HomeMy WebLinkAbout06.16.97 Council Packet
AGENDA
COUNCIL MEETING
JUNE 16, 1997
1. CALL TO ORDER - 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items
not on the agenda.)
a. Police Officer Concern
5. CONSENT AGENDA (All items approved in 1 motion unless
anyone wishes an item removed for discussion)
a. Minutes - 5/27 (Special), 6/2 (Regular)
b. Approve Northern Natural Pole Building Construction
c. Solid Waste Landfill Contract
d. South Suburban Medical Center Development Agreement - Elm Street
e. 800 MHz Radio Update
f. Transfer Beer/Cigarette Licenses - Budget Mart
g. Liquor Store Remodeling Project Update
h. Pool Project Update
i. Resolution - Approve Gambling Premise Permit - Eagles Club
j. Radio Purchases - Fire Department
k. Spring Clean Up Day Report
I. Resolution - Donation from Dakota Electric - P & R Safety Camp
m. Resolution - Donation from 4-H - Senior Center Mobile Meals
n. Local Performance Aid Certification
o. Approve Temporary 3.2.Permit - Softball Tournament
p. Ordinance - Amending Development Process
q. Approve Payment of Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
a. Accept Bids/Award Contract - EVP System (Supplemental)
7. PETITIONS, REQUESTS AND COMMUNICATIONS
8. UNFINISHED BUSINESS
a. Chamber of Commerce Representative - Redesignation
b. Elm Street Plans & Specs/Advertisement for Bids
c. East Farmington Sidewalks
d. Dustcoating of Alley
e. CSAH 31 Update (Supplemental)
9. NEW BUSINESS
a. 1996 Arlnual Financial Statement
10. ROUNDTABLE
11. ADJOURN
12. EXECUTIVE SESSION
TO:
Mayor and Councilmembers
FROM:
John F. Erar,
City Administrator
SUBJECT:
Supplemental Agenda Items
DATE:
June 16, 1997
It is requested that the June 16, 1997 agenda be updated in the following manner:
Item 6a - Accept Bids/Award Contract for EVP System
Memo/resolution from City Engineer Mann regarding bids received and a
recommendation for award of contract.
Item 8e - County Road 31 Update
City Administrator Erar will provide a verbal update on the status of this
reconstruction project.
Respectfully submitted,
'"
I
Citl) of FarminiJ.ton 325 Oak Street · FarmintJtonJ MN 55024 · (612) 463.7111 · Fax (612) 463.2591
TO:
Mayor, Councilmembers and
City Administrator ffr'
(t
FROM:
Daniel M. Siebenaler
Chief of Police
SUBJECT: Response to Citizens
Comments
DATE:
June 16, 1997
INTRODUCTION
Mr. John Ruud of 1917 240th St. West approached the City Council at the June 2 Council meeting to
complain about Officer Kevin Rofidal stopping him for an equipment violation.
DISCUSSION
Based on his statements at the meeting it was difficult to determine the exact nature of Mr. Ruud's
complaint. Staff did speak with Mr. Ruud by phone to discuss the problem.
Mr. Ruud was leaving a local business when he was stopped by Officer Rofidal because his license plate
was not visible. The license plate is mounted to the gas tank cover and unknown to Officer Rofidal, had
fallen down. The officer spoke with Mr. Ruud and told him he had to have it repaired.
Mr. Ruud was concerned because the Officer had "No reason to pull him over" I explained that the reason
was the obstructed license plate. He was unconvinced that probable cause existed since he had a license
plate, even if it was not visible. I explained that the plate must be visible. Mr. Ruud next complained that
the officer was unfriendly and that he felt he was treated unfairly. I asked if the officer issued him a ticket.
Mr. Ruud acknowledged he had not. I asked if the officer had issued a written warning. The officer had
not. I asked Mr. Ruud what the officer did do. He said the officer verbally warned him that it was illegal
and that he had to get it fixed. Mr. Ruud went on to say that the officer offered a suggestion that he could
save some money by using a piece of wire to hold the plate up.
It is my opinion that Officer Rofidal was doing his job appropriately by stopping a vehicle without a visible
license plate. This is a common characteristic of a stolen vehicle. Had the vehicle in fact been stolen Mr.
Ruud would have been grateful that the officer had been so diligent in the performance of his duties. In
addition Officer Rofidal used appropriate discretion in not giving Mr. Ruud a ticket for the violation and in
fact gave him further consideration by only issuing a verbal warning and offering him a suggestion on how
to repair it with little or no expense.
Mr. Ruud was advised in a follow up phone message that under the Peace Officer's Bill of Rights statute
no complaint could be considered further unless it was in writing. As of this writing Mr. Ruud has filed no
written complaint.
ACTION REQUESTED
Information only. No action required.
Daniel M. Siebenaler
CitlJ of Farmin'J.ton 325 Oak Street. FarminiJtonl MN 55024 · (612) 463-7111 · Fair (612) 463-2591
COUNCIL MINUTES
SPECIAL MEETING
MAY 27, 1997
51 (,)
-
1. The meeting was held at the Farmington County Library Conference Room. Mayor
Ristow called the meeting to order at 7:00 P.M..
Members Present: Ristow, Cordes, Fitch, Gamer.
Members Absent: Strachan.
Also Present: Administrator Erar, Attorney Grannis.
2. The purpose of the special meeting was to 1) hold a public hearing on the
proposed Main Street improvement project and, 2) to consider an emergency vehicle
pre-emption signal and cooperative installation agreement with the State of
MiIlnesota.
3. MOTION by Cordes, second by Gamer to approve the agenda as presented. APIF,
MOTION CARRIED.
4. Mayor Ristow opened the Main Street improvement public hearing. Engineer Mann
introduced the project noting that it included streets, storm sewer, water main,
sanitary sewer, water main trunk and the removal of the railroad tracks on 5th
Street. In addition to improvements on Main Street, the collapsed storm sewer
outfall on 4th Street would also be repaired, however, this portion of the project
was not assessable. After explaining the scope of the project, Engineer Mann
stated the City had the properties involved appraised with the result that the
proposed assessments were higher than the estimated increase to property values.
For this reason, City staff was not recommending to proceed with the project.
Mayor Ristow opened the discussion to the audience for questions and comments. He
reiterated that staff could not recommend going forward with the project because
the benefit does not equal the assessments.
Councilmember Fitch - Could not support the project because of the assessments and
suggested Council and staff needed to discuss other methods
of paying for improvement projects in older developed areas.
Mayor Ristow - Concerned with 1/1 in the area which costs everyone in the City
money because it increases sewer rates.
Ed Nelson - The street needed to be redone (no concrete shoulder, no curbing) .
Questioned whether the Eagles Club new project benefited from the
project. (No) Asked about cost of lighting - how many poles were proposed, what
type, cost. (12 to 13 poles, like those used on Oak Street, more expensive.)
Asked about handicapped crossing (State requirement) Asked what the storm sewer
fund was used for. (Used to fund City's share of various storm water projects)
Ed Mahowald - Will old driveways/curb cuts be remeasured and placed in correct
locations? (Case by case basis, will correct as needed.)
Tim Saari - Infrastructure will continue to decay, costs will continue to go up.
City will need to come up with a method for helping paying for
improvements.
----- ----
-
Administrator Erar - The City will need to re-evaluate its assessment policy to
determine how these improvements will be paid for. Neither
City or taxpayers can afford to pay for entire project. Storm sewer fund not
intended to pay entire cost of improvement projects.
Ed Nelson - Will property taxes go up because of improvements? (Not on a dollar
for dollar basis. Home sales used to help determine valuation of
surrounding homes.)
Cliff Roberts - His block of Main Street does not need to be repaired; designed as
9 ton road. No storm sewer was placed.
John Graf - Are assessments based on lot size? Are driveways included? How is
assessment paid? (Per buildable lot, special agreements for extra
driveway work, 10 to 15 year assessment period at set interest rate, 30 days to
prepay without interest.)
Bill Stiles - Neither City nor homeowners can afford to pay for project. No
problem with street at this time.
Eileen Sauber - Lives on 8th Street, why was her property included in project?
(Not for street improvements, but in storm water drainage area and
has private sewer. Only pay for portions of project which benefit property.)
John Simon - Lives on 300 block. All in good shape. Project not needed.
Kathy Harris - Council is not in favor of project.
(Staff recommended against.)
Elizabeth Fjetland - Owns two lots, house in middle, two assessments?
practice to assess for both lots.)
(Past
MOTION by Gamer, second by Fitch to close the public hearing. APIF, MOTION
CARRIED. COUIlcil agreed to look into other methods of helping fund the
improvements. MOTION by Cordes, second by Fitch to not move forward with the Main
Street improvement project at this time. APIF, MOTION CARRIED.
5. 4th Street Stor.m Sewer Outfall
Engineer ManIl explained the current status of the outfall, which had collapsed.
Finance Director Roland stated funding was available for the project from the
storm water utility fund. The project will require purchasing approximately 1/2
acre of land across from the creamery for a storm water ponding site. Discussion
continued regarding how the City's assessment policy was designed, the cost of
assessments versus the need for the projects, and the likelihood of appeals.
MOTION by Fitch, second by Gamer to adopt RESOLUTION NO. R65-97 ordering the
preparation of plans and specifications and the advertisement for bids for the 4th
Street Storm Sewer Outfall Project. APIF, MOTION CARRIED.
6. Emergency Vehicle Pre-emption Device Installation
City Engineer ManIl presented the cooperative agreement with MnDOT for the
installation of the emergency vehicle traffic pre-emption device proposed to be
installed at the intersection of TH 3 and TH 50/CSAH 74. Mr. ManIl noted the tot.
project cost of $20,600 of which MnDOT would pay $12,150 and the City would pay
$8,450. The City's share will be funded through a combination of the Road and
Bridge Fund and MSA funds. MOTION by Gamer, second by Cordes to adopt RESOLUTION
-----
.....
NO. R66-97 approving the cooperative agreement with MnDOt for the installation of
the EVP signal at the TH 3 and TH SO/CSAH 74 intersection. APIF, MOTION CARRIED.
7. MOTION by Gamer, second by Fitch to adjourn at 8:22 P.M.. APIF, MOTION
CARRIED.
Respectfully submitted,
Mary Hanson
Clerk/Typist
COUNCIL MINllTES 5 a. (z)
REGULAR
JUNE 2, 1997
1. The meeting was called to order by Mayor Ristow at 7:00 P.M..
Members Present: Ristow, Cordes, Fitch, Gamer, Strachan.
Members Absent: None.
Also Present: City Administrator Erar, Attorney GranIlis.
2. Mayor Ristow led the audience and COUIlcil in the Pledge of Allegiance.
3. MOTION by Gamer, second by Cordes to approve the agenda with the addition of
supplemental materials for Item 6c (Receive Bids/Award Contract for Water Reservoir
Construction Project), and Item 9c (County Road 31 Update).
APIF, MOTION CARRIED.
4. Citizen Comments
John Ruud:
Expressed his concern and displeasure with the behavior of a Farmington
Police Officer during a May 22, 1997 vehicle violation stop.
s. Consent Agenda
MOTION by Cordes, second by Gamer to approve the Consent Agenda as follows:
a) Approve minutes - 5/19 - Regular.
b) Approve Code Enforcement Response Policy.
c) Adopt RESOLUTION NO. R67-97 amending the Pine Ridge Forest Development Agreement
by noting the number of acres donated as parkland by the Developer.
d) Approve the appointment of the Parks and Recreation Director as head of Solid
Waste Services Department.
e) Approve Founders Day Festival permits and waive all associated fees.
f) Approve Certification of Local Performance Aids
g) Adopt RESOLUTION NO. R68-97 approving the development agreement for East
Farmington Third Addition.
h) Acknowledge receipt of 1996 Snow Removal Reimbursement.
i) Adopt RESOLUTION NO. R69-97 approving a gambling premise permit for American
Legion Post 189
j) Approve request to farm property acquired for Central Maintenance Facility.
k) Approve payment of the bills as submitted.
APIF, MOTION CARRIED.
6. Public Hearing - Henderson Area Storm Sewer Project
City Engineer ManIl described the history of groundwater problems in the southeast
area of the City and noted that this storm sewer project was identified as a need in
the 1993 Groundwater Management Plan. After brief discussion, the Mayor opened the
hearing to the members of the audience for comment and input.
Mayor Ristow: Is the alignment the same as was proposed at the last meeting?
(Yes)
Member Fitch: Is there anywhere else to drain Hickory between 7th and 8th? (Ash
Street is possible - not economically advisable/Ash Street project
still uncertain)
Member Gamer: Wasn't drainage to Ash Street planned at one time? (Not aware of
that plan.)
Member Strachan: Is this a maintenance project or an improvement project? (Both,
streets are deteriorating because of overland water, increased
cost to maintain them.)
Gamer: Can street be flattened when it is torn up?
existing housing.}
(May be difficult because of
Member Cordes: What about a culvert to ditch on TH 3?
on Hickory, gravity won't work.)
(Ditch higher than low point
Mayor Ristow presented a petition signed by residents in the project area who were
opposed to project.
Mrs. Duchek: Father has lived in area for many years, no water problem, water does
not stand by dentist's office for long or that often. Too expensive a
project.
Dwight Tange: Catch basins are there, they don't work, can they be repaired.
(Repair is not a long term solution.)
Tange: Project no improvement to my property. Wait until Ash Street project is
done, or look for other alternatives. What about a ditch? (Would need to
dig out ditches all the way on TH 3 median, slope would be too steep, MnDOT not
interested)
Gary Hokenson: Owns apartment building, tenants not interested, standing water in
pond would be safety hazard for kids, mosquito breeding ground. No
water problem in apartments. (Existing pond will be improved to increase flow.)
Harold Wieben: Is there storm sewer on 7th Street? (No.) Send storm sewer down 7th
and catch an east/west sewer line.
Engineer Mann: All WATER on west side of TH 3 drains to the east.
Don Endres: Owns 6 plex, never a water problem, no benefit. Send it north.
Orville Swenson: Just solve problem on Hickory. Project is too grandiose. Maybe
lift station or pump.
John Ristow: 90% of people here signed petition. No surface water problems in
area.
Roger Wood: Culvert used to exist but was closed off to build apartment building.
In heavy rains, basement stays dry.
Mann: Explained City's assessment policy and described drainage area.
Wood: Assessment policy not wrong, project isn't a benefit.
Al Christensen: New catch basins won't work, property won't benefit.
? Kline: No benefit to property.
Mann: Surface water is one issue. Tile to help groundwater problem.
Administrator Erar: Staff is simply presenting information, not trying to ram
anything down people's throats.
Mike Johnson: Owns gas station. Is Ash Street going to happen? (Outlined timing
and costs)
Bernice Ryan: City can pump water a long time before assessment amount is equal.
Larry Hansen: Asked City about pending assessments 2 years ago. Wasn't told about
this plan. Find different way to do project.
Gene Ozment: No water problem now, if project changes drainage will problem start?
(Project designed to improve situation, talking about groundwater not
surface water.)
Cy Hennek: Is this a temporary fix or permanent? When is 7th Street scheduled to
be redone? (Permanent solution. 7th Street in good shape now, in 10
years who knows?)
Resident (916 9th): Why keep the sediment pond?
can't be removed.)
(SWCD considers it a wetland area,
MOTION by Gamer, second by Fitch to close hearing. APIF, MOTION CARRIED. Member
Strachan commented there was a great deal .of history associated with this project
and it was perceived to be a long time problem. He continued that the project would
be a long term solution rather than a temporary patch. The public hearing was part
of the process to determine if the project should go forward. Councilmember Fitch
noted that water flows into Farmington from the west (Lakeville, Apple Valley,
Eureka Township) and, therefore, this was a community problem. He stated that since
it poses no imminent threat to public safety, health or welfare and residents were
not in favor of the project, it should not go forward. Member Gamer stated his
belief that the project should be tied to the Ash Street improvement project.
Member Cordes expressed her belief it should be explored again at the time Ash
Street is done. Mayor Ristow stated he felt the project was a quick fix and there
was no guarantee it would work in the future. MOTION by Gamer, second by Cordes not
to proceed with the Henderson Area Storm Sewer project. APIF, MOTION CARRIED.
7. Vacation of Portion of Main Street and Alley Public Hearing
Planning Coordinator Smick explained the vacation was needed to allow the
construction of the new Eagle's Club building and parking lot. She noted the area
to be vacated and asked for comments and questions. Mayor Ristow asked what would
happen if the Eagles project did not go forward. Ms. Smick stated that if the
project did not proceed by November 1, 1997, the vacation would be null and void.
Community Development Director Olson stated that the Eagles' Club and railroad were
still negotiating regarding the spur line and railroad right of way which intersects
the property. An audience member asked who would be responsible for clean up of any
hazardous waste found on the railroad property. Mr. Olson responded that it would
be between the buyer and seller and the City would not be involved. Comments from
the audience were heard:
Faylene Bruns: EPA study needed? (Not on project this small.) Heard rumor that
City has deal with Eagles to use the parking lot for cleaning it.
Lee Rose: Mistake to put club in residential neighborhood. Should build street to
More 4 instead to help with traffic at intersections and make it safer
for kids.
Steve Finden: Bought my property (Dakota Lumber) because of access to railroad
spur.
Bruns: Safe neighborhood now. Club will increase traffic, noise, parking problems.
People driving through neighborhood after drinking.
Mayor Ristow: Property is zoned commercial. Can't deny permit for commercial use.
Jeff Rice (Eagle's Club): Eagles want to stay downtown to help revitalize area.
Trying to bring people downtown. Don't condemIl club
because alcohol is served. Eagles support community in many ways.
Rose: More traffic in area where problem already exists. People leaving Eagles and
driving down streets after drinking. Dangerous to kids.
Lynn Holz: What about moving out to old Red Owl, already has parking.
Rice: Looked at other options, want to stay downtown.
Mr. Stultz: Downtown should stay downtown. Don't split commercial like Lakeville.
Their downtown is dead. A lot of historic buildings in Farmington,
keep the focus on one downtown, small town atmosphere.
MOTION by Gamer, second by Strachan to close the public hearing. APIF, MOTION
CARRIED.
Administrator Erar stated, for the record, that there was no deal with the Eagles
Club for the City to use their parking lot in exchange for cleaning it.
MOTION by Gamer, second by Strachan to adopt RESOLUTION NO. R70-97 approving the
vacation of a portion of Main Street and the adjacent alley contingent upon the
Eagles Club construction project moving forward by November 1, 1997. APIF, MOTION
CARRIED.
Councilmember Cordes asked if it was possible to maintain the railroad spur.
Administrator Erar stated staff would research the possibility, however, felt it
would be difficult to keep the spur.
8. Water Reservoir - Accept Bids/Award Contract
City Engineer Mann stated that three bids were received for the project. The low
bid was submitted by Pits-DesMoines which was below the project estimate. The Water
Board had approved the bid and recommended Council award the contract. The
reservoir will be constructed to provide for equipment storage inside. MOTION by
Gamer, second by Fitch to adopt RESOLUTION NO. R71-97 accepting the bids and
awarding the contract for the construction of a water reservoir tower to pits-
DesMoines. APIF, MOTION CARRIED.
COUNCIL TOOK A FIVE MINUTE RECESS.
9. Proposed Fence Ordinance Amendment
Planning Coordinator Smick went through the information contained in the agenda
packet associated with this item. She also noted concerns expressed by COUIlcil
during their last discussion of this topic. There was extended conversation
regarding various scenarios for placement of 6 foot fences, reasons both for and
against the placement of six foot fences in front yards, and the need to create an
ordinance which was enforceable. Planning Commission members were present, as well
as several residents who had either constructed a 6 foot fence in violation of the
current ordinance, or who wished to build a six foot fence in the front yard. After
COUIlcil reviewed various lot layouts and possible fence placements presented by
Coordinator Smick, it was determined that the ordinance be revised to allow six foot
fences in front yard setbacks of corner lots, provided a 30 foot triangle of
visibility was created at the street corner. MOTION by Gamer, second by Ristow to
adopt ORDINANCE NO. 097-395 amending the fence ordinance to allow six foot fences in
the front yard setback of corner lots provided a 30 foot triangle of visibility
remained. VOTING FOR: Ristow, Gamer, Fitch, Cordes. AGAINST: Strachan. MOTION
CARRIED.
10. As Built Certificates of Survey
CommUIlity Development Director Olson explained the drainage problems created when
the final grade of lots did not match the grades approved in the grading plan for
the entire subdivision. Attempting to determine who is responsible for correcting
the resulting drainage problems involves a great deal of staff time and effort. It
is the intent of the new requirement to place the responsibility for accurate final
lot grades on the builders by requiring a surety which will not be released until an
as built certificate of survey is provided. Questions regarding the amount of
surety required, whether the developer or builder should be responsible, and who
will prepare the final certificate of survey were raised. Mr. Olson responded to
these questions to COUIlcil's satisfaction. MOTION by Fitch, second by Gamer to
adopt RESOLUTION NO. R72-97 approving the requirement of as built certificates of
survey and amending the 1997 fees and charges by adding a $1500 surety requirement
to building permit charges. APIF, MOTION CARRIED.
11. Debt Management Study
Finance Director Roland and Financial Consultant Truzsinski presented the Debt
Management Study,a year long study which had recently been completed. Each bond
issue and debt levy was reviewed in length. Following this review, Ms. Roland and
Mr. Truzsinski presented their plans for repayment of outstanding debt. Member
Strachan left the meeting at 10:40. Council asked questions and made various
comments and observations regarding the results of the study. The resulting
conclusions reached by this study will affect numerous aspects of City projects in
the future. Mr. Truzsinski stated he believes his is the only financial consultant
who reviewed bonds in this type of study.
12. City Administrator Erar noted that Governor Carlson had not signed the
transportation bill yet, but would update Council when he received that information.
13. Roundtable
Councilmember Gamer: Noted problems in East Farmington. Engineer Mann stated that
driveways and sidewalks had been placed incorrectly but would
be corrected
Mayor Ristow: Noted letter received from Castle Rock Township regarding storm sewe
project and requested staff investigate setting a meeting date.
City Administrator Erar: Reminded Council of team building sessions to be scheduled
with Brimeyer. Will investigate possible dates.
14. MOTION by Fitch, second by Gamer to adjourn at 11:40 P.M.. APIF, MOTION
CARRIED.
Respectfully submitted,
Mary Hanson
Clerk/Typist
5\0
TO:
Mayor, Councilmembers,
City Administrator ~
FROM:
Lee Smick,
Planning Coordinator
SUBJECT:
Pole Barn Construction at
Northern Natural Gas
Complex
DATE:
June 16, 1997
INTRODUCTION
Northern Natural Gas Company proposes to construct a 40' x 60' Regulating and Measuring
building along with a 10' x 20' Electrical Utility building on the Northern Natural Gas site
located at the intersection of Akin Road and Highway 50.
DISCUSSION
The proposed buildings, shown on the attached drawings, are to be located in the northwest
comer of the site and will be mostly screened from Highway 50 by the existing buildings located
on the site and a large amount of fifty foot high spruce trees located along the property line. The
buildings will be painted blue and white, similar to the existing buildings on the site, and will
replicate other structures in the complex, insuring that the new construction will not be offensive
to adjacent properties. The buildings are approximately 1,250 feet from Akin Road and 525 feet
from Highway 50.
The Regulating and Measuring building will house meters and the Electrical Utility building will
control electricity to the larger building.
Section 4-5-4 of the City Code indicates that only the City Council can authorize pole buildings
in districts other than Agricultural or Conservation. The zoning of this site is 1-1 Light
Industrial.
ACTION REQUIRED
Authorize construction ofthe pole building and electrical utility building illustrated on the
attached drawings.
Respec~ly submitted,
~~
Lee Smick
Planning Coordinator
CitlJ of FarminfJ.ton 325 Oak Street. Farmington, MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591
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TO:
Mayor, Councilmembers
City Administrator ~
s~
FROl\!:
James Bell, Parks and
Recreation Director
SUBJECT:
Renew Landfill Contract
DATI::
June 16, 1997
INTRODUCTION
Staff has been reviewing the renewal of the contract with Kraemer Landfill to transfer and dispose of the
City's solid waste.
DISCUSSION
The County has mandated that all City generated solid waste be delivered to the Newport Processing
Facility. The cost for disposal at this site is considerably higher than the costs at Kraemer Landfill. To
offset this cost difference and to encourage haulers to go to the Newport facility, the County is offering a
$12/ton rebate. The cost per ton at Kraemer Landfill is $8.67/ton cheaper than the Newport facility. This
is approximately $33,813 per year difference in charges.
The City Attorney reconunends that he and staff research the correlation between the liability and cost
increases further.
RECOMMENDATION
Delay the landfill decision until the July 7, 1991 meeting. Kraemer Landfill will continue to receive the
City's solid waste in the interim.
JespeCtfullY submitted,
'- ...... ~1~~
James Bell
Parks and Recreation Director
cc: Beno Klotz
Lena Larson
CitlJ. of FarminfJton 325 Oak Street · Farmin'Jton, MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591
SA
TO:
Mayor, Councilmembers,
City Administrator ~
FROM:
Lee Smick,
Planning Coordinator
SUBJECT:
South Suburban Medical
Center Assessment
Agreement
DATE:
June 16, 1997
INTRODUCTION
.
The Assessment Agreement for the installation of improvements to extend Elm Street from
Trunk Highway 3 southeasterly to the intersection of Oak Street and Ninth Street between the
City and South Suburban Medical Center has been drafted to determine assessment fees for the
project.
DISCUSSION
The South Suburban Medical Center Assessment Agreement requires the following conditions to
be agreed upon:
. the City shall assess one hundred percent of the cost of improvements for the extension of
Elm Street from trunk Highway 3 southeasterly to the intersection of Oak Street and Ninth
Street against the property described as Lot I, Block I, South Suburban First Addition.
Assessments include administrative, planning, engineering, capitalized interest, legal, land
acquisition and bonding costs;
. assessments shall be spread over a ten year period with interest on the unpaid balance
calculated at eight percent per annum;
. and the assessments shall be deemed adopted on the date this agreement is signed by the
City.
The preparation of a feasibility study was authorized by City Council on April 21, 1997.
ACTION REQUIRED
Approve the execution of the Assessment Agreement and adopt a resolution authorizing its
slgnmg.
c?;ll~
Lee Smick -
Citl}. of FarminlJ.ton 325 Oak Street. FarminlJton, MN 55024 · (612) 463.7111 · Fax (612) 463-2591
ASSESSMENT AGREEMENT
City Installed Improvements
THIS AGREEMENT dated the ____ day of , 1997, by and between the City
of Farmington, a Minnesota municipal corporation (CITY) and South Suburban
Medical Clinic, Inc., a Minnesota non profit corporation (DEVELOPER).
1. Petition for Improvements. The Developer has petitioned the City to
install the improvements associated with the
extension of Elm Street from Trunk Highway 3 (T.H. 3) southeasterly to the
intersection of Oak Street and Ninth Street.
2. Conditions. The City agrees to construct the improvements to T.H. 3 and
the Elm Street extension as depicted in the feasibility study
dated May 19, 1997, and attached hereto as Exhibit A.
The City shall assess one hundred percent (100%) of the cost of the improvements
against the property described as Lot 1, Block 1, South Suburban First Addition
(PROPERTY). The assessments shall include administrative, planning,
engineering, capitalized interest, legal, land acquisition, and bonding costs.
The assessments shall be spread over a ten (10) year period with interest on the
unpaid balance calculated at eight percent (8%) per annum. The Developer waives
any and all procedural and substantive objections to the assessments, including
but not limited to, hearing requirements and any claim that the assessments
exceed the benefit to the Property. The Developer waives any appeal rights
otherwise available pursuant to MSA 429.081. The assessments shall be deemed
adopted on the date this agreement is signed by the City.
3. Notices. Required notices to the Developer shall be in writing and shall
be either hand delivered to the Developer, its employees or
agents, or mailed to the Developer by certified or registered mail at the
following address:
Robert D. Johnson, CEO
South Suburb~~ Medical Clinic, Inc.
3410 213th Street West
Farmington, MN 55024
Notices to the City shall be in writing and shall be either hand delivered to
the City Administrator, or mailed to the City by certified or registered mail in
care of the City Administrator at the following address:
John F. Erar, City Administrator
City of Farmington
325 Oak Street
Farmington, MN 55024
In Witness Whereof, the parties have executed this Agreement effective the day
and year first above written.
CITY OF FARMINGTON
By:
Gerald Ristow, Mayor
By:
John F. Erar, City Administrator
DEVELOPER:
SOUTH SUBURBAN MEDICAL CLINIC, INC.
By:
Robert D. Johnson, Chief Executive Officer
Drafted by:
City of Farmington
325 Oak Street
Farmington, MN 55024
(612) 463-7111
STATE OF MINNESOTA)
(ss
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this day of
, 1997 by Gerald Ristow, Mayor and by John F. Erar, City Administrator
of the City of Farmington, a Minnesota municipal corporation, on behalf of the
corporation and pursuant to the authority granted by the City Council.
Notary Public
STATE OF MINNESOTA)
(ss
COUNTY OF DAKOTA )
The foregoing instrument was acknowledged before me this day of
, 1997 by Robert D. Johnson, Chief Executive Officer of South Suburban
Medical Clinic, Inc., a Minnesota non profit corporation, on behalf of the
corporation.
Notary Public
Mayor, Councilmembers and
City Administrator W
FROM: Daniel M. Siebenaler
Chief of Police
TO:
SUBJECT: 800 MHz Radio Trunking
DATE:
June 16, 1997
INTRODUCTION
In 1996 the Minnesota Legislature ordered metropolitan counties to study the feasibility of implementing
an 800 MHz Trunked Radio system. The Committee studying the project for Dakota County along with
W. M. Montgomery and Associates acting as the consultant has issued its fmal report.
DISCUSSION
800 MHz Trunked Radio is a Metro-Wide system of public and semi-public radios sharing a common
radio frequency in the 800 megahertz range. These frequencies are shared on as needed basis and
controlled by computer. The system would allow for greater flexibility in communication between entities
and for a more efficient use of frequencies. In theory this is an excellent system.
Some of the conclusions of the Dakota County consultant and committee study may be summarized as
follows:
1. The current system is working with only minor problems.
2. The current state of 800 MHz technology is not equal to current VHF technology.
3. Existing VHF equipment will be functional for 3-5 years.
4. Replacement costs for current VHF technology will be 50% of 800 MHz UHF technology.
5. Countywide the cost of migration to 800 MHz will be approximately $9.55 million.
6. Annual maintenance costs will be over 5600,000. for Dakota County.
The recommendation of the panel is to delay a decision on participation until vendor proposals are
solidified. Only when costs are known would a fmal decision be made, based on technology and cost
rather than politics. If costs are similar to those projected by the consultant Dakota County should reject
participation and revisit the issue in the year 2000. During the interim the Committee recommends
exploring alternative technology, splitting of existing frequencies and applications to the FCC for
additional "turn back" channels for use over the ne:\1 5 years.
ACTION REQUESTED
This memo is intended as a summary of the 54 page document submitted for approval by the Dakota
County 800 MHz Planning Team. A complete copy is available for review at City Hall.
No action required. Infonnation only.
RespectfUllY. Sub itted, f
\ ~ ~
Daniel M. Siebenaler
Chief of Police
5~
CitlJ of FarminfJ.ton 325 Oak Street · Farmint}ton, MN 5502~ · (612) ~63. 7111 · Fa/( (612) ~63.2591
5\
TO: Mayor, Councilmembers, and
City Administratorif/
FROM: Karen Finstuen, Administrative
Service Manager
SUBJECT: Beer and Cigarette License Transfers
DATE: June 16, 1997
INTRODUCTION
The Budget Mart Convenience Stores located at 705 8th Street and 18266 Pilot Knob ROild, have
changed ownership from Budget Oil Company to A vanti Petroleum, Inc.
DISCUSSION
The Gas Station and convenient stores will retain the name of Budget Mart, however, the
ownership has changed to Avanti Petroleum, Inc., Denver, Colorado. Avanti currently owns
approximately 70 convenience store locations in Minnesota.
Due to the change in ownership, the Non-Intoxicating Malt Liquor Off-Sale License and
Cigarette license must be granted to the new owners.
The Police Department has reviewed the license applications and has approved the issuance of
the licenses for both locations.
ACTION REQUIRED
Approve the issuance of a Non-Intoxicating Malt Liquor License and a Cigarette License to the
Budget Mart Stores located at 705 8th Street and 18266 Pilot Knob Road.
Respectfully submitted,
~~
Karen Finstuen
Administrative Service Manager
Citl}. of Farmint}.ton 325 Oak Street · Farmin(jton, MN 550211 · (612) 463.7111 · Fax (612) 463.2591
TO: MaJor', Councilmcmbcrs
and Cit". Administrator ~
FRO~I: Paul Asher. JA(IUOr
Operations i\Janagcr
SUBJECT: Expansion of the Pilot
Knob Liquor Store
DATE: .hmc G, 1997
1:'\TRODlJCT10N
111C cxpnnsion of the Pilot Knob Liquor Store has been completed, with the excepli~m of some
addili~)I\IIllIll'rl.:hal\disil\gishdvil\~, which is II\lrlllal adlvily.
BUDGET L\JPACT
Actual disbursements for the expansion totaled S 16,352.00 in comparison to the budgeted amount
01'$20,262.00. Attachcd is a cost breakdown of the total disburscments by category.
ACTION REQUESTED
NOllc. For information only.
Rcspccll'l.l11y Submitted.
c;;;2/~
Palll Asher
Liquor Operations ~lallagcr
c.c. Robin Roland
CitlJ of FarminfJton 325 Oak Street · Farmint)ton, MN 55024 · (612) 463-7111 · Fax (612) 463.2591
.. . ,
. . Other
.
PILOT KNOB LIQUOR STORE EXPANSION Cooler Floor . Buildout
"BUILD OUT" COSTS Component . Shelving Flooring! Costs
: EQUIPMENT ; ; ;
AA Equipment ; ;
: Cooler extension, doors, racking 5,353,
Shelving 1.225
Labor-Installing Cooler extension I floor shelving 850 150
Freight costs 700 200'
Sales Tax: ; , 348 80' ;
iCONTRACT LABOR & MATERIAL , ,
Electrical changes on Cooler-Jenson Electric 692;
Refrigeration/Plumbing on Cooler-Quality Refrigeration 199:
Removing Partition Walls/Carpentry-Gary's Handyman Service , , 59"1
Vinyl Flooring labor to Install-Dennis Dahmes ; 423;
Carpet & Molding mat'l & labor. & vinyl mat'I-Parker's Flooring ! 2,366
,
Wood for "Back Stock Shelving" - Dakota Lumber ; 462
Wall & Ceiling Electrical changes- Kelly Electric 371
Painting of Outside South Wall Sign-Godfry Signs . 90
, ,
Misc.-W.W.Grainger i , ; i 127
Misc. Hardware & Floor Sander Rental-Pellicci Hardware . ; i 62
Misc. Hardware & Breakroom Shelves-Menards ; 733
Dumpster Fee- Dick's Sanitation: ; : 395
Building Permit , ; : 1
, .
Security I mprovements-Electrowatchman ; .764
Lock Changing- AI's Lock & Key I , 167
.
.
CATEGORY TOTALS. , $8.142 , 51,655 ' $2,789 ' $3.766
;
Expansion Budget . $18.420
Contingency 10% 1842 . TOTAL DISBURSEMENTS $16,352
Total 8 udget $20,262 ,
.
Disbursements to date ($16.352) .
Under Budget , $3,910 I
FRO:\I:
Mayor, Councilmembers
City Administrator ~
J ames Bell, Parks and Recreation
Director
5h
TO:
SUBJECT:
Pool Project Update
DATE:
June 16, 1997
INTRODUCTION
The Swimming Pool Filtration system has been installed.
DISCUSSION
The filtration system was installed so that staff was able to open the pool on schedule. Some minor
adjustments need to be accomplished, but overall everything seems to be operating as intended.
The contractor has completed all work necessary for start -up and will be back in the fall to assist staff in
the winterizing procedure.
BUDGET IMPACT
Financial analysis of the project will be completed when all bills are received by staff. The original
contract is within budget. It is anticipated that some change orders recommended by the consulting
engineer will result in a small savings.
RECOMMENDATION
For information only.
Respectfully submitted,
-1-~
James Bell
Parks and Recreation Director
CitlJ. of FarminfJ.ton 325 Oak Street · FarminiJton, MN 55024 · (612) 463.7111 · Fax (612) 463-2591
5\
TO:
Mayor, Council and
City Administrator~
FROM:
Mary Hanson, Clerk Typist
SUBJECT:
Lawful Gambling Premise Permit
- Eagles Aerie 4031
DATE:
June 16, 1997
INTRODUCTION/DISCUSSION
Minnesota Statutes require organizations applying for a gambling premise permit
to receive approval from the jurisdiction where the activity occurs. The Eagles
Aerie 4031 has requested Council approval to conduct gambling activities at
their facility located at 313 Third Street.
ACTION REQUIRED
Adopt a resolution approving the gambling premise permit for the Eagles Aerie
4031.
Respectfully submitted,
~~'
, '
: , ~
, Mary Hanso ~
Clerk Typist
mh3
CitlJ. of FarminfJ.ton 325 Oak Street · FarminfJton, },fN 5502!l · (612) !l63. 7111 · Fax (612) !l63.2591
PRO P 0 SED
RESOLUTION
APPROVING A MINNESOTA LAWFUL GAMBLING PREMISE PERMIT
- EAGLES AERIE 4031-
Pursuant to due call and notice thereof, a regular meeting of the City
Council of the City of Farmington, Minnesota, was held in the Civic
Center of said City on the 16th day of June, 1997 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to M.S. 349.213, the State of Minnesota Gambling
Board may not issue or renew a Gambling Premise Permit unless the City
Council adopts a resolution approving said permit; and
WHEREAS, Farmington Eagles Aerie 4031 has submitted an application for
a Gambling Premise Permit to conduct bingo at their facility located at
313 Third Street for Council consideration.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the
Gambling Premise Permit for Farmington Eagles Aerie 4031 is hereby
approved.
This resolution adopted by recorded vote of the Farmington City Council
in open session on the 16th day of June, 1997.
Mayor
Attested to the ____ day of June, 1997.
SEAL
Clerk/Administrator
TO:
S'
Mayer, Ceuncilmembers, ~
City Administrator~
FROM:
Ken Kuchera, Fire Chief
SUBJECT:
Purchase of Radio Equipment
DATE:
June 16, 1997
INTRODUCTION
The 1997 Budget provides funding for the purchase of radio equipment. The
Fire Department will purchase two pieces of equipment.
DISCUSSION
A new 4x4 pickup was purchased to replace the 1983 GMC grass fire unit. The
GMC will be kept and used jointly by the Police and Fire Departments.
Therefore, a new radio is needed for the new pickup.
The Department also needs to purchase an additional handheld radio.
BUDGET IMPACT
The 1997 Budget contains $3,500 for radio equipment. The mobile radio for the
new pickup will cost $878. There are adequate funds to cover the cost of this
purchase.
The 1997 Budget also set aside $1000 for the purchase of a handheld radio.
The base price is $790.19. Additional options to be purchased are a remote
speaker microphone, case with belt loop, and a charger. With these options,
the total purchase price is $973.19.
ACTION REQUIRED
These are budgeted purchases and no action is required by Council.
Respectfully submitted,
14-~U-llw\",-~-'/
Ken Kuchera
Fire Chief ~
FD1
CitlJ. of FarminfJ.ton 325 Oak Street · FarmintJton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591
TO:
5k
Mayor, Councilmembers and CIty
Administrator ~
FROM:
James Bell
Parks and Recreation Director
SUBJECT:
Spring Clean Up Day 1997
DATE:
June 16, 1997
INTRODUCTION
The City recently completed its annual Spring Clean Up Day. This project has helped the
community in its efforts to keep Farmington, Empire Township and Castle Rock Township
beautiful.
DISCUSSION
The attached memo outlines the quantity of materials handled at the event. This information will
be the basis for billing the townships for their share of the cost.
I would like to commend staff and contracted vendors for their hard work and dedication on the
project. The City also owes its gratitude to Dakota Electric for the use of their facilities. A letter
of thanks has been sent.
BUDGET IMPACT
The cost for this spring's Clean Up Day came to a total of $11,275.85 as compared to the 1996
cost of $15,141.16. This savings was partially due to the contracting of service to Mendota Heights
Rubbish. The total number of vehicles served was 384 or $29.36 per vehicle as compared to 445
vehicles or $34.03/vehicle in 1996. Funding for Clean Up Day is included within the Solid Waste
Department budget. The townships will reimburse the City for their share of the costs upon
receipt of the bill from the City.
ACTION REQUESTED
This memo is for information only.
Respectfully Submitted,
~~ 6J..SL
James Bell
Parks and Recreation Director
CitlJ of FarminlJton 325 Oak Street · Farmint)ton, ~fN 55024 · (612) 463-7111 · FaJf (612) 463-2591
TO: Jim Bell
FRO:\I: Lena Larson
SLlUECT: Spring Clean Up Day 1997
DATE: June 4, 1997
Castle Rock Empire Farmington TOTAL
Vehicles thru the gate 45 38 301 384
Batteries 22 27 92 141
Appliances 19 30 109 151
Microwaves/ A/e 5 1 32 38
Tires 220 72 409 26,040 lbs.
Mattresses/Box Springs 7 20 98 7200 lbs.
Misc. Landfilled -- -- -- 64,560 lbs.
Scrap Metal -- -- -- 423801bs.
There were 61 less cars this spring than the spring of 1996. All but the Misc. Landfilled amount of
the items in the above table were recycled or processed, saving not only landfill space but natural
resources as well.
Please let me know if you have any questions or would like further information.
~Ui-. ~
Lena Larson
Public Works Administrative Assistant
cc: file
Benno Klotz
Citl). of Farmint)ton 325 Oak Street · FarmintJtonJ MN 55024 · (612) 463.7111 · Fax (612) 463.2591
5\
TO: Mayor, Councilmembers and
City Administrator t:rV
FROM: Joy Lillejord,
Recreation Program Supervisor
SUBJECT: Adopt a resolution accepting
donation from Dakota Electric for
Safety Camp
DATE: June 16, 1997
INTRODUCTIONIDISCUSSION
Dakota Electric has graciously donated $500.00 to Farmington Parks and Recreation's Safety Camp
on June 9 and 10. During these two days of camp, participants will have the opportunity to see the inside
of aN ational Guard helicopter, learn about the weather from Channe19' s Joe Di Giavonni, tour a police
car, fire truck and an ambulance. Dakota Electric will be presenting power line safety, the Humane
Society will present animal safety and our own lifeguards will conduct a water safety program for all
who attend. To end this two day program \ve \\111 have an awards ceremony where the participants
will receive certificates and t-shirts.
ACTION REQUIRED
Adopt a resolution accepting the $500.00 donation from Dakota Electric for Safety Camp.
Respectfully submitted,
<1nY l(. Li Htfbd
Joy M. Lillejord
Recreation Program Supervisor
CitlJ. of Farmint}.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591
PRO P 0 SED
RESOLUTION
ACCEPTING DONATION OF $500 FOR RECREATION DEPARTMENT SUMMER CAMP
Pursuant to due call and notice thereof, a regular meeting of the City Council of the
City of Farmington, Minnesota, was held in the Civic Center of said City on the 16th
day of June, 1997 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, Dakota Electric Association has proposed to donate $500 to be used to help
fund the Recreation Department's Safety Camp Program; and
WHEREAS, it is in the best interest of the City to accept such a generous donation.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the
donation of $500 for the Safety Camp Program from Dakota Electric Association.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 16th day of June, 1997.
Mayor
Attested to the
day of June, 1997.
City Administrator
SEAL
d2
SrA
TO: Mayor, Councilmembers and
City Administrator ~
FROM: Joy Lillejord,
Recreation Program Supervisor
SUBJECT: Adopt Resolution Accepting
Donation
DATE: June 16, 1997
INTRODUCTIONIDISCUSSION
The 4-H dog project organization have donated $50.00 to the Senior Center to put into an account
for Seniors who are unable to pay for their Meals on Wheels.
ACTION REQUIRED
Adopt resolution accepting this donation from the 4-H dog project organization.
Respectfully submitted,
~fc{. U[~
Joy M. Lillejord
Recreation Program Supervisor
CitlJ. of FarminfJton 325 Oak Street · Farmin'JtonJ MN 55024 · (612) 463-7111 · Fax (612) 463.2591
PRO P 0 SED
RESOLUTION
ACCEPTING DONATION OF $50.00 TO MEALS ON WHEELS PROGRAM
Pursuant to due call and notice thereof, a regular meeting of the City Council
of the City of Farmington, Minnesota, was held in the Civic Center of said City
on the 16th day of June, 1997 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, the 4-H Club has donated $50.00 to the City to be placed in an account
and used to provide mobile meals to those senior citizen's who are unable to pay
for this service; and
WHEREAS, . it is in the best interest of the City to accept such donation.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the
generous donation of $50.00 from the 4-H Club to be used by the Senior Center as
noted above.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 16th day of June, 1997.
Mayor
Attested to the _____ day of June, 1997.
City Administrator
SEAL
6f\
TO:
Mayor and City Council
City Administrator ~
FROM:
Robin Roland, Finance Director
SUBJECT: Certification Local Performance
Aid
DATE:
June 16, 1997
INTRODUCTION
Minnesota Statutes Section 477A.05 provides for Local Performance Aid payable to cities having
a system of performance measures. Certification of LPA must be sent to the State each year for
the following year.
DISCUSSION
The City of Farmington certified LPA for the current budget year and is receiving funding through
Local Government Aid. At the June 2nd meeting the Council certified 1998 LPA. Recent changes
to the State Statute necessitate a new certification before June 30th. This certification must
include the name of the program to be supported by LPA which has performance measures in
place, as well as verification that without LPA the City's tax rate would be increased. As all City
programs have performance measures in place, anyone would qualify. Staff has chosen the
Senior Center as our example for LPA purposes.
As for the reduction of property taxes due to LPA; without LPA, a corresponding amount of
revenue would have to be found to fund the program. This amount would most likely come from
the tax levy, which would increase our tax rate in turn.
BUDGET IMPACT
Local Performance Aid receivable in 1997 is $7,709. In 1998, we anticipate $9,774.
ACTION REQUESTED
Signatures of the Mayor and one Council Member on the newly revised State Certification form.
g#~
Robin Roland
Finance Director
CitlJ. of FarminfJton 325 Oak Street · FarmintJtonJ MN 5502~ · (672) ~63. 77 71 · Fax (612) 463.2591
MINNESOTA Department of Revenue
Property Tax Division
Mail Station 3340
Phone (612)296-5141
St. Paul, MN 55146-3340
Fax (612) 297-2166
.
June 5, 1997
TO: ALL CITY CLERKS, ADMr.\ISTRA TORS, MANAGERS, AND
FINANCE DIRECTORS
RE: CHANGES IN THE CERTIFICATION OF LOCAL PERFORl\-IANCE
MEASURES FOR LOCAL PERFORMANCE AID PAYABLE IN 1998
La\\'s 1997, Ch:lpter 231, Article 11, Sectic:l 7 provides for changes to the local
performance aid (LP A) statute (Minnesota Statutes, Section 477 A.05). In order to qualify
for LP A in 1998, a city must affirm that (1) the aid will result in a reduction in property
taxes at least equal to the amount of aid received, and (2) the city will spend the aid on
programs for which it has developed a system of performance measures and that these
measures will allow for the measurement of continuous improvement and will be
regularly compiled and presented to the city council at least once a year. The city must
identify the program or programs that are to be funded with the aid. The city is eligible
for aid if it affirms that it is in the process of developing and implementing a system of
performance measures for the program or programs for which the aid is being sought.
However, the aid may not be spent on the program or programs until the performance
measurement system has been instituted, unless the aid is being used to establish the
performance measurement system.
Local performance aid will be determined as follows for calendar year 1998: Laws 1997,
Chapter 231, Article 11, Section 7 provides for $440,000 in addition to $4,107,673 (the
amount paid in 1997) plus an inflation adjustment based on the implicit price deflator. A
per capita aid amount will be determined by dividing the total aid available by the total
population of all cities that qualify for the aid. Each qualifying city then receives an aid
amount based on its population times the per capita aid amount.
Distribution of LP A is based on yearly certifications for each qualifying city. Cities are
required to submit an annual certification in order to receive LP A payable in calendar
year 1998 and subsequent years.
LP A will be paid in two equal installments on July 20 and December 26 of 1998.
Qualifying cities will receive a certification of their 1998 LP A by July 31, 1997. As
mentioned above, your city may qualify for LP A by (1) affirming that this aid will result
in a reduction in property taxes equal to the amount of aid received and that (2) your city
will spend the aid on programs for which it has developed a system of performance
measures and that these measures will allow for the measurement of continuous
improvement and \\-ill be regularly compiled and presented to the city council at least
once each year.
(continued)
An equal opportunity employer
TDD: (612) 215-0069
Page 2
Enclosed is a new certification for 1998 LPA. This certification replaces the
certification which was enclosed with the letter dated March 25, 1997. This new
certification must be signed by the mayor and the chair of the city council, and it
must be returned to our office by June 30, 1997. l'\OTE: If our office does not
receive a certification from your city by June 30, 1997, )'our city will not be eligible
to receive this aid in calendar year 1998.
If you have any questions regarding the comple:ion of this form, please feel free to call
me at (612) 296-5141.
Sincerely,
t;! vJ J)/)/ 1/
Y\iL~t'1 1--. Yvv'fJ.~
Larry L Bewley
Research Analysis Specialist
Property Tax Division
Enclosure
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TO:
Mayor, Councilmembers,
City Administrator ~
50
FROM: Karen Finstuen, Administrative
Service Manager
SUBJECT: Temporary 3.2 Permit
DATE: June 16, 1997
INTRODUCTION
The Eagan Independent Fast Pitch Softball Team is requesting a Temporary 3.2 on-Sale License
for their softball tournament on the weekend of June 27-29, 1997. This permit requires council
approval.
DISCUSSION
This tournament is a fundraiser for their team. The application for the tournament and the
Temporary 3.2. license have been submitted and approved by the appropriate departments.
ACTION REQUIRED
Approve the temporary 3.2. license.
Respectfully submitted,
J4~ ~~
Karen Finstuen
Administrative Service Manager
CitlJ of FarminfJ.ton 325 Oak Street. Farmin9tonl MN 5502f., · (612) f.,63-7111 · Fax (612) f.,63-2591
5\,
TO: Mayor, Councilmembers,
City Administrator ((}/
FRO~: Lee Smick,
Planning Coordinator
SUBJECT: Development Review
Process Ordinance
DATE: June 16, 1997
INTRODUCTION
The development review process ordinance will amend Title 11, Chapter 2, Sections 1, 2
and 3 to include a streamlined process for re\"iewing development plans in the Planning
and Engineering Departments.
DISCUSSION
Revisions to the development review process proposed by the City Council at the April
21 st meeting include the following:
. Revise the schematic plan process to include the review ofthe proposed plat by the
Development Committee, City staff, Parks and Recreation Commission, Housing and
Redevelopment Authority, Water Board and the Planning Commission in order for
the developer to receive feedback on the plat prior to the expense of preparing a
detailed plan.
. Determine that all significant engineering and planning issues be addressed before the
preliminary plat is considered at the Planning Commission level and sent to the City
Council.
. Revise the hearing process to require one public hearing at the Planning Commission
level after adequate time has been allowed for staff and advisory body review of the
preliminary plat.
. Revise the time limit for approving the preliminary plat to seventy days at the
Planning Commission level after all infonnation has been submitted and fifty days at
the City Council level to approve the plat for a total of one hundred and twenty days
to review and approve the plat.
CitlJ. of FarminfJ.ton 325 Oak Street · Farmintjton/ MN 55024 · (612) 463.7111 · FaJf (612) 463.2591
The development approval process flow chart is attached to observe the process in detail
along with an analysis of each step in the process. The City Attorney and the Planning
Commission have reviewed and approved the development review process ordinance
reVISIOn.
.
ACTION REQUIRED
Approve the proposed revisions to the development review process by amending Title 11,
Chapter 2, Sections 1, 2 and 3 of the City Code.
Respectfully submitted,
~~L~
Lee Smick
Planning Coordinator
PRO P 0 SED
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE
An Ordinance Amending Title 11, Chapter 2 - Procedures for Filing and Review
THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS:
SECTION I: Title 11, Chapter 2, Section 1 - Procedures for
Filing and Review - shall be amended by adding
(underlined) and deleting (otrucJc) as follows:
CHAPTER 2
PROCEDURES FOR FILING AND REVIEW
SECTION:
11-2-1:
11-2-2:
11-2-3:
11-2-4:
Ckctch Schematic Plan
Preliminary ~ ~
Final Plat
Premature subdivisions
11-2-1: Dltoteh Schematic Plan: In order to insure that all applicants are
informed of the procedural requirements and minimum standards of this Title and
the requirements or limitations imposed by other City ordinances or plans, prior
to the development of a preliminary plat, all applicants shall present a olcctch
schematic plan to the City rlanner City Planning Division prior to filing a
preliminary plat. The Planning Coordinator will review the proposal with the
Development Committee. City staff. and the Planning Commission. The schematic
plan will be made available for review to the Parks and Recreation Commission.
Water Board. and Housing and Redevelopment Authority for review and comment. The
process allows the developer to receive feedback on the plat prior to the expense
of preparing a detailed plan on projects that may require substantial revision
before formal approval is given.
SECTION II:
Title 11, Chapter 2, Section 2 (A), (B) , (C), shall be
amended by adding (underlined) and deleting (otruclc)
as follows:
11-2-2: Preliminary Plat
~'Filing: Fifteen (15) copies of the preliminary plat, five (5) copies of support
documents, and a list of property owners located with three hundred fifty feet
(350') of the subject property obtained from and certified by an abstract company,
shall be submitted to the City rlanner Planning Division. The required filing
fee, as established by City Council resolution, shall be paid and any necessary
applications for variances from the provisions of this Title shall be submitted
with the required fee. The proposed plat shall be referred to specific
individuals on staff and other public jurisdictions where appropriate with
instructions to report any commentary within fifteen (15) days to the City rlanner
Planning Division. The plan shall be considered as being officially submitted
when all information requirements are met. Significant engineering and planning
issues shall be addressed before the preliminary plat is considered at the
Planning Commission level and sent to the City Council.
B) rlannin!J COll'lfRiooion Rev-ic',l. The rlar.nin!J COffiffiiooion ohall rc'.riC',l thc plat
aftcr adcquate time has been allo'.:ed ::or staff and advioory body revic',: of the
plat. The rlanning COffifRiooion ahall =cport ita findings and recoffifRendations to
the City Council.
B) Hearing: The rlanner Planning Coordinator, upon rcceipt of the rlanning
COffifRiooion'o findings and recoffifl\cndat~ona shall set a public hearing for review
of the preliminary plat. If the rlaL~in!J COffifRiooion hao not acted upon the
preliminary plat '.lithin oiJety (GG) doya follo'.ling delivery of a subdi','ision
application completed in compliance '.:~ th this Title, the rlanner. The ~
Council Planning Commission shall conduct the public hearing. Notice of the
hearing shall consist of a legal property description, and description of
request, and shall be published at least ten (10) days prior to the hearing.
Written notification shall be mailed at least ten (10) days prior to the
hearing to all owners within three h~~dred fifty feet (350') of the boundary
survey of the property in question.
c)
Planning Commission Review: The Planning Commission shall review the preliminary
plat at the public hearing after adequate time has been allowed for staff and
advisory body review of the preliminary plat. The Planning Commission shall
report its findings and recommendations to the City Council after the public
hearing but no later than seventy (70) days following delivery of an application
completed in compliance with this Title by the applicant to the City. The
Planning Commission shall not act on the preliminary plat until all information is
submitted and all issues are addressed and resolved. The City Council shall have
fifty (50) days to act upon the findings and recommendations of the Planning
Commission.
SECTION III:
Title 11, Chapter 2, Section 3 (D) shall be amended
by adding (underlined) and deleting (strude) as
follows:
Street AQdresses: With submission of the final plat, ten (10) copies of the plat
map showing all addresses correctly labeled in conformance with all applicable
Dakota County and City ordinances and policies shall be supplied to the ~
rlanncr Planning Coordinator for subsequent distribution to the utility companies
and local school districts.
SECTION IV: After adoption, signing and attestation, this
ordinance shall be published one time in the
official newspaper of the City and shall be in effect on and after the day
following such publication.
Step 1
Step 2
Step 3
Step 4
Step 5
Step 6
CITY OF F ARVIINGTON
DEVELOPMENT APPROVAL PROCESS
An initial meeting with staff to determine project requirements and possible issues.
This meeting serves as a mechanism for the developer to become aware of City
development ordinances and standards. Staff also prepares development approval
schedule, discusses checklist and informs developer of associated fees involved in
development process.
Submit schematic plan and corresponding information. The Developer submits the
Schematic Plan to the Planning Coordinator along with other pertinent information.
Review by Development Committee and City Staff - Review proposal at Planning
Commission meeting. Planner reviews the proposal with the Development Committee,
City Staff and Planning Commission to provide all groups the opportunity to become
familiar with the project prior to formal action or public hearing. Schematic plan is also
sent to the Parks and Recreation Commission, Water Board and Housing and
Redevelopment Authority if applicable for review. It gives the developer the chance to
receive feedback prior to the expense of detailed plan preparation on projects that may
need substantial revision before formal approval is given.
Meeting 1 - Schematic Plan is reviewed at Planning Commission meeting.
Developer submits preliminary plat to Planning and Engineering staffwith comments
addressed and all required information along 'with payment of fees - 60 day time limit
begins. The developer shall submit a) an application for preliminary plat, b) fifteen (15)
copies of the plat, c) five (5) copies of support documents, d) an abstractor's list of
property owners living within three hundred fifty feet (350'), and e) filing fees and
surety as specified in the City's annual fee schedule. All of this information must be
included in the submission in order for the Planning Commission to act upon the
preliminary plat. Major engineering and planning issues must also be addressed before
the preliminary plat is approved at the Planning Commission level and sent to the City
Council for review. The 70 day time limit for reviewing and approving the preliminary
plat at the Planning Commission level begins when all of the above information along
with engineering and planning issues are addressed.
Notice of Public Hearing is published 10 days prior to Planning Commission hearing
date for preliminary plat review. Notice of public hearing is mailed to properties on
abstractor's list and affidavit of mailed notice is filed. Planning staff notifies affected
agencies, jurisdictions and utilities and requests comments concerning preliminary plat.
Planning Commission Public Hearingfor preliminary plat with all issues resolved,
recommends plat be sent to City Council. Planning Commission does not approve
preliminary plat until all information is submitted and all issues are addressed. If
approved, Planning Commission recommends plat be sent to City Council.
Meeting 2 - Preliminary Plat is reviewed at Planning Commission Public Hearing.
Step 7
Planning staff prepares report for City Council concerning review of preliminary plat at
City Council.
Step 8
Preliminary plat is reviewed by City Council - Upon approval, resolution for
preliminary plat is adopted. City Council reviews preliminary plat and adopts resolution
for preliminary plat upon approval. The public may ask questions or voice concerns at
this meeting. The City Council has 50 days to review the plat once all information is
submitted to the City Council.
Meeting 3 - Preliminary Plat is reviewed at City Council meeting.
Step 9 Developer prepares final plat and submiTs to Planning Coordinator along with payment
of fees. The developer submits a final plat of any portion that was not recorded by
providing twelve (12) copies of the final plat and two (2) copies of all final engineering
drawings. Planning and Engineering staff reviews and prepares agenda report materials
on the plat.
Step 10 Planning Commission reviews final plat and sends recommendations to City Council.
Planning Commission reviews plat and forwards recommendation to the City Council.
Meeting 4 - Final Plat is reviewed at Planning Commission meeting.
Step 11 Final plat is reviewed by City Council - ["pon approval, resolution provides for
acceptance of all agreements for improrements, public dedication and other
requirements indicated by City Council. City Council adopts resolution approving and
authorizing signing of plat contingent upon preparation of developer's agreement.
Meeting 5 - Final Plat is reviewed at City Council meeting.
Step 12 Developer's Agreement is drafted by Community Development/Planning and
Engineering staff Developer prepares cost estimates for required developer
improvements and City Engineer prepares financial guarantees for developer's
agreement. After preparation of agreement, staff forwards draft developer's agreement
to City Attorney for approval. After approval by City Attorney, staff forwards draft to
developer for review, comment and, if necessary, to arrange for a meeting to work out
unresolved issues.
Step 13 Developer's Agreement is included on consent agenda and approved by City Council
upon approval of developer. Developer's Agreement is reviewed and upon approval of
developer, City Council approves Developer's Agreement.
.
Meeting 6 - Developer's Agreement is reviewed at City Council meeting.
Step 14 Developer provides all required fees, final plat documents and signs developer's
agreement. Developer provides all required fees, final plat documents, including one full
size and one 8 1/2" x II" mylar of final plat, and signs developer's agreement. Three
copies of agreement are required to be submitted to City.
Step 15 Final plat is signed by Mayor and Chair of Planning Commission and released to
developer for recording along .with certified Developer's Agreement.
CITY OF FARMINGTON
DEVELOPMENT APPROVAL PROCESS
I. Initial meeting with staff to I *Denotes meeting date I
determine project & possible
issues
1
2. Submit schematic plan & 1
corresponding
information 3. Review by development
committee & staff - Review
proposal at Planning
4. Developer submits Commission meeting
preliminary plat to Planning &
Engineering staff with 1
comments addressed and all
required information along 5. Notice for Public Hearing is
with payment of fees - 70 day published 10 days prior to
time limit at PC begins Planning Commission hearing
6. Planning Commission date for preliminary plat review
Public Hearing for preliminary
plat with all issues resolved, 1
recommends plat be 7. Planning staff prepares report
sent to City Council for City Council concerning
review of preliminary plat at City
1 Council
8. Preliminary Plat is
reviewed by City Council - 50 9. Developer prepares final plat
day time limit begins - Upon and submits to Planning
approval, resolution for Coordinator along with payment
preliminary plat is adopted of fees
J
1 11. Final Plat is reviewed by
10. Planning Commission City Council - Upon approval,
reviews final plat and sends resolution provides for
recommendations to acceptance of all agreements for
City Council improvements, public dedication
and other requirements indicated
. by City Council
12. Developer's Agreement is
drafted by CD/Planning 13. Developer's Agreement is
& Engineering staff included on consent agenda and
approved by City Council upon
1 approval of developer
14. Developer provides all 15. Final Plat is signed by
required fees, fmal plat Mayor and Chair of Planning
documents and signs Commission and released to
developer's agreement developer for recording along
with certified Developer's
Agreement
COUNCIL REGISTER
COUNCIL MEETING 6/16/97
VENDOR
ACTIVITY
12-JUN-1997 (13:31)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
A & B CEMENT CONSTRUCTION INC
---------------------------------------------------------------------------------------------------------------------
<*>
A T & T WIRELESS SERVICES
<*>
AIRTOUCH CELLULAR
<*>
AL' S LOCK AND KEY
<*>
ALCORN BEVERAGE CO. INC.
<*>
AT&T WIRELESS SERVICES
<*>
Apple Valley Villa
<*>
B & B PIZZA
<*>
BACHMANS INC
<*>
BARTON SAND & GRAVEL CO
<*>
BERG, JASON
<*>
BONESTROO, ROSENE, ANDERLIK IN
<*>
BRAD RAGAN INC
<*>
BRAKE & EQUIPMENT WAREHOUSE IN
<*>
BRAUN INTERTEC CORPORATION
<*>
BROCK WHITE COMPANY, LLC.
<*>
BT OFFICE PRODUCTS INTERNATION
<*>
BUREAU OF CRIMINAL APPREHENSIO
STREET MAINT
ENGINEERING SERV
SEWER OPEATIONS
STREET MAINT
WATER UTILITY
FIRE SERVICES
ICE ARENA
LEGISLATIVE CTRL
PARK MAl NT
RECREATION PROGR
RESCUE SQUAD
SOLID WASTE
IDEA SCHOOL
LIQUOR
ENGINEERING SERV
PARK MAINT
SEWER OPEATIONS
STREET MAINT
WATER UTILITY
Senior Center
Recreation prog
TREE MAINTENANCE
BUILDING MAINT
Recreation prog
1997 IMPROVE
AKIN PARK 2ND
DEER MEADOW
GENERAL FUND
LARCH STREET
NELSON HILLS 4TH
PARK IMPROVEMENT
PRAIRIE CREEK
SOLID WASTE
PATROL SERVICES
ENGINEERING SERV
STREET MAINT
ADMINISTRATION
FIRE SERVICES
REMODEL DOORWAY - LOCUST ST GA
CELLULAR SERVICE
CELLULAR SERVICE
CELLULAR SERVICE
CELLULAR SERVICE
CELLULAR PHONE CHARGES
CELLULAR PHONE - DWIGHT BJERKE
CELLULAR PHONE CHARGES
CELLULAR SERVICE - DON HAYES
CELLULAR PHONE CHARGES
CELLULAR PHONE - TOM HEMISH
CELLULAR SERVICE - BEN KLOTZ
SUPPLIES
BEER
PAGER SERVICE
PAGER - JIM BELL
PAGER SERVICE
PAGER SERVICE
PAGER SERVICE
GR AMER HIST. THEATRE TRIP
PIZZA FOR SAFETY CAMP
TREES PO#6359
CLASS 5 RECYCLE
CLASS INSTRUCTOR
MARCH'97-MIDDLE SCHOOL POOL
MARCH' 97 - AKIN PK 2 - DRAINAGE
MARCH' 97-DEER MEADOWS 2ND ADDN
MARCH'97 - CAMERON WOODS
MARCH' 97 - E . FARM. LARCH ST ACCE
MARCH'97-NELSON HILLS 8TH ADDN
MARCH'97-GENERAL PROF. SERVICE
MAR'97-PRAIRIE CRK FLOODPLAIN
REPAIRS
REPAIRS/SERVICE
GEOTECHNICAL EVAL. -WTR TWR
STABILIZER WEAR PLATE
SUPPLIES
APPLICANT INFORMATION REQUEST
5,145.00
5,145.00*
14 .90
34.37
68.73
34.37
152.37*
34.55
10.98
101. 67
21. 65
16.26
24.10
50.72
259.93*
40.00
40.00*
17,626.90
17,626.90*
8.52
4.24
2.13
4.26
2.13
21.28*
254.10
254.10*
90.53
90.53*
173.21
173.21*
81. 88
81. 88*
152.25
152.25*
450.00
180.00
90.00
3,612.25
206.00
180.00
5,870.37
1,244.75
11,833.37*
358.51
358.51*
278.89
278.89*
5,100.00
5,100.00*
16.89
16.89*
789.43
789.43*
32.00
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COUNCIL REGISTER
VENDOR
<*>
CARTWRIGHT, LOREN
<*>
CHUCHNA. SHELLY
<*>
CITY OF FARMINGTON - SELECT AC
<*>
COCA-COLA ENTERPRISES
<*>
COLLEGE CITY BEVERAGE INC
<*>
COVEY, ROBERT
<*>
CROSS NURSERIES INC
<*>
Conoco
<*>
D & 0 PROPERTIES
<*>
DAKOTA COUNTY FINANCIAL SERVIC
<*>
DAKOTA COUNTY PUBLIC HEALTH NU
<*>
DAKOTA ELECTRIC ASSOCIATION
<*>
DAY DISTRIBUTING CO
<*>
DELTA DENTAL PLAN OF MINNESOTA
<*>
DICK'S SANITATION INC
<*>
DIESEL COMPONENTS INC
<*>
DOWNEY, TIM
<*>
DUEBERS DEPT STORE
<*>
FARMINGTON BAKERY
<*>
FARMINGTON EMPLOYEE CLUB
<*>
FARMINGTON FOUNDERS FESTIVAL
<*>
FARMINGTON INDEPENDENT
<*>
FARMINGTON PRINTING INC
ACTIVITY
Recreation prog
SEWER OPERATIONS
GENERAL FUND
LIQUOR
LIQUOR
GENERAL FUND
TREE MAINTENANCE
BUILDING INSPECT
FIRE SERVICES
PATROL SERVICES
SOLID WASTE
LIQUOR
GENERAL FUND
FIRE SERVICES
BUILDING MAINT
LIQUOR
SEVERANCE FUND
SOLID WASTE
STREET MAINT
GENERAL FUND
Senior Center
SOLID WASTE
GENERAL FUND
BOARDS & COMM
1997 IMPROVE
PERSONNEL
PLANNING/ZONING
ADMINISTRATION
Recreation prog
SEWER OPEATIONS
SOLID WASTE
WATER UTILITY
12-JUN-1997 (13:31)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
CLASS INSTRUCTOR-BASKETBALL
18877 EMBER AVE - FINAL BILL.
WH FROM 6/6 PR
POP/SODA
BEER
REFUND FOR SWIMMING LESSONS
TREES
FUEL CHARGES - MAY
CREDIT BALANCE ON ACCOUNT
CREDIT BALANCE ON ACCOUNT
CREDIT BALANCE ON ACCOUNT
MONTHLY RENT - JUNE
CHILD SUPPORT WH 6/6 PR
FIREMAN IMMUNIZATION
SIGN SVC - DENMARK & SPRUCE
LIQUOR
DENTAL PREMIUM - JUNE
CITY OF FARMINGTON
PARTS
OPEN BURNING PERMIT REFUND
SUPPLIES
ROLLS - CLEAN UP DAY
EMPL CLUB DUES WH 6/6 PR
CONTRIBUTION-FOUNDERS FESTIVAL
NOTICE OF HEARING-HENDERSON ST
ANIMAL LIC. ENF. INTERN AD
PUBLIC HEARING NOTICES
BUSINESS CARDS
WAIVER FOR PART
UTILITY BILL ENVELOPES
UTILITY BILL ENVELOPES
UTILITY BILL ENVELOPES
32.00*
216.00
216.00*
46.98
46.98*
1,005.80
1,005.80*
413.35
413.35*
16,132.05
16,132.05*
25.00
25.00*
1,221.13
1,221.13*
30.80
105.59
356.75
378.91
872.05*
3,179.34
3,179.34*
319.50
319.50*
200.00
200.00*
150.00
150.00*
473.20
473.20*
2,491.60
2,491. 60*
9,756.67
9,756.67*
154.67
154.67*
15.00
15.00*
2.13
2.13*
16.80
16.80*
42.00
42.00*
300.00
300.00*
29.70
13.75
21. 60
65.05*
186.37
259.13
172.44
172.44
172.44
L...
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
H
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
v..
OH
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
12-JUN-1997 (13:31)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
<*>
----------------------------------------------------------------------------------------------------------------
OH
FEDDER, SHERRY
<*>
FEDERAL RESERVE BANK
<*>
FEED-RITE CONTROLS INC
<*>
FIRST NATIONAL BANK OF FARMING
<*>
FIRST TRUST NATIONAL ASSOCIATI
<*>
FLECK, NOVAK
<*>
FORREST, DENNIS
<*>
FRANKLIN QUEST
<*>
FRIEDRICH REAL ESTATE
<*>
FRITZ COMPANY INC
<*>
FRONTIER COMMUNICATIONS
<*>
FRONTIER COMMUNICATIONS SERVIC
<*>
GRANNIS & GRANNIS,P.A.
<*>
GRENGS, BRENT
<*>
GRIGGS COOPER & CO
<*>
HACH COMPANY
<*>
HOFACKER, REBECCA
<*>
HOHENSTEINS INC
<*>
HOLLATZ, LEE
<*>
HYDRO SUPPLY CO
<*>
ICMA RETIREMENT TRUST-457
<*>
Independent Black Dirt Co. Inc
<*>
J P COOKE CO
<*>
JIRIK SOD FARMS INC
<*>
JOHNSON BROTHERS LIQUOR COMPAN
<*>
JORDAN BEVERAGE INC
<*>
JR'S APPLIANCE DISPOSAL INC
GENERAL FUND
GENERAL FUND
WATER UTILITY
GENERAL FUND
CAPITAL ACQUIS
RESERVOIR CONSTR
SEWER OPERATIONS
SEWER OPERATIONS
ADMINISTRATION
SEWER OPERATIONS
LIQUOR
GEN ACCOUNTING
ADMINISTRATION
GENERAL FUND
Recreation prog
LIQUOR
WATER UTILITY
GENERAL FUND
LIQUOR
PATROL SERVICES
WATER UTILITY
GENERAL FUND
WATER UTILITY
POLICE ADMIN
SNOW REMOVAL
LIQUOR
LIQUOR
SOLID WASTE
SWIMMING LESSON REFUND
SAVINGS BOND WH 6/6 PR
PARTS/SUPPLIES
FED/ST/FlCA W/H 5/29 MTHLY PR
BOND FEES
BOND FEES
18619 EGRET WAY-FINAL BILLING
18135 ECHO TERRACE-FINAL BILL.
SUPPLIES
708 9TH ST - FINAL BILLING
CIGARETTES, ETC.
PHONE SERVICE
TELEPHONE SERVICES
APRIL LEGAL FEES
CLASS INSTRUCTOR
LIQUOR
PARTS/SUPPLIES
REFUND SWIMMING LESSON FEES
BEER
MEALS - FIREARM TRAINING COURS
PARTS/SUPPLIES
DEF. COMP WH 6/6 PR
2 YRDS DIRT
DOG LICENSING
SOD
LIQUOR
BEER
APPLIANCE DISP. - CLEAN UP DAY
962.82*
50.00
50.00*
25.00
25.00*
1,017.62
1,017.62*
21,438.25
21,438.25*
875.00
2,500.00
3,375.00*
21. 50
21.50*
19.23
19.23*
81.37
81.37*
4.11
4.11*
2,072.13
2,072.13*
754.82
754.82*
115.04
115.04*
7,783.00
7,783.00*
152.25
152.25*
5,902.58
5,902.58*
384.88
384.88*
50.00
50.00*
2,667.05
2,667.05*
33.45
33.45*
8,155.75
8,155.75*
2,908.90
2,908.90*
40.00
40.00*
70.31
70.31*
74.11
74.11*
6,948.00
6,948.00*
1,958.05
1,958.05*
1,326.00
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
<*>
LAKEVILLE PUBLISHING
<*>
LAKEVILLE, CITY OF
<*>
LAMPERTS
<*>
LANDFILL RECOVERY SYSTEMS
<*>
LAW ENFORCEMENT LABOR SERVICES
<*>
MACQUEEN EQUIPMENT
<*>
MALLOY MONTAGUE KARNOWSKI RADO
<*>
MARK VII DISTRIBUTORS INC
<*>
MCCANN, JAMES
<*>
MELLER, DOUGLAS
<*>
MINNESOTA AFSCME COUNCIL #14
<*>
MINNESOTA DEPARTMENT OF REVENU
<*>
MINNESOTA PIPE AND EQUIPMENT
<*>
MORE FOUR
<*>
MOTOR PARTS SERVICE CO INC
<*>
MURPHY , JAMES
<*>
MVTL LABORATORIES INC
<*>
NAPA
<*>
NATROGAS, INC.
<*>
NORSTEN, DAN
<*>
ACTIVITY
LIQUOR
POLICE ADMIN
SOLID WASTE
ENGINEERING SERV
PARK MAINT
STREET MAINT
SOLID WASTE
GENERAL FUND
STREET MAINT
GEN ACCOUNTING
HRA/ECONOMIC DEV
ICE ARENA
SOLID WASTE
LIQUOR
SEWER OPERATIONS
SEWER OPERATIONS
GENERAL FUND
LIQUOR STORE
SOLID WASTE
WATER UTILITY
ENGINEERING SERV
FIRE SERVICES
POLICE ADMIN
Recreation Prog
WATER UTILITY
PARK MAINT
PATROL SERVICES
SOLID WASTE
PATROL SERVICES
WATER UTILITY
SOLID WASTE
STREET MAINT
STREET MAINT
SEWER OPERATIONS
12-JUN-1997 (13:31)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
MEMORIAL DAY AD
AD-ANIMAL LICENSING INTERN
AD - CLEAN UP DAY
LIC & SLS TX ON '97 ENG TRUCK
CHG VEHICLE STATUS
STAPLES
RECYCLING EQUIP.-CLEAN UP DAY
LAW ENF UNION DUES WH 6/6 PR
PARTS/SUPPLIES
1996 AUDIT FEES
1996 AUDIT FEES
1996 AUDIT FEES
1996 AUDIT FEES
BEER
105 OAK STREET - FINAL BILLING
23 OAK STREET - FINAL BILLING
EMP UNION DUES WH 6/6 PR
MAY SALES TAX
MAY SALES TAX
PARTS/SUPPLIES
FILM
SUPPLIES
FILM DEVELOPING
SUPPLIES-BIRD HOUSE BLDG CLASS
BLEACH
PARTS
PARTS
PARTS
PARKING - STREET SURVIVAL SEM.
WATER TEST
PARTS
PARTS
NATROGAS
18015 ELLICE LANE-FINAL BILL.
1,326.00*
25.00
31.53
152.40
208.93*
1,326.52
23.50
1,350.02*
9.95
9.95*
1,500.00
1,500.00*
148.50
148.50*
54.50
54.50*
1,300.00
500.00
1,100.00
1,100.00
4,000.00*
6,209.90
6,209.90*
17.78
17.78*
85.59
85.59*
399.59
399.59*
12,130.00
3,810.00
15,940.00*
532.92
532.92*
9.18
9.22
24.22
4.31
2.75
49.68*
18.98
35.44
353.80
408.22*
36.25
36.25*
36.00
36.00*
179.21
41. 58
220.79*
74.55
74.55*
18.63
18.63*
Wi
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
12-JUN-1997 (13:31)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
---------------------------------------------------------------------------------------------------------------------
lJrt
NORTHERN STATES POWER COMPANY
<*>
NORTHSTAR REPRO PRODUCTS INC
<*>
NRG ENERGY INC
<*>
OPSAHL, MARK
<*>
ORDORFF, TROY
<*>
OSWALD HOSE & ADAPTERS
<*>
PARKER'S FLOOR COVERING & APPL
<*>
PARTS INC
<*>
PELLICCI HARDWARE & PAINT
<*>
PEPSI COLA COMPANY
<*>
PH FEELY & SON CO
<*>
PHILLIPS WINE AND SPIRITS INC
<*>
PRECISION DESIGN SYSTEMS INC
<*>
PUBLIC EMPLOYEES RETIREMENT AS
<*>
BUILDING MAINT
HRA/ECONOMIC DEV
ICE ARENA
IDEA SCHOOL
LIQUOR
PARK MAINT
SENIOR CITIZEN
SEWER OPEATIONS
SIGNAL MAINT
STREET MAINT
SWIMMING POOL
WATER UTILITY
G.I.S.
SOLID WASTE
Recreation prog
SEWER OPERATIONS
STREET MAINT
BUILDING MAINT
FIRE SERVICES
SOLID WASTE
BUILDING MAINT
ICE ARENA
LIBRARY SERVICES
LIQUOR
LIQUOR PILOT KNB
PARK IMPROVEMENT
PARK MAINT
POLICE ADMIN
Recreation prog
SENIOR CITIZEN
SEWER OPEATIONS
SNOW REMOVAL
SOLID WASTE
STREET MAINT
SWIMMING POOL
LIQUOR
SWIMMING POOL
PARK MAINT
LIQUOR
TREE MAINTENANCE
GENERAL FUND
325 OAK ST - CITY HALL
1420 ELM ST - SIGN
114 SPRUCE ST
200 SPRUCE ST
305 3RD ST
617 6TH ST
431 3RD ST - SENIOR CENTER
812 7TH ST - SEWAGE LIFT STATN
1001 HWY 3 - TRAFFIC SIGNAL
710 1ST ST - VILLAGE GARAGE
626 HERITAGE WAY
325 OAK ST - WELL #1
XEROGRAPHIC PAPER PO#6554
TIPPING FEES
CLASS INSTRUCTOR
5392 W 188TH ST-FINAL BILLING
NOZZLE
SUPPLIES
SUPPLIES
PARTS/SUPPLIES
CREDIT ON ACCOUNT
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
RETURN PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
SODA POP
SODA POP FOR RESALE
SUPPLIES
LIQUOR
TREE ID SIGNS PO#6360
EMPLOYEE & EMPLYR SHARE 5/29PR
923.47
95.77
685.76
991.11
277.04
320.38
123.26
150.20
169.47
107.31
209.34
935.34
4,988.45*
138.18
138.18*
1,436.96
1,436.96*
75.60
75.60*
40.03
40.03*
35.19
35.19*
5.11
5.96
11. 07*
649.45
649.45*
567.78
50.96
7.74
10.03
62.20
46.33
63.50
7.17
4.41
44.77
7.98
26.36
96 .05
25.56
280.93
1,301.77*
344.55
334.00
678.55*
169.81
169.81*
4,092.15
4,092.15*
837.03
837.03*
8,443.50
8,443.50*
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
PUPPET PRODUCTIONS
<*>
QUALITY WINE AND SPIRITS CO
<*>
RDO EQUIPMENT
<*>
RECKER, RICK
<*>
RENT 'N' SAVE PROTABLE SERVICE
<*>
RICHARD ALAN PRODUCTIONS
<*>
ROADRUNNER TRANSPORTATION INC
<*>
ROLAND, ROBIN
<*>
RON'S GOURMET ICE
<*>
S & S WORLDWIDE
<*>
SAINT PAUL PIONEER PRESS
<*>
SAUBER PLUMBING & HEATING
<*>
SAVOIE SUPPLY CO. INC.
<*>
SCHMIDTKE FUELS INC
<*>
SIRCHIE FINGER PRINT LABS
<*>
SOUTH SUBURBAN MEDICAL CLINIC
<*>
ST CROIX COUNTY
<*>
STATE CAPITOL CREDIT UNION
<*>
STOVEN, ROGER
<*>
SWEDIN, ROSEMARY
<*>
THOMPSON, DAVE
<*>
TOLL GAS AND WELDING SUPPLY
<*>
TOMARK SPORTS INC
<*>
TRIO SUPPLY COMPANY
<*>
UNITED WAY FUND OF ST. PAUL AR
<*>
UNITOG
ACTIVITY
RECREATION PROGR
LIQUOR
STREET MAINT
Recreation prog
PARK MAINT
PARK IMPROVEMENT
GEN ACCOUNTING
GEN ACCOUNTING
LIQUOR
RECREATION PROGR
ADMINISTRATION
SEWER OPEATIONS
WATER UTILITY
LIBRARY SERVICES
SOLID WASTE
PATROL SERVICES
PERSONNEL
GENERAL FUND
GENERAL FUND
Recreation prog
GEN ACCOUNTING
Recreation prog
FLEET MAINT SERV
PARK MAINT
SWIMMING POOL
GENERAL FUND
FLEET MAINT SERV
SOLID WASTE
STREET MAINT
WATER UTILITY
12-JUN-1997 (13:31)
DESCRIPTION
PUPPETS FOR PUPPET WAGON
WINE/WINE COOLERS
PARTS/SUPPLIES
CERTIFICATION OF DEW RUN
PORTABLE SERVICES
ENTERTAINMENT-RAMBLING RVR PK.
COURIER CHARGES
MILEAGE - MAY
ICE
CRAYOLA DOUGH/MODELING CMPND
NEWSPAPER SUBSCRIPTION
PARTS/SUPPLIES
PARTS/SUPPLIES
SUPPLIES
SUPPLIES
H.S. EVIDENCE BAGS
DRUG SCREENINGS
CHILD SUPPORT WH 6/6 PR
WH FROM 6/6 PR
CLASS INSTRUCTOR - BASKETBALL
MILEAGE - DMV
CLASS INSTRUCTOR - 5&6 BB CAMP
PARTS/SUPPLIES
EQUIPMENT PURCHASE PO#7128
POPCORN W/ SUPPLIES FOR RESALE
W/H FROM 6/6 P/R
UNIFORMS
UNIFORMS
UNIFORMS
UNIFORMS
CHECK AMOUNT CK-SUBSYS
318.24
318.24*
1,074.05
1,074.05*
187.62
187.62*
115.00
115.00*
600.21
600.21*
550.00
550.00*
25.15
25.15*
34.10
34.10*
606.08
606.08*
119.79
119.79*
21. 45
21.45*
341.40
16.64
358.04*
68.42
68.42*
74.76
74.76*
112 . 35
112.35*
50.00
50.00*
126.26
126.26*
1,596.33
1,596.33*
216.00
216.00*
9.30
9.30*
279.00
279.00*
158.15
158.15*
1,006.82
1,006.82*
104.93
104.93*
29.00
29.00*
20.75
62.27
114.16
10.38
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
lm
OH
OH
COUNCIL REGISTER
12-JUN-1997 (13:31)
VENDOR
ACTIVITY
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
--------------------------------------------------------------------------------------------------------------------
<*> 207.56*
US WEST COMMUNICATIONS GEN ACCOUNTING TELEPHONE DATA SERVICE 459.34 va
<*> 459.34*
VOLUNTEER FIREFIGHTERS' BENEFI FIRE SERVICES VOLUNTEER INS. RENEWAL 136.00 OH
<*> 136.00*
WEST WELD FLEET MAINT SERV PARTS/SUPPLIES 53.22 OH
<*> 53.22*
WINDWOOD HOMES SEWER OPERATIONS 900 LOCUST ST - FINAL BILLING 21. 50 OH
<*> 21. 50*
ZARNOTH BRUSH WORKS INC STREET MAINT SUPPLIES PO#7182 696.72 OH
<*> 696.72*
ZEE SERVICE COMPANY SWIMMING POOL FIRST AID SUPPLIES 128.62 OH
<*> 128.62*
211,639.63* <*>
APPROVED:
RISTOW
GAMER
STRACHAN
FITCH
CORDES
m
TO: Mayor, Council Members, City
Administrator~
FROM: Lee M. Mann, P.E.,
Director of Public W orIes/City Engineer
SUBJECT: Emergency Vehic1e Pre-emption on
Signal at TH 3 and Ash Street, Project
97-03
DATE: June 16, 1997
INTRODUCTION
At the May 19, 1997 Council Meeting, Council approved the plans and specifications and
authorized the staff to advertise for bids for the EVP system at TH 3 and Ash Street.
DISCUSSION
Bids for the project were opened on Thursday, June 12, 1997. Electrical Installation and
Maintenance Company submitted the low bid in the amount of $8,600.00. MnDot's estimate for
construction costs was $15,000. Based on the bid, the total estimated project cost including
contingencies and engineering, legal and administration costs is $11,900.
BUDGET IMPACT
The estimated total project cost based on the bid is $11,900. MnDot's share of this cost as
outlined in the cooperative agreement would be $6970 leaving $4930 to be funded through the
City's Road and Bridge fund.
RECOMMENDATION
Accept the base bid of Electrical Installation and Maintenance Co. for $8600.00 and award the
contract by resolution.
Respectfully submitted,
~)1/1~
Lee M. Mann, P .E.
Director of Public Works/City Engineer
cc: file
CitlJ of FarminfJton 325 Oak Street. Farmington, MN 55024 · (612) 463-7111 · FaJr (612) 463-2591
a1 S stem Revision at TH 50 and TH 3
Ci
11:30 a.m., C.D.S.T., Thursda , June 12, 1997
I hereby certify that this is an exact
reproduction of bids received.
File No. 141-GEN
9:1~' {1 ~
J eph . Anderlik, P.E. Registration No. 06971
BID TABULATION
Tabulation of Five Low Bids of Five Received
Bid No.1
Electrical InstallatioD
& Maintenance Co.
Bid No.2
Ridgedale
Electric. Ine.
No.
Item
Unit
Unit Otv. Price
Total
Base Bid
1 Revise signal system to add emergency
vehicle preemption
Total Base Bid
Lump Sum
8,600.00
$8,600.00
Fmn Name
Electrical installation
& Maintenance Co.
4985 Broadmoor Dr
Maple Plain MN 55359
612.479.3744
612.479.3745
Kenneth P. Pysick
President
Bid Bond
None Issued
Address
City. State. Zip
Phone
Fax
By
Title
5% Bid Security
Addenda Acknowledged
141-GEN\EVPSIONALBT.WB2
Page 1
Unit
Price
Total
9,580.00
$9,580.00
Ridgeda1e
Electric. Inc.
500 Brimhall A v PO Box 450
Long Lake MN 55356
612.473.2714
612.473.2657
Oerald A. Wagoner
President
Bid Bond
None Issued
~O--
MEMO TO:
Mayor, Council and
City Administrator fir"
FROM:
Mary Hanson, Clerk Typist
SUBJECT:
Council Representative on
Chamber Business Meetings
DATE:
June 16, 1997
INTRODUCTION/DISCUSSION
During the Annual Organizational Meeting in January, Council appointed
Councilmember Strachan as the representative and Councilmember Gamer as the
alternate at the Chamber of Commerce's monthly business meetings. At that time
Council also elected to change the representatives after six months. The six
month term of appointment is now ove=.
ACTION REQUESTED
Appoint a Council representative and alternate to the Chamber of Commerce
business meetings for the remainder of 1997.
Respectfully submitted,
~{;~~~
Clerk Ei~~~st
mh2
CitlJ. of FarminfJ.ton 325 Oak Street · Farmin(jton, MN 55024 · (612) 463.7111 · Fa/( (612) 463.2591
9J"o
TO: Mayor, Council Members, City
Administrator {JJ-"
FROM: Lee M. Mann, P.E.,
Director of Public Works/City Engineer
SUBJECT: Elm Street Extension
Project No. 97-15
DATE: June 16, 1997
INTRODUCTION
The plans and specifications have been prepared-for the above referenced project.
DISCUSSION
At the May 19th Council meeting, the Council accepted the feasibility study and authorized staff to
prepare plans and specifications for the Elm Street Extension. The South Suburban Medical Center
petitioned for the street and utility improvements as they are necessary for their planned clinic
expansion. The South Suburban Medical Center has agreed to execute the Assessment Agreement
approved by the Council earlier this evening.
BUDGET IMPACT
The estimated total project cost for the improvements is estimated to be $343,000. This estimate does
not include the easement costs that may be incurred on the project, and those costs would be the
responsibility of the Medical Center. As stated in the Assessment Agreement, all costs associated with
the street and utility improvements will be assessed against the property described as Lot 1, Block 1,
South Suburban First Addition.
RECOMMENDATION
That Council adopt a resolution approvmg the plans and specifications and authorizing the
advertisement for bids.
Respectfully submitted,
~Yh~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
cc: file
City of Farmint).ton 325 Oak Street · Farmin(jton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591
Proposed RESOLUTION NO. R -97
APPROVE PL~l\S & SPECIFICATIONS
AND AUTHORIZE ADVERTISEMENT FOR BIDS
PROJECT 97-15, ELl\1 STREET EXTENSION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,
Minnesota, was held in the Civic Center of said City on the 16th day of June, 1997 at 7:00 P.M.
The following members were present:
The following members were absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, pursuant to Resolution No. R61-97, the City Engineer has prepared plans and specifications
for the following proposed improvement:
Proj. No.
Description
Location
97-15
Install base, bituminous, water main, sani-
tary sewer and water laterals, sanitary sewer
and water services and all appropriate
appurtenances.
East of TH 3 and north of Oak Street,
south of South Suburban Medical Center
;and
WHEREAS, such plans and specifications are now before the Council for its consideration.
WHEREAS, it is proposed to fund all or a portion of the cost of the improvement by the storm water utility
and storm water development fees.
NOW THEREFORE, BE IT RESOLVED that:
1. Said plans and specifications are hereby approved.
2. The Clerk shall cause to be inserted in the Farmington Independent and Construction Bulletin and
advertisement for bids for such project and that bids shall be received by the City until 2:00 P.M.
on July 17, 1997 at which time they will be read aloud and considered by the Council at its July 21,
1997 meeting and that no bid shall be considered unless accompanied by a bid bond, certified check
or cash deposit equal to at least 5 % of the amount of the bid.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 16th day of
June, 1997.
day of
,1997.
Attested to the
Mayor
SEAL
Clerk! Administrator
TO:
Mayor, Council Members, City
Administrator ~
~~
FROM: Lee M. Mann, P.E.,
Director of Public Works/City Engineer
SlJBJECT: East Farmington Sidewalk Agreement
DATE: June 16, 1997
INTRODUCTION
Forwarded for your review and consideration is an agreement between the City of Farmington and
the Developer of the East Farmington PUD, Sienna Corporation. This agreement addresses
sidewalks and driveways that have been installed that do not meet City Standards.
DISCUSSION
In the fall of 1996, it was discovered that some of the sidewalks and driveways installed in the
East Farmington development do not meet City Standards. Many of the sidewalks in the area of
the driveways were installed four inches thick instead of six inches thick as required by City
standards. Also, several driveway aprons were installed with bituminous instead of concrete and
there are areas where previously poured sidewalk has been damaged. The agreement before the
Council only pertains to the concrete sidewalks in the driveway areas that were constructed four
inches thick instead of six inches thick. The driveway aprons that were put in with bituminous
instead of concrete and the sidewalks that have been damaged will be replaced this summer.
The agreement requires Sienna Corporation to pay the City $16,071.44 to cover future costs of
removal and replacement of the sidewalk areas that do not meet City standards. The money would
be put in escrow and used in the future to repair sidewalks that are determined to have
deteriorated due to being only four inches thick instead of six inches thick.
Recently, staff has verified that more sidewalks have been installed in East Farmington that do not
meet City standards. The attachment to the agreement outlines which sidewalks are covered under
the agreement. All other sidewalks that are in non-compliance with City standards will be
removed and replaced to conform to City standards. City staff is inspecting the installation of
current and future sidewalks and driveways to ensure compliance with City standards.
The reason this agreement was proposed last fall instead of removing and replacing the driveways
is due to the inconvenience that would be caused to the homeowners with substandard sidewalks.
Also, the staff felt that there is a good likelihood that the four inch sidewalks will perform
adequately through their 20 year life expectancy.
Citlj. of Farmint}.ton 325 Oak Street · FarmintJton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591
BUDGET IMPACT
None.
ACTION REQUESTED
That the Council decide whether or not to approve the agreement drawn up between the City of
Farmington and Sienna Corporation regarding the sidewalks installed that do not meet City
standards.
Respectfully submitted,
~YVJ~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
cc: file
~....
..
CORPORATION
Suite 6C2 .4;:;::0 Viking Drive. Minneapolis, Minnesota 55435.612-835-2808
June 4, 1997
John Erar
City of Farmington
325 Oak Street
Farmington, MN 55044
Dear John:
Enclosed is the agreement for' the sidewalk escrow. We are drawing the surety funds,
$16,071.44, from our development loan account. As soon as the check is issued it will be
forwarded to you.
We are in the process of having the bituminous approaches replaced and the broken sidewalks
repaired.
If you have any questions please contact me or Mike McAllister, our site representative, at 451-
8070. Thank you.
Sincerely yours,
k.
Rodney D. Hardy
Vice President
Enclosures
c: Mike McAllister
Planners . Developers · Contractors
AGREEMENT
This Agreement, made and entered into this 18th day of
November, 1996, by and between the City of Farmington, a Minnesota
municipal corporation
(the "City")
and Sienna Corporation,
a
Minnesota Corporation ("Sienna").
WHEREAS, Sienna is the developer of East Farmington First
Addition in the City; and
WHEREAS, certain public i~rovements to the lots described on
Exhibit A, attached hereto and made a part hereof, and further
indicated on the map marked Exhibit B, attached hereto and made a
part hereof, (the "public improvements") were not constructed in
accordance with City standards; and
WHEREAS, the parties desire to resolve the discrepancies by
entering into this Agreement.
NOW THEREFORE, for good and valuable consideration the parties
agree as follows:
1. Sienna shall pay the City upon the execution of the
Agreement the sum of $16,071.44.
2. The City shall assume all responsibility for the repair,
removal or replacement of the public improvements for a period of
twenty years from the date the public improvements were constructed.
1
The City releases Sienna, its successors or assigns, thl
contractors who constructed the public improvements, and the owners
of the lots described on Exhibit A from all claims the City has or
may have against any of them as a result of the public improvements
not being constructed according to City standards.
IN WITNESS WHEREOF, the parties have executed this Agreement
the day and year first above written.
SIENNA CORPORATION
CITY OF FARMINGTON
By:~~:l/uhf
By:
Mayor
By:
Its Administrator/Clerk
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TO: Mayor, Council Members, City
Administrator ~
FROM: Lee M. Mann, P.E.,
Director of Public Works/City Engineer
SlTBJECT: Alley Dust coating
DATE: June 16, 1997
INTRODUCTION
The Council has had a request from one resident to dust coat an alley.
DISCUSSION
The City currently budgets approximately $4100 per year to dust coat gravel roads in rural areas.
Current City policy and budget do not allow for the dust coating of alleys. The issue of dust
coating the alley south of Elm west of First Street has been raised at several previous Council
meetings. Residents have expressed concern that the parking restriction proposed on Elm Street
would increase the usage of that alley. Alleys throughout the City have varying levels of usage
and as per City policy, none are dust coated.
BUDGET IMPACT
Attached is a sheet outlining the cost estimates for dust coating all of the gravel alleys downtown.
The City would need to increase the annual dust coating budget by approximately $6500 if all
alleys are to receive this service. The approximate cost to dust coat a 500 foot long alley is
estimated to be $200.
RECOMMENDATION
Dust coating of alleys is not done according to current City policy and is not included in the 1997
Budget. Staff asks that the Council consider whether or not to change current City policy on alley
dust coating and if a change is made, direct staff to budget accordingly for the new policy.
Respectfully submitted,
~/11~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
cc: file
Citlj. of FarminfJton 325 Oak Street · Farmin9ton, MN 55024 · (612) 463-7111 · FaK (612) 463-2591
Estimated Cost of Alley Dust Control
Total Length of Gravel Alleys
(distances measured off computer map)
16,200 feet
X 18 foot alley width
= 291,600 sq. ft.
divided by 9
= 32,400 sq. yds.
Application Rate - 1/3 of gallon per sq. yd.
= 10,692 gallons
Calcium Chloride $.60/gallon
$6,500.00
Cl
TO:
Mayor and City Council
City Administrator ~
FROM:
Robin Roland, Finance Director
SUBJECT: 1996 Comprehensive Annual
Financial Statement
DATE:
June 16, 1997
INTRODUCTION
The I ndependent Audit of the December 31, 1996 financial records was completed on March 28,
1997, Subsequently, the Comprehensive Annual Financial Report has been issued and the City's
auditors, Malloy, Montague, Karnowski, Radosevich & Co, have issued their opinion on that
report, In addition, they have provided a Management Report on the City of Farmington for year
end 1996, Both documents are included with this memo,
DISCUSSION
On February 18, 1997, I presented a preliminary fiscal review of the City's General Fund for
12/31/96, At that time, I indicated an increase to the General Fund fund balance of $755. Final
audited numbers indicate an increase of $200; maintaining a stable fund balance of $398,438,
This fund balance represents 13% of the annual expenditures of the City. Ideally, a General Fund
fund balance of 25% to 50% of annual expenditures is desirable, As expected, the auditors
recommend continued efforts to build up this fund balance.
Efforts to keep expenditures under the 1996 Budgeted amounts were not entirely successful, as
expenditures exceeded budget by $17,497. However, this was only 0,6% of a $3,049,722 budget.
Overall, revenues were on target. Shortfalls in specific areas of budgeted engineering and
administrative revenues were offset by gains in permits and other charges for services,
The City's Enterprise Funds faired quite well in 1996, Water, Solid Waste and Sewer all saw an
increase to their retained earnings. Solid Waste and Sewer returned to positive balances in
retained earnings due to stable expenses and increased revenues. Liquor Operations showed an
increase in both gross sales and retained earnings. Arena Operations showed improvement, both
in increased revenues and reduced operating expenditures,
The auditor's management report identifies two areas of concern: Liquor Store Fund and
Disbursement Approval. Although staff recognizes the auditors issue, we believe that measures
are in place to effectively manage Cost of Goods Sold and inventory at the Liquor Stores with their
in-house computerized inventory system. This system is reconciled regularly with the General
Ledger and undergoes internal audit on an ongoing basis,
Regarding disbursement approval, the auditors tested 30 vendor invoices in the course of their
audit. The nine invoices sighted in the management report were from prior to the October change
CitlJ. of FarminfJton 325 Oak Street · FarmintJton, ,UN 55024 · (612) 463-7111 · Fax (612) 463-2591
over in accounts payable procedures, Effective with this change, no invoice is paid without
department head approval. Staff believes this item of concern has been effectively addressed,
Staff is pleased with MMKR's recognition of the efforts put forth by finance and administration to
improve the accounting records and reporting systems,
ACTION REQUESTED
This is for information only, I will present a brief summary of the financial statement at the council
meeting,
Respectfully submitted,
%4rU
Robin Roland
Finance Director