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HomeMy WebLinkAbout01.19.16 Council Packet Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 • CITY COUNCIL REGULAR MEETING AGENDA January 19, 2016 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Blair Peterson—Liquor Stores Update Information Received 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (1/4/2016 Regular)(1/11/2016 Special and Workshop)—Administration Approved b) Approve Appointments to Boards and Commissions—Administration Approved c) Dakota County Sentenced to Service Contract—Engineering Approved d) Fourth Quarter 2015 and Year-End New Construction Report and Population Estimate—Community Development Information Received e) Adopt Resolution Approving Historic Preservation Consultant Services— Community Development Tabled f) Appointment Recommendation Fire Department—Human Resources Approved g) Appointment Recommendation Finance Department—Human Resources Approved h) Approve Bills -Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Facility Rental Agreement with Farmington Youth Lacrosse for Schmitz- Maki Arena—Administration Approved b) Approve 2016 Community Development Block Grant Application— Community Development R6-16 13. COUNCIL ROUNDTABLE 14. ADJOURN o kR l City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 *InApecat, www.cifarmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Blair Peterson-Liquor Stores Update DATE: January 19,2016 INTRODUCTION Liquor Operations Manager Blair Peterson will be in attendance at your meeting to present a liquor stores update. Mr. Peterson will review sales,recent fundraisers and other liquor store related items. DISCUSSION Mr. Peterson will present an update to the city council on a variety of topics. BUDGET IMPACT NA ACTION REQUESTED Hear the presentation that Mr. Peterson will make and ask any questions you may have. ATTACHMENTS: Type Description D Backup Material 360 Communities Letter AO • j �4{: A? • v,• 111 El 11 F.9r ' r) Changing lives and strengthening communities to a new degree December 8, 2015 Blair Peterson -.City of Farmington - Liquor Store 430 Third St Farmington, MN 55024 Dear Blair, Thank you for supporting 360 Communities Farmington Food Shelf with your gift on November 25, 2015, of 984-lbs. of food and $1,495.06 collected at your October Fundraising event! 360 Communities serves 17,000 clients each year. These are individuals with unique stories, and challenges that require specific solutions for each situation. We know how important it is to open the door to conversations that start to build trusting relationships,so that we can fully understand those needs. • With your support this holiday season, we are creating positive, long-term impacts for people in crisis. Your gift will help change lives and strengthen communities to a new degree. • Warm regards, * -LUG-i•l,w 4' � Laurie Bolin ��L,� � ,�--' Director of Development tr • • t4 UL l `��� J .11)-11(1 • /ft/ • As required Dy current tax taws,36U Communities acknowtedaes that nothing has been given in return for this contribution. 60 i E.Highway 13,Suite 102 1 Burnsville,1V N 55337 1 P 952.985.5300 1 F 952.985.4015 1 asoComrnunities.org yOltRIf City of Farmington 1111 p 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ►r•,,,, www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve Council Minutes (1/4/2016 Regular)(1/11/2016 Special and Workshop)- Administration DATE: January 19, 2016 INTRODUCTION Attached are the city ouncil minutes for the regular January 4, 2016 city council meeting, the January 11, 2016 board and commission interviews and January 11,2016 work session. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the January 4,2016 regular minutes and January 11, 2016 special and work session minutes. ATTACHMENTS:. Type Description © Exhibit January 4,2016 Regular Minutes II Exhibit January 11, 2016 Special Minutes © Exhibit January 11, 2016 Work Session COUNCIL MINUTES REGULAR January 4, 2016 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGIANCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson, Bartholomay, Bonar,Donnelly, Pitcher Members Absent: None Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator; Robin Hanson,Finance Director;Adam Kienberger, Community Development Director;Randy Distad,Parks and Recreation Director; Kevin Schorzman, City Engineer;Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant Audience: Jake Cordes,Melissa Sauser,Jim Ross 4. APPROVE AGENDA MOTION by Bartholomay, second by Pitcher to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bartholomay, second by Donnelly to approve the Consent Agenda as follows: a) Approved Council Minutes (12/21/2015 Regular) -Administration b) Received Annual Report of City Council, Boards and Commissions Attendance- Administration c) Adopted RESOLUTION R1-16 Accepting Donation from Farmington Firefighters Relief Association—Fire d) Adopted RESOLUTION R2-16 Accepting Donations to the Rambling River Center—Parks and Recreation e) Approved 2015 Tree City USA Application for Certification-Engineering 0 Approved Separation Agreement—Human Resources g) Approved Termination—Human Resources h) Adopted RESOLUTION R3-16 TH3 Traffic Signal Agreement-Engineering i) Approved Bills-Finance APIF,MOTION CARRIED. 8. PUBLIC HEARINGS Council Minutes(Regular) January 4,2016 Page 2 a) Approve On-Sale Liquor License Carbone's Pizza and Sports Bar- Administration Mr. Scott LaMotte is now the majority owner of Carbone's Pizza and Sports Bar along with Tony Markets. Therefore, a new on-sale intoxicating liquor and Sunday liquor license needs to be approved. MOTION by Bartholomay, second by Bonar to close the public hearing. APIF,MOTION CARRIED. MOTION by Bartholomay, second by Pitcher to approve the on-sale intoxicating liquor and Sunday license for Carbone's Pizza and Sports Bar. APIF,MOTION CARRIED. b) Amend 2016 Fee Schedule—Liquor License Fees-Administration This public hearing was to establish fees for brew pubs,taprooms and cocktail rooms. Staff proposed a fee of$250 for each license and$100 for an investigation fee. MOTION by Donnelly, second by Bonar to close the public hearing. APIF,MOTION CARRIED. MOTION by Pitcher, second by Bartholomay to approve a fee of$250 for brew pubs,taprooms and cocktail rooms and$100 for the investigation fee. APIF,MOTION CARRIED. 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) 2016 Annual Organization Matters-Administration MOTION by Bartholomay, second by Bonar as follows: 10a(1). That Councilmember Bonar be designated as Acting Mayor from January 4, 2016, through December 31,2016. 10a(2). That the Farmington Independent be designated as the official publication from January 4, 2016,through December 31, 2016. 10a(3). Continue the Agreement for Legal Services with Campbell Knutson, Joel Jamnik as City Attorney for 2016. 10a(4). That the Anchor Bank of Farmington, Morgan Stanley, Oppenheimer& Co., Inc., RBC Capital Markets, Roundbank (Farmington), and Wells Fargo Securities, be designated as the Official Depositories from January 4,2016,through December 31, 2016. 10a(5). That all sworn personnel in the Farmington Police Department be designated as process servers for the calendar year 2016. 10a(6). Approve a$1,000,000 Faithful Performance bond for the City Clerk. l0a(7). ORDINANCE NO. 015-708 Establishing Fees and Charges for licenses and permits for 2016 was adopted October 19, 2015. Council Minutes(Regular) January 4,2016 Page 3 10a(8). Appointments to Boards and Commissions—Candidates will be interviewed January 11, 2016,and appointments will be made at the January 19,2016,Council Meeting. 10a(9). Currently Mayor Larson and Councilmember Bonar serve on the Economic Development Authority until their terms expire on December 31, 2016. 10a(10). Appoint Councilmember Bonar as the primary and Mayor Larson as the alternate representative to the ALF Ambulance Board. 10a(11). Currently Mayor Larson serves as the Director and Councilmember Bartholomay as the Alternate Director to the Dakota Communications Center Board of Directors through December 31, 2016. 10a(12). Appoint Mayor Larson as the City's representative to the CEEF Committee. 10a(13). Appoint Councilmember Pitcher, Staff member David McKnight and a Planning Commission member to the Farmington/Empire Planning Advisory Committee. 10a(14).Appoint Mayor Larson, Staff member David McKnight and a Planning Commission member to the Farmington/Castle Rock Discussion Group. 10a(15).Appoint Councilmember Bonar, Staff member David McKnight, and a Planning Commission member to the Eureka/Farmington Planning Advisory Committee. 10a(16).Appoint Councilmembers Donnelly and Pitcher to the MUSA Review Committee. 10a(17).Appoint Councilmembers Bartholomay and Bonar to the Ice For Tigers Committee. 10a(18). Appoint Mayor Larson and Councilmember Donnelly to the Liquor Operations Committee. 10a(19). Appoint Councilmembers Bonar and Bartholomay to the Farmington Intergovernmental Committee. 10a(20). Appoint Brenda Wendlandt as Director and Jim Constantineau as Alternate to LOGIS for 2016. 10a(21).Appoint by RESOLUTION R4-16 David McKnight as the Responsible Authority for data practices and Brenda Wendlandt as Data Practices Act Compliance Officer and Brian Lindquist as Responsible Authority for law enforcement for 2016. 10a(22).Approve Council By-laws as presented. 10a(23).Approve the Council Policies as presented or advise of any desired changes. APIF,MOTION CARRIED. Council Minutes(Regular) January 4,2016 Page 4 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution Approving Limited Use Permit TH3 Trail-Engineering This trail will be constructed along the west side of TH3 between 194th Street and 190th Street. MnDOT requires the city take ownership of the trail once it is constructed. MOTION by Bartholomay, second by Bonar to adopt RESOLUTION R5-16 consenting to enter into a limited use permit with MnDOT for the trail segment between 194th Street and the 190th Street/TH3 roundabout. APIF,MOTION CARRIED. b) Approve Renaming of Arts and Crafts Room Rambling River Center— Parks and Recreation As Happy Harry's Furniture has donated $7,287.35 to the Rambling River Center since 2008 and will continue to provide donations, it was determined Happy Harry's Furniture should have the naming rights to the arts and crafts room. The Ross family has requested the room be renamed to the Harry and Louise Ross Room. Mr.Jim Ross stated his parents started the business 50 years ago. He appreciated the patronage from the community. Non-profits can register at Happy Harry's Furniture, and patrons who purchase furniture can have 10%of their purchase donated to a registered organization. Council recognized the Ross family for their generosity over the years. MOTION by Bartholomay, second by Bonar to approve an agreement allowing Happy Harry's Furniture to have the room naming rights to the arts and crafts room. APIF,MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Pitcher: Cautioned residents to keep vehicles off the ice. City Administrator McKnight: The 2016 Community Expo will be held January 30,2016, at Farmington High School. The city's portion of the TH3 trail will be funded through liquor store profits amounting to$40,000. Parks and Recreation Director Distad: Limited hockey rinks opened tonight. Mayor Larson: Christmas trees will be picked up this week at the curb on your normal garbage day. The Rambling River Center's steak fry fundraiser is January 16, 2016, at the VFW. S'mores and More will be held at the Rambling River Park warming house on January 31,2016. Mayor Larson encouraged residents to shop local. Money Council Minutes(Regular) January 4,2016 Page 5 spent here stays here, such as the Happy Harry's Furniture donations. Also, liquor profits go back to the community. 14. ADJOURN MOTION by Bartholomay, second by Pitcher to adjourn at 7:18 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant City Council Board and Commission Interviews January 11,2016 Present: Larson,Bartholomay,Bonar,Donnelly, Pitcher Also Present: Cynthia Muller,Executive Assistant Interviews began at 5:00 p.m. Council interviewed nine applicants for various boards and commissions. Applicants selected will be approved at the January 19,2016, Council meeting. The interviews concluded at 7:45 p.m. Respectfully submitted, Cynthia Muller Executive Assistant City Council Workshop Minutes January 11,2016 Mayor Larson called the workshop to order at 7:50 p.m. Present: Larson,Bartholomay, Bonar,Donnelly,Pitcher Also Present: David McKnight, City Administrator;Robin Hanson,Finance Director;Randy Distad, Parks and Recreation Director; Cynthia Muller, Executive Assistant Recreational Facility Discussion Councilmembers requested some time to discuss recreational facilities and placing a referendum question on the November 2016 ballot. Council has heard presentations from youth hockey, soccer and lacrosse groups, baseball and softball groups. Councilmember Bonar asked if Council should consider a question on the November ballot that would give these groups the opportunity to work together on a question for the public to consider. Council has not determined the amount of money or specific facilities. Mayor Larson stated we would give the group a budget number, such as$10 million,and ask them to figure out what they can do with it. Council agreed with forming a task force. Council will need to determine an amount and a date for their recommendation. Councilmember Pitcher asked if the task force would look at facility, land, funded through bonds,public or private funding. The land would be either the land next to the ice arena or Jim Bell Park. So the task force would not have to determine the land. City Administrator McKnight suggested as far as the task force, he would recommend Parks and Recreation Director Distad,and have the school district provide a representative for them to be co-chairs,and give them 90 days with a dollar amount and what would this look like. They would report back to Council on the May 2,2016, City Council meeting. For a November question on the ballot,the deadline would be August 1, 2016. Councilmembers were in favor of this plan. As far as a dollar amount,the city hall bond is$9 million, and the payment is$700,000 per year. It is a 20-year bond. Parks and Recreation Director Distad noted the task force will also have to include people who use the pool. Maintenance and operational costs will also have to be considered. Councilmember Pitcher noted voters would need to consider supporting an amenity that could bring in development around it or do they want to stay with the lower taxes. Staff noted if the city sets$10 million and groups want to bring in additional funding,they could do that. Staff asked if the group brings back a recommendation will council support bringing it to the voters. Councilmembers agreed they would put the question on the ballot. City Administrator Update Council will host a thank you reception for boards and commission members on February 29, 2016. Regarding snow plowing,the state does salt brine testing. This will be done on Third Street. The material is put down before a snowfall. MOTION by Bartholomay, second by Pitcher to adjourn at 8:15 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant 4114%, City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 , www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Approve Appointments to Boards and Commissions-City Council DATE: January 19, 2016 INTRODUCTION The city council is recommending the following applicants be appointed to various boards and commissions. DISCUSSION Seat Applicable Term New Appointment Planning Commission 1) 2/1/16— 1/31/18 John Franceschelli III 2) 2/1/16— 1/31/18 Steve Kuyper 3) 2/1/16— 1/31/18 Jerry Rich Rambling River Center Advisory Board 1) 2/1/16— 1/31/19 Marilyn Briesacher 2) 2/1/16— 1/31/19 Fred Schmidtke 3) 2/1/16— 1/31/17 Blanche Reichert Water Board 1) 2/1/16— 1/31/19 Bill Weierke Parks and Recreation Commission 1) 2/1/16— 1/31/19 Dustin Johnson 2) 2/1/16— 1/31/19 John Moore Heritage Preservation Commission 1) 2/1/16— 1/31/19 John Franceschelli III 2) 2/1/16— 1/31/19 Grace Hinton Economic Development Authority 1) 2/1/16— 12/31/16 Jake Cordes 2) 2/1/16— 12/31/18 Steve Corraro 3) 2/1/16— 1/31/22 Steve Wilson BUDGET IMPACT NA ACTION REQUESTED City council by-laws state that commission appointments shall be made at the second regular meeting of the year. Therefore,the action requested is to approve the appointments to the various boards and commissions for the above stated terms. ON, City of Farmington i . 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ,4 �, 651.www c i farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jennifer Dullum SUBJECT: Dakota County Sentenced to Service Contract-Engineering DATE: January 19, 2016 INTRODUCTION Attached herewith for city council consideration is a Sentenced to Service (STS) contract between the city and Dakota County. The City of Farmington has been utilizing the STS program for several years. DISCUSSION Dakota County operates an STS program. The program was developed to supervise the completion of court ordered community service. It is most typically an alternative used in place of a jail term. Participants are non-dangerous offenders who have been screened by program staff. As part of this program, Dakota County makes STS crews available to non-profit organizations as well as state and local governments. Upon execution of a contract with Dakota County, crews are made available to do many types of work including park clean up, construction labor, landscaping, painting and trail construction and maintenance. The size of the crew ranges from five to ten crewmembers. These crewmembers are supervised by a working crew leader who is a contractor hired by Dakota County. Currently, the city has several projects that would benefit from the additional manpower provided by an STS crew. Both Parks and Recreation and Natural Resources would utilize the crew for a total of two weeks during the year. In previous years work completed by the STS crew for Parks and Recreation has included boardwalk construction, painting outdoor hockey rink surfaces and other general facility maintenance tasks. Natural Resources has utilized the crews to clean out city stormwater structures to provide unobstructed stormwater flow, and remove buckthorn and willow trees from our stormwater ponding areas that are undergoing prairie restoration. BUDGET IMPACT The cost associated with this contract would be covered by monies from Parks and Recreation and Natural Resources; currently incorporated into the city's annual budget. Parks and Recreation proposes to use Professional Services monies from Park Maintenance Fund to cover its $2,245.00(one week of work)and Natural Resources proposes to use Professional Services monies from the Stormwater Utility Fund to cover its $2,245.00(one week of work)to utilize the STS Program. ACTION REQUESTED Approve the attached STS contract with Dakota County. ATTACHMENTS: Type Description d Contract STS Contract • JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF FARMINGTON FOR SENTENCE TO SERVICE PROGRAM WORK CREWS AGREEMENT PERIOD: 1/1/2016—12/31/2016 This Agreement is made and entered into between the Dakota County, by and through the Community Corrections Department, hereinafter"County"and the City of Farmington,430 Third Street, Farmington, MN 55024, hereinafter"City". WHEREAS,the County and the City are governmental units as that term is defined in Minn. Stat. §471.59; and WHEREAS, under Minn. Stat. § 471.59, subd. 1, two or more governmental units may enter into an agreement to cooperatively exercise any power common to the contracting parties, and one of the participating governmental units may exercise one of its powers on behalf of the other governmental units; and WHEREAS,the City desires the services of the Sentence to Service Program work crews; and WHEREAS, the County operates the Sentence to Service Program by providing work crews of non-dangerous criminal offenders plus a supervisor to perform unskilled labor; and WHEREAS, The City will pay Dakota County a total amount of $4,490.00 at a rate of $449.00 per day for.ten (10) guaranteed work crew days pursuant to the terms of this Agreement; and . . . WHEREAS,the Dakota County Board of Commissioners by Resolution Number 15-619 authorized the County to enter into - an agreement with the City for Sentence to Service work crews.• . Now,THEREFORE, in consideration of the mutual promises and agreements contained herein the parties agree as follows: 1. GENERAL PROVISIONS. - 1.1 Purpose. The purpose of this Agreement is to define the rights and obligations of the County and City with respect to Sentence to Service("STS")work crews. 1.2 Cooperation. The County and City shall cooperate and use their reasonable efforts..to. ensure the most • expeditious implementation of the various provisions of this Agreement. The parties agree to, in good 'faith;... .• undertake resolution of any disputes in an equitable and timely manner. City and County liaisons will meet at least twice annually and more frequently if necessary to discuss issues related to the STS program. •. . •. . • 1.3 Term. The term of this Agreement shall be from January 1,2016•to and including December31, 2016, regardless.' : • -. of the date of signatures hereunder, unless earlier terminated by law or according to the provisions herein. • • 1.4 Definitions. : .. a) Work Crew. A work crew shall consist of a Crew•leader and a crew of five to ten workers. The Crew leader - shall oversee and be in charge of the work crew. . • b) Work Crew Days. An STS work crew day shall consist of seven hours, less a thirty minutes lunch break, . between the hours of 8:00 am and 3:00 pm. A work crew may be discharged earlier at the discretion of the • City supervisor. 2. CITY'S RIGHTS AND OBLIGATIONS. 2.1 General Description. City shall receive STS work crews for 10 crew days. The specific days to be worked and the work to be performed shall be determined at least thirty..days in advance of the work by the City and County. 2.2 Total Cost. The total amount to be paid by the City pursuant to this Agreement shall not exceed $4,490.00. The County will invoice the City for actual crew days worked up to 10 days at a cost of$449.00 per day. The City agrees to pay the County$4490.00 no later than October 1,2016. City of Farmington—GR00849(STS) Page 1 Custom • • 2.3 Work Projects: The City will provide work projects requiring unskilled labor such as light construction or landscaping, and any specialized equipment needed for the work. Each work project will be reduced to writing and provided to the Crew leader before work commences. A work project will be concluded when a City representative and the Crew leader sign off that work has been satisfactorily completed. 2.4 Crew. Workcrew members are not employees of the City or the County as specified in Minn. Stat. §3.739. 3. COUNTY'S RIGHTS AND OBLIGATIONS. 3.1 General Description. The County will: • Provide STS work crews for the City pursuant to this Agreement. • Designate a person as the County's representative with respect to the City's services to be performed under this Agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define the County's policies and decisions with respect to services covered b •this Agreement. 3.2 Payment. The County will submit an invoice to the City for payment by the City. 3.3 Work Projects. The County, through its Contractor, General Security Services Corporation, shall equip work crews with some hand tools. 3.4 Other Work: The County may, at its discretion,.offer the City the opportunity to Lite more than 10 crew days per • year without additional cost to City if additional days are available. 4. LIABLE FOR OWN ACTS. 4.1 Each party to this Agreement shall be liable for the acts of its own officers, employees and agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of another party, its officers, employees and/or agents. It is understood and agreed that the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws govern liability arising from a party's acts or omissions. Each Party warrants that it has an insurance or self-insurance program that has•minimum coverage consistent with the liability limits contained in Minn. Stat. Ch. 466. • 4.2 Any and all work crew members engaged in the aforesaid work to be performed by the County.'shall not be • considered employees of City and any and all claims that may or might-arise under the Workers' Compensation Act of this state on behalf of the work crew members while so engaged, and any and all claims made by any third • • party as a consequence of any act or omission on the part of the work members while so engaged on any of the* • . work contemplated herein shall not be the obligation or responsibility of City but shall be determined as provided in Minn. Stat. § 3.739. The County shall not be responsible under the Workers' Compensation Act for any employees of City. ' 5. FORCE MAJEURE. • Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform - due to unforeseeable acts or events outside the defaulting party's reasonable control, providing the defaulting party gives notice to the other party as soon as possible. Acts and events may include'acts of God, acts of terrorism, war,fire,flood, epidemic, acts of civil or military authority, and natural disasters. 6. TERMINATION. 6.1 • Good Cause. If either party fails to fulfill its obligations under this Agreement, such failure shall be considered good cause to terminate this Agreement on seven days' notice by the other party. 6.2 With or Without Cause. This Agreement may be terminated with or without cause, by the County or City upon thirty(30)days written notice. City of Farmington—GR00849 (STS) Page 2 Custom 6.3 Effect of Termination. Termination of this Agreement shall not discharge any liability, responsibility or right of any party which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. Nor shall termination discharge any obligation which by its nature would survive after the date of termination. All STS work crews prepaid by the City shall be refunded to the City if the same are not used. 6.4 Termination by County - Lack of Funding. Notwithstanding any provision of this Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies or other funding source, or if its funding cannot be continued at a level sufficient to perform the services anticipated by this Agreement. Written Notice of Termination sent by the County to City by facsimile is sufficient notice under the terms of this Agreement. The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. 7. DAMAGES. Duty to Mitigate. Both parties shall use their best efforts to mitigate any damages which might be suffered by reason of any event giving rise to a remedy hereunder. 8. REPRESENTATIVE. Liaison. To assist the parties in the day-to-day performance of this Agreement and to develop service, ensure compliance and provide ongoing consultation, a liaison shall be designated by the City and the'County. The parties shall keep each other continually informed, in writing, of any change in the designated liaison: In addition, • the City shall inform the County of any changes to City's address, phone number(s), e-mail address(es), and any other contact changes. At the time of execution of this Agreement the following persons are the designated liaisons:• City Liaison: County Liaison: Jennifer Dullum Chris Cornell City of Farmington Community Corrections Supervisor • 430 Third Street .Phone Number. (651)438-8336 Farmington, MN 55024 - Phone Number. (651)280-6845. 9. MODIFICATIONS. •• • • • Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall onlytbe valid when they have.been reduced to writing, signed by Authorized Representatives of the County and-City: -. • • 10. . COMPLIANCE WITH.LAWS/STANDARDS. :!"•• : ' ,• 10.1 Minnesota Law to Govern. This Agreement shall be governed by and construed in accordance;w.ith the substantive and procedural laws of the State of Minnesota. . ..... ..• - 10.2 City agrees to abide by all Federal, State or local laws, statutes, ordinances, rules and regulations now in effect or hereinafter adopted pertaining to this Agreement or other facilities, programs and staff for which•it is responsible. • 11. SEVERABILITY. 11.1 The provisions of this Agreement shall be deemed severable. If any part of this Agreement•Is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the`remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. . City of Farmington—GR00849(STS) Page 3 Custom • 12. MERGER. 12.1 This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon, and shall supersede all prior negotiations, understandings or agreements. There are no representations,warranties, or stipulations, either oral or written, not herein contained. • IN WITNESS WHEREOF,the parties have executed this Agreement on the dates indicated below: Approved by Dakota County Board COUNTY OF DAKOTA • Resolution No. 15-CkCk • By • Kelly Harder Approved as to form: Title Community Services Director j -1/i Date of Signature Cdr '. ssistant County A mey/Date File No.f 6—/ 517.03 3 • CITY OF FARMINGTON (I represent and warrant that I am authorized by law to . execute this Agreement and le ally bind the City). By Title 2�� Date of Signature /�L, .� °a - o By 00-A--%. • • Title C/ Date of Si ature • 09 6l6 • • • City of Farmington=GR00849(STS) Page 4 Custom • 4110,�� City of Farmington G, 430 Third Street lb V Farmington,Minnesota .` 651.280.6800 -Fax 651.280.6899 't+r.4 www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Ken Lewis,Building Official SUBJECT: Fourth Quarter 2015 and Year-End New Construction Fourth Report and Population Estimate-Community Development DATE: January 19,2016 INTRODUCTION The following report summarizes the new construction permits issued during the fourth quarter of 2015, the year-end building permit totals,and the year-end population estimate. DISCUSSION Fourth Quarter Building Permit Information:During the fourth quarter of the 2015 building construction season(October 1st through December 31st),the city issued 6 new single-family detached housing. The average building valuation of the single-family homes during the fourth quarter of 2015 was$209,800, down from$220,644 during the third quarter of 2015. (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year-End Building Permit Information:The year-end figures reflected 53 new single-family units. 1 permit was issued for the year for a new city park shelter. The new single family permits resulted in a total new residential building valuation of$11,707,100. Of that year- end total,the average valuation was$220,889 per single-family unit. The valuation for the new public shelter permit was$35,000.As noted above,these valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula. In addition to the new housing units, the following numbers reflect other permits that were issued during 2015. Building—626(decks,basement fmishes, additions, garages, roofs, siding,remodeling, etc.) Plumbing—120(lawn irrigation, water softener,water heaters, water and sanitary piping, etc.) Mechanical—179(furnaces, garage heaters,gas piping, fireplaces, ductwork, etc) Total additional permits issued-925 Inspections performed for 2015 Building—2744(Footing, foundation,poured wall, framing, insulation, fnals, etc.) Mechanical—216(Rough-ins, air tests, finals, etc.) Plumbing-172(Rough-ins,air tests, finals, etc.) Total number of inspections performed-3132 Year-End Population Estimate: At the beginning of 2003, City staff decided that each quarterly building permit report should also include an updated population estimate for the City of Farmington. After discussing several methods of calculating population, a decision was made to base our population estimates on Certificates of Occupancy rather than upon building permits. Building permit activity is not a"real time"reflection of actual population, given the"lag time" between the issuance of the permit and the actual occupancy of the dwelling unit(i.e., the time required to construct,market and sell the home). Accordingly, staff started with the City population as of April 1, 2000(as determined by the U.S. Census Bureau)and then determined the number of Certificates of Occupancy[C.O.s]issued by the City since that date. The number of C.O.s is multiplied by 2.95, which was(according to the 2010 Census)the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 21,806 Estimated population as of December 31,2012 +47= 16 certificates of occupancies issued from the period of 1/1/13 to 3/31/13 X 2.95. 21,853 Estimated population as of March 31, 2013 +62=21 certificates of occupancies issued from the period of 4/1/13 to 6/30/13 X 2.95 21,915 Estimated population as of June 30, 2013 + 109=37 certificates of occupancies issued from the period of 7/1/13 to 9/30/13 X 2.95 22,024 Estimated population as of September 30, 2013 + 130=44 certificates of occupancies issued from the period of 10/1/13 to 12/31/13 X 2.95 22,154 Estimated population as of December 31st, 2013 +_77=26 certificates of occupancies issued from the period of 1/1/14 to 3/31/14 X 2.95 22,231 Estimated population as of March 31, 2014 +62=21 certificates of occupancies issued from the period of 4/1/14 to 6/30/14 X 2.95 22,293 Estimated population as of June 30, 2014 +85=29 certificates of occupancies issued from the period of 7/1/14 to 9/30/14 X 2.95 22,378 Estimated population as of September 30,2014 +68_=23 certificates of occupancies issued from the period of 10/1/14 to 12/31/14 X2.95 22,446 Estimated population as of December 31st, 2014 +41 = 14 certificates of occupancies issued from the period of 1/1/15 to 3/31/15 X 2.95 22,487 Estimated population as of March 31st, 2015 +38_= 13 certificates of occupancies issued from the period of 4/1/15 to 6/30/15 X 2.95 22,525 Estimated population as of June 30th 2015 +44= 15 certificates of occupancies issued from the period of 7/1/15 to 9/30/15 X 2.95 22,569 Estimated population as of September 30th 2015 +53_= 18 certificates of occupancies issued from the period of 10/1/15 to 12/31/15 X 2.95 22,622 Estimated population as of December 31,2015 BUDGET IMPACT None ACTION REQUESTED This item is informational in nature.No action is required ATTACHMENTS: Type Description D Cover Memo Fourth Quarter 2015 and Year-End New a-- N M r r r C)- O O O O N N N N N a) a --- a) L7 tl) - a) -A talk E 2 aY 0 ca m w f L 0 a) a) c .. 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'- 2 Q Milliiiiiiii.1111111.111!Milli_ Li-c1) 1111..10 c co miiim. —) 0 0 0 0 0 0 0 co U) V' CO N pameinaj sued C) • d o O O O O O Orc 0 O - 00 O 0 O O 0 O — OO , - 3 o a) n Z C) C m a • a) N N - 4.6 0 0 0 0 0 O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 C za a O a) a) � E E y O T O N 0 0 N 0 0 O .- O I" N O CO O 0 0 0 O O v E CD a 70 CO C) c C) Cn-" CN LONE V' 1�OrO 0 M00NM (D NO) O co a) C CO CO N <- CO N CO V- N N CO N O CO N F W a CD ❑ C p J N C 5 R' O O O O O 00000 00000 00000 00000 m m J U) W F- D CJ E T O co N 0 0 0 0 0 O O O O O O O O O O 0 0 0 0 0 Z - E c 3u1- o F- rn c X a Q 0 0 0 0 0 O O O O O 0 0 0 0 0 O O O O O 0 0 0 0 0 ❑ Q) Z (n LL• N O) O N N V' f-O N CO O CO CO N N CO Q) r- N 0) Cfl O CO r ,- u) N r CO N CO st N N M N CO �- <- .- u7 m z m m r m 0 0 0 0 0 F- U @• 0• N O N N 3 co O FV- U L _ ' N C-O N C a N CO V.. 2 € O r- N N CO V N - N CO ' N r N CO V' N r N CO Ct N N CO V CO CD O 0 O N O O U N Cp N N CC N CC N CC ❑ ❑ ❑ ❑ ❑ 0 0 0 >- F- v9 ottRi City of Farmington 430 Third Street Farmington,Minnesota ,� � 651.280.6800 -Fax 651.280.6899 • www ci.farmington.mn.us TO: Mayor, Councihnembers and City Administrator FROM: Tony Wippler, Planning Manager SUBJECT: Adopt Resolution Approving Historic Preservation Consultant Services-Community Development DATE: January 19,2016 INTRODUCTION Attached, is a proposed contract for historic preservation consultant services with Robert Vogel and Pathfinder CRM, LLC. DISCUSSION The contract is for the period of January 1, 2016 through December 31, 2016 and establishes an annual retainer fee and hourly wage for historic preservation services provided. This contract is required to establish an hourly wage for in-kind services Mr. Vogel may provide in conjunction with Certified Local Government Grants. The grants can be used to further the exploration of historic sites in Farmington. BUDGET IMPACT The proposed fee for 2016 services is $3,600. The consultant fees are included in the approved 2016 city budget. ACTION REQUESTED Adopt the attached resolution approving the contract for Historic Preservation Consulting Services for 2016. ATTACHMENTS: Type Description © Resolution Contract Resolution a Contract 2016 Historic Preservation Consultant Contract RESOLUTION NO. APPROVING THE CONTRACT FOR HISTORIC PRESERVATION CONSULTING SERVICES Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 196 day of January,2016 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS,the Historic Preservation Commission has in the past applied for CLG(Certified Local Government)Grants;and, WHEREAS,this contract is required to establish an hourly wage which will be used for in-kind services provided by Mr.Vogel in conjunction with any CLG grant;and, WHEREAS,Mr.Vogel will be paid$3,600 to be paid quarterly beginning January 2016;and, WHEREAS,the grants can be used to designate historic site throughout the City. NOW,THEREFORE,BE IT RESOLVED that the City of Farmington hereby approves the Contract for Historic Preservation Consulting Services. This resolution adopted by recorded vote of the Farmington City Council in open session on the 19`h day of January 2016. Mayor Attest to the day of ,2016 City Administrator SEAL • • 2016 CONTRACT FOR SERVICES PRESERVATION PLANNER • SCOPE OF SERVICES Pathfinder CRM, LLC will perform the following tasks as an independent private contractor under the supervision of the City Administrator: A. Advise the City of Farmington on all matters relating to heritage preservation, including the identification, evaluation, registration, and treatment of heritage • resources. Pathfinder CRM senior staff will also be available for presentations to the Heritage Preservation Commission, the Planning Commission, and the City Council as needed. B. Assist City staff in the preparation of applications for grants-in-aid for preservation projects as directed by the City Administrator. • C. Provide information, education, and training in heritage preservation to City officials and advise in the development of high-quality public education and outreach programs. D. Assist City staff in reviewing development projects and applications for certificates of appropriateness in relation to designated heritage landmark • properties. • • E. Perform such other preservation planning tasks as authorized by the City . Administrator. COMPENSATION For the services described above in paragraphs A through D, Pathfinder CRM will be paid an annual retainer fee of three thousand six hundred dollars($3,600), payable in quarterly installments of nine hundred dollars ($900)due on the first of January,April, July, and October, 2016. Pathfinder CRM agrees to bill the City at the rate of eighty-five dollars ($85) per hour for all work performed under paragraph E. • PERSONNEL • The City and Pathfinder CRM further agree that Robert C. Vogel will be the City's designated.preservation planner. Pathfinder CRM architects, planners, archaeologists, and other preservation professionals may be utilized as needed, subject to authorization by the City Administrator. This contract for services shall be in effect from January 1 until December 31, 2016. PATHFINDE' , LLC THE CITY OF FARMINGTON :jiii„.•001:e177PriMr1r,---) ••e .Vogel, Principal • • • • 4E City of Farmington 14-iiii 430 Third Street Farmington,Minnesota i 651.280.6800 -Fax 651.280.6899 ..4 www.cifannington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Fire Department-Human Resources DATE: January 19, 2016 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call firefighter in the Fire Department has been completed. DISCUSSION After completing testing, a pre-employment physical,background check and a thorough review by the Fire Department and the Human Resources Office, a contingent offer of employment has been made to Shawn Peters,subject to ratification by the city council. Mr. Peters meets the qualifications for this position. BUDGET IMPACT Fire fighters are paid an hourly rate of$10.75 per hour for all training and call hours. Funding for this position is authorized in the 2016 budget. ACTION REQUESTED Approve the appointment of Mr. Shawn Peters as a paid on-call firefighter in the Fire Department effective on or about February 1, 2016. o kRit City of Farmington 14 Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Finance Department-Human Resources DATE: January 19, 2016 INTRODUCTION The recruitment and selection process for the appointment of a temporary Accounting Technician, has been completed. DISCUSSION This temporary position is being hired to fill in for an employee on an approved leave;and is necessary to maintain work levels within the finance department. It is anticipated that length of this temporary assignment is approximately eight to 12 weeks. After a thorough review by the Finance Department and Human Resources Office, a contingent offer of employment has been made to Sanna Hett, subject to passing the background check,pre-employment drug test and ratification by the city council. Ms. Hett meets the qualifications for this position. BUDGET IMPACT Ms. Hett's hourly wage will be$17.33 per hour which is the beginning step of the salary range for this level position(salary range:$17.33-$21.66). Since the majority of the approved leave mentioned above will be unpaid, the funding for this temporary position will be paid from the savings realized from that leaved. Therefore, this is cost neutral to the budget. ACTION REQUESTED Approve the appointment of Sanna Heft as temporary Accounting Technician effective on or about January 20, 2016. o�Ft �6, City of Farmington gZ 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ' r.,, a�``' WWw.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Bills-Finance DATE: January 19,2016 INTRODUCTION Attached is the list of bills for December 30, 2015 through January 11, 2016. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the list of bills for December 30,2015 through January 11, 2016. 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QQp t0 O m t') b 10 IX Z 0 N N U otE94 City of Farmington s 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .A PRO's',,, www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Facility Rental Agreement with Farmington Youth Lacrosse for Schmitz-Maki Arena DATE: January 19,2016 INTRODUCTION The Farmington Youth Lacrosse Association (FYLA) recently approached the City of Farmington about purchasing an artificial turf to be installed at the Schmitz-Maki Arena during the months of April and May. The arena would than have the opportunity to be used as a reliable facility for groups such as lacrosse. DISCUSSION FYLA will purchase and finance an indoor artificial turf FYLA has arrangements made with a provider to install the turf each year for use during the months of April and May,remove the artificial turf after its last use of the facility in May, and has arranged for the storage of the artificial turf during the off season. FYLA shall donate the indoor artificial turf to the city once its financing has been paid in full, subject to city council resolution accepting the donation. Upon donation and acceptance of the artificial turf to the city, it will be the city's responsibility to install,remove,maintain and store the turf, and the city may dispose of the turf at any time following its donation at its sole discretion, and without any obligation to replace the turf BUDGET IMPACT The attached agreement breaks down the use of the income received from the hourly rental of the facility both before and after the FYLA loan to purchase the artificial turf is paid in full. It is the intent of the city to use any of the funds we receive, outside of the cost to pay for staffing and utilities, for eventual turf repair and/or replacement in the future. ACTION REQUESTED After you have had an opportunity to ask you any questions you may have, a motion should be made to approve the facility rental agreement between the City of Farmington and the Farmington Youth Lacrosse Association. ATTACHMENTS: Type Description n Contract Agreement with Farmington Lacrosse for Use of Schmitz-Maki Arena 4 • FACILITY RENTAL AGREEMENT This Facility Rental Agreement("Agreement"),made and entered into this/9'4 day off _ 20&,by and between the CITY OF FARMINGTON("City")and r i t-�r e "'i N YOUTH LACROSSE ASSOCIATION MLA"). I. Contract Documents. The following documents shall be referral to as the "Contract Documents",all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. Facility Rental Agreement B. Schedule and Fees(Exhibit"A") In the event of a conflict among the provisions of the Contract Documents,the order in which they are listed above shall control in resolving any such conflicts with Contract Document"A" having the first priority and Contract Document`B"having the last priority. 2. Oates and Times. The City hereby leases to the FYLA and the FYLA hereby leases from the City the Schmitz-Maid Arena for the months of April and May each year from 2016 through 2020 on the date(s)and at the times listed on Exhibit"A." This Agreement may be extended by mutual consent of the Parties upon such terms and conditions mutually agreed. 3. ?ravaged Plans. FYLA will purchase and fmance an indoor artificial turf: FYI A has arrangements made with a provider to install the turf each year for use during the months of April and May,remove the artificial tiddler its last use ofthe facility in May,and • has arranged for the storage of the artificial turf during the off season. FYLA shall donate the indoor artificial turf to the City once its financing has been paid in 0111,subject to City Council resolution accepting the donation. Upon donation and acceptance of the artificial turf to the City,it will be the City's responsibility to install,remove,maintain and store the tuna and the City may dispose of the turf at anytime following its donation at its sole discretion,and without any obligation to replace the Turf 4. Payment Terms and Conditions. No rent from FYLA to the City shall be imposed,rather the City shall is authorized to schedule,and collect rent to be paid the City for use of the Arena,during the periods the turf is installed The amount charged and apportionment of revenues shall be based on the Fee Schedule attached as Exhibit"A"(sales tax included). 5. Interest. The City reserves the right to charge a one and five tenths percent (1.5%)finance charge per month for any unpaid bill to any user that extends forty-five(45)days beyond the due date. Any interest earnings shall be apportioned to the Parties in accordance with the Fee Schedule. • 6. Rules and Reeulations. The rules and regulations of the Schmitz-Maki Area,as amended from time to time,shall be and are a part of this Agreement as though they were set out 1 184950,2 in full herein,and are specifically incorporated as a part hereof by reference. Violation of any of the rules and regulations by any player,volunteer or employee of the FYLA shall be grounds to bar future use of the Schmitz-Maki Arena by the FYLA. 7. indemnification and Hold Harmless. The FYLA shall defend,indemnify and hold the City,its officers,employees and agents harmless from and against any and all liability, loss,expense(Including reasonable attorneys'fees and costs)or claims for**Ty or damage arising out of the performance of this Agreement caused by or resulting from the negligent or intentional acts or omissions of the FYLA,its officers,directors,volunteers,agents or employees.This release and indemnification does not apply to intentional,willful,or wanton acts by the City. 8. User and Admission Fees. The FYLA shall have the right to either charge and retain all of the user or admission revenues for participants or spectators or revenue share with the City and receive City staff support services with prior written approval from the Scbmitz- Maki Arena manager or appropriate City official. Both the City and the FYLA shall.Dave the right to admit,control or eject spectators during any session. 9, ingemm. The FYLA shall,at its own expense,provide liability insurance acceptable to the City as will protect the FYLA and the City from all claims for damages to property and persons,including death and the use of products,giving cause for claims or damages,which may arise from the operation of the business conducted under this Agreement or • from anyone directly or indirectly employed by the FYLA. 10. &cceutableUse Policy. All organizations renting use of the Turf during the FYLA ownership period will be required to sign an acceptable use policy for the turf and arena taking responsibility for damages arising from their use and containing use policies that the organization shall defend,indemnify and hold the FYLA,its officers,employees and agents harmless from and against any and all liability,loss,expense(including reasonable attorney's fees and costs)or claims for injury or damage arising out of the use of the facility. The FYLA shall furnish to the City evidence of insurance by a certificate of insurance of required coverage. 11. Assignment. The FYLA shall not assign or transfer its rights and privileges granted under this Agreement either in whole or in part,without written notice to the City. Any successor will assume all responsibilities and terms in accordance with this Agreement. • 12. Termination. Either Party may terminate this Agreement by providing the other party thirty(30)days written notice except that the City may not terminate this agreement prior to June 1,2020 except upon a default by FYLA. 13. lSeverabilfity. If any provisions of this Agreement shall be invalid for any reason, such'invalidity shall not affect the remaining provisions herein,the parties to this Agreement hereby declaring that they would have agreed to the other provisions of this Agreement notwithstanding such invalidity. 2 184950v2 WITIUSSETH,the parties hereto execute this Agreement on the date and year first above written. CITY OP FARMINGTON d; „'h : Aar FARMINGTON YOUTH LACROSSE ASSOCIATION By:(2143 fii • 3 184950v2 E "A" Schedule and Fees _ The City shall be responsible for scheduling use of the facility during the periods covered by this Agreement and for collecting fees from FYLA approved users. The City and FYLA shall establish and periodically review and may adjust the fees charged for use of the facility during the periods covered by this Agreement. Initially the rate shall be$80 per hour. During the years that they are still paying off their loan (estimated 2016-2020)revenues shall be split between the parties as follows: 1. $10 to the city for stamng 2. $10 to the city for operating expenses 3. $60 to FYL.A for loan repayment until loan paid off FYLA is proposing a 60%discount for their hours during the loan repayment phase as well. For years beyond the initial term(or once the loan is paid off and the turf is donated and accepted,the split of revenues will is proposed: 1. $10 to the city for staffing 2. $10 to the city for operating expenses 3. $10 to FYLA for turf storage and handling 4. $30 to the city for turf replacement fiord 5. $20 to FYLA Unless specified otherwise,the same apportionment ratio will be applied for any increased or reduced hourly rate charge. • 4 184950v2 � �, City of Farmington p 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .,, a�° www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: 2016 Community Development Block Grant Application DATE: January 19,2016 INTRODUCTION The city has been informed by the Dakota County Community Development Agency(CDA)that it will be receiving an estimated$42,520 in Community Development Block Grant(CDBG)funds for Program Year 2016(July 1, 2016—June 30, 2017). To secure the grant money that is available,the city must prepare and submit an application that specifies eligible activities or projects to which the city intends to allocate the available funding. A completed application is due to the CDA by January 29,2016 accompanied by an approved city council resolution. Annually,the city receives federal CDBG funds which are distributed by the Dakota County CDA. In 2015, the allocation amount was $42,520. The CDA anticipates a similar amount in the 2016 HUD budget for CDBG funds. However,this amount may change as HUD finalizes its budget in 2016. DISCUSSION City staff is proposing that the estimated$42,520 be allocated between two activities for 2016. It is recommended that$37,520 be allocated to the Commercial Rehabilitation program, and$5,000 to Senior Services—Financial Support Program. The Commercial Rehabilitation Program has proven successful and leverages significant reinvestment by the benefitting businesses. The most recent projects to receive funding were the Otten/Dueber's building, Farmington Bakery, and 341 Third Street/Town Sports. The basic program outline is as follows: Grant funds may be available to assist local businesses and/or property owners who are making qualified improvements to eligible commercial properties that eliminate conditions that are detrimental to public health and safety. The following are examples of qualified improvements:correcting code violations, code improvements, and the correction of handicap accessibility issues. The intent of the grant program is to prevent the deterioration of commercial structures and discourage blight, encourage projects that correct code violations and to eliminate accessibility restrictions. Requirements of the program include,but are not limited to the following: • Applicant providing a 1:1 dollar match • Competitive bidding • Davis-Bacon Wage Act(payment of prevailing wages to contractors) Approximately three years ago,the Senior Services—Financial Support Program was initiated with CDBG dollars to help underwrite and expand senior programming. This lump sum is nearing the end of its funding and the Rambling River Center is requesting a$5,000 allocation for Program Year 2016. This amount is smaller than previously requested and is intended to last a single program year. HUD recently enacted new spend-down requirements that require cities to utilize their CDBG funds within a year and a half of receipt. The basic program outline is as follows: The Rambling River Center(Center)is committed to providing quality programs and services,while encouraging the involvement of adults over age 50. The Center is requesting continued funding for the Financial Support Program which currently offers low to moderate income persons the opportunity to do the following: Participate in programs and services by removing the financial barrier to do so. • Increase the health and wellness in older adults through participation in programs that focus on these two areas. Increase the revenues that are received at the Rambling River Center and make it less dependent on local taxpayer subsidy. Provide a support network that fosters a sense of community and camaraderie for older adults. Provide access to leisure programs that feature traveling to cultural events and other communities. Helps to keep older adults active in order to continue to maintain independence while increasing their social network. Since receiving funding in Program Year 2013, this program has increased access to 462 people with fourth quarter still in progress. Through this funding,people were able to access the Center who may not have had the means to do so previously. Through their involvement people were able to try new classes,programs and trips while creating companionships along the way. Through continued funding of this program the Center hopes to continue to provide access to those who cannot afford it on their own. The EDA reviewed this application at their January 7, 2016 special meeting and passed a recommendation that the City Council authorize application to allocate a total of$42,520 CDBG funds for PY2016 to the Commercial Rehabilitation Grant($37,520)and Senior Services—Financial Support Program($5,000) funding categories. BUDGET IMPACT NA ACTION REQUESTED Approve the attached resolution to allocate a total of$42,520 CDBG funds for PY2016 to the Commercial Rehabilitation Grant($37,520)and Senior Services—Financial Support Program($5,000)funding categories. ATTACHMENTS: Type Description © Resolution 2016 CDBG Resolution RESOLUTION R6-16 A RESOLUTION APPROVING THE APPLICATION OF THE CITY OF FARMINGTON FOR FISCAL YEAR 2016 DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDING Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 19th day of January, 2016 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None WHEREAS, the City of Farmington is a participating jurisdiction with the Dakota County CDBG Entitlement Program for Fiscal Year 2016 (July 1, 2016 through June 30, 2017); and WHEREAS, the Dakota County Community Development Agency (CDA) is a Sub- grantee of Dakota County for the administration of the CDBG Program; and WHEREAS, the Dakota County CDA has requested Fiscal Year 2016 CDBG applications be submitted by January 29, 2016, based on a district formula allocation of funds approved in the Annual Action Plan. NOW, THEREFORE, BE IT RESOLVED that the City of Farmington hereby approves the following: 1. The Fiscal Year 2016 CDBG application is approved for submission to the Dakota County CDA. 2. The City Administrator for the city is authorized to execute the application and all agreements and documents related to receiving and using the awarded CDBG funds. 3. The Dakota County CDA is designated as the administrative entity to carry out the CDBG program on behalf of the city, subject to future Subrecipient Agreements that may be required for specific CDBG-funded activities. This resolution adopted by recorded vote of the Farmington City Council in open session this 19th day of January, 2016. CITY OF FARMINGTON By: Mayor Attested to the ae-'14day of January 2016. • Administr o�