HomeMy WebLinkAbout05.27.97 Special Council Packet
AGENDA
COUNCIL MEETING
SPECIAL
MAY 27, 1997
7:00 P.M.
The Special Meeting Will Be Held In The Community Room
At The Farmington Library, 508 3rd Street
1. CALL TO ORDER
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. PUBLIC HEARINGS
a) Main Street Improvement
5. UNFINISHED BUSINESS
a) Resolution - Emergency
Agreement
5. ADJOURN
Vehicle Pre-emption Plan/Cooperative
TO: Mayor, Councilmembers and City
Administrator
FROM: Lee M. Mann, P.E.
Director of Public Works/City Engineer
SUBJECT: 1997 Street and Utility Improvements -
Project 96-1, Main Street
DATE: May 27, 1997
INTRODUCTION
On March 17, 1997, the Council accepted the feasibility report, authorized the preparation of plans
and specifications and set a Public Hearing for the 1997 Street and Utility Improvement - Project
96-1, Main Street.
DISCUSSION
The feasibility study presented at the March 17, 1997 Council meeting presented the design issues
and parameters for the reconstruction of Main Street.
The Main Street reconstruction project has been identified as a high priority project and is a part of
this year's Capital Improvement Program due to the deteriorating infrastructure in the project area.
The lack of an adequate drainage system is contributing to the street deterioration. As evidenced by
the results of recent sewer televising, the existing sanitary sewer is in need of rehabilitation.
Currently, there is small diameter watermain that connects trunk watermain on either end of Main
Street and the Water Board has approved the replacement of the small diameter watermain with
trunk watermain.
There are several other improvements proposed for the project area. The removal of the railroad
crossing Fifth Street will improve the drainage and driveability at the intersection of Fifth and
Pine. The upgrade of the trunk sanitary sewer along Fifth Street will help to alleviate sewer back
ups in the old part of Farmington that is serviced by this line.
The Fourth Street outfall, which is separate component of the overall project, will replace the
existing storm sewer system at Fourth and Willow that is collapsed.
Estimated assessments have been calculated for the properties benefiting from the proposed
improvements. The assessments have been calculated following the guidelines of the City's
assessment policy.
CitlJ. of FarminlJton 325 Oak Street. FarminlJton, MN 55024 · (612) 463.7111 · Fait (612) 463.2591
BUDGET IMPACT
The estimated total project cost for the Main Street Utility and Street Improvements is $1,503,900.
The City's share of the project cost is $924,500. The estimated maximum amount that would be
assessed against the benefiting properties, calculated according to the City's current assessment
policy is $10,600 per buildable lot. The total amount to be assessed would be $579,400. A
breakdown of project costs and assessments is shown on the attached table. The table following the
project cost breakdown summarizes the funding sources for the City's share of the project.
The estimated project cost for the Fourth Street Storm Sewer Outfall component of the project is
$75,400, which includes an estimated cost for right-of-way acquisition. This improvement would
be funded by the Storm Water Utility Fee which was established in 1990 for the purpose of
maintenance and/or construction of storm sewer improvements in the existing areas of Farmington.
The Fourth Street Outfall will replace the existing storm sewer at Fourth and Willow that is
collapsed.
An appraisal of the project has determined that the benefit to existing properties is less than the
amount of the proposed assessment. Based on this appraisal, staff cannot recommend imposing an
assessment of $10,600 on the benefiting properties.
RECOMMENDATION
That the Council decide whether or not to order the Main Street, Street and Utility Improvements,
Project 96-1.
. If the Council chooses to order the project - adopt the attached resolution approving the plans
and specifications, ordering the project and authorizing the advertisement for bids.
. If the Council chooses not to proceed with the entire project, that the Fourth Street Storm
Sewer outfall portion of the project be ordered by adopting the attached resolution.
Authorization for the advertisement of bids would be contingent upon the acquisition of the
right-of-way necessary for the improvements.
Respectfully submitted,
oz:e m ~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
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TO: :\1ayor, Councilmembers and City
Administrator 1-
FROM: Lee M. Mann. P.E.
Director of Public Works/City Engineer
Sl:lUECT: Storm Sewer Assessment Policy
DATE: May 5, 1997
~T'fRODUCTION
This memo is presented to Council for informational purposes regarding the current City policy on
assessing storm sewer improvements.
DISCUSSION
Attached is the City of Farmington Assessment/Improvement Policy. Following is a discussion of
the policy regarding storm sewer assessments, in both existing and new developments.
A. Existing Developments
Section VI in the Assessment/Improvement Policy addresses improvements in eXlstmg
developments. In this section, storm sewer improvements are divided into two categories, trunk
and lateral. Lateral storm sewer is further split into two differently assessable categories.
The policy states that the costs for Stonn Sewer Trunk shall be 100% financed by the City.
Therefore, storm sewer trunk costs are not assessable against benefiting propenies.
There are two different cases for storm sewer lateral. The costs for a New Stonn Sewer Lateral
Enhancing Existing System are 35 % assessed agair.:.St the benefiting propenies and the City
finances the remaining 65 %. This case occurs when u;~re is already a storm sewer system in place
and additions or upgrades are installed. The costs for New Stonn Sewer Laterals are assessed
100% against the benefiting propenies. This case occurs when there IS no storm sewer currently
and a new storm sewer system is installed in an area. Lateral costs are assessed per buildable lot in
the area that drains to the storm sewer system (both cases).
This is the policy that is currently in effect and the staff follows these guidelines when preparing
the assessment rolls.
I
CitLJ of FarminfJ.ton 325 Oak Street · Farmin9ton, J.W 55024 · (672) 463.7777 · Fa". (672) 463.2591
B. Sew Developments
Section V in the Assessment/Improvement Policy addresses improvements in new developments. In
new developments, the intent of City Policy is that no developmental costs are incurred by existing
lots or parcels or by the City in general. Therefore, the storm sewer costs for the development are
bOf:1e by the developer. The exception is for Lrnprovements which are determined to have an area
wide benefit which exceeds the scope of the development.
Each development is charged a Surface Water Management fee. This fee is intended to fund past.
present or furore storm sewer costs of trunk improvements that provide an area wide benefit as
shown in the City's Surface Water Management Plan. When a developer constructs storm sewer
improvements that are identified in the Surface \Vater Management Plan as trunk improvements.
the developer receives a credit against his surface water management fee to cover the costs of those
trunk improvements.
BUDGET TI\1P ACT
The City has two sources of revenue to fund storm sewer improvements. As outlined above, a
Surface Water Management fee is charged to all new developments that is intended to fund the
trunk storm sewer improvements identified in the City's Surface Water Management Plan.
. -~\
The second source of revenue is the City's storm water utility fee. This fee was adopted in 1990 as
a funding mechanism for storm sewer maintenance and construction in the existing areas of
Fannington.
ACTION REQUESTED
None required as this memo is presented for information only.
Respectfully submined,
~
c!>>- )11 ~~
Lee M. ~lann, P .E.
Director of Public Works/City Engineer
TO: Mayor, Councilmembers and City
Administrator fJf-
FROM: Lee M. Mann, P.E.
Director of Public Works/City Engineer
SUBJECT: Emergency Vehicle Preemption (EVP)
on signal at TH 3 and Ash Street,
Project 97-03
DATE: May 27, 1997
INTRODUCTION
At the May 19th Council meeting, the Council approved the plans and authorized the advertisement for
bids for the installation of the EVP system on the traffic signal at TH 3 and TH 50, award of the
contract being contingent on the execution of a cooperative agreement between the City of Farmington
and MnDOT.
DISCUSSION
MnDOT has forwarded the cooperative agreement for execution on behalf of the City of Farmington.
BUDGET IMPACT
MnDOT's revised estimate for the cost of the EVP installation is $15,000. The estimated total project
cost based on this estimate is $20,600. MnDOT's share of this cost is $12,150 leaving $8,450 to be
funded through a combination of the City's Municipal State Aid Account and the Road and Bridge
Fund.
RECOMMENDATION
Adopt the attached resolution executing the cooperative agreement for the EVP system on the signal at
TH 3 and TH 50.
Respectfully submitted,
~ ]/Vt ~
Lee M. Mann, P.E.
Director of Public Works/City Engineer
cc: file
CitlJ. of FarminlJton 325 Oak Street · FarnrinlJton, MN 5502~ · (612) 463.7111 · Fait (612) 463.2591
MINNESOTA TRANSPORTATION DEPARTMENT
TRAFFIC CONTROL SIGNAL
AGREEMENT NO. 76215
BETWEEN
THE STATE OF MINNESOTA, DEPARTMENT OF TRANSPORTATION
AND
THE CITY OF FARMINGTON
TO
Install Emergency Vehicle Pre-emption at the existing Traffic
Control Signal on Trunk Highway No. 50 (Chippendale Avenue) at
Trunk Highway No. 50 (Ash Street) - County State Aid Highway
No. 74 (Ash Street) in Farmington, Dakota County, Minnesota.
S.P. 1920-35
Prepared by Traffic Engineering
ESTIMATED AMOUNT RECEIVABLE
AMOUNT ENCUMBERED
None
$12.150.00
Mn/DOT Accounting Information:
Fund:
Org/Sub:
Agency: T-79
Vendor Number:
Fiscal Year:
Contract:
Number/Date/Entry Initials
Order:
Number/Date/Signatures
[Individual signing certifies that funds have been
encumbered as required by Minn. Stat. S 16A.1S.]
Budget Office:
(Authorized Signature)
THIS AGREEMENT made and entered into by and between the
State of Minnesota, Department of Transportation, hereinafter
referred to as the "State", and the City of Farmington,
hereinafter referred to as the "City", WITNESSETH:
WHEREAS, Minnesota Statutes Section 161.20 (1994)
authorizes the Commissioner of Transportation to make
arrangements with and cooperate with any governmental authority
for the purposes of constructting, maintaining and improving the
Trunk Highway system; and
WHEREAS, it is justified and considered mutually
desirable to install emergency vehicle pre-emption at the
existing traffic control signal on Trunk Highway No. ~ 3 ~
(Chippendale Avenue) at Trunk Highway No. 50 (Ash Street) -
County State Aid Highway No. 74 (Ash Street); and
WHEREAS, the City requests and the State agrees to the
installation of an Emergency Vehicle Pre-emption System,
hereinafter referred to as the "EVP System", as a part of the
existing traffic control signal installation in accordance with
the terms and conditions hereinafter set forth; and
WHEREAS, it is considered in the public's best interest
to perform the EVP System cabinet modifications with State forces
and equipment, all at the cost and expense of the State; and
WHEREAS, the City and the State will participate in the
cost, maintenance and operation of the EVP System as hereinafter
set forth;
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NOW, THEREFORE, IT IS AGREED AS FOLLOWS:
1. The City shall prepare the necessary plan,
specifications and proposal which shall constitute "preliminary
Engineering". The City shall also perform the construction
inspection required to complete the items of work hereinafter set
forth, which shall constitute "Engineering and Inspection" and
shall be so referred to hereinafter.
2. The City with its own forces and equipment or by
contract shall install an EVP System at the existing traffic
3~
control signal on Trunk Highway No. ~ (Chippendale Avenue) at
Trunk Highway No. 50 (Ash Street) - County State Aid Highway
No. 74 (Ash Street) in accordance with State Project No. 1920-35.
Estimated Construction Cost is $15,000.00. State's share is
75 percent. City's share is 25 percent.
3. Upon completion of the work provided for in
Paragraph 2 hereof to the satisfaction of the State's Assistant
Division Engineer at Roseville or his duly authorized
representative, the State shall pay to the City the State's share
of the actual Construction Costs plus eight (8) percent of its
share for the Cost of Engineering and Inspection.
4. The amount to be encumbered for payment to the
City from Trunk Highway Funds for the construction work performed
under this Agreement is $12,150.00, which is the State's share of
the Construction and Engineering and Inspection Costs. In the
event that at any time it appears that such reimbursement will
76215
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exceed said sum, the City shall promptly notify the State's
Assistant Division Engineer at Roseville or his duly authorized
representative of the reason for the increase in cost and the
amount of additional funds necessary to complete the project. If
approved by the State's Assistant Division Engineer at Roseville
or his duly authorized representative, additional funds shall be
encumbered by the State and notice by the State's Assistant
Division Engineer at Roseville or his duly autaorized
representative to the City of that additional encumbrance will
permit the City to complete this project.
5. Payment to the City will be made by the State for
such work which is complete and approved and upon submission by
the City of an invoice in quintuplicate itemizing the actual
Construction Cost and certified by a responsible City official
that said work has been completed under the terms of this
Agreement. The invoice and supporting records are subject to
audit by the State's representative at the direction of the
State.
6. In the event the City advertises for bids for all
or a portion of the work in Paragraph 2 hereof, the City shall
submit to the State a certified copy of the low bid received and
an abstract of all bids received by the City, together with the
City's request for concurrence by the State in the award of a
construction contract. Award of the contract shall not be made
until the State advises the City in writing of its concurrence.
76215
-3-
7. The construction work provided for herein shall be
under the direction and supervision of the City. It is agreed,
however, that the State shall have the right to periodically
inspect said cost sharing construction work.
8. Upon completion of the work contemplated in
Paragraph 2 hereof, it shall be the City's responsibility, at its
cost and expense, to provide the necessary electrical power for
the op~ration of the EVP System.
9. The EVP System provided for in Paragraph 2 hereof
shall be installed, operated, maintained, or removed in
accordance with the following conditions and requirements:
a. All maintenance of the EVP System shall be done by
State Forces.
b. Emitter units may be installed and used only on
vehicles responding to an emergency as defined in
Minnesota Statutes Chapter 169.01, Subdivision 5
and 169.03. The City will provide the State's
Assistant Division Engineer or his duly appointed
representative a list of all such vehicles with
emitter units.
c. Malfunction of the EVP System shall be reported to
the State immediately.
d. In the event said EVP System or components are, in
the opinion of the State, being misused or the
conditions set forth in Paragraph b above are
76215
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violated, and such misuse or violation continues
after receipt by the City of written notice
thereof from the State, the State shall remove the
EVP System. Upon removal of the EVP System
pursuant to this Paragraph, the field wiring,
cabinet wiring, detector receivers, infrared
detector heads and indicator lamps and all other
components shall become the property of the City.'
e. All timing of said EVP System shall be determined
by the State through its Commissioner of
Transportation.
10. Any and all persons engaged in the aforesaid work
to be performed by the City shall not be considered employees of
the State and any and all claims that mayor might arise under
the Worker's Compensation Act of this State on behalf of said
employees while so engaged, and any and all claims made by any
third party as a consequence of any act or omission on the part
of said employees while so engaged on any of the work
contemplated herein shall not be the obligation and
responsibility of the State. The City shall not be responsible
under the Worker's Compensation Act for any employees of the
State.
76215
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CITY OF FARMINGTON
APPROVED AS TO FORM:
By
City Attorney
Mayor
(City Seal)
By
City Administrator
STATE OF MINNESOTA
DEPARTMENT OF TRANSPORTATION
RECOMMENDED FOR APPROVAL:
DEPARTMENT OF TRANSPORTATION
By
Assistant Division Engineer
Assistant Commissioner
Dated
APPROVED AS TO FORM AND EXECUTION:
DEPARTMENT OF ADMINISTRATION
By
Assistant Attorney General
State of Minnesota
Dated
DEPARTMENT OF FINANCE
By
Dated
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