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HomeMy WebLinkAbout08.17.15 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Tim Pitcher AGENDA REGULAR CITY COUNCIL MEETING AUGUST 17, 2015 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA S. ANNOUNCEMENTS/COMMENDATIONS a) Swearing In of Assistant Fire Chiefs Sworn-In b) 195th Street Project Update–Engineering Information Received 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) • 7. CONSENT AGENDA a) Approve Council Minutes (8/3/15 Regular)(8/10/15 Work Session)– Administration Approved b) Approve Temporary On—Sale Liquor License St. Michaels Church– Administration Approved c) Approve Out of State Training Request–Police Approved d) Acknowledge Retirement Fire Department–Human Resources Acknowledged e) Appointment Recommendation Fire Department–Human Resources Approved f) Appointment Recommendation Fire Department–Human Resources Approved g) Appointment Recommendation Fire Department–Human Resources Approved h) Appointment Recommendation Fire Department–Human Resources Approved i) Approve Bills-Finance Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda.If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS a) Adopt Resolution— 195th Street Project Street Reconstruction Bonds and Authorization to Sell Bonds—Finance R37-15 9. AWARD OF CONTRACT a) Approve Downtown Redevelopment Plan Contract—Community Development Approved 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) CDBG Rehabilitation Grant Town Properties, LLC—Community Development Approved b) Adopt Ordinance Amendment Concerning Data Centers—Community Development Ord 015-699 c) Adopt Ordinance Amendment Concerning Community Solar Gardens— Community Development Ord 015-700 d) Approve Agreement Meadowview Park Basketball Court Resurfacing Project —Parks and Recreation Approved e) 2015 General Fund Budget Review-Finance Information Received 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. EXECUTIVE SESSION a) City Administrator Annual Performance Review 15. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. F i City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 +' www.ci.farmington.nm.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Swearing In of Assistant Fire Chiefs DATE: August 17, 2015 INTRODUCTION At your July 6, 2015 city council meeting you approved the appointment of Jeffrey Allbee and Justin Elvestad as our two new assistant fire chiefs. At your meeting tonight these two fire officers will be officially sworn in to their new positions. DISCUSSION Mr. Albee has been with fire department since 2006 and previously served as a captain. Mr. Elvestad has been with the department since 2001 and previously served as a captain in the department. BUDGET IMPACT NA ACTION REQUESTED The city administrator will issue the oath of office to Assistant Fire Chief Allbee and Assistant Fire Chief Elvestad. o� ii�► City of armington Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .,,PRO www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve City Council Minutes (8/3/2015 Regular)(8/10/2015 Work Session)- Administration DATE: August 17, 2015 INTRODUCTION Attached are August 3,2015 regular city council meeting minutes and August 10, 2015 city council work session minutes. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approved the city council meeting minutes for August 3 and 10, 2015. ATTACHMENTS: Type Description D Exhibit August 3,2015 Regular Council Minutes D Exhibit August 10,2015 Council Work Session Minutes COUNCIL MINUTES REGULAR August 3, 2015 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bonar,Pitcher Members Absent: Bartholomay,Donnelly Also Present: David McKnight, City Administrator;Robin Hanson,Finance Director;Adam Kienberger, Community Development Director; Randy Distad,Parks and Recreation Director;Kevin Schorzman, City Engineer; Jim Larsen,Fire Chief;Fire Department Members; Cynthia Muller, Executive Assistant Audience: John Barger,Firefighters Auxiliary Association,Fire Relief Association,Kurt Weidner,Patti McCauley, Steven Endres 4. APPROVE AGENDA Councilmember Bonar pulled item 7c) 195th Street Project Parking Restrictions for comment. City Administrator McKnight added item 7b)Approve Gambling Event Permit Athenas Canine Companions. MOTION by Pitcher, second by Bonar to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Louis Schmitz Foundation Donation to the Parks and Recreation Department A donation of$1,200 was received from the Louis Schmitz Foundation for two park benches to be placed in front of the Rambling River Center. Mr.John Barger, representing the Louis Schmitz Foundation, spoke regarding sporting events coached by Louis Schmitz and what he did for the community. Mr.Barger presented the donation to Mayor Larson. The foundation has donated$15,000 per year for the last four years,back to the community. MOTION by Bonar, second by Pitcher to adopt RESOLUTION R31-15 accepting the donation of$1,200 for the purchase and installation of two memorial benches at the Rambling River Center Oak Street entrance. APIF,MOTION CARRIED. b) Recognition—Farmington Firefighters Auxiliary The Farmington Firefighters Auxiliary Association has donated$10,000 for the purchase of portable radios. The donation was presented to Mayor Larson by members of the Farmington Firefighters Auxiliary Association. MOTION by Council Minutes(Regular) August 3,2015 Page 2 Bonar, second by Pitcher to adopt RESOLUTION R32-15 accepting the$10,000 donation by the Farmington Firefighters Auxiliary Association. APIF,MOTION CARRIED. c) Recognition—Farmington Fire Department Relief Association The Farmington Fire Department Relief Association has donated$10,000 for the purchase of portable radios. The donation was presented to Mayor Larson by members of the Fire Relief Association. MOTION by Bonar, second by Pitcher to adopt RESOLUTION R33-15 accepting the$10,000 donation by the Farmington Fire Department Relief Association. APIF,MOTION CARRIED. d) Accept Donation from Allina Health Allina Health has donated an automatic external defibrillator(AED)to the Fire Department. Kurt Weidner, Operations Manager and Patti McCauley,Education Coordinator representing Allina Health presented the AED to Mayor Larson. Farmington has been working on becoming a heart safe community and now has all the required AED's in place for this designation. The application will be sent to the American Heart Association for approval. MOTION by Bonar, second by Pitcher to adopt RESOLUTION R34-15 accepting the donation of an AED to the Farmington Fire Department from Allina Health. APIF,MOTION CARRIED. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bonar, second by Pitcher to approve the Consent Agenda as follows: a) Approved Council Minutes(7/20/15 Regular and Work Session)-Administration b) Adopted RESOLUTION R35-15 Approving Gambling Event Permit Athenas Canine Companions-Administration c) Adopted RESOLUTION R36-15 Approving 195th Street Project Parking Restrictions-Engineering d) Approved Bills-Finance APIF,MOTION CARRIED. c) Adopt Resolution—195th Street Project Parking Restrictions-Engineering Restricting parking within the project area is necessary because of the use of MSA funds. Parking will be prohibited on 195th Street from Flagstaff Avenue to Akin Road, 1,000 feet north and south of the 195th Street intersection on Flagstaff Avenue and along Akin Road from 193rd to 198th Street. In 2008, parking was prohibited along 195th Street from Akin Road to Highway 3. An additional parking lot has been constructed at Akin Road Elementary School. 8. PUBLIC HEARINGS 9. A WARD OF CONTRACT Council Minutes(Regular) August 3,2015 Page 3 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Financial Review—June 2015 YTD-Finance At this time of year revenues and expenditures should be at 50%of budget. The general fund revenues total$4.9 million or 47%of budget. Property taxes represent 81%of the total budget. The first installment of 2015 taxes has been received. Permit revenues are less than 2014 at this time with 40 permits currently. General fund expenditures total$4.9 million or 46%of budget. There are increased human resources costs with hiring a new fire chief and some accelerated fire expenditures,but all are within budget. Snow removal expenditures for 2015 are much lower than 2014. The general fund cash flow has remained positive each month of 2015. Pool revenues are similar to 2014 and expenditures were$10,000 less than 2014. There are increased revenues at the arena due to summer ice. Neither liquor store met their individual gross profit benchmark of 25%;the downtown store was at 24%and Pilot Knob was at 24.7%. Neighboring communities have had to be more competitive due to Total Wine and now we are feeling that competition as well. The increase in solid waste expenditures is due to increased recycling costs from Dick's Sanitation for residential properties,an increase in commercial recycling, an increase in disposal fees from Resource Recovery and the purchase of new garbage containers. Regarding storm water expenses, $46,000 relates to pond dredging and$165,000 relates to the 195th Street project. Water availability charges are less due to fewer building permits and interest income is less. Rental income is higher due to a new antenna lease. b) CDBG Commercial Rehabilitation Grant Farmington Bakery—Community Development David and Gina King, owners of Farmington Bakery, have submitted an application for a commercial rehabilitation grant for$13,250. The grant will cover new windows, facade repairs, an ADA accessible front door and cake viewing/meeting area. The EDA recommended approval at their July 27, 2015, meeting. Construction on the outside will begin this summer and inside work will be done over winter. MOTION by Bonar, second by Pitcher to approve a CDBG commercial rehabilitation grant agreement with David and Gina King (Farmington Bakery). APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS Council Minutes(Regular) August 3,2015 Page 4 13. COUNCIL ROUNDTABLE Councilmember Pitcher: Encouraged residents to come to the Downtown Farmington Farmers' Market every Thursday and to shop local. City Engineer Schorzman: Regarding the 195th Street project,work is being done on the trails along Akin Road,then the boulevards will be restored, next the fmal list of asphalt and pavement markings will be done. On the west end of the project,the pedestrian underpass is completely installed to Meadowview Elementary. The underpass will include security cameras and lights. Most of the storm sewer to the west of Meadowview is in and work will continue east. Access should be available by Labor Day. Paving was done on the Henderson project last weekend. Most of the curb and concrete work is done. Community Development Director Kienberger: The submissions for the Downtown Redevelopment Plan have been reviewed and the committee will make a final recommendation to Council at the August 17,2015,meeting. Parks and Recreation Director Distad: Staff is waiting for a cost to replace the burners in the pool heater. Mayor Larson: Miss Farmington,Maricia Pacheco was crowned Aquatennial Queen. He encouraged residents to shop local. 14. ADJOURN MOTION by Pitcher, second by Bonar to adjourn at 7:40 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant Council Work Session Minutes August 10,2015 Mayor Larson called the work session to order at 6:30 p.m. Present: Larson,Bartholomay,Donnelly,Pitcher Absent: Bonar Also Present: David McKnight, City Administrator;Robin Hanson, Finance Director;Adam Kienberger, Community Development Director;Kevin Schorzman,City Engineer;Randy Distad,Parks and Recreation Director;Cynthia Muller,Executive Assistant;John Solberg, MnDOT South Area Manager MOTION by Bartholomay,second by Donnelly to approve the agenda. APIF,MOTION CARRIED. 2016 Trunk Highway 3 Proiect Mr.John Solberg,MnDOT South Area Manager, presented the final layout for this project. If Council agrees with the plans,a public hearing will be held at the October 5, 2015,Council meeting. Mr. Solberg mentioned comments from the project open house. The Hickory Street access will remain as is. Main Street will be closed at Highway 3. Spruce Street will be left as is. The median access at Walnut Street will be closed. Larch will have a 3/4 intersection where you can only go north,not south onto Highway 3. Traffic will be able to turn onto Larch from Highway 3. Mr. Solberg clarified,the median at Hickory will remain open for now. Once the mall site redevelops, if there are issues with that intersection,MnDOT will close the median if there is a safety problem. This should be known to anyone marketing the property. MnDOT does not need municipal consent to work in the median. Regarding the Highway 50 project,the access to 8th Street(the frontage road)will not be closed at Highway 50. This will also be part of the October 5,2015, public hearing. The cost to the city for the Highway 3 project is$50,000 for the signal at Highway 3 and Elm Street. 2016 Budget The preliminary budget will be brought to the September 8,2015,Council meeting for approval. Currently the 2016 net tax levy is $9,613,254,which is a$450,000 increase over 2015 or a 4.9% increase. At the July 20, 2015, Council work session Council asked staff to restore the EDA transfer from the general fund to $40,000,the to-be-determined position of$75,000 was restored, and the Administrative reserve was reduced by$11,979. The pool will be open in 2016. This change will be budget neutral as demolition costs were included in the 2016 budget. Local government aid(LGA)and fiscal disparities will be updated by the end of August. Human resource costs will be finalized after contract negotiations are complete. Debt repayment amounts will be finalized when the 195th Street bond issue is awarded this fall. Council Work Session August 10,2015 Page 2 The final budget cannot be higher than the preliminary budget. The 4.9%net tax levy would mean a tax increase of$46.52 per year or$3.88 per month on the average home. Councilmember Pitcher noted the overall message he is hearing is don't raise taxes. He cannot support raising the levy this much. Included in the 2016 budget is a$293,000 debt levy for the 195th Street project, fiscal disparities is $160,000 less than 2015 and building permit revenue was reduced$100,000. The debt levy is going down in 2016 from $3,059,000 to$2,970,000. At the same time we are increasing debt over$200,000 in the 195th Street project. Councilmembers Donnelly,Bartholomay and Mayor Larson supported the 4.9%increase. Regarding the pool, it will cost$3,800 to replace the burners in the heater. Council agreed to fix it so the expense would be in 2015. Regarding other budgets,the$40,000 transfer to the EDA was restored. In the sewer budget, staff received updated costs on the sewer line on the north side of town that joins the Lakeville development. The professional services line item has been decreased to $150,000. There was a small profit on summer ice due to new groups buying time. The dehumidification system has helped tremendously and saved a lot of wear on the equipment. 2007A Bond Refunding These bonds were used to finance the City Hall and First Street garage. The bonds are redeemable February 1,2017. Based on current estimates we could save$312,000 if we were to refund the bonds now. The cost would be$173,000. We would also lose the option to rent the upstairs to an expanded list of tenants, which would be difficult in any case. If we wait until closer to February 2017 interest rates could raise .5%. Staff asked if Council wants to refund the bonds now and lock in the$312,000 savings or wait to see what interest rates are like later. Councilmembers decided to wait to refund the bonds. City Administrator Update Council had discussed expanding the size of the EDA. This will be discussed at the September work session. MOTION by Bartholomay, second by Pitcher to adjourn at 7:38 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant oEFi City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ' '4 vole' www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve Temporary On-Sale Liquor License St.Michaels Church-Administration DATE: August 17,2015 INTRODUCTION St. Michael's Church is requesting a temporary on-sale liquor license for their Fall Festival. DISCUSSION St. Michael's Church is requesting a temporary on-sale liquor license for their Fall Festival to be held on September 19-20, 2015 at 22120 Denmark Avenue. Per state statute, a temporary on-sale liquor license must first be approved by the city and then forwarded to the state for approval. BUDGET IMPACT The State of Minnesota waives all fees for temporary liquor licenses for non-profit organizations. Therefore, the city has not established a fee for a temporary on-sale liquor license. ACTION REQUESTED Approve the attached application for a temporary on-sale liquor license for St. Michael's Church for their Fall Festival on September 19-20,2015. ATTACHMENTS: Type Description o Exhibit Temporary On-Sale Liquor License Application tor Minnesota Department of Public Safety " ! R, k ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 'fi` \ !�!!! 444 Cedar Street Suite 222,St.Paul MN 55101-5133 (651)201-7507 Fax(651)297-5259 TIY(651)282-6555 W W WDPS.STATE MN US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION • NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER t,hi E$atI3 5 STREET ADDRE CITY STATE ZIP CODE W a0 .Dtel nmak Avenue-- farvicaglari f ail 59(94- NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE Pakt c(Cf. {V' z-O kox1Se n ((est) O tf• DATES LIQUOR WILL BE SOLD .; tp,t, !4-34 Zvi TYPE OF ORRGANIIZATI NONPRQFIT ORGANIZATION OFFICER'S NAME ADDRESS '. (3.�1(b, r`n �,.0 f-1-�e. 19&,s tor 13-6 0-en n�a to k Ave, Pitroil 1`115 tit ORGANIZATION OFFICER'S NAME 4 ADDRESS -161W IYd. k_r A Ste e, ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. Han outdoor area,describe e aO 1)e-A r�ncl.X 2 rctirtevt&-toti0 r'1 Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. Aft Will the applicant liquor liability insurance? If so,please provide the carrier's name and amount of coverage. �i . AU-Pita Soo, OUq APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above.If the application le approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event PS-09079(19109) 4011/ City of Farmington k 430 Third Street Farmington,Minnesota �o 651.280.6800 -Fax 651.280.6899 r.4 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brian A. Lindquist,Police Chief SUBJECT: Out of State Training Request-Police DATE: August 17, 2015 INTRODUCTION The Farmington Police Department maintains a fleet of 16 vehicles. The cost to purchase,equip,operate, maintain and ultimately replace those vehicles continues to grow every year. It is our desire to operate an efficient and effective program allowing us to maximize our budgeted investment. DISCUSSION With the great many advancements in police technology, officers are spending more of their shifts in their patrol vehicles and are able to access information that at one time was only available to dispatchers or at their desks. It is our desire to stay informed and in front of those advancements and developments. I would like to send Sergeant Constantineau, our fleet manager, to the"Police Fleet Expo" held in Milwaukee,WI,August 18-21, 2015. He will be subject to information about the latest new vehicle information from auto manufactures and the latest products available law enforcement. Other topics such as fleet maintenance, and current tracking software will also be available. BUDGET IMPACT The cost for the seminar, lodging,travel and meals should not exceed$1,000 and that amount has been budgeted for in the 2015 training budget. ACTION REQUE TED Approve Sgt. Constantineau's attendance at the 2015 Police Fleet Expo in Milwaukee,Wisconsin on August 18-21, 2015. 10 City of Farmington • r Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ‘46...,, . - www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Acknowledge Retirement Fire Department-Human Resources DATE: August 17,2015 INTRODUCTION The city has received notice that Mr. Andrew Skln7acek has retired from his position as Fire Lieutenant effective August 7, 2015. DISCUSSION The Human Resources Office received notification that Mr. Andrew Skluzacek retired on August 7,2015 from his position as Fire Lieutenant. Mr. Skluzacek joined the Fire Department in 2004 and has been a valued member of the city organization. The city appreciates his commitment to the organization and wishes him well in his future endeavors. BUDGET IMPACT NA ACTION REQUESTED Acknowledge the retirement of Mr. Andrew Skluzacek,effective August 7, 2015. okRifie City of Farmington ihook 430 Third Street ' Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .,1 ",.' www.cifarmington.mn.us TO: Mayor, Councihnembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation-Fire Department DATE: August 17, 2015 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call firefighter in the Fire Department has been completed. DISCUSSION After completing testing, a pre-employment physical, and a thorough review by the Fire Department and the Human Resources Office, a contingent offer of employment has been made to Ian Wallfred, subject to ratification by the city council. Mr. Wallfred meets the qualifications for this position. BUDGET IMPACT Fire fighters are paid an hourly rate of$10.75 per hour for all training and call hours. Funding for this position is authorized in the 2015 budget. ACTION REQUESTED Approve the appointment of Mr. Ian Wallfred as a paid on-call firefighter in the Fire Department effective on or about September 1,2015. Ai itit+R + City o fFarmington Farmington,Minnesota Street a. 651.280.6800 -Fax 651.280.6899 i MOO" www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation-Fire Department DATE: August 17, 2015 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call firefighter in the Fire Department has been completed. DISCUSSION After completing testing, a pre-employment physical, and a thorough review by the Fire Department and the Human Resources Office, a contingent offer of employment has been made to Daniel Sather, Sr., subject to ratification by the city council. Mr. Sather meets the qualifications for this position. BUDGET IMPACT Fire fighters are paid an hourly rate of$10.75 per hour for all training and call hours. Funding for this position is authorized in the 2015 budget. ACTION REQUESTED Approve the appointment of Mr. Daniel Sather, Sr. as a paid on-call firefighter in the Fire Department effective on or about September 1,2015. (AI N, City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 44x.4 " www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation-Fire Department DATE: August 17, 2015 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call firefighter in the Fire Department has been completed. DISCUSSION After completing testing, a pre-employment physical, and a thorough review by the Fire Department and the Human Resources Office, a contingent offer of employment has been made to Robert Lewis., subject to ratification by the city council. Mr. Lewis meets the qualifications for this position. BUDGET IMPACT Fire fighters are paid an hourly rate of$10.75 per hour for all training and call hours. Funding for this position is authorized in the 2015 budget. ACTION REQUESTED Approve the appointment of Mr. Robert Lewis as a paid on-call firefighter in the Fire Department effective on or about September 1, 2015. �``M,* City of Farmington it% 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 °'+r.4pool www.cifarmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation-Fire Department DATE: August 17, 2015 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call firefighter in the Fire Department has been completed. DISCUSSION After completing testing, a pre-employment physical, and a thorough review by the Fire Department and the Human Resources Office, a contingent offer of employment has been made to Andrew Larkin, subject to ratification by the city council. Mr. Larkin meets the qualifications for this position. BUDGET IMPACT Fire fighters are paid an hourly rate of$10.75 per hour for all training and call hours.Funding for this position is authorized in the 2015 budget. ACTION REQUESTED Approve the appointment of Mr. Andrew Larkin as a paid on-call firefighter in the Fire Department effective on or about September 1,2015. 49Rikg,, City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 •4PAO*' www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Approve Bills-Finance DATE: August 17, 2015 INTRODUCTION Attached are the bills for July 30, 2015 through August 12, 2015. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the bills for July 30, 2015 through August 12,2015. 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N N co c- o g d� 0 E 0 Co V_ OJ W zm V V o N 0 I CO CO CO 0 a U o 0) 0 2 0 PI f7 z N M t < P o- 0 4FAR146, City ofoFa Farmington Farmington,Minnesota 2. 651.280.6800 -Fax 651.280.6899 °-•'4 4 Oe° www.ci.farmington.mn.us TO: Mayor, Council members and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Public Hearing-195th Street Project Street Reconstruction Bonds and Authorization to Sell Bonds DATE: August 17, 2015 INTRODUCTION On August 5, 2013,the city council approved the 2014-2018 Street Reconstruction Plan which included the Akin Park Estates project,the Henderson's Addition project, and the 195th Street project. This fall the city will need to pay the county for its share of the 195th street reconstruction project. Three funding sources will be used—Municipal State Aid(MSA)funds,an internal loan to be repaid with future MSA, and bond proceeds. I.R.S. regulations require issuers to hold a public hearing if they intend to issue general obligation street reconstruction bonds. DISCUSSION Current estimates for the city's share of the 195th street reconstruction project total$5.8 million and are to be financed as follows: 2015 MSA construction draw $1,000,000 Interfund loan* 1,641,250 Tax-exempt bond proceeds* 3,210,000 Less:costs of issuance,underwriter's discount&rounding* (85.000) $5,800,000 *Amounts are subject to change. The interfund loan amount in presale report is listed at$1,931,250 which provided for up to $250,000 in project cost overruns. As of now staff feel the$1,641,250 interfund loan is the best estimate. MSA Construction Draw This fall,as a result of the 195th street reconstruction project,the city will be able to request a$1,000,000 reimbursement draw from its MSA account. Interfund Loan The remaining MSA funds for this project will be available in future years. Historically,the city has received annual MSA payments on past projects in February,and the annual MSA construction allocation over the past several years has averaged approximately$600,000. However, due to recent changes in the MSA formulas and the city's MSA system,the exact timing of the reimbursements and exact amounts of the future draws are not known at this time. For purposes of this funding scenario, staff has conservatively estimated $550,000 in annual MSA construction allocations. An internal loan provides more repayment flexibility than the redemption provisions available for general obligation bonds. Given the uncertainty of the MSA reimbursement schedule, staff recommends $1.6 million of the city's share of the project costs be financed with an internal loan from the Storm Water Trunk— Capital Projects at an interest rate which equals the true interest cost(TIC)of the tax-exempt bonds. Similar to the internal loan the city recently used to finance its new fire engine,the city council will be required to adopt a formal interfund loan agreement which will establish the repayment terms (e.g. interest rate,term, payment dates,and prepayment provisions). Tax-exempt bonds The remaining amount needed to finance the project will be raised through the issuance of tax-exempt general obligation street reconstruction bonds with annual debt service payments averaging$293,500 as set forth in the city's Street's CIP. Before the bonds can be issued the IRS regulations require a public hearing be held. Notice of the public hearing was published in the Farmington Independent, on Thursday,August 6,2015. Following the public hearing, a representative from Ehlers,the city's financial advisor,will review the presale report included in your packet. Afterwards you will be asked to adopt the resolution authorizing the issuance and sale of the street reconstruction bonds. BUDGET IMPACT The city began levying for this project in 2015. Once the bonds are sold,the city council will be required to levy 105%of the scheduled principal and interest due on the bonds the following fiscal year as part of its annual debt levy. ACTION REQUESTED • Hold the public hearing for the proposed street reconstruction bonds financing in an amount not to exceed$3,500,000. • Adopt the resolution authorizing the issuance and sale of street reconstruction bonds in the amount of $3,210,000(not to exceed$3,500,000). ATTACHMENTS: Type Description D Backup Material Presale Report 2015A Resolution Providing for the Sale of$3,210,000 © Resolution General Obligation Street Reconstruction Plan Bonds, Series 2015A EHLERS LEADERS IN PUBLIC FINANCE August 17, 2015 Pre-Sale Report for City of Farmington, Minnesota $3,210,000 General Obligation Street Reconstruction Plan Bonds, Series 2015A ,-41N, "(10 \1,4s...WP i Prepared by: Shelly Eldridge Senior Municipal Advisor And Bruce Kimmel Senior Municipal Advisor • 1-800-552-1171 I www.ehlers-inc.corn Executive Summary of Proposed Debt Proposed Issue: $3,210,000 General Obligation Street Reconstruction Plan Bonds, Series 2015A Purposes: The proposed issue includes financing for the195th Street project outlined in the Street Reconstruction Plan through the issuance of General Obligation Street Reconstruction Plan Bonds, Series 2015A. The debt service will be paid from ad valorem property taxes, which may be annually written down with other city revenues. Authority: The 2015A Bonds are being issued pursuant to Minnesota Statues, Chapter 475.58 (Street Reconstruction Plan"SRP") and will be general obligations of the City,for which its full faith,credit and taxing powers are pledged. The Bonds count against the City's legal debt limit of 3% of market value. The City has held the required public hearings and are under the maximum amount of debt limit. Term/Call Feature: The Bonds are being issued for a 15 year term. Principal on the Bonds will be due on February 1 in the years 2017 through 2030. Interest is payable every six months beginning August 1,2016. The Bonds maturing on and after February 1, 2025 will be subject to prepayment at the discretion of the City on February 1, 2024 or any date thereafter. Bank Qualification: Because the City is expecting to issue no more than$10,000,000 in tax exempt debt during the calendar year, the City will be able to designate the Bonds as "bank qualified" obligations. Bank qualified status broadens the market for the Bonds,which can result in lower interest rates. Rating: The City's most recent bond issues were rated AA- by Standard & Poor's. The City will request a new rating for the Bonds. If the winning bidder on the Bonds elects to purchase bond insurance, the rating for the issue may be higher than the City's bond rating in the event that the bond rating of the insurer is higher than that of the City. Basis for Recommendation: Based on our knowledge of your situation, your objectives communicated to us, our advisory relationship as well as characteristics of various municipal financing options, we are recommending the issuance of general obligation bonds as a suitable financing option because these options are the most viable option available to finance this type of project under state law and is the most overall cost effective options that still maintains future flexibility for the repayment of debt. Method of Sale/Placement: In order to obtain the lowest interest cost to the City,we will competitively bid the purchase of the Bonds from local and national underwriters/banks. Presale Report August 17,2015 City of Farmington, Minnesota Page 1 We have included an allowance for discount bidding equal to 1.200% of the principal amount of the issue. The discount is treated as an interest item and provides the underwriter with all or a portion of their compensation in the transaction. If the Bonds are purchased at a price greater than the minimum bid amount (maximum discount), the unused allowance may be used to lower your borrowing amount. Premium Bids: Under current market conditions,most investors in municipal bonds prefer"premium" pricing structures. A premium is achieved when the coupon for any maturity (the interest rate paid by the issuer)exceeds the yield to the investor, resulting in a price paid that is greater than the face value of the bonds. The sum of the amounts paid in excess of face value is considered "reoffering premium." The amount of the premium varies,but it is not uncommon to see premiums for new issues in the range of 2.00%to 10.00%of the face amount of the issue. This means that an issuer with a$2,000,000 offering may receive bids that result in proceeds of$2,040,000 to$2,200,000. For this bond issue,the City may have the choice of: • Keeping the premium for your project costs, • Putting it in the debt service fund or • Reducing the size of the issue. The adjustment may slightly change the true interest cost of the original bid, either up or down. You have the choice to limit the amount of premium in the bid specifications. This may result in fewer bids, but it may also eliminate large adjustments on the day of sale and other uncertainties. Review of Existing Debt: We have reviewed the City's outstanding indebtedness and find that there is an opportunity to advance refund the City's Series 2007A Bonds (callable February 2017) for future interest savings. Our analysis indicates that interest rates could increase roughly 50 basis points (0.50%) between now and late 2016, (which is when the 2007A Bonds would be eligible for a current refunding) and the City could still achieve the same net savings as with an advance refunding in the near term. We will continue to monitor the market and the call dates for all the City's outstanding debt and will alert you to additional refunding opportunities. Continuing Disclosure: Because the City has more than $10,000,000 in outstanding debt (including this issue) and this issue is over $1,000,000, the City will be agreeing to provide certain updated Annual Financial Information and its Audited Financial Statement annually as well as providing notices of the occurrence of certain "material events" to the Municipal Securities Rulemaking Board (the "MSRB"), as required by rules of the Securities and Exchange Commission (SEC). The City is already obligated to provide such reports for its existing bonds,and has contracted with Ehlers to prepare and file the reports. Presale Report August 17, 2015 City of Farmington, Minnesota Page 2 Arbitrage Monitoring: Because the Bonds are tax-exempt securities/tax credit securities, the Issuer must ensure compliance with certain Internal Revenue Service (IRS) rules throughout the life of the issue. These rules apply to all gross proceeds of the issue, including initial bond proceeds and investment earnings in construction, escrow, debt service, and any reserve funds. How issuers spend bond proceeds and how they track interest earnings on funds (arbitrage/yield restriction compliance) are common subjects of IRS inquiries. Your specific responsibilities will be detailed in the Signature, No-Litigation, Arbitrage Certificate and Purchase Price Receipt prepared by your Bond Attorney and provided at closing. You have retained Ehlers to assist you with compliance with these rules on other issues and may for this issue as well. Other Service Providers: This debt issuance will require the engagement of other public fmance service providers. This section identifies those other service providers,so Ehlers can coordinate their engagement on your behalf. Where you have previously used a particular firm to provide a service,we have assumed that you will continue that relationship. For services you have not previously required,we have identified a service provider. Fees charged by these service providers will be paid from proceeds of the obligation,unless you notify us that you wish to pay them from other sources. Our pre-sale bond sizing includes a good faith estimate of these fees,so their final fees may vary. If you have any questions pertaining to the identified service providers or their role,or if you would like to use a different service provider for any of the listed services please contact us. Bond Attorney:Dorsey&Whitney LLP Paying Agent:U.S.Bank National Association Rating Agency: Standard and Poor's This presale report summarizes our understanding of the City's objectives for the structure and terms of this financing as of this date. As additional facts become known or capital markets conditions change,we may need to modify the structure and/or terms of this financing to achieve results consistent with the City's objectives. Presale Report August 17, 2015 City of Farmington, Minnesota Page 3 Proposed Debt Issuance Schedule Pre-Sale Review by City Council August 17,2015 Distribute Official Statement: Week of August 31,2015 Conference with Rating Agency Week of September 7,2015 City Council Meeting to Award Sale of the Bonds: September 21,2015 Estimated Closing Date: October 15,2015 Attachments Sources and Uses of Funds Proposed Debt Service Schedule Resolution Authorizing Ehlers to Proceed With Bond Sale Ehlers Contacts Financial Advisors: Shelly Eldridge (651)697-8504 Bruce Kimmel (651)697-8572 Disclosure Coordinator: Meghan Lindblom (651)697-8549 Financial Analyst: Alicia Gage (651)697-8551 The Official Statement for this fmancing will be distributed to the City Council at their home or e-mail address for review prior to the sale date. Presale Report August 17,2015 City of Farmington, Minnesota Page 4 Farmington, Minnesota $3,210,000 General Obligation Bonds, Series 2015A Assumes Current Market BQ "AA-" plus 15bps MSA Annual Revenues Sources & Uses Dated 10/01/2015 Delivered 10/01/2015 Sources Of Funds Par Amount of Bonds $3,210,000.00 Planned Issuer Equity contribution 1,931,250.00 City Tax Levy 33,750.00 Total Sources $5,175,000.00 Uses Of Funds Total Underwriter's Discount (1.200%) 38,520.00 Costs of Issuance 43,000.00 Deposit to Project Construction Fund 5,090,000.00 Rounding Amount 3,480.00 Total Uses $5,175,000.00 Series 2015A GO Bonds-P i SINGLE PURPOSE I 8111/2015 I 9:31 AM • x EHLERS• LEADERS IN PUBLIC FINANCE Farmington, Minnesota $3,210,000 General Obligation Bonds, Series 2015A Assumes Current Market BQ "AA-"plus 15bps MSA Annual Revenues Debt Service Schedule Date Principal Coupon Interest Total P+I Fiscal Total 10/01/2015 - - - - - 08/01/2016 - - 58,604.17 58,604.17 - 02/01/2017 215,000.00 0.950% 35,162.50 250,162.50 308,766.67 08/01/2017 - - 34,141.25 34,141.25 - 02/01/2018 210,000.00 1.200% 34,141.25 244,141.25 278,282.50 08/01/2018 - - 32,881.25 32,881.25 - 02/01/2019 210,000.00 1.400% 32,881.25 242,881.25 275,762.50 08/01/2019 - - 31,411.25 31,411.25 - 02/01/2020 215,000.00 1.600% 31,411.25 246,411.25 277,822.50 08/01/2020 - - 29,69125 29,691.25 - 02/01/2021 210,000.00 1.800% 29,691.25 239,691.25 269,382.50 08/01/2021 - - 27,801.25 27,801.25 - 02/01/2022 215,000.00 1.950% 27,801.25 242,801.25 270,602.50 08/01/2022 - - 25,705.00 25,705.00 - 02/01/2023 220,000.00 2.100% 25,705.00 245,705.00 271,410.00 08/01/2023 - - 23,395.00 23,395.00 - 02/01/2024 225,000.00 2.300% 23,395.00 248,395.00 271,790.00 08/01/2024 - - 20,807.50 20,807.50 - 02/01/2025 230,000.00 2.500% 20,807.50 250,807.50 271,615.00 08/01/2025 - - 17,932.50 17,932.50 - 02/01/2026 240,000.00 2.600% 17,932.50 257,932.50 275,865.00 08/01/2026 - - 14,812.50 14,812.50 - 02/01/2027 245,000.00 2.700% 14,812.50 259,812.50 274,625.00 08/01/2027 - - 11,505.00 11,505.00 - 02/01/2028 250,000.00 2.850% 11,505.00 261,505.00 273,010.00 08/01/2028 - - 7,942.50 7,942.50 - 02/01/2029 260,000.00 2.950% 7,942.50 267,942.50 275,885.00 08/01/2029 - - 4,107.50 4,107.50 - 02/01/2030 265,000.00 3.100% 4,107.50 269,107.50 273,215.00 Total $3,210,000.00 - $658,034.17 $3,868,034.17 - Yield Statistics Bond Year Dollars $26,130.00 Average Life 8.140 Years Average Coupon 2.5183091% Net Interest Cost(MC) 2.6657259% True Interest Cost(TIC) 2.6636265% Bond Yield for Arbitrage Purposes 2.4960417% All Inclusive Cost(AIC) 2.8540561% IRS Form 8038 Net Interest Cost 2.5183091% Weighted Average Maturity 8.140 Years Series 2015A GO Bonds-P I SINGLE PURPOSE 8/11/2015 1 9:31 AM EHLERS LEADERS IN PUBLIC FINANCE Farmington, Minnesota $3,210,000 General Obligation Bonds, Series 2015A Assumes Current Market BQ "AA-"plus 15bps MSA Annual Revenues Net Debt Service Schedule Fiscal Date Principal Coupon Interest Total P+I Net New DM Total 10/01/2015 - - - - - - 08/01/2016 - - 58,604.17 58,604.17 58,604.17 - 02/01/2017 215,000.00 0.950% 35,162.50 250,162.50 250,162.50 308,766.67 08/01/2017 - - 34,141.25 34,141.25 34,141.25 - 02/01/2018 210,000.00 1.200% 34,141.25 244,141.25 244,141.25 278,282.50 08/01/2018 - - 32,881.25 32,881.25 32,881.25 - 02/01/2019 210,000.00 1.400% 32,881.25 242,881.25 242,881.25 275,762.50 08/01/2019 - - 31,411.25 31,411.25 31,411.25 - 02/01/2020 215,000.00 1.600% 31,411.25 246,411.25 246,411.25 277,822.50 08/01/2020 - - 29,691.25 29,691.25 29,691.25 - 02/01/2021 210,000.00 1.800% 29,691.25 239,691.25 239,691.25 269,382.50 08/01/2021 - - 27,801.25 27,801.25 27,801.25 - 02/01/2022 215,000.00 1.950% 27,801.25 242,801.25 242,801.25 270,602.50 08/01/2022 - - 25,705.00 25,705.00 25,705.00 - 02/01/2023 220,000.00 2.100% 25,705.00 245,705.00 245,705.00 271,410.00 08/01/2023 - - 23,395.00 23,395.00 23,395.00 - 02/01/2024 225,000.00 2.300% 23,395.00 248,395.00 248,395.00 271,790.00 08/01/2024 - - 20,807.50 20,807.50 20,807.50 - 02/01/2025 230,000.00 2.500% 20,807.50 250,807.50 250,807.50 271,615.00 08/01/2025 - - 17,932.50 17,932.50 17,932.50 - 02/01/2026 240,000.00 2.600% 17,932.50 257,932.50 257,932.50 275,865.00 08/01/2026 - - 14,812.50 14,812.50 14,812.50 - 02/01/2027 245,000.00 2.700% 14,812.50 259,812.50 259,812.50 274,625.00 08/01/2027 - - 11,505.00 11,505.00 11,505.00 - 02/01/2028 250,000.00 2.850% 11,505.00 261,505.00 261,505.00 273,010.00 08/01/2028 - - 7,942.50 7,942.50 7,942.50 - 02/01/2029 260,000.00 2.950% 7,942.50 267,942.50 267,942.50 275,885.00 08/01/2029 - - 4,107.50 4,107.50 4,107.50 - 02/01/2030 265,000.00 3.100% 4,107.50 269,107.50 269,107.50 273,215.00 Total $3,210,000.00 - $658,034.17 $3,868,034.17 $3,868,034.17 - Series 2015A GO Bonds-P I SINGLE PURPOSE 1 8/11/2015 I 9:31 AM EHLERS LEADERS IN PUBLIC FINANCE Farmington, Minnesota $3,210,000 General Obligation Bonds, Series 2015A Assumes Current Market BQ "M-"plus 15bps MSA Annual Revenues Debt Service Schedule 105% Date Principal Coupon Interest Total P+I Overlevy 02/01/2016 - - - - - 02/01/2017 215,000.00 0.950% 93,766.67 308,766.67 324,205.00 02/01/2018 210,000.00 1.200% 68,282.50 278,282.50 292,196.63 02/01/2019 210,000.00 1.400% 65,762.50 275,762.50 289,550.63 02/01/2020 215,000.00 1.600% 62,822.50 277,822.50 291,713.63 02/01/2021 210,000.00 1.800% 59,382.50 269,382.50 282,851.63 02/01/2022 215,000.00 1.950% 55,602.50 270,602.50 284,132.63 02/01/2023 220,000.00 2.100% 51,410.00 271,410.00 284,980.50 02/01/2024 225,000.00 2.300% 46,790.00 271,790.00 285,379.50 02/01/2025 230,000.00 2.500% 41,615.00 271,615.00 285,195.75 02/01/2026 240,000.00 2.600% 35,865.00 275,865.00 289,658.25 02/01/2027 245,000.00 2.700% 29,625.00 274,625.00 288,356.25 02/01/2028 250,000.00 2.850% 23,010.00 273,010.00 286,660.50 02/01/2029 260,000.00 2.950% 15,885.00 275,885.00 289,679.25 02/01/2030 265,000.00 3.100% 8,215.00 273,215.00 286,875.75 Total $3,210,000.00 - $658,034.17 $3,868,034.17 $4,061,435.88 Significant Dates Dated 10/01/2015 First Coupon Date 8/01/2016 Yield Statistics Bond Year Dollars $26,130.00 Average Life 8.140 Years Average Coupon 2.5183091% Net Interest Cost(NIC) 2.6657259% True Interest Cost(TIC) 2.6636265% Bond Yield for Arbitrage Purposes 2.4960417% All Inclusive Cost(AIC) 2.8540561% IRS Form 8038 Net Interest Cost 2.5183091% Weighted Average Maturity 8.140 Years Series 2015A GO Bonds-P I SINGLE PURPOSE 1 8/112015 1 9:31 AM 0 EHLERS LEADERS IN PUBLIC FINANCE Resolution No. R37-15 Council Member Bartholomay introduced the following resolution and moved its adoption: Resolution Providing for the Sale of $3,210,000 General Obligation Street Reconstruction Plan Bonds, Series 2015A A. WHEREAS,on the date hereof,the City held a public hearing on the issuance of its bonds,in one or more series(the Bonds),under Minnesota Statutes,Chapter 475.58, Subdivision 3b,as amended(the Act),in order to finance the costs of street reconstruction projects(the Project),as described in the City's street reconstruction plan(the Plan). All parties who appeared at the hearing were given an opportunity to express their views with respect to the proposal to undertake and finance the Project, and any written comments submitted prior to the hearing were considered. B WHEREAS,the City Council of the City of Farmington, Minnesota has heretofore determined that it is necessary and expedient to issue the City's$3,210,000 General Obligation Street Reconstruction Bonds, Series 2015A(the "Bonds"),to finance the 195th Street improvements in the City; and C. WHEREAS,the City has retained Ehlers&Associates,Inc., in Roseville,Minnesota("Ehlers"),as its independent financial advisor for the sale in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW,THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota,as follows: 1. Authorization;Findings. The City Council hereby authorizes Ehlers to assist the City of Farmington for the sale of the Bonds. 2. Meeting; Proposal Opening. The City Council shall meet at 7:00 p.m. on September 21,2015,for the purpose of considering proposals for and awarding the sale of the Bonds. 3. Official Statement. In connection with said sale,the officers or employees of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the sale and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member Bonar and,after full discussion thereof and upon a vote being taken thereon,the following City Council Members voted in favor thereof: Larson, Bartholomay,Bonar,Donnelly, Pitcher and the following voted against the same: None Whereupon said resolution was declared duly passed and adopted. Dated this 17th day of August,2015. 1\ 42‘ Administrator CERTIFICATION OF MINUTES RELATING TO ISSUANCE OF STREET RECONSTRUCTION BONDS City: City of Farmington, Minnesota Governing Body: City Council Kind, date,time and place of meeting: A regular meeting held on August 17, 2015, at 7:00 o'clock p.m., at City Hall, 430 Third Street in Farmington, Minnesota. Members present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members absent: None Documents Attached: Minutes of said meeting(including): RESOLUTION NO. R37-15 RESOLUTION AUTHORIZING THE ISSUANCE AND SALE OF STREET RECONSTRUCTION BONDS I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the bonds referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said bonds; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above,pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer on August 17, 2015. Administrator The Mayor stated that this was the time and place fixed for a public hearing to be held on the issuance of street reconstruction bonds pursuant to Minnesota Statutes, Section 475.58. The City Administrator presented an affidavit showing publication of the notice of public hearing at least ten(10)but not more than twenty-eight(28) days prior to the date fixed for the public hearing in the Farmington Independent, being the official newspaper of the City. The affidavit was examined, found to be satisfactory and ordered placed on file with the City Administrator. The Mayor then opened the meeting for the public hearing. The purpose of the hearing was explained, and all persons present who desired to do so were afforded an opportunity to express their views with respect to the proposals. After all persons who wished to do so had stated or filed their views on the proposals,the Mayor declared the public hearing to be closed. 2 O►R i City of Farmington p� 430 Third Street Farmington,Minnesota ` r' 651.280.6800 -Fax 651.280.6899 O. 1" www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Downtown Redevelopment Plan Contract Award DATE: August 17,2015 INTRODUCTION Staff is recommending approval of a contract between Hoisington Koegler Group, Inc. (HKGi)and the City of Farmington in the amount of $40,000 to fund a Downtown Redevelopment Plan for downtown Farmington. DISCUSSION Earlier this year the city council authorized an application for a Dakota County Community Development Agency(CDA)Redevelopment Incentive Grant(RIG)for downtown redevelopment planning. The city was successful and was awarded the maximum grant amount of$15,000. The Redevelopment Incentive Grant Program(the"RIG Program") was created and funded by the Dakota County CDA in September 2006. The goals of the RIG Program are to increase the tax base and improve the quality of life in Dakota County through two specific strategies: redevelopment and affordable housing development, as described below and attached: Redevelopment The RIG Program is intended to assist cities with Redevelopment Plan goals. Blighted and under-utilized areas do not maximize their potential economic value and can negatively impact the livability of a community. These areas often require additional service costs. The responsibility for creating redevelopment activities rests primarily with the cities. Although Dakota County cities have been proactive in promoting redevelopment, they may lack sufficient resources to adequately plan for and implement redevelopment activities. By undertaking the development of a Downtown Redevelopment Plan, a unified vision will be established for downtown Farmington. This process will help the city council, EDA, and other advisory commissions identify opportunities in the downtown area for redevelopment. Because redevelopment efforts can often take many years, it is important to have a unified vision for the area so that staff can identify funding sources for specific projects or opportunities as they become available. A Request for Proposals (RFP) was issued at the end of June, and the city received four qualified and competitive proposals. A review committee was assembled to rank and ultimately recommend a firm to complete this task. RFP Review Committee City Council—Doug Bonar EDA—Steve Wilson Planning Commission—Dirk Rotty, Chair Heritage Preservation Commission—John Franceschelli, Chair Farmington Business Association—Chris Kulus, President Staff—Adam Kienberger, Community Development Director Staff—Tony Wippler,Planning Manager HKGi's proposal was voted as the best fit for this project, and offers a unique solution by partnering with two other firms contributing specialized experience and knowledge. IIKGi offered a proposal that partners with Maxfield Research to provide market analysis and feasibility research, and Northland Securities to provide implementation tools and financial analysis. Upon approval staff will meet with the consultants and recommend a project task force be appointed by the city council to oversee the various steps in the process. The project budget is $40,000 and is proposed to be funded from three sources: Budget $15,000 CDA Redevelopment Incentive Grant $15,000 Excess administration dollars from the City Center TIF District $10,000 Community Development/Planning 2015 professional services budget The HKGi proposal along with contract and scope of services are attached. BUDGET IMPACT $40,000. See above project funding proposal. ACTION REQUESTED Approve the attached contract between the City of Farmington and Hoisington Koegler Group, Inc. in the amount of$40,000 to prepare a Farmington Downtown Redevelopment Plan. ,ATTACHMENTS: Type Description a Contract HKGi-Contract for Services • Contract Attachment A-Scope of Work o Contract Attachment B-Hourly Rates ® Exhibit HKGi Downtown Redevelopment Plan Proposal Creative Solutions for Land Planning and Design Hoisington Koegler Group Inc. ©©inn August 12,2015 Mr.Adam Kienberger Community Development Director City of Farmington 430 Third Street Farmington,MN 55024 Subject:An Agreement between the City of Farmington and Hoisington Koegler Group Inc.for services pertaining to the preparation of the Farmington Downtown Redevelopment Plan. Dear Mr. Kienberger: This letter outlines a Scope of Services, Fee Schedule and other elements which together constitute an agreement between the City of Farmington hereinafter referred to as the CLIENT, and Hoisington Koegler Group Inc., hereinafter referred to as the CONSULTANT for preparation of a Redevelopment Plan for Downtown Farmington,hereinafter referred to as the PROJECT. The CLIENT and CONSULTANT agree as set forth below: A. BASIC SERVICES The CONSULTANT'S basic services for the PROJECT are as provided in Attachment A-Scope of Work. B. ADDITIONAL SERVICES The CONSULTANT and the CLIENT may agree in writing to amend this Contract for additional services related to the PROJECT and compensation for such services. The following services have not been requested by the CLIENT but are available upon written authorization. 1. Meetings in addition to those specified in Paragraph A above. 2. Services or Deliverables not specifically identified in Paragraph A above. C. FEES FOR PROFESSIONAL SERVICES The CONSULTANT agrees to complete the scope of work contained in Paragraph A in exchange for professional fee compensation as noted below. The CLIENT agrees to pay the CONSULTANT for PROJECT services rendered as follows: 1. For the CONSULTANT'S Basic Services described in Paragraph A above,a fee based on the CONSULTANT'S current hourly rate schedule(see Attachment B)not-to- exceed Forty-Thousand Dollars($40,000.00). 123 North Third Street,Suite 100,Minneapolis,MN 55401-1659 Ph(612)338-0800 Fx(612)338-6838 Farmington Downtown Redevelopment Plan August12,2015 Page 2 2. For the CONSULTANT'S Additional Services described in Paragraph B,a fee based on the CONSULTANT'S current hourly rate schedule plus incidental expenses or a negotiated fee. 3. Statements will be submitted to the CLIENT on a monthly basis as work is completed and shall be payable within 30 days in accordance with this Agreement. 4. The CONSULTANT reserves the right to suspend services if the CLIENT is delinquent in making payments in accordance with this Agreement. D. CLIENT'S RESPONSIBILITY The CLIENT shall be responsible for the following: 1. Assembly of background information including,but not limited to digital copies of all files,pertinent plans,aerial photographs,base maps,inventory data,available GIS mapping,limited to those that are reasonably available. 2. Arrangements and notifications for all stakeholder and public meetings. 3. Reproduction and distribution of Project reports as deemed necessary and not otherwise specified in paragraph A. 4. Assistance with facilitation and presenting to stakeholder groups. 5. Participation in CONSULTANT team planning and design sessions and workshops as appropriate. 6. Creation of a project website page and posting of project materials. 7. Review and critique of CONSULTANT work products in a timely manner. E. INSURANCE CONSULTANT shall maintain insurance of the kind and in the amounts shown below for the life of the contract.Certificates for General Liability Insurance should state that the CLIENT, its officials,employees,agents and representatives are Additional Insureds.The CLIENT reserves the right to review CONSULTANT's insurance policies at any time to verify that contractual requirements have been met. 1. Commercial General Liability Insurance $2,000,000 per occurrence $3,000,000 general aggregate $300,000 damage to rented premises Farmington Downtown Redevelopment Plan August 12,2015 Page 3 $15,000 medical expenses 2. Umbrella Liability $1,000,000 per occurrence $1,000,000 general aggregate $10,000 self-insured retention 3. Worker's Compensation and Employer's Liability a. Worker's Compensation per Minnesota Statutes b. Employer's Liability $500,000 per accident; $500,000 per employee; $500,000 per disease policy limit. 4. Professional Liability Insurance $2,000,000 per claim $4,000,000 annual aggregate F. COMPLETION SCHEDULE The services of the CONSULTANT will begin upon CLIENT approval and will,absent of causes beyond the control of the CONSULTANT,be completed by March 31,2016. G. SUB-CONSULTANTS To complete aspects of the PROJECT as described in the Exhibit A,the CONSULTANT will include Maxfield Research and Northland Securities as subconsultants. The CONSULTANT shall not add any Sub-Consultants without written consent from the CLIENT. H. NONDISCRIMINATION The CONSULTANT agrees not to discriminate by reason of age,race,religion,color,sex, national origin,or handicap unrelated to the duties of a position,of applicants for employment or employees as to terms of employment,promotion,demotion or transfer, recruitment,layoff or termination,compensation,selection for training,or participation in recreational and educational activities. I. EQUAL OPPORTUNITY During the performance of this Contract,the CONSULTANT,in compliance with Executive Order 11246,as amended by Executive Order 11375 and Department of Labor regulations 41 CFR Part 60,shall not discriminate against any employee or applicant for employment because of race,color,religion,sex or national origin. The CONSULTANT shall take affirmative action to insure that applicants for employment are employed,and that employees are treated during employment,without regard to their race,color,religion,sex Farmington Downtown Redevelopment Plan August 12,2015 Page 4 or national origin. Such action shall include,but not be limited to,the following: employment,upgrading,demotion,transfer;recruitment or recruitment advertising;layoff or termination,rates of pay or other forms of compensation;and selection for training, including apprenticeship. The CONSULTANT shall post in conspicuous places available to employees and applicants for employment notices to be provided by the Government setting forth the provisions of this nondiscrimination clause. The CONSULTANT shall state that all qualified applicants will receive consideration for employment without regard to race,color,religion,sex,or national origin. The CONSULTANT shall incorporate the foregoing requirements of this paragraph in all of its subcontracts for program work,and will require all of its subcontractors for such work to incorporate such requirements in all subcontracts for program work. J. INDEMNIFICATION CLIENT agrees to indemnify,defend and hold CONSULTANT harmless from and against any and all claims,liabilities,suits,demands,losses,costs and expenses,including,but not limited to,reasonable attorneys'fees and all legal expenses and fees incurred through appeal,and all interest thereon,accruing or resulting to any and all persons,firms or any other legal entities on account of any damages or losses to property or persons,including injuries or death,or economic losses,arising out of the PROJECT and/or this Agreement, except that the CONSULTANT shall not be entitled to indemnification to the extent such damages or losses are found by a court or forum of competent jurisdiction to be caused by CONSULTANT's negligent errors or omissions. K. TERM,TERMINATION,SUCCESSORS AND/OR ASSIGNS 1. The Term of this Agreement shall be concurrent with the work authorized and shall be in accordance with the schedule to be established between the CLIENT and the CONSULTANT. 2. Either party may terminate this Agreement by written notice to the other party at its address by certified mail at least ten(10)days prior to the date of termination. 3. Neither the CLIENT nor the CONSULTANT shall assign,sublet or transfer its interest in this Agreement without the written consent of the other. 4. The time schedule shall not apply and/or time extensions will be allowed for any circumstances beyond the control of the CONSULTANT. 5. This Agreement shall be governed by all applicable laws. 6. Upon termination,Consultant shall be entitled to fees earned through the effective date of termination. Farmington Downtown Redevelopment Plan August 12,2015 Page 5 L DISPUTES In the event the CLIENT and CONSULTANT are unable to reach agreement under the terms of this contract,disputes shall be resolved using alternative dispute resolution(ADR). M. REVOCATION If this agreement is not signed and accepted by both parties within 90 days of the contract date,it shall become null and void. N. AUTHORIZATION IN WITNESS WHEREOF,The CLIENT and the CONSULTANT have made and executed this Agreement for Professional Services, This day of ,2015 CLIENT City of Farmington Name Title CONSULTANT Hoisington Koegler Group Inc. Name: Title Farmington Downtown Redevelopment Plan August 12,2015 Page 1 Attachment A — Scope of Work Task 1—Understand Current Conditions 1.1 MEETING AND SITE TOUR WITH CITY STAFF The purpose of this task is to provide the consultant team with an overview of the project area and to discuss with City Staff the overarching project goals,objectives and issues that will need to be met or addressed during the planning process. This site tour will be an opportunity for City Staff to inform the consultant team about ongoing issues and needs or pending developments within the project area. 1.2 REVIEW EXISTING LAND USES 1.3 REVIEW ZONING REQUIREMENTS 1.4 REVIEW PARKING REQUIREMENTS AND NEEDS 1.5 REVIEW EXISTING STREET,SIDEWALK,AND TRAIL NETWORKS 1.6 REVIEW RELEVANT PLANS,STUDIES,DESIGN GUIDELINES AND STANDARDS Following the site tour HKGi's planners will conduct tasks 1.2 through 1.6,which will provide the team with a more complete technical understanding of the current planning context for the project area. 1.7 ASSEMBLE BASE MAPS AND PHOTO INVENTORY Using information and data collected during the previous tasks,the consultant team will assemble materials to visually communicate current conditions within the project area. These materials will include maps depicting streets,sidewalks and trails;land uses;zoning requirements;parking conditions;and other topographic information needed for planning purposes. Photo inventories will also be compiled to illustrate current street level conditions within the project area. These materials will form the foundation for the initial meeting with the Downtown Task Force and for all subsequent planning tasks. 1.8 CONDUCT KICKOFF MEETING WITH TASK FORCE The purpose of this meeting will be to present to the Downtown Task Force the consultant team's understanding of current conditions and to discuss with the Task Force the project's goals and objectives; the planning process;communications protocols and strategies;roles and responsibilities for each of the project's participating entities;and the project budget and schedule. Since this plan is intended to provide a shared vision for the future direction of downtown Farmington,this meeting will also represent an important opportunity for Task Force members to express their thoughts and ideas related to a downtown vision,and potential opportunities and concerns about the project area. TASK 1 MEETINGS • Meeting/Tour with City Staff • Kickoff Meeting with Downtown Task Force TASK 1 DELIVERABLES • Base Maps • Photo Inventory • Summary of Current Conditions Task 2—Explore Potential Redevelopment Opportunities 2.1 PREPARE ANALYSIS AND OPPORTUNITY SITES DIAGRAM Farmington Downtown Redevelopment Plan August 12,2015 Page 2 Using the information collected during Task 1,the consultant team will prepare visual communications materials illustrating a variety of current issues and potential opportunities in downtown Farmington. These materials will be used as the starting point for Task 2.2. 2.2 CONDUCT A ONE-DAY PLANNING AND DESIGN CHARRETTE The HKGi team will organize and conduct a one-day planning and design charrette involving the Task Force and project stakeholders. The charrette is an intense,on-site collaborative effort that accelerates the planning process by creating a highly creative,interactive environment in which participants work together. The charrette also provide an important opportunity to achieve consensus on the worthiest approaches to the project. Charrette attendees will be briefed on the results of the findings from Task 1,and then the consultant team will lead charrette participants though discussions and interactive exercises that will result in a shared vision for downtown and sketch plans that illustrate potential redevelopment concepts. These concepts will address issues pertinent to the downtown area including land use,zoning,connectivity,open space, circulation,redevelopment concepts, preservation,and various urban design concepts. 2.3 COMPLETE POTENTIAL REDEVELOPMENT CONCEPTS The HKGi project team will compile the information generated in the planning and design charrette into clearly articulated redevelopment sketch concepts for downtown Farmington. The concepts will illustrate for the Task Force,City Staff,and community members a variety of redevelopment options to be considered in subsequent tasks. 2.4 EVALUATE FEASIBILITY OF POTENTIAL REDEVELOPMENT CONCEPTS(MAXFIELD) In order for project stakeholders to make informed decisions about the different redevelopment concepts under consideration,they will need to have a general understanding of the market feasibility of each concept. Market analysts from Maxfield Research will conduct a general analysis of the redevelopment concepts to help project stakeholders and planners understand the market implications of each option being considered. 2.5 CONDUCT MEETING WITH TASK FORCE AND CITY STAFF The purpose of this meeting will be to review the redevelopment concepts and the market analyses, explore and confirm a shared community vision,discuss potential preferred options,and prepare the agenda for the upcoming community meeting. At this meeting the project team will also begin to identify those components from the redevelopment concepts that should be incorporated into a preferred redevelopment concept. 2.6 CONDUCT COMMUNITY MEETING#1 The primary objective for this meeting will be to continue to gather information that will lead to a preferred redevelopment concept and begin to build community consensus around a shared vision,general redevelopment concepts,and the plan's ability to enhance downtown Farmington. Community members will have the opportunity to identify any additional potential concerns,issues and opportunities,and the consultant team will work with meeting attendees,applying their input towards developing a preferred redevelopment concept that best addresses community concerns and needs. The project team will begin with an overview of the project and its context to meeting attendees. The presentation will include identifying areas of concern,issues to be addressed,and potential opportunities that have been considered up to this point in the process. With the planning and development context established for attendees,the consultant team will present the redevelopment concepts and solicit thoughts,ideas,and feedback about the concepts and their potential to address concerns,issues and opportunities raised by community members. Farmington Downtown Redevelopment Plan August 12,2015 Page 3 TASK 2 MEETINGS • One-Day Planning and Design Charrette • Meeting with Task Force and City Staff • Community Meeting#1 TASK 2 DELIVERABLES • Summary document including redevelopment concepts and market feasibility analysis Task 3—Make Redevelopment Recommendations 3.1 EVALUATE FEASIBILITY OF RECOMMENDED REDEVELOPMENT CONCEPT(MAXFIELD) This task provides a general measure of the market feasibility of the recommended concept. Reviewing the preliminary feasibility of the recommended concept at this stage in the process will provide the Task Force, City Staff,and the consultant team with some direction concerning what types of redevelopment would be feasible and where such redevelopment might best occur within the project area. 3.2 PREPARE RECOMMENDED REDEVELOPMENT PLAN CONCEPT The recommended redevelopment plan concept will emerge from a combination of Task Force,City Staff, and community input and consultant team experience. The concept will include land use designation recommendations for the Downtown Commercial District and areas adjacent to the district as well as the type,scale and potential locations for additional residential,commercial,and mixed-use development projects. 3.3 CONDUCT MEETING WITH TASK FORCE AND CITY STAFF The purpose of this meeting will be to review the recommended redevelopment concept and the market feasibility analysis. 3.4 IDENTIFY POTENTIAL CHANGES TO CURRENT PLANS AND REGULATIONS In order to implement the recommended redevelopment concept,revisions to current plans and regulations may be required. The consultant team will identify potential changes to land use designations, zoning ordinance requirements,off-and on-street parking requirements,transportation and pedestrian improvements,and architectural and signage design guidelines for future consideration by City Staff,city leaders,and the community as implementation efforts progress. These potential changes will consist of a mixture of specific recommendations and general areas for further consideration. 3.5 CONDUCT COMMUNITY MEETING#2 The consultant team will present the recommended redevelopment concept and meeting attendees will be asked to provide comments and input. Included in the information presented to community members will be a review of the market feasibility analysis and a review of the issues and opportunities the concept is intended to address. At this stage in the process,the discussion will be closely focused on issues related to the recommended concept. 3.6 REVISE RECOMMENDED REDEVELOPMENT CONCEPT As necessary,the consultant team will make revisions to the recommended concept based on the thoughts, ideas,and feedback collected from the Task Force,City Staff,and community members. TASK 3 MEETINGS • Meeting with Task Force and City Staff • Community Meeting#2 TASK 3 DELIVERABLES • Summary of recommended redevelopment concept and market feasibility analysis Farmington Downtown Redevelopment Plan August 12,2015 Page 4 • Summary of potential changes to current plans and regulations Task 4— Identify Redevelopment Tools 4.1 PREPARE MENU OF REDEVELOPMENT TOOLS Municipalities have a wide range of financial and regulatory tools at their disposal when attempting to implement redevelopment plans. To assist the City in considering which tools will be the most appropriate and effective,the consultant team will prepare a redevelopment menu that provides an overview of the tools available to the City. 4.2 MEETING WITH CITY STAFF AND NORTHLAND SECURITIES Public finance professionals from Northland Securities will meet with City Staff to review the redevelopment tools menu and to discuss those tools that provide the best opportunity for achieving the City's redevelopment objectives,as outlined in the recommended redevelopment concept. Because staff from Northland Securities will participate in some of the earlier tasks and will have reviewed the recommended redevelopment concept prior to this meeting with City Staff,this meeting will be tightly focused on redevelopment objectives and tools. 4.3 IDENTIFY RECOMMENDED REDEVELOPMENT TOOLS Based on the meeting with City Staff,Northland Securities will produce an overview of the redevelopment tools to be included in the implementation section of the redevelopment plan. TASK 4 MEETINGS • Meeting with City Staff TASK 4 DELIVERABLES • Summary of recommended redevelopment tools Task 5—Prepare Redevelopment Plan 5.1 PREPARE FIRST DRAFT REDEVELOPMENT PLAN The Downtown Farmington Redevelopment Plan will incorporate information and data collected and generated in Tasks 1-4. The Plan will use narrative and graphics to communicate current conditions, planning process details and a summary of the charrette,the recommended redevelopment concept, marketing analysis,and a set of redevelopment tools to assist in implementation. Subsequent tasks will consist of presenting the Redevelopment Plan to various stakeholder and community groups,culminating in a presentation to the City Council and Planning Commission. 5.2 CONDUCT MEETING WITH TASK FORCE AND CITY STAFF Review first draft redevelopment plan to identify necessary revisions and prepare for presentation to the general community at Community Meeting#3. 5.3 CONDUCT COMMUNITY MEETING#3 The HKGi team will present the draft redevelopment plan to community members for their review and comment at Community Meeting#3. 5.4 PREPARE FINAL DRAFT OF REDEVELOPMENT PLAN Incorporate revisions to the draft redevelopment plan as needed based on feedback from Task Force,City Staff,and members of the community. 5.5 PRESENT PLAN AT CC/PC WORK SESSION 5.6 PREPARE FINAL PLAN DOCUMENT Farmington Downtown Redevelopment Plan August 12,2015 Page 5 TASK 5 MEETINGS • Meeting with Task Force and City Staff • Community Meeting#3 • City Council/Planning Commission Work Session TASK 5 DELIVERABLES • First Draft Redevelopment Plan—One digital copy • Final Plan Report—One digital copy Farmington Downtown Redevelopment Plan August 12,2015 Attachment B HOISINGTON KOEGLER GROUP INC. 2015-2016 HOURLY RATES Principal $160-215/hr Associate $110-155/hr Senior Professional $90 155/hr Professional II $80-100/hr Professional I $50 80/hr Technical $40-60/hr Secretarial $55/hr Litigation Services $190/hr Testimony $275/hr Incidental Expenses: Mileage current federal rate/mile Photocopying BW 15C/page Photocopying Color $1.00/page Outside Printing Actual Cost Large Format Scanning Actual Cost B/W Bond Plots $5.00 each Color Bond Plots $20.00 each Photo Paper Color Plots $40.00 each iiij1 iI I Ill „ ' 1 \ „ .. to i 1, \ ‘k �, 1j ) , III,, 1 1 1 .. I ' Nt" ■4 F , . i . I\ 11:044 4t;, 4titti\ -,:.., _______ , �, ,t t'..74' ,.).-0 1 \ \i /-, ,, ,�.�; , . `�\1 , .\-..-. 1 I. r i V `.• I 4 �,'MN � �II x "j�. �` 1 1 ir. `-. . a f .i �� _mot` a lit - , 3 Y T- i y i 1 Ott i ,d r , _ — DOWNTOWN REDEVELOPMENT PLAN Prepared by Hoisington Koegler Group Inc. ©© with Maxfield Research and Northland Securities ©® July ®, 2015 ..IF � " s bs * ; � a�Y�, , . ,' +te �t; ,' ' z a A-0--''f ''''''''•'•' ''-'1. ' •••.t.-2 4,---•7:..-4' -,,,,.-:-:Ili iir , --,K , gi i4, ,...., .w.,, , 0 - . ,, ; ,,- _.• — toF, .-. ntl,..ti ;,,....-,4„,„,,,,,„ ,.,,i,-..,-..,. - ...'1 . '''''';q, - kt.l.e4 'ft." '' r- ,__ _. • --� I/s'r "� -,....—....._....,-............,..--.......1_,..— CONTENTS 1 01 TEAM ORGANIZATION 02 QUALIFICATIONS&EXPERIENCE 5 03 KEY PERSONNEL 1® 04 UNDERSTANDING+WORK PLAN 22 05 SCHEDULE+ FEES 3® Proposal to the City of Farm . for planning,design,marketing,and public finance services. Submi tted July 2015 by Hoisington Koegler Group Inc. i- faf' ,',,„,.0r' _o,,.,.,t0„`.-, F.tis:k'i'IQ1]h1 r'r: PI:0, F' CiI t.v.:.11 1 J July El,2015 ® Adam Kienberger,Community Development Director City of Farmington Hoisington Koegter Group Inc. 430 Third Street Landscape Architecture Farmington,Minnesota 55024 Planning Dear Mr.KlenbergerEl Urban Design Hoisington Koegler Group(HKGI)is pleased to submit this proposal to assist the 123 N.3rd Street,Suite 100 City of Farmington in assembling a Downtown Redevelopment Plan. HKGI is a Minneapolis,MN 55401 Minneapolis]rased planning,landscape architecture and urban design consulting 0123324.®00 firm with extensive experience in downtown redevelopment and master planning projects throughout the Twin Cities and greater Minnesota. Farmington's downtown is in a period of transition.The community is fortomrate to have retained its center of commerce and government but it lacks a common, community supported vision that can help guide change in both the immediate tern and in the decades ahead. In order to achieve a true common vision,the COLLABORATE planning process will need to be a collaborative effort combining the ideas of local property owners,business owners,residents,Task Force members,the City Council, LISTEN Crty staff and the consulting team. HKGI proposes a planning process that will: EXPLORE Prepare creative,exciting and feasible redevelopment plan alternatives that •CREATE meet the vision,goals and objectives outlined by the Task Force and City Council • Engage the Task Force and stakeholders throughout the planning process; HKGI that design,when - Define effective strategies,tools,and guidelines for funding,action and inspired by the character of the implementation. people and the land,can create a HKGI will lead the project and provide all land use planning,design,and stakeholder unique and identifiable sense of engagement To fulfill all of the specific project requirements,we have teamed community. with long-time collaborators Maxfield Research and Northland Securities to provide market and public finance expertise respectively. In 2003,H KM worked with the City of Farmington to create the Spruce Street Master CONFLICT OF INTEREST Plan. Like this project,the Spruce Street plan involved a local taskforce,featured a HKGI,Maxfield Research and planning charrette,and featured a number of community meetings. Bryan Hades, Northland Securities do not have Rusty Fifield and I were integrally involved in the Spruce Street plan and will bring conflicts of interest that would that familiarity with the community to this project as well. impact the provision of services Thankyou for the opportunity to submit this proposaL The information that it for this project. contains is designed to convey our qualifications forthe project and the character ADDENDA and Elualties that the HKGI team brings to downtown planning.We lookforward to the chance to talk more about the project. HKGI did not receive any addenda to the original RFP for this merely, project. PROPOSAL This proposal shall remain valid Mark Koegler,ASIA,PLA for 120 days from the date of CEO submittal,July N,2015 mkoegterEl hkgLcom N12.252.7120 Farmington Downtown Redevelopment Plan Proposal iii if , ....s .,,.,,,„, • '.., ' t , t.,...,t; ? if " •'''' ..,,' P'','1 3 ., ,. :---`., ' 'tr f; & 1 I i 1 t 1 *6*It 1'44 I ' • 'i. '''' '' # A '''. 1 .,! , "; ,, l'e ,' 1 14! ii:i • 44-k. ' ' ll '''.:"7: ? .6* 41„ :&: ...4-:7 _ ' ' 1.3'.. - 4 *- t. s. .1.- . ,. .., . . , - . . . , ..,.P N ' • .' . . 0 1 0 TEAM ORGANIZATION . 01,,, r TEAM ION .. --ww ro°7 riT . ., :4, f.r al ,$,.,_ i 1(.5. _ BEIM t .� , �, r�i. Fen , . ;iz,ii, 4. i....,7.4 ,) , 4.,,,T s' ' , + Hoisington Koegler Group Inc. j ,% .e' ' . 123 North Third Street Suite 100 i r-..- � - � � "� " Minneapolis,Minnesota 55401 r _ ',£. ` p0N12330.00100 ,,_ t ®1233®,lk. ;' - . . �nfo®hkgLcom -- ,. u wNwwwhkgLcom al. Established 1982 r. Principals® Hoisington Koegler Group Inc. (HKGi) Mark aige,PIA,Preside Paul Pale,PLA,President Hoisington Koegler Group(HKGI)is a firm of talented planners,landscape Thad Scheib,AICP,VicePresident architects,and urban designers who share their passion for planning and design Bryan Hades,PL.A,LEED AR Vice with clients striving to create lasting places of Nuality.HKGI has over thirty yeas President of experience designing high Nuality and distinctive public and private spaces Assodates® on budget and on time.Clients seek HKGi to lead their planning and design Leathern,Puy LH efforts because of our ability to creatively synthesize complex program needs and planning issues within a process of consenstuiibuiiding. HKGi's planning Staff: approach is built around four primary principled N N Licensed Landscape Architects D 3CertifiedPlanners COLLABORATE We strive to integrate diverse perspectives into all of our work.We bring ® 1 Graduate Lauri Planner 9t'a� P p� � g ® 4GraduabeLandscapeArchitects together teams of professionals that thrive on a studio approach to design and are passionate about the continuous process of teaching and learning. Serviced] ® Schematic&Site Design LISTEN ® Landscape Architecture In order for design to reflect the unique character of any given place,the ® Urban Design natural,cultural,and historical values need to be heard and understood.We ® Streetscape Design will continually listen to clients and stakeholders to ensure we build upon the ® Public Participation inherent strengths of the land and consistently provide direction that respects ® Downtown Planning the context of the project at hand. ® Commercial Area Revitalization EXPLORE El Transit Oriented Development By embracing the complexities of our projects we can create new solutions that ® ParkPlanning and Design bring obvious and measurable value to our clients.Our thirst to seek out new ® Comldorstudies connections between people and the land is at the heart of our explorations and ® strategic Planning is integral to our design process. ® Zoning Ordinance N Comprehensive Planning CREATE ® GreenwayPlamning Only by understanding how a planning principle evolves into a built community ® Bikeway andTraii Planning asset can we actually begin to see how our work affects the physical character ® Environmental Review of any given place.We will always strive to carry our conceptual planning ideas forward to built realities so that our plans can have a real and tangible contribution to our client communities and their culture. Farmington Downtown Redevelopment Plan Proposal 2 HKGI Team Collaboration Over the years HKGi has frequently collaborated with Mary Bujold of Maxfield Research,and both Rusty Fifield and Tammy Omdal of Northland Securities have long-established working relationships with HKGi. HKGi and Maxfield Research are currently collaborating on the Penn Avenue Corridor Vision and Implementation Framework Plan. HKGI is the prime consultant on the project with Maxfield providing market analysis expertise. Rusty Fifield worked at HKGi as a planner and public finance specialist before obtaining his current position at Northland Securities. Maxfield Research Inc. We are a full-service research firm providing timely and comprehensive real estate market information and analysis�; eld lysis that critical the success of �� � 1 � Research Inc. k/1 J our clients.With 30 years of experience in real estate market feasibility and consulting,our expertise enables us to offer solutions to the difficult challenges that developers and municipalities face.We work closely with each client to assure our research data and analysis provide exactly the information needed Maxfield Research Inc in planning and developing new projects.Our proprietary databases add 1221 Nkollet Avenue,Suite 21N additional depth and breadth to our reports. Minneapolis,Minnesota 55403 We are local,regional and national with work completed in 29 states.Our .,t. 731/0012 clients range from Real Estate Developers to Financial Institutions to City and f:6129047979 Government Agencies and Landowners. wr:www.maxfieldresearch.com Maxfield Research brings an intimate knowledge of market trends in the real Services estate industry,experience and knowledge that few can match.In uncertain ® Matte Feasibility Analysis times,our critical analysis and recommendations can be crucial to making the II Market Assessments right decisions.Our experienced team of consultants provides our clients with ® Comprehensive Housing Analysis both the hard numbers and the story behind those numbers tnfonnation that is ® Commercial Analysis essential when planning for growth. Northland Securities, Inc. NORTHLANDSECU RITIES ��PPPPPP Northland Securities,Inc.provides a wide range of services to local governments in Minnesota,including traditional financial advisory services for the Northland Securities structuring and issuance of debt,economic development and other special 45 South 7th Street,Suite 2000 financial planning projects,and investment banking with the ability to directly Minneapolis,Minnesota 55402 underwrite bonds or fund commercial loans and notes for public and private p:612.851.5900 development Northland has helped Minnesota cities finance all forms of f 612851.598/ infrastructure,facilities and community development projects. w®www.northlandsecmities.com Northland Securities was founded in the fall of 2002 by a group of public finance professionals.The veterans of that early organization represent over 400 years of experience and come from both national and regional financial advisory and investment banking firms. The firm currently has 189 employees and is the leading underwriter of Minnesota municipal bonds. This experience and a growing presence in the marketplace allows Northland to help clients create and implement plans that address the financial challenges facing their communities. 3 Farmington Downtown Redevelopment Plan Proposal Organizational Chart CITY OF FARMINGTON ...1:11;p41:13121,,cricmx-ri: Mark Koegler PROJECT MANAGER IrJflI r _; 1 LAND USE AND URBAN MARKET PUBLIC ZONING DESIGN FEASIBILITY FINANCING Mark Koegler Bryan Harjes Mary Bujold ITILE111M Sarah Evenson Tammy Omdal Bryan Harjes f#1:ItitgletiAWAji I I DOWNTOWN REDEVELOPMENT PLAN r.,-- r t 4 • , . ., II., • , „ .. pt .., . •In; , :. .) 4' • , . v , ,.. otrt t• . . • i' ' ■`' ,..1 , . 41 4 sii•;,, •z • l 1 . ... ... 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Pip l P.opos51 Historic Downtown Chaska Master Plan Chaska,Minnesota \- sl.. ,. » . � \"—L L t L 0L • 0 1 1 \C'� ,.. \.0. , '. 1 t .. � -. _ +t 4, xKa` t 1 SOR c,EN T ER1 : ' 0 t Y„..— t r,44. „,_ J �t V : j v'''+ 'S � " ..IL Y ` ` \ AMIIIFT . ._ y. c r LL tt” �� £ v J' 1-1! !` _ • cF1i..�, :T a 'r'�` � a.r�r WAN k hip KEY PERSONNEL HKGi led the City's effort to create a Downtown Master Plan for its historic INVOLVEMENT downtown, which still retains much of its Nuintessential small town character. Jeff Miller-Project Manager HKGi's approach to the Downtown Master Plan addressed land use patterns, Bryan Hades®Landscape redevelopment strategies,mobility,parking,street design,heritage preservation, Architect parks and trails, and market positioning opportunities. A primary goal of the master plan is to preserve and strengthen downtown's role as the center of REFERENCE community activity and identity. Kevin Ringwald The Walnut Street National Historic District is located in downtown as are several Director of Planning and other historic commercial, industrial, civic, and residential buildings, many Development constructed of Chaska brick.Downtown Chaska is also located on the Minnesota City of Chaska River and adjacent to the Minnesota Valley National Wildlife Refuge and the E112A4 E1.2 X151 ext.254 Minnesota Valley State Recreation Area. However,downtown Chaska's numerous KRingwaldN chaskamn.com assets lack strong connections, which inhibits their ability to serve as strong community destinations. Two highways also divide the downtown area,further inhibiting the sense of a unified community center. HKGi's master plan concepts focus on creating stronger connections within and to downtown Chaska through redesigned streets/streetscapes, a downtown park & open space plan, and a downtown sidewalk & trail system. These public realm enhancements will be critical to attracting desired businesses as well as private reinvestment in historic buildings and redevelopment opportunity sites. i Farmington Downtown Redevelopment Plan Proposal IX 1 Downtown Action Plan Hutchinson,Minnesota ART _ PLAZA vi!::::, - -of lir PLAN R r _- i 1 N .s • C C W Exrstarg E'EN iFi>;t'•R P ' landscaped area/ Parking i2 1.1 a 'E L I A S planfedswales _, e. e l New entry zone for Center for the Arts ` . _.. Consolidated trash - ; encbsures �1 a °..; ! Flexble space, ------i----_. < • •la padmrg or plaza y — -tc-n. • Bolding Expansion ----- / I ,III N,''DESTINATION �_ r.rSTr+JnPNT .o.,, 77i-rrr•:nn• :/r rfCrti::,r : 1-; -„1-• ailikiik charrette,which al owed the planning team HKGi,in colla boration with commtnity menbers,produced detailed action plans to spaikredevelopnent to genera teredevelopmentstrategiesand action in downtown Hutcheson. establish core values quickly and efficiently On the heels of the award-winning 2003 Downtown Revitalization Master KEY PERSONNEL Plan,the City of Hutchinson retained HKGi to lay the foundation for the next INVOLVEMENT chapter in Downtown Hutchinson's revitalization. Using a broad,multl$aceted Mark Koegler]Principal®rt] community engagement approach HKGi focused the planning effort on Charge balancing achievable immediate actions with visionary goals for the future. The Bryan Hades®Project Manager resulting Downtown Action Plan is a living document that will guide policyN makers through key decisions for their downtown for years to come. REFERENCE Unlike more traditional downtown plans with chapters such as land use, Dan Jochum transportation,parks and open space,etc.,the action plan states,targets, Community Development and embraces eight core values that emerged from the extensive community Director engagement and visioning process. These core values provide the foundation City of Hutchinson for the Action PlanN 320.234.425® ® Enhance Business Climate&Commerce; djochumN ci.hutchinson.mn.us ® Develop Attractive Housing Options; ® Develop Strong Connection ►0 ® Create Vibrant Gathering Places] ® Integrate Arts,Culture and Heritage to Strengthen Tourism ] Celebrate the Experience; ® Foster Sustainability&Stewardship,and] ® Strengthen Tourism Through Enhanced Parks and Recreation 7 Farmington Downtown Redevelopment Plan Proposal Redevelopment Master Plan North Saint Paul,Minnesota Redevelopment Master Plan Convenience Re'oA (3K total] Legend' .. ...<. ' ' ! W :',,e $e^∎Ct.x,n.-. :ry Ave/ ilIMI Employment onousu er.Office,P ofess onaIJ Ell Commercial I Retai E • ' all Housing ,r . Miffed Use - di aj}t`.- Commerce Pork- i • 7� - Commerce erce P /OfLCe F.ex.11/�.,i t (MC total( I..g Civic Mixed Use `•;-f ; 142 .:c Wcc.^ . ',C otttva+o "rrl •wile yy�r yi ' ;- Ennonceo SN e••L�e:n 7•n AST!.,Eos, MN PartcslOpen Space i ,• u-- r P lit Mixed Use ..�'V� '-'` 9 71.=1;:r= .�� b �olexs.nnn' 4"F ♦ 'f Office lt2cj RbksyMere • {� t i �SenrA .)� t t�Meed Use r 4 f! fr I �M` , / ,i -..' .3 41,klcvlAr '-''',7.`;4',.:'''''''" Commer" ...R, ..1*' �'s . ,fi ;f e�'" r T Tcwn- n ns:o r 'tro(t'o'A A.. .�'" �„ _ b fi ", ` !^55:5,7'-",„1:7„.„,,,,,,, Proposed New Uses: sq.FL Wilts 1 r / � Cons'enence Commercial 33.000 sre • �`'ta '" 's-s Alb:AV' —- To rs CcmmercalExpansion 5,000 ? . ° Used Use-Ground Level Retail 44.000 Ole- 1. =^� = .' .' . . i :: _ Professional Office 22.000 ■ • 1•s > Ns*. f f� - Med'(e Office 54.000 -A f e �f►'� [r Office/Flex 110.000 ..r A.' r' Light Industrial/Office Flex 68.000 ►~ I/ Headquarters/Light Assembly/Warehouse 80.000 it "r f r „ c tug . To.vnhomes/ High Density Apartments.Condos.Sena Housing 770 • i'., Fr 1"'e/Wodc Medium Density-Wearies/rwinhomes 62 �;,, (64 Units Total) - _ - e , ,. Live/WorkUnits 64 M.. Mixed Use-Upper Level Housing 72 KEY PERSONNEL HKGi was retained by the City of North Saint Paul to lead a multidisciplinary INVOLVEMENT effort to establish a redevelopment master plan for the City's downtown and Bryan Hades®Landscape major gateway areas. The HKGi team developed a master plan that reflected Architect/Design Lead marketplace realities but allowed for flexibility as market conditions evolve. The master plan also identified a strategic sequence of actions leading to REFERENCE transformation over a 15V 0 year horizon. The action plan is supported by WallyWysopal a strong public finance component to assist the City in identifying funding City Manager sources. City of Fridley Located south of a major transportation corridor in the Twin Cities metro and 7®35723500 between McKnight Road and Century Avenue,the area today is a combination Wally.Wysopa®FridleyMN.gov of underutilized industrial land mixed with older housing neighborhoods and a downtown struggling to maintain tenants. The plan recommends a multi] faceted approach to redevelopment focusing on key,catalyst projects in the early years to build positive momentum. Housing and employment areas were targeted for early implementation phases with commercial and mixed use development occurring in later stages. Parks and enhanced public realm features were critical to the redevelopment vision.The state Gateway Trail runs through the study area. Developing stronger connections between the trail and downtown businesses through enhanced wayfinding and signage and creating multiple routes into downtown for trail users was a specific initiative of the planning effort. ,, .G!a D'Is...,,,.)fr. -A.. .r..i.1 PI:). Ptt_li.:i)t E Merle Hay Road Gateway Redevelopment Plan Johnston,Iowa _ ' ,-rw S it t t : i (t74, psi /:a(,, d r3i t, S F t y,"" `. S I I t i.'^Yr`' '+"1 ' l>fi j i)., ..,6 Q SnN'• 1 N �3fy� Y� e y WW '�l.A %Mdry.W.n rNT 47; ., i Y ` . J a- It r fib YY"sal I 'o r �,<«' `, = e etail iTeWntt,ho'IIS`-ea I ° nor, � ' „...,k, tlo t„4 S - �•IF�Unit15 ` r -; f t r .4ri EoRRIDOR < t :Ai a a °� 1 ' It'll Cot t ii Stor er Do'( ,ziaTt,'_F.t) ` t , F2 pltdll 3 vs • min. ` •st w.. �1 'r:;,`i„. ., is i "P 10 'r trj » 1 S s oo' , � �r�0;' % 't j ' t � w ' r. .' fs or k t' .' ,,a11 b}a „� 7' clal/Barad 14,141,...h a���st,Red dear's IL-, .R� t P s N ' Gommu fro a .' 1 •,• cegee Use_ 1 �Yo'o-nits �s i11' k \` ." PARK 'ril'...1 & s o os .4w 1 i R \ \. � j 1• 1 i , I` \Et 3Q2-tSe� a OUSIN. L Etrt e P';''' a I` om r 1 `� "� ,� e r r t t � x � R it6Ortits .,s.x tl ,0.'L III. 17 t tw 1 te,os F aPl i . 5•• 5. \y,. v `, - a=.n ` ns - �!._.._i - -^° x N-ys ty���""•`I,1' l'a dlFootA Destination R-all Fbo Fr nge=` �. r Pr, '''' • . R a, s um ,s, (q[1•,`r, ialU I 124 000 5'.FCI 150,000 5"'.,F L.. •.N .1.- i .„8,„d�g ' _ _ sz rv.•Recr, r on i * y t .v. .wk....J.,..:5 , zso > 4 y DESTINATION a - ° , --y - y, i - staura 111.Aim 1 ,� D .I,ks rp .�d c earaw t.T �.�y , . F Launch �'{'A d' t 'is 000s .F t.t ° .� f� - - " - :.2. __ i yorepotelitaItore < q( r - :yore anded s ,k 1 \ t ti€f t r Restaurant stwor-ca. t a 'IS 15 a 1 asooas rr.! h vrews \ b* ; a •x� Am rlc gm' FnV s d \ti -A . . H�te tel ry' F� . 3 y 1 ._•2=3•aau.* y �iF I¢t'. < .y '. F n d 4,'c', Views i. - - `.' I. The primary goal for the Merle Hay Road Gateway is to create a unified vision 2014 Innovation in for the transformation of the district over the next 20 years.The Gateway area Economic Planning and is at the front door of Johnston and presents a tremendous opportunity for Development Award redevelopment,but current conditions include vacant,underutilized properties along the City's most identifiable corridor. In 2013,HKGi completed a master KEY PERSONNEL planning process designed to guide and shape the transformation of the district INVOLVEMENT into a uniAue and thriving destination for Johnston and the Des Moines metro Mark Koegler®Project Manager area. Bryan Hades Landscape The master plan identifies a mix of commercial, retail, residential, and park Architect/Design Lead uses.The plan enables individual property owners to look beyond their own boundaries and understand the inherent value of being part of the broader REFERENCE gateway vision.In addition to a destinatiorbriented commercial and recreation David Wilwerding area,the vision seeks to create a compact neighborhood with pedestrian Community Development focused streets and a network of public spaces that will form the backbone Director of an urban village.The plan also embraces the Beaver Creek Natural Area by City ofJohnston making strong pedestrian connections to the regional trail and waterbriented amenities.Implementation strategies and tools were identified to assist both 515.727.7775 developers and the City in implementing a cohesive and high®uality gateway dwilwerding®ci.johnston.ia.us district.This included a district stormwater strategy that allows for enhanced stormwater storage and filtration. 1,9 Farmington Downtown Redevelopment Plan Proposal Highway 7/101 Village Center Study Minnetonka,Minnesota . f .. i ,.: . ,,_. Liam iv :am r k '. ';' .t ' ' v r ,--'' ge .: -- X11 _. ' ri /�� { _ f Proposed right ln/ ��. -- F FraeWtem f N 1"" 1 T- 1. k!, — _ � �I P i` right out access ` ` 0%'lr. 1 (Ramp) I Y om' /„�� Recent lnlRStillents in the district OVerthe r�l--++may \,,,,,,'- lli�i���� 1 ((.j>� —� h�-. past five years have helped maintain this 11. ,,,, , ,C 'R ti;: £�. `- El a Ged I' rkf'ti 7"'.r... .,. �IrR�'I rr ? t area as a commercial center for Minnetonka. . ''''''1". it's . , At ,. ,.- ' ' , 4 ,,,,n ---,„,,‘ ,..:,, ,,,, :i*, 1 f,),,,I- %Hit, , 1.„,,,,,,,,y„,,- 1,.._, : ' il i III ....,,,; ' itii..4,4 ,.::,,..7`,.! ,., 02,0 n.(. 5,,,:ti '711( i; ::'a,,,a,!,..., .' _-I . ) Anil ' vc,-,,,:,,...77,v, -,'4:t , 4:-, , , .....„ i fimlf 1* ' otki,"4/, ills.. f” jit.404, 44 �� — — as ‘)Ii trit, i:& i� 10407,,,,....' y:, E tta 3 a t_ 9e ..-k 1, 4 rr 4 t,r However,numerous office and retail :. of I''_ ' - tI .Ar,. ,, I k. t:q vacandes within the area wananted a look Several concepts were developed to explore a range of land use configurations,building and parking at the long-errn strategy for the viability of relationships and connectionsto commutityameniities such as Purgatory Creekand the public ibrary. the district KEY PERSONNEL HKGi was retained by the City of Minnetonka to conduct a neighborhood INVOLVEMENT visioning and redevelopment planning process to establish a future vision Mark Koegler®Project Manager for the Highway 7/101 mixed use district.The primary goal of the project was Bryan Hades®Landscape to enhance the commercial viability,district identity and overall character of Architect/Design Lead development in the area,which serves a broad population on the south side of Lake Minnetonka. HKGi's tasks included addressing future land use patterns, development form and character,access and circulation,pedestrian and bicycle REFERENCE connectivity and stormwater treatment strategies for the entire district. Loren Gordon HKGi worked with W ZHA,providing insight to the local market conditions,and City Planner Northland Securities,assisting in establishing a public financing strategy,to help formulate a unique and financially viable redevelopment strategy for future City of Minnetonka transformation. As part of the community outreach strategy, HKGi facilitated a 952.939.8296 number of handsN3n workshops with the general public,key stakeholders and lgordort®eminnetonka.com the project advisory group to help establish core values to guide redevelopment over the life of the plan. Farmington Downtown Redevelopment Plan Proposal 10 Beltline Station Area Vision & Design Guidelines St.Louis Park,Minnesota iP i <. !ft •• •, ''c._,.-., -1,7,, 110... ... B L V trr rr+a N: a. i qq s .+ •� , w 47 .A l d t ! 1' •°-, r 14.E ' I . -fit : too - Prt; eye «, } la oi. � ' o- ♦0 P .err „ill.r r rf v t T __ w .,,\',, d}fart Y}� ak-sa AV,' e. r M ,,,',c ;t4 +} e. v"tit.,,/ �. r / .�u�� IM., r ir,L!`r! :.-♦ ,p. `#!'X aiM:01 'a`' f Design guidelines for different areas around the LRT station were written to reflect each areas unique visual C identity and hdiie character elements. ''e ,% In November,2011,HKGi was retained by the City of Saint Louis Park to assist KEY PERSONNEL with the development of Vision and Design Guidelines for the Southwest LRT INVOLVEMENT Beltline Station Area. Today the Beltline Station Area consists of a diverse mix of Jeff Miller-Project Planner land uses,including manufacturing and office businesses,commercial,medical, civic,parks/recreation,natural open spaces,and a wide variety of housing types. REFERENCE The area has an excellent location with close proximity to attractive regional Meg McMonigal destinations and easy access to the regional highway systems.However,it lacks a Senior Planner sense of identity and connections to the station area from nearby residences and City of St.Louis Park businesses are challenging. 952.924.2500 HKG1 worked with City staff and an Advisory Committee to establish a future mmcmonigalE stlouispark.org vision,guiding principles,and design guidelines for the Beltline area. The vision calls for the area to be a community hub for jobs,housing and recreation with a well-defined sense of identity and better connections, both internally and to regional destinations. The guiding principles embody the community's general desires and objectives for future changes,investments and improvements in the area. The guidelines will complement the Vision and Guiding Principles by providing further guidance for developers,designers,and City officials regarding development and design objectives for the Beltline Area. 11 Farmington Downtown Redevelopment Plan Proposal West Side Flats Master Plan and Development Guidelines Saint Paul,Minnesota 7111116-`"tee /" ,44.445 + " 'A�.. --.., ; 4..,,, : f1661 �.`, 4 4 ,1/ ice,. ii fir` +Al" j , - - __-- ' , , ' qtr .... X17 �+*j ►'�_,. f f,,1 %' i1 a_ ,'Ai a .,* 340)., •...y'1z''+' g.�4C ..... .0' J -r ua un uv- ua-. ua '�.�.M;. .i .g.' -. s tali. . ' -'— '— rota.W /— l peF.. ' w:BgskA r-, tiy ifs ,�;}�,��s�f,�^ - a � ,." S7 s 1._. 1, I5V*Ate J lkk x ∎�' 1 Massing models(above)illustrate development density envisioned by the plan,and cross sections(below and II right)were used to illustrate potential spacing and layout of street and development concepts. .,. ► i ll III LI � 1 - . - i _ `� - - - - - - - - KEY PERSONNEL HKGi recently worked with the City of Saint Paul to prepare the West Side Flats INVOLVEMENT Master Plan and Development Guidelines. The plan includes an area bounded Jeff Miller-Project Planner by the Mississippi River,Wabasha Street,Lafayette/SH 52 and Plato Boulevard. Sarah Evenson Graphics This 150�cre site is located at the heart of the central Mississippi riverfront in Support Saint Paul,across the river from downtown. The West Side Flats has been the subject of significant planning attention REFERENCE over the past 20 years. The City recognized its changing relationship with the LucyThompson Mississippi River and the need to plan for land uses that take best advantage Planner/Project Manager of the river,which is now recognized as contributing to®uality of life as an City of Saint Paul environmental,economic,cultural,historic,natural and recreational resource. ®51.2570 HKGi's approach to the West Side Flats Master Plan addresses redevelopment lucy.thompson®stpaul.gov and infill,multi-modal transportation improvements,parking,parks and open spaces,public art and innovative stormwater strategies. Goals of the plan included the development of a compact,mixedttse urban village,enhanced employment opportunities,a new transit corridor along Robert Street,and a robust public realm,including an active riverfront esplanade. Farmington Downtown Redevelopment Plan Proposal 12 Penn Avenue Corridor Vision and Implementation Framework Hennepin County,Minnesota M i c cuirrzlezt - 66i R.O.W. -Node Streetscape Concept to d-m y- SCENARIO 18 % 1 " �1 5 t-.,,,,,,.,_ I ,i1.. ... .i in `:.,4 .% re� y ,,,r ? ,a, ,o•, . ,,,`.. , `act s s a ` . r 't #.. t S.-, tort', t rx xmr 1 dab. '" �T"''' 11 + . . i flf► r r,' I a f 1,..:r I s ''".•,. ,ar.> * t r`a , o t + «r t Typical Non BHT Bump•Out Section tf . . } - (j �}� !t fr r ,,., i� brM A�� �.r.rleii. rn.� rr.e.,.- re:._. __ ---�` `Ill r . ‘,.. , _ le .iri 1 '. El;A. TG Low urva lane i---„,.. Street sections(above a nd right)illustrate potential spacing and layout of 1 streetscape concepts while a SWOT analysis(top left)was conducted for major 1 intersections along the corridor. Typical Non BRT Bump-out ;; Oft HKG! is leading the effort to develop a community-based vision and KEY PERSONNEL implementation framework for the Penn Avenue corridor in north Minneapolis. INVOLVEMENT The results of this project will serve as a guide for future multimodal Mark Koegler®Project Manager transportation,land use,housing,and economic development investments and Bryan Harjes Project Landscape initiatives,both public and private,in the corridor. Community engagement Architect is a high priority for this project,and the HKGiied team,in collaboration with Hennepin County,developed an extensive engagement plan that resulted Jeff Miller-Project Planner in over 2,500 comments through outreach strategies such as dooffahocking, Mary Bujold Market Analysis neighborhood meetings,intercept surveys,and online tools. Data collected from community stakeholders is being used to address issues related to REFERENCE demographics,transportation/transit,development and property conditions, Kelly Hoffman housing,and economic development. Input from community members will also Project Technical Lead be used to identify the preferred options and concepts for the corridor's future Hennepin County development. El 1 234E1E27M In addition to community engagement initiatives,deliverables for the project Kelly.Hoffman@co.hennepin. will include conceptual roadway layouts for Penn Avenue that address mn.us potential LRT stations and platformsEa placemaking vision that incorporates streetscape and open space enhancementsfuture land use mapsNand an implementation framework that identifies opportunities for interagency collaboration,coordination of economic development efforts, redevelopment, and transportation investments. 13 Farmington Downtown Redevelopment Plan Proposal Downtown Development Plan Lakeville,Minnesota si ..•cr.rt j:',.tits < , L _ - , k A j 209th Street . ~ Y .= , .. ' asth ' 4 - i Strut - . t �rF 3All'obi r aiawar ntmo, et 4 "AL, 1 f:. at r• rJ 1 I iiipiemAiii i . ,.- 26. h p �� 207t t `' L !! �r F l Aedalgraphics(a hove and top rght)were used to illustrate land use and sitedesign concepts.Mustrations °° werea!so used to show streetscape signage(m icicle right)and sheet layout concepts(bottom right). KEY PERSONNEL In 2005 the City of Lakeville retained HKGi to lead a process of creating a plan for INVOLVEMENT the revitalization of its downtown. The commercial and residential properties Rusty Fifield-Project known asdlowntowrt®are important parts of Lakeville. In many respects,they Planner,Public Finance and are the last remnants of the small town of Lakeville's past. They are places to Implementation shop,work and live unlike others in Lakeville. They require a vision and a plan to find a sustainable niche in the overall commercial development pattern of Lakeville. HKGi designed and led a 14hnonth process to achieve the following objectives (1)reach agreement on the uses,function and Nualities for the future of Downtowns::nd(2)describe the public and private actions needed to achieve this vision. The resulting Downtown Development Guide is an excellent example of a downtown plan that does not focus on large scale redevelopment. The project found a strong core of businesses and structures,but the need to establish a more defined,cohesive and functional district. The Guide presents a set of public initiatives that can serve as a catalyst for enhancing the environment for existing businesses and new investment. Farmington Downtown Redevelopment Plan Proposal 14 Spruce Street Master Plan Farmington,Minnesota . �� a,�*-'r` � .�r ;mod _ F„_..� 1, � 1 �.cie 11415-1,I> ,.4 7 1, -I I I.____c--, t..-..ost"r6..., .i., ji f- ' ' - i AO a^ ivy ;�° ; J__ � �t' 4 `` "T H 1----_ ice-- .g . .r ,..�..=ra,„ -7....1N iri.• 4,VII .1-ay. .1 . - ' *,.,-. „----. . I-1 r'' ''- t as Lips , ill,, ,,ftv—iliiiiii\ _.„. or �_ ` - Y , ...._, ..`'") v .. 110,", , i\lts . , , .t may, � Q` , ____„"):"T\To _.---- . : iNceitiir.---,-------4-7-::--------11111* .-.. ,ole - 3 • Y _ ..... _, _' iwi_ tii 4,.._ r 1 , . iii?rilT 1■11-7:i'llei, . - IN■oup- : d 1111117,.:./....— .... 1 _ . . _ i r- y� � f ma / - OH ,:' dqillig�■■ The Master Plan for this 450iacre area of undeveloped land is designed to KEY PERSONNEL provide a significant connection between Farmington's vibrant downtown core INVOLVEMENT and newer residential areas that have begun to spring up to the north,near the Mark Koegler®Project Manager suburbs of Lakeville and Apple Valley. As such, this plan emphasizes creating Bryan Harjes®Project Landscape strong links between the newer commercial district in the northern portion of the Architect study area and the older downtown commercial district to the east of the project area. Creating strong connections will allow potential patrons to see the two Rusty Fifield -Public Financing districts as a single,integrated commercial zone,improving the viability of both and Planning districts.Furthermore,new residential units to the south will provide a permanent customer base. In addition to commercial and high and mediumllensity residential uses,the plan also includes flexible business/commercial space, and mixed use areas adjacent to the Vermillion River.A town sNuare lies at the center of the mixedIise area and provides a focal point forthe new community.The high level of protection afforded the Vermillion River also provides the opportunity to establish an extensive open space amenity featuring the river, storm water treatment ponds, and significant park and trail resources. 15 Farmington Downtown Redevelopment Plan Proposal QUALIFICATIONS EXPERIENCE Maxfield Research Maxfield Research Inc conducted a market analysis of the potential demand A Market Potential for retail and office space in an area identified as Downtown Rosemount This area included the city's historic commercial core in addition to some additional Analysis for newer blocks adjacent to the core that have a strong impact on the Downtown. Downtown The City's focus was to Nuantify the demand potential for the above uses and to provide an implementation timeframe for the redevelopment of the DownN Rosemount town.Prior to conducting the market analysis,a planning consultant to the Rosemount,Minnesota City had developed a physical redevelopment plan for the Downtown core. Maxfield Research Inc reviewed this plan as part of our analysis and provided a REFERENCE market realityNto the proposed plan. As a part of the implementation strategy, Mr.Jim Parsons Maxfield identified the potential combination of public and private users in Community Development the Downtown to enhance community draw and support additional private Director investment N51.423.4411 Maxfield Research Inc completed a comprehensive market analysis for the Retail Market City of Eagan in Dakota County to determine the retail market potential Analysis for Central fora proposed shopping center to be developed on the site of the former y Lockheed Martin property. The analysis compiled demographic and economic Park Commons data on resident demographics,employment growth,retail market potential and provided a retail gaps analysis to identify areas where additional retail Eagan,Minnesota development could be supported. A primary objective of the City was to REFERENCE identify types of retailers that could be added to the retail mix in Eagan that Mr.Jon Hohensteln would not cannibalize existing retailers from other locations to fill space at the Community Development proposed Central Park Commons. Maxfield also provided growth projections Director regarding the amount of additional retail space supportable in the community. 051.N755103 HKGi served as the lead consultant on this redevelopment planning and design project and worked in collaboration with Maxfield Research. Maxfield Research Inc was requested to conduct a market analysis for potential Assessment of uses on the TCAAP redevelopment site(former munitions property)in Arden Hills,Minnesota Ramsey County commissioned the analysis,which provided Market Potential a full review of the potential for residential,commercial office and retail and for the TCAAP business park uses on the property. Maxfield determined an appropriate draw area for the property and completed analysis of demographics,employment, Property and current market conditions for each of the retal estate segments examined. Arden Hills,Minnesota Demand analysis was compiled for each of the development component and recommendations were made regarding the amount of development REFERENCE supportable on the property and suggested locations for specific product types. Ms.Heather Worthington Further consulting workwas also completed on the property to test proposed Deputy County Manager density levels for mixed®nse components. N51.2N1000 HKGi created the master plan for redevelopment of the TCAAP property.This master plan provided the basis for Maxfield Research's analysis. Farmington Downtown Redevelopment Plan Proposal 1f9 QUALIFICATIONS Maxfield Research Market Potential Analysis for Maxfield Research Inc completed an analysis of the potential demand for retail and office development in the Downtown district of Jordan,Minnesota. In Retail, Office, addition,the study assessed the market position and development potential and Industrial for highway commercial at Jordan's key intersection with Highway 169,an intersection that is under consideration to be reconfigured as a full interchange. Development The study also analyzed the potential for additional industrial space in the City's Jordan,Minnesota industrial park in the short and long term. Synergies between the Downtown and the highway commercial district were identified as part of the study. REFERENCE Ms.Linda Wait Smith City Administrator 952.492.2535 Market Potential Maxfield Research Inc conducted a market analysis of the potential demand for Analysis for retail,office and housing in an area identified as'Downtown Elk River!'This area y included both Elk River's core downtown as well as a north segment that was Downtown Elk also being considered as part of target redevelopment area. The City's focus was to Nuantify the amount of demand potential for each of the above uses River and identify potential uses for specific redevelopment areas in the Downtown. Elk River,Minnesota Elk River was concerned about the most appropriate uses to attract to the Downtown and the amount and type of development that would be suitable. REFERENCE Maxfield quantified demand for the Downtown and recommended the amount Ms.Catherine Mehelich and type of development appropriate for each segment of the Downtown,the Director of Economic N:oreklarea and the north segment. Development 7013A41.7420 Market Potential Maxfield Research Inc conducted an analysis of the potential demand for office, housing and retail development in Downtown Anoka,Minnesota. In addition, Analysis for Maxfield provided specific redevelopment recommendations for five sites in and Downtown near the core Downtown area with attention given to gateways,synergies with the core Downtown,redevelopment strategies and timeframe for development. and Selected Within the core Downtown,Maxfield Research concentrated on the existing Redevelopment Downtown business base and provided analysis and recommendations l� regarding the retail mix,areas for redevelopment and the amount and type Areas of additional space supportable. Office and housing development were also Anoka,Minnesota analyzed and recommendations provided for various housing products. A timeframe for implementation of various redevelopment areas and uses was also REFERENCE provided. Mr.Robert Itin:hner Community Development Director 7N3A21181R30 17 Farmington Downtown Redevelopment Plan Proposal QUALIFICATIONS & E 1 CE Northland Securities The Monticello EDA retained Northland to perform a comprehensive analysis TIF Analysis and and management review of eighteen tax increment financing districts.The City chose Northland through a competitive proposal process over the services of Management Plan its existing TIF advisor. The initial study occurred in 2009 and was updated in Monticello,Minnesota 2012.In this project,Northland undertook complete review of the eighteen existing TIF districts in Monticello.The study resulted in a management plan REFERENCE containing strategic actions for the overall TIF system and for each TIF district Angela Schumann Northland's work led to a variety of critical TIF management actions,including @ Community Development modification to spending plans to comply with rules;approval of interfund Director loans to maximize use of pooling authority;and modification of parcels within 7®32713224 districts.Monticello is presently working with Northland on the establishment of Angdaschumanadmontialbjaus a new redevelopment TIF district in the City's downtown area. The Central Village is a critical development area for Apple Valley.The Recession Central Village triggered del1n®uent property taxes and special assessments on many parcels. As key parcels headed towards tax forfeiture in 2012,the property owner Apple Valley,Minnesota rd approached Apple Valley about a developments;.artnershi v Northland was REFERENCE integrally involved in the process of creating a development agreement for this Bruce Norr®uiist project.Northland prepared detailed tax increment projections to define the Community Development amount and flow of potential public financial assistance.In addition,Northland Director prepared estimates of cash flows for the project,both for the developer and City.Northland worked with staff and the developer to ensure that developer 952.953.2576 financial plans accurately depicted proposed assistance and that the assistance bnaidRuiseldappleBeleynnus was needed for the project to be viable.Northland participated in the creation of the development agreement to properly integrate the financial assistance and to establish practical implementation.This development partnership resulted in more than 300 rental housing units,land for park expansion,the repayment of delbn®uent taxes and assessments,and a plan to pay future outstanding assessments. The City of Cold Spring initially retained Northland to evaluate alternatives and Downtown create implementation strategies for a proposed downtown redevelopment plan.The plan grew out of the relocation of Cold Spring Granite Company Redevelopment facilities.Northland helped the City establish a new downtown redevelopment Cold Spring,Minnesota project area and TIF district The primary focus of the Development Program and TIF Plan is payment of public costs for activities needed to correct the REFERENCE redevelopment conditions under the TIF Act,including public improvements, Kris Dockendorf public and private utility services,and parking. Northland assisted the City Finance Director with two separate modifications of the redevelopment TlF District since its 320253 original adoption,including modification of boundaries.TheTIF District has kdodtendorf@coldspringgarofficeoom been the catalyst for construction of a grocery store and bank.Northland is currently assisting the City in creating a financially feasible plan for streetscape improvements as part of a major street reconstruction project r:omirotor, iitivr, ;,•1- &. pY 71 t PI:t F'rcp,:ial 1D9 eirl**',. '''':N I` • • .. VI,fte- s •TACO 40 i Cillik .1■.. , a T. I t ,- «a 7cw 4 wb. �» ; 4t'.,7,,,t1t,..,., , ...„.r.„...,... . , , ‘3,,:‘,-„,..,..„,,,,,„,„,,,,,....,,,,:,„,,,,..,„,...,',;3:,"...;.'4-,...'"7-21'' *,,y,,,-..-',..";.'...;,..1. ' ' -A t R '„ ,xis ,,, . . ,._ _ 0 • KEY PERSONNEL _,r n1lr,r,rr _ln q„ F.:; '•,; 'oprr,n- Pi;i P'U1:W=DI KEY PERSONNEL For the Farmington Downtown Redevelopment Plan proposal,HKGI has assembled a team of professionals who together provide a wealth of experience helping communities plan for redevelopment in downtown and commercial areas. The team we have assembled provides expertise in the areas of land use analysis and planning,zoning ordinances,transpor(atlon improvements including pedestrian connections,market data and market feasibility analysis, public financing,public realm redevelopment strategies,and design guidelines. Because nearly every HKGi project involves significant community engagement initiatives,HKGI's planners and landscape architects are also experienced at facilitating public meetings,inspiring community stakeholders to provide their thoughts and ideas,and building consensus around a unified vision and plan. Resumes for each team member can be found on the following pages. Mark Koegler,ASIA,is CEO of HKGi and will serve as the Principal in Charge for this project. In this role Mark will be responsible for providing the team with guidance and Eluallty control oversight. Mark has over thirty years of community planning experience and has specialized in helping public sector clients create plans and designs that enrich their communities and enable them to grow in sustainable and healthy ways. As the head of HKGi,Mark has created a firm focused on superior service to its client communities and to the principle of active and meaningful community participation in planning and design initiatives. Mark is recognized throughout the planning community for his strong communication,facilitation,and problemEtokving abilities,and his leadership has been essential to the success of many of the region's most challenging planning projects. Mark has led successful downtown and commercial area redevelopment projects in Excelsior,Hutchinson,and Minnetonka,Minnesota and Johnston and Waukee, Iowa. He is currently leading a Veterans/Service Member Development Plan for Crow Wing County,which has some work scope elements similar to the Farmington Downtown Redevelopment Plan Jeff Miller,AICP,a planner with HKGi,will serve as the Project Manager, providing leadership for the project including coordinating communications, facilitating meetings with the City and the Downtown Planning Task Force,and leading the community engagement effort. Jeff will serve as lead planner for the current conditions,land use,zoning,and transportation/parking components. Jeff has over fifteen years of experience as a public and private sector planner, and he brings to the Farmington project a broad base of experience in land use planning,zoning ordinance analysis,urban design,and community visioning. His project management experience includes several planning and design projects for downtown Chaska,including the award vinning Downtown Signage Design Guidelines. He also led a redevelopment concept project for Hermantown and a TIF district master plan in Fridley. Jeff has also written design guidelines for several Minnesota communities. Bryan Harjes,PLA,LEED AP,is Vice President of HKGi and will lead the urban design component He will provide design leadership for the creation of redevelopment concepts featuring land use,transportation/parking,residential/ commercial/mixedtirse,and design guidelines and standards. Bryan has over fifteen years of experience as a landscape architect and his talent as an urban designer has made him an invaluable contributor to several of r;rrmirotor l 3.�1�•,e1,:pm,-1.t PI:r. Frcp^i,il 20 KEY PERSONNEL HKGys most successful projects. Bryan's ability to®uicldygenerate illustrations in real time make him an especially effective communicator in workshop and design charrette environments. Bryan's downtown and redevelopment project experience includes awanl ivi nning projects in Red Wing and Hutchinson, Minnesota and Johnston,Iowa,and redevelopment planning and design projects in Lakeville,Minnetonka,Osseo,and Shakopee. Sarah Evenson,a landscape architect with HKGI,will provide planning and design support for the project. Sarah will contribute to the exploration and recommendation of redevelopment opportunities,participate in community engagement efforts,and will lead the assembly and production of visual communication materials and the final report document Sarah is skilled at creating compelling,user®'riendly visual communications materials. She also has a background in urban ecology,green infrastructure, and low impact development. This knowledge and experience makes Sarah a valuable contributor to urban design projects,especially those that address stormwater and adjacent waterways. Mary Bujold,President of Maxfield Research,will conduct the market feasibility analysis of residential,commercial,and mixedjse redevelopment opportunities. Mary has 30 years of experience conducting market feasibility studies and consulting with private and public sector clients on a broad range of real estate planning and development issues. She is considered a market expert in the field of residential real estate and in market analysis for financial institutions, and she also leads projects for large-scale land use and redevelopment studies, including downtown revitalization for municipalities and private developers. Mary has collaborated with many planning and land use firms on downtown redevelopment plans and is a freNuent collaborator with HKGL Rusty Rfield,Senior Vice President and Director of Public Finance with Northland Securities,will lead the effort to identify public financing tools and programs to guide the City as it implements the redevelopment plan. Rusty's career spans more than 34 years of service to local governments,and during his career,he has served governmental,non-profit,and private sector clients,including more than 110 Minnesota cities. Rusty has direct experience with the use of all finance tools available to Minnesota cities.He has helped cities analyze and understand the financial implications of a wide range of actions and investments. Finally,Rusty is the only consultant in this region to combine direct experience as an independent finance advisor,planning consultant and investment banker.This breadth of experience means Rusty can provide clients with valuable understanding on planning for and implementing development and capital investment projects. Tammy Omdal, Senior Vice President with Northland Securities,will contribute her expertise to the public financing component for the Farmington project. Tammy provides senior level analytical and project management services to Northland's Minnesota and Iowa clients. She has over twenty years of experience in public finance,with most of those years spent in leadership positions for municipal governments. Clients value her insights and direct knowledge because she has experienced and managed many of the same challenges municipalities face. Her work experience provides her with insight into the importance of financial agility and accountability to the overall success of an organization. 21 Farmington Downtown Redevelopment Plan Proposal Mark Koegler ASIA,PLA CEO B®12.252.7120 B mkoegler®hkgi.com romp Mark Koegler is a landscape architect and community planner with 30+years of tk experience in both the private and public sectors.Mark is recognized across the planning field for his leadership skills and for his expertise as a public communicator and facilitator. Because of his ability to establish trust amongst groups with different interests,Mark has been able to achieve positive project outcomes through building public consensus and support.His communication and problem solving skills have Pi been essential ingredients to the success of several of the region's most challenging development projects. Mark has also used his leadership skills to help develop or promote professional organizations such as the Sensible Land Use Coalition(SLUC)where he served Years of ExperienceB35 as a past president.Mark was instrumental in helping revitalize SLUC,which EducationB brings together real estate developers,government planning staff,and planning B BS.Landscape Architecture,Iowa consultants.The organization is now one of the most influential land use State University organizations in the Twin Cities. B Business Administration, University ofSt.Thomas RELEVANT PROJECT EXPERIENCE RegistrationN N Cedar Avenue Bus Rapid Transit Guide Plan®Apple Valley,MN B Minnesota Landscape Architect N France Avenue/Old Shakopee Road Redevelopment Study I Bloomington,MN -15707 N Zoning Ordinance Update-Landscaping/Screening Standards I Bloomington,MN Memberships and Affiliations: N Brooklyn Boulevard Streetscape Plan 0:rooklyn Park,MN B International Association for N Industrial Park Redevelopment Study NColumbia Heights,MN Public Participation(IAP7EU5A) N Zoning Ordinance Amendments I Eagan,MN B American Society of Landscape N Downtown Master Plan l Excelsior,MN Architects B American Planning Association N Spruce Street Master Plan NFamiington,MN B Sensible Land Use Coalition,Past N Zoning Ordinance Amendments I Farmington,MN President and Board Member N Downtown/Riverfront Master Plan}Hastings,MN B Minnesota Design Team,Team N Penn Avenue Corridor Vision Framework ZHennepin County,MN Member and Team Leader N Excelsior Boulevard Streetscape Plan I Hopkins,MN B Minnesota State Designer N County Road 3 Corridor Study}Hopkins,MN Selection Board,Vice Chair N Shady Oak Road Redevelopment Plan I Hopkins,MN AwardsB N Downtown Revitalization Master Plan Blutchinson,MN B 2014APANA Innovation N Downtown Action Plan}Hutchinson,MN in Economic Planning and N Northwest Quadrant Land Use Master Plan Ninver Grove Heights,MN Development Award BMerie Hay N Merle Hay Road Gateway Master Plan Nlohnston,IA Road Gateway Redevelopment Master Plan,lohnston,IA N Downtown Development Plan aakeville,MN B 2007 ASLAOVIN Merit Award for N Bassett Creek Valley Redevelopment Master Plan}Minneapolis,MN Planning,Bassett CreekValley N Highway 7&101 Village Center Study}Minnetonka,MN Master Plan,Minneapolis N Downtown Master Plan I Ottumwa,IA B 2003 APAMN Award for an N Four Seasons Mall Redevelopment Master Plan EPlymouth,MN Outstanding Plan-Hutchinson N Downtown Master Plan}Prior Lake,MN Downtown Revitalization Master N Alice's Road Corridor Master Plan}Waukee,IA Plan N Urban Village Master Plan[Woodbury,MN Farmington Downtown Redevelopment Plan Proposal 22 t"t Jeff Miller AICP ilikPlanner N)12.252.7123 Z jmillerN hkgi.com Jeff provides expertise in the areas of land use planning,small area/master '- ` it viTY, plans,comprehensive plans,corridor plans,redevelopment plans,urban E ° design,community visioning,public participation,environmental review, historic preservation,and zoning. He has also worked as a city planner for five communities,as a consultant,and in the academic environment. Jeff also brings strong urban design knowledge and ideas to his projects thanks to his previous experience with the Design Center for the American Urban Landscape.This range .=` of experience has enabled him to develop an integrated planning approach and understand the issues and opportunities communities face from a variety of perspectives. Years of Experience)15 Education) RELEVANT PROJECT EXPERIENCE N Master of Planning,Universityof ) Comprehensive Plan®Apple Valley,MN Minnesota ) Cedar Ave BRTOD Zoning Ordinance&Design Guidelines I AppleValley,MN N B.A.-Economics,St.Olaf College, ) TCAAP Master Plan®Arden Hills,MN Northfield,MN ) Historic Downtown Master Plan)Chaska,MN Affiliations: ) Southwest Growth&Development Plan)Chaska,MN N American Planning Association, ) Downtown Signage Design Guidelines and Streetscape Schematic Design) Minnesota Chapter Chaska,MN N Sensible Land Use Coalition N Grant Writing Services®akota County,MN N Urban Land Institute,Minnesota ) Town Center Design Guidelines and Zoning I Eden Prairie,MN Chapter ) Transit Oriented Zoning Ordinance I Eden Prairie,MN Award ) Northstar TOD TIF District Master Plan I Fridley,MN N 2014 MN APA Planning in Context ) Zoning and Subdivision Ordinance Revisions Golden Valley,MN Award)Chaska Downtown ) Transitional Station Area Action Plans®iennepin County,MN Signage Design Guidelines ) Marketplace Redevelopment Concepts Ellermantown,MN N 2002 MN APA Outstanding Plan Award NNorthwestCorridor N Munger Trail Spur Connector NHemiantown,MN Planning and Design Framework El B Formased Zoning District)Gladstone Neighborhood Redevelopment Plan El Maplewood,MN Publications) ) Marcy®iolmes Neighborhood Master Plan Supplement EPAinneapolis,MN N "Reusing Brownfields:Obstacles and Opportunities for Inner Ring ) South Lyndale Corridor Master Plan Minneapolis,MN Suburbs.-rticle published in the ) Redevelopment Master Plan I Osseo,MN CURA Reporter(Center for Urban ) 1-494 Corridor Study and Mixed-Use Zoning Ordinance I Richfield,MN and Regional Affairs),Author, ) Louisiana Station Design Guideknes EtSt.Louis Park,MN October 2001 ) Exterior Lighting Zoning Ordinance I St. Louis Park,MN ) West Side Flats Master Plan)Saint Paul,MN ) Land Use Plan turtle Mountain Band of Chippewa,ND ) Neighborhood Plans)St.Louis Park,MN ) Eliot School Site Reuse Design Guidelines I St. Louis Park,MN ) Beltline Station Area Design Guidelines ER.Louis Park,MN ) Louisiana Station Area Design Guidelines CSt.Louis Park,MN I Outdoor Lighting Zoning Ordinance I St.Louis Park,MN ) Urban Village Master Plan and Zoning Ordinance I Woodbury,MN 23 Farmington Downtown Redevelopment Plan Proposal "°"""""I"°"'"' Bryan Harjes PLA,LEED AP � .,4� —4 Vice President N N12.252.7124 N bryanN hkgi.com iik Bryan is a landscape architect and urban designer with 15 years of experience on a broad range of project types for both public and private sector clients. Bryan's ' exceptional skill as a designer and his creative and critical thinking ability has led 1�►," 5 - j �d I �, P� him to become one of HKGi's urban design experts. His unlue ability to listen to I>fIl If' �',; ; ideas and then Muickly synthesize and transform them into conceptual drawings i. tl ` yr i' enables him to thrive in public workshop and design charrette environments. His "' `' 1, ability to develop relationships with clients and his commitment to providing n; ;; It exemplary client service have also contributed to his ability to deliver successful Iii 1:t4. ,;, , results. His work displays a strong understanding of context sensitive design, enhanced connectivity and urban redevelopment issues. Years of ExperienceNls Bryan has contributed his urban design and planning skills to downtown and EducationN redevelopment projects throughout the state of Minnesota,and in particular he has N Master of Landscape Architecture been recognized for his outstanding work on downtown redevelopment projects in Red Wing,Hutchinson,and Johnston,Iowa. He has also played a critical design NUniversity of Minnesota role on largetcale community master plans for UMore Park in Rosemount,MN,the N Bachelor of Environmental TCAAP master plan in Amen Hills and the Alice's Road Corridor in Waukee,IA. Design®University of Minnesota Registration! RELEVANT PROJECT EXPERIENCE N Landscape Architect,Minnesota, N Land Use Planning Services MMenard's Company®Apple Valley,MN License No.42954 N Ryan Companies!Twin Cities Army Ammunition Plant(TCAAP)Master Plan N Memberships/Affiliations: Arden Hills,MN N Urban Land Institute(ULI) N Small Area Master Plans NBondurant,IA N Sensible Land Use Coalition » Downtown Commons Plaza and Streetscape Design I Buffalo,MN Minnesota Design Team N Historic Downtown Master Plan!Chaska,MN (Houston,MN) N Lockheed Martin Redevelopment Study I Eagan,MN AwardsN N Spruce Street Master Plan!Farmington,MN N 2014APA®A Innovation N NorthstarTODTIF District Master Plan I Fridley,MN in Economic Planning and N Marketplace Redevelopment Concepts NHermantown,MN Development Award!Merle Hay Road Gateway Redevelopment N Downtown Revitalization Master Plan!Hutchinson,MN Master Plan,Johnston,IA N Downtown Action Plan!Hutchinson,MN N 2010 Preservation Award N N Concord Boulevard Neighborhood Master Plan Nlnver Grove Heights,MN Minnesota Preservation Alliance N N Merle Hay Road Gateway Redevelopment Plan!Johnston,IA Red Wing Downtown Action Plan N CR50 Corridor Study!Lakeville,MN N 2009 ASLA-MN Honor Award N Little Canada Road Streetscape!Little Canada,MN NUMore Park Master Plan, N Upper Harbor Terminal Redevelopment Study!Minneapolis,MN Rosemount,MN N 2003 APANVIN Award for an N Highway 7&101 Village Center Study Minnetonka,MN Outstanding Plan Hutchinson N Redevelopment Master Plan®North St.Paul,MN Downtown Revitalization Master N Osseo Downtown Revitalization Master Plan I Osseo,MN Plan N Downtown Action Plan!Red Wing,MN N Complete Streets Study!Red Wing,MN » Penn Avenue Revitalization Plan I Richfield,MN N Downtown Revitalization Master Plan!Victoria,MN N Alices Road Corridor Master Plan!Waukee,IA N Urban Village Master Plan!Woodbury,MN Farmington Downtown Redevelopment Plan Proposal 24 v' Sarah Evenson T Graduate Landscape Architect N N12.252.7140 N sarahN hkgi.com -' ,r Sarah's background in urban ecology and green infrastructure combines with her strong graphic skill set to make her an essential contributor to landscape planning and site design projects.Her ability to think across scales and understand the complex and interrelated factors that influence a site allows her to express those processes graphically in a way that heightens a concept's understanding.Skilled at artist's renderings,analysis mapping,and infographics,Sarah's ability to translate ideas,data,and processes into visually compelling graphics ensures that clients and stakeholders have as much insight into a project as the people designing it.Sarah is • also wel[iersed in public engagement techni]ues,ensuring that the desires of the community are incorporated into the design process.At HKGi,Sarah's experience Years of ExperienceN4 spans a variety of public work,from regional park master planning,urban design, and trail planning,to site design. EducationN N Master of Landscape RELEVANT PROJECT EXPERIENCE Architecture NUniversityof N Lebanon Hills Trail Alternatives Evaluation I Dakota County,MN Minnesota N Grant Writing NDakota County,MN N Bachelor of Environmental N Parks and Recreation Master Plan I Elk River,MN Design NUniversity of N Columbia Ice Arena Redevelopment Concepts NFridley,MN Minnesota • Central Park Concept Design I Greenfield,MN Memberships/Affiliations: N Marketplace Redevelopment Concepts NHemiantown,MN N American Society of Landscape N Maplewood Park System Plan Maplewood,MN Architect•0 M innesota Chapter N Minneapolis Sculpture Garden Renovation NMinneapolis,MN N NokomisEHiawatha Regional Park Master Plan NMinneapolis,MN N Upper Harbor Terminal Minneapolis,MN N 54th Street Triangle Park Minneapolis,MN N Highway 96 Regional Trail Snail Lake Marsh Master Plan Amendment I Ramsey County, MN N Great River Passage Interpretive Plan[Saint Paul,MN N West River Flats Visual Impact Assessment[Saint Paul,MN N Island Station Development Concepts[saint Paul,MN N Highway Corridors in Transition Study[Shoreview, MN N Maplewood Living Streets Demonstration[Maplewood,MNN N Maplewood Mall StommwaterManagement Signage[Maplewood,MNN N Powderhom Neighborhood of Raingardens Water Quality Improvement Projects N Minneapolis,MNN N Mouse River Flood Prevention Plan[Minot,NDN N 100+Raingarden and shoreline restoration designs[Ramsey County, MNN N College of St.Benedict Sustainable Landscape Master Plan NSt.Joseph,MNN N Boeing Landscape BMP Improvements Artist's Rendering I St Louis,MO* • Darn Removal and Rock Riffle Rendering I Albert Lea,MN* N Maumee Bay Berger Ditch Stormwater Wetland Treatment System[Jerusalem Township,OH* » Dam Removal and Rock Riffle Rendering I Kathryn,ND* N N Projects completed prior to joining HKGi 25 Farmington Downtown Redevelopment Plan Proposal Rusty Fifield Senior Vice President and Director of Public Finance ►''Fig Northland Securities I 612.851.4992 I rfifield @northlandsecurities.com Rusty provides a unique blend of public finance and community development .'" expertise. He began his career in city management,including serving as the first city manager in St.James(MN).For the past 32 years,Rusty has worked as an advisor to local governments.He has helped cities design and implement programs needed to undertake a wide range of capital improvement and redevelopment plans.These 4. w. projects include the issuance of bonds to finance infrastructure and facilities,use of tools for redevelopment and housing,and analysis of fiscal impacts.He also provided these services to development companies,bringing valuable insights from the developer's perspective. Rusty has been project leader on four downtown Public Finance and planning projects and created implementation strategies for more than a dozen Implementation other redevelopment plans. Years of ExperienceEl3N RELATED PROJECT EXPERIENCE Education® N Downtown Development Guide aakeville,MN N Master of Planning ElUniversity of ® Downtown Development Guide ERosemount,MN Minnesota N Downtown RedevelopmentTlF District Mold Spring,MN N Bachelor of Arts in Economics- Fort Hays State University,Kansas Professional LicensesN N Series 7 General Securities Representative N Series N3 Uniform Securities State Law N Series 53 Municipal Securities Principal Professional Affiliations: N Urban Land Institute Farmington Downtown Redevelopment Plan Proposal 2Z Tammy Omdal Senior Vice President and Manager of Northland Strategies,Public Finance Northland Securities ® ®12. 51.4004 ® tomdallA northlandsecurities.com 4111":0A- Tammy is a Senior Vice President with Northland Securities and serves as Manager of Northland Strategies. Northland Strategies provides clients,both public and private, with consulting services in the areas of real estate development,group process, service studies,and financial planning. Northland Strategies blends extensive problem solving resources with the capital finance capabilities of Northland Securities.Tammy specializes in debt issuance and management,utility rate analysis, financial planning,and economic and redevelopment planning. Prior to joining Northland in 2011,Tam my served as Deputy City Manager and Chief Financial Officer for the City of Burnsville and prior to that as Director of Management and Public Finance and Budget for the City of Minneapolis. She has spent over 20 yews in municipal and Implementation county government. Years of ExperienceN24 RELATED PROJECT EXPERIENCE EducationN ® TIF Management Plan Monticello,MN N Bachelor of Science in Business N Redevelopment Planning for Minnesota River Quadrant(MRQ)EBumsville,MN and Finance,University of ® TIF Management and Development Projects®Apple Valley,MN Minnesota Professional LicensesN N Series 7 General Securities Representative N Series E3 Uniform Securities State Law Professional Affiliations: N Minnesota Government Fiiance Officers Association N Urban Land Institute 27 Farmington Downtown Redevelopment Plan Proposal Mary C. Bujold CRE President Maxfield Research Inc. I 612.904.777 I mbujold @maxfieldresearch.com Mary has almost 30 years of experience in real estate research and consulting and is considered a market expert in the field of residential real estate and in market analysis for financial institutions.She regularly testifies as an expert witness for eminent domain,tax appeal and other types of real estate litigation. As President,she heads projects for large-scale land use and redevelopment studies including downtown revitalization for private developers and municipalities as well as private developers and universities on their student housing needs. Mary fre®uently gives presentations at seminars and workshop sessions on current Years of Experience®30 real estate market topics. Education® RELEVANT PROJECT EXPERIENCE N B.A.in Business Administration/ 0 Penn Avenue CorridorViision and Implementation Framework EH ennepin County, French,Mar®uette University MN N M.BA,University of Minnesota 0 Bassett Creek Valley Master Plan Minneapolis,MN Professional Designation and 0 Market Analysis for Property at Lyndale and Lowry Avenues Minneapolis,MN Appointments® IA Midway East Corridor Commercial Market Analysis I Saint Paul,MN N Counselors of Real Estate ® Economic Impact Analysis for Northpointe Health And Wellness Center ® CRE Board of Directors-2-year Minneapolis,MN term El Heritage Park Phase III Commercial and Residential Analysis MYtneapolis,MN N Editor-Real Estate Issues Journal N Housing Development Committee Project for Pride in Living Professional 0 rgan izations® ® Counselors of Real Estate El National Association of Realtors El Minnesota Association of Realtors N Minneapolis Area Association of Realtors N National Historic Trust®Main Street Center Farmington Downtown Redevelopment Plan Proposal 2N N s..` walk. i i /. : , \s,411114410, „ '1 I . 1 ti. FARM iMt.'tYlN Al3l 1 ' 1 tiOnriltl4'N EllittftS le ■ Steven Martin US Navy Vietnam.Persian Gulf,Iraq ilPAM HADIER 4T .- __ 1 43 i t, 1 r . AT ,i, 4 . 'if 4 ,,,' Ill ''''' :_, '~ ' � � €fit , •�• � 0 ,, .9.5:r.;,_,..'•'H i 0 0 UNDERSTANDING + WORK PLAN PROJECT M4DERSTAN DING The City of Fannington's Downtown Commercial District,like the City as a whole, is in a period of transition.As growth from the Twin Cities continues southward towards Farmington,growth communities such as Lakeville,which borders Farmington to the north and west,have a growing impact on Farmington's commercial and real estate climate.The rural townships to the south and east of Farmington also continue to impact the City's commercial dimate, and transportation enhancements throughout Dakota County are changing transportation routes through and around the City. Because of this transitional period the City is commissioning this Downtown Redevelopment Plan to create a shared,unified,community-supported vision for the downtown commercial district,to identify potential redevelopment opportunities,and to prepare for future redevelopment by identifying tools and regulatory changes that will encourage redevelopment that enhances and strengthens the downtown commercial district Although several small, individual redevelopment projects have occurred in recent years,the City would like to establish consistent direction for redevelopment initiatives downtown, not only to help the City evaluate redevelopment proposals,but also to assist potential developers in assessing redevelopment potential in downtown Farmington. The consultant will collaborate with City Staff,a Downtown Planning Task Force, and members of the general community in a planning process that will result in a Downtown Redevelopment Plan.The Plan will include a redevelopment concept that reviews or recommends revisions and improvements related to land use designations)koning ordinancesarking re+duirements and need type,scale,location and market feasibility for residential,commercial,and mixed-use redevelopment projects;transportation improvements;financing tooliNand architectural,streetscape,and signage standards. Project Area The project area consists of approxlrnately 21 Q uare city blocks bounded by 1st Street on the west,5th Street on the easy Walnut Street on the south, and Rambling River Park and Willow Street on the north. Elm Street is a major easerrest thoroughfare through and a gateway to the downtown. 3rd Street between Elm and Spruce Streets contains the highest concentration of traditional downtown commercial buildings,and the municipal offices are located on this street A rail corridor bisects the western part of the project area, and a grain elevator and silos are directly east of the rail corridor,providing the downtown with a unique landmark. An art park is located to the west of the rail corridor,just across from the grain facilities. A large commercial strip containing a grocery store and other commercial establishments is located at the northwest corner of the project area,and a Kemp's dairy facility is located at the northeast corner of the project area. Interspersed throughout the rest of the project area are residences,churches,a county library,and various other commercial establishments. Farmington Downtown Redevelopment Plan Proposal 30 Project Approach i'! The City recognizes the importance of developing a communityEbased vision for -• ,.___r the downtown. Support for the vision and for redevelopment must come from — �=' citizens and community stakeholders[lherefore,the City is re®uesting a process _ ` "'"Rip= I that is transparent and provides community members with ample opportunity _ ' to provide their insight and knowledge to the Redevelopment Plan. as.=� - � '"'� j "r'"' - HKGi's planning and design practice is built on the principle of active and "' meaningful community engagement. As consulting planners whose client base is primarily comprised of public entities,HKGi is committed to engaging community members in developing plans and designs that they will support 0 and promote through implementation. HKGi's planners are experienced meeting facilitators and are skilled at inspiring community members to share a their thoughts,concerns and dreams for their communities. { For the Downtown Famtington Redevelopment Plan project,we are proposing a process that engages the community through three community meetingsE one during the development of multiple redevelopment concepts®one during development of the recommended redevelopment concept land one at the end HKGi conducted a planning charrette with of the process to review the final redevelopment plan. the cityofFarmington on the Spruce Street The initial community meeting will occur immediately following a one Master Plan project clay planning and design charrettewewill conduct with City Staff and the Downtown Planning Task Force. The charrette format provides an efficient method for collecting input and exploring a range of ideas and redevelopment options with community stakeholders. HKGi has used the charrette format on many projects,and we have found it to be a successful method for inspiring ideas and collaboration. HKGi used the design charrette on the Spruce Street Master Plan project for the City. HKGi's approach also includes close collaboration with City Staff and with the Downtown Planning Task Force comprised of community representatives from organizations such as the Economic Development Authority,City Council, Planning Commission,Heritage Preservation Commission,Farmington Business Association,Dakota County Regional Chamber of Commerce,and downtown business owners and residents. We recommend the Task Force consist of approximately 1215 members. A body that size will provide a representative variety of perspectives and interests,yet will be small enough to facilitate active and meaningful engagement throughout the planning process. HKGi worked with a Task Force of a similar size on the Spruce Street Master Plan. 31 Farmington Downtown Redevelopment Plan Proposal WORK PLAN Task 1 - Understand Current Conditions 1.1 MEETING AND SITE TOUR WITH CITY STAFF The purpose of this task is to provide the consultant team with an overview of the project area and to discuss with City Staff the overarching project goals,objectives and issues that will need to be met or addressed during the planning process.This site tour will be an opportunity for City Staff to inform the consultant team about ongoing issues and needs or pending developments within the project area. 1.2 REVIEW EXISTING LAND USES 1.3 REVIEW ZONING REQUIREMENTS 1.4 REVIEW PARKING REQUIREMENTS AND NEEDS 1.5 REVIEW EXISTING STREET,SIDEWALK,AND TRAIL NETWORKS 1 !: REVIEW RELEVANT PLANS,STUDIES,DESIGN GUIDELINES AND STANDARDS Following the site tour HKGi's planners will conduct tasks 1.2 through 1., which will provide the team with a more complete technical understanding of the current planning context for the project area. 1.7 ASSEMBLE BASE MAPS AND PHOTO INVENTORY Using information and data collected during the previous tasks,the consultant team will assemble materials to visually communicate current conditions within the project area.These materials win include maps depicting streets,sidewalks and traiisEland usesconing re luhementa parking conditions) and other topographic information needed for planning purposes. Photo inventories will also be compiled to illustrate current street level conditions within the project area.These materials will form the foundation for the initial meeting with the Downtown Task Force and for all subse®uent planning tasks. TS, t SU "-Y A 1!: CONDUCT KICKOFF MEETING WITH TASK FORCE The purpose of this meeting will be to present to the Downtown Task Force Task 1 Meetings the consultant team's understanding of current conditions and to discuss n Meedng/rour with City Staff with the Trask Force the project's goals and objectivesEthe planning process n Kickoff Meeting with Downtown communications protocols and strategles®roles and responsibilities for each TaskForce of the project's participating en stand the project budget and schedule. Task 1 Deliverables Since this plan is intended to provide a shared vision for the future direction El Base Maps of downtown Farmington,this meeting will also represent an important opportunity for Task Force members to express their thoughts and ideas Photo Inventory related to a downtown vision,and potential opportunities and concerns u Summary ofCurentConditibns about the project area. Task 2 - Explore Potential Redevelopment Opportunities 2.1 PREPARE ANALYSIS AND OPPORTUNITY SITES DIAGRAM Using the information collected during Task 1,the consultant team will prepare visual communications materials illustrating a variety of current Farmington Downtown Redevelopment Plan Proposal 32 WORK IPLA . issues and potential opportunities in downtown Farmington. These materials will be used as the starting point for Task2.2. 2.2 CONDUCT A ONE-DAY PLANNING AND DESIGN CHARRETTE The HKGI team will organize and conduct a one.ay planning and design charrette involving the Task Force and project stakeholders. The charrette is an intense,on-site collaborative effort that accelerates the planning process by creating a highly creative,Interactive environment in which participants worktogether.The charrette also provide an important opportunity to achieve consensus on the worthiest approaches to the project. Charrette attendees will be briefed on the results of the findings from Task 1,and then the consultant team will lead chanette participants though discussions and interactive exercises that will result in a shared vision for downtown and sketch plans that illustrate potential redevelopment concepts.These concepts will address issues pertinent to the downtown area including land use,zoning,connectivity,open space,circulation, redevelopment concepts,preservation,and various urban design concepts. 2.3 COMPLETE POTENTIAL REDEVELOPMENT CONCEPTS The HKGI project team will compile the information generated in the planning and design charrette into clearly articulated redevelopment sketch concepts for downtown Farmington. The concepts will illustrate for the Task Force,City Staff and community members a variety of redevelopment options to be considered in subseluent tasks. 2.4 EVALUATE FEASIBILITY OF POTENTIAL REDEVELOPMENT CONCEPTS (MAXFIELD) In order for project stakeholders to make informed decisions about the different redevelopment concepts under consideration,they will need to have a general understanding of the market feasibility of each concept. Market analysts from Maxfield Research will conduct a general analysis of the redevelopment concepts to help project stakeholders and planners understand the market implications of each option being considered. 2.5 CONDUCT MEETING WITH TASK FORCE AND CITY STAFF The purpose of this meeting will be to review the redevelopment concepts Task 2 Meetings and the market analyses,explore and confirm a shared community vision, ® One-Day Planningand Design discuss potential preferred options,and prepare the agenda for the upcoming community meeting. At this meeting the project team will also Charrette begin to identify those components from the redevelopment concepts that N Meeting with Task Force and City should be incorporated into a preferred redevelopment concept. Staff N Community MeetingNl 2∎ CONDUCT COMMUNITY MEETING 01 Task 2 Deliverables The primary objective for this meeting will be to continue to gather information that will lead to a preferred redevelopment concept and N Summary document including begin to build community consensus around a shared vision,general redevelopment concepts and redevelopment concepts,and the plan's ability to enhance downtown market feasibility analysb Farmington. Community members will have the opportunity to identify any additional potential concerns,issues and opportunities,and the consultant team will workwith meeting attendees,applying their input towards developing a preferred redevelopment concept that best addresses community concerns and needs. 33 Farmington Downtown Redevelopment Plan Proposal WORK PLAN The project team will begin with an overview of the project and its context to meeting attendees. The presentation will include identifying areas of concern,issues to be addressed,and potential opportunities that have been considered up to this point in the process.With the planning and development context established for attendees,the consultant team will present the redevelopment concepts and solicit thoughts,ideas,and feedback about the concepts and their potential to address concerns,issues and opportunities raised by community members. Task 3 - Make Redevelopment Recommendations 3.1 EVALUATE FEASIBILITY OF RECOMMENDED REDEVELOPMENT CONCEPT(MAXFIELD) This task provides a general measure of the market feasibility of the recommended concept. Reviewing the preliminary feasibility of the recommended concept at this stage in the process will provide the task Force,City Staff,and the consultant team with some direction concerning what types of redevelopment would be feasible and where such redevelopment might best occur within the project area. 3.2 PREPARE RECOMMENDED REDEVELOPMENT PLAN CONCEPT The recommended redevelopment plan concept will emerge from a combination ofTask Force,City Staff,and community input and consultant team experience.The concept will include land use designation recommendations for the Downtown Commercial District and areas adjacent to the district as well as the type,scale and potential locations for additional residential,commercial,and mixed®rse development projects. 3.3 CONDUCT MEETING WITH TASK FORCE AND CITY STAFF The purpose of this meeting will be to review the recommended redevelopment concept and the market feasibility analysis. 3.4 IDENTIFY POTENTIAL CHANGES TO CURRENT PLANS AND REGULATIONS itASKMMAR In order to implement the recommended redevelopment concept,revisions Task 3 Meetings to current plans and regulations may be reEluired.The consultant team will identify potential changes to land use designations,zoning ordinance ® Meeting with Task Force and City requirements,off-and on-street parking requirements,transportation and Staff pedestrian improvements,and architectural and signage design guidelines ® Community Meeting 02 for future consideration by City Staff,city leaders,and the community as Task 3 Deliverables implementation efforts progress. These potential changes will consist of a mixture of specific recommendations and general areas for further N Summary of recommended consideration. redevelopment concept and market feasibility analysis 3.5 CONDUCT COMMUNITY MEETING El2 u Summary of potential changes The consultant team will present the recommended redevelopment to current plans and regulations concept and meeting attendees will be asked to provide comments and input. Included in the information presented to community members will be a review of the market feasibility analysis and a review of the issues and opportunities the concept is intended to address. At this stage in Farmington Downtown Redevelopment Plan Proposal 34 ? LAM the process,the discussion will be closely focused on issues related to the recommended concept. 3 w REVISE RECOMMENDED REDEVELOPMENT CONCEPT As necessary,the consultant team will make revisions to the recommended concept based on the thoughts,ideas,and feedback collected from the Task Force,City Staff,and community members. Task 4- Identify Redevelopment Tools 4.1 PREPARE MENU OF REDEVELOPMENT TOOLS Municipalities have a wide range of financial and regulatory tools at their disposal when attempting to implement redevelopment plans. To assist the City in considering which tools will be the most appropriate and effective, the consultant team will prepare a redevelopment menu that provides an overview of the tools available to the City. 4.2 MEETING WITH CITY STAFF AND NORTHLAND SECURITIES Public finance professionals from Northland Securities will meet with City Staff to review the redevelopment tools menu and to discuss those tools that provide the best opportunity for achieving the City's redevelopment S objectives,as outlined in the recommended redevelopment concept. Because staff from Northland Securities will participate in some of the Task 4 Meetings earlier tasks and will have reviewed the recommended redevelopment n Meeting with City Staff concept prior to this meeting with City Staff,this meeting will be tightly focused on redevelopment objectives and tools. Task 4Deliverables 4.3 IDENTIFY RECOMMENDED REDEVELOPMENT TOOLS ® Summary of recommended Based on the meeting with City Staff,Northland Securities will produce an redevelopment tools overview of the redevelopment tools to be included in the implementation section of the redevelopment plan. Task 5 - Prepare Redevelopment Plan 5.1 PREPARE FIRST DRAFT REDEVELOPMENT PLAN The Downtown Farmington Redevelopment Plan will incorporate information and data collected and generated in Tasks 1 '. The Plan will use narrative and graphics to communicate current conditions,planning process details and a summary of the charrette,the recommended redevelopment concept,marketing analysis,and a set of redevelopment tools to assist in implementation. Subse®uent tasks will consist of presenting the Redevelopment Plan to various stakeholder and community groups,culminating in a presentation to the City Council and Planning Commission. 5.2 CONDUCT MEETING WITH TASK FORCE AND CITY STAFF Review first draft redevelopment plan to identify necessary revisions and prepare for presentation to the general community at Community Meeting Na. 35 Farmington Downtown Redevelopment Plan Proposal WORK PLAN 5.3 CONDUCT COMMUNITY MEETING®3 S1��SJ(5 SUM �IAR The HKGI team will present the draft redevelopment plan to community members for their review and comment at Community Meeting . Task 5 Meetings 5.4 PREPARE FINAL DRAFT OF REDEVELOPMENT PLAN ® Meeting with Task Force and City Incorporate revisions to the draft redevelopment plan as needed based on Staff feedback from Task Force,City Staff,and members of the community. ® Community Meeting®3 R City Council/Planning 5.5 PRESENT PLAN AT CC/PC WORK SESSION Commission WorkSession 5 " PREPARE FINAL PLAN DOCUMENT Tasks Deliverables Fist Draft Redevelopment Plan Final Plan Report Farmington Downtown Redevelopment Plan Proposal 3D9 4' _ „,,,,,i:;44:;,,,=1 � „X• : s, . ` .- ._aci' 1") r ." _, _..Alr �? _. ,... — ` " raw . ,!! � V;V€ � mss a Q', 4 , xis - � ., 05 • SCHEDULE + FEES SEP OCT NOV DEC TASK 1 UN DEFtSTAND CURRENT A 41, CONDITIONS TASK 2 EXPLORE POTENTIAL A ii REDEVELOPMENT • OPPORTUNITIES TASK 3 MAKE REDEVELOPMENT • •.r' RECOMMENDATIONS TASK 4 IDENTIFY REDEVELOPMENT A. TOOLS TASK 5 I'I PREPARE REDEVELOPMENT A • . r PLAN 1 MEETING +INPUT SUMMARY® A City Staff Meeting 5 total • Task Force Meeting 4 total • Design Charrette(with Gty Staff and Task Force) 1 day ?jJ Community Meetings 3 total x; CC/PC Work Session 1 total Farmington Downtown Redevelopment Plan Proposal 3L! TASK PROJECTED HOURS PROJECTED FEE Task 1 50 ® 5,400 Understand Current Conditions Task 2 130 ®12,500 Explore Potential Redevelopment Opportunities Task 3 �0 J 7,000 Make Redevelopment Recommendations Task 4 50 Z 5,400 Identify Redevelopment Tools Task 5 NO Z NJ,500 Prepare Redevelopment Plan Fee Subtotal 113®,700 Estimated Expenses ® 1,300 Total ®40,000 HKGI 2015 HOURLY RATES HKGI INCIDENTAL EXPENSES® Principal D'15/hr Mileage_..»......»..».._....._current federal rate/mile Photocopying BW...»..»......».._.._......»..».15®/page Senior Professional._»»..»...».....$90-155/h r Photocopying Color..._...»..»..»..»..».®1.00/page Professional I1...«...«......_._.._..»..00 oa00/hr Outside Printing. .._.._.._..»»».»......».....Actual Cost Professional I _..».._..».»..........»$50-80/h r Large Format Scanning—..»..»..»......_..Actual Cost B/W Bond Plots..».»..»..»..»..»..»..»..».._...®5.00 each Color Bond Plots.._..»..»..»..»..»..»......»Z20.00 each Litigation Services»_..»..».»..»..»..»..».$190/hr Photo Paper Color Plots».._.............._®40.00 each Testimony.._.._..»..»..»..»..».»..»..»..»..».®275/hr 3M Farmington Downtown Redevelopment Plan Proposal i. '.,'.) ,4*it. .• . ..,. ,...., 44344.,2,.:, :747.4 : ;; 4 ..:.., x.. • 4.1,... . .. . . a. I- .., . , .., , 1 . •111101.1101 ARM--allER' — t,.„."-•"^". ' "'" "11111111i,"MIL''' u. I 110- ' i . . 1 i • 'f k A. ,.P'• , ! lit — ompoolliho; '1 1 , ■ .1 , 1 ill e,:o..r. , . -rilf''' Lr-rMnin:2,40!1-77.1 07/,,,, i . 11 II 1 r 11'' ' 11111tili ,k I ,.r.tr - ___ ....... ................. -- _ - k=c-'-'7i 4 `r. ..iiimir •- _ • , <■, , .„ 1; 1 ...'f .1.IIIIIIIPIPIIMNtw"..--- .71''7...,. ,,...,,,;0.,59.,, .,. , it.i.:t. . ,, ''',•':.., . I.,: '7.: .0', :,,.'. ••''''' 4,, , fr 'r , l':' '' ... IP ... . ., ' ',4 • 4 ? .. ; .' ... ..'' 0 ) . ' ' :5:. , ■4.. . . ■ .. 17 ...p.."- ,. r... ...,, :,. . ,... r' t *e „Orc' . - '-....% / ,,,,::...,,,,, if ......)-4 .. •- -:. - .. .-..!,:?:,.....,....---;,.._*,:„.p..., [ ifliirj i. ....„.. ,... r;IT'irl , • , -, , „ 0 peop es Ives f--1 K c-, - ,3 i oMM4 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 , "ciN4nosow www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: CDBG Rehabilitation Grant-Town Properties,LLC DATE: August 17, 2015 INTRODUCTION Staff has received a completed application from Town Properties, LLC (Anne Olson and business partners) for a Commercial Rehabilitation Grant for the building they recently purchased at 341 Third Street in downtown Farmington(between Heiklala Studio and Market on Oak). Staff has reviewed the application and worked in coordination with the Building Official and the Dakota County CDA to recommend approval of a$35,000 grant for necessary improvements to eliminate conditions detrimental to public health and safety. The EDA reviewed this application and voted to recommend approval at their May 26,2015 regular meeting. DISCUSSION Earlier this year, the EDA recommended, and the city council authorized application for the City of Farmington to allocate its 2015 CDBG allocation(estimated to be$42,717)to the Commercial Rehabilitation Grant program. This program has been very successful in Farmington over the past several years, and encourages local building/business owners to reinvest in public health and safety improvements in Farmington. A program summary is below: Grant funds may be available to assist local businesses and/or property owners who are making qualified improvements to eligible commercial properties that eliminate conditions that are detrimental to public health and safety. The following are examples of qualified improvements:correcting code violations, code improvements, and the correction of handicap accessibility issues. The intent of the grant program is to prevent the deterioration of commercial structures and discourage blight, encourage projects that correct code violations and to eliminate accessibility restrictions. Requirements of the program include,but are not limited to the following: • Applicant providing a 1:1 dollar match • Competitive bidding • Davis-Bacon Wage Act(payment of prevailing wages to contractors) The grant will cover roof replacement,brick tuck pointing/repair,ADA bathroom improvements, structural repairs, fire suppression, and related improvements. While the grant amount requested is $35,000,the applicant is providing matching funds exceeding$100,000 along with additional improvements to the building and second floor apartments. After renovations,they will open Town Sports sportswear and have two leasable apartment units on the second floor. BUDGET IMPACT $35,000 from Farmington's CDBG program funds. ACTION REQUESTED Approve the attached CDBG commercial rehabilitation grant agreement between the City of Farmington and Town Properties, LLC funding the improvements outlined above. ATTACHMENTS: Type Description ❑ Exhibit Town Properties, LLC Grant Agreement ❑ Exhibit Davis Bacon Wage Determination-Attachment B ❑ Exhibit Federal Labor Standard Provisions -Attachment C ❑ Exhibit Standard Assurances -Attachment D City of Farmington Commercial Rehabilitation Grant Program Grant Agreement This agreement is made and entered into this_day of ,2015,by and between Town Properties, LLC,owners of the building at 341 Third Street,Farmington,Minnesota (hereinafter referred to as"Grantee")and the City of Farmington, a public body corporate and politic,having its principal offices at 430 Third Street,Farmington,Minnesota(hereinafter referred to as"Grantor"). WHEREAS,the Grantor is a Subrecipient of Dakota County Community Development Agency in the County's Community Development Block Grant("CDBG")Program; and WHEREAS,the Grantor has established a Commercial Rehabilitation Grant Program funded by its entitlement of CDBG funds to assist businesses with the elimination of specific conditions detrimental to public health and safety;and WHEREAS,the Grantee has applied for Commercial Rehabilitation Grant funds to replace the roof,repair exterior masonry,building structural reinforcement,bathroom ADA remodel,fire suppression,and related components at 341 Third Street Farmington,Minnesota;and WHEREAS,the Grantee has requested funding to assist with extensive repairs and renovations to the building at 341 Third Street; and WHEREAS,the Grantor has reviewed the Grantee's application and determined that the proposed rehabilitation project eliminates specific conditions detrimental to public health and safety. NOW THEREFORE,in consideration of the Grant and the mutual covenants contained herein, the parties agree as follows: 1. The Grantor agrees to provide a maximum of$35,000(thirty-five thousand dollars)in CDBG funds to the Grantee to replace the roof,repair exterior masonry,building structural reinforcement,bathroom ADA remodel,fire suppression,and related components(the"Project")to eliminate conditions detrimental to public health and safety. 2. The Grantee agrees to use the proceeds of the Grant solely for roof,exterior repairs, structural repairs,ADA accessibility improvements,fire suppression,and related improvements outlined above. 3. The Grantee will provide the Grantor copies of the bids received for the Project prior to the award of bids. Grantee must solicit at least three businesses and obtain two competitive bids for all work to be done as part of the Project. 4. The Project shall be completed in a timely manner and all Grant funds must be used within one year from the date of the grant agreement("End Date"). The End Date may be extended beyond the original End Date up to one year,upon written approval of the Grantor. 1 5. The Grantee will require all contractors to pay federal prevailing wages(Davis Bacon Act)to employees working on the Project. The wage determination for this project is General Decision Number: MN150034 07/17/2015 MN34(Attachment B) 6. The Grantee will require all contractors to submit weekly Davis Bacon payroll documents to the Dakota County CDA(contact:Lisa Alfson,Director of Community and Economic Development). Such payroll documents must be approved by the Dakota County CDA before reimbursement payments will be made to the Grantee. 7. Grant funds will be paid on a reimbursement basis only after all improvements have been completed according to the authorized scope of work and have been accepted by the Grantor. 8. The grant agreement will be terminated 90 days from the date of this Agreement if construction work has not yet begun. 9. The Grantee shall defend,indemnify, and hold harmless the officers and employees of the Grantor and the Dakota County CDA from all liability and claims for damages arising from bodily injury,death,property damage, sickness,disease,or loss and expense resulting from or alleged to result from Grantee's operations under this Agreement. 10. The Grantee agrees to keep in force at all times during the term of this Agreement a comprehensive general liability insurance policy covering any injury and/or property damage caused by any negligent act or omission on the part of the Grantee,its agents,or employees in the performance of or with relation to the work or services to be performed or furnished by the Grantee under the terms of this Agreement in an amount of $2,000,000.00. The Certificate of Insurance shall include the Grantor and Dakota County CDA as certified holders by endorsement. The Grantee further agrees to maintain worker's compensation coverage in accordance with state law. Certificates of Insurance evidencing such insurance policies shall be provided to the Grantor prior to initiation of the work under the Project activities covered by this Agreement and before any reimbursement of grant funds is made. 11. The Grantee agrees to comply with all local,state,and federal equal employment opportunity laws and ordinances as they pertain to unlawful discrimination on account of race, color, creed,religion,national origin, sex, sexual or affectional orientation,marital status,status with regard to public assistance,familial status,disability or age. 12. The Grantee agrees to comply with other Federal CDBG contract provisions as detailed in Attachment A. 13. The Grantee agrees to comply with the Federal Labor Standard Provisions and Standard Assurances as detailed in Attachment C and Attachment D. 14. Grantee agrees that if there occurs any breach in the terms of this agreement after payment of CDBG funds that is not cured within 30 days or such longer period as may be necessary after written notice from the Grantor to the Grantee of such breach,the Grantor may take whatever action, including legal, equitable or administrative action,which may appear necessary or desirable to the Grantor,to enforce performance and observance of any obligation,agreement,or covenant of the Grantee under this Agreement. In addition, 2 upon said breach and the failure to cure said breach within 30 days or such longer period as may be necessary after written notice from the Grantor to the Grantee of such breach, the Grantor shall have the option to require the Grantee to reimburse the Grantor CDBG funds,plus any expense incurred by the Grantor to include,but not necessarily be limited to,administrative and legal expenses and any investment of CDBG funds. IN WITNESS WHEREOF,the parties hereto have hereby executed this Agreement as of the year and date above. GRANTOR: GRANTEE: CITY OF FARMINGTON TOWN PROPERTIES,LLC BY: BY: ITS: ITS: 3 ATTACHMENT A PROVISIONS FOR CDBG FUNDED CONTRACTS I. SPECIAL EQUAL OPPORTUNITY PROVISIONS A. Activities and Contracts Not Subject to Executive Order 11246,as Amended (Applicable to Federally assisted construction contracts and related subcontracts of$10,000 and under.) During the performance of this contract,the contractor agrees as follows: 1. The Contractor shall not discriminate against any employee or applicant for employment because of race,color,religion,sex, or national origin. The Contractor shall take affirmative action to ensure that applicants for employment are employed, and that employees are treated during employment,without regard to their race,color,religion,sex,or national origin. Such action shall include, but not be limited to,the following: employment, upgrading, demotion, or transfer;recruitment or recruitment advertising;layoff or termination;rates of pay or other forms of compensation;and selection for training,including apprenticeship. 2. The Contractor shall post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of this non-discrimination clause. The Contractor shall state that all qualified applicants will receive consideration for employment without regard to race,color,religion,sex,or national origin. 3. Contractors shall incorporate the foregoing requirements in all subcontracts. B. Executive Order 11245 (Applicable to Federally assisted contracts and related subcontracts of$10,000 and over.) 1. Section 202 Equal Opportunity Clause During the performance of this contract,the contractor agrees as follows: (A) The contractor will not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin. The contractor will take affirmative action to ensure that applicants are employed,and that employees are treated during employment,without regard to their race, color,religion, sex, or national origin. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer;recruitment,or recruitment advertising; layoff or termination,rates of pay or other forms of compensation; and selection for training, including apprenticeship. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this non-discrimination clause. (B) The contractor will, in all solicitations or advertisements for employees placed by or on behalf of the contractor, state that all qualified applicants will receive consideration without regard to race,color,religion,sex,or national origin. (C) The contractor will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding, a notice advising the said labor union or workers'representatives of the contractor's commitment under this section,and shall post copies of the notice in conspicuous places available to employees and applicants for employment. (D) The contractor will comply with all provisions of Executive Order 11246 of September 24, 1965,and of the rules,regulations,and relevant orders of the Secretary of Labor. (E) The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965, and by rules, regulations, and orders of the Secretary of Labor,or pursuant thereto,and will permit access to his books,records,and accounts by the Department and the Secretary of Labor for purposes of investigation to ascertain compliance with such rules,regulations,and others. 4 (F) In the event of the contractor's non-compliance with the non-discrimination clauses of this contract or with any of the said rules, regulations, or orders, this contract may be cancelled, terminated, or suspended in whole or in part and the contractor may be declared ineligible in part and the contractor may be declared ineligible for further Government contracts in accordance with procedures authorized in Executive Order 11246 of September 24, 1965, or by rule,regulation, or order of the Secretary of Labor, or as otherwise provided by law. (G) The contractor will include the provisions of the sentence immediately preceding paragraph (A)and the provisions of paragraphs(A)through(G)in every subcontract or purchase order unless exempted by rules, regulations, or orders of the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965, so that such provisions will be binding upon each subcontractor or vendor. The contractor will take such action with respect to any subcontract or purchase order as the Department may direct as a means of enforcing such provisions, including sanctions for non-compliance. Provided,however,that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or vendor as a result of such direction by the Department, the contractor may request the United States to enter into such litigation to protect the interest of the United States. 2. Notice of Requirement for Affirmative Action to Ensure Equal Employment Opportunity (Executive Order 11246). (A) The Offer's or Bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Contract Specifications" set forth herein. (B) The goals and timetables for minority and female participation,expressed in percentage terms for the Contractor's aggregate workforce in each trade on all construction work in the covered area,are as follows: Goals for Women/Minority Participation 5%Overall Timetables: N/A These goals are applicable to all the Contractor's construction work(whether or not it is Federal or federally assisted) performed in the covered area. The Contractor's compliance with the Executive Order and the regulations in 41 CFR Part 60-4 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41-CFR 60-4.3 (a), and its efforts to meet the goals established for the geographical area where the contract resulting from this solicitation is to be performed. The hours of minority and female employment and training must be substantially uniform throughout the length of the contract,and in each trade,and the contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from Contractor to Contractor or from project to project for the sole purpose of meeting the Contractor's goals shall be a violation of the contract,the Executive Order and the regulations in 41 CFR Part 60-4. Compliance with the goals will be measured against the total work hours performed. (C) The Contractor shall provide written notification to the Director of the Office of Federal Contract Compliance Programs within 10 working days of the award of any construction subcontract in excess of$ 10,000 at any tier for construction work under the contract resulting from this solicitation. The notification shall list the name, address and telephone number of the subcontractor;employer identification number;estimated dollar 5 amount of the identification number; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the contract is to be performed. (D) As used in this Notice, and in the contract resulting form this solicitation,the"Covered Area"is Dakota County,Minnesota. 3. Standard Federal Equal Employment Opportunity Construction Contract Specifications (Executive Order 11246) (A) As used in these specifications: (1) "Covered area"means the geographical area described in the solicitation from which this contract resulted; (2) 'Director"means Director,Office of Federal Contract Compliance Programs,United States Department of Labor,or any person to whom the Director delegates authority; (3) "Employer identification number" means the Federal Social Security number used on the Employer's Quarterly Federal Tax Return, U.S. Treasury Department Form 941. (4) "Minority"includes: (a) Black(all persons having origins in any of the Black African racial groups not of Hispanic origin); (b) Hispanic (all persons of Mexican, Puerto Rican, Cuban, Central or South American or other Spanish Culture or origin,regardless of race); (c) Asian and Pacific Islander (all persons having origins in any of the original peoples of the Far East, Southeast Asia,the Indian Subcontinent, or the Pacific Islands):and (d) American Indian or Alaskan Native (all persons having origins in any of the original peoples of North American and maintaining identifiable tribal affiliations through membership and participation or community identification). (B) Whenever the Contractor, or any subcontractor at any tier, subcontracts a portion of the work involving any construction trade, it shall physically include in each subcontract in excess of$10,000 the provisions of these specifications and the Notice which contains the applicable goals for minority and female participation and which is set forth in the solicitations from which this contract resulted. (C) If the Contractor is participating (pursuant to 41 CFR 60-4.5) in a Hometown Plan approved by the U.S. Department of Labor in the covered area either individually or through an association, its affirmative action obligations on all work in the Plan area (including goals and timetables) shall be in accordance with that for those trades which have unions participating in the Plan. Contractors must be able to demonstrate their participation in and compliance with the provisions of any such Hometown Plan. Each Contractor or subcontractor participating in an approved Plan is individually required to comply with its obligations under the EEO clause, and to make good faith effort to achieve each goal under the Plan in each trade in which it has employees. The overall good faith performance by other Contractors or Subcontractors toward a goal in an approved Plan does not excuse any covered Contractor's or Subcontractor's failure to take good faith efforts to achieve the Plan goals and timetables. (D) The Contractor shall implement the specific affirmative action standards provided in paragraphs (G)(1) through (16) of these specifications. The goals set forth in the solicitation from which this contract resulted are expressed as percentages of the total hours of employment and training of minority and female employees the Contractor should reasonably be able to achieve in each construction trade in which it has employees in the covered area. The Contractor is expected to make substantially uniform progress toward its goals in each craft during the period specified. (E) Neither the provisions of any collective bargaining agreement,nor the failure by a union with whom the Contractor has a collective bargaining agreement, to refer either minorities or women shall excuse the Contractor's obligations under these specifications, Executive Order 11246,nor the regulations promulgated pursuant thereto. 6 (F) In order for the non-working training hours of apprentices and trainees to be counted in meeting the goals, such apprentices and trainees must be counted in meeting the goals, such apprentices and trainees must be employed by the Contractor during the training period,and the Contractor must have made a commitment to employ the apprentices and trainees at the completion of their training, subject to the availability of employment opportunities. Trainees must be trained pursuant to training programs approved by the U.S.Department of Labor. (G) The Contractor shall take specific affirmative actions to ensure equal employment opportunity. The evaluation of the Contractor's compliance with these specifications shall be based upon its efforts to achieve maximum results from its actions. The Contractor shall document these efforts fully, and shall implement affirmative action steps at least as extensive as the following; (1) Ensure and maintain a working environment free of harassment, intimidation, and coercion at all sites, and in all facilities at which the Contractor's employees are assigned to work. The Contractor shall specifically ensure that all foremen, superintendents, and other on-site supervisory personnel are aware of and carry out the Contractor's obligation to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. (2) Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when the Contractor or its unions have employment opportunities available,and maintain a record of the organizations'responses. (3) Maintain a current file of the names, addresses and telephone numbers of each minority and female off-the-street applicant and minority or female referral from a union,a recruitment source or community organization and of what action was taken with respect to each such individual. If such individual was sent to the union hiring hall for referral and was not referred back to the Contractor by the union or, if referred, not employed by the Contractor,this shall be documented in the file with the reason therefore,along with whatever additional actions the Contractor may have taken. (4) Provide immediate notification to the Director when the union or unions with which the Contractor has a collective bargaining agreement has not referred to the Contractor a minority person or woman sent by the Contractor, or when the Contractor has other information that the union referral process has impeded the Contractor's efforts to meet its obligations. (5) Develop on-the-job training opportunities and/or participate in training programs for the area which expressly include minorities and women, including upgrading programs and apprenticeship needs, especially those programs funded or approved by the Department of Labor. The Contractor shall provide notice of these programs to the sources compiled under(G)(2)above. (6) Disseminate the Contractor's EEO policy by providing notice of the policy to unions and training programs and requesting their cooperation in assisting the Contractor in meeting its EEO obligations; by including it in any policy manual and collective bargaining agreement; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at lease once a year; and by posting the company EEO policy on bulletin boards accessible to all employees at each location where construction work is performed. (7) Review, at least annually, the company's EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination or other employment decisions including specific review of these items with onsite supervisory personnel such as Superintendents,General Foremen,etc.,prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings,persons attending, subject matter discussed,and disposition of the subject matter. 7 (8) Disseminate the contractor's EEO policy externally be including it any advertising in the news media, specifically including minority and female news media, and providing written notification to and discussing the Contractor's EEO policy with other Contractors and Subcontractors with whom the Contractor does or anticipates doing business. (9) Direct its recruitment efforts, both oral and written, to minority, female and community organizations, to schools with minority and female students and to minority and female recruitment and training organizations serving the Contractor's recruitment area and employment needs.Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, the Contractor shall send written notification to organizations such as the above, describing the openings, screening procedures, and tests to be used in the selection process. (10)Encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer and vacation employment to minority and female youths both on the site and in other areas of a Contractor's work force. (11)Validate all tests and other selection requirements where there is an obligation to do so under 41 CFR part 60-3. (12)Conduct, at least annually, an inventory and evaluation at least of all minority and female personnel for promotional opportunities and encourage these employees to seek or to prepare for,through appropriate training,etc.,such opportunities. (13)Ensure that seniority practices, job classifications, work assignments and other personnel practices,do not have a discriminatory effect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and the Contractor's obligations under these specifications are being carried out. (14)Ensure that all facilities and company activities are non-segregated except that separate or single-user toilet and necessary changing facilities shall be provided to assure privacy between the sexes. (15)Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers,including circulation of solicitations to minority and female contractor associations and other business associations. (16)Conduct a review,at least annually,of all supervisors' adherence to and performance under the Contractor's EEO policies and affirmative action obligations. (H) Contractors are encouraged to participate in voluntary associations which assist in fulfilling one or more of their affirmative action obligations [(G)(1)through(16)]. The efforts of a contractor association,joint contractor-union,contractor-community,or other similar groups of which the contractor is a member and participant, may be asserted as fulfilling any one or more of its obligations as enumerated above provided that the Contractor actively participates in the group,makes every effort to assure that the group has a positive impact on the employment of minorities and women in the industry, ensures that the concrete benefits of the program are reflected in the Contractor's minority and female workforce participation, makes a good faith effort to meet its individual goals and timetables, and can provide access to documentation which demonstrates the effectiveness of actions taken on behalf of the Contractor. (I) A single goal for minorities and a separate single goal for women have been established. The Contractor, however, is required to provide equal employment opportunity and to take affirmative action for all minority groups, both male and female, and all women, both minority and non-minority. Consequently,the Contractor may be in violation of the Executive Order if a particular group is employed in a substantially disparate manner(for example, even though the Contractor has achieved its goals for women generally, the Contractor may be in violation of the Executive Order if a specific minority group of women is underutilized). (J) The Contractor shall not use the goals and timetables or affirmative action standards to discriminate against any person because of race,color,religion,sex,or national origin. 8 (K) The Contractor shall not enter into any subcontract with any person or firm debarred from Government contracts pursuant to Executive Order 11246. (L) The Contractor shall carry out such sanctions and penalties for violation of these specifications and of the Equal Opportunity Clause, including suspension, termination and cancellation of existing subcontracts as may be imposed or ordered pursuant to Executive Order 11246, as amended, and its implementing regulations,by the Office of Federal Contract Compliance Programs. Any Contractor who fails to carry out such sanctions and penalties shall be in violation of these specifications and Executive Order 11246,as amended. (M)The Contractor, in fulfilling its obligations under these specifications, shall implement specific affirmative action steps, at least as extensive as those standards prescribed in paragraph (G) of these specifications, so as to achieve maximum results from its efforts to ensure equal employment opportunity. If the Contractor fails to comply with the requirements of the Executive Order, the implementing regulations, or these specifications,the Director shall proceed in accordance with 41 CFR 60-4.8. (N) The Contractor shall designate a responsible official to monitor all employment related activity to ensure that the company EEO policy is being carried out, to submit reports relating to the provisions hereof as may be required by the Government and to keep records. Records shall at least include for each employee the name, address,telephone numbers, construction trade, union affiliation if any, employee identification number assigned, social security number, race, sex, status (e.g., mechanic, apprentice trainee, helper, or laborer), dates of changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. Records shall be maintained in an easily understandable and retrievable form;however,to the degree that existing records satisfy this requirement, contractors shall not be required to maintain separate records. (0) Nothing herein provided shall be constructed as a limitation upon the application of other laws which establish different standards of compliance or upon the application of requirements for the hiring of local or other area residents(e.g., those under the Public Works Employment Act of 1977 and the Community Development Block Grant Program). 4. Segregated Facilities The Contractor or Subcontractor will not maintain any facility which is provided for their employees in a segregated manner or permit their employees to perform their services at any location under their control where segregated facilities are maintained except that separate or single user toilet and necessary changing facilities shall be provided to assure privacy between the sexes. C. Section 503 Handicapped—Affirmative Action for Handicapped Workers (Applicable to Federally assisted contracts and related subcontracts if$2,500 or over.) 1. The Contractor will not discriminate against any employee or applicant for employment because of physical or mental handicap in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified handicapped individuals without discrimination based upon their physical or mental handicap in all employment practices such as the following: employment, upgrading, demotion or transfer,recruitment, advertising,layoff or termination,rates of pay or other forms of compensation, and selection for training,including apprenticeship. 2. The Contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the Act. 3. In the event of the Contractor's noncompliance with the requirements of this clause, actions for noncompliance may be taken in accordance with the rules,regulations,and relevant orders of the Secretary of Labor issued pursuant to the Act. 4. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment,notices in a form to be prescribed by the Director, provided by or through 9 the contracting officer. Such notices shall state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified handicapped employees and applicants for employment,and the rights of applicants and employees. 5. The Contractor shall notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding,that the Contractor is bound by the terms of Section 503 of the Rehabilitation Act of 1973, and is committed to take affirmative action to employ and advance in employment physically and mentally handicapped individuals. 6. The Contractor will include the provisions of this clause in every subcontract or purchase order of$ 2,500 or more unless exempted by rules, regulations, or orders of the Secretary issued pursuant to Section 503 of the Act, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions,including action for non-compliance. D. Section 402 Veterans of the Vietnam Era (Applicable to Federally assisted contracts and related subcontracts of$10,000 or over.) 1. Affirmative Action for Disabled for Disabled Veterans and Veterans of the Vietnam Era (A) The Contractor will not discriminate against any employee or applicant for employment because he or she is a disabled veteran or veteran of the Vietnam Era in regard to any position for which the employee or applicant for employment is qualified. The Contractor agrees to take affirmative action to employ, advance in employment and otherwise treat qualified disabled veterans and veterans of the Vietnam Era without discrimination based upon their disability or veteran status in all employment practices such as the following: employment upgrading, demotion or transfer, recruitment, advertising, layoff or termination, rates of pay or other forms of compensation, and selection for training,including apprenticeship. (B) The Contractor agrees that all suitable employment openings of the Contractor which exist at the time of the execution of this contract and those which occur during the performance of this contract,including those not generated by this contract and including those occurring at an establishment of the Contractor other than the one wherein the contract is being performed but excluding those of independently operated corporate affiliates, shall be listed at an appropriate local office of the State employment service system wherein the opening occurs. The Contractor further agrees to provide such reports to such local office regarding employment openings and hires as may be required. State and local government agencies holding Federal contracts of$10,000 or more shall also list all their suitable openings with the appropriate office of the State employment service,but are not required to provide those reports set forth in paragraphs(D)and(E). (C) Listing of'employment openings with the employment service system pursuant to this clause shall be made at least concurrently with the use of any other recruitment source or effort and shall involve the normal obligations which attach to the placing of a bona fide job order, including the acceptance of referrals for veterans and non-veterans. This listing of employment openings does not require the hiring of any particular job applicant or from any particular group of job applicants, and nothing herein is intended to relieve the Contractor from any requirements in Executive Orders or regulations regarding non- discrimination in employment. (D) The reports required by paragraph (B) of this clause shall include,but not be limited to, periodic reports which shall be filed at lease quarterly with the appropriate local office or, where the Contractor has more than on hiring location in a State,with the central office of the State employment service. Such reports shall indicate for each hiring location(1) the number of individuals hired during the reporting period, (2) the number of non- disabled veterans of the Vietnam era hired, (3)the number of disabled veterans of the Vietnam era hired, and (4) the total number of disabled veterans hired. The reports should include covered veterans hired for on-the-job training under 38 U.S.C. 1787. The Contractor shall submit a report within 30 days after the end of each reporting period 10 wherein any performance is made on this contract identifying data for each hiring location. The Contractor shall maintain at each hiring location copies of the reports submitted until the expiration of one year after final payment under the contract, during which these reports and related documentation shall be made available,upon request,for examination by any authorized representatives of the contracting officer or of the Secretary of Labor. Documentation would include personnel records respecting job openings,recruitment and placement. (E) Whenever the Contractor becomes contractually bound to the listing provisions of this clause, it shall advise the employment service system in each State where it has establishments of the name and location of each hiring location in the State. As long as the Contractor is contractually bound to these provisions and has so advised the State system, there is no need to advise the State system when it is no longer bound by this contract clause. (F) This clause does not apply to the listing of employment openings which occur and are filled outside the 50 states,the District of Columbia, Puerto Rico, Guam and the Virgin Islands. (G) The provision of paragraphs(B),(C),(D),and(E)of this clause do not apply to openings which the Contractor proposes to fill from within his own organization or to fill pursuant to a customary and traditional employer-union hiring arrangement. This exclusion does not apply to a particular opening once an employer decides to consider applicants outside of his own organization or employer-union arrangement for that opening. (H) As used in this clause: (1) "All suitable employment openings"includes, but is not limited to openings which occur in the following job categories: Production and non-production; plan and office; laborers and mechanics; supervisory and non-supervisory; technical; and executive administrative,and professional openings that are compensated on a salary basis of less than $ 25,000 per year. This term includes full time employment, temporary employment of more than 3 days duration,and part-time employment. It does not include openings which the contractor proposes to fill from within his own organization or to fill pursuant to a customary and traditional employer-union hiring arrangement or openings in an educational institution which are restricted to students of that institution. Under the most compelling circumstances an employment opening may not be suitable for listing,including such situations where the needs of the Government cannot reasonably be otherwise supplied, where listing would be contrary to national security,or where the requirement of listing would otherwise not be in the best interest of the Government. (2) "Appropriate office of the State employment service system"means the local office of the Federal-State national system of public employment offices with assigned responsibility for serving the areas where the employment opening is to be filled, including the District of Columbia,Guam,Puerto Rico,and the Virgin Islands. (3) "Openings which the Contractor proposes to fill from within his own organization" means employment openings for which no consideration will be given to persons outside the Contractor's organization (including any affiliates, subsidiaries, and the parent companies) and includes any openings which the Contractor proposes to fill from regularly established"recall"lists. (4) "Openings which the Contractor proposes to fill pursuant to a customary and traditional employer-union hiring arrangement"means employment openings which the Contractor proposes to fill from union halls,which is part of the customary and traditional hiring relationship which exists between the Contractor and representatives of his employees. (I) The Contractor agrees to comply with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the act. (J) In the event of the Contractor's non-compliance with the requirements of this clause, actions for non-compliance may be taken in accordance with the rules, regulations, and relevant orders of the Secretary of Labor issued pursuant to the act. 11 (K) The Contractor agrees to post in conspicuous places, available to employees and applicants for employment,notices in a form to be prescribed by the Director,provided by or through the contracting officer. Such notice shall state the Contractor's obligation under the law to take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam era, and the rights of applicants and employees. (L) The Contractor will notify each labor union or representative of workers with which it has a collective bargaining agreement or other contract understanding,that the contractor is bound by the terms of the Vietnam Era Veterans Readjustment Assistance Act,and is committed to take affirmative action to employ and advance in employment qualified disabled veterans and veterans of the Vietnam Era. (M)The Contractor will include the provisions of this clause in every subcontract or purchase order of$ 10,000 or more unless exempted by rules,regulation,or orders of the Secretary issued pursuant to the Act, so that such provisions will be binding upon each subcontractor or vendor. The Contractor will take such action with respect to any subcontract or purchase order as the Director of the Office of Federal Contract Compliance Programs may direct to enforce such provisions, including action for noncompliance. E. Section 109 of the Housing and Community Development Act of 1974. No person in the United States shall on the grounds of race, color, national origin, or sex be excluded from participation in,be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds made available under this title. F. "Section 3"Compliance in the Provision of Training,Employment and Business Opportunities 1. The work to be performed under this contract is on a project assisted under a program providing direct Federal financial assistance from the Department of Housing and Urban Development and is subject to the requirements of Section 3 of the Housing and Urban Development Act of 1968, as amended, 12 U.S.C. 1701u. Section 3 requires that to the greatest extent feasible opportunities for training and employment be given lower income residents of the project area and contracts for work in connection with the project be awarded to business concerns which are located in,or owned in substantial part by persons residing in the area of the project. 2. The parties to this contract will comply with the provisions of said Section 3 and the regulations issued pursuant thereto by the Secretary of Housing and Urban Development set forth in 24 CFR,Part 135 and all applicable rules and orders of the Department issued there under prior to the execution of this contract. The parties to this contract certify and agree that they are under no contractual or other disability which would prevent them from complying with these requirements. 3. The Contractor will send to each labor organization or representative of workers with which he has a collective bargaining agreement or other contract or understanding, if any, a notice advising the said labor organization of workers representative of his commitments under this Section 3 clause and shall post copies of the notice in conspicuous places available to employees and applicants for employment or training. 4. The Contractor will include this Section 3 clause in every subcontract for work in connection with the project and will,at the direction of the applicant for or recipient of Federal financial assistance, take appropriate action pursuant to the subcontract upon a finding that the subcontractor is in a violation of regulations issued by the Secretary of Housing and Urban Development,24 CFR Part 135. The Contractor will not subcontract with any subcontractor where it has notice or knowledge that the latter has been found in violation of regulations under 24 CFR Part 135 and will not let any subcontract unless the subcontractor has first provided it with a preliminary statement of ability to comply with the requirements of these regulations. 5. Compliance with the provisions of Section 3,the regulations set forth in 24 CFR Part 135,and all applicable rules and orders of the Department issued hereunder prior to the execution of the contract, shall be a condition of the Federal financial assistance provided to the project, 12 binding upon the applicant or recipient for such assistance,its successors and assigns. Failure to fulfill these requirements shall subject the applicant or recipient, its contractors and subcontractors, its successors and assigns to those sanctions specified by the grant or loan agreement or contract through which Federal assistance is provided,and to such sanctions as are specified by 24 CFR Part 135. II. CERTIFICATION OF COMPLIANCE WITH AIR AND WATER ACTS (Applicable to Federally assisted construction contracts and related subcontracts exceeding$100,000) A. During the performance of this contract,the Contractor and all subcontractors shall comply with the requirements of the Clean Air Act,as amended,42 USC 1251 et seq.,and the regulations of the Environmental Protection Agency with respect thereto,at 40 CFR Part 15,as amended. B. In addition to the foregoing requirements,all non-exempt contractors and subcontractors shall furnish to the owner,the following: 1. A stipulation by the Contractor or subcontractors, that any facility to be utilized in the performance of any non-exempt contract or subcontract, is not listed on the list of Violating Facilities issued by the Environmental Protection Agency(EPA)pursuant to 40 CFR 15.20. 2. Agreement by the Contractor to comply with all the requirements of Section 114 of the Clean Air Act, as amended (42 USC 1857c-8) and Section 308 of the Federal Water Pollution Control Act,as amended,(33 USC 1318)relating to inspection,monitoring,entry,reports and information,as well as all other requirements specified in said Section 114 and Section 308, and all regulations and guidelines issued thereunder. 3. A stipulation that as a condition for the award of the contract,prompt notice will be given of any notification received from the Director,Office of Federal Activities,EPA,indicating that a facility utilized, or to be utilized for the contract, is under consideration to be listed on the EPA List of Violating Facilities. 4. Agreement by the Contractor that he will include, or cause to be included, the criteria and requirements in paragraph(1)through(4)of this section in every non-exempt subcontract and requiring that the Contractor will take such action as the Government may direct as a means of enforcing such provisions. HI. CERTIFICATION FOR CONTRACTS,GRANTS,LOANS,AND COOPERATIVE AGREEMENTS The undersigned certifies to the best of his or her knowledge and belief,that: 13 A. No Federally appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress in connection with the awarding of any Federal Contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment,or modification of any Federal contract,grant,loan,or cooperative agreement. B. If any funds other than Federally appropriated funds have been paid or will be paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form —LLL, 'Disclosure Form to Report Lobbying,"in accordance with its instructions. C. The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontract, sub-grant, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. D. This certification is a material representation of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a pre-requisite for making or entering into this transaction imposed by Section 1332,Title 31,U.S. Code. Any person who fails to file the required certification shall be subject to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure. 14 http://www.wdol.gov/wdollscafiles/davisbacon/MN34.dvb?v--4 General Decision Number: MN150034 07/17/2015 MN34 Superseded General Decision Number: MN20140034 State: Minnesota Construction Type: Building County: Dakota County in Minnesota. BUILDING CONSTRUCTION PROJECTS (does not include single family homes or apartments up to and including 4 stories) . Note: Executive Order (EO) 13658 establishes an hourly minimum wage of $10.10 for 2015 that applies to all contracts subject to the Davis-Bacon Act for which the solicitation is issued on or after January 1, 2015. If this contract is covered by the EO, the contractor must pay all workers in any classification listed on this wage determination at least $10.10 (or the applicable wage rate listed on this wage determination, if it is higher) for all hours spent performing on the contract. The EO minimum wage rate will be adjusted annually. Additional information on contractor requirements and worker protections under the EO is available at www.dol.gov/whd/govcontracts. Modification Number Publication Date 0 01/02/2015 1 03/27/2015 2 05/22/2015 3 06/12/2015 4 07/17/2015 * ASBE0034-009 06/01/2015 Rates Fringes ASBESTOS WORKER/HEAT & FROST INSULATOR (Includes application of all insulating materials, protective coverings, coatings & finishes to all types of mechanical systems) $ 34.37 28.68 BOIL0647-007 01/01/2013 Rates Fringes BOILERMAKER $ 32.40 25.37 * BRMN0001-049 05/01/2015 Rates Fringes TILE SETTER $ 29.30 20.39 BRMN0008-013 05/01/2014 Rates Fringes BRICKLAYER $ 34.62 15.99 1 of 8 7/28/2015 8:20 AM http://www.wdol.gov/wdoUscafiles/davisbacon/MN34.dvb?v--4 CARP0068-002 06/01/2009 Rates Fringes LATHER $ 33.04 14.87 CARP0322-004 05/01/2009 Rates Fringes CARPENTER (Including Acoustical Installation, Drywall Hanging & Form Work) Non Wood Frame Construction.$ 31.79 16.10 Wood Frame Construction $ 28.83 8.92 ELEC0110-013 07/01/2014 Rates Fringes ELECTRICIAN (Low Voltage, including wiring for Alarms) Installer $ 24.67 11.78+a+b Technician (Installation of Controller) $ 35.24 11.91+a+b FOOTNOTES: a. 1 year service - 5 days paid vacation; 2 years service - 10 days paid vacation; 5 years service - 12 days paid vacation; 7 years service - 14 days paid vacation; 9 years service - 16 days paid vacation; 11 years service - 18 days paid vacation; 12 years service - 20 days paid vacation b. 8 Paid Holidays: New Year's Day; Memorial Day; 4th of July; Labor Day; Thanksgiving Day; Day after Thanksgiving; the normal work day preceding Christmas Day; & Christmas Day ELEC0110-014 05/01/2014 Rates Fringes ELECTRICIAN $ 37.28 25.33 ELEV0009-002 01/01/2015 Rates Fringes ELEVATOR MECHANIC $ 44.93 28.385 FOOTNOTE: PAID VACATION: Employer contributes 8% of regular hourly rate as vacation pay credit for employees with more than 5 years of service, and 6% for 6 months to 5 years of service. PAID HOLIDAYS: New Years Day, Memorial Day, Independence Day, Labor Day, Veterans Day, Thanksgiving Day, Friday after Thanksgiving, and Christmas Day. ENGI0049-042 05/01/2015 2 of 8 7/28/2015 8:20 AM http://www.wdol.gov/wdol/scafiles/davisbacon/MN34.dvb?v=4 Rates Fringes OPERATOR: Power Equipment GROUP 1 $ 37.74 17.15 GROUP 2 $ 37.40 17.15 GROUP 3 $ 35.99 17.15 GROUP 4 $ 35.65 17.15 GROUP 5 $ 35.48 17.15 GROUP 6 $ 33.97 17.15 GROUP 7 $ 32.85 17.15 GROUP 8 $ 30.84 17.15 POWER EQUIPMENT OPERATOR CLASSIFICATIONS GROUP 1: Truck & Crawler Crane with 200' of Boom & Over, including Jib ($.50 premium with 300' of Boom & over, including jib) ; & Tower Crane 250' & Over. GROUP 2: Truck & Crawler Crane with 150' of Boom, up to but not including 200' of Boom, including Jib; & Tower Crane 200' & Over. GROUP 3: Traveling Tower Crane; Truck & Crawler Crane, up to but not including 150' of Boom, including Jib; Tower Crane (Stationary) up to 200'; All-Terrain Vehicle Crane, Boom Truck over 100 ft, Dragline. GROUP 4: Backhoe/Track/Trackhoe, Hoist (3 drums or more) ; Overhead Crane (inside building perimeter), Excavator. GROUP 5: Asphalt Spreader, Bulldozer, Curb Machine, Drill, Forklift, Compressor 450 CFM or over (2 or more machines); Boom Truck up to 100 ft, Loader over 1 cu yd, Hoist (1 or 2 drums) ; Mechanic, Milling Machine, Roller, Scraper, Tractor over D2. GROUP 6: Bobcat/Skid Loader, Loader up to 1 cu. yd., Tractor D2 or similar size. GROUP 7: Compressor 600 CFM or over, Crane Oiler, Self Propelled Vibrating Packer. GROUP 8: Oiler, Greaser (Tractor/Truck) . IR0N0512-002 05/01/2015 Rates Fringes IRONWORKER, ORNAMENTAL, REINFORCING, AND STRUCTURAL $ 35.50 23.45 LAB00132-006 01/01/2012 Rates Fringes LABORER (ASBESTOS ABATEMENT) Removal from Floors, Walls & Ceilings $ 27.33 14.94 LABO0132-023 05/01/2012 3 of 8 7/28/2015 8:20 AM http://www.wdol.gov/wdol/scafiles/davisbacon/MN34.dvb?v-4 Rates Fringes LABORER Group 1 $ 28.46 15.82 Group 2 $ 28.96 15.82 LABORERS CLASSIFICATIONS GROUP 1 - Common or General Laborer, Asphalt Raker, Asphalt Shoveler, Carpenter Tender, Concrete Saw, Form Stripping, Mason Tender (Brick, Cement/Concrete) , Plaster Tender, Scaffold Builder (Brick and Masonry), Top Person, Vibrating Plate GROUP 2 - Pipelayer, Bottom Person PAIN0061-007 05/01/2014 Rates Fringes Drywall Finisher/Taper $ 32.18 18.01 Sander $ 24.14 18.01 PAINTER Brush, Roller $ 33.17 18.17 Spray $ 33.17 18.17 PAIN1324-006 06/01/2012 Rates Fringes GLAZIER $ 35.69 13.95 PLAS0265-005 06/01/2014 Rates Fringes PLASTERER $ 30.02 19.62 PLAS0633-054 05/01/2012 Rates Fringes CEMENT MASON/CONCRETE FINISHER $ 32.39 16.60 PLUM0034-011 05/01/2013 Rates Fringes PLUMBER (Excluding HVAC Pipe Installation) $ 39.99 20.81 FOOTNOTE: Paid Holiday: Labor Day PLUM0417-003 06/01/2013 Rates Fringes SPRINKLER FITTER (Fire) $ 40.08 21.00 4 of 8 7/28/2015 8:20 AM http://www.wdol.gov/wdol/scafiles/davisbacon/MN34.dvb?v-4 FOOTNOTE: Paid Holidays: Memorial Day; July 4th; Friday before Labor Day; Labor Day; Columbus Day; & Thanksgiving Day PLUM0455-012 05/01/2013 Rates Fringes PIPEFITTER $ 39.98 23.18 ROOF0096-022 05/01/2015 Rates Fringes ROOFER $ 35.41 15.33 FOOTNOTE: Paid Holiday - Labor Day SHEE0010-052 05/01/2009 Rates Fringes SHEET METAL WORKER (Including HVAC Duct and System Installation) $ 38.46 18.34 FOOTNOTE: Paid Holiday: Labor Day TEAM0346-005 05/01/2015 Rates Fringes TRUCK DRIVER 2-Axle Dump Truck $ 26.40 14.45 3-Axle Dump Truck $ 26.65 14.45 SUMN2009-043 07/27/2009 Rates Fringes INSTALLER - SIGN $ 20.32 5.05 LABORER: Landscape $ 12.88 4.61 WELDERS - Receive rate prescribed for craft performing operation to which welding is incidental. Unlisted classifications needed for work not included within the scope of the classifications listed may be added after award only as provided in the labor standards contract clauses (29CFR 5.5 (a) (1) (ii) ) . 5 of 8 7/28/2015 8:20 AM http://www.wdol.gov/wdol/scafiles/davisbacon/MN34.dvb7v=4 The body of each wage determination lists the classification and wage rates that have been found to be prevailing for the cited type(s) of construction in the area covered by the wage determination. The classifications are listed in alphabetical order of "identifiers" that indicate whether the particular rate is a union rate (current union negotiated rate for local) , a survey rate (weighted average rate) or a union average rate (weighted union average rate) . Union Rate Identifiers A four letter classification abbreviation identifier enclosed in dotted lines beginning with characters other than "SU" or "UAVG" denotes that the union classification and rate were prevailing for that classification in the survey. Example: PLUM0198-005 07/01/2014. PLUM is an abbreviation identifier of the union which prevailed in the survey for this classification, which in this example would be Plumbers. 0198 indicates the local union number or district council number where applicable, i.e., Plumbers Local 0198. The next number, 005 in the example, is an internal number used in processing the wage determination. 07/01/2014 is the effective date of the most current negotiated rate, which in this example is July 1, 2014. Union prevailing wage rates are updated to reflect all rate changes in the collective bargaining agreement (CBA) governing this classification and rate. Survey Rate Identifiers Classifications listed under the "SU" identifier indicate that no one rate prevailed for this classification in the survey and the published rate is derived by computing a weighted average rate based on all the rates reported in the survey for that classification. As this weighted average rate includes all rates reported in the survey, it may include both union and non-union rates. Example: SULA2012-007 5/13/2014. SU indicates the rates are survey rates based on a weighted average calculation of rates and are not majority rates. LA indicates the State of Louisiana. 2012 is the year of survey on which these classifications and rates are based. The next number, 007 in the example, is an internal number used in producing the wage determination. 5/13/2014 indicates the survey completion date for the classifications and rates under that identifier. Survey wage rates are not updated and remain in effect until a new survey is conducted. Union Average Rate Identifiers Classification(s) listed under the UAVG identifier indicate that no single majority rate prevailed for those classifications; however, 100% of the data reported for the classifications was union data. EXAMPLE: UAVG-OH-0010 08/29/2014. UAVG indicates that the rate is a weighted union average rate. OH indicates the state. The next number, 0010 in the example, is an internal number used in producing the wage determination. 08/29/2014 indicates the survey completion date for the classifications and rates under that identifier. A UAVG rate will be updated once a year, usually in January of 6 of 8 7/28/2015 8:20 AM http://www.wdol.gov/wdol/scafiles/davisbacon/MN34.dvb?v=4 each year, to reflect a weighted average of the current negotiated/CBA rate of the union locals from which the rate is based. WAGE DETERMINATION APPEALS PROCESS 1.) Has there been an initial decision in the matter? This can be: * an existing published wage determination * a survey underlying a wage determination * a Wage and Hour Division letter setting forth a position on a wage determination matter * a conformance (additional classification and rate) ruling On survey related matters, initial contact, including requests for summaries of surveys, should be with the Wage and Hour Regional Office for the area in which the survey was conducted because those Regional Offices have responsibility for the Davis-Bacon survey program. If the response from this initial contact is not satisfactory, then the process described in 2.) and 3.) should be followed. With regard to any other matter not yet ripe for the formal process described here, initial contact should be with the Branch of Construction Wage Determinations. Write to: Branch of Construction Wage Determinations Wage and Hour Division U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 2.) If the answer to the question in 1.) is yes, then an interested party (those affected by the action) can request review and reconsideration from the Wage and Hour Administrator (See 29 CFR Part 1.8 and 29 CFR Part 7) . Write to: Wage and Hour Administrator U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 The request should be accompanied by a full statement of the interested party's position and by any information (wage payment data, project description, area practice material, etc.) that the requestor considers relevant to the issue. 3.) If the decision of the Administrator is not favorable, an interested party may appeal directly to the Administrative Review Board (formerly the Wage Appeals Board) . Write to: Administrative Review Board U.S. Department of Labor 200 Constitution Avenue, N.W. Washington, DC 20210 4.) All decisions by the Administrative Review Board are final. 7 of 8 7/28/2015 8:20 AM http://www.wdol.gov/wdol/scafiles/davisbacon/MN34.dvb7v=4 END OF GENERAL DECISION 8 of 8 7/28/2015 8:20 AM Federal Labor Standards Provisions U.S.Department of Housing and Urban Development Office of Labor Relations Applicability (1) The work to be performed by the classification The Project or Program to which the construction work requested is not performed by a classification In the wage covered by this contract pertains is being assisted by the determination; and United States of America and the following Federal Labor (2) The classification is utilized in the area by the Standards Provisions are included in this Contract construction Industry; and pursuant to the provisions applicable to such Federal (3) The proposed wage rate, including any bona fide assistance. fringe benefits, bears a reasonable relationship to the A. 1. (I) Minimum Wages. All laborers and mechanics wage rates contained in the wage determination. employed or working upon the site of the work, will be paid (b) If the contractor and the laborers and mechanics to be unconditionally and not less often than once a week, and employed in the classification (if known), or their without subsequent deduction or rebate on any account representatives, and HUD or its designee agree on the (except such payroll deductions as are permitted by classification and wage rate (including the amount regulations issued by the Secretary of Labor under the designated for fringe benefits where appropriate), a report Copeland Act (29 CFR Part 3), the full amount of wages of the action taken shall be sent by HUD or its designee to and bona fide fringe benefits (or cash equivalents thereof) the Administrator of the Wage and Hour Division, due at time of payment computed at rates not less than Employment Standards Administration, U.S. Department of those contained in the wage determination of the Labor, Washington, D.C. 20210. The Administrator, or an Secretary of Labor which is attached hereto and made a authorized representative, will approve, modify, or part hereof, regardless of any contractual relationship disapprove every additional classification action within 30 which may be alleged to exist between the contractor and days of receipt and so advise HUD or its designee or will such laborers and mechanics. Contributions made or notify HUD or its designee within the 30-day period that costs reasonably anticipated for bona fide fringe benefits additional time is necessary. (Approved by the Office of under Section I(b)(2) of the Davis-Bacon Act on behalf of Management and Budget under OMB control number 1215- laborers or mechanics are considered wages paid to such 0140.) laborers or mechanics, subject to the provisions of 29 CFR 5.5(a)(1)(iv); also, regular contributions made or costs (c) In the event the contractor, the laborers or mechanics incurred for more than a weekly period (but not less often to be employed In the clagnee don or their than quarterly) under plans, funds, or programs, which representatives, and HUD or its designee do not agree on cover the particular weekly period, are deemed to be the proposed atedforation and wage rate (Including the constructively made or incurred during such weekly period. amount designated for fringe benefits, where appropriate). HUD or its designee shall refer the questions, including Such laborers and mechanics shall be paid the appropriate the views of all interested parties and the recommendation wage rate and fringe benefits on the wage determination of HUD or its designee, to the Administrator for for the classification of work actually performed, without determination. The Administrator, or an authorized regard to skill, except as provided In 29 CFR 5.5(a)(4). representative, will issue a determination within 30 days of Laborers or mechanics performing work in more than one receipt and so advise HUD or its designee or will notify classification may be compensated at the rate specified for HUD or its designee within the 30-day period that each classification for the time actually worked therein: additional time is necessary. (Approved by the Office of Provided, That the employer's payroll records accurately Management and Budget under OMB Control Number set forth the time spent in each classification in which 1215-0140.) work is performed. The wage determination (including any (d) The wage rate (including fringe benefits where additional classifcation and wage rates conformed under appropriate) determined pursuant to subparagraphs 29 CFR 5.5(a)(1)(i1) and the Davis-Bacon poster (WH- 1321) shall be posted at all times by the contractor and Its (1)(liers or (c) of this paragraph, shall be paid to all subcontractors at the site of the work in a prominent and workers performing work In the classification under this accessible, place where it can be easily seen by the contract from the first day on which work is performed in workers. the classification. (II) (a) Any class of laborers or mechanics which is not (iii) Whenever the minimum wage rate prescribed in the listed In the wage determination and which is to be contract for a class of laborers or mechanics includes a employed under the contract shall be classified in fringe benefit which is not expressed as an hourly rate,the conformance with the wage determination. HUD shall contractor shall either pay the benefit as stated in the approve an additional classification and wage rate and wage determination or shall pay another bona fide fringe fringe benefits therefor only when the following criteria benefit or an hourly cash equivalent thereof. have been met: (Iv) if the contractor does not make payments to a trustee or other third person, the contractor may consider as part form HUD-4010(08/2009) Previous editions are obsolete Page 1 of 5 ref.Handbook 1344.1 fi L of the wages of any laborer or mechanic the amount of any communicated in writing to the laborers or mechanics costs reasonably anticipated in providing bona fide fringe affected, and records which show the costs anticipated or benefits under a plan or program, Provided, That the the actual cost incurred in providing such benefits. Secretary of Labor has found, upon the written request of Contractors employing apprentices or trainees under the contractor, that the applicable standards of the Davis- approved programs shall maintain written evidence of the Bacon Act have been met. The Secretary of Labor may registration of apprenticeship programs and certification of require the contractor to set aside in a separate account trainee programs, the registration of the apprentices and assets for the meeting of obligations under the plan or trainees, and the ratios and wage rates prescribed in the program. (Approved by the Office of Management and applicable programs. (Approved by the Office of Budget under OMB Control Number 1215-0140.) Management and Budget under OMB Control Numbers 2. Withholding. HUD or Its designee shall upon its own 1215-0140 and 1215-0017.) action or upon written request of an authorized (II) (a) The contractor shall submit weekly for each week representative of the Department of Labor withhold or in which any contract work Is performed a copy of all cause to be withheld from the contractor under this payrolls to HUD or its designee if the agency is a party to contract or any other Federal contract with the same prime the contract, but if the agency is not such a party, the contractor, or any other Federally-assisted contract contractor will submit the payrolls to the applicant subject to Davis-Bacon prevailing wage requirements, sponsor, or owner, as the case may be,for transmission to which is held by the same prime contractor so much of the HUD or its designee. The payrolls submitted shall set out accrued payments or advances as may be considered accurately and completely all of the information required necessary to pay laborers and mechanics, including to be maintained under 29 CFR 5.5(a)(3)(i)except that full apprentices, trainees and helpers, employed by the social security numbers and home addresses shall not be contractor or any subcontractor the full amount of wages Included on weekly transmittals. Instead the payrolls shall required by the contract In the event of failure to pay any only need to include an individually identifying number for laborer or mechanic, including any apprentice, trainee or each employee (e.g., the last four digits of the employee's helper, employed or working on the site of the work, all or social security number). The required weekly payroll part of the wages required by the contract, HUD or its information may be submitted in any form desired. designee may, after written notice to the contractor, Optional Form WH-347 Is available for this purpose from sponsor, applicant, or owner, take such action as may be the Wage and Hour Division Web site at necessary to cause the suspension of any further httn://www.do aov/ese/whd/forms/wh347Inst.him or its payment, advance, or guarantee of funds until such successor site. The prime contractor Is responsible for violations have ceased. HUD or its designee may, after the submission of copies of payrolls by all subcontractors. written notice to the contractor, disburse such amounts Contractors and subcontractors shall maintain the full withheld for and on account of the contractor or social security number and current address of each subcontractor to the respective employees to whom they covered worker, and shall provide them upon request to are due. The Comptroller General shall make such HUD or its designee if the agency Is a party to the disbursements in the case of direct Davis-Bacon Act contract, but if the agency is not such a party, the contracts. contractor will submit the payrolls to the applicant 3. (I) Payrolls and basic records. Payrolls and basic sponsor, or owner, as the case may be,for transmission to records relating thereto shall be maintained by the HUD or its designee,the contractor, or the Wage and Hour contractor during the course of the work preserved for a Division of the Department of Labor for purposes of an period of three years thereafter for all laborers and investigation or audit of compliance with prevailing wage mechanics working at the site of the work. Such records requirements. It Is not a violation of this subparagraph for shall contain the name, address, and social security a prime contractor to require a subcontractor to provide number of each such worker, his or her correct addresses and social security numbers to the prime classification, hourly rates of wages paid (including rates contractor for its own records, without weekly submission of contributions or costs anticipated for bona fide fringe to HUD or its designee. (Approved by the Office of benefits or cash equivalents thereof of the types described Management and Budget under OMB Control Number in Section 1(b)(2)(B) of the Davis-bacon Act), daily and 1215-0149.) weekly number of hours worked, deductions made and (b) Each payroll submitted shall be accompanied by a actual wages paid. Whenever the Secretary of Labor has 'Statement of Compliance," signed by the contractor or found under 29 CFR 5.5 (a)(1)(iv) that the wages of any subcontractor or his or her agent who pays or supervises laborer or mechanic Include the amount of any costs the payment of the persons employed under the contract reasonably anticipated in providing benefits under a plan and shall certify the following: or program described in Section i(b)(2)(B) of the Davis- (1) That the payroll for the payroll period contains the Bacon Act, the contractor shall maintain records which information required to be provided under 29 CFR 5.5 show that the commitment to provide such benefits is (a)(3)(i1), the appropriate Information is being maintained enforceable, that the plan or program is financially under 29 CFR 5.5(a)(3)(I), and that such Information is responsible, and that the plan or program has been correct and complete; Previous editions are obsolete form HUD-4010(08/2009) Page 2 of 5 ref.Handbook 1344.1 , (2) That each laborer or mechanic (including each helper, Is not registered or otherwise employed as stated above, apprentice, and trainee) employed on the contract during shall be paid not less than the applicable wage rate on the the payroll period has been paid the full weekly wages wage determination for the classification of work actually earned, without rebate, either directly or indirectly, and performed. in addition, any apprentice performing work on that no deductions have been made either directly or the job site in excess of the ratio permitted under the indirectly from the full wages earned, other than registered program shall be paid not less than the permissible deductions as set forth in 29 CFR Part 3; applicable wage rate on the wage determination for the (3) That each laborer or mechanic has been paid not less work actually performed. Where a contractor is performing than the applicable wage rates and fringe benefits or cash construction on a project in a locality other than that in equivalents for the classification of work performed, as which its program is registered, the ratios and wage rates specified in the applicable wage determination (expressed in percentages of the journeyman's hourly incorporated into the contract. rate) specified in the contractor's or subcontractor's registered program shall be observed. Every apprentice (c) The weekly submission of a properly executed must be paid at not less than the rate specified in the certification set forth on the reverse side of Optional Form WH-347 shall satisfy the requirement for submission of the registered program for the apprentice's level of progress, ement of Compliance* required by subparagraph expressed as a percentage of the Journeymen hourly rate Statement Stat i)(b). specified in the applicable wage determination. Apprentices shall be paid fringe benefits in accordance (d) The falsification of any of the above certifications may with the provisions of the apprenticeship program. If the subject the contractor or subcontractor to civil or criminal apprenticeship program does not specify fringe benefits, prosecution under Section 1001 of Title 18 and Section apprentices must be paid the full amount of fringe benefits 231 of Title 31 of the United States Code. listed on the wage determination for the applicable (III) The contractor or subcontractor shall make the classification. If the Administrator determines that a records required under subparagraph A.3.(I) available for different practice prevails for the applicable apprentice inspection, copying, or transcription by authorized classification, fringes shall be paid in accordance with that representatives of HUD or its designee or the Department determination. In the event the Office of Apprenticeship of Labor, and shall permit such representatives to Training, Employer and Labor Services, or a State interview employees during working hours on the job. If Apprenticeship Agency recognized by the Office, the contractor or subcontractor fails to submit the required withdraws approval of an apprenticeship program, the records or to make them available. HUD or its designee contractor will no longer be permitted to utilize may, after written notice to the contractor, sponsor, apprentices at less than the applicable predetermined rate applicant or owner, take such action as may be necessary for the work performed until an acceptable program is to cause the suspension of any further payment, advance, approved. or guarantee of funds. Furthermore, failure to submit the (Ii) Trainees. Except as provided in 29 CFR 5.16, required records upon request or to make such records trainees will not be permitted to work at less than the available may be grounds for debarment action pursuant to predetermined rate for the work performed unless they are 29 CFR 5.12. employed pursuant ',to and individually registered in a 4. Apprentices and Trainees. program which has received prior approval, evidenced by (I) Apprentices. Apprentices will be permitted to work at formal certification by the U.S. Department of Labor, less than the predetermined rate for the work they Employment and Training Administration. The ratio of performed when they are employed pursuant to and trainees to journeymen on the Job site shall not be greater individually registered in a bona tide apprenticeship than permitted under the plan approved by the program registered with the U.S. Department of Labor, Employment and Training Administration. Every Employment and Training Administration, Office of must be paid at not less than the rate specified in the Apprenticeship Training, Employer and Labor Services, or approved program for the trainee's level of progress, with a State Apprenticeship Agency recognized by the expressed as a percentage of the journeyman hourly rate Office, or if a person is employed in his or her first 90 specified in the applicable wage determination. Trainees days of probationary employment as an apprentice in such shall be paid fringe benefits in accordance with the an apprenticeship program, who is not individually provisions of the trainee program. If the trainee program registered in the program, but who has been certified by does not mention fringe benefits, trainees shall be paid the Office of Apprenticeship Training, Employer and Labor the full amount of fringe benefits listed on the wage Services or a State Apprenticeship Agency (where determination unless the Administrator of the Wage and appropriate) to be eligible for probationary employment as Hour Division determines that there is an apprenticeship an apprentice. The allowable ratio of apprentices to program associated with the corresponding journeyman journeymen on the job site in any craft classification shall wage rate on the wage determination which provides for not be greater than the ratio permitted to the contractor as less than full fringe benefits for apprentices. Any to the entire work force under the registered program. Any employee listed on the payroll at a trainee rate who to not worker listed on a payroll at an apprentice wage rate, who registered and participating in a training plan approved by Previous editions are obsolete form HUD-4010(08/2009) Page 3 of 5 ref.Handbook 1344.1 the Employment and Training Administration shall be paid awarded HUD contracts or participate in HUD programs not less than the applicable wage rate on the wage pursuant to 24 CFR Part 24. determination for the work actually performed. In addition, (II) No part of this contract shall be subcontracted to any any trainee performing work on the job site in excess of person or firm ineligible for award of a Government the ratio permitted under the registered program shall be contract by virtue of Section 3(a) of the Davis-Bacon Act paid not less than the applicable wage rate on the wage or 29 CFR 5.12(a)(1) or to be awarded HUD contracts or determination for the work actually performed. In the participate in HUD programs pursuant to 24 CFR Part 24. event the Employment and Training Administration withdraws approval of a training program, the contractor (ill) The penalty for making false statements Is prescribed will no longer be permitted to utilize trainees at less than in the U.S. Criminal Code, 18 U.S.C. 1001. Additionally, the applicable predetermined rate for the work performed U.S. Criminal Code, Section 1 01 0, Title 18. U.S.C., until an acceptable program is approved. "Federal Housing Administration transactions', provides In part: 'Whoever, for the purpose of . . . influencing In any (III) Equal employment opportunity. The utilization of way the action of such Administration makes, utters or apprentices,trainees and journeymen under 29 CFR Part 5 publishes any statement knowing the same to be false shall be in conformity with the equal employment shall be fined not more than $6,000 or imprisoned not opportunity requirements of Executive Order 11246, as more than two years. or both.° amended, and 29 CFR Part 30. 11. Complaints, Proceedings, or Testimony by 6. Compliance with Copeland Act requiretents. The Employees. No laborer or mechanic to whom the wage, contractor shall comply with the requirements of 29 CFR salary, or other labor standards provisions of this Contract Part 3 which are incorporated by reference in this contract are applicable shall be discharged or In any other manner 6. Subcontracts. The contractor or subcontractor will discriminated against by the Contractor or any insert in any subcontracts the clauses contained in subcontractor because such employee has filed any subparagraphs 1 through 11 in this paragraph A and such complaint or instituted or caused to be instituted any other clauses as HUD or Its designee may by appropriate proceeding or has testified or Is about to testify in any instructions require, and a copy of the applicable proceeding under or relating to the labor standards prevailing wage decision, and also a clause requiring the applicable under this Contract to his employer. subcontractors to include these clauses In any lower tier B. Contract Work Hours and Safety Standards Act. The subcontracts. The prime contractor shall be responsible provisions of this paragraph B are applicable where the amount of the for the compliance by any subcontractor or lower tier prtme contract exceeds $100,000. As used in this paragraph, the subcontractor with all the contract clauses in this terms"laborers"and'mechanics"include watchmen and guards. paragraph. (1) Overtime requirements. No contractor or subcontractor 7. Contract termination; debarment. A breach of the contracting for any part of the contract work which may require or contract clauses in 29 CFR 5.5 may be grounds for involve the employment of laborers or mechanics shall require or termination of the contract and for debarment as a permit any such laborer or mechanic In any workweek in which the contractor and a subcontractor as provided In 29 CFR Individual Is employed on such work to work in excess of 40 hours In 5.12. such workweek unless such laborer or mechanic receives 8. Compliance with Davis-Bacon and Related Act Requirements. compensation at a rate not less than one and one-half times the basic All rulings and interpretations of the Davis-Bacon and rate of pay for all hours worked in excess of 40 hours in such Related Acts contained in 29 CFR Parts 1, 3, and 5 are workweek. herein Incorporated by reference in this contract (2) Violation; liability for unpaid wages; liquidated 9. Disputes concerning labor standards. Disputes damages. In the event of any violation of the clause set arising out of the labor standards provisions of this forth in subparagraph (1) of this paragraph, the contractor contract shall not be subject to the general disputes and any subcontractor responsible therefor shall be liable clause of this contract. Such disputes shall be resolved in for the unpaid wages. In addition, such contractor and accordance with the procedures of the Department of subcontractor shall be liable to the United States (in the Labor set forth in 29 CFR Parts 5, 6, and 7. Disputes case of work done under contract for the District of within the meaning of this clause include disputes between Columbia or a territory, to such District or to such the contractor (or any of its subcontractors) and HUD or territory), for liquidated damages. Such liquidated its designee, the U.S. Department of Labor, or the damages shall be computed with respect to each Individual employees or their representatives. laborer or mechanic, including watchmen and guards, 10. (I) Certification of Eligibility. By entering into this employed in violation of the clause set forth in contract the contractor certifies that neither it (nor he or subparagraph (1) of this paragraph, in the sum of$10 for each she) nor any person or firm who has an interest in the calendar day on which such indNldual was required or permitted to I contractor's firm is a person or firm Ineligible to be work In exams of the standard workweek of 40 hours without payment awarded Government contracts by virtue of Section 3(a) of of the overtime wages required by the clause set forth in sub the Davis-Bacon Act or 29 CFR 5.12(a)(1) or to be paragraph (1)of this paragraph. Previous editions are obsolete form HUD.010(0612009) Page 4 of 5 ref.Handbook 1344.1 1 (3) Withholding for unpaid wages and liquidated damages. HUD or its designee shall upon its own action or upon written request of an authorized representative of the Department of Labor withhold or cause to be withheld, from any moneys payable on account of work performed by the contractor or subcontractor under any such contract or any other Federal contract with the same prime contract, or any other Federally-assisted contract subject to the Contract Work Hours and Safety Standards Act which is held by the same prime contractor such sums as may be determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid wages and liquidated damages as provided in the clause set forth in subparagraph (2) of this paragraph. (4) Subcontracts. The contractor or subcontractor shall insert In any subcontracts the clauses set forth in subparagraph (1) through (4) of this paragraph and also a clause requiring the subcontractors to Include these clauses in any lower tier subcontracts. The prime contractor shall be responsible for compliance by any subcontractor or lower tier subcontractor with the clauses set forth in subparagraphs (1) through (4) of this paragraph. C. Health and Safety. The provisions of this paragraph C are applicable where the amount of the prime contract exceeds$100,000. (1) No laborer or mechanic shall be required to work in surroundings or under working conditions which are unsanitary, hazardous, or dangerous to his health and safety as determined under construction safety and health standards promulgated by the Secretary of Labor by regulation. (2) The Contractor shall comply with all regulations issued by the Secretary of Labor pursuant to Title 29 Part 1926 and failure to comply may result in imposition of sanctions pursuant to the Contract Work Hours and Safety Standards Act, (Public Law 91-54, 83 Stat 96). 40 USC 1701 et sea. (3) The contractor shall include the provisions of this paragraph in every subcontract so that such provisions will be binding on each subcontractor. The contractor shall take such action with respect to any subcontractor as the Secretary of Housing and Urban Development or the Secretary of Labor shall direct as a means of enforcing such provisions. Previous editions are obsolete form HUD-4010(08/2009) Page 5 of 5 ref.Handbook 1344.1 Revised 10/7/99 STANDARD ASSURANCES I. NON-DISCRIMINATION. During the performance of this Contract, the Contractor shall not unlawfully discriminate against any employee or applicant for employment because of race,color,creed,religion,sex,national origin,disability,sexual orientation,age, marital status or public assistance status. The Contractor will take affirmative action to ensure that applicants are employed and that employees are treated during employment without unlawful discrimination because of their race,color,creed,religion,sex,national origin,disability,sexual orientation,age,marital status or public assistance status. Such action shall include,but not be limited to the following: employment,upgrading, demotion,or transfer;recruitment or recruitment advertising;layoff or termination;rates of pay or other forms of compensation;and selection for training,including apprenticeship. The Contractor agrees to post in conspicuous places,available to employees and applicants for employment, notices which set forth the provisions of this nondiscrimination clause. The Contractor will, in all solicitations or advertisements for employees placed by or on behalf of Contractor, state that all qualified applicants will receive consideration for employment without regard to race, creed, color, religion, sex, national origin, disability, sexual orientation,age,marital status,or public assistance status. No funds received under this Contract shall be used to provide religious or sectarian training or services. The Contractor shall comply with any applicable federal or state law regarding non-discrimination. The following list includes,but is not meant to limit,laws which may be applicable: A. The Ewa! Employment Opportunity Act of 1972, as amended, 42 U.S.C. §2000e pj seq. which prohibits discrimination in employment because of race,color,religion,sex or national origin. B. Executive Order 11246,as amended,which is incorporated herein by reference, and prohibits discrimination by U.S.Government contractors and subcontractors because of race,color,religion,sex or national origin. C. The Rehabilitation Act of 1973,as amended,29 U.S.C.§701 ec seq.and 45 C.F.R.84.3(J)and(K)implementing Sec.504 of the Act which prohibits discrimination against qualified handicapped persons in the access to or participation in federally-funded services or employment. D. The Age Discrimination in Employment Act of 1967,29 U.S.C.§621 eg gg.as amended,and Minn.Stat.§181.81,which generally prohibit discrimination because of age. E. The Equal Pay Act of 1963,as amended,§29 U.S.C.§206,which provides that an employer may not discriminate on the basis of sex by paying employees of different sexes differently for the same work. F. Minn.Stat.Ch.363,as amended,which generally prohibits discrimination because of race,color,creed,religion,national origin,sex, marital status,status with regard to public assistance,disability,sexual orientation or age. G. Minn. Stat. 6181.59 which prohibits discrimination against any person by reason of race, creed,or color in any state or political subdivision contract for materials,supplies or construction. Violation of this section is a misdemeanor and any second or subsequent violation of these terms may be cause for forfeiture of all sums due under the Contract H. Americans with Disabilities Act of 1990,42 U.S.C. §§ 12101 through 12213,47 U.S.C. §§225,611,with regulations at 29 C.F.R. §1630,which prohibits discrimination against qualified individuals on the basis of a disability in term,condition or privilege of employment. 2. DATA PRIVACY. For purposes of this Contract all data created,collected,received,stored,used,maintained,or disseminated by Contractor in the performance of this Contract is subject to the requirements of the Minnesota Government Data Practices Act, Minn. Stat. Chapter 13 and the Minnesota Rules implementing the Act now in force or hereafter adopted as well as the Federal laws on data privacy,and Contractor must comply with those requirements as if it were a governmental entity. The remedies in section 13.08 apply to the Contractor. Contractor does not have a duty to provide access to public data to the public if the public data are available from the governmental agency (CDA), except as required by the terms of this Contract All subcontracts shall contain the same or similar data practices compliance requirements. 3. RECORDS DISCLOSURE/RETENTION. Contractor's bonds,records,documents,papers,accounting procedures and practices, and other evidences relevant to this Contract are subject to the examination, duplication, transcription and audit by the CDA and either the Legislative or State Auditor,pursuant to Minn.Stat.§I6C.05,subd.5. Such evidences are also subject to review by the Comptroller General of the United States, or a duly authorized representative, if federal funds are used for any work under this Contract. The Contractor agrees to maintain such evidences for a period of six(6)years from the date services or payment were last provided or made or longer if any audit in progress requires a longer retention period. 4. WORKER HEALTH. SAFETY AND TRAINING. Contractor shall be solely responsible for the health and safety of its employees in connection with the work performed under this Contract. Contractor shall make arrangements to ensure the health and safety of all subcontractors and other persons who may perform work in connection with this Contract. Contractor shall ensure all personnel of Contractor and subcontractors are properly trained and supervised and,when applicable,duly licensed or certified appropriate to the tasks engaged in under this Contract. Each Contractor shall comply with federal, state and local occupational safety and health standards, regulations and rules promulgated pursuant to the Occupational Health and Safety Act which are applicable to the work to be performed by Contractor. QE itRitl 4, City of Farmington • p 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ° •„pR,,. www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Adopt Ordinance Amendment Concerning Data Centers DATE: August 17,2015 INTRODUCTION Attached, for the city council's consideration is an ordinance amending various commercial and industrial zoning districts to address data centers. The ordinance also provides a definition for data centers. DISCUSSION The definition that is proposed with the ordinance is as follows: DATA CENTER: A centralized repository, either physical or virtual, for the storage,management, and dissemination of data and information pertaining to a business or business. With the ordinance data centers are listed as permitted uses within the following zoning districts: • B-1 (Highway Business) • B-3 (Heavy Business) • SSC (Spruce Street Commercial) • Business/Commercial Flex • IP (Industrial Park) • I-1 (Industrial) The planning commission reviewed the ordinance amendment and held a public hearing on August 11,2015. The planning commission recommended approval of the ordinance amendment with a 5-0 vote. BUDGET IMPACT NA ACTION REQUESTED After asking any questions you may have a motion to adopt the attached ordinance amendment as it relates to data centers should be made. ATTACHMENTS: Type Description D Ordinance Data Center Ordinance ▪ Ordinance Data Center Summary Ordinance CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 015-699 AN ORDINANCE AMENDING SECTION 10-2-1 DEFINING DATA CENTERS AND SECTIONS 10-5-13(C) 1, 10-5-15(C) 1, 10-5-17(C) 1, 10-5-18(C) 1, 10-5-21 (C) 1,and 10-5- 22 (C) 1 OF THE FARMINGTON CITY CODE ALLOWING DATA CENTERS AS PERMITTED USES WITHIN THE B-1,B-3,SSC,BUSINESS/COMMERCIAL FLEX,IP AND I-1 ZONING DISTRICTS RESPECTIVELY THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Sections 10-2-1, 10-5-13 (C) 1, 10-5-15 (C) 1, 10-5-17(C) 1, 10-5-18(C) 1, 10-5-21 (C) 1,and 10-5-22(C) 1 of the Farmington City Code,are hereby amended by adding the underlined language as follows: 10-2-1: ZONING DEFINITIONS: DATA CENTER: A centralized repository,either physical or virtual,for the storage, management, and dissemination of data and information pertaining to a business or businesses. 10-5-13: B-1 HIGHWAY BUSINESS DISTRICT: (C)Uses: 1.Permitted: Animal clinics. Clinics. Clubs. Coffee shops. Commercial recreational uses. Convenience store,without gas. Data centers. Health clubs. Hotels. Motels. Offices. Personal and professional services. Personal health and beauty services. Recreation equipment sales/service/repair. Restaurants,class I,traditional. Retail facilities. Sexually oriented businesses-accessory. 10-5-15: B-3 HEAVY BUSINESS DISTRICT: (C)Uses: 1.Permitted: Animal clinics. Auto repair,minor. Auto sales. Commercial services. Convenience store without gas. Data centers. Light manufacturing facilities. Mechanical sales, service and repair. Offices. Public buildings. Restaurants,class I,traditional. Retail facilities, greater than 3,000 square feet. Sexually oriented businesses-accessory. Supply yards. Truck terminals. Wholesale businesses. 10-5-17: SSC SPRUCE STREET COMMERCIAL DISTRICT: (C)Uses: 1.Permitted: Child daycare center,commercial. Clinic. Commercial recreation, indoor. Commercial services. Data centers. Health clubs. Personal and professional services. Personal health and beauty. Restaurants,class I,traditional. Restaurants,class III,with liquor service. Retail sales and services. 10-5-18: BUSINESS/COMMERCIAL FLEX DISTRICT: (C)Uses: 1.Permitted: Child daycare facility,commercial. Commercial recreation,indoor. Data centers. Health clubs. Hotels. Offices. Research laboratories. Restaurants,class I,traditional. Restaurants,class III,with liquor service. Retail sales and services. Warehousing facilities. 10-5-21: IP INDUSTRIAL PARK DISTRICT: (C)Uses: 1.Permitted: Data centers. Light manufacturing facilities. Office showroom. Office warehouse. Research facilities. Warehousing facilities. 10-5-22: I-1 INDUSTRIAL DISTRICT: (C)Uses: 1.Permitted: Auto repair,major. Data centers. Light manufacturing facilities. Ministorage units. Offices. Research facilities. Sexually oriented businesses. Supply yards. Truck terminal. Warehousing facilities. SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 17th day of August 2015,by the City Council of the City of Farmington. CITY OF FARMINGTON By: Tod• Larson,Mayor ATTEST: By: avid McKnight, i inistrator SEAL Approved as to form the day of u. ,20 By. ity Attorney Summary published in the Farmington Independent the Gn f?' day ofiea 2015. CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO.015-699 AN ORDINANCE AMENDING SECTION 10-2-1 DEFINING DATA CENTERS AND SECTIONS 10-5-13 (C) 1, 10-5-15(C) 1, 10-5-17(C) 1,10-5-18(C) 1,10-5-21 (C) 1,and 10-5- 22 (C) 1 OF THE FARMINGTON CITY CODE ALLOWING DATA CENTERS AS PERMITTED USES WITHIN THE B-1,B-3,SSC,BUSINESS/COMMERCIAL FLEX,IP AND I-1 ZONING DISTRICTS RESPECTIVELY NOTICE IS HEREBY GIVEN that, on August 17, 2015, Ordinance No. 015-699 was adopted by the City Council of the City of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that,because of the lengthy nature of Ordinance No._015: 699,the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that Sections 10-2-1, 10-5-13 (C) 1, 10-5-15 (C) 1, 10-5-17 (C) 1, 10-5-18(C) 1, 10-5-21 (C) 1, and 10-5-22 (C) 1 of the City's Zoning Ordinance are being amended to define Data Centers and to allow Data Centers as a permitted use within the B-1 (Highway Business), B-3 (Heavy Business), SSC (Spruce Street Commercial), Business/Commercial Flex, IP (Industrial Park) and the I-1 (Industrial)Zoning Districts. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. The ordinance is also available on the City's internet homepage. APPROVED for publication by the City Council of the City of Farmington this 17th day of August,2015. CITY OF FARMINGTON By. ----- Todd Larson,Mayor ATTEST: -1.1ex<6.704 By avid McKnight,CiVAdministrator Approved as to form this„ g- day of ,2015. By: el Jamnik, ity Attorney ti Published in the Farmington Independent the 017-� day of CMG ,2015. y41M11 City of Farmington p't 430 Third Street Farmington,Minnesota 651.280.6800 -Fax%.*•goos4., www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Adopt Ordinance Amendment Concerning Community Solar Gardens DATE: August 17, 2015 INTRODUCTION Attached, for the city council's consideration is an ordinance amending Sections 10-2-1 (Definitions)and 10- 5-5(A-1 Agriculture District)addressing community solar gardens. DISCUSSION The attached ordinance provides a definition for community solar gardens as well as lists it as a conditional use within the A-1 (Agriculture)zoning district. The definition that is proposed with the ordinance is as follows: COMMUNITY SOLAR GARDEN: A solar electric array with multiple subscribers connected to the utility grid and where subscribers may purchase a portion of the power produced by the array and receive a credit on their utility bill. Utility customers within the community solar garden service area can consist of but not limited to,residences,businesses,local units of government,non-profits and faith-based organizations. The planning commission reviewed the ordinance amendment and held a public hearing on August 11,2015. The planning commission recommended approval of the ordinance amendment with a 5-0 vote. BUDGET IMPACT NA ACTION REQUESTED After asking any questions you may have, a motion should be made to adopt the attached ordinance amendment to Sections 10-2-1 and 10-5-5 of the zoning code. ATTACHMENTS; Type Description o Ordinance Community Solar Garden Ordinance 0 Ordinance Community Solar Garden Summary Ordinance CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 015-700 AN ORDINANCE AMENDING SECTION 10-2-1 DEFINING COMMUNITY SOLAR GARDENS AND SECTION 10-5-5(C)2 OF THE FARMINGTON CITY CODE ALLOWING COMMUNITY SOLAR GARDEN AS A CONDITIONAL USE WITHIN THE A-1 ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Sections 10-2-1 and 10-5-5 (C)2 of the Farmington City Code,are hereby amended by adding the underlined language as follows: 10-2-1: ZONING DEFINITION: COMMUNITY SOLAR GARDEN: A solar electric array with multiple subscribers connected to the utility grid and where subscribers may purchase a portion of the power produced by the array and receive a credit on their electric bill. Utility customers within the community solar garden service area can consist of,but not limited to,residences, businesses, local units of government,non-profits and faith- based organizations. 10-5-5: A-1 AGRICULTURE DISTRICT: (C)Uses: 2. Conditional: Accessory apartment. Agricultural services. Cemeteries. Churches. Commercial recreational uses. Community solar gardens. Equipment maintenance and storage facilities. Feedlots. Golf courses. Kennels. Mineral extraction. . h Public and parochial schools. Public buildings and facilities. Public utility buildings. Stables and riding academies. Towers.(Ord. 009-615, 10-19-2009) SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 17th day of August 2015,by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson,Mayor AT1 EST: By: p C avid McKnigh Ci ministrator SEAL Approved as to form the J94day of �' 20, t c By: Joel Jamnik, ity A ey Summary published in the Farmington Independent the cr?.44 day of 2015. CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO.015-700 AN ORDINANCE AMENDING SECTION 10-2-1 DEFINING COMMUNITY SOLAR GARDENS AND SECTION 10-5-5(C)2 OF THE FARMINGTON CITY CODE ALLOWING COMMUNITY SOLAR GARDENS AS A CONDITIONAL USE WITHIN THE A-1 ZONING DISTRICT NOTICE IS HEREBY GIVEN that, on August 17, 2015, Ordinance No. 015-700 was adopted by the City Council of the City of Farmington, Minnesota. NOTICE IS FURTHER GIVEN that, because of the lengthy nature of Ordinance No. 015-700, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that Sections 10-2-1 and 10-5-5 (C) 2 of the City's Zoning Ordinance are being amended to define Community Solar Gardens and to allow Community Solar Gardens as a conditional use within the A-1 (Agriculture)Zoning District. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. The ordinance is also available on the City's internet homepage. APPROVED for publication by the City Council of the City of Farmington this 17th day of August,2015. CITY OF FARMINGTON By: _ odd Larson,Mayor ATTEST: By: 6 David McKnight, i dministrator Approved as to form this gAeday of04. , 2015. By: . i - Joel Jam '" Ci:attorney Published in the Farmington Independent the .27 day of ,2015. o�F City of Farmington 430 Third Street Farmington,Minnesota o 651.280.6800 -Fax 651.280.6899 or.4fis.A www.ci.farmington.mn.us TO: Mayor, Councnembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Approve Agreement Meadowview Park Basketball Court Resurfacing Project DATE: August 17,2015 INTRODUCTION The Meadowview Park basketball court contains cracks,birdbaths and the surface of the court is beginning to deteriorate. The basketball court has an asphalt surface and was constructed in 2004. The court surface has not received any repairs or resurfacing work since it was installed. By completing the repair and resurfacing work,the life of the existing pavement surface will be extended. DISCUSSION Staff mailed a 2015 Request for Quotes Meadowview Park Half-Court Basketball Court Repair and Resurfacing document, shown as Exhibit A,to four contractors who are experienced with repairing and resurfacing basketball courts. Exhibit B identifies the contractors who were initially contacted about submitting a quote. Quotes were due on or before May 29, 2015.No quotes were submitted during this process. Staff then followed up and contacted the four contractors via email or by phone about their interest in submitting a quote to complete the repair and resurfacing work on the Meadowview Park basketball court. During this process only one contractor, C&H Sport Surfaces, Inc. submitted a quote for the project. The quote submitted to complete this work by C &H Sport Surfaces, Inc. from New Market,Minnesota was in the amount of$3,850.00. Work proposed to be completed by the contractor during the project has been attached as Exhibit C. The city has previously hired this contractor to repair and resurface the Rambling River Park tennis courts in 2012. Staff was pleased with the results of the work completed by the contractor on the tennis courts. Photos of the existing condition of the basketball court are shown in Exhibit D. There is one crack on the court surface that is about 8 feet in length. There is one birdbath area where settling has occurred creating a depression in the surface that holds water after it rains. There are also a number of locations where the pavement's aggregate material is significantly exposed. The aggregate material will eventually loosen and fall apart. Further delay in the repair and resurfacing work will cause the surface to continue to deteriorate to the point of the entire pavement needing to be replaced. Included as an attachment is the agreement form the City Council is being asked to approve with C&H Sport Surfaces,Inc. to repair and resurface the basketball court in Meadowview Park BUDGET IMPACT Funds were approved in the 2015 Park Maintenance budget to fund the repair and resurfacing of the basketball court in Meadowview Park ACTION REQUESTED Staff is requesting the city council approve the attached agreement with C &H Sport Surfaces, Inc. for the repair and resurfacing of the Meadowview Park basketball court so the work can be completed yet this year. ATTACHMENTS: Type Description ❑ Exhibit Exhibit A Request for Quotes ❑ Exhibit Exhibit B Contractors Mailing List ❑ Exhibit Exhibit C C &H Sport Surfaces Proposal ❑ Exhibit Exhibit D Photos ❑ Contract Agreement Form oo i City of Farmington = 1°�, 430 Third Street • >`7c Farmington,Minnesota �u �`°p��>0 651.280.6800•Fax 651.280.6899 ''.11 POO www.cilarmington.mn.us EXHIBIT A REQUEST FOR QUOTES 2015 Meadowview Park Half-Court Basketball Court Repair and Resurfacing Project Farmington, Minnesota Deadline for submittal: 10:00 a.m., Friday, May 29, 2015 I. INTRODUCTION. The City of Farmington Park&Recreation Department is accepting quotes for the repair and resurfacing of an existing half-court bituminous basketball court located in Meadowview Park. Quote must be submitted in a sealed envelope with the following title: "2015 Meadowview Park Half-Court Basketball Court Repair and Resurfacing Project". II. MEADOWVIEW PARK LOCATION. The address of Meadowview Park is 5550 197th Street West.All equipment shall use the trail entrance to the park that is located at the intersection of Exchange Trail and Evensong Avenue.This is the only park entrance point where all equipment and vehicles used by the contractor or subcontractor(s) should access the park site.Under no circumstances should any other entrances to the park be used. III. PROJECT COMPLETION. All work associated with this project shall be completed on or before Friday, September 4, 2015. The submitted quote shall include all labor, materials and applicable sales tax. IV. REJECTION OF OUOTES. The City of Farmington reserves the right to reject any and all quotes,to waive irregularities and informalities therein. V. SITE VISITS.You may arrange a visit to the site if you wish by contacting the following Parks and Recreations Department staff member: Randy Distad,Parks and Recreation Director Farmington City Hall 430 Third Street Farmington,MN 55024 651-280-6851 Email: rdistad @ci.farmington.mn.us VI. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract,with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three(3)years after final payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Contractor's work ceases before final payment, for a minimum period of three(3)years from the date Contractor ceases work. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) Contractual Liability(identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Personal Injury,with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability(owned,non-owned,hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence VII. SUBMITTING QUOTES. The described project will be for repairing and resurfacing an existing half court bituminous basketball court surface that has a dimension of 50 feet wide by 42 feet long.A separate document included with this mailing describes the project in more detail with specifications for the repair and resurfacing of the half-court basketball court. Quotes must be submitted on the attached Quote Submittal Form. The City will open,tabulate and select the lowest quote.After the quotes have been tabulated,the City will contact all of the contractors via email about the results of the quotes submitted. Deadlines to submit a quote will be Friday,May 29 on or before 10:00 a.m. All work associated with the project will be completed on or before Friday,September 4,2015. 2 Your quote should be submitted to the following Parks and Recreation Department staff person: Randy Distad Farmington Parks&Recreation Department 430 Third Street Farmington,MN 55024 Phone: 651-280-6851 Fax: 651-280-6899 Email: rdistad @ci.farmington.mn.us 3 �o�� iy�, City of Farmington �'0 430 Third Street c� =z Farmington,Minnesota %� ) 651.280.6800•Fax 651.280.6899 off'A P1oo www.ci.farmington.mn.us Specifications Meadowview Park Half-Court Basketball Court Repair and Resurfacing Project LOCATION The repair and resurfacing of the half-court basketball court will occur in Meadowview Park located at 5550 197th Street West. Included with this packet is a map showing the location of the park in the city of Farmington. There is also park master plan included showing the general location of the half-court basketball court in the park. II. AMBIENT CONDITIONS A. Do not apply asphalt basketball&multi-purpose court cushioned surface color coating system when air or surface temperatures are below 50 degrees F during application or within 24 hours after application. B. Do not apply asphalt basketball&multi-purpose court cushioned surface color coating system when rain is expected during application or within 24 hours after application. III. SCOPE OF WORK A. Preparation of Existing Surface • Existing asphalt surface will be pressure washed with at least a 3,500 PSI pressure washer in order to remove delamination and promote a clean surface for better adhesion of materials used in the repair and resurfacing of the basketball court surface. • Power-clean with an industrial blower and manually scrape court surface. • Flood existing court surface and locate areas holding more than 1/16 inch of standing water. • Patch low areas with acrylic deep patch using acrylic patch binder material according to manufacturer's specifications. Blend and reapply as needed to eliminate low areas. • Fill cracks with acrylic emulsion elastomeric crack sealant applying according to the manufacturer's specifications. • Reapply crack sealant until flush with existing surface B. Crack Filler/Sealant • Fill all cracks in asphalt pavement up to 1 inch wide using a 100 percent acrylic emulsion trowel-grade crack filler according to manufacturer's specifications. • Reapply crack filler if needed until flush with existing surface 4 • Fill all cracks in asphalt pavement if 1/2 inch wide or less with a 100 percent acrylic emulsion elastomeric crack sealant or equal and according to the manufacturer's specifications. • Reapply crack sealant until flush with existing surface C. Resurfacing Filler Course and Application: • Repair cracks, depressions, and surface defects in accordance with manufacturer's instructions before application of filler course. • Apply 100 percent acrylic emulsion resurfacer or equal according to manufacturer's specifications • Apply resurfacing material with a Silica Sand(70/20 blend) • Ensure surface repairs are flush and smooth to adjoining surfaces. • Allow material drying times in accordance with manufacturer's instructions before applying other materials or opening completed surface to foot traffic. D. Basketball Court Finish Color • Do not apply paint coats until the manufacturer's specifications are met for drying/curing time of resurfacing materials that have been applied • Using acrylic paint or better paint, first apply texture coat according to manufacturer's specifications • After properly drying, apply a second coat of acrylic finish court paint or equal according to manufacturer's specifications • Apply paint in the free throw lane area in a maroon or similar color • Apply paint in the area outside the free throw lane but inside the out of bounds area in a tan or similar color • Apply paint in the out of bounds area in a maroon or similar color E. Line Markings • Apply painted basketball court lines including all free throw lane markings,three point line and out of bounds line(if there is room) in a 2 inch line using white acrylic emulsion paint • Lines should be marked in accordance with the NFHS Rules for high school basketball III. POWER AND WATER ACCESS A. There is no electrical service to the park. Contractor's should make arrangement to supply their own power for equipment through the use of a portable generator or other means. B. There is no water source in the park. The city will provide a water truck that contains a 250 gallon tank if needed. 5 tit/1W iy, City of Farmington ti 0 430 Third Street Farmington,Minnesota %a X10 651.280.6800•Fax 651.280.6899 .""�� www.cilarmington.mn.us QUOTE SUBMITTAL FORM Submit your company's quote below for the Repair and Resurfacing Meadowview Park Half-Court Basketball Court Project. Your project quote should include all costs and Minnesota sales tax associated with completing the project. The deadline to submit your quote is on or before 10:00 a.m.on Friday,May 29,2015.Quotes must be submitted in a sealed envelope with the following title on the front of the envelope: "2015 Repair and Resurfacing Meadowview Park Half-Court Basketball Court Project" Company Information: The undersigned,being familiar with local conditions,having made the field inspections and investigations deemed necessary,having studied the specifications for the work and being familiar with all factors and other conditions affecting the work and costs thereof,hereby propose to furnish all labor,tools,materials, skills,equipment and all else necessary to completely construct the project in accordance with the specifications identified previously. In submitting this quote,it is understood that the Owner retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this quote,it is understood that payment will be by cash or check. It is understood that quotes may not be withdrawn for a period of 60 days after the date and time set for the opening of quotes. It is understood that the owner reserves the right to retain the three lowest quotes as determined by the Owner for a period not to exceed 60 days after the date set for the opening of quotes. Submitted By: (a Corporation) Company (an Individual) (a Partnership) By Title Address City,State,Zip Code Telephone Email Address Lump Sum Quote Amount 6 EXHIBIT B Meadowview Park Basketball Court Resurfacing Proiect Contractor's List C and H Court Surfaces, Inc. 2312 Seurer Street New Market,MN 55054 Lee Sports Court Surfacing, LLC 3027 Edgerton Street Little Canada,MN 55117 Court Surfaces Repair, Inc. 16215 Yalta Street NE Ham Lake,MN 55304 Advantage Track and Tennis 2704 Arthur Street NE Minneapolis,MN 55418 E)Zh L � C,& H Sport Surfaces, Inc. Since 1970 TIM CARLSON 2312 SEURER ST. NEW MARKET,MN 55054 , ° 1 PHONE: 952-461-5678 FAX: 952-461-5679 QualttintutDepentlahey July 20,2035 Attn:Randy Dtstad,Parks and Rec Director City of Farmington 325 Oak St. Farmington,MN 55024 Email:rdistad @clfarmington.mn.us RE:REPAIR/RESURFACE 1/2 BASKETBALL COURT AT MEADOWVIEW PARK Randy, Thank you for contacting C&H Sport Surfaces,Inc.regarding your basketball court facility.We have been In the tennis court,basketball court and running track industry for over40 years and we pride ourseives on quality workmanship and dependable service. C&H Sport Surfaces,Inc.is a member of the BBB,USTA and MASMS. RESURFACING PROCESS TO INCLUDE(APPROX 200 SY): • Pottier spray/hydro-wash entire court surface to remove loose materials,dirt and debriss. • Scrape and blow entire court surface of remaining dirt,debris and loose materials. • Clean cracks of weeds and loose materials.Fill and blend cracks to surface using acrylic crack filler. • Patch and blend low areas,°birdbaths",to surface using acrylic patch. • Apply 2,black sand fortified,100%acrylic filler coat over entire court surface according to the manufacturer's specifications. • Apply 2,textured,acrylicc color coats over the entire court surface according to the manufacturer's specifications.Color to be dark green. • Upon curing,apply 2"regulation white playing lines to include:lane 3 pt.line and border. Total cost to complete this prof _.__-. ......$3,850.00 °A pressured water source will be needed near project location. •1 year manufacturer's warranty. •Sprinkler system near project location must be turned off. *Use of SPORT MASTER COATING Products. C&H Sport Surfaces,Inc.Is fully bonded and insured foryour project,and will issue a certificate of insurance upon request. If you have any further questions,please contactTim at 952-461-5678. Thank you, Tim S.Carlson C&H Sport Surfaces,Inc. AaenMpce of Pronasab The above prices and specificatioons are satisfactory and are hereby accepted.You are authorized to do the work as specified above.Payment is to be made within 30 days of project completion date.An interest rate of 18%will be added to all accounts that exceed the 30 day project completion date.Any collection fees due to nonpayment are to be paid by the customer.Cracks are not a warranty item.Upon acceptance,the surface may be played on. Date: / 1 Authorized Signature: A siggned contract or PO#Is required to schedule this project.I have read and understand the Terms and Conditions(p2)of this contract. NOTE:We reserve the right to withdraw this proposal If not accepted within 35 days. • TENNIS COURTS • PICKLE BALL COURTS • RUNNING TRACKS • BASKETBALL COURTS • SNOWPLOWING • 10 U LINES • • email:chsportsurfaces @ mchslcom - www.chsportsurfaccom EXHIBIT D MEADOWVIEW PARK BASKETBALL COURT PHOTOS This photo shows a crack in the pavement that is approximately 8 feet long. A a�� This photo shows aggregate material (rocks) becoming exposed resulting in the surface condition deteriorating. This that photo ws at has occurred sho owards birdbath the outer edge of the court, • resulting in water settling in this depressed area after it rains. � a a 3 y Y*+ R n t r x This photo shows a different angle of the cracking that is occurring in the court surface. • AGREEMENT AGREEMENT made this day of , 2015,between the CITY OF FARMINGTON, a Minnesota municipal corporation ("City"), and C & H SPORT SURFACES, INC.,a Minnesota corporation("Contractor"). IN CONSIDERATION OF THE MUTUAL UNDERTAKINGS HEREIN CONTAINED, THE PARTIES AGREE AS FOLLOWS: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the "Contract Documents",all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement B. Contractor Proposal attached as Exhibit"A." In the event of conflict among the provisions of the Contract Documents,the order in which they are listed above shall control in resolving any such conflicts with Contract Document"A" having the first priority and Contract Document`B"having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods, services,and perform the work in accordance with the Contract Documents. 3. OBLIGATIONS OF THE CITY. The City shall pay the Contractor in accordance with the bid. 4. SOFTWARE LICENSE. If the equipment provided by the Contractor pursuant to this Contract contains software,including that which the manufacturer may have embedded into the hardware as an integral part of the equipment,the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. S. ASSIGNMENT. Neither party may assign,sublet,or transfer any interest or obligation in this Contract without the prior written consent of the other party, and then only upon such terms and conditions as both parties may agree to and set forth in writing. 6. TIME OF PERFORMANCE. The Contractor shall not begin work until on or after August 18,2015 and complete its obligations on or before October 15,2015. 7. PAYMENT. a. When the obligations of the Contractor have been fulfilled, inspected, and accepted, the . City shall pay the Contractor$3,850.00. Such payment shall be made not later than thirty(30)days after completion,certification thereof;and invoicing by the Contractor. b. No final payment shall be made under this Contract until Contractor has satisfactorily established compliance with the provisions of Minn. Stat. Section 290.92. A certificate of the commissioner shall satisfy this requirement with respect to the Contractor or any subcontractor. 8. EXTRA SERVICES. No claim will be honored for compensation for extra services or beyond the scope of this Agreement or the not-to-exceed price for the services identified in the proposal without written submittal by the Contractor, and approval of an amendment by the City, with specific estimates of type,time,and maximum costs,prior to commencement of the work. 9. PROMPT PAYMENT TO SUBCONTRACTORS. Pursuant to Minnesota Statute 47125, Subdivision 4a, the Contractor must pay any subcontractor within ten (10) days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of one and one-half percent (11/2 %) per month or any part of a month to subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is$10.00. For an unpaid balance of less than $100.00,the Contractor shall pay the actual penalty due to the subcontractor. A subcontractor who prevails in a civil action to collect interest penalties from the Contractor shall be awarded its costs and disbursements,including attorney's fees,incurred in bringing the action. 10. WORKER'S COMPENSATION. If Contractor does public work,the Contractor shall obtain and maintain for the duration of this Contract, statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 11. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract,with the City included as an additional name insured by endorsement: Bodily Injury: $2,000,000 each occurrence $2,000,000 aggregate,products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Products and Completed Operations Insurance shall be maintained for a minimum period of three (3) years after final payment and Contractor shall continue to provide evidence of such coverage to City on an annual basis during the aforementioned period; or if any reason Contractor's work ceases before final payment,for a minimum period of three(3)years from the date Contractor ceases work. Property Damage Liability Insurance shall include coverage for the following hazards: X (Explosion) C (Collapse) U (Underground) Contractual Liability(identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate 2 Personal Injury,with Employment Exclusion deleted: $2,000,000 aggregate Comprehensive Automobile Liability(owned,non-owned,hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 12. MINNESOTA GOVERNMENT DATA PRACTICES ACT. Contractor must comply with the Minnesota Government Data Practices Act,Minnesota Statutes Chapter 13,as it applies to(1)all data provided by the City pursuant to this Agreement,and(2)all data,created,collected,received,stored, used,maintained,or disseminated by Contractor pursuant to this Agreement. Contractor is subject to all the provisions of the Minnesota Government Data Practices Act, including but not limited to the civil remedies of Minnesota Statutes Section 13.08, as if it were a government entity. In the event Contractor receives a request to release data, Contractor must immediately notify City. City will give Contractor instructions concerning the release of the data to the requesting party before the data is released. Contractor agrees to defend, indemnify, and hold City, its officials, officers, agents, employees, and volunteers harmless from any claims resulting from Contractor's officers', agents', city's, partners', employees', volunteers', assignees' or subcontractors' unlawful disclosure and/or use of protected data. The terms of this paragraph shall survive the cancellation or termination of this Agreement. 13. RECORDS. Contractor shall maintain complete and accurate records of expenses involved in the performance of services. 14. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the bid shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship, materials, and equipment which may develop in any part of the contracted service,and upon proper notification by the City shall immediately replace,without cost to the City, any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. The Contractor further warrants to the City that all goods and services furnished under the Contract will be in conformance with Contract Documents and that the goods are of merchantable quality and are fit for the use for which they are sold.This warranty is in addition to any manufacturer's standard warranty y,and any warranty provided by law. 15. NONDISCRIMINATION. All Contractors and subcontractors employed shall comply with all applicable provisions of all federal, state and municipal laws which prohibit discrimination in employment to members of a protected class and all rules and regulations, promulgated and adopted pursuant thereto. The Contractor will include a similar provision in all subcontracts entered into for the performance of this contract. 16. INDEMNITY. The Contractor agrees to defend,hold harmless,and indemnify the City, its officers, agents, and employees, for and against any and all claims, demands,actions, or causes of action, of whatever nature or character, arising from the Consultant's performance of work or services provided for herein.The Contractor shall take all reasonable precautions for the safety of all employees on the site and shall provide reasonable protection to prevent damage or loss to the property on the site or properties adjacent thereto and to work,materials and equipment under the Contractor's control. 3 17. WAIVER. In the particular event that either party shall at any time or times waive any breach of this Contract by the other, such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party,whether of the same or any other covenant,condition, or obligation. 18. GOVERNING LAW. The laws of the State of Minnesota govern the interpretation of this Contract. 19. SEVERABILITY. If any provision,term, or condition of this Contract is found to be or become unenforceable or invalid,it shall not effect the remaining provisions,terms,and conditions of this Contract, unless such invalid or unenforceable provision, term, or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. 20. ENTIRE AGREEMENT. This Contract represents the entire agreement of the parties and is a final, complete, and all inclusive statement of the terms thereof, and supersedes and terminates any prior agreement(s),understandings,or written or verbal representations made between the parties with respect thereto. 21. TERMINATION. This Agreement may be terminated by the City for any reason or for convenience upon written notice to the Contractor. In the event of termination, the City shall be obligated to the Contractor for payment of amounts due and owing for materials provided or for services performed or furnished to the date and time of termination. Dated: ,2015. CITY OF FARMINGTON By: Todd Larson,Mayor By: David McKnight,City Administrator 4 Dated: ,2015 CONTRACTOR: C&II SPORT SURFACES,INC. By: Its: 5 Eh' A C & H Sport Surfaces, Inc. Since 1970 TIM CARLSON ■. 2312 SEURER ST. \„-- NEW MARKET,MN 55054 PHONE 952-461-5678 ��" J FAX: 952461-5679 Qualityandnepenriaarnty July 20,2015 Attu:Randy DIstad,Parks and Rec Director City of Farmington 325 Oak St. Farmington,MN 55024 Email:rdlstad @cLfarmington.mn.us RE:REPAIR/RESURFACE 1/2 BASKETBALL COURT AT MEADOWVIEW PARK Randy, Thank you for contacting C&H Sport Surfaces,Inc.regarding your basketball court facility.We have been In the tennis court,basketball - court and running track Industry for over 40 years and we pride ourselves on quality workmanship and dependable service. C&H Sport Surfaces,Inc.is a member ofthe BBB,USTA and MASMS. RESURFACING PROCESS TO INCLUDE(APPROX 200 SY): • Power spray/hydro-wash entire court surface to remove loose materials,dirt and debris. • Scrape and blow entire court surface of remaining dirt,debris and loose materials. • Clean cracks of weeds and loose materials.Fill and blend cracks to surface using acrylic crack flier. • Patch and blend low areas,°birdbath;,to surface using acrylic patch. • Apply 2,black sand fortified,100%acrylic filler coat over entire court surface according to the manufacturer's specifications. • Apply 2,textured,acrylic color coats over the entire court surface according to the manufacturer's specifications.Color to be dark green. • Upon curing,apply 2"regulation white playing lines to include:lane 3 pt.line and border. Total cost to complete this 'A pressured water source will be needed near project location. *1 year manufacturer's warranty. 'Sprinkler system near project location must be turned off. 'Use of SPORT MASTER COATING Products. C&li Sport Surfaces,Inc.Is fully bonded and Insured for your project,and will issue a certificate of insurance upon request if you have any further questions,please contactTim at 952-461-5678. Thank you, Tim S.Carlson C&H Sport Surfaces,Inc. Acceptance of Pronosat:The above prices and specifications are satisfactory and are hereby accepted.You are authorized to do the work as specified above.Payment Is to be made within 30 days of project completion date.An interest rate of 18%wig be added to all accounts that exceed the 30 day project completion date.Any collection fees due to nonpayment are to be paid by the customer.Cracks are note warranty item.Upon acceptance,the surface may be played on. bate: / / Authorized Signature: A Signed contract or POif is required to schedule this project.I have read and understand the Terms and Conditions(p2)of this contract NOTE:We reserve the right to withdraw this proposal if not accepted within 15 days. • TENNIS COURTS • PICKLE BALL COURTS • RUNNING TRACKS • BASKETBALL COURTS • SNOWPLOWING • 10 U LINES • • email:chsportsutfaces@rrrchslcom • www.chsportsurfaces.com of i City of Farmington t, 430 Third Street Farmington, Minnesota 1*1 651.280.6800 -Fax 651.280.6899 44t.4'nolov www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: 2015 General Fund Budget Review DATE: August 17, 2015 INTRODUCTION Each year the city adopts a balanced budget. Through June 30 the 2015 building permit activity was less than budgeted and staff believes projected activity for the remainder of the year will be less than budgeted. This raises the question of whether or not the city needs to amend the 2015 budget. Based on the following staff does not believe a budget amendment is needed at this time. DISCUSSION Two approaches were used to review the city's actual and projected financial results. Both worksheets are included in your packet. The first analysis, General Fund Line Item Review, involved comparing the actual June 30 year-to-date amounts for each line item to the corresponding 2015 budget amount These percentages are listed in column G. Revenues less than 50% and expenditures more than 50%were highlighted in red. Next the comparable 2014 YTD percentages were compared to the 2015 percentages. The results were captured in column I. The more significant negative variances were highlighted in red and positive variances were highlighted in green. Then each line item was reviewed. Comments and possible budget revisions were noted in column K. This review indicated the General Fund budget may fall short by$65,000. The second analysis, General Fund Ratios, estimated the 2015 expenditure amounts by annualizing the 2015 June year-to-date expenditures at the same rate the 2014 June year-to-date expenditures were as a percentage of their respective full year 2014 actual amounts. For example,the General Funds total 2014 expenditures were 2.13 times the 2014 June year-to-date expenditures ($9,795,143 in cell D2 divided by$4,593,807 in cell B2). The 2015 projection was arrived at by multiplying the 2015 June year-to-date expenditures of $4,867,867(cell C2)by 2.13 which estimates 2015 projected expenditures of$10,311,572(cell E2)which would be 96.8%of budget or a positive variance of$345,045 (cell E4). In the next section this is further broken down into two larger categories,human resource(HR)and non-HR expenditures. It is estimated that$79,548 of the variance will occur in the HR line items. As of June 30, 2015 the city had 1.5 open positions and not every employee utilizes the full amount budgeted for benefits so a positive variance in this area is reasonable and approximates the amount of revenues by which building permits are projected to be short. The final section looks at the non-HR expenditures. Historically, departments have only spent what was actually needed throughout the year,not what was budgeted. Based on year-to-date expenditures and past spending patterns this level of analysis indicates non-HR expenditures are projected to come in under budget Based on the above analysis and barring anything unusual during the last six months of 2015, expenditures amounts are projected to come in under budget by more than the projected revenue deficit, so I do not feel the 2015 General Fund budget needs to be amended. BUDGET IMPACT Based on the detailed review the 2015 General Fund budget does not needed to be amended at this time. ACTION REQUESTED This is an information only item. Staff will be available to answer questions. ATTACHMENTS: Type Description © Backup Material General Fund Line Item Review LI Backup Material General Fund Ratios .0 `m 0 0 m 0 co NT J Ev .. 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LO- CI) C) O) a- CD d' O) CO M O) CO d' fa O) N- a- ti CO LC) N LC) N O C) CT) O 00 N- C` CO CO N Q a- CO V> 69- EH Ea EF)- Eft C1) di EA N- N- o CO LC) o O N o CO a- N- t` O) N C) N CO CI CO CO Lo. N CD CO O O) d" I- 03 N- CO "t CO CO- d- - CO d- LO > C CO LC) 0) CO N- C) U o y CO cD d LC) C) O CO C a d" CJ CO- I- a- CO El} E9- Ea Ea cry try N- N o CD O o a- CO o O Lf) CO CD d' CO d• a- d' p CO N (.,.j CO N in' O) O d h C) O) O) co. d' co- co- d" CO 41; d y va LL) d- C) CO N ,- CO C Q d • O CO N- 1- 00 7 CO- Ef Ef Ea H-} d-} CA CU N i 7 N .- 7 N N C = C Z Q '6 ` i'' a C7) C .. 'D d Cr) N 0 C U) CU o LL co G C c D 0_-66 c -6 iY ry � D a) .C6 CO X c .03 03 = 1 , 0) c„ w m Ca o x > ° CC fY > ° O o I- d m Et} o I I €9 o Z Z 7 >- CO CO d- LC) CO ti 00 CT O N CO d' Lc) tole City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 �*+t•A p" www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David J. McKnight, City Administrator SUBJECT: City Administrator Annual Performance Review DATE: August 17, 2015 INTRODUCTION My employment anniversary as the Farmington City Administrator will occur on August 29, 2015. As of this August I have been with the city for four years. This is also the time of year where the city council traditionally conducts my annual performance evaluation. DISCUSSION Like all other employees, an annual performance evaluation of the city administrator is a positive event. The review provides the opportunity to review the work that I have performed over the past year and to work with the city council to set my priorities for the next 12 months. State statute 13D provides for a very limited number of reasons when the city council can discuss items in a closed session. One of the allowable items for a closed session is a performance evaluation. The subject of the performance evaluation can request that the evaluation be conducted in public. The city council must provide a summary of the performance evaluation at the next open meeting. BUDGET IMPACT NA ACTION REQUESTED Make a motion to go into closed session to conduct the annual performance evaluation of city administrator David McKnight.