HomeMy WebLinkAbout07.15.96 Council Packet
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AG_A
C~UNCIL.IIJQITING
, RBGULAR,
JtJ'Loy <L5r J.,!l96'
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,1. CALL TO ORDBR - 7 :00 P.M.
, 2 . PLBDGE~ OF ALLBGtANCE.
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~t:y,~~~i~.;e;,~:~~~~ ~~a~~~~."~=~e:S~;~:s R:~~=i vate prq>erty -liil
St.op~~~,at Dunbar Avenue and 203rdStreet ~"~~,"I[~~~I~I~~s .
ACCE1~so~,~uildings - Planning Commission Recommendatioris~~t.lle~~g,6r'
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3. .., APPROVE .~(J_A
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4 .CJ:TIZBNSCODmrrS (..5~. miriut~.limit, pe.,f,person for iteMs
. not on AgE;!nda'.)
a.
John Richa~dson Reqtlest .- City Removal of storm Damaged Trees
Private Property
Adopt Resolution AcceptingMRPA,Gra~t from John Gurban
b.
5 : CONSENT AG~~.
(All items approved in 1 motion unless
anyone wishes an item,removed for di"scussioil)
a.
b.
7/1/96 (Regular) . ."
with Peer En'l'ironmentalfor wausau1\.lignm-ertt -
c.
d.
e.
f.
g.
h.
,i.
Approve~;i.~utes
Approve Agr~e.,ment
contaminated Soil
Approve~a~J;lt.ofiBriggl:!,and Morgan Final Bill
Receive ' E'ir~t, Ha],f Building ... PerTlli t .summa;-y
Adopt.Resoi~tionAccep~ingMighty DUcks Grant
Approve ADA Evaluation,.of;Pool Bath Hpuse .
Adopt .;J?esolution ACc;lepting Donation' from'Mountain Dewoays
Approve final Payment -'1996seal'Coat:'p:roject . .
Approve Da~ota COl,mty Request"to Waive'Wetlartd.permi't Fees for."
County Road 3'1 Construction Project '
Approve Payment to Arcon Constx:uction -project 9~-14 (Wausau
Alignment)
ApprOye~ayment of the Bills
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6. 'ptJBL,ICHBA1\INQS/AWARD OF CONTRAC;S
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a; Reset Public:, '~~aring for 'puo Plastics TIF f9r 8/5/96
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7.". PB'ri~'l:.x.o:NS, R~UBSTS ''i\iu) COIQIWiIICATIONS
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8.~ "_WISIlBD~USI1g:SS
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13 . ADJOURN
9. NEW BUSINESS
a. Budget Adjustment to Fund Animal Control Services
b. CATV Franchise Agreement - Status
c. 1997 Budget Goals and Process
d. 1995 Audit
e. City Hall Open House - August 7th
10. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS
11. ROUNDTABLE
12. EXECUTIVE SESSION
a. Labor Negotiations
b. Personnel Issues
c. prairie Waterway - Property Acquisition
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TO:
Mayor and Councilmembers
FROM:
John F. Erar, /~
City Administrator"~
Supplemental Agenda Items
SUBJECT:
DATE:
July 15, 1996
It is requested that the July 15, 1996 agenda be updated as follows.
Add Item 51 - Adopt Resolution Approving Charitable Gambling Premise Permit for
Far.mington Youth Hockey Association. Karen Klose, representing
Farmington Youth Hockey, requests Council adopt the attached resolution
authorizing the submittal of a Charitable Gambling Premise Application. The
proceeds from this charitable gambling activity will be used to help fund the
Youth Hockey program.
Item 9d - 1995 Audit. Additional information is provided in the attached memo
from Wayne Henneke.
It is recommended that the above information be added to the Ag~da.
Respectfully submitted,
I
CitlJ. of FarminlJton 325 Oak Street. FarminlJton, MN 55024 · (612) 463-7117 · Fa/( (672) 463-2597
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-
July 9, 1996
John Richardson
35 Elm St.
FanrUngton,~.55024
Dear Mr. Richardson,
I am writing you in response to your question raised at the City Council meeting on
July 1, 1996 regarding the removal of brush from the city boulevards. It has been policy
to remove only the brush from boulevard trees, however as the City Council directed at
the meeting, city staff has removed all brush from the boulevards, regardless of origin.
Thank you for your interest in FanrUngton and it's clean, well manicured look.
Sincerely,
,J~ ..J~~
James Bell
Parks and Recreation Director
cc: Mayor and Council
John Erar, City Administrator
Charlie Tooker, City Forester
fa
CitlJ. of FarminlJton 325 Oak Street. farmint}ton, MN 55024 · (612) 463-7111 · fa/( (612) 463-2591
16
TO: Mayor, Councilmembers and
City Administrator ~
FROM: Joy Lillejord,
Recreation Program Supervisor
SUBJECT: Adopt Resolution Accepting
Grant Monies
DATE: July 15, 1996
INTRODUCTIONIDISCUSSION
The Minnesota Recreation and Parks Association has approved our Music in Your Park Concert
Series Grant for the amount of$I,800.00. This funding will provide a Music in Your Park
Concert Series to be initiated in the Fall of 1996.
Mr. John Gurban, Executive Director, of Minnesota Recreation and Parks Association will be
here to award the Parks and Recreation Department this grant.
ACTION REQUIRED
Adopt resolution accepting the Music in Your Park Concert Series Grant monies.
Respectfully submitted,
cJM1 M. U lltj(JlZl,
JoflM. Lillejord
Recreation Program Supervisor
Citl}. of Farming.ton 325 Oalc Street · Farmington, MN 55024 · (612) 463-7777 · Fa/( (672) 463-2597
.....~SOT^ RECRE.1
~~V~\tK ASSOCI",'~9\.-
t'-~O llQi,
Minnesota Recreation and Park Association . 5005 West 36th Street . St. Louis Park, MN 55416-2661
Phone: 612/920-6906 . Fax: 612/920-6766 . Toll Free: 800/862-3659 '
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June 17, 1996
Joy Lillejord
Farmington Parks & Recreation
325 Oak St
Farmington, MN 55024
Re: MRPA Lawful Gaming Grant #14l
For: Music in Your Park Concert Series
Amount: $1,800
Dear Ms. Lillejord:
We are delighted to inform you that our Board of Directors recently
approved the above noted grant application. The grant monies will be
available after August 15 and into the fall, please plan accordingly. ,If you
have any questions please don't hesitate to call us.
In addition we are also requesting the following:
I. Prepare an article for RKeeping UpR about the benefits of-your
project.
2. Where appropriate, actively participate in the Hall of Ideas at
our annual State Conference.
*** If you are a government agency, you must complete the enclosed LG503
form required by the state. We must have this form on file before we can
issue a check. The LGS03 must be signed by the proper city official.
Typically, this would be the Administrator, City Clerk, or Finance Director.
To date, the MRPA has provided funding for 61 projects, totaling nearly
$250,000. We are pleased to provide support to such worthy community
endeavors. Together we can make a difference! Thanks for the opportunity.
On behalf of the MRPA,
{tan
Executive Director
VVat ~ (
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JRG/kls
Rapid/rfdata/grant$2.mmo
.Ji2;. Print,,\! "n r\.'.:)'c1eJ p~p"r with ~y b;L<<.-d ink,
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LG503
10195
Minnesota Lawful Gambling
Request by a Government to Spend Gambling Funds
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Name of Govemment Requesting Funds Phone Number
Cit-v c f rm- V1 tv~- p{d'rS + RiCru1.t(OY) (bi?') tb?-' 1111
~dt Deli: S{reeJ-- Fa~hj ttU1un 1..A~ts Zi~07L}
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Check type of govemment making request
(Zj City 0 County 0 Township 0 School District No. of
o Stats of Minnesota. Department of . Division of
o United States. ~partment of . Division of
o Other Govemment Entity. SJ*:ify
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Organiza.tjon-'~':ll . ..':~......... I,' (~- - .'.~.-u I~ Phone Number License Number
AND p;S':::( t.::~::;'\TIC~.l (~i.;t) qJo.I .Clo;.. c../Slc
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Address ;';I.IU ., ~..."'" I """"..I I I ._t;T .
ST. LOUIS PARK, MN 5541g.~661 Stats Zip Code
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The above-named govemment requests lawful gamb6ng pltllit$ fer the foRowing purpose: Amount requested
(Explain expenditure. attach additional sheets if necessary.)
$
By completing and signing this form. the govemment's agent confirms that the requested funds will be spent for a lawful
purpose. This request expires one year from the date below and may be renewed at the request of the unit of government
Signature of govemment agent
ITo~
100w
Print name
US8 of Form:
1. If an organization wishes to contribute gambling funds to a unit of govemment, the unit of govemment must complete this form.
2. Aooroval or the Gamblino Control Board is not reouired
3. The form should be kept on file by the licensed organization.
4. Attach a cooy of this form to your Schedule C Reoort ror the month in which the funds are soent.
The information requested on this form will be used by the Gambling Control Board (GCB) to determine your
compliance with Minnesota statutes and rules governing lawful gambling activities. All of the information that
you supply on this form will become public information when received by the GCe.
MINUTES
COtlNCIL MEETING
REGULAR
JULY 1, 1996
SQ
1. The meeting was called to order by Mayor Kuchera at 7:00 P.M..
Members Present: Kuchera, Gamer, Ristow, Fitch, Galler.
Members Absent: None.
Also Present: Administrative Assistant Finstuen, Attorney Grannis.
2. The Mayor led those present in the Pledge of Allegiance.
3. MOTION by Ristow, second by Gamer to approve the agenda with the following
changes:
· Pull item 5h - Update on Improvements for Prairie Creek Fourth Addition - from
Consent for discussion.
· Pull item 5i - Request for Stop Sign at 203rd and Dunbar - from Consent for
discussion.
· Add item 8c - Approve Industrial Park Phase II and IV Advertisement for Bids -
for discussion.
· Add item 9b - Assistant Liquor Store Manager Job Description - for discussion.
APIF, MOTION CARRIED.
4. Citizen Comments
John Richardson - Asked for a clarification on City policy regarding removal of
storm damaged trees on private property.
5. Consent Agenda
MOTION by Fitch, second by Gamer to approve the Consent Agenda as follows:
a) Approve minutes of June 17, 1996 regular meeting.
b) Approve school and conference request for Defensive Driving Course - Fire
Department
c) Adopt ORDINANCE NO. 096-375 - amending mineral extraction ordinance regarding
responsibility for holding public hearing on permits.
d) Approve temporary 3.2 permit for VPW/Atlas Temporaries softball tournament.
e) Review topics for July edition of City News Page in Farmington Independent.
f) Approve purchase of 14 voting booths.
g) Adopt RESOLUTION NO. R71-96 approving development contract for prairie Creek
Fourth Addition.
h) Approve payment of bills as submitted.
APIF, MOTION CARRIED.
6. Update on Prairie Creek Fourth Addition Improvements
Councilmember Fitch removed this item from Consent in order to inform Council
that this topic had been discussed at the Joint Planning Board meeting and that
Township members on the Board had requested they be kept informed of future
development along the City/Township joint border. It was noted that improvements
in the Prairie Creek PUD would create pressure for development on property to the
east of the PUD which lies in Empire Township. No action was required by Council
on this item.
7. Stop Sign Request at Dunbar Avenue and 203rd Street
Councilmember Ristow removed this item from Consent in order to allow discussion
with Bill Terperning, the resident making the request. Mr. Terpening stated that
there was increased traffic from youth baseball practice at the park. He also
stated that since the streets were reconstructed, drivers are able to drive at
increased speeds. These factors have created a need for the stop signs. He
presented a petition from several residents requesting to have stop signs
installed. A further problem involved pine trees which obscured the sight
triangle at that intersection. City Engineer Kaldunski noted that pine trees
were not an allowable boulevard tree and the pines could be removed if Council
directed. Police Chief Siebenaler stated there have not been any accidents at
that intersection during the last 3 years. Mr. Kaldunski recommended denying the
request. Member Fitch felt Council should review each request on its own merit,
however, he pointed out that stop signs can't be installed at every intersection
and that speed is difficult to determine visually. It was the consensus of
Council that the Police Department check speed and traffic flow at this
intersection and return their findings and recommendation at the July 15, 1996
meeting.
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8. Well Repair Settlement - Bormann Property on 209th Street
MOTION by Galler, second by Gamer to approve the settlement for repairs to the
well at Linda Bormann's property on 209th Street. APIF, MOTION CARRIED. Mayor
Kuchera stated he had been informed by Mr. Darrell Moench of his appreciation and
gratitude to City Administrator Erar for resolving this long standing problem at
his daughter's property.
9. Street Light Standards
Member Ristow stated he had brought this matter forward because, although he had
no problem with the design of the poles and fixtures, the cost of replacement was
higher than other light standards. Parks and Recreation Director Bell explained
the policies of both NSP and Dakota Electric regarding replacement of damaged
poles. After discussion, the Council reached a consensus to retain the
decorative street light standards and fixtures and directed Mr. Bell to check
Dakota Electric's rate structure regarding repair of damaged standards.
10. Industrial Park Phase II and IV Advertisement for Bids
Economic Development Director Henricks gave an overview of the project including
the financial review. It was recommended that Phase II be advertised as a base
bid and Phase IV as an alternate bid, since the City had a commitment to complete
Phase II but not Phase IV. City engineering staff had reviewed the project and
made cost saving recommendations for a nurp system using the sand from the
nurping areas in the street construction and using material from the project area
which was unsuitable for street construction to line the nurp ponds. Any
remaining black dirt could be sold. City Engineer Kaldunski explained that the
nurp system proposed would be regional and would allow existing wetlands to
remain untouched. The Council discussed the costs of different bonding scenarios
for the $940,000 bond with Director Henricks. It was pointed out that the
increased development of the Industrial Park increased the desirability of future
phases. MOTION by Gamer, second by Fitch to adopt RESOLUTION NO. R72-96
authorizing the advertisement for bids for Industrial Park Phase II, with Phase
IV as an alternate bid. APIF, MOTION CARRIED.
11. Bnron Request to Construct Metal Clad Buildings on Existing Complex
City Planner Tooker explained the request for construction of three metal clad
buildings, noting that Enron had withdrawn the request for one of the buildings
which was proposed to accommodate of a gas line installed in conjunction with the
County Road 50 reconstruction and was no longer needed. The Council noted that
the two proposed buildings were consistent with existing buildings on the site.
MOTION by Ristow, second by Kuchera to approve the construction of two metal clad
buildings on the Enron facility site. APIF, MOTION CARRIED.
12. Assistant Liquor Store Manager position
Councilmember Galler questioned the advertisement for the position which stated
that it was supervisory. It was his belief that the position had not been
designated as supervisory. The item was requested .to be placed on the July 15,
1996 agenda for discussion.
13. Roundtable
Councilmember Gamer - Reminded Councilmembers of the July 9th Metropolitan
Council seminar for elected officials.
Councilmember Galler - Asked if staff had received his memo and resolution
regarding land use and permit issuance regulations. The
item will be placed on the July 15th agenda. Member Galler also extended his
thanks and appreciation to City staff for their work on the Mountain Dew Days
celebration.
John Richardson - 35 Elm Street - Requested Council make a determination on City
policy for removal of storm damaged trees from
private property. Mr. Richardson was informed that the City could no longer use
the old chipper which used to be used for this type of project due to OSHA
regulations and that City staff had cleaned up brush and limbs which were on City
streets and boulevards.
City Engineer Kaldunski - Informed Council that the 1996 Seal Coat project had
been completed.
Mayor Kuchera - Noted that the railroad property on the west side of 2nd Street
looked good with the exception of some tall grass and weeds.
Staff will check these areas. Mayor Kuchera also raised questions regarding the
AFSCME labor negotiations, specifically the participation of the Council and
Administrator in the negotiations. Council requested that the City Administrator
contact them regarding this issue when he returned on July 8th.
14. MOTION by Kuchera, second by Fitch to adjourn at 8:35 P.M.. APIF, MOTION
CARRIED.
iRitf
submitted,
Mary
Clerk
5b
TO: Mayor, Councilmembers and City
Administrator F
FROM: Thomas J. Kaldunski, P.E.
Director of Public W orIes/City Engineer
SUBJECT: Agreement with PEER Environmental on
clean up work related to Wausau Supply
Storm Sewer Project
DATE: July 15, 1996
INTRODUCTION
The City hired PEER Environmental to do work related to the environmental clean up of
contaminated soils that were detected on the above referenced project. It is necessary to do additional
environmental work.
DISCUSSION
PEER has conducted Step I and II environmental investigations on the project alignment. This review
detected some contaminated soil which requires additional monitoring. In addition, the City has been
working with the MPCA regarding NPDES, monitoring of the storm sewer outfall and drain tile
"effluent". This additional "effluent" monitoring will be done by PEER Environmental. They will
provide the necessary reports to MPCA and the City. Preliminary review by the MPCA indicates that
the level of pollutants is minimal and no adverse impacts are anticipated. The attached proposal
outlines the work done by PEER. The cost of this work is estimated at $6,850.
BUDGET IMP ACT
This project has a $51,329 contingency budget for unforeseen work. To date, the City has utilized
$10,676.36 related to the environmental clean up and NPDES monitoring.
It is proposed to fund this additional $6,850 of work by PEER Environmental from the remaining
$40,652 of contingency funds.
CitlJ. of Farmint).ton 325 Oalc Street · farmington, MN 5502~ · (612) ~63.7111 · fa/( (612) 463-2591
RECOMMENDATION
.
To authorize PEER Environmental to do additional work relating to the excavation monitoring and
NPDES monitoring as outlined in their proposal at a cost of $6,850.
Respectfully Submitted,
';~~~,t~:
- Director of PublicW odci/City Engineer
TJK/ll
cc: me, Wayne Henneke, Donajo Heikes, TJK
Paul Meneghini, PEER Environmental
5L
TO: Mayor, Councilmembers,
City Administrator fJC-
FROM: Wayne Henneke, Finance Director
SUBJECT: Approve Final Payment - Briggs &
Morgan
DATE: July 15, 1996
INTRODUCTION
The fmal payment to Briggs & Morgan for services rendered for the S.E. Area Stonn
Sewer, S.E. Area Sanitary Sewer projects, and the Weflen, et al annexation has been
tabulated and verified with Briggs & Morgan. The total amount due Briggs & Morgan is
$4,490.54.
DISCUSSION
A tabulation of the amount owing to Briggs & Morgan is as follows:
Invoice
Date
7/20/95
8/25/95
9/20/95
1/20/96
3/20/96
3/20/96
4/20/96
5/20/96
Description
Invoice
Number
116793
119574
121030
130065
134427
134430
13 71 72
138818
S.E. Area Sanitary Sewer
S.E. Area Sanitary Sewer
S.E. Area Sanitary Sewer
S.E. Area Stonn Sewer
S.E. Area Stonn Sewer
Weflen, et al Annexation
Weflen, etal Annexation
S.E. Area Stonn Sewer
A copy of the bills are in my office for review.
BUDGET IMPACT
The funding for this payment would be as follows:
Sanitary Sewer Fund - $2,764.30
S.E. Area Stonn Sewer Fund - $778.44
General Fund - $947.80
Amount
$1,953.35
365.40
445.55
159.10
474.14
882.80
65.00
145.20
$4,490.54
CitlJ. of FarminlJton 325 Oa/c Street. farmin'lton,),W 55024 · (612) 463-7111 · fa/( (612) 463-2591
The $778.44 to be paid from the S.E. Area Storm Sewer Fund was not anticipated at the .
time of the April 29, 1996 presentation to Council but was legal services that were
provided on the project and should be accounted for as a project cost.
RECOMMENDATION
Since the legal services have already been authorized and performed, it is recommended
to pay Briggs & Morgan $4,490.54 for final payment in full for their services.
Respectfully submitted,
_WDtj~
Wayne : Henneke
Finance Director
5J
FROM:
Mayor, councilmemb~
City Adrninistrator(1v--
Charles Tooker, City Planner
TO:
SUBJECT:
First Half Building Permit
Summary
DATE:
July 15, 1996
INTRODUCTION
This is the second update on building activity for Council use in comparing
actual growth with the estimated 300 housing units per year.
DISCUSSION
From January 1st until the end of June, a total of 186 single family dwelling
permits were issued. On an annual basis, this rate of growth would produce 372
single family housing units. In addition, 20 townhouse units were created which
brings the total number of dwelling units so far this year to 206.
Single family permits were valued at $18,144,963 and the multi family units were
valued at $1,566,000. The following is a range of all new dwelling unit
valuations:
102 Units between $69,000 and $90,000
61 Units between $90,000 and $110,000
21 Units between $110,000 and $130,000
17 Units between $130,000 and $150,000
5 Units exceed a value of $150,000.
Residential remodeling accounts for $538,503 in added value and 13 commercial
remodeling permits have produced an additional $2,941,075. One new industrial
building on Eaton Avenue in the industrial park, built during the first quarter
of 1996, had a value of $170,000.
ACTION REQUIRED
This memo is for information purposes only.
Respectfully submitted,
(}fLJk- If! 1),~
Charles Tooker
City Planner
CitlJ. of Farmini}.ton 325 Oak Street · FarmintJton, MN 55024 · (612) 463.7111 · Fa/( (612) 463-2591
5e
FROM:
Mayor, Councilme~
City Administrator?i:-
James Bell, Parks and
Recreation Director
TO:
SUBJECT:
Adopt Resolution accepting
Mighty Ducks Grant
DATE:
July 15, 1996
INTRODUCTION
Council authorization is requested to accept the Mighty Ducks Grant by directing the appropriate
city official to sign the contract.
DISCUSSION
The City applied for a Mighty Ducks Grant for additional team rooms in both 1995 and 1996.
As Council is aware, in 1995, the City's grant request was denied. The 1996 grant application
has been approved. The state has informed staff that the City has been granted a $50,000
matching grant for additional team rooms at the ice arena.
BUDGET IMP ACT
The dollars for this improvement will come from the Parks Improvement Fund (see attached
analysis). The estimated cost, prepared by the City's consulting engineers, for the addition is
$139,447 plus or minus 10%, requiring $89,447 to be appropriated from the Park Improvement
Fund. Staff has received an opinion from the city attorney indicating that this will be an
appropriate use of these funds.
ACTION REQUESTED
Adopt the attached resolution accepting the Mighty Duck Grant funds for additional team rooms
at the ice arena.
Respectfully submitted,
,J~ ~JG6~
James Bell
Parks and Recreation Director
CitlJ. of FarminlJton 325 Oa/c Street · farminlJton, MN 55024 · (612) 463-7717 · fa/( (612) 463-2597
Parks Improvement Fund
Assets
.
1. Cash
2. Pending Park Dedication Assessments on Approved Plats
3. Pending Park Dedication on Pending Plats
Prairie Creek 4th, Troy Hill 2nd, East Farmington 1 b
Disbursements
1. Committed
a. Swimming Pool - Skimmers
b. Swimming Pool - Demolition
c. Pool - Eng., Slide,
c. Sidewalk - Prairie Creek
d. P~tVV~gHo~e
e. Arena Team Rooms 1997
h. Referendum Preparation
$135,649
$44,276
$114.900
$294,825
$30,675
$6,300
$20,000
$3,500
$1,000
$89,000 Matching City Contribution
$10.000
Undesignated Funds
$160.475
$134,355
PRO P 0 S B D
RESOLUTION
ACCBPTING A MIGHTY DUCKS GRANT
AND
AUTHORIZING MATCHING FtJNDS FROM PARKS IMPROVEMENT FUND
Pursuant to due call and notice thereof, a regular meeting of the City Council
of the City of Farmington, Minnesota, was held in the Civic Center of said City
on the 15th day of July, 1996 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following resolution:
WHBREAS, the City applied for a Mighty Ducks Grant for additional team rooms at
the Farmington Ice Arena; and
WHEREAS, the City has been awarded a $50,000 matching funds grant from the
State; and
WHEREAS, the necessary matching funds of $89,447 are available through the
City's Parks Improvement Fund; and
WHEREAS, the City Attorney has rendered an opinion that this was an appropriate
use of said funds.
NOW, THEREFORE, BB IT RESOLVED that the City Council hereby accepts the Mighty
Ducks Grant and authorizes the use of $89,447 from the Parks Improvement Fund as
matching funds to be used for additional team rooms at the Farmington Ice Arena.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 15th day of July, 1996.
Mayor
Attested to the
day of July, 1996.
City Clerk/Administrator
SEAL
st
TO:
Mayor, Councilme~m
City Administratoi' '--
James Bell, Director Parks
and Recreation
FROM:
SUBJECT: ADA Update Study of the
Pool Bathhouse
DATE:
July 15, 1996
INTRODUCTION
A quotation was obtained for an ADA study of the pool bathhouse from the City's
consulting engineer Bonestroo.
DISCUSSION
With the reconstruction of the pool, the City must upgrade the handicapped accessibility
of the pool bathhouse. A study of the bathhouse must be completed before any work can
be performed. Attached, please fmd a copy of the study proposal from Bonestroo
identifying in detail the reason for this type of study.
BUDGET IMPACT
The cost of the study has been estimated at no more than $2,500. The funds for this item
will come from the 1983 Small Cities Block Grant (SCBG), which has approval from Lee
Smith of the Dakota County HRA.
RECOMMENDATION
It is recommended the Council authorize Bonestroo to perform the ADA study of the
bathhouse at a cost not to exceed $2,500.
Respectfully submitted,
~~
James Bell
Parks and Recreation Director
CitlJ. of FarminlJton 325 Oa/c Street · FarmintJton, jW 55024 · (612) 463-7111 · fa/( (612) 463-2591
j /1 j Bonestroo
.ILJI Rosene
--
~ Anderlik &
. 1 \J 1 Associates
Engineers & Architects
3ones~.=o. i:s~-e. A"derfik Jt::: Assoc:ates. Inc. is an Affirmative Action/Equal OppOrtunity Employer 1
Prlneipa.;: C~: '3 3onestr'JO. F,E. . Joseph C. Ander/ile. P.E. . Mar....in l. SeNala. P.E. .
Ricnar:2 iE. T...~~. ~-;. . G'e""'~. Cook. P_E. . Tnomas e. Noyes. P_E. . RaOert G. ScnuniChc. P.t. .
Jeri'j A Bcl..:"::::i"". ?E.. ~::ace~ W Rosene. P.r:. and Susan M. Eberlin. C.P.A.. Senior CO!lsulrants
IIssoCla<< ?,,~c ~;s: Howard A Sanford. P.E . Keltn II. Gordon. P.E. . RoC." R. Pfefferle. P.E. .
RIChar:j W. F::s:~. P.E. . Davia O. Loskocd. ?E. . RObert C. Russe/(. A.LA. . M"r:c A. Hanson. P.E. .
Mlcnae! T. Jla:..;~.a~n. P.E . r~::: iC.Field. ?E.
Offices: St. Pal.,;1. iochescer and \/liHmar. MN . Mequon. WI
.
June 25, 1996
Mr. James Bell
Parks & Recreation Director
City of Farmington
325 Oak St.
Farmington, MN 55024-1358
Dear Jim:
We are writing in response to your request for additional information about an ADA inspection
and evaluation for the bathhouse at the swimming pool. The Americans with Disabilities Act
(ADA) requires that buildings open to the public are accessible to handicapped individuals. As
part of this process, it is appropriate that the City develop a plan to make the bathhouse
accessible within the foreseeable future. As a first step, we recommend that the bathhouse be
surveyed for compliance with the Uniform Federal Accessibility Standards (UF AS), that
necessary improvements to bring the bathhouse into compliance be identified, and cost estimates
for this work be developed. With this information, the City could then draw up a plan to bring
the building into compliance with UF AS ~d me~t_ th~ re.quir~ments of the ADA.
As we stated in our reports of September 18 and December 7, 1995, our firm would be pleased to
perform this work for the.City. The scope of service would include: .
1. survey of the bathhouse for compliance \\ith UF AS,
2. identification of work required to bring the bathhouse into compliance with UFAS,
3. prepare cost estimates for the work identified.
We would provide a written report with this information to the City. It is very diffIcult to
accurately predict the number and extent of compliance problems that will arise in the course of
2...'1 ADA evaluation of a building oftbis type and ag~. For this reason, we recommend that we
perform this study on an hourly fee basis. We estimate that the upper limit of the cost for this
evaluation would be $2,500. We realize that, in our earlier reports, we estimated a cost range of
$1,200 to $1,500 for this study. We have performed a number of these evaluations since then and
have found that meeting the needs of our clients on these studies frequently involves more time
and effort than we thought when these reports were written.
Pleasesontact me if you have any additional questions regarding this matter.
RLIK AND ASSOCIATES .
2335 West Highwa~36 . St. Paul, MN 55 It 3-3898 . 6 t 2-636-4600
TO:
Mayor, Councilmembers
City Administrator~
James Bell, Parks and
Recreation Director
FROM:
SUBJECT: Adopt Resolution Accepting
Donation from Mountain Dew
Days.
DATE: July 15, 1996
INTRODUCTION
Mountain Dew Days Bed Race dollars are being donated to the Senior Center.
DISCUSSION
The City employee bed race winners, representing the Liquor Store have donated the
$175 winnings to the Senior Center.
RECOMMENDATION
Accept resolution accepting donation of$175 from the Mountain Dew Days Bed Race
winners to the Senior Center. I would like to recognize these employees for their
generosity in donating their winnings to the Senior Center.
Respectfully submitted,
~~
James Bell
Parks and Recreation Director
55
CitlJ. of FarminlJton 325 Oa/c Street · FarminlJton, MN 55024 · (612) 463-7111 · fa/( (612) 463-2591
PRO P 0 SED
RESOLUTION
ACCEPTING DONATION FROM MOUNTAIN DEW DAY'S BED RACE WINNERS
TO SENIOR CENTER
Pursuant to due call and notice thereof, a regular meeting of the City Council
of the City of Farmington, Minnesota, was held in the civic Center of said City
on the 15th day of July, 1996 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, the Mountain Dew Day's Bed Race winners have proposed to donate
$175.00 to the Farmington Area Senior Center; and
WHEREAS, it is in the best interest of the City to accept such donation.
NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the
generous donation of $175.00 to the Farmington Area Senior Center.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 15th day of July, 1996.
Mayor
Attested to the _____ day of July, 1996.
City Administrator
SEAL
5h
TO: Mayor, Councilmembers and City
Administrator fL
FROM: Thomas J. Kaldunski, P .E.
Director of Public Works/City Engineer
SUBJECT: 1996 Seal Coat Project 96-7
DATE: July 15, 1996
INTRODUCTION
The City awarded the contract for the 1996 Seal Coat Project to Allied Blacktopping in the amount
of $21,560.18. The project is complete and payment should be approved.
DISCUSSION
Attached is the City's inspection form certifying the project's satisfactory completion. The value
of the work completed is $20,678.80.
BUDGET IMPACT
Funding has been set aside for this project in the 1996 budget. Funds will be derived from project
assessments and the Road and Bridge fund as previously discussed. The contractor work came in
at $881.38 less than the original bid.
RECOJVIMENDA TION
That the Council approve payment for the 1996 Seal Coat Project in the amount of $20,678.80 to
Allied Blacktopping.
;Z::YSU;;u
Thomasiunski. P.E.
Director of Public Works/City Engineer
TJK/ll
cc: file, Wayne Henneke, Jerry Bauer, Donajo Heikes, TlK
CitlJ. of FarminlJton 325 Oak Street · farmington, J,W 55024 · (672) 463-7777 · fa/( (672) 463-2597
HJSPECTION FORM
.
DATE
July 15, 1996
PROJECT NO. 96-7
PROJECT DESCRIPTION
CONTRACT NO.
96-7
1996 Seal Coat Project
I HAVE THIS DATE INSPECTED THE WORK PERFORMED ABOVE BY
Allied Blacktop
PRIME CONTRACTOR.
IN MY OPINION HE HAS SUBSTANTIALLY FULLFILLED THE TERMS OF HIS CONT-
RACT AS TO APPARENT WORKMANSHIP AND MATERIALS AND I RECOMMEND THAT A
CERTIFICATE OF FINAL ACCEPTANCE BE PREPARED AND SUBMITTED TO THE CON-
TRACTOR FOR HIS EXECUTION.
I FURTHER RECOMMEND THAT UPON RECEIPT OF SUCH CERTIFICATE A FINAL
PAYMENT BE MADE TO THE CONTRACTO~.
( AME)
Director of Public Works/City Engineer (T I TLE)
July 15, 1996 (DATE)
MOTION BY SECOND BY
THAT ABOVE RECOMMENDATION IS HEREBY APPROVED. MOTION CARRIES THIS
DAY OF ., 19 .
CC: Engr or Proj Hgr
Contract File
Ins. Co.
CLERK
5;
TO:
Mayor, CounciWfbers and City
Administrator f ~ c.-
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
FROM:
SUBJECT:
Request to Waive Wetland Alteration
Permit Fee, Dakota County -- CSAH 31
Project
DATE:
July 15, 1996
INTRODUCTION
The City has received a Wetland Alteration Permit Application from Dakota County for the construction of
CSAH 31. The County has requested that the City waive the fee for the permit.
DISCUSSION
The City's Planning Commission will be reviewing the Wetland Alteration Permit. A staff recommendation
for approval with conditions has been prepared. One condition of the permit is the payment of a $250 fee.
Dakota County Highway Department has requested that the City waive this fee for this joint County/City
construction project. The City and County would be sharing costs of a 45/55 split. All other permit
conditions will be met by the County or their contractors.
BUDGET IMPACT
The waiving of this fee would have minimal effects on the City's budget since the City would be responsible
for 45 % of the cost.
RECOMMENDATION
That the City Council approve waiving the $250 permit fee for the Wetland Alteration Permit being issued
to Dakota County for the CSAH 31 project.
rJ:l!~~t;.
Director of Publi~WorkS1CitYEngineer
TOOll
cc: file, Wayne Henneke, Charlie Tooker, TJK
Dave Everds, Dakota County Engineer
CitlJ. of FarminlJton 325 Oa/c Street · FarminlJton, MN 55024 · (612) 463.7117 · fa/( (672) 463.2597
TO:
5-
Mayor, Councilmembers and City J
Administrator f)1'-
FROM:
Thomas J. Kaldunski, P.E.
Director of Public W orIes/City Engineer
SUBJECT:
Project 93-14, S.E. Storm Sewer Trunk
System -- Wausau Supply Alignment
DATE:
July 15, 1996
INTRODUCTION
This project has been under construction and the contractor has requested a payment.
DISCUSSION
Attached is a copy of Payment Voucher Number 1. This voucher is requesting the approval of a
payment to Arcon Construction in the amount of $369,632.16. The project is 92% complete at
this time.
BUDGET IMPACT
The requested payment is within the construction budget of $445,976.79. There are also
contingency funds remaining.
RECOMMENDATION
To authorize the payment of Payment Voucher #1 to Arcon Construction in the amount of
$369,632.16.
~Uy Submitted,
.,Z _.j/~
:,f~:?.!~5t~as ~aidunski, P;E. .
'.~-~:~'Driector of Public WorksfCity Engineer
TJK/ll
cc: file, Wayne Henneke, Donajo Heikes, TJK
CitlJ. of Farmint}.ton 325 Oak Street · Farmin'ltonJ J.W 55024 · (612) 463-7111 · Fa/( (612) 463-2591
Contract Number:
Contractors Name:
Contractors Address:
PAYMENT VOUCHER
Date: 7/10/96
Voucher Number:
93-14
Description:
Areon Construction Co.
903 E. Forest Ave.
Mora, MN. 55051
Amount of Contract
Increases to Contract
Total of Contract
Percent of Contract Completed
Total Value of Work Completed
Retained Percentage 10%
Total Previous Payments
Net Payment this Voucher
I hereby recommend payment of the above net amount
1
Wausau Alignment
$ 446,340.47
$ (363.68)
$ 445,976.79
92.0%
$ 410,702.40
$ 41.070.24
$
$ 369,632.16
Name
~/UL/
Invoice Voucher
P.O. No.:
Rec'd By:
Price OK:
Acct. No.:
Posted By:
Paid By:
Date:
Chk. No.:
Title Director of Public Works/City Engineer
Date 7/10/96
Starting Date
Total Time Allowed'"
Time Used to Date
...... Percent of Time Used
"'If not in work days, project to completion date.
Approved for payment by the City Council this
Distribution:
day of
,1996.
Clerk/Administrator
Contractor
Auth. Officer
Contract File
City of Farmington
VElIDOR APPROV:'L SUIo4J.4:'RY REPORT
COUNCIL J.4EETltIG OF 7/15/96
5k
Date: 07110/96
Time: 3: 07pm
Page: 2
Vendor Name
Vendor
Number
----------------------------------------------------------------------------------------------------------------
Hand Check Amount
MAC QUEEtI EQUIP IttC 1464
MAXIM TECHtlOLOGIES INC 2454
MC N~tARA COllTRACTING CO IN 1472
MENDOTA HEIGHTS RUBBISH SERVIC 1474
MINtI DEPT OF PUBLIC SAFETY 2083
MINN POLLUTION CONTROL 2302
MltltlESOTA PIPE & EQUIP~IENT 1497
MODEL STONE CO. 2684
~~ 4 1~2
MOTOR PARTS SERVICE 1520
MYRON MFG CORP 1532
NAPA AUTO PARTS 2697
NATROGAS IIIC 1554
ARVILLA NEFF 2720
OSWALD FIRE HOSE 1999
p.H. FEELY & SOli. INC. 1235
MICHAEL PALM 3104
PEER EUVIROtU4EUTAL & EtlGIIIEER 2986
pELLICCI HARDWARE 3062
PINE BEND LANDFILL. INC. 1611
RAMSEY ACTIOtl PROGRAMS. UIC. 3006
RESIDEtlTIAL & COMMERCIAL REttT 4034
CITY OF ROSEMOUNT 1677
ROY'S TRUCK REPAIR 16BO
RUFFRIOGE JOHNSON EQUIP CO. IN 1678
SAFETY-KLEEU 3038
SAVOIE SUPPLY CO 1696
DAVID SCHREIER 2451
SILENT KNIGHT SECURITY SYSTE~IS 4429
SKB 1709
SKIppER'S CLIPPERS 1723
SPEC MATERIALS 1719
ROBERT SPEIGHT 1702
JEANNE STANEK 1731
STAR TRIButlE 1495
WARREtI A STEIGAUF 1724
TE~I LABORATORY CHEMICAL CO 1747
TOLL GAS & WELDING SUPPLY 1762
CHARLES TOOKER 1763
TRIO SUPPLY CO. 1780
TROPHIES PLUS 1783
TWO-WAY COM"IUNICATIONS WC. 4118
UNIFOR~~ UNLIMITED 1796
UNITOG RENTAL SERVICES 1800
V ALLEY POOLS. INC 1817
VIKING SAFETY PRODUCTS 1810
MARILYN WALTON 1823
WANZEK COtlSTRUCTION. INC. 4120
KATE WESTAD 4119
Description
Check Amount
PARTS - PUB WRK. SOL WST
TESTING ST SWEEpINGS.DEER MEAD
MATERIALS - PUB WRK
EQUIP RENTAL - CLEAtt UP DAY
TRAWltID REGISTRATIOtl-ROFIDAL
REVIE"ri WAUSAU ALIGf.lEUT
SUPpL - SEWER
CLAS5 5 - PUB '!'iRK
SUPpL - ElIG. PUB WRK. S7~1 POOL
SUPPL - SOL WST
, 97 CALEltDARS - AD"IItl
pARTS-FIRE.PUB WRK.pARK.SOLWST
pRCPAtIE - PUB '!'iRK
REIMB MILEAGE
SUPPL - PUB WRK
SUFPL - PARKS. PUB WRK
REIHB MILEAGE
PROF SERV - W~US~U ALIGtll4EtlT
SUP_AOM.POL.FIR.P.W..p&R.SR CT
DlMpItIG CliGS-CLEAtl UP D~Y
HOME DELIVERED HEALS-SR CTR
EQUI? REttTAL - S'ftIt-t POOL
SHARE Of PARK & REC TRIP
TIRE REPAIRS - PUB WRK
PARTS - PUB WRK
REPAIRS - SOL ~~T
SUPPL - AREtIA. CITY HALL
CIn HE"1iS
SECURITY AT LI3RARY
DI.JlolPING FEES
SEEDED SAtIITARY SEWER EASEMEtlT
SEALAllT - PUB WRK
REMOVE ROOTS FCR SIDEWALK
MILEAGE REnlS
JOB ADVERTISING
REIMS lJlIIFORI.IS
SUFPL - PUB WRK
SUPPL - PUB WRK. SOL weT
REIM8 MILEAGE & EXPENSES
SUFPL - CITY HALL
SUPPL - POLICE
RELOCATE RADIOS-PUB WRK.PARKS
POLICE UtlIFORt4S
UNIFORM RElITAL-PUB WRK.SOL WST
SUPPL - SWIM POOL
SUPpL - PUB WRK
REIMB PATCHES ON UNIFORM
SiiIH POOL REtIOV~TIOt~ & SUPPL
REIHB EXPENSES
Grand Total:
323.26 .00
320.00 .00
644.67 .00
700.00 .00
200.00 .00
300.00 .00
231.47 .00
37.72 .00
35.32 .00
51.82 .00
296.75 .00
279.72 .00
164.55 .00
26.68 .00
272.92 .00
802.93 .00
20.30 .00
1.124.85 .00
3.218.00 .00
1.956.00 .00
958.11 .00
54.91 .00
47.60 .00
74.29 .00
153.07 .00
195.94 .00
870.93 .00
250.00 .00
271. 58 .00
73.50 .00
U.60 .00
2.789.66 .00
25.00 .00
10.44 .00
668.78 .00
38.40 .00
168.37 .00
15.47 .00
19.5B .00
269.30 .00
28.12 .00
257.32 .Oc
132.19 .Oc
403.51 .oc
29.75 .O(
44.62 .CC
12.00 .cc
84.825.00 .0'-
6.09 .0
------------------ -----------------
210.881.95
.C
----------------------------------------------------------------------------------------------------------------
City of Farm;n9ton
VEtlOOR A?Pi\Cti:'L SUMJ.I:'~Y REPOR,i
COUtlC I L MEEi'ING OF 7/15/96
Date: 07~10/96
r;'me: 3: 07pm
Page: 1
----------------------------------------------------------------------------------------------------------------
Vendor Name
Vendor
Number
Descr;pt;on
Check Amount
-----------------------------------------------------------------------------------------------------------
Hand Check A
CONRAD ADELMAtm CONSTRUCTION 4116
AIRLAKE FORO-MERCURY 1330
AL'S LOCK & KEY 1022
AMERICAN PAYMENT CENTERS 2532
AMERIOAN PUBLIC WORKS ASSN. 1014
BARTON SAND & GRAVEL CO. 2704
BFI TIRE RECYCLERS OF MINN. Itl 1068
BLAHA'S TOWING 2970
BONESTROO. ROSENE. ANDERLIK IN 1072
BT OFFICE PRODUCTS !tITL 4114
BUOaET MART 1098
CARLSON TRACTOR & EQUIP 1130
CARQUEST AUTO PARTS 2673
COP IMAGING SYSTEMS 3077
CHURCHILL TIRE INC. 1144
CLAREY'S SAFETY EQUIP INC 1146
COMMERCIAL ASPHALT CO 115a
CONOCO INC. 3146
CY'S UtUFOR~IS 1167
o & J GLASS SERVICE 1046
D.J.'S MUtlICIPAL SUPPLY. INC. 4115
DAKOTA CO TRIBUNE 1184
DAKOTA COUNTY LUMBER CO. 1185
DAKOTA COUlIT'f SOIL & WATER DIS 2147
DANDY SPORT CENTER 1192
DIAMOND VOGEL PAWTS 1177
DICK'S SAIlITATIotl SVC WC 6203
DUEBER'S VARIETY 1191
OUSTCOATING INC. 1190
FADDEN PUMP CO 1216
FARMINGTON INDEPENOENT 2190
FARMINGTON PRIIITING 1225
FIRSTAFF 1798
FLEXIBLE PIPE TOOL CO. 1257
GARTNER REFRIGERATIOtl 2456
GCR TRUCK TIRE CENTERS 1910
GENERAL OFFICE PRODUCTS COMPAN 2011
GOODIN COMPANY 1295
GRAYBAR ELECTRIC CO. INC. 1316
HARBEE'S GALLERY 1321
INDEPENDENT BLACK DIRT CO I 1368
INDEPENDENT SCHOOL DIST .,9 1370
J.R.'S APPLIANCE DISPOSAL 3093
JIRIK SOD FARf.IS. INC. 4254
THOMAS KALDUNSKI 2031
DONALD KA~IEtI 1338
KELLY ELECTRIC 1404
KK AUTO RAIICH 4117
KNUTSON SERVICES INC. 1409
KOCH ASPHALT CO 1415
EDWARD KRAE~IER & SONS IHC 1420
LA ROCHE'S PORT TOILET RENT 1445
LAKE LAND FORD TRUCK SALES I 1434
LEAGUE OF ~IItlN CITIES IrIS TRST 4438
LITTLE FALLS ~ACHINE INC. 2547
REPLACE CABINETS&COUNTER-FIRE
SQUAD CAR REPAIRS
REPAIRS CITY HALL & GARAGE
DROP BOX FEES
J.IEI-l6ERSHI? FOR KALDUNSKI
GRAVEL - PUB WRK
CLE~ll UP DAY TIRE DISPOSAL
TOW
EtlG SER-STRM WAT MGT .PRARIE CR
OFFICE SUPPL
FUEL - PUB WRK. E~IG
SUPPL - PUB WRK. PARK
PARTS - SOL WST
COpy MACH MONTHLY LEASE -ADM
SCU~ TIRES
BCOTS - FIRE
HOT MIX - PUB WRK
FUEL - ~JB WRK. ADM. FIRE
POLICE L'!UFORf.1S
RECEPTI~I WINDOW FOR POLICE
SUPPL - PUB WRKS
ADVERTISWG - LIQUOR
SUPPL - PUB WRK
SERV-tIELSGtl HILL '5. TROYHILLlt2
PARTS & SUPPL - PUB WRK
PAl/IT & SUPPL - PUB WRK
RECYCLlt<<i SERVICES
SUPPL - ADM. POL
CHLORIDE - PUS WRK
SUP?L - SE"tiER
PUBLIC NOTICES
FORJ.lS - ADMIN
TE~IP SE:\'/ - AD~I RECEPTIOtlIST
SE'n'ER RenDER & SUPPL
ARENA ~PRESSOR REPAIRS
SUPPL - PUB WRK
OFFICE SUPPL
SUPPL - SWIM PCOL
POOL LIGHTS
MAT PICTURE - ADMIN
SUPPL - PUB WRK
ACTIwIif FEES - PARK & REO
CLEM{ UP DAY DISPOSALS
SUPPL - WESTVIE"~ DRAINAGE
MILEAGE & EXPENSE REIMB
OIL -PUB WRK
LIFT STAT SERV CALL .EXTEtl CORD
REPAIRS - SOL ~~T
DUMPING CHARGES
SUPPL - PUB WRi<
DU~PING CHARGES
REtlHL ImITS FOR PARKS
PARTS - PUB WRK
DECL:CTIa!..E Otl SE'.'IER BACKUP
SUP?!.. - PIJB WRi<
2,125.00
277.25
143.18
78.00
90.00
820.65
2.200.00
72.00
18.850.30
325.27
1.814.59
127.86
2.22
287.89
71.05
279.00
47.80
768.18
223.35
191.31
297.06
3B6.20
38.35
775.00
41.78
463.28
8.454.52
38.79
2.618.00
65.02
645.44
204.90
528.00
25.022.07
746.80
378.02
6.200.91
241.25
2.728.50
41.00
440.00
51.50
1.400.00
14.17
29.2Q
357.30
144.45
545.97
20.240.49
167.21
25.44
3.752.08
348.07
148. 15
752.43
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
o
o
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
00
00
.00
.00
.00
.00
.00
.00
Council Meeting of 7/15/96
ills previously paid but not approved:
Skill Path Seminars
Northern States Power
Frontier Communicatons
AT & T Wireless Services
Peoples Natural Gas
AT & T Wireless Services
Dakota Electric Assn
Fritz Company
Minn Dept of Public Safety
Phillips Wine & Spirits
Johnson Brothers
Pepsi Cola
Griggs Cooper & Co.
U.S.F.S.A.
conf reg Stanek
service
service
service
service
service
service
merch'for resale
license p1ates~squad
merch for resale
" "
"
"
"
"
assmt fee sanction
(skate show)
Approved:
Kuchera
Galler
Fitch
Gamer
Ristow
Page 3
$ 149.00
6834.99
181.10
26.62
7.46
4.92
, 2738.68
901.34
18.00
592.59'
2488.67
251.50
6038.81
55.70
$20,289.38
bo..
To: Mayor and City Council
City Administrator ~
From: Gerald A. Henricks
BRA Executive Director
Subject: Duo Plastics' Public Hearing
Date: July 9,1996
Introduction
Request to reset public hearing date to establish a Tax Increment Financing District for
the Duo Plastics, Inc. expansion project.
Discussion
The City Council had set the public hearing date for the establishment of the Duo Plastics
Tax Increment Financing District for July 15,1996.
The notices to establish the TIF District \\-as submitted to the County and School District
on June 28,1996. The TIF laws require a 30 day notice to the above named taxing
entities.
Duo Plastics has been notified of the requested date changes. The steel and precast
concrete will not be available for construction until September. Mr. Eugene Happe has
notified me that the public hearing date change does not create any problems for Duo
Plastics construction time frame.
Action requested
The City Council is requested to reset the Tax Increment Financing public hearing date
for the Duo Plastics, Inc. project to August 5,1996 at 7:30 p.m.
Respectfully submitted,
~4P4J.4~
Gerald A. Henricks
HRA Executive Director
CitlJ. of FarminlJton 325 Oa/c Street · Farmin'ltonJ MN 55024 · (612) 463-7111 · Fa}( (612) 463-2591
&
FROM:
Mayor, Councilmembers and City
Administrator ~
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TO:
SUBJECT:
Request for Traffic Signal escrow refund
by Tim Giles
DATE:
July 15, 1996
INTRODUCTION
The City required the developer to provide a 527,500 escrow account for traffic signal costs
related to Deer Meadow subdivision as part of the development agreement on Phase I. Mr. Giles
has requested that this be refunded.
DISCUSSION
The City recognized a strong potential need for a traffic light at 180th Street and CSAH 31 (pilot
Knob) related to the proposed development of the Deer Meadow. As part of the development
agreement on Deer Meadow 1st Phase, a $27,500 escrow account was established. (The Dakota
County Highway Department provided the estimated cost of the traffic light.) Deer Meadow was
determined to be responsible for twenty-five percent of the costs. The City will be responsible for
twenty-five percent and the County will pay the remaining fifty percent of the costs.
The Planning Commission recommended that the escrow account remain in effect until December
31, 1998, per the development agreement. As indicated by Pete Sorenson, Dakota County Traffic
engineer, "It is common for signal needs to develop rapidly, and be placed in the County CIP on
short advance notice" (see attachment). This aspect was discussed with Mr. Giles, and he agreed
to these terms as evidenced by the development agreement. The City Attorney has received the
agreement and has recommended that the existing agreement be followed.
Accordingly, the best way to determine the need for the signal is to review the situation once the
traffic exists.
The County has indicated that their current C.I.P. does not show this traffic signal being
constructed between now and 2000, however, it is recognized that a signal may be warranted in the
future. The County is considering the installation of electric conduits for this traffic light as part
of the CSAH 31 project.
CitlJ. of Farmint)ton 325 Oak Street · farmington, }.W 55024 · (612) 463- 7111 · fa/( (612) 463-2591
BUDGET IMPACT
.
Traffic light construction costs are typically shared between the jurisdictions that control the roads
in the intersection. The intersection of CSAH 31 and 180th Street includes two legs on the County
system and two legs on the City system. The County's policies would require the City to cover up
to half of the cost of a traffic light. The City recognized the potential impact of the Deer Meadow
P. U. D. and required the escrow account. The City will be responsible for the remaining leg of the
intersection which services Dakota County Estates.
The budget will not be affected until the construction is done. An agreement between the City and
County would outline cost sharing in the future.
If the City released the escrow account to Mr. Giles at this time, it would be taking on the entire
responsibility for the costs associated with the traffic light serving Deer Meadow.
The City is entering negotiations on the development agreement for Deer Meadow 2nd Addition.
The traffic signal will be a part of those negotiations as well. The City will consider asking for an
extension date on the escrow account as part of those negotiations. It would appear to be in the
City's best interest to keep the escrow account in place until all homes in Deer Meadow are
constructed and the County has reconstructed CSAH 31 (pilot Knob).
RECOMMENDATION
In light of the infonnation presented justifying the need for the street light, and as the City
Attorney is recommending against any release of funds in the development agreement, it is
recommended that Council deny the request to release the escrow account before the dates
established in the development agreement on Phase I.
:;ZlYSUiti
Thomas iunski' P.E.
Director of Public Works/City Engineer
TOOll
cc: file
Wayne Henneke
Charlie Tooker
TJK
Tim Giles
DAKOTA COUNTY
HIGHWAY DePARTMENT .
1.&955 GAl-AXlE AVENUE. 3RO F1..OCA
DAVID L. !VERDI. P.E.
COUNTY ENCiINE!",
'(612\ agl.~lco
Fax (612\ 891-7127
APPl..! VAL!.!'!': MINNESOTA 5512'.8579
June 17,1996.
Mr. Jay R. Hill. P.E.
Westergren & Associates, Inc.
, 8500 210th Street W
Lakevllle~ MN 55044
RE: County Road 31 (Pilot Knob Road) at 160th Street
Dear Mr. HlI1:
Thi& 18 In response to your letter dated June 13, 19ee. requesting Information regarding
plans fora tramc slgnallnstallaUon at the Intersectlon. The Intersection was studied for
signal need in 1994. The results of tne study indicated that the traffic volume on 180th
Street was to low to require need for a traffic signal at that time.
A signal project is not fisted in our 1996 through 2000 Capital Improvement Program. This
does not,however, preclude the posslb/ffty at adding a signal into the program It the need
develops. rapidly. It Is common for liignal need to form rapidly and be placed in the Capital
Improvement Program on short advance notice.
Ninety single-housing units can be expected to generate 800-1200 trips per day. It is
certainly possible for this actiVity, with other growth in the area, to contrtbute to the need for
. signal.
We estimate signal Installation cost at"$120,OOO. This location would be eligible for 50%
county funds If signal need Is established and tratrlc condftfons requIre signal Installation.
The remainin9 30 percent Is arranged by the City. .
Sinc~ly,
~Q~
Traffic Engineer
PSlklb
ce: Thomas Kaldunski
n:'HI
TO:
Mayor, Councilmembers,
City Administrator F
Charles Tooker, City Planner
FROM:
St1BJ'BC'l' :
Deer Meadow Credits Review
and Refund Request for
Traffic Signal
DATE:
July 1, 1996
:IN'rRODUCTl:ON
Tim Giles, developer of Deer Meadow, has asked for discussion with the City
Council regarding money escrowed for a future traffic signal at lS0th Street and
Pilot Knob Road and has sent a letter to the City Engineer to review credits that
were authorized in the development agreement for this plat, signed in August,
1995.
Dl:SCUSSl:ON
The Deer Meadow development agreement includes a paragraph requ1r1ng the Developer
to pay the City $27,500.00 for a portion of the cost of a traffic signal at lS0th .
Street. This payment is to be held until the traffic signal is installed or until
January 1, 1999, whichever comes first. Mr. Giles has asked for a release of this
money based upon the attached letter from Pete Sorenson, Dakota County Traffic
Engineer.
It is staff's interpretation that Mr. Sorenson indicates the County's 1996-2000
CIP does not list a traffic signal at this intersection, however, the addition of
90 housing units in Deer Meadow and additional growth in the area could rapidly
generate the need for one. This was previously discussed with Mr. Giles and he
had agreed to these terms.
Another issue is the interest accruing on this account. It is staff's opinion
that the interest accruing remain in this account until a determination is made,
due to inflationary increases in the cost of the street light over time.
Mr. Giles' request for a review of credit calculations covers the issues of
Erosion and Sediment Control, Water Quality ~4nagement, Surface Water Management
including ponds, Water Area Charges, Park Dedication Fee, GIS Fee and Street
OVersizing. Staff has begun reviewing the issues raised and will be checking with
the City Attorney regarding the legal advisability of renegotiating a development
agreement which was signed less than one year ago.
The City has never issued a credit for street overs1z1ng, since this is a basic
development cost. Two developers recently raised questions about the paving width
of collector streets and Council endorsed the long standing paving width
specifications of 44 feet.
CitlJ. Of Farmin'Jton 325 Oak Street. Farmin9ton, ,tLV 55026 · (612) 463-7111 . Fa~ (612) 463-2591
The Planning Commission will review the traffic signal request during its July 9,
1996 meeting and staff will provide a recommendation on credits during the
July 15, 1996 Council meeting.
ACTION REQt1J:RED
This memo is for information purposes only. The item will be placed on the
July 15, 1996 Council agenda.
Respectfully submitted,
iiI J1 tf! 1),!i~
V :~ ......,.'~
Charles Tooker
City Planner
cc: Tim Giles
8b
FROM:
Mayor, Councilmembers
City Administrator ~
James Bell, Parks and
Recreation Director
~
I
l
TO:
SUBJECT: City Policy on Removal of Storm
Damaged trees on Private
Property.
DATE: July 15, 1996
INTRODUCTION
Staff requests Council to clarify the policy on the removal of brush from privately owned
property .
DISCUSSION
At the Council meeting on July 1, 1996, John Richardson requested that City staff pick
up all brush on the boulevards regardless of origin. Established City policy approved by
Council in June 1995, determined that the city would only take brush that was from
boulevard trees (see attached memo) and encourage private property owners to use
private tree services. As was directed, staff removed all the brush on the boulevards
regardless of origin. The one exception was at 5th St. and Oak St., where a large private
tree went down. Staff determined this tree to be too large for city equipment and it
required a private hauler. The cost of this removal will be charged to the City at this
time.
BUDGET IMPACT
Staff kept records of the cost of removing the private brush from the boulevards. The
cost to the city was approximately $405 for equipment rental and staff labor for the
private property generated brush.
Citlj. of Farmint}.ton 325 Oale Street · Farmington, MN 55024 · (612) 463.7111 · Fax (612) 463.2591
ACTION REQUESTED
.
Staff requests direction from Council on the policy of removing brush generated from
private property. Issues Council should consider are as follows:
· The removal of brush from private property will affect budgetary expenditures.
· Additional concerns include time and equipment required of City employees.
· The implications of City removal of private brush is in direct competition with private
business.
· Direction from Council on enforcing the provisions of current Tree Removal Policy.
Respectfully submitted,
J --- nn
'- c..---.- - --- - c-- 6 ~
James Bell
Parks and Recreation Director
Council Minutes - 6/5/95
Page 6
22. MOTION by Galler, second by Fitch to approve the Joint Powers Agreement with
Dakota County for the new library. APIF, MOTION CARRIED.
23. MOTION by Galler, second by Ristow to discontinue the City's brush remov~
service as recommended in the Administrator's May 8th memo. APIF, MOTION CARR~
24. It was the consensus to set a space needs workshop for June 26, 1995 at
7:00 P.M..
25. The Council took a 10 minute recess.
....
26. Mayor Kuchera adjourned the meeting into Executive Session.
27. MOTION by Fitch, second by Ristow to adjourn at 12:15 A.M.. APIF, MOTION
CARRIED.
I ~spectf
, /l~
. 1Z Thompson
I City Administrator
Approved
Memo to:
Subject:
Date:
Mayor and Council
Brushffree Chipping Service
May 8, 1995
Staffrecently met to review the City's Forestry Service. and clarify some of the most
common questions regarding the service. I have attached a follow up memo which
covers some of the issues which were discussed. Please note that item #2 is an issue
which should be addressed and reaffirmed by the City Council. Presently, the City will
chip and collect brush, tree trimmings, etc. which result from persons doing yard work on
their private property. The City charges a fee for this service based on time and volwne
of brush. Upon review of this policy, it is recommended that the City discontinue this
service. While this service generally receives favorable response from residents. it is a
service that is offered by several firms specializing in brush or tree removal. A list of
area contractors will be given to persons requesting this service from the City.
This matter will be placed on the June 5, 1995 Council meeting for discussion.
"
Ijt
cc: Jim Bell, Karen Finstuen, Tom Kaldunski, Charlie Tooker, Sue Miller, Don
Hayes, Jerry Bauer, Benno Klotz
B'c
TO: Mayor, Council Members and
City Administrator 'JX-
FROM: Daniel M. Siebenaler, Chief of Police
SUBJECT: Stop Sign Request at 203rd and Dunbar
DATE: July 9, 1996
Introduction
As requested by City Council at Council meeting of July 1, 1996,
the police department has checked the traffic pattern at 203rd
Street and Dunbar Avenue.
Discussion
Due to my being on vacation, I will be giving a verbal report on
this situation at the Council meeting set for July 15, 1996.
Action Requested
After discussion is held, a determination will need to be made
as to whether stop signs should be installed at 203rd and Dunbar
Avenue.
Respectfully submitted,
'-'- J~
Daniel M. Siebenaler
Chief of Police
DM@
Citlj. of Farmint}.ton 325 Oale Street · Farmington, MN 55024 · (612) 463.7111 · Fax (612) 463-2591
3d
TO:
Mayor, Councilmembers,
City Administrato~
Charles Tooker
City Planner
FROM:
SUBJECT :
Size Limit Recommendations
for Detached Accessory Buildings
DATE:
July 15, 1996
INTRODUCTION
The Planning Commission reviewed the information provided to Council on June 10th
regarding detached accessory buildings and recommends the following.
DISCUSSION
· The Commission agreed with staff that a 9 foot height limit on storage sheds is
too restrictive based upon typical heights of both ready built sheds and kits.
In addition, storage shed variances are frequently requested and granted. The
Commission recommends increasing the height limit of storage sheds from 9 feet to
12 feet.
· Staff recommended that detached garages be increased from 800 to 1000 square
feet, provided they do not exceed the square footage of the principal use. The
Commission felt this would send an inconsistent message about the allowable size
of detached garages within urban areas. Since the ordinance was amended in
August, 1991 allowing an extra 200 feet to be added through the conditional use
process, many structures between 800 and 1000 square feet have been built. The
Commission believes that increasing the maximum size of permitted structures to
1000 square feet will actually increase the average size of detached garages
since variance requests will continue to be proposed. They recommend no change
to current ordinance regarding size of detached garages.
-. Garages or storage sheds built without associated housing create the potential
for business uses to be established within residential neighborhoods. If this
should occur frequently, the character of a neighborhood is more likely to
change. The Commission agreed to recommend no change in the ordinance regarding
the construction of accessory structures without a principal use.
ACTION RECOMMENDED
Review the survey of 5 nearby communities regarding detached accessory buildings,
together with input from staff and the Planning Commission, and set a public hearing
for August 19th to determine appropriate changes to the current ordinance.
/}/~e~ectf;4).y~~d,
, ~ I/;'-~~ ( / .. t-I
Charles Tooker
City Planner
Citlj. of Farmint}.ton 325 Oale Street · Farmington, J,W 55024 · (612) 463.7111 · Fax (612) 463.2591
Lakeville
Shed Height
Detached Garages
Accessory Buildings
Rosemount
Shed Height
Detached Garages
Accessory Buildings
Eagan
Shed Height
Detached Garages
Accessory Buildings
Apple Valley
Shed Height
Detached Garages
Accessory Buildings
Burnsville
Shed Height
Detached Garages
Accessory Buildings
DETACHED ACCESSORY STORAGE BUILDINGS
SURVEY OF 5 SURROUNDING COMMUNITIES
15 feet
I
1
!
1,100 sf, (large lots = 1,250 sf) 15 feet in height
Not Allowed
18' - City; 35' - Rural
18' High, 1000 sf - City; 35' High, 1200 sf - Rural
Not allowed without principal structure
UBC - not to exceed height of principal structure
Cannot exceed 20% of lot footprint, must be smaller than
principal structure
Not allowed unless combined lot exists (same tax ID)
16' to peak, 144 sf
750 sf, 16' High
Not allowed unless home is being planned within reasonable time
frame.
20' - Not allowed to exceed height of principal structure
1000 sf (Attached garages allowed to be as large as desired)
No
MEMO TO: Mayor, Councilmembers,
City Administrator ~
FROM: Wayne E. Henneke
SUBJECT: Budget Adjustment
Animal Control
DATE: July 15, 1996
INTRODUCTION
Animal Control Services for the City are now provided by 4 Paws Animal Control Services.
4 Paws Animal Control Services provides a professional service for the City as opposed to
the previous provider. The 1996 Budget allocated $2,500 for animal control services. The
bills the City has received for animal control services through June, 1996 total $4,345. The
Police Chief has requested a $7,000 Budget adjustment to fund the animal control services
for 1996.
DISCUSSION
4 Paws Animal Control Services provides a professional service to the City. They answer all
calls and provide timely billing for their services. The previous provider would not respond
to calls and when he did the City would not receive a bill for all the services he did provide.
This situation resulted in a significant under-estimation of costs in providing this service in
1996. This was the reason for the 1996 budgeted amount of $2,500.
Through June, the City owes 4 Paws Animal Control Services $4,345 which is $1,845 over
the 1996 budget allocation for animal control. Chief Siebenaler states animal control will
cost the City approximately $780 per month and requests a $7,000 budget adjustment.
BUDGET IMP ACT
To fund animal control services for 1996, a S7,000 budget adjustment is needed. The City
Council budgeted $26,650 for General Contingency to fund unanticipated expenses. The
balance available from General Fund Contingency is $23,828. It is recommended to fund the
$7,000 needed for animal control through contingency..
RECOMMENDATION
It is recommended to authorize a $7,000 budget adjustment from contingency to fund
animal control services for 1996.
Respectfully submitted,
W
Wayn E. Henneke
Finance Director
Citlj. of Farmint}.ton 325 Oale Street · Farmington, MN 55024 · (612) 463.7111 · Fa~ (612) 463.2591
,/
TO:
Wayne Henneke, Finance Director
.
FROM: Dan Siebenaler, Police Chief
SUBJECT: Animal Control
DATE: May 31, 1996
Introduction:
Based on YTD expenses, I have projected the 1996 expenditure for
animal control.
Discussion
For the past two years ('94-'95) animal control budgets have been
erratic due to billing practices by the former contractor. With
the new contractor, we are able to closely track actual expenses
for the first time.
Based on five months experience, animal control is costing an
average of $780.00 per month. Projecting expenditures over twelve
months means an annual expense of approximately $9,500.00.
Budqet Imoact
Based on an approved budget of $2,500.00, I anticipate the need for
an adjustment of $7,000.00.
Respectfully,
Daniel M. Siebenaler
Chief of Police
DMS:ts
Citlj. of Farmint}.ton 325 Oale Street. Farmington,MN 55024. (612) 463.7111 · Fax (612) 463.2591
qb
TO: Mayor and Councilmembers
FROM: John F. Erar, City Administrator
SUBJECT: Cable TV Franchise Agreement -
Renewal Process
DATE: July 15, 1996
INTRODUCTION
The City's franchise agreement, under current franchise renewal terms, with Marcus Cable will
expire December 6, 1997. This agreement, due to federal requirements, and changes originating
from the Telecommunications Act of 1996 requires the City to begin negotiations at least two
years prior to the franchise expiration date. In addition, the rapid pace of change in
telecommunications, and legal changes precipitated by the new law will require the City to
carefully review the franchise agreement prior to any formal action by Council.
DISCUSSION
In preparation for this renewal, and in light of the significant legal changes in the law, I have met
with the cities of Lakeville, Apple Valley and Rosemount to discuss a number of issues relating
to the City's renewal of the cable franchise agreement. Other issues which were preliminarily
explored included renewal terms, rights-of-way management, franchise fee percentage rates,
implications of federal law on cities, benefits of sharing information on franchise agreements,
and opportunities to work together in developing and renegotiating franchise agreements as a
group.
With respect to this meeting, a nwnber of issues surfaced which may present Farmington with
some excellent opportunities to share resources by working with these other communities in the
franchise renewal process. One significant product of this meeting also suggested that a common,
multi-city approach in dealing with telecommunication issues, specifically the franchise
agreement, appeared to best serve the needs of the Farmington community, as well as to ensure
that a new agreement would continue to meet the City's future telecommunication needs.
My experiences in working with other communities in the telecommunications area suggest
some very strong advantages for Farmington in negotiating as group of cities under a joint
powers agreement as opposed to negotiating as one city. The benefits of working together
translates into shared costs, a free flow of information, and the ability to share resources that
would otherwise not be available to this community due to cost and staff time limitations. One
very strong benefit for the City would be access to legal and telecommunications expertise in the
franchise renewal process.
Citlj. of Farmint}.ton 325 Oale Street · Farmington, MN 55024 · (612) 463-7111 · Fax (612) 463-2591
Mayor and Councilmembers
Cable TV Franchise Renewal Process
Page 2 of2
BUDGET IMP ACT
Costs for renegotiating the franchise agreement will depend in large measure on the amount of
time involved in developing an acceptable agreement. The costs, based upon an acceptable
formula, would then be shared by all four communities. Projected costs associated with this
group effort would be presented to Council for approval prior to any formal involvement by
Farmington.
ACTION REOUESTED
At this time, it is requested that Council adopt a motion expressing a commitment to work with
the cities of Apple Valley, Lakeville, and Rosemount in the franchise renewal process.
This commitment would allow the City to move forward and discuss the possibilities of forming
a joint powers agreement. The purpose of which would be to allow Farmington to jointly
negotiate the renewal of the City's franchise agreement, and perhaps provide additional
opportunities for the City to realize externally supported enhancements to our current system that
would enable public access initiatives.
Respectfully submitted,
~{L
City Administrator
cc: John Gretz, City Administrator, Apple Valley
Bob Erickson, City Administrator, Lakeville
Thomas Burt, City Administrator, Rosemount
TO:
Mayor and Councilmembers
q~
FROM: John F. Erar, CityAdminstrator
SUBJECT: 1997 Budget Process and Goals
DATE: July 15, 1996
A review of the City's budgeting process and accounting structure suggested a strong need to
significantly revise the existing systems to provide for a more fiscally accountable and participative
budgeting process. Financial goals established by Council for the 1996 Budget included 1)
maintaining a stable tax capacity rate 2) maintaining the debt levy at approximately 25% of the total
levy, 3) maintain capital outlay expenditures at 12.5% of the operating levy and 4) work towards
bringing all funds to a positive cash flow by 1998. -
DISCUSSION
1997 Budget Process - Revised
Over the last three months, a revised budgeting process and accounting format has been under
development to enhance the City's basic financial reporting capabilities. These changes are in the
process of being implemented for fiscal year 1997, in conjunction with the City's new fmancial
accounting system which is scheduled to take effect on January 1, 1997. A brief review of the
changes made in the budgeting process include the following:
· Primary department activities and functions will now be accounted for and budgeted within
separate cost centers. Accordingly, all costs such as personnel, charges and services, supplies,
and capital outlay associated with a primary department service activity will be budgeted within
a specific "Cost Center". This will allow for greater reporting detail; a better understanding of
what the activity actually does; will provide staff with the ability to perform cost/benefit
analyses; and allow for review of what a specific city function or activity really costs the City to
operate.
· This revised budgeting process will actively include department heads, line supervisors and
activity managers in developing and preparing their specific budget requests. Accordingly, this
will also mean greater participation by involved supervisory staff, and enhanced accuracy and
accountability in budgeting for expenditures. Moreover, this new process will empower
employees to become part of the budget process ana allow them to Share their insights into how
work processes can be accomplished more effectively.
· The level of analysis and budget detail in this budgeting system will be based on specific
department activities using workload or performance measures as key indicators of what is
accomplished throughout the calendar year.
CitIJ of Farmint}.ton 325 Oale Street · FarmimJton, J.W 55024 · (612) 463.7111 · Fax (612) 463.2591
Mayor and City Council
1997 Budget Goals and Process
Page 2 of2
.
· The administrator and department heads will review budget requests using a "management
team" process. Supervisors and activity managers designated by their department head will
present their budget requests to the management team for review. At this stage, all department
requests will be considered, reviewed, and prioritized by the management team.
· Finally, the Gouncil or Finance committee will be presented with a proposed, balanced budget
docwnent. This proposed, balanced budget will be submitted for Council review, modification
and adoption. Any special budget requests made by Council in the previous year for 1997 will
be included in the proposed budget. .
This budget process will provide the City with a more sophisticated and accountable financial
mechanism. Attached, please fmd copies of the City's organizational table, with the identified cost
centers, and the 1997 Budget calendar.
Proposed 1997 Financial Goals
The following guidelines are proposed for Council consideration in developing the 1997 Budget.
1) A commitment to maintain the 1996 local tax capacity rate of34.769 in developing the 1997
Budget, while providing for the cost-effective delivery of public services to a rapidly growing
residential population
2) A fiscal goal that works toward establishing the General Fund fund balance for working capital
at no less than 25% of planned 1997 General Fund expenditures.
3) A commitment to maintain the 1997 debt levy at no more than 25% of the total levy.
4) A comprehensive review of the condition of capital equipment to ensure that the most cost-
effective replacement schedule is followed.
5) A team approach that encourages strategic planning to meet immediate and long-term
operational, infrastructure and facility needs.
ACTION REOUESTED
1) 1997 Budget process information is for information only. A review of this information will be
presented to Council at the meeting.
2) Adoption of the Proposed 1997 Financial Goals as presented.
~Respec'L
J F. Erar
ity Administrator
1997 BUDGET & C.I.P. SCHEDULE
May 14
Draft 1997 Budget Calendar
Finance
City Administrator
May 14-31
Design forms and prepare base budgets and
activity budget pages.
Finance
City Administrator
May 20
Prepare preliminary 1997 revenue estimates
Finance
May 20-31 Staff preparation of 1996 Budget expenditure Finance
estimates
May 31 Distribution of Base budgets, capital budget Department Heads
forms and activity budget pages to all Department
Heads
June 5 Hold training sessions on budget docwnentation FinancelDepartment
format. Distribute April 30th reports and Heads/and all Activity
personnel services budget forms. Managers
June 5-28 Prepare Budget forms and prioritize adjustments Activity Manager
to base and capital outlay requests Department Heads
June 10* Department of Revenue notifies City of
required dates.
June 21 Requests for additional full-time staff Department Heads
to City Administrator
June 21 Deadline for updated workload measures to Activity Managers
City Administrator Department Heads
July 1 - Compile and prepare documents for Finance
July 12 Management Team
July 15-19 1997 Budget Decision packages prioritized City Administrator
and fmalized (Work Sessions) Management Team
July 19 Additional personnel requests to be included City Administrator
in budget Finance
July 22-31 Preparation of final draft of budget Finance
July 29*
Dept. of Revenue certifies LGA
August 1 Fire Cataract Levy Requirements
Fire Chief
August 1 General Fund Levy Calculations
Finance
August 1 1997 Budget as proposed by City Administrator
delivered to City Council
Finance
August 5 City Council officially receives 1997 Proposed
Budget and sets Finance Committee or Council
budget workshop dates and times
City Council
Aug. 6 - 16 City Council workshops for review of
proposed 1997 Budget
City Council
Staff
August 9*
Dept. of Revenue certifies HACA amount
Aug 19-28 Public Hearing
(OPTIONAL)
City Council
Staff
Aug 20*
County notifies City of School District
public hearing dates
County
Sept 2 City to select public hearing dates and certify City Council
(REQUIRED) dates by September 13
Sept. 2 City to adopt proposed budget and proposed City Council
(REQUIRED) levy
Sept. 13 Proposed tax levy must be certified to County Finance
(REQUIRED)
Nov. 11-22* County Treasurer to mail parcel specific County
(REQUIRED) truth in taxation notices
Nov. 22 - Public hearing newspaper notice published Finance
Dec. 6 not less than 2 business days or more than 6 days
(REQUIRED) before public hearing date
Nov 29 - City conducts public hearing during this time
Dec. 20* frame. If continuation hearing necessary, must
(REQUIRED) be held not less than 5 business days and no
more than 14 business days after initial hearing
County budget public hearing
Dec. 27* Deadline for staff to certify tax levy
(REQUIRED) to State and County
Jan. 3
Adopted budget printed and distributed
Jan. 8
Publication of adopted budget information
in newspaper
Jan 31
State budget form completed
Jan. 31
Budget award application sent in
(Due 90 days after budget adoption)
* preliminary
City Council
County
Finance
Finance
Finance
Finance
Finance
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TO: Mayor, Councilmembers
City Administrator ~
FROM: Wayne Henneke, Finance Director
SUBJECT: 1995 Audit
DATE:
July 15, 1996
INTRODUCTION
The Audit of the 1995 Financial Statements has been completed.
DISCUSSION
The main concern in the audit is the reduction of the General Fund Balance by $235,936.
The reasons for this reduction is mainly due to:
1) The incorrect allocation of salaries between the General Fund and the
Enterprise Funds.
2) Increased operating expenses due to growth in the service population.
3) Increased contracted services fees for labor relations and legal services.
4) Labor contract arbitration award.
5) A transfer of $78,548 from the General Fund to the Annexation Fund to cover
costs associated with the township annexation
Contributing to the problem was projected administrative fees and engineering fees
which came in $81,039 under budget. These fees were over-estimated when 1995 the
Budget was adopted.
Salary expenses for the Public Works Department and Parks & Recreation Department
are allocated between activities in the General Fund and Enterprise Funds. The allocation
established at the time the 1995 budget was adopted did not reflect the actual amount of
time spent during 1995 in those activities. Less time was spent in the Enterprise Funds
and more time was spent in the General Fund, causing the General Fund to go over
budget.
Police Department salaries were also over budget due to a two year, 1994 - 1995, labor
contract arbitration award and over-time costs which also went over budget. The Police
Department faces mandatory overtime requirements such as court pay. This will be
looked at in the 1996 Budget and considered in the 1997 Budget.
9di
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Citlj. of Farmint}.ton 325 Oale Street. FarmintJton, J,W 55024 · (612) 463-7111 · Fax (612) 463.2591
.
Operating Expenses
Actual operating expenses in General Government, Administration and Finance, Police,
Streets, Park Maintenance, and Swimming Pool exceeded 1995 budget appropriations.
An analysis of these expenditures is as follows:
General Government
Utilities
Equipment MaintJRentaI
Miscellaneous
$4,200
2,166
2,500
The miscellaneous expense over-expenditure was to refund the Dairy Queen Landscape
Surety.
Administration and Finance
Auto Fuel & Lubricants
Equipment Maint.lRentaI
$ 625
566
The increase in Auto Fuel & Lubricants was due to increased building inspections and the
Equipment Maint.lRental increase was due to repairs needed to the building inspectors
vehicle in December.
Streets:
Auto Fuel & Lubricants
Materials & Supplies
Equipment Maint.lRental
$5,535
2,170
3,499
Auto Fuel & Lubricants is actually over $3,060 due to December, 1995 purchases. The
remaining $2,475 was an audit entry error recording 1995 Accounts Payable.
Materials & Supplies and Equipment Maint/Rental are over-expended due to December,
1995 transactions.
Park Maintenance
Materials & Supplies
Utilities
Equipment Maint.lRent
$1,083
1,292
2,128
The above operating expense line items are over-expended due to December, 1995
transactions.
, ~
Swimmin~ Pool
Municipal Services
$1,280
The above municipal services over-expenditure is the last quarter municipal services bill.
Contracted Services
Contracted Services were over in General Government, Administration & Finance,
Police, Streets, and Sr. Center. Analysis of the over-expenditure of Contracted Services
follows:
General Government
Labor Relations
Legal
$6,483
1,984
Administration and Finance
Temporary Employee
$3,226
Police
Legal
Emergency Dispatch
$3,992
2,305
Streets
Street Lighting
Dustcoating
$3,899
1,032
Sr. Center
Ramsey Action Programs
$10,625
The over expenditure for Ramsey Action Programs represents a 1995 Budgeting error.
The revenue from mobile meals was recognized but the expenditure was not budgeted.
FINANCIAL IMPACT
The affect of these expenditures resulted in a $235,936 reduction in the General Fund
fund balance which will negatively affect working capital reserves. This reduction in
working capital reduces the General Fund fund balance from 25.7% of planned General
Fund Expenditures in 1994 to 14.7% in 1995 of planned General Fund expenditures.
ACTION REQillRED
For information only. Appropriate comments will be made at the City Council Meeting
regarding this situation.
Respectfully su~' J..
tJ~ ~ Jj~
Wayne E. Henneke, Finance Director
~ . t I
qe
TO:
Mayor, Councilmem~s,
City Administrator,7"'-"
FROM:
Karen Finstuen, Admin. Asst.
SUBJECT:
City Hall Open House
DATE:
July 15, 1996
INTRODUCTION
Staff is proposing to hold an Open House of the City Hall on Wednesday, August 7, 1996 from
4:00 p.m. to 7:00 p.m.
DISCUSSION
The open house date will be printed on the next utility bill which will be sent at the end of this
month or the first days of August. The City \Vill also ask the newspapers to do an article on the
event, and a notice will be advertised inviting the general public to attend.
Department Heads will be on hand during this time to greet people interested in viewing the
remodeled facility. City staff is very proud of the newly designed spaces, and hope that Council
will be available to join us in welcoming the public. Refreshments will be served.
BUDGET IMP ACT
There will be only minor costs for supplies which will be charged to the department's materials
and supplies budget.
ACTION REQUIRED
This is for information only.
Respectfully submitted,
~~
Karen Finstuen
Administratorve Assistant
Citlj. of Farmint}.ton 325 Oale Street. Farmington, MN 55024 · (612) 463-7111 · Fax (612) 463-2591