04*
176,00
176,00*
24.86
24,86*
1,241.87
1,241.87*
295,21
295,21*
118,04
118.04*
281. 85
281,85*
572.00
572,00*
54,00
54.00*
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
GERGER, LEIGHA
<*>
GODFREY'S CUSTOM SIGNS
<*>
GOLD STAR PRINTING INC
<*>
GOPHER SIGN CO
<*>
GRIGGS COOPER & CO
<*>
HOFFBECK TRUCKING INC
<*>
HOHENSTEINS INC
<*>
ICMA RETIREMENT TRUST-457
<*>
INTERSTATE DETROIT DIESEL
<*>
JOANN FABRICS
<*>
JOHNSON BROTHERS LIQUOR COMPAN
<*>
JORDAN BEVERAGE INC
<*>
KAMMUELLER, KARLA
<*>
KELLY ELECTRIC INC
<*>
KENNEDY, DAVID
<*>
KEYLAND HOMES
<*>
KLOTZ, BEN
<*>
KOCH MATERIALS COMPANY
<*>
KOHLBECK, MELISSA
<*>
L-Z TRUCK EQUIPMENT COMPANY IN
<*>
LAKELAND FORD TRUCK SALES
<*>
LAMPERTS
<*>
LAW ENFORCEMENT LABOR SERVICES
<*>
LAWSON PRODUCTS INC
<*>
LEAGUE OF MINNESOTA CITIES - P
<*>
MARK VII DISTRIBUTORS INC
<*>
MCKNIGHT, JULIE
ACTIVITY
Recreation prog
RECREATION PROGR
POLICE ADMIN
STREET MAINT
LIQUOR
CHINESE REST
LIQUOR
GENERAL FUND
STREET MAINT
Senior Center
LIQUOR
LIQUOR
SEWER OPERATIONS
STATE AID STREET
SEWER OPERATIONS
SEWER OPERATIONS
PARK MAINT
STREET MAINT
Senior Center
SOLID WASTE
STREET MAINT
POLICE ADMIN
Police Forfietur
GENERAL FUND
SOLID WASTE
STREET MAINT
PARK MAINT
LIQUOR
Recreation prog
17-JUL-1997 (14:54)
DESCRIPTION
TENNIS INSTRUCTION
#'S FOR FARM, REC. SIGN
RADAR INDICATOR TEST FORM
STREET SIGNS
LIQUOR
DEMOLITION OF TRIBUNE BLDG
BEER
DEF, COMP, WH FROM 7/18 PR
PARTS/SUPPLIES
BAL DUE ON FABRIC PURCHASE
LIQUOR RETURN
BEER
FINAL BILLING
ROAD & BRIDGE
19125 EMBRY LANE
606 9TH ST
15 BALES OF HAY - EROSION CTRL
PARTS/sUPPLIES
FABRIC FOR SENIOR CENTER
PARTS/sUPPLIES
PARTS - INDICATOR
PARTS/SUPPLIES
PARTS/sUPPLIES
LAW ENFORCE. UNION DUES 7/18
PARTS/SUPPLIES PO#6507
PARTS/sUPPLIES
'97 SAFETY & LOSS CONTROL WKSH
BEER
REFUND FOR TE~~IS LESSONS
CHECK AMOUNT CK-SUBSYS
197,60
197.60*
75,49
75,49*
342.40
342.40*
97,38
97.38*
4,352,58
4,352,58*
11,500,00
11,500,00*
2,530,20
2,530.20*
3,008,90
3,008.90*
59,59
59,59*
227,84
227,84*
1,851.91
1,851.91*
2,780,10
2,780.10*
30,16
30.16*
1,397.59
1,397,59*
22,96
22.96*
17,16
17.16*
37,50
37,50*
121. 70
121. 70*
177,84
177.84*
129.30
129,30*
11,16
11.16*
35,06
68.00
103.06*
148,50
148.50*
181.70
99.50
281. 20*
15.00
15.00*
9,870,29
9,870.29*
18.00
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
"
Un
OH
COUNCIL REGISTER
VENDOR
<*>
METROPOLITAN COUNCIL
<*>
MIDWAY INDUSTRIAL SUPPLY CO IN
<*>
MINNESOTA AFSCME COUNCIL #14
<*>
MINNESOTA BENEFIT ASSOCIATION
<*>
MINNESOTA DEPARTMENT OF REVENU
<*>
MN CROWN DISTRIBUTING INC
<*>
MONTGOMERY, CASEY
<*>
MORE 4
<*>
MOTOR PARTS SERVICE CO INC
<*>
MPELRA
<*>
NAPA
<*>
NATROGAS INC.
<*>
NORTHERN STATES POWER COMPANY
<*>
NORTHFIELD TRACTOR & EQUIPMENT
<*>
NORTHLAND CHEMICAL CORP
<*>
NORTHSTAR REPRO PRODUCTS INC
<*>
NRG ENERGY INC
ACTIVITY
SEWER OPERATIONS
FLEET MAINT SERV
GENERAL FUND
GENERAL FUND
ICE ARENA OPER
LIQUOR STORE
SOLID WASTE
WATER UTILITY
LIQUOR
GENERAL FUND
ENGINEERING SERV
POLICE ADMIN
Senior Center
PARK MAINT
PATROL SERVICES
PERSONNEL
ENGINEERING SERV
FIRE SERVICES
FLEET MAINT SERV
PARK MAINT
SOLID WASTE
STREET MAINT
STREET MAINT
BUILDING MAINT
HRA/ECONOMIC DEV
ICE ARENA
LIQUOR
SENIOR CITIZEN
SEWER OPEATIONS
SIGNAL MAINT
STREET MAINT
SWIMMING POOL
WATER UTILITY
PARK MAINT
FLEET MAINT SERV
SOLID WASTE
ENGINEERING SERV
SOLID WASTE
17-JUL-1997 (14: 54)
DESCRIPTION
JUNE '97 SAC CHARGES
PARTS/SUPPLIES PO#7195
UNION DUES 7/18
1m FROM 7/18 P/R
SALES TAX 2ND QTR - ARENA
REPAYMENT OF APRIL SALES TAX
JUNE SALES TAX - SOLID WASTE
2ND QTR SALES TAX - WATER
LIQUOR
REFUND FOR SWIMMING LESSONS
VIDEO TAPE - LARCH ST PROJ,
SUPPLIES
ICE CREAM TOPPINGS
PARTS
PARTS
MPELRA MEMBERSHIP
PAST DUE AMOUNT PRE-FEB'97
PARTS
PARTS
PARTS
PARTS
PARTS
NATROGAS
120 ELM ST
142 ELM STREET - SIGN
114 SPRUCE ST
305 3RD ST - LIQUOR STORE
431 3RD STREET - SENIOR CTR.
38 HICKORY ST
1001 HWY 3 - TRAFFIC SIGNAL
710 1ST ST - VILLAGE GARAGE
617 6TH ST
WELL #1
REPAIR OIL LEAK
2-PLY WIPES
SUPPLIES
24# INK JET COLOR BOND PAPER
RESOURCE RECOVERY FEES
CHECK AMOUNT CK-SUBSYS
18,00*
32,917,50
32,917,50*
3,054,35
3,054.35*
389.07
389,07*
278,63
278,63*
39,00
21,685.00
252,00
498,00
22,474,00*
169,00
169.00*
50.00
50,00*
16.05
64,09
5,48
85,62*
22,72
37.98
60.70*
150,00
150,00*
14,24
61,93
118.71
7,37
410,16
532,63
1,145.04*
74,55
74.55*
1,794,77
101.36
723,91
369,30
247.22
164,77
171. 74
106.03
589,84
1,983.35
6,252,29*
531. 89
531.89*
52,88
119,76
172,64*
93,86
93,86*
1,409,19
loll
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
01-1
0"
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
17-JUL-1997 (14:54)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
------------------------------------------------------------------------------------------------------------------
l-..
<*>
OHLIN SALES INC
<*>
ORIENTAL TRADING CO INC
<*>
PAHL, LAURIE
<*>
PARK SUPPLY INC
<*>
PELLICCI HARDWARE & RENTAL
<*>
PEOPLES NATURAL GAS
<*>
PEPSI COLA COMPANY
<*>
PH FEELY & SON CO
<*>
PHILLIPS WINE AND SPIRITS INC
<*>
PILGRIM PROMOTIONS INC
<*>
POLKAROBICS
<*>
PRINT MATE
<*>
PUBLIC EMPLOYEES RETIREMENT AS
<*>
QUALITY REFRIGERATION INC
<*>
QUINN, ROXY
<*>
REITEN, TODD
<*>
RENT 'N' SAVE PROTABLE SERVICE
<*>
ROLAND, ROBIN
<*>
RON'S GOURMET ICE
<*>
ROORDA, PAULETTE
<*>
SALES GUIDES INC
<*>
SAUBER PLUMBING & HEATING CO.
<*>
SCHWAB VOLLHABER LUBRATT SERVI
<*>
FIRE SERVICES
Recreation prog
GENERAL FUND
Police Forfietur
PARK MAINT
SENIOR CITIZEN
BUILDING MAINT
EXCHNG BANK BLDG
LIBRARY SERVICES
LIQUOR
SENIOR CITIZEN
STREET MAINT
SWIMMING POOL
WATER UTILITY
LIQUOR
PARK MAINT
LIQUOR
Recreation prog
Senior Center
LIQUOR
GENERAL FUND
LIQUOR
GENERAL FUND
FLEET MAINT SERV
PARK MAINT
GEN ACCOUNTING
LIQUOR
GENERAL FUND
RECREATION PROGR
SEWER OPEATIONS
BUILDING MAINT
MAG LITE
POM-POMS; STICKERS;BEADS; P06765
REFUND FOR SWIMMING LESSONS
RETURN AIR GRILL
HAMMER DRILL PO#7133
SUPPLIES
321 OAK STREET
344 3RD ST - EXCH, BNK BLDG
508 3RD ST
305 3RD ST
431 3RD ST
706 1ST ST
626 HERITAGE WAY - POOL
311-1/2 OAK ST
POP
PRAMITOL 2EE
LIQUOR RETURN
T-SHIRTS
BINGO CARDS
REGISTER RIBBONS
WH FROM 7/3 PAYROLL
EVAPORATOR FAN REPLACEMENT
REFUND FOR SWIMMING LESSONS
REIMB. FOR WORK BOOTS
JUNE RENTAL FEES
MILEAGE
ICE
REFUND FOR SWIMMING LESSONS
19 OZ BIKER BOTTLE
PARTS/SUPPLIES
REPAIRS
1,409,19*
146.01
146.01*
52,25
52.25*
50.00
50,00*
18,49
18.49*
278,98
34.78
313.76*
476,89
17,92
350,12
12,78
29,45
25,06
1,348,67
17,12
2,278,01*
226.45
226,45*
291. 81
291.81*
526,50
526,50*
943,79
943.79*
34.74
34,74*
58,81
58,81*
17,136,39
17,136,39*
208.00
208.00*
25,00
25,00*
74,50
74,50*
816.72
816,72*
101. 80
101.80*
1,442.32
1,442.32*
45.00
45,00*
592,74
592,74*
5,58
5,58*
167,63
167,63*
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
17-JUL-1997 (14:54)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
------------------------------------------------------------------------------------------------------------------------
L-..
SILENT KNIGHT SECURITY SYSTEMS
<*>
SKB ENVIRONMENTAL INC
<*>
SOUTH SUBURBAN MEDICAL
<*>
SOUTHWEST PUBLIC SAFETY
<*>
SPECIAL TEE'S & SPORTS
<*>
ST CROIX COUNTY
<*>
ST CROIX RECREATION CO INC
<*>
STATE CAPITOL CREDIT UNION
<*>
SUBWAY SANDWICHES & SALADS
<*>
T C CONSTRUCTION
<*>
TERRY'S ACE HARDWARE
<*>
THELEN, GENEVIEVE
<*>
TOLL GAS AND WELDING SUPPLY
<*>
TRIO SUPPLY COMPANY
<*>
TWO-WAY COMMUNICATIONS, INC.
<*>
UNITED WAY FUND OF ST. PAUL AR
<*>
UNITOG RENTAL SERVICES
<*>
US WEST COMMUNICATIONS
<*>
W W GRAINGER INC
<*>
WACKER, MARILYN
<*>
ZEE SERVICE COMPANY
<*>
APPROVED:
RISTOW
CORDES
FITCH
IDEA SCHOOL
LIBRARY SERVICES
SOLID WASTE
PERSONNEL
PUBL SAFE PRGM
PATROL SERVICES
GENERAL FUND
SWIMMING POOL
GENERAL FUND
Recreation Prog
SEWER OPERATIONS
PARK MAINT
SEWER OPERATIONS
FLEET MAINT SERV
SWIMMING POOL
PATROL SERVICES
GENERAL FUND
FLEET MAINT SERV
SOLID WASTE
STREET MAINT
WATER UTILITY
GEN ACCOUNTING
FLEET MAINT SERV
SOLID WASTE
FIRE SERVICES
PARK MAINT
STRACHAN
GAMER
QTRLY MONITORING-RENTAL SP LIB
QTRLY MONITORING-DKTA CTY LIBR
DUMPING FEES
DRUG SCREENING
OSClLASER BUMPER/DECK MOUNT
EMBROIDERING ON SHIRT
CHILD SUPPORT WH 7/18 P/R
PLAYERS BENCH
W/H FROM 7/18 P/R
LUNCH FOR FUN IN THE SUN
5796 W 180TH ST
PARTS/SUPPLIES
301 8TH ST
5 YR CYLINDER LEASE + ARGON
PAPER POPCORN SCOOPS
REPAIRS - SQUAD 971 RADIO
WH FROM 7/18 P/R
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
PHONE SERVICE - LOGIS
30GAL DRUM DOLLY
30GAL DRUM DOLLY
PATCHES ON UNIFORMS
SUPPLIES
79,88
191,70
271.58*
235.50
235,50*
75,00
75,00*
205.69
205,69*
20,00
20.00*
142.01
142,01*
654.38
654.38*
1,511.07
1,511.07*
75,34
75,34*
68,83
68,83*
7,01
7,01*
22,49
22,49*
150,69
150,69*
64,16
64,16*
90,00
90,00*
29,00
29,00*
19,29
57,86
106,07
9,64
192,86*
458,81
458,81*
43.59
43,59
87,18*
39,00
39,00*
80,49
80,49*
262,566,35*
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
<*>
fo~
TO: Mayor, Councilmembers,
City Administratorr-
FROM: Lee Smick, /'r f)
Planning Coordinator P
SUBJECT: Dakota County Lumber
Company Grading Permit
DATE: July 21,1997
INTRODUCTION
The north side of the lot at Dakota County Lumber Company was recently graded
without a grading permit. The lot is located at 28 8th Street and is adjacent to residential
uses on the south, industrial uses to the east and west and residential and business uses to
the north.
DISCUSSION
Steve Finden, owner of Dakota County Lumber, recently graded the north side of his lot
without applying for a grading permit. The City is requiring that he apply for a grading
permit, participate in the public hearing process and pay any associated fees even though
the work has been completed. The City Code requires that the grading permit be
discussed at the Planning Commission level and the Planning Commission recommend
the public hearing to be held at the City Council level as a conditional use.
Approximately 1,248 cubic yards of material was graded on the site, over the 1,000 cubic
yards constituting a grading permit. Six to twelve inches of topsoil was removed from
the site and limerock was applied on the location to provide additional storage space for
the lot. Since the graded area is to remain as a storage lot, the City Code does not require
the paving of this area. Parking lots are required to be paved per the City Code.
The following comments were made by the Planning Commission at the July 8th
meeting:
1. Dust control is required within the storage area yearly.
2. Landscape material is to be planted along the north side of the storage area to screen
views from residential areas.
3. All outstanding permit issues are to be resolved.
4. A drainage easement along the north property line is to be granted to the City.
CitlJ. of FarminfJton 325 Oak Street · Farmintjton, MN 5502~ · (612) 463.7111 · Fax (612) 463-2591
The Planning Commission recommended that the grading permit application be sent to
the City Council for a public hearing contingent on the discussion of the above topics.
ACTION REQUIRED
Approve a grading permit for Dakota County Lumber Company contingent upon the
comments made by the Planning Commission.
Respectfully submitted,
/")('~ () /)
t--/ ~
Lee Smick, AICP
Planning Coordinator
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TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: CSAH 31 Project Financing -
Continued Agenda Item
DATE: July 21, 1997
INTRODUCTION
At the July 7, 1997 Council meeting, Council continued the CSAH 31 agenda item due to the
exceptionally large number of residents attending the meeting. This agenda item was continued
to July 21, 1997 at the Akin Elementary School. The location of the original meeting was moved
to the Farmington Library to accommodate a larger audience and was based on past audience
attendance. Overflow attendance was entirely unexpected at the July 7, 1997. Again, based on
past attendance from previous meetings, Council and staff had no reason to believe that this
larger room would not be adequate.
DISCUSSION
Attached to this cover memo, is the original information which was presented to Council at the
July 7, 1997 meeting. The one exception to the materials is the clarification of what interest
would be over a fifteen year period on the one-time estimated special assessment of $404. This
was identified by a member of the audience at the informal presentation held on July 7, 1997
after the Council meeting was adjourned.
Kev CSAH 31 Proiect Discussion/Information Points
1. CSAH 31 is a County roadway requiring City financial participation equivalent to 45% of the
County's total project cost in Farmington. The City's portion of project costs is estimated at
$2.7 million. The City does not have control over engineering design features, but has made
recommendations on issues of concern to City residents to the County Board and staff,
including the need for more signalization.
2. Two financing scenarios are presented:
~ One-time special assessments estimated at $404.84 per household equivalent in the
project area north of 195th, with deferred special assessments on undeveloped
property south of 195th Street per City policy.
~ A City-wide levy option is available. However, based on financial calculations this
would be $820,000 more expensive than special assessments over the 15 year
financing period. In addition, homes valued at $125,000 or more would likely pay
higher charges than the proposed special assessment. A City-wide tax levy would
increase the City's tax capacity rate to even higher levels. Already, the City's tax rate
is among the highest in the metro area.
CitlJ. of FarminiJ.ton 325 Oak Street · FarminfJton, MN 5502~ · (612) ~63-7111 · Fax (612) ~63-2591
3. The need to upgrade the road way north of 195th , as determined by the County Highway
Department, is necessary due to the significant residential growth and associated
transportation needs in this area of the community. If significant growth in this area of the
community had not occurred, the enhancements to this portion of roadway would not be
necessary at this time.
4. Can the City show benefit? Resolving public safety, access, roadway widening, capacity,
traffic and other related concerns are all real benefits of the enhanced roadway due to County
improvements. Preliminary information received by the City from a certified appraiser
suggests that the City could show benefit equal to the proposed assessments. Pursuant to
State law, property owners have the legal right to challenge these assessments. Costs to
defend any appeals would be added to the project cost.
5. The City is using almost $900,000 in MSA funding as a down payment on the project and is
committing $90,000 in MSA funds each year for 15 years to satisfy debt service
requirements, for a total City contribution of over $2,000,000 million.
6. According to County officials, grant proposals were submitted by the County on CSAH 31 to
help fund the project in 1994 and 1996. Both grant requests failed to make it through the
funding approval process due to criterial issues.
7. Proposed estimated Special Assessments of $404.84 are a one-time charge against developed
property. This is not an annual assessment, but a one-time cost for affected residents. If
special assessments are approved by Council, residents have the ability to prepay
assessments without interest during the first 30 days after formal adoption, or may have them
added to property tax statements. Annual payments with interest are estimated at $45.00 or
approximately $3.75 per month.
8. Although the land area north of 195th Street represents approximately 46 percent of the
project, special assessments are proposed at 35 percent of total project expenditures per City
policy.
9. CSAH 50 was funded through the use of State Turn-back monies after the County agreed to
take over the road. As a result, the City was not required to financially participate in the
improvements.
10. Other cities have used the same special assessment method that the City is contemplating on
CSAH 31 under a project area charge.
11. Properties south of 195th will be assessed 100 percent for road improvements. These
assessments will be deferred until development occurs pursuant to Council policy.
Agricultural preserve property cannot be assessed until development occurs.
12. IfCSAH 31 improvements are not ordered in 1997 for construction in 1998, the project will
be delayed until at least the year 2001-2002 due to other County improvement projects.
ACTION REQUESTED
Action requested is identified in the attached July 7, 1997 memorandum.
,l1ohn F. Erar
(// City Administrator
To: Mayor Ristow, Council Members
City Administrator John Erar
From: Steve Strac~S
Su~ect:Co,Rd,31hnprovemen~
As I notified you previously, I am unable to attend the July 21 Council meeting as I will be on a
family vacation planned several months ago, I would, however, like to offer my viewpoint for your
consideration,
There are really two issues involved in the Co. Rd. 31 project. First, is the road necessary?
Second, how does the city fund i~ portion of the project? In answer to the first question, I believe
the project is absolutely necessary in terms of convenience, economic growth, traffic flow, and
safety. Although all these reasons are valid, it is safety that is most important to me. As a police
officer, I have walked down into too many ditches following accidents and dealt with the tragic
outcomes too often. To defer the improvement of this road will bring about heavier traffic and the
design is simply not adequate to safely move the number of vehicles using the road. I have seen
that adequate road design is a very important factor in terms of safety, As an elected official, I
cannot feel comfortable delaying these changes,
Second, how do we fund the road? There has been a great deal of discussion on funding which
seems to center on two poin~: the financial status of the city and the perception of fairness in terms
of benefi~ from the road, As a Council, and as a city, we need to pull back and look at the big
picture. Yes, we are looking at the management of past bond projec~ to ensure that all obligations
are met in the future. This is not a sign of financial crisis, but rather an indication that this
Council, this staff, and this Administrator are doing what they should do: getting our "financial
house in order," Rather than wait until it becomes a crisis, we are dealing with it from a
comprehensive and pro-active viewpoint, Our financial planning is now conservative and long-
term.
The argument that the entire city benefits and should, therefore, be taxed or assessed for it is a
reasonable argument. I think there are good points either way, However, at the end of the day, we
need to keep in mind that we are playing by rules set up by the state which prohibit assessments as
far away as the downtown area. Also, assessmen~ do not affect Olrtax rate, and a city-wide ad
velorum tax will raise our already too-high taxes,
Finally, if we are going to come up with the money through assessments or taxes, the actual cost to
the city, (which means all of us), will be much higher for ad velorum taxes. I am not willing to
spend hundreds of thousands of extra public dollars, Remember also that if your home is valued at
anywhere near $130,000 the added tax will end up being more money than an assessment would
be.
This is a very difficult decision. As I have often said, growth can be a very bumpy road, and we
need to keep our eyes on the long-term future, and this road is a vital part of it. As a resident of
the northern part of Farmington, and one who will be subject to the assessment, I still support
assessmen~, Winston Churchill once said "Democracy is the worst form of government in the
world, except for all the rest." To paraphrase him, I believe assessments are the worst way to pay
for this needed road, except for all the rest,
TO: Mayor and Councilmembers
~
FROM: John F. Erar, City Administrator
SUBJECT: CSAH 31 Project Financing
DATE: July 7, 1997
INTRODUCTION
As indicated at the June 16, 1997 Council meeting, Dakota County is requesting the City to
execute an agreement to share the costs for engineering, right-of-way acquisition, construction
and highway revocation. The standard cost sharing ratio for this type of project is 55% County
and 45% City. As previously indicated, the most current estimated project cost received from the
County, and presented to Council on November 4, 1996, for the City's financial portion of
CSAH 31 project is $2,712,434. '
DISCUSSION
Proposed Special Assessments
Developed Properties - Under the City's special assessment policy, 35% of the total project cost
is assessed against benefiting properties, with the remaining 65% fmanced by the City. If 35% of
the project cost were applied to this project estimate, special assessments would be $949,351
(35% X $2,712,434). According to engineering estimates, there are approximately 2,345
assessable household equivalents north of 195th. Under this scenario, special assessments would
be approximately $404.84 per household equivalent over the life of the debt issue scheduled for
fifteen years. This is a one-time assessment spread over the life of the bond issue. Annual
principal cost to each household would be approximately $26.99 per year, or $2.25 per month,
with interest at 7.5% over 15 years, additional interest charges would be approximately $2.53 per
month for total monthly amount of $4.78.
The rationale for determining benefit in this area of the project is based on a number of factors,
including:
. Improved transportation access for developed properties in the project area on the enhanced
county roadway;
. Enhanced traffic control management points i.e. signalization, bikepaths, right and left turn
lanes;
. Enhanced public safety considerations for vehicular and pedestrian traffic (attached memo
from Chief Siebenaler on public safety issues);
. Enhanced community access north and south for non-vehicular traffic utilizing pedestrian
bike paths;
Citl}. of Farmin9ton 325 Oak Street. FarmintJtonJ MN 55024 · (612) 463-7111 · Fax (612) 463-2591
Mayor and Council
CSAH 31 Project Financing
Page 2 of 4
. Enhanced north-south transportation corridor that will aid the City in economic development
efforts as a metropolitan suburb with convenient and efficient access to major regional
markets;
. Enhanced travel time efficiencies for both residential and commercial traffic; and
. Expedited emergency response service time to northern residential and commercial
properties;
In reviewing other similar type projects in the metro area, the City of Chaska recently completed
two road projects which were assessed in the same manner. Special assessments were levied on
properties approximately % mile away from the roadway project citing the transportation
benefits they received from the improved County roadway. Assessments in Chaska's road
projects were approximately $390 per household unit. The City of Chaska's experience is very
positive suggesting that Farmington has legal grounds to proceed in a very similar manner.
According to city representatives in Chaska, no appeals were filed in those two projects.
However, that is no guarantee that the City of Farmington would have the same experience.
Undeveloped Properties - Under the City's special assessment policy, 100% of the project cost is
assessed against the benefiting property in the relevant project area.
As determined earlier, approximately 54% of the project area is south of 195th street. Using this
percentage, approximately $1,464,714 would be assessed against this project area consisting of
between 690-865 developable acres, revised per Engineering on 7/97, at a per acre cost of
between $1,693 to $2,122. Engineering has indicated that each undeveloped acre would have an
average density of approximately 2.5-2.8 household equivalents. Utilizing this formula,
approximately 1,725 to 2,422 households are achievable in terms of residential development. By
dividing $1,464,714 from a low of 1,725 to a high of 2,422 anticipated household equivalents,
the total per household assessment on an undeveloped acre would range from $604.75 to
$849.11. Again, this number should be viewed as being in a range based on current project
estimates from the County, with final assessments based upon development density and
actual developable acreage. (This information has been revised since the last update.)
. The question of whether accrued interest on deferred special assessments can be waived has
been asked by a number of property owners south of 195th Street. According to statutory
guidelines, the Council can make the decision to waive the accrued interest during the period
prior to development. When the property develops, then interest begins to accrue at that time.
A memo from Juran & Moody is attached and addresses this particular issue.
. An additional review by staff of undeveloped property which would eventually utilize CSAH
31 has suggested that property further to the east of the developed area and up to the City's
easterly border and ~ mile north of the future 195th Street would also be assessable. These
properties, as is the case with properties south of 195th Street, would have deferred
assessments until development occurs. This additional area will be presented to Council at
the July 7th Council meeting.
Mayor and Council
CSAH 31 Project Financing
Page 3 of4
Tax Levv (Optional)
As indicated earlier, Council has the option of imposing a City-wide tax levy as opposed to
specially assessing developed properties north of 195th Avenue, under the rationale that this new
transportation corridor will serve the entire community. There are, however, financial
implications which need to be assessed as part of an integral analysis of project financing.
Attached are new cash flow analyses prepared by Juran & Moody which suggests that debt
service interest payments under a City-wide tax levy would be approximately $1,021,992 versus
debt service interest payments of $924,297 under a special assessment scenario, an additional tax
burden of almost $98,000.
It should also be noted that under a City-wide tax levy, certain properties would also be
property-tax exempt under state law, shifting the tax burden exclusively to residential and
commercial properties. Under a special assessment scenario, those tax exempt properties would
be treated the same as any other class of property and would be subject to special assessments.
In addition, the cash flow analysis indicates that the City would be spending approximately
$820,000 more in funding for debt service payments over the life of the bond under a tax levy
scenario. Additional levies of almost $674,000 would be needed to make up this difference for a
total tax levy of $1,623,750. This translates into an annual tax impact on homes valued between
$80,000 and $150,000 of $13.81 to 35.04, respectively. The total tax impact, over 15 years, for
homes between $80,000 and $150,000 would be from $207.18 to $525.64.
In the analysis presented, under the tax levy option, homes in the community valued at $130,000
and greater would, over the fifteen year period, actually pay an amount greater than the proposed
special assessment.
MSA FUNDING
The City's initial proposed contribution of MSA funds towards the project is proposed at
$800,000. A financial review of MSA funding performed in November 1996 suggests that the
City could utilize up to $88,000 in MSA funds annually for debt service payments. Under the
special assessment scenario, the City would be supplementing debt service obligations with 16
annual payments from MSA revenues of $79,500 per year, compared to the full $88,000 needed
under the tax levy option over 15 years.
Moreover, since the maximum MSA funds available for debt service is limited to $88,000
annually, there would be an additional annual need for debt service revenues of almost $45,000
per year. This represents approximately $674,000 in additional funding needs over the 15 year
life of the bond. As the available amount of MSA funding is limited to approximately $88,000
per year in MSA funding, this difference would have to be underwritten through additional tax
levies.
Mayor and Council
CSAH 31 Project Financing
Page40f4
It should be noted, that the amount of the City's initial down payment of MSA funds will not
affect the level of proposed special assessments in the project. Special assessments are
determined as a percentage of the project costs, and not on the actual debt issuance principal. In
light of the extremely rapid growth in the City, committing too much funding for one project
could have serious negative financing implications for other projects over the next several years.
BUDGET IMP ACT
A financial presentation has been prepared for the July 7, 1997 Council meeting.
ACTION REQUESTED
1) Determination of Council's intent on the desired method of project financing for properties
located north of 195th Street and within approximately ~ mile east and west of CSAH 31.
This project area represents approximately 35% or $949,351 of City's total project share of
$2,712,434. The method of financing this portion ofthe project is through a) special
assessments under M.S. 429 or b) City-wide tax levies.
~ From a project financing perspective, based solely on the most cost-effective and equitable
manner available to finance this project, the use of special assessments as prescribed under
City assessment policy, in combination with MSA revenues, is the most appropriate method
of financing the City's share of project costs.
2) Upon the determination of funding, authorize the execution of the attached Agreement for
Highway Construction Between the City of Farmington and Dakota County for State Aid Project
No. 19-631-26 (CSAH 31).
3) Depending upon Council's intent with respect to project financing, direct staff to proceed with
developing a project improvement schedule.
R~. s e~~ submitted,
(J#~~~
.J6hn F. Erar
/City Administrator
File
Attachments
{.'SAH .5"0
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CSAH 31 PROJECT COSTS
TOTAL PROJECT COST
DAKOTA COUNTY/LAKEVILLE
PROJECT COSTS (FARMINGTON),
CONSTRUCTION
ENG/ADMIN/LEGAL
R.O.W. ACQUISTION
TOTAL EXPENDITURES - FMGTN
REVENUE SOURCES
MSA FUNDS
BOND ISSUE
NET BOND ISSUANCE COSTS
TOTAL
CSAH31.xls
$ 7,250,000
$ 4,537,566
$ 2,047,027
$ 372,907
$ 292,500
$ 2,712,434
$ 800,000
$ 2,039,205
$ (126,771)
$ 2,712,434
7/1/97
PROJECT FINANCING ANALYSIS
SPECIAL ASSESSMENT vs. TAX LEVY
CSAH 31
SCENARIO #1 SCENARIO #2
Financing Description SPEC ASSMT TAX LEVY
INITIAL MSA DOWNPAYMENT 800,000 800,000
ANNUAL MSA DEBT SERVICE 79,500 88,000
TOTAL MSA FUNDS COMMITTED 2,072,000 2,120,000
VARIANCES
8,500
48,000
PROJECT FINANCING SOURCES OVER 15 YEARS
I ncome Type Scenario #1 (SA) Scenario #2 (TL) Variance
SPECIAL ASSESSMENT INCOME 949,351 (949,351 )
TAX LEVY 950,000 950,000
SUPPLEMENTAL TAX LEVIES 673,750 673,750
DEBT SERVICE INTEREST 924,298 1,021,993 97,695
TOTAL MSA FUNDING $ 2,072,000 $ 2,120,000 48,000
TOTAL PROJECT COST 3,945,649 4,765,743 820,094
CITY OF FARMINGTON
PROPOSED CSAH 31 PROJECT
TAX IMPACT ANALYSIS
Proposed Tax Levy = $1,623,750
Est. Annual Market Value Residential Homestead
Tax Capacity Tax Capacity $ 80,000 $ 100,000 $ 120,000 $ 150,000
Value w/lncrease Rate Increase Tax Capacity Value
Year 15 Yr Term 2% 843 1,213 1,583 2,138
1998 5,617,584
1999 94,250 5,729,936 1.6449% 13.86 19.94 26.03 35.16
2000 96,250 5,844,534 1,6468% 13,87 19,97 26,06 35,20
2001 98,250 5,961,425 1,6481% 13.89 19.98 26,08 35.23
2002 100,250 6,080,654 1,6487% 13,89 19.99 26,09 35,24
2003 102,250 6,202,267 1.6486% 13,89 19,99 26.09 35.24
2004 104,250 6,326,312 1.6479% 13,88 19,98 26,08 35,22
2005 106,250 6,452,838 1,6466% 13.87 19.96 26,06 35.20
2006 108,250 6,581,895 1,6447% 13.86 19,94 26,03 35,15
2007 110,250 6,713,533 1,6422% 13,84 19,91 25,99 35,10
2008 112,250 6,847,804 1,6392% 13.81 19,88 25,94 35.04
2009 114,250 6,984,760 1,6357% 13.78 19,83 25.89 34,96
2010 116,250 7,124,455 1,6317% 13,75 19,78 25,82 34.88
2011 118,250 7,266,944 . 1,6272% 13,71 19,73 25,75 34.78
2012 120,250 7,412,283 1,6223% 13,67 19,67 25.67 34,68
2013 122,250 7,560,528 1,6170% 13,62 19.61 25,59 34,56
1,623,750 AVG Annual Increase 13,81 19,88 25,94 35,04
AVG Monthly Increase 1.15 1.66 2.16 2,92
15 Year Expense $ 207,18 $ 298,17 $ 389,16 $ 525,64
CSAH31_797,xls
7/2197
[M
JURAN & MOODY
A division of MiUer, Johnson &. Kuehn, Inc.
1100 Minnesota W orid Trade CCDtcI'
30 But Seventh Slrect
Saint PauL. Minnesota 55101-4901
(612) 224-1500 . (800) 950-4666
Fax (612) 224-S124
MEMORANDUM
Date: Wednesday July 2. 1997
To: John Erar. City Administrator
From: Tom Truszinski. Juran & Moody
RE: TH 31 Financing Analysis
City of Farmington. Minnesota
As per our recent telephone conversation, the following is my perspective on
special assessments to agriculture properties. I hope this information is of assistance.
Based on past improvement projects and dealings with bond counsel on these
matters. it is our understanding the agricultural properties can have atleast two
classifications that have an impact on special asSC$SIllcot projects. These two
classifications include Green Acres and Agricultural Preserves provisions. It is our
underslanding that properties under the Green Aaes classificalioncan have special
assessments deferred with or without interest accnring on the balance. Acoording to past
projects, it appears that the decision of the interest accrual or deferral is that of the City
Council. However, Minnesota Statutes indicate clearly tbatAgricultuIal Preserves
assessments must be deferred without the intereRt accruing.
If you should have any additional questions or comments, please do not hesitate to
contact. me.
Saint Paul. MN . MlIIDcapoll., MN - Saint Louis part, MN - Hou8mn, TX . C1e_1IIer FL
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J.1d
FROM:
Mayor, Councilmemb~;;; and
City Administrator"ifL.
i
Daniel Siebenaler, Police Chief
TO:
SUBJECT: CSAH 31 Issues
DATE: February 3, 1997
Introduction:
At the regular City Council meeting of January 21, 1997, Sue
Courteau made two requests of staff. 1) Provide accident
statistics for County Road 31, and 2) ?rovide assistance in
obtaining a schematic of proposed alignment to County Road 31.
Discussion:
Staff has provided the accident information as requested by Sue
Courteau. For information purposes, those statistics are included
here as well.
Accident Type
Year Propertv Damaae Personal Iniurv Fatalitv Total
1992 24 6 0 30
1993 24 9 0 33
1994 25 7 0 32
1995 34 8 1 43
1996 31 4 3 38
1997 (YTD) 4 2 0 6
The second request was for assistance from engineering staff in
obtaining a copy of the simulation diagram of the proposed County
31 reconstruction/realignment.
Staff has been in contact with the Dakota County Highway Department
and has been informed that there is only one exhibit available at
this time. Dakota County is willing to present this simulation at
any public meeting. They have provided us with colored photo
copies of the computer simulations. Additional copies will be
available at a cost of $1.50 each.
Action Reauired:
No action required. Information only.
, ,
-~
Daniel M. Siebenaler
Chief of police
cc: Sue Courteau
Citll of Farminf/.ton 325 Oalc Street · FarminqtDn, MN 55024 · (612) 463-7711 · Fa~ (6 72) ~63-2591
C;;~
TO:
Mayor and Councilmembers
Castle Rock Township Board
Dakota County Fair Board
FROM:
John F. Erar, City Administrator
SUBJECT:
Ash Street/Prairie Waterway III
Additional Engineering Review
DATE:
July 15, 1997
INTRODUCTION
At the most recent Joint City/Township/FairBoard meeting on June 23, 1997, discussions were held
concerning the need to more clearly identify the storm water drainage area. In particular, there was
considerable doubt as to original storm water contour data used in the project engineering analysis.
DISCUSSION
It was the consensus of the participants at the meeting that additional engineering studies should be
conducted to better assess water drainage areas. This work would include field studies and other
engineering techniques designed to address current concerns. Attached, please find a letter of proposal
from the City Engineer estimating the additional work to be performed at a not to exceed price of $2,000.
It was also determined at this same meeting that the City of Farmington, Castle Rock and Dakota County
Fair Board agreed to share the cost for these additional studies. The cost sharing for the City and
Township would be an equal 40 percent share at $800 each, with the Fair Board at 20 percent at $400.
ACTION REOUESTED
Prior to approving the attached proposal, it is requested that the Township and Fair Board send a letter
confirming their respective reimbursements to the City of Farmington for these project expenditures. A
separate Council motion will be requested authorizing the City's expenditure at our July 21, 1997 Council
meeting.
Please feel freeto contact me at 463-180 I or Lee Mann at 463-1601 with any questions you may have
concerning this issue.
Respectfully submitted,
I ..
, / --/.. .-
'::~l.{,,- 1_ ',- ,-.c,-_~
> '/" .
John F. Erar
. City Administrator
Citlj of Farminf/,ton 325 Oak Street. Farminf/ton/ MN 55024 · (612) 463-7111 · Fa/( (612) 463-2591
iJJ
. -
W1
Bonestroo
Rosene
Anderlil< &
Associates
Bonesuoo, Rosene, Anderlik and Associates. Inc. is an Affirmative Action-Equal Opportunity Employer
Principals: Otto G. Bonestroo, FE. . Joseoh C. Andertik. FE. . Marvin L. Sorvala, P.E. .
f?ichard E. Turner, PE. . Glenn R. Cook. PE. . Thomas E. Noyes, PE. . Robert G. SCIiUlllChL r.E. .
Jerry A. Bourdon, P.E. . Robert W. Rosene. PE. and Susan M. Eberlin. c.:?A.. Senior Consultants
14ssociare PrinCipals: Howard A. Sanford. PE. . Keith A. Gordon. PE. . i;:obert R. Pfefferle. PE. .
.l(lchJrd W Foster, FE. . David Q. Loskota. PE. . Robert C Russek, AI.A. . I'l/lark A. H,clnson, P_E. .
Michael I Rautmann. I'E . Ted KField. PE. . Kenneth P Anderson, PE. . Mark R, Rolfs, PE. .
Sidney P. Williamson, PE.. L.S. . Robert F Kotsmlth
Offices: 51. Paul. Rochester, Willmar and 51. Cloud, MN . Mequon. WI
Engineers & Architects
July 3, 1997
Mr. John Erar
City Administrator
City of Farmington
325 Oak Street
Farmington MN 55024
Re: Ash Street Storm Sewer Analysis
Our File No. 14183
Dear Mr. Erar:
Pursuent to our meeting with Castle Rock Township, the Fair Board, the Extension
Service and Dakota County, we have put together a cost associated with re-analyzing the
proposed storm sewer system along Ash Street and east of TH 3. The scope of the work
is to determine if there is a cost savings associated with re-designing the system based on
the assumed drainage areas provided by the Fair Board and Castle Rock Township. We
propose the cost of this one time analysis to be billed on a per diem basis, not to exceed
$2000.00. As soon as all parties have agreed to this cost, our staff will perform this
analysis as quickly as possible.
Sincerely,
BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC.
~f11~
Lee M. Mann, P .E.
cc: file
Glenn Cook
Erik Peters
2335 West HiQhwav 36 · St. Paul. MN 55113-3898 · 612-636-4600
IOQ
TO:
\layor. Counciimembers and
City Administrator/j':'/
FROM:
Daniel M, Siebenaler
Chief of Police
SUBJECT:
Parking Issues
Heritage Way and Second St.
DATE:
July 21. 1997
INTRODUCTION
At the regular City Council Meeting of July 7. 1997 Staff was directed to review parking problems in two
areas.
DISCUSSION
The areas in question are Heritage Way between Highway 3 and the Municipal Swimming Pool and
Second Street between Elm and Spruce Streets. Each of these areas has been the subject of previous
discussion and staff research,
Heritage Way
Staff has received several requests in recent years regarding parking restrictions on Heritage Way.
particularly in the area of the townhomes. In reviewing those requests it is noted that Heritage Way is
constructed with sufficient width to accommodate on street parking on both sides, It is also noted that
while there are some peak times when pool customers use the local streets for overtlow parking. this is not
the general rule. On most days there are only a very limited number of vehicles parked on Heritage Way,
These vehicles have been shown to be owned by residents of the immediate area. The townhouses in
particular have generaily used the parking lot of the Municipal Swimming Pool for their overrlow parking.
\Vhen that space is not available they tend to use on street parking the same as pool customers,
It is staff opinion that Parking restrictions would be an overreaction to the actual problems in the area of
Heritage Way, If it is the desire of the City Council to post the area with parking restrictions. it would be
statf recommendation to facilitate a general discussion of the topic at a future Council meeting with
informational letters sent to residents of the atfected area,
Second Street
The area of Second Street between Elm St. and Spruce St. is unique in the City. The area has limited curb
and no City Boulevard. Private property abuts the street right of way with no curb, which aiso promotes
off street parking, The parking congestion on Second St. is largely due to the parking of vehlcies for sale
by Dakota Motors, While City ordinance generally prohibits the on street display of vehicies tor sale, State
Statute does specifically allow car dealers to do so,
Police records show no incidents of accidents or iniury related to on street parking along Second Street,
The other issues are using the street as a used car storage site and the restriction of parkmg spaces for use
by other downtown customers as weil as the maintenance Issues of snow removal and street sweeoing, The
City Council does have the right to restrict parking to proVide for access to spaces for shorrer term use such
as the situation on Third Street in front of the Municipal Liquor Store, in addition It is within C Guncd
Juthority to restnct parking for maintenance purposes,
Citl}. of Farminf/ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463.7111 · Fax (612) 463-2591
ACTION RECOMMENDED
It is staffs recommendation that parking restrictions not be imposed on Heritage Way. If the Council
wishes to explore these restrictions further it would be staff s recommendation to facilitate a discussion of
the topic with residents of the area at a future meeting,
It is staff s recommendation that Second Street be posted in a manner consistent with other downtown
streets. No Parking 2 AM to 5 AM. This will allow for a flow of customer and employee parking during
daytime hours for downtown businesses as well facilitate early morning maintenance functions,
Respectfully submitted,
c.._" ~
,-?t~ rn~~;r,
-, Daniel M. Siebenaler ~~
Chief of Police