HomeMy WebLinkAbout11.18.96 Council Packet
AGENDA
COUNCIL MEETING
'REGULAR
NOVEMBER 18, 1996
1. CALL TO ORDER - 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3 . APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items
not on the agenda.)
a. Sue Courteau - County Road 31 Traffic Control
5. CONSENT AGENDA (All items approved in 1 motion unless
anyone wishes an item removed for discussion)
a. Approve Minutes - 11/4/96 {Regular}
b. Approve 1997 Snow Plow Policy
c. Adopt Resolution Setting Public Hearing to Consider Assessments
on Industrial Park Phase II - 12/2/96 - 7:30 P.M.
d. Receptionist/Data Entry position - Appointment Recommendation
e. Maintenance Worker Positions - Appointment Recommend~tion
f. Approve Capital Outlay Request - Solid Waste Container Numbers
g. Approve Right of Access Agreement - Tschohl Property on 20~th St.
h. Approve Capital Outlay Request - Ventilator Saw,,- F:Jre Department
i. Accept Resignation - City Planner
j. Approve Payment of the Bills
"r.
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
a. Continued Hearing - Telecommunications Ordinance Amendment
b. 7:30 P.M. - Consider 1997 Licenses - Liquor/Therapeutic Massage
c. Cancel Public Hearing - East Farmington TIF..lVlodification
7. PETITIONS, REQUESTS AND COMMUNICATIONS
8. NEW BUSINESS
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a. 1997 CDBG ~~ . Application
b. City 5 Year Capital Improvement Plan
c. Municipal Utility Penalty Payment Policy
d. Annual Council/Management Team Retreat
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9. UNFINISHED BUSINESS
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a. Land Acquisition with Water Board
b. Pine Knoll Sanitary Sewer Connections Deadline
c. Update on County Transportation Plan
10. REPORTS FROM COMMISSIONS, 'COMMITTEES, COUNCILMEMBERS
11. ROUNDTABLE
a. Election Recount Process
12 . ADJOURN
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Introduction
'it(
TO: Mayor, Councilmembers and
Ci ty Administrator !JJl"....
/
FROM: Dan Siebenaler, Police Chief
SUBJECT: Co. Rd. 31 Traffic Concerns
DATE: November 18, 1996
During citizens comments at the November 4, 1996, council meeting,
a resident expressed several concerns about traffic control on
County Road 31. It should be noted that County Road 31 is a County
State Aid Highway and under the jurisdiction of the Dakota County
Highway Department. There are however, some actions the City can
take to help alleviate problems.
ADDED ENFORCEMENT: Police department staff is aware
of continued violations on County Road 31. At many
intersections right turn lanes are regularly used as
by-pass lanes. Since mid-October, officers have
enhanced enforcement activity of this and other
violations. This represents a shift in priorities
from traffic direction to traffic enforcement.
Enforcement activity will continue as resources
permit.
RIGHT TURN LANE: Police department staff believes
violations could be reduced further by the addition
of signs indicating "Right Turn Only" and "No Passing"
at the turn lanes. County staff has been approached
with this request in the past and has rejected it.
SPEED-SPEED LIMITS: The current speed limit on County
Road 31 in Farmington is 50 MPH. Police department
staff is confident that the number and location of
speed limit signs is sufficient and continues to
enforce that limit. In addition to enforcement, staff
has acquired the use of the Minnesota State Patrol
speed trailer to educate motorists. This trailer
was in position during the week of November 11, 1996,
and will return to Farmington later in November.
It should be noted that the City of Farmington has
requested lower speed limits on County Road 31
in the past. At this time, with the exception of
two blocks north of County Road 42, Farmington and
Lakeville have the only urban/residential areas
along County Road 31 with speed limits higher than
45 MPH.
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463.2591
Mayor, Councilmembers, City Administrator
November 18, 1996
Page 2 of 2
TRAFFIC SIGNALIZATION: The City of Farmington has
addressed the issue of signalization with the Dakota
County Board of Commissioners. Farmington staff
was instrumental in initiating County wide discussion
of the County's proposed Transportation Plan. That
plan includes criteria for signalization. In spite
of discussion and objection by Dakota County Cities,
as of this date there has been no change in the Dakota
County position on signalization.
At this point, it is staff opinion that all traffic control issues
on County Road 31 within the jurisdiction of the City of Farmington
are being addressed. In light of development along County Road 31
since the latest study, staff recommends that the City Council
issue a resolution requesting reduced speed limits, additional
signage and traffic signals.
Recommendation
Direct staff to prepare resolution to Dakota County.
Respectfully, ~
'D~fl'1SjJ
Daniel M. Siebenaler
Chief of Police
DMS/m
5Cl
COUNCIL MINUTES
REGULAR
NOVEMBER 4, 1996
1. Mayor Kuchera convened the meeting at 7:00 P.M..
Members Present: Kuchera, Ristow, Gamer, Fitch.
Members Absent: Galler.
Also Present: City Administrator Erar, Attorney Grannis.
2. Mayor Kuchera led the audience and Council in the Pledge of Allegiance.
3. MOTION by Ristow, second by Gamer to approve the agenda with the following
changes:
a) Add Item 3a - State Representative Dennis Ozment presentation/discussion.
b) Pull Item 4a - Deer Meadow Fence/Stump Clean Up - for discussion.
c) Add Item Sj - Approve Substitution of Election Judges for General Election.
d) Item 8b - Middle School warming House Sewer Project - add addendum.
e) Item 9b - Lane Striping on Elm Street - add additional information.
APIF, MOTION CARRIED.
4. Citizen Comments
Sue Courteau - Addressed Council regarding pilot Knob Road. Ms. Courteau
presented a list of concerns she wishes Council to address:
monitor speed with State patrol equipment; stop use of turn lanes as passing
lanes, lower speed limit; install stop lights and signs. Police Chief Siebenaler
informed Ms. Courteau that Pilot Knob was on a list for use of State Patrol
monitoring equipment and that City Administrator Erar would be meeting with
County officials regarding pilot Knob and would update Council at the next
regular meeting. Mayor Kuchera asked why it was so difficult to have stop signs
installed. City Engineer Kaldunski responded that the County would only install
traffic control devices when traffic counts, accidents and other studies
indicated they were warranted.
Representative Dennis Ozment - Mayor Kuchera introduced Representative Ozment.
Mr. Ozment, Council and staff discussed various
topics among which were: Growth Options Act, 1/2% sales tax refund to cities,
use of right of way for telecommunications, control and accountability in
government.
Councilmember Ristow - Discussed the removal of the farm fence and tree stumps
between Deer Meadow and Hill Dee Addition. Member Ristow
felt a deadline needed to be established to guarantee the removal. Diane Kies
stated that she wished to install a fence before winter set in and felt that 30
days was too long a time frame for the clean up. MOTION by Fitch, second by
Kuchera to set a deadline of 30 days for the removal and clean up of the area.
APIF, MOTION CARRIED.
S. MOTION by Ristow, second by Gamer to approve the Consent Agenda as follows:
a) Approve the minutes of October 21, 1996 as presented.
b) Proclaim November 18-24 as Farmington Chemical Health Week.
c) Set Public Hearing - Review Liquor/Therapeutic Massage Licenses for
d) Adopt RESOLUTION NO. Rlll-96 accepting donation of street lights in
Park from anonymous donor.
e) Approve appointment of Robin
f) Adopt RESOLUTION NO. Rl12-96
g) Adopt RESOLUTION NO. Rl13-96
fee.
h) Receive 3rd quarter building
i) Approve payment of the bills
j) Adopt RESOLUTION NO. Rl14~96
Election.
1997.
Industrial
Roland to Finance Director position.
amending R4-96 - adding water treatment fee.
amending R4-96 - adding senior center membership
permit summary report.
as submitted.
appointing substitute election
judges for General
APIF, MOTION CARRIED.
6. Cable TV Update
City Administrator Erar reported on the positive progress being made on a
franchise agreement update and renewal. He requested Council move forward on a
financial commitment on the franchise agreement and in drafting a model
telecommunication ordinance. He also requested Council direct staff to send a
letter to the City of Lakeville acknowledging Farmington's desire to be
considered for the donation of used video equipment for taping/broadcasting
Council meetings. MOTION by Kuchera, second by Gamer to approve financial
participation in drafting a model telecommunications ordinance and franchise
renewal document; and to approve a request for potential donation of video
equipment from the City of Lakeville. APIF, MOTION CARRIED.
7. Middle School Warming House Sewer Project
Parks and Recreation Director Bell explained that Farmington Youth Hockey
Association had requested the City provide sewer service to the Middle School
warming house. FYHA would pay for the work required to install the service with
the understanding that the City would repay the cost with proceeds from the Parks
Referendum, if it is passed. Mr. Bell stated that the Parks and Recreation
Commission approved Youth Hockey's request and recommended installing the sewer
service line. The City's bond counsel was also consulted regarding the
appropriateness of this transaction. MOTION by Ristow, second by Kuchera to
approve the agreement with Farmington Youth Hockey Association for payment of the
installation of sanitary sewer service to the Middle School warming house, with
the understanding that if the Parks Referendum passes, the costs will be repaid
to FYHA by the City. APIF, MOTION CARRIED.
8. 1996 Budget Reapportionment
City Administrator Erar explained the need for revisions to the 1996 budget in
order to ensure continued service levels and to avoid deficits in 1996. Concerns
were noted regarding the inadequacy of the fund balance reserve levels noted in
the 1995 audit. After discussion, MOTION by Gamer, second by Kuchera to adopt
RESOLUTION NO. R11S-96 amending the 1996 Budget by establishing new revenue and
expenditure levels. APIF, MOTION CARRIED.
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9. Fuel Purchase Proposal
Police Chief Siebenaler explained that staff recommends the solicitation of
proposals to provide a formal fuel contract. Chief Siebenaler stated that the
current practice of purchasing fuel at any location created difficulty in sorting
and assigning expenses to specific cost centers. He noted that a contract could
result in a cost sav~ngs to the City. Two local vendors had shown interest in
the proposal. City Administrator Erar noted that Councilmember Galler had
informed him of his concern in keeping the fuel vendors local. MOTION by
Kuchera, second by Gamer to proceed with RFPs to interested vendors for a fuel
purchase contract. APIF, MOTION CARRIED.
10. MUSA Expansion Update
City Planner Tooker reviewed the issues discussed during a recent meeting between
City and Metropolitan Council staff on City MUSA expansion. The main concern
appears to be the ability of the Empire Wastewater Treatment Plant to handle the
additional flows from the expansion area. Staff will forward a proposed copy of
the plan amendment and will set a public hearing for the first meeting in
December to receive public input.
11. Lane Striping on Elm Street
City Engineer Kaldunski reviewed parking along Elm Street, noting the County was
asking the City to consider no parking along Elm from 1st to 4th Streets in order
to install a center turn lane. Member Gamer expressed his thought that no
parking be established the entire length of Elm Street to Highway 3. Engineer
Kaldunski responded that this could be reviewed as part of the City's CIP.
Residents in attendance expressed concerns regarding the need for a drop off zone
in front of Park Presbyterian church, dust control in the alley on Oak Street due
to increased use, the need for a stop light at 1st and Elm Streets, and safety
concerns due to increased speed on the improved County Road 50 bridge. Council's
consensus was that a drop off zone by the church would be warranted, and dust
control in the alley should be considered. City Administrator Erar noted that
the budget would have to be reviewed in regard to paying for any dust control
activities in the alley. Councilmember Ristow requested the City Engineer
provide more information regarding driveways, pedestrian crossings, drop off
zones and dust control on Elm Street and the affected Oak Street alley.
12. CSAH 31 Cost Update
Recent estimates received from the County indicated that an additional $211,000
would be needed to fund construction and right of way acquisitions for the
project. Discussion followed regarding City assessment policy to benefiting
properties. Craig Schlawin asked questions regarding the use of MSA funds for
the project to reduce the amount of the tax levy on residents. Further
discussion followed but no action was taken.
13. MOTION by Gamer, second by Fitch to adopt RESOLUTION NO. R116-96 declaring
costs to be assessed and ordering the preparation of a preliminary assessment
roll for Project 96-5 - Industrial Park Phase II improvements. APIF, MOTION
CARRIED.
14. Larch Street Plans and Specifications
MOTION by Ristow, second by Kuchera to approve the plans and specifications for
Larch Street and to authorize the advertisement for bids in 1997. APIF, MOTION
CARRIED.
15. Roundtable
Member Gamer - Felt that Prairie Waterway surveys may have been sent out
prematurely.
Administrator Erar - Noted the Empire/Farmington Joint Planning Board would be
reviewing mining permits and non-conforming use zoning
issues at its December 9th meeting.
Administrator Erar - Move forward with RFPs for auditing firm for 1998.
Administrator Erar - Requesting a policy be established to provide flexibility in
waiving utility payment penalties on case by case basis.
Will forward information/policy at November 18th Council meeting.
Member Fitch - Noted that due to Veteran's Day, the regularly scheduled HRA
meeting on Monday, November 11th would be moved to Tuesday,
November 12th.
Respectfully submitted,
Sue Miller
Building Secretary
5b
TO: Mayor, Counci~mbers and City
Administrator t~
FROM: Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
SUBJECT: Annual Snow Plow Policy
DATE: November 18, 1996
INTRODUCTION
The City of Farmington has had a snow plowing policy in effect for several years. This policy is
reviewed by the Public Works Department annually to keep it up to date due to the City's growth.
DISCUSSION
Attached is a copy of the 1996/1997 Snow Plow Policy. The policy does not have many revisions
from the 1995/1996 policy. The changes are basically:
1. Refer to the Street Supervisor instead of Foreman.
2. Elimination of individual names per the administrator's direction.
3. All citizen calls are to be logged by the Street Supervisor and reported the
Director of Public Works/City Engineer.
The Department will be maintaining the same number of plowing routes as 1995/1996. It is
anticipated that another route will be added in 1997/1998 due to growth.
BUDGET IMPACT
This snow plowing policy is in conformance with the approved 1996/1997 budgets.
RECOMMENDATION
Approve the 1996/1997 Snow Plowing Policy as revised.
Respectfully Submitted,
/' / If iJ /)/J,<
Tholi1~~ki)~<<
Director of Puj)ric Works/City Engineer
cc: file, Karen Finstuen, Dan Siebenaler, Jerry Bauer, Donajo Heikes, Benno Klotz, Street Crew
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
CITY OF FARMINGTON
PUBLIC WORKS DEPARTMENT
SNOW REMOVAL POLICIES
Revised 11/96
The removal of snow and ice from streets, public parking lots and other areas is an emergency
operation that takes precedence over all other work for the Public Works Department, except other
emergency situations such as sewer backups, water main breaks and so on.
Snow plowing and sanding will begin as soon as practical after it starts snowing. These times will
vary due to the uncertainty of when a snowfall begins and how much accumulates. If snowfall
begins late in the evening and is forecast to continue through the night, the plows and sanders will
begin at 5:00 A.M. and plow until the City is cleared. All other times, the City will sand and
plow as the situation warrants. For reasons of public safety, all City snow removal equipment
will be put into use during each snowfall. It is in the City's best interest to have a snow plowing
policy, but because of variability in the weather, it must remain flexible.
Area Assignments
The City is divided into zones with a plow and operator assigned to each. Each zone has been
assigned priority routes which will be plowed first to provide access within 1 to 2 blocks of most
residences. This should allow essential workers to leave for work if they are willing to do any
work necessary to reach the plowed access route. These routes will be plowed to provide 2 traffic
lanes in the event of snow falls greater than 6". When snow is less than 6", curb to curb plowing
will be done. ,
Primary operators and equipment have been assigned to each zone by the Street Supervisor.
During absences of the primary operators (for vacation, sick leave, other job assignments) alter-
nate operators will be assigned as required to keep all fleet vehicles available.
It is important that zone and route assignments be carried out as planned, but assignments are not
inflexible. Suggestions for improvements are welcomed and encouraged and should be brought to
the attention of the supervisor.
Zones - Equipment/Operator Schedule (See attached map for zones.)
If a primary operator is not available, for whatever reason, an alternate operator will be called in
for duty. Primary operators have the option of returning from vacation by notifying the supervi-
sor prior to taking leave. Primary operators will be utilized in the plows before alternate opera-
tors due to the level of experience.
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A. 1st Day
Zone .......... Vehicle ................ Unit # ........... License *
1 .. ............. Grader ................. 4760............. A
2 ............... 93 Chevy ................................. A
3 ..... .,. .... ... Multi-Tech..... .............. ............. A
4 ............... 89 International .................. . . . . . . . . A
5 ............... 80 Ford................ 4755 ............. A
6...............95 Chevy................................. A
7 ............... 85 Ford................ 4752............. A
8 ............... skidsteer
standby ....... 72 truck
standby....... blue 4 WD
NOTE: When the Multi-Tech 1-1/2 ton is utilized for street plowing operations, the blue
four wheel drive will be available for the use of the solid waste crew.
B. 2nd Day
Grader, all trucks and loaders to remove snow in downtown area. Plow to centerline, load on
trucks and haul to designated sites. Grader will start at 4 A.M.. Snow removal to begin at 5:00
A.M..
The current snow disposal site is the old Wastewater Treatment Plan unless an alternate site is
secured.
Alternate Sites - needs further review and development. The City has requested permission from
the HRA for use of vacant lots in the Industrial Park.
Alternate Drivers
Requires proper Minnesota driver's license and plow training provided by the Street and Utility
Supervisor. State Law requires a Class B license to drive vehicles over 26,000 GWR. A Class C
license is required to drive vehicles under 26,000 GWR. A Class A license is required to drive
vehicles over 26,000 GWR pulling a trailer.
2
Priority Listings
The following general priorities shall be observed when removing snow. Some priorities are
performed simultaneously depending on existing conditions, situations and available equipment.
1. Downtown Zone
2. Parking Lots (Due to Public Safety factor, the following list is NOT flexible)
A. Fire/Ambulance Exit Zone
B. Library lot, school area only
C. Police Department Exit Zone
D. Downtown Public Parking Lots
E. Library lot, main lot - (temporary snow storage will occur in the northeast
corner of the parking lot)
F. Liquor Store lot
G. Complete Fire Hall
3. Access routes through zones
4. Through streets in all zones.
5. Cul-de-sacs
6. Alleys
7. Hauling snow (when necessary)
8. Overland drainage ways (when necessary)
9. Fire hydrants (when necessary)
10. School crossings (when necessary)
There are approximately 47 cul-de-sacs and dead ends in the City which take special techniques to
plow efficiently. The Department has established a pattern of plowing toward the end of the cul-
de-sac with a final sweep around the perimeter. Because cul-de-sacs do not provide through
traffic, they are a lower priority than through streets. In the event of heavy snowfall, the Public
Works crew will remove snow piles as soon as practical during the normal working hours follow-
ing other clearing activities.
Responsibilities
Call outs:
It is the responsibility of the Street and Utility Supervisor to order call outs upon consultation with
the Public Works Director, or inform the Public Works Director as soon as practical after 7:00
A.M. if the decision is made in the early morning. The Street and Utility Supervisor has full
authority on call outs in the absence of the Public Works Director.
After the decision to plow has been made, the typical call out will be at 5:00 A.Moo The Street
and Utility Foreman will contact the Police Department of the call out immediately. The Admin-
istration Office will be notified by leaving a message on the answering machine.
The Public Works Director will monitor all snow plowing operations to the greatest extent pos-
sible. City employees will be able to make contact during operations by phone, radio and/or
pager.
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Vehicle Removal:
Upon notification from the Public Works Department that snow removal operations will com-
mence at 5:00 A.M., the Police Department is responsible for having all vehicles removed and
towed in the following areas by 5:00 A.M.:
- 3rd Street from Elm to Spruce Streets
- Both City Hall Parking Lots
- Oak Street from 2nd to 4th Streets
- Liquor Store Parking Lot
Citizen Concerns/Responsibilities
One of the most frequent and irritable problems in snow removal from the public's viewpoint is
the snow that is deposited in driveways. It is safe to say that snow is not pushed into the driveway
intentionally. There is no known way to keep snow from filling in the end of driveways as the
plows pass. The cost to the City of maintaining enough personnel and equipment to clear drive-
ways is prohibitive.
All citizens calls will be directed to the Street Supervisor and be logged utilizing the City's Citizen
Action Request forms. This log will be given to the Director of Public Works/City Engineer
when completed.
The City crew will attempt to plow the full width of the street during the initial plowing operation.
In order to accomplish this, it is necessary to receive the cooperation of all City residents to
eliminate "snow birds". The Police Department will provide a list of snow birds. The Public
Works Department will plow snow bird locations promptly after towing. (Towed in 48 hours.)
The snow from the streets must go on the boulevard, therefore, the building of obstructions on the
boulevard causes increases in costs to the taxpayers due to breakage of equipment and added time
needed to complete snow removal. It is necessary that the City maintain a minimum 6-8 feet of
clear zone behind the curb for snow storage.
It is recognized that residents must be allowed a mailbox within this area. All mailboxes must be
located just behind the curb line and/or shoulder of the road and must be of sufficient strength to
withstand normal maintenance operations. It is the resident's responsibility to maintain their
mailbox. The City is not responsible for repairing mailboxes unless they have actually been
struck by the plow.
It is also recognized that sod behind the curb may be disturbed during maintenance operations.
The City will provide sod for repairs to boulevards damaged by snow plows during snow re-
moval. These repairs will be made by the residents in the Spring. The homeowner is responsible
for contacting the City to request sod replacement. A list will be kept in City Hall.
The City is not responsible for sod damage due to the application of sand/salt.
The practice of depositing snow from driveways and walks in the street is prohibited by City
ordinance.
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Accidents During Snow Removal Operations
Any employee having an accident of any type during snow removal operations shall immediately
notify his supervisor, indicating location and type of accident. If the accident involves personal
injury or a vehicle accident, the operator shall remain at the scene of the accident until police
arrive. Normally, it shall be the supervisor's responsibility to notify the police. Failure to report
accidents can be cause of disciplinary action.
In the event of a very minor accident which does not involve a vehicle or personal injury, the
supervisor shall determine if the accident warrants notifying the Police Department. This is
desired to ensure that the Police Department is not bothered for insignificant things such as bent
sign posts, damaged mail boxes and so on. This also allows equipment to continue without unnec-
essary delay. A list of all damage must be submitted to the Department Head as soon as possible.
Sanding Policy
Sanding is started whenever there is a need for it. Sanding typically occurs at intersections,
curves, hills and the downtown area. The City must use sand/salt sparingly as it ends up in the
storm sewer system and it has to be removed, which is an expensive process. However, the City
will sand all that is necessary for safety.
The City of Farmington does not have.a dry pavement policy so drivers will always have to be
careful during winter. The City's budget cannot provide the same level of service as agencies
such as MnDOT and Dakota County. The City will attempt to clear snow and ice to the best of its
ability. There is only a limited amount of scraping that can be done without damage to the street.
The Police Department will assist the Public Works Department in monitoring street conditions.
They are to notify the Street and Utility Supervisor by phone and/or "on call" personnel via the 24
hour pager (640-0667) of snow and ice conditions needing attention. The Supervisor shall be
notified by the Police during normal working hours. After hours calls will be via the pager to the
"on call" personnel.
The "on call" personnel are to contact the Police Department after being paged to discuss the road
conditions. If a request for sanding is made (except between 11:00 P.M. and 5:00 A.M.) the "on
call" personnel will respond by sanding areas noted previously. This will generally take 2 hours
or more. The "on call" personnel can request additional personnel and equipment if the conditions
warrant. Only in extreme ice conditions will sanding occur between 11:00 P.M. and 5:00 A.Moo
5
:
Life Threatening Emergency
In the event of a life threatening emergency (such as medical and/or fire response) the Police
Department can request that a snow plow escort the emergency response vehicles. The request
will be made by calling the Street and Utility Supervisor. The Supervisor will respond in the
fastest possible time. All maintenance workers are designated as alternates for these responses.
The snow plow can escort these emergency vehicles anywhere within the established "Emergency
Response Areas" such as throughout the City and townships with service contracts.
6
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Sc
TO:
Mayor, Councilmembers and City
Administratorqi,.....
I
I
FROM:
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
SUBJECT:
Set Assessment Hearing for Industrial
Park Phase II Improvements,
Project 96-5
DATE:
November 18, 1996
INTRODUCTION
Council has authorized the preparation of the assessment roll for the above referenced project. A
public hearing should be set for these assessments on the 2nd Phase of the Industrial Park.
DISCUSSION
The City of Farmington has entered into a development agreement with the Housing and
Redevelopment Authority (HRA). The HRA waived it's rights to appeal the assessments,
however, the HRA Director wants a hearing held due to pending lot sales to prospective industries.
Attached is a proposed resolution setting a public hearing on Monday, December 2, 1996 at 7:30
PM for the proposed assessments per Minnesota Statute 429 for consideration.
BUDGET IMPACT
The City has sold bonds for the funding of these improvements. The proposed assessments will be
utilized to pay for the bonds.
RECOMMENDATION
Approve the attached resolution setting a public hearing for the Industrial Park 2nd Addition.
1Z:SU7Ju
Thomas J. i.:n.ki, P.E.
Director of Public Works/City Engineer
cc: file, Donajo Heikes, Robin Roland, Jerry Henricks
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
'-
Proposed RESOLUTION NO. R - 96
CALLING FOR PUBLIC HEARING
- PROJECT NO. 96-5 -
INDUSTRIAL PARK, 2ND ADDITION
Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farm-
ington, Minnesota, was held in the Civic Center of said City of the 18th day of November, 1996 at
7:00 P.M..
The following members were present:
The following members were absent:
Member
introduced and Member
seconded the following resolution.
WHEREAS, pursuant to resolution no. R116-96 of the Council adopted on the 4th day of November, 1996, the City
Clerk was directed to prepare a proposed assessment of the costs of the following improvements:
Proiect
96-5
Description
Constructing municipal watermains,
sanitary sewer, storm sewers and streets
Location
Industrial Park - Phase II
; and
WHEREAS, the Clerk has notified the Council that such proposed assessment has been com-
pleted and filed in his office for public inspection.
NOW THEREFORE, BE IT RESOLVED that:
1. A hearing shall be held in the Council Chambers in City Hall on the 2nd day of December,
1996 at 8 :00 P.M. to act upon such proposed assessment at such time and place and all
persons owning property affected by such improvement will be given an opportunity to be
heard with reference to such assessment.
2. The City Clerk is hereby directed to cause a notice of the hearing on the proposed assessment
to be published once in the official newspaper at least two weeks prior to the hearing, and he
shall state in the notice the total cost of the improvement. He shall also cause mailed notice
to be given to the owner of each parcel described in the assessment roll not less than two
weeks prior to the hearings.
3. The owner of any property so assessed may, at any time, prior to certification of the assess-
ment to the County auditor, pay the whole ofthe assessment on such property, with interest
accrued to the date of payment, to the Clerk/Treasurer, except that no interest shall be
charged if the entire assessment is paid within thirty (30) days from the adoption of the
assessment. The owner may at any time thereafter pay to the Clerk/Treasurer the entire
amount of the assessment remaining unpaid, with interest accrued to December 31 of the
year in which such payment is made. Such payment must be made before November 15 or
interest will be charged through December 31 of the succeeding ye,c,rr.
22
:
Sd
SUBJECT:
Mayor and Councilmembers
John F. Emr, City Administrator
Recommendation for Employment
Receptionist/Data Entry Clerk
TO:
FROM:
DATE:
November 18, 1996
INTRODUCTION
The recruitment and hiring process has been completed for the position of Receptionist/Data
Entry Clerk.
DISCUSSION
A review of the candidates for this position has been completed by staff with the recommended
selection of Ms. Sheila Mayhew for this position.
BUDGET IMPACT
There are adequate funds available in the 1997 budget for this purpose.
RECOMMENDATION
Approve the hiring of Ms. Mayhew for the position of Receptionist/Data Entry Clerk, effective
January 1, 1997.
7~
John F. Erar
City Administrator
- CftlJ of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
5e
.-
TO:
Mayor, C<?uncilmembers
FROM:
John F. Erar
City Administrator
SUBJECT:
Recommendation of Appointment -
Maintenance Worker positions
DATE:
November 18, 1996
INTRODUCTION
The City's Public Works department currently has two vacant maintenance worker positions created by a
retirement and a resignation. The 1996 Budget has authorizations for these two positions.
DISCUSSION
This process was conducted by a committee of public works supervisors, and has selected two candidates to
fill these positions.
BUDGET IMPACT
The Public Works 1996 budget has funding for the two positions.
RECOMMENDATION
1. Approve the appointment of Mr. Tom Hemish to the position of maintenance worker at entry level.
Tom will be available for the full-time position on Tuesday, November 19, 1996.
2. Approve the appointment of Mr. Ben Van Blarcom to the position of maintenance worker at entry
level. Ben will be available for this position upon giving two weeks notice to the City Parks
Department.
Respectfully Submitted,
!:!: f!c"J
'I?
.1(1. {~
ohn F. Erar
City Administrator
cc: file
Tom Kaldunski
Rosemary Swedin
Robin Roland
Jerry Bauer
CitlJ. of FarminiJ.ton 325 Oak Street. FarminlJtonJ MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
5-P
TO: Mayor, Councilmembers and City
Administrator >-I?,c-
FROM: Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
SUBJECT: Approve Capital Outlay Request -
Container Address Numbers
DATE: November 18, 1996
INTRODUCTION
The City uses self adhesive number labels to address solid waste containers for ease of
identification. The Public Works Department is in need of more numbers.
DISCUSSION
Attached is a capital outlay request form for this purchase. The low quote was received from
Fabra Print in the amount of $2,294.00 for 4000 self adhesive numbers.
BUDGET IMPACT
The Public Works Department has funding for the self adhesive number labels within the 1996
budget.
RECOMMENDATION
Authorize this Capital Outlay Request.
Respectfully Submitted,
homas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TJK/11
cc: file, Rosemary Swedin, Benno Klotz, Lena Larson, TJK
.~ CitlJ of FarminfJton 325 Oak Street. FarminlJton, MN 55024 · (612) 463.7111 · Fa1t (612) 463-2591
REQUEST FORM
CAPITAL OUTLAY PURCHASES
DEPARTMENT Public Works
JATE OF REQUEST 11/18/96
I TEMC S) TO BE PURCHASED Self Adhesive Numbers for Addressing Solid Waste containen
AMOUNT PROVIDED IN ~Y~lWN~/ADJUSTED 19~ BUDGET:
s ~ L>/ t"vv
~ .
AMOUNT REMAINING AS OF DATE OF REQUEST: S
1. ') ....13 --
~ \ ,I .'
QUOTATIONS RECEIVED: ~
1. VENDOR Fabra Print
JA TE 10/23/96
DATE 11/13/96
AMOUNT 5 2,294.00
AMOUNT 5 2,339.00
2. VENDOR Wipson Poster
::ATTACH QUOTATIONS~ IF VERBAL QUOTES~ EXPLAIN BELOW
COMMENTS:
11!i~
DA TE F I
SIGNATURE
, ,
if, j -I/,/-C?
DA'TE
,/
,/
/'
TO: THE MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
SIGNATURE OF CITY ADMINISTRATOR
DATE
ACTION TAKEN BY THE COUNCIL ON THE
JAY OF
19
(A?PROVED)
(NOT APPROVED)
FILE:
CC:
TO:
Mayor and Councilmembers
City Administrator~
FROM:
Charlie Tooker, City Planner
SUBJECT:
Right of Access Agreement
with John Tschohl
DATE:
November 18, 1996
INTRODUCTION
This agreement will allow Mr. Tschohl to use City right of way for access to the
adjoining lot until 208th Street is extended.
DISCUSSION
The City approved a lot split on property owned by John Tschohl. This split
created an opportunity for the City to acquire a triangular parcel of land
adjoining the newly created lot to be used for a right angle intersection between
208th Street and Flagstaff Avenue when 208th Street is extended. Due to flood
plain land within the newly created lot, the only reasonable access to the
property would be across the right of way. The agreement will allow use of the
right of way for access until 208th Street is constructed.
ACTION REQUIRED
Approve and authorize the signing of the agreement.
Respectfully submitted,
NI
(..... Ii tv'rA/1v
hi ,'lJ',t
(1-' / ~~iI . ~......-
Charles Tooker
City Planner
CT3
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
AGREEMENT
This Agreement made and entered into this ___ day of
November, 1996, by and between the City of Farmington, a
Minnesota municipal corporation, hereafter ("Farmington"), and
John S. Tschohl and Patricia J. Tschohl, husband and wife,
hereinafter ("Tschohl").
WHEREAS, Tschohl is the owner of the following described
parcel located in the Northwest Quarter (NW~) of the Southwest
Quarter (SW~) of section 26, Township 114 and Range 20, Dakota
County, Minnesota:
That part of the NW~ of the SW~ of Section 26, Township 114,
Range 20, Dakota County, Minnesota described as follows:
Beginning at the intersection of the west line of said
NW~ of the SW~ and a line parallel with and distant
1078.50 feet south of the north line of said NW~ of the
SW~; thence on an assumed bearing of North 89 degrees
45 minutes 10 seconds East, along said parallel line a
distance of 1132.00 feet; thence South 25 degrees 14
minutes 50 seconds West a distance of 262.27 feet to
the intersection with the south line of said NW~ of the
SW~; thence South 89 degrees 40 minutes 20 seconds
West, along said south line a distance 1021.52 feet to
the southwest corner of said NW~ of the SW~; thence
North 00 degrees 19 minutes 57 seconds East along said
west line a distance of 238.18 feet to the point of
beginning.
Subject to an easement for street purposes over, under and
across the west 33.00 feet thereof.
hereafter ("Tschohl Parcel").
WHEREAS, Farmington is the owner of the following described
parcel located in the Northwest Quarter (NW~) of the Southwest
Quarter (SW~) of section 26, Township 114 and Range 20, Dakota
County, Minnesota:
That part of the NW~ of the SW~ of section 26, Township 114,
Range 20, Dakota County, Minnesota described as follows:
Beginning at a point on the south line of the NW~ of
the SW~ distant 557.00 feet east from the southwest
corner of said NW~ of the SW~; thence on an assumed
bearing of South 89 degrees 40 minutes 20 seconds West
along said south line a distance of 524.00 feet to the
easterly right-of-way line of Flagstaff Avenue; thence
North 00 degrees 19 minutes 57 seconds East along said
easterly right-of-way line a distance of 152.00 feet;
thence southeasterly to the point of beginning.
hereafter ("Farmington Parcel").
NOW THEREFORE, in consideration of the foregoing and other
good and valuable consideration the parties hereto agree as
follows:
1. Farmington hereby agrees to grant to Tschohl a limited
license across the Farmington Parcel for the purposes of ingress
and egress to the Tschohl Parcel until such time as a public road
is constructed upon said Farmington Parcel.
2. This Agreement shall be binding upon the parties, their
successors, heirs or assigns.
IN WITNESS WHEREOF, the parties have executed this Agreement
effective the day and year first above written.
r, ~~" CITY
, ~'
~~O. .' By:
"~---)
OF FARMINGTON
Eugene "Babe" Kuchera
Mayor
By:
Patricia J. Tschohl
John F. Erar
city Clerk/Administrator
-2-
TO:
Mayor, Councilmembers,
City Administratori~
5h
FROM:
Ken Kuchera, Fire Chief
SUBJECT:
Approve Purchase of
Ventilator Saw
DATE:
November 18, 1996
J:NTRODOCTJ:ON
The Fire Department is requesting approval to purchase a ventilator saw from
Cherokee Power Equipment.
DJ:SCOSSJ:ON
A ventilator saw is a valuable tool for Fire Department operations. It is used
to saw through roofs and sidewalls of burning structures to release smoke and
toxic gas buildup. It can also be used for other emergency/rescue situations
such as sawing through downed trees and large debris to reach trapped victims.
BUDGET J:MPACT
The 1996 budget provides $1000 for the purchase of a ventilator saw. The total
cost of this request is $948. The purchase is exempt from sales tax per fire
equipment purchase tax exempt laws.
ACTJ:ON REQUESTED
Approve the purchase of an Echo Quik Ventilation Saw at a total cost of $948.
Respectfully submitted,
~~~
Ken Kuchera "
Fire Chief ~
FD2
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
REQUEST FORM
CAPITAL OUTLAY PURCHASES
DEPARTMENT ~E- DATE OF REQUEST i I / 'ff/'l &-
~;~TDJ;:n~~~~) ~rtJ~ ~~1~~
AMOUNT PROVIDED IN ORIGINAL/ADJUSTED 19~ BUDGET: $ {~(7
AMOUNT REMAINING AS OF DATE OF REQUEST: $ ~. "o-t2/)
2. VENDOR
DATE j(J'7/?h
DATE! lie; / f?
$ /} / /\~ 6J-(J
AMOUNT '-7 L.. 6 '
AMOUNT $ I t,~3 97
"ATTACH QUOTATIONS, I F VERBAL Q OTES, EXPLAIN BELOW , ~
COMMENTS: B1~ -t;- ~C'~ ~ ~jW'fk-UL h , v,
t~~ . CllAtJ ~~ wJJ ~~ ~~~ ~~
r- ~ Vu-f ~lAMCJ7 leVy --VI ~ ~S -
/11119/'
~
<.
SIGNATURE
if/,
A E
TO: THE MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
SIGNATURE OF CITY ADMINISTRATOR
DATE
ACTION TAKEN BY THE COUNCIL ON THE
DA Y OF
19
-
(A2PROVED)
(NOT APPROVED)
FILE:
CC:
--
5'
TO:
Mayor and Councilmembers,
City Administratort~
i
FROM:
Karen Finstuen,
Administrative Assistant
SUBJECT:
Accept Resignation of
City Planner
DATE:
Nocvember 18, 1996
INTRODUCTION/DISCUSSION
City Planner Charles Tooker has submitted a letter stating his intention to
retire from his position effective January 10, 1997.
Mr. Tooker has been with the City for almost 30 years, serving first as a
consultant beginning in the Fall of 1967 and then being hired as a City employee
in the position of City Planner in August, 1991.
In the attached letter, Mr. Tooker states his intention of completing work
associated with the MUSA expansion Comprehensive Plan Amendment prior to his last
day of employment.
ACTION REQUESTED
Acknowledge receipt of Mr. Tooker's letter of resignation.
/
\~ (}n.'. ~
~~
;;.~ ". -"] .'
Karen Finstuen
Administrative Assistant
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fu (612) 463-2591
--
November 6, 1996
Karen Finstuen
Administrative Assistant
City of Farmington
325 Oak Street
Farmington, MN 55024
Dear Karen,
This letter is to inform you' of my plans to retire at the end of
the day on January 10, 1997.
It is my intention to complete all of the work associated with the
MUSA expansion Comprehensive Plan Amendment being prepared for
Metropolitan Council review. I will be available to work with any
replacement that may be hired prior to my retirement date.
It has been a pleasure to work with you and other staff members, as
well as the various individuals who have served on the Planning
Commission and City Council over the past 25 years.
Sincerely,
(?~ 4~
Charles Tooker
City Planner
I
I
- - fitll o.t ~Q,1f,m;,"'gto.",
325 19.a1i Siuet · :1wunituJto.n, .JLAC 55024 · (612) 463.7111 · fj-aa; (612) 463-2591
--~
COUNCIL MEETING 11/18/96
COUNCIL REGISTER
:
VENDOR
PAGE 1
5'
j
---------------------------------------------------------------------------------------------------------------------
.;CTIVITY
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
AIRTOUCH CELLULAR
<*>
ALCORN BEVERAGE CO. INC.
<*>
.~ERICAN ASSOCIATION OF RETIRE
<*>
BRUMMUND, RODNEY
<*>
CITY OF FARMINGTON
<*>
COLLEGE CITY BEVERAGE INC
<*>
DAKOTA ELECTRIC ASSOCIATION
<*>
DAY DISTRIBUTING CO
<*>
FRITZ COMPANY INC
<*>
GRIGGS COOPER & CO
<*>
HOHENSTEINS INC
<*>
JOHNSON BROTHERS LIQUOR COMPAN
<*>
JORDAN BEVERAGE INC
<*>
LAVENDER INN
<*>
LEAGUE OF MINNESOTA CITIES - P
<*>
MARK VII DISTRIBUTORS INC
<*>
METROPOLITAN WASTE CONTROL COM
<*>
NORTHERN STATES POWER COMPANY
<*>
QUALITY WINE AND SPIRITS CO
<*>
REVELS, HEIDI
<*>
UNITED STATES FIGURE SKATING A
<*>
A T & T WIRELESS SERVICES
BUILDING MAINT CELL PHONE 716-5611 32.21 - .
RECREATION PROGR CELL PHONE 280-4460 13.99 IP
SOLID WASTE CELL PHONE 270-0290 51. 07 IP
97.27*
LIQUOR STORE MERCH FOR RESALE 215 8,901.95 IP
8,901.95*
Senior Center MATERIALS & SUPPLIES 104.00 :p
104.00*
ICE ARENA PROGRAM REFUND POWER 50.00 IP
50.00*
PARKLAND Program WARM HOUSE - MIDDLE 900.00 IP'
900.00*
LIQUOR STORE MERCH FOR RESALE 231 10,603.35 IP
10,603.35*
LIQUOR STORE UTILITY 56071-02.0 371.59 IP
SEWER OPEATIONS UTILITY 77441-00.4 132.61 IP
SOLID WASTE UTILITY 7533-04.5 55.99 IP
WATER UTILITY UTILITY 21815-01.4 1,509.62 IP
2,069.81*
LIQUOR STORE MERCH FOR RESALE SEP 370.00 IP
370.00*
LIQUOR STORE MERCH FOR RESALE 942 653.58 IP
653.58*
LIQUOR STORE MERCH FOR RESALE 737 7,895.70 IP
7,895.70*
LIQUOR STORE MERCH FOR RESALE 156 3,068.20 IP
3,068.20*
LIQUOR STORE MERCH FOR RESALE 624 2,067.88 IP
2,067.88*
LIQUOR STORE MERCH FOR RESALE 314 1,825.45 IP
1,825.45*
Senior Center MATERIALS & SUPPLIES 199.50 IP
199.50*
ADMINISTRATION LMC 96 POLICY ADOPT 35.00 IP
35.00*
LIQUOR STORE MERCH FOR RESALE 567 5,686.30 IP
5,686.30*
SEWER OPEATIONS OCTOBER SERVICE 28,512.00 IP
28,512.00*
BUILDING MAINT UTILITY 10.83 I?
LIBRARY SERVICES UTILITY 899.59 IP
PARK MAINT UTILITY 19.83 IP
SEWER OPEATIONS UTILITY 166.06 Ii'
SIGNAL MAINT UTILITY 174.84 IP
STREET MAINT UTILITY 109.70 IP
1,380.85*
LIQUOR STORE MERCH FOR RESALE 441 637.46 IP
637.46*
Recreation prog VOLLEYBALL INSTRUCTO 165.00 IP
165.00*
ICE ARENA MEMBERSHIP REGISTRAT 332.00 IP
332.00*
75,555.30* <*>
ENGINEERING SERV UTILITY 77.04 OH
"
STREET MAINT UTILITY 77.04 OH
COUNCIL ~EGISTER
VENDOR
ACTIVITY
l:'AGt. L.
DESCRIPTION
CHECK AMOUNT CK-SUB~YS
------------------------------------------------------------------------------------------------------------------------
<*>
ACTION OVERHEAD DOOR CO mc
<">
.:..IRLAKE FORD MERCURY
<*>
.o,IRTOUCH CELLULAR
<*>
ASTLE FORD EQUIPMENT CO INC
<*>
.Z\.T&T
<*>
AT&T WIRELESS SERVICES
<*>
BACHMANS INC
<*>
BECKER ARENA PRODUCTS
<*>
BLUM, RYAN
<*>
BT OFFICE PRODUCTS INTERNATION
<*>
BUDGET MART #2~0
<*>
BURNSVILLE SANITARY COMPANY
<*>
CARGILL SALT
<*>
CDP IMAGING SYSTEMS
<*>
CITY OF FARMINGTON
<*>
COORDINATED BUSINESS SYSTEMS L
<*>
CURTIS FIRE CONTROL
<*>
CC:10CO
<">
D & J GLASS SERVICE
<*>
PATROL SERVICES
PATROL SERVICES
FIRE SERVICES
STREET MAINT
PATROL SERVICES
RECREATION PROGR
ENGINEERING SERV
SEWER OPEATIONS
STREET MAINT
WATER UTILITY
PARKLAND Program
I CE ARENA
ENGINEERING SERV
ADMINISTRATION
ENGINEERING SERV
PARK MAINT
PATROL SERVICES
SOLID WASTE
STREET MAINT
SOLID WASTE
STREET MAINT
ADMINISTRATION
LIQUOR STORE
PARK MAINT
SENIOR CITIZEN
FIRE SERVICES
LIQUOR STORE
PARK MAINT
SWIMMING POOL
BUILDING INSPECT
FIRE SERVICES
PARK MAINT
PATROL SERVICES
SOLID WASTE
STREET MAINT
PARTS & LABOR
154.08*
91. 00
91.00*
142.90
142.90*
27.72
AUTO REPAIRS
CELL PHONE
27.72*
EQUIP MAINT & RENTAL
11.76
11.76*
0.30
0.~5
0.45*
4.26
4.26
4.26
4.26
~7.04*
767.36
767.36*
297.26
297.26*
6.67
6.67*
270.81
270.81*
47.08
314.5~
589.81
371.72
527.30
1,850.42*
7,543.57
7,543.57*
220.74
220.74*
446.00
446.00*
25.00
488.50
513.50*
528.01
528.01*
248.85
22.36
64.96
93.98
430.15*
63.09
94.49
64.57
307.74
457.21
UTILITY
UTILITY
UTILITY
UTILITY
UTILITY
UTILITY
ASSORTED TREES
EQUIP MAINT & RENTAL
MILEAGE REIMBURSE
OFFICE SUPPLIES
FUEL
FUEL
FUEL
FUEL
FUEL
OCTOBER RUBBISH
DEICING SALT
QUARTERLY MAINTENANC
TOBACCO PERMIT
MISTOOK CREDIT - WAT
EQUIB MAINT & RENTAL
SAFTY FAIR
ANNUAL INSPECTIONS
INSPECTIONS
INSPECTIONS
FUEL
FUEL
FUEL
FUEL
FUEL
987.10*
PARTS & LABOR
44.58
44.58*
OH
CH
OH
OH
OH
CH
OH
OH
OH
OH
OH
OH
OH
I
H
OH
OH
OH
OH
OH
CH
OH
:H
OH
::r
OH
OH
CH
OH
CH
2H
H
CH
COUNCIL REGISTER
:.~
'IENDOR
ACTIVITY
t'AGt. j
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
----------------------------------------------------------------------------------------------------------------------
CH
DAKOTA COUNTY TREASURER
<*>
DAKOTA ELECTRIC ASSOCIATION
<*>
DELGARD TOOL CO
<*>
DICK'S SANITATION INC
<*>
EMERGENCY APPARATUS MAINTENANC
<*>
ENEBAK CONSTRUCTION
<*>
FARMINGTON BAKERY
<*>
FARMINGTON INDEPENDENT
<*>
FARMINGTON PRINTING INC
<*>
FEED-RITE CONTROLS INC
<*>
FERRELL GAS PRODUCTS CO
<*>
FINSTUEN, KAREN
<*>
FIRSTAFF
<*>
FLOR, TRICIA
<*>
FRANKLIN QUEST
<*>
FRONTIER COMMUNICATIONS
<*>
Gartner Refrigeration & MFG In
<*>
HCMC EMS EDUCATION
<*>
HEDBERG AGGREGATES
<*>
:-:'YDRO SUPPLY CO
<*>
INSTANT TESTING COMPANY
<*>
Independent Black Dirt Co. Inc
<*>
JACOBSON, LEON
<*>
COUNTY ROAD 3 1
EMERG MGMT SERV
FIRE SERVICES
SIGNAL MAINT
STREET MAINT
SOLID WASTE
RESCUE SQUAD
PRAIRIE WAT PH 2
Senior Center
ADMINISTRATION
FIRE SERVICES
GEN ACCOUNTING
Recreation prog
SENIOR CITIZEN
SEWER OPEATIONS
SOLID WASTE
STORM WATER UTIL
WATER UTILITY
WATER UTILITY
ICE ARENA
ADMINISTRATION
ADMINISTRATION
Recreation prog
ADMINISTRATION
LIQUOR STORE
ICE ARENA
RESCUE SQUAD
STREET MAINT
WATER UTILITY
IND PK - PH II
PARK MAINT
SEWER OPEATIONS
INVOICE #5118
31,573.19
31,573.19*
5.33
410.41
1,825.02
2,240.76*
12.73
12.73*
7,727.10
7,727.10*
1,416.76
1,416.76*
92,405.55
92,405.55*
9.00
9.00*
158.40
158.40*
45.00
29.96
71.99
329.09
43.83
43.84
43.84
43.84
651. 39*
1,170.47
1,170.47*
105.31
105.31*
55.10
55.10*
950.40
950.40*
9.00
9.00*
125.63
125.63*
299.14
299.14*
94.50
94.50*
150.00
150.00*
48.97
48.97*
7,603.93
7,603.93*
614.84
614.84*
80.00
80.00*
1. 50
1.50*
UTILIYT
UTILITY
UTILITY
MATERIALS & SUPPLIES
OCTOBER SERVICES
PARTS & LABOR
SE AREA STORM SEWER
SUPPLIES
INVOICE 351379
BUSINESS CARDS
RUBBER STAMP
BASKETBALL FLIERS 16
SR NEWS LETTERS 1662
UTILITY BILLING
UTILTITY BILLING
UTILTIY BILLING
UTILITY BILLING
MATERIALS & SUPPLIES
FORKLIFT SERVICE
MILEAGE REIMBURSE
RECEPTIONIST
PROGRAM REFUND
OFFICE SUPPLIES 1744
UTILITY
EQUIP RENTAL & MAINT
EMT REFRESHER
MATERIALS & SUPPLIES
MERCHANDISE FOR RESA
WATER TESTING SEPT C
MATERIALS & SUPPLIES
REFUND OF CREDIT
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
.JH
CH
CH
CH
COUNCIL REGISTER
VENDOR
ACTIVITY
.t'AlJt. '+
DESCRIPTION
CHECK AMOUNT CK-SUB5-YS
---------------------------------------------------------------------------------------------------------------------
JE~IS
<*>
JG ;iEAR
<*>
KALDUNSKI, TOM
<*>
LAKEVILLE, CITY OF
<*>
LAROCHES INC
<*>
LARSON, LENA
<*>
LOGIS
<*>
LUVERNE FIRE APPARATUS CO LTD
<*>
MACQUEEN EQUIPMENT
<*>
MC NAMARA CONTRACTING INC.
<*>
MCCLINTOCK, ROSE
<*>
MENARDS
<*>
MINNESOTA BOOK STORE
<*>
MINNESOTA PIPE AND EQUIPMENT
<*>
MODEL STONE COMPANY
<*>
MOTOR PARTS SERVICE CO INC
<*>
NAPA
<*>
NORDSTROM, STEVEN
<*>
NORTHERN STATES POWER COMPANY
<*>
NORTHSTAR REPRO PRODUCTS INC
<*>
OFFICE MAX
<*>
RESCUE SQUAD
RECREATION PROGR
Recreation prog
ENGINEERING SERV
PATROL SERVICES
PARK MAINT
ENGINEERING SERV
BUILDING INSPECT
GEN ACCOUNTING
MIS
PAYROLL
WATER UTILITY
FIRE SERVICES
SOLID WASTE
STREET MAINT
SEWER OPEATIONS
SOLID WASTE
PARK MAINT
ADMINISTRATION
SEWER OPEATIONS
STREET MAINT
WATER UTILITY
STREET MAINT
PATROL SERVICES
ENGINEERING SERV
FIRE SERVICES
PARK MAINT
PATROL SERVICES
SOLID WASTE
STREET MAINT
STREET MAINT
POLICE ADMIN
ENGINEERING SERV
ADMINISTRATION
SUBSCRIPTION
23.97
23.97*
100.00
116.00
216.00*
53.80
53.80*
3,322.65
3,322.65*
745.90
745.90"
44.41
44.41*
200.00
430.00
605.00
140.00
268.00
1,643.00"
26.58
26.58*
27.27
27.27*
427.40
427.40*
10.00
4.51
14.51*
79.34
79.34"
28.40
28.40*
68.00
25.56
120.52
214.08*
114.91
114.91"
6.97
6.97*
5.29
3.42
48.07
12.65
171.32
378.58
619.33*
75.00
75.00*
6.28
6.28*
29.54
29.54*
121. 3 6
121. 36*
SWEATSHIRTS
SWEATSHIRTS
MILEAGE/MEAL REIMBUR
OCTOBER DISPATCH CHG
SERVICE & RENTAL
MILEAGE/PARKING REIM
PERMITS & INSPECTION
FINANCIAL
REVENUES
PAYROLL
UTILITY BILLING
EQUIP MAINT & RENTAL
EQUIP MAINT & RENTAL
MATERIALS & SUPPLIES
WATER REFUND
WATER REFUND
MATERIALS & SUPPLES
BOOKS TO F DRUCKREY
MATERIALS & SUPPLIES
MATERIALS & SUPPLIES
MATERIALS & SUPPLIES
MATERIALS & SUPPLIES
101662-F
EQUIP MAINT & RENTAL
TRANSPORTATION COSTS
EQUIP MAINT & RENTAL
TRANSPORTATION COSTS
EQUIP MAINT & RENTAL
TRANSPORTATION COSTS
REIMBURSE FOR SAFETY
UTILITY
PRINTING & PUBLlCATI
OFFICE SUPPLIES
CH
OH
CH
CH
OH
CH
OR
OH
OH
OH
CH
OH
OH
OR
CH
OH
CH
OH
OH
OH
OR
8:1:
CH
....'1.
OH
OH
CH
::::H
COUNCIL REGISTER
VENDOR
ACTIVITY
PAGE 5
DESCRIPTION
CHECK AMOUNT CK-SUBSYS
---------------------------------------------------------------------------------------------------------------------
OH
PELLICCI HARDWARE & PAINT
<*>
PEOPLES NATURAL GAS
<*>
PH FEELY & SON CO
<*>
PILGRIM PROMOTIONS
<*>
PRO STAFFF
<*>
PROGUARD
<*>
R & R SPECIALTIES INC
<*>
RAMSEY ACTION PROGRAMS INC
<*>
RAY O'HERRON CO INC
<*>
RDO EQUIPMENT
<*>
RENTAL PLACE, THE
<*>
SAVOIE SUPPLY CO. INC.
<*>
SCHMIDTKE FUELS INC
<*>
SILENT KNIGHT SECURITY SYSTEMS
<*>
SKB
<*>
STARR AUTOMOTIVE
<*>
STEGMAIER, ANN
<*>
STREICHER'S
<*>
TERRY'S ACE ROSEMOUNT
<*>
TOLL GAS AND WELDING SUPPLY
<*>
TOOKER, CHARLIE
<*>
':'OTAL REGISTER
<*>
TRANS ALARM INC
FIRE SERVICES
PARK MAINT
FIRE SERVICES
ICE ARENA
PARK MAINT
SENIOR CITIZEN
SOLID WASTE
STREET MAINT
SWIMMING POOL
WATER UTILITY
PARK MAINT
Recreation prog
GEN ACCOUNTING
ICE ARENA
ICE ARENA
Senior Center
PATROL SERVICES
STREET'MAINT
RECREATION PROGR
BUILDING MAINT
STREET MAINT
LIBRARY SERVICES
SOLID WASTE
PARK MAINT
Recreation prog
PATROL SERVICES
PARK MAINT
STREET MAINT
PLANNING/ZONING
LIQUOR STORE
SEWER OPEATIONS
STORM WATER UTIL
SWIMMING POOL
MATERIALS & SUPPLIES
MATERIALS & SUPPLIES
218.04
133.80
351.84*
395.71
1,708.37
168.56
76.65
75.78
179.54
20.24
47.38
2,672.23*
49.20
49.20*
903.83
903.83*
642.60
642.60*
366.64
366.64*
52.45
52.45*
1,356.59
1,356.59*
88.40
88.40*
1,706.82
1,706.82*
101. 52
101.52*
309.33
309.33*
34.51
34.51*
96.00
96.00*
314.00
314.00*
35.27
35.27*
411.00
411.00*
253.39
253.39*
6.17
6.17*
5.27
5.27*
24.80
24.80*
79.04
79.04*
66.30
66.30
97.30
UTILITY
UTILITY
UTILITY
UTILITY
UTILITY
UTILITY
UTILITY
UTILITY
MATERIALS & SUPPLIES
WHITE TEESHIRTS
TEMP SERVICE
MATERIALS & SUPPLIES
84" ICE BLADE GRIND
HOME DELIVERED MEALS
MATERIALS & SUPPLIES
EQUIP RENTAL & MAINT
HALLOWEEN COSTUMES
MATERIALS & SUPPLIES
TRANSPORTATION COSTS
PROFESSIONAL SERVICE
RICH VALLEY DUMPING
TRANS COSTS
INSTRUCTOR FEES - SO
SPEAKER ASSEMBLY
MATERIALS & SUPPLIES
MATERIALS & SUPPLIES
MILEAGE/PARKING REIM
EQUIP MAINT & RENTAL
PROFESSIONAL SERVICE
PROFESSIONAL SERVICE;
MONTHLY/MONITORING C
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
OH
CH
OH
OH
OH
OH
OH
OH
':H
GH
OH
OH
OH
OH
'JH
'.::H
OH
OH
COUNCIL REGISTER
VENDOR
rAl.~ 0
<*>
---------------------------------------------------------------------------------------------------------------------
ACTIVITY
DESCRIPTION
CHECK AMOUNT CK-SUB~YS
TRIO SUPPLY COMPANY
<*>
TWIN CITY TRUCK EQUIPMENT INC
<*>
UNITOG
<*>
US WEST COMMUNICATIONS
<.>
VENZKE, JOHN
<*>
WEIERKE, BILL
<*>
WESTWOOD SPORTS INC - APPLE VA
<*>
WIKSTROM INSURANCE
<*>
WYNINGS, DEBRA
<*>
ZIEGLER INC
<*>
APPROVED:
Kuchera
Galler
Fitch
Gamer
Ristow
229.90*
BUILDING MAINT PAPER SUPPLIES 325.90
LIBRARY SERVICES 206019 80.48 OH
SENIOR CITIZEN 206021 16.91 OH
SWIMMING POOL 201563 90.35 OH
513.64.
STREET MAINT TRANSPORTATION COSTS 124.61 OH
124.61.
SOLID WASTE MATERIALS & SUPPLIES 57.38 OH
STREET MAINT MATERIALS & SUPPLIES 133.86 OH
191.24.
GEN ACCOUNTING UTILTIIES 369.28 OH
369.28*
SOLID WASTE UTILITY CREDIT 13.90 OH
13.90.
STREET MAINT REIMBURSE FOR SAFETY 75.00 OH
75.00.
Recreation prog BASKETBALLS 335.48 OH
335.48*
FIRE SERVICES INSURANCE 760.50 OH
760.50.
Recreation prog REIMBURSE GYMNASTIC 37.00 OH
37.00*
STREET MAINT MATERIALS & SUPPLIES 58.22 OH
58.22*
182,265.16. *>
KEY
OR
IP =
Current List of Bills
Previously Paid Bills
6b
TO:
Mayor, Councilme~9Ers, and
City Administrator it..-.
FROM:
Karen Finstuen, Admin. Asst.
SUBJECT:
1997 License Renewal Public
. Hearing
DATE:
November 18, 1996
INTRODUCTION
Based on City Ordinance 3-12-6-2, a public hearing must be held to renew On-Sale Liquor
Licenses, On-Sale Sunday Liquor Sale Licenses and Club Licenses. Ordinance 3-15-8C
regulates the renewal of Saunas and Therapeutic Massage Licenses.
DISCUSSION
The following estabiishments have submitted their applications for renewal:
On-Sale Liquor -
American Legion
Farmington Lanes
Long Branch Saloon and Eatery
On-Sale Sunday -
American Legion
Farmington Lanes
Long Branch Saloon and Eatery
VFW Club
Club Licenses -
VFW Club
Sauna and Therapeutic Massage - Rite Touch Therapeutic Massage
The appropriate attachments, fees and insurance information have been submitted with the
applications. Police Chief Dan Siebenaler has reviewed the forms and approved the applications.
The Eagles Club was unable to meet the submittal deadline.
BUDGET IMPACT
The fees collected are as proposed in the revenue portion of the budget.
~itlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7117 · Fa~ (672) 463-2591
c,
RECOMMENDATION
Approve licenses for the American Legion, Farmington Lanes, Longbranch Saloon and Eatery,
VFW Club and Rite Touch Therapeutic Massage.
The public hearing should be continued to December 2, 1996 to receive and act upon the Eagles
Club License application.
Respectfully submitted,
~i1h.~
Karen Finstuen
Administrative Assistant
,.
Date: November 18,1996
To: Mayor and City Council
City Administrator I~
From: Gerald A. Henricks
HRA Executive Director
Subject: East Farmington TIF Modification
Introduction
In October 1996, the City Council had set a public hearing date of November 18,1996 for
the purpose of modifying the East Farmington TIF District.
Discussion
The City Council is requested to cancel the public hearing for modifying the East
Farmington TIF District. This request recognizes the policy changes made by the County
relating to the use of TIF dollars to construct county roads. City Administrator will
discuss this policy modification in detail with the Council later in the agenda.
Budget Impact
No impact at this time.
Action Requested
The City Council is requested to cancel the public hearing for modifying the East
Farmington TIF District.
~spectfull y Submitted,
J::1!He~c~ ~ c{ AH/J
HRA Executive Director
~
6~
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
To: Mayor and City Co~ncil
City Administrator jJl-
From: Gerald A. Henricks
HRA Executive Director
Subject: 1997 Community Development
Block Grant Application
Date: November 18,1996
Introduction
The City of Farmington as an entitlement City receives Community Development Block
Grant(CDBG) funds every other year. In 1997, Farmington will receive its entitlement
of approximately $155,000 on July 1,1997.
Discussion
Attached for the Council's review and comment are the following;
1. Letter from Lee Smith, Dakota County HRA representative
2. CDBG application form with proposed projects
The proposed projects listed on the application reflect the results of previous discussions
between the HRA and the City Council. The proposed projects and a short summary of
the projects are;
I. The Rambling River Park project - the facilities and playground equipment do not
meet the ADA requirements. The CDBG funds will be used to bring the Park
facilities and playground equipment into compliance with the ADA regulations.
2. Farmington Municipal Swimming Pool - the municipal swimming pool facilities are
not in compliance with ADA regulations. The equipment and modifications to the
municipal pool using CDBG funds will bring the pool into compliance with ADA
regulations.
3. Senior Citizen Center Coordinator's position - this position provides needed services
and programs to the senior citizens of Farmington. Due to funding problems, this
position was to be reduced from a full time position to a part time position.
Recognizing that the position provides services strictly for senior, a HUD
classification which normally is recognized as a low to moderate income status, this
position could be restored to full time status by using the CDBG funds to supplement
the present City funding for this position.
get
CitlJ. of FarminfJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2591
In preliminary discussion with Lee Smith, he thought the 3 projects would qualify for
CDBG funding. Mr, Smith will need to review in detail the projects individually before
certifying the 3 projects as acceptable for CDBG funding.
Budget Impact
The City will use CDBG funds in the approximate amount of$155,000 to provide
facilities and services to its residents without increasing the ad valorem tax.
Action Requested
The City Council upon review and discussion of the proposed projects for CDBG funding
are requested to approve the attached resolution approving the application for CDBG
funding.
Respectfully Submitted,
4~1-~
Gerald A. Henricks
HRA Executive Director
cST' MIll
:"'.", ,,-';.
- ;1,,:;-1["\
-.- -'--"'-'- ',-
\ ' KUT"-, l
, i" ~ :~ :
MEMORANDUM
TO: Participating Cities in CDBG District 4
FROM: Lee Smith, Dakota County HRA
DATE: 10/2/96
RE: Dakota County Community Development Block Grant (CDBG)
Program Application for 1997
Enclosed is the application form for Dakota County I s Community
Development Block Grant Program for Fiscal Year 1997. This form,
with supporting documentation and a resolution of the governing
body of the municipality (a form of resolution is provided for your
information), must be returned to the Dakota County HRA no later
than December 31, 1996.
The funding amount for FY1997 is not known at this time, but the
amount is expected to be about the same as was received for FY1996.
Ba.sed on the 1996 funding amount and the most recent formula
allocation provided by the U. S. Department of Housing and Urban
Development, District 4 would receive approximately $310,000 as its
share of the County's grant. Funding for applications within the
District is awarded each year by splitting the total District
funding equally between two of the four Cities. In Fiscal Year
1997, Farmington and Lakeville are due to receive funding. We
suggest that you use the above funding amount as a guide in
preparing your application. We will notify you when the 1997
funding amount is known so that application requests may be amended
if necessary.
CDBG Program funds generally can be used for projects that provide
a benefit to persons of low and moderate income or that aid in the
elimination of slums or blighted conditions in communities. If you
have questions about the program or about the eligibility of
proposed activities, please call this office. Questions should be
directed to me at 423 -8113 or to Diane Nordquist at 423 -8112.
Either of us will be happy to assist you in preparing an
application or in documenting the eligibility of a proposed
activity.
CDBG recipients with on-going projects may also request
reallocation of unused funds at this time, if desired. Please call
us to discuss the reallocation process.
\~,AL \.J['rL'RTL~lTY :::TL_"lER
.~
CDBG Proqram funds for FY1997 will not be available for expenditure
on pro-;ect activities until after July 1, 1997. In order to meet
all documentation required for funding approval by the Department
of Housing and Urban Development we must begin the application
process at this time. Your cooperation in meeting the proposed
application deadline will be greatly appreciated. We look forward
to working with you in 1997!
f'
Dakota County
Community Development Block Grant Proposal
Fiscal Year 1997
City of Farmington
Legal Name of Applicant
4
Community Development
District
325 Oak Street
Legal Address of Applicant
Farmington
City
MN
State
55024
Zip
Gerald A. Henricks
Contact Person
FHRA Executive Director (612) 463-1860
Title Phone Number
1. Rambling River Park Facilities
2. Farmington Municipal Swimming Pool Facilities
3. Farmington Senior Citizens Center Coordinator's Position
Project Name
Project #1 - The Rambling River Park project provides for the modification and/or
purchasing of Equipment and facilities which will meet ADA requirements (See Attachment A).
Pro;ect 12 Farmington Municipal Swimming Pool project completes the modification of this
public facility to meet all ADA requirements (See attachment B).
Project 13 - The Senior Citizens Center Coordinator's position is to be i/j funded from
CDBG funds. Without this funding source the Coordinator's position was to be reduced in
hours or eliminated due to lack of funding (See attachment C).
Brief Description of Project
$155,000.
Amount Requested
\CD\cdbg-pro
~
1. Has this project received CDBG funding before?
Yes -X- No
2. Project duration:
-X- One Year
Other (Specify):
Proposed beginning date:
Proposed completion date:
3. Grant funds will be used for:
ACquisition
Clearance Activities
Disposition
Economic Development
Planning
x Public Facilities
x Public Services
Rehabilitation
Other (Specify):
4. Federal objective addressed (attach documentation) :
X Benefit to low and moderate income persons
- Total number of persons benefitting: N/A
- Percentage of low/moderate income: N/A
Aid in the prevention or elimination of slums and blight
Alleviation of urgent community development need
5. General description of the project (include project goals and
importance to community) - attach additional pages if needed:
See attachments A, Band C
..
6 .
Description of project area (attach map)
See Exhibit A, Band C
Census tract/block group(s) included in area:
Entire City and
surrounding townships.
7. Construction schedule:
X Not Applicable
X Applicable
If applicable:
Estimated date construction will begin: July 2, 1997
Estimated date construction will be completed: November 3, 1997
8. Project cost:
Total project cost:
Amount of C.D. Grant requested:$ 155,000
(Percentage of total proj ect cost) : 100
$ 155,000
%
Source and amount of other revenue:
$
$
$
9. Budget summary by activity:
Activity
CDBG
S 65,000
Other/List Source Total
Rambling River Park/ADA
s s
Source:
Municipal Swimming Pool/ADAS 50,000
s
s
Source:
Senior Citizen Coordinator S 30,000
s
s
Source:
s
s
s
Source:
10. Additional supporting items submitted with proposal (check if attached) :
~
Benefit documentation (See question 4)
X Resolution of governing body requesting grant
Additional project information
X Map or sketch outlining project area
Professional's certification of feasibility and accuracy of
scope and budget (engineer's, architects, etc.)
Letters in support of project/or letters of commitment
Other (Specify):
-------------------------------------------------------------------------
Certification
I certify that the statements and application requirements of this official
proposal are correct and that this proposal contains no misrepresentation or
falsifications, omissions, or concealment of material facts and that the
information given is true and complete to the best of my knowledge and
belief, and that no bids have been awarded, contracts executed, or
construction begun on the proposed project, and that none will be prior
issuance of a Release of Funds Notice by the program administrator.
Signature of Authorized Official
Date
Title
..
1997 Application
Community Development Block Grant
Attachment" A"
Rambling River Park
Project # 1
The Rambling River Park system is a local park serving the residents of Farmington,
Empire Township, Eureka Township and Castle Rock Township. The park facilities and
equipment do not at this time provide for handicap accessibility limiting the use of the
equipment and facilities to a segment of these residential areas. Rambling River Park
facilities and equipment include the following;
1. Bathroom Facilities
2. Pavilion
3. Ice Arena
4. Playground equipment
5. Sand base play area
6. Pedestrian bridges
7. Walking paths
At the present time these facilities and equipment do not meet ADA requirements. An
estimated cost of $65,000 is necessary to bring these facilities and equipment to ADA
standard. It will be necessary to hire a consultant to perform a needed ADA assessment.
The results of this assessment will determine the exact extent of the upgrading.
..
1997 Application
Community Development Block Grant
Attachment "B"
Municipal Swimming Pool
Project # 2
The Farmington Municipal Swimming Pool serves the residents of Farmington, Empire
Township, Eureka Township and Castle Rock Township. The pool facilities and
equipment at this time do not provide for handicap accessibility limiting the use of the
equipment and facilities to a segment ofthese residential areas. The Farmington
Municipal Swimming Pool facilities and equipment include the following;
1. Bathroom Facilities
2. Pavilion
3 . Wadding pool
4. Main swimming pool
At the present time these facilities and equipment do not meet ADA requirements. An
estimated cost of $50,000 is necessary to bring these facilities and equipment to ADA
standard. It will be necessary to hire a consultant to perform a needed ADA assessment.
The results of this assessment will determine the exact extent of the upgrading.
("
1997 Application
Community Development Block Grant
Attachment "C"
Senior Citizen Center Coordinator's Position
Project # 3
The City of Farmington in the past has employed a full time person to coordinate and
direct the activities for the Senior Citizen Center. The Center serves seniors in
Farmington, Empire Township, Castle Rock Townships and Eureka Township. This
position will be reduced to part time status. Seniors in the community requested the City
Council to find sources of funding to retain the full time position for the Senior Citizen
Center Coordinator position. It was recognized by the City Council that reducing the
hours for the Coordinator would reduce the quality of programs and the services offered
to the seniors. By retaining the services of a full time staff, the existing programs will
remain in place while additional sources of funds will be sought to assist financing the
position in the future and provide additional programs to the seniors.
Community Development Block Grant funds will be used to fund 1/3 position for the
Senior Citizen Center Coordinator from July 1997 through June 1999 in the amount of
$30,000.
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
"J
RESOLUTION NO.
A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF
FARMINGTON FOR FISCAL YEAR 1997 DAKOTA COUNTY
COMMUNITY DEVELOPMENT BLOCK GRANT FUNDING
BE IT RESOLVED by the City Council of the City of
follows:
Farmington
a s
1. The City Administrator is authorized to submit the attached
application to Dakota County for a Community Development Block
Grant in Fiscal Year 1997.
2. The application is approved by the City Council and the Mayor and
Deputy City Clerk are authorized to execute it on behalf of the
Ci ty of Farmington
3. That the Dakota County HRA be designated as the administrative
entity to carry out the program on behalf of the City.
Adopted by the City Council of Farmington
of , 19___
this
day
Ayes:
Nayes:
, Mayor
ATTES.T:
, City Administrator
..
TO:
Mayor and Councilmembers
<3b
FROM: John F. Erar, City Administrator
SUBJECT: Proposed Capital Improvement
Program 1997-2001
DATE: November 18, 1996
INTRODUCTION
A copy of the proposed 1997-2001 Capital Improvement Program (CIP) has been included in the
Council packet. This document includes proposed projects which staff has identified for
completion over the next five fiscal years. Each project was reviewed by staff using the following
guidelines: past Council direction, identified community needs, infrastructure replacement,
construction and maintenance schedules, approved comprehensive infrastructure system plans
and planning requirements associated with future development criteria.
DISCUSSION
Given that the document is extensive and will need further review by Council and staff, it is
suggested that Council identify future workshop dates to provide for greater in-depth review.
In that many of the projects planned for in 1997 will need to move forward in the project
engineering development process, which includes feasibility studies, financial assessment and
analysis, the ordering of plans and specifications, the bidding process, and public hearings, it is
requested that Council schedule workshop dates in late January to allow for adequate time for
reVIew.
In addition, staff will be submitting this proposed document to the Metropolitan Council as part
of the City's comprehensive plan amendment. This document is necessary to complete the City's
planning application in extending the MUSA service area.
It should be emphasized that the Capital Improvement Program should be viewed as a planning
document. Staff will review the projects on an annual basis and modify project elements as
needed and/or when appropriate. The Capital Improvement Program will be brought to Council
for review and adoption towards the end of each fiscal year, for the following year.
The proposed document is the product of many hours of review by the management team to
provide Council and the community with a plan to meet future infrastructure service needs and
challenges. Ostensibly, the need to plan future improvements is vital to control costs, manage
limited resources and ensure the continued high quality of life within the community.
I
C!tlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024. (612) 463-7111 · F~ (612) 463-2591
.,
Mayor and Councilmembers
Proposed 1997-2001 Capital Improvement Program
Page 2 of2
CAPITAL IMPROVEMENT PROGRAM HIGHLIGTS
1) The proposed document suggests a five year total expenditure of $50,245,517. Revenues
sources identified in this document are proposed and are based on best estimates to date.
General categories of revenue identified are bonded debt, tax levies, intergovernmental
revenues, grants and special assessments. All proposed financing sources are, of course,
subject to Council review and approval.
2) Construction of the Central Maintenance Facility is proposed for 1998, and as previously
indicated, the appropriate financing mechanism has not been determined. Construction of the
satellite fire station, as proposed by the Fire Department, was deferred until 1999. This
proposed project, while important, was scheduled after the Central Maintenance Facility due
to staffs review relative to priority and need. It is proposed that should Council determine
that a referendum be held for the central maintenance facility, it is suggested that the satellite
fire station included as part of that funding package in 1998.
3) Bonded debt identified in the CIP as a general financing source would be supported through a
variety of means other than solely through tax levies. This would include revenues generated
by user fees, special assessments and other statutorily allowed intergovernmental revenues.
BUDGET IMP ACT
The Capital Improvement Program contains specific, anticipated costs for each proposed project.
In light of changing, uncontrollable cost environment factors, project costs are based on the best
information currently available. Feasibility studies and final engineering estimates will of course
have some effect on preliminary project estimates contained within the CIP.
ACTION REQUESTED
Accept the proposed 1997-2001 Capital Improvement Program document and schedule
workshop dates to review the program document.
Respectfu2&1 .s. ubmitted,
!.iJ' /0
f-IWVf-- 0lL~
.rbhn F. Erar
/City Administrator
..-
3d
TO:
Mayor and City Councilmembers
FROM:
John F. Erar, City Administrator
SUBJECT:
Council-Management Team Retreat
DATE:
November 18, 1996
INTRODUCTION
A Council-management team retreat is proposed to develop and reinforce a positive working relationship
between Council and staff. This retreat would also provide unique opportunities to identify and discuss
Council goals and objectives for 1997, develop core team building concepts and approaches, and would
be facilitated to ensure that significant issues are discussed, clarified and resolved.
DISCUSSION
It is proposed that Mr. James Brimeyer, of the Brimeyer Group, be engaged by the City as the retreat
facilitator. The retreat would begin on Friday, January 10, 1997 from 4:30 p.m. to 8:00 p.m., and on
Saturday, January II, 1997 beginning at 8:00 a.m. until 5:00 p.m.
The retreat agenda would begin with a session on Friday afternoon and would involve the Council and
the administrator and would focus on team building issues, Council expectations and communications.
The retreat on Saturday would include Council, the management team and the administrator and would
again include team building issues, Council goals and objectives, and community and organizational
visioning. This type of retreat interaction is critical to clarify and identify significant Council-staff issues
and to ensure a positive, productive framework for meeting community challenges in 1997.
BUDGET IMP ACT
Mr. Brimeyer has conducted several of these retreats for other cities in the metropolitan area. He has
indicated a standard fee of $2,000 for these services, which would also include personality profiling for
Councilmembers and the administrator. There are adequate funds available in the 1997 Budget for this
purpose.
ACTION REQUESTED
Approve the Council-Management Team retreat for Friday, January 10, and Saturday, January 11, 1997.
Respectfully submitted,
~ ~~1..,
.. [ (k
/t-lIt - (~
/
/John F. Erar
City Administrator
CitlJ. of FarminiJ.ton 325 Oak Street · FarminlJton, MN 55024 · (612) 463-7111 · Fa~ (612) 463-2597
~
TO:
ylayor and City Councilmembers
~a
FROM: John F. Erar, City Administrator
SUBJECT: Property Acquistion Agreement-
Water Board
DATE: November 18.1996
INTRODUCTION
At the June 10, 1996 Council workshop, staff was authorized to work with the Water Board on
the acquiring property selected by Council as its preferred site to construct a proposed Central
Maintenance Facility in 1998. This site, as conceptually discussed, would also serve to house the
City's new water tower, well site and satellite fire station in a campus-style municipal facilities
complex.
DISCUSSION
The property acquisition negotiations with Mr. Larry Wenzel, the property owner, and a proposed
land acquisition agreement with the Water Board were conducted separately.
The Water Board, in an earlier meeting, also agreed that the preferred site selected by Council,
although not the Water Board's first choice, would present the community with the best
opportunity
. to consolidate municipal service operations in one centralized location which will lead to
greater service efficiencies
. to minimize the amount of property to be taken off the tax roles
. to serve as a centralized geographic location in the delivery of general services with direct
access on a proposed primary transportation corridor
. to provide a combined site which demonstrates a practical. cost effective approach to
providing municipal services to a rapidly growing service population.
As Council is aware, the site would abutt the new County 31 alignment providing City vehicles
with direct access onto a proposed primary transportation corridor, reducing transportation costs
and improving and equalizing service response times in the entire community.
Staff has been negotiating with Mr. Larry Wenzel, the property owner of the preferred site, and
has arrived at a fair market price of $15,000 per acre for the property in question. According to
City Attorney Dave Grannis, the cost per acre is in line with what other properties are being sold
at in this area of the community.
CitlJ of Farminqton 325 Oak Street. FarminlJton, MN 5502~ · (612) 463-7111 · Fa~ (612) 463-2591
)0
Staff has also negotiated a tentative agreement with the Water Board on acquiring the balance of
the property on the site. According to engineering estimates. the Water Board will need
approximately 4.5 acres for the new water tower. with the balance of the property reserved for
City facilities. Essentially. the Water Board has agreed to purchase the entire property, consisting
of approximately 23 acres including right-of-way for $345,000. to temporarily reduce the
financial burden on the City.
The Water Board would then agree to sell the balance of the property, approximately 18.5 acres
at its original cost for a total land cost of $277,500. to the City. The Water Board is willing to
accept the value of City engineering services provided on the new water tower. with any
difference paid to the Board over a five year period with interest rates equal to what would be in
effect in any related debt issuance utilized in the construction of the new water tower. (The Water
Board has not made any decision relative to the issuance of bonded debt for construction of the
new water tower at this time.) It is estimated that the value of the engineering services is
approximately $225,975 and the anticipated residual from administrative and legal fees, and
revenues from the sale of approximately 3 acres of right-af-way to the County would cover the
remaining cost of property acquisition estimated at $51,525.
BUDGET IMP ACT
It is proposed that the cost of the property be financed by the value of the engineering services
provided to the Water Board on the new water tower and any residual revenues realized on the
project. Any land acquisition costs over and apove this amount will be budgeted for in fiscal year
1998.
ACTION REOUESTED
Approve the purchase of the property with the Water Board subject to the terms described above.
A draft agreement is attached for Council review and comment.
_\5 previously discussed with Council, the question as to the financial mechanism to be used in
financing the Central Maintenance Facility, whether through a referendum or lease-purchase, will
be discussed in future workshops scheduled in 1997.
I would like to publicly recognize and thank the Water Board for supporting this joint endeavor
with the City. Board members worked in earnest to assist the City with this property acquisition.
Their efforts have been sincerely appreciated.
Respectfully submitted,
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.i John F. Erar
City Administrator
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REAL liiSTAT!: P'!TRCBASB AGREBIID"l'
THIS AGREEMENT (the "Agreement") made entered into this
day of
, 1996, by and between Lawrence W.
Wenzel and Coneene R. Wenzel. husband and wife, ("Seller") and
the Water Commission of the City of Farmington, an independent
administrative utilities commission created under provisions of
MiIUlesota Statutes S 412.341, ("Buyer").
In consideration of the mutual covenants and agreements
herein, it is hereby mutually agreed by Seller and Buyer as
follows:
SBCTIOIf 1.
81.L1I AND Pt7Rt"RUB OF LAND
1.1) seller shall sell to Buyer and Buyer shall purcr~se
from Seller, upon the terms and conditions hereof, the following
described property located'in the City of Farmington, County of
Dakota and State of Minnesota:
The East 794.00 feet of ~he Nort~ 1286.00 feet of ~~~ ~~A of
the ~ of Section 24, Township 114, Range 20, Dakota
County, Minnesota.
(the II Property II ) .
SBCTIOH 2.
PTTDt"'a'UB PR:EC'B
2.1) The purchase price for the Property is Fifteen
Thousand and NO/100 Dollars ($15,000.00) per acre. Provided, the
area of the Property encumbered by an easement for 195th Street
shall not be included in the determination of the purchase price.
The exact purchase price shall be determined by a survey of the
Property to be completed prior to closing and at the expense of
the Buyer. Seller acknowledges receipt of the sum of $1,000.00
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as earnest money. The balance of thft purchase price shall be
paid in cash at time of closing.
SBC"r:ION 3.
'1"%TLE MATTBRS
3.1) Seller shall, within a reason&ble time after
acceptance of this Agreement, furnish an abstract of title, or a
registered property abstract, certified to date to include proper
searches covering bankruptciea, state and federal judgment and
liens, and levi@d and pending special assessments. Buyer shall
be allowed 10 business days after receipt of abstract for
examination of title and making any objections which shall be
made in writing or deemed waived. If any objection is so made,
Seller shall have 10 business days from receipt of Buyer'~
written title objections to notify Buyer of Seller's intention to
make title marketable within 120 days from Seller's receipt of
such written objection. If notice is given, payment hereunder
required shall be postponed pending correction of title, but upon
correction of title and within 10 days after written notice to
Buyer the parties shall perform this Purchas@ Agreement according
to its terms. If no suc~ notice is given or if notice is given
but title is not corrected within tbe time provided for,
Purchase Agreement shall be null and void, at option of Buyer;
neither party shall be liable for damages hereunder to the other
and earn8st money shall be refunded to Buyer; Buyer and Seller
agree to sign cancellation of Purchase Agreement. BUYER AGRBBS
TO ACCBP'! AN' OIQ1Ba'S TI'rLS POLICY m THE FULL AKOtDrr 01' THE
PUBCHASB PRICB IN LIEtJ' 01' AN ABSTRACT 01' TI'l'LB Xi' TBB PROPERTY IS
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SUBJECT TO A MASTER. ABSTRACT OR I!' NO ABS'l'RAC'l' 011' 'l'ITLB :IS IN
SELLKR'S POSSBSSION OR CONTROL. If Buyer is to receive such
policy (l) the title examination period shall commence upon
Buyer's receipt of a current title insurance commitment and (2)
Seller shall pay the entire premium for such policy.
SBC'l'ION 4.
(!LOSIHQ
4.1) The closing shall be at a location designated by
Buyer, and shall occur on or before Decembe~ 17, 1996.
4.2) On the closing date, Seller shall execute and/or
deliver to Buyer:
4.2.1} A duly executed Warranty Deed, to the City of
Farmington, free from any exceptions, except road and
natural gas line easements of record;
4.2.2) A customary affidavit that there are no
unsatisfied judgments of record, no actions pending in any
state or federal courts, no tax liens, and no bankruptcy
proceeding filed against Seller, and no labor has or
materials have been furnished to the Property for which
payment has not been made, and that to the best of Sellerls
knowledge there are no unrecorded interests relating to the
Property;
4.2.3} A certificate signed by the Seller warranting
that there are no "wells" on the Property within the meaning
of Minnesota Statutes or if there are wellsl a well
certificate in the form required by law.
4.3.) Seller shall pay the real estates taxes assessed
against the Property and payable in the years 1996 and prior
thereto. Buyer shall pay the real estate taxes assessed against
the property and payable in the years 1997 and thereafter. All
special assessments levied or pending against the Property as of
the date of closing shall be paid by Seller. Seller agrees to
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pay at closing, deferred Green Acre Taxes and assessments, if
any, due on the Property.
SECTION S.
ADD:IT:IOHAL COVZHAlft'S AND WARBANT:II.S OF SELLER
S.l) Seller covenants and warrants to Buyer as follows:
5.1.1) Seller has record title to the Property and has
no knowledge of any title encumbrances, except easements of
record referred to in paragraph 4.2.1.
5.1.2) There are no persons or entities occupying or
having a right to occupy the Property.
5.2) At closing, no contracts or agreements shall be in
effect with respect to the Property by which Buyer shall be
bound.
5.3) As used herein, "Hazardous Substance" shall mean any
substance, element, compound, solution, mixture or combination
thereof which because of its quantity, concentration or physical,
chemical or infectious characteristics presents, may present or
could present danger or potential danger for damage, injury or
illness to health, welfare or to the environment, including, but
not limited to: (i) those substances which are inherently or
potentially radioactive, explosive, ignitable, corrosive,
reactive, carcinogenic or toxic, (ii) the following: asbestos,
,urea formaldehyde, polychlorinated biphenyl, nuclear fuel or
materials, chemical waste, radioactive materials, known
carcinogens and petroleum products, and (iii) other substances or
materials which are defined as hazardous substances or which are
included under or regulated by any local, state or federal law,
rule or regulation pertaining to environmental regulation,
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contamination or cleanup, including without limitation the
Comprehensive Environmental Response compensation and Liability
Act, 42 U.S.C. !i 9601, et seq. (f1CERCLAn), as amended by the
Superfund Amendments and Reauthorization Act of 1986 ("SERA"), 42
U.S.C. SS 9601-9675, the Federal Resource Conservation and
Recovery Aot of 1976 ("ReRAn)/ the Minnesota Environmental
Response and Liability Act ("MERLA"), Minn. Stat.. em. 115B, or
any other state or federal super lien or environmental oleanup
statutes, laws, ordinances or regulations, all as the same may be
amended from time to time. Seller represents and warrants to
Buyer that they have no knowledge of any hazardous substance
located on the Property.
SBC'1'J:ON 6.
R:ImrI" 01' B:lllRX
6.1 Upon exeoution of this Agreement, Seller hereby
consents and grants unto the Buyer, its agents and assigns, the
right to enter upon the Property. This Right of Entry is given
for the sole purpose of allowing the Buyer, at its' cost, to
survey the Property and take soil borings.
SBCTI:OH 7
~SCBLLAlf1!:01JS
7.1) At the time of closing, Seller shall grant to the City
of Farmington a permanent easement for roadway and utility
purposes over, under and across the East 60' of the West 844' of
North 235' of the NW 1/4 of SW 1/4 of Section 24, Twp. 114, Range
20, Dakota County, MN. This easement is to provide an acoess
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from 195th Street to the property and to the remainder of
Seller's property.
7.2) All notices required or permitted to be given or
served under this Agreement shall be in writing and shall be
deemed to have been duly given if delivered in person or
deposited in the United States mail, postage prepaid, for mailing
by certified or registered mail, return reoeipt requested, as
tollows:
7.2.1) In the case of the seller, to Lawrence W.
Wenzel and Doneene R. Wenzel, at 2001 120 Street Weet, lover
Grove Heights, Minnesota 55077;
7.2.2) In the case of the Buyer, to the City of
Farmington, Attention John F. Erar, City
Clerk/Administrator, 325 Oak Street, Farmington, Minnesota
55024.
7.3) If the Buyer defaults under any of the terms hereof,
then Seller shall have the right (in addition to whatever other
remedies are available to Seller at law or in equity) to the
cancellation of this Agreement.
7.4) If Seller defaults under any of the terms hereof,
including, without limitation, the delivery ot marketable title
to the Property as set forth in Section 4 hereof, then Buyer
shall have the right (in addition to whatever other remedies are
available to Buyer at law or in equity ) to the cancellation of
this Agreement.
7.5) This Agreement shall inure to the benefit of and be
binding upon the parties hereto and their respective heirs,
personal representatives, successors and assigns.
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7.6) This Agreement shall be. construed in accordance with
the laws of the State of Minnesota.
IN WITNESS WHEREOF, the parties hereto have executed this
Agreement as of the day and year first above written.
SBLLBR:
BUYDt
FAlt.'1UNGTON WATER COMMISSION
Lawrence W. Wenzel
By:
Doneene R. Wenzel
By:
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AGREBIIlDlT
This Agreement made and entered into this ____ day of
I 1996, by and between the City of Farmington, a
Minnesota municipal corporation, hereafter ("City") and the Water
Commission of the City of Farmington, an independent
administrative utilities commission created under the provisions
of Minnesota Statutes S 412.341, hereafter ("water Board") .
WHEREAS, the Water Board intends to enter into a purchase
agreement with Lawrence W. Wenzel and Doneene R. Wen~el, husband
and wife, to purchase certain real property located in the City
of Farmington, County of Dakota and State of Minnesota legally
described as follows:
The East 794.00 feet of the North 1286.00 feet of the
~ of the S~, section 24, Township 114, Range 20,
Dakota County, Minnesota.
hereafter (nPropertyU); and
WHEREAS, the Water Board will purchase the Property from
Lawrence W. Wenzel and Doneene R. Wenzel who will convey title to
the Property to the City because the Water Board lacks statutory
authority to possess any right, title or interest to any
property; and
WHEREAS, while title to the property shall remain in the
name of the City, it is intended that the Water Board shall have
possession of the northeasterly quarter of the Property for the
construction, operation and maintenance of a water reservoir.
NOW, THEREFORE, in the event the Water Board purchases the
Property and in consideration of the foregoing and other good and
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valuable consideration the parties hereto agree as follows:
1. Reoavment. The City agrees to pay the Water Board 75%
of the survey costs, closing costa and purchase price of the
Property. This amount shall be paid in the following manner:
1.1 Pavments. The City will pay the Water Board in
five equal annual installments of principal, plus
interest commencing . 1998.
1.2 Jnterest. Interest upon the amount owed shall
begin to accrue on at a rate equal to the
interest rate of the Water Board bonds issued for the
construction of the water reservoir.
1.3 Prej)ayment. The City has the option to prepay all
or any part of the loan at any time. or from time to
time, without penalty.
1.4 Engineerina Fees. The City may reduce its annual
payment by applying the amount of any engineering or
administrative fees owed by the Water Board to the
City.
2. Possession. The. Water Board shall have possession of
ehe northeasterly quarter of the Property for the construction.
operation and maintenance of a water reservoir. The City shall
have possession of the remainder of the Property.
3. Costs of DevelpPlD-gnt & Site Imorovements. The parties
agree to split any costs for access improvements to the Property
from 195th Street, with 75% of the costs to be paid by the City
and 25' of the costs to be paid by the Water Board. The Water
Board shall be responsible for all costs related to the
construction, operation and maintenance of the water reservoir.
The City shall be responsible for any costs it incurs in the
development of the Property not possessed by the Water Board.
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Costs related to utilities to serve the Property shall be split
as agreed by the parties prior to construction of said utilities.
IN WITNESS WHEREOF, the parties have hereunto set their
hands all on the day and year first above written.
WATER BOARD
CITY OF FARMINGTON
By: Eugene II Babe II Kuchera
Mayor
By:
By: John F. Erar
City Clerk/Administrator
Ey:
3
TO:
:v1ayor and Councilmembers
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FROM: John F. Erar, City Administrator
SUBJECT: Municipal Utility Penalty Waiver
Policy
DATE: 0Jovember 18, 1996
INTRODUCTION
As discussed with Council at the November 4, 1996 meeting, a policy on how customer requests
for waiver of the utility penalties would be processed was explained. This memo will serve to
document the guidelines previously discussed.
DISCUSSION
Municipal Utility Penalty Waiver Policy - Process
All requests for waivers of penalties assessed against a specific customer account shall be
reviewed subject to the following criteria:
1. Account payment histories will be generated on the requesting customer account to determine
status of payment history and identify past late payments on the account, if any.
2. Information concerning the circumstances arising from the specific late payment incident
reported by the customer shall be obtained by the Finance Director or his/her designee.
Failure by the requesting customer to provide all pertinent information relating to the request
for penalty waiver within a reasonable amount of time as determined by the Finance
Department statf will be taken into consideration, and may affect the decision on the waiver
request.
3. Utility customers who have had an exemplary record of payment. defined as no late payments
over a 24 month period, will be taken into consideration in the review process to promote
good customer relations.
4. A customer may appeal any denial of waiver by Finance Department staff to the Finance
Director. The Finance Director shall issue his/her decision within 10 business days.
5. If the customer is not satisfied with the results of the appeal. he/she may appeal the decision
to the City Administrator. The administrator shall issue his/her decision within 10 business
days considering all the facts provided in the particular request for waiver of a utility penalty.
The decision at this level of appeal is final.
BUDGET IMP ACT
All waivers of utility penalties generate a loss of income for the City's utility operations. This
potential loss of income will not be the primary factor in waiver determinations, but is
- CitlJ of Farminq,ton 325 OaK Street. FarminlJton, MN 55026 · (672) 463-7711 · Fait (672) 663-2591
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Mayor and Councilmembers
Municipal Utility Penalty Waiver Policy
Page 2 of2
recognized as having a negative impact on operational income. In addition, staff time involved in
resolving all such requests are cost based.
ACTION REOUESTED
Approve the Requests for Waiver of Late Utility Penalty - Process Policy as presented above.
Respectfully submitted,
'"
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John F. Erar
City Administrator
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