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HomeMy WebLinkAbout04.06.15 Council Minutes COUNCIL MINUTES REGULAR April 6, 2015 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar,Donnelly, Pitcher Members Absent: None Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator; Robin Hanson, Finance Director; Adam Kienberger, Community Development Director; Randy Distad, Parks and Recreation Director; Kevin Schorzman, City Engineer; Brenda Wendlandt, Human Resources Director; Missie Kohibeck, Recreation Supervisor;Nicole Gorman,Recreation Supervisor; Cynthia Muller, Executive Assistant Audience: Jake Cordes, Melissa Sauser, Paul Often,Leon Orr, Steve Aaron 4. APPROVEAGENDA City Administrator McKnight pulled item 7e) School and Conference Attendance Request. MOTION by Bartholomay, second by Pitcher to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Earth Day and Arbor Day Proclamation—Parks and Recreation Mayor Larson proclaimed April 22, 2015, as Earth Day and April 24, 2015, as Arbor Day. b) Rambling River Center's MusicianFest Performance Series—Parks and Recreation Recreation Supervisor Gorman submitted an application to the National Council on Aging's National Institute of Senior Centers for a MusicianFest Performance Series. The six performances will be held at the Rambling River Center in April, May and June. The grant amount of$1,600 does not require a matching contribution. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bartholomay, second by Donnelly to approve the Consent Agenda as follows: a) Approved Council Minutes (3/16/15 Regular) Council Minutes(Regular) April 6,2015 Page 2 b) Approved Temporary On-Sale Liquor License St. Michael's Church- Administration c) Adopted RESOLUTION R15-15 Approving Gambling Event Permit St. Michael's Church-Administration d) Adopted RESOLUTION R16-15 Accepting Donation to the Rambling River Center—Parks and Recreation f) Approved Agency Funds Operating Transfer-Finance g) Approved Tracker Investment Management Subscription Agreement-Finance h) Approved Joint Powers Agreement Flagstaff Avenue Dynamic Speed Display Signs-Engineering i) Approved Metro WaterShed Partners Membership -Engineering j) Approved Paid Time Off(PTO) Transition—Human Resources k) Approved Appointment Recommendation Fire Department—Human Resources 1) Approved Appointment Recommendation Liquor Operations—Human Resources m) Approved Appointment Recommendation Liquor Operations—Human Resources n) Approved Appointment Recommendation Liquor Operations—Human Resources o) Acknowledged Resignation Liquor Stores—Human Resources p) Approved Bills APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Parking Restriction Request Spruce Street-Engineering Mr. Leon Orr requested a parking space be restricted on Spruce Street near the old Rambling River Center to allow access to his Last Hope office located in that building. Council discussed this at their February 9, 2015,work session and reached a consensus to not restrict parking in that area. Mr. Leon On and Mr. Steve Aaron(owner of the building)were in attendance to discuss this issue further. Mr. On stated there are four parking spaces along Spruce Street, one being handicapped. He explained employees of the post office processing facility park along Spruce Street next to the building for the entire day. There is parking available along Spruce Street across the street by City Hall that is not used. Mr. On recalled there is a precedent for this. Many years ago Council restricted two parking spaces in front of the old liquor store on 3rd Street. He felt it would be appropriate to designate one parking space to one hour between 9:00 a.m. and 5:00 p.m. along Spruce Street. Mr. Steve Aaron stated when they bought the building one request was they be allowed to make changes and have angle parking along the building. The city did approve this. He felt Mr. Orr's request was much simpler. The post master has told Mr. On he cannot direct his employees as to where to park. The owners of the vehicles have said they will not park somewhere else. Staff has also spoken with the post office processing facility with the same results. Council Minutes(Regular) April 6,2015 Page 3 Mayor Larson was concerned if this is approved, other businesses will have the same request. Councilmember Bartholomay asked if the restricted parking was still in place in front of Buds and Bytes. City Administrator McKnight noted there is some short term parking downtown in front of the post office and bakery and one at the southeast corner of 3rd and Oak Streets. We do not have officers available to enforce this. Councilmembers asked several questions of staff and the requesting parties. Mayor Larson preferred to work more with the post office and surrounding facilities before putting up a sign. Councilmember Bartholomay felt a precedent has been set by posting the signs in front of the post office and bakery and Buds and Bytes. We also have the Second Street parking lot. If we don't allow this, then we should explore removing the other signs. Councilmember Bonar was reluctant to install a sign. MOTION by Bartholomay, second by Donnelly to table this item to the April 20, 2015, Council meeting to allow more time for discussions with the post office and surrounding facilities. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Approve Agreements for the Purchase and Installation of a Picnic Shelter in Fair Hills Park—Parks and Recreation Parks and Recreation Director Distad received proposals for the purchase and installation of a new picnic shelter at Fair Hills Park. The low proposals were from St. Croix Recreation Fun Playgrounds, Inc. for purchase of the shelter in the amount of$16,640 and from Contracting Solutions, Inc. for the installation of the shelter in the amount of$13,360. The total cost is $30,000. MOTION by Bartholomay, second by Bonar to approve the agreements with St. Croix Recreation Fun Playgrounds, Inc. and Contracting Solutions Inc., for the purchase and installation of the shelter in Fair Hills Park. APIF,MOTION CARRIED. b) Approve Community Development Block Grant Commercial Rehabilitation Grant Contract, Often 400 Third Street—Community Development Mr. Paul Often, owner of 400 Third Street, applied for CDBG funds to obtain a new HVAC system for his building. The current system is not operable and cannot be repaired. Community Development Director Kienberger presented an agreement to obtain$22,087 in CDBG funds for a grant to make the necessary improvements. Mr. Often stated the building has been divided into several smaller spaces to meet demand. There has been a tremendous cost in bringing in water pipes, HVAC and flooring. He thanked Council and staff for the opportunity to obtain funding. MOTION by Bartholomay, second by Bonar to approve the grant agreement between the City and W. Paul Otten for$22,087 in Commercial Rehabilitation Grant Program funds for 400 3rd Street. APIF,MOTION CARRIED. Council Minutes(Regular) April 6,2015 Page 4 c) Adopt Resolution Accept Sponsorships for the Music in the Park Program— Parks and Recreation Recreation Supervisor Kohlbeck informed Council about a new program, Music in the Parks. There will be one concert a month on the last Thursday of the month in May,June, July and August. Staff obtained 16 business sponsors to cover the cost of the program. In case of inclement weather, concerts will be held in the second floor expansion space in City Hall. MOTION by Bartholomay, second by Donnelly to adopt RESOLUTION R17-15 accepting sponsorship payments to the Music in the Park program. APIF,MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Bonar: He noted on the consent agenda Council approved a Joint Powers Agreement with Lakeville for dynamic speed signs on Flagstaff and 179th Street. City Administrator McKnight: Starting today, residents will be receiving phone calls regarding the community survey. Staff appreciates any input received. City Engineer Schorzman: The 195th Street project will begin soon. Bids came in 18% under the project estimate. The County Board will award the project tomorrow and the project should begin within three weeks. Mayor Larson: Flea Markets will be held the fourth Saturday of the month April through August, in the parking lot along Oak Street. Hydrant flushing will be conducted the weeks of April 13 and April 20, 2015. Curbside cleanup days begin Saturday, April 18, 2015. He encouraged residents to shop local. 14. ADJOURN MOTION by Bartholomay, second by Pitcher to adjourn at 7:54 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant