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Home My WebLink About01.21.97 Council Packet AGENDA COUNCIL MEETING JANUARY 21, 1997 NOTE: The Chamber of Commerce/Council Representative business meeting (6:30 P.M.) has been postponed due to a scheduling conflict with a Chamber event. 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3 . APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person for items not on the agenda.) a. Recognition of Service - Thomas Kaldunski b. Response to 1/6/97 Comments Regarding Moving Snow into Fairgrounds 5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an item removed for discussion) a. Approve Minutes - 1/6/97 - Regular, 1/11/97 - Special b. Appoint Glenn Cook of Bonestroo, Rosene, Anderlik as Interim City Engineer c. CIP Workshop Date d. Adopt Resolution Exempting Ice Arenas from Utilities Sales Tax e. Adopt Ordinance - Variance Appeal Process f. Approve Annual Certification of MSA Mileage g. Approve Comparable Worth 1996 Compliance Report h. Adopt Resolution Authorizing Plans & SpeCS/Ad for Bids - Skidster i. Approve School/Conference Request - GIS Training - Engineer Tech j. Approve Contract for Home Deli~ered Meals - Senior Center k. Adopt Resolution Approving Application for Transit Provider Grant 1. Appointment to Planning Coordinator position m. Approve School/Conference Request - National Fire Academy n. Acknowledge Resignation of Assistant City Engineer o. Approve Payment of Bills 6. PUBLIC HEARINGS/AWARD OF CONTRACT 7. PETITIONS, REQUESTS AND COMMUNICATIONS a. County Traffic Signal Reimbursement policy 8. PETITIONS, REQUESTS AND COMMUNICATIONS a. Parkland Contribution Survey - Industrial and Commercial Land b. Pine Knoll Sewer Connections Update 9. NEW BUSINESS a. Adopt Resolution Accepting MCES Grant for I/I Reduction 10. UNFINISHED BUSINESS 11. ROUNDTABLE 12. ADJOURN TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Supplemental Agenda Items DATE: January 21, 1997 It is requested that the January 21, 1997 agenda be updated as follows. Add the following items: Item 7b - Dakota County League of Governments 1997 Legislative Issues - The Dakota County League has proposed that the attached issues be given priority during the 1997 State legislative session. Item 7c - Metropolitan Council/Local Community Activities Schedule - The attached schedule is provided for your information only. Executive Session - prairie Waterway It is recommended that these additions be included on the January 21st Agenda. t7~d. John F. Erar City Administrator I CitlJ. of FarminlJ.ton 325 Oak Street · FarminfJton} MN 55024 · (612) 463.7111 · Fait (612) 463.2591 . Dakota County League of Governments 1997 Legislative Issues Amending Highway Noise Standards The Dakota County League of Governments supports expanding exemptions from state noise standards in Minnesota Statute, Section 116.07, Subdivision 2a to county and local road projects. Noise generated by traffic is currently regulated by standards set in Minnesota Rules, Chapter 7030. These rules are adopted under the authorities of the Minnesota Pollution Control Agency (MPCA). The majority of the county highways and high volume local roads in urbanized areas of the metropolitan region exceed these standards. It is sometimes not physically feasible and usually is cost-prohibitive to mitigate noise levels to meet MPCA standards. The Minnesota Department of Transportation (MNDOT) has estimated that where it is physically feasible to mitigate noise to meet the MPCA standards, the cost is approximately $1 million per mile for each side of the road. Where mitigation is proposed, frequently some property owners object and this further complicates a solution to noise issues. iI1innesota Statute, Section 116.07, Subdivision 2a, currently provides exemptions from noise standards for certain projects. The League supports expanding these exemptions by providing that, except for freeways and expressways, county and local roads be exempted from state noise standards. Transportation System Financing The Dakota County League of Governments supports the establishment of additional funding for highways and transit and a revision of the funding formula by which funding is distributed. The sources of additional funding for highway and transit needs should meet the tests of being efficient, progressive, stable and designed to meet both current and future needs. The League supports a change in the distribution formula for County State Aid Highway funds to provide equity in the treatment of developing areas with growing transportation system demands. Increasing the emphasis in the distribution formula on factors such as the vehicles registered in a county and number of lane miles of road are examples of changes which would move toward this objective. Support for new revenue should be linked to an acceptable change in the distribution formula. The League supports the creation of a separate, dedicated fund for transit and related transportation needs. This fund should be supported through revenues which are derived from sources based on a "user pay" concept. Revenue sources such as motor vehicle registration fees, the motor vehicle excise tax, and a variety of user fees (e.g., parking space or vehicle mileage fees) might be considered. Monies should not be diverted from the Highway Fund - which currently cannot meet the needs for construction of safe, efficient roadways - for transit purposes. -he League specifically supports efforts to achieve the earliest feasible reconstruction of the 1-494 Wakota Bridge (in cooperation with the Wakota Bridge Coalition). . Housing Block Grant The Dakota County League of Govemments supports legislation which establishes a Minnesota Housing Finance Agency (MHFA) "block granr program to replace the current multiple program, multiple application process for obtaining housing funds. "Block grants" would be based on a formula which considers the needs and housing goals of a specified area. Since 1988, the Minnesota Legislature has approximately doubled the state general fund appropriation for housing. The appropriation has grown from $24 million in 1988 to $48 million currently. The monies are appropriated primarily to the MHFA for funding of 30 programs ranging from $70 thousand to $7 million. Due to the many programs available, agencies need to make multiple applications which makes the process more difficult and time consuming than what should be necessary. More flexibility would allow the MHFA to apply a formula-based block grant to blend local needs with Agency objectives. Agencies like Dakota County H~ could then plan multiple year housing development; develop an integration of existing programs; reduce project costs and eliminate costly multiple applications. Local Government Funding The Dakota County League of Govemments understands the need to make reforms in the property tax system. The League supports analyzing proposals for the impact they impose on individual communities and counties. Proposals should not be considered just on the merits of balancing property tax burdens on a regional or statewide level. Additionally, the property tax among neighboring jurisdictions providing similar services should impose a similar tax burden. The League does not support shifts that create significant property tax disparities or shifts among cities, counties or regions within the State. Any , proposed changes should be phased, allowing local units of govemment adequate time for fiscal, policy and program planning. The League opposes any changes in public education funding policy that would result in HACA and/or LGA being converted to school aid. The constant pressures to increase resources for schools and to maintain sufficient operating revenues for schools could dramatically increase property taxes without a corresponding reduction in school levies. The League recognizes that there is merit to property tax reform, however, the increasing service demands and revenue constraints imposed on local govemments must be an important consideration of any proposal. The League supports the concept of providing local option revenue sources. Management of Right of Way The Dakota County League of Govemments supports local units of government in their efforts to retain responsibility for managing and protecting public rights-of-way to ensure the health, safety and investment of taxpayers. The local government engineering community can ensure effective rights-of-way management through construction and safety standards that promote the uniformity desired by industry. Cities, counties and other govemmental units should be authorized to require reasonable compensation for management and protection of public rights-of-way. Deregulation within the telecommunications and energy industry has created an environment of competitive innovation thereby increasing the telecommunications and utility industries' demand for both surface and subsurface use of rights-of-way. Public rights-of-way have been acquired at public expense 'hrough local property tax or other local action. Cities and counties have traditionally and appropriately had the fundamental responsibility for the liability of facilitating the safety and convenience of all right-of- way users. The League believes that local control should be retained. Ethics Reform The Dakota County League of Governments supports the intent of the ethics law. The League believes that it is vitally important for the public perception of government officials to be both positive and trusting. The League believes that local government officials in Dakota County maintain that public trust and work hard to promote ethical behavior. Ethics legislative reform continues to be an important issue to local government officials. The League supports ethics legislation that is equitable in scope and allows flexibility in the food and beverage allocation so that local officials can attend community events without the concern of criminal prosecution. Legislation was introduced in the 1995 Session to modify and address some of the ambiguities in the law, however, the legislation was not adopted into law. The League continues to support changes in the ethics law which clarifies the definitions of "Interested Persons", "Local Official" and "Exceptions". Furthermore, the League supports revisions to the ethics law which results in equitable ethical standards for all government officials. TWO-YEAR SCHEDULE: COUNCIL/LOCAL COMMUNITY ACTIVITIES January Sector Representatives assigned to work with local units of government in four sub-regional areas. Council adopts amendments to Regional Blueprint to clarify its goals for regional growth (2040 Growth Strategy); and amendments to its four regional Systems Plans to implement the Regional Growth Strategy. December January Council sends information to local units of government summarizing: . Major changes in overall regional policies . Specific changes in the regional system plans . Policy-based household forecasts for each cornmunity--to be used by local units of government to plan for future growth and development . Policy papers describing the 'lools" the Council will use to shape regional development February Council sends preliminary information to local units of government on land availability inside the Metropolitan Urban Service Area, and expected demand for additional land to be added to the MUSA by 2020. FebruarylMarch Series of sub-regional workshops for discussion between Council staff and local staff and officials to cover the following: . Regional growth strategy, goals and policies . Procedures and timelines for Council/local government work plan, including Handbook 0: a guide for local units of government in reo MLP A and Council policies as they are reflected in the local Comprehensive Plan, model ordinances and examples . Presentation/discussion of best practices . Current incentives for local units of government to adopt and promote the regional growth strategy and regional goals (includes planning grants and loans, as well as other resources over which Council has discretionary authority) March/July Preliminary discussion between Sector Representatives and local governments: . Negotiate agreement on household and employment forecasts, land supply and estimated land demand . Obtain early feedback on the areas where efforts should be focused to develop new incentives and tools (if necessary) . Begin to discuss policy area boundaries/definitions: urban core, general urban area, urban reserve, permanent rural and permanent agriculture; 2020 MUSA. February/July Further work by staff to improve use of existing tools and to develop potential new tools to implement the Blueprint. Periodic Check-in with Council Members 1997-1998 . Planning assistance, discussions and negotiations with local governments . Comprehensive Plan reviews December Deadline for local units of government to have reviewed and revised (if necessary) their local Comprehensive Plans U:\word\rapp\2-yrschddoc (1-16-97) -.... ~ - CERTIFICATE OF COMMENDATION PRESENTED TO THOMAS J. KALDUNSKI I P. E. WHEREAS, Thomas J. Kaldunski has served as City Engineer and Director of Public Works for the City of Farmington since 1985; and WHEREAS, the years during which Mr. Kaldunski has been employed by the City have been years of tremendous growth and change; and WHEREAS, through Public Works Director Kaldunski's guidance and management, the level of both residential and commercial service kept pace with this growth and change; and WHEREAS, through his engineering skill, Mr. Kaldunski initiated and implemented infrastructure improvements which have improved the quality of life for both residents and businesses in the City; and WHEREAS, Mr. Kaldunski's programs have been recognized as both innovative and effective on local, regional and national levels; and WHEREAS, Thomas Kaldunski always strived to maintain the highest level of professional integrity and quality. NOW, THEREFORE, BE IT RESOLVED that the Mayor and Council recognize City Engineer Thomas J. Kaldunski's dedication and service to the City of Farmington and acknowledge that his talent, vision and caring have brought about significant and publicly recognized improvements for the entire community. Mayor Gerald Ristow Date ..... ....,. 6 TO: Mayor, Councilmembers and City Administrato~ FROM: Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer SUBJECT: Citizen Comments Regarding Snow Removal Hauling to the Fairgrounds DATE: January 17, 1997 INTRODUCTION At the last Council meeting, a citizen expressed concern regarding private snow removal operations in the community that were depositing snow on the Dakota County Fairgrounds. Several residents have expressed concern with potential flooding at 6th and Ash Streets in the spring thaw. DISCUSSION In response to this request, I contacted the City Attorney to determine what action the City could take. Attorney Chris Lehman indicated that the City did not have any jurisdiction over activities in Castle Rock Township on the Fairgrounds. In addition, I contact Jerry Stelzel, Administrator for the Fairgrounds. Mr. Stelzel indicated that the snow was being deposited in an area which drained to the south. I have informed the concerned citizens of the results of my research. ACTION REQUESTED This is for information only. Respectfully Submitted, ~U)1M,J J JflfL1b~' ~ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/ll cc: file TJK CitlJ of FarminiJton 325 Oale Street · Farmington, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 So. (I) COUNCIL MINUTES REGULAR JANUARY 6, 1996 1. The Oath of Office was administered to newly elected Mayor Ristow and Councilmembers Cordes and Strachan by Judge Michael Sovis. 2. The meeting was called to order by Mayor Ristow at 7:05 P.M.. Members Present: Ristow, Cordes, Fitch, Strachan, Gamer. Members Absent: None. Also Present: City Administrator Erar, Attorney Grannis. 3. Mayor Ristow led the audience and Council in the Pledge of Allegiance. 4. MOTION by Fitch, second by Gamer to approve the agenda with the following changes: a) Item Sa - Minutes - remove from Consent for abstention. b) Item 5g - Animal Control Ordinance - remove from Consent for discussion. APIF, MOTION CARRIED. 5. Citizen Comments Ron Thelen: Voiced his concern about snow being removed from church parking lot and dumped at the Fairgrounds. Noted that this would cause flooding problems in the spring. Public Works Director Kaldunski responded that he was aware of the situation and had made preliminary contact with persons involved. Mayor Ristow presented a plaque to former Mayor Eugene UBabe" Kuchera honoring his many years of service to the City. MOTION by Gamer, second by Fitch to adopt RESOLUTION NO. Rl-97 acknowledging Mr. Kuchera's outstanding service to the City. APIF, MOTION CARRIED. Mayor Ristow presented a plaque to former Councilmember Christopher Galler honoring his years of service to the City. MOTION by Fitch, second by Gamer to adopt RESOLUTION NO. R2-97 acknowledging Mr. Galler's dedicated service to the City. APIF, MOTION CARRIED. Councilmember Strachan presented a plaque to retiring City Planner Charles Tooker honoring his thirty years of service to the City. MOTION by Strachan, second by Gamer to adopt RESOLUTION NO. R3-97 acknowledging Mr. Tooker's devoted service to the City. APIF, MOTION CARRIED. 6. MOTION by Gamer, second by Fitch to approve the Consent Agenda as follows: a) Approve planting trees in City parks in honor of former Councilmembers Kuchera, Galler, and Rotty as part of 1997 Arbor Day Celebration. b) Authorize application for conveyance of two tax forfeited lots in Hillview 5th Addtion for street right of way purposes. c) Approve 1997 Consulting Engineering Rates from Bonestroo, Rosene and Anderlik. d) Adopt RESOLUTION NO. R4-97 approving application for grant for Living History Quilt in connection with City's 125th Anniversary celebration. e) Adopt RESOLUTION NO. R5-97 approving application for CLG grant to fund Historic Property Handbook. f) Set Annual Board of Equalization hearing for April 7, 1997 at 7:00 P.M. g) Approve compensation increase for City Administrator h) Approve City organization realignment. i) Adopt ORDINANCE NO. 097-385 amending the zoning ordinance related to credit for common open space. j) Adopt RESOLUTION NO. R6-97 approve Pilot Knob Road address for SuperAmerica k) Adopt RESOLUTION NO. R7-97 requesting a County traffic count on CAR 31 1) Approve purchase of Opticam Traffic Pre-emption Devices - Fire/Rescue m) Approve attendance at Annual Institute of Building Officials - Inspections n) Approve LMCIT Excess Liability Coverage 0) Approve Workers Compensation Premium Options p) Acknowledge Resignation of Public Works Director/City Engineer q) Approve payment of bills as submitted. APIF, MOTION CARRIED. 7. MOTION by Gamer, second by Fitch to approve minutes of December 16, 1997. VOTING FOR: Ristow, Fitch, Gamer. ABSTAIN: Cordes, Strachan. MOTION CARRIED. 8. Amend Animal Control Ordinance Councilmember Cordes requested this item be removed from Consent for discussion. She questioned how the Police intern would be paid if fees generated were not sufficient to cover his/her wages. Police Chief Siebenaler explained that the cost differential between the number of dogs in the City which were currently not licensed and the fees that would be collected through enforcement of the new ordinance would result in excess funds this year. In future years, this position would be a budgeted expense. MOTION by Cordes, second by Gamer to adopt ORDINANCE NO. 097-386 amending the animal control ordinance by adding enforcement measures for licensing. APIF, MOTION CARRIED. 9. Annual Organizational Meeting The following items were approved and/or discussed as part of the organizational meeting. a. MOTION by Gamer, second by Cordes that Councilmember Fitch be designated as Acting Mayor from January 6, 1997 through December 31, 1997. VOTING FOR: Ristow, Cordes, Strachan, Gamer. ABSTAIN: Fitch. MOTION CARRIED. b. MOTION by Fitch, second by Gamer that the Farmington Independent be designated as the official publication from January 6, 1997 through December 31, 1997. APIF, MOTION CARRIED. c. MOTION by Cordes, second by Strachan that David L. Grannis be appointed as City Attorney from January 6, 1997 through December 31, 1997. d. MOTION by Gamer, second by Cordes that Labor Relations Associates be designated as the City's labor consultant from January 6, 1997 through December 31, 1997. APIF, MOTION CARRIED. e. MOTION by Fitch, second by Gamer that the following official depositories be approved from January 6, 1997 through December 31, 1997 be approved: First National Bank of Fannington; League of Minnesota Cities 4M Fund; Dain Bosworth, First Bank Investments; Juran and Moody, Premier Bank of Fannington. APIF, MOTION CARRIED. f. By Laws - Discussion regarding proposed changes was tabled until the annual Council retreat. MOTION by Gamer, second by Cordes to approve the Council By- Laws as presented. APIF, MOTION CARRIED. g. MOTION by Gamer, second by Fitch that all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 1997. APIF, MOTION CARRIED. h. MOTION by Gamer, second by Fitch that the following bonds for faithful performance now on file in the office of the City Clerk be approved: League of Minnesota Cities Insurance Trust January 1, 1997 through December 31, 1997 $250,000.00 APIF, MOTION CARRIED. i. Councilmember Cordes stated she believed the parkland contribution fee was too low for commercial/industrial property. She stated she believed the rate should at least be equal to that for residential property. Parks and Recreation Director Bell stated that it had been past Council practice to charge less for commercial and industrial land because of the City's desire to encourage industrial growth in the City. It was the consensus of Council that a survey be done of communities with similar growth patterns be done and report the results of that survey at the January 21st meeting. It was also the consensus to approve the parkland rate as stated in the proposed resolution, acknowledging that it can be amended in the future if Council wished. MOTION by Cordes, second by Gamer to adopt RESOLUTION NO. R8-97 establishing fees and charges for licenses and permits for 1997. APIF, MOTION CARRIED. j. Boards and Commissions - Interviews to be held on Saturday, January 11th beginning at 8:00 A.M.. k. MOTION by Strachan, second by Fitch to appoint Councilmember Gamer to the ALF Ambulance Board. VOTING FOR: Ristow, Cordes, Fitch, Strachan. ABSTAIN: Gamer. MOTION CARRIED. 1. MOTION by Gamer, second by Fitch to appoint Councilmember Strachan as an alternate to the ALF Ambulance Board. VOTING FOR: Ristow, Cordes, Fitch, Gamer. ABSTAIN: Strachan. MOTION CARRIED. m and n. It was the consensus of Council to defer action on the appointment of Council representatives on labor negotiations, finance committee and personnel committee until the By-Laws were discussed at the annual retreat. o. MOTION by Gamer, second by Strachan to appoint Councilmember Cordes as Council representatives to the CEEF (Castle Rock, Empire, Eureka, Farmington) Committee, and City Administrator as the alternate. VOTING FOR: Ristow, Fitch, Strachan, Gamer. ABSTAIN: Cordes. MOTION CARRIED. p. MOTION by Gamer, second by Cordes to appoint Councilmember Fitch, the Senior Planner and Craig Schlawin to the Joint Planning Board. VOTING FOR: Ristow, Cordes, Strachan, Gamer. ABSTAIN: Fitch. APIF, MOTION CARRIED. 10. Workshop Dates CIP Workshop - To be determined at a later date. Ash Street/Prairie Waterway Phase III Workshop - February 10th following regular HRA meeting. Snowmobile Regulations Workshop - January 10th following regular HRA meeting. Joint Council/Commission/Chamber Workshop - March 8th at the Senior Center from 8:30 A.M. to 12:30 P.M.. 11. Parks Referendum Update Acknowledged the publication of a date for the referendum was premature. Staff, PARAC and Council will need to hold a joint meeting in February or March to review and finalize referendum issues. 12. Appointment of Councilmembers to Chamber Business Meeting After discussion, it was Council's wish to have the Councilmember representatives rotate their participation on a six month basis. It was also felt that an alternate should be appointed. MOTION by Fitch, second by Cordes to appoing Councilmember Strachan as the representative and Councilmember Gamer as the alternate to the Chamber Business Meetings for 6 months. VOTING FOR: Ristow, Cordes, Fitch. ABSTAIN: Strachan, Gamer. MOTION CARRIED. 13. HRA BY-LAWS Councilmember Fitch placed this item on the agenda for Council consideration. He proposed that the HRA by-laws be revised by changing the makeup of the Board to include 2 Councilmembers and 3 at large members. Since the HRA was a separate legal entity which was capable of entering into contracts and approving bond issues which affect taxpayers, it was believed that taxpayers should have a voice in those decisions. Terms of office would be 5 years and, initially, would be staggered to provide continuity. It was the consensus of Council to discuss the issue further at the January 13th HRA meeting. 14. Department of Revenue Letter on City Spending City Administrator Erar expressed his concern and dissatisfaction with the tone of the letter received from the office of Commissioner Girard. Discussion which followed indicated Council agreed that the letter was shortsighted and patronizing and seemed to indicate the State did not understand city financing. It was also noted that cities experiencing rapid growth, such as Farmington, had increases in tax levies caused by needs associated with that growth. MOTION by Fitch, second by Gamer to send a letter under the Mayor's signature noting the City's displeasure with the accusations made by Commissioner Girard. APIF, MOTION CARRIED. 13. Council/Management Team "Team Building" Session Administrator Erar informed Council that he had reviewed Council's concerns with the cost of the facilitator for this annual retreat. He explained that he had discussed the retreat with James Brimeyer and had arrived at an agreement which would reduce the cost. He also proposed holding the Friday evening session with the Council on February 7th and postponing the Saturday day session with the Management Team until sometime in May when new staff members would be on board. MOTION by Fitch, second by Gamer to approve the suggested dates and facilitator costs as presented. APIF, MOTION CARRIED. 14 . ROUNDTABLE Councilmember Fitch: Welcomed the new Councilmembers and wished them well during their tenure in office. City Administrator Brar: Reminded Council of the upcoming LMC Conference for for newly elected officials. Members Strachan and Cordes stated they were planning on attending. 15. Councilmembers agreed to take an 8 minute recess at 8:30 P.M. before adjourning into Executive Session. Respectfully submitted, Mary Hanson Clerk/Typist MINUTES COUNCIL MEETING SPECIAL JANUARY 11, 1997 SQ (~ 1. Mayor Ristow called the meeting to order at 8:00 A.M.. Members Present: Ristow, Cordes, Fitch, Strachan, Gamer. Members Absent: None. Also Present: Administrative Assistant Finstuen. 2. The City Council interviewed 17 candidates for appointment to the various Board and Commission vacancies. The appointments are to be made at the January 21, 1997 regularly scheduled Council meeting. 3. The meeting was adjourned at 12:40 P.M. Respectfully submitted, Karen Finstuen Administrative Assistant 5b TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Appointment of Glenn Cook, P .E. as Interim City Engineer DATE: January 21, 1997 INTRODUCTION During the interim period prior to appointing a new City Engineer, the City will have need of additional engineering services to continue work on City projects. DISCUSSION A discussion has been held with Mr. Glenn Cook of Bonestroo, Rosene & Associates, the City's engineering consulting fIrm, to temporarily appoint Mr. Cook as the City's interim City Engineer. Mr. Cook has agreed to this proposal, and was also willing to temporarily reduce his normal rates to accommodate the City's financial position. Highlights of the tentative agreement which would be in effect for four (4) months effective January 15, 1997 include the following: 1) A reduction of Mr. Cook's normal engineering principal rate by 30 percent, resulting in a reduced cost from $89.50 to $62.65 per hour. Mr. Cook would attend staff meetings and office out of City Hall as needed. 2) A reduction in the supporting licensed Engineer rate by 40 percent resulting in a reduced cost from $69.00 to $41.40 per hour. The assisting engineer would office out of City Hall as needed or required and would work with staff on projects. 3) Mr. Cook has also agreed to attend Council, Water Commission and Planning Commission meetings at a flat rate cost of $50.00 per meeting. The Water Commission would have to approve this separately. 4) Council workshops which he would attend would be charged at the above reduced rates. 5) It was agreed that any engineering work performed on private development projects would be charged at the fIrm's normal rate, which Council approved at the fIrst meeting in January, 1997. 6) Any public projects ordered for engineering design would be charged at the previously agreed to contract fee schedule. 7) The City would provide administrative and office support as needed as an in-kind contribution to Mr. Cook during this interim period. CitIJ of Fllrmint}ton 325 Oale Street · FarminlJtonl MN 55024 · (612) 463.7117 · FlU (612) 463.2591 BUDGET IMP ACT . Expenditures related to this temporary arrangement will be kept to a minimum. Savings from the departure of both the City Engineer and Assistant City Engineer should off-set related expenditures. ACTION REOUESTED Approve the interim appointment of Glenn Cook P.E. as City Engineer subject to the stated conditions. Respectfully submitted, ~~ J6hn F. Erar City Administrator 5c. TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Setting the CIP Workshop Date DATE: January 21, 1997 INTRODUCTION As Council is aware, there was some difficulty establishing a date for the Capital Improvement Plan workshop. This was due to a number of reasons associated with scheduling the workshop to provide for adequate time for Council and staff review, the departure of the City Engineer and other assorted issues. DISCUSSION In reviewing an acceptable date, I would like to propose Thursday, February 13, 1997 at 5:30 p.m. in the main City Hall conference room. The purpose of this workshop will be to review Public Works projects scheduled in the capital improvement plan, and obtain a consensus from Council on projects scheduled in 1997, and a general agreement on projects scheduled in the years 1998 through 2001. The CIP would then be brought to the next Council meeting for approval. If engineering and construction schedules are to be met for the upcoming year, Council will need to make a decision on final projects to be approved in 1997. A separate date will need to be established in March and/or April for other projects in the Parks, Administration, Police, Fire, and Liquor Store departments. ACTION REQUESTED Approve the CIP workshop date of Thursday, February 13, 1997 at 5:30 p.m. Respectfully submitted, ~JY t-~ . . John F. Erar City Administrator CitlJ of Farminijton 325 Oaft Street · FarminfJton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 3d TO: Mayor, Councilmembers City Administratorf1tC.- FROM: James Bell, Parks and Recreation Director SUBJECT: Resolution to Exempt Ice Arenas From Utilities Sales Tax DATE: January 21, 1997 INTRODUCTION Staff requests that Council consider passing a resolution supporting the Minnesota Ice Arena Managers Association proposal to waive the sales tax on ice making utilities. DISCUSSION The Minnesota Ice Arena Managers Association is requesting that the State of Minnesota waive the sales tax on all utilities required in the making of the ice surface. In 1985, ski and trail operators were provided a sales tax exemption on the electricity used to create snow which was in turn sold at "retail" to their customers. Our process is very similar in that arenas use electricity and gas to create a surface of ice which is in turn sold at "retail" to our customers. BUDGET IMPACT The cost savings of this proposal could be significant. Staff estimates that the sales tax paid on electricity for ice making could amount to as much as $2,000. RECOMMENDATION Council pass a resolution supporting the exemption of the sales tax on ice making electricity and gas and to send this resolution to the City's state representatives and Senator Robert Milbert who will introduce the bill. Respectfully submitted, --L~ I CitIJ of Farmington James Bell Parks and Recreation Director 325 Oale Street · Farminl}tonl MN 55024 · (672) 463.77 77 · Fax (672) 463.2597 5e TO: Mayor, Councilmembers, City Administrator FROM: Karen Finstuen, Admin. Asst. SUBJECT: Variance Appeal Process DATE: January 21, 1997 . INTRODUCTION A variance appeal process has been proposed to the Planning Commission. DISCUSSION The Planning Commission reviewed a proposed variance appeal process at their regular meeting of January 14, 1997. They requested to delay this revision to the code until the new Planning Coordinator is on staff, as well as the new Planning Commission members. They will also be reviewing several other ordinances in conjunction with the appeal process. These items will be on the February 11, 1997 Planning Commission agenda and will ultimately be brought to the City Council for final approval. ACTION REQUIRED None. This is for your information only. Respectfully submitted, y6vu- ~ Karen Finstuen Administrative Assistant cc: Planning Commission members Mike Schultz File I CitlJ of FtrrminiJ.ton 325 Oale Street · FarminlJton, MN 55024 · (612) 463-7111 · Fu (612) 463-2591 55t- TO: Mayor, Councilmembers and City Administratorq~ / FROM: Thomas J. Kaldunski, P.E. Director of Public W orkslCity Engineer SUBJECT: Annual Certificate of Mileage DATE: January 21, 1997 INTRODUCTION & DISCUSSION Street mileage is reviewed annually in order to reflect growth in the community and to submit a report to Minnesota Department of Transportation, as required in the Minnesota State Aid system. This review has determined that 4.31 miles of street were added in 1996. A copy of the City's current thoroughfare plan is attached for your reference. All routes considered for Minnesota State Aid designation are shown on this plan. In addition, all State Aid routes must have logical terms. This means any new designation must connect between existing State trunk highways, CSAH's, and MSA's. RECOMMENDATION That Council authorize the Director of Public W orks/City Engineer to submit this certificate to Minnesota Department of Transportation. Respectfully Submitted, ---1\bl'NY:> ~ '~v~<fj;\f Thomas J. Kaldunski, P.E. 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I /i--'---- I /' i , ~._, t-=--=r~- I u - -- 3 , ". T h. P I I . J f i -I i i I i. i riii I i .__._~_ _ . oroughfare- _. a n.Li Ii I, !!!!i! Ekl ! ; I CITY OF FARMINGTON I [I~~..;m l.~ =- ===..... ---. _ minor-arterial _ .collector. --- minor._coJlecto r. TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: 1996 Compliance Report DATE: January 21, 1997 INTRODUCTION The Department of Employee Relations (DOER) requires the City to develop a compliance report which . measures the City's compliance with state pay equity laws. DOER has developed a software program for local units of governments to use in measuring pay equity compliance. This program uses statistical analysis, including T-Tests and underpayment ratios, to measure the degree of compliance or noncompliance, as the case may be, in pay equity. DISCUSSION I am pleased to report that the City has passed the Pay Equity Compliance Test. Test results, using 1996 salary ranges, indicate that the City has attained an Underpayment Ratio of 137.1 %, well above the 80% ratio needed to pass. Briefly, the underpayment ratio is simply the percentage resulting from the number of male jobs, as a percentage, divided by the number of female jobs, as a percentage, below the predicted pay line or plotted regression line. This ratio tries to measure the relative balance between male and female classes below the predicted pay line. If more female jobs are below the predicted pay line as compared to male jobs below the predicted line, the ratio decreases. The lower the ratio, the higher the pay inequity for female classes as compared to male classes. If more male jobs are recorded as below the predicted pay line than female classes, as is the present case, the underpayment ratio suggests a more favorable equity relationship for female classes. This report simply measures the pay equity outcomes associated with the City's comparable worth system. Accordingly, it does not suggest that a particular system used by a local jurisdiction in developing specific job values is appropriate. A job value system is the main component of an organization's pay equity program and is typically evaluated separately by the local jurisdiction. ACTION REOUESTED Approve the attached Pay Equity Statistical Analysis Report, and authorize the Mayor to sign the Pay Equity Implementation Report. Respectfully submitted, "-( ~u-- ~~-F. Erar City Administrator CitlJ of FtlrminfJ.tDn 325 Oaft StrUt · FarrninftDn, MN 55024 · (612) 463.7111 · Fu (612) 463.2591 January 15, 1997 Pay Equity Statistical Analysis Report for City of Farmington 325 Oak Street Farmington, MN 55024 Farmington Pay Equity Contact Person: John F. Erar Phone: 612 463-1801 MN 55024-0000 Num,er of Jobs Num,er of E~loyees Ave. Pay per E~loyee Female Jobs Male Jobs Balanced Jobs All Jobs 38 64 2,714.39 Predicted Pay Weighted By Num,er of E~loyees Jobs At/Above Predicted Jobs Below Predicted Percent Below Predicted Ave. Difference in Pay from Pred. per E~loyee 16 18 2,569.35 21 33 3,120.41 11 5 31.25 12 9 42.86 $ 28 $ Salary Range Test 0.00 Exceptional Service Pay Test 0.00 Under Payment Ratio 137.1 T-Test OF -1. 701 49 Pay Equity Implementation Report Send completed report to: Pay Equity Coordinator Department of Employee Relations 200 Centennial Building 658 Cedar Street S1. Paul, MN 55155-1603 (612) 296-2653 (Voice) (612) 297-2003 (TDD) c o ic ._ 0 -a., -!~ =q: -,- .. .. c C. t::!! II A. .. ::a. . U..m.. 1::.!C: 1I1111~ a.cna: ;,,- ...~ia a!l',ti i Ii Ii ....IL. 0- Name of Jurisdiction t t F4rmlo a City Q County 01'"\ Q School Q Other: Q State Job Match Q Designed Own (specify) c o ;: II Co) ; 'C '" ~ Consultant's System (specify) 30hn I-j. D~ntkt/ LatA) and ASSOCI~t-eS Q Other (specify) 'u == o . Health insurance benefits for male and female classes of comparable value have been evaluated and: ]il There is no difference and female classes are not at a disadvantage. Q There is a difference and the maximum salaries reported include the monthly amount paid by the employer for health insurance. Ii 1:: II a. . Information in this report is complete and accurate. G The report includes all classes of employees over which the jurisdiction has final budgetary approval authority . Result from Salary Range Worksheet For Department Use Only Postmark Date of Report Jurisdiction ID Number State t\1N . 1&'01) o No salary ranges/performance differences. Q Check here if both of the following apply; otherwise, leave blank. a. Jurisdiction does not have a salary range for any job class. b. Upon request. jurisdiction will supply documentation showing that inequities between male and female classes are due to performance differences. Note: Do not include any documentation regarding performance with this form. o An official notice has been posted at e,f,! /-tg.J( - J.,{A/fl.l E"trance., (prominent location) informing employees that the Pay Equity Implementation Report has been filed and is available to employees upon request. A copy of the notice has been sent to each exclusive representative, if any, and also to the public library. The report was approved by: . FQ('ml'<1'1 i-of\ Cf.L4 Counc.d Ygoveming body) a- Na~() r Jerry Ki S tc~ (chief elected official. print) (chief elected official. signature) H A-lfD R. (title) 1/~';q7 (date) /37./ % is the result of average years to salary range maximum for male classes divided by the average years to salary range maximum for female classes. Results from Exceptional Service Pay Worksheet m 20% or less of male classes receive ESP. % is the result of the percentage of female classes receiving ESP divided by the percentage of male classes receiving ESP. . - III-- II 0 1:.... .0> a.....f $..:1, /3 ~ 3D /. 'D is the annual payroll for the calendar year just ended December 31. (Part F on Back) payeqrpt.pm6 '- c:; c.. 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M ~ ~ Q. e ~ N ..; ~ vi -c u ;:; ::I e ~ ~ N ..; ~ vi -c r..: oci 0\ - is: a:: 0' 5h TO: Mayor, Councilmem~rs, City Administratot-fV FROM: James Bell, Parks and Recreation Director SUBJECT: Adopt Resolution Approving the Plans and Specifications and Authorize the Advertisement for Bids for Skid Loader DATE: January 21, 1997 INTRODUCTION Council approval for the plans and specifications and advertisement for bids for the 1997 budgeted skid loader. DISCUSSION Staff has prepared plans and specifications for the purchase of a skid loader. These plans and specifications are designed to allow the use of attachments from the other City owned skid loader. Many attachments do not need to be duplicated, resulting in cost savings. The skid loader will be used to remove snow from parking lots, walkways and ice rinks. Summer use will include tree planting and construction projects. BUDGET IMPACT The 1997 Budget includes $35,657 for the skid loader. RECOMMENDATION Adopt a resolution approving the plans and specifications and ordering the advertisement of bids for the purchase of a skid loader. Respectfully submitted, ~~( James Bell Parks and Recreation Director CitlJ of FarminlJton 325 Oak Street · Farmint}ton, MN 55024 · (612) 463-7111 · F~ (612) 463-2591 ADVERTISEMENT FOR BIDS Sealed bids will be received by the City of Farmington, Minnesota in the City Hall at 325 Oak Street until 2:00 P.M., CDST, on Friday, February 14, 1997 at which time they will be publicly opened and read aloud for the furnishing of: One (1) Skid - Steer Loader with Heavy Duty All Steel Dirt Bucket, 72" Width, Quick Couple Compatibility with Boom to be Completely Assembled and Ready for Service Upon Delivery. Alternate Attachments: A. Snowblower B. Snow Bucket C. V - Plow D. Sweeper E. Leveler F. One set of Pallet Forks Specifications, proposal forms and current documents may be seen at the office of the City Clerk, Farmington, Minnesota, 55024. Each bid shall be accompanied by a bidder's bond naming the City of Farmington as obligee, certified check payable to the Clerk of the City of Farmington or a cash deposit equal to at least five percent (5%) of the amount of the bid, which shall be forfeited to the City in event that the bidder fails to enter into a contract. The City Council reserves the right to retain the deposits ofthe three lowest bidders for a period not to exceed thirty (30) days after the date and time set for the opening of bids. No bids may be withdrawn for a period of 30 days after the date and time set for the opening of bids. Payment for equipment will be by cash or check. Contractors desiring a copy of the specifications and proposal forms may obtain them from the office of the City Clerk, upon payment ofa deposit of$10.00, all of which will be refunded to all bona fide bidders, providing said specifications are returned in good condition within fifteen (15) days after the date set for the opening of bids. A bona fide bidder is one who actually signs and submits a bid. No money will be refunded to any person who obtains specifications and does not submit a bid to the owner. The City Council reserves the right to reject any and all bids, to waive irregularities and informalities therein and further reserves the right to award the contract to the best interests of the City. John Erar, City Clerk I Administrator, Farmington, Minnesota PRO P 0 SED RESOLUTION APPROVING SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS PARKS AND RECREATION DEPARTMENT SKIDSTER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 21st day of January, 1997 at 7:00 P.M. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, plans and specifications have been prepared for the following proposed equipment: Skid-Steer Loader with Heavy Duty All Steel Dirt Bucket, 72" width, Quick Couple Compatibility with Boom to be completely assembled and ready for service WHEREAS, such specifications are now before the Council for approval. NOW, THEREFORE, BE IT RESOLVED that: 1. Said specifications are hereby approved; and 2. The Parks and Recreation Director is authorized to insert in the Farmington Independent and Construction Bulletin an advertisement for bids for such equipment and that bids shall be received by the City until 2:00 P.M. on Friday, February 14, 1997, at which time they shall be publicly opened and read aloud. They will then be considered by the City Council. No bid shall be considered unless accompanied by a bid bond, certified check or cash deposit equal to at least five percent (5%) of the amount of the bid. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of January, 1997. Mayor Attested to the _____ day of January, 1997. City Administrator 5; TO: Mayor, Councilmembers and City Administrator 1'E-- FROM: Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer SUBJECT: School and Conference Request DATE: January 21, 1997 INTRODUCTION /DISCUSSION A class is being offered on ArcView, which is a software program that is used to manipulate the City's geographical data. I am requesting that Rich Schimmel attend this training. There are two additional classes that will follow this one, which are offered at no additional cost. This class is needed before the other two can be taken. BUDGET IMPACT The cost of this training is authorized in the 1997 budget. RECOMMENDATION My recommendation is that the training be approved. Respectfully Submitted, ~L!!f! Director of Public Works/City Engineer cc: File TJK CitlJ. of FarminiJton 325 Oaft Street. Farmin9tonJ MN 55024 · (612) 463.7111 · Fa~ (612) 463.2591 ~EQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENT!~~~~~~~~~~~_~~SDATE OF CONFERENCE_V~~___/l11U~2_ From To:) LOCATION__}!~~~~l!~_~~t~_~~~~-------------------------------- EMPLOYEE(S) ATTENDING: 1) 2) 3) Rich Schimmel ---------------------------------- ---------------------------------- ---------------------------------- TYPE OF CONFERENCE GIS Training TOPICS 1)_~E~!~~~~I~~}2=~Lsv}~R============================= METHOD OF-TRAVEL==~~SL~~E~~~=============================== 2) 3) -------------------------------------------------- Amount Provided in Adjusted ~ 1) 19~~_ Budget $J~Q~~~___JL~t?) 2) 3> 4) Amount Request $_~~~~~_____ Amt Remaining $J1Q~~Q9_____ Tt~ave 1 $ Registrati;~-$=~]~Q[=== Room $_________________ Meals $________________ 5) Other Expense $________ 411~ Depar~..tHead 1/22/97 _ fi!~He1__ ~i~YJL ~ Di;1(~~r Date Date ----------------------------------------------------------- TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. -------------------------- CITY ADMINISTRATOR -------------------------- Date ACTION TAKEN BY THE COUNCIL ON THE ______ DAY OF __________________, 19 ( AI='P ROVED) (NOT APPROVED) Rev 9/86 5' ~ TO: Mayor, Councilmembers and City Administrator q/'t-. .I FROM: Joy Lillejord, Recreation Program Supervisor SUBJECT: CAP Agency Mobile Meals Contract DATE: January 21, 1997 INTRODUCTIONIDISCUSSION CAP Agency has established a contract for the Home Delivered Meals Service. The Mobile Meals Program that operates out of the Senior Center purchases meals from CAP. The food is prepared on site at the Senior Center by a CAP Agency staff member. Staff at the Senior Center is responsible for the delivery of meals to our clients. The City Attorney has a copy of this contract to review. BUDGET IMPACT The cost of meals provided from CAP is reimbursed by the Mobile Meal clients. Therefore, there is no direct cost to the City in participating in this program. ACTION REQUIRED Approve CAP Agency contract for the Home Delivered Meals Service, subject to approval by the City Attorney. Respectfully submitted, ( J rf Iv\, l.-/i Ii e;- art Joy ~. Lillejord \j Recreation Program Supervisor CitlJ. of FarminiJton 325 Oaft Street · Farmin9tonJ MN 55024 · (612) 463.7111 · F~ (612) 463.2591 JAN-09-1997 15:11 CAP R~Y O~, ~JC ~OjQ I.~'~~ ~tt!~/- f{-17 AGENCY 8. Thcfollowing services shall be provided by CAP Agem;y's site Staff and/or volunteers: Handling meal count orders, tnclMng inventory, ordcri:Dg supplies, counting food, he3ting food. portioning .ho1: food into trays, ~1ri1\! cold foOd into bags. sealing Iids~ clean-up and rCporting. Additional services and tbecost may be .negotiated. . . BEPOKTlNG REQUIREMENTS . . 1. The ~eDt CODtrlCt01' shall report the number of. meals. served momb1y to the CAP Agea;y. 2. Such reports Iball be subJ:pittM on the tint of the month fOUowiDgthe performance of services. 3. . The Indc:peDdeDt Contractor agrees to make a minimum of one home viSit per year to home delivered meals clieDls for each calendar year. .Tbe purpose of the visit is to register the client using the National Aging Progr8.m IDfomWion SystemS Asscssmem (NAPIS) form. (atrached) The client registration forms wiD. be seDt to the CAP Agerj:y on' a. D1ODIh1y baSis as DeW c1iems enIer the service. FINANCIAL POLICIES AND RECORDlU&UlNG 1. .The .~ Conuactor sbal1 pay to the AgeMy $2.93 for each regular meal served. The IudepeDdent Comractor will be billed aD. a lDODthly basis after suhmi!8:ron of a derailed report showing the 1P"'bM' of ~.y meals delivered. The CAP Agency sbal1 forward an invoice to the IodcpcD1ent CaDtnd.or basc4 on meals served daily 10 homebound clieolS. The invoice will be payable in twl upon receipt. . 2.. 'I'be J~ CODIJBCUJI' will: 1Dtiftt!lift) as applicable, such ~ as are dde.a.lhi.lM DCCeSAry by the . CAP A.gem:y. These records s1JaD.. be IetaiDed for.tbrcc (3) years aftBr the last day of service under this agleem~ aDd will be readily accessible to the CAP ~ for review. IN WITNESS THbKEOF. the AgerI,:y and IndependMlr Comract.Or have executed the Agreement as of tbe dam a{ot~.~QDM. Chair. Board of Director's ScOu Carver Dakota CAP AJf.cnr::Y. Inc. . City of FarJDiD&ton . City Administrator Shakopee Office 12~7 Marschall Rd.. Sh...k~. MN 5537'3 612/496-2125 ~ .-2l'OD . l~12a FAA Col2/49b-0698 SmttoCarveM>aIcota CAP Agency, Inc. A" Equal Opponunlty Emplol'@r Printed 01'1 Recycled Paper . Bumsville Office '4S5tCou~~1 Bumsvillto. MN li5337 612/432-6699 FAA MV432-S85S TOT~ P.04 JAN-09-1997 15:11 CAP AGe<<:Y .~ce~. bld 4':lb ~b':ll:l t".W/t:J4 /- tJ - / / AGENCY 1. .Meals served under this. C01itta.ct sball be provided only to those who meet the eliaibility requiIcmcDts. tbat is, iDdivic:lua1s who 'are age 60 or older who are homebotmcl by illness, disability. or otherwise iso~ and are unable to prepare meals~ and their spouses. regardless of age. However, priority will be gtftll to older'people with tile grearest social and ccmiomic need. , ' 2. !adepe00eDr comractor shall defend. indc:mnify aud hold \vmnle$A the Agency. its officials, ageDb and employees from and aSaimt all liability , loss or damage tbey may mffer as' a result of any claims. cJ.em=mds 'or jud~.or costs, h1cludiDg attomcy's fees aDd costS of litigation arising out of or related to the IndcpeDdcDt. CoDtrllctm"S pe~ of this coDtrac:t. ' 3. Both parties agree that no person shall. on'the grounds of race. re1igion. color. sex, disability, marital status. public assistance s1atUS. criminal reCord. creed. nation origiD. affection preference. or po1idca1 atlWa1ioD, be subjected to discrinUnadon iDemploymcot or otherwise discrimiDatcd apinst in the participation of or receiving of beadltb from this Project. Furtber. the Project shall be subject to the requU~ of Section S04 of the Rehabilitation Act of 1973,. 4. The ~ Ageri:y sban m.inhlm' . system for baJVI1~ comPlaims regarding clieut discrimiDation and , food cOmplaims. s. Any p~~t.f owuecl by the CAP AgaJl:Y shall be properly mIlmminf!d aDd accouDtI::d. for by the CAR ' , Agt:tir:y3JCAp Agerq lrimhcn eqUipment, dining room tables aDd cbair:s or any otber property owned by . me cAP Ap:m:y c:aDDDt be iemowd from ~ pI'I'!"'~~ by aayoae other than CAP ..:~eucy staff. Such plopcrty ~ not be disposed. of without priw approval of the CAP A~.f.. ether lea... of the Semor Cemer will be held responsible for any ~ aodIor. dama&e of CAP Agent;y equipment under the city . of FarmiDgton's lease qreemeat. Any. }1~ owmd by tile ~ Contracror shall be propperly 1'1'IIlinblinl!d 8D4 ~fttP.d for by the'l"'~Ddent Contracror. . 6. Meals provided UDder tbis.QrcemeDl shall be prepared by the CAP Agency's Caterer4 deliveted to the DU1ritioD site in a safe and saliirary ~.and app~y prepared aDd packaged by the CAP AgeDCJ'S Senior Nutrition Site CoordiDatm. . . 7. ID tbe cvem of sbonage of meals, or portiODS tbcIcof providecllO 1DcIepep'~ CODUaClOl'. me CAP ~ shall provide timely replJaNl!lnf!Qt or issue credit as 'appropria1c aDd IS .dctcrmiDec1 by the CAP , A.pIJI;y Program Director.' ' . . Meals sba1l conform to nuuitional stAntblrds ~ forth in tIH: 'grant manual for Title m nutrition progIams. ShalcDpee Office 1257 ~rwchallltd~ ShakaI:MN. MN U319. . 6121496-212.5 Voice and TOO 1-8(1).640.6128 FAX 612/496-0698 ScottaCaner-Oakota CAP Agency, Inc. An Equal Opportunity Employer Prin1ed on RCJCyCIad Paper BumsvilJe. Office 14551 cou",~ l,i.J.Nil, '" ButnS",II.. MN 55331 j)12/432-661J9 F^X 612/432.5855 ""MI-r-~::o-J.':I':I( .1.;:). .1.~ u-1r MUc:J "i\.. I I.J""'",," ""~I.,J c..o\J~"'-J .. ---." <w' ~'~.. - 7~Tf 'I~3~~S7 ~ct /:...!~ 97 ~ AGENCY DRAFT December 20t 1996 CONI'RACT FOR HOME DELIVERED MEALS.SERVICE This apeemeDt is CilICIed into on Jauuaty 1, 1991, by and between Scott Carver Dakota CAP Agency, Inc. - Sc:uior Nutrition Program, 12S7 Marscball Road, Sbakopee, MN . SS379 , bereina:fta' refcm:d to as the CAP Agt:l1I:Y and the City of Farmington-Parks aDd Recreation Dcpar1mmJt aDd the F8I'IDingtoD Senior Center . locased at 431 3rd Street, FarmiDgton,'MN 5S024, hereinafter referred to as the I~ ContractOr. WHBREAS, the MetropoIi1m Area Agenr::y on Aging bas enmu:d into agreement with the CAP Agency for the adntini~tIation ao1 sponsoIShip by the CAP AgeDl;Y of me National Nutritional Program for the Elderly (the Project) for the counties of Scott, Carver aDd Dakota. in tile state. of Minnesota. wrrNESS THAT: . . The CAP Agency and the Ind~~ COntractor do mutUally agree as follows: A. The CAP Agem;y sbaU, in a satisfaclDry 1nAn~. provide noon meals Monday. Tuesday. . W~y, Thursday aod. Friday for senior citizens at the ~armiDgton Senior Center located at 431 3rd Street. Fumington, MN 5S024. Meals for ~nd seuiors shall be picbd. up by appropriate persons from the FarmiDgton Meals on Wheels Proaram at the Farmington Senior Center on Monday. Tuesday. Wednes4aY. Thursday and Friday and. be delivered as quickly as possible to the homebound client. B. The Ageu:y will observe the following holidays: . New Yean Day Martin I..utber King Day Memorial Day T~ Day Columbus Day . Veteran's Day . Day after TbaDksgiving .' Cbrist:mu nay President's Day Labor Day Thanksgiving Day . C. The term of this Contract shall begin OD. the 1st day of JanUary, 1997 and end on me 31st day of December, 1997 . D. This contraCt may be tcrmimlted by either party upon thirty (30) days prior written notice [0 the other . party. In the eve.ot of terminRhon or suspeDSion of Title m ccmuacts between tbe CAP Agea:::y and the MetropOlitan Area AgetJI:.Y on' Aging. the A8.1eemeDl sball t~nu.te as of the same date. PROGRAM 1lEQ1JIREMENTS Shako~ Office 1251 M.11K/W1 Rd.. Shalcopee. MN 55379 61210196-2125 VoiC'l' and TOO . 1-800-1>40-612& FAX 6121496-06'U1 Scott-uner-Dakota CAP AsenCV, Inc. An Equal Opportunity employer Printed on Recycled Paper Bumsville Office 14551 COU~!Y~~~ - Bummftt:. "'2/"32~ fAX 612/432-5855 5k TO: Mayor, Councilmembers and City Administrator 'JX- FROM: Joy Lillejord, Recreation Program Supervisor SUBJECT: Approve Application for Elderly and Disabled Transit Providers Grant DATE: January 21, 1997 INTRODUCTIONIDISCUSSION We are requesting City Council approval to apply for a Federal Capital Assistance for Elderly and Disabled Transit Providers Grant. This grant is being offered to us by the Minnesota Department of Transportation Office of Transit. We are looking into applying for this grant jointly to strengthen the odds of receiving the grant. The goal of the Federal Transit Administration program is to provide capital assistance in meeting the special transportation needs of elderly persons and persons with disabilities residing in urban, small urban and rural areas. Weare interested in applying for this grant to replace our current Senior Center Van, which is on its last legs. BUDGET IMP ACT Eighty percent (80%) federal funding is available from the United States Department of Transpor- tation, Federal Transit Administration for the purchase of accessible vehicles. The remaining twenty (20%) must be funded by the City and must be available at the time the vehicle is ordered in the Fall of 1998. We would be applying for the Mid-Size Bus which will hold 9-18 passengers with 2 wheelchair positions. The cost of the bus is $69,000.00 less the 80% ($55,200) provided by grant money. This leaves $13 ,800.00 left to be paid by the City . We are hopeful that we will receive this amount through the local charitable gambling organizations and/or CDBG monies. ACTION REQUIRED Adopt a resolution authorizing application for the Federal Capital Assistance for Elderly and Disabled Transit Providers Grant. Respectfully submitted, 1'4. LA l~OY J PRO P 0 SED RESOLUTION APPROVING APPLICATION FOR MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT FOR ELDERLY AND DISABLED TRANSIT PROVIDERS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 21st day of January, 1997 at 7:00 P.M.. Members Present: Members Absent: WHEREAS, the Minnesota Department of Transportation Office of Transit provides grants to provide capital assistance in meeting special transportation needs of elderly and disabled persons; and WHEREAS, the Farmington Area Senior Center van is in urgent need of being replaced at a cost of $69,000; and WHEREAS, the Department of Transportation will provide eighty percent (80%) of the funding required ($55,200), and the City will provide the remaining twenty percent (20%) of the funding ($13,800). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington hereby approves the application for a Minnesota Department of Transportation Office of Transit Capital Assistance Grant for Elderly and Disabled Providers to purchase a Senior Center van. BE IT FURTHER RESOLVED that the City Council agrees to fund the remaining 20% ($13,800) of the cost of said van. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of January, 1997. Mayor Attested to the _____ day of January, 1997. City Administrator 5\ TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Appointment Recommendation Planning Coordinator DATE: January 21, 1997 INTRODUCTION The City has completed the review and selection process for the appointment of a new Planning Coordinator. DISCUSSION After careful review and consideration by an interview panel, Ms. Mary Lee Smick has been offered the position of Planning Coordinator subject to ratification by the City Council. Ms. Smick has exceptional qualifications in the areas of local government planning and zoning activities, and has a very strong background in computers and Geographic Information Systems. Ms. Smick has a Bachelor's Degree in Landscape Architecture, and a Master's Degree in Community and Regional Planning, and has over eight years of experience in both the private and public sector in community planning. Ms. Smick currently works for the city of Independence, Missouri as a Long Range Planner\Landscape Architect. Ms. Smick is a member of the American Planning Association and the American Society of Landscape Architects. BUDGET IMP ACT The 1997 Budget authorized the funding for this position. ACTION REQUESTED Approve the appointment of Ms. Smick as Planning Coordinator effective February 10, 1997. Respectfully submitted, ~/~ Ahn F. Erar City Administrator I Cit!/. of FarminiJton 325 Oak Street · Farmin9tonJ MN 55024 · (612) 463.7111 · Fa~ (612) 463.2591 51\'\ TO: Mayor, Councilmembers, City Administrator~ FROM: Ken Kuchera, Fire Chief SUBJECT: Conference Request National Fire Academy DATE: January 21, 1997 INTRODUCTION Approve attendance at National Fire Academy in Emmitsburg, Maryland. DISCUSSION Tom Hemish has been selected to attend the National Fire Academy's "Leadership and Administration" conference in Emmitsburg, Maryland. The Federal Emergency Management Agency sponsors attendance at this conference and will reimburse the City for airfare approximately 6 weeks after the conference. Lodging is provided at no cost, however, each student must purchase a meal ticket. Only a limited number of students are chosen to attend this conference and it is an honor to be given the opportunity. The training provided will be of tremendous value to the Fire Department and City. BUDGET IMPACT The cost of airfare is $254, which will be reimbursed, and $100.65 for a meal ticket. The 1997 Budget provides adequate funds to cover the costs of this request. ACTION REQUESTED Approve the expenditure of $354.65 (of which $254 will be reimbursed by FEMA) for attendance at the National Fire Academy's "Leadership and Administration" conference in Emmitsburg, Maryland. l:e p. ect.fUllY... submitted, ! ~' ". l{ (1 't.i <--t '-- Ken Kuch ra Fire Chief I FD1 CitlJ. of FarminiJton 325 Oaft Street · Farmin9tonJ MN 55024 · (612) 463.7111 · F~ (612) 463.2591 REQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENT_l.:1~_______ DATE OF CONFERENCE~l~z_/_~j~~/7 Frorll To LOCATION_bl~-~--~I~}:~:::~J'R"!1iML EMPLOYEE(S) ATTENDING: l)~_Jtt~!~~_______________ 2) ---------------------------------- TYPE OF CONFEREN TOPICS 1)~~. 2)~ 3) METHOD OF- RAVE ---: 3)------------:1-17---~-------'--~--( _ - - ~Nf_c:~~~ ~--------------------- --~~--------------------- ~~~~------------------ -------------------------------- Amount Provided in Adjusted 199~ Budget $_~QL~__ Amount Request $_~~~_~~ Amt Remaining $__~~.3~~ If .j ~kJ2=---- JL1LtL - .lti~.1 U_____ JLuJCL1 Department ~ad D!te . F~~c~ctor D~te *~(~ Yo~M"'.~ UJJJ ~ f;76Cf1,35. 1) Travel $__~~~~____ 2) Registration $ 3) Room $___~kJ~~~~::== 4) Meals $ ---------------- 5) Other Expense $________ ----------------------------------------------------------- TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE ______ DAY OF __________________, 19 (APPROVED) (NOT APPROVED) Rev 9/86 5n TO: Mayor and Councilmembers, City Administrator FROM: John F. Erar, City Administrator SUBJECT: Acknowledge Resignation of Assistant City Engineer DATE: January 21, 1997 INTRODUCTION/DISCUSSION Assistant City Engineer Donajo Heikes has submitted her resignation effective February 4, 1997. Ms. Heikes has stated she is resigning for personal reasons. ACTION REQUIRED No action is required. Respectfully submitted, \:, r--- C ~'" L L>~ John F. Erar . ~ City Administrator I CitlJ. of FarminiJton 325 Oalc Street · Farmint}tonJ MN 55024 · (612) 1,63.7111 · Fa~ (612) 463.2591 Council Meeting of 1/21/97 COUNCIL REGISTER VENDOR 16-JAN-1397 (14:49) 50 --------------------------------------------------------------------------------------------------------- ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYS A T & T WIRELESS SERVICES <*> ALCORN BEVERAGE CO. INC. <*> BLUE CROSS & BLUE SHIELD OF MN <*> CEEF <*> CHRIS LENSING <*> DAKOTA ELECTRIC ASSOCIATION <*> DAVID MAAS <*> DENNIS GRAMENTZ <*> FRONTIER COMMUNICATIONS <*> HOFFMASTER <*> JOHNSON BROTHERS LIQUOR COMPAN <*> KALDUNSKI, TOM <*> LEAGUE OF MINNESOTA CITIES - P <*> MARK KUTCHEN <*> MICHELLE BRADY <*> NORTHERN STATES POWER COMPANY <*> PEOPLES NATURAL GAS <*> PHILLIPS WINE AND SPIRITS INC <*> ~IRTOUCH CELLULAR ENGINEERING SERV SERVICE THRU 11/15 19.89 IP SEWER OPEATIONS SERVICE THRU 11/15 28.80 IP STREET MAINT SERVICE THRU 11/15 184.86 IP WATER UTILITY SERVICE THRU 11/15 28.80 IP 262.35* LIQUOR 1996 MDSE 18,401.55 IP 18,401. 55* GENERAL FUND PREMIUM TO 2/1 21,894.08 =P 21,894.08* ADMINISTRATION ORNAMENTS 31.84 IP 31. 84 * SEWER OPERATIONS TERM REFUND 2.42 IP 2.42* SEWER OPEATIONS SERVICE TO 12/19 123.35 IP SOLID WASTE SERVICE TO 12/16 112.25 IP WATER UTILITY SERVICE TO 12/17 1,234.00 IP 1,469.60* SEWER OPERATIONS TERM REFUND 6.00 IP SOLID WASTE TERM REFUND 4.40 IP 10.40* SEWER OPERATIONS TERM REFUND 15.00 IP SOLID WASTE TERM REFUND 9.19 IP 24.19* LIQUOR SERVICE TO 1/1 31 7.64 IP 317.64* SENIOR CITIZEN TABLE COVERS 116.95 IP 116.95* LIQUOR 1996 MDSE 2,412.22 IP 2,412.22* ENGINEERING SERV MILEAGE MN DOT MEET 13.25 IP 13.25* LEGISLATIVE CTR,L CONF-L. CORDES 290.00 IP 290.00* SEWER OPERATIONS TERM REFUND 18.00 IP SOLID WASTE TERM REFUND 39.10 IP 57.10* SEWER OPERATIONS TERM REFUND 16.36 IP SOLID WASTE TERM REFUND 14.00 IP 30.36* PARK MAINT SERVICE TO 12/18 218.74 IP SEWER OPEATIONS SERVICE TO 12/16 219.20 IP STREET MAINT SERVICE TO 12/16 247.24 IP WATER UTILITY SERVICE TO 12/18 1,260.34 IP 1,945.52* LIQUOR SERVICE TO 1/3 289.83 IP PARK MAINT SERVICE TO 1/3 568.78 IP 858.61* LIQUOR 1996 MDSE 2,813 .07 IP 2,813 .07* 50,951.15* <*> ADMINISTRATION SERVICE TO 1/1 87.67 OR BUILDING INSPECT SERVICE TO 1/1 32.79 OH BUILDING MAINT SERVICE TO 12/20 5.72 OH FIRE SERVICES SERVICE TO 12/20 33.89 OH PARK MAINT SERVICE TO 12/20 17.02 OH COUNCIL REGISTER VENDOR ACTIVITY 16-JAN-1997 (14 :49) ------------------------------------------------------------------------------------------------- DESCRIPTION AIRTOUCH CELLULAR <*> AMERICAN PAYMENT CENTERS <*> ANCOM COMMUNICATIONS INC <*> ASTLE FORD EQUIPMENT CO INC <*> B & S INDUSTRIES INC <*> BT OFFICE PRODUCTS INTERNATION <*> BUDGET OIL CO <*> BURNSVILLE SANITARY COMPANY <*> CITY OF EAGAN <*> CITY OF LAKEVILLE <*> CMI Incorporated <*> COMMUNICATION AUDITORS <*> CREATIVE FORECASTING INC <*> CY'S Uniforms <*> Conoco <*> DAKOTA COUNTY PUBLIC HEALTH NU <*> DAKOTA COUNTY TREASURER <*> DAKOTA COUNTY TRIBUNE, INC <*> DAKOTA ELECTRIC ASSOCIATION <*> DICK'S SANITATION INC <*> POLICE ADMIN RECREATION PROGR SOLID WASTE SEWER OPEATIONS SOLID WASTE WATER UTILITY FIRE SERVICES SOLID WASTE INVESTIGATION PATROL SERVICES POLICE ADMIN ADMINISTRATION LIQUOR SOLID WASTE Recreation prog FIRE SERVICES PATROL SERVICES SEWER OPEATIONS SOLID WASTE WATER UTILITY FIRE SERVICES SENIOR CITIZEN FIRE SERVICES PATROL SERVICES BUILDING INSPECT FIRE SERVICES PATROL SERVICES SOLID WASTE FIRE SERVICES COUNTY ROAD 3 1 HWY 50 RECONSTR FIRE SERVICES FIRE SERVICES LIQUOR SOLID WASTE SERVICE TO 1/1 SERVICE TO 1/1 SERVICE THRU 12/20 JAN-MAR BOX SERV JAN-MAR BOX SERV JAN-MAR BOX SERV MOBILE RADIO THERMOSTAT EVIDENCE FILM EVIDENCE FILM EVIDENCE FILM SUPPLIES JAN RENT & EXP RUBBISH CLUB AWARDS DISPATCH CHGS DISPATCH CHGS MAILING MAILING MAILING VOICE PAGERS ANNUAL SUBSCRIP UNIFORM GLOVES FUEL FUEL FUEL FUEL IMMUNIZATIONS CP 31-31 PROF ENGR CP 50-04 EST 6 1 YR SUBSCRIPTION SERVICE TO 12/18 SERVICE TO 12/20 RECYCLE SERVICE CHECK AMOUNT CK-SUBSYS 156.65 -0.92 38.73 371.55* 26.00 26.00 26.00 78.00* 950.00 950.00* 12.18 12.18* 100.00 340.06 100.00 540.06* 42.92 42.92* 2,049.61 2,049.61* 6,078.59 6,078.59* 214.54 214.54* 1,830.39 3,553.12 5,383.51* 340.14 340.14 340.13 1,020.41* 4,957.20 4,957.20* 36.00 36.00* 42.25 103.01 145.26* 49.21 67.50 541.28 653.30 1,311. 29* 200.00 200.00* 2,217.92 5,995.42 8,213.34* 24.00 24.00* 438.52 291.59 730.11* 9,015.74 9,015.74* OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR DUEBERS DEPT STORE <*> Drain pro-Plumbing <*> Emergitek Corporation <*> FABRA PRINT,INC <*> FARMINGTON BAKERY <*> FARMINGTON COMMUNITY SENIOR CE <*> FARMINGTON INDEPENDENT <*> FARMINGTON PRINTING INC <*> FERRELL GAS PRODUCTS CO <*> FINSTUEN, KAREN <*> FIRE INSTRUCTORS OF MINNESOTA <*> FIREHOUSE MAGAZINE <*> FIRST NATIONAL BANK OF FARMING <*> FIRSTAFF <*> FRONTIER COMMUNICATIONS <*> FRONTLINE PLUS FIRE & RESCUE <*> GALL'S INC <*> GERSTER JEWELERS <*> GRANNIS & GRANNIS,P.A. 16-JAN-1997 (14:49) ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYS STREET MAINT BAL DUE 0.64 OH 0.64* SEWER OPEATIONS SERVICE 125.00 OH 125.00* FIRE SERVICES SUPPLIES 86.70 OH 86.70* SOLID WASTE MATERIALS 2,299.48 OH 2,299.48* ADMINISTRATION ASSORTED ROLLS 8.05 OH Recreation prog HOLIDAY SHOP 22 .20 OH 30.25* LIQUOR AD IN SENIOR NEWS 35.00 OH 35.00* LIQUOR PAPER SALES 116.00 OH PLANNING/ZONING HEARING NOTICES 66.79 OH 182.79* COMMUNICATIONS NEWSLETTER 512.16 OH PERSONNEL EMPLOYMENT AP FORMS 62.62 OH 574.78* ICE ARENA FUEL 217.64 OH 217.64* ADMINISTRATION RECEPTION SUPPLIES 21.14 OH 21. 14 * FIRE SERVICES DUES-THRAEN & PIETSC 10.00 OH 10.00* FIRE SERVICES 1 YR SUBSCRIP 24.97 OH 24.97* CAPITAL ACQUIS PRINCIPAL 6,378.76 OH 6,378.76* ADMINISTRATION MAYHEW W/E 12/22 640.20 OH 640.20* ADMINISTRATION SERVICE TO 10/1 4,999.99 OH HRA/ECONOMIC DEV SERVICE TO 10/1 75.34 OH ICE ARENA SERVICE TO 10/1 75.34 OH LIQUOR SERVICE TO 10/1 821.91 OH SEWER OPEATIONS SERVICE TO 10/1 716.75 OH SOLID WASTE SERVICE TO 10/1 75.34 OH WATER UTILITY SERVICE TO 10/1 102.74 OH 6,867.41* RESCUE SQUAD WTR RESCUE UNIT 3,876.50 OH 3,876.50* PATROL SERVICES DUTY BOOT 118.98 OH 118.98* ADMINISTRATION PLAQUES 110.00 OH 110.00* ADMINISTRATION PROF SERVICES 1,170.82 OH BUILDING INSPECT PROF SERVICES 218.50 OH EAST FGTN PUD PROF SERVICES 75.00 OH ENGINEERING SERV PROF SERVICES 152.00 OH HRA/ECONOMIC DEV PROF SERVICES 19.00 OH LEGISLATIVE CTRL PROF SERVICES 423.50 OH NELSON HILLS FRM PROF SERVICES 78.25 OH PERSONNEL PROF SERVICES 66.50 OH PINE KNOLL "ROF SERVICES 259.07 OH PLANNING/ZONING PROF SERVICES 279.35 OH COUNCIL REGISTER VENDOR ACTIVITY 16-JAN-1997 (14 :49) DESCRIPTION CHECK AMOUNT CK-SUBSYS ----------------------------------------------------------------------------------------------------------- GRANNIS & GRANNIS,P.A. <*> INTERNATIONAL CONF OF BUILDING <*> INTL ASSOCIATION OF CHIEFS OF <*> Independent School District-Co <*> JEFF BELZER'S CHEV/DODGE <*> JEMS <*> KARLA LINNA <*> KELLY ELECTRIC INC <*> KWIK TRIP <*> LABOR RELATIONS ASSOCIATES INC <*> LAKE LAND FORD TRUCK SALES <*> LAKEVILLE PUBLISHING <*> LEAGUE OF MINNESOTA CITIES - P <*> LEAGUE OF MINNESOTA CITIES INS <*> LEAURE OF MINNESOTA CITIES INS <*> LITTLE FALLS MACHINE INC <*> MACQUEEN EQUIPMENT <*> MC NAMARA CONTRACTING INC. <*> METROPOLITAN AREA MANAGEMENT A <*> METROPOLITAN COUNCIL ENVIORNME <*> MINNESOTA BOOK STORE <*> MINNESOTA POLLUTION CONTROL AG <*> MN CHIEFS OF POLICE ASSN <*> MN CRIME PREVENTION ASSOCIATIO <*> MN GFOA, C/O ALAN ROLEK, FINAN <*> POLICE ADMIN PRAIRIE WAT PH 2 RESERVOIR CONSTR WATER UTILITY FIRE SERVICES POLICE ADMIN ELECTIONS STREET MAINT RESCUE SQUAD ICE ARENA STREET MAINT FIRE SERVICES PARK MAINT STREET MAINT PERSONNEL STREET MAINT PERSONNEL ADMINISTRATION RISK MANAGEMENT RISK MANAGEMENT STREET MAINT STREET MAINT STREET MAINT ADMINISTRATION SEWER OPEATIONS BUILDING INSPECT Wausau Alignment POLICE ADMIN POLICE ADMIN GEN ACCOUNTING PROF SERVICES PROF SERVICES PROF SERVICES PROF SERVICES 2,261.81 137.50 886.50 161. 50 6,189.30* 50.00 50.00* 100.00 100.00* 48.00 48.00* 51.42 51.42* 23.97 23.97* 45.00 45.00* 302.55 302.55* 20.45 428.56 2,198.24 2,647.25* 7,020.00 7,020.00* 1,168.89 1,168.89* 186.02 186.02* 270.00 270.00* 594.00 594.00* 1,157.96 1,157.96* 197.95 197.95* 181.07 181.07* 383.40 383.40* 15.50 15.50* 36,826.64 36,826.64* 36.90 36.90* 180.00 180.00* 120.00 120.00* 30.00 30.00* 30.00 30.00* IFCI DUES SIEBENALER DUES CUSTODIAL FEES MOTOR ASSEM 1 YR SUBSCRIP SKATING REFUND OUTLET REPAIR FUEL FUEL FUEL CONSULTANT SERVICES CLUTCH REPAIR CLASSIFIED AD HANDBOOK FOR MN CITI ACCIDENT PLAN PRIBIL DEDUCT ASSEMBLY PRESSURE SWITCH COLD MIX M.A.M.A. LUNCHEON LOAN PAYMENT GUIDEBOOK TO SERVICE WAUSAU REVIEW SIEBENALER DUES MEMBERSHIP ROLAND DUES Orl OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OR OH OH COUNCIL REGISTER VENDOR ACTIVITY 16-JAN-1997 (14:49) DESCRIPTION CHECK AMOUNT CK-SUBSYS ----------------------------------------------------------------------------------------------------------- AGGREGATE 256.13 256.13* 79.90 79.90* 120.34 28.27 148.61* 202.02 6.35 34.42 305.04 340.20 26.61 914.64* 193.32 193.32* 47.93 47.93* 200.00 200.00* 799.85 799.85* 68.50 68.50* 501.55 501.55* 2,012.79 119.76 307.70 2,440.25* 1,147.50 1,147.50* 111.90 111.90* 29.95 29.95* 26.61 26.61* 25.70 26.76 52.46* 38.77 38.77* 168.75 168.75* 78.50 78.50* 58.00 58.00* 270.25 376.00 104.78 751.03* 16.00 16.00* MODEL STONE COMPANY <*> MOORE MEDICAL CORP <*> MOTOR PARTS SERVICE CO INC <*> NAPA <*> NORTHLAND CHEMICAL CORP <*> NORTHSTAR REPRO PRODUCTS INC <*> NORWEST BANK <*> NRG ENERGY INC <*> PARK JEEP EAGLE <*> PEER ENVIRONMENTAL AND ENGINEE <*> PEOPLES NATURAL GAS <*> PRO STAFFF <*> R & R SPECIALTIES INC <*> REIMAN PUBLICATIONS <*> ROFIDAL, KEVIN <*> ROY'S TRUCK REPAIR <*> SCHMIDTKE FUELS INC <*> SCHMITTY & SONS SCHOOL BUSES <*> SKB <*> SOUTH SUBURBAN MEDICAL CENTER <*> STAR TRIBUNE <*> STARR AUTOMOTIVE <*> STREET MAINT RESCUE SQUAD PARK MAINT PATROL SERVICES ENGINEERING SERV ICE ARENA PATROL SERVICES SOLID WASTE STREET MAINT WATER UTILITY SOLID WASTE G.1.S. IMPROV BOND '86A SOLID WASTE STREET MAINT Wausau Alignment BUILDING MAINT LIQUOR SENIOR CITIZEN GEN ACCOUNTING ICE ARENA SENIOR CITIZEN INVESTIGATION SOLID WASTE STREET MAINT STREET MAINT Senior Center SOLID WASTE POLICE ADMIN GEN ACCOUNTING PERSONNEL POLICE ADMIN STREET MAINT SUPPLIES BATTERY OIL SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES SUPPLIES COLOR BOND AGENT FEES FEES REPAIR PARTS PROF SERVICES SERVICE TO 1/3 SERVICE TO 1/6 SERVICE TO 1/3 JOHNSON W/E 12/22 GRIND ICE BLADE 1 YR SUB-REMINISCE OPERATIONAL MATERIAL TIRE REPAIR TIRE REPAIR GREASE SENIORS TO CEDARHURS DUMP FEES E . R., D. L . ZABEL ACCTG CLK AD PLANNING COORD 26 WI< SUBSCRIP TIRE REPAIR OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH COUNCIL REGISTER VENDOR 16-JAN-1997 (14:49) ------------------------------------------------------------------------------ ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYS STATE OF MINNESOTA <*> STREICHER'S <*> THISWEEK NEWSPAPERS <*> TOLL GAS AND WELDING SUPPLY <*> TOTAL REGISTER <*> UNITOG <*> UNIVERSITY OF MINNESOTA <*> VIKING SAFETY PRODUCTS <*> XEROX CORPORATION <*> ZEE SERVICE COMPANY <*> ZIEGLER INC <*> Approved: Ristow Cordes Fitch Gamer Strachan POLICE ADMIN OPERATIONS CHGS 270.00 270.00* PATROL SERVICES SUPPLIES 344.56 OH 344.56* GEN ACCOUNTING ACCTG CLK AD 270.34 OH PERSONNEL PLANNING COORD 366.89 OH 637.23* STREET MAINT ACETYLENE CYL 10.37 OH 10.37* LIQUOR MAINT CONTRACT 1,650.00 OH 1,650.00* SOLID WASTE UNIFORMS 85.14 OH STREET MAINT UNIFORMS 198.65 OH 283.79* BUILDING INSPECT CONFERENCE-MANKE 215.00 OH 215.00* ICE ARENA CO DRAEGER TUBES 55.92 OH 55.92* ADMINISTRATION MAINT 10-12/96 57.00 OH 57.00* I CE ARENA SUPPLIES 35.31 OH 35.31* STREET MAINT SUPPLIES 37.68 OH 37.68* 132,557.38* <*> k FROM: Mayor, Council and f City Administrator Thomas J. Kaldunski, P.E. Public Works Director/City Engineer MEMO TO: SUBJECT: Dakota County Traffic Signal Policy DATE: January 21, 1997 INTRODUCTION Council has discussed various traffic signals and requested information on Dakota County's policy for installation. DISCUSSION The attached policy and letter indicate the County would allow advanced funding of traffic signals which are in their approved Capital Improvement Plan (CIP). Currently, the traffic lights at CSAH 31 and CSAH 50, and Upper 182nd Street and CSAH 31, are in the approved CIP. No other locations within Farmington have been so approved. Discussions with County staff indicated that only signals which meet the warrants of the Minnesota Manual on Uniform Traffic Control Devices will be incorporated into their CIP. A list of the City's requests for signals, which have been denied by the County, is attached. The City of Lakeville has also had requests for traffic signals denied by the County. If the Council wishes to select specific locations for traffic signal installation, it will be necessary to follow the County's CIP process in 1997 as outlined in Mr. Sorenson's letter. It should be emphasized that prior to any action being taken on approving a traffic signal installation, the City should approach the Dakota County Board to ensure the County's intent to help fund the proposed signal. ACTION REQUESTED Provide direction on which sites should be given priority in 1997-2001. Staff will then prepare a resolution for Council adoption at a future meeting. Respectfully submitted, ~trnu~ J' 44~G.' ~ ,r Thomas J. Kaldunski City Engineer I CitlJ. of FarminlJton 325 Oaft Street · FarminlJtonJ MN 55024 · (612) 463.7111 · F~ (612) 463.2591 DAKOTA COUNTY HIGHWAY DEPARTMENT 14955 GALAXIE AVENUE. 3RD FLOOR DAVID l. EVERDS, P.E. ::C:UNTY E'JGINEER 612) 891-7100 rax (612) 891-7127 APPLE VALLEY MINNESOTA 55124-8~ January 14, 1997 Mr. Thomas Kaldunski Public Works Director City of Farmington 325 Oak Street Farmington, MN. 55024 RE: County Signal Policy Dear Mr. Kaldunski, As we discussed on the telephone, this is written to describe the County policies regarding traffic signal cost participation and advance funding of projects. For approved signal projects, it is the policy of Dakota County to fund 50% of signal costs after subtracting eligible state or federal funds. For the CSAH 50 at ":SAH 31 signal, that is presently under construction. The State Turnback Account is expected to pay for the signal. Any amount not covered by the State funds will be funded 50% County and 50% City. The County policies adopted last fall allow a city to advance fund a project which is in the approved Capitol Improvement Program (CIP). Traffic signals are placed in the CIP following a process which involves: requests from local authorities; evaluation of need and justification; comparison and prioritization with other locations; and funding availability in the CIP. Please contact me if I can provide additional information to you regarding this issue. Sincerely, ~ ' ! ~/ -1/ .11 ~-r- .-:.-- / /} I / _ '. Ui1e--7.0 u (,!--#r-/ eter L. Sorenson Traffic Engineer cc: Joseph A. Harris, Commissioner Brandt Richardson Lou Breimhurst Dave Everds n:\kaldunski Printed on recycled paper. 20% post-consumer o AN EQUAL OPPORTUNITY EMPLOYER October 8, 1996 Dave Everds Dakota County Highway' Department 14955 Galaxie Avenue ' Apple Valley, MN 55124 RE: City of Farmington Comments on County Capital Improvement Plan, 1997-2001 Dear Mr. Everds, The Farmington City Council has reviewed Dakota County's 1997-2001 Capital Improvements Plan. Thank you for the opportunity to provide comments on this plan. The following outlines the City's comments; . . The City is pleased to see the following projects on the Capital Improvement Plan; Year Road Segment Description 1) 1997 CSAH 31 (Pilot Knob) CSAH 50 to northern City 4 lane road and new alignment limits 2) 1997 C.R. 64 (195th St.) CSAH 31 to TH 3 Bridges/Engineering 3) 1997 CSAH 74 (Ash Street) RR to TH 3 Two lane reconstruction 4) 1998 C.R. 64 (195th) CSAH 31 to TH 3 Two lane reconstruction 5) 1999 CSAH 50 (Elm Street) Division to TH 3 Three lane reconstruction 6) 1999 C.R. 64 (I 95th) CSAH 31 to TH 3 Pave two lane 7) Potential by CSAH 31 (new align) TH SO to CSAH 74 (Ash) Two lane construction 2001 8) Potential by C.R. 64 (195th) Cedar A venue to CSAH j 1 Two lane construction 2001 9) 1999 CSAH 31 at 195th St. Traffic Signal. . . * The City Council has requested that the traffic signal at the new CSAH 31 and Pilot Knob and County Road 64 (195th Street) be constructed. . eit~ o.t !}.att.mingto.n 325 l2an St"cct · 5aunUtt}to.n. "Itl\: 55024 · (612) 463.711/ · 5.a;x (612) 463.2591 rr::-'v In addition, the Council has requested that the County consider the following improvements in the . . Capital. ~proveinent Plan. . .; . Year Street Location Requested'Improvement a) 1997 CSAH 31 at Upper 182nd Traffic Light b) 1997 CSAH 31 at CSAH SO Traffic Light c) 1997 CSAH 74 at TH 3 Emergency Preemption d) 1997 CSAH SO at 15t Street Traffic Light Please consider these comments as the County prepares the final draft of the 1997-2001 Capital Improvement Plan. . . Sincerely, j:7~Jf. I;(~/ tl '-ICrrt~' /l~~ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJKJll cc: file . J olUl Erar TJK ~~ TO: Mayor, Councilmembers City Administrator ~ FROM: James Bell, Parks and Recreation Director SUBJECT: Parkland Contribution Survey - Industrial and Commercial Land DATE: January 21, 1997 INTRODUCTION Council requested staff to study the Parkland Contribution for Industrial Land in other cities. DISCUSSION Staff has surveyed other cities to determine the park dedication requirements for industrial development in those cities. Surveys indicate that most cities request more in terms of cash and/or land for industrial development, with only one city having a lower percentage for land dedication. Fees could be raised to increase revenues, but Council should consider the implications of increased fees on commercial development activity. Past practices have included the City forgiving fees to entice business to Farmington. Most park users are generated by residential development, not industrial development. Staffhas reviewed park usage with business owners and the general feeling is that parks do little for business, however parks do draw businesses and attract residents locating in the community because of the quality of life they provide for employees. Attached is a survey of cities experiencing similar growth to the City of Farmington. BUDGET IMPACT Dollars generated from increased industrial parkland fees could be substantial. CitlJ. of FarminiJton 325 Oak Street · Farmin9tonJ MN 55024 · (612) 463.7111 · F~ (612) 463.2591 ACTION REOUIRED Council may want to consider the following options: . Delay a decision until the new Community Development Director has input in the discussion. . Raise the fees to a higher level for industrial parkland dedication based on the survey, however no higher than residential development.. . Consider retaining the existing fee structure as recommended by the Parks and Recreation Commission and suggested by staff. Respectfully submitted, L~ James Bell Parks and Recreation Director Industrial/Commercial Park Dedication Survey - 1997 CITY LAND CASH Anoka 3% Commercial Fair Market Value * 5% Industrial Fair market Value * Bumsville 5% Fair Market Value * Champlin 10% $4,500 / acre ** Chanhassen $4,500 / acre ** Coon Rapids $1,152/ acre ** Eagan $2,831 / acre ** Eden Prairie $4,500 / acre ** Farmington 5% $500 / acre ** Hastings 8% Commercial $1,500/ acre ** Industrial $1,200/ acre ** Inver Grove Hts. 10% $75.00-$175.00/1000 square feet of floor area Lakeville 5% Fair Market Value * Maple Grove Commercial $3,600/ acre ** Industrial $2,775 / acre ** Ramsey 5% Fair Market Value * Savage jo Commercial $4,200/ acre ** 7% Industrial $2,800 / acre ** Woodbury 10% $2,000 / acre ** * Fair Market Value - Based on land percentage and value determined by Assessor. ** Dollars per acre based on entire plat. ~b TO: Mayor, Councilmembers and City Administrator~ FROM: Thomas J. Kaldunski, P .E. Director of Public Works/City Engineer SUBJECT: Update on Pine Knoll Sewer Connections DATE: January 21, 1997 INTRODUCTION The City completed an improvement project in the Pine Knoll subdivision vicinity in 1994. This provided sewer availability to approximately 100 properties in the area. City and State regulations require all property owners to connect to the system within two years. This deadline was December 1, 1996. Anyone not connected as of that date is in violation of City code and subject to code enforcement activity, if the Council provides such direction. DISCUSSION Attached is a copy of a summary done by the Assistant City Engineer. This report indicates that seven of the 100 properties have not completed the sanitary sewer service connection to date. Ninety-three of 100 have made the required connection and met the deadline. The attached maps indicate that six of the properties have the service line stubbed to the property line per the original project and the owner at 20255 Akin Road had the service line installed to a point beneath the basement floor. This individual has not completed the interior plumbing. Please note that two of the property owners have secured the services of Sauber Plumbing to do the work as soon as weather permits. The City has received letters from some of the property owners requesting an extension of time to complete the service connections in the spring of 1997. Copies of these letters are attached for your reVIew. All property owners were informed of the two year deadline in 1994. In addition, the City sent notices to these residents in September of 1996, reminding them of the December 1, 1996 deadline. This notice prompted approximately 20 property owners to connect in late fall of 1996. The remaining seven property owners have provided reasons for not meeting the deadlines. Council directed the City Attorney to send a formal notice to the residences in violation of the City code and outline the potential enforcement action. This notice was provided to the affected property owners. CitlJ of FarminiJton 325 Oaft Street. Farmin9tonJ MN 55024 · (612) 463.7111 · F~ (612) 463.2591 The property owners have had sufficient time to complete the service connections and there are no legitimate reasons not to consider code enforcement. Some residents have indicated that the climate delayed their work in December 1996. These residents have requested that the City consider granting them a time extension. The Council has the authority to provide variance from the City code. BUDGET IMPACT Council authorized staff to implement billing of sanitary sewer service to all residents with service available as of December 1, 1996. This has been implemented. There are no adverse impacts as long as the billing occurs. RECOMMENDATION 1. Approve an extension of the deadline for sanitary sewer service connection to April 15, 1997. This date will provide enough time for the property owners and their contractors to complete the service line installation in early spring. 2. That Council authorize the City Attorney to initiate prosecuting action for code enforcement against all properties that do not comply with the April 15, 1997 extended deadline. Respectfully Submitted, ~tl\",\C('1 j K IY>>Mf1~t ~ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/ll cc: file Robin Roland, Finance Director Dave Grannis, City Attorney TJK TO: Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer FROM: Donajo Heikes, Assistant City Engineer SUBJECT: Pine Knoll - Remaining Connections DATE: December 23, 1996 .There is a total of 7 homes that have not yet connected to the City's sanitary sewer system. I spoke with Sauber about the cost of the connections which range from $800 to $1200 nonnally. Using an average of $1000 per connection the estimate for the remaining connections is approximately $6,500. One of these connections I used $500 for an estimate since the connection from the street to the house has been made but not the connection from the line into the house. Out of these 7 homes, 2 are scheduled to be completed by Sauber. ,Respectfully Submitted, ,/ ~ ~~ Donajo Heikes, P.E. Assistant City Engineer cc: TJK John Erar 6: c.. CD (:::; en 0 en CD en . . N 0 0 0') 0 ~ a ::J ~ . .. N 0 ~ c..v CJ'1 0 V c: ::J ~ c- O) .-..os 0\ C 09 0 Q ~ ~ ~j~ ~~~ CI) z tT.l I\J o ~ eN ~ ~ :J ~ DO ~ en ~~ ~~~ z tr:l ~ 0.. CD en en ffi " " N o ~ ""'-I ..01 N 2 W ..01 . N 2 01 01 ~ 5" ~ .. . ~ ffi 01 N o W ~ ~ ~ C/) ~~~ ~f'~ m ~ ~ ~ a. tA ~ j ~ z CJ ~\9 \] ~ Q o TO: John Erar, City Administrator FROM: Donajo Heikes, Assistant City Engineer SUBJECT: Pinc Knoll Addresses DATE: Deccmber 31, 1996 Providcd below are the 7 namcs and addresses of the residcnts in Pine Knoll that you requested that were mentioned in my memo dated December 23, 1996. : Larry Campion Received a lettcr from 20135 Dunbar Avc Janc Stibbc Said applying for loan 20060 Akin Rd. David Pritzlaff Receivcd a letter from 20255 Akin Rd. Chris Berner No response, the house is vacant and the utility accounts are closed 4855 203rd St. Dan Reisinger No response 20737 Akin Rd. Pete Wyssbrod On Sauber's list to bc hooked up 20175 Akin Rd Ernesto Reyes On Sauber's list to be hooked up 20235 Akin Rd. Respectfully Submitted, / · 9'-IL~~ Donajo Heikes, P.E. Assistant City Enginecr cc: TJK CitlJ of FarminiJton 325 Oak Street · Farmin9tonJ MN 55024 · (612) ~63.7111 · Fa~ (672) 463.2591 20135 Dunbar Avenue Farmington, Minnesota 55024 (612) 887-1000 December 6, 1996 Mr. Tom Kaldunski Director of Public Works 325 Oak Street Farmington, MN Dear Mr. Kaldunski, I spoke to you today about connecting to sanitary sewer. Two years ago I would have completed this job, however, the contractor who did the streets, sewer, etc. told me his back-hoe was too big for my south side yard. I have t"io.'O 20 foot pine trees and a 14 foot pine tree. These would have to come down if the big back-hoe was used. The contractor suggested I find someone with a smaller back- hoe and save the trees. Please make a request to the City Council to grant me an extension to Spring 1997. I will make payment arran- ements with Peine Plumbing to complete this job by Spring 1997. Thank you for your assistance in this matter. Respectfully, ~~4.47 ~~ Larry Campion City council ATT Tom Kaldunski 11-20-96 I am David Pritzlaff at 20255 Akin Road, Farmington MN. I am asking for an extension of time to have my sewer in my house connected to city sewer. I would asked for a new dead line which would be June 1-1997. The following reasons is why the current dead line was not met. The sewer line has to run under the concrete floor in basement and this summer went by to fast and now finacialy I would be unable to have this project completed. The spring time also makes more sense to me as the the old sewer has to be dug up and filled and with the ground freezing it would make completion of the project impossible. I would appreciate it, that you would allow this, even though current codes states two years after utility is avaluable. David Pritzlaff 20255 Akin road Farmington MN 55024 ph 460-8264 (J~t~ :y~ t-ff/ TO: Mayor, Councilmembers and City Administrator 1~ FROM: Thomas J. Kaldunski, P .E. Director of Public Works/City Engineer SUBJECT: Metropolitan Council Environmental Services Matching Grant for Inflow/Infiltration Control Studies Notification of $10,000 Grant Offer DATE: January 21, 1997 INTRODUCTION The Metropolitan Council Environmental Services (MCES) requested applications from communities for Inflow/Infiltration Control Studies. The City of Farmington submitted an application in May of 1996 as authorized by resolution R-56-96. Farmington is now being offered this $10,000 grant. DISCUSSION Attached is a copy of the MCES's notification of the grant offer. This is a matching grant activity. The City will provide its share of funding through 1996 and 1997 sanitary sewer budgets as outlined on Exhibit" A" from the attached original grant application. The City has completed approximately $15,000 of matching funds within 1996 through the Sewer and Cleaning and Televising Program, done by Pipe Services. This $30,000 of work qualifies as the City's matching share. The grant will be utilized to expand the program to correct Inflow/Infiltration sources identified by the program and to clean and inspect additional sewers in 1997. A preliminary draft of the agreement between the City and Metropolitan Council Environmental Services for this $10,000 grant is attached for your review. A resolution authorizing the City to enter into this grant agreement is also attached for Council consideration. In addition, the Council should note the commendation that the Metropolitan Council has written for the systematic program developed by the City's Director of Public Works/City Engineer, TOlll Kaldunski. Farmington's programs have received recognition for its success statewide. BUDGET IMPACT The City will be able to provide the matching funds through the 1996 and 1997 sanitary sewer budgets. This grant will provide additional funding for the programs to continue. CitlJ. of FarminiJton 325 Oaft Street · Farmin9tonJ MN 55024 · (612) 463.7111 · Fa~ (612) 463.2591 RECOMMENDATION Adopt the attached resolution authorizing the City Administrator to execute the Inflow/Infiltration Control Program Grant Agreement. Respectfully Submitted, ') , r , 1/. /7 L I . "--(j\J3YWi.'~ J, ~uAV\u~~ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/ll cc: file Robin Roland, Finance Director TJK Glenn Cook, B.R.A.A. Dave Grannis, City Attorney Exhibit "A" . Two areas the City would use the grant funds would be: 1. Televising, cleaning and inspecting three areas of Farmington 2. Sump Pump Discharge Lines . Farmington has hired a contractor to televise and clean three areas of the City. City crews will do manhole inspections. In these areas, which have not been televised or inspected since original construction, we anticipate finding various problems. The grant would be used for the repairs in these three systems. The repairs may include: . Pressure testing the pipes to detect leaks and chemically sealing the leaks. . Replacing manhole covers with large pick holes. . Seal and grout manhole joints. . Installing chimney rings, as needed. . Any existing sump pump connections that still exist would be removed from the system and redirected to existing storm drainage systems. Because the City has taken a proactive role in the reduction of III, televising and inspecting these areas would be the main priority for the use of the funds since they have not been addressed yet. The grant would be utilized starting this summer/fall and into 1997 as needed. The contractor for the televising/cleaning was selected using a Request for Proposals. Three of eight contractors were interviewed and the one best able to meet the project requirements was selected. Selecting a contractor for repairs will be done using a similar process. If III repairs are minimal, in the first study area, work will be done on the second priority, installing sump pump discharge lines. Sump pump discharges in the southeast portion of the community project would be redirected into the storm water project currently underway, the Prairie Waterway, and Hendersen Storm Sewer Project. The Prairie Waterway Project is being built to improve storm drainage and stabilize ground water elevation which reduces impacts on basement flooding which causes the sump pump discharges into the sanitary sewer system. Attached are sheets from the City's 1993 Facilities Plan, showing these areas and related information. , Attached is a copy of the MWCC Flow Meter Report that shows a very successful reduction of sewer flows since 1993 when the Facilities Plan, with various improvement and inspection projects, was implemented. Please note that from June of 1993, peak flows of 66.9 million gallons per month was reduced to 20-25 million gallons per month in 1996. The City has estimated a savings of over $300,000 in treatment costs as outlined in the Facilities Plan attachments. ~ Metropolitan Council ~ Working for the Region, Planning for the Future " Environmental service" December 20, 1996 Mr. Thomas Kaldunski City of Farmington 325 Oak Street Farmington, MN 55024 r::-::- l"l\, I , , ~l 'l I I ,J., RE: MCES Matching Grant for InfiltrationlInflow Control Studies Notification of Grant Offer . Dear Mr. Kaldunski: I am pleased to inform you that the Metropolitan Council has authorized offering your community a matching grant of $10,000 for the infiltration/inflow study you submitted in response to the Metropolitan Council Environmental Divisions invitation dated May 2, 1996. This offer to your community is being made possible as a result of another community withdrawing their request for financial assistance. Therefore, these funds are now being made available to the next ranking Grant applicants. At it's December 19, 1996 meeting, the Metropolitan Council authorized Grant offers to the cities of Little Canada, Farmington and Maplewood. We request that an itemized breakdown of the costs associated with the proposed study be prepared and submitted to the Council so that an agreement can be drafted. The itemized costs should include cost proposals from Consultants and other contracted service vendors if applicable, and an estimate of costs incurred directly by the community for personnel time and materials. Please submit the above items as soon as possible. After the Council receives the itemized costs for the study, the agreement including the listing of the itemized cost breakdown will be forwarded to your designated project contact for final approval. Once the final agreement is signed by the community, and received by the Council, the Council will execute the agreement and return one copy to the community. The initial distribution will be equal to 50% of the total Grant amount. Once the study has been completed, and the community wishes to receive the remaining balance of the Grant, the community must submit a final "Findings Report" and a final "Activity and Expenditure Report." Once the MCES has found these reports to be in order and acceptable, the remaining portion of the Grant (50% of total grant amount) will be forwarded to the community. 230 East Fifth Street St. Paul. Minnesota 55101-1633 (612) 222-8423 Fax 229-2183 TDD/TIY 229-3760 An Equal Opportunily EmpitxJer Mr. Thomas Kaldunski December 20, 1996 Page 2 of2 Also enclosed you will find one draft copy of the agreement which is required be entered into between the Metropolitan Council and the City. Please review this document so that once the final draft is forwarded to the City, it can be signed and returned to the Council without delay. Any questions regarding the language of the agreement can be directed to Sr. Staff Engineer Kyle Colvin of the MCES. The Council commends your efforts to reduce infiltration and inflow in the Metropolitan Disposal System. We encourage you to continue a systematic program of wastewater collection system monitoring, inspection and rehabilitation. Infiltration and inflow control is not an easy task, but we believe steady efforts will achieve tangible benefits for your community and the metropolitan area. Please direct all written correspondence regarding the Grant to Mr. William G. Moore, Director of Wastewater Services. If you have any questions you may telephone Sr. Staff Engineer, Kyle Colvin at 229-2151. Sincerely, IJJ~~ William G. Moore Director of Wastewater Services WGM:KLC~ Enclosures cc: Helen Boyer, Director of Environmental Services Jean Erickson, Director of Management Services, Dept. Mark Thompson, Metropolitan Council Joe Edwards, MCES Don Bluhm, MCES Kyle Colvin, MCES a: \l.tter\9EDtcity\f~f.doa Contract No. INFLOW/lNFlLTRATION CONTROL PROGRAM GRANT AGREEMENT BE1WEEN THE METROPOLITAN COUNCIL ANDIj'''' ~"""',", ,,,,,....-,,,,, _.~,"- ~-- .~ , F<-' CI'IY OF FARMINGTON,~~ l\ ;..J .1 ' .J.l.~.. LJ j .~~~ j THIS AGREEMENT is entered into by and between the Metropolitan Council (the "Council") and City of Farmington (the "Grantee"), each acting by and through its duly authorized officers. WHEREAS, it is in the best interests of the Metropolitan Council and a benefit to the metropolitan area to reduce excess inflow and infiltration c-m-) into local sewer systems, which discharge into the Metropolitan Disposal System, in order to reduce costs, increase system capacity, and delay the necessity to undertake capital improvements; and WHEREAS, the Metropolitan Council has allocated funds to be used for grants to communities serviced by the Metropolitan Disposal System in order to fund studies aimed at identifying, locating, quantifying and developing action plans for the elimination of excessive community inflow and infiltration into the local sewer systems; and WHEREAS, it is in the best interests of the Grantee to reduce inflow and infiltration into its local sewer system in order to increase capacity, reduce costs, and delay the necessity to undertake capital improvements; and WHEREAS, the Grantee is eligible to receive an Inflow/lnfiltration Control Program Grant and has submitted an application for a such a grant; and WHEREAS, the Council has reviewed the application and desires to assist the Grantee by the award of an Inflow/lnfiltration Control Program Grant. NOW, THEREFORE, the Council and the Grantee agree as follows: I. GRANTEE PERFORMANCE OF GRANT STUDY 1.01 Grant Study Activities. The Grantee agrees to perform and complete in a satisfactory and proper manner the study as described in the Grantee's application for grant assistance C-Grant Study-), incorporated in this agreement by reference, and in accordance with the terms and conditions of this agreement. Specifically, the Grantee agrees to perform the study activities described in Exhibit A, which is attached to and incorporated in this agreement. After the Work Plan described in paragraph 5.01 has been approved by the Council, the Grantee agrees to conduct the Grant Study activities in compliance with the approved Work Plan. The Grantee may engage contractors to perform the Grant Study with prior approval of the Council. However, the Grantee retains primary responsibility to the Council for performance of the Grant Study. .2- 1.02 Material Representations. The Grantee agrees that all representations contained in its application for grant assistance are material representations oifact upon which the Council relied in awarding this grant and are incorporated in this agreement by reference. 1.03 Grantee Certification. Grantee certifies that the grant funds to be distributed pursuant to this agreement will be applied to the purposes stated in this agreement. 1.04 Governing Body Resolution. Grantee will provide the Council with a copy of a resolution by its governing body which authorizes the Grantee to enter into this agreement. II. AUTHORIZED USE OF GRANT PROCEEDS AND MATCHING FUNDS 2.01 Authorized Uses. The Grantee is authorized to use the grant funds only in payment of the line item costs specified in Exhibit B, which is attached to and incorporated in this agreement. No other use of grant funds is permitted. Grant and matching funds may be used only for costs directly associated with Grant Study activities. Grant and matching funds may be used to prepare the Work Plan required by paragraph 5.01 of this grant agreement. 2.02 Unauthorized Uses of Grant Proceeds. Grant funds cannot be used to purchase land, buildings, or other interests in real property, or to pay overhead or indirect costs, legal fees, or permit, license, or other authorization fees, unless specifically approved in advance by the Council's authorized agent. 2.03 Reversion of Unexpended Funds. All funds granted by the Council under this agreement that have not been expended for grant activities taking place during the Project Activity Period shall revert to the Council. 2.04 Grant Study Equipment and Supplies. Grant and matching funds may be used to purchase or lease equipment, machinery, supplies, or other personal property directly necessary to conduct the Grant Study. The Grantee will comply with the personal property management requirements described in paragraph 7.10 of this agreement. ill. GRANT AMOUNT AND DISTRIBUTION 3.01 Total Grant Amount. The Council shall pay to the Grantee a total grant amount of $10,000. Provided, however, that in no event will the Council's obligation under this agreement exceed the lesser of: a. the Total Grant Amount of $10,000; or, b. fifty percent (50%) of total Grant Study expenditures. The Council shall bear no responsibility for cost overruns which may be incurred by the Grantee in performance of the Grant Study. -3- 3.02 Grantee's Match. The Grantee has an obligation under this grant agreement to share in the costs of the Grant Study by providing at least a fifty percent (50%) cash or in-kind match. Accordingly, the Grantee agrees to provide $10,000 in matching funds during the Project Activity Period, in accordance with the Council's Guidelines and Application Materials dated June 3, 1996 and incorporated in this agreement by reference. The Grantee agrees that there will be no reduction in the monetary amount of match unless there is at the same time a proportionate reduction in the Total Grant Amount. 3.03 Distribution of Grant Funds. Grant funds will be distributed by the Council according to the following schedule: a. Upon commencement of the study funded by this grant, the Council will distribute to the Grantee fifty percent (50%) of the Total Grant Amount. b. Upon approval of the final reports required by paragraphs 5.04 and 5.05, the Council will distribute to the Grantee the final payment of the remainder of the Total Grant Amount. No payment will be made which would cause the Total Crant Amount to exceed fifty (50%) of projected total Grant Study costs. No payment will be made if the Grantee is not current in its reporting requirements under article V. Distribution of any funds or approval of any report is not to be construed as a Council waiver of any Grantee noncompliance with this agreement. IV. ACCOUNTING AND RECORD REQUIREMENTS 4.01 Documentation of Grant Study Costs and Income. All costs charged to the Grant Study, whether paid with grant proceeds or charged as the Grantee's match, must be supported by proper documentation, including properly executed payrolls, time records, invoices, contracts, or vouchers, evidencing in detail the nature and propriety of the charges. 4.02 Accounts and Records. The Grantee agrees to establish and maintain accurate, detailed, and complete separate accounts and records relating to the receipt and expenditure of all grant funds and the Grantee's Match required by this agreement, including all Grant Study documents, financial records, supporting documentation, and the property records required by paragraph 7.10. These Grant Study accounts and records shall be retained intact by the Grantee for at least three (3) years following the end of the Grant Period set forth in section 6.02. These requirements shall survive closeout of the grant agreement. 4.03 Audit. The Grantee agrees to keep and maintain books, records, documents, and other evidence pertinent to its performance under this agreement in accordance with generally accepted accounting principles and practices consistently applied. -4- Such books, records, documents and other evidence will be maintained until the latest of: 1. Complete performance of this agreement; or 2. Three (3) years following the Grant Period; or 3. H any litigation, claim, or audit is commenced during said three (3) year period, when all such litigation, claims or audits have been resolved. During the time of such maintenance, authorized representatives of the Council will have access to all such books, records, documents and evidence for the purpose of inspection, audit, and copying during normal business hours. The Grantee will provide proper facilities for such access and inspection. These requirements shall survive closeout of the grant agreement. v. REPORTING AND MONITORING REQUIREMENTS 5.01 Work Plan. The Grantee shall prepare and submit a detailed work plan for Council approval within forty-five (45) days of execution of this grant agreement. The Work Plan shall be in the format specified by the Council and shall contain the level and types of information required by the Council. The Work Plan shall include the tasks to be undertaken together with schedules and costs, the sources and amount of the match to the grant, a detailed budget, and the individuals responsible for the tasks. 5.02 Summary and Comparison Status Report. Upon expenditure of fifty percent (50%) of the projected total eligible Grant Study costs, the Grantee must submit to the Council for review and approval a detailed summary of Grant Study expenditures and completed work activities, including a comparison of actual activities and expenditures against planned activities and projected expenditures. 5.03 Semi-annual Status Reports. For Grant Studies with a Project Activity Period over one (1) year, the Grantee must submit to the Council semi-annual reports on Grant Study activities and expenditures. The semi-annual reports must be in a format prescribed by the Council and are due within thirty (30) days after the end of each six- month period of the Project Activity Period. For projects with a Project Activity Period not exceeding one (1) year, the report required by paragraph 5.02 shall be deemed the semi-annual report. 5.04 Final Activity and Expenditure Report. Upon completion of the Grant Study and not later than two (2) months after the end of the Project Activity Period, the Grantee must submit a final report for Council review and approval describing the activities and expenditures for the Grant Study and containing a final accounting of grant and matching expenditures. The final report must include a list of Grant Study personal property as required by paragraph 7.10. 5.05 Final Findings Report. Upon completion of the Grant Study and not later than two (2) months after the end of the Project Activity Period, the Grantee must submit three (3) complete copies of a -Final Findings Report- for Council review and -5- approval. The Findings Report shall contain at a minimum the following information obtained during and as a result of the Grant Study: a. An overall summary of the investigative Grant Study scope and activities. b. An overall summary of the investigation including an estimate of 1/1 discovered within the study area, location( s) of 1/1 sources within the study area and suspected areas outside the study area(s), a list of potential follow-up project(s) to reduce or eliminate 1/1 sources, the cost of potential project(s), and a cost-benefit analysis of doing the potential project( s) listed. c. A schedule for doing follow-up project(s) within the study area aimed at reducing or eliminating sources of 1/1 and an indication of whether outside funding sources would be required by the Grantee in order to finance the project( s). 5.06 Content or Reports. The Grantee agrees to report completely and to provide the Council with any additional or follow-up information as may be requested by Council staff. 5.07 Copies. [Deleted] 5.07 Other Monitoring Activities. To assist the Council in monitoring compliance with the grant agreement, the Grantee agrees to attend Grantee meetings as requested by Council staff and to permit site visits by Council staff, during business hours, upon reasonable notice. The Grantee agrees to submit to the Council a copy of any promotional information regarding the Grant Study disseminated by the Grantee during the Grant Period. 5.08 Changed Conditions. The Grantee agrees to notify the Council immediately of any change in conditions, local law, or any other event that may affect the Grantee's ability to perform the Grant Study in accordance with the terms of this agreement. VI. TIMING REQUIREMENTS 6.01 Project Activity Period. The Project Activity Period shall consist of the time period from August 16, 1996 (the date this grant was awarded by the Council) until May 31, 1998 that date which is eighteen months after the date when this agreement is executed by both parties. The Grantee agrees to complete the Grant Study activities described in Exhibit A during the Project Activity Period. The Council will not provide grant funds to the Grantee for any Grant Study activities taking place before or after the end of the Project Activity Period. 6.02 Grant Period. The Grant Period shall extend from the date of final execution of this agreement to a date three (3) months following the end of the Project Activity Period, to permit closeout of the grant agreement. VIT. GENERAL CONDmONS 7.01 Amendments. The terms of this agreement may be changed by mutual agreement of the parties. Such changes shall be effective only upon the execution of -6- written amendments signed by authorized representatives of the Council and the Grantee. 7.02 Noncompliance by Grantee. If the Council finds that there has been a failure to comply with the provisions of this agreement, the Council may terminate the agreement at any time following seven (7) days' written notice to the Grantee and upon failure of the Grantee to cure the default within the seven-day period. If the Council finds that the Grantee's noncompliance is willful and unreasonable, the Council may terminate or rescind this agreement and require the Grantee to repay the grant funds in full or in a portion determined by the Council. Nothing herein shall be construed so as to limit the Council's legal remedies to recover grant funds. 7.03 Unauthorized Use of Grant Proceeds. Upon a finding by Council staff that the Grantee has made an unauthorized or undocumented use of grant proceeds, and upon a demand for repayment issued by the Council, the Grantee agrees to promptly repay such amounts to the Council. 7.04 Indemnification. The Grantee assumes liability for, and agrees to indemnify, protect and hold harmless the Council, its members, officers, employees, and agents, from any liabilities, obligations, losses, damages, claims, injuries, penalties, costs and expenses, including reasonable attorney's fees, arising out of the performance of the Grant Study by Grantee or Grantee's employees, agents, or subcontractors. 7.05 Public Data. The Grantee agrees that the results of the Grant Study, the reports submitted, and any new information or technology that is developed with the assistance of this grant is in the public domain and may not be copyrighted or patented. 7.06 Equal Employment Opportunity; Aflirmative Action. The Grantee agrees to comply with all applicable laws relating to nondiscrimination and affirmative action. In particular, the Grantee agrees not to discriminate against any employee, applicant for employment, or participant in this Grant Study because of race, color, creed, religion, sex, sexual orientation, marital status, status with regard to public assistance, membership or activity in a local civil rights commission, disability, age, or national origin, and further agrees to take affirmative action so that applicants and employees are treated equally with respect to all aspects of employment and compensation. 7.07 Acknowledgment. The Grantee shall appropriately acknowledge the grant assistance made by the Council in any promotional materials, reports, and publications relating to the Grant Study. 7.0S' Compliance with Law. The Grantee agrees to conduct the Grant Study in compliance with all applicable provisions of Federal, state, and local laws. 7.09 Permits and Approvals. The Grantee is responsible for obtaining all local and state permits, licenses, and authorizations necessary for the Grant Study. 7.10 Personal Property Management. Title to all personal property acquired with grant or matching funds shall remain with the Grantee during the Grant Period. -7- Accordingly, the Grantee shall take reasonable measures to protect and defend its title interest and shall keep the personal property free and clear of any liens, encumbrances, or other claims. The Grantee must maintain property records that include, at a minimum, a description of the property, a serial or other identification number, the acquisition date and cost, and the location, use, and condition of the property. In the final report required by paragraph 5.04, the Grantee shall include a list of all personal property acquired with grant and matching funds which was not expended in performance of the Grant Study. At the end of the Grant Period, the Grantee agrees to transfer title to all personal property acquired in whole or in part with grant funds to the Council, at the Council's option, at no charge. The Council reserves the right to direct appropriate disposition of all personal property, acquired in whole or in part with grant funds, which has not been expended in performance of the Grant Study. During the Grant Period, the Grantee bears the risk of loss of, damage to, or destruction of any personal property acquired with grant or matching funds. No such loss, damage, or destruction shall relieve the Grantee of its obligations under this agreement. The Grantee agrees to maintain personal property acquired with grant or matching funds in good operating order. If, during the Project Activity Period, any Grant Study personal property is not used in performing the Grant Study, whether by planned withdrawal, misuse, or casualty loss, the Grantee shall immediately notify the Council's authorized agent. Unless otherwise approved by the Council's authorized agent, the Grantee shall remit to the Council a proportional amount of the fair market value of the item( s), if any, determined on the basis of the proportion of Council grant funds used to acquire the item( s). 7.11 Effect of Grant Study Closeout. The Grantee agrees that Grant Study closeout does not invalidate continuing obligations imposed on the Grantee by this agreement. Grant Study closeout does not alter the Council's authority to disallow costs and recover funds on the basis of a later audit or other review, and does not alter the Grantee's obligation to return any funds due to the Council as a result of later refunds, corrections, or other transactions. -8- IN WITNESS WHEREOF, the parties have caused this agreement to be executed by their duly authorized representatives on the dates set forth below. GRANTEE: CI'IY OF FARMINGTON By Name: Its Date: METROPOLITAN COUNCn... Date: By James J. Solem, Regional Administrator Approved as to form: Office of General Counsel A:\ILGRNT.WPD Proposed RESOLUTION NO. R -96 APPROVING THE EXECUTION OF ANINFLOWIINFILTRATION CONTROL PROGRAM GRANT AGREEMENT BETWEEN THE METROPOLITAN COUNCIL ENVIRONMENTAL SERVICES (MCES) AND THE CITY OF FARMINGTON Pursuant to due call and notice thereof, a regular meeting of the City Council of the City ofF armington, Minnesota, was held in the Ci vic Center of said City on the 21 st day of January, 1997 at 7: 00 P.M.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the City of Farmington has been actively involved in improvement projects to reduce the impact of clear water inflow/infiltration into it's sanitary sewer system since 1985; and WHEREAS, the City Council adopted Resolution R56-96 approving the submittal of a grant application to the Metropolitan Council Environmental Services for InflowlInfiltration Projects on June 3, 1996; and WHEREAS, the M CES has allocated funds to be used for grants in order to fund Inflow/Infiltration Control Programs; WHEREAS, it is in the interest ofboth parties to reduce Inflow/Infiltration into the local sewer systems in order to increase capacity, reduce cost and delay the necessity to undertake maj or capital improvements; and WHEREAS, the MCES has sent it's official "Notification of a $1 0,000 Grant Offer", dated December 20, 1996, to the City ofF armington, based upon the City's application for these funds. NOW THEREFORE, BE IT RESOLVED that the City Administrator is hereby authorized to executed the Inflow/Infiltration Control Program Grant agreement between the MCES and The City ofF armington for this grant. BE IT FURTHERRESOL VED THAT the a certified copy of this resolution shall be submitted with the agreement and additional information as requested by the MCES. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21 st day of January, 1997. Mayor Attested to the day of January, 1997. Clerk! Administrator SEAL 'JO