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HomeMy WebLinkAbout12.07.15 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Tim Pitcher AGENDA REGULAR CITY COUNCIL MEETING DECEMBER 7, 2015 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Certificate of Achievement for Excellence in Financial Reporting Award Acknowledged 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (11/16/2015 Regular)—Administration Approved b) Approve Various 2016 License and Permit Renewals—Administration Approved c) Adopt Resolution Declaring Surplus Fire Department Property—Fire R71-15 d) Approve Farmington Fire Department Helmet Purchase Policy—Fire Approved e) Approve State of Minnesota Mighty Ducks Grant Agreement—Parks and Recreation Approved f) Acknowledge Resignation Engineering—Human Resources Acknowledged g) Approve 2016 Non-Bargaining Compensation Adjustment—Human Resources R72-15 h) Approve Seasonal Hiring—Human Resources Approved i) Approve Bills Approved REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda.If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS a) Approve 2016 License Renewals-Administration Approved 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution Approve Final Recommended 2016 Operating Budgets and Tax Levy—Finance Tabled to Dec 21, 2015 b) Amend Ordinance Utility Billing-Finance Ord 015-710 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Fire Department Update Information Received 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. okRift, City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .A www ci.fatmington_mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: Certificate of Achievement for Excellence in Financial Reporting Award DATE: December 7, 2015 INTRODUCTION Earlier this year the finance staff submitted an application for the Government Finance Officers Association's (GFOA)Certificate of Achievement for Excellence in Financial Reporting. The application was submitted for the city's 2014 Comprehensive Annual Financial Report(CAFR). Staff were recently informed that the city was awarded this designation. DISCUSSION The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment for the city and staff. This is the sixth consecutive year the city has received this prestigious national award. In order to be awarded this Certificate of Achievement,the government needs to publish an easily readable and efficiently organized comprehensive annual financial report and satisfy both generally accepted accounting principles (GAAP)and applicable legal requirements. The Certificate of Achievement is valid for a period of only one year. BUDGET IMPACT Not applicable. ACTION REQUESTED Acknowledge receipt of the award and the hard work of not only the Finance Department staff,but all city staff members who are thorough and diligent in their review and handling of the city's many,many accounting transaction inputs. ATTACHMENTS: Type Description t Backup Material GFOA Award Letter D Backup Material GFOA Certificate of Achievement Award Government Finance Officers Association 203 N.LaSalle Street-Suite 2700 Chicago, IL 60601 Phone(312)977-9700 Fax(312)977-4806 November 2,2015 David McKnight City Administrator City of Farmington 430 3rd Street Farmington MN55024 Dear Mr.McKnight: We are pleased to notify you that your comprehensive annual financial report(CAFR)for the fiscal year ended December 31, 2014,qualifies for a Certificate of Achievement for Excellence in Financial Reporting. The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management Each entity submitting a report to the Certificate of Achievement review process is provided with a "Summary of Grading" form and a confidential list of comments and suggestions for possible improvements in its financial reporting techniques. Your list has been enclosed.You are strongly encouraged to implement the recommended improvements into the next report and submit it to the program. If it is unclear what must be done to implement a comment or if there appears to be a discrepancy between the comment and the information in the CAFR, please contact the Technical Services Center (312) 977-9700 and ask to speak with a Certificate of Achievement Program in-house reviewer. Certificate of Achievement program policy requires that written responses to the comments and suggestions for improvement accompany the next fiscal year's submission. Your written responses should provide detail about how you choose to address each item that is contained within this report. These responses will be provided to those Special Review Committee members participating in the review. When a Certificate of Achievement is awarded to a government; an Award of Financial Reporting Achievement(AFRA) is also presented to the individual(s)or department designated by the government as primarily responsible for its having earned the Certificate. Enclosed is an AFRA for: Finance Department,City of Farmington Continuing participants will find a certificate and brass medallion enclosed with these results.First-time recipients will find a certificate enclosed with these results followed by a plaque in about 10 weeks.We hope that you will arrange for a formal presentation of the Certificate and Award of Financial Reporting Achievement,and that appropriate publicity will be given to this notable achievement. A sample news release has been enclosed. We suggest that you provide copies of it to local newspapers,radio stations and television stations. In addition,details of recent recipients of the Certificate of Achievement and other information about Certificate Program results are available in the"Awards Program"area of our website, www.gfoa.org A current holder of a Certificate of Achievement may include a reproduction of the award in its immediately subsequent CAFR. A camera ready copy of your Certificate is enclosed for that purpose. If you reproduce your Certificate in your next report,please refer to the enclosed instructions. A Certificate of Achievement is valid for a period of one year. To continue to participate in the Certificate of Achievement Program it will be necessary for you to submit your next CAFR to our review process. In order to expedite your submission we have enclosed a Certificate of Achievement Program application form to facilitate a timely submission of your next report. This form should be completed and sent (postmarked) with three copies of your report,three copies of your application,three copies of your written responses to the program's comments and suggestions for improvement from the prior year,and any other pertinent material with the appropriate fee by June 30,2016. Your continued interest in and support of the Certificate of Achievement Program is most appreciated. If we may be of any further assistance,please contact Delores Smith(dsmith@gfoa.org or(312)578-5454). Sincerely, Government Finance Officers Association _4224 Stephen J.Gauthier,Director Technical Services Center SJG/ds ■ ■■ ■■ ■ • Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Farmington Minnesota For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 2014 kr04,-"Aors-, Executive Director/CEO • • L" �:J OWii�► City of Farmington at% 430 Third Street fb Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 44T.4,0,04° www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve City Council Minutes (11/16/2015 Regular)-Administration DATE: December 7,2015 INTRODUCTION Attached are the November 16, 2015 city council minutes. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the November 16,2015 city council minutes. ATTACHMENTS: Type Description i Exhibit Council minutes (11/16/2015 Regular) COUNCIL MINUTES REGULAR NOVEMBER 16, 2015 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar,Donnelly, Pitcher Members Absent: None Also Present: Andrea Poehler, City Attorney; Kevin Schorzman,Acting City Administrator;Robin Hanson,Finance Director;Jim Larsen,Fire Chief; Adam Kienberger, Community Development Director; Brenda Wendlandt,Human Resources Director; Tony Wippler, Planning Manager; Cynthia Muller,Executive Assistant Audience: Ann Bailey, Dakota County Commissioner Mike Slavik, Scott O'Brian 4. APPROVE AGENDA Councilmember Bonar pulled items 7g)LELS Police Officer Unit Settlement and'7h) LELS Sergeants Unit Settlement for comment. MOTION by Pitcher, second by Donnelly to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) DARTS President Ann Bailey Ms.Ann Bailey, DARTS President, gave a presentation on the variety of services offered by DARTS for seniors. They offer transportation services and home services. b) Dakota County Commissioner Mike Slavik Commissioner Slavik gave a presentation on 2015 activities in the county. New election equipment has been purchased through a partnership with cities,the county and federal grants. The county also implemented a new land records system that is 100%electronic. Farmington is part of the Dakota County Electronic Crimes Task Force which has been very successful. The judicial center in Hastings is being renovated. Reservations for cabins at White Tail Woods Regional Park can be done online. The county hired a person to coordinate 2,000+volunteers. The county has removed 700 acres of buckthorn through the help of volunteers. There were 43 road projects in 2015, including the 195th Street project in Farmington. Dakota County has started a broadband initiative including cities to create a stronger fiber infrastructure for businesses. Council Minutes(Regular) November 16,2015 Page 2 Upcoming projects in 2016 include finishing touches on 195th Street, signal replacements on TH3 at Elm and Ash Streets, an overlay on Pilot Knob from 195th Street south to CSAH 50, an overlay on CSAH 50 from Division Street to Cedar Avenue, an overlay in Empire Township on CR66 from TH3 to CSAH 52. The county's budget for 2016 is $401,500,000. Next year Dakota County will be debt free. Preliminary discussions show a.5%tax increase,but there are serious discussions to put it back to 0% increase. There would still be a tax increase for residents because of increased property values. Dakota County has the lowest property tax levy of all seven counties in the metro. The average home value in Farmington in 2015 was $192,500. The median in 2016 is projected to be $206,500. If the property value went up,there would be a$40 tax increase per year. The average value for Farmington in 2016 is$212,787, which would be an increase of$22.57 per year. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes (11/2/2015 Regular)(11/9/2015 Work Session)- Administration b) Adopted RESOLUTION R62-15 Approving Submittal of Application and Joint Powers Agreement for Landfill Abatement Funds from Dakota County— Municipal Services c) Adopted Joint RESOLUTION R63-15 Annexing a Portion of 213th Street Right- of-Way—Community Development d) Approved Elimination of Recreational Fire Permit and Fee-Fire e) Adopted RESOLUTION R64-15 Approving Consent to Change of Control of the Cable Franchise—Human Resources f) Approved Seasonal Hiring—Human Resources g) Adopted RESOLUTION R65-15 Approving LELS Police Officer Unit Settlement—Human Resources h) Adopted RESOLUTION R66-15 Approving LELS Sergeants Unit Settlement— Human Resources i) Acknowledged Resignation Fire Department—Human Resources j) Approved Appointment Recommendation Municipal Services Department— Human Resources k) Adopted RESOLUTION R67-15 Approving Fund Balances Committed- Finance 1) Approved Utility Billing Electronic Bill Presentment,Electronic Payments, Including Third Party Check Consolidation, Recurring ACH/Credit Card Payment Processing-Finance m) Adopted RESOLUTION R68-15 Authorizing 195th Street Reconstruction Project Internal Loan from the Storm Water Trunk Fund to the General Fund-Finance n) Approve Bills APIF,MOTION CARRIED. Council Minutes(Regular) November 16,2015 Page 3 g) LELS Police Officer Unit Settlement-Human Resources h) LELS Sergeants Unit Settlement—Human Resources Councilmember Bonar stated over the last few months we have approved bargaining unit agreements all for three-year terms and negotiated in good faith before the expiration of their existing contracts. That says quite a bit to the employees and the administration. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Award Bid for Fire Station 2 Floor Sealing-Fire The floor at station 2 is ten years old and there is a lot of pitting in the concrete. This needs to be repaired and sealed. Staff recommended the bid from GFC Industrial Floor Coatings for$18,963.35 as they have a 20-year warranty. MOTION by Bartholomay, second by Donnelly to award the contract for Fire Station 2 apparatus floor repair and sealing to GFC Industrial Floor Coatings in the amount of$18,963.35. APIF,MOTION CARRIED. 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution and Ordinance Trident Development Zoning and Comprehensive Plan Change—Community Development Trident Development will be purchasing property from St.Michael's Church located south of Ash Street and west of Denmark Avenue. The comp plan amendment would be from public/semi-public to high density residential and a rezone from R-1 (low density residential)to R-5 (high density residential). A final plat will be required to change the property from an outlot to a developable lot. The use of the property will be a three-story, 70-unit senior assisted living facility. The property is .42 acres. Mr. Scott O'Brian, owner of Trident Development, stated Trident is a full-service real estate company specializing in assisted living facilities. This is a private company,not a non-profit. Trident is the developer and the construction arm. They will own the facility with a management company. The facility will include assisted living and a secured memory care wing. MOTION by Bartholomay, second by Pitcher to adopt RESOLUTION R69-15 granting a comprehensive plan amendment from public/semi-public to high density residential and ORDINANCE 015-709 rezoning the subject property from R-1 (low density residential)to R-5 (high density residential). APIF, MOTION CARRIED. b) Approve Dakota Broadband Board Joint Powers Agreement—Community Development The agreement is for the creation and participation in the Dakota Broadband Board. The purpose of the board is to provide a more efficient use of fiber Council Minutes(Regular) November 16,2015 Page 4 infrastructure throughout the county. Farmington's initial membership fee for 2016 would be$3,164 which will be funded by the EDA. A councilmember would be appointed to the Board of Directors and another councilmember would be an alternate. MOTION by Bartholomay, second by Bonar to approve the joint powers agreement establishing membership in the Dakota Broadband Board and appointing Mayor Larson to the Board of Directors and Councilmember Pitcher as the alternate. APIF,MOTION CARRIED. c) Approve Early Redemption of the Remaining Series 2005C Bonds-Finance After February 1, 2016,the 2005C bonds will have$1,385,000 outstanding. After this time the bonds will be redeemable. The bonds were used to finance fire station 2. Staff recommended using an internal loan from the storm water trunk fund to redeem the bonds early. The loan would be repaid over ten years. This would be an interest savings of$189,000. MOTION by Donnelly, second by Bartholomay to adopt RESOLUTION R70-15 authorizing staff to utilize the proceeds of an internal loan from the storm water trunk fund to optionally redeem the 2005C bonds on February 1, 2016. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Councilmember Donnelly: 195th Street is open and everyone should learn the proper etiquette for using roundabouts. Councilmember Bartholomay: Thanked Commissioner Slavik for the county information. Councilmember Pitcher: Wished everyone a Happy Thanksgiving. Councilmember Bonar: The fire department had a very successful turkey bingo. City Engineer Schorzman: Regarding the 195th Street project,he wanted to recognize the strong partnership with Dakota County,the school district, bus company and the contractor. It was a two-year project that was completed in a year and on time. He also thanked the residents for their patience. There was also great council support during the planning phase. Finance Director Hanson: The first bill for the 195th Street project was received today and will be paid through bond proceeds and the MSA construction draw. The internal loan will be used for the next invoice. Mayor Larson: Mayor Larson also thanked the businesses for their patience during the 195th Street project. City offices will be closed November 26 and 27,2015, due to the Council Minutes(Regular) November 16,2015 Page 5 Thanksgiving holiday. Residents should note the revised garbage and recycling schedule for the holidays. Board and commission applications are due by December 23, 2015. There is no school November 25 and December 4, so there will be open hockey those days. The Rambling River Center Secret Holiday Shop will be December 5, 2015. The Ground Round will close for business on Thanksgiving, but will open their doors that day for a free meal to those in need. Mayor Larson encouraged residents to shop local. 14. ADJOURN MOTION by Pitcher, second by Bonar to adjourn at 7:58 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant (FARi9. City of Farmington Iiii 430 Third Street Farmington,Minnesota j 651.280.6800 -Fax 651.280.6899 .A raw, www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve Various 2016 License and Permit Renewals-Administration DATE: December 7, 2015 INTRODUCTION Per city code the city council has the authority to approve on-sale and off-sale beer licenses, cigarette licenses, billiards licenses and gaming device licenses. DISCUSSION The following establishments have submitted their applications for renewal: 3.2 Beer On-Sale- Fountain Valley Golf Course, 2830 220th Street West Weng's Kitchen, 115 Elm Street Dunn Bros Coffee, 20700 Chippendale W Farmington Billiards, 933 8th Street 3.2 Beer Off-Sale- Kwik Trip,217 Elm Street Kwik Trip, 18290 Pilot Knob Road Fountain Valley Golf Course,2830 220th Street West SuperAmerica#4534, 18520 Pilot Knob Road Cigarette License- Farmington Municipal Liquor Store, 18350 Pilot Knob Road Farmington Municipal Liquor Store, 109 Elm Street Farmington Amcon, 957 8th Street Kwik Trip#693, 217 Elm Street Kwlk Trip#443, 18290 Pilot Knob Road Family Fresh Market#326, 115 Elm Street SuperAmerica#4534, 18520 Pilot Knob Road Farmington Tobacco,Inc., 115 Elm Street, Suite E Gaming Device License- Farmington Lanes, 27 5th Street Farmington Billiards, 933 8th Street Billiards License: Farmington Billiards, 933 8th Street The appropriate forms, fees and insurance information have been submitted with the applications. The applications have also been reviewed and approved by the Police Department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2016 budget. ACTION REQUESTED Approve licenses for the above mentioned applicants. 4FC194,. City of Farmington s;, 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 4. -• a" www.ci.farnvngton.mn.us TO: Mayor, Councihnembers and City Administrator FROM: Jim Larsen,Fire Chief SUBJECT: Adopt Resolution Declaring Surplus Fire Department Property-Fire DATE: December 7, 2015 INTRODUCTION The Farmington Fire Department(FFD)has many pieces of non-compliant personal protective equipment and seeks to donate and/or dispose of this property. DISCUSSION The members of the Farmington Fire Department continue to make progress in the organization and cleaning of our facilities. As part of this on-going effort, staff has found personal protective equipment that has been stored at the fire station for decades in some cases. The National Fire Protection Association(NFPA)standards require the replacement of personal protective equipment after no longer than ten(10)years of service. These items (inventory attached)are no longer serviceable for our firefighting needs but MAY be suitable for donations to surrounding Explorer posts. Staff seeks to have these items declared surplus and will work to locate suitable sites to donate to. If no suitable sites are found, staff would dispose of these items. BUDGET IMPACT None ACTION REQUESTED Adopt a resolution declaring items (inventory attached)as surplus and authorize the Fire Chief to donate or dispose of items. ATTACHMENTS: Type Description D Cover Memo FFD Surplus List 12/07/2015(Wildland& Helmet) RESOLUTION NO. R71-15 DECLARING SURPLUS PROPERTY IN THE CITY OF FARMINGTON FIRE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 7th day of December 2015 at 7:00 p.m. Members Present: Donnelly, Bartholomay, Bonar, Pitcher Members Absent: Larson Member Pitcher introduced and Member Bartholomay seconded the following: WHEREAS,the National Fire Protection Association(NFPA)produces recognized safety standards for firefighting personal protective equipment which limit use of PPE to ten years of service; and WHEREAS,the city of Farmington seeks to follow those standards for the safety of firefighting personnel; NOW THEREFORE BE IT RESOLVED that after due consideration,the Mayor and City Council of the city of Farmington, Minnesota, hereby declare the attached itemized list as surplus equipment and authorize the City Administrator or his designee to dispose of and/or donate (to training academy, Explorer Posts, or other needing entities) said equipment. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 7th day of December 2015. Mayor Attested to on the s44 day of December 2015. CAdministr or SEAL Surplus Coat/Coverall Summary (2015) Manufacture Model Year Medium Large X large 2X Large 3X Large PGI Inc. Wildland Coat 5501872 2002-03 2 11 12 5 1 Protexall Wildland Coat UNKNOWN UNK 2 2 Topps Nomex IIIA Coverall SS59 2003-04 2 PGI Inc. Nomex IIIA Coverall UNKNOWN 2000 SIZE 48 Surplus Helmet Summary (2015) YELLOW RED BLACK BULLARD UST 2010 X BULLARD FIREDOME PX 1999 X BULLARD FIREDOME II FX92 1993 X BULLARD NO MARKINGS X CAIRNS 660C METRO 1995-2005 X CAIRNS 660C METRO INSERT 2004 Comments 32(YELLOW) 4(YELLOW) 2(NAVY BLUE) 1(NAVY BLUE) 39 1 2 1 1 11 1(INSERT ONLY) 16+1 INSERT Surplus Midland Coats (2015) Manufacture Model Year Medium Large Xlarge 2XLarge 3X Large Comments PGI Inc. 5501872 2003 X 88%COTTON 12%HIGHTENAOTY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PROTEXALL UNKNOWN 7 X 100%COTTON PROTEXALL UNKNOWN 7 X 100%COTTON PROTEXALL UNKNOWN 7 X 100%COTTON PROTEXALL UNKNOWN 7 X 100%COTTON PGI Inc. 5501872 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENAOY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2002 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. II 7 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. . 2003 X 88%COTTON 12%HIGH TENACITY NYLON Surplus Helmets (2015) Manufacture Model Year Yellow Red Black Comments BULLARD UST 2010 X BURNT BULLARD FIREDOME PX 1999 X SERVICE DATE BULLARD FIREDOME PX 1999 X SERVICE DATE BULLARD FIREDOME II FX92 1993 X SERVICE DATE BULLARD NO MARKINGS ? X MISSING STICKER • CAIRNS 660CFSY METRO 2004 X SERVICE DATE CAIRNS 660CFSY METRO 2004 X SERVICE DATE CAIRNS 660CFSY METRO 2004 X SERVICE DATE CAIRNS 660CFSY METRO 2005 X SERVICE DATE CAIRNS 660CFSY METRO 2005 X SERVICE DATE CAIRNS 660C METRO MISSING STICKER ? X MISSING STICKER CAIRNS&BROTHER 660CR METRO 1995 X SERVICE DATE CAIRNS&BROTHER 660CR METRO 1995 X SERVICE DATE CAIRNS&BROTHER 660CR METRO 1996 X SERVICE DATE CAIRNS&BROTHER N660CR METRO 1996 X SERVICE DATE CAIRNS&BROTHER 660C METRO MISSING STICKER ? X MISSING STICKER CAIRNS 660 CFSY METRO INSERT ONLY 2004 PARTS Surplus Nomex 111A Coveralls (2015) Manufacture Model Year Medium Large X Large 2X Large 3X Large TOPPS SS59 2003 X TOPPS SS59 2004 X PGI INC. UNKNOWN 2000 SZ 48 Comments NOMEX IIIA NOMEX IIIA NOMEX IIIA Surplus Coat/Coverall Summary (2015) Manufacture Model Year Medium Large X large 2X Large 3X Large PGI Inc. Wildland Coat 5501872 2002-03 2 11 12 5 1 Protexall Wildland Coat UNKNOWN UNK 2 2 Topps Nomex IIIA Coverall SS59 2003-04 2 PGI Inc. Nomex IIIA Coverall UNKNOWN 2000 SIZE 48 Surplus Helmet Summary (2015) YELLOW RED BLACK BULLARD UST 2010 X BULLARD FIREDOME PX 1999 X BULLARD FIREDOME II FX92 1993 X BULLARD NO MARKINGS X CAIRNS 660C METRO 1995-2005 X CAIRNS 660C METRO INSERT 2004 Comments 32(YELLOW) 4(YELLOW) 2(NAVY BLUE) 1(NAVY BLUE) 39 1 2 1 1 11 1(INSERT ONLY) 16+1 INSERT Surplus Wildland Coats (2015) Manufacture Model Year Medium Large Xlarge ?Marge 3X Large Comments PGI Inc. 5501872 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PROTEXALL UNKNOWN ? X 100%COTTON PROTEXALL UNKNOWN ? X 100%COTTON PROTEXALL UNKNOWN ? X 100%COTTON PROTEXALL UNKNOWN ? X 100%COTTON PGI Inc. 5501872 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENAOTY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGHTENACnY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2002 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. n ? X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON PGI Inc. " 2003 X 88%COTTON 12%HIGH TENACITY NYLON Surplus Helmets (2015) Manufacture Model Year Yellow Red Black Comments BULLARD UST 2010 X BURNT BULLARD FIREDOME PX 1999 X SERVICE DATE BULLARD FIREDOME PX 1999 X SERVICE DATE BULLARD FIREDOME II FX92 1993 X SERVICE DATE BULLARD NO MARKINGS ? X MISSING STICKER CAIRNS 660CFSY METRO 2004 X SERVICE DATE CAIRNS 660CFSY METRO 2004 X SERVICE DATE CAIRNS 660CFSY METRO 2004 X SERVICE DATE CAIRNS 660CFSY METRO 2005 X SERVICE DATE CAIRNS 660CFSY METRO 2005 X SERVICE DATE CAIRNS 660C METRO MISSING STICKER ? X MISSING STICKER CAIRNS&BROTHER 660CR METRO 1995 X SERVICE DATE CAIRNS&BROTHER 660CR METRO 1995 X SERVICE DATE CAIRNS&BROTHER 660CR METRO 1996 X SERVICE DATE CAIRNS&BROTHER N660CR METRO 1996 X SERVICE DATE CAIRNS&BROTHER 660C METRO MISSING STICKER ? X MISSING STICKER CAIRNS 660 CFSY METRO INSERT ONLY 2004 PARTS Surplus Nomex lilA Coveralls (2015) Manufacture Model Year Medium Large X Large 2X Large 3X Large TOPPS SS59 2003 X TOPPS SS59 2004 X PGI INC. UNKNOWN 2000 SZ 48 Comments NOMEX IIIA NOMEX IIIA NOMEX IIIA Surplus (2015) Manufacture I Model I Year [ Medium I Large I 2XLarge I 3X Large I Comments Vi* City of Farmington 430 Third Street 1\Z4b„,, , Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,t.4 WWW ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen, Fire Chief SUBJECT: Approve Farmington Fire Department Helmet Purchase Policy-Fire DATE: December 7, 2015 INTRODUCTION Staff is recommending the approval of a helmet purchase policy for members of the Farmington Fire Department. DISCUSSION The iconic symbol of the American firefighter is the fire helmet which protects our members. Over the course of a firefighter's career these helmets protect them from harm and firefighters take great pride in displaying their helmet at the end of a career. National Fire Protection Association(NFPA)guidelines recommend that firefighting gear only be worn for a maximum of ten years.At the end of the ten year timeline,helmets and other protective equipment must be disposed of due to safety concerns. It is recommended the attached policy be put in to place so that firefighters that resign,retire in good standing or are promoted after a minimum of five years service have the opportunity to purchase their respective helmet for sentimental value. BUDGET IMPACT None. ACTION REQUESTED Approve the Farmington Fire Department Helmet Purchase Policy. ATTACHMENTS: Type Description d Cover Memo Helmet Purchase Policy City of Farmington Fire Department Policy Date: December 7, 2015 Subject: Retired Members-Helmet Statement of Purpose: To give consistent direction for those members who wish to purchase their issued helmet upon resignation/retirement. The American Fire Service has a rich and storied history. The public instantly recognizes one of the most prolific symbols of the fire service,the fire helmet.Firefighters cherish this item of personal protection and can recite the stories behind the grit, scratches, and dents caused from years of responding to emergencies. Therefore, the following policy shall apply to members of the Farmington Fire Department. 1). Employees who complete five(5)or more continuous,un-interrupted years of service shall be eligible to purchase the helmet that was issued to them.Approved military or medical leaves of absence will not disqualify an employee from this provision. 2). Employees who are promoted shall have the opportunity to purchase their helmet. 3).An employee of the FFD who completes 20 years of continuous,un-interrupted service shall be given (at no cost to the employee)their respective helmet as a symbol of appreciation for their tireless service to the community. 4).Employees who retire or resign in good standing shall be eligible to purchase their respective helmets. 5).Employees who wish to purchase their helmet shall notify the Fire Chief in writing. 6). Employees shall be required to purchase a new helmet and leather front piece of the Farmington Fire Department's choosing from a vendor approved by the FFD.The employee shall make payment directly to the City of Farmington.The Fire Chief or his or her designee shall provide the make,model, and other pertinent information to ensure the proper items are purchased. Based upon FFD needs,the"delivery"of a new helmet from an approved vendor may be delayed so as to not lose time on NFPA compliance(10 years). 8). Once the new helmet and front piece have been purchased by the City the Fire Chief or his designee shall submit a City of Farmington City Council agenda item for declaration of surplus property.At no time shall any helmet be released without City Council approval.A hold harmless agreement shall be prepared and signed by the employee. 9). Once the helmet has been declared surplus by the City Council,the Fire Chief or his designee shall ensure that the helmet is given to the employee without undue delay. Page 1 of 2 Rationale: Exception: None By Order of the Fire Chief: Failure to follow Department policies and guidelines will result in appropriate disciplinary action. Page 2 of 2 okR19,, City of Farmington ti 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 4C*r.4 PRO". WWW.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Approve State of Minnesota Mighty Ducks Grant Agreement-Parks DATE: December 7,2015 INTRODUCTION The State of Minnesota, through the Minnesota Amateur Sports Commission(MASC),recently announced Mighty Ducks Grant(Grant)funding recipients. The city of Farmington was chosen as one of the recipients. DISCUSSION On September 8,2015,the city council approved the submittal of a$50,000.00 Grant application to MASC. The grant application was submitted with the intent it would provide some of the funding needed to purchase a new electrical ice resurfacer(resurfacer)for Schmitz-Maki Arena that was estimated to cost$130,000.00. On November 19,2015, staff was notified by MASC that the city's grant application was approved for funding in the amount of$50,000.00. In order for the city to receive the grant funding, it must first enter into an agreement with the State of Minnesota. The agreement form is attached. The city attorney has reviewed the grant agreement form and has found it to be in an acceptable format. The city council should designate the city's authorized grantee representative as requested in Section VI of the grant agreement, so this information can be included when the agreement is returned to the State of Minnesota for its signature. It's important to note the grant is set up as a reimbursement meaning the city must first purchase the resurfacer and then request from the State of Minnesota, a reimbursement for the$50,000.00 grant amount. BUDGET IMPACT The 2017 requested budget identifies $20,000.00 coming from a matching grant to assist paying for the purchase of a new resurfacer.As a result of the higher grant funding amount,there will be less local funds required to match the grant funding than was originally proposed in the 2017 requested budget. Once the grant agreement has been properly executed,staff will begin working on a recommended funding scenario. It is projected that funding will likely come from the following two sources: Source#1: $17,563.00 projected fund balance in 2017 from contributions the Farmington Youth Hockey Association has provided since an agreement was approved in 2012 with the city Source#2: $63,437.00 from the Ice Arena's Capital Improvement Fund, or a combination of the trade value of the existing resurfacer and funds from the Ice Arena Capital Improvement Fund equal to this amount Besides the$80,000.00 that is needed to meet the matching requirement of the grant, a temporary funding source will also need to be identified to cover the$50,000.00 grant until the reimbursement can be received from the State of Minnesota. Once a low bid for the purchase of the new resurfacer has been determined, staff will request from the city council approval of a contract with the low bidder. At that time funding sources will be identified to purchase the resurfacer. ACTION REQUESTED Approve by motion the grant agreement with the State of Minnesota in the amount of$50,000.00 that will be used towards the purchase of a new resurfacer for Schmitz-Maki Arena. ATTACHMENTS: Type Description ® Contract Grant Agreement Form s _ PA,ASC SMINNESO AMATEUR SPORTS COMMISSION MIGHTY DUCKS GRANT PROGRAM • Grant Agreement—End Grant THIS grant contract,and amendments and supplements thereto,is between the State of Minnesota,acting through its Amateur Sports Commission(hereinafter STATE) and the City of Farmington (hereinafter GRANTEE),witnesseth that: WHEREAS,the STATE pursuant to Minnesota Statutes 2015,Chapter 240A, Section 9 is empowered to promote the development of proposals and award grants for new statewide public ice facilities and for renovation of existing ice arenas, including priority given to indoor air quality improvements and projects that eliminate R-22 and purchase of ice resurfacer; and WHEREAS,on August 3, 2015,the STATE issued a Request for Proposals(RFP) in the State Register seeking proposals from eligible GRANTEEs interested in building new ice sheets, eliminating R-22 refrigerant use or improving air quality in public ice arenas; and WHEREAS,the STATE approved the grant award recommendations at its November 18, 2015 Commission Meeting;and WHEREAS,GRANTEE's proposal was among those selected to receive grant funds to finance the construction of a new ice arena,improvement of arena indoor air quality or the elimination of R22 refrigerant;and WHEREAS,GRANTEE represents that it is duly qualified and willing to perform the services set forth herein. NOW, THEREFORE, it is agreed: I. GRANTEE'S DUTIES. GRANTEE shall construct a new public ice arena or renovate an existing public arena in accordance with the terms,conditions and specifications set forth in the STATE's RFP and GRANTEE's grant application,which shall be read together,attached hereto,and incorporated by reference as Exhibit A. II. CONSIDERATION AND TERMS OF PAYMENT a. The total obligation of the STATE for all compensation and reimbursements to GRANTEE shall be and shall not exceed fifty thousand dollars($50,000). b. Terms of Payment. Payment shall be made by the STATE promptly after GRANTEE's presentation of evidence documenting that the project has been completed and paid for with funds other than this grant award. i. All funds shall be paid to GRANTEE after STATE has agreed that the Project is complete, demonstrated by a Certificate of Occupancy when applicable or an Affidavit of Project Completion (Attachment A). ii. In addition,the GRANTEE shall submit copies of paid invoices for Project expenses along with a letter on GRANTEE's official letterhead (Attachment B)that will serve as GRANTEE's official invoice. iii. Payment shall be made directly to the GRANTEE following review and approval of required documents. Payment shall be made within thirty (30) days from receipt of invoice. III. CONDITIONS OF PAYMENT. All services provided by GRANTEE pursuant to this grant contract shall be performed to the satisfaction of the STATE,as determined by the sole discretion of its authorized representative, and in accord with all applicable federal, state and local laws,ordinances, rules and regulations. GRANTEE shall not receive payment for work found by the STATE to be unsatisfactory, or performed in violation of federal,state or local laws, ordinances, rules or regulations. IV. TERMS OF CONTRACT. This grant contract shall be effective on December 1, 2015 or upon the date the final required signature is obtained by the STATE, pursuant to Minn.Stat. 16B.06,subd.2,whichever occurs later,and shall remain in effect until June 1,2017,or until all obligations set forth in this grant contract has been satisfactorily fulfilled,whichever occurs first. V. CANCELLATION. Prior to disbursements of funds,this grant contract may be canceled by the STATE or GRANTEE at any time,with or without cause, upon thirty (30) days written notice to the other party. If the STATE finds that there has been a failure to comply with the provisions of this agreement,that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled,the STATE may take action to protect its interests, including requiring the return of all or part of the funds already disbursed. VI. STATE'S AUTHORIZED REPRESENTATIVE. The STATE's authorized representative for • the purpose of administration of this grant is Todd M.Johnson or his successor in office. The GRANTEE's authorized representative for purposes of administration of this grant contract is . The GRANTEE's authorized representative shall have full authority to represent GRANTEE in its fulfillment of the terms, conditions and requirements of this grant contract. VII. ASSIGNMENT. GRANTEE shall neither assign nor transfer any rights or obligations under this grant contract without the prior written consent of the STATE. • VIII. AMENDMENTS. Any amendments to this grant contract shall be in writing,and shall be executed by the same parties who executed the original grant contract,or their successors in office. IX. LIABILITY. GRANTEE agrees to indemnify and save and hold the STATE, its representatives and employees harmless from any all claims or causes of action, including all attorney's fees incurred by the STATE, arising from the performance of this grant contract by GRANTEE or GRANTEE's agents or employees. This clause shall not be construed to bar any legal remedies GRANTEE may have for the STATE's failure to fulfill its obligations pursuant to this grant contract. X. STATE AUDITS. The books, records,documents,and accounting procedures and practices of the GRANTEE relevant to this grant contract shall be subject to examination by the STATE and the Legislative Auditor. XI. DATA PRACTICES ACT. The GRANTEE agrees to comply with the Minnesota Data Practices Act as it applies to all data provided by the STATE in accordance with this grant contract and as it applies to all data created,gathered,generated or acquired in accordance with this grant contract. XII. PUBLICITY. Any publicity given to the program, publications,or services provided resulting from this grant contract, including, but not limited to, noticed, informational pamphlets, press releases, research, reports,signs, and similar public notices prepared by or for the GRANTEE or its employees individually or jointly with others, or any sub-grantees shall identify the STATE as a sponsoring agency and shall not be released without prior approval by the STATE's authorized representative. XIII. ANTITRUST. GRANTEE hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XIV. PREVAILING WAGE. GRANTEE hereby acknowledges that acceptance of this grant expressly subjects its construction or renovation to prevailing wage rate statutes (Minn. Stat. 177.41,et. seq.). XV. JURISDICTION AND VENUE. This grant contract and amendments and supplements hereto,shall be governed by the laws of the State of Minnesota. Venue for all legal proceedings arising out of this grant contract,or breach thereof,shall be in the state or federal court with competent jurisdiction in Ramsey County, Minnesota. XVI. GRANTEE SIGNATURES. GRANTEE certifies that authorized person(s) have executed the grant contract on behalf of the GRANTEE as required by applicable articles, by- laws or resolutions. XVII. OTHER PROVISIONS. (Attach additional pages as necessary). • • IN WITNESS WHEREOF,the parties have caused this grant contract to be duly executed. APPROVED: GRANTEE: STATE AGE ': City of Farmington Mina esota Ama,eurs Co; ' ission By: ,—' By: 4, Its: 04.44.* Its: Executive Director Date: U. B" a o/S Date: And: LA.; Its: C44 A4;, 4'c Date: / 2-14"a4 /r Attachment A Affidavit of Project Completion This document is to be completed for projects receiving Mighty Ducks Grant funds where a Certificate of Occupancy,per Minnesota Rules 1300.0220, is not required to be issued. I hereby certify that: 1. The facility/structure listed below is not subject to the conditions of Minnesota Rules 1300.0220. 2. This document shall serve in lieu of a Certificate of Occupancy. 3. The construction of the facility is completed as outlined in the grant agreement with the Minnesota Amateur Sports Commission. 4. The facility is safe to be occupied by the public. Facility Address: PIN(if applicable): Legal Description: Zoning District: Owner Name: Address: City State Zip: Phone: Comments: Name of Grant Recipient: Name of Authorized Official (print) Title Signature Date This document is to be included with the grant invoice processing documents and mailed to: Lynda Lynch Minnesota Amateur Sports Commission 1700 105th Avenue NE Blaine,MN 55449 ATTACHMENT B MIGHTY DUCKS GRANT PROGRAM SAMPLE REIMBURSEMENT REQUEST LETTER (Invoice) (Submitted on Grant Recipient's Official Letterhead) (Date) Minnesota Amateur Sports Commission Attn: Lynda Lynch 1700 105th Avenue NE Blaine MN 55449 Dear Ms. Lynch: Please accept this letter as our formal request to receive the Mighty Ducks Grant funds in the amount of$ for (Project Name/Name of Grant Recipient). This letter also serves as the official notification of our acknowledgement and adherence of the language and provisions of the referenced in the executed Mighty Ducks grant agreement. Per your request and attached for your review are copies of paid invoices totaling $ . These paid invoices equal or exceed our project's grant award and serves as our match requirement. In addition,to demonstrate the project has been completed and documented as such, a copy of the Certificate of Occupancy (or Affidavit of Project Completion) is enclosed for your records. I trust the documentation provided is sufficient for your purposes. Please feel free to contact me if you need additional information or have any questions. Sincerely, (Authorized/Official Signature) �`` `Miti�► City of Farmington 430 Third Street Farmington,Minnesota 1 651.280.6800 -Fax 651.280.6899 %-.,,,,200 '. www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Acknowledge Resignation Engineering-Human Resources DATE: December 7,2015 INTRODUCTION The city has received notice that Mr. Kris Keller has resigned from his position as a Civil Engineer. DISCUSSION Mr. Keller has been employed with the City of Farmington since May of 2007 and has been a valued member of the organization. The city appreciates his commitment to the organization and wishes him well in his future endeavors. BUDGET IMPACT NA ACTION REQUE TED Acknowledge the resignation of Mr. Kris Keller effective December 18,2015. City of Farmington 430 Third Street tib Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 "4.. , www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: 2016 Non-Bargaining Compensation Adjustment-Human Resources DATE: December 7, 2015 INTRODUCTION Annually, the city council reviews the compensation of the non-bargaining employees. This process is done in conjunction with the annual budget process. DISCUSSION Annual salary adjustments for non-bargaining employees have been reviewed and are proposed at 2.00% effective March 1,2016 for employees in job classifications of B24/B32 and below;and effective May 11, 2016 for employees all other job classifications.Non-bargaining employees include department directors, supervisors, and confidential employees. All other employees belong to collective bargaining units which require the city to formally negotiate changes to the terms and conditions of employment through the collective bargaining process. Compensation adjustments in place for union employees next year include AFSCME at 2.0%March 1, 2016, I.EL.S Police Officers at 2.0%March 1,2016 and .5%September 1, 2015 and Police Sergeants at 2.25%on July 1, 2016. BUDGET IMPACT The cost of this adjustment is included in the proposed 2015 budget that will be considered at your December 7, 2015 meeting and is approximately$20,000.00. ACTION REQUESTED If the city council is in agreement with this proposal,a motion should be made to approve the attached resolution adjusting the 2016 non-bargaining salary schedule by 2.0%. ATTACHMENTS: Type Description Resolution Annual Adjustment Resolution for Non- Represented Employees RESOLUTION No. R72-15 APPROVING ANNUAL ADJUSTMENTS FOR ALL NON-REPRESENTED EMPLOYEES FOR CALENDAR YEAR 2016 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 7th day of December 2015 at 7:00 p.m. Members Present: Donnelly, Bartholomay,Bonar,Pitcher Members Absent: Larson WHEREAS, annual salary adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost of living standards; and, WHEREAS, the annual percentage adjustments of two percent (2.00%) effective March 1, 2016, for non-represented employees in job classifications B25/B32 and below; and effective May 1, 2016, for non-represented employees in all other job classifications. These are within the expenditure guidelines established in the 2016 Budget; and, WHEREAS, non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statute. NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves the aforementioned adjustments for all non-represented employees. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of December 2015. )SL(.3151/ Mayor Attested to the 'V44 day of December, 2015. alministra r SEAL 0104 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 •4 PRO. , WWW.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resources DATE: December 7,2015 INTRODUCTION The recruitment and selection process for the appointment of winter seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Department, offers of employment have been made to the individuals shown on the attached spreadsheet, subject to passing pre-employment drug tests and ratification by city council. BUDGET IMPACT These positions are included in various department budgets. ACTION REQUESTED By motion, approve the attached seasonal employment recommendations. ATTACHMENTS: Type Description D Backup Material Seasonal Staff Listing ,-) v-) N N ri 11-1 s-I ci r-I %-I ci 0. 0. 0 0 a 0. 0. 0 0. 0 a CU a, v 0.1 aU CU a) 01 N a) a) 4-' 4-' 4-, Y Y 4, i+ iJ 4-1 Y 4-, (/) el Ln in N Ln Ln V) VI V) H 1 1 I I I 1 I I 1 I I a C C C O C C C C C C C 4' 0. a) a cu .122 a) a) N a) a) a) a) N U mm -0 > -0 "O "O -a I 4. C C C C C C C C C C L. 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E Q to I— Z in W N 1,1 a-+ M C O y Y N 3 N a U O,,, a.+ LL C (0 .0 W C != C N Y uJ III E C - Q VOi Z Y t = .0 O O "c 0 0 `- ~ 3 C ccO >0., N C y 2 I- 3 -C Q Y G G Q >' T C O O C Z a) (a U 3 � 1- � Luza' ogi c� � �` a 1- of ARi City of Farmington 6 p 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ►.4MOPS. www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Bills-Finance DATE: December 7, 2015 INTRODUCTION Attached are the bills from November 12, 2015 through December 2,2015 for your approval. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached bills for the period of November 12, 2015 through December 2, 2015. ATTACHMENTS: Type Description ® Backup Material Bills .?.... o t. 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DISCUSSION The required applications, fees and insurance information have been submitted for renewal and have been reviewed and approved by the Police Department for the following establishments: On-Sale Liquor and Farmington Lanes,27 5th Street On-Sale Sunday: Pizza Man,409 3rd Street Long Branch Saloon and Eatery, 309 3rd Street Carbone's Pizza& Sports Bar, 10 N 8th Street Celt's Pub&Grill, 200 3rd Street The Mug, 18450 Pilot Knob Road Ground Round Grill&Bar, 20700 Chippendale Avenue W#15 El Charro Mexican Restaurant, 122 Elm Street Club License and VFW Club Post#7662,421 3rd Street On-Sale Sunday: On-Sale Wine&On-Sale Intoxicating Malt Liquor: Weng's Kitchen, 115 Elm Street Dunn Bros Coffee, 20700 Chippendale Avenue W#1 Farmington Billiards, 933 8th Street Therapeutic Massage: Denson Malone, Tan Ambitions/Touch of Soul Massage Therapy, 923 S 8th Street BUDGET IMPACT The fees collected are included in the revenue estimates of the 2016 budget. ACTION REQUESTED Approve the on-sale liquor, on-sale Sunday liquor, on-sale intoxicating malt liquor and on-sale wine, club, and therapeutic massage licenses for the businesses listed above. os lk* City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 r.,�,�r�►�° www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Final Recommended 2016 Operating Budgets and Tax Levy DATE: December 7,2015 INTRODUCTION The preliminary 2016 property tax levy of$9,613,254 was approved on September 8, 2015 and represents a $449,046 or 4.90%increase over the 2015 property tax levy. Since the preliminary tax levy was approved several line item reallocations have been made. The revisions have not changed the total amount;the proposed levy remains the same. DISCUSSION Process A"summary approach"was used when reviewing fund and department budgets, leaving the detailed work to the city administrator and staff. The timeline followed was typical of other cities and counties in Minnesota. During summer and fall workshops the city council reviewed draft 2016 budgets. The preliminary tax levy was certified to the county auditor in September.A budget adoption date of Monday, December 7, 2015 was sent to the county auditor for inclusion in the Truth in Taxation notices which were mailed to property owners mid-November. After providing property owners an opportunity to speak to the proposed 2016 budget and considering any comments received, the city council will be asked to approve the final 2016 tax levy and operating budgets. The final tax levy is due to the county December 28,2015. Changes from Preliminary Levy to Recommended Final Levy While the total levy remains the same, staff has made the changes detailed below to the proposed 2016 General Fund budget. Farmington Preliminary Net Tax Levy(9/8/2015) $9,613,254 Decrease in human resources budget per council direction ($22,132) Increase in elections budget-equipment $22,000 Increase in police budget—radio fees/warranty $5,000 Increase in fire budget-human resource costs -training $15,000 Decrease in permit revenues $14,702 Decrease in burning permit revenues $3,500 Decrease in administrative reserve ($38,070) Increase in community development(2015 project carryover) $10,000 Increase in misc. revenue(comm. dev. carryover, fund balance) ($10,000) Proposed Farmington Final Net Tax Levy(11/9/2015) $9,613.254 • Per your direction at the September 8, 2015 city council meeting,the 2016 human resources budget has been reduced. The proposed final budget reflects the elimination of the part-time administrative position at the Rambling River Center. • In 2016 the city must purchase new equipment for elections. Staff received updated cost amounts which are$22,000 higher than originally budgeted. Staff reallocated most of the human resource costs savings above to the elections budget to cover the purchase price of the new equipment. • While reviewing the 2015 actual expenditures and 2016 budget staff determined the 2016 budget for police radio subscriber fees and the related warranty for the police department was low. The $5,000 increase brings the budget to the amount needed to fully cover these items. • Permit revenue was further reduced for 2016. For 2015 building permit revenues were budgeted a $380,000;the 2016 amounts have been reduced to $265,298, a decrease of$114,702. • Burning permit revenue was reduced to reflect the city council's November 16, 2015 decision to eliminate recreational burning permits. • The administrative reserve was reduced to $26,632. Offset was increased police budget(radios), fire budget(training), decreased permit revenue and decrease burning permit revenue. • The Community Development budget was increased$10,000. These funds were committed to the Downtown Redevelopment study in 2015,but this project will not be completed until 2016. In 2015, before spending the city's General Fund monies, any progress billings will be first paid for from tax increment administrative funds and grant dollars. • To balance the budget, similar to the current year's budget,the carryover of funds which will be included in the year-end fund balance is reflected as miscellaneous revenue in the following year's budget to recognize the planned utilization of those dollars in the following year. Final Recommended General Fund Budget and Tax Levy The final recommended General Fund budget and tax levy are as follows: 2015 2016 Change Budgeted General Fund Expenditures 11,482,624 $11,798,225 2.75% Farmington Net Tax Levy $9,164,208 $9,613,254 4.90% The recommended 2016 General Fund budget is a solid, comprehensive budget. Along with the debt levy, which provides debt service funding for the city's debt obligations, it provides for the following: • Funds human resource costs based on four new union contracts,benefits arrangements,the wage study implementation plan unanimously approved by the city council,retirement contributions as established by the legislature, and estimated worker's compensation premiums. • Provides funding for scheduled debt repayment obligations,related administrative costs and continued efforts towards strengthening the city's debt cash flows to achieve full compliance with the 105% funding requirement. • Invests in deferred equipment needs for the fire department SCBA,turnout gear and computers. • Spends Local Government Aid(LGA)to bridge deferred vehicle needs as set forth in the Fire Capital Improvement Plan(CIP)and in the General Equipment Fund until the city's Equipment CIP comes into effect in 2021. • Continues long-term funding for the Streets CIP,Farmington Fire Relief Association, seal coating,trail maintenance and building maintenance. Change in 2016 Net Tax Levy from 2015 Net Tax Levy The changes in the net tax levy can be summarized as follows: 2016 Levy 2016 Levy $Impact %Change Decrease in fiscal disparities and permit revenues $247,875 2.72% Increased investment--fire dept—equipment,vehicles, training $222,145 2.42% Decrease in debt levy(one time MSA$'s) ($88,880) (.97%) All other remaining line items combined $67,906 .73% $449,046 4.90% Expenditures by Department The proposed 2016 department budgets for the general fund are as follows: 2015 2016 %Change Administration $829,877 $822,114 (.94)% Human Resource 263,344 279,035 5.96% Finance and Risk Management 614,019 681,973 11.07% Police 4,114,992 4,187,762 1.77% Fire 1,042,717 1,140,007 9.33% Community Development 526,475 604,498 14.82% Engineering 698,835 656,688 (6.0)% Municipal Services 1,289,684 1,245,499 (3.43)% Parks and Recreation 1,276,674 1,268,663 (.63)% Permanent Levy Adjustment 30,000 5,379 (82.07)% Transfers Out 796,007 906,607 13.89% Total Expenditures $11,482,624 $11,798,225 Items of note include: • The finance and risk management budget reflects increases in human resource costs of.5 FTE(utility billing)in 2015,technology costs,property casualty premiums, and insurance deductibles being paid. • The increase in the fire budget begins to provide for systematic replacement of SCBA equipment,turnout gear and computer technology • The increase in the community development budget reflects the transfer of human resource costs from the engineering department to more accurately reflect reporting lines and the carryover of funds for the downtown redevelopment study. • The decrease in engineering reflects the transfer of human resource costs to community development to more accurately reflect reporting lines. • The increase in the transfers out budget is primarily due to transfers to the Fire Capital Projects fund in accordance with the Fire CIP. Tax Levy Impact-Residential In 2016 the estimated market value(EMV)for the average residential home in Farmington is $212,787, a 6.66%increase from 2015. The impact of the proposed 2016 tax levy for the city portion of the average residential homes property taxes is projected to be an annual increase of$45.81 or$3.82/month. This is a decrease of$2.37 from the most recent estimate of$48.18/year provided to the city council in September. The county's updated tax capacity figures for properties located in the city of Farmington shows an overall $3.6 million decrease in estimated taxable market value. The estimated market value for residential properties declined;commercial, industrial, apartments and rural vacant remained the same; and utility,railroads and personal property increased. The class mix changed and resulted in a net increase in the city's tax capacity of$4,507. Debt Service Funds, Special Revenue Funds. Capital Projects Fund,Enterprise Funds In addition to the General Fund, the city council also reviewed Debt Service, Special Revenue, Capital Projects and the Enterprise funds operating budgets during the summer and fall. Only the Fire Capital Projects Fund budget has changed since you last reviewed them during your August 10, 2015 workshop. It has been updated to reflect the updated Fire CIP and recent sale of Rescue 1. Copies of the summary budgets are attached for you. Finally,updated fund balance projections have also be included for your review. BUDGET IMPACT The action tonight establishes the budget for 2016. ACTION REQUESTED 1-Take comments from members of the public who wish to speak in regards to the 2016 budget and tax levy;and 2.Approve the attached resolution adopting the tax levy for the year 2016 tax collection,and 3-Approve the attached 2016 budgets. ATTACHMENTS: Type Description © Resolution Resolution Approving the 2015 Tax Levy Collectible in 2016 o Backup Material General and Debt Service Funds Budget Backup Material Special Revenue, Capital Projects and Enterprise D Fund Budgets o Backup Material Fund Balance-Actual and Projected RESOLUTION NO.RXX-XX A RESOLUTION APPROVING THE 2015 TAX LEVY COLLECTIBLE IN 2016 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 7th day of December 2015 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS,Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before December 28,2015;and WHEREAS,the City Council of the City of Farmington,Minnesota is in receipt of the proposed 2016 revenue and expenditure budget. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City of Farmington that the following sums of money be levied in 2015, collectible in 2016,upon the taxable property in said City of Farmington for the following purposes: General Fund $8,747,170 Debt Levy + 2,970.848 Gross Levy 11,718,018 Fiscal Disparities - 2,104,764 Net Tax Levy $9,613,254 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 7th day of December 2015. Mayor Attested to on the day of December 2015. City Administrator 2016 BUDGET Summary of Debt Service levy to be attached and become part of resolution Rxx-xx Fund Project Levy Amount 3130 2005C GO Capital Improvement Bonds $166,000* (Fire Station#2 Project) 3135 2007A GO Capital Improvement Bonds $772,348 (City Hall and 1st Street Garage Projects) 3095 2008AB GO Improvement Bonds $66,000 (Elm Street and 195th Street Projects) 3097 2010A GO Improvement Bonds $393,000 (Police Station) 3300 2010D GO Equipment Certificates $152,000 (Ice Arena Improvement Project) 3099 2011A GO Improvement Refunding Bonds $293,000 (Main Street Project) 3091 2013A GO Improvement Refunding Bonds $459,000 (Refunding of 2005B and 2006A) 3092 2013B GO Street Reconstruction Bonds $139,000 (Akin East and West Project) 3093 2015A GO Improvement Bonds (195th Street Reconstruction Project) $293,500 Total Bond Financing $2,733,848 3005 2012A Fire Truck Loan Levy(Engine 22) $120,000 3080 Road and Bridge Fund Loan(retirement of the 2005A GO Improvement Refunding Bonds) $117,000 Total Debt $2,970,848 The amount levied is less than the required amounts from the payment schedules for some of the bonds. The bonds are listed on the back of Form B which is part of this resolution. The City has sufficient sources to pay the bonds. These sources are listed on Form B. *On February 1,2016,the city will use the proceeds of an internally funded loan to optionally redeem the remaining 2005C bonds. A portion of this debt levy will be used to begin to repay the internal loan. Beginning in 2017 the full amount of the debt levy for the repayment of this loan will be shown below the `Total Bond Financing' line item above, similar to the Fund 3005 and 3080 amounts listed above. City of Farmington Budget and Tax Levy 2015 Budget,2016 Proposed and 2017 Proposed 2015 2016 Budget% 2017 Budget Change Company Budget Proposed Change Proposed % ■ • Non-Property . I Tax Revenues , _ . . ... .... Licenses antPermits 483,220 367,703 (23.01)% 368,190 0.13% Intergovernmental Revenue 780,857 803,134 5•56% 778,857 (3.02)% Charge for Service 558,950. 591,700 5.86% 575,200. (2.79)%- Fines and Forfeitures 72,000 65,000 (9.72)% 65,000 0.00% Investment Interest . 20,000 18,462 _ (7.69)% 18,462 0.00% lilac e6rteeus 121,000 56.685 (53.15)% 48,185 (15.00)% Transfers In 1,124,180 1,148,371 2.15% 1,182,840 3.00% Total Revenues 3,140,207 3,051,055 (2.84)% 3,036,734: (0.47)% ____ . _. • - — . _. . Expenditures • ... . . . .. _ . .. . Administration - 829,877. 822,114 (0.94)% 934,125 13.62% Human Resource 263,344 279,035 5.96% 290,102 . 3.97% . . . . _.. .. . . . Finance and Risk Mgmt 614,019 681,973 , 11.07% 715,940 4.98% . .. . , Police 4,114,992, 4,187,762 1.77% 4331,161.. 3.42% .._ ...Tire 1,042,717 1,140,007 9.33% 1,386,877. 21.66% Community Development 626,475 604,498 14.82% 692,830 14.61% Engineering 698,835 666,888 (6.03 .)% 690,684, 5.18% __...._ .. . Municipal Service-s - -• 1 289 684 1,245,499 (3.43)% 1,394,51i, 11.96% ._ Parks and Recreation 1,276,674 1,268,663 (0.63)% 1,318,993' . 3.97% _ Penn Levy AdJ(15,96,97) 30,000 5,3791 (82.07)% 30,000 457.72% • _ . _. Transfers Out 796,007 908,6071 13.89% 911,607; 0.55% —--- Total Expenditures 11,482,624 11,798,2251 2.75%1 12,696,830; 7.62% Revenues Over(Under)Expenditures - I (8,342,417) (8,747,170)_... . 4.65% . (9,660,096) 10.44% . _. Fiscal Disparities 2237,937 2,104,764 (5.95)% 2,077,080 (1.32)% General Fund Levy 6,104,480 6,842,406 8.81%1 7,563,016' 14.18% -- ,42,406 _ Debt Levy Debt Levy-Bonds 2,939,728 2,650,848 (3.02)% 3,184,903; 11.72%--Debt Levy-Fire Truck 120,000 120,000 0.00% 117,662i (2.03)%, Total Debt Levy 3,059,728. 2,970,8481 (2.90)% 3,302,465' 11.16% .. _. . . ._ Ag Credit 0 Farmington Net Tax Levy . 1 9,164,208, 9,613,2541 4.90%1 10,885,481 13.23% Location:Documents\FARMINGTOM Budget 2016-2017U General Fund Budget Summary Page 2015 Base 12/2/2015 7:37:22 AM General Fund Detailed Non-Property Tax Revenue Summary 2014 Budget,2015 Budget, 2016 Proposed and 2017 Proposed Object 2014 2015 2016 2017 Account Budget Budget Proposed Proposed LIQUOR LICENSES 26,000 29,800 31,000 29,600 BEER&WINE LICENSES - 2,800 2,200 2,200 2,200 . CLUB LICENSES 300: 500 300 500 ARCADE LICENSE 655• 520 655 540 MASSAGE LICENSE -- 850 100 1001 100 GAMBLING LICENSE/PERMIT _ 3001 _ 150 200 200 OTHER LICENSE&PERMIT 2,500 1,400 1,900 1,200 ANIMAL LICENSES 8,600 1,200 5,0001 300 Licenses 42,005 35,670 41,355 34,6401 BUILDING PERMITS 315,000 380,000 265,298 280,0001 REINSPECTION FEES 400 800 600 6001 PLUMBING&HEATING PERMITS 32,568' 35,000 32,000 30,000 SEWER PERMITS 5,000 5,000 5,000 5,000 ELECTRIC PERMITS 7,100 1 12,000 12,000 12,000 ISTS PERMITS 500 350 3501 350 . .. COUNTY SEPTIC FE_ _ l UTILITY PERMITS 5,500 5,500 5,500 STRE_ETBREAKING PERMITS 0. 0 SIGN PERMITS 500 500 500 500 BURNING PERMITS 4,300 4,300 1,000 1,000 OTHER PERMITS 5,0001 4,100 4,100 4,100 • Permits 375,868. 447,550 326,3481 333,550 ,..a�yaT•n ?.{+i:"- - �'S�' �.. in ti: ! r"'�:'''Cy Z.��'iA i{k.'- 011; • ,Q seIlg 0WIT r ,(t <. °s( ii<;✓iS,'t f 87t�•;r1:; $ bt {INME t F.1 1 +Ss;_'o;�::i���"�t�°�ni ,,H��Sr >'>��L �'c�r,', rs� trai.v o v FEDERAL GRANT ------ 0 •--_ U 1 LOCAL GOVERNMENT AID 245,329 276,607 284,884 276,607 MSA MAINTENANCE 163,150 190,000 190,000 190,000 POLICE AID 180,362 170,000 180,000 170,000 POST TRAINING 14,000 25,000 31,000 25,000 FIRE AID 92,000 92,000 110,0_ 110,000 STATE GRANT 2,000 2,000 2,000 MARKET VALUE CREDIT 3,000 0 COUNTY MISCELLANEOUS 5,250, 5,250 ._5,250 5,250 OTHER MISCELLANEOUS 800. 0 als -t r �a�9 ' y� 'f V,,t ly 7 , ..,:„� , .;• :j, vag_ , ji1 , +_iy a . flrtLx,�?et; in _ a CUSTOMER SERVICES NONTAXABLE 600 600 ZONING&SUBDIVISION FEES 3,000 1,600 0 0 ADMINISTRATION FEES-PROJECTS 500 250 - 0 _ 0 FIRE CHARGES _ _ 164,000• _ 175,000 215,000 200,000 POLICE SERVICE CHARGES 112,500:_ 75,000 75,0001 75,000 EROSION&SEDIMENT CONTROL 10,500" 10,500 12,0001 10,500 PUBLIC WORKS MISC CHARGES 200: 300 01 _ 0 RECREATION FEES-GENERAL 1.00,000 97,000 86,0001 96,000 POOL ADMISSIONS 38,0001 40,000 37,0001 37,000 SWIM LESSON FEES 17,000 14,000 13,000 13,000 CONCESSIONS 10,000 13,000 11,000 11,000 RECREATION FEES-SENIOR CTR _ 11,000 16,000 18,000 18,000 MEMBERSHIP FEES-SENIOR CTR 14,000 13,000 12,000 12000 ADVERTISING 0 500 500, 500 Location:Documents.FARMINGTOM Budget 2016-201711.1 Gen'i Fund Revenue Summary 2015 Base Page 1 of 2 • General Fund Detailed Non-Property Tax Revenue Summary 2014 Budget,2015 Budget, 20.16 Proposed and 2017 Proposed Object 2014 2015 2016 2017 Account Budget Budget Proposed Proposed ADVERTISING _ 1,800 2,200 2,20.01 _2,2001 SALES OF ASSETS 2,000 0 0 — 0 FRANCHISE FEE 100,000: 100,000 100,0001 100,00(0 w�n,'�-- `•iar•. •rr,;rl;=aCS'3 i.�.,�t,s i�'1.;.:4 '[�� n[f.ytY,a?' s°"1°i'�t f 114:: Cj jgtV P .r }cb� I ii.,tl 1•r ,kr6� ,41QQI��{3 kfi? Pfeil 'T R S;.2rOM E ,`.,.,6,-t*=, 2 r�k•i!•7''� � n r.r �t ". i .t:a arR a ''G COURT FINES 70,000 72,000 65,0001 65,000 _ CODE VIOLATIONS&ADMIN FINES 800 0 I r- ;`_11111 , a,rn€ r`rot.'?"?;'•"? `q i 4 ts:I: •^,,i��,, �.a'iirk'r�• rj, t?' ytgb all 'f'• 6glik '.- 4 :.r,cXr:4T-t 1[ -1R :;-.;:t:,; 1,.. ,`ly10,,�0 -".,1�`8„QO ,i1tYi5:�i.7.,iXQ - "SD�UUQ- �r k': 'iil�;�, 4.....,; 43n:,"tf=,. 'l.`:i,.._ .re.'i' , ei, : ,?t;�;&;vti,��•r:;urct��.i. xu.�.bn •2,.rlka..�:x�ee�°, +�*td.�amn INTEREST ON INVESTMENTS 55,000 20,000 18,462 18,462 GAIN/LOSS INVEST MKT VALUE !.` •1',.-iiiiii ilnc-,tie•t r" 9:i''.�;'�?i' L��iVii,r 1..:4:1;,r, i'910h`i Nisi;r2;Ub(yea"r'yi ,)r iz�102' 0: 01 `,�-h&t, 1�. li. r ,,r ,4 -Y.:':',Y?�ji'�gi,k.S S i ■; ...'a i,?SSL'iii,l$r..2 -,.?s9"014/X f&74a s.�,:4 A- Al. ;'-``w�:-1 •(is =y4 i�. �F�a, _t•. A,•1;.1;; ^r'.i„'�.t':'•': .,f vS r'.,.r i MISCELLANEOUS REVENUE 5,500 86,000 15,000 5,0001 CASH OVER&SHORT RENTAL INCOME-RRC 13,000 18,000 20,000 21,000 RENTAL INCOME-POOL 3,000 3,0001 2,000 2,500 RENTAL INCOME 14,000 14,000 19,685, 19,685 DONATIONS 0 0 1 :;;vy.{C }.3St_:s-jS l:i;:recit5 e�,ars}'t, ��.�.5 •r` �,has���e•.n.,r,..,-•rl 4t .�,'��'ryy:`•^�a t� vd�},ez`6..� s%is. t.::r,-_Y ) ' = jSU�i n p,4.4 I .t f. } d ,:?3<�..p'ta �e^;�:'w.".;l�i;,'��Yi4.31•�Y;aih. 'r,§;:'� �?�t �t�i.r tii:n'UI�:'L .. :��rT.n,�(i:F;,l.h;r. ..•'�' %�+m•.�:rz9;6c.r'k�`-,r�. OPERATING TRANSFERS 1,086,612 1,124,180 1,148,371 1,182,840 - 1'g�c��.�.-�� Is.? ;�, -• .�: .)�`�,<��I�{,�, ri i;. ra,,• a v,-.•• �y r.�• - y� �••°�;�'�,pg� i ;:a7-1.1 Ps na�e*a "- r�-r:'}A t r � :�• 0 ;b'., - ,4.,:1$0 r ik'..tF._.C, `3'n�t i'ina,1 1;,:'.e 4 a�1Le�,:AO'.'". 4 i} i rs�l tV 5 t �l€'w55 31{ 1•?•-(s.; '.ya3k.Pamirik k:I,�4Yt r 1 t 1 ii t1r�``n4 - ', it if r airy iicrO S! 4ire!,:!` d" '0.Li' 13 11.,,,,,..}.,,,k-on.�I71 1 r�0 ol,{'}��..yy��jjy ,I n x N b e ,, ',� 2, r}, r f'r: b c,-,:i,,{ s,i.:, 6,4.-� :! J,. ie..s ?S4 .r{ 1. .:ti.yr Ap, irdifw-e-' li:,,?.;�f•�-�,.z-±'e''��•��'rt�aTS4s.;,`'J_�ti•.—''�_.`•t��,af�'i'.•; � •,k1 a, Location:Documents\FARMINGTON\Budget 2016-2017\1.1 Gen'l Fund Revenue Summary 2015 Base Page 2 of 2 General Fund Expenditure Detail Summary 2014 Budget,2015 Budget 2016 Proposed and 2017 Proposed Company 2014 2015 2016 2.017 Budget Budget Proposed Proposed Expenditures ' Administration 1 Legislative(1005) 73,574 109,514 86,906 113,19 91 Historical Preservation(1006) _ 7,500 7,500 3,855 7,500 Administration(1010) 457,204 419,713• 376,379 465,0271 Elections(1013) , 32,837 21,839 57,548 ... 36,6601 Communications(1014) 85,923 100,641 102,105 104,708; City Hall(1015) 201,5341 170,670 195,321 207,031i •+id'slrl;•=' :s. - e_�.in 7rn;i^.- -vi<,��Czn r i.�'"-rl;,t-t,° 3-,:,r,•.w,--•--.,••..-�„�_ y�:••,.•t:.., "'�t�3�°A,y,y���1 t , o ,.;: °.;'i 3gj`�r'),ytg 3::;;::,:i. e;Vitt i 8 iV711 Z's�;0 i�. 11:,_4 '� '#�.�'l, ?%te" , , Human Resources 251,726 263,344 279,035 290,102, Human Resource(1011) 251,728 263,344- 279,035 290,102: Arv._n"' e't;Sc+.`t'' - v-};shF �,'c: `;�a:�. ':l` Ci >a�alr: x.:;�Y:'?,,:,",' Irt, ae _e ,w' .17:;, ry'-??' „l,fi;�i�+s�jiril:4: 'r; .. I• ;P .E" 263 4 '. Tipla5.,,•;i2A '6 ,1• `. u!m" v$ r-°,• ps,i f t:?I?z� : `., t.in_ - rd,�c ,w,,,,,,,? ,.∎ - `ti",.,;,., t n;".� e� suati3,,,i`�,`• „iSIP:� r: �>L_? L. :;ec _.i._:_ �Sahx:�>•..:,-.,,.e. Finance and Risk Management : _ Finance(1021) 408,654 434,019 491,973 505,940, Risk Management(1022) 155,500 180,000. 190,000 210,0001 d sa:r,T,.,•'a k• n ihi�. 5"r.i � ��",'�'� i' k'•1� h,�.. .y. u _ �.,'• c @ 3�i�n k' ptang 1 t ,%, �`f� 'ik,V4614 d�9 '`�`°�,�a •4b•': ` '1,,,1., 3..'St�',,:-.10.1•1:a Uri E,- ..F:„�tm..,- ?4 : n .:11'i.-'c.3"?Y.'r.:?Ili::1:,. l hfr,:a:.�Zt'.2td,:tfi`an`. 'tn:. ..•zH3L'Va.rr.a•.ti;S'.1.et+' i� Police _ . 1 -. . ..._. I.. ... Police Administration(1050) ' 779,548 818,227 840,955 885,380; Patrol Services(1051) 2,520,076 2,516,154 2,679,435 2,768,641 I investigations(1052) 766,865 774,461 662,472 690,990, Emergency Management(1054) 6,150 6,150. 4,900 6,150; 'imifi• -- 'r . gi } l ' EY� 7•,j q r 110:11M174. '•Jgg �S.q,t i at. . . 'f ,�,^ 9. ,� .. ...1: ! ,• �y , - H x..A{ Fire Fire(1060) . 1,066,542 984,652 1,140,007 1,386,877• Rescue(1061) 54,724 58,065 0 0 tiFtt/F'4 ; t q 5t yTx Se,i-,�c 14I„,,,:PUN, A 9g A.. V: r 71';-,11 �'�`��� �,s�x ki_'',t.t, t,r . ,1, 4.:3:14 -,.` :? „.. ,,, t e,y:, .� � i, uttp.yr..,,ki�, I ,44.l..4 1, e ,1 r:3.h_ i. Community Development 510,5291 526,475 604,498 692,830 Planning(1030) 252,209 266,756 347,774 422,778 Building Inspection(1031) 258,320 259,719 256,724 270,052 +.G°.4;'.>'• p ;,��},� �(•,,�T7�tYic3., ,•. it y�?t` (�`{L�.yq^,;ri.:i iar' Y .�,S,ilk {�, '11.10,•5 ivy}"""'i+, p[��y (,�{ IH'u:��g�j "' t•t.31'��'d O 1nllnhfF 4].ut�j��� !.``3'. i.3;.d3 ..,.. �;,?7i ..• .-..'.. , . 5 ,"1�' •„...:ffi'k� ,,,,,"Trti`,...,,=,i• w 5� CO: • Engineering .. - .. Engineering(1070) • 539,884 581,252 531,112 559,729. Natural Resources(1076) 105,360 117,583 125,576 130,955; SS l irA a ' "iSi r 7`'`" R � 4+xp k k• *x_ i t j . n 04 ,'G V.4R(1, ` ,.f... 4 . yi,:v.e +arm im. Municipal Services -.- Streets(1072) _' 1,042,795 1,084,277 1,018,604 1,146,608 Snow Removal(1073) i 192,112 205,407 226,895 247,903 � F ��rii'r.,ik�4 ��1.'i` �of �c G1 Vic,) t"-'°• P -�-F TXi9EjZv 7.a •t,--,�..r� a « 'L:..1 4. 01 4�.'. '34r.�`+,: r =''r ll ''�,'}' S!?" ;1e ,` . 3 k. ?0r'_.,y., 4 alk' tV Parks and Recreation -__ __ Park Maintenance(1090) 559,036 _595,742 608,700 _.. 626,844; Rambling River Center(1093) 153,287 169,751 149,166 169,203 Park&Rec Admin(1094) 257,873 248,062 262,158 287,475' Recreation Programs(1095) 112,851 113,259 113,407 114,261 Swimming Pool(1097) 139,168 149,860 135,232 139,210 �,t ,lisa fb1at ...i r 2 Lte gn il :x14 t �i: s IY-,x31 Penn Levy AdJ(2015&2016)and 113 Delq Exp(2016) : 30,000 5,379 30,000 Transfers Out ; 490,679.00 796,007.00 906,607.00 911,607.00; rt i F�'-`y 2 a c�'y�"` ,��5.,t l 'c'i:I c �"'S Y 4 •1 F-I is}1 y§ 6, k t �I , tYi t `4,�' f ;4tcr£'{'r iy7 t>1�.�, � .0:014Q ; 1+,. - �O��,y- A'i d�f cf r l ,f .'V,`- b{y xb `r,{4 01 iii f-VP 0:4 t�- 1 �r.-"cni t .li ,g _.1.1.nTrtil i { .<'kv' l i .5i:'.1 h}'.+�t 1;,,,,:*.,,,:• £ P-1.1�-.r n 17417;. ...i,l, ,ff.._ _•- �,.- ! .1---,i 12/2/2015 7:38:17 AM Page 1 of 1 Debt Service Funds Summary *includes Fund 3005(formerly 86A)as placeholder for Fire Truck loan, Fund 3093 as Placeholder for 2016A 195th St Bond Issue 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company Actual Budget Proposed Proposed 2014 2015 2016 2017 'Revenues ' , • . Propeity Taxes(i.e.Debt Levy) 2,857,711 3,059,728 2,970,848! 3,302,465 Special Assessments 502,2991 489,607 466,817 447,368 Deferred Assessments(VRC)j 18,0731 0 1 MSA Construction 01 335,000; 135,000 .. Interest on Investments 7 1,8251 0 24,745, 24,745 __.. Total Revenues 1 3,379,908 3,549,335 3,797,410 3,909,5781 .. . . Expenditures ...__ . .i 1 • Principal Repayment ". .3817,055 3,082,819 4,527,474L 3,285,8341 Interest on Debt 1,069,4631 973,822 972,1151 843,441 Debt-Fiscal Charges " 17,9591 28,162 29,089 27,188 „. ._..... .____ ._.... . Total Expenditures 4,904,4761 4,084,803 5,528,6781 4,156,4611 Other Financing Sources i Bond Proceeds 01 4,290,000 Transfers In 639,8601 826,140 1,878,5521 343,552 Transfers Out (186,417)1 0,437,000 (117,000). (171,000) Total Transfers 453,4431 679,1401 1,761,552 172,552 'Change in Fund Balance (1,071,126)1 143,672' 30.284: (74,331) 12/2/2015 7:38:38 AM Page 1 of 1 Special Revenue Funds Budget Summary 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company 2014 2016 2016 2017 Actual Budget Proposed Proposed Revenues t EDA(2000) 54,764 750 1,572E 9,572 TIF-City Center(2054) 11.0,906 137,120 111,978E 1,978 TIF-Eagles(2051) 4,273. 190 E - - . Police Donations&Forfeitures(2100) _ 3,212 5,060 5,0841 84 Park Improvement Fund(2300) 78,802 21,193 9,008• _ 8,708 Ice Arena(2500) 301,647 308,860 321,7501 326,450 Total Revenues ' 553,604 471,173 449,392E 338,792 Expenditures . - EDA(2000) 29,627. 40,750 42,430 40,723 T1F-CRY Center(2050) 6,874 9,304 8,704 TIF-Eagles(2051) 27,868 0 Police Donations&Forfeitures(2100) 4,936 6,500 6,5001 Park Improvement Fund(2300) 81,350 70,000 60,000E 150,000 Ice Arena(2500) 302,084 318,204 317,4181 445,120 Total Expenditures I 452,738 442,758 435,052E 636,843 Transfers i Transfers In �II 79,417 130,000 80,000] 80,000 Transfers Out (101,959) 0 E Total Transfers (22,541) 130,000E 80,000E 80,000 Change in Fund Balance 78,324 158,415E 94,340E (217,051) 12/2/2015 7:44:43 AM Page 1 of 1 Capital Projects Funds Summary • - 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company 2014 2015 2016 2017 Actual Budget Proposed Proposed Revenues . Sanitary Sewer Trunk(3900) 64,824 34,790 32,4371 2,437 Cable Communications Fund(4000) 169,208 173,210 174,177 174,177'• Road and Bridge/Street Reconstruction Fund(4100) 135,634 53,135 35,978 23,716! Fire Capital Projects Fund(4300) 49,150 15,090 15,858 658; • Storm Water Trunk(4400) 106,586 - 36,270 30,238 30,2381 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) ` 18,901 5,140 5,210 210; Private Capital Projects(4600) j 26,050 21,990 22,354 2,3541 Permanent Imp Revolving Fund(4900) 23,892 17,038 16,400 7801 Gen'i Cap Equip Fund(5800) 6,260 13 13 Maintenance Fund(5700) 0 4,180 11,631 11,631' Total Revenues 600,506 360,843 344,096 246,214: Expenditures -- _ - - _-•-- i Sanitary Sewer Trunk 7,588 r- 0 1 Cable Communications Fund 230,785 71,000 81,000 81,000; Road and BrldgelStreet Reconstruction Fund(4100) 3,313 0 Fire Capital Projects Fund(4300) 120,960 62,500 222,500 s Storm Water Trunk Fund 447 350,000 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 15,817 7,500 7,500 Private Capital Projects 1,661 20,000 20,000 `• Permanent Imp Revolving Fund 388 0 474- • Gen-'I Cap Equip Fund(5600) - Maintenance Fund 165,707 141,607 1,338,754 5,020,000 621,500 594,2501 Total Expenditures 1,719,712 5,698,707 1,094,581 675,2501 Transfers - Transfers In 820,579 5,072,707 983,607 1,042,607 Transfers Out _ _ __ (257,633) (518,633) (1,764,000) (219,000) Total Transfers 562,946 4,554,074 (770,393) 823,6071 Change in Fund Balance (556,260) (781,790) (1,520,878) 394,5711 12/2/2015 7:45:00 AM Page 1 of 1 Enterprise Funds Budget Summary 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company 2014 2015 2016 2017 Actual Budget Proposed Proposed Revenues Liquor Stores,Net of Cost of Goods Sold(6100:6115) t 1,171,3971 1,156,372: 1,157,126 1,170,575 Sewer Operations(6200:6205) 1,863,7081 1,803,281 2,046,426 2,056,526 Solid Waste(6300:6302) 2,003,0201 1,928,430._ 1,927,295 1,953,295 Storm Water(6400:6405) 568,527 1 556,350 641,396 644,596 Water(6500:6508) 1,714,253, 1,732,312: 1,677,698; 1,821,158 —Streetlights(6600:6802) . 219,0521 216,070= 219,3801 220,380 Total Revenues i 7,539,9571 7,392,815: 7,669,321 7,866,530 Expenditures Liquor Stores 848,0321 872,022; 934,208; 954,460 Sewer Operations 1,712,6461 2,703,969 2,077,805: 2,259,555 Solid Waste 1,600,4361 1,711,4081 2,072,3021 1,822,505 Storm Water 615,6861 701,759 637,676: 736,976 Water 1,410,2151 1,538,396 1,523,282 1,551,597 Streetlights 174,957; 216,9001 222,100: 231,745 Total Expenditures 6,361,9731 7,744,4541 7,467,373: 7,556,828• -Transfers i Transfers In 1 of 01 . • Transfers Out j (1,414,119)1 (1,466,687)1 (1,312,923) (1,347,392) Total Transfers _ ( (1,414,119)1 (1,466,687)1 (1,312,923)1 (1,347,392)• Change in Fund Balance j (236,135)1 (1,818,326)1 (1,110,975)' (1,037,690) 12/2/2015 7:45:51 AM Page 1 of 1 Q co .-i V1 co N d d N O1 N .-1 .-I N co LID Vl M .-1 d N ul N ID CO -0 ID 0l d O Vl CO CO ID N N r1 Ol N M d NT--1 M M N Ol N d CO CU .-1 ,-i M Vl CO d" d N .-1 N O ID ID d O .-I CD I` d 00 d Vl d r- 4-. m M O l0 u1 N W n 1\ O l0 d M 00 m Ln O h d 1, N 01 O b_.0 ''t 01 h O N In ID O N d en co to d' CO .-I ID O 00 .-I N en en -Cy al CO M In .--I d' N IO N 01 ci N c-I V1 l0 `-� LID 3 N M d .-1 .-1 .--I M CO ai V) VT VT UT U} UT UT UT VT VT UT UT UT VT VT UT co V1 VT UT UT VT 1/} .-1 .-I ID CO O ID O N In CO en In d O In O LID en N In O 00 'O In 01 ID LID 00 In r` M d 01 CO en en 00 N lD O in O en s--1 N O a) .--1 .-1 O M O 00 d d N In O In d O .--I d ' ID In N I, N r-I Vl +' CO' 00 CO' ID m d d d l0 CO Ol .--I N In In N Ol O ,- .-1 CO DO a In N O N O l0 N M In d M l0 M ID N N N al N N en -O • Ol ci en d N en lD CO .-I en c-1 d Ol Ol oo en Ol 7 N M In .i m m CO .--I UT UT VT VI VT VT VT t/T VT t/} VT t/T 1/T ✓T VT t/T VT VT t/T UT UT UT co. 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' . f 1 0 f}� } } fi M sj S t (110 imeNC `'•a' a 'm` a a <H t r m otFy City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ' •4 r www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Amend Ordinance-Utility Billing DATE: December 7, 2015 INTRODUCTION The city council recently approved new electronic bill presentment and payment processing software for utility billing. The new software will result in improved customer service and staff efficiencies and is expected to be fully implemented by January 2017. Meanwhile, staff continues to review the utility billing processes looking for ways to provide a better customer experience, further improve staff efficiencies, and/or minimize the city's financial risks.At this time staff is recommending three additional changes. DISCUSSION The proposed changes to the city's utility billing ordinance are as follows: 1)redefining when late fees apply, 2)modifying the residential sewer consumption calculation, and 3)providing more options for certifying delinquent utility bills. Redefining When Late Fees Apply Today,the city provides customers with a variety of payment options: online or by phone 24/7,recurring automatic payments via checking/savings/credit card,mail,placement in one of the city's three drop boxes, or payment in person at city hall. Historically,there were fewer ways to pay. Given the number of payment options available, staff recommends the city ordinance be changed. Payments not received by the due date stated on the bill would be considered delinquent;late fees would apply after the due date. The proposed ordinance change is marked in red on the attached. If approved,this change would be implemented after customers have been notified. Modifying Residential Sewer Consumption Calculation The city's residential sewer consumption fee is currently based on the amount of water consumed during the winter quarter,with a minimum 10,000 gallon base charge. Each additional 1,000 gallons of water used is an additional fee. The theory behind basing the calculation on the winter quarter is that most, if not all, of the water consumed during the winter quarter ends up going into the sanitary sewer. It is also assumed that the amount of water going into the sewer remains fairly constant throughout the year regardless of increased water consumption for items such as lawn watering, filling swimming pools, and washing vehicles. Basing sewer charges based on this theory works for the vast majority of our residential accounts,however there are some accounts that do not follow this typical trend and have water usage during other quarters that is lower than the winter quarter. Since the winter quarter consumption sets the sewer rate for the year, if a customer's winter quarter consumption is high,their sewer charge is higher for the year than it would be if it were based on a different quarter's water consumption. These customers are frustrated and do not understand why they are charged the higher rate throughout the year. Reviewing these accounts,re-reading their meters, etc. takes staff time. In discussing the situation with LOGIS, staff learned the utility billing software has the option to have the sewer consumption calculation based on the water consumed during the most recent quarter or the winter quarter,whichever is less,but in no case less than the minimum 10,000 gallon base charge. By changing to this calculation method the city will have a formula that works better for our residential customers (i.e. less frustration,less expensive),will provide further financial incentive throughout the year for customers to use less water, and will save staff time. If the city council approves this change, staff will ask LOGIS to modify the software and then staff will need to test the modifications before the change can be successfully implemented. The attached page from the 2016 fee schedule includes the proposed text revision for this change. Please note the actual fee changes were previously approved by the city council. Staff also recommends modifying the related ordinance as indicated on the attached to clearly indicate which billing cycle constitutes the winter quarter. Providing More Options for Certifying Delinquent Utility Accounts The city's ordinance provides for certification of delinquent utility accounts at least once per year. To minimize the city's exposure to financial loss, staff recommends the ordinance be amended to provide the city administrator or finance director with the option to certify delinquent utility accounts more frequently based on the calendar, amount delinquent or other bases. Please note:originally staff thought this would require an amendment to the fee schedule. After further discussion with the city attorney,it was determined it would be better to also modify the city ordinance. A summary of the proposed ordinance changes for publication in the Farmington Independent is also included in your packet. BUDGET IMPACT Redefining late fees—Initially, during the first quarter of implementation, as customers transition to the new policy, staff may need to waive the late fee for customers in good standing who pay during the first three business days following the due date. After the initial quarter of transition,the impact on late fee revenue will depend on how timely customers choose to pay. Residential Sewer Consumption Calculation Modification—Revenue will be less,but to what extent is difficult to quantify. If this were to affect approximately 5%of the residential accounts (approximately 330) and the modification resulted in lower revenue ranging from$10-$25/account for the year,the estimated annual impact would be$3,300-$8,250/year or less than'/2%of total revenues for last year. More importantly this will reduce customer frustration,reduce staff time spent on this issue and have the potential to reduce water consumption(ie. increase water conservation). To the extent it were to result in increased water conservation,the city would see a greater impact on reduced revenues,but the overall impact of reduced water consumption would be an even greater benefit to the city and would also result in reduced utility expenditures. Providing More Options for Certifying Delinquent Utility Accounts - Would result in reducing the city's exposure to losses for customers who may file bankruptcy before the annual certification process takes place. ACTION REQUESTED 1.Adopt the proposed changes to the city's utility systems rates and billing ordinance. 2.Adopt the amended 2016 fee schedule. 3.Approve the ordinance summary for publication in the Farmington Independent. ATTACHMENTS: Type Description Utility Billing-Late Fee Definition, Sewer Calc, ® Ordinance Certification Timing\Utility Billing-Ordinance Mark-up D Backup Material City Fee Schedule-Proposed Revised Text Residential Sewer Calculation D Backup Material Summary Ordinance Change For Publication CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 015-710 AN ORDINANCE AMENDING SECTION 8-12-3 and 8-12-4 OF THE CITY CODE AS IT RELATES TO UTILITY SYSTEMS RATES AND BILLING AND FEES AND CHARGES THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. That Title 8 of the Farmington City Code, is hereby amended by replacing the current code with the following language: 8-12-3: BILLING: Water, sewer, and other utility service charges shall be billed on one bill as applicable to each account. All charges for water, sewer, and other utility services, shall be due as stated on the bill and considered delinquent the third business day after the due date stated on the bill. All bills shall contain the address and telephone number of the official in charge of billing and shall be clearly visible and easily readable. Bills shall be mailed to the customers on or before the fifth day of each month by billing group (see table below) of each year and specify the water consumed and the sewer and other utility service charges in accordance with the current fees and charges schedule set by ordinance of the city council. Billing Group (designated winter quarter in italics) I and II January,April, July, October III February, May, August,November IV (March,June, September, December 8-12-4: FEES AND CHARGES SCHEDULE: (A)The fees and charges schedule shall be adopted annually by ordinance of the city council. The ordinance shall include fees established by the water commission in accordance with title 2, chapter 5 of this code. (B)The city administrator or finance director : . • . .• . . - . •• schedule shall also establish the number of certification cycles per year. At least one certification cycle will be timed each year to coincide with Dakota County's requirements for certification to the following year's taxes. Additional certification cutoff dates and certification cycles must-be set in the annual rate schedule ordinance may be set by the administrator or director based on calendar,amount delinquent or other bases. -. - -. , -- • • • ' • • • • • ' certification cutoff dates. All city utility accounts, unless exempt for other legal reason,which have been billed a delinquent bill and remain unpaid as of the certification cutoff date shall have the balance on the account included in a preliminary certification list. SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 7th day of December,2015,by the City Council of the City of Farmington. CITY OF FARMINGTON By: 0-- -$1025.)? Terry Donnelly, Acting Mayor ATTEST: By: <(--1 avid McKnight, City Administrator SEAL Approved as to form the !/4 day of December 2015. By: y: -- �City Atto ney Summary published in the Farmington Independent the may of ,2015 CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO.015-710 AN ORDINANCE AMENDING SECTIONS 8-12-3 AND 8-12-4 OF THE FARMINGTON CITY CODE AS IT RELATES TO UTILITY SYSTEMS RATES AND BILLING AND FEES AND CHARGES NOTICE IS HEREBY GIVEN that, on December 7,2015, Ordiriance'No. 015-710 was adopted by the City Council of the City of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that because of the lengthy nature of Ordinance No. 015-710, the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that Ordinance No. 015-710 amends the city code to redefine when late fees are applied to past due utility accounts,modifies the residential sewer consumption calculation by specifying the winter month(December,January or February)for each of the three utility customer billing groups,and provides for more than an annual certification of delinquent accounts. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours and is posted on the city's website. APPROVED for publication by the City Council of the City of Farmington this 7th day of December,2015. CITY OF FARMINGTON`L By: 1(4P-A Team Donn iliv; Acting Mayor ATTEST: By: David McKnight Administrator Approved as to form this `1 'lay of December,2015. — B • i • y Joel Jam 'Ci 4orney Published in the Farmington Independent the /2 44 day of ,2015. MUNICIPAL SERVICES AMOUNT 66. Street Light Utility $6.90/REU/quarter Sewer 67. Metro Sewer Avail. Chg. (SAC) $2,485/single unit 68. City Sewer Avail. Charge(CSAC) $540 69. Lateral Connection Charge $2,160 70. Re-inspection Fee $63.25 71. Connection Permit $75 each 72. Lateral Equiv. Chg. See assessment rolls 73. Stub Out Charge Construction Cost+Street Breaking Permit 74. User Rates-Residential(Based on $349036.00 1st 10,000 gallons 75. Winter quarterxBased on actual water $303.60/1,000 gallons thereafter consumed during the most recent quarter or the customer's winter quarter whichever is less) 76. -Metered Commercial $69:0977.60/qtr min 1St 20,000 gallons 77. $3.153.88/1,000 gallons thereafter 78. Reserve Capacity(SW 1/4 of Sec. 25) $1,340/acre (See Asmt. Roll#144) 79. Solid Waste Collection See Schedule C attached 80. Storm Water Utility $12.00/storm water unit/quarter 81. Sump Pump Ordinance Non Compliance $100/month added to sewer bill Water 82. Lateral Connection Charge $1,515 each 83. Connection Permit $ 75 each 84. Reserve Capacity Connection (WAC)fee $1,255/REU Funds future construction of water towers and wells. Water connection charge will not apply to fire sprinkler lines. 4"meters and up will need a separate analysis and the fee will be determined by the City Engineer. 85. Re-inspection Fee $63.25 Metered Rates 86. Base Fee $12.00 87. $1.15 per 1000 gallons up to 20,000 gallons 88. $1.40 per 1000 gallons over 20,000 but up to 40,000 gallons 89. $1.75 per 1000 gallons over 40,000 gallons 90. Meter Reading(if no change in ownership) $37.50 91. Water Disconnection Fee $75 92. Water Reconnection Fee $75 93. Stub Out Charge Construction costs+ Street Breaking Permit O ,�; City of Farmington s 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 4 .41,100t' www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen-Fire Chief SUBJECT: Fire Department Update DATE: December 7,2015 INTRODUCTION During September and October 2015, the members of the Farmington Fire Department participated in interactive classes designed to chart the future of the organization. Staff would lice to share the results of these classes and the outcomes. DISCUSSION During September and October 2015,the members of the Farmington Fire Department participated in interactive classes designed to chart the future of the organization. In September, Chief Craig A. Haigh of the Hanover Park, Illinois Fire Department led a four class on leadership where members of the FFD identified our core values. In October, Howard Cross led two days of intense interactive discussions where members of the department defined the reasons why we exist as an organization and identified our collective vision. The results of these work sessions were shared with the members of the department at a mandatory department meeting on Monday October 26, 2015 where we unanimously accepted the direction and vision of the department. BUDGET IMPACT None ACTION REQUESTED Listen to the presentation and ask any questions of Chief Larsen resulting from this information.