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Home My WebLink About06.03.96 Council Packet '\ ,. AGENDA COUNCIL MEETING REGULAR JUNE 3, 1996 1. CALL TO ORDER - 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. SWEARING IN CEREMONY - NEW POLICE OFFICER 4 . APPROVE AGENDA 5. CITIZENS COMMENTS (5 minute limit per person for items not on agenda) a. Civil Defense Sirens b. Weed Ordinance Revisions/Removal of Debris Adjoining Railroad/Use of 90 Gallon Solid Waste Containers/Removal of Unnecessary Silt Fence 6. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an item removed for discussion) a. b. Approve Minutes - 5/20/96 (Regular) Set Public Hearing Date - Lexington Standard Grading Permit Adopt Resolution Accepting Metropolitan Council Loan for Stormwater Management Plan Update R S3 Adopt R~solution Awarding Contract for 1996 Sewer Cleaning project~ s4 "City News" Page Topic Update Approve Capital Outlay Request - Handicapped Lift at Municipal Pool Approve Landfill Agreement Receive Pool Update/Pool Lighting City Financial Advisor Selection Set Public Hearing for July 15, 1996 - Duo Plastics TIF District Set Public Hearing for August 6, 1996 - Lexington Standard TIF District Approve parking Restrictions on Elm Street - Dr. Pollack's Dental Office v.(G~ Adopt Resolution Approving Submittal of Application for Met Council I/I Grant~~ Approve School/Conference Request for Evasive Driving Training for Fire Department Approve Appointment of Four New Members to Fire Department Adopt Resolutions Accepting Donations 1 1) Donation of Conference Table and Chairs 12..1; 2) Eagle Club Donation for Senior Center Camera ~.~ 3) Donation of Funds to Senior Center~~\ Approve Payment of the Bills c. d. e. f. g. h. i. j. k. 1. m. n. o. p. q. 7. PUBLIC HEARINGS/AWARD OF CONTRACTS - 1996 Seal Coat Project Assessments t~O , - Preliminary Plat of Nelsen Hills Farm 5th Addition ~vl - Preliminary Plat of TroyHill 3rd Addition ~&.~ - Ames Mineral Extraction Permit a. 7:30 P.M. b. 7:30 P.M. c. 7:30 P.M. d. 7:30 P.M. .. ' 8. PETITIONS, REQUESTS AND COMMUNICATIONS a. Mountain Dew Days Blanket Permits 9. UNFINISHED BUSINESS a. Discuss Landscaping Requirements for New Addition to Fire Hall b. East Farmington 2nd Addition Developer's Agreement 10. NEW BUSINESS a. Dakota County Capital Improvement Plan b. Department of Revenue Performance Measurements c. Joint Power Agreement with Dakota County for Fines Collections Program 11. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS 12. UPCOMING MEETINGS a. Set 1) 2) 3) 4) Date for Council Workshop Central Maintenance Facility Park projects Street Lighting Detached Residential Structures 13 . ROUNDTABLE a. Sod Along 4th Street 14. EXECUTIVE SESSION a. prairie Waterway Property Acquisition 15. ADJOURN ~- .# TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: Supplemental Agenda Items DATE: June 3, 1996 It is requested that the June 3, 1996 agenda be updated as follows. Item 9b - East Farmington 2nd Addi tion Development Agreement. One of the issues prohibiting the completion of the agreement have been resolved, however, other questions have been raised which still need to be addressed prior to approval of the agreement. Council is requested to delay action until the June lOth Council workshop. It is recommended that the above information be added to the Agenda. Respectfully submitted, IJI6 A~~ ::. Erar City Administrator CitlJ. of Farmint).ton 325 Oak Street. Farmini)ton, MN 55024 · (612) 463.7111 · Fa}( (612) 463.2591 . . FROM: Mayor, Councilmembers, City Administrator;1~ Charles Tooker City Planner TO: SUBJECT: East Farmington 2nd Addition Developer's Agreement DATE: June 3, 1996 INTRODUCTION Since the last progress report between Sienna Corporation and Budget Oil, an agreement on the purchase of the right-of-way necessary to complete the Highway 3 frontage road has been reached. However, additional questions have been raised by staff and the City Attorney which need to be addressed before a developer's agreement can be signed. DISCUSSION Attached is a letter from Budget Oil Company to Rod Hardy of Sienna Corporation which addresses the cost of right of way for the interchange. The costs assigned to right of way improvements have been addressed in the developer's agreement in the same manner that was used in the Spruce Street interchange. Specifically, one hundred percent (100%) of the cost of the the east frontage road and fifty percent (50%) of the median road improvements, as illustrated in attached Exhibit A, will be assessed against the plat. Engineering staff has suggested a paragraph relating to specific access routes to the block parks be addressed in the agreement; the City Attorney has recommended that the developer's agreement be approved subject to the City receiving a right-of-way from. Budget Oil over the land to be used by the Larch Street interchange. ACTION REQUIRED The agreement between Sienna and Budget Oil on Friday has left additional questions which need to be worked out before the developer's agreement is approved. These contingencies should be able to be resolved prior to the Council workshop on June 10, 1996. C'f :lect';jr;:z.ed' Charles Tooker City Planner CitlJ. of Farmint).ton 325 Oak Street · Farmini)ton, MN 5502fJ · (612) 463.7711 · Fair (612) 463.2591 iN I -:l.L :::>0.L-:l."+"I .:l.LCY1l1H I..,vl".r llt..i1J<iE'.J" UIL (:0. , Sl Palft CliVe · P.O. Bale 920 ~. MiIlMIoIa 55060 PhOne: (S07) 4510Q002 I ' . ,-... ...J~ ;' '~'_ ,:~ __ - -"I ._ ....._. ........... :'.:' n. ~.) , . - _.....". ...---......,. .' ,: :.:..:.:;- ....:__.w':._...~::. . ',. ~. ........._._n..-- . ~<. . '7. _. '., I' ... .. ~ 31. 1996 SENT VIA FA8: <(12) 835-7008 M.. Rodne}' D. Hardy, Vice President SIENNA DEVELOPMENT 4940 Viking Drive. Ste. #608 Edina, MN 55435 RE: Proposed Larch Street Project Dear Mr. Hardy: Pursuant to our telephone disoussions ofyesrerday, this letter v...ill serve as our written consent to agree to close off our existing direct access to Highway 3~ grant the City of Farmington a perpetual roadway easement for the property identified on the attached Exhibit /oJ, A on. and relocate.., at our cost, OUT sign subject to the: folloV\,ing contingeAcios: 1. Payment from Sienna and/or the City of Farmington the sum of $40,000 determined as follows: Compensation for additional ea..~ area CompeDSation for elimination of direct access to Higb\\l"ay 3 TOTAL $20.000 $20.000 S40.000 We are receptive to working \vith City officials and YOU1"SeJfto strncture the payment atldlor allocation in a manner thai's mutually agreeable to all parties. 2. All costs to close off our primazy aeeess to Highway 3, construct the Larch Street intersection. acquire needad property, build the frontage road, provide our desired 0Urb cuts, and fix related drainage requirements would be paid for by Sienna atJdJor the City of Farmington_ 3. The City ofFanninQlOn would allow US to:retain title to or grant an easement for us to access, construct. and maintain a twin pole sign similar in size and scope to the example on the attached Exhibit "B" in a mutually agreeable location in the southwest comer of OUt property. 4. We would be granted the necessary approvals and/or ~ents. by the City ofFanningzon and/or Sienna to enable US:, at our cost. to stub into the: iIorm sewer line Joeated adjacent to our eastern property line within the next 30 days. \'!H T';).1. :10.1.,:)' <-+'+ ::J.1.t.I'11~H l.vt'<t"' r- . ..;:;;" ,j- . Mr. Rodney D. Hardy, Vice President Page Two May 31, 1996 This offer shall, unless accepted sooner, be null and 'Void at 12:00 p.m.. on Friday, June 7, 1996- Please feel free to coni:act me if you have my questions or need any additioul information. Best regards. ~- President lv1LO/no Enclosure de: John Erar - Farmington City Administrator Agnedtoby:~ \ 7~ Rodney D. ~ Vi~ President SIENNA CORPORATION Date: ~~, f~C. C:\MSOFFlCE\WINWQRD\DA,.. A.\,...f1KEI.:rRS\H.AJ<<)Y.$3~ ~ ,.,.,.. I'~~l_ ~ , \ t , ~ I ! 11 I , I ! /1 ~ I II I I / 'w.. ..... ~ I I i ) I I i / r j I I I lli~ Ii: :_:r 4D 14D~ lejJ S ::;0 1..:1; 4::> ~ 1. t.riNH l.Vt(t" _r ......... ...J-_.. . .~~ ~ \j~ "/ I -= NtJUIJrJ1"E 'j I ~ ~ .. q i i I ~. ~ ".. x'". ~~_IO. L ~ Hlr;nw;'" - I ~ 'XX? )11;)1 X X :2"x..)(X'X 'Xt? X x y .-x X "),/' X ........ - ,.- . I!.'ASEk ..., ~~ 00 '" X X X ;>< X)( ~ xX "'" X X x ~ ^ - - " ~. ><'"'" X X x ~><i'(.4/C.)( X X ~ ~,lo\)()(-"t X X ~ x ~ ><~0X)( ~~,J<., x:)<~0 ~'X"Y f ~ ""x~>< x A .. X ~ '~.. 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SE,I. \-j PlU'osrn 1'-'" ..."" .~~ 1:- =-- \ -u --.Jto .,;0 DC Ult:J Om Vl Cl ~ Z CXJfTl fTl 0 0 ---j---j ;oC m Vl C /0 n ::r: ---j ---j ---j J> :s ::r: ::r: z VlJ> r~ Vl to to D ---j/O X fTl 0 0 --0 ---j /0 C C -< < z z l>Z >--< t:J t:J I n fTl ---j ---j ;0 l> ::r: ::r: t:J n;o - /0 W W (IJ >--< < :r: -< fTl - J cnn ~ ""0 ;oz J> m n m m LARCH ST, (FUTURE) ..., -u ..., -1 C AJ Z )> 1 ] z )> n n D ITl AJ If) fTl If) :s: 0 :::0 l < 0 )> I D CJ ___~______~ ___~_ _______ _ _~_J MAPLE ST, ~ CJc;l 3 FROM: Mayor, Council Members and City Administrator~ Daniel M. Siebenaler Chief of Police TO: SUBJECT: Oath of Office Officer James Murphy DATE: June 3, 1996 Introduction The City of Farmington has hired a new Police Officer. James Murphy will be introduced to City Council. Officer Discussion Following introductions, the City Administrator will administer the oath of office. There will be a brief photo opportunity for media and family members. Action Required None. Respectfully submitted, Daniel M. Siebenaler Chief of Police DMS:ts CitlJ. of Farminf/,ton 325 Oak Street. Farminf/ton, MN 55024 · (612) 463.7111 · FaK (612) 463.2591 50... TO: Mayor, Council Members and City Administrator ~ FROM: Daniel M. Siebenaler, Chief of Police SUBJECT: Outdoor Warning Sirens DATE: June 3, 1996 Introduction Staff has developed a site plan for the location of future outdoor warning sirens. Discussion Recent storms have generated renewed interest in procurement of additional outdoor warning sirens. Staff has researched locations for additional siren as well as funding alternatives for those sirens. When we refer to outdoor warning systems we must remember that they are intended as lIoutdoorll warning devices. They are intended to give advance warning of approaching storms to those people who have access to no other information source such as radio or television. A series of sirens placed strategically throughout the City should be audible to the majority of our population. Staff will present a map to graphically display potential site to achieve this coverage. Recommended locations would include: 1) The area of 195th Street at the new Pilot Knob Road alignment, 2) The western most end of 203rd Street, 3) The area of County Road 50 and the new pilot Knob Road alignment, 4) The area of Dakota Electric Association. There are potential sites designed to cover the bulk of Farmington's current population. Staff has also researched possible alternative funding sources for sirens. According to Dave Gisch, Emergency Management Director for Dakota County and equipment vendors, there are no current or pending grant programs to off set costs. At this time, it appears the only source of funding is through the tax levy. Budqet Impact The cost of each outdoor warning siren is estimated at $14,000. including tax and installation. This cost is unfunded in the 1996 Budget and a review indicates that there are no potential sources at this time. If the locations above were approved, the total cost would be approximately $56,000. I CitlJ of FarminfJton 325 Oak Street. Farmin9ton, MN 55024 · (612) 463.7111 · Falf (612) 463.2597 Mayor, Council Members and City Administrator June 3, 1996 Page 2 of 2 Action Reauired Direct staff to implement a five year plan to purchase and install the upgraded siren system beginning with the 1997 budget process. Respectfully submitted, ~ fr\.~~ ~.,~ '. ....-..:.--- , . ..-- \'"-......'" -,,,,' . -,-.-"'-' Daniel M. Siebenaler Chief of Police DMS/m 5b TO: Mayor, Councilmem~ City Administrator I~ _ Karen Finstuen Administrative Assistant FROM: SUBJECT: Response to Citizen Comments of May 20, 1996 DATE: June 3, 1996 INTRODUCTION The following issues were raised during Citizens Comments at the Council Meeting of May 20, 1996. STATUS OF EXTRA 90 GALLON SOLID WASTE CONTAINERS The Public Works Department is utilizing the existing stock of90 gallon containers by distributing to a new customer upon request of 90 gallon service. In addition, the 90 gallon containers are retrofitted with a 30 gallon plastic insert, whenever 30 gal service is requested. EXCHANGE BANK BUILDING TIME EXTENSIONS The City of Farmington has received five extensions from the Dakota County HRA for the use of Community Development Block Grant funds between the dates of June 21, 1995 and May 2, 1996. WEED ORDINANCE REVISIONS The current weed ordinance has been in effect since July, 1986, (copy attached). The City Council periodically reviews the process and has made no changes since this date. City staff responds to complaints made through the Citizen Action Request process. SILT FENCE REMOVAL A letter instructing all Developers to remove unnecessary silt fences has been sent. This letter instructs the developers to remove the silt fences in all areas that have been fully revegetated. RAILROAD RIGHT OF WAY CLEAN UP An inspection of the railroad corridor was made by staff. Two separate problems became apparent. One pile of debris was on private property and the property owner was instructed to remove this debris by June 10, 1996 at their expense. The second area of concern was on Citl}. of FarminlJ.ton 325 Oak Street · FarminlJ.ton} MN 55024 · (612) 463-7111 · Fax (612) 463.2591 railroad property and the area along 1 st Street between Ash and Spruce, it will be cleared of brush at the expense of CP Rail. ACTION REQUIRED For your information only. Respectfully submitted, t! " Q- , .-f- J/ tLiJ--- (~~v-- Karen Finstuen Administrative Assistant cc: Henry Iwerks, 1105 Sunnyside Drive Al Nogowski, 137 Hickory Street 6-7-3 6-7-1 CHAPTER 7 WEEDS SECTION: 6-7- 1: 6-7-2: 6-7-3: 6-7-4: Weed Defined Notice to Destroy Action Upon Noncompliance Charge a lien 6-7-1: WEED DEFINED: For the purposes of this Section, the term "weeds" means noxious weeds as defined by State law and all such useless and troublesome plants as are commonly known as weeds to the general public. All weeds or growing grasses upon any platted lot in the City which are in excess of one foot (1'), or have gone or about to go to seed, are hereby declared to be a nuisance and dangerous to the health, safety and order of the City. It shall be unlawful for an owner, lessee or occupant of any land described above to allow, permit or maintain a nuisance as defined herein on any such land or along the sidewalk, street or alley adjacent thereto. 6-7-2: NOTICE TO DESTROY: The City Administrator is hereby authorized and empowered to notify, in writing, the owner of any such lot, place or area within the City, or the agent of such owner, to cut, destroy, and/or remove any such weeds or grass found growing, lying, or located on such owners property or upon the sidewalk or boulevard abutting same. Such notice shall be by registered mail, addressed to said owner, at his last known address. 6-7-3: ACTION UPON NONCOMPLI ANCE: Upon the failure, neglect or refusal of any owner or agent, so notified, to cut, destroy and/or remove such weeds or grass within ten (10) days after receipt of the written notice provided for in Section 6-7-2 hereof, the City Administrator is hereby authorized and empowered to pay for the cutting, destroying and/or removal of such weeds or grass or to order the removal by the City. (Ord.086-180, 7-7-86) 284 ;886 6-7-4 6.-7 -4 6-7-4: CHARGE A LIEN: When the City has effected the removal of such obnoxious growth or has paid for its removal the actual cost thereof, plus accrued interest as provided by law, and penalty as set forth from time to time by resolution of the City Council, if not paid by such owner prior thereto, shall be charged to the owner of such property on the next regu lar tax bill forwarded to such owner by the City, and said charge shall be due and payable by said owner at the time of payment of such tax bill, pursuant to the provisions of M.S. 429. lOrd. 083-158, 12-19-83) 284 6~ MINUTES COUNCIL MEETING REGULAR MAY 20, 1996 1. Mayor Kuchera convened the meeting at 7:00 P.M.. Members Present: Kuchera, Gamer, Ristow. Members Absent: Galler, Fitch. Also Present: Administrator Erar, Attorney Grannis. 2. Mayor Kuchera led the Council and audience in the Pledge of Allegiance. 3. MOTION by Ristow, second by Gamer to approve the agenda with the following changes: a) Remove item Sc (Update on Exchange Bank Building) and item Sd (Funding for Senior Center Coordinator Position) from Consent for discussion. b) Remove item 8b (East Farmington 2nd Addition Development Agreement) from the agenda. APIF, MOTION CARRIED. 4. Citizen Comments Dawn Johnson - Stated she was unable to hear civil defense sirens in Akin Park Estates. Member Ristow added that he had also received comments from residents on this same issue. Following discussion, staff was instructed to research the matter and return with findings at the June 3, 1996 Council meeting. Henry Iwerks - Noted that there were more City employees than residents in attendance at the evening's meeting. . Regarding illegal parking on 2nd Street - questioned whether enforcement of parking restrictions would continue. . 90 Gallon Solid Waste Containers - questioned use of 90 gallon containers remaining in stock. It was noted that the containers were used, with an insert, to create a 30 gallon service container. . Exchange Bank Building - Asked how many times the deadline for the renovation project had been extended. The HRA Director will respond. . Weed Ordinance - Raised concerns about revisions to the City'S weed ordinance and enforcement. . Silt Fencing - Stated he had been asked to bring the topic of unnecessary silt fencing remaining at various developments in the City. City Engineering will check into the problem. Al Nogowski - He brought the poorly kept condition of railroad right of way property between Ash and West Hickory Street to Council's attention. Staff will research the issue and report back to Council. 5. Consent Agenda MOTION by Ristow, second by Gamer to approve the Consent Agenda as follows: a) Approve Minutes of April 29th (two special meetings) and May 6th (regular meeting) b) Set public hearing for June 3, 1996 for Ames Construction Mineral Extraction Permit c) Receive update on Excelsior Henderson Motorcycle Company relocation. d) Adopt ORDINANCE NO. 096-373 amending the City'S Building Code ordinance by adding the Minnesota State Building Code amendments through March 20, 1995. e) Approve the installation of a stop sign on Egret Avenue at 185th Street. f) Approve the capital outlay request to purchase three hundred 60 gallon solid waste containers. g) Approve payment of the bills as submitted. h) Approve Change Order #1 for Project 93-14 (Wausau Alignment of Southeast Area Stormwater Management Project) - reconfiguration of stormwater pipe. i) Approve the capital outlay request to purchase computer upgrades for Engineering. APIF, MOTION CARRIED. 6. Administrator Erar introduced Donajo Heikes, Assistant City Engineer, to the Councilmembers. Councilmembers welcomed Ms. Heikes to the City's staff. 7. Exchange Bank Building (Item 5c) and Senior Center Coordinator Funding (Item 5d) Member Ristow stated he had pulled these items in order to thank staff for the work they had invested in working on the successful outcome of these matters. MOTION by Gamer, second by Ristow to acknowledge the receipt of information on the Exchange Bank Building and to approve the funding plan for the Senior Center Coordinator position. APIF, MOTION CARRIED. 8. Continuation of Public Hearing - Hickory Street Name Change Police Chief Siebenaler stated that the concerns brought forward at the May 6, 1996 public hearing had been addressed. A letter from Clyde Thompson, the developer of Westview Townhomes, had been received stating he had not yet turned over control of Townhome Association to homeowners yet, and that he was in favor of changing the townhome street name to Hickory Court. Since this is a privately owned street, Mr. Thompson's approval was necessary to make the change. MOTION by Ristow, second by Gamer to close the public hearing. APIF, MOTION CARRIED. MOTION by Ristow, second by Gamer to change the name of the private street in Westview Townhome Addition to Hickory Court. APIF, MOTION CARRIED. 9. Telecommunication System Administrator Erar and Administrative Assistant Finstuen briefed the Council on information received on Frontier Communication's Centrex telephone system. Ms. Finstuen noted that several neighboring communities used the system and were pleased with its performance. MOTION by Kuchera, second by Gamer to approve the purchase of the Centrex telephone and voice mail system and the expenditure of up to $9,200 for data communication system network components. APIF, MOTION CARRIED. 10. Deer Meadow 2nd Addition Final Plat Administrative Assistant Finstuen provided information on the plat, which is a continuation of the PUD approved at an earlier date. She noted that the City Engineer and Planning Commission had recommended approval of the plat contingent upon the signing of a development contract. MOTION by Gamer, second by Ristow to adopt RESOLUTION NO. R52 authorizing the signing of the final plat of Deer Meadow 2nd Addition contingent upon execution of a development contract. APIF, MOTION CARRIED. 11. Upcoming Meetings . It was the consensus of the Council to delay setting a date for a workshop to discuss a central maintenance facility, park issues, unattached garage and shed ordinance, and street light policy until the June 3rd Council meeting. . Administrator Erar informed Council of the upcoming LMC Annual Conference in Rochester. 12 . Roundtable . Member Ristow said he had received comments from several residents along 4th Street regarding boulevard sod which had not grown properly following its installation in conjunction with the 4th Street Improvement Project. Staff will inspect the area in question. . Member Gamer expressed his displeasure with the editorial cartoon regarding the VFW in the Farmington Independent. . Mayor Kuchera restated his desire for the railroad to take action on debris clean up along their rights of way in the City. . Member Ristow restated the need for clean up of debris from 187th Street south and the removal of unnecessary silt fencing. 13. The Council agreed to a five minute recess at 8:05 P.M. prior to convening the Executive Session. 14. Executive Session The Council met in Executive Session to discuss prairie Waterway issues. The session adjourned at 8:50 P.M.. There being no further business, the Council adjourned at 8:51 P.M.. ~~ Clerk Typist rob FROM: Mayor, counCZO.1 ewpers and City Administrator ~ Thomas J. Kal unski, P. E. Director of Public Works/City Engineer TO: SUBJECT: Set Public Hearing for Lexington Standard Grading Permit DATE: June 3, 1996 INTRODUCTION Lexington Standard is a business that is currently planning to expand into the City's second phase of the Industrial Park. In order to facilitate their expansion plans, a grading permit application has been submitted. DISCUSSION A copy of the grading permit application is attached for Lexington Standard's expansion project. The purpose of this agenda item is to set a public hearing for June 17, 1996, at 7: 30 PM. Notices will be sent out to the neighboring property owners. RECOMMENDATION It is recommended that the City Council set a public hearing for the Lexington Standard grading Permit for 7: 30 PM on June 17, 1996. ~I/;li Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/ll cc: file Development Committee Dennis Cornelius, AMCON Dick Hansen, Lexington Standard I CitlJ. of FarminfJ-ton 325 Oak Street · Farminfjton, MN 55024 · (612) 463-7117 · Fax (612) 463.2591 CITY OF FARMINGTON NOTICE OF PUBLIC HEARING . Notice is hereby given that a Public Hearing will be held by the City Council of the City of Farmington, Dakota County, Minnesota on the 17th day of June , 19 96 , at 7:30 (PM) (Nff!J in the Council Chambers of the Civic Center, 325 Oak Street, Farmington, Minnesota for the purpose of: reviewing a grading permit application for Lexington Standard's expansion project in the second phase of the Industrial Park. All persons desiring to be heard, in person or in writing, will be heard at this time. City Administrator Submitted to the Farmington Independent this day of 19 for publication timet s), the last of which being no later than the dav of . 19 cc: Dakota County Tribune " .+'AMCON Design · Construction · Construction Management May 23,1996 City of Fannington 325 Oak Street Fannington, MN 55024 Attn: Thomas J. Kaldunski - City Engineer RE: Grading Permit Application Dear Mr. Kaldunski: This letter and the enclosed documentation is our application for a grading/excavation permit for Lexington Standard Corporation's new addition in the Farmington Industrial Park. The intent of the project is to expand their existing flag pole and light standard manufacturing operation with an approximate 60,000 sf building addition and related site development. Grading to the site will consist of removal of approximately 16" of top soil over the entire site, with an additional 6" at the building pad. Import and on-site material will be used to re- contour the site to the proposed subgrades. The yard storage will be overlaid with Oass 5 granular base and limestone, automobile parking and drive lanes will be Oass 5 and asphalt paving. Fill under building and dock areas will be 7'.0" deep to bring the building slab to a elevation to match the existing floor elevation. Top soil previously stockpiled will be used to build the berm surrounding the yard storage area, and at the front of the building. Excess material will be exported to a site yet to be determined. Source of water for the project will be through City water system and disposal of water through City sanitary sewer system. Current plans are for the grading work to proceed on or about July 8, 1996, with the project construction targeted for completion in December, 1996. Grading and excavation sequencing will be performed during this construction period in order to finalize site development. Final paving and landscaping is targeted to be completed within this time period, weather permitting. ~ol-\ Proposed haul route for import/export of material for the work will be south on Edmond Avenue to Highway 42. Route beyond 42 will be determined once a grading contractor is identified and their source of import/export materials is identified. Site landscaping will mirror the existing plant with berms surrounding the storage yard area planted with evergreens. Infill between the evergreens areas will consist of American Cranberry and Compact American Cranberry bushes. 200 W. Hwy. 13 · Burnsville, Minnesota 55337 Phone: 612-890-1217 · FAX: 612-890-0064 Offices in MinneapoliS · Milwaukee & Amcon Corp. is prepared to cause the required work to be perfonned in compliance with the pennit conditions. Conflict or complaints resulting from this operation can be directed to the attention of Dennis Cornelius, Amcon project manager, at 612-890-1217 for resolution. Please advise if additional infonnation is required as part of this application. Sincerely yours, ~~ Denm . Cornelius, AlA Senior Project Manger DWC:kw Enclosures: Site Location Plan C-l Site Plan C-2 Grading Plan C-3 Utility Plan C-4 Erosion Control Plan Soil Report Site Survey Certified Landowners List (delivered under separate copy) Mailing list (delivered under separate copy) CITY OF FARl'1INGTON EXCAVATION, GRillING AND MINERAL EXTR-\CTIO~ .-\PPLICATION Date May 23, 1996 Type GradinlZ No. Name of Applicant Ameon Corp. - Dennis Cornelius Phone 612/890-1217 Address 200 West Highway 13, Burnsville, MN 55337 Location of Operation Area bounded by Edmonton Avenue & Eaton Avenue South of propo~pn ?ORrn ~rTPpr ~p~r Name and Address of Land Owner Bernard Murphy. ..'" 6730 Lakeview Bouelvard, Farmington, MN 55024 Dimensions of area in which work will take place L-shaped, max. dimension approx. 650' x 730', area disturbed 8.5 acres Maximum depth of excavation 6' Maximum height offill R' Change in site elevations +5 ' ft; Estimated quantity to be moved: In 1') r 000 Y ds Out l.. J nnn Y ds Date operation will start July 8, 1996 Date operation will end Dec. 31, 1996 Nonnal days of operation 5 Hours 1 ? Does applicant plan to: 1. Fence the operation? No 3. Post warning signs? No 4. Arrange for proper drainage? See Erosion Control Plan 5. Arrange for noise suppression? No 6. Observe a buffer from boundary lines? No 7. Repair streets damaged from operation? . N/ A 8. Furnish before and aftertopos? Ypc:: 9. Furnish a bond to the City? Yes ($35.000 bond to be provided by lZradinlZ 10. Furnish a Certificate ofInsurance? Yes contractor prior to issuance of permit). Fee: Based on schedule of fees under Resolutio through : S 250. 00 valid from Zt"3 m1M 'Ie '---.J Signatu e of Applicant Date Application (approved, denied) by the City Council this 19 . day of Date City Clerk i i " ! ,'1 II' ,//' I // " / -:,......... \ I ---- ~ < ~ -----1 u VJ t; U ~ s:: i!: Jl, ! L_ < 0:: - t:l f 11- -L I : --T-j ~ ... 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Hwy. 13 1lJITIS\'I1le, Il,"nesota 55337 Tel. 612-BfIo-1217 OIlica in t.linneapolis . t,ilwoukee Fall 612-890-0064 -^----~-- f ) @0 I 1m Ich IN Ifl 15 Iii 1111 ,0 I~ ,0- IIll I:J Ie. Ie> Ie:: I~ ,""' I 1 I ~ 4 ~ ~Q ~~ ~~ ~ ~~ ~~ . EDMONTON .. ., ~r o ;rl .l" ,-- \ ~ " m 8 '" N :.. ,~ffi '" ~"t~Y"-l ? _ m " "'-<..~~~!~ .~!q':~nl.~,>- Slfi{:n su.,l'T' 8 Stft l() ~~ ~i .~ U ~ ~ :G) ~~ o z G) '"U ~ Z "r~~ ~mli " "11~ ' ~ 0 ~~i ",If! ~~ ~~ h o ~~ ~~ ~ 'i' ~, ~ (I ~~I ! (' 1 PROPOSED ADDITION FOR: !~II () I~I , LEXINGTON STANDARD CORPORATION : ~ I i I ~i I\:) , , ~._'.,.L_______~ I , (..m~.~~,~,I~~~~~~,~I~~~~~~~,.. I L__ .......-..... ...............-....-.-.............. . .... .m...~.._...~....._..m.m.._............._ ... ........ _H....... ..................... 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I' ~~~;;~~';'~ANDARD CORPORATION 5' "'- 'I 1~2 \: "t-'ll. ,l \_ FARMINGTON, MINNESOTA -------- -- - -- ------------ ------------ -- -- .._--_._..--.--_..~-_.-..- -, , (. REVISIONS \ (" ,1\ I /~M~\ AMeDN ! I i o..lgn .con.lrucllon Ccn~;t~ ~~;-m~I-~--- ! i It :<'iC!'fI,~~y 1:lBurnsv:ill.iIotinrIt'l~.... !.!.~n rei. "2-StiU-lJl. ..~~_...____._._.~~~_ L~_~_ on~~.l ~:=I.'_~~::.:"_..___. ___.... ~~~~1~~::: 0C TO: Mayor, Councilmembers and City Administrator ~ FROM: Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer SUBJECT: Metropolitan Council Loan for Stormwater Management Update DATE: June 3, 1996 INTRODUCTION The City Council has directed staff to update the City's Stormwater Management Plan. This work is being done by the City's consultant, Bonestroo, Rosene, Anderlik and Associates. The Council also directed staff to secure a Metropolitan Council Planning Loan to fund the update for the comprehensive plan. DISCUSSION Attached you will find a copy of the Metropolitan Council Loan Agreement with the City of Farmington. The Metropolitan Council has approved this loan in the amount of $73,968 to fund this comprehensive plan update. The Comprehensive Stormwater Management Plan is being updated to meet the requirements of the Vermillion River Watershed Management Plan. It is also incorporating information on the City's growth since the initial plan. The update is scheduled to be completed by December 31, 1996. The loan will cover approximately 75 % of the cost of updating the plan. This will fund the work being done by Bonestroo, Rosene, Anderlik and Associates. The City is providing the other 25 % funding as work-in-kind by City staff in providing information to the consultant and reviewing the plan. BUDGET IMPACT The City's Finance Director has reviewed this loan agreement. Funding to repay the loan is available through the City's stormwater utility. The loan will be repaid in three annual installments of $24,656/each. I Citlj. of FarminlJ.ton 325 Oak Street · Farmin9ton, MN 550211 · (612) 1163.7111 · Fax (612) 1163.2591 RECOMMENDATION . It is recommended that the City Council approve the attached resolution authorizing the City to enter into this Metropolitan Council Planning Loan in the amount of $73,968 for the update of the City's Comprehensive Stormwater Management Plan. :~/7iU Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/ll cc: file Wayne Henneke TJK Loan No. L-96-1 WAN AGREEMENT BETWEEN THE METROPOLITAN COUNCIL AND THE CITY OF FARMINGTON THIS AGREEMENT is made and entered into by and between the Metropolitan Council, hereinafter referred to as the "Council," and the city of Farmington, hereinafter referred to as the "Lendee," each acting by and through its duly authorized officers. WHEREAS, the Council is authorized by Minnesota Statutes, Section 473.867, to establish a planning assistance fund to assist local governments in carrying out planning activities and to adopt uniform procedures for the award, disbursement and repayment of grants and loans; and WHEREAS, the Lendee has applied to the Council for a loan to revise, update and implement its local comprehensive storm water management plan; and WHEREAS, the Council desires to assist the Lendee in completing its work plan by making a loan through the Council's planning assistance fund. NOW, THEREFORE, in consideration of the Council's agreement to provide loan planning funds to the Lendee and the Lendee's agreement to repay said funds, the Council and Lendee agree as follows: Section 1. AMOUNT. The Council shall pay to the Lendee a total loan amount of $73,968 (referred to in this agreement as the "Loan Amount"). The Loan Amount shall be made available to the Lendee within ten days following execution by both parties of this Loan Agreement. Section 2. SCOPE OF WORK; ESTIMATED COMPLETION DATE. The Lendee agrees to do, perform and carry out in a satisfactory and proper manner the activities specified in the work program set forth in Lendee's loan application, which is attached hereto as Attachment A and made a part hereof. That portion of the work program which shall be funded by the loan award is described in Section 3a of this Loan Agreement. The estimated completion date of the work program is December 31, 1996. Section 3. AUTHORIZED USE OF WAN PROCEEDS. a. The Lendee shall utilize the loan funds only to pay for the activities specified under "Contract Costs" in the Project Budget contained in Attachment A, up to a total maximum expenditure of the Loan Amount. The activities so paid for out of loan funds shall constitute the funded portion of the work program. b. The Lendee agrees that no more than seventy-five percent (75 %) of the total cost of carrying out the work program set forth in Attachment A shall be financed by loan funds. c. It is understood and agreed that costs and expenses to be paid for out of loan proceeds shall be in substantial accord with the specifications contained in Attachment A and with other provisions contained in this Loan Agreement. It is further understood and agreed that the following costs and expenses shall be the only costs and expenses paid for out of loan proceeds: 1. 2. 3. 4. Compensation of existing staff. Compensation of newly hired staff. Employment of a qualified consultant(s). Payment of other costs such as overhead, rental of space and equipment, purchase of supplies, printing and publishing. Section 4. ACCOUNTING. a. The Lendee agrees to establish and maintain an accurate and complete separate control account for loan funds received, and to maintain accurate and complete accounts and records relating to the receipt and expenditure of any and all loan funds including, but not limited to, documentation and information relating to the selection and payment of consultants. b. The Lendee agrees to keep and maintain books, records, documents, and other evidence pertinent to its performance under this Loan Agreement in accordance with generally accepted accounting principles and practices consistently applied. Such books, records, documents and other evidence will be maintained until the latest of: 1. Complete performance of this Loan Agreement; or 2. Three (3) years from the date of final. repayment of loan funds under this Loan Agreement; or 3. If any litigation, claim, or audit is commenced during said three (3) year period, when all such litigation, claims or audits have been resolved. During the time of such maintenance, authorized representatives of the Council will have access to all such books, records, documents and evidence for the purpose of inspection, audit, and copying during normal business hours. The Lendee will provide proper facilities for such access and inspection. Section 5. REPORTS. 2 a. Mid-Point Progress Report. The Lendee shall prepare and deliver to the Council a mid-point progress report advising the Council on the status of the activities undertaken in connection with this Loan Agreement. The report shall contain a short description of the utilization of loan funds to date, projected future planning expenses, and any anticipated problems in meeting completion dates. The mid-point progress report is due November 22, 1996. b. Fmal Progress Report. The Lendee agrees that, upon completion of the total work program, the Lendee will submit to the Council a final progress report which shall be evaluated by the Council to determine that: 1. The planning costs funded by this loan did not exceed seventy-five percent (75 %) of the total cost of the work program. 2. The scope of work was completed. 3. The terms of this Loan Agreement were met. The final progress report is due January 31, 1997. Section 6. GENERAL CONDmONS. a. Duration. The period of loan award specified in this agreement shall commence on the execution of this agreement by both parties and remain in force and effect until April 1, 1999. b. Repayment. The Lendee agrees to repay the Loan Amount, without interest, to the Council in accordance with the following schedule: 1. The Lendee will remit to the Council on or before April 1, 1997, an initial payment of one-third of the Loan Amount ($24,656). 2. The Lendee will remit to the Council on or before April 1, 1998, a second payment of one-third of the Loan Amount ($24,656). 3. The Lendee will remit to the Council on or before April 1, 1999, a final payment of one-third of the Loan Amount ($24,656). Lendee will pay the Council interest at the rate of 8 percent per annum on any amount past due more than ten days after the dates indicated in this Section 6b. In the event any part of the Loan Amount shall become due and owing pursuant to Section 6c (Breach) of this agreement, such amount shall be deducted from the Loan Amount for the purposes of repayment under this Section 6b and shall be repaid as provided in said Section 6c. The remaining balance of the Loan Amount payable pursuant to this Section 6b shall be paid on the dates indicated above, with the amount owing on each date being equal to the balance of the Loan Amount divided by the number of payment dates remaining. 3 c. Breach. In the event that the Council fmds that there has been a failure to comply with the provisions of this Loan Agreement, that portion of the Loan Amoll-'lt not used in accordance with this Loan Agreement shall immediately become due and owing to the Council on and after the date of the act which was in breach of this Loan Agreement. Any such amounts shall bear interest at the rate of 8 percent per annum on any amount past due. The Council reserves the right to take other action it deems necessary to protect its interests in the event of a breach by the Lendee. d. Indemnification. Lendee agrees to indemnify and hold harmless the Council, its members, officers, employees and agents, from and against any and all claims or causes of action arising from the performance of the work program funded by this Loan Agreement by Loanee or Loanee's employees, agents, consultants, or contractors. e. Changes. The terms of this Loan Agreement may be changed or modified by mutual agreement of the parties. Such changes or modifications shall be effective only upon the execution of written amendments signed by authorized representatives of the Council and the Lendee. f. Nondiscrimination. The Lendee agrees to comply with all applicable laws relating to nondiscrimination, affirmative action, public purchase, contracting and employment. In particular, the Lendee agrees not to discriminate against any employee or applicant for employment because of race, color, religion, sex or national origin, and to take affirmative action to ensure that applicants and employees are treated equally with respect to the following: employment, upgrading, demotion, transfer, recruitment, layoff, termination, rates of pay and other forms of compensation, and selection for training. The Lendee further hereby acknowledges that the Council encourages the Lendee and its contractors to take affirmative action to utilize women/minority/disadvantaged businesses in their assisted planning activities. IN WI'l'NF$S WHEREOF, the parties have caused this Agreement to be executed by their authorized representatives on the dates set forth below. CITY OF FARMINGTON Date: By: Title: ~.la vor 4 Date: Date: By: Title: METROPOLITAN COUNCIL By: Regional Administrator Approved as to form: Office of General Counsel A:\LOAN_2.REV Proposed RESOLUTION NO. R -96 APPROVING A LOAN AGREEMENT WITH THE METROPOLITAN COUNCIL UPDATE OF COMPREHENSIVE STORM MANAGEMENT PLAN Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 p.m.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the City of Farmington is in the process of updating its storm water management plan :and WHEREAS, the Metropolitan Council provides loans to cities for such studies; and WHEREAS, an agreement with the Metropolitan Council setting forth terms and conditions for such loan is now before the Council for its consideration. NOW THEREFORE, BE IT RESOLVED that: 1. Such loan agreement with the Met Council, a copy of which is on file in the Clerk's Office, is hereby approved; and 2. the Mayor is hereby authorized and directed to sign such agreement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. Mayor day of ,1996. Attested to the SEAL City Administrator 0d TO: Mayor, Councilmembers and City Administrator ~ FROM: Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer SUBJECT: 1996 Sewer Cleaning and T. V. Contract DATE: June 3, 1996 INTRODUCTION The City Council directed staff to seek proposals from companies for its annual sewer cleaning and televising contract. DISCUSSION The City received a total of eight proposals for these services on March 21, 1996. These proposals were then reviewed by staff and three finalists were selected as follows; Company Televising Cleaning Buchen Environmental Services $7,350 $95/hour Visu-Sewer $6,006 $9,135 Pipe Services Corp. $7,560 $4,200 Staff then conducted detailed interviews with the three finalists. Each company made a presentation regarding the services being offered. These services ranged from sewer cleaning and televising to root cutting and smoke testing. This contract can be renewed automatically for up to five years based upon the proposals received, at the City's discretion. BUDGET IMPACT The City implemented a surcharge to fund this annual contract. This surcharge will generate an estimated $13,OOO/year for this program. The proposal outlined the cleaning and inspection of 21,000 linear feet/year. Staff has selected Pipe Services Corp. for this contract. If 21 ,000 linear feet were cleaned and televised in 1996, the cost would be $11,760.00. I Citlj. of Farminf/,ton 325 Oak Street · FarminfJton, MN 55024 · (612) 463.7111 · Fax (612) 463-2591 Staff has reviewed the City's sanitary sewer system to determine which areas should be cleaned and televised in 1996. It is recommended to do: Sunnyside and Chateau areas Westview Development Hunter area . These areas comprise a total sewer length of 19,632 linear feet at a cost for cleaning and televising of $10,993.92. RECOMMENDATION It is recommended that the City Council adopt the attached resolution awarding the 1996 sewer maintenance service contract to Pipe Services Corp. in the amount of $11,760.00, per their proposal. :?jffullY si;Z~:; 7.1?- j ....... I' . - Thomas J. Kaldunski, P. E. . Director of Public Works/City Engineer T JKIll cc: file Donajo Heikes TJK \ \ I f- I - ,-,,- ,-,- - r' ,- ---. " " -' \ <,,~ ('. ~./..,~J- - v<"". ('.,~ Q-' v' ~~ ...' c., ...~ 'l-~ COUNTY R:::, 7 ....... .'-- '--.,..... I - __ ,_.,_.._, -J :::. ~ z "" <( .. -,J r-- I I ___, J ___J l)ll\,jt. ,.....;.......... . !:~t. ...J I "..-'" I ,..-- I - ...,... L____ .. ", .. -----_...,......-....",.""... --~ c...."'\.,..ry RO, 72 .'" .-- -- --r ) I ./ T. :-H.- - HVY, 50 ?,nydL- ---------, / / / / / / .... .... ....", .,." .... / ,." ",'" .-" -' / .... .... / // .... I I I I -, I L._____-' PZS1'H STRUT V./CSAH 50 ,,-;- Proposed RESOLUTION NO. R -96 AWARDING CONTRACT TO PIPE SERVICES CORPORATION FOR PROJECT 96-12, ANNUAL SEWER MAINTENANCE SERVICES CONTRACT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to properly published request for proposals, the following proposals were received, opened and tabulated, which complied with the advertisement: Company Buchen Environmental Services Visu-Sewer Pipe Services Corp. Televising $7,350 $6,006 $7,560 Cleaning $95/hour $9,135 $4,200 ; and WHEREAS, staff has conducted a review of the proposals received and interviewed the three finalists ;and WHEREAS, it appears that it is in the City I S best interest to award this contract to Pipe Services Corporation. NOW THEREFORE, BE IT RESOLVED that: 1. The City hereby awards the contract for Project 95-2, Annual Sewer Maintenance to Pipe Services Corp. in the amount of $11 ,760.00. 2. The Mayor and Administrator are hereby authorized and directed to sign the appropriate contracts. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. Mayor day of , 1996. Attested to the Clerk/Administrator SEAL ('-~ 0d TO: Mayor, Councilmembers and City Administrator ~ FROM: Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer SUBJECT: 1996 Sewer Cleaning and T.V. Contract DATE: June 3, 1996 INTRODUCTION The City Council directed staff to seek proposals from companies for its annual sewer cleaning and televising contract. DISCUSSION The City received a total of eight proposals for these services on March 21, 1996. These proposals were then reviewed by staff and three finalists were selected as follows; Company Televising Cleaning Buchen Environmental Services $7,350 $95/hour Visu-Sewer $6,006 $9,135 Pipe Services Corp. $7,560 $4,200 Staff then conducted detailed interviews with the three finalists. Each company made a presentation regarding the services being offered. These services ranged from sewer cleaning and televising to root cutting and smoke testing. This contract can be renewed automatically for up to five years based upon the proposals received, at the City's discretion. BUDGET IMPACT The City implemented a surcharge to fund this annual contract. This surcharge will generate an estimated $13,OOO/year for this program. The proposal outlined the cleaning and inspection of 21,000 linear feet/year. Staff has selected Pipe Services Corp. for this contract. If 21 ,000 linear feet were cleaned and televised in 1996, the cost would be $11,760.00. I Citlj. of Farmin9ton 325 Oak Street · Farm;nfJton] MN 550211 · (612) 1163-7111 · Fax (612) 1163-2591 Staff has reviewed the City's sanitary sewer system to determine which areas should be cleaned and televised in 1996. It is recommended to do: Sunnyside and Chateau areas Westview Development Hunter area These areas comprise a total sewer length of 19,632 linear feet at a cost for cleaning and televising of $10,993.92. RECOMMENDATION It is recommended that the City Council adopt the attached resolution awarding the 1996 sewer maintenance service contract to Pipe Services Corp. in the amount of $11,760.00, per their proposal. :?ltfu/llJY Si}l' j .~..! 7~ '. . . Thomas J. Kaldunski, P.E. . Director of Public Works/City Engineer TJK/ll cc: file Donajo Heikes TJK \ \ \ \ I I I I II II I I I I I I I I I I I I - .-.- _..- ,_ 0"", , " ~/\.~ .- v'-"-.r c.,~ q..' v ,) "", c, ""~ 'l.<3' COUNTY RD, 7 '- .......,...",-.-- -- ,- _._ ,_.._ ,_.....J r-- I I _ ___, J .J .,.-- .,.'" ___ lll'\-./t. r ......... . (:ojiO-t. J I .,.......... : ....",...,.....,.",...,. I L____ _______..........-""',."...--'-l.. , , .' c..."'\.;N TY RD. 72 ,'" .--- DDl. I v~ITST' I ~ r--1 r--1 r ~1n:C-\ -- --r ) I ,/ JIf.NII: r ST T, :-s+----------- H\iY. 50 ?\n~'dC- --------... " _.....- ,- , , -",- ,.-..... --:.....-'" ,.... .... .... ,.... I I I _-, I '-_____J !i!STl< STRCrT ....lCSAH 50 ..... .... ........ Proposed RESOLUTION NO. R -96 AWARDING CONTRACT TO PIPE SERVICES CORPORATION FOR PROJECT 96-12, ANNUAL SEWER MAINTENANCE SERVICES CONTRACT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to properly published request for proposals, the following proposals were received, opened and tabulated, which complied with the advertisement: Company Buchen Environmental Services Visu-Sewer Pipe Services Corp. Televising $7,350 $6,006 $7,560 Cleaning $95/hour $9,135 $4,200 ; and WHEREAS, staff has conducted a review of the proposals received and interviewed the three finalists ;and WHEREAS, it appears that it is in the City's best interest to award this contract to Pipe Services Corporation. NOW THEREFORE, BE IT RESOLVED that: 1. The City hereby awards the contract for Project 95-2, Annual Sewer Maintenance to Pipe Services Corp. in the amount of $11,760.00. 2. The Mayor and Administrator are hereby authorized and directed to sign the appropriate contracts. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. Mayor day of ,1996. Attested to the Clerk/ Administrator SEAL 63 TO: Mayor, Councilmembers, City Administrator ~ FROM: Karen Finstuen Administrative Assistant SUBJECT: Topics for City News Page DATE: June 3, 1996 INTRODUCTION Topic for the June edition of the "City News" page in the Farmington Independent. DISCUSSION David Schreier is proposing to write an article regarding the duties and responsibilities of the Administration Department. This is part of a series of articles which will cover each City Department. ACTION REQUIRED For your information only. Respectfully submitted, ~u;U-__ Jj~v~ Karen Finstuen Administrative Assistant 0c Citlj of Farmin'J.ton 325 Oak Street · Farm;nf/ton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591 TO: Mavor. Councilmembers City Administrator J8t FROM: James BelL Director Parks and Recreation SUBJECT: Handicapped Lift Purchase for Municipal Pool DATE: June 3,1996 INTRODUCTION Quotations were obtained for the swimming pool handicapped lift. DISCUSSION With the reconstruction of the pool the city must upgrade the handicapped accessibility to the pool and bath house. Staff received quotations for a handicapped lift for the pool area. BUDGET IMP ACT The handicapped lift was quoted at $2.940 from Recreonics. The funds for this item will come from the 1983 Small Cities Block Grant (SCBG), which has preliminary approval. Staff budgeted $5,000 for the lift. These quotations are attached. RECOMMENDATION It is recommended the Council purchase the lift from Recreonics for the quoted price of $2.940. This purchase will be contingent on staff receiving final approval from Lee Smith of the Dakota County HRA. Respectfully submitted. \ /} "---Jo- 6~ J ames Bell Parks and Recreation Director I CitlJ. of Farmintj.ton ~! 325 Oak Street -Farminljton/ MN55024 - (612) 463.7111eFaK (612) 463-2591 REQUEST FORM CAPITAL OUTLAY PURCHASES . DEPARTMENT ~~~S ~~~~\ON DATE OF REQUEST 5/,.'3> (C\b ITEM(S) TO BE PURCHASED \--\A.t-l\:)\LP,l?;:>E~ ~,~\ ~o("L <(\00,,- AMOUNT PROVIDED IN ORIGINA~/ADJUSTED 19~ BUDGET: $ ~ AMOUNT REMAINING AS OF DATE OF REQUEST: S ~ QUOT A TI ONS RECE I VED: :: 1. VENDOR QGOc...~ON \ c--S DA TE Sh'ib \C\1.c AMOUNT $ 2~t40.00 2. VENDOR ~oAr\\..O.J 6",~~L-'i DATE "5"/'2."'3> ('1 ~ ""C:+..-.:T~c.... ~S ..5/~'3Ic=,b ::ATTACH QUOTATIONS, I F VERBAL QUOTES, EXPLAIN BELOW AMOUNT $ 3~SO.CD $ ~90.0=0 COM MEN T S : \-0......... c:,. .... Go. ~ -"\ ~ \ -:, '" C"N'" uJ \ L...~ c..c::> IV"'I E. t= Q.el f'V', ""'"",,,E S ^^ 1'1- LL- c--'\\\e;-:5 ~LOC-l'- Co(Uo.roJ"\ (\l\~ '3). ~ ~J2JL S-!-2-<rff6 DEPARTMENT HEAD SIGNATURE DATE LJ?trQ~~ FINANC DIRECTOR SIGNATURE .s/J8/9~ DATE TO: THE MAYOR AND COUNCIL RECOMMEND THE ABOVE REQUEST BE APPROVED. SIGNATURE OF CITY ADMINISTRATOR DATE ACTION TAKEN BY THE COUNCIL ON THE DAY OF 19 (A?F'ROVED) (NOT APPROVED) FILE: C (' . '-0. TO: Mayor, Councilmembers and City Administrator 1~ Thomas J. Kaldunski, P. E. Director of Public Works/City Engineer (DQ I I o FROM: SUBJECT: Landfill Agreement DATE: June 3, 1996 INTRODUCTION Staff has been having discussions with Knutson Services and Kramer Landfill relating to the transfer and disposal of the City's solid waste. Based on these conversations, it would appear to be in the City's best interests to enter into an agreement with Kramer Landfill directly. DISCUSSION Knutson Services has given the City a 90 day notice that it is terminating the existing agreement with the City due to significant increases in their costs associated with the disposal and transfer of the City's solid waste. A financial review indicates that the City can cost effectively haul its waste directly to Kramer's Landfill at an estimated cost of $62.30 per ton. The City is able to do it at a lower cost than Knutson's current arrangement ($66.84/ton) due to the design of their transfer operation and the additional handling of material done at their facility. BUDGET IMPACT This change in operations has the potential to provide the City with some savings due to avoided costs, however, the savings will probably be offset by additional wear and tear on the vehicles. The City will be able to maintain its current rate structure by implementing these changes. A continued contract with Knutson's would have resulted in increased costs. Attached you will find a copy of the agreement between the City and Kramer Landfill. The resulting agreement negotiated a new tipping fee of $52.65 per ton including all applicable taxes and fees vs. the current $53.88 per ton. The City's cost of taking the solid waste directly to Kramer's Landfill is estimated to be $9.65 per ton vs. the current rate of $12.96 per ton. I have reviewed these changes with Ben Klotz, Solid Waste Supervisor, and he feels that these changes in operation can be implemented. It is in the City's best interest to dispose of the solid waste at an MPCA approved "superior" disposal facility, like Kramer's Landfill. RECOMMENDATION Citl). of FarminfJton 325 Oak Street · Farmintjton, MN 550211 · (612) 1163.7111 · Fax (612) 1163.2591 RECOMMENDATION It is recommended that the City Council approve the Landfill Agreement with Kramer Landfill to secure a lower solid waste disposal cost. :;z:: SU~;2,/ Thomas J.i~ki' P.E. Director of Public Works/City Engineer TJK/ll cc: file Benno Klotz Lena Larson Dave Grannis, City Attorney TJK FROM EKS(BVILLE) PHONE NO. : 6128940808 Ma~. 29 1996 03:21PM P1 NON-HAZARDOUS SDLID WASTE DISPOSAL AGREEMENt DATE: S;;..,./f'k ~19~ Poat-tt" Fax Note 11 7671 ("BS") Edward KraIlnllJ' & Sons. Inc. A WiIcaasin ~ 1020 West Cliff RoId BtnIIiIIL MinnalIta !i5337 PARTIES: ~~ E, _ ~'~~~~" REmALS: A. EKS lMM and .....1 a Ialldfill in 8urlmilIt. Dako1a Catmty. MiIlnesota. etlIlIIIlIIIIly bInm II U. "1IumDiII 8InitIrf '-IiI" /dIJ "LandfiI"1. B. Cllltamet desitu to dilpase or 8rr11l!J8 for tb8 Iis1tosaI ", its calIIt:tett IIIlI receifed IIDII~ _ warm (ather 1!IaII .....oiti- IIIli _..tl_liu" wele) at tbIII l8dfil\ on tfIe tlll'ms and ctndiIiDnI IBwiaIItt. Ht fartIL A&1IEEMEIIT: 1. ~. CusaonI<< sIIalI dil!lllllt or ImII9t for the diqlosllllf its &:liIIl:tIIl aad receiItd ~ saIid .... wIIIclI .. IlIIt iltclude damrIIitilllt _ ....AI_1;.., "'l"'~tdIa _, .. I!KS IlmlIIlaIPl CualtIne(s .... W.- duridt 1llIllIlII............ - SlIIlject lo 1IuI tll'lftS and candilianl lilt fd lwIin. filllCIIIII8I" wllm1llU ll1at its ~ of A~ Wata It the l.andfiI shaI be in mic1 -.-cIadcI wida lilliJCS'a ~ Iltdu$1riaI Solid WII1lI M~ Plan. IS 1lle alllM may bl IIIIIIIdid fftIlII timI to rimllthe "Pba1"l II1Il it aICI:l aa.r paIiciIIS ... ptUNutu _.......d fflldl tinI to time by EKS. ec:S has hIIIlil1IIed CustamBr wi1h aad I:uI1DmIr lIIdamwlldgls till I1lceipt oi a I:llIIY of the Plan. CusIamer .. lIlIl ... or CIIIMl1ll8 dis!IaAI of II'If industriIl Dr lIlhIr WUbnI It the I,;wIfiI wbi1:h Ira illIalifiIld .. Mall wiich andef the Pl8n .. not to be ..... of at UIIl.andfi!L RIpnlinq wates whidI ,." b. lfiIltaad at It Ule l.IlIdfiIIlIat lIIIIy IIIIdtt concIItloaI ..... ill 1111 PIIn. c_ IltIII nut afr. 1bI WISCIS filr dis1JOAI or diSlIIIII at ttsIm It dle LamIfiI wiilaat filly eetIIIIIYma widt till '...... Iff 1M PllIIL ElCS resmves the rigllt to nduR IItf wau. wN1bef or not idendflad In till PIIa at being proliIIiad fftIlD or IimiIIIi ill ita ........ ill tlnt I.aIldIII. FIitIn Iff !KS to fIlMe wastlt 1hIII_ COIIIUCalII . .... by EICS of arlV ..... IillIIIIIIIIiB ... til &KS by ua ~ wily law. 2.. l!!Pectioa; T ..un.. ElCS.. bII enritted til __t aad taka smIIIIeS of all WIItlI affIn!d fot ...... It tbe UladIiII . 10 41' IIf1IIr acelIIIflllCB for diseoAi by a<s. T__ at Culfllllr's ..... bII ... ... lAd .. pMidId by tlat IltIP. T__ Ity EllS or ita flihn to "It 1\1' __elY talC shallllilt sItIIIllIt COIIIUlJIle . .... bv EICS ot IllV ,. or I1IlIIdiIs ggatId 10 EI'S by tltis ~ ,. by laW. J.. !!is!- TIle prir2 tv CU$tItmBr for .... If Custaaler's II1II J.AfS~ JOlid WIItI It tII8 UndfillIIlIIIIII ....H.;....d a tlta me $ct furtb Oft tile attzi=I eoa.nct Tenn n Priee ScIIiIIdI*.. all at ttuI tIImI lIIld COlIlIiIlans at wIiIlIl III! incDqnnted ... by Iils ....... The prill.. set fonIl on the Conmct TIlIIIIItd Pril:I SdleduIa iI:bIe iii tans. IiIIrIIlIIIt .. ... otIIer CDIII. taIlS ar ~ /If 1IIe CIty CJi BumrlilIt. 0IIana County Ifti SIat8 at MfnnII*. @ff./- .J. TIte ~ ... Gll tM CaIItIII:t TtIlW" Prica ScMduit .MI~'::; ~-z:::!: any cIIaap in tadt. --- files ar GIller castL fIa. lax= QI clIIa9=I ~ IIy 1118 City of s.nsriIe.. IJIlrDta c.tv. Shill at MIIAeslJta Ill' odIer ""'~-'''' aatily iIMIg j\IriIIliaDan whic:IJ Ire ~ wttIl /UIIIC 1D till __ Gf Walt_ It tIlIt LandfI; t1I liil any aap in .. law If JIlIIIiIdDa wbiI:h .... in an ia=_ ill the ~ of QlMH8tiPtJ tha l.andfiL If sucll13llltllltlUlnan f_ lie redIcId. t!IIt pDI1ioft of 1111 priceI.cl will bllIII8l}IbIted ill · way WhidI p8IS8I tile net benefit to tII8 Cuatonr. FROM EKS<BVILLE> PHONE NO. 6128940808 Ma~. 29 1996 03:22PM P2 The lIf_1 sMWlI on tile ContnK:t T enn ..t Priea SclleduIe 1$ .meted by c:il1I'IIIS described D tI8 lJnlC.tinu paragrIJit sbIIl ... on elICb 81111Mr.,.y ot UI8 elite at 1tris ...-m to tlflect .. incteISI in the lllIIt crt iviarJ Mf ... prior 12 1IIlIIth pmi8d 81 rdectIi by 1Ite inctase. if 1IIlY. in the COllClJNl' Prit:a ~ pubIshed bot IbI B1aUIl crt Labor St8tlsUCs of tlIII UaiIId statu OeplU1l'llBllt at LalIor. ~ UrbIn CotaWI81~ for till nme periGd. The price i1cruieS desuIted in tiis Section 3 shill b. calclilted by EKS lIn till basiS (yIrd or tanl wIIiI:lt is rIlInant to !tis ClIl1nICt~ and aI\III be !IIid by UI8 Custol1ll!f as \tiled subjIct to conwctimI in a_ at IItOr. . ,~ a..f+c.r ~ 'fJK 4. ~. AU cIIal9JS fflt _ ~ shall be paid by CaItcltMr it i1III widln 30 days III L~ d. ~f billimJ. S. llD8ntitv listimat8l. Uoon ~ by as. Cl/I1IIIlIIf IhaI adwiSIl EKS at CUltamllr'I goad fIi1b ntimIta vi Itle .-rkY af ~ WISte whidI CIIIbII1IlII' .~ to bring ta the a..dfiI dIIritl9 1Ile pIriId ta ... dle EKS rII\IIISl..... H CUItItlaIr's tereaR IItaII ... fill' IIrIY ntlI5IIII. CUItlImIr .1Id prIIIlpdf lIlIrify EKS at Ihe IlhIaQI it ~ ... stiIlIIit I .... farIcIIt to Em. I. lndlIIImificati.n. W IQIft$ to iIdInJify. defend lIId iald cua-r!llmllel. flam IBd IgIiAtt ~*' ~ IttamIys fees, far I8IlIOV3I or n11111111f action$ IIIlIer 1tle Cdrapr..b....;.. Eny~_..AtII ~ IIIIl LiIIIiIiIy .lilt alt .. tbe Mhteiota fnl.~..ltal R...... IIIl UIItiIity Act. is 1IMftIlctl. wIlicIl .... III 01 Res . of till ... at 1l1lla IMtdfiII .... this Agreement plOY'" Imnw.. 1IIiJt EKS .. bawl ncI u.bIIlty IteIItIlII1er if tile CUctomsr Iis!IOSII or II'rIIJgP for t/Ie __ of art'( WISlIJ whidI .. lIOt Ace&plablt WnUt.-le, !KS's Non-HawdouI ScIlid Wate M~ P., a in IIfftet .. of 1hI dati of the ...... or if the Custoat has bracIIH. dltdtd Dr is in IiIIIticD of Ibis AgrIIIIleIIt. 1. T.-n. 'The tJmn lIf tltl$ ApmelIt .... be far tile period shawn Oil lhe CDIIIrICt TenlI and Price ScIlIduIe. 8. bUN A_ant: walftr. Tbls Agrmaent 1IlWch inciJda 1he Ittaclted COIltJKt Tlm'llllllld PriIlII sa.duIe ~ 1lla nIre IgrII&IIIftt ....... the ,na NgIIding dle Au:Ipb/JI! Waste and tnApt for WIIfIIltiet IAII lither 0bIigItianI1Ild8t prior ..-nu wIIIdI ~ agImllIII1 Of 1beir n&lure $UMvt tenaiallian of such prior lIQI'I8IlIIftlE _mde$ aI rrthsr ....metlt$ and ~ WI1UIn or aral. ..... the JIIrtitls reganIing the Ae~bl8 Wllte. T1ti$ AgnBnent may Q/IIy be IIlllIIified by written ~ at the ..,. t.Bt4.. Nrr waiver. c:1IIIIIIIt Of IpIInMII of lIlY Iliad ... d1ncl.r QO tIut P8I1 Iff ,., pIItJ of /lIlY ~ or I:llIlIIiIianI of 1IlIs ___ IlIUSt '- .... in writit1g and shall be effIc:DI. anly tll 1lw utent Slltdfi:ally set fanb in IUcll writitg. 9. !!!1d1aa Aaflllllllem- Tlis Agreement is bindIlg upon lIIId shall inufll to the benefit at t!III pl/tills _m. - I'ISpIc:tiwe -=sum and assign&. 1 D. Gtvlrnina Law. This ~nt shlD be governed by tnd cllDStnllld in aooardlnca with lttI 1Ub1llnth. Iaw$ at tIa SWI vi Mianlsolt\. .. WITlIESS WHEREOF. lba p.nes hema ftllV8 ClUsed this AgrIIIIlIIIl11l b, dldy lIQCIIt8d IS Of lttI dab first IItRI writt8A. EKS: --'-''''2 " ~ er..~m L--- -~ its: ~u.. ~;VI.~C-S Dadek.tP~'~ CUSTOMal: By; Its: .2- FROM EKS<BVILLE> FHJNE NO. 6128940808 Ma~. 29 1996 03:23PM P3 CONTRACT TERM AND PRICE SCHEDULHXcLUSIVE PRICE This lCilelkie it pan Iff the agreelIII!Ilt bat... E4wanI KlIIrnIJ & Sons.. Inc. I-Wi aJlll I"CustIllll8l"'). d.ted c.. i" ~y. ;i ;:;r--/~J ~ ,k't,~ , 199_ I" et"). / TERM: The ttnn of tItl! Cllfttrll:t sll8l1 \IllIIIIIBIC8 lIII . 199_, a1d sIlaII teminIte (alteek and .,..... ~ OPe:- .,._1hBreIfter s.""-~J~ 40 ~ r-:'C\~ 0& ~ C~o~ -t= +~t"'^\:-'~ \,.oJ~+k sO kyS Wf'~tt-eV\ t'\.O?~U2.- '\1"\ ~4 Q.\J~~ +\II..~ r-~ '1",..c..rU,~o__ ,1~ ~~ or (l ~n PRICE: The price for dis1JoAi of AI!~ WasIa at tile l.andfiIl durin!I tM telQllff tIw CCIIItnI:t sIIIII be $ le.J'.5 pill' ylld 01 $ 'f'".f. (!9 per tms (2000 1Is1. Cus1amer IIhaII e!tIct It neb tD it __ ~ Waste _Iller the price d be all;rgei on a plIt 1lIII ar I per cubi: YII'CI1tUi$.>+-t.<9t.z S;~ I~ '.~7c:1 . ~ ~ W~ ,.4 & ~ qS M.~ +:- Cl r : $0. f,/c...y, - of"l.O"'-Co-r~JJ 0 r-9/. 8' Ic.y (o---pc~d.erj IJ f#.cD/rAJ 6J'-4. J&;f-.'?rvv. mLUSlV! PNCI AIRmlHT: n. pri:B is gimI by EKS m conaiderabD at CusIDmec', ..... CIIftlIIlitmer4 (-veIum8 C...101liUNnrl which is pt as fltIIawI: (cIIeCIc ... c....eJ ( I _ 1lIIIS ..,. e~ .,.., of A=!ptIbIe Wam per _ tbiq tIte TIlftI1 gf dtiI ~ / or rl'A11 ACIl!pllIbIe Watt calliEtBd by Cu5tomer and all ~ Wuta whDR diIpoAI c-.- ClIIIII'OIc ldlIck and ~ . (~ pI!JIlIlIhi:8I DcatiollS: Illn llle fahwin!1 ~aI loc:ati.uos: \.illUiIIaUId 01.,.... Catoawr's saUsfmioQ cf 1JIl/ 'hIIume CoanilmInt.... deteminld far e-.ft,.nad far wflicIl C... is ItiIlI by EICS for dispaal lit tlI8 I.andfiI iBlIh Ptriad"). If t\UI VaiumIl CCIIlllIIibnMI ~ ID I ptriGi wbich is .., 1hIA a 8iIlIg P8riDd. IiII YaIume ~ .. lie ~ to dIl'InniII ...~t...tiuo. for -=II 8Iling hriad. Cunane'''' awtiIy in wddng . tlII UIIIJUMIlI . ...... by eKS. EKS" bit entitled 10 111M Irs ~ ..... CUlt...., .... lIS to ~ If ClIItaInIt '* lO ." UII VailIIlf ~ daring .., BilIiI9 Period. tbI priat wIlich CustIIner agrllllIl pay f1Ir .... of AcaI\It" WII1I at lilt I..IIIlIftI far BIt .... PetIlId ... 1m lfIt .. etfec1iVI as Lilt MlI for __ Ilf Aa:IptIilIe WaIte It the UMIiI pllll tile fallDwilg II ......... d:anIga: 1bI ...,. Gf nooo lit m at list Ptil:1I times till wilIIIlI by wlidt easu-r faied III satisfy.. V.... C.....tuta .... dtlt &lI,J Periad. Cusunet ~Iedg. ItBt IqaidIbId dIIIlIIIIIlIIl _;ate becaIIs8 tile 81m dItnttlIII wIIiclt EICS wiI .,.. . . I'IIIIIt 01 · '-II III lIIe acUMtr prodilIlI Iff UliI c.uc wlIIlte Iiftil:aIt ta daUnlinL EKS will ... ill rIIiIIa '" Cu$tlImW's ...... lD IIIibf'f .. Yaliln COn....mU&At at "" a-IfiI. ~ CllSU _ ..... tlI __ tIte lJndfI. pan:illlR ...... I8I!IIary 11 ...............11 CltIIIIIIIIfJ ... __ ... ..... ....... II to tIla -...p1allU It CuI&llale(s ___ stJe8Cll. CuIt/ImIt qrns 1\1It 1iIe IiqaidatId ... IllIIIUIIt speciIiIi IIIan ~.u I ,..... ...... rIf tile daInaga wlicfI EK8 wi! .. III: . r-* of ClInIIar'. bmdlllf its lIICiIIiIity ~ ........ CUStoar wit pay any &llu*1II dlanaqt aIlIIlIII1t __ 3D d8y$ frollI rar:aipt of lilt iI'Iolta brIfar. ~c.uk~ +- ~~T~ -t- A~+-S~ :::.. /;;( -+ ['k(.or.,S)'~ . l~ + ~.:S:5 +. (... ~ 1).. 0\0- G (.0" S): . 7 iJ + ~,'5:5 -+- l.g' - ~f.-{ .\- f?.c);..Sy:. /,5S + ~ LO~ + (p.DO Lex:> ~ "< 0- r-c.t 'S :::-TOk 6.1 ;;"0.9 Q.{,., Co"",,""~d"'c>- I..("-rt;~:>, \0 V'- S. / / 1\ t{) I ! I FROM: Mavor. Councilmembers. City Administrator jJ1:- I James BelL Parks and Recreation Director TO: SUBJECT: Pool Reconstruction Update and Pool Lighting. DATE: June 3, 1996 INTRODUCTION The following information is an update on the municipal pool re.:onstruction project schedule and budget. During the reconstruction of the pool, staff identified the need to purchase pool lighting for evening swimming activities. DISCUSSION Reconstruction is proceeding slightly behind schedule due to unforeseen difficulties. such as weather. The project should be completed on June 11. 1996, which is three days later than the June 8, 1996 scheduled opening. As a result. staff will schedule the first lesson on June 12. 1996. At the time of demolition. the under water lights had to be removed. In order to have evening swimming, lighting has to be installed. Staff recommends lighting positioned outside the fenced area that shines onto the pool area. This type of lighting is more desirable than under water lighting for both ease of maintenance and safety. Staff will be presenting quotes at the June 17. 1996 council meeting. BUDGET IMPACT Project expenses appear to De within budget at this time. Attached, please find an update of the 1996 portion of the pool reconstruction. I CitlJ. of FarminiJ.ton 325 Oak Street · Farm;nfJton~ MN 55024 · (612) 463.7117 · Fax (612) 463.2591 ACTION REQUESTED For information purpose only. Respectfully submitted, J r r () ~-,-j~. -- -- James Bell Parks and Recreation Director POOL RECONSTRUCTION 1996 BUDGET UPDATE JUNE 3, 1996 DESCRIPTION APPROVED APPROVED YEAR TO DATE VARIANCE BUDGET CHANGE EXPENDITURES ORDERS Gutter $98,750 $98,750 0 Decking $4,500 $4,500 0 Demolition $6,300 $6,281 $19 Slide $6,000 $3,810 $2,190 Lift for handicapped $5,000 $2,900 $2,100 Consultant fees $14.000 $12.892 $llQB. $134,550 0 $129,133 $5,417 1996 Contingency $26,050 Mn Dept of Health Fee 0 C.O.Concrete Cuts 0 Total 1996 $160,600 $200 $3.075 $3,275 $200 $3.075 $132,408 $22,775 ($200) ($3.075) $24,917 0/ TO: Mayor and Councilmembers FROM: John F. Erar, City Administrator SUBJECT: City Financial Advisor Selection DATE: June 3, 1996 INTRODUCTION An extensive review of the City's relationship with Springsted, Inc., bonding and financial consultants, has been conducted. A product of this review indicated a need to change our current relationship with Springsted, Inc. DISCUSSION A financial review of the City's debt structure suggests a strong need to take a more aggressive approach in restructuring and consolidating outstanding long-term debt. After a thorough review and extensive conversations with representatives from Springsted, Inc. and Juran & Moody, Inc., a decision to change financial advisors has been made. In my previous city management positions, I have had experience with both firms and appreciate the high level of financial expertise each firm has to offer to prospective city clients. Due to the fact that this is a professional service, the City is not required to bid for this service. This is the type of service where quality and value is determined more by professional expertise, scope of client services offered and personal integrity and competence as opposed to purely price considerations. This was an extremely difficult decision, noting the City's long-term relationship with Springsted, Inc., but one which I feel will provide the City with a fresh perspective in meeting future financial challenges. The City's experience with Juran & Moody will be evaluated over the next 12 months to determine the long-term viability ofthis new relationship. BUDGET IMP ACT None. ACTION REOUESTED Approve the appointment of Juran & Moody as the City's new financial advisor. I CitlJ of FarminfJton 325 Oak Street · Farmintjton} MN 550211 · (612) 1163-7111 · Fax (612) 1163-2591 Mayor and Councilmembers City Financial Advisor Selection Page 2 of2 The City's new financial advisor, Mr. Thomas Truszinski, Vice-President with Juran & Moody, will be in attendance to introduce himself and answer any questions Council may have. Tom has over 10 years of experience in providing financial services to city governments and is highly regarded by his peers. 0j To: Mayor and City Council City Administrato~ From: Gerald A. Henricks HRA Executive Director Subject: Duo Plastics Date: May 29,1996 Introduction Duo Plastics has expressed an interest in building a 40,000 square foot facility in Farmington. Discussion The Farmington Housing and Redevelopment Authority has reviewed the Duo Plastics 40,000 square foot construction proposal. The proposed project would occur on Lots 2 and 3 Block 3 Farmington Industrial Park. It is anticipated that the construction would commence on July 20,1996 with completion in January or February 1997. It is anticipated this proposed project would create an additional 20 plus jobs in Farmington over the next two years. Duo Plastics has requested Tax Increment Financing assistance for this proposed project. Financial impact information relating to this project will be presented at the HRA July 8,1996 meeting and the City Council public hearing. Requested Action The Farmington HRA requests the City Council to establish an economic development tax increment financing district for the Duo Plastics proposed project. The City Council is requested to set a Public Hearing for the establishment of the TIF district on July 17,1996. A motion is necessary to set the hearing date. Respectfully Submitted, ~~t7A.~ Gerald A. 'Henricks HRA Executive Director cc: ERA Files CitlJ of FarminfJton 325 Oak Street · FarminfJtonJ MN 5502~ · (612) ~63. 7111 · FaJf (612) ~63.2591 / 1/ v7} To: Mayor and City Council City Administrato~ From: Gerald A. Henricks HRA Executive Director Subject: Lexington Standard Date: May 29,1996 Introduction Lexington Standard Corporation has expressed an interest in expanding its present 20,000 square foot facility in Farmington. Discussion The Farmington I-lousing and Redevelopment Authority has reviewed the Lexington Standard Corporatio 60,000 square foot expansion plans. The expansion would occur on Lot 1 Block 2 Farmington Industrial Park and the two lots north of its present facility. It is anticipated that the expansion construction would commence on August 7,1996 with completion in January or February 1997. It is anticipated this proposed expansion would create an additional 1 00 jobs in Farmington over the next two years. Lexington Standard Corporation will be moving its corporate headquarters to Farmington following completion of construction. Lexington Standard Corporation has requested Tax Increment Financing assistance for this proposed expansion. Financial impact information relating to this project will be presented at the HRA July 8,1996 meeting and the City Council public hearing. , Requested Action The Fannington HRA requests the City Council to establish an economic development tax increment financing district for the Lexington Standard proposed expansion. The City Council is requested to set a Public Hearing for the establishment of the TIF district on August 6,1996. A motion is necessary to set the hearing date. Respectfully Submitted, /~~ yl-i~~ Gerald A. Henricks HRA Executive Director cc: HRA Files , CitlJ of Farminf.J.ton 325 Oak Street · Farmin9ton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591 6L TO: Mayor, Councilmembers and City Administrator ~ FROM: Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer SUBJECT: Parking Restrictions on Elm Street DATE: June 3, 1996 INTRODUCTION The City received a request from Dr. William Pollack, 511 Elm Street for changes to the current parking on Elm Street in front of his business. Dr. Pollack is seeking an area for his customers to drop off patients. DISCUSSION Elm Street (CSAH 50) is under the jurisdiction of Dakota County Highway Department. I have reviewed this issue with the County. Pete Sorenson has indicated that the County's Policy regarding parking restrictions in areas of this nature is to leave the decision with the local community. The Council had adopted various other parking restrictions on Elm Street (CSAH 31) in the past with County approval. Attached is a map of the affected area and a proposed resolution for Council review. It is proposed to install two signs that state "No Parking -- Patient Drop Off Zone" along with painting the curb yellow. BUDGET IMPACT The cost of two signs is approximately $100.00 plus installation. City crews will be able to do the curb painting. This work can be done within the department's budget. I Citlj of FarminiJton 325 Oak Street · FarmintJtonJ MN 550211 · (612) 1163.7111 · FaJr (612) 1163-2591 RECOMMENDATION . It is recommended that the Council adopt the attached resolution creating the parking restrictions on Elm Street per Dr. Pollack's request. Respectfully Submitted, a-I,I~A' Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TJK/ll cc: file Jerry Bauer Pete Sorenson, Dakota County Highway Department Dr. Pollack, 511 Elm Street Resident, 509 Elm Street Larry Ihle Properties, 3438 151st Street, Rosemount, MN 55068 :_ ~ L---=tV o._33(jlS Hl(j tOld o -- - '--' (lJ ~~ " -l '" ~ ~ r=- COO) I (\J ~ ==L ~ --- o ..0 j~ (~~ , ~~ rs. ~ L -o~ ~%Q] ] 7g 0\ --1= , 'I --------------------- --..... , ~ 3 ~ i ~ ~9- ~ .., ~ ~ . -+-' c: -- In o <.J - .. .. C) o - c: ~ - . " 1~ I 0 I .. a. ., Q. ~ o - - . ~ ~ \:t: ~ )~{?:~rl.w3(j--t-~ ~Q.t-S -t=tl~ -, -~--f. -: 1=r':x:~/'-l-r ~Ir~'~- --.~.ya~n~~> .~. .~__..-J ~~\ ~ ~\..~ ~ ~~:~ ~ ~ I ~ ......~<:) \)~S)N ~~~ . , <- \\) ....... 'r\ .' i ~ i PROPOSED RESOLUTION NO. R -96 APPROVING THE INSTALLATION OF "NO PARKING -- PATIENT DROP OFF ZONE" SIGNS ON AT 511 ELM STREET Pursuant to due call and notice thereof, a regular meeting of the City Council and the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 p.m.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, the City has received a request for parking restriction to allow a patient drop off zone from Dr. Pollack ;and WHEREAS, the County allows local authorities to establish parking restrictions on County roads ;and WHEREAS, the City and County agree that parking can be restricted at this location to provide better safety and patient access to the dental clinic. NOW THEREFORE, BE IT RESOLVED by the Mayor and City Council that the City will establish a 30 foot parking restriction zone for patient drop off to the dental clinic immediately in front of 511 Elm Street. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. day of ,1996. Mayor Attested to the SEAL Clerk! Administrator IS !om FROM: Mayor, Counci~e2Pers and City Administrator -r-- Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TO: SUBJECT: Metropolitan Council Inflow/Infiltration Grant DATE: June 3, 1996 INTRODUCTION The Metropolitan Council Environmental Services (MCES) has sent out an invitation to all communities to submit applications for grants and loans for inflow/infiltration studies (III). DISCUSSION The City has been successful in securing MCES grants for III reduction in the past. It would be in the best interest of the City to apply for another $10,000 grant. Attached is the application form which will be submitted to the MCES. A resolution authorizing the submittal of this grant application is also attached. It is proposed to do sewer cleaning and televising to identify III sources in portions of the City sewers utilizing the $11,000 budget for the contract with Pipe Services as matching funds for this grant. BUDGET IMPACT The City has already budgeted funds for the sewer cleaning and televising contract with Pipe Services. Securing the grant funds would increase the amount of funds available to the City by $10,000. Citlj of FarminfJ.ton 325 Oak Street · Farm;nljton/ MN 55024 · (612) 463.7111 · Fax (612) 463.2591 RECOMMENDATION . It is recommended that the City Council authorize the submittal of a grant application for $10,000 to the MCES by approving the attached resolution. ~llY 80;;1:,1,: Thomas ~dunski' P.E. Director of Public Works/City Engineer TJK/ll cc: file Wayne Henneke Donajo Heikes Jerry Bauer TJK l\1ETROPOLITA1~ COUI\CIL ENVIRONl\IENTAL SERVICES OFFER OF MATCHING GR~~TS FOR L"\Fll..TR~TION/J:1'\TLO\V CONTROL STUDIES GRA1\TT APPLICATION FOMI NOTICE TO APPLICANTS: Read the attached "Metropolitan Council Environmental Services - Description of Offer of matching Loan and Grant monies to Communities for Infiltrarion/Inflow Controls" for guidance on bow this Grant Offer 'will be conducted. Prior to award of a Grant, the Applicant Community must enter into an agreement with the MCES. The complete terms of the agreement will be furnished to those Applicants to whom a Grant Offer is made. COMMUNITY NAME: City of Farmington Correspondence regarding this Application should be mailed to: NAME: TITI..E: STREET: CITY, ZIP: Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer 325 Oak Street Farmington, MN 55024 GRANT AMOUNT REQUESTED FROM MCES: $ 10,000.00 (Enter a value up to $10,000.00. An equal amount is required to be contributed by the Community to be eligible for a Grant). PROVIDE THE FOLLOWlliG ON SEPARATE SHEETS OF PAPER: scribe the objectives of the study. Highlight benefits that the study is intended to provide to the Metropolitan System of wastewater interceptor sewers and treatment plants. Does the study focus on historic sanitary sewer bypasses? If so provide MPCA reporting fonn on incidence(s). Provide a complete description of the proposed study. Include a map showing the limits of the study area and the wastewater collection system in the vicinity of the study. You may attach any engineering reports, plans or other pertinent documents that provide useful background for MCES evaluation of the proposed study. What is the proposed schedule for the completion of the study, assuming a Grant is offered? Ifpossible, identify key steps and intennediate dates. Would the study be perfonned by contracted services or by City staff? Will a competitive bid process be required? . Provide copy of official minutes of governing body which authorizes applicant to apply for loan. Thomas J. Kaldunski Print Name of Pre parer -~~~ Signature 0 eparer Telephone Number: (612) 463-7111 Date of Application: June 3, 1996 Title of Pre parer: Director of Public Works/ City Engineer PLICATIONS :MUST BE POSTMARKED NO LATER THAN JUNE 14, 1996. APPLICATIONS WilL BE REVIEWED AND OFFERS EXTE1\TIED TO QUALIFIED SUB:MITTALS m JULY. & : \Prcx;r- \<;= t!..",. _ cloc Proposed RESOLUTION NO. R -96 APPROVING THE SUBMITTAL OF A GRANT APPLICATION TO THE MCES FOR INFIL TRA TION/INFLOW CONTROL PROJECTS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution. WHEREAS, the City Council of the City of Farmington has been actively involved in improve- ment projects to reduce the impact of clear water infiltration/inflow (III) into its sanitary sewer system since 1985; and WHEREAS, residents of the City have been adversely impacted by the effects of III and related health threats associated with sewer main collapses, flooded basements, bypassing of sewage, increased sewage treatment costs, and illegal sump pump discharges; and WHEREAS, the City desires to reduce these negative impacts on the community; and WHEREAS, the City is eligible for matching grants from the Metropolitan Council Environmen- tal Services (MCES) for III control projects; and WHEREAS, the City desires to receive the maximum allowable grant from the MCES to help fund projects that are being constructed, implemented and developed in 1996 to reduce the effects of III as mentioned above. NOW THEREFORE, BE IT RESOLVED that the Director of PublicW orks is hereby autho- rized to submit an application to the MCES for a matching grant up to the maximum allowed for infiltration/inflow control projects for the benefit of the community and the metropolitan waste water system as outlined in the application and related documents. BE IT FURTHER RESOLVED that a certified copy of this resolution shall be submitted with said grant application. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. Mayor day of ,1996. Attested to the SEAL Clerk! Administrator CJ0 0fl TO: Mayor, Councilmembers, City Administrator 4X- I FROM: Ken Kuchera, Chief Fire Department SUBJECT: School/Conference Request Evasive Driving Training DATE: June 3, 1996 INTRODUCTION Approve request to rent the Dakota County Technical College driving range. DISCUSSION Each year, several Fire Department meetings are used to provide driving skill training. We ususally use the high school's parking area to set up the driving course. This year, we have been offered the opportunity to use the Dakota County Technical College driving course at a rate of $100.00 per night. It is proposed to rent the driving course for 2 training sessions. The dates proposed are June 24th and July 8th. ACTION REQUESTED Approve the rental of the Dakota County Technical College driving course for 2 training sessions at a total cost of $200.00. Respectfully submitted, ~ Ken Kuchera ~/ Fire Chief F3 I Citl}. of FarminfJton 325 Oak Street · Farmint)tonl MN 55024 · (612) 463.7111 · Fax (612) 463.2591 - - .. REQUEST FORM . SCHOOLS/CONFERENCES/TRAINING DEPARTMENT _6.Rf.:-------- DATE OF CONFERENCEj~2<1~~1- ~ J99l Frorll TCI '" n I c r "f\ : i, i --I ~ ( ! \ I ! LOCATION_~~~~j~~__j~~t1---~~~D~~-_ljo~l~__- EMPLOYEE (S) ATTEND I NG: 1) _M\._&v~.:..-J~_'\.C-'------- 2) ---------------------------------- 3)__________________________________ TYPE OF CO~ERENCE;~D^~ ( 2l-~1:2~~-'"R~-4L.::.----- TOPICS 1)_~~', ".~~~~. ~------~-------iL-------- 2) " ^ .'1--, I" .I\LU -~- ~ ~ ----------------------------- 3) - - (< / I. METHOD OF-TRAVEL - _lJ~Z~=================== ArnC1llrlt Pt'Clvided irl Adjusted 1) Tt'avel $--_t-!l-1::--f71-- 19q~ Budget $_~~~12~~~- 2) Registration!l_n2:t~- $ ,,"1 Y', /'; I etC' 43)) MRCe,~rlnS$ -$---~ -------- Amc.l.mt Reqr.lest v<-'b'v ....JJ- Arnt Rerlla i rli rig $ =3:3~:P=~ 5) Ot her E;;per,;e $ =~R~=~ I r /\ f JW~L.~lK<&1-_$f<?3Y{" Depat't rllerlt Head '-UDat e _jj~~_~lJ.~9(:, Fina~~-6irector Date ----------------------------------------------------------- TO MAYOR AND COUNCIL I RECOMMEND THE ABOVE REQUEST BE APPROVED. CITY ADMINISTRATOR Date ACTION TAKEN BY THE COUNCIL ON THE ______ DAY OF __________________, 19 (APPROVED) (NOT APPROVED) Rev 9/85 1996 FAFnlIN5TOt'J TF.:A I N I NG SCI-!EDULE ....i .:::i, i I" C:' 1"j 1...:' ":":;. 1 r','"l (.:.; ~.::. ::. r-i ;:::1 "j ;:,\ 1""'1" F'l" ....1 ::. ;hr.::: . .::,1,1. in:' ! '.'11::01""', 1,1 i. CI [', .::::'l... j""i; .;. j.f. F G:.:' I::) :1. ~::':'. (-:1 n u ~':';~ I . t:\ t. t.i. ":::: F. (',::' ...../ J (.:.; L' : F:E: h " :~';:':{:.:, j".: j"" In.:,.. . F" -j !" I:':':':' .... it:. \.: L: f-', I") t" (.:.:-: I" ("1 .i. i C c::; n + J, r"l (.:.: c~ ::;) iJ .:":":\ I.::: c.:.~ j..L'\I.. .. c::! n'tn :I. n E.:' cl ~::::; D.:":";' ( . .... f.j j:"; in :f,E: Feu c: I..' t,!,.1. 'I::' :i, CI n ",;\. :I. ,'.." ..!, (:HJ I'- 1 j _.:...,:.. ~::) C':' .=":\ 1'-- C:: 1'''1 {":") r"j c! F~: i:.::..... ':::', c: \J i." ii,:>.\ 1 ::', f"ij:'_i I.J .L J ,:':':'~ !"'IL ;n_:: E.~' \/ J E:~ v.,: j'.";._':":\"../ .,:. 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":lb ~~:,:::bMYI 1)l.Il. l.U:::>IUI'I.1.Lt.1J It(H11'l11'l" t".~ DAKOTA COmITY TECHNICAL COLLEG~ CUSTOMIZED TRAINING CONTRACT Dakota CO\1Dty TechDical College ("Teclmi<:al College") (by virtue ofitll ~M authority from tile Board of TruICees of the MiDncsota State CollegeS and Universities) and Farmington Fire Department ("PurchaSerj agree II follows: I. DUTIES OF THE 1'BCHNICAL COU..EGE, The Tecbnica1 College agrees to pnMde the ~ Title of imtructional activity: Facility ReIUal Datc(s) of class: :h.1nc 24111 and July 8th IDstructors: }dr, Dick Gillespie Location: Decision Driving CounJcII)akota County Technical CoUege ll: m,rI'IES OF THE PURCHASER.. m. CONSIDERATION AND TERMS OF PAYMENT. A. ~. $200.00 Othet feels: None B. Terms of Pavmcnt. The Todmical Conege will &eocl invoices fur the services performed. The Putcbaser will pay within 30 days of receiving 1hc invok:c. Please aeIUl the payment to: Dakota County T~ftnica1 eonege Attn: CaroliDc Hmis noo 145th Stteet East RoscmOuJI.~ MN 55068-2.999 IV. AJ,JTHOJlTZRD AGENTS FOR THE PURPOSE OF THIS CONTRACT. A. Purchaser's authorized agent: Mr. Mark FlSChbach B. Tcdmica1 COllGge's authorized agent: Sharon LaComb or Gal)' Hebert V. TERM OF CONmAcr. A. Eifcctive date: 06-24-96 and 07.os-96. B. &1ddate: 07-08-96. VI, ~("PT .t -",TION. This contract may be C8lIceled by the PurcbaSer or the Tcc:lu1ica1 CoI1cF at any time, with or without cause, upon thirty (30) days' written notice to the other party. In the ~ of su.ch a gmeellatinn, the Ttebni~ College sba1l be entitled to payment. dctetmined 01\ a pro rata buis, for work or services satildilctori1y pedormed. VII. MiSIGNMENT. Nc:itber the Putcbasc:r nor the TechDical COllege sball assign or tIaD8fbr any rigbtl Ot obliptions under this contraCt without prior written approval of the other party. I'IH I '::'C' ''.:10 ~.::.. '+"f"'I'1 l,A", Il. l.U=:o1 VI'I.!.'::'!:..!) I t(H.!.IUI~\:> t"...:I vm. [.IABlLITY. Pun:ba&er agreca 10 i~ and SMl and hold the Technk:al College, its ~ IIld =rp1oyees harmless from any and all daima or CIIUlileI of action arising:flon1 the perfDrm8nCe ofthil w.Ut&.c.t by the PorchISer or the Pmchuc:r', apn:ts or f:mI)Iay.:es. This claU80 shall DOt be CC)12JIrUed to bar ~ 1e88l remed;cs the PdR;hasc:r DIY bavc for the Tcdmica1 College's failute to ful:fl11 its obligations putIl18I1t to this contract. IX. AMElUCANS WITH DISABn.rrIBS ACT (ADA) COMPLlANCE. The Putol1aser agrees tballn fI,H;1\ing the ames of this contract, the Purchaser is responsible for complying with the: Americans with Di8abilitics Act, 42 U. s. C. Section 12101, et seq. and rego1mnas prornnJptM pmsuant to it. The Tecludcal College IS NOT ra;ponsiblc for ill5lJC5 or challePFS te1atcd to caanp1iaDCe \Vith the ADA beyoIld its own routine 'OSC of1ilcilitieS. Im'ices, or other IfC88 covered by the ADA. X. ~MENTS. Ami ~fImts tn this COD1:1'aCt shall be in writing aDd. .mill be oxecu.ted by the same parties wbo exeouted the oriBiJW contract or their succ:csson in office. ' XI. UATAPRACl'lCBS. A. The Purchaser asrees to comply with the lvfinlltll!Ult5t Data Plactices Act as it applies to all data provided by the Technical College in acwrdaDoc with this gontraCt and as it applies to all data created, gathered, generated. or acqoircd in accordance 1rith this contra.ct. B, The Tecbnic:al Co1k:ge shall own all rights, i110luding all iDlcllectual property rights, in all CJriIj.Dal materials, including any cu.rric;ulum materials. in'ftmtiona. teporIs. studieS, designs, dr&'W1Dg5. ~CRri9ns, DOte&, doc:oftll!l1U, software and docuJDel'tAriOll. computer baed uai1lin3 modab. elcctrcmiallly Dr -really recorded material, and other work in whate\lef form. developed by the Teclmical Col1cge ad ibl cmp10yeea individually or joiDtly with otbeO or any BUbc;xmUactor in the petformance of its obligations uMer this contract. This pIOVision Iba11 DOt apply to the followin8 maWials: XII. onmR. PROVISIONS. (Attach additiOl)81 page(.) if necessary): Dakota County Tcohnical eonese will provide all clasSrOOlIl materials, video tapes, lUId slic10 PfI;lltJdaJion. DCI'C will provide ~clei to utilize on tM skid pad. IN WTI'NESS WHEREOF, the parties have caused this contraCt to be clu1y cxec;uted intending 10 be botUt.d thereby. APPROVED: 1. ---" PURCHASER 3. As tn form 8Dd execution by: By Date By- Title Date By Title Date 2. Dakota Cow1ty Technjca1 College: By (authori2ed sigdatIlre) Title Date 60 FROM: Mayor, Councilmembers, City Administratorc~ Ken Kuchera, Chief Fire Department TO: SUBJECT: Appoint New Firefighters DATE: June 3, 1996 INTRODUCTION Request Council authorization to appoint 4 new members to the Fire Department. DISCUSSION The Fire Department is currently 5 members short of the maximum department complement of 36 members. In order to fill this shortage, the Department recruited candidates for membership. The Fire Department's new member committee completed the new member selection process, which consists of interviews, written examination, physical agility evaluation and a physical examination by our medical advisor. Fire Department by-laws require Council approval of applicants prior to appointment to the Department. The 4 candidates selected for Council consideration and approval are: . Mike Kiser - 811 2nd Street . Kevin Dehne - 701 Heritage Way . Joe Tullar - 2070 210th Street . David Kennedy - 19125 Embry lane ACTION REQUESTED Approve the appointment of the 4 listed candidates effective June 10, 1996. Respectfully submitted, ~4cktZ Ken Kuchera ~ Fire Chief F4 CitlJ. of Farmint}ton 325 Oak Street · FarmintjtonJ MN 550211 · (612) 1163-7111 · Fax (612) 1163-2591 Sec. 8 In the event the Probationary member vote is unfavorable, an immediate vote shall be taken by the department to determine if his/her probationary period .hall be extended by an add~tional six months. This will be a final extension. I. ii 'In \0 ll2 ~~ 1- a~ 'I ...... 4 l8 '2 Sec. 4 At the new member committee meetings, applications shall be reviewed and accepted by a majority of the committee or rejected. The rejection can be for any reason deemed necessary by the committee. If rejected, the person shall be sent a letter of explanation. Sec. 5 Applicants accepted by the new member committee shall be interviewed, required to take a written test, and complete a physical agility evaluation. The applicants will be accepted or rejected by a majority of the new member committee. Applicants may be rejected by a majority of the new member committee for reasons pertaining to the good of the department. If necessary, the applicants name c'an be passed over for working or availability reasons. He/she must have an official Fire Depart- meqt physical within thirty (30) days to be paid for by the City. TEe applicant becomes a Probationary fire fighter and may report for duty when a~proved by the City Council. and the passed and signed physical 1S turned over to the Ch1ef. This will be con- sidered the starting date. The probationary member is entitled to all benefits except voting for one year. The member must .adhere to the probationary member rules, and can be terminated for failure to adhere to any rules by a majority of a quorum of the department during the one year probationary period. Sec. 6 Probationary members are under the jurisdiction of the Assistant Chiefs and Captains. Sec. 7 At the first Regular business meeting following the one (1) year date, the Probationary member will be 'voted on and a sixty-six percent (66%) of votes cast by the Regular and Rookie members,' will determine eligibility to remain in this department. ARTICLE 6 - ELECTION OF OFFICERS Sec. 1 An election committee shall be selected at the Regular meeting in November and report their nominations at the December Regular meeting. Sec. 2 During the December Regular meeting, additional nomina- tions from the floor will be accepted. The nominations will be closed at the Annual Banquet prior to the election. Sec. 3 The election of officers will be held by closed ballot at the Annual Banquet. Sec. 4 The ele~tion shall be conducted by the election committee as follows: 1. Absentee ballots will be accepted by the election committee. 2. Vote. 3. Vote results given verbally. In the event a tie vote occures, the election will be determained by lot. fop (t) TO: Mayor, Councilmembers, City Administrator ~ FROM: Karen Finstuen Administrative Assistant SUBJECT: Donation DATE: June 3, 1996 INTRODUCTION Accept donation of a round conference table and four swivel chairs. DISCUSSION Carolyn and Bob Papke have generously donated a conference table and chairs that will fit into our newly remodeled offices. ACTION REQUESTED Adopt the attached resolution accepting the donation. Respectfully submitted, , ! '\ I '_ ~"~ ( ;/l' , ' , T' A....'cl/' .' , : - j ~\.....A-.. '../ / ' ~ Karen F instuen Administrative Assistant I CitlJ of FarminiJ.ton 325 Oak Street · FarminfJton, MN 550211 · (612) 1163-7111 · Fax (612) 463.2591 PRO P 0 SED RESOLUTION ACCEPTING DONATION FROM CAROLYN AND BOB PAPKE Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Carolyn and Bob Papke have proposed to donate a conference table and four chairs for use at the Farmington City Hall; and WHEREAS, it is in the best interest of the City to accept such donation. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of table and chairs from the Papkes to be used at City Hall. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. Mayor Attested to the day of June, 1996. City Administrator SEAL 0p (d-) TO: Mayor, Councilmembers, City Administrato~ FROM: Joy Lillejord Recreation Program Supervisor SUBJECT: Adopt Resolution Accepting Donation DATE: June 3, 1996 INTRODUCTIONIDISCUSSION The Farmington Eagles Club has approved a $200.00 donation, which will be used to purchase a camera for the Senior Center. ACTION REQUIRED Adopt resolution accepting the Eagles donation. Respectfully submitted, Joy M. Lillejord Recreation Program Supervisor I Citlj. of Farmin9ton 325 Oak Street · Farmin9ton, MN 55024 · (612) 463-7111 · Fax (612) 463-2591 PRO P 0 SED RESOLUTION ACCEPTING DONATION FROM FARMINGTON EAGLES CLUB Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the Farmington Eagles Club has proposed to donate $200.00 to purchase a camera for use at the Farmington Area Senior Center; and WHEREAS, it is in the best interest of the City to accept such donation. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the generous donation of $200.00 from the Farmington Eagles Club to be used to purchase a camera for the Senior Center. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. Mayor Attested to the day of June, 1996. City Administrator SEAL (op I "7 \ C J) TO: Mavor, Councilmembers CitY Administratorr-- FROM: James Bell, Parks and Recreation Director SUBJECT: Donation to the Senior Center DATE: June 3,1996 INTRODUCTION A donation of $25 was given to the Senior Center. DISCUSSION Tuffy Westenberg of the Farmington Bakery and Floyd Henry of Gees Garage have donated a check to the Senior Center. The check was given to the center through the bakery. Mr. Henry donated the check to the bakery in recognition ofit's 30 years in business with the understanding that the money would go to the Senior Center. RECOMMENDATION Staff recommends Council adopt a resolution accepting the $25 donation on behalf of Mr. Henry . Respectfully submitted, ,,-:c.- b~~~ J ames Bell Parks and Recreation Director I Citl} of FarminiJ.ton 325 Oak Street · FarmintJtonJ MN 550211 · (612) 1163- 7111 · Fax (612) 1163-2591 PRO P 0 SED RESOLUTION ACCEPTING DONATION FOR SENIOR CENTER Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, Carrol Westenberg and Floyd Henry have jointly donated $25.00 to the Senior Center; and WHEREAS, it is in the best interest of the City to accept such donation. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts the donation of $25.00 from Mr. westenberg and Mr. Henry to be used at the Farmington Area Senior Center. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. Mayor Attested to the day of June, 1996. City Administrator SEAL 7CL TO: Mayor, Counci}W;mbers and City Administrator l7 c..- FROM: Thomas J. Kaldunski, P. E. Director of Public Works/City Engineer SUBJECT: 1996 Seal Coat, Project #96-7 DATE: June 3. 1996 INTRODUCTION The City has a seven year seal coating program in place. Three bids for this years project have been received. A public hearing for the assessments of seal coating is scheduled for the June 3rd Council meeting. DISCUSSION The City Council approved the plans for the 1996 Seal Coat project at the April 15th meeting. The Council authorized staff to proceed with the Advertisement for Bids on this project. The attached map indicates the areas to be seal coated in 1996. In general, it covers the following: 1. D.C.E. 7th and 8th Additions 2. Sunnyside and Chateau Addition 3. Miscellaneous locations throughout the City Allied Blacktop submitted the low bid in the amount of $21,560.18. Based on this bid, a 10% contingency of $2,156.02 and legal, engineering and administration costs (15%) of $3,557.43 bring the total project cost to $27,273.63. The engineer's estimate presented to the Council on April 15, 1996, was $33,380. Allied Blacktop has done seal coating for the City in the past. The feasibility study had recommended that the Council consider a fee of $53/buildable lot for the assessments on this project. The 1995 price was $51.50/buildable lot. BUDGET IMPACT The City has set aside $20,000 of the Road and Bridge fund towards this project. In addition, the City has proposed to assess benefited properties in the Sunnyside/Chateau area. A review of the D.C.E. 7th and 8th Additions also indicates that these residents were assessed for seal coating as part of the original street project. I Citlj of FarminlJton 325 Oak Street · Farmin(jton, MN 550211 · (612) ~63.7111 · Fax (612) ~63.2591 It is proposed to keep the 1996 seal coat rate at $51. 50/buildable lot, the same rate as 1995. The . following assessments will result from this rate; Sunnyside/ Chateau area ............... 187 lots at $51. 50 .. . .. . .. .. .. .. .. .. .. $9,630.50 D.C.E. 7th ..........................62 lots at $51.50.....................$3,193.00 D.C.E. 8th ..........................85 lots at $51.50.....................$4.377.50 $17,201.00 The residents in the Sunnyside/Chateau area will be assessed $51.50/buildable lot as part of Project 96-7. The residents in D.C.E. 7th and D.C.E. 8th were previously assessed for seal coating as part of Projects 92-16 and 93-13 and they will not receive any additional assessment as part of this project. In reviewing the assessment rolls for Projects 92-16 and 93-13 (D.C.E. 7th and 8th Additions), it is apparent that these residents were originally assessed more than $51.50/buildable lot. It is proposed to refund any portion of the original seal coat assessment above $51.50/buildable lot to these property owners. This will result in a fair and equal seal coat assessment. Wayne Henneke, Finance Director, has reviewed the original bonding for the projects and has determined that this refunding can be done. Considering these assessments, the Road and Bridge fund will fund the balance of the total project cost. RECOMMENDATIONS 1. It is recommended that the 1996 seal coat rate be set at $51.50/buildable lot for all benefiting properties and to approve the attached resolution declaring total costs to be assessed as part of Project 96-7 at $9,630.50; Project 92-16 at $3,193.00; and Project 93-13 at $4,377.50, with staff directed to prepare the final assessment roll. 2. It is further recommended that any funds previously assessed for seal coating above the per lot cost of $51.50 be refunded to the property owners in Projects 92-16 and 93-13. Respectfully Submitted, ---Pt' J~.' d ~ .' "/-. -- ( ? C YJ1tL.J0 / r ?!~?;z. .{:;. " Thomas J. Kaldunski, P.E. ~if Director of Public Works/City Engineer T JK/ll cc: file, Wayne Henneke Proposed RESOLUTION NO. R -96 AWARD BIDS FOR PROJECT NO. 96-7 1996 SEAL COAT PROJECT PREPARE FINAL ASSESSMENT ROLL Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to properly published notice, the following bids were received, opened and tabulated, which complied with the advertisement: Contractor Total Base Bid Allied Blacktop ....................... $21,560.18 Caldwell Asphalt ..................... $26,169.56 Bituminous Roadways............... $33,687.00 ; and WHEREAS, it appears the firm of Allied Blacktop is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED that: 1. The base bid of Allied Blacktop for $21,560.18 is hereby accepted and awarded. 2. Staff is hereby directed to prepare the final assessment roll utilizing a unit price of $51. 50 per buildable lot. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. Mayor day of ,1996. Attested to the SEAL Clerk/ Administrator RESOLUTION NO. R - 96 DECLARING COSTS TO BE ASSESSED AND ORDERING PREPARATION OF ASSESSMENT ROLL PROJECT NO. 96-7 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. The following members were present: The following members were absent: Member introduced and Member seconded the following resolution: WHEREAS, a contract has been let for the following proposed improvement: Project 96-7 ; and Description Seal coat streets - oil and aggregate Location various locations WHEREAS, the contract for such improvement is $21,560.18 and the total project cost amounts to $27,273.63. NOW THEREFORE, BE IT RESOLVED that: 1, The portion of such improvement to be paid by the City is hereby declared to be $10,072.63 and the portion of the cost to be assessed against benefited property is declared to be $9,630.50 as part of Project 96-7 and $4,377.50 as part of Project 93-13 and $3,193.00 as part of Project 92-16. 2. Assessments shall be payable in one installment over one year, the installment to be paid on the first Monday in January, 1996, and shall bear interest at the rate of 8.0% per annum from the date of the adoption of the assessment resolution. 3, The City Administrator, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The Administrator shall, upon completion of such proposed assessment, notify the Council thereof. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. Mayor Attested to the day of ,1996. Clerk! Administrator SEAL 57 ~ : ~li ~:i "il oz :j i ~ : 0 : g j =r=== ~ AREAS AilEA I - 1994 AREA 2 - 1995 AREA 3 - 1996 AREA 4 - 1997 AREA 5 - 1998 AREA 6 - 1999 AREA 7 - 2000 PARKING LOTS ta ALLEYS i :~ ,~ !~ :~ ;! ....-...-----... -' i I "'Ii 'el! ~I! I~ \\ \ \ \\ ,\ \\ ',\ ~\\~ 2. ~ l1rVER LOT - PtNE ST. ., 3, _ RIVER UUFIELDS - ce...- AVE. \\,' \ 4. ICE ARENA LOT ~ ' :: :::.::r':,.~1NG POOl ~;n 7, ALLEY so. OF POST CfT,ce ',', \ ., ALLEY SO, OF LBWl'f _~~,~' ~ ~ci_ ~ ,:, ~ ~ MtCHAEI.S - \ II, ALLEY NO, OF FAIlMINGTON L.IJTHERAN .. '\ iel i' II Ii I' Ii : II , ~! ; ---.--- ~! ,I Ii I. RAHBUHG RIVER LOT - EU1 ST. :; ,. \~- II ,---J, (J i~\' I!~ ~ \ \i, ,'" , '?' I ~ /~~";,',:,~",:,fi -<_::-_::::~::-..--_:- -'. - '- ' ~________n~J! i i ...---------l . ',_._~ ~r; ~~ ~_____.. I l " I , " I " i ~ i IltlTTl7f....cTtJo . ---- ------------------T(U;;;.~---------------------.----.-------~; ,21ft......... ..u' .il ;'1 ill ~! I COUNTY RC. so "I " ....,..J'. i~ I -IU~~ ~II~ I :i; i~ ~~~r!1~= =u~UR= ~ ~ ~- - ~- - -- -',' -':;: ~~' -::::::::>.....- - -' CITY OF FARMINGTON ~oo 1000 2000 3000 SCALE ib FROM: Mayor, Councilmembers, City Administrator~ Charles Tooker, City Planner TO: SUBJECT: Nelsen Hills Farm 5th Addition Preliminary Plat DATE: June 3, 1996 INTRODUCTION Nelsen Hills Farm 5th Addition preliminary plat is comprised of 79 residential lots on 32 acres of land in the northwest corner of Nelsen Hills Farm PUD. DISCUSSION The Planning Commission reviewed several items at the May 28th special meeting, including: . potential relocation of a north/south sewer line that would render two lots in subsequent development phases not buildable if left as proposed; . inclusion of 190th Street within the 5th Addition and inserting language regarding its construction as a joint Heritage Development/Builders Development venture in the development agreement; . dedication of two well sites within the plat which will complete the well field recommended in the Comprehensive Water Plan; . addition of an outlot for and construction of a trail between Englewood Way and 190th Street to complete the north/south bike trail that has been a major recreation resource of this PUD; . assumption of a share of the lateral benefit cost of a trunk water main being built within TroyHil1 2nd Addition; . securing drainage easements on both Cameron land to the north and Donnelly land to the west to assure drainage from the plat into the Vermillion River Tributary; . placement of corner posts at entrances to the stormwater management ponds to prevent any misunderstanding by adjoining property owners about public access for maintenance; . the addition of twenty foot buffer zones to separate rear yards from the natural growth recommended to adjoin stormwater ponds in Outlots B & C; . additional engineering detail as recommended by the City Engineer. CitlJ. of FarminfJton 325 Oak Street eFarmintJton,MN5502l1e (612) 1163.7111eFax (612) 1163-2591 . The Developer assured the Planning Commission that these requirements can and will be met. One issue the Developer wishes to discuss with Council is the possible reduction in the width of collector streets. Both 190th Street and Everest Path (Explorer Avenue on the plat) will be a standard forty-four feet (44') wide. The Developer believes that a thirty-six foot (36') wide street would provide the same service and reduce maintenance costs. The same issue was discussed and rejected during the approval process for TroyHill 3rd Addition for safety reasons and the increased traffic volume that will be handled in the future. Without adequate lane widths, collector street traffic is more likely to find alternate routes through the local street system. Within the past two years, the City has reduced the width on certain low volume local streets, but believes that collector street standards should remain the same. ACTION REQUIRED Adopt a resolution approving the preliminary plat and authorizing the signing of the final plat subject to an agreement on the content of a developers agreement. lIIes~ect(fJY !/tb~d, o I, ~/,.J;1v 7. 7/""1 Charles Tooker City Planner PRO P 0 SED RESOLUTION APPROVING PRELIMINARY PLAT AND AUTHORIZING SIGNING OF FINAL PLAT - NELSEN HILLS FARM FIFTH ADDITION - Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the preliminary plat of Nelsen Hills Farm Fifth Addition is now before the Council for review and approval; and WHEREAS, a public hearing was held on the 28th day of May, 1996 after notice of the same was published in the official newspaper of the City and proper notice sent to surrounding property owners; and WHEREAS, the Planning Commission has recommended favorable action by the Council with certain conditions after receiving and evaluating comments from various parties; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above plat be approved and that the requisite signatures be authorized and directed to be affixed to the final plat with the following stipulations: 1. Receipt of a signed, notarized statement from the preparer that the final plat is identical to the preliminary plat, as approved. 2. The City and Developer execute a developer's agreement as prepared by the City of Farmington which shall set forth various conditions and fees. 3. The Developer reimburse the City for all engineering, administrative, legal and SWCD costs. 4. The Developer agrees to furnish the City two (2) reproducible and two (2) reduced reproducible copies of the filed plat in accordance with Title 11, Chapter 3, Section 4 of the City Code. 5. Recommendations of the City Engineer and Planning Commission be incorporated into the final plat and development agreement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. 7c ~ FROM: Mayor, councilmemb~..rs City Administrator;r Charles Tooker, City Planner TO: SUBJECT: Troy Hill 3rd Addition Preliminary Plat DATE: June 3, 1996 INTRODUCTION TroyHill 3rd Addition preliminary plat is comprised of 32 single family lots on approximately 13 acres of land in the west half of TroyHill PUD. DISCUSSION The preliminary plat of TroyHill 3rd Addition is divided into two segments which take advantage of ~mprovements made to 190th Street and its connection to 191st Street as required by the 2nd Addition. The two sections are connected by Outlot A which the Developer expects to plat as the 4th Addition in 1998. The City Engineer is satisfied with the background information and engineering detail submitted with the plat. The resolution of problems associated with the 2nd Addition have helped in creating a submission for the 3rd Addition without any meaningful contingencies. ACTION REQUIRED Adopt a resolution approving the preliminary plat and authorize the signing of the final plat sc~bject to an agreement on the content of a development contract. Respectfully submitted, CfJ~ if! 1k~ Charles Tooker City Planner I Citlj of Farminfton 325 Oak Street · Farmintjtonl MN 55024 · (612) 463.7111 · Fait (612) 463.2591 . PRO P 0 SED RESOLUTION APPROVING PRELIMINARY PLAT AND AUTHORIZING SIGNING OF FINAL PLAT - TROYHILL 3RD ADDITION - Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Civic Center of said City on the 3rd day of June, 1996 at 7:00 P.M.. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the preliminary plat of TroyHil1 3rd Addition is now before the Council for review and approval; and WHEREAS, a public hearing was held on the 28th day of May, 1996 after notice of the same was published in the official newspaper of the City and proper notice sent to the surrounding property owners as per Exhibit A on file; and WHEREAS, the Planning Commission has recommended favorable action by the Council with certain conditions after receiving and evaluating comments from various parties; and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal service. NOW, THEREFORE, BE IT RESOLVED that the above preliminary plat be approved and that the requisite signatures be authorized and directed to be affixed to the final plat with the following stipulations: 1. Receipt of a signed, notarized statement from the preparer that the final plat is identical to the preliminary plat, as approved. 2. The City and Developer execute a developer's agreement as prepared by the City of Farmington which shall set forth various conditions and fees. 3. The Developer reimburse the City for all engineering, administrative, legal and SWCD costs. 4. The Developer agrees to furnish the City two (2) reproducible and two (2) reduced reproducible copies of the filed plat in accordance with Title 11, Chapter 3, Section 4 of the City Code. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of June, 1996. 7d FROM: Mayor, counCilmemb~e s, City Administrator, Charles Tooker City Planner TO: SUBJECT: Ames Mineral Extraction Permit DATE: June 3, 1996 INTRODUCTION Ames Construction, Inc. has applied for both a mineral extraction permit and a conditional use because of interpretation of wording in Title 3, Chapter 22 of the City Code. DISCUSSION The Planning Commission held a public hearing on May 28th for the conditional use permit and was questioned in detail by representatives of the Huber gravel operation which is located immediately north of the intersection of Fairgreen Avenue and 210th Street West. Two main points of this questioning were: . granting a conditional use permit for a new, temporary gravel operation when there were two existing borrow sites (Huber and Wurdeman) within a half mile of the requested site; and . the safety of an operation in this area which is a frequent snowmobile route between Lakeville and Farmington. Other issues were also raised, however, the above seemed to make the most impact on the Commission since they voted not to grant a conditional use permit. As noted, the problem appears to be in the interpretation of Sections 3-22-5 and 3-22-6 of the City Code. One indicates that permit applications should follow the procedures and requirements relating to conditional use permits, while the other clearly states that the City Council shall review and approve permits if they are in compliance with material outlined. After reviewing the Commission's action, the City Attorney suggested that the intent of the ordinance places the responsibility of such permits with the Council. I Citl}. of FarminiJ.ton With that background, the issue to be decided is whether or not Ames Construction should be granted a permit to mine 90,000 yards on the Murphy property north of County Road 50 immediately east of God's Country Nursery. is a question of land use - is this an appropriate site for mining sand? Considered in terms of the construction activity that will take place along County Road 50 over the next two years, a site adjoining the right of way clearly makes more sense than any other. It 325 Oak Street. Farmintjton/ MN 55024 · (672) 463.7777 · Fax (672) 463.2597 Discussion of safety issues may be appropriate as suggested by the Commission, with requirements added as conditions of permit approval. ACTION REOUESTED After reviewing the mineral extraction application, staff finds nothing suggesting the permit should be denied. Also, staff suggests a revision in the wording of the ordinance which establishes the Planning Commission in an advisory role to Council. The process needs to be streamlined by providing for one hearing which would be held by the Council. Respectfully submitted, &~~~~ Charles Tooker City Planner , , ''\'0 _'/'vL TO: Mavor. Councilmembers City Administratort~ , ,I FROM: James BelL Director Parks and Recreatlon SUBJECT: Approve Permits for Mountain Dew Days DATE: June 3. 1996 INTRODUCTION Permits are needed for the 17th annual Mountain Dew Davs Celebration. DISCUSSION The Mountain Dew Days Committee is requesting that the City Council waive the fees for the permits required for the annual celebration. Council has done this in past years Attached is a list of the events which require permits and their fees. Staff would like to point out that the beer garden will again be operated by the Fire Relief Association in the police garage at city hall. Even though the Mt. Dew Days Committee has insurance and requires the Fire Relief Assoc. to have insurance for the beer garden, the City. according to the League of Minnesota Cities Insurance Trust, will have direct non-insured exposure by having this activity in a city-owned facility. Accordingly, if an accident were to occur originating from the serving of alcohol on City property, the City would not be protected under its liability insurance coverage, and would be directly responsible for payment of any c1J.ims originating from this activity. The Mt. Dew Days Committee also requests that 3rd St. be closed for the custom car show on Saturday. June 29. 1996 from 8 A.M. - 3 P.tv1. This has been done in the past celebrations. BUDGET IMPACT The total cost of waiving these permit fees for the 1996 Celebration is $1.680. These fees were not budgeted for '_lS revenues in the 1996 budget. CitlJ. of FarminfJton 325 Oak Street · Farmin9ton~ MN 5502~ · (612) ~63-7111 · Fax (612) ~63-2591 ACTION REQUESTED Approve the waiver of the celebration fees and the closing of3rd St. on Saturday, June 29, 1996 from 8 A.M. - 3 P.M. Respectfully submitted, ~ \S.J5L James Bell Parks and Recreation Director cc: Ken Kuchera, Fire Chief 1996 FARMINGTON MOUNTAIN DEW DAYS PERMITS The following is a listing of events, sponsors, locations and the established fees for each event which requires a permit. Temporary Exhibitions - Ord. 3-17-4 - 1996 Fee = $15.00 per Event Bed Race Dew Run Street Dance Kiddie Parade Horseshoe Contest Dewy Duck Race Variety Show Grand Parade Medallion Hunt Kiddie Rides Food Eating Contest Dunk Tank Auto Show Trout Tank Bingo Tent Parks and Recreation Parks and Recreation Mt. Dew Days Committee Mt. Dew Days Committee Mt. Dew Days Committee Mt. Dew Days Committee Mt. Dew Days Committee Mt. Dew Days Committee Mt. Dew Days Committee Mt. Dew Days Committee B&B Pizza Tiger Band Mt. Dew Days Committee So. Dakota County Sportsmen Jaycee's Downtown Downtown 325 Oak Street Downtown Rambling River Park Rambling River Park Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown 15 Events x $15.00 = $240.00 Transient Merchant - Ord. 3-18-1 - 1996 Fee = $40.00 per Quarter Concession Concession Concession/Bar Concession Concession Concession Concession Concession Concession Concession Concession Concession Concession Concession Balloons Crafts VFW 1st National Bank Eagle's Club B&B Pizza Brad Schroeder Medley Concessions woody's Popcorn Wagon Eastern Star Lion's Mt. Dew Days Committee Ginger'S Concessions Sletton Knights of columbus Rita's Mini Donuts Matt Milner Sales Craft Vendors (20) Downtown Downtown 313 Third Street Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Downtown Third Street Downtown 36 Vendors x $40.00 = $1,440.00 Temporary 3.2 Beer License - M.S. 340.02 - No Fee Beer Garden Softball Tournament Farmington Fire Department Youth Baseball 325 Oak Street Rambling Ballfields Total Cost of Permit Fees for 1996 Celebration = $1,680.00 9Q TO: Mayor, Councilmembers, City Administrator~~ FROM: Ken Kuchera, Chief Fire Department SUBJECT: Landscaping Requirements at Fire Station Addition DATE: June 3, 1996 :INTRODUCT:ION On February 5, 1996, Council addressed the Planning Commission requirements for landscaping in conjunction with the addition at the Fire Station. The position of Council at that time was to have staff research City resources to minimize the cost of landscaping and bring the matter back at a later date for discussion. D:ISCUSS:ION With the replacement of some sod, the site would be returned to its original condition. Existing deciduous and evergreen trees located on the north side of the station should provide sufficient landscaping for the station. The suggested addition of shrubs would require care and upkeep which is presently unavailable even for the existing plantings. The Department has no objection to the installation of the landscaping requirements, however, we have no money budgeted for this improvement. ACT:ION REQUESTED Provide direction to either identify sources of funding for the installation of the required plantings or suggest the Planning Commission waive the landscaping requirements. Respectfully, ~4~ ~ Ken Kuchera Fire Chief F5 I Citl}. of FarminfJ.ton 325 Oak Street · Farminljton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591 ~ -C:: -.S) b 'U~~~4. I\::>to; .Q'\. u..OU\ lI:::l ~~t ~ ~ ~ r ....~l' \J' 4:" ~ ~ ~~C"'..;, ~ J>,. '- ~l ~ t; h~l\'~ ~ll:.t>(t\ .... q,. h 0 ~ll\..{\..{\ ~""~- ~... ~ t: (> t. ~-.(\ ... ..t\ ~ l' ~ {t\ :::-tvWr- ' )> -.l-\c.~t ....."' Ct\ ~ ~ r- 'l')..(\ ~ ~ - ~ t:. <=: ~ CJ :S ~~ -i .b l> C h L r-. -\. ~ '-'(t\ U())~~l\) "0 ~ ..('\_ 1';) ~h~'l:> ~ ~c...... h~~~\f\ ~ ~ ll'\ 0 ~{l\.~ '<:. (t\ ~ ~~~~ C;:.;:::. -<: t-I, ~ . ~\h '" , \);) ~ 03 "'- ""~ ~V'4 ~ ~ ~ ~~ ~~ t:. ., . <::. ~ E J> o (] -\ ~ c: ~, ;,00 ~llll {<;:} r ~ ~ ~ -- ~ --.t\ t).1i; ~~ -~ -4 ~-g 'J ,J .....;;2 ~ \:) , ~ L_J P ~ " , " ~ ) )J b I ~N u- - ~ ~ ~ : .~ ~ ~ D " .t\ " ~ ~1I1 ~ fl'\ ;0 "'J.> I' --\ ':~ in ~ll ll\ ~ u- :!:; ~ "'? ~ .. ~ ~ .,( ~ ~ : I:~ ~rn ,.:: --\ ... I 2 '""';tn. ... ~ ~ Cl 'l~. ~ t.. ~ '2 Y;; 0 ~ ~ '<. fI l.;f' \\\ b ~. b ~ ~ -t\ .. ~-S\ .c-- ~ .l> '\:) ~~ t" ~ --t e"t -~ -1-..... .t~ ll\ ,b - i\"- ",4 It ~ qb FROM: Mayor, Councilmembers, City Administrato~ Charles Tooker, C1ty Planner TO: SUBJECT: East Farmington 2nd Addition Developers Agreement DATE: June 3, 1996 INTRODUCTION The Developer of East Farmington 2nd Addition is negotiating with Budget Oil Company for right of way to build the frontage road and the Larch Street connection with Trunk Highway 3. A Developer's Agreement will be forthcoming once this right of way is available. DISCUSSION Currently, staff has a draft development agreement with all information regarding area fees, assessments and surety amounts calculated. The major item that has not been addressed is the cost of the Larch Street entrance. Budget Oil has established a price for acquisition of the triangle of land they own which is necessary for frontage road construction. The Developer has asked that language stating the City will use eminent domain to acquire the property be included in the Development Agreement. Staff believes that since this language already exists in the PUD contract, it is unnecessary to add it to the development agreement for the 2nd Addition. Representatives of Sienna Corporation will likely attend the meeting to discuss negotiations but, without some agreement with Budget Oil, the contract will not be available for Council action. ACTION REQUIRED This memo is intended as an information update. Respectfully submitted, (y!,/)., If! 1),!iv.. Charles Tooker City Planner I Citl}. of Ftfrmin9ton 325 Oak Street · Farminf/ton, MN 55021, · (672) 1,63-77 7 7 · Fax (672) 1,63-2597 INTRODUCTION JOCL TO: Mayor, Councilmembers and City Administrator 'jJt- FROM: Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer SUBJECT: Dakota County CIP, 1996 - 2000 DATE: June 3, 1996 The Dakota County Highway Department has submitted its' adopted Capital Improvement Plan for 1996-2000. This memo will outline the improvements being planned in Farmington. The County has asked the City to review the plan and submit any comments. DISCUSSION The following table outlines the proposed County improvements in the approved CIP. Highway Improvements Jliit:'::::::::IIi.I,::::,::,:::::,,:::::'::_:':: :::::::::::::,~wllJ 1996 CSAH 31 CR 58- TH 50 4 lane rural and new alignment 3 & 4 lane construction 2 lane reconstruction 2 lane construction Pave 2 lane 1996 CSAH 50 1996 CSAH 74 1997 CR64 1998 CR64 1999 CSAH 50 Hamburg Ave. to Division St. RR to TH 3 CSAH 31 to TH 3 CSAH 31 to TH 3 Division Street toTH3 3 lane construction t,,_:'f;li,,:::: ::IItit::'Dlii':,::::, $6,250,000 $3,085,000* $10,300,000 $600,000* $850,000 $411,500 $1,045,000 $348,274 $175,000 $33,750 $1,640,000 $500,000 1995 CSAH 50 $122,000 $0 1996 CSAH 74 1996 CSAH 31 Hamburg to bikeway CSAH 31 TH 3 - CSAH bikeway 31 170th to 195th bikeway $27,000 $0 $80,000 $0 * Costs shared between Lakeville and Farmington based on work to be done. CitlJ. of Farminfjton 325 Oak Street · Farmin(jton, MN 550211 · (612) 1163- 7111 · Fax (612) 1163-2591 The City Council should review the projects that are in the approved plan. In addition, a list of previous City comments with County responses is attached. The City Council should provide direction to staff on these comments. The County was informed of the City's request to delay the Ash Street project (CSAH 74) from the fall of 1996 into subsequent years following the April 29, 1996 meeting. The County is proceeding with the preparation of the road construction plans per the agreement. BUDGET IMPACT With any improvement project, the City needs to complete a fiscal review. The cost estimates shown above have been prepared by the County and they should be used to update the City's Capital Improvement Plan and fiscal review to determine the budget impacts. RECOMMENDATION The City Council should review the County's approved CIP and the attached comments and provide direction to staff on the City's response to Dakota County. Any final approval of these projects will be contingent upon adequate finances. Respectfully Submitted, Thomas J. Kaldunski, P. E. 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" .. a.~ u C Ill: _ . -0 ~0 ~ -.+:- \ \~ ~ 106 TO: Mayor, Councilm~~, City Administratoj -- Wayne Henneke, Finance Director FROM: SUBJECT: Department of Revenue Performance Measurements DATE: June 3, 1996 INTRODUCTION Laws 1996, Chapter 471, Article 3, Section 48 provides for a new state aid called Local Performance Aid (LPA) for all qualifying counties and cities beginning in calendar year 1997. To qualify for LPA, the city must have or develop a system of performance measures for City services, and must regularly compile and present these measures to the City Council at least once per year. DISCUSSION All cities should be able to qualify to receive LPA in the first year of the aid program. If there is currently no system of performance measures in place, the City will qualify for LP A if it is in the process of developing and implementing a system of performance measures. The City has two years to develop this system before eligibility is denied under current statutory rules. The 1997 Budget document is being revised from previous years. One of the additions to the Budget is the inclusion of performance measures for each of the City services and activities. The performance measures provides the City with a means to analyze service inputs and outcomes, and will also meet the requirements of the law to qualify for LP A. Distribution of LP A will be based on annual certifications for each qualifying city. LP A will be paid in two equal installments on July 20 and December 26 of each year beginning in 1997. CitlJ of FarminiJ.ton 325 Oak Street · Farmin9ton, MN 55024 · (672) 463.7777 · Fax (672) 463.2597 BUDGET IMP ACT L.P.A. is funded by the following two sources: 1) $441,735 from the State's General Fund 2) Reduction of each city's HACA by $1 times the city's most recent population The sum of the $441,735 from the State's General Fund and the $1 per capita from each city's HACA is then put into a "pool" and allocated to cities that qualify for LPA. The League of Minnesota Cities has estimated that Farmington's LPA will be approximately $7,709 for 1997. The population estimate used to calculate Farmington's LPA was the 1994 Metropolitan Council Estimate of6,870. The League of Minnesota Cities states the State will be using the most current Metropolitan Council population estimate. Even with the State using the most recent population estimate, the City would not recognize a significant increase in LP A. The increase in LP A would be mostly offset by the decrease in the City's HACA. ACTION REQUIRED The action necessary to receive LP A in 1997 is to authorize the Mayor and one Council member to execute the attached Certification of Local Performance Measures form. 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Representatives of the Dakota County Administrator's office estimate that currently unpaid fines exceed two millon dollars in Dakota County. This represents nearly two years of total fine revenue. As an example, Farmington's fine revenue for 1994 was $17,809. In 1995, that revenue increased to $19,267. As of today, County staff estimates that there are approximately $32,000. in unpaid fines from Farmington alone. Dakota County initiated a Pilot Program in 1995, to test the feasibility of collecting unpaid fines. As a result of the pilot Program, Dakota County has significantly reduced unpaid fines in the four test cities and increased fine revenues by nearly twenty- five percent ($186,000.) over 1994. Dakota County staff is proposing an expansion of the Pilot Program to a county wide program paid for by enhanced fine collections. Budqet Impact The City of Farmington is not authorized to collect delinquent fines. The cost of the Joint Powers Agreement would be paid proportionately by each member municipality out of collected delinquent fines. As a result there is no budgetary expense for the City of Farmington and in fact, there is likely to be an increase in fine revenue. I CitlJ of Ftfrmintjton 325 Oalc Street · FarminfJton, MN 55024 · (612) 463-7717 · Fait (612) 463-2591 T . Mayor, Council Members, City Administrator June 3, 1996 Page 2 of 2 Recommendation Staff recommends that the City Council enter into the Joint Powers Agreement for Enhanced Fine Revenue Collection Program. _~.. ,Resp~ectfUllY ,SUbmitted,. ." .' ~~.~~C ]h.. S~0,-....cL,-- Daniel M. Siebenaler ~_ :::~: of Police ~ ~ , JOJ:liT POWERS AGRBBKBli'1' FOR BNlIUCED FIRE RBVDtJE COLLECTION PROGRAM The parties to this Agreement are governmental - units of the state of Minnesota. This Agreement is made pursuant to the authority conferred upon the parties by Minn. stat. S 471.59. 1. General Puroose. The purpose of this Agreement is to enable the Dakota County Court Administrator to undertake an enhanced fine revenue collection program on behalf of Dakota County and one or more of the municipalities. The design and content of the enhanced fine revenue collection program shall be the sole responsibility of Dakota County. 2. Definition. 2.1 Fine revenue - The fines, penalties and fees collected and disposed of by the Dakota County Court Administrator pursuant to Minn. stat. S 487.33. 2.2 Total enhanced fine revenue - The increase in fine revenue in 1996 and in any subsequent year as compared with the fine revenues of 1994. 2.3 Enhanced municipal fine revenue - The increase in fine revenue allocable to a party in 1996 and in any subsequent year as compared with 1994. 2.4 Municipal ratio - The ratio of the enhanced municipal fine revenue to two-thirds (2/3) of the total enhanced fine revenue for each year. 2.5 Cost The actual annual salary and benefits of the screener-collector position(s). t , Parties. The parties to this Agreement consist of Dakota 3 . County and any of the following municipal governmental units: Apple Valley Burnsville Eagan Farmington Hastings Inver Grove Heights Lakeville Lilydale Mendota Mendota Heights Rosemount South st. Paul Sunfish Lake West st. Paul who have signed this Agreement. 4. Powers and Duties of Dakota County. 4 . 1 On behalf of itself and the other parties, Dakota County, through its Court Administrator, shall undertake an enhanced fine revenue collection program by establishing and filling the full-time position(s) of screener-collector. The screener- collector(s) will undertake a program designed to increase the volume of fines collected by (a) reducing the present backlog of delinquent unpaid fines and by (b) reducing the rate at which current fines become delinquent. 4 . 2 Dakota County shall deduct from the fines allocable to any party in 1996 and in any subsequent year the amount-calculated pursuant to paragraph 5 infra. This deduction shall be made in January 1997 for fines allocable in 1996 and in subsequent Januarys for fines allocable in -::he prior year. :J . Dutv of All Municioal Government Parties. Each municipal governmental unit that is a party to this Agreement agrees that ~t will contribute to the =unding of the screener-collector position(s) ., .. I t by permitting Dakota County to deduct from the fines allocable to it in 1996 and in any subsequent year pursuant to Minn. stat. S 487.33, subd. 5 an amount calculated as follows: Municipal ratio x 2/3 cost of screener-collector position for 1996 or any subsequent year. 6. Withdrawal. Any party except Dakota County may withdraw from participation, upon written notice to Dakota County on or before October 1 of any year, effective January 1 of the following year. 7. Notices. Any notice required pursuant to paragraph 6 above shall be sufficient only if it is in writing, and sent by prepaid, registered or certified mail (return receipt requested) to: Brandt Richardson Dakota County Administrator Dakota County Administration Center 1590 West Highway 55 Hastings, MN 55033 Telephone: 438-4418 8. Effective Date. This Agreement shall be in full force and effect with respect to any party when signed by Dakota County and such party, retroactive to the immediately previous January 1. Parties need not sign the same copy. 9. Term. This Agreement applies to applicable fine revenues collected by Dakota County during calendar years 1996 and 1997. It will apply to fine revenues collected in subsequent years if it is renewed pursuant to paragraph 10 below. 10. Renewal Periods. This Agreement will automatically renew for additional terms of one (1) year except with respect to any municipal governmental unit that timely withdraws pursuant to paragraph 6. 3 1 I l '" the dates indicated below. IN WJ:TNESS WHEREOF, the parties have executed this Agreement on Approved as to form: Approved as to execution: Assistant County Attorney/Date Approved by Dakota County Board Resolution No. 1h-~~ Dakota County Attorney's Office Dakota County Judicial Center 1560 West Highway 55 Hastings, MN 55033-2392 Telephone: (6~2) 438-4438 COUNTY OF DAKOTA Michael E. Turner Chair, Board of Commissioners Date of Signature Attest Mary S. Scheide Clerk to the Board Date of Signature 4 . ,..' J . . /3Q FROM: Mayor, Councilmembers and City Administrator ~ Thomas J. Kaldunski, P.E. Director of Public Works/City Engineer TO: SUBJECT: Sod along 4th Street - Ash to Maple DATE: June 3, 1996 INTRODUCTION This topic was raised during Round Table discussion at the May 20, 1996 Council meeting. Staff was directed to review the condition of boulevard sod located on 4th Street from Ash to Maple. DISCUSSION The City reconstructed 4th Street as a part of Project 92-7 in 1992. The City completed the restoration of boulevards as part of that project. The [mal payment for Project 92-7 was approved on October 4, 1993. The boulevard sod was growing very well at the time of the City's final acceptance. In addition, the City had a one year warranty period after the final acceptance of the project. This warranty expired approximately October of 1994. The boulevard sod was in place for approximately 18 months. The sod on the boulevard apparently died through the fall/winter of 1995/1996. The City does not have the ability to request repairs from the original contractor as the warranty has expired. Accordingly, the City has not been responsible for ensuring that the boulevard sod continues to grow beyond the warranty period. ACTION REQUESTED For informational purposes only. .r:t:::y S7LI Thomas ~dunski' P,E. Director of Public Works/City Engineer TJK/ll cc: file CitlJ of Ftfrmintjton 325 Oak Street · FarminfJton, MN 55024 · (612) 463.7111 · Fait (612) 463.2591