HomeMy WebLinkAbout03.03.97 Council Packet
AGENDA
COUNCIL MEETING
MARCH 3, 1997
1. CALL TO ORDER - 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3 . APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items
not on the agenda.)
a. Crosswalks at Hardee's on County Road 50
b. proclaim March 2-9 as Volunteer of America Week
5. CONSENT AGENDA (All items approved in 1 motion unless
anyone wishes an item removed for discussion)
a. Approve Minutes - 2/18 (Regular)
b. Set Date - Administrator Performance Review
c. Resolution Approving Gambling Premise Permit - Sr. Center Bingo
d. Resolution Approving Gambling Premise Permit - St. Michaels Church
e. Resolution Accepting Bids/Awarding Contract - Skidster
f. Crime Free Multi Housing Coalition
g. Approve Payment of the Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACT
7. PETITIONS, REQUESTS AND COMMUNICATIONS
8. UNFINISHED BUSINESS
a. Outdoor Warning Siren
b. Amend Council By-Laws
9. NEW BUSINESS
a. Resolution Regarding 1997 Seal coat Project
b. Pilot Knob Liquor Store Expansion
c. MUSA Expansion Approval
d. 1998 Budget Process and Goals
10 . ROUNDTABLE
11 . ADJOURN
,
To:
Mayor, City Councilmembers and
City Administrator 73't--
Daniel M. Siebenaler
Chief of Police
Crosswalk, Hardee's
March 3, 1997
From:
Subject:
Date:
Introduction
During the regular City Council meeting of February 18,1997 it was requested that staff review the area of
Hardee's and More 4 to determine whether there was a crosswalk included in the striping plan being
developed by Dakota Highway Department. If there was no crosswalk to be included, staff was directed to
discuss the possibility with Dakota County.
Discussion
Staff has researched the striping plan for Elm St. between Division St. and 4th S1. The plan includes a
center turn lane and turn arrows only. There is no provision on the plan for any crosswalks anywhere in
this area.
Staff has been in contact with Mr. Pete Sorenson of the Dakota Highway Department. In reviewing the
proposal Mr. Sorenson explained the criteria used to determine the location of crosswalks. Specifically, in
order for a crosswalk to be designated anywhere, consideration must be given to Public Safety. The
presence of a crosswalk alone cannot provide a guarantee of safety for a pedestrian crossing the highway.
A crosswalk may in fact provide a false sense of security and actually create a dangerous situation. The
County criteria for a crosswalk is the presence of some significant deterrent to the free flow of traffic.
Such a deterrent may be a stop light or stop sign or a dedicated crossing guard.
Police Department and Engineering staff have reviewed the area and concur that a crosswalk between
Hardee's and More 4 would be likely to create that false sense of security described by Mr. Sorenson. By
designating a crossing the City may actually create a public safety threat and a liability issue.
Recommendation
The City should continue with the current striping proposal. In keeping with Mr. Sorenson's explanation,
and in review by staffa crosswalk should not be designated between Hardee's and More 4.
Respectfully Submitted,
~~
Daniel M. Siebenaler
Chief of Police
f~
CitlJ. of FarminiJ.ton 325 Oak Street. FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
46
FROM:
Mayor, Councilmembers,
City Administrator~
Mary Hanson, Clerk Typist
MEMO TO:
SUBJECT:
proclamation
Volunteers of America Week
DATE:
March 3, 1997
INTRODUCTION/DISCUSSION
Mayor Ristow received a request from Volunteers of America Minnesota to proclaim
March 2 thru 9, 1997 as Volunteer of America Week in Farmington. A copy of the
proclamation will be forwarded to Volunteers of America for inclusion in their
101st Birthday Booklet which is displayed in the reception areas of their
service sites.
A copy of the proposed proclamation is attached.
REQUESTED ACTION
proclaim March 2 thru 9, 1997 as Volunteers of America Week in the City of
Farmington.
Respectfully submitted,
~
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
PROCLAMATION
WHEREAS, Volunteers of America is celebrating its 101 st year of service to the people of Minnesota
and the nation; it is therefore appropriate for the City of Farmington to join in observing this milestone
with the commemoration of March 2-9, 1997, as Volunteers of America Week; and
WHEREAS, Volunteers of America is making a valuable contribution by providing numerous services to
persons of all ages, children, youths, adults, and elderly who are facing a wide variety of challenges due
to mental, physical, emotional, financial, and social impairments; and
WHEREAS, Volunteers of America, through its dedicated staff and volunteers and the many people
who help support their work through financial contributions make a significant impact on the lives of
people in the City of Farmington; and
WHEREAS, the Volunteers of America is commemorating its founding in 1896 and urges other to join
them in bridging the gap between human needs and the resources of the public and private sector.
THEREFORE, BE IT RESOLVED that the honorable Mayor Gerald Ristow and the Council of the City of
Farmington declare
March 2 - 9, 1997 as "Volunteers of America Week in the City of Farmington",
and instruct staff to forward a copy of this proclamation to the Volunteers of America as evidence of
our esteem.
IN WITNESS WHEREOF, I have hereunto set my hand and caused the Seal of the City of Farmington to
be affixed this 3rd day of March, 1997.
Mayor Gerald Ristow
Date
50-
COUNCIL MINUTES
REGULAR
FEBRUARY 18, 1997
1. The meeting was called to order by Mayor Ristow at 7:00 P.M..
Members Present: Ristow, Cordes, Fitch, Gamer, Strachan.
Members Absent: None.
Also Present: City Administrator Erar, Attorney Lehmann.
2. Mayor Ristow led the audience and Council in the Pledge of Allegiance.
3. MOTION by Cordes, second by Fitch to approve the agenda with the following
changes:
a) Remove Item Sb - Community Development Director Candidate Reception - to
acknowledge date.
b) Remove Item Sk - Joint Council/Township/Fair Board Meeting - to acknowledge
date.
c) Add materials to Item Sj - Approval of 1997-2001 Public Works CIP.
APIF, MOTION CARRIED.
4. Mayor Ristow read a proclamation acknowledging the contributions of former
Economic Development Director Gerald Henricks to the City. Mr. Henricks also
received a commemorative ornament from the City.
5. Citizen Comments
Administrator Erar: Introduced new Planning Coordinator Mary Lee Smick to the
Council. Ms. Smick greeted the Council by stating she was
looking forward to working with staff, Council and the public in her new
position.
Thomas Kaldunski: Requested Council assistance in settling a dispute in the
amount of his final severance package. Mayor Ristow suggested Mr. Kaldunski
discuss the problems with the City Administrator and Finance Director. He
provided copies of his request to the Council and City Administrator.
6. MOTION by Gamer, second by Strachan to approve the Consent Agenda as follows:
a) Approve minutes - 2/3/97 - Regular
b) Adopt ORDINANCE NO. 097-389 amending the On Site IST Ordinance
c) Adopt ORDINANCE NO. 097-390 amending 10-6-8 - Increasing Driveway Access Width
in Industrial Districts
d) Approve purchase of laminator from Trendex for Administration/Engineering
e) Adopt RESOLUTION NO. R19-97 accepting donation of bookcase to Senior Center
f) Adopt RESOLUTION NO. R20-97 removing parcel of land from Soils Correction TIF
District No. 1 - Adelmann property
g) Approve Letter of Agreement for City fuel vendors and authorize staff to
solicit vendor participation
h) Adopt RESOLUTION NO. R21-97 approving use of SCBG funds for partial funding of
Senior Center Coordinator position in 1996 and 1997
i) Approve 1997-2001 Public Works CIP and adopt RESOLUTION NO. R22-97 supporting
the exemption of city and county roadways from State noise level standards
j) Appoint Glenn Cook of Bonestroo, Rosene and Anderlik as City representative on
VRWMO Board of Commissioner appointment committee
k) Approve Fire Marshal's attendance at Fire Sprinkler Systems Seminar
1) Appoint Scott Retterath to fill vacancy on PARAC
m) Approve Recreation Program Supervisor's attendance at State Aquatic Conference
n) Approve Sr. Center Coordinator's attendance at Coordinators' Spring Conference
0) Approve payment of the bills
APIF, MOTION CARRIED.
7. MOTION by Ristow, second by Gamer to approve March lOth at 4:30 P.M. to hold
the Community Development Director candidate reception. APIF, MOTION CARRIED.
MOTION by Ristow, second by Gamer to approve February 26th at 7:00 P.M. at the
Dakota County Fairgrounds for the joint Council/Town Board/Fair Board meeting on
the Ash Street/Prairie ~aterway Phase III project. APIF, MOTION CARRIED.
8. Proposed Empire Township Water Tower
Interim City Engineer Lee Mann reviewed background information regarding a water
tower proposal made to Empire Township by the City. During the process of
selecting a site for a new tower, the City had approached Empire Township about
the possibility of locating a water tower in Empire and interconnecting the
Empire/Farmington water systems. At that time the Township had chosen to not
participate in such a proposal. Recent information suggests the Township is now
considering constructing a new water tower. It was felt that the City and
Township would both benefit from a joint venture. MOTION by Gamer, second by
Cordes to discuss a joint water system interconnect with Empire Township at the
next Joint Planning Board meeting. APIF, MOTION CARRIED. Water Board member
Marvin Wier was present and reminded Council that any interconnection would have
to be approved by the Water Board first. Administrator Erar stated the item was
on the agenda in order to keep the Council informed and, if Empire had any
interest in an interconnection, the Water Board would be informed.
9. CATV Memorandum of Understanding
Administrator Erar stated that a joint agreement between Apple Valley, Rosemount
and Farmington on a cable television franchise would be of substantial benefit to
the City. MOTION by Strachan, second by Gamer to approve the Memorandum of
Understanding between the cities of Apple Valley, Rosemount, and Farmington for
cable television franchise and to authorize the law firm of Bernick and Lifson,
P.A. to represent the three cities during negotiations with the cable television
company. APIF, MOTION CARRIED.
10. Outdoor Warning Sirens
Police Chief Siebenaler reviewed the possible locations of outdOOr warning sirens
to be purchased over the next few years. He provided Council with a visual
display of warning coverage which would occur if and when all of the proposed
sirens were purchased and installed. Council directed the Police Chief to return
with price and location for the proposed 1997 siren at the March 3rd regular
Council meeting.
11. Implementation of Third ALF Ambulance
Councilmember Gamer informed Council that the purchase of the third ALF
ambulance, which was to be housed at Lakeville's water treatment facility, needed
to be delayed for 6 to 8 months. Lakeville's facility will not be available for
housing the ambulance until January of 1998. He also noted that based on current
call data, the third ambulance was not needed at this time. No action was needed
by Council at this time.
12. 1996 Fiscal Review
Finance Director Roland provided the results of the preliminary fiscal review for
1996. At this time, it appeared that both revenues and expenditures had exceeded
expectations and the City was in a "break even" situation. Finance Director
Roland commended staff members for their efforts in maintaining the parameters
set by the revised 1996 Budget. She also noted that the figures presented were
preliminary, unaudited numbers.
13. Roundtable
Member Strachan - Reported that the Chamber had requested the City investigate
installation of a crosswalk at Hardee's on County Road 50.
Discussion took place regarding the difficulty in crossing County Road 50 in that
area. It was also noted that it was a County road and, therefore, a County
decision as to whether a crosswalk would be installed. Staff will research the
request and forward a response at the March 3rd meeting.
Member Strachan - Reported that the presence of patrol officers at the north end
of County Road 31 appeared to be have a positive effect on the
traffic patterns and problems being experienced in that area.
Mayor Ristow - Requested that Volunteers of America Week proclamation be placed
the March 3rd Council agenda. Informed Council that the City of
St. Cloud had invited the City to send a representative to their parade in June.
Informed Council of a breakfast meeting on February 21st in conjunction with the
DARE program.
14. MOTION by Fitch, second by Gamer to adjourn at 8:00 P.M.. APIF, MOTION
CARRIED.
Respectfully submitted,
Mary Hanson
Clerk/Typist
5b
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Set Date for Administrator's
Performance Review
DATE: March 3,1997
INTRODUCTION
It is requested that a date be set to review the Administrator's performance over the last six
months. As the administrator's effective date of appointment was on March 18, 1996, an annual
review would be appropriate at this time.
DISCUSSION
Performance review forms have been provided to Council. Unless Council has different thoughts,
the performance appraisal forms and review process would be similar to what was used at the six
month performance review. Completed forms can be returned to the City Attorney for review and
summary of performance findings. It would be my intention to review individual performance
appraisals after the City Attorney has provided a summary performance report to Council.
ACTION REQUESTED
Set a date for the administrator's performance review. It is suggested that the date coincide with a
Council meeting, either before or after the regular meeting to eliminate the need for a separate
meeting. In order to provide Council with some time to complete the appraisals, April 7th or 21 st
is suggested.
It would be my preference to have a private meeting with Council to discuss my review, as this
was the same method of review used at the six month performance appraisal.
;espe~tted'
~ErM
~~ ~dministrator
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (672) 463-7717 · F~ (672) 463-2591
5c
FROM:
Mayor, Councilmembers and
City Administrato~
Joy Lillejord,
Recreation Program Supervisor
TO:
SUBJECT: Senior Center Bingo
Application
DATE:
March 3, 1997
INTRODUCTION/DISCUSSION
Request approval to submit a Senior Center bingo application to Minnesota Lawful
Gambling. The Community Senior Center would like to offer bingo on a monthly
basis for its members. An application is necessary to obtain a license to hold these
even ts.
BUDGET IMPACT
There would be a minimal revenue increase.
ACTION REQUIRED
Adopt a resolution to submit a Senior Center Bingo Application to Minnesota
Lawful Gambling.
Respectfully submitted,
iJ'l{\"Yl\ .Ll itf~ lTI~
Joy M. LillejordJ
Recreation Program Supervisor
CitlJ of FarminiJ.ton 325 Oak Street. FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
PRO P 0 SED
RESOLUTION
APPROVING AN EXEMPTION FROM THE MINNESOTA LAWFUL GAMBLING PREMISE PERMIT
- FARMINGTON AREA SENIOR CENTER -
Pursuant to due call and notice thereof, a regular meeting of the City
Council of the City of Farmington, Minnesota, was held in the Civic
Center of said City on the 3rd day of March, 1997 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to M.S. 349.213, the State of Minnesota Gambling
Board may not issue or renew a Gambling Premise Permit unless the City
Council adopts a resolution approving said permit; and
WHEREAS, Farmington Area Senior Center has submitted an application for
a Gambling Premise Permit to conduct bingo at their facility located at
431 Third Street for Council consideration.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the
Gambling Premise Permit for Farmington Area Senior Center is hereby
approved.
This resolution adopted by recorded vote of the Farmington City Council
in open session on the 3rd day of March, 1997.
Mayor
Attested to the ____ day of March, 1997.
SEAL
Clerk/Administrator
5d
FROM:
Mayor, Council and,l~~
City Administratorr
Mary Hanson, Clerk Typist
MEMO TO:
SUBJECT:
Lawful Gambling Premise Permit
for Church of St. Michael
DATE:
March 3, 1997
INTRODUCTION/DISCUSSION
Minnesota Statutes require organizations applying for a gambling premise permit
to receive approval from the jurisdiction where the activity occurs. The Church
of St. Michael has requested Council approval to conduct a raffle at the
American Legion, 10 North 8th Street.
ACTION REQUIRED
Adopt a resolution approving the gambling premise permit for the Church of
St. Michael.
~ Respec~tfUl~y ,submitted,
m~~ ~
Mary H son
Clerk ypist
mh3
CitlJ. of FarminiJton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
PRO P 0 SED
RESOLUTION
APPROVING AN EXEMPTION FROM THE MINNESOTA LAWFUL GAMBLING PREMISE PERMIT
- CHURCH OF ST. MICHAEL -
Pursuant to due call and notice thereof, a regular meeting of the City
Council of the City of Farmington, Minnesota, was held in the Civic
Center of said City on the 3rd day of March, 1997 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to'M.S. 349.213, the State of Minnesota Gambling
Board may not issue or renew a Gambling Premise Permit unless the City
Council adopts a resolution approving said permit; and
WHEREAS, the Church of St. Michael has submitted an application for a
Gambling Premise Permit to conduct a raffle at the American Legion Club
Post 189, 10 North 8th Street, for Council consideration.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the
Gambling Premise Permit for the Church of St. Michael is hereby
approved.
This resolution adopted by recorded vote of the Farmington City Council
in open session on the 3rd day of March, 1997.
Mayor
Attested to the ____ day of March, 1997.
SEAL
Clerk/Administrator
FROM:
Mayor, councilme~~~ >
City Administratorj.........-
James Bell, Director
Parks and Recreation
~
TO:
SUBJECT:
Awarding Contract for
Skid Loader and Attachments
Parks Department
DATE:
March 3, 1997
. INTRODUCTION
Sealed bids were opened on Friday, February 14 for the skid loader and
attachments.
DISCUSSION
Bids were requested for a skid loader and six attachments (blower, snow bucket,
~V" plow, sweepster, dirt planer and pallet forks). The City received four bids
which were opened and reviewed by staff. Companies providing bids for this
equipment and their base bid are as follows:
1. Scharber and Sons - $23,752.00
2. Long Lake Tractor and Equipment - $26,154.00
3. Carlson Tractor and Equipment - $26,985.00
4. St. Joseph Equipment Company - Bid only the attachments.
BUDGET IMPACT
Funds were budgeted for this purchase in 1997. After review of the alternate bids
for the attachments, staff eliminated three of the attachments to remain within
budget. Those which remain are the blower, sweepster, and pallet forks.
Staff recommends purchasing the skidster, sweepster and pallet forks, $28,866,
from Scharber and Sonsi and the blower attachment, $4,669, from Long Lake Tractor
and Equipment. The total package price, including sales tax, is $35,715.
RECOMMENDATION
Adopt the attached resolution approving the purchase of the skidster and
attachments as described above.
Respectfully submitted,
,J---.; ~--
(~Q-
James Bell
Parks and Recreation Director
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
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PRO P 0 SED
RESOLUTION
AWARDING CONTRACT FOR SKID LOADER AND ATTACHMENTS
Pursuant to due call and notice thereof, a regular meeting of the City Council of
the City of Farmington, Minnesota, was held in the Civic Center of said City on
the 3rd day of March, 1997 at 7:00 P.M.
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to properly published notice, bids were received, opened and
tabulated which complied with the requirements of the advertisement; and
WHEREAS, the City Council has received a recommendation from the Parks and
Recreation Director on the award of this equipment purchase.
NOW, THEREFORE, BE IT RESOLVED that:
1. The City Council hereby awards the contract for a skid loader, sweepster and
pallet forks to Scharber and Sons, Inc. in the amount of $28,866; and the
contract for a blower attachment to Long Lake Tractor and Equipment for $4669,
for a total package price, including sales tax, of $35,715.
2. The Parks and Recreation Director is authorized to sign the appropriate
documents to complete said purchase.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 3rd day of March, 1997.
Mayor
Attested to the _____ day of March, 1997.
SEAL
City Administrator
5f
From:
Mayor, Councilmembers and
City Administrator-~
Daniel M. Siebenair
Police Chief
Crime Free Multi Housing
March 3, 1997
To:
Subject:
Date:
Introduction
The Farmington Police Department has set a 1997 goal to develop a Crime Free Multi Housing program
for the owners and managers of rental property in Farmington. That program has had its fIrst informational
meeting.
Discussion
Crime Free Multi Housing is a cooperative crime prevention effort between the police department and the
owners and managers of rental properties. The purpose of the program is threefold. First it serves to
educate the owners and managers regarding their rights and responsibilities to tenants. It also lets them
know how to complete proper background investigations and credit checks. In doing so they will begin to
identify those tenant-applicants who are less than desirable based on specific, objective criteria applied to
their rental history. The second stage of the program is to guarantee code compliance and complete a
comprehensive crime prevention strategy for their property. The third phase of the program is the training
of their tenant base as community crime prevention organization similar to a Neighborhood Watch group.
The benefIt of the program to the owner or landlord is a reduction of crime in and around their buildings
and the development of a strong and respectable tenant base. A secondary benefit is the building of a
network of trust and cooperation between owners and managers of various properties. That trust should
serve to reduce the possibility of a "Bad" tenant from skipping from one rental property to another.
In order to be successful the property owner must complete and implement each of the three steps of the
program. While there are no guarantees, those areas where Crime Free Multi Housing Programs has been
implemented there has been a dramatic reduction of crime and improvement in the tenant base.
The first informational meeting for the program was held on Monday February 24 at City Hall. Those
people who attended the meeting expressed a strong interest in the training and networking made available
through the program. They have requested an additional meeting prior to the April 9 training session so
that they could encourage additional property owners to attend. Staff will make arrangements for that
second meeting as requested. NotifIcations will be forwarded to each property owner / manager by mail.
Action Requested
Information only. No action required.
Respectfully Submitted,
~~
Daniel M. Siebenaler
Chief of Police
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton,MN55024 · (612) 463-7111.FM (612) 463-2591
COUNCIL REGISTER
Council Meeting of 3/3/97
VENDOR
ACTIVITY
27-FEB-1997 (12:21)
DESCRIPTION
ABH PROPERTIES
-------------------------------------------------------------------------------------------------------------
CHECK AMOUNT
<*>
ALCORN BEVERAGE CO. INC.
<*>
ARTISTIC GREETINGS
<*>
AT&T WIRELESS SERVICES
<*>
BADGER METER INC
<*>
BEST WESTERN KELLY INN
<*>
BLUE CROSS & BLUE SHIELD OF MN
<*>
BROWNCOR INTERNATIONAL
<*>
BT OFFICE PRODUCTS INTERNATION
<*>
CHIEFS OF POLICE EXECUTEIVE TR
<*>
CITY OF FARMINGTON - SELECT AC
<*>
COCA-COLA ENTERPRISES
<*>
COLLEGE CITY BEVERAGE INC
<*>
Conoco
<*>
DAKOTA COUNTY FINANCIAL SERVIC
<*>
DAKOTA COUNTY RECORDER
<*>
DAKOTA ELECTRIC ASSOCIATION
<*>
DELGARD TOOL CO
<*>
DEVNEY EILEEN M. DEVNEY & DANI
<*>
Drain Pro-Plumbing
<*>
ERAR, JOHN
<*>
FARMINGTON EMPLOYEE CLUB
<*>
FEED-RITE CONTROLS INC
<*>
FINSTUEN, KAREN
SEWER OPEATIONS
SOLID WASTE
STREET MAINT
LIQUOR
RECREATION PROGR
SENIOR CITIZEN
ENGINEERING SERV
SEWER OPEATIONS
STREET MAINT
WATER UTILITY
WATER UTILITY
POLICE ADMIN
GENERAL FUND
WATER UTILITY
WATER UTILITY
POLICE ADMIN
GENERAL FUND
LIQUOR
LIQUOR
FIRE SERVICES
GENERAL FUND
ADMINISTRATION
SIGNAL MAINT
STREET MAINT
PRAIRIE WAT PH 2
SEWER OPEATIONS
ADMINISTRATION
GENERAL FUND
WATER UTILITY
ADMINISTRATION
ENGINEERING SERV
SOLID WASTE
MAR' 97 BLDG RENTAL
MAR' 97 BLDG RENTAL
MAR'97 BLDG RENTAL
LIQUOR
ADDRESS LABELS
ADDRESS LABELS
CELLULAR PHONE
CELLULAR PHONE
CELLULAR PHONE
CELLULAR PHONE
REPAIR
LODGING DURING TRAIN
HEALTH INS
SUPPLIES
SUPPLIES
TRAINING COSTS
W!H FOR KADSUNSKI SE
POP
BEER
fuel charges
AAMOT-CHILD SUPPORT
ABSTRACT
ELECTRIC
TOOLS
PRAIRIE WATERWAY CONDEMNATION
REPAIRS
MAR'97 CAR ALLOWANCE
EMPLOYEE CLUB
CONTAINER DEMURRAGE
FEB'97 EXP. REIMB
TELEPHONE
TELEPHONE
100.0
1,500.00
290.00
1,890.00*
5,561. 80
5,561.80*
11.45
11.45
22.90*
11.21
34.24
68.49
34.24
148.18*
178.92
178.92*
231.15
231.15*
19,972.64
19,972.64*
76.29
76.29*
34.88
34.88*
235.00
235.00*
1,765.91
1,765.91*
307.30
307.30*
7,483.40
7,483.40*
387.13
387.13*
302.00
302.00*
39.00
39.00*
2,061.66
2,061.66*
79.12
79.12*
10,700.00
10,700.00*
309.00
309.00*
200.00
200.00*
40.00
40.00*
15.00
15.00*
10.23
11.21
70.38
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
COUNCIL REGISTER
VENDOR
FINSTUEN, KAREN
<*>
FIRE MARSHALS ASSN OF MN
<*>
FIRST NATIONAL BANK OF FARMING
<*>
FOUR SEASONS
<*>
FRITZ COMPANY INC
<*>
FRONTIER COMMUNICATIONS
<*>
GARVEY CONSTRUCTION INC
<*>
GRIGGS COOPER & CO
<*>
ICMA RETIREMENT TRUST-457
<*>
JOHNSON BROTHERS LIQUOR COMPAN
<*>
LARSON, LENA
<*>
LAW ENFORCEMENT LABOR SERVICES
<*>
LUDWIG, HUBERT
<*>
M.A.S.S.
<*>
M/A ASSOCIATES INC
<*>
METROPOLITAN COUNCIL-SAC
<*>
MINNESOTA AFSCME COUNCIL #14
<*>
MINNESOTA BENEFIT ASSOCIATION
<*>
MINNESOTA DEPARTMENT OF REVENU
<*>
MINNESOTA MUTUAL
<*>
MINNESOTA PIPE AND EQUIPMENT
<*>
MN FIRE AGENCIES PURCHASING CO
<*>
MOORE MEDICAL CORP
<*>
MVTL LABORATORIES INC
ACTIVITY
STREET MAINT
WATER UTILITY
FIRE SERVICES
GENERAL FUND
ICE ARENA
LIQUOR
ADMINISTRATION
HRA/ECONOMIC DEV
ICE ARENA
LIQUOR
SEWER OPEATIONS
SOLID WASTE
WATER UTILITY
WATER UTILITY
LIQUOR
GENERAL FUND
LIQUOR
ENGINEERING SERV
GENERAL FUND
LIQUOR
SENIOR CITIZEN
STREET MAINT
PRAIRIE WAT PH 2
GENERAL FUND
GENERAL FUND
LIQUOR
SOLID WASTE
GENERAL FUND
WATER UTILITY
FIRE SERVICES
RESCUE SQUAD
WATER UTILITY
27-FEB-1997 (12:21)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
TELEPHONE
TELEPHONE
140.77
70.38
302.97*
120.00
120.00*
36,278.89
36,278.89*
893.00
893.00*
1,162.66
1,162.66*
1,120.05
24.77
24.77
270.25
229.12
24.77
33.78
2,328.11*
150.00
150.00*
15,266.70
15,266.70*
2,778.90
2,778.90*
9,635.90
9,635.90*
12.40
12.40*
148.50
148.50*
950.00
950.00*
12 .00
12.00*
255.77
255.77*
10,000.00
10,000.00*
331.01
331.01*
241. 31
241.31*
8,634.00
7,191.00
15,825.00*
183.60
183.60*
249.21
249.21*
35.00
35.00*
173.78
173.78*
42.00
INSP.& PLAN REVIEW S
FED/STATE/FICA W/H
SECTION 1 HOCKEY REC
CIGARETTES
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
TELEPHONE
telephone
TELEPHONE
W-20 CASE RENTAL
LIQUOR
DEF. COMPo W/H 2/28
LIQUOR
EXP. REIMB.
LAW ENFORCEMENT UNIO
ROOF REPAIRS
CONFERENCE REGISTRAT
SUPPLIES
LN PYMT ON L-94-3
UNION DUES
2/28 MN BENEFITS ASS
SALES & USE TAX
SALES & USE TAX
LIFE INS PREMIUMS
10" BO SECTION KIT
'97 MEMBERSHIP DUES
SUPPLIES
WATER TEST
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
COUNCIL REGISTER
VENDOR
ACTIVITY
27-FEB-1997 (12:21)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
<">
--------------------------------------------------------------------------------------------------------------------
IP
NAPA
<">
NATIONAL ARBOR DAY FOUNDATION
<">
NORTHERN STATES POWER COMPANY
<*>
NORTON, LINDA K
<">
PELLICCI HARDWARE & PAINT
<">
PEOPLES NATURAL GAS
<">
PEPSI COLA COMPANY
<">
PHILLIPS WINE AND SPIRITS INC
<">
QUAST TRANSFER INC
<">
ROTHER LINDA D. ROTHER & DANIE
<*>
SCHINDLER, RICHARD
<">
SPEIKER, MARILYN
<">
ST CROIX COUNTY
<*>
STATE CAPITOL CREDIT UNION
<">
SUBWAY SANDWICHES & SALADS
<*>
UNITED WAY FUND OF ST. PAUL AR
<*>
WALSH, PAUL AND MARY
<*>
4 PAWS C/O CURT FINCH
<">
ABN SPORTS SUPPLY INC
<">
ACTION OVERHEAD DOOR CO INC
<">
AIRTOUCH CELLULAR
<*>
WATER UTILITY
TREE MAINTENANCE
WATER UTILITY
PERSONNEL
WATER UTILITY
BUILDING MAINT
ICE ARENA
LIBRARY SERVICES
LIQUOR
PARK MAINT
SENIOR CITIZEN
SOLID WASTE
STREET MAINT
SWIMMING POOL
WATER UTILITY
LIQUOR
LIQUOR
ENGINEERING SERV
PRAIRIE WAT PH 2
ENGINEERING SERV
MIS
BUILDING MAINT
GENERAL FUND
GENERAL FUND
LEGISLATIVE CTRL
GENERAL FUND
PARK MAINT
POLICE ADMIN
PATROL SERVICES
BUILDING MAINT
BUILDING INSPECT
POLICE ADMIN
FLOOR MAT
MEMBERSHIP DUES - BE
ELECTRIC
MTHLY CHARGE
PARTS/SUPPLIES
NATURAL GAS
NATURAL GAS
NATURAL GAS .
NATURAL GAS
NATURAL GAS
NATURAL GAS
NATURAL GAS
NATURAL GAS
NATURAL GAS
NATURAL GAS
POP
LIQUOR
FREIGHT CHARGE
PRAIRIE WATERWAY CONDEMNATION
FEB'97 EXP REIMB
FEB'97 EXP REIMB
EXP. REIMB
SCHULTZ-CHILD SUPPOR
2/28 WH ST CAP CR UN
COUNCIL RETREAT
UNITED WAY W/H 2/28
MAR'97 BUILDING RENTAL
ANIMAL CONTROL CALLS
SUPPLIES
REPAIR
CELLULAR
CELLULAR
42.00"
26.61
26.61"
10.00
10.00"
292.38
292.38"
400.00
400.00"
38.17
38.17*
1,842.25
8,286.40
2,456.03
443.84
1,307.11
483.75
885.90
2,303.27
54.04
504.54
18,567.13"
219.20
219.20"
4,571.94
4,571. 94"
171. 74
171. 74"
47,900.00
47,900.00"
4.96
53.24
58.20"
24.41
24.41"
156.45
156.45*
1,192.41
1,192.41"
28.21
28.21*
29.00
29.00"
180.00
180.00*
223,343.84*
525.00
525.00"
368.37
368.37*
55.00
55.00"
29.87
155.74
185.61"
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
IP
<*>
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
ANCOM COMMUNICATIONS INC
<*>
ARCON CONSTRUCTION CO.
<*>
AWARDS FOR ALL OCCASIONS
<*>
Apple Valley Villa
<*>
B & S INDUSTRIES INC
<*>
BECKER ARENA PRODUCTS
<*>
BRAD RAGAN INC
<*>
BRAIER'S MAGIC
<*>
BRIMEYER GROUP INC
<*>
BT OFFICE PRODUCTS INTERNATION
<*>
BUDGET OIL CO
<*>
BURNSVILLE SANITARY COMPANY
<*>
CAMAS
<*>
CARLSON TRACTOR & EQUIPMENT
<*>
CATCO PARTS SERVICE
<*>
CHAPIN CONSTRUCTION BULLETIN I
<*>
CHEROKEE POWER EQUIPMENT
<*>
CITY CENTER DEVELOPERS
<*>
CLAREYS SAFETY EQUIPMENT INC
<*>
COMM CENTER
<*>
COORDINATED BUSINESS SYSTEMS L
<*>
COpy SALES INC
<*>
CURTIS FIRE CONTROL
<*>
ACTIVITY
FIRE SERVICES
IND PK - PH II
Wausau Alignment
FIRE SERVICES
Senior Center
PATROL SERVICES
ICE ARENA
SNOW REMOVAL
PARKLAND Program
LEGISLATIVE CTRL
ADMINISTRATION
BUILDING INSPECT
ENGINEERING SERV
FIRE SERVICES
PARK MAINT
PATROL SERVICES
SOLID WASTE
STREET MAINT
SOLID WASTE
SNOW REMOVAL
SNOW REMOVAL
STREET MAINT
FLEET MAINT SERV
PARK MAINT
CAPITAL ACQUIS
HRA/ECONOMIC DEV
CAPITAL ACQUIS
PATROL SERVICES
SENIOR CITIZEN
FIRE SERVICES
FIRE SERVICES
SOLID WASTE
27-FEB-1997 (12:21)
DESCRIPTION
VHF ANTENNA
INDUSTRIAL PARK PHASE II
WAUSAU ALIGNMENT
PLAQUES
OLD LOG THEATER TRIP
SUPPLIES
PARTS/SUPPLIES
PARTS/SUPPLIES
DEP. FOR CONCERT SER
TEAM BUILDING
OFFICE SUPPLIES
FUEL CHARGES
FUEL CHARGES
FUEL CHARGES
FUEL CHARGES
FUEL CHARGES
FUEL CHARGES
FUEL CHARGES
MONTHLY CHARGE
SAFETY GRIT
PARTS/SUPPLIES
credit balance on account
PARTS
ADVERTISEMENTS
ECHO QUICK VENT SAW
1996 TIF DIS,BURSEMEN
AIM #2 RESPONDER CO KIT
VHF ANTENNA
REPAIRS
TONER
PARTS
ANNUAL INSP./RECHARG
CHECK AMOUNT CK-SUBSYS
53.99
53.99*
161,720.22
5,892.75
167,612.97*
115.02
115.02*
228.00
228.00*
290.67
290.67*
44.66
44.66*
224.01
224.01*
100.00
100.00*
1,000.00
1,000.00*
594.13
594.13*
98.42
14.00
158.30
187.69
683.14
592.74
1,496.57
3,230.86*
12,045.78
12,045.78*
294.03
294.03*
2.92
46.68
49.60*
50.00
50.00*
198.80
198.80*
1,009.62
1,009.62*
5,203.26
5,203.26*
805.00
805.00*
18.55
18.55*
291.00
291. 00*
109.89
109.89*
144.45
67.09
211. 54*
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
27-FEB-1997 (12:21)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
---------~--------------------------------------------------------------------------------------------------------------
OH
CY'S Uniforms
<*>
DAKOTA COUNTY TREASURER/AUDITO
<*>
DICK'S SANITATION INC
<*>
DUEBERS DEPT STORE
<*>
Dakota County Lumber Company
<*>
Emergitek Corporation
<*>
FAIRVIEW RIDGES HOSPITAL
<*>
FARMINGTON INDEPENDENT
<*>
FIRE ENGINEERING
<*>
FIRST NATIONAL BANK OF FARMING
<*>
FIRST TRUST NATIONAL ASSOCIATI
<*>
FLEXIBLE PIPE TOOL CO
<*>
FRANKLIN QUEST
<*>
FRONTIER COMMUNICATIONS
<*>
FRONTLINE PLUS FIRE & RESQUE
<*>
GARVEY CONSTRUCTION INC
<*>
GATEWAY 2000
<*>
GOLD STAR PRINTING INC
<*>
GOPHER STATE ONE-CALL INC
<*>
Gartner Refrigeration & MFG In
<*>
HOLIDAY INN
<*>
IKON CAPITAL
<*>
LAKELAND FORD TRUCK SALES
<*>
LAKEVILLE PUBLISHING
<*>
LAMPERTS
<*>
LUVERNE FIRE APPARATUS CO LTD
<*>
PATROL SERVICES
POLICE ADMIN
SOLID WASTE
SENIOR CITIZEN
STREET MAINT
FIRE SERVICES
RESCUE SQUAD
SWIMMING POOL
FIRE SERVICES
CAPITAL ACQUIS
HRA DEBT SERVICE
TAX INC REFD BND
SEWER OPEATIONS
ADMINISTRATION
GEN ACCOUNTING
CAPITAL ACQUIS
SNOW REMOVAL
MIS
POLICE ADMIN
SEWER OPEATIONS
WATER UTILITY
ICE ARENA
SENIOR CITIZEN
ADMINISTRATION
FIRE SERVICES
SOLID WASTE
SOLID WASTE
FIRE SERVICES
FIRE SERVICES
LEATHER JACKET W/EMB
TRANSPORTATION REQUEST
CITY OF FARMINGTON
SUPPLIES
SUPPLIES
REPAIRS
RESCUE MEMBER TESTS
AD FOR BIDS
SUBSCRIPTION
1991 CERTIFICATE OF
MTHLY FEES
ANNUAL ADMIN. FEE
TOOLS
SUPPLIES
PHONE BILL
ADAPTERS
W-20 CASE RENTAL
computers
JUV. WARN. CITATION
MTHLY CHARGES
MTHLY CHARGE
REPAIRS
LODGING FOR M.A.S.S. CONFERENC
MTHLY LEASE-MINOLTA
CORE RETURN
PARTS
ADVERTISING
SUPPLIES
GAUGE
372.50
372.50*
195.00
195.00*
8,905.72
8,905.72*
9.31
9.31*
48.72
48.72*
43.77
43.77*
234.00
234.00*
27.00
27.00*
28.50
28.50*
82,687.35
82,687.35*
646.25
125.00
771.25*
194.84
194.84*
14.43
14.43*
754.82
754.82*
304.00
304.00*
200.00
200.00*
9,595.00
9,595.00*
143.78
143.78*
67.38
67.37
134.75*
159.00
159.00*
31. 42
31.42*
287.89
287.89*
-31. 95
77.79
45.84*
152.40
152.40*
36.83
36.83*
45.21
45.21*
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
27-FEB-1997 (12:21)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
-------------------------------------------------------------------~-----------------------------------------------
MACQUEEN EQUIPMENT
<*>
METROPOLITAN COUNCIL ENVIORNME
<*>
MINNESOTA RECREATION & PARK AS
<*>
MORE FOUR
<*>
NAPA
<*>
NELSON RADIO COMMUNICATIONS
<*>
NORTHERN STATES POWER COMPANY
<*>
NORTHLAND BUSINESS SYSTEMS INC
<*>
NORTHSTAR REPRO PRODUCTS INC
<*>
NRG ENERGY INC
<*>
NTFC CAPITAL CORPORATION
<*>
PAPER DIRECT INC
<*>
PELLICCI HARDWARE & PAINT
<*>
PEOPLES NATURAL GAS
<*>
POLFUS IMPLEMENT AT ROSEMOUNT
<*>
R & R SPECIALTIES INC
<*>
RAYFO INC
<*>
ROCHESTER MIDLAND
<*>
RUFFRIDGE JOHNSON EQUIPMENT CO
SNOW REMOVAL
STREET MAINT
SEWER OPEATIONS
RECREATION PROGR
BUILDING MAINT
PATROL SERVICES
POLICE ADMIN
Recreation prog
SENIOR CITIZEN
FIRE SERVICES
PARK MAINT
PATROL SERVICES
SOLID WASTE
STREETMAINT
FIRE SERVICES
LIQUOR
PARK MAINT
SEWER OPEATIONS
SIGNAL MAINT
STREET MAINT
ADMINISTRATION
G.I.S.
SOLID WASTE
COMMUNICATIONS
ADMINISTRATION
RECREATION PROGR
BUILDING MAINT
ICE ARENA
PARK MAINT
SENIOR CITIZEN
SOLID WASTE
BUILDING MAINT
PARK MAINT
ICE ARENA
SOLID WASTE
BUILDING MAINT
STREET MAINT
PARTS/SUPPLIES
ELGIN STREET SWEEPER CLINIC
MARCH SEWER SERVICE
2-DAY CONFERENCE
supplies
PICTURES
FILM
CANDY
MISC. GROC.
PARTS
PARTS
PARTS
PARTS
PARTS
REPAIRS
ELECTRIC
ELECTRIC
1017 MAPLE ST - LIFT STATION
ELECTRIC
710 1ST ST
RECORDER
INK JET COLOR BOND PAPER
MTHLY CHARGES
phone system
SUPPLIES
PAPER
PARTS/SUPPLIES
PARTS/SUPPLIES
PARTS
PARTS
PARTS
NATURAL GAS
PARTS/SUPPLIES
SHARPEN ICE BLADE
PARTS/SUPPLIES
SUPPLIES
PARTS/SUPPLIES
157.86
90.00
247.86*
33,542.00
33,542.00*
140.00
140.00*
27.49
9.99
3.73
7.42
49.97
98.60*
10.00
88.54
8.65
142.10
360.65
609.94*
126.46
126.46*
293.49
57.89
183.18
3,130.22
126.14
3,790.92*
201. 03
201.03*
48.01
48.01*
893.17
893.17*
499.78
499.78*
75.95
138.56
214.51*
127.24
28.74
92 .47
11.25
216.83
476.53*
359.40
359.40*
13 .00
13.00*
74.60
74.60*
162.50
162.50*
257.07
257.07*
68.19
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
COUNCIL REGISTER
VENDOR
ACTIVITY
27-FEB-1997 (12:21)
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
<*>
--------------------------------------------------------------------------------------------------------------------
OH
SAINT PAUL PIONEER PRESS
<*>
SAUBER PLUMBING & HEATING
<*>
SCHWMB INC
<*>
SOUTH SUBURBAN MEDICAL CLINIC
<*>
STARR AUTOMOTIVE
<*>
TERRY'S ACE ROSEMOUNT
<*>
TOLL GAS AND WELDING SUPPLY
<*>
TRANS ALARM INC
<*>
TWIN CITY TRUCK EQUIPMENT INC
<*>
UNIFORMS UNLIMITED
<*>
UNITOG
<*>
VOSS LIGHTING
<*>
WEST CENTRAL INDUSTRIES
<*>
XEROX CORPORATION
<*>
ZIEGLER INC
<*>
Approved:
Ristow
Cordes
Fitch
Gamer
Strachan
ADMINISTRATION
SENIOR CITIZEN
BUILDING INSPECT
FIRE SERVICES
PERSONNEL
FIRE SERVICES
PARK MAINT
SOLID WASTE
SEWER OPEATIONS
WATER UTILITY
SOLID WASTE
PATROL SERVICES
SOLID WASTE
STREET MAINT
FIRE SERVICES
ENGINEERING SERV
ADMINISTRATION
SOLID WASTE
STREET MAINT
SUBSCRIPTION
68.19*
21.45
21. 45*
1,650.00
1,650.00*
53.09
53.09*
133.00
30.00
163.00*
237.17
237.17*
132.76
132.76*
5.27
5.27*
92.82
39.78
132.60*
170.75
170.75*
144.54
144.54*
89.12
207.92
297.04*
72.85
72.85*
422.64
422.64*
182.90
182.90*
208.96
125.36
334.32*
346,182.64*
SNOW REMOVAL
PRE INKED STAMP
DRUG SCREEN
PRE-EMPLOY. DRUG TES
SUPPLIES
PARTS
WELDING GAS
MONITORING CHGS
MONITORING CHGS
FLAT 1/4 X 6
UNIFORMS
UNIFORMS
UNIFORMS
PARTS/SUPPLIES
LATH BUNDLES/STAKES
COPIER COSTS
PARTS
PARTS
OH
OR
OR
OR
OH
OR
OR
OR
OR
OR
OR
OR
OR
OH
OR
OH
OR
OR
<*>
ga.
To:
Mayor, Councilmembers and
City Administrator PC-.
Daniel M. Siebenafer
Chief of Police
Outdoor Warning Sirens
March 3, 1997
From:
Subject:
Date:
Introduction
The 1997 Capital Improvement Budget provides for the purchase and installation of an Outdoor Warning
Siren. Staff is prepared to proceed with that project.
Discussion
As discussed at the February 18 meeting of the City Council, staffhas solicited quotes for the purchase
and installation of an Outdoor Warning Siren. Federal Warning Systems has provided a favorable bid
within budget parameters for the turnkey installation of a Federal 2001 DC Siren. Staff negotiation has
resulted in a total purchase and installation quoted at $13,998.18.
Staff is recommending installation of the siren at the north site situated at the southwest comer of the Akin
Road Elementary School property. This location has been discussed with Superintendent Pat Hanauer and
Acting Principal Ben Januska and is acceptable to both.
Budget Impact
The quote is within budgeted amounts for 1997.
Recommendation
Order the purchase of the Federal DC 2001 and installation at the Akin Road Elementary School location.
Respectfully Submitted,
Daniel M. Siebenaler
Chief of Police
I
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton,MN55024 · (612) 463-7111.Fa~ (612) 463-2591
~
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Modification of Council By-Laws
Standing Committees
Council Labor Representative
Scheduling of Public Hearings
DATE: March 3, 1997
INTRODUCTION
At the February 7, 1997 Council-Administrator team-building work session, a number of issues
were discussed relative to the modification of certain Council By-Laws and the appointment of a
Council labor representative. In addition, Council discussed the possibility of setting the public
time of Public Hearings concurrently with that of the Council meeting.
DISCUSSION
The modification of Council By-Laws under Section xn, Suspension or Amendment of Council
By-Laws, requires that notice be given at some preceding Council meeting that such a
modification( s) in the form of amendment or repeal is to be proposed.
As notice, in the form of discussion, was provided at the special Council meeting of February 7,
1997, the following sections are proposed to be repealed.
Standin!! Committees - Personnel and Finance
It is proposed to repeal Section X Standing Committees, Subd. I and Subd. 2. The repeal of
Subd. 1 from Council By-Laws would eliminate the Personnel and Finance Committees. The
repeal of Subd. 2 would be language, subject to the repeal of Subd. I, that would no longer be
applicable.
Council Labor Revresentative
With respect to the appointment of a Council Labor Representative, it was discussed at this same
meeting that the need for a Council member to participate or observe labor negotiations is no
longer necessary and would be limited to the presentation of labor negotiation issues by the
administrator in Executive Session as specified under the state's Open Meeting Law.
Accordingly, Council would simply adopt a motion repealing the establishment ofthis position.
There is no mention ofthis position being established in the Council By-Laws. The City Attorney
has indicated that a Council motion to repeal establishment of this position would be appropriate.
I
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024. (612) 463-7111 · Fa~ (612) 463-2591
Mayor and Councilmembers
Modification of Council By-Laws
Page 2 of2
Schedulin!! a Public Hearin!! - Startin!! Time
As notice, in the form of discussion, was provided at the special Council meeting of February 7,
1997, the following section is proposed to be amended.
It was discussed that scheduling the starting time of a Public Hearing be set at the same time as
the Council meeting. As Council progressed through the agenda, the hearing could then be
opened as it appeared on the agenda. This change would prevent having to interrupt other
discussions simply to open the hearing, and/or allow Council to open the public hearing without
having to wait for the designated time. This approach to opening a Public Hearing is used by a
number of other local jurisdictions.
Under the Council By-Laws, Section IV, Order of Business, Subd. 2, the language could be
changed to read: "The order of business appearing on the agenda may be varied by the presiding
officer, with the scheduled time of a public hearing publicly specified as concurrent with that of
the time of the Council meeting. Public hearings scheduled shall then be opened by the presiding
officer in the order they appear on the agenda or may be varied to facilitate the efficient conduct
of Council Business. "
A motion by Council to make this change official would formalize this change in the agenda and
would add this new language to the Council By-Laws.
BUDGET IMP ACT
None.
ACTION REQUESTED
Council consideration and approval of the requested modifications as presented.
Respectfully submitted,
44y, U~
J;>OO F. Erar
City Administrator
TO:
q(L
Mayor, Council and City Administrator ~
/
FROM:
Lee M. Mann, P .E.,
Interim Assistant City Engineer
SUBJECT: 1997 Seal Coat - Project 97-05
DATE:
March 3, 1997
Introduction
Attached is the feasibility report for the 1997 Seal Coat Project. The project consists of seal coating
some residential streets, alleys and parking lots.
Discussion
The 1997 Seal Coat Project is the fourth phase of the 7 year seal coat program established by the City
of Farmington. Streets constructed 3 years ago in Prairie Creek, Silver Springs, Riverside, Nelsen
Hills, and Pine Knoll will be seal coated this year. Also, the FairHills development and several
parking lots and alleys have been included in this year's project based on need.
Budget Impact
The 1997 Seal Coat Project is included in the 1997 Capital Improvement Plan. Several streets
constructed in 1994 have already been assessed seal coating costs. The remaining streets will be
assessed pursuant to Minnesota Statutes Chapter 429. Any remaining costs will be covered under
the Road and Bridge Fund.
Recommendation
1. Approve the attached resolution accepting the feasibility report, and the desired method for
assessments.
2. Order preparation of plans and specifications.
3. Set public hearing for April 7, 1997.
Respectfully submitted,
~m~
Lee M. Mann, P .E.
Interim Assistant City Engineer
LMM/ll
CitlJ. of FarminlJton 325 Oak Street · FarminfJton} M1Y 5502~ · (612) ~63. 7111 · Fait (612) ~63.2591
FEASIBILITY STUDY
FOR
1997 SEAL COAT PROJECT
PROJECT NO. 97-05
VARIOUS LOCATIONS THROUGHOUT THE CITY
I hereby certify that this plan,
specification or report was
prepared by me or under my direct
supervision and that I am a duly
registered professional engineer under
the laws of the State of Minnesota.
~ M 7J1~
Lee M. Mann, P.E.
Date: March 3, 1997
Reg. No.: 24541
City of Farmington, Minnesota 55024
Engineering Department
325 Oak Street
1
INDEX
Title Sheet....................................................................................... 1
Index............................................................ ................................... 2
Memo to Council.................................................................... ........ 3
Introduction and Discussion ............ ............................................... 4
Project Costs and Assessments ....................................................... 5
Conclusions and Recommendations ............................................... 7
Project Cost Tracking Sheet
Figure 1
Figure 2
+ Attachment A
2
INTRODUCTION AND DISCUSSION
The City Council has requested this report to determine the feasibility of seal coating City streets as
planned during 1997. See Figure 1 and maps for the areas to be seal coated in 1997.
This report was ordered as part of the annual seal coating program that the Council approved in 1994.
The program is a seven year program with assigned areas to be seal coated each year (See Figure 2).
Currently, the City requires new streets to be seal coated three years after construction. New developments
will be incorporated into the plan as they are constructed. The seal coating program is improving the
quality and extending the useful life of the City streets. These results delay t4e need for costly street
reconstructions, a portion of which is assessed to adjacent property owners.
The intent of the program is to seal coat all City streets within a seven year period. The streets indicated
.in Figure 1 are to be included in this year's program. Prairie Creek I & II, Silver Springs I & II, Nelsen
Hills I & II, Riverside and Pine Knoll are all developments that are approximately three years old and are
due to be seal coated for the first time following construction. The FairHills development has not been
seal coated in seven years and several downtown alleys and parking lots are in need of attention. These
downtown areas include: the Rambling River parking lots, the alley north of the VFW, the alley south
of the Post Office, and the alley south of the Library.
The seal coating program has been successful as described previously. One aspect of the seal coating
process has presented a challenge, however, and that occurs in the cul-de-sacs. The circular driving
motion of the vehicles in the cul-de-sacs tends to disturb the seal coat more than driving on the straight
road sections. This results in more tracking of the oil and aggregate mix into people's driveways, garages
and homes on cul-de-sacs than would occur along the straight road sections. Other cities have
experimented by using a finer aggregate in the cul-de-sacs and have experienced less tracking as a result.
The fmer aggregate can cost up to twice the amount of the regular aggregate, however, the finer aggregate
is only used in the cul-de-sacs and the additional cost to the overall project is not substantial. It is
recommended that the finer aggregate be used in the cul-de-sacs in the seal coat project this year.
The timing of the seal coat project is important. It will be specified that the seal coating will be done after
the Founders Festival at the end of June so that the streets can be swept before the Dakota County Fair
in the beginning of August.
4
PROJECT COSTS AND ASSESSMENTS
The project costs for these improvements are outlined in this section. The indicated unit prices are as
projected for the 1997 construction season. Note that it is anticipated that the price of oil will go up
approximately 15% to 20% this year compared to last year's prices.
Estimated Project Costs
Item Unit
Est. Qty.
Est. $/Unit
Total
Bituminous Material Gal
29,280
1.20
$35,200
F A-2 Aggregate in place Ton
1,045
14.50
$15,200
F A-2 Modified Aggregate Ton
in place
120
28.00
$3,400
Salvage Seal Coat Ton
Aggregate in place
300
11.50
$3,500
Total
$ 57,300
Contingency (50/0)
$2.900
Total Construction Cost
$ 60,200
Legal! Administration/Engineering (18%)
$10,800
Total Project Cost
$71,000
Project Cost Breakdown
Public Streets
$67,200
Parking Lots and Alleys
3,800
Total
$71,000
5
Assessments
Program Background
At the start up of the seal coating program, the City proposed a 50/50 cost sharing split between the
benefiting properties and the City for the cost of the seal coating improvements. Based on that proposal
and the subsequent financial analysis of a seven year program, staff recommended an assessment of
$50.00 per buildable lot or residential unit for the 1994 phase of the project. Staff also recommended
that the rate be adjusted annually for inflation. The rate in 1995 and 1996 was set at $51.50. It is
recommended that the rate be increased to $53.00 per unit if this same method of assessment is continued.
Option 1
Two of the developments that are to be seal coated this year, Pine Knoll and Riverside, have already been
. assessed through their respective development agreements. The other developments will be assessed for
their portion of the costs. The remainder of the costs, including all the costs associated with the parking
lots and alleys downtown would be funded through the Road and Bridge Fund. A breakdown of the
proposed funding if the rate of$53.00 per unit is assessed is as follows:
Public Streets
Assessments based on a rate of$53.00/unit
Road and Bridge Fund contribution
Subtotal
Parking Lots and Alleys
Road and Bridge Fund contribution
Total Project
Option II
$27,136
$40.064
$67,200
$3.800
$71,000
The rate of$5 3. OO/unit results in the City's Road and Bridge Fund picking up 60% of the seal coating costs
and the benefiting properties participating in 40% ofthe cost. If the cost split between the City and the
benefiting properties were 50/50, the rate per unit for this year's project would be $65.63.
Public Streets
Assessments based on a rate of $65.63/unit
Road and Bridge Fund contribution
Subtotal
Parking Lots and Alleys
Road and Bridge Fund contribution
Total Project
6
$33,600
$33.600
$67,200
$3.800
$71,000
CONCLUSIONS AND RECOMMENDATIONS
The project as reviewed herein is feasible as it relates to general engineering principles and
construction procedures. Based on information contained in this report, it is recommended that:
1) This report be adopted by the City of Farmington as a guide for the seal coating
improvements in the project area, with the Council deciding on the method of assessment.
2) The City conduct a legal and fiscal review of the proposed project prior to a public
hearing.
3) Public hearings be held as required by Minnesota Statute 429. The property owners
adjacent to the roadway should be notified for hearing purposes.
4) The following project schedule be implemented for this project:
· Receive Feasibility Report
Authorize Public Hearing .............................................................. March 3, 1997
· Accept Feasibility Report and Authorize
Preparation of Plans and Specs ..................................................... March 3, 1997
· Approve Plans and Specifications, Hold Public Hearing
and Authorize Advertisement for Bids ............................................ April 7, 1997
· Bid Date ............................................................................................ May 1, 1997
· Council Accept Bids and Award Contract ........................................ May 5, 1997
· Start Construction ........................................................................... June 23, 1997
· Complete Construction ...................... ..... ...... ........ ................ ........... July 31, 1997
· Hold Assessment Hearing ........................................................... August 18, 1997
7
PRELIMINARY ESTIMATE
PROJECT COST TRACKING
March 3, 1996
Project. 1997 Sealco8ting
Deacriptlon of Project. The City conducts annu81 _I coating on a sewn year cycle
Project No.- 97-05
Imna Oalll N..... of Company Coat
1. Construction Costa $ 57,300
Subtotal = $ 57,300
2. Soil Borings $
Subtotal = $
3. Survey Work $
Subtotal " $
4. Wetland Delineation & MKigation $
Subtotal " $
5. Pennill (list) $
$
$
Subtotal " $
6. Change Orders $
Subtotal = $
7. Testing Services $
Sublolal " $
8. EnvlronlTlllnlal Studiea, testing and monKoring $
Subtotal = $
TotlIl Construction Coslll (Total of Items 1-8) Subtotal " $ 57,300
9. Contingencies 5 % I $ 2,865
(Contingences and Total Construction Costs) Subtotal " $ 60,165
10. Legal, Adminlstratlve and Engineering (18%) I $ 10,830
(Total of Items 1.10) Subtotal " $ 70,995
11. Easement/Righi of Way Acquisition (appraisers) $ -
Subtotal " $
12. Demolltlon/moving
Subtotal " $
13. Ou.sldtt Consultants $
$
Subtotal = $
14. SWCO - plata mainly. development coat $
Subtotal = $
15. Stree. & Utility crew cos.s $
Jeny . $51.50/hr
Bill - $36.OOIhr
~ . .
.......
ITotal Estimated Project Cost from Feasibility Study =
$
70,995 I
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,CITY OF FARMINGTON I
FIGURE I
CITY OF FARMINGTON
1997 SEAL COAT PROGRAM
PARKING LOTS & ALLEYS
1997 . RAMlILING RIVER LOT - ELM ST.
1997 - RAMlILING RIVER LOT - PINE ST.
1997 - AI.LfY SO. OF POST OFFICE
1997 - AI.LfY SO. OF LIBRARY
1997 - AI.LfY NO. OF VFW
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--
ICITY OF FARMINGTON I
FIGURE 2
CITY OF FARMINGTON
7 YR. SEAL COAT PROGRAM
1994 - 2000
AREAS
AREA 1 - 1994
AREA 2 - 1995
AREA 3 - 1996
AREA 4 - 1997
AREA 5 - 1998
AREA 6 - 1999
AREA 7 - 2000
PARKING LOTS So ALLEYS
1995 - ALLEY NO. OF FARMINGTON LUTHeRAN
1996 . MLMClPAL SWIMMING POOL
1997 - RAMllUNG RIVER LOT - ELM ST.
1997 - RAMllUNG RIVER LOT - PINE ST.
1997 - ALLEY SO. OF POST OFFICE
1997 . ALLEY SO. OF UBRARY
1997 - ALLEY NO. OF VFW
1999 - RAM8l.ING RIVER IlAU.Flaos - DENMARl\ AVE.
1999 - ICE AReNA LOT
1999 - FIRE STATION LOT
ZOOO - ALLEY SO. OF ST. MICHAELS
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SCALE
Attaclm1entA
~ Between
Egret Court
Egret Way
Elk River Trail
186th Street W.
187th Street W.
188th Street W.
189th Street W.
English Avenue ............................... 189th Street to D. C. E. 9th Addition
Emblem Court
Ellite Court
Elgin Avenue
Eureka Avenue
Eureka Court
Euclid Path..................................... 195th Street to Englewood Way
Euclid Court
Estate Avenue
Englewood Way............................... between Euclid Path
Englewood Circle
Englewood Court
190th Street West ............... .. . .. . .. . .. ... Pilot Knob to one block west of Euclid Path
206th Street West
207th Street West
Dallas Avenue
Devonshire Avenue
203rd Street
Dunbar Avenue ............................... Akin Road and Eaves Way
204th Street
Eaves Way
Proposed RESOLUTION NO. R - 97
ACCEPTING FEASIBILITY REPORT AND
ORDERING PREP ARA TION OF PLANS AND SPECIFICATIONS
SETTING PUBLIC HEARING
PROJECT NO. 97-05-PW
-1997 SEAL COATING-
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farming-
ton, Minnesota, was held in the Civic Center of said City on the 3rd day of March, 1997 at 7:00
P.M.
The following members were present:
. The following members were absent:
Member
introduced and Member
seconded the following resolution:
WHEREAS, pursuant to Resolution No. -97 of the Council, a report has been made by the Interim
City Engineer with reference to the following proposed improvement:
Project No.
97-05
Description Location
Street and Seal Coating - Oil and Aggregate various locations- City wide
; and
WHEREAS, this report was received by the Council on March 3, 1997.
NOW THEREFORE, BE IT RESOLVED that:
1. The City Council hereby accepts the feasibility report prepared by the Interim City Engineer.
2. Lee M. Mann is hereby designated as the engineer for this improvement and is directed to
prepare plans and specifications for the making of such improvement.
3. The Public Hearing will be set for April 7, 1997 at 7:30 PM.
This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd
day of March, 1997.
Mayor
Attested to the
day of
,1997.
SEAL
Clerk! Administrator
NOTICE OF HEARING
1997 SEAL COATING
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Farmington, Minnesota will meet in the Council
Chambers of the City Hall, 325 Oak Street, Farmington, Minnesota at 7:30 P.M. on April 7, 1996 to
consider the following proposed improvement.
Project No.
.97-05
Description
Street Seal Coating - Oil and Aggregates
Location
various locations City wide
Such improvement shall be made pursuant to Minnesota Statutes Section 429.011 to 429.111. The
area proposed to be assessed for such improvement is the property abutting such street. The esti-
mated cost of such improvement is $71,000. Such persons as desire to be heard with reference to the
proposed improvement will be heard at this meeting.
John Erar
City Administrator
cc: file
Farmington Independent
Publish Dates: March 27 and April 3, 1997
9
r
b
FROM:
Mayor, Councilmembers,
City Administrator~
Paul Asher, Manager
Liquor Operations
MEMO TO:
SUBJECT:
Liquor Store Expansion
Pilot Knob Store
DATE:
March 3, 1997
:INTRODtJ'CT:ION
We have the opportunity to lease an additional 791 square feet of adjoining
space at our pilot Knob Liquor Store that was previously occupied by Jack
Benedict. Approximately 2 1/4 years remain on our original five year lease with
Budget Mart on the existing store. At the end of the current 5 year lease, we
will also have the option of extending that lease for an additional two 5 year
periods.
D:ISCUSS:ION
Attached is a square footage comparison of the two City stores, the expansion
costs, a Sales and Gross Profit projection for each store, and a Combined Sales
and Retained Earnings for both stores. The 1997 "Estimate with Expansion"
columns assumes we would lease the additional space as of May 1, 1997.
Expansion would enable us to enlarge the sales floor by 340 square feet, add
three beer cooler doors, more shelf islands and product displays, and increase
inventory storage from 230 to 580 square feet. Increased storage area would
enable us to receive high volume discounts on products, thereby raising our
retained earnings margin. In addition to saving time and labor costs spent
transferring items from the Downtown store's inventory to pilot Knob, it would
also allow us to meet the increasing demand for a larger selection of product.
Currently, delivery trucks block the front customer parking area. The expansion
would provide for deliveries at the south side of the building. We need this
space in order to remain competitive and it may not be available in the future.
The County estimates traffic on County Road 31 will increase 10% per year until
at least the year 2005. This store's potential trade area will come not only
from Farmington, but also from Lakeville and Apple Valley. The scheduled
completion of County Road 64 in 1998 will also increase traffic flow.
I
CitlJ. of FarminlJton 325 Oak Street · FarminfJton} MN 5502~ · (612) 463-7111 · Fait (612) ~63-2591
BUDGET IMPACT
An investment of approximately $20,000 would be needed for the expansion, which
would come out of the Liquor Fund's cash. The City's investment in the Liquor
Operation is approximately $220,000. The City would receive approximately
$80,000 in return on its investment in 1997. This would be an annual return
rate of 36%.
In 1996, the Pilot Knob store's sales increased by 21.75%, and the Downtown
store's sales increased by 7.8%. The attached sales projections analysis
projects approximately 12% growth each year at the Pilot Knob store and 7% at
the Downtown store. Earnings margins will increase substantially at the pilot
Knob store in 1999.
As stated previously, there are a little more than 2 years remaining on the
original lease. This gives us ample time to review the potential of the store
before deciding on renewing the lease for another 5 years. If the store's
growth is minimal, the Downtown store's earnings would carry it until the end of
the lease.
Additional rental costs would be approximately $850 per month. From May 1, 1997
through December 31, 1997, the additional space would cost $6,830. The
projected net expansion costs in 1997 would be approximately $12,000; the gross
retained earnings are projected to be an additional $15,000. In other words, we
would only have to average $1100 more in sales per week, or $183 per day, at the
Pilot Knob store in the last 8 months of 1997 to pay for the expansion.
Since the liquor op~ration is an enterprise operation, there would be no
negative effect on the 1997 budget.
RECOMMENDATION
Rent the additional space, which will provide better service and enhanced
retained earnings.
Respectfully submitted,
~As~
<;tW---
Liquor Operations Manager
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TO: Mayor, Councilmembers and
City Administrator~
FROM: Lee Smick, Planning Coordinator
SUBJECT: Met Council Staff Approval
DATE: March 3, 1997
INTRODUCTION
The Metropolitan Council planning staff informed the City on February 24, 1997 that
they will recommend to the Metropolitan Council approval of a MUSA expansion of 714
acres. This approval would be contingent upon Farmington agreeing to meet the
Regional Growth Strategy objectives and submittal of a revision to the Comprehensive
Plan Amendment.
DISCUSSION
The Metropolitan planning staff has requested the following information to be submitted
for review and approval by the Metropolitan Council:
. Revise the proposed land use plan to provide between 95 and 200 acres of multi-
family housing to achieve the city's 1995 goals of36% non-single family housing
stock.
. Provide staging of growth areas within the expanded MUSA.
. Provide a resolution by the City Council concerning height restrictions near the
Airlake Airport.
. Provide additional transportation highway information directed at limiting access
along Pilot Knob Road, Trunk Highway 3 and County State Aid Highway 31 by
meeting the Transportation Development Guide/ Policy Plan's standards for minor
arterials.
. Agree to meet the 2.3 mgd wastewater flow limitation at the Empire Treatment Plant
through 2006.
Staff is preparing this information and a submission to the Metropolitan Council is
proposed for late Mayor early June. Before the submission, the amendment is required to
be approved by the Planning Commission and City Council.
CitlJ of FarminiJ.ton 325 Oafc Street · Farmington} MN 5502~ · (612) ~63-7117 · Fat (612) ~63-2591
The areas affected by this action would be priority areas A and B as agreed upon by the
Council and Planning Commission in 1996. Attached, please find a map which identifies
the affected areas.
ACTION REQUESTED
No action is required, this is presented as informational only.
Resp eCtful~IYSUbmitted
// .
0~ -'
Lee Smick
Planning Coordinator
~ J.Y.1.C t..LOPUJ.J. Lct..U. ~uti.u.l.a..l
~ Working for the Region. Planning for the Fu:,-"re
February 101, 1997
Mr. John Erar, City Administrator
City of Farmington
325 Oak Street
Farmington,~ 55024
Re: City of Farmington Comprehensive Plan Amendment-MUSA Addition
Metropolitan Council District 16
Metropolitan Council Referral File No. 162';8-4
Dear Mr. Erar:
At our joint staff'meeting on February 7, 1997 the city requested that the Farmington MUSA be expanded
by 714 acres. This is less than the original city request of 1179 acres, but still greater than what the
current Council's forecasts support. The Metropolit.a!l Council staff has evaluated the city's request for a
larger 2010 MUSA expansion based upon the grov.th surge that has occurred oyer the past three years.
We \\ill recommend that the Council approve a MUSA expansion of 714 acres if Farmington
acknowledges that it \\ill plan for residential develop cent within the entire MUSA that meets Regional
Grov.th Strategy objectives which can be met through achie\ing 2010 housing goals the city agreed to in
1995.
Our recommendation to accept this e~..pansion is based upon the city's grov.th surge in 1995 and 1996
which currently is running over 300 units ahead of our forecasts. However, the Council will not change
its 2010 forecast at this time. The Council v.ill continue to monitor household and employment grO\\-t.lt
during the next couple of years as Farmington prepares its full 2020 plan update, in response to the
Metropolitan Land Planning Act (MLP A). This additional time period \\ill allow both the Council and
the city to determine if the substantially higher grov.th of the past few years can be sustained over a longer
time period. Over the two year period, the forecasts and MUSA staging of Farmington and other
communities \\ill be reevaluated. Since the city \\ill have a total supply of 1269 acres of vacant MUSA
l,md which based upon Coundlforecasts \\illlast beyond 2010, land supply \\-ill not restrict Farmington's
grov.th during this interim period.
As we pointed out at the February 7th meeting the proposed residential densities and single family/multi-
family housing mix contained in the plan amendment (specifically that 89 percent of the new housing
would be single family detached units which would result in greater land consumption and thus lowering
of Farmington's overall residential density) are not consistent \\ith the Council's Regional Gro\\th
Strategy. The Strategy calls for increased focus on developing livable, lifecycle communities involving
market responsiveness to demographic and economic changes which \\ill result in efficient compact
development and more prudent use of land.
Modifying the residential mix would be consistent \\ith the Livable Community Act goals (LCA)
negotiated between Farmington and the Council in 1995 that called for over one-third of the city's new
residential development to be multifamily. lfthis 714 acres is to be added to the 2010 MUSA the city \\ill
have over 1200 acres to accommodate future gro\\th. Given Farmington's housing goals, and forecast
gro\\th we would expect that between 95 and 200 acres of this land be guided and zoned for multifamily
housing for the city to achieve its housing goals. If you have any questions regarding housing, please
contact Guy Peterson at 291-6418.
2:)0 E.."t FIfl II Sl n:cl
51. I'alll. :'wllll",:suta 5510 I . I fi34
(6121 2!) 1-6353
Fa.~ 291 -6550
TDD/TIY 291-090.'
:'v1ctro Info LIne 229-3780
All Et,wd {)p;"'~;.JU!lJ EmpiucJ""
Fmnington's plan amendment remains incomplete until the transportation and a\iation infonnation that
the cit)' agreed to prepare has been received. In summary, cit)' staff agreed to work \lith Council staff to
prmide additional transpOrtation highway infonnation directed at limiting access to Pilot Knob Road, and
to work VIoith Dakota Count)' to pro\ide better traffic forecasts and to assess the impacts on nearby
principal and "A" minor arterials. The city has agreed to adopt a notification requirement to MnDOT for
ensuring height compatibility \lith Airlake Airport. As noted at the meeting Farmington will also need to
agree to a 2.3 mgd wastewater flow limitation at the Empire Treatment Plant through 2006.
Once these issues are addressed and all infonnation has been received by the Council. the formal review
will commence. The Council staff is available to help the Farmington expedite the processing of this
amendment and will continue to work \lith the city as it revises the local Comprehensive Plan to meet all
the requirements of the Metropolitan Land Planning Act of 1995. If you have any other questions please
contact Carl Schenk. Sector Representati'\'e at 291-6410.
~
Thomas C. McElveen.
Deputy Director
Housing, Development and Implementation
cc: Terrence F. Flower, Council District 16
Sherry, Narusie\\icz, MnDOT
Carl Schenk. Bob.P~ Don Bluhm, Ke\1n Roggenbuck, Debra Sorenson Nelles, Jim Larsen.
Guy Peterson and Linda Voge, Metropolitan Council Staff
Development Timeline 2000-2010
N MUSA Boundary
r.=J City Parcels
Outlying Parcels
------l
_ Land Development by year 2000
Area A = 514 acres
. Land Development by year 2005
Area Band C = 292.14 acres*
~.w;~ Land Development by year 20 I 0
Area D, E, and F = 345.27 acres**
.J
Existing Developable Land Within MUSA 415 (in acres)
Development Timeline (in acres)
1996 2000 2005 2010
ExistingGiUJ
Area A
Running Total 864.5
Area Band C
Running Total 1.156.64
Area D.E, and Ff!;IIJ*:itti;:'~.~:1
Running Total 1.501.91
. Areas C1 and C2 are partially or totally located outside of the City limits,
areas outside of the limits are not neccesarily part of the possible future MUSA realignment plans,
.. Areas F1, F2 and F3 are partially or totally located outside of the City limits,
areas outside of the limits are not neccesarily part of the possible future MUSA realignment plans,
-.-- __r:== ---=-=r-'---
-_.~
1_
C2
14C3
- -~.-----J-
J---'-'; ,
N
0.5
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o
0.5
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2 Miles
w
~J~
~~~
E
Scale
s
City of Farmington
Created by M.Schultz, 11/96
TO:
Mayor and Councilmembers
FROM:
John F. Erar, CityAdminstrator
SUBJECT:
1998 Budget Process and Goals
DATE:
March 3, 1997
In 1996, a significant revision of City's budgeting process and accounting structure was implemented to
provide for a more fiscally accountable and participative budgeting process. Each year, Council reviews and
adopts fiscal goals which are used by staff to develop a balanced budget document.
DISCUSSION
1998 Budget Process
A revised budgeting process and accounting format were developed in 1996 to enhance the City's basic
fmancial reporting capabilities and budgetary control systems. Changes to the City's financial accounting
system have been implemented for fiscal year 1997, in conjunction with the City's new budget development
process. A brief review of the changes which are in place for the budgeting process include the following:
. Primary department activities and functions are accounted for and budgeted within separate cost
centers. Accordingly, all costs such as personnel, charges and services, supplies, and capital outlay
associated with a primary deparbnent service activity will be budgeted within a specific "Cost Center".
This will allow for greater reporting detail; a better understanding of what the activity actually does;
will provide staff with the ability to perform costlbenefit analyses; and allow for review of what a
specific city function or activity really costs the City to operate.
. This budgeting process will actively include deparbnent heads, line supervisors and activity managers in
developing and preparing their specific budget requests. Accordingly, this will also mean greater
participation by involved supervisory staff, and enhanced accuracy and accountability in budgeting for
expenditures. Moreover, this process has empowered employees to become part of the budgeting
process, which allows them to share their insights into how work processes can be accomplished more
effectively, and holds them accountable for budgetary expenditures and meeting work activity goals.
. The level of analysis and budget detail in this budgeting system will be based on specific deparbnent
activities using workload or performance measures as key indicators of what is accomplished throughout
the calendar year.
. The administrator and deparbnent heads review budget requests using a "management team" process.
Supervisors and activity managers designated by their department head will present theitbudget
requests to the management team for review. At this stage, all deparbnent requests will be considered,
reviewed, and prioritized by the management team to achieve a balanced budget document for
presentation to Council.
. Finally, the Council will be presented with a proposed, balanced budget document. This proposed,
balanced budget will be submitted to Council for review, modification and adoption. Any special budget
requests made by Council in the previous year for 1998 will be included in the proposed budget.
CitIJ of FarminlJton 325 Oak Street · FarminlJton} MN 55024 · (612) ~63.7111 · Fu (612) 463.2591
Mayor and Councilmembers
1998 Budget Process and Goals
Page 2
This budget process has provided the City with a more sophisticated and accountable financial mechanism.
Attached, please fmd a copy of the 1998 Budget calendar which identifies dates and activities which will
occur throughout the upcoming year.
Proposed 1998 Financial Goals
The following guidelines are proposed for Council consideration which be used in developing the 1998
Budget. These goals will be the framework that staff will observe in developing the 1998 Budget.
1) A commitment to maintain the 1997 local tax capacity rate of34.776 in developing the 1998 Budget,
while providing for the cost-effective delivery of public services to a rapidly growing residential
population
2) A fiscal goal that works toward establishing the General Fund fund balance for working capital at no
less than 25% of planned 1998 General Fund expenditures.
3) A commitment to maintain the 1998 debt levy at no more than 25% of the total levy.
4) A comprehensive review of the condition of capital equipment to ensure that the most cost-effective
replacement schedule is followed.
5) A team approach that encourages strategic planning to meet immediate and long-term operational,
infrastructure and facility needs.
6) A management philosophy that actively supports the implementation of Council policies and goals, and
recognizes the need to be responsive to changing community conditions/concerns.
ACTION REOUESTED
1) 1998 Budget process information is for information only. A review of this information will be presented
to Council at the meeting.
2) Adoption of the Proposed 1998 Financial Goals.
Respectfully submitted,
12. -1--6
000 F. Erar
City Administrator
1998 CITY BUDGET DEVELOPMENT CALENDAR
February 19 Draft 1998 Budget Calendar Finance
City Administrator
April 1-14 Prepare base budgets and activity budget Finance
pages. City Administrator
April 21 st Distribution of Base budgets, capital budget Department Heads
forms and activity budget pages to all Department
Heads
May 15-16 Hold training sessions on budget documentation Finance/Department
format. Distribute April 30th reports and Heads/and all Activity
personnel services budget forms. Managers
June 1 Prepare preliminary 1998 revenue estimates Finance
June 9* Department of Revenue notifies City of
required dates.
June 15 Staff preparation of 1997 Budget expenditure Finance
estimates
June 16 1998 Budget forms and prioritization of
adjustments to base and capital outlay requests Activity Manager
due to Finance.Requests for additional full-time Department Heads
staff to City Administrator.
June 23 Deadline for updated workload measures to Activity Managers
City Administrator Department Heads
June 17- Compile and prepare documents for Finance
July 14 Management Team
July 14-18 1998 Budget Decision packages prioritized City Administrator
and finalized (Work Sessions) Management Team
July 18 Fire Cataract Levy Requirements Fire Chief
July 18 General Fund Levy Calculations Finance
July 21-28 Preparation of fmal draft of budget Finance
July 28 *
Dept. of Revenue certifies LGA
August 4
City Council officially receives 1998 Proposed
Budget and sets Council budget workshop date
and time.
August 8*
Dept. of Revenue certifies HACA amount
Aug. 11-22 City Council workshops for review of
proposed 1998 Budget
Aug 19* County notifies City of School District
public hearing dates
Aug 25-29 Public Hearing
(OPTIONAL)
Sept 2 City to adopt proposed levy and select public
(REQUIRED) hearing dates.
Sept. 15 Proposed tax levy must be certified to County
(REQUIRED)
Nov. 10..21 * County Treasurer to mail parcel specific
(REQUIRED) truth in taxation notices
Nov. 21 - Public hearing newspaper notice published
Dec. 5 not less than 2 business days or more than 6 days
(REQUIRED) before public hearing date
Nov 28 - City conducts public hearing during this time
Dec. 19* frame. If continuation hearing necessary, must
(REQUIRED) be held not less than 5 business days and no
more than 14 business days after initial hearing
County budget public hearing
Dec. 26* Deadline for staff to certify tax levy
(REQUIRED) to State and County
Jan. 5
Adopted budget printed and distributed
Jan. 9
Publication of adopted budget information
in newspaper
City Council
City Council
Staff
County
City Council
Staff
City Council
Finance
County
Finance
City Council
County
Finance
Finance
Finance
Jan 31
Jan. 31
* preliminary
State budget fonn completed
Finance
Budget award application sent in
(Due 90 days after budget adoption)
Finance