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HomeMy WebLinkAbout08.10.15 Work Session Packet City ofFamvngton MlcswnStwetaent 430 Third Street Through teamwork and cooperation,the Farmington,MN 55024 City ofFarmington provides quality services that preserve our proud past and foster a promising future. AGENDA CITY COUNCIL WORKSHOP August 10, 2015 6:30 PM Farmington City Hall 1. CALL TO ORDER 2. APPROVE AGENDA 3. DISCUSSION ITEMS (a) 2016 Trunk Highway 3 Project Discussion (b) Draft 2016 Budgets (c) Potential 2007A Bond Refunding Discussion Continued 4. CITY ADMINISTRATOR UPDATE 5. ADJOURN Aoki**. City of Farmington 430 Third Street Farrington,Minnesota .A � 651.280.6800 -Fax 651.280.6899 W W W.CLfairYlQ)gtOn.Iffi1.115 TO: Mayor,Coumclunembers and City Administrator FROM: Kevin Schorzman,City Engineer SUBJECT: 2016 Trunk Highway 3 Project Discussion DATE: August 10,2015 INTRODUCTION As the city council is aware,the Minnesota Department of Transportation(MnDOT)will be doing a rehabilitation project on TH-3 in 2016. The project limits are Ash Street on the south and 170th Street on the north DISCUSSION In general,the project is a mill and overlay project that will also include ADA improvements to crossings on TH-3 as well as a sidewalk from Elm Street to 213th Street on the east side ofTH-3 and the completion ofthe trail on the west side of TH-3 from 194th Street to the roundabout The project will also involve some access modifications between Ash Street and Main Street on TH-3. These access modifications have been discussed at several city council work sessions this year and an open house was held on July 21,2015, to provide the public with an opportunity to view MnDOTs proposed plan and provide comments on it. Since the open house,MnDOT has been working to incorporate cothi,rruts fromboth the public and the city council into the final plan for the project At this meeting,MnDOT will share the final plan for the project,discuss any items council would like to discuss,and then go over the mmicipal consent required for the project BUDGET IMPACT As discussed previously,the city's portion ofthe project costs will be approximately$50,000 for the sigiral replacement at Elm Street,and up to one-half of the cost of the trail extension on the west side of TH-3 near the roundabout MnDOT will be covering the other half ofthe trail construction cost ,ACTION REQUESTED Listen to the information provided at the meeting by MnDOT and ask any questions related to the 2016 TH-3 project 4E10i6,� City of Farmington iti o 430 Third Street Farmington,Minnesota d .,: 651.280.6800 -Fax 651.280.6899 An www.cifimimgtonnn.us TO: Mayor,Counc r embers and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Draft 2016 Budgets DATE: August 10,2015 INTRODUCTION Attached for your review are the summary pages for the draft 2016 budgets and an updated fund balance projections. This evening is your last scheduled opportunity to review the draft budgets before you are asked to adopt the preliminary levy on Tuesday, September 8,2015. DISCUSSION The current draft 2016 General Fund and Debt Service Funds budget summary is as follows: 2016 2015 Proposed Budget Budget Change Revenues $3,140,207 3,050,980 $89,227 Fiscal Disparities 2,237,937 2,077,080 160,857 Less:Expenditures 11,482,624 11,770,466 287,842 General Fund Levy 6,104,480 6,642,406 537,926 Debt Levy 3.059,728 2.970.848 (88,880) Farmington Net Tax Levy $9,164.208 $9,613,254 $449.046 4.90% Since your July 20,2015 council workshop the following revisions have been made to the budget proposed Farmington Net Tax Levy: Proposed Net Tax Levy at July 20,2015 workshop $9,530,233 Add: Restore EDA transfer from General Fund to$40,000 20,000 Restore'to be determined'position 75,000 Subtract: Administrative reserve to bring levy below 5% 11,979 Proposed Net Tax Levy as of August 10,2015 $9,613,254 In addition the General Fund budget has been updated to reflect the pool will be open in 2016.This change was budget neutral General Fund and Debt Service Fund Items Yet To Be Finalised The following amounts are still subject to change: • local government aid(LGA), • fiscal disparities, • human resource costs,and • debt repayment obligations. The first two bulleted itens above will be updated by the end of August Human resource costs will not be known until the various contract negotiations are complete. Debt repayment amounts will be finald when the 195th street bond issue is awarded this fill, Tax Notes A briefhistory ofthe tax levy changes is listed below. 2010 2.39% 2012 0% 2014 1.92% 2011 3.42% 2013 0% 2015 4.96% The estimated market value(EMV)for residential tones in Farmington is expected to increase from$199,426 to$213,155,an increase of 6.88%. The County estimates the market value fir last year's new construction in Fam ngton was$23.4 million.This translates to$256,935 in new tax capacity. Applying the city's 2015 tax rate to this amount would result in$157,899 oftax levy related to new construction or 1.49%. Ifthe 2016 tax levy were to increase 4.90%,it is estimated the average residential honneowner's property taxes would increase$46.52/year or$3.88/month. Other Budgets Two changes were made to the renaming budgets. The operating transfers into the EDA were restored to$40,000. Sewer The professional services line item was decreased to$150,000 which represents the updated project costs,of$50,000,for the reconstruction of the sewer line that goes north on Embers through the new adjoining Lakeville development.This armunt was included in case that project is carried over to 2016.The remaining$100,000 is unchanged and provides fluids to begin to update the Sanitary Sewer plan that is part of the camp plan as well as other potential items,such as,sewer lining The 2016 MCES foes will not be fmalimd until the city receives updated numbers fromthe Met Council later this year. BUDGET IMPACT All information is related to the development of the 2016 city budget and tax levy.The 2017 projected budget numbers have had minimal review;they continue to be a work in progress. ,ACTION REQUESTED Review the proposed 2016 budgets and ask any reaming questions in preparation of adoption of the preliminary levy during the Tuesday, September 8,2015 council meeting. ATTACHMENTS: Type Description ❑ Backup Material General Fund Draft Budget ❑ Backup Material Debt Levy Draft Budget ❑ Backup Material Special Revenue Funds Draft Budget ❑ Backup Material Capital Projects Funds Draft Budget ❑ Backup Material Enterprise Funds Draft Budget Cl Backup Material Updated Fund Balance Projections City of Farmington Budget and Tax Levy 2015 Budget,2016 Proposed and 2017 Proposed Company 2015 2016 Budget% 2017 Budget Change Budget Proposed Change Proposed Non-Property Tax Revenues 1 Licenses and Permits 483220 385,905 (20.14)% 371,490 (3.74)%1 intergovernmental Revenue 760,857 794,857 4.47% 778,857 (2.01)% Charge for Service __ 558,950 591,700E 5.86% 575,200 (2.79)% Fines and Forfeitures 72,000 65,000' (9.72)% 65,000 0.00% investment Interest 20,000 18,462, (7.69)% 18,462 0.00% Miscellaneous 121,000 46,685 (61.42)% 48,185 3.21% Transfers In 1,124,180 1,148,371 2.15% 1,182,840 3.00%'; Total Revenues 3,140,207 3,050,980, (2.84)% 3,040,034 (0.36)% Expenditures ■ Administration 829,877 802,223 (3.33)% 934,125 16.44%1 Human Resource 263,344 279,035 5.96% 290,102 3.97%j 1 Finance and Risk Mgmt 614,019 681,973 11.07% 715,940 4.98% Police 4,114,992 4,182,762 1.65%1 4,331,161 3.55% Fire 1,042,717 1,125,007' 7.89%I 1,386,877 23.28%1 Community Development 526,475 594,498 12.92%I 692,830 _16.54% Engineering 698,835 656,688 (6.03)% 690,684 5.18% Municipal Services 1,289,684 1,245,499 (3.43)% 1,394,511 11.96% Parks and Recreation 1,276,674 _ 1,290,7951 1.11% 1,3.18,993 2.18%, Perm Levy Ad)(15,16,17) 30,000 5,379' (82.07)% 30,000 457.72% Transfers Out 796,007 906,6071 13.89% 911,607 0.55% Total Expenditures 11,482,624 11,770,466; 2.51% 12,696,830 7.87%; Revenues Over(Under)Expenditures (8,342,417) (8,719,486) 4.52% (9,656,796) 10.75% Fiscal Disparities 2,237,937 2,077,0801 (7.19)% 2,077,080 0.00% General Fund Levy 6,104,480 6,64Z406 8.81% 7,579,716 14.11%' Debt Le - - Debt Levy-Bonds __ 2,939,728 2,850,848 (3.02)% 3,184,903 11.72% Debt Levy-Fire Truck _ 120,000 120,000 0.00% 117,562 (2.03)%1 Total Debt Levy I 3,059,728 2,970,8481 (2.90)% 3,302,465 11.16%1 Ag Credit 0 1 Farmington Net Tax Levy 9,164,208 9,613,254' 4.90%I 10,882,181 13.20% Location: Documents\FARMINGTON\Budget 2016-2017\1 General Fund Budget Summary Page 2015 Base 7/29/2015 8:14:12 AM Debt Service Funds Summary *Includes Fund 3005 (formerly 86A) as placeholder for Fire Truck loan, Fund 3093 as Placeholder for 2015A 195th St Bond Issue 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company Actual Budget Proposed Proposed 2014 2015 2016 2017 Revenues Property Taxes(Le.Debt Levy) 2,857,711 3,059,728 2,970,848 3,302,465 Special Assessments 502,299 489,6.07 4.66,817 447,368 Deferred Assessments(VRC) 18,073 0 MSA Construction 0 335,000 135,000 Interest on Investments 1,825 0 24,745 24,745 Total Revenues 3,379,908 3,549,335 3,797,410 3,909,578 Expenditures Principal Repayment 3,817,055 3,082,819 4,527,474 3,285,834 Interest on Debt 1,069,463 973,822 972,115 843,441 Debt-Fiscal Charges 17,959 28,162 28,623 27,1861 Total Expenditures 4,904,476 4,084,803 5,528,212 4,156,461 Other Financing Sources Bond Proceeds 0 4,290,000 Transfers In 639,860 826,140 1,878,552 343,552 Transfers Out (186,417) (4,437,000) (117,000) (171,000) Total Transfers 453,443 679,140 1,761,552 172,552 Change in Fund Balance (1,071,126) 143,672 30,750 (74,331) 7/29/2015 8:17:27 AM Page 1 of 1 Special Revenue Funds Budget Summary 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company 2014 2015 2016 2017 Actual Budget Proposed Proposed Revenues EDA(2000) 54,764 7501 1,572 1,572 TIF-City Center(2050) 110,906 137,120 1 111,978 1,978 TIF-Eagles(2051) 4,273 190 Police Donations&Forfeitures(2100) 3,212 5,0601 5,084 84 Park Improvement Fund(2300) 78,802 21,193, 9,008 8,708 i Ice Arena(2500) 301,647 306,860 I 321,750 326,4501 Total Revenues 553,604 471,173 449,392 338,7921 Expenditures EDA(2000) 29,627 40,7501 42,430 40,7231 TIF-City Center(2050) 6,874 9,3041 8,704 TIF-Eagles(2051) 27,868 0 Police Donations&Forfeitures(2100) 4,936 6,500 6,500 Park Improvement Fund(2300) 81,350 70,000 60,000 150,000 Ice Arena(2500) 302,084 316,2041 317,418 445,120 Total Expenditures 452,738 442,758� 435,052 635,843 Transfers Transfers In 79,417 130,000 1 80,000 80,000 Transfers Out (101,959) 0 Total Transfers (22,541) 130,000, 80,000 80,000 Change In Fund Balance 78,324 158,415 94,340 (217,051) 7/29/2015 8:18:00 AM Page 1 of 1 Capital Projects Funds Summary 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company 2014 2015 2016 2017 Actual Budget Proposed Proposed Revenues i Sanitary Sewer Trunk(3900) 64,824 34,790 32,437 2,4371 Cable Communications Fund(4000) 169,208 173,210 174,177 174,177; Road and Bridge/Street Reconstruction Fund(4100) 135,634 53,135 35,978 23,716 I Fire Capital Projects Fund(4300) 49,150 15,090 15,6581 658 Storm Water Trunk(4400) 106,586 36,270 30,238, 30,238 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) , 18,901 5,140 5,210' 210 Private Capital Projects(4600) 26,050 21,990 22,354 1 2,354 Permanent imp Revolving Fund(4900) 23,892 17,038 16,400 780 Gen'1 Cap Equip Fund(5600) 6,260 13 131 Maintenance Fund(5700) 0 4,180 11,631 11,631 Total Revenues 600,506 360,843 344,096 246,2141 Expenditures Sanitary Sewer Trunk 7,588 0 Cable Communications Fund 230,785 71,0001 81,000 81,000 Road and Bridge/Street Reconstruction Fund(4100) 1 3,313 01 1 Fire Capital Projects Fund(4300) 120,960 62,500 347,5001 - Storm Water Trunk Fund 447 350,000. _ RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 15,817 7,500 7,500 Private Capital Projects 1,661 20,000 20,000 Permanent Imp Revolving Fund 388 0 474 Gen'I Cap Equip Fund(5600) 165,707 141,607 - - 1 Maintenance Fund 1,338,754 5,020,000 621,500 594,250 Total Expenditures 1,719,712 5,696,707 1,219,581 675,250 Transfers Transfers In 820,579 i 5,072,707 983,607 1,042,607 , 1 (257633) Transfers Out (518,633) (1,754,000) (219,000) Total Transfers 562,946 4,554,074 1 (770,393) 823,607 Change In Fund Balance (556,260) (781,790)1 (1,645,878) 394,571 7/29/2015 8:18:48 AM Page 1 of 1 Enterprise Funds Budget Summary 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company 2014 2015 2016 2017 Actual Budget Proposed Proposed Revenues Liquor Stores,Net of Cost of Goods Sold(6100:6115) 1,171,397 1,156,3721 1,157,1261 1,170,575 Sewer Operations(6200:6205) 1,863,708 1,803,2811 2,046,426 2,056,526 Solid Waste(6300:6302) 2,003,020 1,928,430 1,927,295 1,953,295 Storm Water(6400:6405) 568,527 556,350 641,396 644,596 Water(6500:6508) 1,714,253 1,732,312 1,677,698 1,821,158 Streetlights(6600:6602) 219,052 216,070 219,380 220,380 Total Revenues 7,539,9571 7,392,815 7,669,321 7,866,530 Expenditures Liquor Stores 848,032 872,022 934,208 954,450 Sewer Operations 1,712,646 2,703,969 1,963,024 2,074,902 Solid Waste 1,600,436 1,711,408 2,072,302 1,822,505 Storm Water 615,686 701,759 f 637,676 736,976 Water 1,410,215 1,538,39611 1,551,597 Streetlights 174,957 216,900; 222,100 231,745 Total Expenditures 6,361,973 7,744,454 7,352,592 7,372,175 Transfers Transfers In 0 0 Transfers Out (1,414,119) (1,466,687) (1,312,923), (1,347,392) Total Transfers (1,414,119) (1,466,687)! (1,312,923) (1,347,392) Change In Fund Balance (236,135) (1,818,326), (996,194) (853,037) 7/29/2015 8:19:23 AM Page 1 of 1 cw .0 z x W a m <-1 e-I co N 'Ct •t N 01 N ei a1 N. 00 LO in M ai co in N LO 00 m ei O Ln en O0Qp LO N N ei o1 N en 'et N I m en 0 01 N 00 y e.4 a-1 CO Ln M Cr d' N e-1 IN O LO LO O a-1 O N. mf LO Tr 111 O�OD e\i en- CO O LD Lf1 Ni 06 N N O' a-1 00 M' 0O 00 vi LO O OMl a^i N M en on 01 O O N 01 l0 O N eF ei 00 l0 CY a \ 01 N M Ln ei N' N LO ai 01 ei N ei ID LO LO 7 N M Lf1 a-I .4 ei M' CO N VT LT VT VT VT VT to VT VT VT VT VT VT VT VT LT VT VT LT VT VTI N t/T ei a-I LO M O LO O N ID M en al To O in O LO M N 01 O 00 '0 In Ol LO LO 00 Ln N en d' O1 M en m 00 N LO O in O en ei N O al e.1 ei O M O 00 d' N in O M et O -I d' ■ to In N N N e-I in CD NM 00' a-I M lD M et d' d' l0' OQ Ol' ei N V1' to N Ol' O ei ei M' en 01 N O N O Lb N en in v m to en LO N N N O1 N N en 73 \ al ai M N en to 00 ei M ai Tr 01 O1 00 MO) m aNi Ili lei' a-1 M en VT VT VT VT VT VT VT LT VT VT VT VT LT VT VT 1/T VT VT VT VT VT VT VT a"1 L \ ei \e -1 * * * * * ei LA M In N N 00 s-I 01 O N 00 CO en 01 N ai LO LO D > > 7 7 C N en en a04 o N � v Om a�1-I in N N Lin NN � N eM-I 1... c0 CO CO Cw VD N N Ol a1 O' N 0) ei Ln M' M' Ol O' O' O Ln d' a0' O ei C 'C 'C C C 'e1' 00 al M 00 to e-1 00 e-1 al LO e I If1 N 01 CO m CO CO co to C CP M N 01 N N N e n Ln CO e-I N a i 01 C W W W W W u 2 N ei a-I M a-1 2 2 2 2 2 C C O O O O O VT VT VI- VT VI- VI- tn. if VT VT VT UT VT UT in. 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Z L17. 7 c " > e 3 E v W `= y'C.� `V U C N a C N a) Q.cu ea C d U C d to �' +�+ N a' 7 — cC6 LL O t1 N t N +�'' YO eN-1 as u. E cc CU L. 0. 3 w 0 0_t� E CS E 0 77 4 `o v �' E a� a+'i s. 40 3 E aJ 2 i In l0 Q ' U Y Q C .G N a) '- > U 3 0. 7 ?� _a " .1., cu O C t 7 .- C) ++ v Lt O f6 N - f0 O '- Y 'L_ w ct 0 ,. ' 6 OJ O S @ `I� +' �e +' 'V^j al C d O. W I- a. O. V 0. In C� ce ii In a a et Z e C �1 Ln IA In In Z ,C C * E co cu 0 LA U LY to 'O N to h ca �o�E t, City of Farmington 430 Third Street if Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 �*'•a ° www.cifarmfrigton.nnus TO: Mayor,Councin embers and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Potential 2007A Bond Refiur>ding Discussion Continued DATE: August 10,2015 INTRODUCTION The 2007A bonds are optionally redeemable February 1,2017.The city has the opportunity to refund the 2007A bonds now and lock-in future interest rate savings.This series of bonds would be 2015B. DISCUSSION The city council has a choice regarding whether to refirnd the 2007A bonds now or wait until it is closer to the February 1,2017 optional redenption date. The following summarizes the nnre significant pros and cons of refimdung the bonds at this time: os • Lock-in estimated net present value savings of$312,000 Cons • The savings above are net of$173,000 in negative arbitrage,which means the amount of investment earnings on the bonds proceeds would be less than the amount of interest being incurred on the bonds fromthe time the bonds are issued until the optional redemption date. • Lose the option to expand the type oftenants to whom the vacant space on the second floor of city hall could be rented,though,even with taxable financing the timing restrictions make this extremely difficult. Now Versus Then The most difficult issue with the proposed refimding is deciding whether or not it is better to lock-in the potential interest rate savings now or wait until closer to February 1,2017.Waiting would reduce the amount of negative arbitrage the city irons. alms,rs,the city's financial advisor,completed two sets of cash flow projections to provide some additional context. Utilizing the same interest rates for the two comparisons,so the only diflirrence was when the bonds were issued,they estmrated the net present value savings would increase from$312,000 to$523,000 ifthe city waited to issue the bonds. This makes sense,because ifyou waited until late 2016 to refimd the bonds you wouldn't have minimal negative arbitrage. Ifthe city council believes the city's borrowing costs will be the sane or even less 15 months fromnow,then waiting would clearly make sense. However,we know interest rates will not be the sane;interest rates will change. How much higher or lower the rates may be in November/December of2016,we cannot predict Further analysis shows the city's overall cost of borrowing could increase.45%-.50%and the estimated savings would be about the sane as the savings that are expected to be realized at this tine. If rates were to increase more than.45%-.50%,than the savings would be further reduced and it nay not make economic sense to rebid the bonds at that tine. BUDGET IMPACT The 2007A bond refimding would be cost neutral to the 2015 budget. The interest rate savings would be realized in the future. ACTION REQUESTED Staff seeks direction fromthe city council on whether or not to proceed with the 2007A bond refimding,