HomeMy WebLinkAbout05.20.96 Council Packet
.
AGENDA
COUNCIL MEETING
REGULAR
MAY 20, 1996
NOTE: Special Joint Meeting with South Suburban Medical Center Board and Chamber
of Commerce Board beginning at 5:00 P.M. until approximately 6:30 P.M.
1. CALL TO ORDER - 7:00 P.M.
2. PLEDGE OF ALLEGIANCE
3. APPROVE AGENDA
4. CITIZENS COMMENTS (5 minute limit per person for items not on agenda)
a. Second Street Parking Enforcement
5. CONSENT AGENDA (All items approved in 1 motion unless anyone wishes an
item removed for discussion)
a. Approve Minutes - 4/29/96 (Special), 5/6/96 (Regular)
b. Set Public Hearing Date - Ames Construction Mineral Extraction Permit
c. Update on Exchange Bank Building
d. Funding for Senior Center Coordinator Position
e. Update on Excelsior Henderson Motorcycle Company Relocation
f. Adopt Ordinance Amending City Building Code
g. Stop Sign Request on Egret Way at 185th Street - prairie Creek Addition
h. Approve Capital Outlay Request to Purchase Solid Waste Containers
i. Approve Payment of the Bills
j. Approve Change Order #1 - Wausau Alignment to project 93-14
k. Approve Capital Outlay Request to Purchase Engineering Computer Upgrades
6. PUBLIC HEARINGS/AWARD OF CONTRACTS
a. Continued - Name Change in Westview Townhome Addition - Hickory Street to
Hickory Court
7. PETITIONS, REQUESTS AND COMMUNICATIONS
8. UNFINISHED BUSINESS
a. Telecommunication System
b. Discussion of East Farmington 2nd Addition Development Agreement
9. NEW BUSINESS
a. Adopt Resolution Approving Final Plat of Deer Meadow 2nd Addition Contingent
Upon Execution of a Development Agreement
10. REPORTS FROM COMMISSIONS, COMMITTEES, COUNCILMEMBERS
11. UPCOMING MEETINGS
a. Council workshop - June 10, 1996 - Central Maintenance Facility Sites and
Park Projects
b. League of Minnesota Cities 1996 Annual Conference - June 11-14, Rochester, MN
12. EXECUTIVE SESSION
13. ADJOURN
4a-
FROM:
M~yor, C?u~cil Mem~~5r'
Clty Admlnlstrato~
I
Daniel M. Siebenaler
Chief of Police
TO:
SUBJECT:
Response to Citizens Comments
May 6, 1996 - Henry Iwerks
DATE:
May 20, 1996
INTRODUCTION
On May 6, 1996 Mr. Iwerks made a request for more consistent
enforcement of off street parking prohibition along the 300 block
of 2nd Street.
DISCUSSION
The site along the west side of 2nd Street in the 300 block south
of Elm is designated private property held by Farmington HRA.
Signs are clearly posted to prohibit off street parking.
Police Department staff has addressed this issue with staff from
Dakota Motors, Inc. Dakota Motors has been clearly advised that
any violation will result in issuance of a ticket.
Parking issues have been discussed with police department staff and
steps have been taken to ensure consistent enforcement.
ACTION REQUIRED
None. Information only.
Respectfully submitted,
~' I'
r---..,_, , \-"". ,"f- _.' . _ _ ,il'
, ) ".~\ /y. ( ~~.'A,~,.,-.-...ic-
____ o.J ,---....--:Y..-:;---... - -............
Daniel M. Siebenaler
Chief of Police
DMS:ts
CitlJ. of Farmint).ton 325 Oak Street. Farmini)ton, MN 55024 · (612) 463.7111 · Fair (612) 463.2591
5 a..
MINUTES
COUNCIL MEETING
REGULAR
MAY 6, 1996
1. The meeting was called to order by Mayor Kuchera at 7:00 P.M..
Members Present: Kuchera, Gamer, Ristow, Fitch, Galler.
Members Absent: None.
Also Present: City Administrator Erar, Attorney Grannis.
2. Mayor Kuchera led the Council and audience in the Pledge of Allegiance.
3. MOTION by Ristow, second by Gamer to approve the agenda as presented with the
addition of adding item 5q - Appointment of Part Time Liquor Store Clerks - to
the Consent Agenda. APIF, MOTION CARRIED.
4. Citizen Comments
Henry Iwerks - a) Presented his concern regarding cars being parked in "No
Parking" zones on Second Street between Elm and Spruce Streets;
b) Requested an update of the progress on the Exchange Bank
Building.
c) Expressed his views regarding funding for the Senior Center
Coordinator position.
5. Consent Agenda
MOTION by Gamer, second by Fitch to approve the Consent Agenda as follows:
a) Approve minutes of April 15, 1996 regular meeting.
b) Adopt RESOLUTION NO. R46-96 approving additional swimming pool lesson fees.
c) proclaim May 19 through May 25 as Emergency Medical Services Week.
d) Authorize Fire Department to Seek Donations for purchase of Cairns Infrared
Imaging System.
e) Approve Capital Outlay Request to purchase office furniture for Police squad
room.
f) Adopt RESOLUTION NO. R47-96 authorizing signing of developer agreement for
TroyHill 2nd Addition
g) Approve hiring of Police Officer as authorized in the 1996 Budget.
h) Acknowledge receipt of update on municipal pool reconstruction project.
i) Acknowledge receipt of update on paving concerns in Pine Knoll Addition.
j) Approve School/Conference Request - Fire Department - State Fire School.
k) Approve Capital Outlay Request to purchase mobile phone for 1994 Fire Pumper.
1) Approve Capital Outlay Request to purchase slide for municipal pool.
m) Adopt RESOLUTION NO. R48-96 setting public hearing to consider proposed
assessments for 1996 Seal Coat Project.
n) Grant permission to Minnesota Waterfowl Association to place waterfowl nesting
structures on City property.
0) Acknowledge receipt of Mighty Ducks Grant.
p) Approve payment of the bills as submitted.
q) Approve appointment of part time Liquor Store clerks.
APIF, MOTION CARRIED.
6. Sanitary Sewer Repair at 904 Second Street
City Engineer Kaldunski explained the request from the property owner for
reimbursement of one-half of the cost of repairs to the sewer service at the
above address. He noted that there was a deficiency in the connection between
the service line and the trunk line. The Council discussed the City's policy
regarding this type of repairs and felt that the policy indicated that it was the
City's responsibility to make the repairs and the property owner should be
reimbursed the entire cost of repair. MOTION by Gamer, second by Ristow to
reimburse the owners of 904 Second Street for sanitary sewer repair contingent
upon the owners signing a release. APIF, MOTION CARRIED. Councilmember Galler
requested staff review the sanitary sewer service policy and clarify language as
needed.
7. Cairns Infrared Imaging System
Fire Chief Kuchera was present to explain the system and the Fire Department's
intentions to request donations from various organizations in the community to
cover the cost of purchase. He stated that preliminary conversations indicated
that organizations were receptive to the need for and benefits of the system.
The Council felt the system was of great value to the community and approved of
the Fire Department's intentions to seek donations.
8. Excelsior Henderson Motorcycle Company
Economic Development Director Henricks updated Council on the financing options
available to aid in the company's relocation in Farmington. He informed the
Council that Farmington was still a prime contender in the State for Excelsior
Henderson.
Mayor Kuchera opened three public hearings scheduled for 7:30 P.M.. The hearings
were continued until later in the meeting.
Mr. Henricks requested Council direction on proceeding with the purchase of FEi,
Inc. which is the proposed location for the motorcycle company. Since Excelsior
Henderson will not select the final site until May 15th, it was questioned
whether it was premature to invest too much staff time and effort into the
proposal. Mr. Henricks explained that the information was needed to help
Excelsior Henderson reach a decision on location. It was the consensus of
Council to continue pursuing the company's relocation in Farmington and to set up
a dinner meeting with Council and company representatives.
9. Public Hearings
Street Name Change - Hickory Street to Hickory Court in Westview Townhome
Addition
Police Chief Siebenaler explained that the change was being requested because of
concerns regarding confusion during emergency responses. Several residents of
the addition were present to discuss possible difficulties they may face if the
name change is approved. A question was raised regarding City authority to
change the name of this street, since it is privately owned street. It was the
consensus of Council to continue the public hearing until the May 20th Council
meeting in order to determine City authority to rename the street.
Preliminary Plat of Prairie Creek Fourth Addition
City Planner Tooker explained the plat, noting that the City Engineer had
concerns with the depth of sanitary sewer lines on the original preliminary plat,
but the developer had since addressed and corrected the problem. City Engineer
Kaldunski stated that the plat now before the Council meets City standards and
has his approval. There was no public comment. MOTION by Gamer, second by
Galler to close the public hearing. APIF, MOTION CARRIED. MOTION by Ristow,
second by Gamer to adopt RESOLUTION NO. R49-96 approving the preliminary plat and
authorizing signing of the final plat of prairie Creek Fourth Addition contingent
upon the preparation and signing of a developer's agreement. APIF, MOTION
CARRIED.
Preliminary plat/Developer's Agreement of Dakota Meadows Townhomes
Planner Tooker noted that this plat had been discussed by Council earlier when
the developer had requested a density change from 12 to 16 units. He explained
that during the Planning Commission hearing on the plat the issue of standing
water between the proposed plat and prairie Creek Second Addition had been
brought forward. Since the developers for both Dakota Meadows and prairie Creek
were present, they discussed the issue and determined that they could work
together to resolve it. There was no public comment on the plat. MOTION by
Galler, second by Ristow to close the hearing. APIF, MOTION CARRIED. MOTION by
Galler, second by Gamer to adopt RESOLUTION NO. RSO-96 to approve the preliminary
plat, authorize signing of the final plat, and approve execution of the
developer's agreement provided the noted drainage problems were corrected and
property owners were notified of the work to be done. APIF, MOTION CARRIED. Mr.
Giles requested permission to begin grading for streets and utilities the
following day. Council approved his request provided he pay any required fees
prior to beginning.
10. Discussion regarding funding for the Senior Center Coordinator position was
continued until the May 20, 1996 Council meeting.
11. Roundtable
. Member Ristow indicated that the swale behind 189th Street in Silver Springs
Addition had become more of a ditch. City Engineer Kaldunski said his staff
would confirm that the swale meets the approved grading plan or instruct the
developer to correct it. Council instructed staff to make sure the affected
property owners are notified of the work by the developer in similar projects.
. Member Ristow informed Council that he had contacted County Commissioner
Harris to repair the holes in roads and shoulders along the detour routes for
Highway SO and Ash Street.
. City Administrator Erar noted that the Public Works Department had hired 3
part time summer and fall engineering interns. He also informed Council that
a temporary receptionist had been hired while research was done on a new phone
system.
12. The Council agreed to recess for 5 minutes before beginning the Executive
Session to discuss land acquisition and an agreement with Castle Rock Township
for the prairie Waterway.
13. The Council closed the Executive Session and agreed to adjourn at 9:30 P.M..
Submitted by,
Mary Hanson
Clerk/Typist
MINUTES
CITY COUNCIL
SPECIAL
APRIL 29, 1996
1. Meeting called to order at 9:00 AM by Mayor Kuchera.
Members Present: Kuchera, Ristow, Gamer.
Members Absent: Galler, Fitch.
Also Present: John Erar, Gerald Hemicks, John Kirby, Dick Hanson.
2. MOTION by Ristow second by Gamer to approve the agenda. APIF, MOTION
CARRIED.
3. Discussion on Lexington Standard Corporation's use ofIndustrial Revenue Bonds for
1996 expansion.
4. MOTION by Kuchera second by Ristow to approve Resolution No. R44a-96 approving the
sale of $2,945,000 Industrial Revenue Bonds for the 60,000 square foot manufacturing
expansion for Lexington Standard Corporation. APIF, MOTION CARRIED.
Respectfully Submitted,
~~-tf Jf.~
Gerald A. Henricks
HRA Executive Director
MINUTES
COUNCIL MEETING
SPECIAL
APRIL 29, 1996
1. Mayor Kuchera called the meeting to order at 7:00 P.M..
Members Present: Kuchera, Fitch, Ristow, Gamer.
Members Absent: Galler.
Also Present: City Administrator Erar, Attorney Grannis, Finance Director
Henneke, City Engineer Kaldunski.
2. Mayor Kuchera stated that the purpose of the meeting was to discuss issues
surrounding Phase II of the Southeast Area Stormwater Project (Prairie
Waterway). He introduced City Engineer Kaldunski, who presented a map of the
area and gave an overview of the work performed in 1995 on Phase I of the
project. He went on to describe the scope of work for Phase II and the various
issues which needed to be discussed before the project went forward. The
following points were made:
. Various changes were made to the original design of the project due to
requirements of the regulating agencies involved.
. The Wausau Alignment was added to the original concept due to the flooding
at the intersection of County Road 50 and State TH. 3. A MnDOT permit is
required for drainage into the TH 3 median and, since a large portion of the
community drains to this intersection, it is in the City's interest to work
with MnDOT to correct the flooding problem. It was also noted that MnDOT
would help fund a portion of the costs involved with the Wausau Alignment.
. The City is following vermillion River Watershed Management Board (VRWMB)
recommendations for construction of the prairie Waterway. Thus far, Phase I
of the waterway construction has performed as designed.
. The soils removed for the Waterway construction were placed in the East
Farmington development per agreement with the developer, Sienna Corporation.
This action helped offset Local Government Aid (LGA) penalties.
Finance Director Henneke provided information on project costs as they relate
to original budgeted funds. It was noted that the original budget projections
were made with some unknown factors and estimates received from the City'S
fiscal consultant, Springsted, Inc., were low.
City Administrator Erar provided a breakdown of actual project costs which
showed a deficit from the budgeted funds. He noted that required project
changes were a substantial factor in the budget shortfall. He also noted that
the Wausau alignment was not included in the original TIF bond and, therefore,
TIF monies cannot be used to pay for the alignment costs. Mr. Erar presented
two scenarios for Phase II, one with the Wausau Alignment and one without. The
following facts were presented for Council consideration.
. A Department of Revenue decision on LGA penalties could result in a
significant loss of revenue for the City. While a negative decision was
unlikely, it was a possibility.
. The East Farmington development agreement guarantees that the City would
receive any TIF generated monies before the developer if housing goals for
East Farmington are not met.
. The City was legally obligated to complete Phase II of the stormwater
management project but was not legally obligated to complete Phase III.
. MnDOT has guaranteed funding for a portion of the Wausau alignment in Phase
II. The City has also spent significant time and funds in obtaining
easements and an agreement with Wausau. While the Wausau alignment does not
need to be done now, it will need to be done in the future.
. Funding for the project was available through the City's stormwater utility
fund.
. A decision on accepting the project bids must be made this evening in order
to meet contractual requirements. Accepting the bids will bring closure to
the project and will be lower now than in the future.
. Phase III of the stormwater project presented difficulties because of its
location in outside jurisdictions and lack of funding sources.
. Delaying the completion of Phase II will also affect the TIF increment
generated.
Councilmember Galler's written comments were entered as part of the record of
the meeting.
Former City Councilmember Leon Orr provided background on the original
reasoning behind the concept of the three phases of the stormwater management
project. He stated that Phase III was an essential component to the original
plan and that the Wausau Alignment was not. He noted that the reconstruction
of Ash Street had been in the County CIP for quite some time and that delaying
Phase III could result in losing County participation in the reconstruction.
He acknowledged the City would gain and lose something regardless of what
decision was made.
MOTION by Fitch, second by Gamer to adopt RESOLUTION NO. R44-96 awarding the
contract for construction of Phase II of the Southeast Area Stormwater
Management project to Enebak Construction. APIF, MOTION CARRIED.
Discussion continued on the pros and cons of constructing Phase III of the
project. It was noted that the main issues involved were lack of funding and
not having a firm agreement with the outside jurisdictions involved. Alyn
Angus, Castle Rock Township boardmember, was present and stated that the
agreement between Castle Rock Township and the City would be workable with a
few minor changes. MOTION by Gamer, second by Fitch to adopt RESOLUTION NO.
R45-96 approving the Wausau easement acquisition and awarding the contract for
construction of the Wausau Alignment to Arcon Construction. VOTING FOR:
Fitch, Gamer, Kuchera. ABSTAIN: Ristow. MOTION CARRIED. Staff was directed
to contact Dakota County and inform them of the status of the Ash Street
reconstruction project.
3. MOTION by Ristow, second by Gamer to recess for 5 minutes at 9:05 P.M..
APIF, MOTION CARRIED.
4. The Council adjourned into Executive Session at 9:20 P.M. to discuss the
following issues.
· City Attorney Grannis updated Council on the status of easement acquisitions
for the Kral, Adelmann, Perkins, Rother and Devney properties. Attorney
Grannis will further update the Council at the May 6th regular meeting
during Executive Session.
· City Administrator Erar informed Council of various issues relating to labor
contract negotiations with the two unions representing the Police Department
and non supervisory City employees, respectively.
5. MOTION by Fitch, second by Gamer to adjourn the executive session at 10:08
P.M.. APIF, MOTION CARRIED.
6. Economic Development Director Henricks updated Council on the status of the
Excelsior Henderson Motorcycle Company's consideration of locating in
Farmington. Mr. Henricks briefly reviewed some financing incentives to offer
the company. A more thorough review of funding mechanisms will be presented at
the May 6th Council meeting.
7. MOTION by Fitch, second by Gamer to adjourn at 10:15 P.M..
Respectfully submitted,
Mary Hanson
Clerk Typist
5b
TO: Mayor, Councilmembers and City
Administrator ~
FROM: Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
SUBJECT: Mineral Extraction Permit for Ames
Construction
DATE: May 20,1996
INTRODUCTION
The City received an application fee for a Mineral Extraction Permit from Ames Construction on
the Bernard Murphy property. A public hearing is being proposed for June 3, 1996.
DISCUSSION
Ames Construction will remove approximately 90,000 yards of material from the Bernard Murphy
property adjacent to CSAH 50. Attached is a copy of the Mineral Extraction Permit application.
RECOMMENDATION
It is recommended that Council set a public hearing on June 3, 1996 at 7: 30 PM for the Mineral
Extraction Permit application received from Ames Construction.
::;r;;;u
Thomas J. Kaldunski, P.E. .
Director of Public Works/City Engineer
TJK/ll
cc: file
Donajo Heikes
TJK
CitlJ. of Farmint).ton 325 Oak Street. Farmini)ton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591
CITY OF FARMINGTON
Excavation. Grading and Mineral Extraction Application
Date: May 13. 1996 Type: Mineral Extraction Application
Name of Applicant: Ames Construction. Inc.
Address: 14420 County Road 5. Bumsville. MN 55337
Location of Operation: Part of the North Half of the Northwest Quarter of Section 35.
Township 114 North. Range 20 West (see plan)
Name and Address of Land Owner: Bemard D. Murphy. 6730 Lakeville Blvd..
Farmington. MN 55024
Dimensions of area in which work will take place: 150' x 1200': adiacent to CSAH 50 proiect
Maximum depth of excavation: 20' but not greater than 2' above water table. if encountered
Maximum height offill: NA Change in site elevations: +1- 1 ft.;
Estimated quantity to be moved: In 90.000 yds.+shrinkage (engineered fill by American
Engineering). Out 90.000 yds. Date operation will start: 6/4/96 Date operation will end: 9/97
(CSAH 50 contract completed) Normal days of operation: Monday through Saturday
Hours: 7 a.m. to 6 p.m.
Does applicant plan to:
1. Fence the operation? Yes. Erosion Control Fence as shown on plan. plus overall
project fencing to close CSAH 50 construction area to public.
Ron Ames. Vice President. Ames Construction. Inc. is designated the Corporate Officer
to insure compliance with permit conditions and to respond and resolve conflicts that
may arise as a result of complaints.
Post warning signs? As required by CSAH 50 Contract Specifications
Arrange for proper drainage? Overall drainage. part of CSAH 50 Contract
Arrange for noise suppression? As required by State and Federal Specs. in
coni unction with CSAH 50 project.
6. Observe a buffer from boundary lines? Yes. see plan
7. Repair streets damaged from operation? N/A. no streets are used
8. Furnish before and after topos? Yes: final grades to be within 1 foot of existing grades.
9. Furnish a bond to the City? As required
10. Furnish a Certificate of Insurance? Part of Contract with County: copies are available.
Fee: Based on schedule of fees under Resolution R : S
valid from __._____ through
~tJ A~ <
Signafure of Applicant
No.
Phone No. 435-7106
2.
3.
4.
5.
5/13/96
Date
Application (approved/denied) by the City Council this _ day of
,199_.
Date
City Clerk
To: :vlayor and City Council
John Erar. City Administrator .1-
From: Gerald A. Henricks.
HRA Executive Director
Subject: Exchange Bank Building
Date: 011ay 16.1996
This memo is intended to update the City Council as to the progress with Exchange Bank
Building.
Discussion
SPEDCO. the Saint Paul Economic Development Company a regional Community
Development Corporation. reviewed and provided preliminary approval for SBA
financing of the Exchange Bank Building proposal. This approval will be submitted to
Washington for final approval. It is anticipated the final approval will be available in
June 1996.
Following are the next steps necessary to complete this project:
1. June 1996 Small Business Administration final financial approval letter
2. June 1996 Plans and Specifications for the project submitted to the Minnesota
Historical Society for plan review and approval.
Approval of plans by Minnesota Historical Society
Plans and Specifications for the project submitted to the Federal
Department of Interior for review and approval.
Approval of plans by the Department of Interior
Plans and Specifications for project submitted for bid.
Bids accepted and contract awarded for construction
Renovation construction started
Renovation completed
3. August 1996
4. August 1996
5. September 1996
6. September 1996
7. October 1996
8. October 1996
9. March 1996
Action requested
There is no action necessary, however. this information is being submitted to Mr. Henry
I werks.
Respectfully submitted.
.~4.~~
Gerald A. Henricks
HRA Executive Director
cc: HRA File
Henry I werks
(-
~G
CitlJ. of Farmint).to'n 325 Oak Street · FarminfJton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591
Sd
From:
Mayor, Counci1members,
City Administrator~
James Bell, Parks and
Recreation Director
To:
Subject:
Funding Sources for
Senior Center Coordinator
Position.
Date:
May 20, 1996
INTRODUCTION
At the Apri115, 1996 Council meeting, staff was directed to find funding sources for continuing
the Senior Center Coordinator position as full time.
DISCUSSION
Staff has reviewed the 1996 Budget for dollars to fund the position. The position can be funded
with dollars from the 1983 Small Cities Block Grant (SCBG). Staffhas discussed this expense
with Lee Smith of the Dakota County HRA staff and he has approved the additional $16,100
needed for this'position in 1996. $10,976 will be available to fund the position in the first half of
1997, with partial funding for 1998 and 1999 also requested.
Other options for future funding of this position is through liquor store profits, which have
funded park projects in the past and the hospital. Mr. Robert Johnson of South Suburban
Medical Center has expressed an interest in helping fund the position for services at the hospital,
but staff has not received a proposal at this time. Contingency was not considered when studying
funding options.
BUDGET IMP ACT
Funding for 1996 will come from budgeted dollars of$14,412 plus the $16,100 from the 1983
SCBG. The acquisition of these funds will enable the City to fully fund the position.
CitlJ. of Farmint).ton 325 Oak Street · Farmini)ton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591
RECOMMENDA nON
Fund the Senior Center Coordinator position for the remainder of 1996 at 40 hours per week by
obtaining funds from the SCBG fund.
Respectfully submitted,
J- ~.J.L
James Bell
Parks and Recreation Director
5e
TO:
Mayor, councilmembe!~
City Administrator ~~
FROM:
Gerald Henricks,
HRA Executive Director
SUBJECT:
Excelsior-Henderson
DATE:
May 20, 1996
There has been no decision as to the selected location as yet. The City will
be kept informed as the project progresses.
Respectfully submitted,
.~54.~~
Gerald Henricks
HRA Executive Director
CitlJ. of Farmint).ton 325 Oak Street · Farmini)ton, MN 550211 · (612) 1163. 7111 · Fax (612) 1163.2591
5+'
FROM:
M~yor, c~~cilme~
C~ty Adm~n~strato~ ~
Karen Finstuen,
Administrative Assistant
TO:
SUBJECT:
Ordinance Amendment
City Building Code
DATE:
May 20, 1996
INTRODUCTION
Amend the City Building Code ordinance by adding the Minnesota State Building
Code Amendments adopted through March 20, 1995.
DISCUSSION
The Minnesota State Building Code was adopted, by ordinance, as the City's
building code. The State has made revisions to the code thereby requiring the
City to amend its building code ordinance by adopting the same revisions.
City Attorney Grannis has reviewed and prepared a proposed ordinance
incorporating the changes into our City code. A copy of the proposed
ordinance is attached for review.
RECOMMENDATION
Adopt the proposed ordinance amending the Farmington City Code by adding the
Minnesota State Building Code amendments adopted through March 20, 1995.
Respectfully submitted,
~.dn.~
Karen Finstuen
Administrative Assistant
I
I
CitlJ. of Farmint).ton 325 Oak Street · Farmini)ton, MN 55024 · (612) 463.7111 · Fax (612) 463-2591
PRO P 0 SED
CITY OF FARMINGTON
DAKOTA COUNTY, MINNESOTA
ORDINANCE
An Ordinance Amending the City Building Code Relating to the Adoption of the
Minnesota State Building Code
THE CITY COUNCIL OF THE CITY OF FARMINGTON HEREBY ORDAINS AS FOLLOWS:
SECTION I: Title 4, Chapter 1, Sections 1, 2 and
6 of the Farmington City Code are
hereby amended by adding (underlined) and deleting (otrucJc) as follows:
4-1-1: Adoption of Building Code: The Minnesota State Building Code,
established pursuant to Minnesota Statutes
16B.59 through 1613.73 16B.75, as may be amended, is hereby adopted as the
Building Code of the City. The Building Code is hereby incorporated in this
ordinance as if fully set out herein. A copy of the Building Code is on file in
the office of the City Clerk. This ordinance provides for the application.
administration. and enforcement of the Minnesota State Building Code by
regulating the erection. construction. enlargement. alteration. repair. moving.
removal. demolition. conversion. occ~ancy equipment. use. height. area and
maintenance of all buildings and/or structures in the City of Farmington.
4-1-2: Adoption of Optional provisions: The City adopts by reference the
following appendices, standards and
supplements referenced in the Minnesota State Building Code:
A) Appendix ~ ~ of the Uniform Building Code (UBC).
B) AppcRdin 32 of the Uniform Building Code (UBC) Minnesota Rule. 1306. Special
Fire Protection Systems with Option 8 (Group M. S. or F occupancies with
2.000 ore more gross square feet.
C) AppcndiJ( 35 of the Uniforff\ BuildiR!9 Code (UBC).
4-1-6: Enforcement: Enforcement of the provisions of this Chapter shall be
the responsibility of the Building Inopcctor Official who
shall be appointed by the City Council.
SECTION II: After adoption, signing and
attestation this ordinance shall be
published one time in the official newspaper of the City and shall be in effect
on and after the date of such publication.
Enacted and ordained the 20th day of May, 1996.
FROM:
Mayor, Counci~ers and City
Administrator rt:::.---'
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
5
J
TO:
SUBJECT:
Stop Sign Request on Egret Avenue at
185th Street
DATE:
May 15, 1996
INTRODUCTION
The City has received a request to install a stop sign on Egret Avenue at 185th Street.
DISCUSSION
The attached map indicates the proposed stop sign location. It also illustrates how this stop signs
fits into the overall traffic pattern in the area. Traffic wants to flow smoothly towards Embers
Avenue (a city collector) and Pilot Knob Road. Some of the traffic going easterly on Egret Way
has not been yielding the right of way to traffic on 185th Street. I have also received reports of
traffic going around the corner onto 185th Street at fast speeds. This has resulted in traffic
crossing 185th Street and ending up in the north boulevard on 185th Street.
The traffic counts on this intersection are relatively low (i.e. 200 to 400 vehicles per day). The
installation of this stop sign on Egret does not meet all warrants for stop signs as outlined in the
Minnesota Manual of Uniform Traffic Control Devices, however, the City Council can act to
correct this unsafe condition when several of the warrants are met.
In addition, advance warning signs should be considered. A stop ahead sign should be installed on
Egret Avenue as shown on the map. I have reviewed this request with Dan Siebenaler, Police
Chief, and he concurs.
BUDGET IMPACT
The installation of the signs is estimated to cost approximately $200. The Public Works
Department has Material and Supply funds available in the 1996 budget. The signs will be
installed by city staff.
I
CitlJ. of Farmint).ton 325 Oak Street. Farmini)ton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591
RECOMMENDATION
.
It is recommended that the Council approve the installation of the traffic signs as outlined in this
memo.
R7Z-SUb/U
Thomas J, i~ki' P,E
Director of Public Works/City Engineer
TJK/ll
cc: file
Dan Siebenaler
Jerry Bauer
TJK
Kevin Lettow, 5105 - 185th Street, Farmington, MN 55024
',",IIII!/;\ n",
, .. /', I ~\. I
.'-' , 186/1'1 ST ",
,;,:2 III/II! J} il~W7)/;'.rl-'f ,. '
'" ,/,.. \. '\
!/~)I ,I '~ <;T. q. .' pIJ .
. ., . I ! j i I I I. r( ,. 17 1 \- - ~'i .
',-.- ~' .1 I ItJ.I" \: 1.-, ~:~,. :~
, i I I ' " , . .... (.~' ~ \.
-'- j I : II I I I I' , 10.' eASTo Ctf. ~
'. i J ..-.. '.. J ' .\,J' ~K'
o.IcfP "\... , '~TTw \ \'" ~~ I~ .
~ 1\ - ~ . 0a~ \, \\ ~ \ ~ .
v'ILLE
-
'J
-
IN
~WER '8~ NO ~T. 'w.!
- f I ~ w
~ -~ ~
-
J 'I F'
,"II rNA tr' ./
r,n ./
" tEEffi--~
~
\Uf7Ef 'rtrffl
.,=-,
:z
:.:
I-
o
...J
a.
-
~
-~
~
~~
~\,).tY~ ~ ~
~, " q
~
~
I
"
. !
,
.~cfP
G~ ..
. .0'0
~ _ I'~on:;r IsIr./ r 1./1 I n 1 1/
t= :..~ ~. 8. . ~., A 1 \~. c
~ g~ ~~~~-~ 1 ~ ~ ~~-~~ ' /'
.~ ~~ ~-d1;fr1 i)a- '-~ .,. ~ ~
I-~ t-" R 1--' f-
~'/ ~
r v wIl I ~ ~
~ ~~ ~ ' ;:
'- IL.~ ~ ()::!.w E ~
/ I Tr//6~/1 r . ~
a ~ I r . ,
..,. \ '\ 183rd I I L.. i... .li.:,;. ~rt~, .~'~I~.~.~.~. ...
~ - · I ... lit I "'!. ___'__'~'_ /..
~ i- ~r=J I I -....-.~, :..' ~ ..,...... '/ ~
. U-l - -..l... . I "" .;.", ..... J I... . .. ~_ J .. . _ . . ~
.... i--. L: .. I.. '. . ~. ,~~. .~. . .. _
UPPEf fti3rd. ~~ r2 J;:'.~:";i~i, ,j:-:-~~~: ; :'; , ..$
.. , ~ I, ., . t.- .., , ..............
/.. - . . ..
, - -.-.- ...', ......- J . __,.-- J ~
~"'Q'/",r !:u. :l.:.LLf.1"~ .~.~~ :~I'j~'JilJ: :
.:"Qll '!r' '/ " , WA ~ ' ,
~'-'-'L6f 1/11 Y111) h\~_,.(<,.
i ' : ~ r I I I r I l~r.: \ -:] ~
~.1 /' ~ JJ. Y-
- - CI' 1- '
. / W~VF" '"AI 0
Nrw$fv.p51'j.,.l
>ti> A ~J S i >..-v.
.
5T' "'ii1
~'1~'"
,st
,.....
-
.t ~c
II'\ ~.~
~ t!~
\0 \ Jf-~ I
I 't
I ~
I
I
.Y~
\ I
! I
I
~ i
I
i
I
I
....---- \
I
\ >-
-f= I \ <[
\
I
i~/) I i
I \ :3 \
I I
I \ I I
\ I f-
I I
-\ i i
I I
\
\ I
i --.
!
"'V
\
/,
/
~i
\
I
\
5h
FROM:
Mayor, counc.~il embers and City
Administrator 1~
Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
TO:
SUBJECT:
60 gallon Solid Waste Containers
DATE:
May 20, 1996
INTRODUCTION
The Solid Waste Department has a limited supply of 60 gallon containers (approximately 70) and
due to a nationwide switch to volume based billing, 60 gallon containers are in high demand.
DISCUSSION
It has come to our attention that there is a two month backlog on delivery of these containers. It is
proposed to purchase 300 - 60 gallon containers at this time to ensure that we do not run out before
they can be delivered.
BUDGET IMPACT
The 1996 budget provides $30,000 for purchasing solid waste equipment. The lowest quote came
from MacQueen Equipment in the amount of $19,968.75 (inc!. sales tax).
ACTION REQUESTED
Approve the Capital Outlay Request to purchase 60 gallon solid waste containers in the amount of
$19,968.75 from MacQueen Equipment.
~/;;U
Thomas J. Kaldunski, P .E.
Director of Public Works/City Engineer
TJK/ll
cc: file
Benno Klotz
TJK
CitlJ. of Farmint).ton 325 Oak Street · Farmini)ton, MN 55024 · (612) 463.7111 · Fa!( (612) 463.2591
REQUEST FORM
CAPITAL OUTLAY PURCHASES
DEPARTMENT Public Works
DATE OF REQUEST 5/16/96
ITEM(S) TO BE PURCHASED
300 - 60 gallon solid waste containers
AMOUNT PROVIDED IN ORIGINAL/A00US1EO 19~ BUDGET: $ 30,000
AMOUNT REMAINING AS OF DATE OF REQUEST: $
QUOTATIONS RECEIVED: ::
28,896
1. VENDOR
Macqueen Equipment
DATE 5/16/96
AMOUNT $ 19,968.75
AMOUNT $ 20,176.43
2. VENDOR
Bruce Municipal Equipment
DATE 5/16/96
::ATTACH QUOTATIONS, IF VERBAL QUOTES, EXPLAIN BELOW
includes tax
COMMENTS:
5/16/96
DATE
'i kiL k
',)~ ..
~ / / ./ ,vr' () -,
FINANC DIRECTOR SIGNATURE
5/16/96
DATE
TO: THE MAYOR AND COUNCIL
I RECOMMEND THE ABOVE REQUEST BE APPROVED.
ADMINISTRATOR
DATE
ACTION TAKEN BY THE COUNCIL ON THE
DAY OF
19_
(A?rROVED)
(NOT APPROVED)
FILE:
City of FarminQt;or,
VENDOR APPROVAL SUMMARY REPORT
COUNCIL MEETING OF 5/20/96
5i
----------------------------------------------------------------------------------------------------------------
dor Name
Vendor
Numbe r
Descriotion
CheCK Amount
Hand Check Amount:
----------------------------------------------------------------------------------------------------------------
AL '5 LOCK & KEY
ALLSTATE SALES CORP.
ANOKA HENNEPW TECHNICAL COLL
ATD-AMERICAN ce.
BCA TRAINING to DEVELOPMEtn
BINFORD & ASSOCIATES ItiC
BONGARD. CRAIG
BUDGET MART
CANNON WELDWG & MFG. we.
CARTRIDGE CARE
COP IMAGING SYSTEMS
CLAREY'S SAFETY EQUIP we
CMC RESCUE INC.
CROSS NURSERIE'S INC.
CULLIGAN SOFT WATER CONDo
CURTIS FIRE CONTROL
CY'S UNIFORMS
DEPARTMENT OF PUBLIC SAFET"
FARMINGTON INDEPENDEtlT
FARMINGTON PRINTING
FIRSTAFF
FRANKLW
~ALL'S ING.
ERAL OFFICE PRODUCTS COMPAN
STER JEWELERS
JENSEN ELECTRIC co.
IDEALS PUBLICATIONS
INDEPENDENT BLACK DIRT CO I
JACKSON LANDSCAPE SUPPLY, INC.
JENSEN ELECTRIC CO.
KNUTSON SERVICES INC.
EDWARD KRAEMER & SONS IlK
LA ROCHE'S PORT TOILET RENT
CITY OF LAKEVILLE
LENA LARSON
LOGIS
LUVERNE FIRE APPARATUS. CO. IN
t-lACKUBIN AUTOMATION
MALLOY. KARNOWSKI. RADOSEVICH
t-lARIGOLD FOODS. INC.
MARTIN-MC ALLISTER CONSULT
MEDTOX LABS
I.tETRO AREA MANAGEMEtlT ASSl;.
METRO FIRE
SUSAtJ ~II LLER
KEVIN E. MItlCKE
IUNtJ FIRE SERVICE CERTIFICATIO
MINN RECREATIot, & PARK Asse
'I)EL STONE CC.
:E 4
~OTOR PARTS SERVICE
NAPA AUTO PARTS
~iATROGAS UK
tiELSO!i RADl(; CC>>4MUtHCATIotE
,,1\. FEELY & sot!, me.
1022
4244
4245
424~
4248
2152
4241
1098
2750
4227
3077
1146
4242
1132
2118
1174
1167
4240
2190
1226
1798
2712
1271
2011
1288
4239
4246
1368
1390
4238
1408
1420
1446
1437
3000
3106
2752
4238
1463
1465
3073
2301
2746
4237
1533
2722
1505
2028
2684
120:'
152C
2697
155,;;
15E:.
1235
DOORKNOB - SR. CENTER
INSPECTIOfi TRUCK - SOLID WASTE
HAZ MATERIAL CLASS - FIRE
LOCKERS - POLICE
TRAINING - POLICE
EQUIPMENT - PARKS
TRAILER RENTAL - ADMIN.
GAS-ADM .EIlG .ST .PK .POL .SAti
REPAIR SOCCER GOAL POST - Pi<
COPIER SUPPLIES - ADMIt;
COPIER LEASE - ADMIN
EQUIPMENT - FIRE
EQUIPMENT - FIRE/RESCUE
TREES - FORESTRY
SALT - ARENA.
TEST AIR TANKS - FIRE
UNIFORMS - POLIC
CONNECT CHARGES - POLICE
PUBLICATIONS - ADMIN.
PRIUTED SUPPLY-ADM.FIN.POL.PK
RECEPTIONIST - ADMIN
APRIL 96 KIT - ADMIN
EQUIPMENT - POLICE
OFFICE SUPPLIES - ADMIH
CELLS - AD~t
PUBLICATION - SR. CENTER
DIRT - PARKS
TIMBERS - PARKS
REPAIR ICE MACHINE - LIQUOR
APRIL 16-30 LANDFILL FEE - SVI
DISPOSE CONCRETE - POOL
RENTAL - PARKS
DISPATCH SERVICES-FIRE/POLICE
EMPLOYEE REIMB. MILEAGE - EUG
SUPPORT SERVICE - FINANCE
EQUIPMENT - FIRE
COMPUTER EQUIP. - FINANCE
FINANCIAL AUDIT '95 - FINANCE
WEIGHING CONCRETE FROM POOL
PERSONNEL EVALUATION - POLICE
DRUG TEST - POLICE
APRIL 18TH MEETING - ADMIN
EQUIPMENT - FIRE
EMPLOYEE MILEAGE REIMB. - ADMlJ
EMPL REIM SUPPLY & MILEAGE-POL
FIRE CETIFICATION TEST - FIRE
AQUATIC STUDY - PK & REG
RECYCLE CONCRETE - POOL
SUPPLIES - PK & REG
PARTS - POLICE.FIRE.ADM.SEWER
PARTS - SAtJ, STREETS
CYLINDERS - STREETS
RELOCATE FIRE/POL REMOTES
LAI'Hi SEEC. - PARK & REC
71.10
50.0C
490.00
1.071.80
::5.00
1.084.90
1.000.00
2.272.79
500.00
103.31
856.09
148.80
402.11
1.215.17
32.00
86.21
1.548.97
270.00
309.64
1 .665.30
52.80
73.91
118. 94
421.12
10.50
.00
19.95
60.00
98.40
162.67
10.268.63
32.75
152.00
5.935.55
23.20
2.627.50
98.71
566.46
1.000.00
9.00
612.00
30.00
15.50
172.13
7.13
32.53
35.00
10.00
481.23
21.56
36.32
422.59
109.69
78.oe'
244.95
.00
.oc
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.oc
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.00
.oc
.00
.00
.00
.00
.00
.00
.00
.OC
.00
.00
.00
.00
.00
.00
.00
.00
.00
.0(1
.00
.00
.00
.0('
. Of.;
.oe.
.oe
VEIIDOR APPROVAL SUMMARY REPOR7
COUIICIL MEETIIIG OF 5/20/96
Date: 05/15/96
T;me: 2: 450m
Pa96 : Z
City of Farm;nqton
Vendor Name
Vendor
Number
Descriotion
Check Amount
Hand Check ~unt
BRADLEY PARKER 1601 EMPLOYEE MILEAGE REIMB. - FIRE 34.80 .00
PASKE & KING 4236 COMPUTER SYSTEM - ENGINEERING 4.139.65 .00
PELLICCI HARDWARE 3062 MATERIALS-ADM.FIRE.PK.ENG.ST 953.85 .00
PROCOLOR 2710 FILM FOR DARE - POLICE 172.53 .00
PROSPECT DRILLING & SAWING WC 4248 SWIM POOL RENOVATION - POOL 8.875.00 .00
R & R SPECIALTIES WC 1642 GRIND ICE BLADE - ARENA 22.15 .00
BRAD RAG AIL INe. 2990 PARTS - STREETS 152.48 .00
SAFETY -KLEEfi 3038 MACHINE SVC. - SOLID WASTE 71.36 .00
SAUBER PLBG & HTG CO 1692 PARTS - FIRE 32.75 .00
SCHMIDTKE FUELS INC 1700 GREASE- STREETS 46.00 .00
SERVICE CONTRACT PROGRAM 4235 SERVICE CONTRACT TV - SR. CTR. 29.95 .00
SOUTH SUBURBAN MEDICAL CENT 1688 PHYSICAL EXAM - FIRE 65.00 .00
STARR AUTOMOTIVE 1733 MAINTENANCE - FIRE & ADMW. 58.77 .00
CHARLES TOOKER 1763 EMPLOYEE MILEAGE REIt~B - ADMW 32.48 .00
TRANS-ALARM. IIIC. 2716 INSPECTIONS. SERV-ARENA. PARKS 263.44 .00
TREVIS TRANSMISSIori 3099 REPAIR - STREETS 46.79 .00
UNITOG RENTAL SERVICES 1800 UNIFORMS - STREETS. SANITATION 195.38 .00
VALLEY POOLS, IIIC 1817 LADDER SOCKET - PARKS 104.22 .00
W S DARLEY & CO. 4232 TESTING - POLICE 91. 35 .00
WABASH VALLEY 4247 PLAYER BENCHES - PARKS 404.64 .00
WESTWOOD SPORTS 2627 EQUIPMENT - PARKS & REC 90.19 .00
WINE SPECTATOR 4233 SUBSCRIPTION - LIQUOR 35.00 .00
ZEE MEDICAL SERVICE 1852 FIRST AID SUPPLIES - PARKS 36.98 .00
------------------ ------------------
Grand Tota 1 : 53.200.67 .00
Council Meeting of 5/20/96
Bills previously paid but not approved:
Alcorn Beverage Inc.
A T & T Wireless Services
BellBoy Corporation
Dwight Bjerke
College City Beverage Inc.
Dakota Electric Association
Day Distributing Co.
Fritz Co. Inc.
Fritz Co. Inc.
Frontier
Griggs, Cooper & Co.
Griggs, Cooper & Co.
Hanson Beverage Co.
Hohensteins Inc.
ICMA Dues Renewal
Johnson Brothers Liquor Co.
Johnson Brothers Liquor Co.
Jordan Beverage Inc.
Lakeville Sr. Center
John Manke
Mark VII Distributors
Metropolitan Council
MRPA-Minnesota USSSA
Midwest Coca Cola
NSP
Peoples Natural Gas
Pepsi
Phillips Wine and Spirits
Phillips Wine and Spirits
Ron's Gounnet Ice
SelectAccount
Thomas V. Novak, Dakota Co.
Thomas V. Novak, Dakota Co.
Approved:
Kuchera
Galler
Fitch
Gamer
Ristow
Merchandise for Resale
Telephone Service
Merchandise for Resale
Reimburse Pool Supplies
Merchandise for Resale
Utilities
Merchandise for Resale
Merchandise for Resale
Merchandise for Resale
Telephone Service
Merchandise for Resale
Merchandise for Resale
Merchandise for Resale
Merchandise for Resale
Membership Dues
Merchandise for Resale
Merchandise for Resale
Merchandise for Resale
Activity Fee
Reimburse gas charge
Merchandise for Resale
Service A vailabilty Charge
Softball Registration
Merchandise for Resale
Utilitities
Utilities
Merchandise for Resale
Merchandise for Resale
Merchandise for Resale
Merchandise for Resale
Participation Fee
Property Taxes
Property Taxes
$13,872.95
5.32
49.68
64.65
11,988.20
1,698.79
244.00
244.14
702.78
2,863.45
1,456.08
3,970.10
412.85
1,728.60
450.00
1,882.69
1,452.90
1,694.60
263.70
17.79
6,990.65
39,204.00
336.00
327.40
2,827.91
3,277.94
353.10
1,493.03
1,130.19
321.65
242.25
1,930.04
282.67
$103,780.10
~ .
) \
.-----
.~
TO: Mayor, Councilmembers and City
Administratorfi-
FROM: Thomas J. Kaldunski, P.E.
Director of Public Works/City Engineer
SUBJECT: Change Order #1, Project 93-14,
Wausau Alignment
DATE: May 15, 1996
INTRODUCTION
Staff has reviewed engineering design for the S.E. Storm Sewer - Wausau alignment that was
awarded to Arcon Construction. A result of this review suggests a change order is needed for the
project.
DISCUSSION
The storm sewer pipe design was simplified for construction and unnecessary pipe links were
removed. This engineering change will result in cost savings to the project.
BUDGET IMPACT
By eliminating and reconfiguring part of the storm sewer there will be a savings of $363.68, which
will result in a lower contract amount of $445,976.69.
RECOMMENDATION
It is recommended that change order #1 be approved and authorize the appropriate City officials to
accept this change. Detailed engineering data is available for review.
~ SUb:(~~1
Thomas J, inSki, P,E,
Director of Public Works/City Engineer
TJK/ll
cc: file, Donajo Heikes, TJK
Dave Baum, Arcon Construction
CitlJ. of Farmint).ton 325 Oak Street · Farm;ni)ton, MN 55024 · (612) 463-7111 · Fax (612) 463.2591
TO:
FROM:
SUBJECT:
DATE:
,~
~\</
---- j
:vlavor. Councilmemoers. and City
d' . . '1.-1~ '
A mlmstrator -rrr-
----t
~
Richard Schindler. Civil Engineer I,,"~
! 'I
i _"
Computer Upgrades
.,if "---
Mav 20. 1996
INTRODUCTION
The Engineering Department has discussed computer needs to enable the department to use
the existing computers. while planning for future needs. Attached is a Capital Outlay
Request form.
DISCUSSION
This equipment is needed to improve efficiency in the Engineering Department by allowing
the engineering computers to be networked. so that CAD and GIS files may be shared. The
large monitors will improve efficiency in drawing plan sheets. The memory upgrade is
needed to improve the efficiency of Windows NT.
. 128 MB RAM -
. Windows NT License & Documentation -
.2 - Windows NT Licenses -
. 2 - 17" Monitors -
. Network Card -
. Jet Direct Card (printer) -
TOTAL
$ 2.556.00
$ 297.14
S 509.08
$ 1.829.68
$ 219.00
$ 200.00
55.610.90
BUDGET IMPACT
The City has budgeted funds for Engineering Capital Improvements. The department
purchased a Total Station for surveying/mapping/drafting improvements. Due to a price war
that was in effect at the time of the purchase. there was a savings of$5.625.62. The
department is requesting permission to utilize the remaining: 55.625.62 for upgrading the
engineering computers.
RECOMMENDA TION
Approve purchases as described above in a total amount 01'55610.90. which are covered by
the money left from the total station budget.
CitlJ. of Farmint).ton 325 Oak Street · Farmin9ton, MN 55024 · (612) 463.7111 · Fax (612) 463.2591
.
Respectfully Submitted,
. 'i ;/ ,\ : ':.AI(
....-/ . // /' ,.
~~zd{O'.~ . ):/FU'1' ,L;
Richard Schindler, Civil Engineer I
cc: file
Donajo Heikes
Thomas J, KaldunSk1X-
::?=:::!UESi FORf'v1
:~PI-~L JUTLAY PURCHA~~~
JEPAR T>'1ENT Engineering
D f:.. - E.J F ::? E (::. U =: 5 T Ma y 1 5, 1 9 9 6
17=:M(5) TO BE PURCHASED
Computer software, memory, and monitor upgrades for
three computers in engineering.
f:..MOUNT PROVIDED H~ ORIGINAL/",DJUSiED 1996 =UDGET:
22,000.00
;:',HOUNT REMAI~l[NG ,~S CF D,::',T=: J:- REQUE5i:
5,62S.62
~UOTATIONS RECC:IVED: ::
VENDOR Unique Software/Mammoth Memorv
Df:..-E
5/1S/96
AMOUNT - 5,610.90
2. VENDOR OPA Info. Systems/Mammoth Memory/IDI,tn::: 5/1S/96
~MOUNT -5,804.72
:: .A T T A C H QUO TAT ION S , . - V E R B A L QUO T E 5, EX PL.':' I : ~ BEL 0 VJ
COMMEt'HS:
* verbal quote of ~958.S0 per monitor, obtained from Best Buy.
./'
// 1//!'
~)~ //? ;/ U/ //
//~ ':Y' ;\~~/~.
J E PAR Tt-1 E flY1" HE A D 5 I G:, A I" U R E
/
/ I
S//)/9b
'JATE
\ ~
!))(].i4A"Q..0 ' - "),0 ,
FINANa~ JIRECTOR SIGNATURE
JATE
-n.
: \...; .
-rlE ~AYOR ",ND COUNCIL
- RECOMMEND -HE A30VE REOUESi ~~ ;PPROVE:.
5 I ~'~ATURE
= Ii '-J
.:.. Di.1 I iJ I :: T R.A TOR
__ .-' i ::.
-.; K =: . 1 = '/
__ ~ /..... ,",,:,-- T I --.",
~ '-' '-' I .. '-' ... "- _' '.
:.,::",Y
~ ..:., ~ -- ~ 0 \./ =: =
~. r.-
_ :J :J :J S 'j E =: '
0rL
FROM:
Mayor, Council Memb~
City Administrator
Daniel M. Siebenal r
Chief of Police
TO:
SUBJECT:
Continuation of Public Hearing
Hickory Street Name Change
DATE:
May 20, 1996
INTRODUCTION
Following opening remarks at the Public Hearing of May 6, 1996
additional information has been solicited from the owner of the
private road, Mr. Clyde Thompson.
DISCUSSION
At the May 6, 1996 Council meeting during the discussion regarding
the name change from Hickory Street to Hickory Court, questions
concerning whether the Townhouse Association had been contacted for
comment were asked. A resident of the townhouse complex also
commented that II It hasn't been turned over to the Association yet. II
By way of clarification it should be noted that- each resident of
Westview Townhomes was contacted by mail regarding the name change.
The resident's comment referred to the fact that the Townhouse
Association has not yet been turned over to the residents. The
Townhouse Association remains under the control of Mr. Clyde
Thompson until such time that the townhouse complex is completed
and owner occupied. .
Staff contacted Mr. Thompson by phone on May 7, 1996. Mr. Thompson
stated he was aware of the proposed name change and approved the
recommendation. Mr. Thompson was asked to put his concurrence in
written form or provide it directly to Council at the May 2-0th
continuation of the public hearing.
The City Attorney has researched the issue of changing the name of
a privately owned street. While the City may not unilaterally
change the name of such a street, the change is allowed at the
request or concurrence of the property owner.
I
CitlJ. of FtrrminfJ.ton 325 Oak Street · Farmington, MN 55024 · (672) 463-77 77 · Fta (672) 463-2597
Mayor, Council Members, City Administrator
May 20, 1996
Page 2 of 2
.
ACTION REOUIRED
1) Continue public hearing and accept input from the property
owner, Mr. Clyde Thompson.
2) Subject to Mr. Thompson concurrence, approve the street name
change as presented.
Respectfully submitted,
~~
Daniel M. Siebenaler, Chief of Police
DMS:ts
WESTVIEW SOUTH TOWNHOME ASSOCIATION
24185 Denmark Ave.
F2~:ming::on, Mr";. E;:;C2~
..... ~. - ..
Liar. ':,leDen,:;..e:
C ',~ i e ~ () f Pol ice
r,': ,.
City 0: Farming:on
::: 2 E, (; a }7 2.:-_.
Farmington~ M~. 55024
Dec~r Ml:
Siebenaler,
o~ behalf of the homeowner~ of tne Westview South Townhome
deve~Dpment would lik~ to request that you initiate the
n~cessary action required to rename ~he street which accesses
the home2 within said development. It would seem to me that
the name Hickory CQurt would be more appropriate for the
residences facing this street which include house numbers
1 :2:. , :. 2 S , :.:2 9 , 1 33 , 1 37 , 14 1 , 1 4 5 , 1 L; 9 , 153 , 1 57 , 1 6 1 , 165 , 1 69 , 173 , 1 77 ,
:. f 1 , :. 8 5,. Ex 1 8 9 W 11 i c:1, now 1'Ja v e Hie k 0 r y "S t r e e t" add res s e s .
:his proposet rename will eliminate confusion when attempting
to find these homes which is a major concern of mine
regartirlg po:ice &!ld fire safety and in cases ot emergency
I:: e die a. ~ nee d $. 3.y c 1'1 b. n gin~? the \.l 0 r d. .. 2. t r e e t... t (I ,. Co u r t to '\J 0 U 1 G.
;i ~, .;., (j "... : ~l F h 0 m e (] \J n e ~. ;~:' -: (~ m;3. }~ e a. g :r I.i d u a .~. t ran sit ion 0 f a 11
item.~ v~iclJ lis~ t~!eil addres~ such as drivers license,
~etj~ :a~d2. rheck o~anKS e:c. It is my understanding this
:~~~ge uould have nG iega: impiications regarding ownership.
} '.0 ""
. . .
':~ 0 n.. 1. C ~~, r ;_~ 'i. ':.~ I
1 1'1 - (1 1 ;;' m c.. t t e~. .
I ~ y C U :'1 a v t'
CUe :c:: :~ :. ::' n :: C ;.
c:omrneL:',:
"E~S2.~6ing :his matte~
f .,
_ e t' "-
f 1- e e
to
n ;_ \~~
m '.C ,C,
,., '. - c; 6 L
.~ ; " .. ". ,. .. " :U
~d'''_'C~~
--. "1':; . ~..", r ..-- ,.... r' Y
'. .' ,J Q L ... ~! ,) m 1-} .::0 ..J 4 l
get
TO: Mavor and Councilmembers
FRO!\1: John F. Erar. City Administrator
SUBJECT: Telecommunications and
Information Network System
DATE: May 16, 1996
INTRODUCTION
A review of the City's current telephone system and wide area network system components
suggests a strong need to modernize system capabilities to provide a more responsive, efficient
and capable voice and data communications system.
DISCUSSION
Staff has reviewed the current state of the telephone system with Frontier Communications, the
City's original telephone vendor, and the local\wide area network system components with
LOGIS staff.
This analysis identified a number of technical inadequacies that should be addressed in light of 1)
the rapidly increasing number of calls staff receives from the public, and 2) increasing needs by
staff to access the LOGIS [mancial system, maintaining consistent data communications
standards, along with enhancements needed to utilize the Internet. The City's ability to address
these telecommunication issues now will determine customer service quality and employee
productivity standards over the next five to ten years.
. Currently, all incoming calls must be answered by one of two phones, and then routed to the
responding department and/or staff person. This occurs even if the caller knows who he or
she wants to speak with because the current system lacks direct inward dialing (DID)
capabilities.
. Due to the sheer volume of calls, it is becoming increasingly difficult to answer customer
calls for general information inquiries and specific transactional activities within a four ring
maximum degrading customer service quality standards. The proposed call response
configuration of having one staff member dedicated to answering and routing calls is
outdated and is due more to the type of telephone system currently in place than to any other
consideration. While a full-time receptionist position was authorized in the 1996 Budget, a
new telephone system may reduce the proposed staffmg need to an additional part-time or
"job sharing" position or provide an opportunity to more fully utilize a
Citlj of Farmin9ton i25 Oak Street. Farmington, MN 55024. (612) 463.7111 · Fa}( (612) 463.2597
Mayor and Councilmembers
Telecommunication System
Page 2 of3
· (cont.) full-time position in a more efficient and diverse manner. In any event, the new
system's capabilities will need to be evaluated over the next 90 days in terms of staffing
needs. Until that time, the City will hire a part-time person instead of a full-time person as
called for in the 1996 Budget to assist with general receptionist/secretarial duties. It should be
emphasized that this type of position is very important in terms of how the City responds to
informational requests, the manner in which visitors are greeted, and general customer
service inquiries.
. Another primary consideration in replacing the current telephone system is the significant
cost of the voice lines the City is maintaining for overall operations including the liquor
stores, ice arena, senior center, fire station and other various locations. A financial review of
all the lines the City currently has in service suggests that a more technologically efficient
system would dramatically reduce both current and future line service costs.
. Given the significant increase in both the City's population and resulting demand for public
services, all departments should have separate, published numbers, with staff having publicly
accessible telephone lines and voice mail as an alternate messaging option. This type of
numbering scheme and the voice mail option is not an available option under the current
system, but would significantly improve the City's ability to communicate with the public in
a more direct and responsive manner.
. Under the current telephone system, remote City facilities, fax machines and other
communication devices need separate leased or dedicated lines which have significantly
increased the City's telephone line costs. The new system under consideration would allow
the City to add new voice lines and handsets at a fraction of the cost, as well as allow staff to
dial 4-digit extensions to reach remote facilities. With respect to lift stations, this system will
also provide a more secure communications medium at a much lower cost.
. Another aspect is the need for upgraded network system components such as a Tl line,
additional hard disk space and memory for the server, and a dependable router and improved
network hubs for Internet access and LOGIS system interface. The current 56KB line is not
able to efficiently handle these more demanding mediums. The use of the Internet will
require a line with a greater bandwidth and data transmission speeds if the City is to publish a
homepage, access state agencies, research statutory questions from a work station, as well as
communicate with other cities on a variety of City related issues.
BUDGET IMPACT
A financial analysis of telephone line usage costs indicates that the City has budgeted and would
spend approximately $30,136 in 1996 for telephone lines for all City facilities, including the
Liquor Stores, Fire Station, Public Works Garage, Ice Arena and assorted sewer lift stations.
Mayor and Councilmembers
Telecommunication System
Page 3 of3
Moreover, this annual cost is projected to increase by approximately 5% per year adding another
$8,326 in costs over the next five years.
Total expenditures for line services alone, including the projected inflationary increases over five
years, would be approximately $159,006 over the next five years. This figure does not include
additional costs for new lines which may also need to be added due to the City's expanding
operations.
A proposal submitted by Frontier Communications indicates that the City could purchase an
entirely new telephone system, includ~ng software, hardware, maintenance and installation
expense, direct-inward dialing capabilities, and a voice mail system for approximately $27,170, a
year for five years. This would result in savings of more than $4,500 (including inflationary
increases) per year in line costs alone. Under this same proposal, there would be no inflationary
increases for the base system for five years, and the City would own the system at the end of the
fifth year for one dollar. At the end of the fifth year, costs would then be reduced to pay for voice
line costs only. This would bring the City's voice communications standards up to the same level
as enjoyed by many other metropolitan communities
The total package savings for this base system, including hardware, software and voice mail over
the next five years would be approximately $23,156.
With respect to the $9,200 approved for additional telephone handsets, these funds would no
longer be necessary. However, it would be proposed that these already committed funds be used
for upgrading local\wide area network system components as described above. There are still a
number of workstations that are not connected to the network due to a lack of hardware
components. In addition, Police department users will also need system component upgrades to
access the network. While it is highly doubtful, that the $9,200 in funds will cover all the costs
for the network enhancements described, it will move the City towards a more appropriate data
communications system standard.
ACTION REOUESTED
1) Approve the lease purchase of the Centrex telephone and voice mail system to replace the
current telephone system.
2) Approve expenditures up to $9,200 for data communication system network components.
~~es~~~~
000 F. Erar
I City Administrator
~b
TO:
Mayor, Councilmemberf,
City Administrator ~-
FROM:
Charles Tooker, City Planner
SUBJECT:
East Farmington 2nd Addition
Developers Agreement
DATE:
May 20, 1996
INTRODUCTION
The Developer's Agreement for East Farmington 2nd Addition has been delayed
because financing of the Larch Street entrance has continued to be questioned by
Sienna Corporation.
DISCUSSION
A meeting with MnDOT staff on May 9, 1996, to discuss an access permit for Larch
Street generated many questions. It was attended by representatives from Sienna
Corporation, Budget Oil Company and the City.
. MnDOT was party to the access plan that was developed last year when Spruce
Street access to Highway 3 was requested. Their position at that time was
the same as it is today; in essence, both requests for access are developer
driven and ineligible for MnDOT funding.
. Budget Mart originally considered giving up direct access to Highway 3 and to
dedicate one quarter acre of land to be used for automobile "stacking"
between the frontage road and Highway 3 as its contribution to the project.
Upon more serious consideration, their position has changed to a request for
no assessments for the Larch Street improvement in return for closing their
direct access to Highway 3; and approximately $17,000 to give up the one
quarter acre necessary for frontage road construction provided that the storm
sewer to the east of their property is available. They are also requesting a
right of way easement and reimbursement of relocation costs for their pylon
sign.
. Sienna Corporation has held a position that since Larch Street frontage
includes Budget Mart property, Budget Oil should also participate in its
construction.
The City would be wi~ling to accept, as specified in the development contract
for the First Addition, a 50% share of the total median construction cost for
the Larch Street Highway 3 interchange.
While putting together the developer's agreement for the 2nd Addition, staff
discovered language in the 1st Addition agreement, signed by Rod Hardy of
I
I
I
I
I
I
,
CitlJ of Farmint).ton
325 Oak Street. Farmini)ton, MN 55024 · (612) 463.7111 · Fax (612) 463.2597
Sienna, which indicated that both Larch and Spruce Street frontage roads and
turn lanes were to be constructed by the City. Costs were to be assessed to
Sienna at 100% for the frontage road and 50% for median improvements. The other
50% was to be paid out of the City's road and bridge fund. If this agreement is
satisfied, the issues which still must be negotiated are the right of way needed
from Budget Oil and the cost of Larch Street secondary access, which would have
been their pro rata share of this improvement. In addition, there will be costs
associated with eliminating the Maple Street access and median that must be
addressed.
Attached are copies of the portion of East Farmington 1st Addition Developer's
Agreement which refers to Larch Street and a diagram of the Larch Street
intersection with Highway 3.
ACTION REQUIRED
Staff will review the status of negotiations at the City Council meeting.
Without resolving these outstanding issues, no action relative to the
development agreement is requested at this time.
d2tf4f 1J:r.'
Charles Tooker
City Planner
,
.;..'..J ~
~ ' D .. .
rar4~ ,eQlCa~::..C:"'_.
~~e ~evelooe~ shal: pay a parK cedica~ic~
fee of S35,300.00 .~ sa~isfao~ion of tie Ci~~"s park dedicacia~
requirements
for t::.e plac.
;.._ c::-edit c:
5~ -"~ ~O
~,.,j..;...;' . b
w~:..: De ci '\rer~
to the
Dev::.loper
fo:::-
-....-;::: I i
__ .......4-_
c=~s~~~cc~c~ wi~~i~
the -.;:,la:..
rrhe ne:.
result ~s that the park dedi=atio~ fee is S29,982.40.
7r~e narK
dedication fee of 529,982.40 shall be assessed againsc c~e loes
(not outlots) in che plac over a 10 year period wit~ interesc o~
the unpaid balance calculated at eight percent (8%) per annum.
The assessment shall be deerr.ed adopted Coo ~.::e aate t::.is Agreemenc
~s slgned by the City.
~he assessmencs may ~e assumec C~ DreDa~~
. _ any time.
Tnc Develooer ~aives any and all procecura~ ana
substantive objec~ions to the assessments i~oluding any claim
that the assessments exceec the benefit to ~he propercy. The
Developer walves anv appeal r~ghts otherwise available pursuanc
co MSA !:i429.081.
The park dedicacion fees
-~""
-'--
subseq~enc phases
shall be calculated and paid based upon re~~iremen~s in effecc a~
the
....
l-lme
the Develo:::menc
Cor.c:-accs
fo:- those phases
a""c
ent.erec.
into.
21.
Sealcoatina.
- lieu 0: assessing sealooacing th:-ee vears
from completion c: che road cons~:-uccion, che Developer agrees co
pay a fee of
$5,652.00
I'- ....... ... ,- .'
:or ~nltlal sealcoaclng 0: streecs In t.::e
subdivision.
This fee shall be deposited .- che City Road ana
Bridge Fund upon execution a: this Agreemenc.
-----7>..:;".
Trunk ~iahwav . Access.
The Ci~y agrees co construcc
improvements to T:-unk Highway 3 InT. - 3"\ and the accesses
Soruce Street. and La~cn Street, as deDic~ed en the attachec
=:xhib i ~ " 3 H .
The City shall endeavo= ~o c=~Dlete const=uccion c~
the frontage roads and the turn lanes at sucn time as necessary
fc= the Develcpe= to have access from T. ~. 3 to the plat. The
City shall assess one hundred percent (lOC %) of the cost of the
east f=ontage road and fifty percent (50%; 0: the cost of the
median road improvements against the plat, as determined by the
City Engineer.
The assessments shall include a prorata share c:
the administ=ative, planning, engineering, capitalized interest,
legal,
land ac~~isition and bondina ccsts.
- ~
The assessment shal:
be deemed adopted en the date this Agreeme~t is signed by the
City.
The assessments shall be spread over a ten (10) year
period with interest on the unpaid balance calculated at eight
percent (8%) per annum.
The Developer waives any and all
procedural and substantive objections to the assessments
including any claim that the assessments exceed the benefit
...~
l..v
the property.
The Developer waives any appeal =ights otherwise
available pursuant to MSA ~429.08l.
.::...;;.
i="asements.
The Developer shall furnlsh the City at the ti~e
of execution of this Agreement with the easements designated on
the attached Exhibit "C".
24.
T .
Llcense.
The Developer hereby grants the City, its agents,
employees, cfficers and contractors, a license to enter the plat
to perform all necessary work and/or inspections deemed
appropriate bv the City during the installation of public
improvements by the Citv.
The license shall expire after the
,
I r--------------,
i I . \
Vi L- .1-,. ..J
fTl . I
:::0 ' I
I
I
I
>
Vi
z
o
:::0
-1
--r
'v....-
Oc
'" -
V'v
,--..,
OJ ~,/:
--, --i
,--
~
n
>
z
o
u
-<
~
Vi>
--' -
/~
co
o
z
o
-1
--:
-
c..,..:
I
N
I
I
SCALE: '" = 50'
-
-----------/
I I
I I
I .
I I
I I
I I
I I
,--
'-
,--
'-
/'-'
~:
i t :JCH ~,
__,-\, \ ) -" I .
-
-
(FUTURE)
t r 0
~ ~-1
0'0-<
::0
[:; :r: 0
(f)11
-111
)>
)>AJ
O~
0-
mZ
(f)GJ
(f)-1
o
Z
9{{
FROM:
Mayor, Councilmembers,
City Administrator ~~
Charles Tooker, City Planner
TO:
SUBJECT:
Deer Meadow Second Addition
Final Plat
DATE:
May 20, 1996
INTRODUCTION
Deer Meadow PUD and preliminarj plat for the entire PUD were approved last year.
Approval of the Second Additie~'s final plat, subject to the signing of a
Developer's Agreement, is rou~ine.
DISCUSSION
The preliminary plat of Deer Meadow Second Addition was approved last year
because the developer needed fill material for housing sites in the First
Addition. The only changes fer the Second Addition since preliminary approval
was given have occurred in the grading plan. The City Engineer has approved
these changes and the Planning Commission recommended approval during their
regular meeting on May 14, 1996.
The plat contains 44 single family lots and one outlot which contains a wetland
and a stormwater ponding area.
ACTION REQUIRED
Approve the final plat of Deer Meadow Second Addition subject to the signing of
a developers agreement.
/JJ!=sp!Ctf(!r ~m~,
G'lt~~ 7. 'IH
Charles Tooker
City Planner
i
I
CitlJ. of Farmint).ton 325 Oak Street · Farmini)ton, MN 55024 · (612) 463-7111 · Fax (612) 463.2591
PRO P 0 SED
RESOLUTION
AUTHORIZING SIGNING OF FINAL PLAT
- DEER MEADOW SECOND ADDITION -
Pursuant to due call and notice thereof, a regular meeting of the City Council
of the City of Farmington, Minnesota, was held in the Civic Center of said City
on the 20th day of May, 1996 at 7:00 P.M..
Members Present:
Members Absent:
Member
introduced and Member
seconded the following:
WHEREAS, the final plat of Deer Meadow Second Addition is now before the
Council for review and approval; and
WHEREAS, preliminary plat and PUD approval was given following a public
hearing held in 1995 after notice of the same was published in the official
newspaper of the City and proper notice sent to surrounding property owners;
and
WHEREAS, the Planning Commission has recommended favorable action by the
Council with certain conditions after receiving and evaluating comments from
various parties; and
WHEREAS, the City Engineer has rendered an opinion that the proposed plat can
be feasibly served by municipal service; and
NOW, THEREFORE, BE IT RESOLVED that the above plat be approved and that the
requisite signatures be authorized and directed to be affixed to the final plat
with the following stipulations:
1. Receipt of a signed, notarized statement from the preparer that the final
plat is identical to the preliminary plat, as approved.
2. The City and Developer execute a developer's agreement as prepared by the
City of Farmington which shall set forth various conditions and fees.
3. The Developer reimburse the City for all engineering, administrative, legal
and SWCD costs.
4. The Developer agrees to furnish the City two (2) reproducible and two (2)
reduced reproducible copies of the filed plat in accordance with Title 11,
Chapter 3, Section 4 of the City Code.
This resolution adopted by recorded vote of the Farmington City Council in open
session on the 6th day of May, 1996.
Mayor
Attested to the _____ day of May, 1996.
City Administrator