HomeMy WebLinkAbout11.02.15 Council Minutes COUNCIL MINUTES
REGULAR
November 2, 2015
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OF ALLEGIANCE
Collin and Aiden O'Hern of Pack 119 led the audience and Council in the Pledge of
Allegiance.
3. ROLL CALL
Members Present: Larson, Bartholomay, Bonar,Donnelly,Pitcher
Members Absent: None
Also Present: Andrea Poehler, City Attorney;David McKnight, City
Administrator; Robin Hanson,Finance Director;Adam
Kienberger, Community Development Director;Randy Distad,
Parks and Recreation Director;Kevin Schorzman, City Engineer;
Cynthia Muller,Executive Assistant
Audience: Kevin,Aiden and Collin O'Hern
4. APPROVEAGENDA
Mayor Larson pulled item 7i)Approve Additional Staff Issued Business Credit Cards for
separate vote.
MOTION by Bartholomay, second by Donnelly to approve the Agenda. APIF,
MOTION CARRIED.
5. ANNOUNCEMENTS
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Donnelly, second by Pitcher to approve the Consent Agenda as follows:
a) Approved Council Minutes(10/19/2015 Regular)-Administration
b) Adopted RESOLUTION R60-15 Approving Gambling Event Permit Knights of
Columbus-Administration
c) Approved Temporary On-Sale Liquor License Masonic Lodge-Administration
d) Adopted RESOLUTION R61-15 Accepting Donations to the Rambling River
Center—Parks and Recreation
e) Approved Game Ice Rental Agreement with Farmington School District—Parks
and Recreation
0 Accepted Resignation Parks and Recreation Commission-Administration
g) Accepted Resignation Rambling River Center Advisory Board-Administration
h) Approved Seasonal Hiring—Human Resources
j) Approved Bills-Finance
APIF,MOTION CARRIED.
Council Minutes(Regular)
November 2,2015
Page 2
i) Approve Additional Staff Issued Business Credit Cards-Finance
As Family Fresh has changed their procedure with credit cards, city staff that
make frequent purchases there will be issued business credit cards. These include
Municipal Services Coordinator Larson and Assistant Fire Chiefs Allbee,
Elvestad and Schmitz. MOTION by Bartholomay, second by Pitcher to add four
city business credit cards for the individuals indicated each with a$500 credit
card limit. Voting for: Bartholomay, Bonar,Donnelly,Pitcher. Abstain: Larson.
MOTION CARRIED.
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT -
10. PETITIONS,REQUESTS AND COMMUNICATIONS
a) Financial Review—2015 September Year-to-Date-Finance
After nine months of the year,revenues and expenditures should be at 75%of
budget. General fund revenues total $5.5 million or 53%of budget. The second
installment of property taxes will be received in December and January. Building
permits are less than last year and staff estimates permits will be$110,000 below
budget. Miscellaneous revenues reflect the use of$81,000 of fund balance to pay
for increased human resource costs in the fire department of$60,000 and the
carryover of a 2014 building project for the fire department for$21,000.
General fund expenditures total$7.5 million or 70%of budget. Siren repairs
were higher than expected. In the Fire budget expenditures are$143,000 more
than 2014 for the same period. Human resource costs represent$68,000,uniform
costs amount to$30,000 and the remaining$45,000 covers many line items. This
budget will be$50,000 over for the year due to part-time salaries related to
training and increased calls and building and apparatus maintenance. Planning
expenditures are 95%of budget due to a settlement with a former employee.
The general fund fund balance has decreased$1.7 million to $2.4 million which is
expected due to receipt of property taxes in December and January.
Rambling River Center revenues are ahead of budget. However,revenues are
$3,300 less than this period for 2014 due to trip cancellations due to insufficient
registrations and not as many program offerings with reduced staff. Expenditures
are within budget.
Pool revenues are identical to 2014. Expenditures are$4,000 less than 2014.
The arena has increased revenues due to summer ice and advertising revenue.
Expenditures included new security cameras and equipment maintenance. The
arena should at least break even for the year.
Regarding liquor operations,neither store met their gross profit benchmark of
25%. The downtown store is at 24.6%and Pilot Knob is at 24.5%. There is
Council Minutes(Regular)
November 2,2015
Page 3
increased competition and traffic disruption with 195th Street. The net income for
2015 is$95,000 less than 2014. There were security camera upgrades,
community investment transfers are done throughout the year and net sales are
$3,900 lower at the downtown store and$37,800 lower at Pilot Knob.
Solid waste is within budget. Increased expenditures relate to higher recycling
costs, increase in the amount of commercial recycling, increased disposal fees and
purchase of new garbage containers.
Council noted liquor store proceeds are down,permits are down, spending will be
within .5%of our total budget. This is one of the tighter budgets we have seen in
quite some time. City Administrator McKnight noted department heads reviewed
budgets that are over and under. Everyone has worked hard to keep the general
fund balance above zero during the year. He complimented all the department
heads on working together to not go backwards.
11. UNFINISHED BUSINESS
12. NEW BUSINESS
a) Early Redemption of the Remaining 1995 Wastewater Treatment Bonds-
Finance
These bonds were issued 20 years ago and we have the opportunity to redeem
them early and save$700. This will pay off another series of bonds and reduce
the outstanding bond balance. The outstanding balance is$56,532.72. MOTION
by Pitcher, second by Bonar authorizing the Finance Director to notify the Public
Facilities Authority of its intention to repay the remaining amount outstanding,
plus accrued interest, as of February 20,2016. APIF,MOTION CARRIED.
13. COUNCIL ROUNDTABLE
Councilmember Donnelly: Reminded everyone to vote in the school district election
tomorrow.
Councilmember Pitcher: The Patriotic Day program is November 5,2015, at
Farmington High School.
Councilmember Bonar: The Fire Department Turkey Bingo is November 14,2015.
City Engineer Schorzman: Due to the weather,the 195th Street project will be
completed mid-November.
Community Development
Director Kienberger: There were two ribbon cuttings at Principle Financial
Group and Swedin Chiropractic. The Downtown Redevelopment Plan Task Force
updates can be found on our website. Current construction projects include the
Farmington Bakery and the two new businesses in the Often building were due to
renovations with community development block grants.
Council Minutes(Regular)
November 2,2015
Page 4
Mayor Larson: A wine tasting will be held November 5, 2015, at Celt's. Winter
parking restrictions are in effect. Market On Oak is having an open house and customer
appreciation November 5 through 7, 2015. He encouraged residents to shop local.
14. ADJOURN
MOTION by Donnelly, second by Pitcher to adjourn at 7:26 p.m. APIF,MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant