HomeMy WebLinkAbout03.16.15 Council Minutes COUNCIL MINUTES
REGULAR
March 16, 2015
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OFALLEGL4NCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Larson, Bartholomay, Bonar, Pitcher
Members Absent: Donnelly
Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator;
Robin Hanson, Finance Director; Adam Kienberger, Community
Development Director; Randy Distad, Parks and Recreation
Director; Kevin Schorzman, City Engineer; Brenda Wendlandt,
Human Resources Director; Cynthia Muller, Executive Assistant
Audience: Jake Cordes
4. APPROVEAGENDA
MOTION by Bartholomay second by Pitcher to approve the Agenda. APIF,MOTION
CARRIED.
5. ANNOUNCEMENTS
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Bartholomay, second by Pitcher to approve the Consent Agenda as
follows:
a) Approved Council Minutes (3/2/15 Regular)(3/6/15 Work Session)(3/9/15 Work
Session) -Administration
b) Approved Temporary On-Sale Liquor Licenses VFW Post 7662-Administration
c) Approved Second Renewal of Lease Agreement with Allina Medical
Transportation-Administration
d) Amended ORDINANCES 015-693,694,695 Pertaining to Park Regulations,
Health and Sanitation and Public Ways and Property-Administration
e) Approved General Building Use Agreement with Dakota County Lumber—Parks
and Recreation
f) Approved City Administrative Policies and Procedures—Review, Changes and/or
Additions—Human Resources
g) Adopted ORDINANCE 015-696 Amending Sections 4-5-5(C)and 10-6-6(A)of
the City Code as Related to Accessory Buildings and Structures—Community
Development
h) Authorized Summer Internship-Engineering
i) Approved Bills-Finance
APIF, MOTION CARRIED.
8. PUBLIC HEARINGS
Council Minutes(Regular)
March 16,2015
Page 2
9. AWARD OF CONTRACT
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) December 2014 Draft Financial Statements Review-Finance
General fund revenues were$10.4 million or 105%of budget. Property taxes
represent 82%of the budget. The general fund received 98.9%of property taxes
and fiscal disparity dollars, which is a high percentage. This was offset by the
collection of$158,000 in previous year's delinquent taxes and penalties and
interest of$7,000. Permit revenue was $91,000 ahead of budget, but$160,000
less than 2013 actual permit revenues. Investment income was $91,000 or
$36,000 more than budgeted.
General fund expenditures totaled$9.8 million or 94%of budget. Across all
departments,human resource costs were $157,000 below budget. Staff moved
$165,000 from the fire department's budget into the fire capital projects fund. We
had 22 of 26 departments that came in under budget.
The fund balance increased$1 million to 35.8%of this years' budgeted
expenditures. For the first time in the last seven years the general fund's fund
balance did not dip below zero during the year.
The Rambling River Center's revenues were$10,000 more than budgeted and
expenditures were slightly over. The city's contribution to the Rambling River
Center was $97,000 which was $16,000 less than budgeted. Pool revenues were
$8,000 less than budgeted and expenditures were $17,000 less than budgeted.
The net result was the city's contribution to the pool was $62,000 which was
$9,000 less than budgeted. The arena fmished the year at break-even which
includes summer ice. The arena had positive cash flow during the entire year.
Both liquor stores met their gross profit benchmarks of 25%and the overall
benchmark of 6.5%for profit as a percentage of sales. Their net income before
transfers was $320,000 which surpassed the 2013 results by$8,000.
The sewer fund had a loss due to depreciation. Rates in the future have to cover
this. Sewer expenses were 94%of budgeted. Solid waste revenues were slightly
higher than last year. Expenses were 94% of budgeted. Solid waste had positive
revenues over expenses of$285,000. Rates are set so we have cash to buy new
equipment when needed rather than borrowing to pay for it. Storm water had a
loss due to depreciation. The rate increase went into effect in January 2015.
Storm water expenses were $32,000 more than budgeted. Enterprise sales were
$172,000 less than budgeted due to decreased water usage. Water fund expenses
were $383,000 less than budgeted.
Council was very pleased with these results and thanked staff for their work.
b) 2015 Seal Coat and Trail Maintenance-Engineering
Bids were opened for seal coating and trail maintenance. Farmington is part of a
joint powers agreement for the purchase of street maintenance materials. The
Council Minutes(Regular)
March 16,2015
Page 3
city's cost for seal coating will be $379,108.36. The cost for trail fog sealing is
$8,300. A seal coating map is available on the website.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Bartholomay: The school has a college fair on March 18, 2015,
with 125 colleges attending.
Councilmember Pitcher: The Farmington Dairy Queen is giving away free ice cream
cones and accepting donations to the Children's Miracle Network.
City Administrator McKnight: On March 18, 2015,there will be an open house at
City Hall to meet the two fire chief candidates.
City Engineer Schorzman: The 195th Street project is getting closer and will have
major traffic impacts. The bids will be opened on March 31, 2015. The county board
will consider approval on April 7, 2015, so the project will start in four to six weeks.
Community Development
Director Kienberger: There was an article in the Star Tribune referring to the
Open to Business program. Farmington is also part of this program. This is a good
program for small businesses and entrepreneurs.
Mayor Larson: Thrivent Financial has a fundraiser on March 21, 2015, at the
Lakeville Theater to raise money for the 360 Communities Food Shelf. He encouraged
residents to come to the open house for the fire chief candidates. On March 18, 2015,
Mayor Larson will be presenting the State of the City Address.
14. ADJOURN
MOTION by Bartholomay, second by Pitcher to adjourn at 7:27 p.m. APIF,MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant