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HomeMy WebLinkAbout12.21.15 Council Packet City of Farmington Mission Statement 430 Third Street Through teamwork and cooperation, Farmington,MN 55024 the City of Farmington provides quality services that preserve our proud past and foster a promising future. FARMINGTON CITY COUNCIL Todd Larson, Mayor Jason Bartholomay Douglas Bonar Terry Donnelly Tim Pitcher AGENDA REGULAR CITY COUNCIL MEETING December 21, 2015 7:00 P.M. CITY COUNCIL CHAMBERS Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (12/7/2015 Regular)(12/14/2015 Work Session)— Administration Approved b) Approve Temporary On-Sale Liquor License Knights of Columbus— Administration Approved c) Adopt Resolution Approving Gambling Event Permit for Farmington Volleyball Club—Administration R73-15 d) Adopt Resolution Accepting Donations to the Rambling River Center— Parks and Recreation R74-15 e) Adopt Ordinance Amending Section 10-5-21 (Industrial Park) of the Zoning Code Allowing Food Processing Facilities as a Conditional Use— Community Development Ord 015-711 f) Adopt Ordinance Amending Sections 10-5-17 (Spruce Street Commercial), 10-5-18 (Business/Commercial Flex) and 10-5-20 (Mixed-Use Commercial/ Residential) of the Zoning Code Reclassifying Restaurants Class III as a Conditional Use—Community Development Ord 015-712 g) Approve Administrative Policies and Procedures—Review and Changes— Approved Human Resources h) Approve Fire Equipment Purchase—Fire Approved i) Amend 2016 Fee Schedule—Fire Approved j) Adopt Resolution Authorizing 195th Street Reconstruction Project Internal Loan from the Storm Water Trunk Fund to the Maintenance Fund—Finance R75-15 k) Approve Bills Approved 1) Adopt Resolution Approving Waste Delivery Agreement with Ramsey/Washington Energy Board—Municipal Services R76-15 REGULAR AGENDA (The Council takes a separate action on each item on the Regular Agenda. If you wish to address the Council regarding any or all of the items on the Regular Agenda,please address the item when the item is discussed Speakers will be given at least three minutes to speak per item.Additional time may be granted to speakers representing two or more persons.) 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS a) Adopt Resolution Approving 2016 Budget and Tax Levy-Finance R77-15 12. NEW BUSINESS a) Approve Final Pay Request and Final Change Order—Henderson's Addition Project—Engineering Approved b) 2015/2016 Strategic Plan Update -Administration Information Received 13. COUNCIL ROUNDTABLE 14. ADJOURN Persons with a disability may request a reasonable accommodation by contacting the City Administrator's office at 651-280-6803. Request should be made 24 hours in advance or as early as possible to allow time to arrange accommodation. 401kR1?4 City of Farmington p 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 '�+r.4 �° W W W.ci.fannington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve City Council Minutes (12/7/2015 Regular)(12/14/2015 Work Session)- Administration DATE: December 21,2015 INTRODUCTION Attached are the city council minutes for December 7 and 14, 2015. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached city council minutes for December 7 and 14, 2015. ATTACHMENTS: Type Description D Exhibit Council Minutes (12/7/2015 Regular) D Exhibit Council Minutes (12/14/2015 Work Session) COUNCIL MINUTES REGULAR December 7, 2015 1. CALL TO ORDER The meeting was called to order by Acting Mayor Donnelly at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Acting Mayor Donnelly led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Donnelly,Bartholomay,Bonar,Pitcher Members Absent: Larson Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Robin Hanson,Finance Director; Brian Lindquist,Police Chief; Jim Larsen,Fire Chief;Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer;Todd Reiten, Municipal Services Director;Brenda Wendlandt,Human Resources Director;Cynthia Muller, Executive Assistant Audience: Jake Cordes,Bill Toninato, Craig Bongard,Russ Zellmer, Tim Thompson, Lacelle Cordes,Kay Bennett,Terry Stapf,David McMillen,Marilyn Briesacher,Roger Wood,Fred Schmidtke, Charlie and Joanne Weber 4. APPROVE AGENDA Councilmember Bonar pulled item 7e) State of Minnesota Mighty Ducks Grant Agreement for comment. MOTION by Bartholomay, second by Bonar to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Certificate of Achievement for Excellence in Financial Reporting Award The Finance Department has received the GFOA Certificate of Achievement for Excellence in Financial Reporting award for the sixth year. Council thanked staff for their work. 6. CITIZEN COMMENTS Mr. Craig Bongard, owner of 20522 Akin Road, asked if the city can assist him with selling the property. It has been up for sale for 11 years and each time there is a buyer, the city turns them down. He asked what he has to do to sell that property. The first buyer was doing almost the same thing he has been doing for 25 years and that is to bring in produce and distribute it. He wanted to install a cooler for any excess product. The second buyer came to the city to get city water and sewer and was told there will never be sewer and water going to that property. Mr. Bongard understood the city would bring sewer and water to the property,now he learns he has to bring it to the property. A third Council Minutes(Regular) December 7,2015 Page 2 buyer wanted to build a house on the property and run an antique car business. That was turned down. Another buyer wanted storage units with the same tax structure, same valuation and was told no. Mr.Bongard asked what he has to do. Staff will be in contact with him. Mr. Tim Thompson, 816 7th Street, stated he has asked for this in the paper and now is for it in person. He asked that Councilmember Bartholomay resign his position due to the embarrassment to the city and to the taxpayers and the people he is representing. It is not very solid or very ethical. He did not know how Councilmember Bartholomay expected respect when he cannot earn it. Ms. Lacelle Cordes, 1405 Lower Heritage Way,requested the resignation of Councilmember Bartholomay. Because of his recent actions and subsequent excuses for those actions he no longer has the confidence of the citizens needed to make decisions for our community. She urged him to resign tonight to prevent even more ridicule and shame that Councilmember Bartholomay has brought to the city of Farmington. Mr.Bill Toninato, 18586 Elgin Avenue, stated regarding Councilmember Bartholomay, we should wait until the court decides rather than have a kangaroo court here. There are two sides to the story. He read newspaper accounts and there seems to be varying stories as to what happened between the witness and the police officers that responded. Some of it sounds kind of funny especially from the Farmington Independent. 7. CONSENT AGENDA MOTION by Bartholomay, second by Pitcher to approve the Consent Agenda as follows: a) Approved Council Minutes(11/16/2015 Regular)-Administration b) Approved Various 2016 License and Permit Renewals-Administration c) Adopted RESOLUTION R71-15 Declaring Surplus Fire Department Property— Fire Department d) Approved Farmington Fire Department Helmet Purchase Policy—Fire Department e) Approve State of Minnesota Mighty Ducks Grant Agreement—Parks and Recreation f) Acknowledged Resignation Engineering—Human Resources g) Approved 2016 Non-Bargaining Compensation Adjustment—Human Resources h) Approved Seasonal Hiring—Human Resources i) Approved Bills-Finance APIF,MOTION CARRIED. e) Approve State of Minnesota Mighty Ducks Grant Agreement Councilmember Bonar stated recently staff received a Mighty Ducks Grant. Parks and Recreation Director Distad stated a budget request for 2017 was to purchase a new electric ice resurfacer and estimated we could receive up to $20,000 in grants. We have received a$50,000 matching grant. Farmington Youth Hockey contributions will be used to match the grant. Benefits will be Council Minutes(Regular) December 7,2015 Page 3 cleaner air in the arena. City Administrator McKnight thanked Parks and Recreation Director Distad for this savings. 8. PUBLIC HEARINGS a) Approve 2016 License Renewals-Administration This public hearing was to renew on-sale liquor,on-sale Sunday liquor,on-sale wine, club and therapeutic massage licenses for several businesses. Applications, fees and insurance information have been received and approved. MOTION by Bonar, second by Bartholomay to close the public hearing. APIF,MOTION CARRIED. MOTION by Bartholomay, second by Pitcher to approve the on- sale liquor, on-sale Sunday liquor,on-sale intoxicating malt liquor and on-sale wine, club and therapeutic massage licenses. APIF,MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution Approving Final Recommended 2016 Operating Budgets and Tax Levy-Finance Finance Director Hanson gave a timeline of the 2016 budget preparation process. The 2016 general fund provides for core services, long term financial planning strategy and Council's 2016 strategic plan. Fiscal disparities will decrease $133,000,building permit revenue has been reduced by$114,702, local government aid(LGA)will increase by$8,277,there is a 3%increase in transfers in to cover personnel related costs and administrative services. The combined general fund revenues are budgeted at$11,798,225. At$8.8 million, property taxes comprise the largest component at 74%. Transfers in from the enterprise funds account for 10%,and intergovernmental receipts,charges for fees and services, licenses and permits,miscellaneous revenues, fines and forfeitures and investment income make up 16%. General fund expenditures fund human resource costs based on the four new union contracts, estimates for employee benefits,the wage study implementation plan,retirement contributions,anticipated workers compensation premium increases and not replacing two full time positions which were vacated in 2015. The budget also provides increased funding for deferred and ongoing equipment needs in the fire department as well as increased training and provides long term funding for the fire capital improvement plan, fire relief association, seal coating, trail maintenance and building maintenance. General fund expenditures total $11,798,225. The police department represents 35%, fire,municipal services and parks and recreation each represent 10%,while engineering, community development, administration,transfers out, finance,risk management and human resources combined comprise the remaining 35%. The budget includes$906,607 in transfers out. These amounts are for seal coating,vehicles for the fire department as set in their capital improvement plan, Council Minutes(Regular) December 7,2015 Page 4 general equipment for the city such as police vehicles and other equipment, money for economic development,trail maintenance, capital needs for the ice arena and building maintenance for all facilities. The city will receive$284,884 in LGA. The majority, $205,000 will be transferred to the fire capital projects fund, $71,000 will be used for general capital equipment needs,the remaining $8,277 is for administrative reserve. The city receives property taxes in June and December. The purpose of the general fund is for the city to live from paycheck to paycheck. For the second year in a row,the fund balance has stayed above zero throughout the year. For the first time in June 2015,the fund balance met one of the two calculations recommended by the state auditor. There are two components to the levy. One pays for general fund operations. The other,the debt levy, pays for the scheduled interest and principal payments on the city's debt as well as ongoing administrative compliance costs. The 2016 debt levy totals$2,970,848. After 2022,the debt situation improves significantly. The debt levy relates to bonds issued by the city and also an interfund loan for the new fire engine acquired in 2013. The net tax levy is $9,613,254,which is a 4.9%increase over 2015. The increase is due to the reduction in fiscal disparities and building permits totaling$247,875. Increased investments in the fire department budget and transfers out to the fire capital projects fund total $207,890. Some existing transfers out are being reallocated to the fire capital projects as part of the long term fire capital improvement plan in 2016. The total combined increased investment in the fire department is$315,601. The net debt levy is being reduced in 2016,while the debt repayments are increasing with the completion of the 195th Street project. We have a one-time situation in 2016 where the city is using$200,000 of MSA funds for debt service on two MSA road projects. All other department changes total $82,000. Regarding the tax capacity, in 2016 residential properties will represent 81%of the total,while commercial will represent 8%. The average market value for a residential property for 2016 is$212,787,which is a 6.6%increase from 2015. This is an average taxable value of$194,698 and an estimated city tax of $1,152.82 for 2016. This is an increase from 2015 of$46.03 per year or$3.85 per month. Ms.Lacelle Cordes, 1405 Lower Heritage Way, stated approximately 90 days ago,Council tabled a decision regarding an assistant for the senior center. Council was to re-address it tonight. City Administrator McKnight stated right now that position is not in the budget. The vacant part-time position at the Rambling River Center is the position selected to be removed. Acting Mayor Donnelly stated the budget numbers reflect that removal. If the budget is adopted tonight,that would be the case. Ms. Cordes stated when Council said 90 days ago Council Minutes(Regular) December 7,2015 Page 5 this would be addressed tonight,Council is not doing that. Acting Mayor Donnelly noted it depends on how the vote goes. Ms.Cordes stated if it is not in the budget,then you have made up your mind. Ms.Marilyn Briesacher, 3520 194th Street W,Chair of the Rambling River Center Advisory Board, stated after much consideration and discussion,the Rambling River Center Advisory Board is making the following recommendation to the Council. The board will provide half of the salary necessary to fill the program assistant position in the amount of$11,000 per year for the next two years. The board is also willing to give up the stipends received for attending board meetings which amounts to $1,680 per year. This will be funded through fundraising efforts and means they will not be able to provide upgrades to the facility. As with any facility used seven days a week,things wear out and need replacement. They are willing to put these projects on hold for the next two years. It is imperative to the running of the facility to fill this position. They have already cut programs due to staffing levels. A permanent position is needed day to day. Volunteers have stepped up, but it is not the same as having someone day to day. They provide the community with space for rental opportunities that is not available elsewhere in the city. They have over 15,000 people using the building on a yearly basis,which does not include rentals. There is a rental almost every weekend. The State of MN demographics office projects there will be over 115,000 Dakota County residents 65 and older by 2030. If we do not provide programs and activities for these seniors they will go elsewhere—Rosemount, Apple Valley and Lakeville. When they go there,that is where they will shop. Seniors are the backbone of this city and we need to provide the opportunities to attract them to Farmington. The board offered this for Council's consideration. Councilmember Bartholomay asked about the day to day things that are not getting done. Ms. Briesacher stated there are programs where a driver is needed, which we cannot provide and still have a person at the facility. We need someone to continually bring up new activities and support them. It takes a lot of time to do this. When the full time person was hired it was with the idea she would have part time staff. She has been trying to do it all,but something has to slip. We have statistics she has not been able to provide, such as new people coming in so we can follow up. It is general overall day to day activities. She has a lot of meetings outside the building,which leaves no one there except for a volunteer. We have a fitness center so someone has to be there in order to have the fitness center going. Mr.Roger Wood, 816 Maple Street, a member of the Rambling River Center Advisory Board, stated to be on the board you have to be interviewed by the Council. One thing he was asked was is there any way he can make the center self-supporting. He stated Nicole Gorman,Recreation Supervisor, is of that caliber and can do it,but we need to get her some help so she can complete her tasks. He stated Ms.Cordes was here three months ago and he was also. He never received an answer regarding the budget. Council Minutes(Regular) December 7,2015 Page 6 Ms.Kay Bennett, 4 Hickory Street, stated the$11,000 they are willing to donate was to be used for new furniture. She asked if Council has seen how bad the furniture is and how long since it has been replaced. She has been there for ten years and it is much older than that. She asked Council to reconsider filling the position. If they are willing to give up that money and their stipends to help the city,please look into getting an assistant so we can keep it open. She is concerned the full time staff will give up. Seniors have worked too hard on this building to give it up. Councilmember Bonar stated in light of the Mayor's absence and some of the information we have heard, he felt we should table the levy and budget until December 21, 2015. Councilmember Pitcher stated given the gravity of the potential tax increase, he would prefer Council wait until all members of the Council are present at a time it is televised. Councilmember Bartholomay agreed with waiting until December 21,2015, especially with the new information received to allow for further discussion. Acting Mayor Donnelly stated we have to have the tax levy to the county by December 28,2015. In light of the new information,we will need a workshop to discuss this. City Administrator McKnight noted the workshop date of December 14,2015, is open and Council could discuss the budget then. Acting Mayor Donnelly stated the budget is set except for the issue raised tonight so we are not opening the entire budget again. Councilmember Bonar agreed,the budget is set and it is a matter of reviewing the open question and giving ourselves the opportunity to review the information and ask relevant questions. We cannot vote on December 14,2015,but we can exchange opinions. Councilmember Pitcher agreed and noted we are funding the Rambling River Center for 2016 in the amount of$149,166 for a point of reference. Councilmember Bartholomay agreed we need further discussion for this item. The 2016 budget and tax levy was continued to be discussed at a workshop on December 14,2015, and will be brought back to the December 21, 2015, Council meeting. Finance Director Hanson noted that is the expenditure amount for the senior center, but there are offsetting revenues that number does not reflect. She will provide Council with a net amount. Ms. Lacelle Cordes suggested the workshop be held in a larger room than the conference room to accommodate the audience. b) Amend Ordinance Utility Billing-Finance Council recently approved new electronic bill presentment and payment processing software for utility billing. The new software should be implemented by January 2017. Staff has three additional changes for Council consideration. The first is redefining when late fees apply. Currently customers have a variety of Council Minutes(Regular) December 7,2015 Page 7 payment options. Staff is recommending payments not received by the due date stated on the bill would be considered delinquent and late fees would be applied after that due date. This change would not take effect until customers have been notified,approximately August 31 or September 30. The second change is modifying the residential sewer consumption calculation. The fee is currently based on the amount of water consumed during the winter quarter with a minimum 10,000 gallons being the base charge. Each additional 1,000 gallons of water used is an additional fee. Some accounts have water usage that is lower in other quarters. The software has the ability to calculate the sewer consumption on winter quarter or the actual water consumed,but not less than 10,000 gallons. By changing the calculation,the city will have a formula that works better for everyone. The third change is staff be given the option to certify delinquent utility accounts more often. Currently the city certifies delinquent accounts once per year. To minimize the city's exposure to financial loss, staff recommends the ordinance be amended to provide staff the opportunity to certify accounts more frequently based on the calendar,the amount delinquent or other basis. The owner would be notified and given an amount of time to pay the account. If not paid, it is brought to Council for certification to the county with interest and administrative fee. Staff suggested a threshold of$2,000 for certification. MOTION by Bartholomay, second by Bonar to adopt ORDINANCE 015-710 approving the proposed changes to the city's utility systems rates and billing ordinance and amending the 2016 fee schedule. APIF,MOTION CARRIED. 11. UNFINISHED BUSINESS a) Fire Department Update Fire Chief Larson gave an update of activities in the Fire Department. The focus of the applied research project was to create new leadership in the department. They reviewed the department history, a survey of existing officers and the findings of others. They developed six recommendations for the department including requiring minimum certification levels for officers,update job descriptions and organizational charts, give all personnel a formalized leadership curriculum, created clear goals and expectations, developed an education path and defined a matrix for every position, develop core values and provide additional leadership training. Next they will look at their mission statement and the strategic plan for the department. Council was very impressed with the team and list of accomplishments. City Administrator McKnight noted Chief Larson received the Executive Fire Officer Certification from the National Fire Academy during the past few months. 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE Council Minutes(Regular) December 7,2015 Page 8 Councilmember Pitcher: Toys for Town is coming up and encouraged residents to volunteer. Councilmember Bartholomay: Read a statement that he has been charged with a misdemeanor offense,however,under no circumstances did he do anything to impersonate a police officer and expected to be acquitted of that charge. Due to the court process,justice can take time and he is working with his attorney to get the case resolved as soon as possible. Under the laws of MN and the United States of America he is innocent until proven guilty and he will not be resigning his position as Councilmember. He believed this could be a great learning opportunity for Farmington students in their civic classes regarding why it is important that someone is innocent until proven guilty. He thanked the Sun ThisWeek newspaper for being ethical and balanced. From the beginning they have wanted both sides of the story and did the hard work of looking into things before they reported,unlike another local newspaper which is disappointing,but ' not surprising. He thanked all the residents he has heard from over the last month regarding this incident and your willingness to not rush to judgement. Many of you have told me something did not seem right when you read the story and did not feel like this is something he would do. He sincerely apologized to city staff,his peers on the Council, his family and most importantly the residents of Farmington that this personal issue has become such an over exaggerated issue over the last month. It will not be much longer before all the facts will be presented and at that time he fully expected his name to be cleared and the media to cover that news as well. Councilmember Donnelly: We had the first snowfall and the students managed the roundabouts just fine. He encouraged residents to support Toys for Town and shop local. 14. ADJOURN MOTION by Bartholomay, second by Bonar to adjourn at 8:18 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant Council Work Session Minutes December 14,2015 Mayor Larson called the work session to order at 6:30 p.m. Present: Larson,Bartholomay, Bonar,Donnelly,Pitcher Absent: None Also Present: David McKnight, City Administrator;Robin Hanson,Finance Director;Randy Distad,Parks and Recreation Director;Todd Reiten,Municipal Services Director;Lena Larson, Municipal Services Coordinator;Cynthia Muller, Executive Assistant MOTION by Bartholomay, second by Bonar to approve the agenda. APIF,MOTION CARRIED. 2016 Budget and Tax Levy Council reviewed the final 2016 budget and levy at the December 7, 2015, Council meeting. A part-time position at the Rambling River Center was proposed to be eliminated. In an effort to keep that position,the Rambling River Center Board offered$11,000 to be used to fund half the position for two years. They also offered their stipends for the next two years. The 2016 budget and tax levy includes a 4.9%tax increase. Decisions made regarding the 2016 budget will also affect the 2017 budget. Staff has reviewed the 2017 budget and there are some big holes that will need to be filled. 1. Known tax levy increase of approximately$300,000 in debt payments. 2. Anticipated reduction in fiscal disparities of approximately$30,000. 3. The use of$200,000 in one time dollars in 2016 debt payments that will need to be reconciled in 2017. 4. Unknown status of building permit revenue and available lots for new construction. 5. Increased human resources costs from the four settled union contracts for 2017 and anticipated increases for non-union staff. This would total approximately$700,000. Councilmember Bonar asked based on what we know for 2017,would it represent a 7%tax levy increase? Staff agreed at a minimum it would be a 7%tax increase. Councilmember Bonar noted a preliminary staff estimate for a tax increase is over 13%. Staff stated we have been working on 2016 and realize Council would not approve 13%. The 7%increase is a real amount. Since 2008 there have been 19 positions eliminated,most in the general fund. One full time has been eliminated this year for next year and one half of a fulltime has already been eliminated. Council is discussing the other half of that fulltime position tonight. Councilmember Bonar noted the unspent balance of the 2015 budget would be$50,000. City Administrator McKnight stated that has grown a little and is closer to a six-digit number rather than five digits. Councilmember Bonar stated we spend approximately$50,000 per day, so we are within a day or two of not making budget. City Administrator McKnight stated we are still on the right side of zero and are well on our way to the state auditor's recommendations. Councilmember Bonar noted this is one of the tightest budgets in recent memory. Council Work Session Minutes December 14,2015 Page 2 Councilmember Pitcher reviewed the Rambling River Center portion of our website and noted the membership benefits include bi-monthly publication of The River,which highlights upcoming trips and programs, discounted trips and programs, and use of computer lab with high speed internet access. The membership renewal is$27 per year which works out to be$2.25 per month. He asked if that is an appropriate dollar amount. Councilmember Bartholomay stated many of the members are on fixed incomes so it didn't seem feasible to raise the rates. Mayor Larson stated we have been trying to increase the number of members so fees did not have to increase. Cities don't have pools and ice arenas to make money, it is an asset to the community. Councilmember Pitcher asked if it was possible to use liquor store profits to go towards the position. Mayor Larson stated the liquor store profits are slated to go other places. Staff explained liquor store profits have been moved around primarily in park and rec. Some were used for fire and police. Next year the plan is to use liquor store profits to pay for the city's portion of the trail along highway three. The concern with using liquor store profits for an ongoing item, is that if profits are down, a hole is created. So those profits can be used for the Rambling River Center, but there is some risk. Councilmember Pitcher asked if there was room for a couple more fundraisers. Parks and Recreation Director Distad stated it is possible,but volunteers are getting tapped out. They take a lot of work, especially with one fulltime staff person. They have raised good money in the past and staff can look at that. Councilmember Donnelly stated we are not going through the whole Rambling River Center budget and this is not the time to raise the fees. We should concentrate on the question in front of us. He was not willing to raise fees. We have to make a decision on the position. We had the position in the budget and it was a sudden decision to remove it,but we didn't take the money out of the budget. It was allocated elsewhere in the budget. He was okay with the budget before we took the position out and he is still okay with it. He would like to see the position put back. He does not want to take the$11,000 from the seniors or their stipends. Put the position in the budget, it was in there and taken out suddenly. The seniors have many more needs over there. As far as fundraising they are tapping out on energy and they work hard enough. Let's go back to where we were. Mayor Larson did not disagree,however he wanted to avoid hiring the position for 2016 and having to cut it for 2017. We cannot raise taxes 13%so something has to go. Councilmember Bartholomay asked if staff has checked with the attorney about the legalities of the proposal of the seniors to fund half the position. City Administrator McKnight stated we would treat it like any other donation and Council would allocate the use of it. Mayor Larson stated it is the city's job to fund positions and not anyone else's. If we do this, it is our job to fund it. Councilmember Bartholomay agreed it is not the right thing to do. By using that money, they would neglect the needs at the center. His concern is with 2017. Mayor Larson stated either we agree to have a senior center and we fund it the way we should,or we don't. Councilmember Pitcher agreed with Councilmember Donnelly. There is$27,692 in the Rambling River Center improvement fund. Staff noted this is to be used towards a list of equipment and building improvements. Right now the main need is new chairs. Councilmember Bartholomay would not be in favor of using the$27,000 to fund the position. Councilmember Pitcher noted on the preliminary tax levy motion there was an amendment made to eliminate a position. He asked if it was correct procedure to not follow through on that Council Work Session Minutes December 14,2015 Page 3 amendment. City Administrator McKnight stated it is Council's decision. Councilmember Pitcher stated we do have a couple ways to fund it,but we don't want to go down that road. We could use liquor store profits,fundraisers, capital improvement fund or increase the membership fees. Councilmember Bonar stated we do the organization and the individual a disservice knowing with a high degree of confidence we will have to cut hundreds of thousands of dollars from our 2017 budget. Today we talk about$22,000,the challenges ahead of us are 20 and 30 fold that number. Our current net allocations are$96,000 to the Rambling River Center, $63,000 to the pool, nothing to the arena, and$40,000 to the EDA which is more of an allowance rather than an allocation and economic development is the number one talking point. Mayor Larson stated it is an important position to have,but he does not want to create it just to cut it. Councilmember Donnelly stated three months ago the position was in the budget,we had the same holes, and none of that has changed. We will have to do something grand to get out of the hole next year, more than this position. We could shut down the senior center, close the pool and still not fix the problem. This one position will not break the budget; it is .0018%of the budget. It impacts people. We are going to have the senior center and fund it to a certain level. If we don't want to do that,then we don't do it. It could be any position next year. Next year will be difficult whether we add this position or not. Councilmember Bartholomay agreed with Councilmember Donnelly. He wanted to make sure the seniors are aware, if the position is put in now, it may not make the next budget. Councilmember Pitcher stated because of the points raised by Councilmember Donnelly,he has thought about what else can be done. It doesn't sound like the door is closed to using liquor store profits. Mayor Larson stated then we take them away from what they have been allocated for. Councilmember Bonar stated we have$30 million in facilities and set aside $15,000 per year for their maintenance. It should not come as a surprise that some of our older facilities are having issues. We have yet to fund that. His decision is to not fund the position. Councilmember Bartholomay stated if we put the position back in, can we do a couple more fundraisers? Parks and Recreation Director Distad will have to check with staff,but if you have too many fundraisers,the less they will raise. Mayor Larson recalled the fundraisers were set up for things to be fixed at the building and supplies. Staff noted that is what is in the capital improvement fund. Ms.Joanne Weber, stated she heard the Mayor wanted to keep the membership up, and she offered Council to make out an application for membership as they are all of age. It will be a start and a little support. Ms.Marilyn Briesacher, stated if we don't get the part-time position we will not be able to serve the community as well as we have. There are a lot of things that will be cut as Nicole cannot do it all. She was hired with the idea there would be a part-time position. It has not been fair to her and it is not fair to the facility. We feel it is very necessary to have that part-time position to continue doing what we are doing right now. That is to bring members into the community and Council Work Session Minutes December 14,2015 Page 4 bring the seniors in. If we don't have those opportunities they will not come. If they don't come for activities,they will not shop here;they will not come to Farmington. They will go elsewhere. Ms.Marjorie Koski, stated she is on the board and works at the center a lot as a volunteer. She sees the people that come in and how much they enjoy having a place to go and activities. They rent the rooms for banquets,receptions, etc. She has been to Lakeville's center and Rosemount is building one. Our people would be going there and we would have some very unhappy seniors. She asked Council to hire a part-time person, as it would affect so many people. Ms.Blanche Reichert, stated if we do not have a senior center in Farmington,the seniors that come here will go to other cities for their activities and shopping. In the long run our community will suffer. Mr.David McMillen, stated after Thanksgiving they have their Trains and Treats which is a small fundraiser. Staff was not available so we had a seasonal staff member who did an awesome job. If we don't have help like that, people will not come to fundraisers and they will drift away. His wife used to have that position and many times it is an eight hour job versus four hours. There is a lot of effort and work involved. It would be unfair to not fill this position as Nicole cannot do it all and has other commitments. Seniors need and deserve to have that help. They used to have tax help and flu shot clinics,and if that is not there it is a disservice to our seniors who have made this community what it is. Mr.Trent Wood, asked how the ice arena would run with half a staff. The seniors paid for that building not once,but when it was built for city hall,police and fire station. Then it was turned over to them and they paid for it again to be remodeled. They deserve the part-time position. Ms.Dorothy Schmidtke, stated they had a tea last week at the center and it was not a fundraiser. It was a fun afternoon to have tea, food and entertainment. Everyone had a good time and we want to continue to have those kinds of times at the senior center. Ms.Lacelle Cordes, stated there are certain things that cities do that cost money where you don't make money,but you do it to provide quality of life for residents. A senior center is one of them,just like the pool,arena,parks and trails. The$22,000 is miniscule in your overall budget. To take away this position will not only hurt the seniors,but the community as a whole. Councilmember Bartholomay noted the seniors do a lot of outreach to the hospitals that they do not get enough credit for. It is not just local. City Administrator McKnight summarized we have one Councilmember in full support of filling it right now, one concerned about 2017 and not filling it,the other three leaning towards filling it if there is a way. He gave Council some options: We have a$26,000 reserve line item in the Administration budget. It is a$26,000 reserve for an almost$12 million budget. If the direction is to put the position back in the budget,that is one option to pay for the position. He still has a concern for 2017 and setting a person up for working here today, but not tomorrow. That issue will exist for all of us in 2017. If Council chooses that route,we could advertise it as a long-term temporary position. He doesn't want someone to quit a job,take a job and lose it within 12 months. We could also look at current Council Work Session Minutes December 14,2015 Page 5 staffing programs and re-prioritize them to allow 16 to 20 hours of coverage at the senior center from current staff members. If we go that route,there are things we would not do at the city. City Administrator McKnight was not saying we are going to do more with the same or more with less,we are going to either do different things with the same or different things with less. Mayor Larson was in favor of the second idea. City Administrator McKnight stated we have impacted 19 families since 2008 and he does not want to make it 20. Councilmember Donnelly asked if that is the preferred route. City Administrator McKnight would prefer that as opposed to the Administrative reserve because it will impact the 2017 budget less. Councilmember Donnelly clarified the city will not do something and staff will decide what is not going to be done in order to use someone half time. He agreed with that. Councilmember Bonar placed his confidence in staffs ability to manage the budget. It is not his preferred choice,as we do have a challenge ahead of us in 2017. He encouraged Council to consider the budget process as soon as possible. In his term,this is our greatest challenge and if we wait until mid-year to address it,we will be beating a clock. He did not favor a 4.9%increase because he realized 2016 precedes 2017 and knew what was ahead of us and felt we should make a first installment and prepare ourselves for what will be a very difficult year. Councilmember Pitcher liked the proposal if staff feels it would be best to do that as a whole or in part with another funding possibility. Councilmember Bartholomay also agreed with the second option. Mayor Larson stated it will put a half-time person in the senior center through an existing employee. City Administrator McKnight stated it should occur within the next month. Farmington Lacrosse Association Proposal City Administrator McKnight was approached by Rob and Sara Junker of the Farmington Lacrosse Association about them purchasing a turf to install in the arena for April and May for use by different lacrosse groups. They will take out a loan for$30,000 to purchase the turf and pay it out in one to three years through user fees. Lacrosse is proposing a rate of$80 per hour. While they are paying off the loan,revenues would be split as follows: $10 to the city for staffing $10 to the city for operating expenses $60 to FYLA for loan repayment until the loan is paid off. FYLA is proposing a 60% discount for their hours during the loan repayment phase as well. Staff would like to negotiate this more to bring more to the city side to build up funding to replace the turf in the future. Once the loan is paid off,they would donate the turf to the city. At that time the following split is proposed: $10 to the city for staffing $10 to the city for operating expenses $10 to FYLA for turf storage and handling $25 to the city for TBD $25 to FYLA Staff is in support of this as it gives us a 12 month facility. We will have to fmd a place to store the turf once we own it. While lacrosse owns it,volunteers will install the turf and store it. Council was in favor of this proposal. It will be brought to the second Council meeting in January and this will start in April 2016. Council Work Session Minutes December 14,2015 Page 6 Waste Delivery Agreement with Ramsey/Washington Recycling and Energy Board Municipal Services Director Reiten stated Washington and Ramsey counties took over the waste facility and raised the rates from $59 to $70 per ton for tipping. This raises our cost by$85,000 for 2016. Municipal Services Coordinator Larson stated originally the facility was owned by Ramsey and Washington counties,then it was purchased by RRT with the option for the county to purchase it back,which they chose to do. Now it is owned by the Ramsey/Washington Energy Board. Councilmember Bonar stated Ramsey and Washington counties owned a landfill, sold it to private entity,bought it back and raised the rates. Staff stated haulers that are hauling waste for Ramsey and Washington counties will be receiving a$12 per ton rebate. So their rates will be $58 per ton. However,that is not an option for Dakota County waste unless the county offers the rebate. We will need to raise solid waste rates for 2017 and staff also suggested not collecting electronics on clean-up day as that costs us$45,000-$50,000. Electronics can be taken to the Recycling Zone. The county does accept electronics at hazardous waste clean-up day. This will help offset the$85,000 increase. Council agreed with this proposal. City Administrator Update There was an armed robbery at the Amcon station Friday night. MOTION by Bartholomay, second by Donnelly to adjourn at 7:49 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant ON City of Farmington 1.2 I. ii, n 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 r.4 www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve Temporary On-Sale Liquor License Knights of Columbus-Administration DATE: December 21, 2015 INTRODUCTION The Knights of Columbus are requesting a temporary on-sale liquor license for a fundraiser. DISCUSSION The Knights of Columbus are requesting a temporary on-sale liquor license for a fundraiser to be held on January 23, 2016,at 22120 Denmark Avenue. Per state statute, a temporary on-sale liquor license must first be approved by the city and then forwarded to the state for approvaL BUDGET IMPACT The State of Minnesota waives all fees for temporary liquor licenses for non-profit organizations. Therefore, the city has not established a fee for a temporary on-sale liquor license. ACTION REQUESTED Approve the attached application for a temporary on-sale liquor license for the Knights of Columbus for a fundraiser on January 23,2016. ATTACHMENTS: Type Description o Exhibit Temporary On-Sale Liquor License Application OP 4-12 a MinnesotaDepartment of Public Safety ski � � ALCOHOL AND GAMBLING ENFORCEMENT DIVISION 444 Cedar Street Smite 222,St,Paul MN 55101-5133 ' (651)201 4507 Fax(651)297-5259 TTY(651)282-6555f-M� -�- WWW.DPS,STATE.MN US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER k ‘&1415 Of Go l r o5 10/ t9LIO GOZ450EL STREET ADDRESS CITY STATE ZIP CODE 24Z1�Z0 D-ni1fiv( ►4 A're. �R�nh dnn l (1.) �Sso2t1 NAME OF N=V AnoTION ie,�-5o g13 ' .l(I 6O— iO1 DATES LIQUOR WILL BE SOLD 0` /2,,5/1(3 TYPE OF ORGANIZATIO CLUB CHARITABLE r RELIGIOUS OTHERNONPROFIT ORGANIZATION OFFI Mr'' NAME ADDRESS �ov`� rr\ etch ic63u, 6r,51,s1-1A4e. . GRAN4‘411A, NI 53ni4 ORGANIZATION OFFICER'S NAME ADDRESS ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. If an outdoor area,describe 5+1 Pil\061415 Cach®vC Ctw(Zc.,k__ ?..2120 (Y1cak Ave. , Fn 6562)-/ Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. �© . Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. APPROVAL • APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBNIITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GANIDL]NGENFORCEMENT NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division wW return this application to be used as the License for the event PS-09079(12109) • ytom11i City of Farmington 430 Third Street Farmington, Minnesota Ist 651.280.6800 -Fax 651.280.6899 tis ,4 PROS.+°. www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Adopt Resolution Approving Gambling Event Permit for Farmington Volleyball Club- Administration DATE: December 21,2015 INTRODUCTION The Farmington Volleyball Club is requesting a gambling event permit for a raffle fundraiser. DISCUSSION Per State Statute 349.166 and pertinent city code, a gambling event permit must be issued by the city for this type of event. An application has been received, along with the appropriate fees. The city attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2016 budget. ACTION REQUESTED Consider the attached resolution granting a gambling event permit to the Farmington Volleyball Club, to be held at Carbone's Pima, 10 8th Street, on February 7, 2016. ATTACHMENTS: Type Description a Resolution Resolution RESOLUTION NO. R73-15 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR THE FARMINGTON VOLLEYBALL CLUB Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 21S1 day of December 2015 at 7:00 p.m. Members Present: Larson,Bartholomay,Bonar, Donnelly,Pitcher Members Absent: None Member Bartholomay introduced and Member Pitcher seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,the Farmington Volleyball Club has submitted an application for a Gambling Event Permit to be conducted at 10 Stn Street,on February 7,2016,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Farmington Volleyball Club,to be held at 10 r Street,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of December 2015. Mayor Attested to the ,la 41 day of December 2015. IL-- .1-M4( .1#' Ay Administrator SEAL 0414, City of Farmington h p y 430 Third Street Farmington,Minnesota a 651.280.6800 -Fax 651.280.6899 j,teis www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distal,Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donations to the Rambling River Center-Parks DATE: December 21, 2015 INTRODUCTION Donations were recently made to the Rambling River Center(RRC)by Happy Harry's Furniture, Senior Care Connections,Ecumen Centennial House and Rotary Club of Farmington. DISCUSSION A cash donation of$296.10 was made by Happy Harry's Furniture to the RRC. The donation was made through a program created in 2011, in which a customer of Happy Harry's Furniture is able to select a charity of their choice to receive a donation when merchandise is purchased from the store and then 10% from the sale to the customer is donated to the charity. The RRC is one of the charities that can be selected. With this most recent donation,Happy Harry's Furniture has donated a total of$6,992.75 to the RRC since the program's inception. This donation has been deposited into the RRC Capital Improvement Fund. Seniorcare Connections provided$50.00 in pumpkin pies for the RRC Pumpkin Pie Social that was held on November 24. Ecumen Centennial House provided a$400.00 sponsorship for a Holiday Tea event that was held at the RRC on December 8. The Rotary Club of Farmington made a recent donation of$500.00 towards the purchase of new chairs at the RRC. This donation will be deposited into the RRC Capital Improvement Fund. Staff will communicate the city's appreciation on behalf of the Council to Happy Harry's Furniture, Senior Care Connections and Ecumen Centennial House and the Rotary Club of Farmington for their generous donations to the RRC. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached resolution accepting the donation of$296.10 from Happy Harry's Furniture,pumpkin pies valued at$50.00 from Seniorcare Connections, $400.00 for sponsorship of the Holiday Tea event from Ecumen Centennial House and$500.00 from the Rotary Club of Farmington for new chairs to the RRC. ATTACHMENTS: Type Description ❑ Resolution Donation Resolution RESOLUTION NO. R74-15 ACCEPT CASH DONATION OF $296.10 FROM HAPPY HARRY'S FURNITURE, PUMPKIN PIES VALUED AT $50.00 FROM SENIORCARE CONNECTIONS,$400.00 HOLIDAY TEA SPONSORSHIP FROM ECUMEN CENTENNIAL HOUSE AND $500.00 FOR CHAIRS FROM THE ROTARY CLUB OF FARMINGTON TO THE RAMBLING RIVER CENTER • Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 21St day of December, 2015 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None Member Bartholomay introduced and Member Pitcher seconded the following: WHEREAS, a cash donation of$296.10 was made by Happy Harry's Furniture to the Rambling River Center; and, WHEREAS, pumpkin pies valued at$50.00 were donated by Seniorcare Connections to the Rambling River Center; and, WHEREAS, $400.00 for sponsorship of the Holiday Tea event held at the Rambling River Center was made by Ecumen Centennial House; and, WHEREAS, $500.00 for the future purchase of new chairs at the Rambling River Center was made by the Rotary Club of Farmington; and, WHEREAS, it is required by State Statute that these donations be formally accepted; and, WHEREAS, it is in the best interest of the City to accept these donations. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby accepts with gratitude the following generous donations to the Rambling River Center: $296.10 from Happy Harry's Furniture,pumpkin pies valued at$50.00 from Seniorcare Connections, $400.00 sponsorship of the Holiday Tea event from Ecumen Centennial House and $500.00 to be used for the purchase of new chairs from the Rotary Club of Farmington. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of December, 2015. Mayor Attested to the 0,01 id day of December,2015. .1-• .41 Administrator SEAL 41144, City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 °"+N , www.cifannington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Adopt Ordinance Amending Section 10-5-21 (Industrial Park)of the Zoning Code Allowing Food Processing Facilities as a Conditional Use-Community Development DATE: December 21,2015 INTRODUCTION Attached, for city council's consideration is an ordinance amending Section 10-5-21 of the City Code to allow Food Processing Facilities as a conditional use in the IP(Industrial Park)zoning district. DISCUSSION Staff was recently contacted by a prospective business looking for available land within our community. Their business is classified as a food processing facility. One area under consideration is the Industrial Park, generally located at the northeast intersection of CSAH 50 and Pilot Knob Road. The area generally known as the Farmington Industrial Park is largely zoned IP(Industrial Park). The western most 550 feet of the park is zoned B-1 (Highway Business). Food processing facilities are currently only allowed in the I-1 (Industrial)zoning district as a conditional use. Staff wanted to note that there is a limited amount of land in the community that is zoned I-1 and this is another reason why staff is looking to expand the zones that this use could be allowed in. The definition for Food Processing Facility is as follows: FOOD PROCESSING FACILITY: A facility that transforms raw ingredients into food or transforms food into other forms for consumption by humans or animals either in home or by the food processing industry. Staff is recommending that the IP zoning district be amended to allow a food processing facility as a conditional use. Planning Commission Review The Planning Commission reviewed the proposed ordinance amendment and held a public hearing on November 10,2015. The Planning Commission recommended approval of the proposed ordinance with a vote of 4-0. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached ordinance and summary ordinance amending Section 10-5-21 of the City Code to allow Food Processing Facilities as a conditional use within the IP(Industrial Park)zoning district. ATTACHMENTS: Type Description D Ordinance Food Processing Facilities Ordinance i Ordinance Summary Ordinance CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA ORDINANCE NO. 015-711 AN ORDINANCE AMENDING SECTION 10-5-21 OF THE FARMINGTON CITY CODE, CONCERNING THE IP (INDUSTRIAL PARK) ZONING DISTRICT, ALLOWING FOOD PROCESSING FACILITIES AS A CONDITIONAL USE THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Section 10-5-21 of the Farmington City Code, is hereby amended by adding the underlined language as follows: 10-5-21: IP INDUSTRIAL PARK DISTRICT: (A) Purpose: The IP industrial park district allows for existing industrial uses within the city and promotes high quality architectural, landscaping and site plan development standards for new industrial development in order to increase the city's tax base and provide employment opportunities. (B) Bulk And Density Standards: 1. Minimum Standards: Lot area r- 40,000 square feet Lot width 150 feet Front yard setback 50 feet Side yard setback 25 feet Rear yard setback 25 feet Minimum side and rear yard abutting any residential district: r— Off street parking and access drives 10 feet Public and semipublic buildings 35 feet rRecreational, entertainment, commercial and industrial uses 50 feet Height(maximum) 45 feet Maximum lot coverage of all structures 35 percent All standards are minimum requirements unless noted. (C)Uses: 1. Permitted: Breweries. Data centers. Distilleries. Light manufacturing facilities. Microdistilleries. Office showroom. Office warehouse. Research facilities. Small breweries. Warehousing facilities. 2. Conditional: Bus terminal. Child daycare facilities, commercial. Cocktail rooms as accessory to a microdistillery. Commercial recreational uses. Food processing facilities. Manufacturing facilities. Public utility buildings. Recycling facilities. Taprooms as accessory to a brewery or small brewery. Truck terminal. Warehouse retail. 3. Accessory: Parking lots. 4. Interim: Mineral extraction. (Ord. 013-663, 9-16-2013) SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 21st day of December, 2015, by the City Council of the City of Farmington. CITY OF FARMINGTON By: Todd Larson, Mayor ATTEST: By0 U David McKnig i ,--@ity Administrator SEAL Approved as to form the o2�'�,- day of X94.44~4--- , 2015. By: City Attorney Summary published in the Farmington Independent the.31 day of , 2015. CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA SUMMARY OF ORDINANCE NO. 015-711 AN ORDINANCE AMENDING SECTION 10-5-21 OF THE FARMINGTON CITY CODE, CONCERNING THE IP (INDUSTRIAL PARK) ZONING DISTRICT, ALLOWING FOOD PROCESSING FACILITIES AS A CONDITIONAL USE NOTICE IS HEREBY GIVEN that, on December 21,2015, Ordinance No. 015-711 was adopted by the City Council of the City of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that because of the lengthy nature of Ordinance No. 015-711,the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the amendment allows Food Processing Facilities as a conditional use in the IP (Industrial Park) Zoning District. A printed copy of the whole ordinance is available for inspection by any person during the City's regular office hours. The ordinance is also available on the City's internet home page. APPROVED for publication by the City Council of the City of Farmington this 21st day of December, 2015. CITY OF FARMINGTON By: Todd Larson,Mayor ATTEST: P By: avid McKni t, • Administrator Approved as to form thisc/ day of 0(5)..a.440,44"--- ,2015. By: ity Attorney Published in the Farmington Independent the 3/`°1"1 day of 2015. sFi City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,, - www.cifannington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Adopt Ordinance Amending Sections 10-5-17(Spruce Street Commercial), 10-5-18 (Business /Commercial Flex), and 10-5-20(Mixed-Use Commercial/Residential)of the Zoning Code reclassifying Restaurants Class III as a Conditional Use-Community Development DATE: December 21,2015 INTRODUCTION Attached, for city council consideration is an ordinance amending Sections 10-5-17(Spruce Street Commercial), 10-5-18(Business/Commercial Flex), and 10-5-20(Mixed-Use Commercial/Residential)of the City Code to reclassify Restaurant Class III as a Conditional Use within those zoning districts. DISCUSSION On October 19, 2015 a number of ordinances were adopted which allowed for the establishment of certain uses within our community such as taprooms, cocktail rooms and brewpubs provided a conditional use permit is applied for and granted. This ordinance is being brought forward at the request of the Planning Commission as it was identified that Restaurants Class 111;With Liquor Service did not align as a type of use(permitted or conditional)as a brewpub within the Spruce Street Commercial, Business/Commercial Flex, and Mixed-Use Commercial/ Residential zoning districts. The previously adopted brewpub ordinance listed Brewpubs as conditional uses and Restaurants, Class III;With Liquor Service are listed as permitted uses within those same zoning districts. Attached, for city council's reference, are the definitions for the various restaurant uses within the city's zoning ordinance. Restaurants,Class III;With Liquor Service is defined as an establishment serving both food and alcoholic beverages,but in which the principal business is the sale of such beverages at retail for consumption on the premises. Being Brewpubs and Restaurants, Class III;With Liquor Service uses are similar in nature the Commissions requested that an amendment be brought forward to reclassify Restaurants, Class III;With Liquor Service as conditional uses within the Spruce Street Commercial,Business/Commercial Flex, and Mixed-Use Commercial/Residential zoning districts, largely for consistency purposes and additional oversight. It should be noted,that at this time there are no Class III Restaurants located in any of the affected zoning districts identified in the proposed ordinance. Planning Commission Review The Planning Commission reviewed the proposed ordinance amendment and held a public hearing on November 10,2015. The Commission recommended approval of the proposed ordinance with a vote of 4- 0. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached ordinance and summary ordinance amending Sections 10-5-17, 10-5-18,and 10-5-20 of the City Code reclassifying Restaurants, Class III;With Liquor Service as conditional uses within the Spruce Street Commercial, Business/Commercial Flex, and the Mixed-Use Commercial/Residential zoning districts. ATTACHMENTS: Type Description ▪ Ordinance Restaurant, Class III Ordinance © Ordinance Summary Ordinance O Backup Material Restaurant Definitions CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA ORDINANCE NO. 015-712 AN ORDINANCE AMENDING SECTIONS 10-5-17 (SPRUCE STREET COMMERCIAL), 10-5-18 (BUSINESS/COMMERCIAL FLEX),AND 10-5-20 (MIXED-USE COMMERCIAL/RESIDENTIAL) OF THE CITY CODE RECLASSIFYING RESTAURANTS CLASS III AS CONDITIONAL USE THE CITY COUNCIL OF THE CITY OF FARMINGTON ORDAINS: SECTION 1. Sections 10-5-17, 10-5-18, and 10-5-20 of the Farmington City Code, are hereby amended by removing the strilfethreugh language and adding the underlined language as follows: 10-5-17: SSC SPRUCE STREET COMMERCIAL DISTRICT: (A)Purpose: The SSC Spruce Street commercial district is primarily designated for commercial retail sales and services.This district is not intended to compete with the businesses in the central business district; rather, it is intended to provide a location for those businesses that have space needs that cannot be accommodated in the downtown or would be a disruption to existing development patterns. Development in this district will provide design elements and building and site relationships that emulate traditional main street form to create a walkable pedestrian friendly environment with connections to surrounding areas. The relationship of the Spruce Street commercial district to CSAH 50, future residential development, and the central business district will require a greater sensitivity to design with higher quality standards in order to develop a pleasant, attractive and aesthetically pleasing environment. (B)Bulk And Density Standards: Lot area 1 acre Lot width 100 feet Front yard At least 50 percent of the building front shall be within 20 feet of the setback public right of way or private street edge Side yard No requirement setback Rear yard 20 feet setback Height 40 feet (maximum) All standards are minimum requirements unless noted. (C)Uses: 1. Permitted: Child daycare center, commercial. Clinic. Commercial recreation, indoor. Commercial services. Data centers. Health clubs. Personal and professional services. Personal health and beauty. Restaurants, class I,traditional. Retail sales and services. 2. Conditional: Brewpubs. Commercial recreation, outdoor. Convenience stores,with gas. Dwellings,multiple-family. Grocery stores. Hotels and motels. Major auto repair(confined to the interior of principal building). Minor auto repair. Mixed use buildings(shall include office, retail,or commercial uses on at least 1 floor and residential apartments or condominiums on upper floors). Public buildings. Public utility buildings. Restaurants,class II, fast food,convenience. Restaurants,class III,with liquor service. Theaters. 3.Accessory: Parking lots. 4.Interim: Mineral extraction.(Ord. 008-597, 12-15-2008) 10-5-18: BUSINESS/COMMERCIAL FLEX DISTRICT: (A)Purpose: This district is designed to accommodate both short term and long term development of business uses as well as potential additional commercial uses. The bulk requirements are flexible to accommodate several types of uses, including smaller retail operations and larger office complexes. (B)Bulk And Density Standards: Lot area 1 acre Lot width 100 feet Front yard setback No requirement Side yard setback No requirement Rear yard setback 20 feet Height(maximum) 40 feet All standards are minimum requirements unless noted. (C)Uses: 1. Permitted: Child daycare facility, commercial. Commercial recreation, indoor. Data centers. Health clubs. Hotels. Offices. Research laboratories. Restaurants,class I,traditional. Retail sales and services. Warehousing facilities. 2. Conditional: Brewpubs. Convenience store,with gas. Dental laboratories. Grocery stores. Hotels and motels. Public utility buildings. Restaurants,class II,fast food,convenience. Restaurants,class III,with liquor service. Theaters. 3. Accessory: Parking lots. 4. Interim: Mineral extraction. (Ord. 003-498, 9-15-2003) 10-5-20: MUCR MIXED USE COMMERCIAL/RESIDENTIAL DISTRICT: (A)Purpose: The mixed use commercial/residential district is established to provide a flexible framework for the creation of high quality, comprehensively designed commercial neighborhood development with a multiple-family component.A variety of developments are encouraged, with developments designed to promote walking, bicycling and potential transit use. (B)Bulk And Density Standards: 1. Standards: Lot area 5,000 square feet Lot width 50 feet Front yard setback 0 feet Side yard setback 0 feet Rear yard setback 0 feet Structure setback from TH 3 right of way 30 feet Structure setback from CR 64 right of way 30 feet Height(maximum) 45 feet Maximum lot coverage of all structures 100 percent All standards are minimum requirements unless noted. (C)Uses: 1.Permitted: Coffee shops. Neighborhood services. Nonprofit recreational, cultural and entertainment uses. Offices. Personal and professional services, less than 3,000 square feet. Personal health and beauty services, less than 3,000 square feet. Restaurants, class I,traditional. Restaurants,class IV,nonintoxicating. Retail sales and services, less than 3,000 square feet. 2. Conditional: Animal clinics. Brewpubs. Child daycare facilities, commercial. Churches. Clinics. Convenience store, with gas. Dwellings,multi-family. Funeral homes. Health clubs. Hotels. Mixed use building. Personal and professional services, greater than 3,000 square feet. Personal health and beauty services, greater than 3,000 square feet. Public utility buildings. Restaurants, class II, fast food, convenience. Restaurants,class III,with liquor service. Retail sales and services, greater than 3,000 square feet. 3.Accessory: Parking lots. (Ord. 009-614, 10-19-2009) SECTION 2. Effective Date. This ordinance shall be effective upon its passage and publication according to law. ADOPTED this 21st day of December,2015, by the City Council of the City of Farmington. CITY OF FARMIN TON By: . �... Todd Larson,Mayor ATTEST: '1 By: CJ avid McKnight,j/9i i A ninistrator SEAL Approved as to form the '"day of ��....�• ,2015. B City A ey Summary published in the Farmington Independent the .3/ day of ,2015. CITY OF FARMINGTON DAKOTA COUNTY,MINNESOTA SUMMARY OF ORDINANCE NO. 015-712 AN ORDINANCE AMENDING SECTIONS 10-5-17 (SPRUCE STREET COMMERCIAL), 10-5-18 (BUSINESS/COMMERCIAL FLEX),AND 10-5-20 (MIXED- USE COMMERCIAL/RESIDENTIAL) OF THE CITY CODE RECLASSIFYING RESTAURANTS CLASS III AS CONDITIONAL USE NOTICE IS HEREBY GIVEN that, on December 21, 2015, Ordinance No. 015-712 was adopted by the City Council of the City of Farmington,Minnesota. NOTICE IS FURTHER GIVEN that because of the lengthy nature of Ordinance No. 015-712,the following summary of the ordinance has been prepared for publication. NOTICE IS FURTHER GIVEN that the amendment reclassifies Restaurants, Class III from permitted use to conditional use within the Spruce Street Commercial, Business / Commercial Flex, and the Mixed-Use Commercial/Residential zoning districts. A printed copy of the whole ordinance is available for inspection by any person during the city's regular office hours. The ordinance is also available on the city's internet home page. APPROVED for publication by the City Council of the City of Farmington this 21st day of December, 2015. CITY OF F ' I I ,_TO By: y: Todd Larson,Mayor ATTEST: By: ° 4avid McKnign Adm inistrator Approved as to form thisday of 49te.....-4._.. , 2015. B �- City A 'rrney Published in the Farmington Independent the —9/ day of ,2015. RESTAURANTS,CLASS I;TRADITIONAL:An establishment serving food in or on nondisposable dishes to be consumed primarily while seated at tables or booths within a building and which does not serve liquor. RESTAURANTS,CLASS II;FAST FOOD CONVENIENCE:Restaurants where customers are served their food at a counter or in a motor vehicle in packages prepared to leave the premises or to be taken to a table or counter to be consumed. RESTAURANTS,CLASS III;WITH LIQUOR SERVICE:An establishment serving both food and alcoholic beverages,but in which the principal business is the sale of such beverages at retail for consumption on the premises. RESTAURANTS,CLASS IV;NONINTOXICATING:An establishment serving food in or on nondisposable dishes to be consumed primarily while seated at tables or booths within a building and which has no on-sale liquor service.On-sale beer and wine permitted as regulated by this code. AFA* City of Farmington p 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 pRoo-414 www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Administrative Policies and Procedures -Review and Changes-Human Resources DATE: December 21,2015 INTRODUCTION The purpose of this memorandum is to provide information regarding the review and changes made to the policies on employee conduct and vacation. DISCUSSION City staff intends to review and present selected policies and procedures over the course of the year in an effort to maintain and accurate and updated city administrative policies and procedures manual The following paragraphs outline the changes being proposed to the aforementioned policies. The vacation leave policy has be undated to mirror the vacation schedule recently approved for AFSCME bargaining unit employees. This change not only provides an equal benefit for non-bargaining employees who are eligible for vacation leave;it also provides for an ease of administration as only one schedule would need to be maintained and monitored. The employee conduct policy has also been updated to further define instances of inappropriate conduct and to add bullying as prohibited behavior. Attached to this memorandum are the red-lined versions of these policies. BUDGET IMPACT The proposed change does not affect how vacation is currently paid out and does not change the maximum vacation accrual amounts. Therefore, any impact to the city's budget would be minimal, if any, as there is the potential that this change could impact this or future years budgets when accrued leave is paid out at the time an employee leaves city employment. ACTION REQUESTED Approve the attached policies for inclusion in the Administrative Policies and Procedures ManuaL ATTACHMENTS: Type Description ® Backup Material Vacation Policy 0 Backup Material Employee Conduct Policy Section 5.15— Vacation The City of Farmington provides paid vacation time to provide opportunities for rest, relaxation and personal pursuits.Eligible employees include regular full-time employees, and regular part-time employees regularly scheduled and approved to work a minimum of twenty-four hours per week. 1) Employees may take vacation only with the prior approval of the employee's supervisor or department head. Scheduled vacations are subject to postponement in the case of emergency. 2) New hires on probationary status shall earn but shall not use vacation until the employee has successfully completed the probationary period. 3) Employees who have completed the probationary period shall be compensated for vacation earned but not used at the time of resignation. Accrued, unused vacation shall be calculated to the nearest day worked and shall be paid at the employee's base pay rate which was in effect at the time of resignation. 4) Employees who are on unpaid leave of absence(excluding Military Leave) or who have been suspended without pay shall not earn vacation during that period. Additionally,the accrual dates will be adjusted accordingly. 5) Eligible full-time employees shall earn paid vacation in accordance with the following schedule based on years of continuous service. Eligible part-time employees shall earn vacation hours calculated on a pro-rata basis. Vacation time off is paid at the employee's base pay rate at the time of vacation. It does not include overtime or any special forms of compensation such as incentives, bonuses, or shift differentials. 6) Employees using earned vacation leave will be considered to be working for the purpose of accumulating vacation or sick leave. Additionally, no employee will be permitted to waive vacation leave for the purpose of receiving double pay. VACATION ACCRUAL SCHEDULE Years of Eligible Service Accrual Per Pay Period Annual Accruals 1 through 4 years 3.07 10 days 5 through 10 years 4.62 15 days After 10 years 4.92 16 days After 11 years 5.23 17 days After 12 years 5.54 18 days After 13 years 5.84 19 days After 14 years through 25 6.15 20 days After 17 years 6.62 21.5 days After 21 years 7.08 23 days After 25 years 7.69 25 days 7) In the event that available vacation is not used by the end of the benefit year, employees may carry over up to the maximum amount established in the following table.Any hours above this maximum will revert back to the City,unless approved in writing by the City Administrator. Vacation time accruals begin again in the next benefit year. Vacation Accrual Maximums: 1 through 10 years 20 days 10 through 20 years 30 days 20 plus years 40 days Section 3.2—Employee Conduct It is important for all employees to work together and behave in a manner that promotes the efficient operation of the City and ensures a safe, harassment free and pleasant work environment. Behavior that does not promote an efficient, pleasant, harassment-free work environment is prohibited and may result in disciplinary action up to and including dismissal from City employment and may be prosecuted to the full extent allowed by law. The following examples of inappropriate behavior are intended to provide employees with some general insights into behaviors that the City considers unacceptable in the workplace: • Theft or unauthorized removal of possessions of City property. • Falsification of timekeeping or other City records. • Being dishonest including providing false information to city leadership or taking credit for another's work. • Working under the influence of alcohol or illegal drugs. • Possession, distribution, sale, transfer, or use of alcohol or illegal drugs in the workplace, while on duty, while on City premises or while operating employer-owned vehicles or equipment. I • Fighting, bullying or threatening violence in the workplace. • Any type of physical or verbal abuse including sabotaging another's work. • Making malicious, false and/or harmful statements about others. • Publically disclosing another's private or confidential information • Negligence or improper conduct leading to damage or loss of employer-owned or customer- owned property. • Insubordination or other disrespectful conduct. • Violation of health or safety rules. • Sexual or other unlawful or inappropriate behaviors including comments or remarks that contributes to a hostile work environment. • Possession of dangerous or unauthorized weapons in the workplace. • Unauthorized use of employer-owned facilities, vehicles, and/or equipment equipment, and/or including phones, mail, internet and email.electronic or digital media. • Conduct in private life that brings discredit upon the municipal service. • Inefficiency or incompetence in the performance of job duties. y4i ARHi City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ''1.4 PROS' www cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen,Fire Chief SUBJECT: Approve Fire Equipment Purchase-Fire DATE: December 21, 2015 INTRODUCTION The Farmington Fire Department seeks approval to purchase new vehicle extrication equipment. DISCUSSION The Farmington Fire Department(FFD)provides vehicle extrication, stabilization and rescue services in the City of Farmington and the townships of Castle Rock, Empire, and Eureka.A frequent response of the department is to vehicle crashes and entrapment. The FFD would like to improve these extrication and recue capabilities by investing in new extrication and stabilization equipment. This upgrade will take advantage of dealer discounts for the purchase of"demo" units that come with full factory warranties, saving the City of Farmington approximately$2,415.00. Another benefit will be making both front line fire engines "substantially similar" in equipment carried,nearly doubling our ability to respond to vehicle crashes in our large response area. The purchase of this equipment is compatible with the equipment already carried on Engine 22. In the unlikely event of a mechanical breakdown, all hoses and connections will work seamlessly with the proposed equipment recommended for purchase on Engine 1. Finally, the extrication equipment which is currently carried on Engine 1 will be moved to Engine 2 which does not carry any extrication equipment at the present time. This purchase will make all three fire engines extrication capable. This is a significant upgrade to our abilities to provide service to the community. Jefferson Fire and Safety is the sole source vendor for this equipment in our area. There is no other dealer capable of providing another cost estimate for this project. BUDGET IMPACT None. The funding for this project is being provided through proceeds collected from the sale of Rescue 1. No capital improvement or general fund revenues are being spent on this upgrade. ACTION REQUESTED Approve the purchase of extrication equipment in the amount of$29,347.75 from sole source vendor Jefferson Fire and Safety, Inc. ATTACHMENTS: Type Description O Cover Memo Extrication Quote JFS Inc. Page 1 O Cover Memo Extrication Quote JFS Inc. Page 2 O Cover Memo Sole Source Holmaltro D Cover Memo Sole Source JYD 'Ai ai ili'a CD LU CO o If) o CO 0 0 0 0 0 0 0 0 0 CO o 0 0 )O O CO V O CO o 0) a-- N N O O CO o o a- 0 0) 0) O CO o M O CT O CO CO CO I)) l0 O N (7 0 Cr O) CO CO O O 'O C CO O V 6) 0) CO CO O Ct I,- CO E!>V Ca -Cr 3 N CO at O N N c0 10 N CO V 0 co 0 Q' (fl CO V �t r CD 7 C a) Q C as O 0 a 0 (U L LO CO CO O O O O O LO CO CO LO C) CO [f CO CD ,- N N o LO O CO Cr) IT ) a a) ri m co Lc-) ui N csi co C0 o m 0 LO O V O) 6) LO LO CO O CO C L. -0 d N N CO cr O N I"- N CO LO c- a O C E < X w 4. CO CO V vi n x C6 o O C r as O O L 7 C6 O •Poo r-Z — CO CO I- H C y N O C E a N N N 0 0 u) a r o 0 a) (c, o RU `o 02 c a) F- a � `� M - OOcnOCnULw 0 n � c 0 d C C e t o N . a) Q v ,_ a om ' = m = 0.. Co w 3 m 0 m r 3 u 3 c N o o.fn ' o x .. ca O H E x c o Y x u16. a) �, c Mo c. a)L o 0 ct cn - a j 20 . m OD a) N ('.) 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Y O Y LO o 0.1 O C Q -O C d CO Y 7 O N { M O R) f6 a U L N CO O co LL Q V LL (A CO I- Original message From: JoAnn Tyler<jtyler @holmatro-usa.com> Date: 12/14/2015 10:58(GMT-06:00) To:Adam Fischer<afischer@CLFARMINGTON.MN.US> Cc: "Scott Bakos (sbakoseffersonfire.com)"<sbakos @jeffersonfire.com> Subject: Holmatro Rescue Equipment Hello Captain Fischer: Thank you for your interest in Holmatro Rescue Equipment. I am the Regional Manager that covers the North Central Region of the United States. I was asked by Scott Bakos,from Jefferson Fire&Safety,to send you a note indicating how we distribute our merchandise throughout Minnesota. Jefferson Fire&Safety is our distributor in the state of Wisconsin and Central/Southern Minnesota. They are the only distributor that is allowed in that territory and they have been a dealer for us for several years. Jefferson also provides our service in this area and they are required to keep current certified technicians on staff. If you would like to discuss this further,or if you have other questions,please feel free to contact me at any time. Thank you for your time. Kind regards, JoAnn Tyler North Central Regional Manager Mobile 443-758-5495 fiCcOiolmatro mastering power 505 McCormick Dr. I Glen Burnie 1 Maryland 121061 ('''' 1 - - ___,....,,,,, .--, r_jt , ft, , iiiifiii -10 _ristillustries ' December 14,2015 Farmington Fire Department,MN Captain Adam Fischer Junk Yard Dog Industries is the sole manufacturer of the Z Struts,X Tend Struts and the SideWinder Lifting and Stabilization Struts,along with many other products. No other company or individual has been licensed to manufacture an identical or similar system. In service training is provided by the company and/or company dealer at the customer's location or other suitable location. Jefferson Fire& Safety is our dealer in the states of Northern Illinois,Minnesota,and Wisconsin. If you have any additional questions,do not hesitate to contact me. All the best, Junk Yard Dog Industries Tammi Northrop National Sales Manager Jefferson Fire& Safety—Scott Bakos—952-567-1927 119 Keystone Drive Montgomeryville,PA 18936 1-800-574-8228 www.junkyarddogindustries.com Aird11946, City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 r•4 not" www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen,Fire Chief SUBJECT: Amend 2016 Fee Schedule-Fire DATE: December 21,2015 INTRODUCTION The Farmington Fire Department is seeking to amend the 2016 fee schedule. DISCUSSION The fee structure in the Farmington Fire Department has not been updated in some time. Changes in fire department operations and increases in general operating costs make this a prudent time to re-examine the fee structure and bring it in line with other area communities. A number of new fees are recommended including illegal burning extinguishment fees and the addition of hourly personnel costs for emergency incidents that are billable. It is recommended that the city council adopt fees for non-residents who require vehicle crash clean-up, extrication and vehicle fire extinguishment. These fees were discussed with the city council at a work session earlier this year. While there are a number of fees updated or proposed, the collection of the fees would be rolled out over time with some public awareness made of some of the fees that may have larger impacts on Farmington residents. BUDGET IMPACT It is expected that the recovery of these fees will vary depending upon annual call volume and collection rates for said fees. It is not expected to generate more than$5,000-10,000.00 annually. ACTION REQUESTED Approve the proposed fire department fee amendment to the 2016 Fee Schedule. ATTACHMENTS: Type Description © Backup Material 2016 Fee Schedule Changes Proposed Changes to 2016 Fee Schedule for Farmington Fire Department The following changes are proposed to the 2016 Fee Schedule that was approved by the city council earlier this year. Fee 2016 Approved 2016 Proposed Apparatus 1 Engine $275 $315 2 Tender $225 $225 3 Brush Truck $150 $157.50 4 Light Rescue $150 $157.50 5 Utility Vehicle $100 $105 6 Chief $100 $125 7 Sprinkler System-New or Altered $1.5%of contract $1.5%of contract costs up to$10,000 costs up to$10,000 with a minimum of with a minimum of $50. 1%of contract $50. 1%of contract costs over$10,000 costs over$10,000. 8 Personnel Charges $25 per hour per person 9 Fire Chief Charges 2.7 times pay and benefits costs 10 Crash Clean Up Fee(Non-Resident) $150 11 Illegal Burning Extinguishment Fee Current hourly rate/person/vehicle 12 Extrication or Vehicle Fire(Non- $500.00 Resident) Inspections 13 Day Cares $50 $50 14 Fire Alarm System-New or Alteration 1.5%of contract costs 1.5%of contract costs up to$10,000 with a up to$10,000 with a minimum of$50. 1% minimum of$50. 1% of contract costs over of contract costs over $10,000. $10,000. 15 Reinspection $47 $75 Flammable Tank System 16 500 Galloon or Less $15 $25 17 501-1000 Gallons $25 $50 18 1001+Galloons 1.5%up to$10,000. 1.5%up to$10,000. 1%over 10,000. 1%over 10,000. 19 Tank Removal $65 per tank $100 per tank Hood and Duct Cleaning 20 Commercial Cooking Vent System $47 $50 21 Reinspection $47 $75 Fire Permit Processing 22 MPCA Permit-30 Days Limited to two per $20 $20 year 23 Open Burning Fire Permit(30 Days) $10 $25 False Alarms(After three per ordinance)/Occurrence 24 Residential $75 $150 up to five,$300 thereafter 25 Non Residential $150 $150 up to five,$500 thereafter 26 Fire Report Fee $15 $15 27 Fire/Rescue Standby Current hourly Current hourly rate/person/vehicle rate/person/vehicle 28 Two Hour Minimum for Pyrotechnic $100 $100 Display and Inspection 29 Hazardous Material incidents Vehicles and Vehicles and personnel per personnel per schedule schedule Fireworks 30 Establishments with Mixed Sales $100 $100 31 Establishments Selling Fireworks Only $350 $350 32 Tents and Temporary Membrane $40 $40 Structures • e City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ''r.,, -° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve a Resolution Authorizing 195th Street Reconstruction Project Internal Loan from the Storm Water Trunk Fund to the Maintenance Fund-Finance DATE: December 21,2015 INTRODUCTION On November 16, 2015 the city council adopted a resolution authorizing an internal loan from the Storm Water Trunk Fund to the General Fund to fund a portion of the 195th street reconstruction project costs. Rather than the General Fund,this loan should have been made to the Maintenance Fund where the project account records for this project are maintained. DISCUSSION Staff recommends the city council replace the previously adopted resolution,R68-15,with the attached resolution authorizing the Storm Water Trunk Fund loan to the Maintenance Fund . This will provide the remaining funding needed in the same amount and loan parameters as previously approved by the city council for the 195th street reconstruction project to the correct fund. BUDGET IMPACT The project is part of the city's street capital improvement plan and has been included in the city's budget. ,ACTION REQUESTED Replace previously adopted resolution,R68-15,by adopting the attached resolution authorizing staff to utilize internal loan proceeds from the Storm Water Trunk Fund to the Maintenance Fund to pay a portion of the city's costs related to the 195th street reconstruction project. ATTACHMENTS: Type Description D Resolution Resolution Authorising Loan From Storm Water Trunk Fund to the Maintenance Fund RESOLUTION NO.R75-15 AUTHORIZING AN INTERFUND LOAN FROM THE STORM WATER TRUNK FUND TO THE MAINTENANCE FUND Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Farmington,Minnesota was held in the Council Chambers of said City on the 21St day of December 2015 at 7:00 p.m. Members present: Larson,Bartholomay, Bonar, Donnelly,Pitcher Members absent: None Member Bartholomay introduced and Member Pitcher seconded the following resolution: WHEREAS,the city of Farmington has participated with Dakota County in the street reconstruction of 195th street from Flagstaff to Diamond Path; and WHEREAS,the Council has determined it is in the best interest of the city to finance a portion of these improvements with an internally funded loan; and WHEREAS,the Storm Water Trunk Fund has sufficient funds within its fund balance to be loaned for a period of time without detriment of any function or project for which the fund was established; and WHEREAS,the city has the taxing authority to repay the loan,but intends to utilize future Minnesota State Aid(MSA) construction reimbursement funds to repay the loan; and WHEREAS,the city of Farmington desires,by this resolution,to document the loan from the Storm Water Trunk Fund to the Maintenance Fund, and to express the terms and conditions of said loan. NOW,THEREFORE,BE IT RESOLVED by the City Council of the city of Farmington,that: 1. An interfund loan from the Storm Water Trunk Fund to the Maintenance Fund in an amount not to exceed$1,641,250 be approved; such loan to be repaid over fourteen(14) years with an annual interest rate of 2.09% (rounded True Interest Cost of the 2015A bonds);this represents the net amount projected to be owed to the county,net of the $1,000,000 2015 MSA construction draw and$3,128,294.07 of net 2015A bond proceeds previously received. 2. The loan may be drawn down as needed to pay the County. Cumulative draws may not exceed the maximum loan amount. 3. Annual repayment installments will be made on the loan from the city's Municipal State Aid construction reimbursements. 4. This loan may be repaid, in part or in whole, at any time without penalty. Interest will be calculated on an actual/365 day basis. 5. Should the MSA funds be insufficient to repay the internal loan, including accumulated interest,before December 31,2028, council shall levy against all taxable properties within the city of Farmington,the remaining amount due and owing, including interest, on the interfund loan as part of the 2029 levy to repay the loan in full on or before February 1, 2030. This resolution is adopted by recorded vote of the city of Farmington City Council in open session on the 21st day of December, 2015. ayor Tod arson Attested to the 070 A,/day of December, 2015 David McKnight, ity inistrator SEAL M4lAttig, City of Farmington & id 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 w ' , .A �a�° ww ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Approve Bills-Finance DATE: December 21,2015 INTRODUCTION Attached is the list of bills for December 3-15,2015. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached list of bills for December 3-15, 2015. ATTACHMENTS: Type Description © Exhibit List of Bills z ❑ r t. N N N N CO CO CO O co co 0) Co o m m 0) m tO m m W 00 m W ro tb O O 0 0 0 O 0 0 0 o 0 O O 0 0 0 0 O 0 0 0 0 O 0 0 0 0 0 0 O ❑ O O O O 0 0 O O O 0 O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 M e- 0 0 O 0 0 0 0 O O 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o O O O 0 v) O M 0 O 0 o O O N O O N M aa ID O O M O 1O a N N N o M O CO CO tO CO CO at F. t0 CO CO CO CO CO CO CD I, CO N U o 0 o 0 o 0 O O O O O 0 0 0 0 0 0 0 O o 0 0 0 o O O O 0 0 0 0 N W ILI Q Fi = K N o to co WW to W U1 w XW Co a Q O O_ Z W W W ?0° ?-- z o W Z O W o W CL Z Z Z CO ~ ~ ¢ co z v Z -I Q. v z a t' z z Z v Ilk Z O O o o IO 0) o o o W o o w ur o W n o 0 0 o w cn c a Qd qa qa w w z z z u_ g rz wF- g w lLf wF F ~z_ qa 4a wF lLf rz g 0 0 0 0 a ¢ J J a 2 Z 0 a Ej Z a 5 3 p a a ? 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N 10▪ d - a c 0 p 0 0 m ❑ m c 0 F U N N ❑ 87 c D1 m .o co co al m z t a • E OI z 3 a �' 4. a u) ml 0 >+ S LL o a r § Z 0 a w U U ? . ,z a z Z o � z atJ N ❑ 3 8 � m 0_ o 0 m m °c 2- '0 c m co � xax � W m m \ F- O m 0. 0 CD 0 CC E c c E o °m CD E 3 0 O E J m Im W o a 4t m $ m Z .c 0 yQi City ofd Farmington Farmington, Minnesota 16 -Fax 651.280.6899 ' •A :,: www.ci,farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson SUBJECT: Waste Delivery Agreement with Ramsey/Washington Recycling and Energy Board- Municipal Services DATE: December 21, 2015 INTRODUCTION The city has been presented with a Waste Delivery Agreement by Ramsey/Washington Recycling and Energy Board. DISCUSSION According to Minnesota Statute 115A.471 and 473.848,waste from public entity operations must follow the Solid Waste Management Hierarchy, which identifies waste reduction,reuse,recycling, organics management, and resource recovery as preferred over land disposal To achieve this requirement,the city of Farmington has hauled the majority of the waste collected in Farmington to a transfer facility in Empire Township where it was transferred to a waste-to-energy facility in Newport that was operated by Resource Recovery Technologies, LLC. The city was recently notified that effective January 1, 2016, the Newport facility will be owned by the Ramsey and Washington County Boards and operated by the Ramsey/Washington Recycling and Energy Board. The Ramsey/Washington Recycling and Energy Board has secured a contract with the Empire transfer station,which is operated by Specialized Environmental Technologies, Inc. BUDGET IMPACT The Ramsey/Washington Recycling and Energy Board has set the tipping fee at$70 ton,which includes transfer costs. This is an$11 per ton increase over 2015 and is estimated to increase the city's annual costs $85,000. Staff has reviewed the Solid Waste financial statements and believes the city can absorb this fee increase for one year. However, staff expects the 2017 solid waste fees will need to be increased to accommodate this tipping fee increase and any additional tipping fee increases that may be passed on to the city for 2017. At a minimum, assuming 7,000 accounts, solid waste rates would need to increase$12/year or $3/quarter for 2017. ACTION REQUESTED Adopt the attached resolution approving the Waste Delivery Agreement with Ramsey/Washington Recycling and Energy Board. ATTACHMENTS: Type Description ❑ Contract contract D Resolution Resolution WASTE DELIVERY AGREEMENT Out-of-County Waste THIS AGREEMENT is made and entered into by and between the Ramsey/Washington Recycling and Energy Board, hereinafter referred to as the"Board",2785 White Bear Avenue North,Suite 350, Maplewood,MN 55109,and the City of Farmington,430 Third Street, Farmington,MN 55024, hereinafter referred to as the"Hauler". The parties agree as follows: TERM OF THE AGREEMENT This Agreement shall be in full force and effect from January 1,2016 through December 31,2017. II. DEFINITIONS A. Acceptable Waste Means waste which is acceptable at the Facility. Acceptable Waste shall include garbage,refuse,and other mixed municipal solid waste from residential, commercial,industrial,and community activities which is generated and collected in aggregate,and which is not otherwise defined herein as Unacceptable Waste. No amount of Hazardous Waste or infectious waste that is regulated by law is acceptable at the Facility. Acceptable Waste shall also include Acceptable Household Quantities and Acceptable Non- Household Waste,as defined herein. Acceptable Waste does not include Recyclable Materials. B. Acceptable Household Quantities:Waste which is otherwise Unacceptable Waste, but which is contained in garbage, refuse, and municipal solid waste generated from normal household activities. For the purposes of this definition, "household" includes any permanent or temporary residential dwelling unit. Provided,however,that no amount of Hazardous Waste or any other Waste that is regulated or restricted by law is Acceptable Waste. C. Acceptable Non-Household Waste:Waste which is otherwise Unacceptable Waste,but which is contained in garbage, refuse,and municipal solid waste generated from commercial,industrial,or community activities,where the quantity of such Unacceptable Waste contained in any load delivered to the Facility constitutes an insignificant portion of such load. Provided,however,that no amount of Hazardous Waste or any other waste that is regulated or restricted by law is Acceptable Waste. D. Back-up Facility: Means the landfills that the Counties have under contract for disposal of waste from the Facility which may be used by the Hauler in the event that Acceptable Waste is being diverted from the Facility. E. Board: means the Ramsey/Washington Recycling and Energy Board, a joint powers board comprised of Commissioners from Ramsey and Washington County,MN. F. Facility means a the waste processing facility owned by the Ramsey/Washington Recycling 1 and Energy Board, located at 100 Red Rock Road, Newport Minnesota,and currently named the Ramsey/Washington Resource Recovery Facility. G. Force Majeure:Means any act,event or condition relied upon by a party as justification for delay in or excuse from performing an obligation or complying with any condition required of such party under this Agreement,which act,event or condition is beyond the reasonable control of the party,its affiliates or agents relying thereon,including,without limitation, (i) an act of God,epidemic, landslide, lightning,earthquake,fire or explosion,storm,flood or similar occurrence, an act of public enemy,war, blockage, insurrection, riot,general arrest or restraint of government and people,civil disturbance or disobedience,sabotage or similar occurrence;(ii)the order or judgement or other act of any federal or state court, administrative agency or governmental office or body;(iii)the denial,loss,suspension, expiration,termination or failure of renewal of any permit,license or other governmental approval required to operate(including,without limitation,those permits required to operate the Facility); (iv)the adoption or change(including a change in interpretation)of any federal,state,county or local law,rule, permit, regulation or ordinance after the date hereof applicable to the Facility,or the Board, materially adversely affecting their obligations hereunder; or(v)the Board or Facility is for any reason delayed or barred by governmental or judicial action from collecting all or any part of the fees and charges owed to it pursuant • to this Agreement. In no event will the federal enactment of any flow control legislation be an excuse from performing on this Agreement. H. Hazardous Waste has the meaning given to it in Minnesota Statutes,Section 115B.03, Subdivision 9,as it may be amended from time to time. I. Hauler Rebate:A per ton payment administrated by the Board to the Hauler for delivery of Acceptable Waste to the Facility or transfer station approved by the Board. J. Holidays:New Year's Day,Memorial Day, Independence Day, Labor Day,Thanksgiving Day, and Christmas Day. K. Recyclable Materials:Means materials that are separated from mixed municipal solid waste for the purpose of recycling,including paper,glass, plastics, metals,automobile oil,and batteries. Refuse-derived fuel or other material that is destroyed by incineration is not a recyclable material. L. Unacceptable Waste:Waste which Is not acceptable at the Facility. Unacceptable Waste shall include waste which would likely pose a threat to health or safety or which may cause damage to or materially adversely affect the operation of the Facility, including but not limited to:explosives;hospital, pathological and biological waste;commercial,industrial, and community Hazardous Waste,as regulated by federal,state and local law;chemicals and radioactive materials;oil sludges;asbestos in identifiable quantities;cesspool,domestic sewage or other sewage sludge;human or animal remains;street sweepings;ash;mining waste;sludges;non-combustible demolition and construction debris,including loads that are predominantly(i.e.,over 50 percent)sheet rock,metal studs/framing,metal siding,garage doors, lights, bricks,block,or concrete;waste in liquid state;hazardous refuse of any kind; such as cleaning fluids, used crank case oils,cutting oils, paints,acids,caustics,poisons,and drugs; loads of predominantly windshields,mirrors or other autobody glass; loads of 2 • predominantly asphalt shingles;and any other materials that may be agreed to from time to time by the parties. If any governmental agency or unit having appropriate jurisdiction shall determine that certain chemicals or other substances which are not currently considered harmful or of a toxic nature or dangerous,are harmful,toxic or dangerous,the Board and Hauler shall agree that such chemicals or other substances shall be Unacceptable Waste. III. REPRESENTATIONS OF HAULER A. The Hauler is a duly organized corporation,validly existing and properly qualified to do business under the laws of the State of Minnesota,and is licensed to haul waste in Ramsey and Washington Counties. The Hauler is doing business in Minnesota under the name City of Farmington. B. This Agreement has been duly executed and delivered by the Hauler and constitutes a binding legal obligation of the Hauler that is fully enforceable in accordance with its terms and conditions. C. The execution,delivery and performance by the Hauler of this Agreement does not and will not conflict with any other agreement or contract to which the Hauler is a party. V. SCOPE OF SERVICES A. Delivery of Acceptable Waste. The hauler shall deliver Acceptable Waste from Washington and Ramsey Counties as set forth in Exhibit A which is attached hereto and incorporated herein. B. Back-up Facility. If the Facility cannot receive the waste,the Board will provide access to the Back-up Facility. If the Hauler chooses to deliver waste to said Back-up Facility,the Hauler shall pay the amounts that would have otherwise been payable to the Board. If the Hauler chooses not to deliver Acceptable Waste to the Back-up Facility,the Board shall have no further obligation pursuant to this Agreement to the Hauler regarding such disposal. Furthermore,Hauler agrees to indemnify the Board with respect to such disposal in a manner identical to the Board's indemnification of Hauler under Section XI of this Agreement. C. Acquisition or Merger. In addition to the quantity of Acceptable Waste the Hauler has agreed to deliver as described in Paragraph A above,the Hauler agrees to deliver to the Facility all tons of Acceptable Waste currently required by contract to be delivered to the Facility by all entities which the Hauler acquires or with which the Hauler merges or otherwise becomes affiliated during the term of this Agreement. • D. Unacceptable Waste. The Hauler agrees to use its best efforts to avoid delivering any Unacceptable Waste to the Facility and shall not knowingly mix any Unacceptable Waste with Acceptable Waste. E. Rejection of Deliveries. The Hauler may be denied entrance to the Facility(or to a transfer station serving the Facility)if waste is delivered at any time other than the Facility's(or transfer station's)standard receiving hours or if the Hauler has not paid the Tipping Fee,or if the Board has a reasonable basis to believe that a vehicle contains Hazardous Waste or a 3 significant amount of Unacceptable Waste. F. Regulatory Compliance. The Hauler shall at all times operate its business of collecting, transporting,delivering and disposing of waste in compliance with all applicable federal, state,and local laws,rules,regulations,ordinances and licenses. VI. RESPONSIBILITY FOR UNACCEPTABLE WASTE A. If requested by the Facility operator,the Hauler agrees to reload and dispose of waste deposited on the tipping floor if the waste contains Unacceptable Waste, including Acceptable Waste contaminated by Unacceptable Waste. B. If the Facility operator has reason to believe that Unacceptable Waste was delivered by the Hauler, and the Hauler has left the tipping floor,the Hauler agrees to return and remove such Unacceptable Waste and dispose of it in accordance with all applicable federal,state and local laws. C. The Facility operator has the right to reject entire or partial loads of Unacceptable Waste. The Hauler shall be provided with documentation specifying the rejection and reasons therefore. All costs of reloading,removal and disposal of Unacceptable Waste shall be borne by the Hauler. VII. PAYMENT PROCEDURES A. Tipping Fee:The Hauler shall pay a tipping fee of$70 per ton for Acceptable Waste delivered to the Facility through December 31,2016,and$70 per ton through December 31,2017. B. Hauler Rebate for Waste Generated in Ramsey and Washington Counties Only:The Board agrees to provide a Hauler Rebate program,and,in its sole discretion,determine the administrative procedures for Hauler Rebates.The Hauler will receive a Hauler Rebate from the Board for every ton of Acceptable Waste delivered to the Facility or a transfer station approved by the Board only for waste generated in Ramsey and Washington Counties.The Rebate for 2016 shall be$12 per ton,and for 2017 shall be$12,per ton. C. Minimum Price. During the term of this Agreement,the Hauler shall be charged a tipping fee that will be less than or equal to that charged all other haulers under contract with the Board for delivery of Acceptable Waste. D. Transfer Fee:The Board may contract for the use of one or more transfer stations to receive and transfer waste to the Facility. In its sole discretion,the Board may charge an additional fee for the use of the transfer station and any such fee shall be over and above the tipping fee to be paid to the Facility. E. Special Waste Fees.The Board,in its sole discretion,may apply charges to mattresses,tires, appliances and electronics delivered by the Hauler.The Hauler agrees to pay to the Board charges for these special wastes. F. The Hauler agrees to pay all fees established under this Agreement. 4 VIII. REMEDIES. The Board may enforce this Agreement through specific performance. In addition,the Board is entitled to liquidated damages for Acceptable Waste that Hauler fails to deliver to the . Facility. In the event Hauler breaches this Agreement by delivering Acceptable Waste to a facility not authorized hereunder,and if,after five(5)days after receiving written notice from the Board, Hauler continues to deliver Acceptable Waste in violation of the Agreement,the Hauler shall pay to the Board liquidated damages and reasonable legal fees and costs incurred in obtaining liquidated damages. The liquidated damages shall be$50 per ton of Acceptable Waste collected but not delivered to the Facility. Such amount of tons of Acceptable Waste collected but not delivered shall be the amount of Acceptable Waste delivered by the Hauler to the Facility the previous year during the same time period as the time period of the breach. IX. FORCE MAJEURE. In the event any party is rendered unable,wholly or in part,by an event of Force Majeure to carry out any of its obligations under this Agreement,then the obligations of such party,to the extent affected by such an event of Force Majeure and to the extent that reasonable business efforts are being used to resume performance at the earliest practicable time, shall be suspended during the continuance of any inability so caused by the event of Force Majeure but for no longer period. Any time that a party intends to rely upon an event of Force Majeure to excuse or suspend its obligations hereunder as provided in this section,such party shall notify the other party as soon as is reasonably practicable,describing in reasonably detail the circumstances of the event of Force Majeure. Notice shall again be given when the effect of the event of Force Majeure has ceased. X. TERMINATION. A. Any party may terminate this Agreement in the event of a material default by the other party. Except as specifically set forth to the contrary herein,such termination shall be effective thirty(30)days after written notice has been given to the defaulting party, specifying the nature of the default,unless the default has been cured before the end of • the thirty(30)day period. B. If the Haulers operating license is suspended or revoked,this Agreement will be terminated immediately. D. This Agreement may be terminated by mutual written agreement of the Hauler and the Board. In such event, neither party shall have any further rights against the other party emanating from this Agreement. XI. INDEMNIFICATION. A. Indemnification of Board. The Hauler agrees to defend,indemnify,and hold harmless the Board,its elected officials,officers,agents,and employees(including duly authorized volunteers)from any liability, claims,causes of action,judgments,damages,losses,costs, or expenses,including reasonable attorney's fees,resulting directly or indirectly from any act,or omission,of the Hauler,its officers,agents,employees(including duly authorized volunteers),or contractors,or anyone whose act,or omission,any of them may be liable for in the performance of the services required by this Agreement,and against all loss by reason of the failure of said Hauler to perform fully,in any respect,all obligations under this Agreement. 5 B. Indemnification of Hauler, The Board agrees to defend, indemnify,and hold harmless the Hauler against liability for removal or remedial actions under the Comprehensive Environmental Response,Compensation and Liability Act("CERCLA")and the Minnesota Environmental Response and Liability Act("MERLA")for a release or threatened release of hazardous substance from Acceptable Waste delivered by the Hauler pursuant to this Agreement to the Facility and not rejected by the Facility. It is understood and agreed that the Board's duty to indemnify the Hauler shall be null and void if: 1. The Hauler,without the express written consent of the Board,assumes any obligation,makes any payment,incurs any expense,or compromises in any way a claim covered by this indemnification; 2. The Hauler fails to give timely notice of claim and provide copies of documents as required;or 3. The Hauler fails to cooperate with the Board in the investigation,settlement,or defense of the claim or suit. B. Defense of Claim(s). The Board shall provide legal representation through the Ramsey County and/or Washington County Attorney's Office or legal counsel of its choice for a defense of claims asserted against the Board,the Hauler and/or other waste haulers if those claims are indemnified by the Board under this section. In its sole discretion,the Board may choose to provide legal representation through common counsel or separate counsel to represent the Hauler for said claims. The Hauler shall be solely responsible for defending claims or portions of claims not indemnified by the Counties under this section. The Hauler agrees that: (1)it will not claim or assert,that based solely on common counsel's past or present representation of the Hauler,said counsel has a conflict of interest in performing legal services under this section;(2) it will not claim or assert,that based solely on common counsel's representation under the terms of this Agreement,said counsel has a conflict of interest in connection with any representation of any other person or entity in a matter pending;and(3) in the event that any legal conflict develops in the continued representation of the Board and other waste haulers,the Hauler may consent to have the common counsel continue to represent it under this section. Nothing in this Agreement shall prevent the Hauler from retaining,at the Hauler's sole expense,its own counsel of the defense of claims indemnified by the Board under this section in the event a conflict of interest exists.The Hauler agrees to assign to the Board all claims the Hauler may have that arise in connection with claims indemnified by the Board. C. No Waiver of Immunities. Nothing in this Agreement shall constitute a waiver or diminution by the Board of any immunities or statutory limitation on liability as set forth in Minn.Stat.Chapter 466. XI. BINDING EFFECT. This Agreement shall be binding upon and inure to the benefit of the respective parties,their heirs,representatives,successors and assigns. XII. JOINT STATEMENT. The Hauler and the Counties shall work together to draft any formal notice or announcement, prepared by the Counties or prepared by or for the Hauler, regarding the terms of this Agreement or the impact that this Agreement may have on the commercial and residential waste generators of the Counties. In addition,the Hauler and Counties shall work together to develop communications to commercial and residential waste generators of the Counties 6 regarding a Hauler Collected Service Charge. XIII. ENTIRE CONTRACT,MODIFICATION AND WAIVER. This Agreement constitutes the entire agreement between the parties hereto pertaining to the subject matter hereof and supercedes all prior and contemporaneous agreements and understandings of the parties.There are no warranties,representations or other agreements between the parties in connection with the subject matter hereof,except as specifically set forth herein. No supplement,modification or waiver of this Agreement shall be binding unless it is executed in writing by the party to be bound thereby. No waiver of any of the provisions of this Agreement shall be deemed or shall constitute a waiver of any other provisions hereof,whether or not similar,nor shall such waiver constitute a continuing waiver. XIV. ACCESS TO DOCUMENTS. This Agreement is subject to the requirements in Minn.Stat.Sec. 16C.05,subd.5. XV. INDEPENDENT CONTRACTOR. For the purposes of this Agreement,the Hauler shall be deemed to be an independent contractor, and not an employee of the Board. Any and all agents,servants,or employees of the Hauler or other persons,while engaged in the performance of any work or services required to be performed by the Board under this Agreement,shall not be considered employees of the Board and any and all claims that may or might arise on behalf of the Board, its agents,servants or employees as a consequence of any act or omission on the part of the Hauler, its agents,servants,employees or other persons shall in no way be the obligation or responsibility of the Board. The Hauler,its agents,servants,or employees shall be entitled to none of the rights, privileges,or benefits of Ramsey County employees except as otherwise may be stated herein. XVI. • REPRESENTATIVES. The Board's representative for administering this Agreement is the Joint Leadership Team for the Board. The Hauler's representative for administering this Agreement is All written notices required under this Agreement shall be directed to the above individuals. XVII. EQUAL EMPLOYMENT OPPORTUNITY, The Hauler agrees to comply with all federal,state and local laws, resolutions,ordinances, rules, regulations and executive orders pertaining to unlawful discrimination on account of race,color,creed, national origin,sex, marital status,status with regard to public assistance,disability, handicapped status or age. XVIII. GOVERNING LAW. This Agreement shall be interpreted and construed according to the laws of the State of Minnesota,excluding the State of Minnesota's choice of law provisions. The Hauler agrees to accept service of process in the State of Minnesota,and the parties agree that all litigation shall be venued in the Minnesota District Court,Second Judicial District. XIX. SEVERABILITY. In case any one or more of the provisions contained in this Agreement shall for any reason be held invalid,illegal or unenforceable in any respect,such invalidity,illegality or unenforceability shall not affect any other provision of this Agreement, but this Agreement shall be construed as if such invalid,illegal or unenforceable provision had never been contained herein. 7 IN WITNESS WHEREOF the parties have executed this Agreement as of the dates below. Hauler RAMSEY/WASHINGTON RECYCLING&ENERGY BOARD—Joint Leadership Team By: Zack Hansen,Ramsey County Title: �c�-yam J Date: Date: AV. .- �- Federal ID#: By: Judy Hunter,Washington County Date: By: Sue Kuss,Ramsey County Finance Date: APPROVED AS TO FORM: By: Assistant County Attorney Date: 8 Exhibit A Out-of-County Waste Agreement The Hauler agrees that it is allowed to deliver Acceptable Waste generated in counties other than Ramsey and Washington Counties that the Hauler collects,transports, manages,or disposes or arranges for collection,transportation,management or disposal to the Facility, or to a transfer station that the Board uses to receive and transfer waste to the Facility.The Hauler estimates that it will deliver tons per year In 2016 and 2017. The Hauler agrees that Acceptable Waste generated in counties other than Ramsey and Washington Counties will be represented as such at the Newport facility or a transfer station serving the Newport Facility.The Hauler acknowledges that it cannot apply for a Hauler Rebate for waste generated in counties other than Ramsey and Washington Counties that is delivered to the Facility. • 9 RESOLUTION NO. R76-15 APPROVING WASTE DELIVERY AGREEMENT WITH THE RAMSEY/WASHINGTON RECYCLING AND ENERGY BOARD Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said city on the 21St day of December 2015 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None Member Bartholomay introduced and Member Pitcher seconded the following: WHEREAS, Minnesota Statutes 115a.471 and 473.848 require waste from public entity operations follow the Solid Waste Management Hierarchy established in the statute, which identifies waste reduction, reuse, recycling, organics management, and resource recovery as preferred over land disposal; and, WHEREAS,the city has received a Waste Delivery Agreement from Ramsey/Washington Recycling and Energy Board; and, WHEREAS, Ramsey/Washington Recycling and Energy Board meets the standards of a resource recovery facility as required by the state of Minnesota: NOW,THEREFORE,BE IT RESOLVED that the city of Farmington hereby approves the Waste Delivery Agreement from Ramsey/Washington Recycling and Energy Board. This resolution adopted by recorded vote of the Farmington City Council in open session on the 21st day of December 2015. ..-',--o°e...--; -•-------- Mayor Attested to the c;2 h'� day of December 2015. 0 Administrate SEAL VWi , City of Farmington 430 Third Street 11/44 Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 •A www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: 2016 Budget and Tax Levy DATE: December 21, 2015 INTRODUCTION City staff presented the proposed 2016 budget and tax levy to the city council at your meeting on Monday, December 7,2015. This was the culmination of six months of work by city council and staff that included discussions and direction at numerous work sessions. At your meeting on December 7,2015 members of the Rambling River Center Advisory Commission proposed to pay for one half($11,000)of the eliminated part-time support position for two years that has been vacant since spring. This was a new proposal which council chose to discuss during your workshop on December 14,2015. In order to meet the county's submission deadline of December 28, 2015,the final 2016 budget and tax levy must be voted on at the December 21,2015 city council meeting. DISCUSSION The 2016 budget and tax levy were prepared and adjusted over a six month period from June to December 2015. As a part of the approval of the 2016 preliminary tax levy in September 2015 direction was provided that one additional position needed to be eliminated from the 2016 budget. The final draft budget included the elimination of the vacant half-time support position at the Rambling River Center. The proposed budget and tax levy that was presented to you on Monday, December 7, 2015 included a General Fund budget of$11.8 million dollars (+2.75%over 2015)and a tax levy of$9,613,254(+4.9%over 2015). The reasons for these changes have been reviewed with the city council over the past six months. The memo and supporting information that were included in your December 7,2015 city council packet are attached to this memo for your review. The decisions made for the 2016 budget will have a direct impact on the 2017 budget. City staff has made the city council well aware of the issues that already exist with the 2017 budget. Taking a broad look at the 2017 budget you are already aware that we will need to address the following issues: 1. Known tax levy increase of approximately$300,000 in debt payments. 2. Anticipated reduction in fiscal disparities of approximately$30,000. 3. The use of$200,000 in one time dollars in 2016 debt payments that will need to be reconciled in 2017. 4. Unknown status of building permit revenue and available lots for new construction. 5. Increased human resources costs from the four settled union contracts for 2017 and anticipated increases for non-union staff. After much discussion amongst council during your December 14,2015 workshop and hearing from members of the Rambling River Center and community members,the city administrator offered a couple additional possible solutions. After further discussion by the city council,the city council consensus was the city administrator should determine how to best provide part-time administrative services to the Rambling River Center from within existing staff. The city council also gave the city administrator the discretion to determine what existing work the city would not do in order to cover the higher priority of providing part- time administrative services at the Rambling River Center. BUDGET IMPACT Establish the 2016 budget and tax levy. ACTION REQUESTED 1.Approve the attached resolution adopting the tax levy for the year 2016 tax collection, and 2.Approve the attached 2016 budgets with one modification,the part-time administrative position at the Rambling River Center will not be eliminated;rather those services will be provided by reallocation of existing staffing and the elimination of work elsewhere in the city by the city administrator. ATTACHMENTS: Type Description ® Backup Material Final Recommended 2016 Operating Budgets and Tax Levy Resolution Resolution Approving the 2015 Tax Levy Collectible in 2016 © Backup Material General and Debt Service Funds Budget © Backup Material Special Revenue, Capital Projects and Enterprise Fund Budgets © Backup Material Fund Balance-Actual and Projected 0t ii City of Farmington 430 Third Street Farmington,Minnesota iv 651.280.6800 -Fax 651.280.6899 ,. •A www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Final Recommended 2016 Operating Budgets and Tax Levy DATE: December 7,2015 INTRODUCTION The preliminary 2016 property tax levy of$9,613,254 was approved on September 8,2015 and represents a $449,046 or 4.90%increase over the 2015 property tax levy. Since the preliminary tax levy was approved several line item reallocations have been made. The revisions have not changed the total amount;the proposed levy remains the same. DISCUSSION Process A"summary approach"was used when reviewing fund and department budgets, leaving the detailed work to the city administrator and staff. The timeline followed was typical of other cities and counties in Minnesota. During summer and fall workshops the city council reviewed draft 2016 budgets. The preliminary tax levy was certified to the county auditor in September.A budget adoption date of Monday,December 7,2015 was sent to the county auditor for inclusion in the Truth in Taxation notices which were mailed to property owners mid-November. After providing property owners an opportunity to speak to the proposed 2016 budget and considering any comments received,the city council will be asked to approve the final 2016 tax levy and operating budgets. The final tax levy is due to the county December 28, 2015. Changes from Preliminary Levy to Recommended Final Levy While the total levy remains the same, staff has made the changes detailed below to the proposed 2016 General Fund budget. Farmington Preliminary Net Tax Levy(9/8/2015) $9,613,254 Decrease in human resources budget per council direction ($22,132) Increase in elections budget-equipment $22,000 Increase in police budget—radio fees/warranty $5,000 Increase in fire budget-human resource costs -training $15,000 Decrease in permit revenues $14,702 Decrease in burning permit revenues $3,500 Decrease in administrative reserve ($38,070) Increase in community development(2015 project carryover) $10,000 Increase in misc. revenue(comm. dev. carryover, fund balance) ($10,000) Proposed Farmington Final Net Tax Levy(11/9/2015) 89.613.254 • Per your direction at the September 8, 2015 city council meeting,the 2016 human resources budget has been reduced. The proposed final budget reflects the elimination of the part-time administrative position at the Rambling River Center. • In 2016 the city must purchase new equipment for elections. Staff received updated cost amounts which are$22,000 higher than originally budgeted. Staff reallocated most of the human resource costs savings above to the elections budget to cover the purchase price of the new equipment. • While reviewing the 2015 actual expenditures and 2016 budget staff determined the 2016 budget for police radio subscriber fees and the related warranty for the police department was low. The $5,000 increase brings the budget to the amount needed to fully cover these items. • Permit revenue was further reduced for 2016. For 2015 building permit revenues were budgeted a $380,000;the 2016 amounts have been reduced to $265,298, a decrease of$114,702. • Burning permit revenue was reduced to reflect the city council's November 16,2015 decision to eliminate recreational burning permits. • The administrative reserve was reduced to $26,632. Offset was increased police budget(radios),fire budget(training), decreased permit revenue and decrease burning permit revenue. • The Community Development budget was increased$10,000. These funds were committed to the Downtown Redevelopment study in 2015,but this project will not be completed until 2016. In 2015, before spending the city's General Fund monies, any progress billings will be fast paid for from tax increment administrative funds and grant dollars. • To balance the budget, similar to the current year's budget, the carryover of funds which will be included in the year-end fund balance is reflected as miscellaneous revenue in the following year's budget to recognize the planned utilization of those dollars in the following year. Final Recommended General Fund Budget and Tax Levy The final recommended General Fund budget and tax levy are as follows: 2015 2016 Change Budgeted General Fund Expenditures 11,482,624 $11,798,225 2.75% Farmington Net Tax Levy $9,164,208 $9,613,254 4.90% The recommended 2016 General Fund budget is a solid,comprehensive budget. Along with the debt levy, which provides debt service funding for the city's debt obligations, it provides for the following: • Funds human resource costs based on four new union contracts,benefits arrangements,the wage study implementation plan unanimously approved by the city council,retirement contributions as established by the legislature,and estimated worker's compensation premiums. • Provides funding for scheduled debt repayment obligations,related administrative costs and continued efforts towards strengthening the city's debt cash flows to achieve full compliance with the 105% funding requirement. • Invests in deferred equipment needs for the fire department SCBA,turnout gear and computers. • Spends Local Government Aid(LGA)to bridge deferred vehicle needs as set forth in the Fire Capital Improvement Plan(CIP)and in the General Equipment Fund until the city's Equipment CIP comes into effect in 2021. • Continues long-term funding for the Streets CIP, Farmington Fire Relief Association, seal coating,trail maintenance and building maintenance. Change in 2016 Net Tax Levy from 2015 Net Tax Levy The changes in the net tax levy can be summarized as follows: 2016 Levy 2016 Levy $Impact %Change Decrease in fiscal disparities and permit revenues $247,875 2.72% Increased investment--fire dept—equipment,vehicles, training $222,145 2.42% Decrease in debt levy(one time MSA$'s) ($88,880) (.97%) All other remaining line items combined $67.906 .73% $449.046 4.90% Expenditures by Department The proposed 2016 department budgets for the general fund are as follows: 2015 2016 %Change Administration $829,877 $822,114 (.94)% Human Resource 263,344 279,035 5.96% Finance and Risk Management 614,019 681,973 11.07% Police 4,114,992 4,187,762 1.77% Fire 1,042,717 1,140,007 9.33% Community Development 526,475 604,498 14.82% Engineering 698,835 656,688 (6.0)% Municipal Services 1,289,684 1,245,499 (3.43)% Parks and Recreation 1,276,674 1,268,663 (.63)% Permanent Levy Adjustment 30,000 5,379 (82.07)% Transfers Out 796,007 906.607 13.89% Total Expenditures $11,482,624 $11.798,225 Items of note include: • The finance and risk management budget reflects increases in human resource costs of.5 FTE(utility billing)in 2015,technology costs,property casualty premiums, and insurance deductibles being paid. • The increase in the fire budget begins to provide for systematic replacement of SCBA equipment,turnout gear and computer technology. • The increase in the community development budget reflects the transfer of human resource costs from the engineering department to more accurately reflect reporting lines and the carryover of funds for the downtown redevelopment study. • The decrease in engineering reflects the transfer of human resource costs to community development to more accurately reflect reporting lines. • The increase in the transfers out budget is primarily due to transfers to the Fire Capital Projects fund in accordance with the Fire CIP. Tax Levy Impact-Residential In 2016 the estimated market value(EMV)for the average residential home in Farmington is $212,787, a 6.66%increase from 2015. The impact of the proposed 2016 tax levy for the city portion of the average residential homes property taxes is projected to be an annual increase of$45.81 or$3.82/month. This is a decrease of$2.37 from the most recent estimate of$48.18/year provided to the city council in September. The county's updated tax capacity figures for properties located in the city of Farmington shows an overall $3.6 million decrease in estimated taxable market value. The estimated market value for residential properties declined;commercial,industrial, apartments and rural vacant remained the same;and utility,railroads and personal property increased. The class mix changed and resulted in a net increase in the city's tax capacity of$4,507. Debt Service Funds, Special Revenue Funds, Capital Projects Fund.Enterprise Funds In addition to the General Fund, the city council also reviewed Debt Service, Special Revenue, Capital Projects and the Enterprise funds operating budgets during the summer and fall. Only the Fire Capital Projects Fund budget has changed since you last reviewed them during your August 10,2015 workshop. It has been updated to reflect the updated Fire CIP and recent sale of Rescue 1. Copies of the summary budgets are attached for you. Finally,updated fund balance projections have also be included for your review. BUDGET IMPACT The action tonight establishes the budget for 2016. ACTION REQUESTED 1-Take comments from members of the public who wish to speak in regards to the 2016 budget and tax levy;and 2.Approve the attached resolution adopting the tax levy for the year 2016 tax collection,and 3-Approve the attached 2016 budgets. ATTACITVIENTS: Type Description D Resolution Resolution Approving the 2015 Tax Levy Collectible in 2016 D Backup Material General and Debt Service Funds Budget D Backup Material Special Revenue, Capital Projects and Enterprise Fund Budgets D Backup Material Fund Balance-Actual and Projected RESOLUTION NO.R77-15 A RESOLUTION APPROVING THE 2015 TAX LEVY COLLECTIBLE IN 2016 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 21st day of December 2015 at 7:00 p.m. Members Present: Larson,Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None Member Bartholomay introduced and Member Bonar seconded the following: WHEREAS,Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before December 28,2015; and WHEREAS,the City Council of the city of Farmington, Minnesota is in receipt of the proposed 2016 revenue and expenditure budget. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the city of Farmington that the following sums of money be levied in 2015, collectible in 2016,upon the taxable property in said city of Farmington for the following purposes: General Fund $8,747,170 Debt Levy + 2,970,848 Gross Levy 11,718,018 Fiscal Disparities - 2,104,764 Net Tax Levy $9,613,254 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 20 day of December 2015. Mayor Attested to on the acc"o/ day of December 2015. } _, 6„,City Administrator c' 2016 BUDGET Summary of Debt Service levy to be attached and become part of resolution R77-15 Fund Project Levy Amount 3130 2005C GO Capital Improvement Bonds $166,000* (Fire Station#2 Project) 3135 2007A GO Capital Improvement Bonds $772,348 (City Hall and 1st Street Garage Projects) 3095 2008AB GO Improvement Bonds $66,000 (Elm Street and 195th Street Projects) 3097 2010A GO Improvement Bonds $393,000 (Police Station) 3300 2010D GO Equipment Certificates $152,000 (Ice Arena Improvement Project) 3099 2011A GO Improvement Refunding Bonds $293,000 (Main Street Project) 3091 2013A GO Improvement Refunding Bonds $459,000 (Refunding of 2005B and 2006A) 3092 2013B GO Street Reconstruction Bonds $139,000 (Akin East and West Project) 3093 2015A GO Improvement Bonds (195th Street Reconstruction Project) $293,500 Total Bond Financing $2,733,848 3005 2012A Fire Truck Loan Levy (Engine 22) $120,000 3080 Road and Bridge Fund Loan(retirement of the 2005A GO Improvement Refunding Bonds) $117,000 Total Debt $2,970,848 The amount levied is less than the required amounts from the payment schedules for some of the bonds. The bonds are listed on the back of Form B which is part of this resolution. The City has sufficient sources to pay the bonds. These sources are listed on Form B. *On February 1, 2016,the city will use the proceeds of an internally funded loan to optionally redeem the remaining 2005C bonds. A portion of this debt levy will be used to begin to repay the internal loan. Beginning in 2017 the full amount of the debt levy for the repayment of this loan will be shown below the `Total Bond Financing' line item above, similar to the Fund 3005 and 3080 amounts listed above. City of Farmington Budget and Tax Levy 2015 Budget,2016 Proposed and 2017 Proposed 2015 2016 Budget% 2017 Budget Change Corn Budget Proposed Change Proposed % Non-Property Tax Revenues (23.131)i1 Licenses ancliTermits 483,220 367,703 368,190 0.13% intergovernmental Revenue 760,857 803,134 5.56% 778,857. (3.02)% Charge for Service 658,950 591,700 5.86% 575,200 (2.79)% Fines and Forfeitures 72,000 65,000 (9.72)% 65,000 0.00% investment interest 20,000 18,462 (7.69)% 18,462 0.00% Miscellaneous 121,000 58,685 (53.15)% 48,185 (15.00)% Transfers in 1,124,180 1,148,371 2.15% 1,182,840 3.00% Total Revenues _. 3,140,207, 3.051,055 (2.84)% 3,038,734; (0.47)% Expenditures Administration 829,877 822,114 (0.94)% 934,125 _ 13.62% . . . Human Resource 263,344 279.035 5.96% 290,102 3.97°4 Finance and Risk Mgmt 614,019 681,973 , 11.07% 716,940 4.98% Police 4,114,992, 4,187,762 1.77% 4,331,161 3.42% ...Fire 1,042,717 1,140,007 9.33% 1,386,877 21.66% Community Development ... 528,475 604,498 14.82% 692,830 14.61% Engineering 698,835. 858,688 (6.03)% 690,684, Municipal Services 1,289,684. 1,245,499 (3.43)% 1,394,511 11.96% Parks and Recreation 1,278,674 1,268,663 (0.63)% 1,318,993' 3.97% Perm Levy Ad.,('15,'16,'17) 30,000 5,379 (82.07)% 30,000' 457.72% Transfers Out 796,007 908,607 13.89% 911,607: 0.55% Total Expenditures 11,482,624 11,798,2251 2.75%1 12,698,830; 7.62% Revenues Over(Under)Expenditures (8.342,417) (8,747,170) 4.85!, (9,680,096)I 10.44% —- - Fiscal Disparities 2,237,937 2,104,764 (5.°5)%1 2.077,080! (1.32)% General Fund Levy 6,104,480 6,642,406 8.81%1 7,583,016' 14.16% Debt Levy ... Debt Levy-Bonds 2,939,728 2,850,848 (3.02)% 3,184,903r 11.72% Debt Levy-Fire Truck 120,000 120,000 0.00% 117,662 (2.03)% -- Total Debt Levy 3,059,728 2,970,8481, (2.90)% 3,302,485 11.16% _ . . A g Credit 0 . Farmington Net Tax Levy 9,164,208, 8,613,2541 4.90%1 10,885,481. 13.23% Location: Documents\FARMINGTOM Budget 2016-201711 General Fund Budget Summary Page 2015 Base 12/2/2015 7:3722 AM General Fund Detailed Non-Property Tax Revenue Summary 2014 Budget,2015 Budget, 2016 Proposed and 2017 Proposed Object 2014 2015 2016 2017 Account Budget Budget Proposed Proposed LIQUOR LICENSES 26,000 29,600 31,000 29,600 BEER&WINE LICENSES 2,800 2,200 2,200 2,200 CLUB LICENSES 300. 500 300 500 ARCADE LICENSE 655: 520 655 540 MASSAGE LICENSE 850' 100 1001 100 GAMBLING LICENSE/PERMIT _ 300' 160 200 200 OTHER LICENSE&PERMIT 2,500 1,400 1,900 1,200 ANIMAL LICENSES 8,600 1,200 5,0001 300 Licenses 42,005 35,670 41,355 34,640. BUILDING PERMITS 315,000 380,000 265,298 280,0001 REINSPECTION FEES 400 800 600 6001 PLUMBING&HEATING PERMITS 32,568' 35,000 32,000 30,000 SEWER PERMITS 5,000 5,000 5,000 5,000 ELECTRIC PERMITS 7,100 12,000 12,000 12,000 ISTS PERMITS 500 350 3501 350 COUNTY SEPTIC F_ _EE i UTILITY PERMITS 5,500: 5,500 5,500 I STREETBREAKING PERMITS 0. 0 - SIGN PERMITS - 500; 500 500 500 BURNING PERMITS 4,300. 4,300 1,000 1,000 OTHER PERMITS 5,000: 4,100 4,100 4,100 Permits 376,868. 447,550 328,3481 333,550 ]1-,rz,� uy°{agt•}�i4`:.;gP^ . .k�.4Fygg?�{°��•`'tt!-��f t'P I'✓jj6��tt'••iar:k�i� !g 'G �'S.4`y .� 1uq��+ �e)�'f v•�1 :t� Ky}�fi I•Y.Tvx' _.644,1;3:`. sillkAS:b'iggi �'t!`.e�' - `1� 07'i�'2?; t xutac4's'� dJi i <J•f:.: r .,. 'ti S i #, �1JNIJ."�i 2� t 4 FEDERAL GRANT 0 0 LOCAL GOVERNMENT MD 245,329 278,607 284,884 276,607 MSA MAINTENANCE 163,150 190,000 190,000 190,000 POLICE AID 160,362 170,000 180,000 170,000 POST TRAINING 14,000' 25,000 31,0001 25,000 FIRE AID 92,000 92,000 110,000 j 110,000 STATE GRANT 2,000 2,000 2,000 MARKET VALUE CREDIT 3,000 0 COUNTY MISCELLANEOUS 5,250, 5,250 5,250 5_,250 OTHER MISCELLANEOUS 800 0 � yy jj��.``,,,�,��!rh M 4 �i X41 T: 3Y h 1I � f{ uF. /� 'vM.., {iq�! 'p t_'hr ti'11 Sy��� S -!Lrr�" f' �s S f.p:iki}� 'a f �; <� ( I iR 4 L.aN`I IVk �li•l E �2ySattf q ,,,}�z� m „t:n.;•.•`�t�.�+.es.�F���tt!<i, '•';�?,SiPt� �a.��-,�'_ilvt: ,:a'�4:���y1it�.,��s:�„�.�n,,rlurtCl7.'�i�: f:���•L .. R%�a�Y,a' rdr� CUSTOMER SERVICES NONTAXABLE 600 600 - ZONING&SUBDIVISION FEES _-_3,000 - 1,600 0 0 • _ ADMINISTRATION FEES-PROJECTS 500 250 0 - 0 FIRE CHARGES _ 184,000 _ 175,000 215,000 200,000 POLICE SERVICE CHARGES 112,500: 75,000 75,000 75,000 EROSION&SEDIMENT CONTROL _ 10,500 10,500 12,0001 10,500 PUBLIC WORKS MISC CHARGES _. 200* - - 300 _ 01 _ 0 RECREATION FEES-GENERAL 100,000 97,000 66,0001_ 96,000 POOL ADMISSIONS 38,000: 40,000 37,0001 37,000 SWIM LESSON FEES 17,000 14,000 13,000 13,000 CONCESSIONS 10,000 - 13,000 11,000 11,000 RECREATION FEES-SENIOR CTR 11,000 16,000 18,000 18,000 MEMBERSHIP FEES-SENIOR CTR 14,000 13,000 12,000 12,000 ADVERTISING 0 500 6001 600 Location:Documents\FARMINGTONI Budget 2016-201711.1 Gen'I Fund Revenue Summary 2015 Base Page 1 of 2 • General Fund Detailed Non-Property Tax Revenue Summary 2014 Budget,2015 Budget, 2016 Proposed and 2017 Proposed Object 2014 2015 2016 2017 Account Budget Budget Proposed Proposed ADVERTISING 1,800 2,200 2,20.0 _2,2001 SALES OF ASSETS 2,000 0 01 —� FRANCHISE FEE 100,000: 100,000 100,0001 100,000 •'''.4-11.ti:_g. ,ae^ {t,Y !-leer{.0814.210-0700,14m • H # v S t e : ' :��t; ` :::,i i . tC • :G: ... R COURT FINES 70,000 72,000 65,0001 65,000 CODE VIOLATIONS&ADMIN FINES 800 0 I r" "Fi g r c ' R ° s z ;r:... ,1. ,p7Qe8 7 r4, : �, dOt t 1 61i i 0 ?oJ; l „.. a : ,:`7: e.Vin.k �dill-jlo u , y';;, . , aa+'�t`V,4 i n .. ..2µrh..GiAlv:1 v vtceu INTEREST ON INVESTMENTS 55,000 20,0001 18,462 18,4621 GAIN/LOSS INVEST MKT VALUE d. . ilz�,'$tf 6 InabnSe.?�., t:gpr 1°}',3 jr_.ie.s; ..I'3! r>@D'6O 3;:Jtj??'6pO J,r, A}��j�i 3L,4 a. .y�. `.et-;:ki't�a 'q. ,t< 1.57'l'_';.PO4.114'41i'_`._` =3 vi-TAifir10.! .,_'1,0,Mrs`,:,,.lr,7;gat, �::n da..-r� #S7A3�1t,.,._.., h51 �� MISCELLANEOUS REVENUE 5,500 '86,0001 15,000 5,0005 CASH OVER&SHORT -_ _ - RENTAL INCOME-RRC _ 13,000 18,000 20,000 21,000 RENTAL INCOME-POOL 3,000 3,000 2,000 2,500 RENTAL INCOME 14,000 14,000 19,685 19,685 DONATIONS ...-..- 0 0 i. Y i_•�s` i-Mi4 1 ri3 14:3,., islp!Oc; W^::. 6� rl � .gg.;�s,:_..gB,4.�'. kAI m a , ia P �� . ^r;�ii� �u`'V),.. S 4' fi,���i".�,:3':{12 ,+.^mi�� fr,.,.t. :R W ?° ssm.(e'.':�'c.''a:��� OPERATING TRANSFERS 1,086,612 1,124,180 1,148,371 1,182,840 "�i,,x ' 9. i,a.� t{a.. 11, i t,11 •d sri. Y�i�,{���,, ili fy,�a J� t ti9 ri.i °` iAI ,cy y�!....�..,r. r . w al.'1' Ijj:Y4uligi ' a d' ,a! Y'ni1 lii t: ''''.� '—'..5 t.t1. P1a0Jri- 'Cx{S' ci t''�r3nYtL_ . 4 f� � it �✓" s � �rc r `u+�i.-S;'nT:;� `s�r t��I}.�P_,7;,,a/..')m .gd-� `nt.,i:/i:�..�'t�" '.•'8 roc �'�""d• 10:441.f:' x � ACil' �.-illi'";31.14"f 3 :s,� i, tv OCM,.tt..d&.4'�91Ti; '�.=`� {, St!,, 1 lei -. Location:Documents\FARMINGTOM Budget 2016-2017\1.1 Gen'l Fund Revenue Summary 2015 Base Page 2 of 2 General Fund Expenditure Detail Summary 2014 Budget,2015 Budget 2016 Proposed and 2017 Proposed 2014 2015 2016 2017 Company Budget Budget Proposed Proposed Expenditures : -•i" • '' Administration 1 Legislative(1005) 73,574 109,514 86,906 1121891 Historical Preservation(1006) 7,600 7,500 3,855 7,5001 1 Administration(1010) • 457,204 419,713 376,379 465,0271 Elections(1013) , 32,837 21,839 57,548 • 38,6601 Communications(1014) , 85,923 100,641. 102,105 104,708: City Hall(1015) ; 201,5341 170,670 196,321 207,0311 ifiSMirlargilltItitielliME.gialti1.'':;;•1•Y4aterief.-Cift:11.111./?.4944,04171M.7Allgtit'''''''''185 ' Human Resources 251,726 263,344 279,035 290,102, _.. _._.. . _ ... . Human Resource(1011) 261,728 263,344. 279,036 290,102. grif,011:14r,PiRt,$51141.-Iti•-.4P1q.:P411t. qgf•48 0118314_1!gratiVS0404,01fg _s -.„..11,_ .:‘,..: 6,-.:4:741.•.V::,..wa.,r, . :r „iift.4:4.4,:;.,-.F.N,::-. . ,.,,„,."9,,oid,ip.n.,:t1...o'ar.1- ..tygt,,r,,,t14.4,a.,,,, . Finance and Risk Management 1 Finance(1021) 408,654 434,019 491,9731 505,940 Risk Management(1022) , 155,500 180,000 190,0001 210,000 TAftahlii.,Wififfiliiilliallay:SrMil.:RNE6reatng.#1..E§WAFOO.ii.y... 4 Police I : Police Administration(1050) ' 779,548 818,227 840,955 865,380 Patrol Services(1051) : 2,620,076 _2,616,154 2679,435 2,768,6411 Investigations(1052) 766,865 774,461 662,472 690,990, Emergency Management(1054) 6,150 6,150. 4,900 6,150, .• ',T;i5.X.17,...=---•nifggs,:'Itkl.:441016-011d.W.R11"1-1,c .1,-1''''''',11914110.311 rtitelli!lifilitAFTRAPI+11.3.1,1.Z.kj'''A...' ..-,..,&,,k‘:1:•:.,..:,. .::g. -li;%. ff'....,._-.:q1.--:". ..,I,_0.4 Fire .- ----. - Fire(1060) 1,066,542 984,652 1,140,007 1,386,877: Rescue(1061) 54,724 58,065 0 0 14.f.yearik-1-1js1:0111.„sk4r, „234 17:•.4...04t. -4.TIMP:T.ii, 4:14,11:1*.tt• •:. "Amitost i x. ippyrwirp Niire:FR ,.,..?,.. Community Development ' 510,5291 526,475 804,498 692,830 Planning(1030) 252,209 266,756 347,774 422,778 Building inspection(1031) 1 268,320 259,719, 266,724 270,052 gif i 4 '17,7rift...,.4 -I , N-0.0:5-1.-'17'irc,`•lanrittir,.517;1',,TV:- 1.1L4".413.1 .-ileigfleilt- `,115.1.1;&1* Engineering Engineering(1070) . 539,884 581,252 531,112 559,729. 4 Natural Resources(1076) ; 105,360 117,583- 125,576 130,955; ..41;:i.ts.ilnit-0,1.:.1-1;WAW.,';.-=',' ,-"Aff=4,1HR,',--4.:1•:V.-•-1,13.24VIgraplir.',:iir:;: :I;r4fif#Offt':':!•..:All?i'i,:ail .k.At.1.-.11,..:4., "....;-.:ame.y.,.:'..ikPitim -.. q:. k-'..0y4.:*;•;.:::::::•41.1,.,.t.'.;‘"•,,0-4:0,111,1-41,4,,.5-ATra:...;4:.,,.1--..izi.:3 It:e.::::::,,.,. ...:...--1, , ,A.r . Municipal Services Streets(1072) 1 1,042,795 1,084,277 1,018,604 1,146.608 Snow Removal(1073) .:: 192,112 205,407 226,895 247,903 PTiii7;iv Tilirj511t5SI:Stlitiiielift. 0.,;,§1411$14Vs..ji..xet-wwfmt I Parks and Recreation _ Park Maintenance(1090) 559,036 595,742 608,700 628,8441 Rambling River Center(1093) 153,287 169,751 149,166 169,203: _._.. .... . . . . ... .... .. ..___. Park&Rec Admin(1094) 257,873 248,062' 262,158 267,475: Recreation Programs(1095) 112,851 113,259 113,407 114,281:: ......____ ..__ --. • Swimming Pool(1097) 139,188 149,860 136,232 139,210, KIN-37.16r.ttrnalltat Sit:21:111310.16; 1 L•4 il!...t!.....,'.10.1:4.271172,.,1'':771i110.b.44s.11"d7..1:., Penn Levy Adj(2015&20111)and 1/3 Delq Exp(2016) 30,000 5,379 30,000 - --- : Transfers Out ; 490,1879.00 798,007.00. 908,607.00 911,607.0101 1.011,-(01907 r'1744.411:Aq94.1:1:101,11(.11000400DAN18,0:1'iiiI10110(;;;`',:i■1120111114,1 lAr'4;'4',4,..vr et-."1 -......,:..-‘.... ... ..... tw, .1;,,,,=;,tegar,vdp, sAti.RAM, YolitiOlo.s at,.. i,I f t:R.$3:44Qjfilg.41:14y:. .4161 4 'Y fif 8o: itiAtsi‘o,r,o''i4-ii.c?-1E -i-AKZ,:i781:10eq`‘ S'i.:-Its•ii...s.:*‘---46t7-21.•to.%4.1i4Ica'-'"'' ''''' '' -- 1212/2015 7:38:17 AM Page 1 of'I Debt Service Funds Summary *Includes Fund 3005(formerly 86A)as placeholder for Fire Truck loan, Fund 3093 as Placeholder for 2016A 195th St Bond Issue 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company Actual Budget Proposed Proposed 2014 2015 2016 2017 'Revenues I • ...__. Property Taxes(I.e.Debt Levy) 2,857,711 3,059,728 2,970,848: 3,302,465 Special Assessments 502,299 489,607 486,817; 447,368 Deferred Assessments(VRC) 18,073 0 1 - MSA Construction 0 335,000: 135,000 -.- Interest on investments 7 1,825 01 24,745, 24,745 __. Total Revenues 3,379,908 3,549,335 3,797,410! 3,909,5781 _ . . ._. Expenditures 1 .. .._ . Principal Repayment ---—- •3,817,055 3,082,819 4,527,474.._' 3,285,841 . .__..... . Interest on Debt 1,069,4631 973,822 972,1151 843,441 ...._. . ....._._______ _...... . Debt-Fiscal Charges • 17,959 28,162 29,089, 27,186 fOtel Expenditures •--- —*. 4,904,4761 4,084,803 5,528,678! 4,156,4541 Other Financing Sources I Bond Proceeds 01 4,290,000 Transfers In 639,8601 826,140 1,878,552; 343,552 - Transfers Out (186,417)1 (4,437,000) (117,000). (171,000) • Total Transfers 453,4431 679,1401 1,761,552 172,552 Change In Fund Balance (1,071,126)1 143,8721 30,284: (74,331) 1212/2015 7:38:38 AM Page 1 of 1 Special Revenue Funds Budget Summary 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company 2014 2016 2016 2017 Actual Budget Proposed Proposed Revenues i EDA(2000) 54,764 750 1,5721 1,572 TIF-City Center(2050) 11.0,906 137,120 111,9781 1,978 TIF-Eagles(2051) 4,273: 190 1 . Police Donations&Forfeitures(2100) _ 3,212 5,060 5,0841 84 Park Improvement Fund(2300) 78,802 21,193 9,008• _ 8,708 Ice Arena(2500) 301,647 308,860 321,7501 326,450 Total Revenues ' 553,604 471,173 449,3921 336,792 Expenditures • EDA(2000) 1 29,627- 40,750 42,430 40,723 TIF-City Center(2050) 6,874 9,304 8,704 TIF-Eagles(2051) 27,868 0 Police Donations&Forfeitures(2100) 4,936 6,500 6,5001 _ Park Improvement Fund(2300) 81,350 70,000 60,0001 150,000 Ice Arena(2500) 302,084 318,204 317,4181 445,120 Total Expenditures I 452,738 442,758 435,0521 635,843 Transfers i _ Transfers In 79,417 130,000 80,000111 80,000 Transfers Out (101,959) 0 ] Total Transfers (22,541) 130,000 80,0001 80,000 Change In Fund Balance 78,324 158,4151 94,3401 (217,051) 12/2/2015 7:44:43 AM Page 1 of 1 • . • . . • Capital Projects Funds Summary • • 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed 2014 2015 2016 2017 Company Actual Budget Proposed Proposed Revenues • • -------r-i Sanitary Sewer Trunk(3900) 64,824 34,790 32,437 2,437 Cable Communications Fund(4000) 169,208 173,210 174,177 174,177; Road and Bridge/Street Reconstruction Fund(4100) 135,834 53,135 35,978 23,7161 _ • 1 Fire Capital Projects Fund(4300) 49,150 15,090 15,658 858 Storm Water Trunk(4400) 106,586 36,270 30 238 30,2381 RRC&Youth Hockey Cap Proj Donations(Rec Cap Pro'Fund-4500) 18,901 5,140 5,210 210; , Private Capital Projects(4600) 28,050 21,990 22,354 2,3541 Permanent imp Revolving Fund(4900) 1 • 23 892 17 D38 16,400 7130: Gen,Cap Equip Fund(5600) 6,260 13 13! Maintenance Fund(5700) 0 4,180 11,831 11,6311 Total Revenues 600,508 360,843 344,096 246,2141 ..__. . Expenditures 1 Sanitary Sewer Trunk I 7,588 0 i Cable Communications Fund 230,785 71,000 81,000 81,000 Road and BridgelStreet Reconstruction Fund(4100) 3,313 0 I Fire Capital Projects Fund(4300) 120,980 62,500 .. 222,500 i Storm Water Trunk Fund 447 350,000 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 15,817 7,500 7,500 Private Capital Projects 1,661 20,000 20,000 Permanent Imp Revolving Fund 388 0 474 Gen,Cap Equip Fund(5600) 155,707 141,607 • Maintenance Fund ...... . __ 1,338,754 5,020,000.. ______ .. _. , , 621,500 594,250 Total Expenditures . ! 1,719,712 5,696,707 1,094,581 675,2501 Transfers Transfers In 820,579 5,072,707 983,607 1,042,607! Transfers Out . ._ _. _ (257,633) (518,633) (1,754,000) (219,000)1 Total Transfers 562,946 4,554,074 (770,393) 823,607 Change In Fund Balance (556,260) (761,790) (1,520,878) 394,571i 12/2/2015 7:45:00 AM . Page 1 of 1 Enterprise Funds Budget Summary 2014 Actual,2015 Budget, 2016 Proposed and 2017 Proposed Company 2014 2015 2016 2017 . Actual Budget Proposed Proposed Revenues t Liquor Stores,Net of Cost of Goods Sold(8100:8115) r 1,171,3971 1,156,372: 1,157,126! 1,170,575 Sewer Operations(6200:6205) 1,863,7081 1,803,281 2,046,4261 2,055,526 Solid Waste(6300:6302) 2,003,0201 1,928,430 1,927,295 1,953,295 Storm Water(8400:6405) 568,527! 556,350 641,396 644,596 Water(6500:6508) 1,714,253 1,732,312; 1,677,698 1,821,158 Streetlights(6600:6602) 219,052, 216,070= 219,3801 220,380' Total Revenues i 7,539,957; 7,392,815: 7,669,321 7,866,530 Expenditures Liquor Stores 848,032j 872,022: 934,2081 954,450 Sewer Operations 1,712,6461 2,703,969' 2,077,805: 2,259,555 Solid Waste 1,600,4361 1,711,4061 2,072,302j 1,822,505 Storm Water 615,686 701,759 637,676: 736,976 Water 1,410,2151 1,538,396; 1,523,282 1,551,597 Streetlights 174,957; 216,9001 222,100 231,745 Total Expenditures 8,361,9731 7,744,4541 7,467,373: 7,556,828- •Transfers Transfers In 01 01 Transfers Out 1 (1,414,119)1 (1,465,887); (1,312,923) (1,347,392)_ Total Transfers L(1,414,119)1 (1,466,687)1 (1,312,923) (1,347,392)- -Change In Fund Balance 1 (236,135)1 (1,818,326); (1,110,975)' (1,037,890) 12/2/2015 7:45:51 AM Page 1 of 1 Q CO c-1 V1 00 N d- d" N 0) N .1 .-1 N co LID V1 CO .1 d" N 1.11 N LO CO -O 10 01 d' C) V1 CO CO LID N N .1 01 N M d- N .--I M CO N 01 N d' CO 01 ri .-I co Vl CO d- d' N .1 N O lD LO d' O .1 C) N d' CO d' Vl c7 N \� m m O lD V1 N CO N N O lO d' m co' m tf) O N d N N 0• 1 O co Ql N O N 01 lD O N d• M co lD d' 00 .1 LID O 00 .1 4 CO CO -O CD Ql CO CO V1 .1 d' N lD N al .-1 N .--I V1 LC) 3 (N/ m d' 1-1. 1--1 11' m CO N V} L) VT t/T VT V? 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J Vl V1 V1 LU 0) C -D < E 01 W o 0 U W * -O •. * to oEFwRi City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 '�►r•,� , o`' www cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Kevin Schorzman,City Engineer SUBJECT: Approve Final Pay Request and Final Change Order-Henderson's Addition Project DATE: December 21,2015 INTRODUCTION At the February 17, 2015,meeting,the city council awarded the Henderson's Addition Rehabilitation project to McNamara Contracting for an original price of$411,824.75. DISCUSSION As the city council is aware,the quantities included in the original bid are estimates of the amount and type of work that will be required to complete the project. The vast majority of these items vary from the estimated quantities once the work is completed. The city council is also aware that current practice is to execute a change order at the end of the project that adjusts all of the estimated quantities to those that were actually used to complete the project. This is done so that the actual amount paid to the contractor for the work matches the revised contract amount. Attached is change order number one,which is the final change order for the Henderson's Addition Rehabilitation project. The change order is split into two sections. Part"A" is balancing the estimated quantities in the original bid with the actual work required to complete the project. In general these are minor adjustments and the following explanations are provided for some of the larger changes: • Item 5- This item was included in the contract to provide payment for additional class five material that may be needed on the project due to unsuitable material that may be encountered below the pavement. This item was not necessary to complete the project. (-$6,400.00) • Items 6 and 7- Combined,these items constitute the pavement section of the new road. It is normal to have variations in these quantities due to both the difference between assumed densities when plans are prepared and actual densities once the project is constructed, and due to minor variations in the lift thicknesses. (-$7,705.78) • Item 11- Plan quantity calculations for this item stopped at the back of the curb,however excavation was necessary behind the curb to install the curb in the appropriate manner. (+$8,964.00) • Items 23 and 24- Combined,these items constitute the majority of the concrete work on the project. The underrun on item 23 is partially due to the fact that there were two commercial entrances on the project that were included in this quantity that should have been included in item 24, and partially due to the fact that I erroneously included a contingency in this item. The overrun on item 24 is related to the commercial entrances. (-$3,427.90) • Item 27- This item was included in the contract to pay for the restoration of the boulevard area once the construction was complete. The main portion of this overrun is related to the fact that dewatering was necessary for the storm sewer installation which required the boulevard to be disturbed farther from the back of curb than was originally estimated. There were also minor variations in disturbance of the boulevard in other areas of the project. (+$5,722.50) In total, after balancing all original contract items,part"A" of this change order results in a$6,619.63 reduction in the original contract amount. Part"B"of this change order adds two items that were not a part of the original contract: • Item 28- This item is being added to the contract to compensate the contractor for work done to remove and replace portions of concrete driveways on the project. The original plan was for curb and gutter work adjacent to concrete driveways on the project to be done by hand thus preserving the concrete driveway. However, due to several factors,we requested that the contractor remove and replace portions of the concrete driveways on the project. The first factor in this decision was the flat grade in the project area. Handwork inherently has more deviations than machine work and by removing portions of the concrete driveways,we were able to minimize the handwork on the project. The second factor was inconsistency in the way curb cuts for the original driveways were constructed. Removing portions of the driveways allowed the new ones to be put back in a consistent manner throughout the project. The final factor was that a few of the driveways were heaved or cracked to the point that tying into them in that condition would have made the curb cut uneven. (+$9,600.00) • Item 29- This item is being added to partially compensate the contractor for dewatering that became necessary due to the heavy rains this summer. The city and the contractor are equally sharing the total cost of dewatering($16,858)as the dewatering may have not been necessary but for the amount of rain that occurred during the project. Project costs related to acts of nature are typically split between the city and the contractor due to the unpredictability of these events. (+$8,429.00) The total for part"B" of this change order results in an$18,029.00 addition to the original contract amount. Combining parts "A" and"B" of this change order results in a net increase of$11,409.37,bringing the revised contract amount to $423,234.12. BUDGET IMPACT The total project cost for the Henderson's Addition Rehabilitation project is $423,234.12. This is 2.8%over the original contract amount. ACTION REQUESTED Approve the attached change order and final pay request for the Henderson's Addition Rehabilitation Project. ATTACHMENTS: Type Description D Exhibit Final Change Order-Henderson's Addition Project 0 Exhibit Final Pay Request-Henderson's Addition Project P ,,o 'g�ys City of Farmington ysi 430 Third Street Farmington,Minnesota lit. � 651.280.6800•Fax 651.280.6899 wwwclformington.mn is Change Order No.1 (Final Change Order) Henderson's Addition Rehabilitation Project City of Farmington Project No.14-02 Contractor.McNamara Contracting,Inc. Date:December 4,2016 Description of Work The following changes address Improvements to the Henderson's Addition Rehabilitation Project: A) Part A is the balance of the items used for the Henderson's Addition Rehabilitation Project. B) Part B adds additional items that were used that were not a part of the original contract. PART A-Balance Existing New Item Contract Contract Balanced Item No Item Desciption Units Quantity Quantity Unit Price Amount A 4 RECLAIM BITUMINOUS ROAD PAVEMENT(8") SY 13,000 12,728 $ 1.70 $ (462.40) A 6 AGGREGATE BASE,CLASS 6,100%CRUSHED TN 800 0 $ 8.00 $ (6,400.00) A 6 TYPE SPNW NON WEARING COURSE MIXTURE(B) TN 1,900 1,642 $ 47.20 $ (12,177.60) A 7 TYPE SPWE WEARING COURSE MIXTURE(B) TN 1,180 1,227 $ 88.00 $ 4,471.22 A 8 BITUMINOUS MATERIAL FOR TACK COAT GAL 700 885 $ 100 $ 655.00 A 9 SAW AND SEAL LF 3,000 2,352 $ 2.80 $ (1,814.40) A 10 TEMPORARY BITUMINOUS WEDGE LF 176 0 $ 3.00 $ (626.00) A 11 SUBGRADE EXCAVATION CY 1,600 1,849 $ 36,00 $ 8,964.00 A 12 SELECT GRANULAR BORROW-MODIFIED CY 100 0 $ 13.00 $ (1,300.00) A 13 36"RCP STORM SEWER,CLASS 3 LF 305 299 $ 98.00 $ (576.00) A 16 IMPROVED PIPE FOUNDATION LF 25 0 $ 0.01 $ (025) A 21 ADJUST EXISTING GATE VALVE BOX EA 5 4 $ 325.00 $ (326.00) A 23 REMOVE AND REPLACE CONCRETE 6,695 $ (6,359.50) CURB AND GUTTER LF 7,600 $ 7.90 A 24 REMOVE AND REPLACE 8"TYP.CONCRETE 1,349 $ 2,931.60 FLATWORK SF 1,000 $ 8.40 A 25 REMOVE AND REPLACE 4"TYP.CONCRETE WALK SF 235 241 $ 4.70 $ 28.20 A 26 REMOVE AND REPLACE BITUMINOUS DRIVEWAY SF 1,000 1.162 $ 4.00 $ 648.00 A 27 GREENSPACE RESTORATION SF 16,000 20,676 $ 1.25 $ 5,722.50 PART A SUB TOTAL $ (8,619.83) PART B-ADDITIONAL ITEMS B 28 REMOVE AND REPLACE 6"CONCRETE DRIVEWAY SY 0 $ 160.00 $ 60.00 $ 9,600.00 29 DEWATERING LSUM 0 $ 1.00 $ 8,429.00 $ 8,429.00 PART B SUB TOTAL $ 18,029.00 TOTAL CHANGE ORDER NUMBER 1 $ 11,409.37 Original Contract Amount $ 411,824.75 Previous Change Orders $ - This Change Order $ 11,409.37 Revised Contract Amount(including this change order) $ 423,234.12 CHANGE IN CONTRACT TIMES Original Contract Times: Substantial Completion(days or date): Ready for Final Payment(days or date): increase of this Change Order: Substantial Completion(days or date): Ready for Final Payment(days or date): Contract Time with all approved Change Orders: Substantial Completion(days or date): Ready for Final Payment(days or date): Recommended for Approval by Rich Schimmel-Project Manager Approved by Contractor: Approved by Owner: McNamara Contracting,Inc. City of Farmington Mike McNamara-Pres dent Robin Hanson-Finance Director • Date: la/!6//c Kevin Schorzman-City Engineer Date: 0144, of Farmington 430 Third Street 16, Farmington,Minnesota ,t 651.280.6800 651.280.6800•Fax 651.280.6899 www ci.farmi ngton.mn.us Contractor's Request for Payment Henderson's Addition Rehabilitation Project Summary 1 Original Contract Amount $ 411,824.75 2 Change Order-Addition $ 11,409.37 3 Change Order-Deduction $ - 4 Revised Contract Amount $ 423,234.12 5 Value Completed to Date $ 423,234.12 6 Material on Hand $ - 7 Amount Earned $ 423,234.12 8 Less Retainage $ - 9 Subtotal $ 423,234.12 10 Less Amount Paid Previously $ 268,883.34 11 Liquidated Damages $ - 12 AMOUNT DUE THIS REQUEST FOR PAYMENT NO. 2 and FINAL, $154,350.78 Request Coverage Dates 08/07/15 to 12/04/15 Recommended for Approval by: Rich Schimmel-Project Manager Approved By Contractor Approved By Owner: McNamara Contracting, Inc. CITY OF FARMINGTON Mike McNamara, President Robin Hanson-Finance Director Kevin Schorzman-City Engineer Date: Contract Current Quantity to No. Item Units Qty Unit Price Quantity Date Amount to Date BASE BID ITEMS: 1 MOBILIZATION LS 1 $ 4,700.00 0.1 1 $ 4,700.00 2 TRAFFIC CONTROL LS 1 $ 5,000.00 0.25 1 $ 5,000.00 3 TEMPORARY PROJECT EROSION AND SEDIMENT CONTROLS LS 1 $ 600.00 0.26 1 $ 600.00 4 RECLAIM BITUMINOUS ROAD PAVEMENT(8") SY 13,000 $ 1.70 0 12728 $ 21,637.60 6 AGGREGATE BASE,CLASS 6, 100%CRUSHED TN 800 $ 8.00 0 0 $ - 6 TYPE SPNW NON WEARING COURSE MIXTURE(B) TN 1,900 $ 47.20 0 1642 $ 77,602.40 7 TYPE SPWE WEARING COURSE MIXTURE(B) TN 1,160 $ 58.00 1227.09 1227.09 $ 71,171.22 8 BITUMINOUS MATERIAL FOR TACK COAT GAL 700 $ 3.00 680 885 $ 2,655.00 9 SAW AND SEAL LF 3,000 $ 2.80 2352 2352 $ 6,585.60 10 TEMPORARY BITUMINOUS WEDGE LF 176 $ 3.00 0 0 $ - 11 SUBGRADE EXCAVATION CY 1,600 $ 36.00 237 1849 $ 66,564.00 12 SELECT GRANULAR BORROW- MODIFIED CY 100 $ 13.00 0 0 $ - 13 38°RCP STORM SEWER,CLASS 3 LF 305 $ 9 299 $ 28,704.00 14 15°RCP STORM SEWER,CLASS 5 IF 35 $ 41.00 0 35 $ 1,435.00 15 IMPROVED PIPE FOUNDATION LF 26 $ 0.01 0 0 $ - 16 2X3'CB,INCL R-3087 CSTG AND CONC ADJ RINGS EA 1 $ 2,600.00 0 1 $ 2,600.00 17 6'DIA STORM SEWER CBMH,INCL R-3067 EA CSTG AND CONC ADJ RINGS 1 $ 4,900.00 0 1 $ 4,900.00 18 7'DIA STORM SEWER MH,INCL 1642-B EA CSTG AND CONC ADJ RINGS 1 $ 7,150.00 0 1 $ 7,150.00 19 ADJUST EXISTING MANHOLE CASTING EA 12 $ 500.00 12 12 $ 6,000.00 20 ADJUST EXISTING CATCH BASIN CASTING EA 3 $ 65.0o 0 3 $ 195.00 21 ADJUST EXISTING GATE VALVE BOX EA 5 $ 325.00 4 4 $ 1,300.00 22 REPLACE EXISTING GATE VALVE BOX EA 2 $ 380.00 2 2 $ 780.00 23 REMOVE AND REPLACE CONCRETE CURB AND GUTTER LF 7,600 $ 7.90 -179 6695 $ 52,890.50 24 REMOVE AND REPLACE 8"TYP. CONCRETE FLATWORK SF 1,000 $ 8.40 437 1349 $ 11,331.60 25 REMOVE AND REPLACE 4"TYP. CONCRETE WALK SF 235 $ 4.70 0 241 $ 1,132.70 26 REMOVE AND REPLACE BITUMINOUS DRIVEWAY SF 1,000 $ 4.00 -1238 1162 $ 4,648.00 27 GREENSPACE RESTORATION SF 18,000 $ 1.25 20578 20578 $ 25,722.50 28 REMOVE AND REPLACE 6° CONCRETE DRIVEWAY SY 160 $ 60.00 160 160 $ 9,600.00 29 DEWATERING LSUM 1 $ 8,428.00 1 1 $ 8,429.00 $ 423,234.12 City of Farmington • 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 '4n,,r, , www.cifarmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: 2015/2016 Strategic Plan Update DATE: December 21,2015 INTRODUCTION The city council approved the 2015/2016 strategic plan earlier in 2015. Periodically this issue is brought forward for review to update the city council and the community on our progress. DISCUSSION As a part of your meeting on December 21,2015 I will present what I see as the top accomplishments of 2015. These accomplishments all relate to the goals that the city council included in the 2015/2016 strategic plan. BUDGET IMPACT NA ACTION REQUESTED Hear the update provided by the city administrator and ask any questions you may have. ATTACHMENTS: Type Description © Exhibit 2015/2016 City Council Strategic Plan 2015 Farmington City Council Strategic Plan Update Organizational Development The city will annually review the operational structure of the organization to maximize results and ensure our structure meets both the current and future needs of the community. Project 1-1 Complete Municipal Services/Parks and Recreation maintenance study and recommendation. 1-2 Successful transition of the full-time fire chief into the organization. 1-3 Incorporate staffing assistance in the Finance Department. 1-4 Determine how/when do we incorporate new IT positions into the organization. 1-5 Development of options by the Fire Chief to address the daytime firefighter response issue. 1-6 Continue to plan for and implement improved technology plans. Community Development Position the city for future economic development with a professional approach and planned efforts. Project 2-1 Progress/completion of the Vermillion River Crossings development. 2-2 Complete hotel project decision by mid/early 2015 with current partners. 2-3 Begin work on the 2018 comprehensive plan. 2-4 Review the Fairhill planned unit development agreement. 2-5 Develop and review options for the deferred assessments on the Vermillion River Crossings development. 2-6 Review options for future industrial land development. 2-7 Continue our efforts on positive relationships with land owners. Communication/Engagement Continue to use a wide variety of tools to communicate with our residents and improve our efforts to share the status of our work. Project 3-1 Successful completion of the city website update. 3-2 Review the results of the 2015 community survey. 3-3 Continue our efforts to improve the image of Farmington. 3-4 Continue to enhance our communication efforts through social media. 3-5 Refresh the city image on channel 180. 3-6 Continue our efforts to partner and communicate with other local governments. Finance/Operations Farmington will work towards becoming a city of fiscal excellence by developing and implementing plans that position us for a strong economic future. Project 4-1 Continue work on the development and approval of the 20 year financial plan. 4-2 Continue work and earlier implementation of the vehicle replacement and funding plan. 4-3 Work to make greater efforts in the area of green energy. 4-4 Continue work to get all funds to a positive status year round. 4-5 Ask for a bond rating review in 2015 as a part of debt issuance. 4-6 Formally approve the four pots philosophy related to liquor store finances. 4-7 Continue plans for the proposed pool transformation in 2016. 4-8 Make decisions on a possible athletic complex question on the 2016 ballot.