HomeMy WebLinkAbout09.03.96 Council Packet
1. CALL TO ORDER - 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
AGENDA
COUNCIL MEETING
REGULAR
SEPTEMBER 3, 1996
4. CITIZENS COMMENTS (5 minute limit per person for items
not on the agenda.)
5. CONSENT AGENDA (All items approved in 1 motion unless
anyone wishes an item removed for discussion)
a. Approve Minutes - 8/19/96 (Regular)
b. School/Conference Request - State Fire Chiefs Conference
c. School/Conference Request - Firefighter One Course
d. School/Conference Request - Firearms Instructor Course - Police
e. Amend Duo Plastics IDR Bond Resolution
f. Accept Resignation - Director of Finance
g. Payment #1 - prairie Waterway Phase II - Enebak Construction
h. Approve Various Agreements for Fall Clean Up Day
i. Approve Extension of Project Completion Date - prairie Waterway -
Phase II - Request by Enebak Construction
j. Approve Payment for Spruce Street Access project
k. Adopt Resolution Accepting Donation of Light Poles
1. Adopt Resolution Accepting Donation of Funds to Senior Center
m. Approve Capital Outlay Request - Cellular Phones - Park and Rec
n. Adopt Resolution Approving Application for Exemption from Lawful
Gambling License
o. Approve Amendment to Nelsen Hills Farm 5th Addition Grading Plan
p. Amend Election Judge Resolution for primary Election
q. Approve Payment of the Bills
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
8. UNFINISHED BUSINESS
7. PETITIONS, REQUESTS AND COMMUNICATIONS
a. Southeast Area Resident Survey
b. Parental Responsibility Ordinance
9. NEW BUSINESS
a. Adopt Preliminary 1997 Budget Levy
11 . ROUNDTABLE
10. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS
12. EXECUTIVE SESSION
a. Prairie Waterway Property Acquisition
13 . ADJOURN
TO:
Mayor and Councilmembers
FROM:
John F. Erar,
City Administrator
SUBJECT:
Supplemental Agenda Items
DATE:
September 3, 1996
It is requested that the September 3, 1996 agenda be updated as follows.
Dakota County Commissioner Joseph Harris will be present at the meeting to
discuss various topics.
Item 9a - 1997 Preliminary Budget Levy - A memo and proposed resolution are
attached for Council review and action.
It is recommended that the above changes be made to the Agenda for August 5th.
Respectfully submitted,
F. Erar
Administrator
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CitlJ. of FarminiJ.ton 325 Oak Street · FarminfJton, MN 55024 · (612) 463.7111 · Fait (612) 463.2591
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Preliminary Approval of 1997 Tax
Levy and 1997 Proposed Budget
DATE: September 3, 1996
INTRODUCTION
At the August 15, 1996 budget workshop, Council was presented with a proposed 1997 Budget and Tax
Levy. In order to comply with state statutes, Council will need to adopt the preliminary 1997 tax levy and
budget at tonight's meeting, Further, Council will need to set the dates for Truth and Taxation hearings in
December,
DISCUSSION
During the workshop review of the 1997 Budget, Fire Chief Kuchera indicated his concerns relative to
the denial of a capital outlay item in the budget review process. As Council is aware, this capital outlay
item, a boat, motor and trailer in the amount of $4,260, was reviewed by the management team, and after
careful consideration was rejected,
As Council is well aware of my thoughts concerning both the lack of justification and questionable
service need for this item as presented by representatives of the Fire Department, I feel that further
discussions by staff would not be productive, It should be emphasized, however, that with this one
exception, the new budget process was extremely successful, and did provide all departments, including
the Fire Department, with the opportunity to share valid service needs and concerns.
Another meeting with Fire Chief Kuchera and Rescue Captain Hemish was held on Monday, August 26,
1996 to further discuss this item. With respect to funding, the Fire Department has proposed that $1,000
approved in the 1996 Budget for Mast Trousers be used to partially fund this item. In that the 1996 Fund
Balance is well below recommended levels, and the proposed carry-over of funds would be used for an
entirely different purpose, this proposed shift in funding should be rejected, with any unused funds
returned to fund balance.
BUDGET IMPACT
The following two options are proposed for Council consideration and adoption.
Option 1. Council adoption of the preliminary 1997 tax levy and budget as presented and recommended
at the Council budget workshop, This option does not provide for the Fire Department's request for the
above-mentioned item. The preliminary tax capacity rate would remain at 34.735%, with a total General
Fund budget of $3,617,486.
CitlJ of FarminlJ.ton 325 Oak Street · Farmin9tonl MN 55024. (612) 463.7111 · Fax (612) 463.2591
Option 2. Council adoption of a revised, preliminary 1997 tax levy and budget which includes the above-
mentioned capital outlay item. The following changes would be incorporated in the proposed 1997
General Fund budget.
Reductions:
Activity Name/#
Rescue Squad - 351
Rescue Squad - 351
Item
Air Bags
Hurst Tool Attachments
Cost
1,100.
1,250.
Total Capital Outlay Reductions: $2,350
Additions:
Rescue Squad - 351
Boat/Motor/Trailer
$4,260
Total Capital Outlay Additions: $4,260
Net Funding Difference: ($1,910)
As a result of these changes, the 1997 Tax Capacity Rate (TCR) would be increased to 34,776% resulting
in a General Fund levy of $1,072,754, in comparison to the original proposed TCR of 34,735% and
General Fund Levy of $1,070,844. Accordingly, the proposed 1997 General Fund would increase to
$3,619,396 from the original proposed amount of$3,617,486.
ACTION REOUESTED
Council is requested to set the budget hearing dates for either Wednesday, December 4th or Thursday,
December 5th at 7:00 p.m" with a continuation hearing, if needed, for Monday, December 16th at 7:00
p,m.
RECOMMENDATION
Council adoption of the preliminary 1997 Tax Levy and Proposed Budget as presented under Option 1 is
recommended.
Should Council choose to include the boat, motor and trailer in the 1997 Budget, then adoption of the
preliminary 1997 Tax Levy and Proposed Budget under Option 2 should be considered.
Res e~?~
ohn . ~rL
City Administrator
PRO P 0 SED
RESOLUTION
ADOPTING A PROPOSED BUDGET AND ESTABLISHING THE PROPOSED TAX LEVY
FOR THE YEAR 19976 COLLECTIBLE
Pursuant to due call and notice thereof, a regular meeting of the City Council of the
City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd
day of September, 1996 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
NOW, THEREFORE, BE IT RESOLVED by the Mayor and City Council of the City of
Farmington, that the Treasurer/Auditor in and for the County of Dakota, State of
Minnesota, upon receipt of this proposed 1997 Budget and proposed 1997 Property Tax
Levy declare the City of Farmington in compliance with State of Minnesota Truth in
Taxation Law.
Proposed Tax Levy
Debt Levy (attached)
General Levy *
$ 512,151. 00
1,445,237.00
Total Levy
$1,957,388.00
* Includes Fire Levy of $45,000.00
Net of HACA - $383,304.00
BE IT FURTHER RESOLVED that the Truth in Taxation public hearing will be held on
at 7:00 P.M.. If needed, the continued hearing will be held on
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 3rd day of September, 1996.
Mayor
Attested to the
day of
, 199 .
SEAL
City Administrator
1997 BUDGET
Summary of Debt Service Levy to be Attached and Become Part of
Tax Levy Resolution No.
Certified Supplemental
Fund No. Fund Title ~ ~ Total Levy
305 Imp. Bonds 1986A 0 19,361 19,361
307 Imp. Bonds 1987 49,028 0 49,028
309 Imp. Bonds 1990A 21,742 0 21,742
311 Imp. Bonds 1991A 15,054 0 15,054
312 1992 Fire/Arena Refund 134,458 0 134,458
313 Imp. Bonds 1992 29,378 0 29,378
315 Imp. Bonds 1994 79,865 0 79,865
403 Equipment Certificate 150,455 0 150,455
512 Imp. Bonds 1983B 0 12,810 12,810
$479,980.00 32,171 $ 512,151. 00
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COUNCiL MiNUTES
REGULAR
AUGUST 19, 1996
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1. Mayor Kuchera convened the meeting at 7:00 P.M..
Members Present: Kuchera, Fitch, Ristow, Gamer.
Members Absent: Galler.
Also Present: City Administrator Erar, Attorney Grannis.
2. Mayor Kuchera led the audience and Council in the Pledge of Allegiance.
3. MOTiON by Ristow, second by Gamer to approve the agenda with the following
changes:
a) Remove item 5f - Approve Final Contractor Payment - Southeast Area Sanitary
Sewer - from Consent Agenda for abstention.
b) Remove item 5i - Approve Emergency Evacuation Plan with LaPetite Academy -
from Consent for discussion.
c) Remove item 5k - Met Council Denial of City Grant Application - from Consent
Agenda for discussion.
APiF, MOTiON CARRiED.
4. Citizen Comments
Henry Iwerks - Asked if he would be allowed to speak on various topics which were
on the agenda at the time they were being discussed by Council.
S. MOTiON by Ristow, second by Gamer to approve the Consent Agenda as follows:
a) Approve minutes of the August 5, 1996 regular Council meeting.
b) Approve Renewal of Lease Agreement with ABH Properties for Solid Waste Garage
c) Approve Solicitation of RFP's for City Auditing Firm
d) Adopt RESOLUTiON NO. R84-96 - Authorize Use of IRE for Duo Plastics
e) Approve the Budget for Library and Idea School and Related Budget Adjustment
f) Approve Continuation of City Policy on Brush Removal on Private Property
g) Acknowledge Update of Federal Disaster Aid Request
h) Adopt RESOLUTiON NO. R8S-96 - Authorize Signing of Development Agreement for
Farmington Industrial Park 2nd Addition
i) Adopt RESOLUTION NO. R86-96 - Accept Donation of Coffee Maker - Chris Galler
j) Approve Hiring of Lisa Shadick as Assistant Liquor Operations Manager
k) Approve School/Conference Request - LOGIS Windows NT - City Administrator
1) Approve payment of the bills as submitted.
APiF, MOTiON CARRiED.
6. Final Contract Payment - Southeast Area Sanitary Sewer
Councilmember Ristow pulled this item from Consent in order to abstain from
voting. MOTiON by Fitch, second by Gamer to approve the final payment to Richard
Knutson, Inc. in the amount of $47,479.30 for Project 94-15. VOTiNG FOR:
Kuchera, Fitch, Gamer. AGAiNST: None. ABSTAiN: Ristow. MOTiON CARRiED.
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7. Emergency Evacuation Plan Agreement with LaPetite Academy
Member Ristow stated that he concurred with the agreement, however he wished to
make certain that the same City facilities would be available to other daycare
businesses within the City. Police Chief Siebenaler stated that if approached by
other daycare businesses, and if those facilities met the terms of this
agreement, they would be given the same access to City facilities. MOTiON by
Ristow, second by Gamer to approve the use of City facilities as emergency
evacuation points for Lapetite Academy. APiF, MOTiON CARRiED.
8. Metropolitan Council Environmental Services Denial of City Application for
i/i Grant
Councilmember Gamer asked whether the City would have the opportunity to apply
again for the grant in the future. City Engineer Kaldunski stated that it was an
annual program, the City had received the grant in the past, and would apply
again. No action was required.
9. Award Towing Contract
Police Chief Siebenaler explained the various factors which lead to his
recommendation to award the City's towing contract to Dakota County Towing, Inc.
A lengthy discussion followed regarding the two companies which had submitted
bids for the contract. Discussion centered around concerns regarding the
distance of Dakota County Towing from the City and taking business away from a
local business. City Attorney Grannis noted that since the Council had approved
opening the contract for bids, they were obligated to award the bid to the lowest
responsible bidder. The terms of the contract were also reviewed, particularly
the 30 day termination clause and the ability of a contractor to request the
contract be open for bids.
Mayor Kuchera opened two public hearings scheduled for 7:30 P.M.. The hearings
were continued until later in the meeting.
MOTiON by Fitch, second by Kuchera to award the City's towing contract to Dakota
County Towing, Inc. VOTiNG FOR: Kuchera, Fitch, Ristow. AGAiNST: Gamer.
MOTiON CARRiED. Member Ristow qualified his vote by noting that if complaints
were received about service provided by Dakota County Towing, the contract would
be terminated using the 30 day notification clause.
10. Public Hearing - Amend Ordinance Related to Accessory Storage Buildings
City Planner Tooker provided information regarding the proposed amendment, which
eliminated the need for a conditional use for garages between 800 and 1000 square
feet and increases the maximum height of storage sheds. He also informed Council
that neither the Planning Commission nor staff recommend allowing the
construction of an accessory building on lots without a principal use due to the
possibility of the building becoming a business use in residential neighborhoods.
Member Ristow asked whether this applied to lots which abutted a lot with a
principal use. Mr. Tooker replied that it did. Member Fitch asked whether the
size limit for detached garages referred to livable or ground floor square
footage. Mr. Tooker stated it was livable square footage. Mr. Fitch asked if
the conditional use process would allow a larger structure. Planner Tooker
stated a variance would be required and the Planning Commission had indicated
they would probably deny such a request. There were no public comments. MOTiON
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by Gamer, second by Fitch to close the public hearing. APIF, MOTION CARRIED.
MOTION by.Gamer, second by Kuchera to adopt ORDINANCE NO. 096-378 amending Title
10, Chapter 3, Section 5 and Title 10, Chapter 6, Section 5 of the City Code
increasing the permitted size of detached accessory structures to 800 to 1000
square feet and increasing the allowable height to 12 feet. APIF, MOTION
CARRIED. Member Fitch thanked Staff and Commission members for their work on
this issue.
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11. Public Hearing - Industrial Park 2nd Addition - Award of Contract and
Approving Bond Issue
This item was divided into two topics of discussion. City Engineer Kaldunski
presented information on bids received for the construction of infrastructure
improvements. Arcon Construction Company submitted the lowest of the six bids
received. Mr. Kaldunski noted that the bids received were significantly lower
than estimates, that all alternate bids were rejected, and that sealcoating was
included in the base bid. BRA Executive Director Henricks provided information
regarding financing the project. Mr. Henricks stated he had discussed options
with the City's financial advisor, Thomas Truszinski of Juran and Moody. An
$850,000 bond would be issued with payments made over 15 years through
assessments made by property owners. Mr. Truszinski was present to explain how
the bond figure was determined. MOTION by Ristow, second by Gamer to close the
public hearing. APIF, MOTION CARRIED. MOTION by Gamer, second by Kuchera to
adopt RESOLUTION NO. R87-96 accepting the bids and awarding the contract to Arcon
Construction for Farmington Industrial Park 2nd Addition improvements. APIF,
MOTION CARRIED. MOTION by Kuchera, second by Gamer to adopt RESOLUTION NO.
R88-96 authorizing the presentation of the bond for bids contingent upon approval
of the HRA. APIF, MOTION CARRIED.
12. Wausau Contaminated Soil Clean Up
City Engineer Kaldunski notified Council that all of the soils involved had been
treated and met MPCA requirements.
13. Exchange Bank Building
Economic Development Director Henricks explained the request to use CDBG monies
set aside to renovate the exterior of the building. If the monies are not used,
the City would need to repay the funds to the Dakota County HRA. Interior
renovations are to be completed by private parties. Mr. Henricks explained the
steps which remained before actual renovation could begin. One of these steps
was the preparation of plans and specifications to be submitted to the Minnesota
Historical Society for approval. A portion of the CDBG monies would provide
funding for this work. MOTION by Gamer, second by Fitch to adopt RESOLUTION NO.
R89-96 approving the expenditure of $200,000 in CDBG funds for the renovation of
the exterior of the Exchange Bank Building. APIF, MOTION CARRIED.
14. 1995 Audit Presentation
Bill Lauer of Malloy, Karnowski, Montague and Radosevich, the City's auditing
firm, was in attendance to present the 1995 audit results. Mr. Lauer explained
that the City's current growth had created large amounts of revenue in permits
and assessments but has also created larger expenditures in City services. He
stated that the fire hall renovation, city hall remodeling and annexation costs
had contributed to the decline in the General Fund. City Enterprise Funds did
very well overall and that the City had made progress in eliminating deficits and
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inactive funds. Mr. Lauer answered questions from Council and audience regarding
his findings. No action was required. Council thanked Mr. Lauer for his
presentation.
15. Southeast Area Resident Survey
This item was tabled due to Councilmember Galler's absence. It will be placed on
the September 3rd meeting agenda for discussion.
16. City Wide Survey Results
Administrative Assistant Finstuen explained that a very small percentage of
residents returned the survey, therefore, the results were inconclusive.
Councilmembers were informed that the comments which were returned with the
surveys were available for their review. No action was required.
17. Recycling Zoning Xssue
Planner Tooker explained that the Planning Commission will discuss this topic at
their September 10th meeting. Mr. Tooker said current sentiment would place
recycling activities in the industrial district. Public Works Director Kaldunski
informed Council that the City's code was set up to encourage recycling and that
exemptions for recycling enterprises could be granted. The item will be placed
on the September 16th Council agenda for further discussion.
18. NURP Pond Enhancement
City Engineer Kaldunski presented information he had received from City
engineering consultants at Bonestroo, Rosene and Anderlik regarding changing an
existing dry NURP pond in Phase II of the prairie Waterway to a wet pond. This
change would increase the amount of contaminant's removed from storm water prior
to entering the vermillion River. The current dry pond meets all pollution
control requirements, therefore, since adequate funding to make the design change
was not available, it was Council's consensus to make no changes to the existing
NURP pond at this time.
19. Cat Ordinance
Per Council direction, Police Chief Siebenaler had checked with surrounding
communities regarding their cat control ordinances and had also checked the cost
if an ordinance was enforced. It was estimated it would cost approximately
$16,839 annually to enforce a cat control ordinance due to the limited number of
cats which are claimed after being picked up. There were no funds budgeted for
1996 or 1997 to cover this cost. Mr. Gregg Joyce was in the audience to voice
his concerns regarding cat owners' responsibility and the need for some type of
ordinance to at least make people aware of their responsibility. The issue was
tabled for further review.
20. Dakota County Land Use/Transportation Plan
City Engineer Kaldunski reviewed various issues which were raised by the County's
proposed plan. Mr. Kaldunski requested Council to provide direction on the
policy issues so that City comments could be forwarded to the County prior to the
County Board hearing. It was also noted that the City Development Committee had
reviewed the issues. Council's consensus was to agree with staff recommendations
direct staff to draft a letter to the County.
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21. Ice Arena Proposal
This item was presented for information only. It was noted that it was a very
costly proposition and it would be difficult to guarantee the number of hours
required.
22. County Road 31 Workshop
Set for August 26 at 7:00 P.M. to discuss financing options.
23. Roundtable
Member Fitch - Editorial regarding Executive Sessions which appeared in the
Lakeville Life and Times. Attorney Grannis stated that, other
than labor/personnel matters and those involving attorney/client privilege, there
was no obligation to record any other type of meetings.
Administrator Erar - CATV Joint Powers Agreement is moving forward.
Mayor Kuchera - Volume and time length of train whistles. Police Chief
Siebenaler noted that he had been trying to contact the
appropriate persons at the railroad and had been informed that they were
following federal regulations.
24. MOTION by Fitch, second by Gamer to adjourn at 11:30 P.M.. APIF, MOTION
CARRIED.
Submitted by,
Mary Hanson
Clerk Typist
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TO:
Mayor, Councilmembers,
City Administrator
FROM:
Ken Kuchera, Fire Chief
SUBJECT:
School/Conference Request
State Chiefs Conference
DATE:
September 3, 1996
INTRODUCTION
Approve a request to attend Minnesota State Fire Chiefs Conference in
St. Cloud.
DISCUSSION
This annual conference provides excellent seminars as well as the opportunity
to gather information and insight from Fire Chiefs serving throughout the
State. It is a valuable professional and educational tool for both the Fire
Chief and Fire Marshal.
BUDGET IMPACT
There are adequate funds remaining in the 1996 Schools and Conference Budget
to cover the cost of registration for both the Fire Chief and Fire Marshal.
The Fire Marshal's lodging in St. Cloud will be paid by the City of Mound; the
Fire Chief's lodging is included in the attached request.
ACTION REQUESTED
Approve attendance of Mike Palm, Fire Marshal, and Ken Kuchera, Fire Chief at
the Minnesota State Annual Fire Chiefs Conference in St. Cloud.
Respectfully submitted,
.v~ ~<A-~
Ken Kuchera ~
Fire Chief
FD2
CitlJ. of Farmintjton 325 Oak Street · Farmint}ton, MN 55024 · (672) 463.77 77 · Fax (672) 463.2597
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REQUEST FORM
SCHOOLS/CONFERENCES/TRAINING
DEPARTMENT__J:Jl~~_--_- DATE OF CONFERENCE_t~ki.1~~~~j9b
From To
LOCATION___~~_~f_~~~~_~~lL~~~~~_~-------
EMPLOYEE (S) ATTEND I NG. ~: -1~[;"--~~~~1--~* -;C---L- t! .
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TYPE OF CONFERENc~j~~~~~~i1~A::Ir~~
TOPICS 1)__kl\L~JL~2-Ll~~--- _~~__ ~=Zt~------------_J
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METHOD OF-T~A~EL_'tLtL41;oI_ C" /,- . -+_" ~_ =- 'W~
Amount ~in Adjusted 1) Travel $__~~~~______ .
19_~~ Bu~get $___1,~&_~_ 2) Registra~on $_r_~~~~~O
It ,/ ,., 3) Relelrn $ OL{)(!)
Aml:.I.lr,t Reql.lest $____:...~-1J..l__ 4) Meals $=:!:Z~:a::==---==-=-
Arnt Remairlirlg $___Ll~__ 5) Other Experlse $_lZZlE::._
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TO MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
CITY ADMINISTRATOR
Date
ACTION TAKEN BY THE COUNCIL
ON THE_______ DAY OF __________________, 19
(APPROVED)
(NOT APPROVED)
Rev 9/86
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TO:
Mayor, Councilmembers,
City Administrator
FROM:
Ken Kuchera, Fire Chief
SUBJECT:
School/Conference Request
Firefighter One Course
DATE:
September 3, 1996
INTRODUCTION
Approve a request for four Fire Department members to attend the Firefighter
One Course through Dakota County Technical College.
DISCUSSION
This course is designed to provide 84 hours of basic training in fire fighting
techniques to new department members. It is imperative that new members
receive this basic instruction for both their safety and that of the public
they serve.
BUDGET IMPACT
There are adequate funds rema1n1ng in the 1996 Schools and Conference Budget
to cover the cost of this course for the four members attending.
ACTION REQUESTED
Approve the request to provide Firefighter One Training for 4 new members of
the Department.
Respectfully submitted,
~k~~
Ken Kuchera ~
Fire Chief
FD1
CitlJ of Farmint}.ton 325 Oak Street · Farmington, MN 550211 · (612) 1163.7117 · Fa~ (612) 1163.2591
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REQUEST FORM
SCHOOLS/CONFERENCES/TRAINING
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DEPARTMENT_~~~_______ DATE OF CONFERENCE~L~if_/_!~al~
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LOCAT ION_A2~~__C&~~~.J:!:.::J!.____~l~~______
EMPLOYEE (S) ATTEND I NG: 1> h\~ IL t::. J<( Sf f2-
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METHOD ~~ -~~L_,__~~~t~:~12~E~h:~~t~:~~
Amount p~in Adjusted 1) Travel $_t(~~~~~~~
199~_ Budget $_~~1i:__ 2) Registration/$~~l~~~~~
l)iJ 3) Room $ a //17-- T-
Amount Request $ 11&0, 4) Meals $--~~i~---------
Amt Remaining $==L3~~~~: 5) Other E;P~~~::~~:
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Department Head ~te
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Financ~Director Date
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TO MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
CITY ADMINISTRATOR
Date
ACTION TAKEN BY THE COUNCIL
ON THE ______ DAY OF __________________, 19
(APPROVED)
(NOT APPROVED)
Rev 9/86
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TO:
Mayor, Councilmembers and
City Administrator
FROM:
Daniel M.Siebenaler, Chief of Police
SUBJECT:
Firearms Instructor Training
DATE:
September 3, 1996
Introduction
The police department is in the process of training a new Firearms
Instructor. As part of that process, State Certification is
required.
Discussion
In order to continue providing high quality firearms training, in-
house, it is necessary to retain an instructor. Officer Lee Hollatz
has spent the past summer learning hands-on technique from our
current training officer, Warren Steigauf.
At this point, it is necessary for Officer Hollatz to obtain State
Certification in order to prepare lesson plans and instructional
material. The State Certification Course is offered September 30,
1996 through October 10, 1996, at the cost of $400.
Budqet Impact
The police department school and conference budget will fund $300.
of the cost. The remaining cost would be transferred from the
existing uniform budget.
Recommendation
Approve attached school and conference request for Lee Hollatz to
attend the Firearms Instructor Course.
Respectfully,
Daniel M. Siebenaler
Chief of Police
DMS/m
CitlJ. of Farmint)ton 325 Oak Street. Farmington, MN 55021, · (612) 1,63-7111 · Fa/( (612) 1,63-2591
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REQUEST FORM
SCHOOLS/CONFERENCES/TRAINING
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DEPARTMENT Police
DATE OF CONFERENC~j]2L~~_/!Q/}~1~~
Ft~om T.;:.
LOCA T I ON _____!!~~:_ ~~~.!'~~!.'_~_ _______ _________________________
EMPLOYEE(S) ATTENDING: 1)
Officer Lee Hollatz
2)
3)
TYPE OF CONFERENCE____!!~~a~_~n~~~~~t~E_____________________
TOPICS 1)___g~~a~2~~~n_Ei_~~2~~Y12~~________________________
2) ___l~~~r~E!!.~n~1-_~t~.!!~~s_____________________________
3)___gQ~~~~E~~~~E~~~oE________________________________
METHOD OF TRAVEL______s~~c!___________________________________
Amount Provided in Adjusted
19___ Budget $___________
1) Tt~avel $
2) Registrati;~-$3~Q======
3) R.:.c.m $
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AfI1.:.I_mt Request $
Amt Remaining $
4) Meals $__LO]~___________
5) Other Expense $________
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Date
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F1YlanCe Dil e,-'t,_o+::. Date
De pat~t nleYlt Head
TO MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
CITY ADMINISTRATOR
Date
ACTION TAKEN BY THE COUNCIL
ON THE ______ DAY OF __________________, 19
(APPROVED)
(NOT APPROVED)
Rev 9/8E.
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To: Mayor and City Council
City Administrator
From: Gerald A. Henricks
HRA Executive Director
Subject: Precision Engineering, Inc.
(Duo Plastics)
Date: September 3,1996
Introduction
Precision Engineering, Inc.(Duo Plastics) requested the City Council to authorize the use
of Industrial Revenue Bonds for its 40,000 square foot expansion project in Farmington.
Discussion
At the August 19,1996 City Council meeting, the Council authorized Precision
Engineering, Inc. to use $2,000,000 ofIndustrial Revenue Bonds for the company's
expansion project.
After reviewing the company's future growth plans, it was determined there was a need
for additional equipment to meet future operation demands. On August 26,1996,
Precision Engineering, Inc. requested that the size of the bond issue be increased from
$2,000,000 to $2,500,000.
Financial Impact
There will be no financial impact upon the City.
Action Requested
Tpe City Council is requested to adopt the attached resolution authorizing Precision
Engineering, Inc.(Duo Plastics) to use Industrial Revenue Bonds for its expansion project
in Farmington.
Respectfully Submitted,
.~4~
Gerald A. Henricks
HRA Executive Director
......
CitlJ of FarminlJton
325 Oafe Street · FarmingtDnl MN 55024 · (672) 463.777 7 · Fax (672) 463.2597
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Councilmember
its adoption:
introduced the following resolution and moved
RESOLUTION NO.
RESOLUTION GIVING PRELIMINARY APPROVAL TO
THE ISSUANCE OF REVENUE BONDS PURSUANT TO
MINNESOTA STATUTES, SECTIONS 469.152-469.165,
ON BEHALF OF
BE IT RESOLVED by the City Council of the City of Farmington,
Minnesota (the "City"), as follows:
SECTION 1
Recitals
1.1 (the "Company") has advised this
Council of its desire to undertake a project in the City(hereinafter, the "Project")
consisting of the construction and equipment of an approximately 40,000 square foot
addition adjacent to its existing manufacturing facility located on Highway 50 in the
Farmington Industrial Park. The Project would be used in connection with the
Company's business of . The estimated
total cost of the Project, including financing costs and contingencies, is approximately
$2,500,000. The Company has requested the City consider the issuance of revenue
bonds, in a principal amount not to exceed $2,500,000, to assist in the financing of the
Project.
1.2 The City is authorized by Minnesota Statutes, Sections 469.152
through 469.165 (the "Act"), to issue its revenue bonds (the "Bonds") to finance capital
projects consisting of properties used and useful in connection with a revenue-producing
enterprise engaged in the fabricating, manufacturing, storing and warehousing of
manufactured products.
1.3 One completed it is anticipated that the Project would add
approximately new jobs to the City and State, and would add to the tax base
of the City and overlapping taxing jurisdictions. The Company has represented to the
City that the issuance of the Bonds is essential to the successful completion of the
Project.
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SECTION 2
Preliminaxy Approval of Bond Financin~
2.1 On the basis of the information given the City to date, preliminary
approval is hereby given to the issuance of the Bonds, in an amount not to exceed
$2,500,000, to finance the costs of the Project. The adoption of this resolution shall not
be deemed, however, to establish a legal obligation on the part of the City or its Council
to issue or to cause the issuance of the Bonds. All details of the Bonds and the provisions
for payment thereof shall be subject to final approval of this Council prior to their
issuance. The Bonds, if issued, shall not constitute a charge, lien or encumbrance, legal
or equitable, upon any property of the City, except the revenues specifically pledged to
the payment thereof, and each Bond, when, as and if issued, shall recite in substance that
the Bond, including interest thereon, is payable solely from the revenues and property
specifically pledged to the payment thereof, and shall not constitute a debt or pecuniary
liability of the City within the meaning of any constitutional or statutory limitation.
2.2 The Company has represented to the City that it intends to reimburse
costs with respect to the Project from the proceeds of the Bonds when issued. The City
reasonably expects to reimburse costs of the Project with proceeds of the Bonds, when
issued, based upon the representations of the Company on which the City believes it is
reasonable to rely.
2.3 At such time as the Company is prepared to proceed with the
issuance of the bonds, the Mayor and City Administrator, in consultation with the
Company, are authorized to executed the necessary documents on behalf of the City to
apply for an allocation of bonding authority for the Project pursuant to the provisions of
Minnesota Statutes, 474A.
2.4 At such time as the Company is prepared to proceed with the
issuance of the Bonds, the City Administrator, in consultation with the Company and
bond counsel for the City, is authorized to prepare and publish a notice of hearing on the
issuance of the Bonds as required by Section 469.154 of the Act and Section 147(t) of the
Internal Revenue Code of 1986.
Adopted this 19th day of August, 1996.
Mayor, Eugene "Babe" Kuchera
Attest:
City Administrator
TO:
Mayor and Councilmembers
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FROM:
John F. Erar, City Administrator
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SUBJECT:
Acknowledgment of Resignation -
Director of Finance
DATE:
September 3, 1996
INTRODUCTION
This memo serves as acknowledgment of Wayne Henneke's resignation as Director of Finance
effective August 21, 1996. In accordance with the terms of his resignation, Mr. Henneke's last
day with the City will be October 18, 1996.
DISCUSSION
As this position is authorized in the 1996 Budget, no Council action is required. The search for a
replacement will begin very shortly in order to fill this vacancy by November 1, 1996.
BUDGET IMPACT
None.
ACTION REOUESTED
None. This is for information only.
Respectfully submitted,
~/rIr~
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;; John F. Erar
City Administrator
Citlj. of Farmint}.ton 325 Oak Street · FarmintJton, MN 55024 · (612 J 463.7111 · Fax (612 J 463.2591
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TO:
Mayor, Councilmembers and City
Administrator
53
FROM: Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
SUBJECT: Payment on Project 93-14, Phase II of
the Prairie Waterway
DATE: September 3, 1996
INTRODUCTION
The City awarded this contract to Enebak Construction in 1996" This project is currently underway and
proceeding on schedule. The contractor is requesting a payment.
DISCUSSION
The value of the work completed to date represents 26 % of this project. The contractor is continuing with
the project per the City approved plans.
BUDGET IMPACT
The project's construction budget is $450,629.24 and appears to be remaining within budget. Attached is
payment voucher #1 for Phase II of the Prairie Waterway in the amount of $112,575.00.
RECOMMENDATION
Approve payment voucher #1 to Enebak Construction in the amount of $112,575.00.
ZSUb;;U
Thomas J. L:"'ki. P .E.
Director of Public Works/City Engineer
TJKlll
cc: file
Wayne Henneke
Donajo Heikes
Rich Schindler
TJK
CitlJ of Farmint)ton 325 Oak Street · Farmin9ton, MN 55024 · (672) 463.7177 · Fait (672) 463.2597
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Contract Number:
Contractors Name:
Contractors Address:
PAYMENT VOUCHER
Date:
8/28/96
Voucher Number: 1
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93-14b
Description:
SE Area Storm Sewer - Prairie Waterway Phase II
Enebak Construction
P.O. Box 458
Northfield, MN 55057
Amount of Contract
Increases to Contract
Total of Contract
Percent of Contract Completed
Total Value of Work Completed
Retained Percentage 5%
Total Previous Payments
Net Payment this Voucher
$ 450,629.24
$
$ 450,629.24
26.3%
$ 118,500.00
$ 5,925.00
$
$ 112,575.00
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I hereby recommend payment of the above net amount
Name
Invoice Voucher
P.O. No.:
Rec'd By:
Price OK:
Acct. No.:
Posted By:
Paid By:
Date:
Chk. No.:
Title Director of Public Works/City Engineer
Date
8/28/96
Starting Date
Total Time Allowed*
Time Used to Date
** Percent of Time Used
7/22/96
10/30/96
37 days
37.0%
*If not in work days, project to completion date.
Approved for payment by the City Council this
Distribution:
day of
,1996.
Clerk/Administrator
Contractor
Auth. Officer
Contract File
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TO:
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Mayor, Councilmembers and City
Administrator
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FROM:
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
SUBJECT: Agreements for Fall Clean Up Day
DATE: September 3, 1996
INTRODUCTION
Fall Clean Up Day has been scheduled for Saturday, September 28, 1996 and the City will be
contracting with various vendors to provide services.
DISCUSSION
Attached are agreements with J.R. 's Appliance Disposal, Inc., Landfill Recovery, Inc., and BFI
Tire Recycling to provide services for Clean Up Day. The City used these contractors for Spring
Clean Up Day and the terms are the same as the spring agreements.
BUDGET IMPACT
Funding for Clean Up Day activities is included in the Solid Waste operations budget. There are
adequate funds available for these contracts.
RECOMMENDATION
Approve the attached agreements for Fall Clean Up Day services;
1) J.R.'s Appliance Disposal, Inc.
2) Landfill Recovery, Inc.
3) BFI Tire Recycling, Inc.
1Z:1Y su~;U
Thomas ~unski. P.E.
Director of Public Works/City Engineer
TJK/ll
cc: file, Benno Klotz, Lena Larson, TJK
CitlJ of Farmington 325 Oak Street · FarminfJtonl MN 55024 · (672) 463-77 7 7 · Fa~ (672) 463-2597
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RECYCLING AGREEMENT
between
CITY OF FARMINGTON and
LANDFILL RECOVERY SYSTEMS, INC.
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This agreement between the City of Farmington (Owner) and Landfill Recove(y Systems. Inc., a
Minnesota corporation, establishes a mechanism for the collection and processing of certain recyclable
materials, as defmed below in paragraph two, which are to be collected at Dakota Electric Association,
4300 - 200th Street W., Farmington, Minnesota on Saturday, September 28, 1996, and then be
transported for processing by Landfill Recove(y Systems Inc.
The recyclable materials to be collected and processed will include, but are not solely limited to the
following; scrap metal, bicycles, lead acid batteries and wheel rims.
Landfill Recove(y Systems. Inc. shall be solely responsible for the collection and processing of all
recyclable materials defined in paragraph two from 4300 - 220th St. W., Farmington, on Saturday,
September 28, 1996, at a time to be specified by Owner.
Landfill Recove(y Systems Inc. shall secure and maintain all permits and approvals required to process
appliances of all the recyclable materials.
Landfill Recove(y Systems Inc.. will provide to the Owner prior to the execution of this agreement,
certificates of insurance and all applicable Hazardous Waste Licenses.
Owner shall pay Landfill Recove(y Systems Inc.. the amount of $1.500.00 for the collection and
processing of the recyclable materials. Landfill Recove(y Systems Inc. shall return hazardous waste
shipping manifests for all materials collected, as soon as they are shipped.
Landfill Recove(y Systems Inc.. shall invoice the Owner and provide numbers and weights of
materials. Owner shall pay Landfill Recovery Systems Inc.. within thirty (30) days of the invoice date.
Landfill Recovery Systems Inc,. shall indemnify and hold the Owner and its employees or agents
harmless from all claims, demands and causes of action of any kind of character, including the cost
of attorney fees and any other costs of defense thereof, resulting from the acts or omissions of Landfill
Recovery Systems Inc.. or other organizations receiving benefit from the funds or items exchanged
relating to the activities conducted under this agreement.
City of Farmington
Landfill Recovery Systems Inc.
by:
by:
dated:
dated~
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'''''''
JA'S AppJianre~1nt
8980 IdfetsoQ Tt W..lnvet Grove Heights. MN ssan
1e1epbooe (612) 454-9215 Pax (612) 454-834, (800) 3'US63
SCHEDUUNGJRESERVATlON FORM
Customer/Age~ QJty of Farmjnaton
ContactPcrson Name: Lena Larwn
Title: ReQyclirur Coordinator Phone: 463.7111 Fa:: Mi~~91
Office (Billing) Address: City of Farmington, 325 Oak Street, Farmington, MN 55024
CoI1e~onSiteAddress: Dakota Electric, 4300 - 220th 'Street, Farmington, MN
Collection Day( s): (Spring)
(.Fa~ Saturday, September 28, 1996
CoJ1cction Hours . From:
7:00 AM (set up 6:30 AM) To:
2:30 PM (until project is
compl.ecea)
Fees ~ by: Customer
Special InstructionsIRemarb:
x
I.R/S
Contact Ben Klotz (270-0290) prior to September 27, 1996
...*....**...................
Appliances win include. bUt not limited to: air conditioners, dehumidifiers, dishwashers, dryers, freezers, furnaces,
.2ubage ~ hut pumps, humidifiers, microwaves, refrigerators, stoves, uasb c::o~ washers, and water
eaters. APP1iancea will be -in a ~uare (non-compacted) condition, and not contain foOd, debris. or other foreign
material ~CYCLER retaim the right to refuse any ~1iance(s) deemed to be in such ~acted or destroyed
condition which prevents the proper removal of hazardOUs wastes an4Ior refrigerant! according to Jaw.
J.R. 'S AppHance ~ Inc. (RECYCLER) is solely ~ible for the safe removal of an PCB.s, mercury,
CFC'I, appliance metals, and other hazardous wastes, ac:cordin2 to Federal law and the Jaws of the State Of
MiDDeaota. 1bc Recyder shalt secure andmaintaln an necessaryPSRMITS and APPROV Al.S ncoessaxy to process
said appHances. The Rccyclerwill also provide any ne~ CERTIFICATES OF INSURANCE to the CuStomer,
prior to start of work. ~SURANCE shall remain in effe<:t at an times and not be materially changed.
The Customer shall pay to the Recycler an amount of ($7.00), (plus an $8.00 surcharge for each air conditioner),
for each appliance accepted by the Customer and tendered to the Recycler. ~ s~cia1 charges will be agreed to
by both p8rli~ prior to aa:eptance by either~. Customer shall pay within 30 days of the invoice date.
The Re<:Ydcr shall INDEMNIFY and HOlD the CUstomer and its e~loyees HARMLESS from all claIms,
demands. and causes of action of any kind, character, jnd,~ the cost of defCnse thereof. resulting from the acts,
omissions, or the R~cler; of the organization's res~c officers, agents, employees, and/or the inc:Uvtduak
receiving benefit from the ~ms ~ ~~ti"3 ~ the activities conducted under this ~etlt.
Aa:eptedforCUsomer: 7~~/~~ I~: o'/~f;'fr,v ,1{6/''cv~~
Date: .3 9. /~
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Accepted for 1.R. "S Appliance:
Date: P;1/?~. ,. . ,
CUSTOMER:. Keep this origJna1 &. mail or fax 2nd copy back to 1.R. 'S Appliance'
Its:
· Printed on Recyded Paper.
TOTFL P. 02
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p8/28/96 15:11 FAX 612 894 5061
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BFI TIRE RECYCLE
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FlecyI:lId,., 0
Tire
Recyclers
BROWNING.FERRIS INDUSTRIES
BF' Tire Recyclers of Minnesota, Inc,
Auqust 28, 1996
TO:
Lena Larson
City of Farminqton
325 Oak Street
Parmington, MN 55024
Phil Sherrier
FROM:
Upon your approval, BFI Tire Recyclers of Minnesota, inc. looks
forward in being part of the City of Farmington September 28
th clean-Up day.
SFI Tire Recyclers of Minnesota, Inc. will drop one trailer on
Friday, september 27th and pick up the trailer on Monday morning
september 30rd. BFI Tire Recyclers of Minnesota, Inc. would
assess the city of Farmington a tipping ~ee of $1100.00 a trailer
for hauling, processing and recycling of your waste tires.
In addition, we would accept
charge.
tires on rims at no additional
~L:.~,,;~ fl.2,p~ .
BFI epre.entative Date
Authorization
Date
12498 WYOMING AVENUE SOUll-l · SAVAGE. MINNESOTA 55378 . (612) 894-5280 . FAX: (fJ12) 894-5061
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TO: Mayor, Councilmembers and City
Administrator
- FROM: Thomas J. Kaldunski, P.E.
Director of Public W orks/City Engineer
SUBJECT: Project 93-14, Phase 2 of the Prairie
Waterway
DATE: September 3, 1996
INTRODUCTION
The City has awarded the contract for the above referenced project to Enebak Construction. They
have asked for an extension of the project completion date.
DISCUSSION
The original project completion date was October 1, 1996. Attached is a request from Enebak
Construction to extend this date to November 1, 1996. Extending the project completion date will
not have any adverse impacts on the City's infrastructure plans. This will also allow the contractor
to coordinate his work closely with Phase 2 of the E. Farmington development.
BUDGET IMPACT
None are anticipated by extending the completion date.
RECOMMENDATION
That the City Council approve the extension of the project completion date to November 1,1996.
1t:SUbZL/
Thomas J. J.:nski. P .E.
Director of Public W orks/City Engineer
TJK/ll
cc: file, Donajo Heikes, Rich Schindler, TJK
Jim Dockstader, Enebak Construction
CitlJ of Farmington 325 Oalt Street · FarminiJton, MN 55024 · (612) 463.7111 · F~ (612) 463.2591
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EnEBSH conSTRUCTion cOlllPsnv
P.O. Box 458 . Northfield, Minnesota 55057 . 507-645-8962 612-333-1307
August 21, 1996
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City of Farmington
325 Oak Street
Farmington, MN 55024
Attention: Tom Kaldunski
Regarding: prairie Waterway Phase 2
Dear Sir:
Enebak Construction was. delayed in starting due to problems with
the disposal area on Sienna 's proj ect. We ask for a contract
extension to November 1, 1996.
Thank you for your consideration in this matter.
Sincerely,
</-~~
James H. Dockstader
Project Manager
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"An Equal Opportunity Employer"
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TO:
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Mayor. Councilmembers and City :.J
Administrator
FROM: Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
SUBJECT: Payment on Project 95-2, Spruce Street
Access
DATE: September 3, 1996
INTRODUCTION
The City awarded this contract to Ryan Contracting in 1995. This project is nearing completion and the
contractor is requesting a payment.
DISCUSSION
Attached is payment voucher #4 in the amount of $22,137.96. The total value of work to date is
$265,931.61 which represents 95% project completion. The work remaining is minor puncWist items.
BUDGET IMPACT
The project's construction budget was set at $279,390.37 and it appears it will remain within that amount.
RECOMMENDATION
Approve payment voucher #4 to Ryan Contracting in the amount of $22,137.96.
,;ry SU~JLJ
Thomas iunski, P .E.
Director of Public Works/City Engineer
TJKlll
cc: file
Wayne Henneke
Donajo Heikes
Rich S~hindler
TJK
CitlJ of FarminlJ.ton 325 Oak Street · FarminiJtonl MN 55021, · (612) 1,63.7117 · Fair (612) 463.2591
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Date:
Contract Number:
Contractors Name:
Contractors Address:
PAYMENT VOUCHER
8/27/96
Voucher Number: 4
95-2
Ryan Contracting, Inc.
Description: Spruce St. Access
8700 13th Ave. E.
Shakopee, MN 55379
Amount of Contract
Increases to Contract
Total of Contract
Percent of Contract Completed
Total Value of Work Completed
Retained Percentage 1 %
Total Previous Payments
Net Payment this Voucher
I hereby recommend payment of the above net amount
$ 258,150.52
$ 21,239.75
$ 279,390.27
95,2%
$ 265,931.61
$ 2,659.32
$ 241,134.33
$ 22,137.96
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Name
Invoice Voucher
P.O. No.:
Rec'd By:
Price OK:
Acct. No.:
Posted By:
Paid By:
Date:
Chk. No.:
Title Director of Public Works/City Engineer
Date
8/27/96
L
Starting Date
Total Time Allowed*
Time Used to Date
** Percent of Time Used
*If not in work days, project to completion date.
Approved for payment by the City Council this
Distribution:
day of
,1996.
Clerk/Administrator
Contractor
Auth. Officer
Contract File
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MEMO TO:
Mayor, Council and
City Administrator
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FROM:
Mary Hanson, Clerk Typist
SUBJECT:
Accept Donation of
Street Light Poles
,~, t
DATE:
September 3, 1996
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INTRODUCTION
City policy requires that all donations be accepted by resolution of Council.
DISCUSSION
Councilmember Ristow received a letter informing him that a donor, who wishes to
remain anonymous, has provided ten decorative light poles to the City to be used
for replacement of vandalized and damaged poles. These poles match the existing
decorative poles being installed in new developments.
ACTION REQUIRED
Adopt the attached resolution accepting the donation.
Respectfully submitted,
CitlJ. of FarminlJton 325 Oak Street. Farm;ntJton, MN 55024 · (612) 463.7111 · Fa~ (612) 463.2591
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PRO P 0 SED
RESOLUTION
ACCEPTING DONATION OF TEN DECORATIVE LIGHT POLES
Pursuant to due call and notice thereof, a regular meeting of the City Council of the
City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd
day of September, 1996 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, an donor who wishes to remain anonymous has generously donated ten
decorative light poles to the City of Farmington to be used as replacements for any
damaged poles; and
WHEREAS, it is in the best interest of the City to accept such a generous donation.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the
donation of ten decorative light poles from the donor to be used as replacements for
poles which have been vandalized or damaged in some way.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 3rd day of September, 1996.
Mayor
Attested to the ___ day of September, 1996.
City Administrator
SEAL
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MEMO TO:
Mayor, Council and
City Administrator
FROM:
Mary Hanson, Clerk Typist
SUBJECT:
Accept Donation from
Park Supply, Inc.
DATE:
September 3, 1996
INTRODUCTION
City policy requires that all donations be accepted by resolution of Council.
DISCUSSION
Park Supply, Inc., located at 22416 Chippendale Avenue, has donated $250.00 cash
to the Farmington Area Senior Center.
ACTION REQUIRED
Adopt the attached resolution accepting the donation. Staff will forward a
letter of appreciation for the donation to Park Supply, Inc.
Respectfully submitted,
Citl}. of Farmington 325 Oak Street · Farmington, MN 55024 · (612) 463.7111 · Fax (612) 463.2591
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PRO P 0 SED
RESOLUTION
ACCEPTING DONATION OF $250.00 TO SENIOR CENTER
Pursuant to due call and notice thereof, a regular meeting of the City Council
of the City of Farmington, Minnesota, was held in the Civic Center of said City
on the 3rd day of September, 1996 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, Park Supply, Incorporated has generously donated $250.00 to the City
of Farmington to be used for the Senior Center; and
WHEREAS, it is in the best interest of the City to accept such donation.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the
donation of $250.00 to be used for the Senior Center.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 3rd day of September, 1996.
Mayor
Attested to the _____ day of September, 1996.
City Administrator
SEAL
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TO: Mayor, Councilmembers,
City Administrator
FROM: James Bell, Director
Parks and Recreation
SUBJECT: Purchase Cellular Telephones
DATE: September 3, 1996
INTRODUCTION
Quote was obtained for the purchase of cellular phones for Parks and Recreation
Supervisors.
DISCUSSION
At the time of budgeting for 1996, staff requested dollars for additional radios. Since that
time it has been determined that cellular phones would work better for supervisors. This
conclusion was based on how well they are working in streets and solid waste.
Staff would like to purchase two cellular phones. One each for the Parks Maintenance
Supervisor and Facilities Maintenance Supervisor.
The quote is from US West and is a government contract price.
BUDGET IMPACT
The dollars for this purchase will come from the $750 budgeted in capital outlay for
radios.
RECOMMENDATION
It is recommended the Council purchase the two cellular phones for $558.
Respectfully submitted,
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James Bell
Parks and Recreation Director
CitlJ. of Farmint).ton 325 Oak Street · Farmintjton, MN 55021, · (612) 1,63.7111 · Fax (612) 1,63.2591
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REQUEST FORM
CAPITAL OUTLAY PURCHASES
DEPARTMENT ~ Arl>/-S.-;- ~E:c......~~
DATE OF REQUEST a/ZJ.t I<:tCn
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ITEM(S) TO BE PURCHASED 2. - c....el-Lu-L.......(2.. Qt-l.ON'E""CS>
AMOUNT PROVIDED IN ORIGINAL/ADJUSTED 19~ BUDGET: $ 750.00
AMOUNT REMAINING AS OF DATE OF REQUEST: $ ,50.00
QUOTATIONS RECEIVED: ..
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l. VENDOR \.k'S. uJe: <s:.'\ e...cs1...-L.J.J- <-AC2-. DATE AMOUNT $ 558.00
2. VENDOR DATE AMOUNT $
XATTACH QUOTATIONS, IF VERBAL QUOTES, EXPLAIN BELOW
COMMENTS : O~~ Q........c.__".."oN' ~e;~~""''''E: "T....,",,:> "Q......o__e- \.0;. A f&,O..JT::n.N-c...rr
c..>~~c:.-'\ 'Y(L.\c-<e:.. '~e ~""N'N<:" >:::>ou....P.~~ CA'>r.rJ ~.e ~Si=en:ct:> \...)~
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DEPARTMENT HEAD SIGNATURE
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DATE FI CE ;rRCC SIGNATURE
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DATE
TO: THE MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
SIGNATURE OF CITY ADMINISTRATOR
DATE
ACTION TAKEN BY ~HE COUNCIL ON THE
DAY OF
19_
(A?PROVED)
(NOT APPROVED)
FILE:
CC:
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TO:
Mayor and Councilmembers,
City Administrator
"
FROM:
Mary Hanson, Clerk Typist
SUBJECT:
Gambling Premise Permit for
Church of the Advent
DATE:
September 3, 1996
INTRODUCTION
The Church of the Advent has requested Council adopt a resolution approving an
exemption from the Minnesota Lawful Gambling Premise Permit requirement.
DISCUSSION
The State Gambling Board requires local jurisdictions to approve any exemptions
for charitable gambling by resolution. Sandra Muzzy, representing the Church of
the Advent, has submitted an application for such an exemption for a raffle to be
held on November 3, 1996.
ACTION REQUESTED
Adopt the attached resolution approving an exemption from the Minnesota Lawful
Gambling License.
Respectfully submitted,
Scr--
Mary Hanson
Clerk Typist
Citlj of Farmint)ton 325 Oak Street · FarmintJton, MN 5502~ · (612) ~63.7111 · Fax (612) ~63.2591
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RESOLUTION R75-96
APPROVING AN EXEMPTION FROM THE MINNESOTA LAWFUL GAMBLING PREMISE PERMIT
- CHORCH OF THE ADVENT -
Pursuant to due call and notice thereof, a regular meeting of the City
Council of the City of Farmington, Minnesota, was held in the Civic
Center of said City on the 3rd day of September, 1996 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, pursuant to M.S. 349.213, the State of Minnesota Gambling
Board may not issue or renew a Gambling Premise Permit unless the City
Council adopts a resolution approving said permit; and
WHEREAS, Church of the Advent, 412 Oak Street, has submitted an
application for a Gambling Premise Permit to be conducted at the Church
of the Advent on November 3, 1996, for Council consideration.
NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that the
Gambling Premise Permit for Church of the Advent, 412 Oak Street, is
hereby approved.
This resolution adopted by recorded vote of the Farmington City Council
in open session on the 3rd day of September, 1996.
Mayor
Attested to the ____ day of September, 1996.
SEAL
Clerk/Administrator
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LG220
Rev06/95
Minnesota Lawful Gambling
Application for Authorization for an
Exemption from Lawful Gambling License
For Board Use Only
Fee Paid
Check #
Initals
Date Reed
Organization Name
CH'V R (" OF -r'li~ At:>Vt NT
Previous lawful gambling exemption number
Street
4\1-- OA)( S1CZ
City
FftRmfN VIO rV
S ate Zip Code County
rt) rJ 55'1 z..q - DfIr..071J-
Daytime Phone number of CEO
Name of Chief Executive Officer of organization (CEO)
First Name Last Name
( )
reasurer
Last Name
Daytime Phone Number of Treasurer
D Fraternal
D Veterans
VReligious
D Other nonprofit
Check the box that indicates the type of proof attached to this application
by your organization:
D IRS letter indicating income tax exempt status
c::Fertificate of good standing from the Minnesota Secretary
of State's office
DA charter showing you're an affiliate of a parent
nonprofit organization
Droof previously submitted and on file with the Gambling Control
Board
. ... ".;:;<i~;;HU;::~,ii;;i;;imii;iiH:iiij'ii) ." ....... f . ,.., . ., .
:i:'i~~;I~f~~~i:I'~,lmfi,j'I,~~,:,g:t~rm'a:'"
Name of Establishment where gambling activity will be conducted
CJM; (el{ 0 F -rtt- ~ A--pv'l( NT
Street
41L OPrtC
sre I
Date(s) of activity (for raffles, indicate the date of the drawing)
~ N OJ 4 ~
City State
f ft1C. 11'1, AI G To rJ (h TV
Zip Code
~S4flYZ
County
D A--/~ ,
Check the box or boxes wJlich indicate the type of gambling activity your organization will be conducting
D Bingo ~affles D Paddlewheels D Pull-tabs D Tipboards
Be sure the Local Unit of Government and the CEO of your organization sign
the reverse side of this application.
For Board Use Only
Date & Initials of Specialist
L L
i AJG 28 '96 19: 12 HERITAGE DEVELOPMENT
I1II HERITAGE
.'1 DEVELOPMENT
P.1
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August 28, 1996
Tom Kaldunski
City EngineElr
325 Oak Street
Farmington MN, SS024
Dear Tom:
Heritage development would like to request the City of Farmington to amend the deveJQpers a~ ot'
'N.H.F.5 to int:lu.ded additional grading oecessary to complete the 5th phase ofNelseo. Hill&Farm. The
sradin8 on a area outside the orisinal scope of work is essential in the completion of the site dne to . short
faI1 in the dirt estimation of 2$,000 yards.
Sinurely,
k~~
450 East County Road 0
St. Paul, MN 55117,
(612) 481-0017
FAX: (6l2) 481.1516
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TO: Mayor, Councilmembers,
City Administrator
FROM: Karen Finstuen, Admin Asst
SUBJECT: Change in Election Judges
DATE: September 3, 1996
INTRODUCTION
One Election Judge, Evan Brewer, is not able to serve in this election.
DISCUSSION
Attached is a resolution appointing Kathleen Brewer, to fill this position.
BUDGET IMPACT
None
ACTION REQUIRED
Adopt proposed resolution.
Respectfully submitted,
~~
Karen Finstuen
Administrative Assistant
CitlJ of FarminiJ.ton 325 Oak Street · Farmintjton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591
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PROPOSED R
APPROVING ELECTION JUDGE FOR
PRIMARY ELECTION OF SEPTEMBER 10, 1996
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Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington,
Minnesota, was held in the Civic Center of said City the 3rd day of ~eptember, 1996 at 7 :00 P.M.
The following members were present:
The following members were absent:
Member
introduced and Member
seconded the following resolution:
NOW THEREFORE, BE IT RESOLVED that the following election judge be approved for the
Primary Election to be held September 10, 1996.
Precinct 3
Kathleen Brewer
This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day
of September, 1996.
Mayor
Attested to the _day of
, 1996.
SEAL
Clerk! Administrator
~itv of Farminqton
VENDOR APPROVAL SUMMARY REPORT
COUNCIL MEETING OF 9/3/96
5~
----------------------------------------------------------------------------------------------------------------
Hand Check Amount
\lendor Name
Vendor
Number
----------------------------------------------------------------------------------------------------------------
.00
ANCOM COMMUNICATIONS mc, 4033
ASPENWELL TREE SERVICE 4303
BRO-TEX INC. 1087
BT OFFICE PRODUCTS INTL 4114
BURNSVILLE SANITARY CO. 4312
C.R. MFG, CO. 3503
CANNON WELDING & MFG, INC. 2750
CARQUEST AUTO PARTS 2673
COMM CENTER 1161
COMMISSIONER OF TRANSPORTATION 2591
CORRIGAN ELECTRIC CO 1166
CULLIGAN SOFT WATER CONDo 2118
CY'S UNIFORMS 1167
DAKOTA CO TRIBUNE 1184
DAKOTA COUNTY LUMBER CO. 1185
DAKOTA COUNTY RECORDER 1388
DAKOTA COUNTY SOIL & WATER DIS 2147
DAKOTA COUNTY TREASURER 1194
DANDY SPORT CENTER 1192
DOYLE INC. 1183
DUEBER'S VARIETY 1191
EMERGITEK CORPORATION 4283
EUGENE'S BILLIARD AND BARSTooL 4042
FARMINGTON INDEPENDENT 2190
FARMINGTON PRINTING 1226
FEED-RITE CONTROLS INC. 1237
KAREN FINSTUEN 1236
FIRSTAFF 179B
FORSBERG. DIAHNN 4041
GENERAL OFFICE PRODUCTS COMPAN 2011
GOPHER STATE ONE-CALL, INC, 2728
W W GRAINGER INC 1314
GRANNIS & GRANNIS, P,A. 1309
LEE HOLLATZ 4109
HOWARD. DEB 4282
THOMAS KALDUNSKI 2031
KRONMANN. JOHN 4040
KENNETH KUCHERA 1424
LAKEVILLE PUBLISHING.INC, 3121
LAMPERTS 1442
TIM LUNDAHL 3046
LUVERNE FIRE APPARATUS. CO. IN 2752
MAC QUEEN EQUIP INC 1464
MCCORMICK. JAN 4039
METRO FIRE 4237
MINNESOTA BLUEPRINT 2148
MOORE BUSINESS PRODUCTS DIVISI 1476
MORE 4 1202
MOTOR PARTS SERVICE 1520
NAPA AUTO PARTS 2697
tiELSON RADIO COMMUNICATIONS 1562
NRG ENERGY, INC. 4299
OLWELL. JACK 4287
P.H. FEELY ~ SON. INC. 1235
~ARK SUPPLY INC. 4006
Descriotion
CELLULAR ANTENNA - POLICE
TREE TRIMMING - SHADE TREE
MATERIALS - SW, STREETS
OFFICE SUPPLIES - GEN GOVT
RUBBISH CHARGES - SW
RECYCLING BINS - SW
WELDING ON MOWER - PARKS
PARTS - STREETS
BATTERY - POLICE
MANUALS IN ENGINEERING
MOVED WIRES - SEWER
SALT - ARENA
UNIFORMS - POLICE
AD FOR SEALCOAT BID
MATERIALS - ST. ARENA. PARKS
ABSTRACT FEES JULY - GEN GOVT
SOIL TESTING - PROJECTS
ENG/CONST HWY 50 & 31
AIR PIPE - STREETS
MATERIALS - STREETS
SUPPLIES - SR. GEN REC. GEN GV
EMERGENCY EQUIPMENT SVC - FIRE
POOL TABLE REFURBISHING-SR CTR
PUBLICATIONS -GEN GOV.STREETS
RUBBER STAMPS - POLICE
CONTAINER CHARGE - POOL
REIMBURSE EMPLOYEE MILEAGE
RECEPTIONIST - GEN GOVT
GOLF INSTRUCTOR - GEN REC
SUPPLIES - GEN GVT, FIRE
ONE CALL SERVICE - SEWER
MATERIALS - PARKS
LEGAL BILLING
REIMBURSE EMPLOYEE EXPENSE-POL
WATER AEROBICS INSTRUCTOR-REC
REIMBURSE EMPLOYEE MILEAGE-ENG
EQUIPMENT - POLICE
REIMBURSE EMPLOYEE SUPPLY-FIRE
ENGINEERING AD - ENG
SUPPLIES - STREETS
ACTIVITY FEES - GEN REC
WATER LEVEL SENSOR - FIRE
OIL FILTER ELEMENT-SOLID WASTE
MICROWAVE - SR CTR
HOSE - FIRE
TONER FOR ENGINEERING COPIER
UNIFORMS - RESCUE
MATERIALS-POL.FIRE.REC,POOl,SR
TOOL - PARKS
PARTS - PARKS
SIREN REPAIR - POLICE
CITY WASTE DISPOSAL - S W
TENNIS INSTRUCTOR - GEN REC
MATERIALS - PARKS
THERMOSTAT - GEN GOVT
Gheck ,~mount
24.17
:.955.39
50.40
321.42
'>'769.38
3.678.45
26.00
427.97
Q5.i3
30,00
486.10
80.00
180.25
74.47
351.49
78.00
608.50
i6,516.08
5,33
326.16
109.41
102.40
368.66
381.33
41.70
10.65
39.73
1.478.40
939,00
243.07
362.25
193.10
7.680.75
20.14
76.00
9,37
99,50
19.48
68.64
13.20
306.00
344.80
91. 54
15,00
202.43
172.29
173.78
276.89
4.73
29.51
160,43
346.50
304,00
104.13
138.95
.00
.00
.00
.00
.00
.00
,00
,00
.00
,00
.00
. ,00
.00
.00
.00
. ;00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
,00
.00
.00
.00
.00
,00
.00
.00
.00
.00
.00
.00
,00
.00
.00
,00
.00
.!i0
.00
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. ,)0
.00
.00
.00
.00
,00
City of Farmington
'fENDOR APPROVAL SUMMARY REPORT
COUNCIL MEETING OF 9/3/96
Date: 08/29/96
7ime:
Oaqe:
3: 160m
----------------------------------------------------------------------------------------------------------------
Vendor Name
Vendor
rlumber
Descriotion
Check Amount
Hand Check Amou
----------------------------------------------------------------------------------------------------------------
PEER ENVIRONMENTAL & ENGINEER
PITNEY BOWES 2
PROGRESSIVE BUS PUBL
RAMSEY ACTION PROGRAMS ,INC.
REPLACEMENT PARTS INC,
REX ELECTRIC CORPORATION
SAFETY-KLEEN
SAVOIE SUPPLY CO
SENTRY SYSTEMS INC.
KATHIE SHIRLEY
SKB-PAB TRANSFER STATION
SKIPPER'S CLIPPERS
SOUTH SUBURBAN MEDICAL CENT
ST. PAUL PIONEER PRESS
JEANNE STANEK
SONJA STANEK
STARR AUTOMOTIVE
STORDAHL. MATT
TOM TIX PLUMBING & HEATING
TOOLS UNLIMITED WHOLESALE
TRIO SUPPLY CO.
THE TROPHY HOUSE INC
UNITED WAY
UNITOG RENTAL SERVICES
VALLEY TEMPORARY STAFFING
VIKING SAFETY PRODUCTS
VINJE. PAT
MARILYN WACKER
WALDOR PUMP & EQUIP CO
XEROX CORP
ZARNOTH BRUSH WORKS, INC.
2986
4441
3130
3006
3079
1666
3038
1696
1741
3034
1682
1723
1688
1685
1731
2065
1733
4038
1764
1906
1780
1782
4037
1800
2450
1810
4225
1820
1824
1842
1859
ENGINEERING EXPENSES - WAUSAU
INK CARTRIDGE - GEN GOVT
SUBSCRIPTION RENEWAL - GEN GVT
HOME DELIVERED MEALS - SR CTR
PARTS - SOLID WASTE
REPAIRS PUMP UNIT POOL
MACHINE SERVICE - SOLID WASTE
MATS - GEN GOVT
REPROGRAM PHONE - FIRE
REIMBURSE EMPLOYEE SUPPLY-REC
LANDFILL FEES - SW
SEEDED SANITARY SEWER EASEMENT
DRUG SCREEN EMPLOYEE - LIQ
fiEWSPAPER SUBSCRIPTION-GEN GVT
REIMBURSE EMPLOYEE MLGE-GENGVT
REIMBURSE POOL UNIFORM - POOL
REPAIRS TO FIRE VAN
EMPLOYEE REIMBURSE MILEAGE-ENG
REPIPE GAS LINE - GEN GOVT
MATERIALS - SOLID WASTE
SUPPLIES - GEN GOVT
RIBBONS - 97 DEW RUN - GEN REC
WORKSHOP - SR CTR
UNIFORMS - SW. STREETS
TEMPORARY JANITOR - GEN GOV
GLOVES - STREETS
REIMB EMPLOYEE MILEAGE-FINANCE
REPAIR UNIFORM - POLICE
PARTS - SEWER
COPIER RENTAL - GEN GOVT
MATERIALS - STREETS
Grand Tota 1 :
1.556,62
112,19
230.00
1,157.35
36,92
842.23
71.36
94.17
63.90
20,94
220.50
42.60
50,00
21.45
10,44
17,88
5.709.89
32.77
311.96
43.00
153,84
98.18
15.00
293.31
497.28
28.80
46,10
5.00
73.86
569,85
605.40
61,475.84
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TO:
Mayor, Councilmembers,
City Administrator
FROM:
Mary Hanson, Clerk Typist
SUBJECT:
Items 8a and 8b
DATE:
September 3, 1996
Both of these items were tabled from the August 19, 1996 meeting. No new
information is being forwarded at this time.
- Cit.1J. of FarminlJton 325 Oak Street · FarmintJton, MN 55024 · (612) 463.7111 · Fal( (612) 463-2591
TO:
Mayor, Councilmembers,
FROM:
John Erar, City Administrator
SUBJECT:
Preliminary Tax Levy
DATE:
September 3, 1996
The information associated with this topic will be forwarded as a supplemental
agenda item on Monday evening,
- CitlJ of FarminlJton 325 Oak Street. FarminlJton, MN 55024 · (612) 463.7111 · Fax (672) 463.2591
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