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Home My WebLink About03.07.16 Council Minutes COUNCIL MINUTES REGULAR March 7, 2016 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay, Bonar,Donnelly, Pitcher Members Absent: None Also Present: Joel Jamnik, City Attorney;David McKnight, City Administrator; Robin Hanson,Finance Director; Brian Lindquist,Police Chief; Jim Larsen,Fire Chief;Adam Kienberger, Community Development Director;Brenda Wendlandt,Human Resources Director; Cynthia Muller,Executive Assistant Audience: Joy Lauterbach 4. APPROVE AGENDA Councilmember Bonar pulled items 7g)Adopt Resolution in Support of Met Council Governance Reform, for comment,and items 7s)and t)Position Reclassifications Police Department for separate vote. MOTION by Bartholomay, second by Pitcher to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Joy Lauterbach—Trinity Campus Events Ms. Joy Lauterbach informed Council of some upcoming events at Trinity. On March 19,2016,they will host an indoor Easter egg hunt which is open to the public. On March 29,2016,there will be tours of Trinity Suites(memory care) with a grab and go spaghetti supper. She noted Farmington is a unique community. The volunteers at Trinity are second to none and all ages volunteer. She thanked Farmington and the surrounding area for their support. April 23, 2016,will be their annual volunteer social with entertainment and food. Employment opportunities in all areas are available on their website. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bartholomay, second by Donnelly to approve the Consent Agenda as follows: a) Approved Council Minutes(2/1/2016 Regular)(2/8/2016 and 2/22/2016 Workshop)-Administration b) Adopted RESOLUTION R11-16 Approving Gambling Event Permit for the Vermillion River Longbeards-Administration Council Minutes(Regular) March 7,2016 Page 2 c) Adopted RESOLUTION R12-16 Approving Gambling Premise Permit for Farmington Youth Hockey Association-Administration d) Adopted RESOLUTION R13-16 Approving Gambling Event Permit St. Michael's Church-Administration e) Approved Temporary On-Sale Liquor License St. Michael's Church- Administration f) Approved Amendment Number Three to Shopping Center Lease Agreement for Pilot Knob Liquor Store-Administration g) Adopted RESOLUTION R14-16 in Support of Met Council Governance Reform —City Council h) Adopted RESOLUTION R15-16 Approving New Court Data Access System— City Attorney i) Approved Clean Water Minnesota Metro WaterShed Partners Membership- Engineering j) Adopted RESOLUTION R16-16 Accepting Monetary Donation from Farmington Firefighters Relief Association-Fire k) Adopted RESOLUTION R17-16 Declaring Surplus Property-Fire 1) Adopted RESOLUTION R18-16 Approving Participation in All Hazard Mitigation Planning Process-Police m) Adopted RESOLUTION R19-16 Accepting Donation to Farmington Police Department-Police n) Adopted RESOLUTION R20-16 Accepting Donations to the Rambling River Center-Parks o) Adopted RESOLUTION R21-16 Accepting Donation to the Rambling River Center-Parks p) Declared Ice Resurfacer as Surplus Equipment and Authorized Sale-Parks q) Approved Contract for Electrical Inspection Services—Community Development r) Adopted ORDINANCE 016-713 Amending Fee Schedule—Community Development u) Approved Seasonal Hiring—Human Resources v) Approved Bills-Finance APIF,MOTION CARRIED. g) Adopt Resolution in Support of Met Council Governance Reform—City Council Councilmember Bonar noted this resolution was approved on the Consent Agenda. Many governmental agencies are approving this resolution. s&t) Position Reclassification Police Department—Human Resources Councilmember Bonar encouraged the Council to table these two items for additional deliberation before they move forward. Staff will provide more information and bring them back to a workshop. MOTION by Bonar, second by Bartholomay to table this item to a later date. APIF,MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS Council Minutes(Regular) March 7,2016 Page 3 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution—Accept Donation to Farmington Fire Department from Northern Safety Technology,Inc.-Fire Fire Chief Larson recognized Mr.Mike Dow,a former firefighter, and owner of Northern Safety Technology, Inc. The company donated$1,000 towards the purchase of LED flashlights. MOTION by Bartholomay, second by Pitcher to adopt RESOLUTION R22-16 accepting a$1,000 donation for the purchase of LED flashlights for the Farmington Fire Department. APIF,MOTION CARRIED. b) Adopt Resolution—Accept Donation to Farmington Fire Department from RACE 2.0-Fire Mrs.Heidi Schmitz has organized a community walk/run for the Fire Department over the past two years, known as RACE 2.0. They have donated$1,500 towards the purchase of LED flashlights. MOTION by Donnelly, second by Bonar to adopt RESOLUTION R23-16 accepting the donation of$1,500 from RACE 2.0. APIF,MOTION CARRIED. c) Approve Fire Department Capital Improvement Plan Adjustment—Fire Fire Chief Larson proposed to amend the fire CIP by refurbishing a brush truck and use it as a utility vehicle to haul equipment and as a towing vehicle for the inflatable boat used for water resources. The cost of$5,000 for refurbishing will be paid out of the Relief Association capital fund. The cost to upgrade the graphics is $2,000 and is available in the fire operating budget. MOTION by Bartholomay, second by Bonar to approve the amendment to the Farmington Fire Department Capital Improvement Plan. APIF,MOTION CARRIED. d) Authorize Interfund Transfer Road and Bridge Fund to 2010C Debt Fund- Finance The 2010C bond fund's cash is below the 105%funding level set by state statute. Staff recommended transferring$120,000, effective December 31,2015, from the road and bridge fund to the 2010C debt fund. MOTION by Donnelly, second by Bartholomay to authorize staff to transfer$120,000 effective December 31, 2015, from the road and bridge fund to the 2010C bond fund to achieve the 105% funding requirement. APIF,MOTION CARRIED. e) Approve 2015 Interfund Transfers-Finance Finance Director Hanson reviewed the various fund transfers made in 2015. MOTION by Pitcher, second by Bonar to approve the updated list of 2015 interfund transfers. APIF,MOTION CARRIED. 1) Investments Review-Finance As of December 31,2015,the combined cash and investments balance was$32 million. The average month end checking account balance was$4.2 million. The average month-end balance for investments was$23.7 million. The majority of investments are in certificates of deposit. Investment maturities are staggered Council Minutes(Regular) March 7,2016 Page 4 over nine years. The majority will mature in one to two years. Investments are purchased from four different brokers. The amount recorded for mark-to-market for 2015 was a reduction in the unrealized loss of$55,441,resulting in a net unrealized loss of$32,426 still remaining on the books. MOTION by Bartholomay, second by Donnelly to receive the annual investment report. APIF, MOTION CARRIED. 13. COUNCIL ROUNDTABLE Councilmember Donnelly: Congratulated the hockey team on making the state tournament. Councilmember Bartholomay: Congratulated the hockey team and thanked the fire chief and fire officers for the tour of the equipment and office changes. Councilmember Pitcher: Congratulated the hockey and wrestling teams. Thanked the Mayor for delivering the State of the City Address today. City Administrator McKnight: A number of donations were approved tonight for which we are very thankful. He thanked the Farmington Rotary for their donations to the police department and the Rambling River Center. Finance Director Hanson: Farmington also had some individuals representing the city at state for gymnastics and swimming and the robotics team qualified for nationals. Community Development Director Kienberger: The State of the City Address is available on the city's website. Mayor Larson: Asked residents to shop local. 14. ADJOURN MOTION by Donnelly, second by Pitcher to adjourn at 7:34 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant