HomeMy WebLinkAbout08.17.15 Council Minutes COUNCIL MINUTES
REGULAR
August 17,2015
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Mayor Larson led the audience and Council in the Pledge of Allegiance.
3. ROLL CALL
Members Present: Larson, Bartholomay,Bonar, Donnelly,Pitcher
Members Absent: None
Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator;
Robin Hanson,Finance Director;Brian Lindquist,Police Chief;
Jim Larsen, Fire Chief;Adam Kienberger,Community
Development Director;Randy Distad,Parks and Recreation
Director;Kevin Schorzman, City Engineer;Justin Elvestad,
Assistant Fire Chief;Jeff Allbee,Assistant Fire Chief;Members of
the Fire Department; Cynthia Muller,Executive Assistant
Audience: Jake Cordes,Melissa Sauser,Janie Tutewohl,Avery Hildebrand,
Shelly Eldridge
4. APPROVE AGENDA
City Administrator McKnight added item 5b) 195th Street Project Update.
MOTION by Bartholomay, second by Donnelly to approve the Agenda. APIF,
MOTION CARRIED.
5. ANNOUNCEMENTS
a) Swearing In of Assistant Fire Chiefs
City Administrator McKnight swore in Justin Elvestad and Jeff Allbee as
Assistant Fire Chiefs.
b) 195th Street Project Update-Engineering
Not all of the features of phase two will be complete by the time school opens,
such as the trails. Students north of 195th Street will have to be bussed to school
as the trail will not be available in time. The delay is due to weather and
unforeseen circumstances with small utilities. The road will be built up to Everest
Path before school starts.
Akin Road to Diamond Path will open prior to Labor Day. •
Flagstaff will be fully complete when school opens, 195th Street will be open to
Everest Path for busses. Trails will follow, after that comes topsoil and seed. A
few weeks after school starts,the trails will be open.
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August 17,2015
Page 2
There is a small section of road between Eureka and Everest Path that is being left
out of phase two in order to focus on opening Everest Path and will be added to
phase three. In phase three,Pilot Knob will be closed beginning the first or
second week of September.
Council requested a work session prior to the opening of school to receive an
update. The work session was set for August 24, 2015.
6. CITIZEN COMMENTS
Mr.Avery Hildebrand, Community Coordinator with Conservation Minnesota and
Audubon Minnesota. The organization conducted a survey in the Dakota Electric
territory on conservation issues. They received 199 responses in Farmington and Mr.
Hildebrand gave the results of their survey.
7. CONSENT AGENDA
MOTION by Bartholomay, second by Pitcher to approve the Consent Agenda as
follows:
a) Approved Council Minutes(8/3/15 Regular(8/10/15 Work Session)-
Administration
b) Approved Temporary On-Sale Liquor License St.Michael's Church-
Administration
c) Approved Out-of-State Training Request-Police
d) Acknowledged Retirement Fire Department—Human Resources
e) Approved Appointment Recommendation Fire Department—Human Resources
f) Approved Appointment Recommendation Fire Department—Human Resources
g) Approved Appointment Recommendation Fire Department—Human Resources
h) Approved Appointment Recommendation Fire Department—Human Resources
i) Approved Bills-Finance
APIF,MOTION CARRIED.
8. PUBLIC HEARINGS
a) Adopt Resolution 195th Street Project Street Reconstruction Bonds and
Authorization to Sell Bonds-Finance
This fall the city will need to pay the county for the city portion of the 195th Street
project. The current estimate for the city's share is$5.8 million and will be
financed from three funding sources:
2015 MSA construction draw $1,000,000
Interfund loan from storm water trunk capital projects fund $1,641,250
Tax-exempt bond proceeds $3,210,000
Less: costs of issuance,underwriter's discount and rounding (85,000)
Ms. Shelly Eldridge, of Ehlers explained the bond sale process. The bond amount
is$3,210,000 and will count against the debt levy. It will be a 15-year bond. The
city's current bond rating is AA-. Bids will be brought to the September 21,
2015,Council meeting.
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August 17,2015
Page 3
MOTION by Bartholomay, second by Donnelly to close the public hearing.
APIF,MOTION CARRIED. MOTION by Bartholomay, second by Bonar to
adopt RESOLUTION R37-15 authorizing the issuance and sale of street
reconstruction bonds in the amount of$3,210,000. APIF,MOTION CARRIED.
9. AWARD OF CONTRACT
a) Approve Downtown Redevelopment Plan Contract—Community
Development
An application was sent to the Community Development Agency(CDA) for a
redevelopment plan grant. The grant has been obtained for$15,000. The plan is
to set a unified vision for the establishment of downtown and what we want it to
be. The plan will also be used by the City Council and advisory commissions to
identify opportunities in the downtown area for redevelopment. This will also
position the city to apply for grants to carry out redevelopment projects.
The selection committee recommended Hoisington Koegler Group Inc.to develop
the plan. They are partnering with Maxfield Research to provide market analysis
and feasibility research, and Northland Securities to provide implementation tools
and financial analysis. A project task force will be appointed to oversee the
various steps in the process. The plan should take approximately six months to
complete. The plan will have a shelf life of five to ten years.
The project budget is$40,000 and will be funded with:
$15,000 CDA Redevelopment Incentive Grant
$15,000 Excess administration dollars from the City Center TIF District
$10,000 Community Development 2015 professional services budget
MOTION by Bartholomay, second by Donnelly to approve a contract with
Hoisington Koegler Group, Inc. in the amount of$40,000 to prepare a Downtown
Redevelopment Plan. APIF,MOTION CARRIED.
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) CDBG Rehabilitation Grant Town Properties,LLC—Community
Development
An application was received from Town Properties,LLC, (Anne Olson and Janie
Tutewohl)for a commercial rehabilitation grant for the building located at 341
Third Street. Staff is recommending the maximum allowed amount of$35,000 to
eliminate conditions detrimental to public health and safety. The EDA
recommended approval at their meeting on May 26,2015. The grant will cover
roof replacement,brick tuck pointing/repair,ADA bathroom improvements,
structural repairs, fire suppression and related improvements. The grant requires
a 1:1 match and the applicant is providing funds exceeding$100,000 along with
additional improvements and two second floor apartments. The business will be
Town Sports,a sportswear store. MOTION by Bartholomay, second by Bonar to
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August 17,2015
Page 4
approve a CDBG commercial rehabilitation grant agreement with Town
Properties, LLC. APIF,MOTION CARRIED.
b) Adopt Ordinance Amendment Concerning Data Centers—Community
Development
This is amending the zoning ordinance with a definition of a data center and to
amend zoning districts. Data centers will be allowed as a permitted use in the B1
(highway business),B3 (heavy business), SSC(Spruce Street Commercial,
Business/Commercial Flex, IP(industrial park)and I-1 (industrial). MOTION by
Bartholomay, second by Pitcher to adopt ORDINANCE 015-699 amending the
zoning code as it relates to data centers. APIF,MOTION CARRIED.
c) Adopt Ordinance Amendment Concerning Community Solar Gardens—
Community Development
This amendment will add community solar gardens as a conditional use within the
agriculture zoning district. MOTION by Bartholomay, second by Donnelly to
adopt ORDINANCE 015-700 amending sections 10-2-1 and 10-5-5 of the zoning
code. APIF,MOTION CARRIED.
d) Approve Agreement Meadowview Park Basketball Court Resurfacing
Project—Parks and Recreation
Staff requested approval of an agreement with C &H Sport Surfaces Inc.to repair
and resurface the Meadowview Park basketball court. The cost will be$3,850
and will come from the park maintenance budget. MOTION by Bartholomay,
second by Donnelly to approve an agreement with C&H Sport Surfaces Inc. for
the repair and resurfacing of the Meadowview Park basketball court. APIF,
MOTION CARRIED.
e) 2015 General Fund Budget Review-Finance
Staff reviewed revenues and expenditures in the 2015 budget, and estimated
expenditures for the rest of 2015. The analysis showed that a budget amendment
is not needed for 2015.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilineinber Pitcher: Encouraged residents to visit the Downtown Farmington
Farmers' Market each Thursday.
Mayor Larson: Asked residents to shop local.
MOTION by Bartholomay, second by Bonar to recess into Executive Session at 8:14 p.m.
APIF,MOTION CARRIED.
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August 17,2015
Page 5
14. EXECUTIVE SESSION
a) City Administrator Annual Performance Review
The closed session began at 8:17 p.m. for the City Administrator's annual
performance review. Present at the closed session were all five city
councilmembers, City Attorney Jamnik and City Administrator McKnight.
MOTION by Bartholomay, second by Pitcher to move into open session at 9:13
p.m. APIF,MOTION CARRIED.
15. ADJOURN
MOTION by Bartholomay, second by Donnelly to adjourn at 9:13 p.m. APIF,
MOTION CARRIED.
Respectfully submitted,
Cynthia Muller
•
Executive Assistant