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Home My WebLink About12.02.96 Council Packet AGENDA COUNCIL MEETING . REGULAR 'OECEMlJER 2, 1996 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. APPROVE AGENDA 4. CITIZENS COMMENTS (5 minute limit per person' for items not on the agenda.) 5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an item removed for discussion) a. b. Approve Minutes - 11/6 (Special), 11/13 (Special), 11/18 (Regular) Approve Various Licenses - 3.2 Beer, Tobacco, Excavating/Grading Adopt Resolution Certifying Delinquent Municipal Service Accounts Approve School/Conference Request - Juvenile Officer-Institute Adopt Resolution Approving Police Officer Labor Contract Approve Capital Outlay Request - Idea School Entrance Receive 1996 Annual Report of Weed Control ", ',,~- Approve Publication of Wireless Telecommunications Ordinance Summary ", " Approve Attendance at EMT Refresher Course - FiL'e/Rescue '-,>. Acknowledge Notification of 1997 SAC Rate Inc~ease Middle School Warming House 'Sanitary Sewer :project. .Contract ' Approve Payment of the Bills A- c. d. e. f. g. h. i. j. k. 1. .1. .. 6. PUBLIC HEARINGS/AWARD OF CONTRACTS ".-.. a. 7:30 P.M. - Adopt Final Assessments - Farmington Industrial Park Phase II (Will be cOI!tinued to,:a later date) 7. PETITIONS, REQUESTS AND COMMUNICATIONS :.J 8. NEW BUSINESS .11.' . 11 a. Extend Project Completion Date - Farmington Industrial Park b. Speed Limit Update on TH 3 ,- c. Cameron Woods PUD 9. UNFINISHED BUSINESS a. CSAH 31 Traffic Concerns b. Elm Street Striping Plan c. 1996 Audit Engagement Letter/Agreement .t;.~ ."- "'-,-. ", 10. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 11. ROUNDTABLE a. Appointment of Council Representative to ALF Ambulance Board 12. ADJOURN ~. , MINUTES COUNCIL MEETING SPECIAL NOVEMBER 6, 1996 Sa (I) 1. Acting Mayor Galler called the meeting to order at 5:00 P.M.. Members Present: Kuchera, Ristow, Gamer, Fitch. Members Absent: Galler. Also Present: City Administrator Erar. 1. The special meeting of the City of Farmington Canvassing Board for the General Election held November 5, 1996 was called to order by Mayor Kuchera at 5:00 P.M. 2. MOTION by Gamer, second by Fitch to adopt RESOLUTION NO. Rl17-96 accepting the results of the General Election of November 5, 1996. APIF, MOTION CARRIED. 3. There being no further business, a motion was made and seconded to adjourn at 5:05 P.M.. Respectfully submitted, ~~ Karen Finstuen Administrative Assistant 5C4. (z) MINUTES COUNCIL MEETING SPECIAL WORKSHOP NOVEMBER 13, 1996 1. The meeting was called to order by Councilmember Ristow at 7:00 P.M. Members Present: Fitch, Ristow, Gamer. Members Absent: Kuchera, Galler. (Member Galler arrived at 7:12 P.M..) Also Present: Administrator Erar, Administrative Assistant Finstuen, Counci1members Elect Cordes and Strachan, Planner Tooker, Development Director Henricks, Engineer Kaldunski. 2. Those present reviewed the recently compiled development manual. Members of staff had reviewed and revised existing documents, and created new documents where necessary, in an effort to create a guide to assist property owners, developers and contractors with development/construction projects in the City. Several changes and/or corrections were suggested and noted. 3. There being no further business, a motion was made and seconded to adjourn at 8:30 P.M.. Respectfully submitted, Karen Finstuen Administrative Assistant 50. COUNCIL MINUTES REGULAR NOVEMBER 18, 1996 L~) 1. Mayor Kuchera convened the meeting at 7:00 P.M.. Members Present: Kuchera, Ristow, Gamer, Fitch, Galler. Members Absent: None. Also Present: City Administrator Erar, Attorney Grannis. 2. Mayor Kuchera led the audience and Council in the Pledge of Allegiance. 3. MOTION by Galler, second by Gamer to approve the agenda with the following changes: a) Remove Item Sa - November 4, 1996 minutes - for abstention. b) Add Item 6c - Cancel Public Hearing for East Farmington TIF Modification - to Consent Agenda. APIF, MOTION CARRIED. 4. Citizen Comments Sue Courteau - Thanked Council and staff for their efforts in responding to her requests regarding Pilot Knob Road. Ms. Courteau had a list of questions she wished Council to address: . Request that school speed zones be added to Police Chief's recommendations. . Is the City considered an urban district? Yes. . If 195th Street is constructed to connect Highway 3 and Cedar Avenue, is Pilot Knob also needed as a trunk highway? It is part of the County's Transportation Plan. . Does Genstar own property along new County 31 alignment and will they profi t from its construction? Are they pushing it through? No. . What will happen to excess topsoil; who will receive the profits from its sale? It is unlikely there will be excess because of cuts and fills on project. Contractor decides what to do with any leftover topsoil per the project contract. . Are assessments a one time cost spread over "X" number of years? Can residents get a breakdown of the costs and how assessments are determined? Yes, assessments are a one time cost spread over the life of the bond issue. Residents will be notified by mail of assessment hearing which contains proposed costs. No decision has been made on whether or not assessments will be levied. . What is the status of the noise mitigation issue? An answer will probably not be received from the State until January or February, 1997. . Would it be helpful for residents to file a petition expressing their desires for the road? The City has a form which residents can use as a starting point for developing such a petition. Marvin Wier: Requested City remove unnecessary silt fences in ditches by Middle School. City Engineer Kaldunski stated they would be removed. 5. City Administrator Erar introduced the City's new Finance Director, Ms. Robin Roland, to Councilmembers and the audience. Mayor Kuchera and the Council welcomed Ms. Roland to the City organization. 6. MOTION by Fitch, second by Gamer to approve the minutes of November 4, 1996. VOTING FOR: Fitch, Ristow, Gamer, Kuchera. ABSTAIN: Galler. MOTION CARRIED. 7. MOTION by Ristow, second by Fitch to approve the Consent Agenda as follows: a) Approve the 1997 Snow Plow Policy. b) Adopt RESOLUTION NO. Rl18-96 setting an assessment hearing for Farmington Industrial Park Phase II - 12/2/96 at 7:30 P.M.. c) Approve appointment of Sheila Mayhew to Receptionist/Data Entry position d) Approve appointment of Thomas Hemish and Ben VanBlarcom to 2 Maintenance Worker positions in Public Works. e) Approve capital outlay request for solid waste container identification numbers. f) Approve right of access agreement between City and John Tschohl for City property on proposed 208th Street alignment. g) Approve capital outlay request for a ventilator saw for Fire/Rescue operations. h) Accept resignation of City Planner Charles Tooker effective 1/10/96. i) Approve payment of the bills as presented. j) Approve cancellation of public hearing for East Farmington TIF modification. APIF, MOTION CARRIED. 6. Continued Hearing - Telecommunications Ordinance Amendment City Planner Tooker reviewed the various changes and additions that would be made to City code if the proposed ordinance was adopted. Mr. Tooker stated the ordinance followed League of Minnesota Cities recommendations and had been approved by the City Planning Commission following two meetings. He also noted that representatives of two of the companies who were interested in placing telecommunication antennas on structures in Farmington were present at those etings and had provided input. Mayor Kuchera asked whether existing towers and antennas were in compliance. Mr. Tooker responded that they complied with the existing ordinance, however, the proposed ordinance expanded on that ordinance. Councilmember Ristow asked whether the proposed ordinance included roof antennas, microwave and satellite dishes. Mr. Tooker replied that the proposed ordinance did not deal with those types of antennas and Planning Commission discussion concluded they did not have a large impact on the environment at this time. Member Ristow asked about towers in residential districts. Mr. Tooker noted that several towers already exist in these districts, notably, the FAA Center, Frontier Communication tower and the City's water tower. He explained that towers would only be allowed through the conditional use process and impacts on neighborhoods would be reviewed on a case by case basis. The Planning Commission was in agreement that the ordinance may have to be "fine tuned" as circumstances warrant it. Mayor Kuchera opened a public hearing scheduled for 7:30 to consider 1997 licenses. The hearing was continued until later in the meeting. Water Board member Marvin Wier felt additional language was needed to define towers blending into the surrounding environment. Councilmember Galler concurred that additional language regarding blending in may be helpful. Planner Tooker noted that the Council could add additional language if they wished, however, he noted that there were two places in the proposed ordinance which addressed this issue, noting requirements for landscaping and painting of towers and base structures. Member Ristow questioned whether farm silos would fall under this ordinance. Planner Tooker replied that they would not. MOTION by Galler, second by Fitch to close the public hearing. APIF, MOTION CARRIED. MOTION by Gamer, second by Kuchera to adopt ORDINANCE NO. 096-383 relating to Electromagnetic Telecommunication Towers and Antennas. APIF, MOTION CARRIED. 7. Public Hearing to Consider 1997 On Sale, On Sale Sunday, Club Liquor Licenses and Therapeutic Massage Licenses. Administrative Assistant Finstuen noted that the Eagles Club had brought the necessary paperwork to City Hall and, therefore, could be added to the list for approval at tonight's meeting if Council chose to do so. Councilmember Ristow asked if those requesting licenses were aware of the amount of the fees. Ms. Finstuen replied that they were. There were no comments from the audience. MOTION by Ristow, second by Fitch to close the public hearing. APIF, MOTION CARRIED. MOTION by Kuchera, second by Galler to approve the 1997 On Sale, On Sale Sunday, and Club liquor licenses (including the Eagles Club) and the Therapeutic Massage License. VOTING FOR: Kuchera, Galler, Fitch, Ristow. ABSTAIN: Gamer. MOTION CARRIED. 8. 1997 CDBG Application Economic Development Director Henricks explained the process for submitting the application, noting the City would receive approximately $155,000 in entitlements. He advised Council that staff had reviewed various uses for the funds and had designated uses for $145,000, leaving $10,000 uncommitted. The three top priorities noted by staff were: . 1st Priority - Rambling River Park ADA required improvements. . 2nd Priority - Municipal Pool ADA required improvements. . 3rd Priority - Partial funding of Senior Center Coordinator position. Mr. Henricks noted the funding for the Coordinator's position has been reflected in the 1997 Budget. He had spoken with Lee Smith of Dakota County HRA and confirmed there was no problem with using CDBG funds for this purpose. Councilmember Galler expressed his desire to use liquor profits for funding the position. City Administrator Erar responded that a review of all City Fund Balances was planned, however, at this time cash reserves were minimal and suggested using CDBG funds for 1997 and making changes in the future. MOTION by Gamer, second by Kuchera to adopt RESOLUTION NO. Rl19-96 approving the application for 1997 CDBG funds and to direct staff to investigate other funding sources for the Senior Center Coordinator position in 1998. VOTING FOR: Kuchera, Fitch, Ristow, Gamer. VOTING AGAINST: Galler. MOTION CARRIED. 9. City 5 Year Capital Improvement Plan City Administrator Erar noted the plan presented to Council was preliminary and could be changed during the workshops. He also noted that additional MSA funds were available for the County Road 31 project. While it would not have an effect on assessment amounts, it would have a positive affect on the City penalty for carrying too large a MSA fund balance and would reduce the amount of a City wide levy. Mr. Erar requested Council accept the preliminary document pending changes made during workshops. MOTION by Fitch, second by Gamer to accept the preliminary 5 Year Capital Improvement Plan. APIF, MOTION CARRIED. 10. Municipal Utility Penalty Policy City Administrator Erar stated the intent of the policy was to put, in writing, criteria to be used by staff to determine allowable exemptions to payment of utility bill penalties. It was noted that requests for exemptions were not received often, however, there were certain cases in which an exemption seemed justifiable. There was a lengthy discussion regarding payment/shut off policy, customer service relations, and whether Council should be included in the final decision making process. MOTION by Fitch, second by Ristow to approve the policy as presented, with the addition of Council being added as the final step in the appeal process. VOTING FOR: Fitch, Ristow, Kuchera, Galler. VOTING AGAINST: Gamer. MOTION CARRIED. 11. Annual Council/Management Team Retreat City Administrator Erar requested Council feedback on the proposed 1997 retreat. Council raised a question about inclusion of the City's boards and commission members. Mr. Erar stated that meetings with commission members could be held on a different date, but it was his feeling that the weekend suggested should be devoted to Council and management team. Council expressed concern regarding the cost of the facilitator, James Brimeyer, for the retreat. There was a lengthy discussion regarding the cost versus benefit of using a facilitator. MOTION by Fitch, second by Gamer to approve the retreat as proposed by the City Administrator. VOTING FOR: Gamer, Fitch. VOTING AGAINST: Kuchera, Ristow, Galler. MOTION FAILED. 12. Land Acquisition Agreement for Water Tower Site City Administrator Erar explained the financing plan for the purchase of the site. Discussion took place regarding the price being paid for the land. Water Board members in attendance stated they felt the price was reasonable. It was noted that this was not raw farm land, but prime development land and this factor raises its value. MOTION by Galler, second by Gamer to approve the purchase agreement with Lawrence Wenzel for land associated with the construction of a new City water tower. APIF, MOTION CARRIED. 13. Pine Knoll Sanitary Sewer Connections City Engineer Kaldunski provided background information on the requirement for residents in the Pine Knoll Sanitary Sewer project area to hook up to City sewer within two years of it being available. The two year deadline is December 6, 1996. Mr. Kaldunski informed Council that he wished to have the City Attorney send a letter to those property owners who had not yet hooked up to municipal sewer, or were not in the process of doing so. He also requested Council to approve beginning billing those remaining owners for sewer service. Questions were raised regarding the lateness in the year to begin this type of work, and the legality of billing for a service which was not hooked up. MOTION by Galler, second by Gamer to direct the City Attorney to draft a letter to be sent to those property owners who were not yet connected, or had not begun the process of being connected to, the City sewer system; and also to begin billing those residents pending research by the City Attorney as to the legality of doing so. APIF, MOTION CARRIED. 14. Dakota County Transportation Plan Update The City Administrator updated Council on the meeting between officials from cities in Dakota County and the County Board. Mr. Erar informed Council that the Board was not receptive to requests made by the cities, noting the following: cities would be responsible for all costs associated with noise abatement on joint projects; cities would be responsible for all costs associated with intersection lights on County roads; any additions or modifications of TIF on County system would be paid entirely by cities; bikeway and pedestrian improvements issues still need to be resolved. Mr. Erar told Council that the Board adopted the Transportation Plan. A question was raised regarding stop lights on County Road 31. It was noted lights would only be installed if the County agreed to the installation. 15. Roundtable Administrator Erar - Explained the election recount process and noted that statements received from the Office of the Secretary of State confirmed the assertion that no illegal or improper handling of ballot boxes had occurred and the recount process could proceed. Councilmember Fitch - Commended Police Chief and his staff for the enforcement of traffic regulations on County Road 31. Administrative Assistant Finstuen - Requested Council set a special meeting to act as the Canvassing Board for the election recount. The meeting was set for 6:45 P.M. on Wednesday, November 20th in the Council Chambers at City Hall. 16. MOTION by Fitch, second by Ristow to adjourn at 9:35 P.M.. APIF, MOTION CARRIED. Respectfully submitted, Mary Hanson Clerk/Typist 56 MEMO TO: Mayor, Councilmembers, and City Administrator ~ FROM: Karen Finstuen, Admin. Asst. SUBJECT: Beer Off-Sale License Renewal 1997 Gaming Device and Billiard License Renewal DATE: December 2, 1996 INTRODUCTION City Ordinance 3-2-5 states that the Council has the authority to approve Off-Sale Beer Licenses; Ordinance 3-25-7 regulates the granting oflicenses for Billiard Halls; Gaming Device Licenses are renewed by the City Council after application has been made in accordance with Ordinance 3-16-2. DISCUSSION The following establishments have submitted their applications for renewal: Beer Off-Sale - Tom Thumb Superette, 22280 Chippendale Budget Mart, 705 8th Street Budget Mart, 18266 Pilot Knob Road Kwick Trip, 217 Elm Street Gaming Device License - Farmington Lanes, 27 5th Street Farmington Billiards, 933 8th Street B & B Pizza, 216 Elm Street Billiard License - Farmington Billiards, 933 8th Street The appropriate forms, fees and insurance information have been submitted with the applications. Police Chief Dan Siebenaler has reviewed the forms and approved the applications. BUDGET IMPACT The fees collected are as proposed in the revenue portion of the budget. Citl) of FarminfJ,ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · F~ (612) 463-2591 RECOMMENDATION Approve licenses for the above mentioned applicants. Respectfully submited, ~WJ-dh. ~ Karen Finstuen Administrative Assistant 5e, TO: Mayor and Councilmembers City Administrator '(;f FROM: Robin Roland, Finance Director SUBJECT: Certification of Delinquent Municipal Service Accounts to Dakota County DATE: December 2, 1996 INTRODUCTION Each year certain utility accounts are deemed delinquent without recourse for collection other than certification to the tax rolls. DISCUSSION Attached is a list of those accounts, active, closed and custom service which are delinquent and uncollectable through other means (water shutoff etc.). Typically, these accounts are certified to the subsequent year's taxes on the parcel to which service was provided. Also attached is a proposed resolution for the Council's approval. BUDGET IMPACT As these services have been provided, revenues to offset the cost of services provided must be collected. Certification of these accounts virtually guarantees collection of those revenues; which total $2,510.30($178.96 interest, $211.95 certification fee). ACTION REQUIRED The City Council should adopt the attached resolution certifying the assessments to the properties indicated. Z;;;:1 ~obin Roland Finance Director I CitlJ of FarminfJ,ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463.7111 · FlU (612) 463.2591 1996 CLOSED ACCOUNTS TO BE CERTIFIED TO 1997 TAXES DELINQUENT CERT. TOTAL NAME & ADDRESS P.I.D. BILL INTEREST FEE ASSESSED M W JOHNSON 1004 1ST ST 14-83800-150-02 789.70 66.77 78.97 935.44 GARY FUSSY/DICK WOOD 5590 W 193RD ST 14-25600-200-01 212.38 19.78 21.24 253.40 CHRIS BERNER 4855 W 203RD ST 14-57600-062-01 414.35 30.77 41.44 486.56 WILLIAM AROLD 18316 ELMTREE CIRCLE 14-19505-070-06 331.41 26.77 33.14 391.32 GERALDINE ZELINSKI/PAUL KORBEIN 18564 EMBER AVE 14-58651-01 0-07 147.55 12.47 14.76 174.78 1996 CUSTOM SERVICE ACCOUNTS TO BE CERTIFIED TO 1997 TAXES DELINQUENT CERT. TOTAL NAME & ADDRESS P.I.D. BILL INTEREST FEE ASSESSED MARTIN LOESCH 18343 EUCLID ST 14-75601-060-04 116.00 11.60 11.60 139.20 JOHN SPARBY 5191183RD STW 14-19505-020-01 108.00 10.80 10.80 129.60 TOTAL ALL 2,119.39 178.96 211.95 2,510.30 PRO P 0 SED RESOLUTION CERTIFYING DELINQUENT MUNICIPAL SERVICE ACCOUNTS TO THE DAKOTA COUNTY TREASURER/AUDITOR Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 2nd day of December, 1996 at 7:00 P.M.. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, it has been determined that certain monies are due to the City of Farmington for municipal services rendered, including sewer, water, storm sewer, and garbage collection; and WHEREAS, these accounts show that as of November I, 1996 no payment has been received on billing rendered them as of July 1, 1996. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Farmington, having reviewed them, does hereby declare these accounts, a copy of which is on file in the office of the City Clerk, delinquent and that they be certified to the Dakota County Treasurer/Auditor and that she/he is instructed and authorized to levy those amounts shown against the applicable tax parcel numbers for collection in 1997. BE IT FURTHER RESOLVED that the following interest rates be applied to each delinquent account: Water Sewer Solid Waste Other 10% per annum 10% per annum 6% per annum 10% per annum BE IT STILL FURTHER RESOLVED that the Council reserves the right to amend the interest rates if allowed by the County Treasurer/Auditor. This resolution adopted by recorded vote of the Farmington City Council in open session on the 2nd day of December, 1996. Mayor Attested to the _____ day of December, 1996. City Administrator INTRODUCTION ~ TO: Mayor, Councilmembers, City Administrator~ FROM: Daniel Siebenaler, Chief of Police SUBJECT: School & Conference Request DATE: December 2, 1996 Officer Ted Dau is the Farmington Police Department School Liaison Officer. As such he is the designated Juvenile Officer for Farmington. DISCUSSION Officer Dau has requested authorization to attend the Minnesota Juvenile Officers Institute January 29th to the 31st. The Institute is a training program specific to the needs of Juvenile Officers. The program for this year contains many topics valuable to Officer Dau's dual assignment. BUDGET IMPACT This conference has been specifically listed in the 1997 Budget under the Public Safety Programs Cost Center. RECOMMENDATION Approve school and conference request. Respectfully submitted, r-u Daniel M. Siebenaler Chief of Police DMS:ts Citl) of FarminfJ,ton 325 Oak Street - FarmintjtonJ MN 550211- (612) 1163.7771 - Fair (612) 1163.2591 REQUEST FORM SCHOOLS/CONFERENCES/TRAINING DEPARTMENT ___f.QJj.~~_______ DATE OF CONFERENCEj)lL~V.91/Q.V31L2L Ft~clm TCI LOCA T I ON __ ~]&~..1!..n.9.I l<!L lW_ _ _ _ _ _ _ __ _ _ _ __ ____ ____ _ __ _.. _.. ______ __.. __ EMPLOYEE (S) ATTEND I NG : 1) _11<!:ls2E_Q.f.fJ..f~!._T~.!L:Q.."!!l______________ 2) 3) TYPE OF CONFERENCE__~E~~~i~~_QtfJ..f~~~_IE~~:lt~!~________________ TOPICS 1)_~.fh~~~1!~:ls2E_~~o~~~~_____________________________ 2) _ ..!lE!!~~i..!1,.g_ll:lv~.E~!:. 0'___ _ ___ _ _ _ __ _ _ __ _ _ _ _ _ _ _ _-'- __.._____ __ 3)_~2!~~~!~~h2E4_~r~~~~~~9E_~~O~~~~___________________ METHOD OF TRAVEL_____~g~~~_________________________________ Amount Provided in Adjusted (1'3_2L Bl..ldget~ $.___::z..~Q,sp"_ fv8\(., ~ C31~.../ Aml:'I..ll'".t Req l..Ies t $ ..36'3. OD Amt Rema i rd rig $ ===3L-1QQ= 1) Travel $_______________ 2) Registration $11~~_____ 3) RClom $ ___..?..!~~j..L~!.~h!~2._ 4) Meals $ ---------------- 5) Other Expense $________ ~} ~- Depat~t merit Head 11/19/96 -------- Date ~~~//!: ~_ _I!k"ll~ ~ ~-- Date TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE ______ DAY OF __________________, 1'3 (APPROVED) (NOT APPROVED) Rev '3/86 Se TO: Mayor, City Councilmembers FROM: John Erar, City Administrator SUBJECT: Collective Bargaining Settlement Police Unit Labor Contract DATE: December 2, 1996 INTRODUCTION This memo has been prepared to update Council on the status of the City's labor settlement with the police officer unit. As indicated in a previous memorandum, an arbitration hearing with the police officers unit had been scheduled. The City has received the arbitrator's ruling on wages and other contract issues. DISCUSSION The arbitrator awarded the police unit 3% in wages for contract years 1996 and 1997, respectively. The arbitrator also awarded increases in longevity pay for police officers. This aspect of the award exceeds the amount budgeted in the 1996 Budget by approximately $2,200 for eligible police unit members. The increases awarded by the arbitrator on both these items were less than what was requested by the union, but were, however, more than what was offered by the City. It should be noted that other contract issue requests made by the union for additional service compensation were denied by the arbitrator. Attached to this memo is a financial analysis of the settlement with the police unit, which will need to be transmitted to the Bureau of Mediation. The attached Uniform Settlement Form (USF) must be presented to Council whenever it ratifies a new labor contract settlement. Copies of the USF will also be sent to the Legislative Commission on Employee Relations. BUDGET IMPACT The wage percentage settlement with this bargaining unit is within the 3% amount budgeted in the 1996 City Budget. However, percentage changes reported in the USF are higher primarily due to the manner in which the City is required to report settlements to the Bureau of Mediation in the USF. Accordingly, all costs i.e. uniform allowances, call-back, license pay and other pre-negotiated benefits associated with the labor contract are included resulting in higher percentage calculations for each contract year. For example, automatic step increases for employees moving through their salary grades were included in the USF calculations even though no changes were made in negotiations. Citl) of FarminfJ,ton 325 Oak Street · Farminijton, MN 55024 · (612) 463-7111 · FlU (612) 463-2591 Mayor and Councilmembers Collective Bargaining Settlement - Police Unit Labor Contract Page 2 of2 Further, actual settlement costs will always exceed the stated wage adjustment due to higher employer payroll costs i.e. social security, medicare, state pension costs and workers' compensation costs which are calculated on top of the new base wage adjustment. As mentioned previously, longevity pay increases awarded by the arbitrator did exceed the three percent amount budgeted in the 1996 Budget. However, these costs, once awarded by the arbitrator, by law do become the financial responsibility of the City. The City may appeal the arbitrator's award, however, this would entail greater expense relative to legal proceedings, additional labor consultant time and staff time involved in bringing this action to court to vacate the arbitrator's award. In the final analysis, given the significant number of issues brought before the arbitrator by the union, the City achieved a fair amount of success in that no other compensation awards were made by the arbitrator. A copy of the arbitrator's decision is available for Council review upon request. ACTION REQUESTED Approve the attached resolution ratifying labor contract settlements for and acceptance of the BMS Uniform Settlement Form. Respectfully submitted, (jLC/~ ;:~hn ~. Erar City Administrator RESOLUTION NO. A RESOLUTION APPROVING WAGE AND BENEFIT INCREASES BETWEEN THE CITY OF FARMINGTON AND LAW ENFORCEMENT LABOR SERVICES, LOCAL 187 FOR CONTRACT YEARS 1996 AND 1997 WHEREAS, the City of Farmington recognizes Local 187 as the exclusive bargaining representative under M.S. Chapter 179A, for police officer classifications identified in the collective bargaining agreement; and WHEREAS, the City has negotiated in good faith with representatives of Local 187 for the purpose of reaching a collective bargaining agreement on wages and benefits for contract years 1996 and 1997; and WHEREAS, M.S. 179A, Subd. 3, paragraph (n) requires completion and submittal of a Uniform Settlement Form to the governing body at the time a collective bargaining agreement is ratified, and where it is further the intent of this legislation to provide a standard basis for public employers and the public to compare the economic elements of the collective bargaining agreement; and WHEREAS, contract settlement terms have been decided by, and awarded through the state arbitration process in accordance with procedures established by law. NOW, THEREFORE, BE IT RESOLVED that the City Council of Farmington, Minnesota approves the following: 1) a 3% percent wage adjustment retroactive to the 1st day of January, 1996, and a 3% percent wage adjustment for contract year 1997 effective January 1, 1997; 2) increases in longevity pay levels as specified in the collective bargaining agreement, and pursuant to the award as stipulated in the Arbitrator's Decision and A ward filed with the State of Minnesota; 3) Acceptance of the attached Uniform Settlement Form for contract years 1996 and 1997, and further direct that this form be made available for public inspection during normal City business hours. Adopted by the Farmington City Council this 2nd day of December, 1996 Eugene (Babe) Kuchera, Mayor ATTEST: John F. Erar, City Administrator 1.11 , -.. 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'" a> 1Il ~ 'lil '" .. 1Il ~ 'lil o & '" J a ~~ g~~z.g'l! .. ~'" ~~ ~~ Ii [~~i~-i" ~ g~-i-a~ if ' ~ ~. ~~ h~ 'i ~ r' r' n....z ~ ~~ a-:IIl:l..... C!1'" g.;" ~ " ~ Sl a n....'" o l\ a> ~.e!.~ CT"- ~. ~. ?i 0(;;0 " 3 ~ .. a n'" g .. _1Il ~g go!: " If ~ ~~. ~ ~ s I n....z ~Qi s-;v. c..'" =. =. S' g ~ Ii .. Sl a gz ~~ -.... g"", g.8. " !!!.. '" .. n 0\ 5. ~< ~z o ~ Ii... ~~ -~ 'lil .;~ l!. c iD ~ s '" ~ ~ 'lil ~ -z .g ~ ~- "CT ~... a~ 'lll "'v> 9g. l!. c iD o " Ii ;!: c: z :;; o ;ll:l ~ fIl m -I -I r- m ~ m Z -I ." o ;ll:l ~ ~ III S. n o .. i i3. "" c '" .... n ~ "" 5 -< m ?!' N i. i '" ii ~ III S. n I il i3. i m >< n C '" <: m ,. m "" ,. m '" m Z ~ <: !"!' '" a. ~ III '" .. :; r- tll !'- II' ! i' <> '"' :t, l' ~ III S. n a il i3. i c z :=t Sf TO: Mayor, Councilmembers, City Administrator ~ FROM: James Bell, Parks and Recreation Director SUBJECT: Air Lock Door on I.D.E.A. School DATE: December 2, 1996 INTRODUCTION Consider request to construct an air lock entrance to I.D.E.A. school. DISCUSSION The west side door of the I.D.E.A. school is allowing cold air in. Staffhas insulated and weather stripped it but it has done little to solve the problem. The school has a classroom immediately adjacent to the door. School staffhas indicated that the room is useless in the winter because of the cold air and has written to City staff expressing these concerns. The only solution is to place a second door on the building, creating an air lock.. Staff has requested quotations from six local contractors to do this project. Norm Jellum Masonry was the only contractor to give staff a written quote for the project. The cost to the City would be $1,500. The 1997 budget contains $4,000 for this improvement. The savings is due to the discovery of footings already in place. BUDGET IMPACT The 1997 budgeted amount for this expense is $4,000. The 1997 budget impact is $1,500. RECOMMENDATION Council approval of$I,500 to construct a second door on the west side of the I.D.E.A. School. Respectfully submitted, --5~ ~ James Bell Parks and Recreation Director Citl}. of FarminfJton 325 Oaft Street · Farminljtonl MN 55024 · (612) 463.7111 · Fax (612) 463.2591 FROM: Mayor, Council and City Administrator~ Mary Hanson, Clerk Typist 55 MEMO TO: SUBJECT: Receive Annual Weed Report DATE: December 2, 1996 iNTRODUCTiON/DiSCUSSiON Minnesota Statutes require cities to submit an annual report of weed control. Public Works Director Kaldunski compiled the necessary information and forwarded it to the County Agricultural Inspector at the SWCD office. A copy of the report is attached for your information. ACTiON REQUiRED No action is required; this is an informational only item. submitted, CitIJ of FtrrminiJton 325 Dale Street · FarmintJtDn, MN 55024 · (672) 463-7777 · FlU (672) 463-2597 ANNUAL CITY REPORT OF WEED CONTROL FOR 1996 (Required by Minnesota Statutes Section 18.81) INSTRUCTIONS: Using black ink, please write/print legibly. Upon completion and appropriate signatures, copies should be distributed to those individuals noted at the bottom of this fonn. Please submit this report to the County Agricultural Inspector by December 31, 1996. . City County Date Farmington Dakota November 12, 1996 County Agricultural Inspector's Name Address Tim Becket SWCD - 821 - 3rd St., Farmington, MN 1. If you have appointed an Assistant City Weed Inspector, please indicate the person's name and address in the space provided: Name: Thomas J. Kaldunski, P.E. Address: 325 Oak Street Farmington, MN 55024 2. How many weed inspection tours with the County Agricultural Inspector were made in your city this year? 0 3. Does your city have a special ordinance for weed and grass control? I[] Yes ONo In what year was this special ordinance adopted? Year: 1983 4. How many notices to control weeds and grasses were served under this special ordinance? . 18 5. If your city does not have a special ordinance, how many Inspectors' Notices (previously Form 1's) were served to control noxious weeds on private property this year? 0 6. How many times did your city hire or do the control work under either an ordinance or the noxious weed law in which the costs were added to the landowners taxes this year? 8 7. What was the cost of spraying or mowing your city property Sprayed: Mowed: for weed and grass control this year? (Do not include brush control or snow removal costs.) $ $ 1 ,800.00 8. What was the amount of money paid to the Mayor or the Assistant City Weed Inspector for weed work this year? (Include the costs of attending annual weed meeting, weed tours, $ 0.00 meals and mileage.) CITY OFFICIALS' SIGNA lURES Mayor .( I 7 Address ~(,4y-~.(.{. /h i&~~u i0W/ 325 Oak St., Farmington, MN 55024 ~)'~ Address 325 Oak St., Farmington, MN 55024 :. AG-00181.o. (till;(" COPIES: Original- City Mayor . Two Copoes - County AgncuIIurallnspector In lICCOfdanc:e with the Americans WI1h DlSat>ililills Ad. .... aftemate fonn of c:ommu'lIc:alion is available upon request. TTY 1 -8001627-3.529 5h TO: Mayor and Councilmembers, City Administrator~ FROM: Mary Hanson, Clerk Typist SUBJECT: Publication of Ordinance Summary - Electromagnetic Telecommunication Services DATE: December 2, 1996 INTRODUCTION/DISCUSSION Ordinances must be published in the City's official newspaper after their adoption. The recently adopted Electromagnetic Antennas and Towers Wireless Telecommunication Services ordinance is quite lengthy and the cost of publishing it in its entirety would be quite high. State Law permits the publication of a summary in place of the full ordinance if approved by Council. The City Attorney's office has prepared the attached summary for Council approval. ACTION REQUESTED Approve the publication of the ordinance summary. Respectfully submitted, '. Citl} of FarminlJ.ton 325 Oaft Street · Farmintjton, MN 55024 · (612) 463-7111 · F~ (612) 463-2591 CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 096-383 The following is the official summary of Ordinance No. 096-383 which amends Title 4, Chapter 4 of the City Code by deleting the previous Chapter 4, and replacing it with the following - Construction and Maintenance of Antennas and Supporting Towers; and amends Title 10, Chapters 1, 3 and 6 of the City Code. Title 4 Chapter 4 CONSTRUCTION AND MAINTENANCE OF ANTENNAS AND SUPPORTING TOWERS SECTION: 4-4-1: Purpose and Intent. This section sets forth the goals and the reasons the City has adopted the ordinance. 4-4-2: Definitions. This section defines terms used in the ordinance. 4-4-3: Permits. This section of the ordinance sets forth the conditions when a permit is required. 4-4-4: Fee. This section provides that the fee for a permit to construct an Antenna or Tower shall be set by the City Council. 4-4-5: Construction Requirements. This section details the requirements which must be met for all Towers and Antennas constructed within the City. 4-4-6: Existing Antennas and Towers. Allows existing Towers and Antennas which do not comply or conform with the provisions of this ordinance to remain subject to the terms of this section. 4-4-7: Lights and Other Attachments. No lights, reflectors or other illuminating devices, except as may be required by Federal agencies, and during periods of construction or repair. 4-4-8: Inspections. to make sure provides for This section gives the City's inspectors authority Towers and Antennas conform with this ordinance and methods of enforcement. TITLE 10 CHAPTERS 1, 3 AND 6 SECTION: 10-1-4: Definitions. This section gives the definitions of terms used in the ordinance. 10-3-2: This section allows Towers as conditional uses in certain districts in the City. 10-6-20: 10-6-20 (A) : 10-6-20 (B) : 10-6-20 (C) : 10-6-20 (D) : 10-6-20 (E) : 10-6-20 (F) : 10-6-20 (G) : 10-6-20 (H) : 10-6-20 (I) : 10-6-20 (J) : 10-6-20 (K) : 10-6-20 (L) : 10-6-20 (M) : Towers: This section of the ordinance sets forth the City's m1n1mum guidelines for allowing the construction and maintenance of Towers within the City. Districts Allowed: This section sets forth where Towers will be allowed within the City. Co-location Requirements: This section requires and encourages the co-location of antennas whenever feasible. Tower Construction Requirements: Requires that all Towers built in the City comply with Title 4, Chapter 4 of the City Code. Tower and Antenna Design Requirements: Requires that all Towers and Antennas be designed so they blend with their surrounding environment. Tower Setbacks: This section sets forth various setback requirements for Towers and Antennas erected in the City. Tower Height: feet. This section limits the height of Towers to 200 Tower Lighting: Towers shall not be illuminated except for camouflage purposes or if required by a Federal agency or other authority. Signs and Advertising: prohibited. Signs other than warning signs are Accessory Utility Buildings: This section sets forth the design requirements for any accessory utility buildings. Abandoned or Unused Portions of Towers: portions of the Tower must be removed. All abandoned or unused Antennas Mounted on Roofs, Walls and Existing Towers: This section allows the placement of telecommunications equipment on roofs, walls and existing Towers provided it is approved by the City Planner, and complies with the provisions of the City Code. Interference with Public Safety Telecommunications: This section provides that applications for telecommunications services must be accompanied by studies which show the operation will not interfere with public safety telecommunications. Additional Submittal Requirements: This section sets forth the City's requirements for applications to construct Towers within the City. THE FULL TEXT OF THE ORDINANCE IS AVAILABLE FOR PUBLIC INSPECTION BY ANY PERSON DURING REGULAR OFFICE HOURS AT THE OFFICE OF THE CITY CLERK This summary is adopted the 2nd day of December, 1996. City of Farmington Eugene "Babe" Kuchera, Mayor ATTEST: John F. Erar, City Administrator 5~ FROM: Mayor, Councilmembers, City Administrator~ Ken Kuchera, Fire Chief TO: SUBJECT : School/Conference Request EMT Refresher Course DATE: December 2, 1996 :INTRODTICT:ION Requesting approval for three Rescue Squad members to attend an EMT Refresher/Recertification course. D:ISCTISS:ION The State of Minnesota requires members of emergency medical rescue units to be recertified every two years. The course is designed to both refresh members existing skills and to update them on new techniques. BUDGET :IMPACT The 1996 budget provides $1500 for the EMT Refresher Certification Course. This request will require the use of $750 of those funds. ACTiON REQUESTED Approve the attendance of three Rescue Squad members at an EMT Refresher/Recertification course. Respectfully submitted, Ken Kuchera Fire Chief ~ FD2 I Cit1/. of F<<rminiJton 325 Oale Street. Farmintjton, MAl 55024. (612) 463-7111 · F~ (612) 463-2591 IH:.L!UEST FUItI'1 SCI IUULS/CUNFEnENCES/TfHl I N I N8 JJEJ:'nnH1ENT __~~~~l!.e-5-<{!Jjl.Q-- un rE UF CUNFEnENCE_1~:..'l__1 J.2=23.::.1996 F.'Olll '1.::- Lucn T I UN _.EllE.D.=.Ga.r:Ila.u..t.in.rL--------------------------- - - - - ---- El>IJ:'LUYEE (S) ,nlEND I NG I 1) l.rjl.D.fl~_[!l~I1i!._____________________ . 2)JI~~_LilLr:i~~--------------------- 3)JI~~1_1~[~~rr---------------------- TVf:>E llF CONFEHENCE EMT Refresher Certification TUPICS l)_.-AjI.!J.E..Y_l1~D~[~J[~rl(================================ 2) Trauma Patient Assessment 3)==~~~pJI~}Qri=~~~=Ci!~J}s=!m~fg~[cr-ri[=============== NETt IUU UF .. nnvEL...:_~~.E~!:~':!!.~'2..:._a_s..?2il~~::_~~~_:..~~_____________.__ ~/J Juo<-. -- u _~___ ________ ~-- UP-pC\.'tlllent Ih?atM"'. .J1 :.q~CJI;. Uate 1) T,',.\Vp.l 1:_:..0..-_______ 2) rtP-Y I gb'at Ion 'Il ?SC.( 3) floo!" to -a- I,) Np-o"\ 1 g :;;-::-0.=------------- 5) Uldle.. E;;P;;;~~;;-t.==-====..t _~ . ~_!____ u,tjnjf1~7 Finan~~;;~. Uat;e" "",c.unt PI'c.vitJp-d in ntJJusted 19~~_ Budget $_~~~J2____ nllIO'.!''': nP-tl'-'p-~ t n",t nelll~ i n! Y1g ot.__"':19J1~__ $ ---.~l.J2-1s1l!2 ----------------------------------------------------------- 1 U N'-WUn (lNU CUUNCIL _.. - --~----_.~....- _._----_.._.. 1 HECUI.n'IENU l11E nDUVE--HE.QlJES-r" BE ,1PpnUVEU. ----------------------------- CITY 'lU'" IN I Slim run -------------------------- Uat;e nc r IllH nmEN BY TIlE CUUNe 1 L UI" 1 I IE IJny UF 1 '3 ------" ------------------, .. ',( npPUUVEU) (NUr flPp,mVEU) UP-V 9/0t; 5' J TO: Mayor, Councilmembers, City Administrator ~ FROM: Karen Finstuen, Admin. Asst. SUBJECT: 1997 SAC Rates DATE: December 2, 1996 INTRODUCTION The Metropolitan Council - Environmental Services has established the 1997 SAC rates. Effective January 1, 1997 the rate will increase to $950.00. This is an increase of $50.00 from the 1996 rate. BUDGET IMPACT This fee is collected by the City and passed on to the Metropolitan Council. ACTION REQUIRED This is for information only. Respectfully submitted, ~CuJ-;)n. ~ Karen Finstuen Administrative Assistant CitlJ of FIlrminiJ.ton 325 Oak Street · FarminfJtDnl MN 55024 · (612) 463-7111 · F~ (612) 463-2591 ~ Metropolitan Council ~ Working for the Region, Planning for the Future ~ld~ '~f'e.~-korV6 ,'D~ Environmental servicefj November 5, -1996 TO: ALL CITY MANAGERS SUBJECT: 1997 SAC RATE -------------------------------------------------------------------- -------------------------------------------------------------------- The Metropolitan Council - Environmental Services has established the 1997 SAC rates. Effective January 1, 1997, the SAC rate will be $950 for most communities, and $885 for communities who do not have metropolitan interceptor service. These communities are Cottage Grove, Hastings and Stillwater. The 1997 rates reflect an increase of $50 and $65, respectively. SAC is collected by your community as users connect to the Metropolitan Disposal System or as a user's potential or peak sewage increases. The SAC funds collected pay for the reserve capacity portion of the debt service incurred to expand and improve sewer facilities. These facilities provide the sewer collection and treatment service stipulated for your community in the Metropolitan Council's comprehensive sewer plan. If you have any questions, please contact Sandra Selby at 229-2118. Your cooperation is greatly appreciated. Sincerely, ~~ Lois I. Spear Controller cc: Building Inspections Department Sandra Selby. MCES Donald Bluhm, MCES Bob Pohlman, MCES SlS:kme A:\SACRT97.DOC 230 East Fifth Street St. Paul. Minnesota 55101-1633 (612) 222-8423 Fax 229-2183 TDD/TlY 229-3760 4" r:<'n"n1 nnnnmr"itTl Ji'rT't"'nopr TO: Mayor, Councilmembers, City Administrator~ James Bell, Parks and Recreation Director 5k FROM: SUBJECT: Warming House Sewer Contract DATE: December 2,1996 INTRODUCTION Council consideration of changes to the warming house sewer contract with Farmington Youth Hockey. DISCUSSION Staff presented to Council a contract with Farmington Youth Hockey to construct sewer to the warming house at the Middle School. The intent of the contract was to reimburse Youth Hockey if and when a parks referendum passes. Staff explained the agreement in such a manner. The original contract as approved by Coucil at the November 4, 1996 meeting however, stated that a reimbursement would occur only if the referendum scheduled for this spring passes. The proposed revised contract reflecting the original intent is attached for Council consideration. Youth Hockey has indicated that the actual construction will be postponed until spring to ensure a better job. This change is due to the drastic change in weather. BUDGET IMP ACT This expenditure does not have an impact on the budget. ACTION REQUESTED Council approval of the language change to the contract with Youth Hockey and recognize the change in the construction schedule. Respectfully submitted, --L~ James Bell Parks and Recreation Director CitlJ of Farmington 325 Oaft Street · Farmington, MN 55024 · (612) 463-7111 · F~ (612) 463-2591 NOV-22-96 FRI 9:17 GRANNIS LAW OFFICE FAX NO, 6124552359 p, 03 AQ1UIBIIJD1'r This Agreement made and entered into this ____ day of NovemPer, 1996, by and between the City of Farmington, a Minnesota municipal corporation, hereafter (-City.') and Parmington Youth Hockey, Inc., a Minnesota non-profit corporation, hereafter ("Hockey AssociationK) . NOW, THEREFORE. for good and valuable consideration the parties hereto agree as follows: 1. The Hockey Association shall construct at ita' sole cost a sanitary sewer line on City property. The sanitary sewer line shall begin at the City's existing sewer line and continue to the warming house on the path described and detailed on the map attached as Exhibit "AI and incorporated into this Agreement by reference. ' 2. Tbe Hockey Association shall construct this sanitary sewer line in accordance with the City Engineer's plans and specifications. 3. The City Engineer shall approve the final bid prior to the Hockey Association entering into any contracts to construct the sanitary sewer. 4. No agent, employee or servant of either party shall be deemed to be the employee, agent or servant of the other party. The city assumes no liability or responsibility of any nature relating to the construction of the sanitary sewer line, except as otherwise specifically provided herein. NOV-22-96 FRI 9:17 GRANNIS LAW OFFICE FAX NO. 6124552359 P, 04 5. The Hockey Association agrees to hold the City harmless from all claims, demands and causes of action of any kind or character, including the cost of attorney fees and any other costs of defense thereof, against any and all liability for personal or bodily injury or damage resulting from the installation of the sanitary sewer line. 6. upon completion of the sanitary sewer line and upon the written acceptance by the city Engineer that ~he construction of the sewer line conforms with the City'S plans and specifications, the City shall assume ownership and responsibility for the maintenance and repair of the sanitary sewer line. At this time the Hockey Association agrees to assign any warranties for the sanitary sewer line to the City. 7. The city intends to have a park hond referendum to be voted on either April or May of 1997. The City agrees to reimburse the Hockey Association for the cost of constructing the sanitary sewer line to the warming house provided the park bond referendum passe.. Should the referendum fail the City owes no obligation to the Hockey Association to reimburse it for the cost of the sanitary sewer line; with however, the intention to include the cost of the sanitary sewer line in any future park bond referendum, and if the referendum passes, the City agrees to then reimburse the Hockey Association tor the cost of constructing the sewer line. Cost shall mean the actual amount paid to construct said sanitary sewer line and shall not include 2 NOV-22-96 FRI 9:18 GRANNIS LAW OFFICE FAX NO,:124552359 P,DS any interest. IN WITNESS WHEREOF, the parties have hereunto set their hands all on the day and year first above written. FARMINGTON YOUTH HOCKEY, INC. CITY OF FARMINGTON By: Eugen~ uBabeN Kuchera Mayor By: David Rassmussen It's Pr~sident By: John Rowan It's Treasurer By: John F. Erar City Clerk/Administrator 3 , COUNCIL REGISTER VENDOR COUNCIL MEETING 12/2/96 5/ ACTIVITY DESCRIPTION Page 1 CHECK AMOUNT CK-SUBSYS -------------------------------------------------------------------------------------------------------------------- IP AMERICAN ASSOCIATION OF RETIRE <*> CITY OF FARMINGTON <*> COCA-COLA ENTERPRISES <*> DAKOTA COUNTY TREASURER/AUDITO <*> FRITZ COMPANY INC <*> GRIGGS COOPER & CO <*> HOLE BEATRICE <*> JOHNSON BROTHERS LIQUOR COMPAN <*> MINNESOTA DEPT OF TRANSPORTATI <*> MINNESOTA POLLUTION CONTROL AG <*> NORTHERN STATES POWER COMPANY \ <*> NORTON, LINDA K <*> PEPSI COLA COMPANY <*> PHILLIPS WINE AND SPIRITS INC <*> PUBLIC EMPLOYEES RETIREMENT AS <*> RON'S GOURMET ICE <*> SWEDIN, ROSEMARY <*> Senior Center LIQUOR DWNTWN LIQUOR DWNTWN ADMINISTRATION IMPROVE BOND '81 IMPROVE BOND '87 NELSON HILLS 4TH PARK MAINT SE AREA STRM SEW LIQUOR DWNTWN LIQUOR DWNTWN Senior Center LIQUOR DWNTWN FLEET MAINT SERV PARKLAND Program SEWER OPEATIONS STREET MAINT ADMINISTRATION ENGINEERING SERV FIRE SERVICES GEN ACCOUNTING HRA/ECONOMIC DEV ICE ARENA LIQUOR DWNTWN PARK MAINT POLICE ADMIN RECREATION PROGR SENIOR CITIZEN SEWER OPEATIONS SOLID WASTE STREET MAINT TREE MAINTENANCE WATER UTILITY LIQUOR DWNTWN LIQUOR DWNTWN POLICE ADMIN LIQUOR DWNTWN GEN ACCOUNTING 55 ALIVE CLASS HRA SIGN RENTAL MERCH FOR RESALE PROPERTY TAXES PROPERTY TAXES PROPERTY TAXES PROPERTY TAXES PROPERTY TAXES PROPERTY TAXES HERCH FOR RESALE HERCH FOR RESALE SR CTR ENTERTAINMENT MERCH FOR RESALE INSPECTION DECALS SANITARY SEWER EXTEN SERVICE SERVICE CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES CONSULT SERVICES MERCH FOR RESALE HERCH FOR RESALE PERA DUE MURPHY MERCH FOR RESALE REIMB MILEAGE/EXPENS 96.00 96.00* 105.00 105.00* 282.15 282.15* 38.84 110.97 454.43 122.04 1,263.38 282.67 2,272.33* 1,250.30 1,250.30* 8,052.92 8,052.92* 50.00 50.00* 5,584.35 5,584.35* 18.00 18.00* 240.00 240.00* 75.67 192.41 268.08* 45.15 24.88 2.26 21.48 8.69 10.92 21.48 20.42 78.16 7.21 1.46 7.77 4.57 32.85 4.20 8.50 300.00* 155.70 155.70* 5,446.30 5,446.30* 16.52 16.52* 285.78 285.78* 42.58 42.58* IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP IP COUNCIL REGISTER VENDOR ACTIVITY Page 2 ,., DESCRIPTION CHECK AMOUNT CK-SUBSYS ------------------------------------------------------------------------------------------------------------------------ TOTAL REGISTER <*> 4 PAWS C/O CURT FINCH <*> ACT ELECTRONICS INC <*> AIRLAKE FORD MERCURY <*> AIRTOUCH CELLULAR <*> AT&T WIRELESS SERVICES <*> B & B PIZZA <*> BARTON SAND & GRAVEL CO <*> BAUER BUILT TIRE & SERVICE <*> BONESTRoo, ROSENE, ANDERLIK IN <*> BT OFFICE PRODUCTS INTERNATION ( <*> BUDGET MART #210 <*> CITY OF LAKEVILLE <*> CNH ARCHITECTS <*> COMM CENTER <*> COMMERCIAL ASPHALT CO <*> CORRIGAN ELECTRIC <*> Dakota County Lumber Company <*> EARL F ANDERSON AND ASSOCIATES <*> FARMINGTON BAKERY <*> FARMINGTON INDEPENDENT <*> FIREHOUSE <*> FIRSTAFF <*> FRANKLIN QUEST <*> FRONTIER COMMUNICATIONS LIQUOR DWNTWN POLICE ADMIN STREET MAINT STREET MAINT BUILDING INSPECT FIRE SERVICES POLICE ADMIN SWIMMING POOL SOLID WASTE STREET MAINT STREET MAINT DEER MEADOW IND PK - PH II PARKLAND Program ADMINISTRATION BUILDING INSPECT WATER UTILITY CITY HALL REM BUILDING INSPECT STREET MAINT PARKLAND Program PARK MAINT STREET MAINT STREET MAINT GEN ACCOUNTING PLANNING/ZONING FIRE SERVICES ADMINISTRATION ADMINISTRATION MIS MERCH FOR RESALE 111.96 111.96* 24,577.97* 700.00 700.00* 177.47 177.47* 73.45 73.45* 33.76 6.33 153.21 193.30* 9.56 9.56* 144.57 144.57* 537.52 537.52* 100.54 100.54* 211.75 77.50 843.75 1,133.00* 98.01 98.01* 44.83 44.83* 4,561.90 4,561.90* 4,130.00 4,130.00* 233.13 233.13* 192.47 192.47* 240.00 240.00* 120.55 99.31 219.86* 90.21 90.21* 11.19 11.19* 9.90 9.90* 24.97 24.97* 1,056.00 1,056.00* 44.81 44.81* 758.27 OCTOBER ANIMAL CALLS PARTS & REPAIRS INV #7962 CELL PHONE SERVICE RESCUE CELL PHONE' CELL PHONE SERVICE PAGER FEES PIZZA FOR CLEAN-UP D NOV GRAVEL CHGS OPERATIONAL MATERIAL DEER MEADOW DEVELOP DEER MEADOW DEVELOP ADA EVALUATION OFFICE SUPPLIES FUEL INSTALLATION OF METE CITY HALL REMODEL EQUIP MAINT HOT MIX LOCATE CIRCUITS UNDE SUPPLIES-27568 SUPPLIES-27582 TRAFFIC SIGN BOX LUNCHES PUBLIC HEARING SUBSCRIPTION RECEPTIONIST OFFICE SUPPLIES TELCO USE <*> OR OR OH OR OR OR OR OR OR OH OH OR OR OH OH OH OH OR OH OH OH OR OH OH OR OH OR OH '" " COUNCIL REGISTER VENDOR ACTIVITY Page 3 DESCRIPTION CHECK AMOUNT CK-SUBSYS <*> --------------------------------------------------------------------------------------------------------------------- FRONTIER COMMUNICATIONS SERVIC <*> GCR MINNEAPOLIS TRUCK CENTER <*> GENERAL OFFICE PRODUCTS COMPAN <*> GILBERT ADVERTISING CO <*> GOPHER STATE CLEANING INC <*> GOPHER STATE ONE-CALL INC <*> GOVERNMENT FINANCE OFFICERS AS <*> HElM, JAMES K <*> HYDRO SUPPLY CO <*> JACOBSON ENGINEERS AND SURVEYO <*> JG WEAR <*> JIM HATCH SALES CO <*> JIMS RECYCLING <*> KALDUNSKI, TOM <*> LAKELAND FORD TRUCK SALES <*> LAMPERTS <*> LEAGUE OF MINNESOTA CITIES - P <*> LEONARD J MAGERER CO <*> MACQUEEN EQUIPMENT <*> MAXIM TECHNOLOGIES INC <*> METRO FIRE INC. <*> MINNESOTA BLUEPRING <*> MINNESOTA PIPE AND EQUIPMENT <*> MODEL STONE COMPANY <*> MVTL LABORATORIES INC <*> ADMINISTRATION SOLID WASTE ADMINISTRATION Recreation prog FIRE SERVICES SEWER OPEATIONS WATER UTILITY GEN ACCOUNTING PERSONNEL FIRE SERVICES WATER UTILITY State Street Mai ICE ARENA STREET MAINT BUILDING MAINT ADMINISTRATION STREET MAINT Recreation prog STREET MAINT ADMINISTRATION ICE ARENA STREET MAINT PRAIRIE CREEK 4 FIRE SERVICES ENGINEERING SERV SEWER OPEATIONS WATER UTILITY STREET MAINT WATER UTILITY PHONE BILLING 758.27* 86.49 86.49* 366.36 366.36* 57.65 57.65* 230.49 230.49* 6,994.00 6,994.00* 296.63 296.62 593.25* 120.00 30.00 150.00* 70.00 70.00* 38.30 38.30* 425.00 425.00* 172.45 172.45* 76.95 76.95* 70.55 70.55* 36.00 36.00* 12.81 12.81* 3.51 26.71 30.22* 4,351.00 4,351.00* 121.10 121.10* 21.46 21.46* 54.00 54.00* 307.40 307.40* 172.29 172.29* 103.07 211.50 314.57* 277.72 277.72* 42.00 42.00* TIRES OFFICE SUPPLIES BASKETBALLS REPAIR/SEAL FLOOR OCTOBER CHGS OCTOBER CHGS MEMBERSHIP NEWSLETTER AD MIKE KISER SUPPLIES SURVEYOR SERVICE SCREEN PRINTING RAIN SUIT DISPOSAL SERVICES BOY SCOUT WREATHS PARTS PARTS/HALLOWEEN WALK PARTS 1996-97 DUES INVOICE SUPPLIES PARTS ANALYTICAL SVC SHIELDS OFFICE SUPPLES SUPPLIES SUPPLIES AGGREGATE COLIFORM WATER OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OH OR OH Page 4 , , COUNCIL REGISTER VENDOR ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYS --------------------------------------------------------------------------------------------------------------------..-- NORTHERN STATES POWER COMPANY ICE ARENA UTILITY 3,063.82 ..--- LIBRARY SERVICES UTILITY 994.08 OH LIQUOR DWNTWN UTILITY 308.06 OH PARK MAINT UTILITY 63.07 OR SIGNAL MAINT UTILITY 2,747.14 OH WATER UTILITY UTILITY 2,429.44 OR <*> 9,605.61* NORTHSTAR REPRO PRODUCTS INC ENGINEERING SERV OFFICE SUPPLIES 47.86 OR <*> 47.86* PAPER SHOWCASE Recreation prog BROCH & BKLTS 33.52 OR <*> 33.52* PATIENT CARE RESCUE SQUAD SUBSCRIPTION 76.00 OR <*> 76.00* PELLICCI HARDWARE & PAINT BUILDING MAINT SUPPLIES 108.77 OR ICE ARENA SUPPLIES 9.24 OR LIBRARY SERVICES SUPPLIES 17.76 OR LIQUOR DWNTWN SUPPLIES 35.00 OH PARK MAINT SUPPLIES 5.52 OR PATROL SERVICES SUPPLIES 18.17 OH SOLID WASTE SUPPLIES 12.08 OR STREET MAINT SUPPLIES 7.98 OR WATER UTILITY SUPPLIES 61.59 OR <*> 276.11* PEOPLES NATURAL GAS BUILDING MAINT UTILTITY 623.40 OH LIBRARY SERVICES UTILITY 363.59 OR <*> 986.99* \ POLFUS IMPLEMENT AT ROSEMOUNT PARK MAINT 123035/123061 124.39 <*> 124.39* PRO STAFFF GEN ACCOUNTING ACCOUNTING CLERK 1,285.20 OH <*> 1,285.20* RAMSDELL, DENNY SEWER OPEATIONS REFUND 63.40 OH SOLID WASTE REFUND 69.41 OH STORM WATER UTIL REFUND 6.00 OH WATER UTILITY REFUND 20.65 OR <*> 159.46* RIVER VALLEY CLINICS FIRE SERVICES JOSEPH TULLAR 113.00 OR <*> 113.00* ROSEMOUNT, CITY OF Recreation prog CC SHOREVIEW TRIP 59.67 OH <*> 59.67* SKB SOLID WASTE SUPPLIES 78.50 OR <*> 78.50* SPEIGHT, ROBERT TREE MAINTENANCE LILAC BUSHES 40.00 OH <*> 40.00* STARR AUTOMOTIVE FIRE SERVICES FIRE # 4791 102.40 OH <*> 102.40* STREICHER'S PATROL SERVICES PARTS & LABOR 58.28 OH <*> 58.28* TEAM LABORATORY CHEMICAL CORP STREET MAINT SUPPLIES 261.94 OH <*> 261.94* UNITOG SOLID WASTE SUPPLIES 58.48 OR STREET MAINT SUPPLIES 136.47 OR <*> 194.95* VISIONARY SYSTEMS LTD FIRE SERVICES WINDOWS PACKAGE 2,395.00 OR <*> 2,395.00* W W GOETSCH ASSOCIATES INC WATER UTILITY PARTS FOR AURORA 41.93 OR Page 5 COUNCIL REGISTER VENDOR ACTIVITY DESCRIPTION CHECK AMOUNT CK-SUBSYS ----------------------------------------------------------------------------------------------------------------------- W W GRAINGER INC FIRE SERVICES SUPPLIES 41.93* 22.81 22.81* 45.820.64* OH c*> c*> c*> OR = Current Bills IP Previously Pd APPROVED: Kuchera Galler Fitch Gamer Ristow Page 6 HAND CHECKS WRITTEN SINCE 11/18/96 APPLE V ALLEY FORD WATER UTILITY VEHICLE PURCHASE $ 22,031.11 MIKE CHELL WATER UTILITY 96 WTR BD STIPEND 100.00 FARMINGTON POSTMASTER SR CITIZENS SVCS POSTAGE 171. 56 MELISSA KOHLBECK SR CTR PROGRAM FEE SMITHSONIAN TRIP 80.00 McNAMARRA CONTRACTING WATER UTILITY ACCESS RD EST 1/1 22,225.50 MUENCHOW CONCRETE ADMINISTRATION PERMIT SURETY 300.00 BERNARD MURPHY IND PK PHASE 2 LAND PURCHASE 158,700.00 RATZLAFF CONSTRUCTION ADMINISTRATION RETURN OF SURETY 1,000.00 ROBERT SHIRLEY WATER UTILITY 96 WTR BD STIPEND 350.00 UNDERWATER WORLD SR CTR PROGRAM FEE SR CTR TRIP 189.65 MARVIN WIER WATER UTILITY 96 WTR BD STIPEND 200.00 $185,347.82 6a FROM: Mayor, Council and City Administrator ~ Gerald A. Henricks, HRA Executive Director MEMO TO: SUBJECT: Industrial Park Phase II Assessment Hearing DATE: December 2, 1996 INTRODUCTION A public hearing was set to consider the special assessments for the Industrial Park Phase II Improvements. DISCOSSION The City Council is requested to continue this hearing in order to allow time to collect additional data and financial analysis relating to the assessment roll for this project. BUDGET IMPACT Will be determined by the additional information gathered. ACTION REQOESTED Continue the hearing until such time as the necessary information is available. Council will receive notification of the new hearing date as soon as it is determined. j:;C:4U:11:Z' ... Gerald A. Henricks Gi~ HRA Executive Director I CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJtonl MN 55024 · (612) 463.7111 · Fair (612) 463.2591 ~(1 FROM: Mayor, Councilmembers and City Administrator .~ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TO: SUBJECT: Extend project completion date - Farmington Industrial Park Phase II, Project 96-5 DATE: December 2, 1996 INTRODUCTION The City has hired Arcon Construction to build the 2nd phase of the Industrial Park. DISCUSSION The project is nearing completion, and Arcon Construction has met the City requirements for paving the project by November 15, 1996. Most of the improvements have been completed. The main item not completed to date is the final wear course of bituminous. It is in the City's best interest to delay the fmal wear course on the project until the spring of 1997. The existing streets will provide the industrial park with an adequate street system. The original contract would allow the City to consider liquidated damages of $500/day, however, it is recommended that the Council waive this until June 15, 1997. It is proposed to extend the project completion date from November 15, 1996 to June 15, 1997. This will allow the contractor adequate time to place the fmal wear course and complete minor punch list items. BUDGET IMPACT The extension of the completion date will not adversely affect the project budget. RECOMMENDATION Approve extension of the project completion date on Project 96-5, Phase II of the Industrial Park, to June 15, 1997. RespelllY Submitted, v~~~/~ ... Thomas J. dunski, P.E. Director 0 Public Works/City Engineer cc: file, Robin Roland, Donajo Heikes, TJK Dave Baum, Arcon Construction CitlJ. of FarminfJ.ton 325 Oak Street · Farm;ntjtonJ MN 55021J · (612) 1J63-7111 · Fait (612) 1J63-2591 ~b .. TO: May~r: Counc~l~mbers and City AdImmstrator r.pc- I Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer FROM: SUBJECT: Speed limit update on T.R. 3 DATE: December 2, 1996 INTRODUCTION Representatives from the Minnesota Department of Transportation (MnDOT) have approached the City regarding the speed limits on T.R. 3 within Farmington City limits. DISCUSSION MnDOT conducted a series of speed studies on T.R. 3 from County Road 66 to 225th Street. These studies were conducted to determine actual speeds being traveled on this segment on T.R. 3. The posted speed limit within the City limits is 40 miles per hour. MnDOT's study determined that 80% of traffic speeds range from 48 to 50 miles per hour. This indicates that 80 % of the traffic is traveling close to 50 miles per hour on this segment. MnDOT approached staff to seek City input into the possibility of raising the speed limits from 40 miles per hour to 45 miles per hour. The Police Chief and I have indicated that the City would favor keeping the 40 miles per hour zone. The traffic is traveling at speeds which meet the guidelines for enforcement. Increasing the speed limit could result in higher speeds which is not a desirable result. Many residents walk and bike in the vicinity of T.R. 3 and its service drives. The City had discussions regarding pedestrian safety while crossing T.R. 3 during the development of East Farmington. BUDGET IMPACT Any changes to the speed limits on T.R. 3 would not affect the City because MnDOT is responsible for signage, however, the City may experience the need for increased enforcement of speed limits in the area. ACTION REQUESTED Affirm the City's position to maintain the T.R. 3 speed limit at current levels. 15:::z!~ Director of Public Works/City Engineer TJK/ll cc: file, Development Committee CitlJ of FarminfJton 325 Oak Street. Farmintjtonl MN 55024. (612) 463-7111 · Fait' (612) 463-2591 ~(j ~ TO: Mayor, Councilmembers, City Administrator~ Charles Tooker, City Planner FROM: SUBJECT: Cameron Woods PUD Schematic Plan DATE: December 2, 1996 INTRODUCTION Cameron Woods PUD has been proposed as a townhouse neighborhood in order to save the trees and steep slope areas in the western half of the site. DISCUSSION The public hearing held by the Planning Commission on November 12, 1996 was well attended by neighborhood residents. Initially, the neighbors were not happy about the townhouse proposal, but became more accepting of it when the Developer agreed to a SO foot wide buffer of tree cover which will not be disturbed by buildings or driveways. The residents remained firm in their request that a traffic speed evaluation be done in the neighborhood. If the Developer were to build single family dwellings on this site, the required regrading for streets and building pads would eliminate tree cover similar to that which was saved east of the water tower site in Nelsen Hills 3rd Addition. The PUD approach allows clustering of development on the reasonably level areas of the site, thereby saving the steep slope as public open space. The Developer has agreed to dedicate the undeveloped portion of the site, west of Euclid Street, as public open space. The Planning Commission recommended approval of Cameron Woods PUD subject to: · inclusion of a SO foot buffer adjoining the north and south property lines; · dedication to the City of the hillside land west of Euclid Street; · exploration of traffic control options by City staff; · on site handling of changes in drainage pattern caused by construction to be; and . grading designed to preserve as much tree cover as possible. The Dakota County Plat Commission met to discuss the PUD on November 18, 1996. Attention was drawn to Minnesota Rule 7030.0030 Noise Control Requirement which sets noise standards for residential units. In essence, the Plat Commission indicated that a highway like CSAH 31 needs substantial setbacks, buffer areas, and other noise mitigation elements to meet acceptable levels. The setbacks are not a problem CitlJ of FarminfJton 325 Oale Street · Farm;ntjtDn, MN 55024 · (672) 463.77 7 7 · FlU (672) 463.2597 . but required stormwater ponding areas, unless carefully planned, will eliminate substantial tree cover adjoining this road. The project engineer is working on a plan that will distribute the ponding areas in a way that will save existing tree cover where possible, and add tree cover to satisfy the noise level requirements. ACTION REQUIRED Approve the PUD subject to the concerns identified so that the Developer can complete the PUD process and begin preparation of a preliminary plat. Respectfully submitted, N~~~~ ~ 'Ii ~ J' ' , , Charles Tooker City Planner CT2 " From: Mayor, Councilmembers, and City Administrator1~ Daniel Siebenaler, Police Chief C\(l TO: SUBJECT: County Road 31 Traffic Resolution DATE: December 2, 1996 INTRODUCTION Per Council direction, staff has prepared a resolution addressing traffic concerns on County Road 31. Discussion The attached resolution addresses the three concerns noted by Council and requests action by Dakota County Highway Department. Action Reauired Approve attached resolution. ~ , Daniel M. Siebenaler Chief of Police DMS/m Citlj of FarminiJton 325 Oak Street · Farmington] MN 55021, · (612) 1,63.7111 · Fair (612) 1,63.2591 .. RESOLUTION WHEREAS, the City of Farmington is a rapidly growing city, and WHEREAS, as a result of that growth, traffic volume on County Road 31 is increasing dramatically, and WHEREAS, there have been four traffic fatalities on County Road 31 in recent years in addition to many other property damage and personal injury accidents, and WHEREAS, enhanced traffic enforcement alone has not solved the problem, and WHEREAS, the length of County Road 31 in Farmington and Lakeville is the only urban/residential portion of County Road 31 with speed limits higher than 45 MPH, and WHEREAS, County Road 31 is under the jurisdiction of the Dakota County Highway Department, and NOW THEREFORE, BE IT RESOLVED, that the City of Farmington, in the interest of the health and safety of the residents of Farmington and all users of County Road 31 request that the Dakota County Board of Commissioners through the Dakota County Highway Department, to: 1. Reduce the speed limit on County Road 31 to 45 MPH 2. Place educational signage at right turn lanes indicating right turn only - no passing 3. To include additional traffic signalization in the plans for the new alignment of County Road 31. ~\o " FROM: Mayor, Councilmembers and City Administrator ~ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TO: SUBJECT: Elm Street Striping Plan DATE: December 2, 1996 INTRODUCTION Council reviewed a request from Dakota County to establish a "No Parking" zone on Elm Street (CSAH 50) between Division Street and 1st Street. Establishing this zone would allow the striping of a center turn lane to improve safety in the commercial area. DISCUSSION Attached is a plan which indicates the center lane striping proposed by the Dakota County Highway Department. This plan will improve the safety of left turning movements. The City has documented a large number of accidents in the vicinity of Hardees and More 4 driveways that may be prevented by this striping plan. Currently, the City has designated "No Parking" zones on CSAH 50 from 4th Street west to the Lakeville border with the exception of one block between Division and 1st Streets. The neighborhood was invited to the November 4, 1996 Council meeting to discuss the "No Parking" zone and the striping. Generally speaking, the residents appeared to support these safety improvements. The following concerns were raised during the discussion; 1. Request for dust coating on alley by the apartments south of Elm Street. 2. Driveways on Elm Street would be closed. 3. Parkwood Presbyterian Church wanted a drop off zone on Elm Street with an indention in the curb to allow cars to get out of the traffic lane. 4. Residents north of Elm Street would consider using the alley for access. A question has been raised on the alley status, public versus private. 5. Pedestrian safety should be reviewed because traffic would now be closer to the curb line. A related issue regarding bus loading was also discussed. The following outlines responses to the concerns listed above; 1. The dust coating on the alley would cover an area of 16' x 360'. The City's cost of dust coating the alley would be $160.00. This issue can be resolved by the dust coating per Council CitlJ. of Farmin9ton 325 Oak Street · FarminlJtonl MN 5502~ · (612) ~63.7111 · Fait (612) ~63.2591 .. direction Another option would be paving of the alley, however, this type of improvement project could cost $25,000 to $30,000. The dust coating appears to be the most feasible. 2. The City would not require the closing of any driveways on Elm Street. The individual residents would have the option to chose whether or not they utilize their driveways on Elm Street. It should be noted that left turn lanes would be safer with the center turn lane as proposed. Backing out of these driveways remains in the same condition as exists today. The elimination of parked vehicles will help improve visibility. 3. The drop off zone for the church may pose a safety hazard for the traffic on Elm Street (CSAH 50). Current traffic counts range from 10,000 to 11 ,000 vehicles per day. The intent of the proposed improvements and "No Parking" zones is to provide improved safety for this large volume of traffic. In addition, this area is already within the previously approved "No Parking" zones. Providing up to three spaces of an indented drop off zone in front of the church, may tempt individuals to park in this zone (see sketch). Please note that this proposed indentation on the boulevard would be 60 to 80 feet long, affecting the boulevard trees and existing driveways in the area. The Council would need to address the cost of this improvement. A preliminary estimate of the cost is $6,866.00. This drop off zone would be for the benefit of the church and the Council may want to consider assessing this cost. There is also concern regarding existing utilities (such as gas, telephone, etc.) if this drop off zone is constructed. 4. A review of City records indicates that the alley north of Elm Street and west of 1st Street is a public alley that dead ends on the west at Mr. Moench's property line (see map). The residents along Elm Street would be able to utilize this public alley if they chose to. 5. Pedestrians using the boulevard walks along Elm Street will continue to have a safe walkway. The existing 12 foot boulevard with trees provides an adequate safety zone. MnDOT standards recognize a two foot recovery zone on urban streets with curb and gutter. The existing boulevard exceeds this recovery zone. As for the student loading, the bus company would have options to pick up students on 1st Street and/or Division Street, which would provide for safe student loading within one block of the residences. BUDGET IMPACT The dust coating of the alley can be done within the Public Works Department dust coating budget. The City would need to fInance the costs of the church drop off zone if those improvements are implemented through special assessments on the affected property. The City can fund the "No Parking" sign through the Public Works budget. Dakota County will consider providing the signs if requested. All striping costs will be funded by Dakota County. . ' . RECOMMENDATION 1. Adopt the attached resolution establishing a "No Parking" zone on Elm Street (CSAH 50) from Division Street to 1st Street. 2. Provide direction to staff on the issues as outlined in this memo. 1Z: SUb';U Thomas J.i;nski, P.E. Director of Public Works/City Engineer TJK/ll cc: file Department Heads Pete Sorenson, Dakota County Highway Department . ' * PROPOSED RESOLUTION NO. R -96 REQUESTING DAKOTA COUNTY INSTALL "NO PARKING" SIGNS ON A PORTION OF CSAH 50 (from Division Street to First Street) Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington, Minnesota, was held in the Civic Center of said City on the 4th day of November, 1996 at 7:00 p.m.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the City and Dakota County have planned the improvement of County State Aid Highway (CSAH) 50; and WHEREAS, the County has requested that no parking be established from Division Street to First Street; and WHEREAS, center turn lanes can not be provided safely without parking restrictions on this block. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council that the City shall ban the parking of motor vehicles on both sides of County State Aid Highway 50 from Division Street to First Street at all times. This resolution adopted by recorded vote of the Farmington City Council in open session on the 4th day of November, 1996. Attested to the day of ,1996. Mayor SEAL Clerk! Administrator 18 . , ) LU/, <: ! CD Ui - ___..0-- <: Ui III 0 ... u I~ I .II '" ... '" ~ CD u <: f,., :;:; III III f-- ~" X " u. " I " .. ... CD> .. .. W j~ CD CD " III > <: W :~ d :;:; III '" X ,," >u .. CL ~ oE EO. "" "'''' ; ~ r-- IV) L 1.,1 I -.-l I w I "-/ I .. <: " E I 0 " > I " 0. U'l . I " <: d - .. III oS -L. - <[ .. u " - ii. " V) ... ... <: - @ " U .. > 0 E " '" II 1]](:j1S 1ST "- <=) (Y) II ::::: ....--i C/) z c ~ ~ I I / I I ; 011 .1 :1 ,I 11 I I ) z 11 I I I ! ..---1~i ..Ii --t; :1 I I r l ~ ~ i -J -- [ ~~ : -<l::\Jj! I n I ! >- II- Uo:::: ZW Wo.... DD 2:0:::: 0.... .J /', 5T I I --+- , 1 j/ I I I i L-.J D o o -.-.-g.- I. (,. ~- /'-.. f- ~ ~---_... 12= I I 'v) L ~ / l --.J UJ "--/ C) Ln II <[ V) U lDl ~NI>1cNd >1CJ\;;7d J=-----n I II ~ [ l I '+S \ hl\ nw-: I \ I. i _ "-'''-01-1 i. I i I \\ 11,~tJ CJ o ( , . COST ESTIMATE ELM ST. DROP OFF ZONE ATPARKWOODCHURCH EST. UNIT TOTAL ITEM UNIT QUANT. PRICE EST. STREET CONSTRUCTION TRAFFIC CONTROL LS 1 $ 500.00 $ 500.00 F & I SELECT GRANULAR BORROW CY 45 $ 6.00 $ 270.00 F & I CL-5 AGGREGATE BASE ( 8" THICK) TN 30 $ 6.50 $ 195.00 F & I TYPE 31 BIT. BASE COURSE TN 7 $ 29.00 $ 203.00 F & I TYPE 41 BIT. WEAR COURSE TN 7 $ 30.00 $ 210.00 F & I CURB & GUTTER LF 180 $ 15.00 $ 2,700.00 SALVAGE & INSTALL SIGN EA 1 $ 50.00 $ 50.00 AC-l BIT. MATERIAL TN 0.5 $ 130.00 $ 65.00 BITUMINOUS SA WCUT LF 85 $ 3.00 $ 255.00 SOD & FERTILIZE SY 25 $ 2.00 $ 50.00 SAL V AGEIREPLACE TOPSOIL, MIN 4" THICK CY 5 $ 3.00 $ 15.00 R&R SIDEWALK SF 113 $ 5.00 $ 565.00 F & I "DROP ZONE" SIGNS EA 2 $ 100.00 $ 200.00 TOTAL COST $ 5,428.00 10% CONT 15% LEGAL/ENGR/ADMIN $ 1,438.42 TOTAL PROJECT COST $ 6,866.42 D:\PROJECTS\ELM ST. IFEASABILlTY.XLS BY: RMB DATE: 11125/96 1, " TO: Mayor and Councilmembers City Administrator ~z:.. Robin Roland, Finance Director FROM: SUBJECT: Engagement of Auditors DATE: December 2, 1996 INTRODUCTION The City is required each year to submit their financial records to independent auditor evaluation. DISCUSSION For the year ended December 31, 1996, the City has chosen to retain Malloy, Montague, Kamowski and Radosevich to provide the independent audit to the City's and the HRA's financial records. Attached are copies of their letter of engagement with the City and the HRA for the Council's approval. BUDGET IMPACT In 1996, the City paid $27,000 and the HRA paid $3,000 for the audit of the 1995 financial records. In 1997, with the finance department doing the audit workpapers and the actual preparation of the financial report, the fees charged by MMKR will total $18,000 between the City and the HRA, suggesting a total savings of $12,000. ACTION REQUIRED The City Council should accept the engagement letter from Malloy, Montague, Karnowski and Radosevich at the $18,000 fee indicated. Respectfully submitted, ~~ Robin Roland Finance Director 9G CitlJ. of FarminiJ.ton 325 Oale Street · Farmin9tDn, MN 55021, · (672) 1,63.77 77 · FlU (672) 1,63.2597 NUV-~b-l~~ 11;~~ I.H'IK~ & W t-'.H. ci~ ~q~ ~~c~ ~.~/~~ . It.\.. PRINCIPALS KENN&:TH w. MALLOV. OI"A TJoIOIIIAS U. MONTAGUE, CF'l'I THOMAS A. KARNOWSKI. CPA PAUL A. "'ADOSEVICIo4. CPA WILUAM J.I.AUER, CPA November 25. 1996 Mr. lohn Erar City Adminimator City of Farmington 325 Oak Street Farmington. MN 55024 Dear Mr. Erar: We are pleased to (:Qufirm our understanding of the services we are to provide for the City of Farmington. We will audit the aeneral purpose financial statements of the city as of and for the year ended December 31, 1996. OUr audit will be conducted in accordance with generally ~ted auditing standards and Government AwJitillIJ StandardA and will include tests of the accounting records of the City and other procedures we consider necessary to enable us to express an unqualified opinion that the general purpose finaDcial statementS are fairly presented, in all material respects, in c:onformity with generally accepted accounting principles. If our opinion is other than unqualified, we will fully discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit. we will not issue a report as a result of this engagement. If required, we will also perform a Single Audit conducted in accordance with the Single Audit Act of 1984 and the provisions ofOMB Circular A~128, Audits of State and Local Governments, and will include tests of the accounting records of the City and other procedures we consider necessary to enable us to express an unqualified opinion tIw the financial statements ue fairly presented. in all material respects, in conformity with generally accepted acCOlllltinJ principles and to report on the Schedule of Federal Financial Assistance and on the City.s compliance with laws and regulations and its internal controls as required for a Single Audit. The representatives of the cognizant audit asency shall bave access to the audit working papers upon requesr. The working papers will be maintained for at least three years after the date of the repon, or longer if requested by the cognizant audit agCJJCY. In addition, we will perform the required State Legal Compliance Audit (lOnducted in accordance with generally accepted auditing staDdards and the provisions oftbe l..e,al Clm'PljA~ Audit Guide promulgated by the Legal Compliance Task Force pursuant to Minnesota Statutes Section 6.65, and will include such testS of the: ac:counting rc::cords and other procedures we consider necessary to enable us to conclude that for the items tested. dle City has colllplied with the material. terms and conditioDS of applicable legal provisions. General fixed assets testing will be excluded from our audit because adequate detailed records at (lOst are not maintained. Due to this, we will disclaim an opinion on those fixed assets. '-cnTlrlCC' cr {" ,..., .t.l1 ....r.l'{""':. 410 _ NATIONAL IIANK IIUIUllNII __nATA IIOUI.EVMD ,,--'MI_!;&oI'. Tl!Ll!I'HDN!; 112-54!1-O4ll4 TELffM:01z._ !), ., NOV-26-1996 11:40 City of Fannington November 25, 1996 MMKR 8. CO P.H. bl~ ~4~ ~5b~ P.~/~~ Page 2 The City's management is responsible for establishing and maintaining an internal control structUre. In fulfilling this re8pODSibility, estimates and judgments by management are required to assess the expected benefits and related costs of ime.mal control structure policies and procedures. 1be objectives of an internal coDttol structure are to provide management with reasonable, but not absolute, assurance that assets are safeguarded against loss from unauthorized use or disposition, that transactions are executed in accordance wilb management's authorizations and recordeci properly to permit the preparation of general purpose financial statements in accordance with generally accepted accounting principles, and that federal tlns.nei21 assistance programs are managed in compliance with applicable laws and regulations. In plmning and performing OUt' audits for the year ended December 31, 1996 we will consider the internal comrol suucmre in order to determine our auditing protedurcs for the purpose of expressing our opinions (JJl the City's leneral purpose financial statements and on its compliance with requirements applicable to major programs and to report on the internal control strucmre in accordance with OMB Circular A.128, and not to provide assurance on the internal control strucnlre. We will obtain an understanding of the design of the relevam policiea and procedures and whether they have been placed in operation, and we will assess comrol risk. Tests of eomrols may be pertonned to test the effectiveDeSl of certain policies and procedures that we consider rcJevam to preventing and detecting errors and irregularities tbat are material to the general purpose finA~1al statements and to preventing and detecting misstatc:meDls resulting from illegal acts and other noncompliance matters that have a direct and materia) effect on the aeneral purpose financial statements. (Tests of controls are required only if control risk is assessed below the maximum level.) OUf tests, if performed, will be less in scope than would be necessary to render an opinion on the intemal control structure policies and procedures and, accordingly, DO opinion wiJl be expressed. We will perfonn testa of CODtt'Ola, as required by OMB Circular A-l28, to evaluate the effectiveness of the design and operation of internal control policies and procedures that we consider relevant to preventing or detecting material noncompliance with spedftc rc:quiremcJJt5, general requirements, and requirements governing claims for advances and rebnbursemems and 31110UDtS claimed or used for matchinJ that are applicable to each of the City's major federal ftnancial assIsrance programs. Our teStS will be less in scope than would be necessary to render an opinion on the internal comrol structure policies and procedures and, accordingly, no opinion will be expressed. We will iDform. you of any matters involving internal control S'b'UCtU1'e and its operation that we coJJ$idcr to be reportable conditions under standards established by the Amerk:an Institute of Certified Public Accountants. Reportable conditions involve matters coming to our attention relating to significant deficiencies in the design or operation of !be internal conuol struCtUre that, in our judgment. could adversely affect the entity's ability to record, proc~ summarize. and report financial data consistent with the assertions of mauagemem in the general purpose financial statements. We will also inform you of any nonreportable conditions Of other matters inyolving the internal control structure, if any t as required by OMB Circular A-128. Compliance with laws, regulations. l;m1tracts, and grant agreemems applicable to the City is the responsibility of the City's management, As part of obtaining r=sonabJe assurance about whether the general puxpose financialitatemcnts are free of material misstatement, we will perform tests of the City's compliance with certain provisions of Jaws, regulations, coDtract5, and grants. However, the objective of OUI audit win not be to provide an opinion on ovcrall compliance with such provisions, and we will not express such an opinion. NOV-26-1996 11: 4k:l IYIMKR ~ W I-'.H. bl~ ~4~ ~~b~ I-'.~/~~ ~ <<' City of Fannington November 25, 1996 Page 3 Our audit will be conducted in accordance with the standards referred to above. Those standards require chat we plan IIDd perform the audit co obtain reasonable assurance about whether material noncompliance with the requirements governing types of scrvicc$ allowed or unallowed; eligibility; matching. level of effon, or earmarking; reporting; spccial tests and prO"lfisions; claims for advances and reimbursements; and amounts claimed or used for matching that are applicable to major programs occurred. The purpose of our audit will be to express an opinion on the City's compliance with the specific requirements applicable to major programs listed in the previous SentenM. We will perform cenain procedures 10 test the City's compliance with the general requirements applicable to its federal financial assistance programs 18 required by OMB Circular A~128. Our procedures will be limited to Ihe applicable procedures described in the OMB's "Compliance SupplCI1lCDt for Single Audits of State and Local Governments". Our procedures will be substantially less in scope than an audit, the objective of which is the expression of an opinion on the general requirements. and we will not express such an opinion. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and may include tests of the physical existence of inventories and direct confirmation of receivables and certain other assets and liabilities by correspondence with selected individuals, creditors, and financial institutions. We will request written representations from your attorneys as part of the engagement, and they may bill you for responding to this inquiry. At the conclusion of our audit, we will also request certain written fepreaentatioris from you about the fil1lll1C'al statemeDti and rclaled matters. An audit includes examining, on a. test basis. evidence supponing the amounts and disclosures in the financial statements: therefore. our audit will involve judgment about the number of transactions to be examined and the areas to be tested. Also. we will plan and perform the audit to obtain reasonable as.surance about whether the general purpose financial swemems are free of material misstatement. AF. required by the Single Audit Ac;t of 1984. our audit will include tests of transactions related to federal assistaDce programs for compliance with applicable laws and ~latilJDS. However t because of the concept of reasonable assurance and because we will not perfolDl a detailed examination of all traosactions, there is a risk that material errors, irreSUlarities. or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you. however, of my matters of that namre that come to our attention. and will include such matten in the reports required for a Single Audit. Our responsibility as auditors is limited to the period covered by our audit and does not extend to matters tbat might arise during any later periods for which we arc not engaged as auditors. We understand that you will provide \IS wilh the basic infonnation required for our 811dit and that you are mJpODSible for the accumcy and completeness of that information. We will advise you about appropriate acaJUDting prindplcs and their application and will assist in the preparation of your financial statements, but the responsibility for the financial statements remains wi1h you. This responsibility includes the main1enance of adequaIe records and related iDtcmal control structure policies, the selection and application of accounting principles, and the safeguarding of assets. The assistance to be supplied by your personnel. including the preparation of schedules :and analyses of accounts. typing all cash or other conf'umatiollS we request, and locating any invoices selected by us fot testing, will be discussed and coordinated with you. Our fees for these services will be based on the actual time spr:Dl at our standard hourly rates, plus travel and other out-of-pocket costs such as report production. typing. postage. etc. Our standard hourly rates vary according m the ciegree of responsibility Involved and the experic:ru:e level of the personnel assigned to your audit. Our invoices for these fees will be rendered each IJJODth as work progresses and are payable NOV-26-1996 11:41 MMKR & CO P.R. 612 54~ ~Sb~ ~.05/~~ ,- . .. City of Farmington November 25, 1996 Page 4 upon presentation. We understand that you will be responsible for preparing substantially all audit workpapers. You will also be responsible for preparing, typing, editing, and reproducing the financial statemems. Based on this understaDding, unless unforeseen circumstance8 occur, we estimate that our all- inclusive fee for the City's 1996 audit will DOt exceed $12,000-$15,000. If you intend to publish or otherwise reproduu the financial statements and make reference to our Finn oame. you agree to provide us with primers' proofs or masters for our review and approval before priming. You also agree to provide us with a copy of the fmal reproduced material for our approval before it is distributed. We appreciate the opportunity to be of service to the C~ and believe this leuer accurately summarizes the signifu:ant terms of our engagement. If you bave any questions, please let us know. If you agree with the terms of our engagcmc:nt as described in this letter, please sign the enclosed copy and return it to us. Sincerely. MALLOY, MONTAGUE. KARNOWSKI, RADOSEVICH &. CO., P.A. WilUam J. Lauer, CPA Principal WJL:djs Response: This letter correctly sets forth the understanding of the City of Farmington By: Title: Date: I~UV-<:::o-.I.':;';;t::J .1..1.' '"tJ.. "U.II\I'( 00 .....U r. H. oJ.., ~'"t~ ~~O~ r.~~uJ .. . m_ PAINCI~~ KENNETH W. MALLO'(, CflI\ THOMAS M. MONTN3UE, CPA TliOMAS A. KARNQW6l(I, CPA I'WJl A. I'IADOSIiVlCH. ~ WILUAM J. l.AlJel'l. OM November 25, 1996 Mr. John Erar City Adm.inistrator City of Farmington 325 Oak Street Farmington. MN 55024 Dear Mr. Brar: We are pleased to confinn our understanding of the services we are to provide for the HRA of Farmington. We will audit the financial statements of the HRA ll$ of and for the year ended December 31. 1996. Our audit will be condUC!ed in accordance with generally accepted auditing standards and Government Auditj118 Standamll and will include tests of the accounting records of the HRA and other procedures we consider necessary to enable us 10 express an unqualified Opinion t:bal the component unit financial sta1mlentJ arc fairly presented. in all materia! respectS, in conformity with generally accepted accounting principles. If our opinion is other than unqualified, we wUI tUlly discuss the reasons with you in advance. If, for any reason, we are unable to complete the audit, we will not issue a report. as a result of this cnaagement. If required, we will also perform a Single Audit conducted in accordance with the Single Audit Act of 1984 and the provisions of OMB Circular A-l28. Aygits of State and Local Govemmems, and will include tests of the accouming records of the HRA and other procedures we consider necessary to enable us to express an unqualified opinion that the financial statemellllS are fairly presented, in all material respects, in c.omonnity with generally accepted accounting principles and to repon on the Schedule of Federal Fmancial Assistance and OIl UJe HRA's compliance with laws and regulations and its internal controls as required for a Single Audit. The representatives of the cogni23nt audit agency shall have access to the audit working papers upon request. The working papers will be maintained for at least three years after the date of the report, or lODger. if requested by the cognizant audit agency. In addition, we will perform the required Stale Legal Compliance Audit conducted in accordance with generally accepced auditing standards and the provisions of me 1..1 COIQpliance Audit Guide promulgated by the Legal Compliance Task Force pursuant to Minnc&ota Statutes Section 6.~. and wUl include such tests of the accounting records and other procedun:s we consider necessary to enable us to conclude that for the items tested. the HRA has complied with the material terms and conditions of applicable legal provisions. c r~..~I""", /'~'=-C C,'JNT^tIT_, - ~- -~- "'0 """'I( ~notolAl. _lIulLDlNG S853_VZ1ml BOULI5I/IlRD ~8,UlN~&C1. TELEPliONE: 4111___ 'TSLSf;AX, .,~....- l'IUV-,C-.1. '::l'::lb .1..1. . ,+, 1'11'1/<..1-.: 0. \...U ,.H. O~, ~~~ ~~C~ r.~f,~j .;; ... . - HRA of Fannington November 25, 1996 Page 2 The lIRA's management ia responsible for establishing aDd maintaining an internal control 5tnlclUrC. In fulfilling this responsibility, Mt1mAteA and judgments by management arc required to assess the expected benefits and related costs of internal comrol strUcture policies and procedures. The objectives of an intemal control structure are to provide management with reasonable, but not absolute, assurance that users are safeguarded against loss from unauthorized use or disposition, that transaclions are executed in accordance with maua.gement's authorizaIiODS and recorded properly to pennit the preparation of general pwpose financial statemems in accordance with generally accepmd acc:ounting principles, and that federal financial assistance programs are managed in compliance with applicable laws and regulatious. In piamUng and performing our audits for the year ended December 31, 1996 we will consider the internal control structure in order to determine: our auditing procedures for the pmposc of cxpressin8 our opinions on the BRA's general purpose finaDcial statements and OD its QOmplianc;:e with requirements applicable to major programs and to report on the internal control StIUcture in accordance with OMB Circular A-128, and DOt to provide assurance on the internal comrol structure. We will obtain an uDderstmdma of the desian of the relevant policies and procedures and whether ahey have: been placed in operation. and we will 3S$e5S control risk. Tests of controls may be perfonned to test the effectiveness of certain policies and proceclures that we consider relevant to pre\'enting and dececcing errors and irregularities dJat are material to the general purpose fmancial swcmcms and to preventing and detecting misstalement.i resuItiDg from illegal acts and other noncmnp1iam:e matters that have a direct and material effect on the general purpose financial swements. (TestS of collUols are required only if COD11'O] risk is assessed below the maximum leva!.) Our tests, if performed, will be less in scope than would be necessary to render an opinion on the internal control structure policies and procedures B, accordingly, no opinion will be expressed. We will perfonn tests of co.mrols, as required by OMB Cireular A.l28, to cvahwe the effectiveness of the design and operation of intcma1 control po1ide$ and procedures that we consider relevant to preveDling or detecting material noncompliance with specific requirements, Icncral rcquitcments~ and rcquiI=1ents governing claims for advances and reimbursements and amOUDlS claimed or used for :matching that are applicable 1n each of the HRAts major federal financial assistance programs. Our tests will be less in scope than would be necessary to render an opinion on the internal control stl'UCbI1'e policies and procedures and, accordingly, no opinion will be expressed. We will inform you of any maltOn involving internal control strumlre and its operation that we cODSider to be reponable coDClitions under staDdards established by the American lDstitute of Certified Public Accountants. ~rtable conditions involve matters coming to our attendon relating to significant deficiencies in the design or operation of the: internal amtrol stIUctUIe that, in our judgment. could adversely atf'ect the endty.s ability to record, process, summarize, and rcpon fmancial data coqsj$R!m with the assertions of management in the general purpose financial ~. We will also inform you of any nonrcponable conditions or other matteD involving the internal control structure. if any. as required by OMB Circular A-l28. Compliance with laws, regulations, contracts. and grant agreements applicable to aha HRA is the responsibility of the BRA 'a management. As pan of obtaining reasonable assurance about whether me general purpose financial statements are free of material ~ we will perform tests of the lIRA's compliance with certain provisions of laws, regulations. contradS. and grantS. However, the objec:tive of our audit wID not be to provide an opinion on overall compliance wiIh such provisions, and we will not express such an opinion. I~UV-<::'Q-J.::;O=:lC J.J.'''+' ,'.'.",1"( Q; '-U r. n I ...;..... ......-y...... y......OJ 1- . ~.... ~.J .. \;l t HRA of Fannington November 25. 1996 Page 3 Our audit will be CODducted in accordance with the staDdards referred to above. Those standards require that we plan and perform. the audit to obtain reasonable assuraDCe about whether material noncompliance with the requirements govcming types of services allowed or unallowed; eligibility; mAtc}liJlg, Ic:vc1 of effort. or earmarking; reporting; speciallestS aDl provisions; claims for advances and reimbursements; and amounts claimed or used for malChing that are applicable to major programs occurred. The purpose of our audit will be to express an opinion on the lIRA's compliance with the specific requirements applicable to major programs listed in the previous sentence. We will perform cenain procedures 10 test me BRA's compliance with the paeral requh~ applitable to its federal fiDancial aMistance progl'BIPS as required by OMB Cinmlar A-l28. Our procedures win be limited to the applicable procedures described in the OMB's 4'Comp1iancc Supplement for Single Audits of State and Local Govc:rDIJJ.CIJts". Our procedures will be subsbmtially less in scope than an audit, the objective of which is the expression of an opinion on the general requirements. and we will not express such an opinion. Our procedures will include tests of documentary evidence supporting the transactions recorded in the accounts and may include tests of the physical existence of inventories and direct confirmation of receivables and Q9'tain other assets and liabilities by correspondence with selected individuals. creditors, and financial institutiODS. We will request wriuen represenwions from your attorneys as part of the engagement, and they may bill you for RSpODding to this inquiry. At the conclusion of our audit. we will also request certain written rcpresentatioos from you about the financial saatements and related matters. An audit includes examining, on a lest basis, evidence supporting the amoUDIS ami disclosures in rhe financial statements; therefore, our audit will involve judrenl aboul the number of tranSactions to be examined and the areas to be tested. Also, we will plan and perform the audil to obtain reasonable assurance about whether the general purpose fiDancial statements are free of material misstatement. As required by the Single Audit Act of 1984, our audit will include tests of transactions related to federal assistance programs for compliance with applicable laws and regulations. However. because of the concept of reasonable assurance and because we will not perform a detailed examination of all transactions, there is a risk that material errors. irregularities, or illegal acts, including fraud or defalcations, may exist and not be detected by us. We will advise you. however. of any iDatters of that narure that come to our attention, and will include such matters in the reports required for a Sins1e Audit. Om responsibility as auditors is limited to the period covered by our audit and does DOl extend to matters that might arise during any later periods for which we are not engaged as auditors. We understand that you will provide us with the basic information required for our audit aDd that you are responsible for the accuracy and completeness of that infonnatiOD. We will advise you about appropriate accounting principles and their application and will assist in the preparation of your fipRncial statements, but the responsibility for the financial statements remains with you. 'Ibis responsibility includes the maintenance of adequate records and related internal control sttucmre policies. !:he selection and application of aecountins principles, and the safeguarding of assets. The assistance to be supplied by your personnel, including the preparation of scbec:1ules ancl analyses of accounts, typing an caah or other confirmations we request, and locating any invoices selected by us for testing, will be discussed and coordinated with you. Our fees for these services will be based on the actual time spent at ow standard hourly rares, plus travel ami other out-of-pocket COIlS such ill repon produl;tion. typinJ, posla&c, etc. Our staDdMd hourly rates vary according to rhe degree of responsibility involved and &he experience level of the peaonncl assigned to your audit. Our invoices for these fees will be rcmered each month as work proaresses and are payable NUV-~b-l~~ 11;4~ I'U'IKl-< 6. W I-'.H. C~, ~~~ ~~CJ ,.~j/~j .~ " lIRA of Fanninaton November 25, 1996 Page 4 upon presentation. We understand that you will be responsible for preparing substantially all audit workpapers. You will also be responsible for preparing, typing, editing, and reproducing the financial st'I.tIm1entS. Based OIl this understanding, unless tmforeseen circwnstances oceur, we estimate that our all- Inclu!ive fee for the HRA's 1996 audit will not exceed $3,000. If you intend to publi&h Or otherwise reproduee the fmancial statements and make reference to our Firm name, you agree to provide 'US with printers' proofs Of masterS for our review and approvat before printing. You also agree to provide us with a copy of the final reproduced marcria1 for our approval before it is distributed. We appreciate che opportunity to be of service to the BRA and believe this letter accurately summarizes me significant terms of our eD8Igement. If you have any questions, please let us know. If you agree with the terms of our engagement as described in this letter, please Mill the enclosed copy and return it to us. Sincerely, MALLOY, MONTAGUE, KARNOWSKI, RAllOSEVICH eft CO., P.A. William J. Lauer, CPA Principal WJL:djs Response: This letter correctly sets fonh the understanding of the BRA of Farmington By: Tille: Date: TOTAL P.09