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HomeMy WebLinkAbout05.01.06 Council Packet City of Farmington 325 Oak Street Farmington, MN 55024 ]~1ission Statement Through teamwork and cooperation, the afFarmington provides quality services that preserve our proud past and foster a promisingfitture. AGENDA PRE-CITY COUNCIL MEETING May 1, 2006 6:30 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 2. APPROVE AGENDA 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA 5. STAFF COMMENTS 6. ADJOURN PUBUC INFORMA nON STA Tf7:1H'NF Council workshops arc conductcd as an informal work session, all discussions shall be considercdfact~findiilg, h)potherieal and unoffieial airica! rhinking crcrciscs, which do not refleer ail official public posirion. Council work session ourcomcs should not be construed by the attending public and/or repOriing media liS the ariiculation ofa fomwl Ciry polic)' positioil. ()ill\ jficial Couilcil actioil normlllly taken at a regularly scheduled Council meeting should be considered as ajiJrmal expressioil of the City's positioil Oil OilY given //laller City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING MAY 1, 2006 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE a) Introduction and Swearing-In of City Administrator Peter Herlofsky, Jr. 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS / COMMENDATIONS a) Proclaim Heritage Preservation Month - Administration b) Introduce New Employee - Police Department c) Introduce New Employee - Community Development d) Recognize Acting City Administrator Roland 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open for Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (4/17/06 Regular) b) Capital Outlay - Parks and Recreation c) Request to Reduce Fee for Event at Rambling River Park - Parks and Recreation d) School and Conference - Parks and Recreation e) School and Conference - Human Resources f) School and Conference - Administration g) School and Conference - Administration/Information Technology h) Capital Outlay - Human Resources/Information Technology i) Adopt Resolution - Participation in a Hazard Mitigation Planning Process - Police Department j) Set Interview Heritage Preservation Commission - Administration k) Schedule Council Workshops - Administration 1) Adopt Reimbursement Resolution - Finance m) Appointment Recommendation Finance - Human Resources n) Approve 22Sth Street Road Maintenance Agreement - Community Development Action Taken Sworn-In Proclaimed Introduced Introduced Recognized Approved Information Received Approved Approved Denied Approved Information Received Information Received R47-06 May 15, 2006 May 17 & 23, 2006 R48-06 Approved R49-06 0) Approve Findings of Fact - Comoy Request - Community Development p) Approve Architectural Contracts for City Hall and 1 st Street Garage Projects - Administration q) Approve Bills 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Adopt Resolution - Hill Dee Reconstruction Project - Engineering (Supplemental) 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Fiber Infrastructure - Human Resources b) Approve Precinct Boundary Changes - Administration 11. UNFINISHED BUSINESS a) 210th Street Update - Engineering b) Consider Draft Community Survey Questionnaire - Administration (Supplemental) c) Consider RFP' s Economic Development Summit Facilitator - Community Development (Supplemental) 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Approved Approved Approved R50-06 2007 Budget R51-06 Information Received Tabled May 15, 2006 Tabled City of Farmington 325 Oak Street Farmington, MN 55024 Mission Statement Through teamwork and cooperation, the City of Farmington provides quality services that preserve our proud past and foster a promising future. AGENDA REGULAR CITY COUNCIL MEETING MAY 1,2006 7:00 P.M. CITY COUNCIL CHAMBERS 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE a) Introduction and Swearing-In of City Administrator Peter Herlofsky, Jr. 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim Heritage Preservation Month - Administration b) Introduce New Employee - Police Department c) Introduce New Employee ~ Community Development 6. CITIZEN COMMENTS / RESPONSES TO COMMENTS (Open/or Audience Comments) 7. CONSENT AGENDA a) Approve Council Minutes (4/17/06 Regular) b) Capital Outlay - Parks and Recreation c) Request to Reduce Fee for Event at Rambling River Park - Parks and Recreation d) School and Conference - Parks and Recreation e) School and Conference - Human Resources f) School and Conference - Administration g) School and Conference - Administration/Information Technology h) Capital Outlay - Human Resources/Information Technology i) Adopt Resolution - Participation in a Hazard Mitigation Planning Process - Police Department j) Set Interview Heritage Preservation Commission - Administration k) Schedule Council Workshops - Administration 1) Adopt Reimbursement Resolution - Finance m) Appointment Recommendation Finance - Human Resources n) Approve 22Sth Street Road Maintenance Agreement - Community Development 0) Approve Findings of Fact - Conroy Request - Community Development Action Taken Page 1 Page 2 Page 3 Page 4 Page 5 Page 6 Page 7 Page 8 Page 9 Page 10 Page 11 Page 12 Page 13 Page 14 Page 15 Page 16 Page 17 p) Approve Architectural Contracts for City Hall and 1 st Street Garage Projects - Administration q) Approve Bills 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Adopt Resolution - Hill Dee Reconstruction Project - Engineering (Supplemental) 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Fiber Infrastructure - Human Resources b) Approve Precinct Boundary Changes - Administration 11. UNFINISHED BUSINESS a) 210th Street Update - Engineering b) Consider Draft Community Survey Questionnaire - Administration (Supplemental) c) Consider RFP's Economic Development Summit Facilitator - Community Development (Supplemental) 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN Page 18 Page 19 Page 20 Page 21 Page 22 Page 23 Page 24 Page 25 ob-. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Robin Roland, Finance Director SUBJECT: Swearing In of City Administrator DATE: May 1, 2006 INTRODUCTION The City Administrator position includes the duties of City Clerk. DISCUSSION City Administrator Peter Herlofsky, Jr. will be present to assume the duties of City Clerk. ACTION REQUIRED Mayor Soderberg will administer the Oath of Office. Respectfully submitted, ~& Finance Director &rfTc// &:T&W~CJc I, Peter Herlofsky, Jr. do solemnly swear to support the Constitution of the United States, the Constitution of the State of Minnesota, and to discharge faithfully the duties of the offices of City Administrator and City Clerk of the City of Farmington, Minnesota, to the best of my judgment and ability, so help me God. Peter J. Herlofsky, Jr. I, Kevan Soderberg being authorized to take and certify acknowledgements do hereby certify that I administered the above oath to Peter Herlofsky, Jr. and that he did sign it in my presence. Kevan Soderberg 95809 5a- Historic Preservation Month 2006 WHEREAS, historic preservation is an effective tool for managing growth, revitalizing neighborhoods, fostering local pride and maintaining community character while enhancing livability; and, WHEREAS, historic preservation is relevant for communities across the nation, both urban and rural, and for Americans of all ages, all walks of life and all ethnic backgrounds; and, WHEREAS, it is important to celebrate the role of history in our lives and the contributions made by dedicated individuals in helping to preserve the tangible aspects of the heritage that has shaped us as a people; and, WHEREAS, "Sustain America - Vision, Economics, and Preservation" is the theme for National Preservation Month 2006, cosponsored by the City of Farmington and the National Trust for Historic Preservation. NOW, THEREFORE, we, the City Council of the City of Farmington, do proclaim May 2006 as Historic Preservation Month and call upon the people of Farmington to join their fellow citizens across the United States in recognizing and participating in this special observance. Mayor 7a- COUNCIL MINUTES PRE-MEETING April 17, 2006 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 6:30 p.m. Members Present: Members Absent: Also Present: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Robin Roland, Acting City AdministratorlFinance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Cynthia Muller, Executive Assistant 2. APPROVE AGENDA MOTION by Fogarty, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 3. CITIZEN COMMENTS 4. COUNCIL REVIEW OF AGENDA Councilmember McKnight noted he would not be available on May 3 for the Council Workshop. The workshop was rescheduled to May 2,2006 at 5:00 p.m. Councilmember Wilson asked about the Wetland Alteration Permits for Riverbend. City Engineer Mann stated there are several wetlands in the Riverbend project. A couple will be impacted with the construction. They are lower quality wetlands and there will be mitigation for the wetlands. The application allows for the impact. There are also conditions attached as far as monitoring the mitigation. 5. STAFF COMMENTS Police Chief Siebenaler informed Council alcohol compliance checks were conducted last week. 19 licensed vendors were tested, 16 passed and 3 failed. Those three will be penalized as first-time offenders. They were BP, Kwik Trip south, and Super America. Council Minutes (Pre-Meeting) April 17, 2006 Page 2 Acting City Administrator Roland stated Councilmember Wilson had requested an update as to how staffwas approaching the 2008 Comprehensive Plan update. Community Development Director Carroll stated the Met Council is requiring all cities in the metro area to have their comp plans updated by September 2008. This will include the land use and planning components as well as system plans, transportation plans, etc. Staff has discussed the process with Bonestroo. Discussions have focused on what will be done and in what order. Currently staff is working on the system plan updates for the southeast region, and the concept plan for the Economic Development Plan includes a geographic component for industrial and commercial purposes which could be used in the comp plan update. He provided Council with a memo informing them of the timetable. Administrative Services Director Shadick informed Council that information on the website regarding the lsih Street Park and Ride has been updated and it will be in the next newsletter. 6. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 6:39 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~ ;h/7~ Cynthia Muller Executive Assistant COUNCIL MINUTES REGULAR April 17 , 2006 1. CALL TO ORDER The meeting was called to order by Mayor Soderberg at 7:00 p.m. 2. PLEDGE OF ALLEGIANCE Mayor Soderberg led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Members Absent: Also Present: Audience: Soderberg, Fogarty, McKnight, Pritzlaff, Wilson None Joel Jamnik, City Attorney; Robin Roland, Acting City Administrator/Finance Director; Kevin Carroll, Community Development Director; Dan Siebenaler, Police Chief; Randy Distad, Parks and Recreation Director; Lee Mann, Director of Public Works/City Engineer; Lisa Shadick, Administrative Services Director; Brenda Wendlandt, Human Resources Director; Tim Pietsch, Fire Chief; Lee Smick, City Planner; Cynthia Muller, Executive Assistant Dawn Johnson, Tim Pietsch, Randy Oswald, Robin Hanson, Caitlin, Drogemuller, Lauren Wustenberg, Katherine Norton, Nancy Norton, Frank Norton, Marion Swanson, Michael Norton, Chris Ockwig, Marcy Churchna, Giovanni Caponi, Kellie Bailey, Randy Chuchna, Tom Grindorff, Trevor Ausen, Dan Ausen, David Addelman, Lee Moe, Colin Moe, Bryce Olson, Troy Corrigan, Todd Kindseth 4. APPROVE AGENDA Acting City Administrator Roland added 5g) Introduce Assistant Fire Chiefs. MOTION by McKnight, second by Wilson to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Association of MN Counties Community Service Award Recognition for Dakota Dreamcatcher's 4H Club - Parks and Recreation Ms. Caitlin Drogemuller, Dreamcatcher's 4H Club President, thanked Council for acknowledging their work on the chair project and the AMC Award they received. They thanked people who helped them with this project. This is the second year in a row they have won this award. b) Introduce New Employee -Police Department Council Minutes (Regular) April 17 , 2006 Page 2 Officer Tom Strese was introduced as a new Police Officer. c) Swearing-In Police Officer - Administration Acting City Administrator Roland administered the Oath of Office to Officer Tom Strese. d) Citizen's Police Academy - Sgt. Brian Lindquist Sgt. Brian Lindquist presented a new program by the Police Department. This is a training course for any interested residents on what the Police Department does on a daily basis. The program will cover constitutional law, what the patrol does, investigations, how to make traffic stops, and dispatch. This will be a hands-on training. e) Proclaim Earth Day - Parks and Recreation MOTION by Fogarty, second by McKnight to proclaim April 22, 2006 as Earth Day. APIF, MOTION CARRIED. f) Proclaim Arbor Day - Parks and Recreation Mayor Soderberg proclaimed April 28, 2006 as Arbor Day. g) Introduce Assistant Chiefs - Fire Department Fire Chief Pietsch introduced Assistant Chief Troy Corrigan who has 17 years with the department, Todd Kindseth has 16 years with the department, and Terry Traen, who was unable to attend the meeting, has 24 years with the department. 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by McKnight, second by Wilson to approve the Consent Agenda as follows: a) Approved Council Minutes (4/3/06 Regular) (4/5/06 Special) b) Received Information School and Conference - Police Department c) Received Information School and Conference - Police Department d) Received Information School and Conference - Police Department e) Authorized Disposal of City Property - Bikes - Police Department f) Adopted RESOLUTION R42-06 Approving Comprehensive Plan Amendment Concerning Existing and Proposed Parks, Trails and Open Space Plan Map - Parks and Recreation g) Adopted RESOLUTION R43-06 Accepting Donation Earth! Arbor Day - Parks and Recreation h) Received Information Purchase of Organ - Rambling River Center - Parks and Recreation i) Approved Of-Sale Beer License and Tobacco License Transfer - Administration j) Adopted RESOLUTION R44-06 Supporting Change in Eminent Domain Legislation Regarding Heritage Landmark Designations - Administration k) Set May 2,2006,5:00 p.m. for City Hall Planning Workshop - Administration Council Minutes (Regular) April 17, 2006 Page 3 1) Received Information School and Conference - Administration m) Received Information March 2006 Financial Report - Finance n) Received Information School and Conference - Human Resources 0) Approved Memorandum of Understanding - Human Resources p) Approved Appointment Recommendation Community Development - Human Resources q) Approved Easement Acquisition - Spruce Street Extension Project - Engineering r) Approved Wetland Alteration Permits - Riverbend Phase II, Spruce Street Extension Project - Community Development/Engineering s) Received Information First Quarter Building Permit Report - Community Development t) Approved Bills APIF, MOTION CARRIED. 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS, REQUESTS AND COMMUNICATIONS a) Approve Joint Powers Agreement with Dakota County Regarding Hiring Consultant to Review Recycling Contract - Parks and Recreation The Joint Powers Agreement is between the City and the county to work with a consultant to review the City's current recycling contract to determine ifthere are areas it could be enhanced. If the agreement is approved, staff would bring a Request for Proposals to the next Council meeting. The anticipated consultant project costs would be $30,000. The county would reimburse the City in an amount not to exceed $15,000. The City's portion would be funded through the Solid Waste budget. Councilmember Fogarty felt the cost was high. Staff explained this is an estimate and ifit goes above $30,000 the City would not do the project. The current recycling contract expires at the end of the year. Staffwanted to determine if there are additional things that can be done with recycling to generate more revenue. The City of Roseville used the same procedure and identified revenue sharing for recycling. They are realizing $8,000/month from their revenue sharing and recycling. Councilmember McKnight asked if the county was doing this with other cities. Staff explained they have offered this to other communities, but Farmington is the first one to take them up on the offer. Councilmember McKnight asked if this money was in the budget. Staff replied the Solid Waste budget is an enterprise budget, and the budget can absorb the $15,000. Finance Director Roland explained it would be included in professional services. Councilmember Pritzlaff asked if there was a way to know what we would get out of the contract before we spend $30,000. Staff explained that is why they want to hire a consultant, to have a professional tell us what should be in the contract. It Council Minutes (Regular) April 17, 2006 Page 4 depends on the amount of recycling materials that is gathered each month, and the price of aluminum, glass, plastic, etc. The recycling industry is moving toward co-mingling everything into one container. Currently residents are sorting their recycling. Councilmember Pritzlaff was wondering if staff reviewed other cities contracts, if we could determine what Farmington would get out of it before hiring a consultant. The only contract staffhas seen is Roseville's and they have the revenue sharing for recycling in their contract, but staff did not know what the percentage is. Mayor Soderberg assumed a consultant would give staff ideas of ways to enhance the revenue we are receiving through revenue sharing such as the cardboard recycling. Staff felt if the contract is up this year it would be a good time to have a professional review the contract in case there are things in the recycling industry that staff is missing. Councilmember Wilson suggested in the RFP they could request information as to what they would recommend that would provide a savings to the City. This could be obtained at no cost. Parks and Recreation Director Distad stated they will send out an RFP from the various haulers for the recycling contract. We need to identify in the RFP what staff is looking for the haulers to identify. The request died for lack of a motion. b) Consider Olson, Garvey, King and Mock Annexation Petitions - Community Development Bryce and Carol Olson own 160 acres in Castle Rock Township which is the golf course property east ofhwy 3 and south ofhwy 50. The proposal was to divide the property into three parcels, each of which was less than 60 acres. Ifparcels are less than 60 acres they can be annexed by ordinance and can be done by the City unilaterally whether or not the township opposes the annexation which was the rationale to dividing the property into parcels of this size to give the Council the opportunity to annex them by ordinance if the Council chooses to do so. Mr. Colin Garvey has indicated he has a contractual right to acquire the property from the Olson's. Councilmember McKnight noted the City has been working with Castle Rock Township on this issue for a year. He recommended Council give them a little more time. They are very close to bringing a draft joint resolution to the Council and the Town Board for discussion. He asked Council to wait until the May 15, 2006 Council meeting. Council agreed to give the time needed to work out a resolution. MOTION by McKnight, second Fogarty to refer the matter to the Farmington/Castle Rock Planning Group with a request it come back to the May 15,2006 Council meeting. APIF, MOTION CARRIED. Terry and Linda Mock own 2.5 acres in Castle Rock Township north of 225th Street. It is surrounded on two sides by the Executive Estates development. They have expressed an interest in subdividing their property into two developable lots. Staff has indicated to the owners that they are working on an orderly annexation agreement that would enable them to annex the property without any opposition Council Minutes (Regular) April 17, 2006 Page 5 by the township. The general boundaries ofthe annexation area discussed with the township encompass the Mock property. As the petition was dated last year, staffwas uncertain if this has come before the Town Board. Council preferred it be brought to the Town Board first and bring it back to the May 15,2006 Council Meeting. The property owned by David and Gina King is in Empire Township. The property is located on the north side of CR66. The property owner has a failing septic system and would like to annex their property to hook up to City utilities. The Sauber property annexation was recently approved and will have City services, which make it economic to provide services to the King property. The Town Board understood the owner's desire to obtain City services and did not oppose the annexation. Staff needs to make sure the King's are aware of the costs in making the connection and needs more information on the timing of utilities on the Sauber property. Staff has requested the City Attorney to prepare ajoint resolution and will bring this back to Council when the utility connections are determined. The property is 1.94 acres. c) Adopt Resolution - Swanson Acres Preliminary Plat - Community Development Double E Development is proposing 7 lots on 3.25 acres on the west side of Akin Road and north of Middle Creek Estates. This will be a cul-de-sac. A storm water pond will be located next to Akin Road. There is an existing home, which will be demolished and it is a very wooded area. The Middle Creek Historic Cemetery is located just to the south. There is a 48 ft. fall from the top of the hill to the bottom, which is an 11.8% slope. The developer will need to utilize every portion of the property to get the 7 lots in. The area is zoned R-l and has a 10,000 sq. ft. lot minimum size. As the property is less than five acres, the developer will need to submit cash in lieu for park dedication. No trails will be required. They are providing boulevard trees and evergreen trees around the pond. Staff is suggesting deciduous trees around the pond to move equipment easily around the pond area. Retaining walls are proposed on the south and west sides of the property. The walls will be made of boulders and will step down. The wall will need to be structurally engineered. The Middle Creek Historic Cemetery is located next to the southwest comer and is a heritage landmark. The Heritage Preservation Commission had four requirements: 1. Mr. Robert Vogel needs to be notified when the developer begins grading near the cemetery. He will monitor the grading on site to ensure that the cemetery is protected and if any burial sites are discovered, that grading is stopped immediately. 2. rfwork is not being done near the cemetery, the area should be fenced in order to protect the cemetery from any construction work. 3. A 4-ft. tall, black, vinyl chain link fence is installed on the Swanson property adjacent to the cemetery's property line. The developer will be installing this fence all along the south and west property lines. Council Minutes (Regular) April 17, 2006 Page 6 4. A 10ft. buffer setback will be required between the cemetery property line and the retaining wall and no work will be allowed within the buffer. Contingencies include: 1. The satisfaction of any engineering requirements. 2. The satisfaction of the Planning Division concerning the tree variety surrounding the pond. 3. The satisfaction of the HPC requirements. 4. A demolition permit will need to be applied for by the developer to demolish the existing home on the property. Councilmember Wilson asked who would pay for Mr. Vogel to monitor the grading. Staff noted it is part of his retainer. Councilmember Wilson asked if any neighbors had any concern with the construction. Staff replied neighbors to the north, west and south attended the Planning Commission meeting and they were concerned that the site be surveyed correctly and that it be staked every 75 ft. This has been done. Councilmember Pritzlaff noted the development is within a half mile of the Middle Creek park and Pine Knoll park. He asked how people will get to the parks. Parks and Recreation Director Distad replied that does present an issue as there are no sidewalks or trails leading anywhere from this property. People will have to drive to the park or walk along Akin Road to Eaves Way. Councilmember Pritzlaff added or cross Akin Road and get on the bike trail. He had a problem with that. Akin Road is a downhill grade there and felt it presented a safety problem. He felt this is one of the worst areas for people to get out of when school begins and gets out. Staff noted the traffic engineer has approved the plan. Councilmember Pritzlaffnoted there is a sidewalk on 203rd Street leading to the park and asked ifthere could be a bike path from this property to 203rd Street. Staff replied the issue is whether there is enough bench area to put in a flat trail. However, Councilmember Pritzlaff did not want to encroach onto other properties to put in a trail. He noted with the hill on Akin Road would there be a school bus stop sign. Staff noted buses stop on Akin Road and staffwill contact the school district. MOTION by McKnight, second by Fogarty to adopt RESOLUTION R45-06 approving the Swanson Acres Preliminary Plat with contingencies. Voting for: Soderberg, Fogarty, McKnight. Voting against: Pritzlaff, Wilson. MOTION CARRIED. Councilmember Wilson noted this is a nice development, but Council has spent a lot of effort trying to connect trails. He asked staff discuss with the developers that some type of trail or sidewalk be installed. d) Adopt Resolution and Ordinance - Comprehensive Plan Amendment from Non-Designated to Commercial and Rezoning from A-I to B-1 Bauer Property - Community Development This property is located south ofhwy 50 and on the east side of Canton Court. The property was approved for annexation and MUSA on June 20, 2005. Council Minutes (Regular) April 17, 2006 Page 7 Currently the property is zoned A-l and the comp plan is non-designated. Staff is proposing to amend the comp plan from non-designated to commercial and rezone the property from A-I to B-3 heavy business. MOTION by Wilson, second by McKnight to adopt RESOLUTION R46-06 approving the Comp Plan amendment. APIF, MOTION CARRIED. MOTION by Fogarty, second by Wilson to adopt ORDINANCE 006-554 rezoning the property located at 22068 Canton Court from A-I to B-3. MOTION CARRIED. e) Consider Request for Text Amendment in the IP Zone - Fitness Club - Community Development Mr. Larry and Michael Conroy, of Lifetime Fitness have requested a text amendment to the code to allow a fitness/exercise club in the industrial park. Currently this type of use is not allowed in the IP zone. They are interested in the Vinge Tile building. This was discussed with the HRA and the Planning Commission in May 2005 and they felt an exercise facility was not the best use of industrial property and should not be allowed in the IP zone. They came to the Planning Commission again on April 11, 2006 and the Commission again denied the request. Councilmember Wilson asked if staff has given any recommendations for other areas where their business could be located. Community Development Director Carroll stated staffhas suggested the Tamarack Retail Center and Vermillion River Crossing. Other sites have also been available in the downtown area. Councilmember Fogarty felt it is not an appropriate use for the industrial park especially when it is open 24 hours. MOTION by Wilson, second by Pritzlaffto deny the request. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS a) Consider Recommendation Regarding Community Center Referendum - Parks and Recreation Parks and Recreation Director Distad gave background information on studying the need for a Community Center. The Park and Rec Commission recommended the Council approve a referendum for a Community Center be placed on the ballot for the November 2006 election. Councilmember Pritzlaff asked Finance Director Roland to explain the financing. Finance Director Roland explained the debt limit is like a credit card. Currently the debt limit is based on the market value of all properties in the City. It is 2% of that total value. In 2005 the market value was $1,291,198,400. 2% of this is $25,823,000. Of that the City has spent taxpayer levy debt amounting to $7.2 million. Currently the debt margin is over $18 million. 2006 reflects an increase of $2.5 million for the Fire Station. The debt limit goes up as the market value goes up. 2007 reflects $9.2 million of increase for the City Hall project at $8.6 million plus $600,000 for the First Street garage. The increase in 2008 is for the expansion of the Central Maintenance Facility identified in the CIP. With the addition of City Hall in 2007 the available debt margin is $13.6 million. It Council Minutes (Regular) April 17, 2006 Page 8 increases in 2008 to $16.1 million. The Community Center debt is $16.2 million. In 2005 and 2006 there was an increase in the tax levy from $5.8 million to $6.6 million. Of that, we have to take off the amount owed for debt service payments. In 2006 that amounts to $1.195 million that will go from the tax proceeds to payment for debt and this includes the existing debt on the Police Station and the Central Maintenance Facility. In 2007 that increases to $1.8 million which includes the debt for the Fire Station. There are also two projects for which the City was going to pay a portion. These projects are Main Street and Ash Street. The first payment for debt for the City Hall project would be in 2008 which is what takes this to $2.5 million. Currently Council has a policy that no more than 25% ofthe annual levy should be identified with debt service. For 2006 we are at 21 %. In 2007 given all the items the City has to levy for, and assuming only a 10% increase to the total levy 25% of the levy would be for debt. In 2008 the debt jumps to 31 %, which is above the Council's maximum. Council agreed for a particular period of time they could endure a larger percentage of debt service. If we were to add the $1.2 million for the first year of the levy for a new Community Center to the 2008 number, the debt levy would be 46% of the total levy dollars. If the amount of the levy were to increase more than 10% the percentage of debt would be reduced. A Community Center referendum would result in a market based levy. It would be a percentage on the market value of each home in Farmington. This is different than a tax capacity levy because a tax capacity levy spreads the burden of the taxes more equitably between households and businesses. A market based referendum levy primarily affects residences. It does not affect businesses to the same impact. On a $300,000 market value home, an average cost would be $196 per year on the property taxes for a $16.2 million facility. This can go up to $238 a year. Councilmember Pritzlaff asked what happens if the Community Center does not support itself financially. Finance Director Roland stated a facility like this normally does not make money for the first couple years. The City would have to identify how much the Council would be willing to take on for additional operation costs. Any additional money would come from the operating budget. Councilmember Fogarty stated the survey indicated that if a Community Center opened with an aquatics feature the community would not be opposed to closing the outdoor pool and the Rambling River Center would be moved into the Community Center. The amount the City subsidizes for those two facilities would be put to a Community Center and the City would break even. These two facilities are subsidized for $207,000. Councilmember Fogarty stated this was a community initiative brought to the Council. Nine years ago this was brought to Council and the residents were not given the opportunity to vote on it. She asked Council to allow the voters the opportunity to vote on it. She was not asking them to privately or publicly support the Community Center. Council Minutes (Regular) April 17, 2006 Page 9 Councilmember McKnight thanked everyone for the work done on this project. He looked at the finances of the project and it gets broader than the Community Center. There have been a couple years of budgets in the red which we are working to correct. Looking at the fund balance we have a target of 35%-40% of annual expenditures as the fund balance level. At the end of last year we were at 24%, well below the target. He looked at the likelihood of the operational deficit of the facility. There are Community Centers in this county that cannot support themselves. The debt level would be well over Council policy of25% if we construct a new City Hall and a Community Center. He views the City Hall as a priority when it comes to City building projects. Council is educated by staff on the budget issues. Council was elected by the people to make those decisions. He did not feel we could afford a Community Center. He felt Council needs to make that decision and would not support putting it to the voters. Mayor Soderberg stated he had confidence in the voters to make the right decision. He recognized the City cannot afford this. He agreed to put it to the voters, but not recommend it to the voters. This would be the same as maxing out a credit card and that is bad policy. He had enough confidence in the voters to make the right decision if they are educated. MOTION by Fogarty, second by Soderberg to approve the referendum. Councilmember Wilson agreed there was a high level of interest from the residents. The possible return on investment could be 85% - 90%. This is a project he would be one of the first ones to use. However, having a 46% debt margin is unsettling to him. He noted we have fitness centers in the community. He was concerned with government going into competition with a private entity. Councilmember Pritzlaff stated Council is elected to make these decisions. He did not feel the City could afford this. He looks at it from two aspects, whether the City can afford it and the taxpayer standpoint. If it was approved by 51 %, it could mean 49% cannot afford it. Voting for: Soderberg, Fogarty. Voting against: McKnight, Pritzlaff, Wilson. MOTION FAILED. b) Tree Preservation Ordinance - Community Development This was brought to the Planning Commission on March 14, 2006 and the Commission felt it was too late to preserve any remaining tree stands. They felt property owners should be allowed property rights and staff should continue to rely on the developer to protect trees. Staff asked for direction regarding the tree preservation ordinance. There are trees that will remain in wetlands and steep slopes, but there are not a lot of tree stands left. Staff asked for direction on the following: Council Minutes (Regular) April 17, 2006 Page 10 1. Should staff write a more rigorous ordinance that requires the developer to retain as many trees as possible? 2. Should staff continue to utilize the current ordinance, but include something that requires the developer to show staff the locations where they are proposing to remove trees, have the developers show this on a map, and have the developer come before the Planning Commission to explain why they are moving the trees? 3. Use the current ordinance and continue the current practice of trying to get developers to save as many trees as possible. Councilmember Fogarty would like to see more bite in the current ordinance. Councilmember McKnight preferred to use the current ordinance unless staff can show an ordinance for protecting trees and the issue of land owner rights. Councilmember Wilson stated as opposed to a developer coming to staff, he suggested taking it directly to the Planning Commission and show them what is brush and figure out a way to work with an area and give them some credit. Councilmember Fogarty stated rather than having restrictions, maybe we should offer incentives such as parkland dedication trade for keeping existing tree stands and putting soft paths through the trees. Give the developer an incentive to do it rather than forcing them to do it. Councilmember Wilson noted a resident had mentioned doing custom grading to preserve trees. City Planner Smick stated at the concept stage they could put more bite into having the developer show what is brush and what are trees. Councilmember Pritzlaff favored having more teeth in the ordinance. He agreed with giving them an incentive, or ifthey have to remove trees, require more than just boulevard trees be put in. Mayor Soderberg noted all of these could be done within the scope of the current ordinance. He stated trees are a renewable resource and there are property rights involved. If the government is going to get involved in preserving trees, that can be done in parks or require tree stands as park dedication. Community Development Director Carroll clarified the Council does not want to change the code, but there would not be any objection to making a greater effort in making sure the code is complied with. Currently staff does not say to a developer that they have a duty to establish that it is not feasible to leave those trees. Staff can be more aggressive. Mayor Soderberg replied ifthe ordinance as it is written now prescribes a duty for the developer, then follow the ordinance. If it does not, then it does not. Councilmember Wilson felt the majority of Council would be interested in having a little more rigor to the policy. Mayor Soderberg replied they can do that operationally without changing the ordinance. Community Development Director Carroll stated staff would request something specific in writing that addresses this duty. They may have to identify how many trees will be removed. Councilmember Pritzlaff agreed with being more rigorous with the policy, but Council mentioned they would like to see an incentive. If they remove trees and are asked to add more than boulevard trees, does that go beyond the policy. Councilmember Fogarty felt that gets away from the incentive and gets into the ordinance. Council Minutes (Regular) April 17, 2006 Page 11 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE a) Response to Development Questions - Community Development At the April 3, 2006 Council meeting, Councilmember Pritzlaff asked about the policy regarding the issuance of building permits in new developments. Councilmember Pritzlaff reviewed some discussions on the Parkview Ponds development agreement where Council stated they could construct model homes while the proj ect was starting. He asked if there was a standard development agreement in place and if in a situation where the City deviates from the standard language, can it be highlighted in the development agreement for any future agreements. City Engineer Mann replied there is a standard contract. In most developments there are additions and changes to the language depending on the circumstances of each development. Parkview Ponds and Executive Estates had special situations that had to be addressed. Staff could look at ways to separate this out and make it clearer. Councilmember Pritzlaff acknowledged the model homes were approved, but he asked why it was put on the agenda to be approved that way, if that is not normally what is done. Staff replied every developer has a special circumstance or request. Staff reviews the request and determines whether it is reasonable and what things can be put into the development contract to make them acceptable to the City. The extra paragraph included in Parkview Ponds and the conditions and stipulations made staff confident that it could work and it did. Councilmember Wilson noted with the Hometown Development one permit has been issued on an existing lot that had a previous home on it adjacent to 209th Street where sewer and water services existed. Nothing he read in the development agreement told him they approved to put up a house before rough grading of streets. City Engineer Mann explained there was a house there previously and it is connected to 209th Street. If the house had not been tom down, there would have been an existing house next to the streets being built. In this case, it seemed reasonable to allow the house to be built since the fire protection was there, the street was there, and the services were in. Staff felt that house met the criteria set forth in the development agreement. Councilmember Pritzlaff asked why some kind of adjustment was not made to Executive Estates. City Engineer Mann replied staffhas been talking with Mr. Garvey and looking at making adjustments. The stipulation in the Executive Estates agreement said no building permits could be issued until 225th Street was completed. In late 2005, early 2006, when staff had discussions with Castle Rock Township on how 225th Street would be constructed, those discussions took longer than anticipated and therefore staff was discussing with the developer about how he could provide a secondary access in order to allow for permits to be issued before 225th Street was constructed. The main issue of concern was that once 225th Street was being constructed, ifthere were a lot of homes in Executive Estates that there would be no real access outside the plat other than to go through Council Minutes (Regular) April 17, 2006 Page 12 the construction area of 22Sth Street which at times could be completely blocked. Staffhas been discussing the secondary access with the developer. Recently the developer came up with a plan for that access and staff did allow one building permit to be issued for a model home. The developer agreed to particular stipulations as far as that permit was concerned and getting the access road built before any more permits would be issued. Councilmember Pritzlaff noted he received an e-mail that at one point staff was requiring that trails and sidewalks in front of the houses had to be completed. City Engineer Mann agreed. That is standard because when trails or sidewalks have gone in after the fact, there has been opposition to them or there have been issues with driveways being put in prior to the trails and sidewalks that have created grade problems. Some driveways have had to be tom out in order to get the trail or sidewalk to work. City Attorney J amnik stated having the trails and sidewalks installed first was a Council directive. Councilmember Fogarty: Pond clean-up day is May 6, 2006. She thanked Robin Roland for serving as Acting City Administrator. She has worked hard these months and it was appreciated. After the last Council meeting Councilmember Pritzlaff made some comments at Council Roundtable and she received some e-mails regarding it. She realized there is still some really bad information in the community and wanted to correct that information. People were angry that no one on this Council interrupted Councilmember Pritzlaffwith his comments because some people thought they were inappropriate. She has her own opinions about what is said at Council Roundtable and what is appropriate and what is not. She will not sensor any other Councilmember as she would not want them to sensor her. Whether she agrees with what they are saying or how they are saying it, this is the Council's opportunity to speak the things that are on their mind. Some of the e-mails crossed over into other subjects and that is where the bad information comes out. One accused someone from this Council of asking for the audit on the Superintendent's contract and that the City probably had lots of hidden things in our contract for the City Administrator. She wanted to clarify that she does not know who made the request but suspects they were done simultaneously. Not only was the Superintendent's contract reviewed, so was Peter Herlofsky's. Council received a summary of that. The newspaper will write what they will write. They thought there was a story in one spot and not in another. In one of the e-mail's she was told to just drop the lawsuit against the school district and give them their site. It is frustrating that there is a perception in the public that there is something this Council can do about the lawsuit. The City is defending itself in the lawsuit. Anyone at this table would love to see the lawsuit dropped, but we cannot drop the lawsuit. We did not bring the lawsuit. Weare defending the lawsuit. If someone would like the lawsuit dropped, they need to talk to their school board members. She agreed it should be dropped, but she cannot do it. The e-mail said "you never gave the district a chance to ever get the Christensen site. You sank it from day one." Councilmember Fogarty stated there is some information that is not public information. The district was given an option where they could have had the Council Minutes (Regular) April 17, 2006 Page 13 Christensen site. When this site was denied on August 19,2005 there were two weeks the school district could have talked to the City and asked to work this out. They had discussed a Memorandum of Understanding, there was a rough draft, but they could not agree on terms. This document sat there for two weeks. The Thursday before that Tuesday Council meeting she had a board member call her and they talked to see if there was something they could work out. They thought they had come to an understanding that we could all live with. She asked the City Attorney to take the draft Memorandum of Understanding, incorporate the ideas she and the board member had come up with, to see ifit could be worked out because it could be reconsidered on September 6,2005. This is the only time it could be reconsidered. This was sent to the school district on Friday. The following Tuesday afternoon, she received a call from that board member saying the Superintendent and the attorney are not comfortable with the language and they are not happy with the agreement. Councilmember Fogarty believed they came up with something that was workable, the school could have the Christensen site, it protected the City financially, it secured safe roads, it gave us the infrastructure guarantees the City needed for the future, everyone wins. At 6:30 p.m. that night, she was not at the Pre- Council meeting, she was on the phone with Superintendent Brad Meeks who was telling her he would not accept the Memorandum of Understanding and wanted her to pull the item and continue the saga. Councilmember Fogarty refused to do it. To say the school never had the opportunity to get the Christensen site is unfair and untrue. They did have the opportunity. They chose to say no on September 6,2005. Councilmember McKnight: He thanked Acting City Administrator Roland for all her work. It is not an easy job, but thanked her for all the work she had done in both positions. With Mr. Herlofsky starting in two weeks, Council needs to set some goals for him so a work session soon after he starts would be a good idea. Councilmember Wilson: He noted Acting City Administrator Roland at times has been very stressed out with the audit and everything going on. He said she has done a superb job handling both roles and did not know how she had the patience to do it. He will not be able to be the captain for the dodge ball team this year. He met with a couple local realtors, Mike Hinzerling and Cheryl Retterath, and discussed what is going on in the Farmington market. As he and his wife were driving around looking at new developments, they became very alarmed at the number of for sale signs in Farmington. He learned through the realtors there is nothing unique about what is going on in Farmington. He appreciated the good information they provided. They are a wealth of good information and provide some good insight in terms of decisions the Council makes. Councilmember Pritzlaff: He also thanked Acting City Administrator Roland for doing both duties. He admitted recently there have been a few issues that he has not been happy with, but those are things that as a Councilmember he needs to take care of. It would not have mattered who was in that position, h~ would have brought these items to the Administrator. He thanked her for doing the job she has done. Council Minutes (Regular) April 17, 2006 Page 14 Finance Director Roland: Thanked Council for the opportunity to serve over the last 7-8 months. It has been great and she is looking forward to Mr. Herlofsky joining us on May 1, 2006 and she will do everything in her power to see that he succeeds in Farmington. Police Chief Siebenaler: He reminded everyone this is Severe Weather Awareness Week. This is the chance to practice what we will do in the event of a weather emergency. On Thursday, at 1 :55 p.m. and at 6:45 p.m. they will be testing the outdoor warning sirens. There are new sirens in place, so 95% of the population should be covered by sirens. He stressed these are outdoor warning sirens. They are intended to warn people of the onset of severe weather who are outdoors and away from other sources of information. If people are in their homes, they should check the TV and the radio. When people hear the siren, do not look out the door. These are not intended to warn people in their well-insulated homes with the windows closed, the air conditioner running, and perhaps the TV and stereo going. They are not intended to wake a person from a sound sleep. They are outdoor warning sirens. The Dakota County Emergency Management Director took it upon himself in cooperation with the Chief s of Police to go to the National Weather Service to answer some concerns. In the past Dakota County has taken some heat from the local media about the number of times the sirens are activated. In the past in Dakota County every time there has been severe weather they have sounded all of the sirens in Dakota County even though the storm may have been 25 miles away. Now Dakota County has been divided into four zones. It focuses attention on specific areas of the County. If our sirens go off, it is because there is a storm very close by. The map showing the zones will be placed on the website. The Dakota County chapter of Mothers Against Drunk Drivers will be honoring three Farmington Police Officers for their efforts in enforcing DWI. There will be a reception on Sunday, April 23, 2006, at 2:00 p.m. at Lakeville North High school. Staff will forward written acknowledgement to the Council. They will be honoring Sgt. Brian Lindquist, Officer Briana Dirks, and Officer Matt Hendrickson. Everyone is invited to the ceremony. Sgt. Lindquist issued 26 DWI's over one year, both Officer Dirks and Officer Hendrickson issued 24 DWI's each during that time period. Last year the City issued 170 DWI's and these three officers account for not quite half of them. After an absence of several years, the Law Enforcement Torch Run for Special Olympics will be returning to Farmington. He met with the organizing committee and the Dakota County leg of the run will begin at Farmington City Hall, June 21, 2006. Farmington will be taking the leg between here and Rosemount. The entire Dakota County leg is 23 miles and it will be turned over to St. Paul at the border of West St. Paul. You do not have to be a police officer to participate. Anyone can run, bike, or roller blade. There is a $10 registration fee. Donations will also be accepted for the Special Olympics. Anyone who wants to participate should contact Police Chief Siebenaler or register at the event. Mayor Soderberg noted he will run in part of it. Any employee that runs a mile will receive a Police Department challenge coin. Council Minutes (Regular) April 17, 2006 Page 15 Earlier Sgt. Brian Lindquist talked about the Citizen's Police Academy. This is an external program. It is also important that we educate internally. Last fall he invited Mayor Soderberg to participate in a shoot with the Police Department. This was a competition where he had to run, carry a piece of police equipment, climb over a wall, build a gun, and shoot. Outreach is important as an educational tool internally as well as externally. The Council is familiar with how the budget process works. Staff meets as a Management Team and they reach consensus on what will be presented to Council for final approval. He relies on the Management Team to set his budget for him. It is important they know what is going on as well. Based on his experience with the Mayor he invited the Management Team to the firearms range this week. He thanked them for coming out and participating and showing an interest. This May, June, and July when the budget is decided, because they participated they will have a clearer understanding of what the Police Department's training needs are, what the firearms needs are, and what the officers have to go through everyday. What he did not anticipate is how appreciative the officers were that they took the time to come out and learn what the officers are doing. It is so important that we reach out to the community, but also internally. Ride- alongs are another example of internal outreach. The more you all know about what we do, the better off we are. Police Chief Siebenaler stated the more you know about my business the better my budget ends up looking. Mayor Soderberg: He appreciated the job Acting City Administrator Roland has done. During the State of the City he described it as a magician spinning plates. Not only has she kept the plates of the Finance Director spinning, but also the plates of the City Administrator spinning. He noted she did a great job. Mr. Herlofsky will be here at the next Council Meeting. The Mayor spoke with him briefly today and they have been touching base at least once a week. Mr. Herlofsky has reaffirmed that he is excited to be coming. Regarding the suggestion about having some goals, he is absolutely looking for that and looking forward to it. He is looking forward to getting engaged in the processes we have. 14. ADJOURN MOTION by Fogarty, second by McKnight to adjourn at 9:44 p.m. APIF, MOTION CARRIED. Respectfully submitted, ~~ )Y7~L12~ (-;/ Cynthia Muller Executive Assistant 7b City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator 0/ FROM: Randy Distad, Parks and Recreation Director SUBJECT: Capital Outlay: Playground Equipment DATE: May 1,2006 INTRODUCTION The 5 year Capital Improvement Plan identified new playground equipment to be purchased and installed in Evergreen Knoll Park and in the Meadow Creek Third Addition Park. DISCUSSION Neighborhood parks typically receive playground equipment. Six playground equipment vendors were solicited for playground proposals for playground equipment for 2-5 year old children and 5-12 year old children in both Evergreen Knoll Park and Meadow Creek Third Addition Park. The Parks and Recreation Advisory Commission at their April 12, 2006 meeting selected the following vendors for the following playground equipment: 1. Earl F. Andersen from Bloomington, Minnesota was selected to supply and install playground equipment for 2-5 year old children in the Meadow Creek Third Addition Park. 2. Flanagan Sales, Inc. from St. Paul, Minnesota was selected to supply and install playground equipment for 5-12 year old children in the Meadow Creek Third Addition Park. 3. Webber Recreational Design, Inc. from Hastings, Minnesota was selected to supply and install playground equipment for 2-5 year old children in Evergreen Knoll Park. 4. Minnesota/Wisconsin Playground from Golden Valley, Minnesota was selected to supply and install playground equipment for 5-12 year old children in Evergreen Knoll Park. BUDGET IMPACT The breakdown of the cost ofthe playground equipment and the approved budget for each was as follows: 1. The proposal received from Earl F. Anderson for the playground equipment for 2-5 year old children planned for Meadow Creek Third Addition Park was $10,000 and the approved 2006 Park Improvement Budget was $10,000. 2. The proposal received from Flanagan Sales, Inc. for the playground equipment for 5-12 year old children planned for Meadow Creek Third Addition Park was $35,000.00 and the approved 2006 Park Improvement Budget was $35,000. 3. The proposal received from Webber Recreational Design for the playground equipment for 2- 5 year old children planned for Evergreen Knoll Park was $15,000 and the approved 2006 Park Improvement Budget was $15,000. 4. The proposal received from Minnesota/Wisconsin Playground for the playground equipment for 5-12 year old children planned for Evergreen Knoll Park was $41,000 and the approved 2006 Park Improvement Budget was $41,000. ACTION REQUESTED No action is requested. This is for informational purposes only. 1;fR ctfull~S._u~mit~d, I . ~f)W andy DIstad, Parks and Recreation Director cc: Park and Recreation Advisory Commission Members 76 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator {Jj'- FROM: Randy Distad, Parks & Recreation Director SUBJECT: Approve Request to Reduce Fee for Event at Rambling River Park DATE: May 1, 2006 INTRODUCTION A request has been made by the Farmington High School graduating class of 1986 (class of 1986) to reduce the fee for a class reunion picnic event to be held at Rambling River Park. DISCUSSION The class of 1986 submitted a request to the Park and Recreation Advisory Commission (PRAC) to reduce the fees for the use of Rambling River Park for a class reunion picnic event planned for July 30,2006. Attached to this memo is a copy of the letter from Lacelle Cordes, a member of the class of 1986, requesting the reduction in fees that was reviewed by the PRAC (Exhibit A). Specifically the class of 1986 requested that only the picnic shelter reservation fee of $40 be charged because the class of 1986 was unsure of how many people will be attending the picnic event. The PRAC reviewed the request at its April 12, 2006 meeting. David Rotty, a member of the class of 1986 attended the PRAC meeting and made a presentation requesting a reduction in the fee charged. Mr. Rotty stated that he felt that it was reasonable for the class of 1986 to pay the picnic shelter reservation fee but since they didn't know how many people would attend the event, the class of 1986 felt that the event fee of $200 was too high. Mr. Rotty did state that if the class reunion picnic event exceeded 150 people that they would be willing to pay for any additional garbage containers that would be needed to handle the garbage from the event. He stated that if they did not exceed 150 people that there wouldn't need to be additional garbage containers at the park. He said that he would be willing to work with City staff on this once they knew the number of people attending the event. He said that they won't know the number of people attending the class reunion picnic event until after the deadline for responses has passed. The PRAC felt that this was a reasonable request and on a unanimous vote recommended to the City Council that the event fee be reduced for the class of 1986 reunion picnic event to only charging for the picnic shelter reservation fee and that the additional garbage containers and cost, if needed, be worked out between City staff and the class of 1986. ACTION REQUESTED Based on the PRAC's recommendation, the City Council by motion should approve the following: 1. Reduce the fee for the class of 1986 class reunion picnic event from $200 to $40 to cover the cost of the picnic shelter reservation fee. 2. City staff and the class of 1986 should work out the details regarding the cost for additional garbage containers if needed once the class of 1986 determines how many people will be attending the class reunion picnic event. .~C~~Ullt.sub~i.~t , ~ 11m Randy Distad Parks & Recreation Director cc: Park and Recreation Advisory Commission Members Benno Klotz . Fd'\\ ~,t A Friday, April 07, 2006 Mr. Randy Distad Farmington Parks and Recreation 325 Oak Street Farmington, MN 55024 Dear Randy, On behalf of the Farmington Class of 1986, it is requested that the rental fee for the use of Rambling River Park Shelter on July 30, 2006 be reconsidered. Currently, the fee to be charged would be $200 plus the cost of extra garbage containers at the rate of 1 gallon per each person over 150 people. We are a class that graduated 132 people and, at this time, we have no idea how many of our classmates will be in attendance to this picnic. Weare trying to establish a budget that will cover the expenses of our reunion activities, and because we can not begin to know how many will be in attendance, we would be merely guessing at what may be the final charge for the use of the park. We would like you to consider establishing a flat rate for the use of the park. We do feel that $200 is an absorbident amount based on the fees charged by surrounding communities for use of their park shelters, but we are willing to compromise. We would like to keep all of our reunion activities in Farmington, since we graduated here and many of us still have families that reside in the city. However, if we are unable to establish a set fee, we will have to consider our options in other communities. Thank you for your time and consideration. Sincerely, Lacelle Cordes 1405 Lower Heritage Way Farmington, MN 55024 651-463-7092 7d City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator ~ FROM: Randy Distad, Parks and Recreation Director SUBJECT: School and Conference DATE: May 1,2006 INTRODUCTION The National Swimming Pool Foundation (NSPF) is offering a Certified Pool Operator's (CPO) class. DISCUSSION The Minnesota Department of Health (MDH) requires swimming pools that are open to the public, to have staff members responsible for the maintenance of the pool to have a current CPO certificate. The NSPF provides CPO courses that meet this MDH requirement. Topics that are covered during the CPO course include: chemical calculations, water chemistry, water testing, health codes, record keeping, disease preventions, accident prevention, equipment usage and how to correct common water problems. The Facilities Maintenance Division would like to send two staff to a CPO course that is being held on May 1 ih and 18th at the Holiday Inn Express located by Bandana Square in St. Paul, Minnesota. The cost per person is $225.00 and includes all classroom materials, instructor and a written competency test to become a CPO. Once obtained the CPO certificate is valid for 5 years at which time staff would need to retake the course and become recertified. BUDGET IMPACT The NSPF registration fee for both staff will come to a total of $450.00. Funds were identified and approved in the 2006 Outdoor Pool budget for this course. ACTION REQUESTED By motion, approve this request. 1t~ym Randy Distad, Parks and Recreation Director 7e- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ciJarmington.mn.us Mayor, Councilmembers, and City Administrator W FROM: Brenda Wendlandt, Human Resources Director TO: SUBJECT: School and Conference - Human Resources DATE: May 1, 2006 INTRODUCTION The Society for Human Resources Management (SHRM) will be attended, by the Human Resources Director, Sunday through Wednesday, June 25th through June 28th in Washington, DC. DISCUSSION The SHRM conference provides Human Resource professionals the opportunity to attend seminars on the latest developments in human resource management. The conference is designed to increase the skills and knowledge of the participants through continuing education. It is also an opportunity for attendees to participate in peer discussions about the challenges employers face in today's economy. BUDGET IMPACT The cost of the conference is approximately $2300.00 including transportation and lodging and is provided for in the 2006 budget. ACTION REQUESTED For information only. Respectfully submitted, -, . '-."" ...'- , <-. i...." '..-< ,,",~..,. I .v"< . \. Brenda Wendlandt, SPHR Human Resources Director cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers and City Administrator ~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: School and Conference - Administration DATE: May 1, 2006 INTRODUCTION The Minnesota Clerks and Finance Officers Association, (MCFOA), and the College of Continuing Education, University of Minnesota, are sponsoring the Minnesota Municipal Clerks Institute, (MMCI) in Mounds View. DISCUSSION The MMCI is a three-year continuing education program leading to professional accreditation. Individuals successfully completing the three-year certification program are awarded educational points toward the designation of Certified Municipal Clerk (CMC) by the International Institute of Municipal Clerks (IIMC). The program emphasizes professional development in the areas of public administration, social and interpersonal skills and addresses emerging issues within the field. The Administrative Services Director is a member of the MCFOA and will be attending the Minnesota Municipal Clerks Institute from July 10 through July 14, 2006. BUDGET IMPACT The estimated cost for the MMCI registration and travel is $475.00 and is included in the 2006 Budget. ACTION REQUESTED Approve attendance for Lisa Shadick, Administrative Services Director, at the Minnesota Municipal Clerks Institute from July 10-14, 2006. Respectfully submitted, ~ II ~C{dc~ Lisa Shadick Administrative Services Director 7-f City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Councilmembers and City Administrator ~ FROM: Lisa Shadick, Administrative Services Director SUBJECT: School and Conference - Administration/Information Technology DATE: May 1, 2006 INTRODUCTION Two employees are planning to attend a course in Front Page. DISCUSSION The Communications Specialist and the Information Technology Specialist will be attending a course on our website software, FrontPage. In this course they will gain additional knowledge on various web management techniques such as how to create and edit web pages, create links, create and insert tables and apply formatting to characters, paragraphs and themes. The course will include discussion and hands-on practice. The FrontPage class is a two-day course held at the Dakota County Northern Service Center in West St. Paul. BUDGET IMPACT The cost for the course is $150 per attendee and is included in the 2006 Budget. ACTION REQUESTED For information only. Respectfully submitted, %~ 1l.~C(di~ Lisa Shadick Administrative Services Director ~ 7~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administratorr Brenda Wendlandt, Human Resources Director FROM: SUBJECT: Capital Outlay - Printer DATE: May 1, 2006 INTRODUCTION The 2006 Budget provides for the acquisition of a new printer. DISCUSSION The printer is being purchased in order to provide better printing capabilities for printing confidential information, payroll and accounts payable checks. It will also provide greater functionality and efficiency to the end user. BUDGET IMPACT Funding for the printer in the amount of $1,384.00 is provided for in the 2006 Budget. The cost for the printer being purchased is $1,090.00. ACTION REQUESTED For information only. Respectfully Submitted, cc: file City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us ~' TO: Mayor and councilmembe~sc{~ City Administrator \X Daniel M. Siebenaler, Police Chief FROM: SUBJECT: All Hazard Mitigation Plan DATE: May 1, 2006 INTRODUCTION In 2005 the City Council approved the All Hazard Mitigation Planning process as required under the new Federal National Incident Management System (NIMS). A separate Resolution is required in support of the County All Hazard Mitigation Plan. DISCUSSION Under new NIMS requirements either the local jurisdiction or, in cooperation with the County, must formally adopt an All Hazard Mitigation Plan to plan and prepare for disasters. The cities in Dakota County, including Farmington, chose to support a County plan. The adoption of the plan is required in order to make the County and thereby the City eligible for Federal Assistance in the event of a disaster. At this point we are being asked to provide a Resolution in support of the County planning effort. ACTION REQUESTED Adopt the attached Resolution in Support of a Hazard Mitigation Planning Process. Respectfully submitted, I /c:"-- ~ /t-. /. <.-_;;Lc j:/ -, c-<_f![,-~ (;! . Daniel M. Siebenaler Chief of Police RESOLUTION NO. R -06 RESOLUTION TO PARTICIPATE IN A HAZARD MITIGATION PLANNING PROCESS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 1 sl day of May 2006 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, the County of Dakota is participating in an all hazard mitigation planning process as established under the Disaster Mitigation Act of 2000; and WHEREAS, the Act establishes a framework for the development of a county all hazard mitigation plan; and WHEREAS, the Act requires public involvement and local coordination among local units of government and businesses as part of the planning process; and WHEREAS, the plan must include a general description of land uses and development trends, risk assessment including past hazards, hazards that threaten the county, maps of hazards, an estimate of structures at risk, and an estimate of potential dollar losses for each hazard; and WHEREAS, the plan must include a mitigation strategy including goals and objectives and an action plan identifying specific mitigation projects and costs; and WHEREAS, the plan must include a maintenance or implementation process including plan updates, integration of the plan into other planning documents and how the County will maintain public participation and coordination; and WHEREAS, approval of the all hazard mitigation plan will make the County eligible to receive Hazard Mitigation Grant Program project grants; and WHEREAS, this resolution does not preclude the City of Farmington from preparing its own plans sometime in the future should they desire to do so. NOW THEREFORE BE IT RESOLVED, that the City of Farmington supports the County all hazard mitigation planning effort, wishes to join the County in preparing the plan and recognizes that the plan will apply within the townships. This resolution adopted by recorded vote of the Farmington City Council in open session on the 1 sl day of May 2006. Attested to the SEAL Mayor day of May 2006. City Administrator City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator r FROM: Lisa Shadick, Administrative Services Director SUBJECT: Schedule Interview - Heritage Preservation Commission DATE: May 1,2006 INTRODUCTION A vacancy exists on the Heritage Preservation Commission. The term for this appointment is from February 1,2006 through January 31,2009. DISCUSSION On January 7, 2006, the City Council conducted interviews for various boards and commissions appointments. Due to a lack of applications at that time, one term on the Heritage Preservation Commission remained unfilled. Recently, an application has been, received. If Council wishes to interview the applicant at the May 15, 2006 Pre-Council meeting staffwill contact the applicant and schedule the interview. ACTION REQUIRED Schedule an interview for the Heritage Preservation Commission during the Pre-Council meeting on May 15, 2006, at 6:30 p.m. Respectfully submitted, /fI}~IIJic c(d~L Lisa Shadick Administrative Services Director I' ~ CITY OF FARMINGTON Page 1 of 1 CITY OF FARMINGTON APPLICA TION FOR BOARD OR COMMISSION APPOINTMENT Name I(C/l_:M~--r;-l E (;Le:-,~) S7?::::Zv14/1er Dateof 4-;9-t:::JCo Application Address ; f'//:Jf GL./LiZ.IJ::>t?6 TIZ~IL, ~~.;A",pV9/~aytime Phone # r Employed by t1A..z::vlUf35or)4 DI::;-?T. t'fJ-F ~c-r~s ~ Plcr- S/V~ Board or Commission you wish .to serv~. /.1 on /-I€I2.z:rJ4C7L: h~J4/~ L~~~ Qualifications (cover pertinent educational background, employment positions and other experience on committees, boards, commissions, church and civic organizations, etc. You may attach any supporting information. ) A/...r(..ftv~p .z.- #V!-~ /1/;:;> 5;?i:::CJ-P'J.7 c:2:>vCA-~,4L ~ UP~ t~~6- t?v~...z;7="fcJ~~S R-bi-A-JZ-b TP /I~~t!5 Pk--SC:J4/~~ ..:z;- /./~u::.-- . :;Bc:.~77ffe:::- Y:-/f--'/l::t26~-'h. ~ rrl~ rlfS.~-}' tYP r/c rAr.2~6~ C-t?144d~t/?V.JJ7}'. .r /--fJ4/C: ~~P6't~~ ..;~ ~~ ~ ~/LDS k.?b t..~/-t".:CT--r~ S"i..Pt!-1I- J4s r#e- b vc- ~c..e-t..:'..z;/ JU~/ T-r;~ P1Pot,.U6-sr 0/~. Z;-A./VESI'--r-h,4Z-~~ Ass /)c.J;J4-~-c...J) v1-J4-'D Si!:Vt:::J44'L . sllferY ~ I.uLJl.lL.. t'~~J:rrez:5>. .:z;:- t4-Wf d FI1f2-J'!-u.:::-~~ ..R-6~~ ~ B j'e:-.:lhi-5 ~1:> &;n<..~~.axJ'IJ--A4t"'~~Tl.~ pUy ~pot./V6"7-c-;;r- /~~c:r. State briefly your reasons for seeking an appointment to this board or commission. ::z:::.V'V' 77/e:: f5 YI'::-mz-s y:: rve L~ve::D J::~ r~~&~. .::T /.,4?-t/6- ~. , ~.-nH6 C!..-~~r;/#-r -r-He ~/S /-/6~T14-676' 3 J..I~.z:;S7Z~ t~ .?::xs- ~/YrT~ ~ r.#C G;~rJ.t TAlk ez:ry ~s e/l-'30Y~7' k~/, ?3~~~ A- Pt/E:J<<~ ~ T#'C /-If=C-.' J i-Ucc.7Ll:> 1-k~6 ~ C~ /-IeZ--P> p~d 5~e:- c# F~~!j~S }:>;4-Sr j. r-"Dj:i!A'/Z:;- P,;k:;v2--5 O~ -p~..t5.Jt;;1I't tOH#r t;.euf..b d ~ L~ References (list any references you wish that would be familiar with your qualifications for this position). ~Cb-r-l ~/Le: - &/ Z - s56 - to 77'- $12-- 507 - Z~.3 - 3D3Z N/~.-rvc1 ~ pt{Afl,IL- 1.U~7 t,S/-cl~o - Lib 7/ Sjgnature~ Date C .- Li-~I ;5--C7?- http://www.ci.farmington.mn.us/Commission/B&Capp.htm 4/18/2006 7/( City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmington.mn.us TO: Mayor, Council members and City Administrator FROM: Robin Roland, Finance Director RE: Set Council Workshops DATE: May 1, 2006 INTRODUCTION Two separate workshops are requested during the month of May; one by the Park & Recreation Commission and one by Newland Communities. DISCUSSION PRAC members are interested in moving their May monthly meeting from May 10th to May 1 ih in order to hold a workshop at 6:00 p.m. on May 1 ih with the City Council in the City Hall Council Chambers. The purpose of the workshop would be to discuss what future direction the City Council would like the PRAC to take regarding the construction of either new indoor or outdoor recreational facilities. If the workshop is able to be held on May 17th, a meeting agenda would be prepared and distributed in advance of the workshop. If the Wednesday, May 17th date does not work for City Council members, then an alternate date should be identified. Newland Communities has requested a joint Council, Planning Commission and Parks & Recreation Advisory Committee workshop to discuss their Fairhill development plan. The workshop would be held on Wednesday May 23rd at 5:30. Newland's concept land plan and a time line for the appropriate approvals would be presented. Staff believes this workshop would provide an opportunity for the elected and appointed bodies to give feedback to the developer with enough time for the developer to proceed with a PUD hearing at the June Planning Commission meeting. Subsequent action by the City Council at the second meeting in June would set things in motion to achieve a platting process for the development with enough time to start the grading for the first phase of the 195th Street project by the end of summer. Newland has also proposed that this meeting could be held at their Stonemill farms location in Woodbury so that commission and council members could get an idea of a similar project. They would provide transportation from Farmington City Hall. ACTION REQUESTED 1) Approve May 17, 2006 at 6:00 p.m. for a workshop to occur between the City Council and Park and Recreation Advisory Commission. 2) Approve May 23, 2006 at 5:30 p.m. for a joint City Council, Planning Commission and Park and Recreation Advisory Commission meeting. Respectfully Submitted ~k~ Robin Roland Finance Director cc: Planning Commission Members Park and Recreation Advisory Commission Members Krista Fleming, Newland Communities Peter Coyle, Larkin Hoffman Daly 71. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farminJ!ton.mn.us TO: Mayor, Council members and City Administrator FROM: Robin Roland, Finance Director RE: Adopt Reimbursement Resolution DATE: May 1, 2006 INTRODUCTION In order to finance the costs ofthe First Street Garage Project and the new City Hall, the City will sell bonds in 2007. These bonds, when issued, will reimburse expenditures incurred in 2006. Under the Internal Revenue Code, a declaration of this intent is required. DISCUSSION The First Street Garage project will be constructed in 2006 in order to house vehicles currently stored in the Blaha building on the site of the future City Hall Construction. The construction of the garage will utilize available City funds until bonds are issued in 2007 for the City Hall Project. However, under Internal Revenue Section 1.150-2 of Income Tax Regulations, if the possibility exists that the City will reimburse itself for expenses incurred prior to the bonds being issued, a resolution declaring that intent must be passed by the City Council. ACTION REQUESTED Adopt the attached resolution establishing compliance with Reimbursement Bond regulations under IRS Code. Respectfully Submitted 4?~ Robin Roland Finance Director RESOLUTION NO. RESOLUTION ESTABLISIDNG PROCEDURES RELATING TO COMPLIANCE WITH REIMBURSEMENT BOND REGULATIONS UNDER THE INTERNAL REVENUE CODE BE IT RESOLVED by the City Council (the "Council") of the City of Farmington, Minnesota (the "City"), as follows: 1. Recitals. (a) The Internal Revenue Service has issued Treasury Regulations, Section 1.150-2 (as the same may be amended or supplemented, the "Regulations"), dealing with "reimbursement bond" proceeds, being proceeds of the City's bonds used to reimburse the City for any project expenditure paid by the City prior to the time of the issuance of those bonds. (b) The Regulations generally require that the City make a declaration of intent to reimburse itself for such prior expenditures out of the proceeds of subsequently issued bonds, that such declaration be made not later than 60 days after the expenditure is actually paid, and that the bonding occur and the written reimbursement allocation be made from the proceeds of such bonds within 18 months after the later of (l) the date of payment of the expenditure or (2) the date the project is placed in service (but in no event more than 3 years after actual payment). (c) The City heretofore implemented procedures for compliance with the predecessor versions of the Regulations and desires to amend and supplement those procedures to ensure compliance with the Regulations. (d) The City's bond counsel has advised the City that the Regulations do not apply, and hence the provisions of this Resolution are intended to have no application to payments of City project costs first made by the City out of the proceeds of bonds issued prior to the date of such payments. 2. Official Intent Declaration. The Regulations, in the situations in which they apply, require the City to have declared an official intent (the "Declaration") to reimburse itself for previously paid project expenditures out of the proceeds of subsequently issued bonds. The Council hereby authorizes the City Finance Director to make the City's Declarations or to delegate from time to time that responsibility to other appropriate City employees. Each Declaration shall comply with the requirements of the Regulations, including without limitation the following: (a) Each Declaration shall be made not later than 60 days after payment of the applicable project cost and shall state that the City reasonably expects to reimburse itself for the expenditure out of the proceeds of a bond issue or similar borrowing. Each Declaration may be made substantially in the form of the Exhibit A, which is attached to and made a part of this Resolution, or in any other format which may at the time comply with the Regulations. (b) Each Declaration shall (1) contain a reasonably accurate description of the "project," as defined in the Regulations (which may include the property or program to be financed, as applicable), to which the expenditure relates and (2) state the maximum principal amount of bonding expected to be issued for that project. (c) Care shall be taken so that the City, or its authorized representatives under this Resolution, not make Declarations in cases where the City does not reasonably expect to issue reimbursement bonds to finance the subject project costs, and the City officials are hereby authorized to consult with bond counsel to the City concerning the requirements of the Regulations and their application in particular circumstances. (d) The Council shall be advised from time to time on the desirability and timing of the issuance of reimbursement bonds relating to project expenditures for which the City has made Declarations. 3. Reimbursement Allocations. The designated City officials shall also be responsible for making the "reimbursement allocations" described in the Regulations, being generally written allocations that evidence the City's use of the applicable bond proceeds to reimburse the original expenditures. 4. Effect. This Resolution shall amend and supplement all prior resolutions and/or procedures adopted by the City for compliance with the Regulations (or their predecessor versions), and, henceforth, in the event of any inconsistency, the provisions of this Resolution shall apply and govern. Adopted this _ day of , by the City Council. 916757.01 2 EXHIBIT A Declaration of Official Intent The undersigned, being the duly appointed and acting City Finance Director of the City of Farmington, Minnesota (the "City"), pursuant to and for purposes of compliance with Treasury Regulations, Section 1.150-2 (the "Regulations"), under the Internal Revenue Code of 1986, as amended, hereby states and certifies on behalf of the City as follows: 1. The undersigned has been and is on the date hereof duly authorized by the City Council to make and execute this Declaration of Official Intent (the "Declaration") for and on behalf of the City. 2. This Declaration relates to the following project, property or program (the "Project") and the costs thereof to be financed: First Street Garage New City Hall $ 500,000 $8,600,000 3. The City reasonably expects to reimburse itself for the payment of certain costs of the Project out of the proceeds of a bond issue or similar borrowing (the "Bonds") to be issued by the City after the date of payment of such costs. As of the date hereof, the City reasonably expects that $9,200,000 is the maximum principal amount of the Bonds which will be issued to finance the Project. 4. Each expenditure to be reimbursed from the Bonds is or will be a capital expenditure or a cost of issuance, or any of the other types of expenditures described in Section 1.150-2( d)(3) of the Regulations. 5. As of the date hereof, the statements and expectations contained in this Declaration are believed to be reasonable and accurate. Date: City City of Farmington, Minnesota A-I CER TIFICA nON The undersigned, being the duly qualified and acting City Finance Director of the City of Farmington, Minnesota, hereby certifies the following: The foregoing is a true and correct copy of a Resolution on file and of official, publicly available record in the offices of the City, which Resolution relates to procedures of the City for compliance with certain IRS Regulations on reimbursement bonds. Said Resolution was duly adopted by the governing body of the City (the "Council") at a regular or special meeting of the Council held on May 1,2006. Said meeting was duly called, regularly held, open to the public, and held at the place at which meetings of the Council are regularly held. Council Member moved the adoption of the Resolution, which motion was seconded by Council Member . A vote being taken on the motion, the following members of the Council voted in favor of the motion to adopt the Resolution: and the following voted against the same: Whereupon said Resolution was declared duly passed and adopted. The Resolution is in full force and effect and no action has been taken by the Council which would in any way alter or amend the Resolution. WITNESS MY HAND officially as the City Minnesota, this _ day of of the City of Farmington, City City of Farmington, Minnesota 916757,01 7/?7 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, and City Administrator ~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation - Accounting Technician AIR DATE: May 1, 2006 INTRODUCTION The recruitment and selection process for the appointment of a full-time Accounting Technician AIR has been completed. DISCUSSION After a thorough review by the Finance Department and the Human Resources Office, a contingent offer of employment has been made to JoAnn Eagen, subject to ratification by the City Council. Ms. Eagen has an extensive background in Accounts Receivable, Accounts Payable, and Customer Service, and meets the qualifications for this position. BUDGET IMPACT Funding for this position is authorized in the 2006 budget. ACTION REQUESTED Approve the appointment of Ms. JoAnn Eagen as Accounting Technician AIR in the Finance Department effective on May 8, 2006. Respectfully submitted, i /L/~ ~~end:andt:SPHR ; Human Resources Director cc: file 7h City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, City Council and City Administrator ~ FROM: Kevin Carroll, Community Development Director SUBJECT: 22Sth Street Maintenance Agreement (Castle Rock Township) DATE: May 1, 2006 INTRODUCTION A proposed Joint Resolution with Castle Rock Township regarding the future maintenance of a portion of 22Sth Street is ready for the City Council's consideration. DISCUSSION Staff members of the City of Farmington and Castle Rock Township, with the assistance of the members of the Farmington/Castle Rock Discussion Group, have negotiated the terms of a roadway maintenance agreement for a portion of 22Sth Street. The roadway segment in question, which is depicted on the map that is included with the attached Joint Resolution, lies adjacent to the Executive Estates residential development in Farmington (on the north) and a number of parcels of property located in Castle Rock Township (on the north and south). Castle Rock Township representatives have previously indicated that the existence of a mutually acceptable maintenance agreement would be a Rrerequisite to the Township's approval of the plans for the reconstruction of the portion of 22St Street adjacent to the Executive Estates development. The Town Board of Castle Rock Township approved the attached Joint Resolution at a recent meeting. ACTION REQUESTED Motion to approve the proposed Joint Resolution with Castle Rock Township regarding the future maintenance of a portion of 22Sth Street. Respectfully Submitted, /,/ ~ /, /J/~ //1 J')-(J-?--..--' L-- C1.~--t:--'-'L".c>:"--e::.( - e---..J Kevin Carroll Community Development Director cc: Castle Rock Township Lee Mann, City Engineer/Public Works Director TOWN OF CASTLE ROCK CITY OF FARMINGTON IN THE MA ITER OF THE JOINT RESOLUTION OF THE TOWN OF CASTLE ROCK AND THE CITY OF FARMINGTON, PROVIDING FOR JOINT MAINTENANCE OF 22STH STREET JOINT RESOLUTION WHEREAS, the City of Farmington has annexed properties abutting one side of 22Sth Street, a township road under the jurisdiction and authority of Castle Rock Township, and; WHEREAS, Minnesota Statutes ~414.038 provides that "[w]henever a municipality annexes property abutting one side of a township road, the segment of road abutting the annexed property must be treated as a line road and is subject to 164.14" which in turn specifies that the city and town "may enter into agreements providing for the equitable division of the costs and responsibilities to be borne by. each" and; NOW, THEREFORE, the Township of Castle Rock and the City of Farmington jointly agree to the following: 1. The Township and City hereby establish that section of225th Street from its western intersection at State Trunk Highway 3 east past the Executive Estates Plat to the southwest comer of the Fountain Valley Golf Course property as a line road subject to the joint authority and responsibility of both the city and township over the entire right of way along this segment. 2. With respect to the western portion of this segment of22Sth Street (from Highway 3 east to the easternmost entrance to the Executive Estates Plat), the City will improve or cause this segment to be paved to current City standards, and thereafter Castle Rock Township will plow it in the winter (at the Township's expense) and the City will perform all other required maintenance (at the City's expense). 3. With respect to the eastern portion of this segment of22Sth Street (from the easternmost entrance to the Executive Estates Pla1: to the southwest comer of the Fountain Valley Golf Course property), the following will apply: ifor when this eastern portion is paved by the developer of Executive Estates, and if that work is done in a manner consistent with City standards, the City shall perform all required maintenance (with the exception of snow plowing, which will be performed by Castle Rock Township) on that portion of the road until December 31, 2008. This interim joint maintenance agreement will expire on said date, unless the City and the Township have jointly agreed by then to extend or modify the interim agreement. Factors to be considered at that time will include the relative number or proportion of City and Township properties served by the roadway segment in question, and the existence (or lack thereof) of pavement on 225th Street along the southern border of the Fountain Valley Golf Course property. 1 Approved and Adopted this -1L day of (jf/~L, 2006. Approved and Adopted this _ day of , 2006. TOWN OF CASTLE ROCK BY: ~~dL~<~~ CITY OF FARMINGTON BY: Its Town Board Chair Its Mayor AND lJ?~ i:-c;za; AND Its Town Board Clerk Its City Administrator 2 . I I - ~ ~ BJ .. .. U T I ~-Ril . Ii I I - I I 1 L ' ......... .. '"'I .._ ~u I D "" T > I CASTLE ROCK TOWNSHIP .~ I I I I - - It. V t /" \ Ij C JTSIDI c:llY ..-n I J I t I I ~ ~ ~ L I o.--..J I Irl~ I I ""u- "'" '- , /-~~ --- I I i I 1=~ :!f- z z I!! I Z I ~ - '-- r- I I - I I J I I I I I 225TH STREET 225th Street Agreement D Western Portion ! _ Eastern Portion D Existing City of Farmington I o o /0 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, City Council and City Administrator ~ FROM: Tony Wippler, Assistant City Planner SUBJECT: Findings of Fact for denial of Text Amendment - Larry and Michael Conroy DATE: May 1, 2006 INTRODUCTION / DISCUSSION Larry and Michael Conroy applied for a Text Amendment to Section 10-5-21 of the City Code to allow a fitness/exercise club in the IP Zoning District. The Planning Commission held a public hearing and took testimony on this issue on April 11, 2006. The Planning Commission voted 5-0 to recommend denial of the text amendment requested by Michael and Larry Conroy and forwarded the request onto the City Council. The City Council reviewed the application for Text Amendment at its April 17, 2006 regular meeting and upheld the recommendation of the Planning Commission with a 5-0 vote. Attached for City Council consideration are Findings of Facts prepared by staff, which outline the basis for the denial of the Text Amendment application. ACTION REQUESTED Adopt the Findings of Fact. Respectfully submitted, -;;;;,~ W~ Tony Wippler, Assistant City Planner Cc: Michael and Larry Conroy CITY OF FARMINGTON DAKOTA COUNTY, MINNESOTA INRE: Application of Larry and Michael Conroy For a Text Amendment to allow a fitness/exercise club in the IP Zoning District FINDINGS OF FACT AND DECISION On April 11, 2006 and April17, 2006 the Farmington Planning Commission and City Council met, respectively, to consider the application of Larry and Michael Conroy for a text amendment to Section 10-5-21 of the City Code to allow a fitness/exercise club in the IP zoning district. The applicant was present at the April 11, 2006 Planning Commission meeting and heard testimony from all interested persons wishing to speak. City now makes the following findings of fact: FINDINGS OF FACT 1. The applicants requested a text amendment to allow a fitness/exercise club within the IP Zoning District, more specifically, 21205 Eaton Avenue. 2. According to the City Code a fitness/exercise club is neither a permitted or conditional use in the IP Zoning District. 3. The City of Farmington's HRA and Planning Commission previously discussed this issue in May 2005. At that time both the HRA and Planning Commission expressed a concern that a fitness/exercise facility was not the "highest and best" use of industrial property and indicated that it should not be allowed. 4. The text amendment was formally requested by the applicants on March 27, 2006. At which time a public hearing was set for the April 11, 2006 Planning Commission meeting. The Planning Commission held the public hearing on April 11, 2006, took testimony on the request and recommended to deny the request based on the previous discussion that was held by the HRA and Planning Commission in May 2005. 5. The City Council reviewed the Planning Commission recommendation of denial at its regular meeting on April 17 , 2006 and upheld the Planning Commission's recommendation on the basis that a fitness/exercise club is not an appropriate use for industrially zoned property, especially when it would be opened 24 hours. DECISION Applicant's request for a text amendment allowing a fitness/exercise club within the IP Zoning District is denied. CITY OF FARMINGTON BY: Mayor ATTEST: Its Administrator ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.cLfarmin1!ton.mn.lls TO: Mayor, Council members and City Administrator FROM: Robin Roland, Finance Director RE: Approve Agreements - Wold Architects DATE: May 1, 2006 INTRODUCTION Wold Architects request that the City approve the attached agreements to provide the Architectural and Engineering services for the First Street Garage project and the City Hall project. DISCUSSION Council directed staff to proceed with planning for construction of a New City Hall in 2007 and the construction of a new First Street Garage in 2006. Wold Architects was determined in 2004 to be the desired architect to design the City Hall project. Wold has provided contract documents for the Architectural services for the Garage and City Hall projects. These contract documents are consistent with the previous projects Wold has done for the City and within the budgetary guidelines of these two projects. BUDGET IMPACT Services are to be provided at an estimated cost of 6% of the total construction cost of each of the projects. This would mean a cost for the First Street Garage of $24,600 and for the City Hall project of$414,000. ACTION REQUESTED Approve signing the Architectural and Engineering service agreements for the First Street Garage and City Hall projects with Wold Architects. Respectfully Submitted ~~ Finance Director WglU ST. PAUL, MN El.CIN,IL TROY, MI DENVER, CO M[KNESOTA OFF[CE 305 SI. 1',111( S'IREEI ST. PAll, MINNESOTA 55102 65[.227.7773 F\x 651.22.3.5646 \\/\Xi\X. \\/0 L DA F. C(),'\I MA I L(q;\XrO I.I)/\E. C01\1 April 11, 2006 Robin Roland City of Farmington 325 Oak Street Farmington, Minnesota 55024 Rc: City of Farmington - New City Hall and 151 Street Garage Commission No. 9999 Dear Robin: Thank you for giving us this opportunity to continue our long term relationship with the City of Farmington by providing Architectural and Engineering services for the New City Hall and 151 Street Garage. We are using a construction budget of $6,600,000 for the City Hall and a construction budget of $390,000 for the 151 Street Garage. We typically include half of the construction contingency when establishing our fees. Our fees for this work would be 6% of the cost of construction and is calculated as follows: City Hall $6,600,000 + $300,000 = $6,900,000 x 6% = $414,000 Arch. Fee 151 Street Gara2e $390,000 + $20,000 = $410,000 x 6% - $24,600 Arch. Fee Reimbursables would be billed at cost. We look forward to continuing the work outlined in the studies. A draft contract is included for your review. Sincerely, WOLD ARCHITECTS AND ENGINEERS ~~ John McNamara, AlA Associate Enclosure cc: Mike Cox, Wold Matt Mooney, Wold CK/9999/CI_ Fannington/apr06 'lAIA Document 8151" -1997 Abbreviated Standard Form of Agreement Between Owner and Architect AGREEMENT made as of the day of (In words, indicate day, month and year) in the year BETWEEN the Architect's client identified as the Owner: (Name. address and other information) City of Farmington 325 Oak Street Farmington. Minnesota 55024 and the Architect: (Name, address and other information) Wold Architects and Engineers 305 St. Peter Street St. Paul. Minnesota 55102 Telephone Number: 651-227-7773 Fax Number: 651-223-5646 For the following Project: (Include detailed description of Project) Design and Construction Contract Administration services for a new City Hall facility located on a new site in Farmington. Minnesota approximately 36.000 square feet in area. Design and Construction Contract Administration services for a new storage garage located in downtown Farmington. Minnesota approximately 4.000 square feet in area. Current and future projects agreed upon in writing by both parties. The Owner and Architect agree as follows. ADDITIONS AND DELETIONS: The author of this document has added information needed for its completion. The author may also have revised the text of the original AlA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AlA text. This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification. AlA Document B151TM -1997. Copyright @1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. WARNING: /\LA;'" protected by U,S. Copyright Lal..v Of distdbcltion of AIA- m civil pos~3ibie Hlt;;, This document was produced by AlA software at 12:32:14 on under Order NO.l000218721 2 which expires on 1/30/2007, and is not for resale. User Notes: ~ (2235821581) ARTICLE 1 ARCHITECT'S RESPONSIBILITIES 91.1 The services performed by the Architect, Architect's employees and Architect's consultants shall be as enumerated in Articles 2, 3 and 12, 91.2 The Architect's services shall be performed as expeditiously as is consistent with professional skill and care and the orderly progress of the Project. The Architect shall submit for the Owner's approval a schedule for the performance of the Architect's services which may be adjusted as the Project proceeds. This schedule shall include allowances for periods of time required for the Owner's review and for approval of submissions by authorities having jurisdiction over the Project. Time limits established by this schedule approved by the Owner shall not, except for reasonable cause, be exceeded by the Architect or Owner. 9 1.3 The Architect shall designate a representative authorized to act on behalf of the Architect with respect to the Project. 91.4 The services covered by this Agreement are subject to the time limitations contained in Section 11.5.1. ARTICLE 2 SCOPE OF ARCHITECT'S BASIC SERVICES 9 2.1 DEFINITION The Architect's Basic Services consist of those described in Sections 2.2 through 2.6 and any other services identified in Article 12 as part of Basic Services, and include normal structural, mechanical and electrical engineering services~, civil engineering and landscaping. 92.2 SCHEMATIC DESIGN PHASE 9 2.2.1 The Architect shall review the program furnished by the Owner to ascertain the requirements of the Project and shall arrive at a mutual understanding of such requirements with the Owner. 92.2.2 The Architect shall provide a preliminary evaluation of the Owner's program, schedule and construction budget requirements, each in terms of the other, subject to the limitations set forth in Section 5.2. I. 92.2.3 The Architect shall review with the Owner alternative approaches to design and construction of the Project. 9 2.2.4 Based on the mutually agreed-upon program, schedule and construction budget requirements, the Architect shall prepare, for approval by the Owner, Schematic Design Documents consisting of drawings and other documents illustrating the scale and relationship of Project components. 9 2.2.5 The Architect shall submit to the Owner a preliminary estimate of Construction Cost based on current area, volume or similar conceptual estimating techniques. 9 2.3 DESIGN DEVELOPMENT PHASE 92.3.1 Based on the approved Schematic Design Documents and any adjustments authorized by the Owner in the program, schedule or construction budget, the Architect shall prepare, for approval by the Owner, Design Development Documents consisting of drawings and other documents to fix and describe the size and character of the Project as to architectural, structural, mechanical and electrical systems, materials and such other elements as may be appropriate. 92.3.2 The Architect shall advise the Owner of any adjustments to the preliminary estimate of Construction Cost. 9 2.4 CONSTRUCTION DOCUMENTS PHASE 9 2.4.1 Based on the approved Design Development Documents and any further adjustments in the scope or quality of the Project or in the construction budget authorized by the Owner, the Architect shall prepare, for approval by the Owner, Construction Documents consisting of Drawings and Specifications setting forth in detail the requirements for the construction of the Project. 9 2.4.2 The Architect shall assist the Owner in the preparation of the necessary bidding information, bidding forms, the Conditions of the Contract, and the form of Agreement between the Owner and Contractor. AlA Document 8151'" -1997. Copyright @1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. /, L\ bV U,S, COPVl'\qh! distribution 2 (:;\';1 possib!(' This document was produced by AlA software at 12:32:14 on 04/12/2006 under Orde. No.1000218721_2 which expires on 1/30/2007, and is not for resale. User Notes: (2235821581) 92.4.3 The Architect shall advise the Owner of any adjustments to previous preliminary estimates of Construction Cost indicated by changes in requirements or general market conditions. 92.4.4 The Architect shall assist the Owner in connection with the Owner's responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project. 92.5 BIDDING OR NEGOTIATION PHASE ~ 2.5.1 The Architect, following the Owner's approval of the Construction Documents and of the latest preliminary estimate of Construction Cost, shall assist the Owner in obtaining bids or negotiated proposals and assist in awarding and preparing contracts for construction. ~ 2.5.2 In the event the lowest bid (or bids) exceeds the budget for the Proiect, the Architect. in consultation with and at the direction of the Owner. shall provide such modification in the contract documents as necessary to bring the cost of the Proiect within budget, unless the Owner directs the architect to bid a proiect estimated overbudget. 92.6 CONSTRUCTION PHASE-ADMINISTRATION OF THE CONSTRUCTION CONTRACT 92.6.1 The Architect's responsibility to provide Basic Services for the Construction Phase under this Agreement commences with the award of the initial Contract for Construction and terminates at the earlier of the issuance to the Owner of the final Certificate for Payment or 60 days after the date of Substantial Completion of the Work. 92.6.2 The Architect shall provide administration of the Contract for Construction as set forth below and in the edition of AlA Document A201, General Conditions of the Contract for Construction, current as of the date of this Agreement, unless otherwise provided in this Agreement. Modifications made to the General Conditions, when adopted as part of the Contract Documents, shall be enforceable under this Agreement only to the extent that they are consistent with this Agreement or approved in writing by the Architect. 92.6.3 Duties, responsibilities and limitations of authority of the Architect under this Section 2.6 shall not be restricted, modified or extended without written agreement of the Owner and Architect with consent of the Contractor, which consent will not be unreasonably withheld. 92.6.4 The Architect shall be a representative of and shall advise and consult with the Owner during the administration of the Contract for Construction. The Architect shall have authority to act on behalf of the Owner only to the extent provided in this Agreement unless otherwise modified by written amendment. 92.6.5 The Architect, as a representative of the Owner, shall visit the site at intervals appropriate to the stage of the Contractor's operations, or as otherwise agreed by the Owner and the Architect in Article 12, (I) to become generally familiar with and to keep the Owner informed about the progress and quality of the portion of the Work completed, (2) to endeavor to guard the Owner against defects and deficiencies in the Work, and (3) to detennine in general if the Work is being performed in a manner indicating that the Work, when fully completed, will be in accordance with the Contract Documents. However, the Architect shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of the Work. The Architect shall neither have control over or charge of, nor be responsible for, the construction means, methods, techniques, sequences or procedures, or for safety precautions and programs in connection with the Work, since these are solely the Contractor's rights and responsibilities under the Contract Documents. 92.6.6 The Architect shall report to the Owner known deviations from the Contract Documents and from the most recent construction schedule submitted by the Contractor. However, the Architect shall not be responsible for the Contractor's failure to perform the Work in accordance with the requirements of the Contract Documents. The Architect shall be responsible for the Architect's negligent acts or omissions, but shall not have control over or charge of and shall not be responsible for acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons or entities performing portions of the Work. 92.6.7 The Architect shall at all times have access to the Work wherever it is in preparation or progress. 9 2.6.8 Except as otherwise provided in this Agreement or when direct communications have been specially authorized, the Owner shall endeavor to communicate with the Contractor through the Architect about matters AlA Document 8151 ™ - 1997. Copyright @ 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. tdA by U,S" Copynqht "listribution of 3 ch/' pos:3ib'e This document was produced by AlA software at 12:32:14 on 04/1212006 under Order NO.1 000218721 2 which expires on 1/30/2007, and is not for resale. User Notes: (2235821581) arising out of or relating to the Contract Documents, Communications by and with the Architect's consultants shall be through the Architect. 92.6.9 CERTIFICATES FOR PAYMENT 92.6.9.1 The Architect shall review and certify the amounts due the Contractor and shall issue certificates in such amounts. 92.6.9.2 The Architect's certification for payment shall constitute a representation to the Owner, based on the Architect's evaluation of the Work as provided in Section 2.6.5 and on the data comprising the Contractor's Application for Payment, that the Work has progressed to the point indicated and that, to the best of the Architect's knowledge, information and belief, the quality of the Work is in accordance with the Contract Documents. The foregoing representations are subject (1) to an evaluation of the Work for conformance with the Contract Documents upon Substantial Completion, (2) to results of subsequent tests and inspections, (3) to correction of minor deviations from the Contract Documents prior to completion, and (4) to specific qualifications expressed by the Architect. 92.6.9.3 The issuance of a Certificate for Payment shall not be a representation that the Architect has (1) made exhaustive or continuous on-site inspections to check the quality or quantity of the Work, (2) reviewed construction means, methods, techniques, sequences or procedures, (3) reviewed copies of requisitions received from Subcontractors and material suppliers and other data requested by the Owner to substantiate the Contractor's right to payment, or (4) ascertained how or for what purpose the Contractor has used money previously paid on account of the Contract Sum. 92.6.10 The Architect shall have authority to reject Work that does not conform to the Contract Documents. Whenever the Architect considers it necessary or advisable, the Architect shall have authority to require inspection or testing of the Work in accordance with the provisions of the Contract Documents, whether or not such Work is fabricated, installed or completed. However, neither this authority of the Architect nor a decision made in good faith either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the Architect to the Contractor, Subcontractors, material and equipment suppliers, their agents or employees or other persons or entities performing portions of the Work. 92.6.11 The Architect shall review and approve or take other appropriate action upon the Contractor's submittals such as Shop Drawings, Product Data and Samples, but only for the limited purpose of checking for conformance with information given and the design concept expressed in the Contract Documents. The Architect's action shall be taken with such reasonable promptness as to cause no delay in the Work or in the activities of the Owner, Contractor or separate contractors, while allowing sufficient time in the Architect's professional judgment to permit adequate review. Review of such submittals is not conducted for the purpose of determining the accuracy and completeness of other details such as dimensions and quantities, or for substantiating instructions for installation or performance of equipment or systems, all of which remain the responsibility of the Contractor as required by the Contract Documents. The Architect's review shall not constitute approval of safety precautions or, unless otherwise specifically stated by the Architect, of any construction means, methods, techniques, sequences or procedures. The Architect's approval of a specific item shall not indicate approval of an assembly of which the item is a component. 92.6.12 If professional design services or certifications by a design professional related to systems, materials or equipment are specifically required of the Contractor by the Contract Documents, the Architect shall specify appropriate performance and design criteria that such services must satisfy. Shop Drawings and other submittals related to the Work designed or certified by the design professional retained by the Contractor shall bear such professional's written approval when submitted to the Architect. The Architect shall be entitled to rely upon the adequacy, accuracy and completeness of the services, certifications or approvals performed by such design professionals. 92.6.13 The Architect shall prepare Change Orders and Construction Change Directives, with supporting documentation and data if deemed necessary by the Architect as provided in Sections 3.1.1 and 3.3.3, for the Owner's approval and execution in accordance with the Contract Documents, and may authorize minor changes in the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time which are consistent with the intent of the Contract Documents. 4 AlA Document 8151 ™ - 1997. Copyright @ 1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. ;:;/ tLS. Copydqh' -dL;tnbutlon ThiS document was produced by AlA software at 12:32: 14 on 04/12/2006 under Order No 1000218721 2 which expires on 1/30/2007, and is not for resale User Notes: (2235821581) 92.6.14 The Architect shall conduct inspections to determine the date or dates of Substantial Completion and the date of final completion, shall recei ve from the Contractor and forward to the Owner, for the Owner's review and records, written warranties and related documents required by the Contract Documents and assembled by the Contractor, and shall issue a final Certificate for Payment based upon a final inspection indicating the Work complies with the requirements of the Contract Documents. 92.6.15 The Architect shall interpret and decide matters concerning performance of the Owner and Contractor under, and requirements of, the Contract Documents on written request of either the Owner or Contractor. The Architect's response to such requests shall be made in writing within any time limits agreed upon or otherwise with reasonable promptness. 9 2.6.16 Interpretations and decisions of the Architect shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings. When making such interpretations and initial decisions, the Architect shall endeavor to secure faithful performance by both Owner and Contractor, shall not show partiality to either, and shall not be liable for results of interpretations or decisions so rendered in good faith. 92.6.17 The Architect shall render initial decisions on claims, disputes or other matters in question between the Owner and Contractor as provided in the Contract Documents. However, the Architect's decisions on matters relating to aesthetic effect shall be final if consistent with the intent expressed in the Contract Documents. 92.6.18 The Architect's decisions on claims, disputes or other matters in question between the Owner and Contractor, except for those relating to aesthetic effect as provided in Section 2.6.17, shall be subject to mediation and arbitration as provided in this Agreement and in the Contract Documents. ARTICLE 3 ADDITIONAL SERVICES 93.1 GENERAL 93.1.1 The services described in this Article 3 are not included in Basic Services unless so identified in Article 12, and they shall be paid for by the Owner as provided in this Agreement, in addition to the compensation for Basic Services. The services described under Sections 3.2 and 3.4 shall only be provided if authorized or confirmed in writing by the Owner. If services described under Contingent Additional Services in Section 3.3 are required due to circumstances beyond the Architect's control, the Architect shall notify the Owner prior to commencing such services. If the Owner deems that such services described under Section 3.3 are not required, the Owner shall give prompt written notice to the Architect. If the Owner indicates in writing that all or part of such Contingent Additional Services are not required, the Architect shall have no obligation to provide those services. 93.2 PROJECT REPRESENTATION BEYOND BASIC SERVICES 93.2.1 If more extensive representation at the site than is described in Section 2.6.5 is required, the Architect shall provide one or more Project Representatives to assist in carrying out such additional on-site responsibilities. 9 3.2.2 Project Representatives shall be selected, employed and directed by the Architect, and the Architect shall be compensated therefor as agreed by the Owner and Architect. The duties, responsibilities and limitations of authority of Project Representatives shall be as described in the edition of AlA Document B352 current as of the date of this Agreement, unless otherwise agreed. 93.2.3 Through the presence at the site of such Project Representatives, the Architect shall endeavor to provide further protection for the Owner against defects and deficiencies in the Work, but the furnishing of such project representation shall not modify the rights, responsibilities or obligations of the Architect as described elsewhere in this Agreement. 9 3.3 CONTINGENT ADDITIONAL SERVICES 93.3.1 Making revisions in drawings, specifications or other documents when such revisions are: ,1 inconsistent with approvals or instructions previously given by the Owner, including revisions made necessary by adjustments in the Owner's program or Project budget; ,2 required by the enactment or revision of codes, laws or regulations subsequent to the preparation of such documents; or ,3 due to changes required as a result of the Owner's failure to render decisions in a timely manner. This AlA Document B151™ -1997. Copyright @1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. U S. Copyrigh1 di~~u~ibutiDn vii document was produced by AlA software at 12:32:14 on 04/12/2006 under Order No 1 (1()0218721 User Notes: This 2 which expires on 1/30/2007, and is not for resale. (2235821581 ) 5 9 3.3.2 Providing services required because of significant changes in the Project including, but not limited to, size, quality, complexity, the Owner's schedule, or the method of bidding or negotiating and contracting for construction, except for services required under Section 5,2.5. 93.3.3 Preparing Drawings,-8peeifications and other documentatien-anfl--supporting data, evaluating Contractor's proposals, and providing other services in connection with Change Orders and Construction Change Directives. These services are part of Basic Services. 9 3.3.4 Providing services in connection with evaluating substitutions proposed by the Contractor and making subsequent revisions to Drawings, Specifications and other documentation resulting therefrom. 93.3.5 Providing consultation concerning replacement of Work damaged by fire or other cause during construction, and furnishing services required in connection with the replacement of such Work. 9 3.3.6 Providing services made necessary by the default of the Contractor, by major defects or deficiencies in the Work of the Contractor, or by failure of performance of either the Owner or Contractor under the Contract for Construction. 93.3.7 Providing services in evaluating an extensive number of claims submitted by the Contractor or others in connection with the Work. 93.3.8 Providing services in connection with a public hearing, a dispute resolution proceeding or a legal proceeding except where the Architect is party thereto. 9 3.3.9 Preparing documents for alternate, separate or sequential bids or providing services in connection with bidding, negotiation or construction prior to the completion of the Construction Documents Phase. 93.4 OPTIONAL ADDITIONAL SERVICES 93.4.1 Proyiding analyses of the Owner's needs and programming the requirements of the Pro-ject. These services are part of Basic Services. 9 3.4.2 Providing financial feasibility or other special studies. 93.4.3 Providing planning sl:lrveys, site evaluations or comparative studies of prospective sites. These services are part of Basic Services. 93.4.4 Providing special surveys, environmental studies and submissions required for approvals of governmental authorities or others having jurisdiction over the Project. 93.4.5 Providing services relative to future facilities, systems and equipment. 9 3.4.6 Providing services to investigate existing conditions or facilities or to make measured drawings thereof. 93.4.7 Providing services to verify the accuracy of drawings or other information furnished by the Owner. 9 3.4.8 Providing coordination of construction performed by separate contractors or by the Owner's own forces and coordination of services required in connection with construction performed and equipment supplied by the Owner. 9 3.4.9 Providing services in connection with the work of a construction manager or separate consultants retained by the Owner. 93.4.10 Providing detailed estimates of Construction Cost. These shall be considered as Basic Service. 93.4.11 Providing detailed quantity surveys or inventories of material, equipment and labor. 93.4.12 Providing analyses of owning and operating costs. 6 AIADocument B15FM -1997. Copyright @ 1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved. l\ ~, U. S. CoPvnqhr dL:.;tr'bution This 2 which expires on 1/30/2007, and IS not for resale. (2235821581 ) document was produced by AlA software at 12:32:14 on 04/12/2006 under Order User Notes: 93.4.13 Providing interior design and other similar services required for or in connection with the selection, procurement or installation of furniture, furnishings and related equipment. 93.4.14 Providing services for planning tenant or rental spaces. 93.4.15 Making investigations, inventories of materials or equipment, or valuations and detailed appraisals of existing facilities. 93.4.16 Preparing a set ofreproducible record drawings showing significant changes in the Work made during construction based on marked-up prints, drawings and other data furnished by the Contractor to the Architect. 93.4.17 Providing assistance in the utilization of equipment or systems such as testing, adjusting and balancing, preparation of operation and maintenance manuals, training personnel for operation and maintenance, and consultation during operation. 93.4.18 Providing services after issuance to the Owner of the final Certificate for Payment, or in the absence of a final Certificate for Payment, more than 60 days after the date of Substantial Completion of the Work. 93.4.19 Providing services of consultants for other than architectural, structural, mechanical and electrical engineering. civil engineering, landscape design portions of the Project provided as a part of Basic Services. 93.4.20 Providing any other services not otherwise included in this Agreement or not customarily furnished in accordance with generally accepted architectural practice. ARTICLE 4 OWNER'S RESPONSIBILITIES 94.1 The Owner shall provide full information in a timely manner regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner's objectives, schedule, constraints and criteria, including space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. The Owner shall furnish to the Architect, within 15 days after receipt of a written request, information necessary and relevant for the Architect to evaluate, give notice of or enforce lien rights. 94.2 The Owner shall establish and periodically update an overall budget for the Project, including the Construction Cost, the Owner's other costs and reasonable contingencies related to all of these costs. 94.3 The Owner shall designate a representative authorized to act on the Owner's behalf with respect to the Project. The Owner or such designated representative shall render decisions in a timely manner pertaining to documents submitted by the Architect in order to avoid unreasonable delay in the orderly and sequential progress of the Architect's services. 94.4 The Owner shall furnish surveys to describe physical characteristics, legal limitations and utility locations for the site of the Project, and a written legal description of the site. The surveys and legal information shall include, as applicable, grades and lines of streets, alleys, pavements and adjoining property and structures; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark. 94.5 The Owner shall furnish the services of geotechnical engineers when such services are requested by the Architect. Such services may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with reports and appropriate recommendations. 94.6 The Owner shall furnish the services of consultants other than those designated in Section 4.5 when such services are requested by the Architect and are reasonably required by the scope of the Project. AlA Document 8151TM -1997. Copyright @1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. ~. US, Gopyriqhl civil document was produced by AlA software at 12:32:14 on User Notes: This 7 ~ 4.7 The Owner shall furnish structural, mechanical, and chemical tests; tests for air and water pollution; tests for hazardous materials; and other laboratory and environmental tests, inspections and reports required by law or the Contract Documents. ~ 4.8 The Owner shall furnish all legal, accounting and insurance services that may be necessary at any time for the Project to meet the Owner's needs and interests. Such services shall include auditing services the Owner may require to verify the Contractor's Applications for Payment or to ascertain how or for what purposes the Contractor has used the money paid by or on behalf of the Owner. ~ 4.9 The services, information, surveys and reports required by Sections 4.4 through 4.8 shall be furnished at the Owner's expense, and the Architect shall be entitled to rely upon the accuracy and completeness thereof. ~ 4.10 The Owner shall provide prompt written notice to the Architect if the Owner becomes aware of any fault or defect in the Project, including any errors, omissions or inconsistencies in the Architect's Instruments of Service. ARTICLE 5 CONSTRUCTION COST ~ 5.1 DEFINITION ~ 5.1.1 The Construction Cost shall be the total cost or, to the extent the Project is not completed, the estimated cost to the Owner of all elements of the Project designed or specified by the Architect. ~ 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, including the costs of management or supervision of construction or installation provided by a separate construction manager or contractor, plus a reasonable allowance for their overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market conditions at the time of bidding and for changes in the Work. ~ 5.1.3 Construction Cost does not include the compensation of the Architect and the Architect's consultants, the costs of the land, rights-of-way and financing or other costs that are the responsibility of the Owner as provided in Article 4. ~ 5.2 RESPONSIBILITY FOR CONSTRUCTION COST ~ 5.2.1 Evaluations of the Owner's Project budget, the preliminary estimate of Construction Cost and detailed estimates of Construction Cost, if any, prepared by the Architect, represent the Architect's judgment as a design professional familiar with the construction industry. It is recognized, however, that neither the Architect nor the Owner has control over the cost of labor, materials or equipment, over the Contractor's methods of determining bid prices, or over competitive bidding, market or negotiating conditions. Accordingly, the Architect cannot and does not warrant or represent that bids or negotiated prices will not vary from the Owner's Project budget or from any estimate of Construction Cost or evaluation prepared or agreed to by the Architect. ~ 5.2.2 No fixed limit of Construction Cost shall be established as a condition of this Agreement by the furnishing, proposal or establishment of a Project budget, unless such fixed limit has been agreed upon in writing and signed by the parties hereto. If such a fixed limit has been established, the Architect shall be permitted to include contingencies for design, bidding and price escalation, to determine what materials, equipment, component systems and types of construction are to be included in the Contract Documents, to make reasonable adjustments in the scope of the Project and to include in the Contract Documents alternate bids as may be necessary to adjust the Construction Cost to the fixed limit. Fixed limits, if any, shall be increased in the amount of an increase in the Contract Sum occurring after execution of the Contract for Construction. ~ 5,2.3 If the Bidding or Negotiation Phase has not commenced within 90 days after the Architect submits the Construction Documents to the Owner, any Project budget or fixed limit of Construction Cost shall be adjusted to retlect changes in the general level of prices in the construction industry. ~ 5.2,4 If a fixed limit of Construction Cost (adjusted as provided in Section 52.3) is exceeded by the lowest bona fide bid or negotiated proposal, the Owner shall: .1 give written approval of an increase in such fixed limit; .2 authorize rebidding or renegotiating of the Project within a reasonable time; .3 terminate in accordance with Section 8.5; or 8 AlA Document 8151TM -1997. Copyright @1974, 1978, 1987 and 1997 by The American Institute of Architects. All rights reserved. \.).5. <>::)j,)yrighl :FsUibut;nr" This document was produced by AlA software at 12:32:14 on 04/12/2006 under Order No.1 0002187? 1 which expires on 1/30/2007, and is not for resale. User Notes: (2235821581) .4 cooperate in revising the Project scope and quality as required to reduce the Construction Cost. ~ 5.2.5 If the Owner chooses to proceed under Section 5.2.4.4, the Architect, without additional compensation, shall modify the documents for which the Architect is responsible under this Agreement as necessary to comply with the fixed limit, if established as a condition of this Agreement. The modification of such documents without cost to the Owner shall be the limit of the Architect's responsibility under this Section 5.2,5. The Architect shall be entitled to compensation in accordance with this Agreement for all services performed whether or not the Construction Phase is commenced. ARTICLE 6 USE OF ARCHITECT'S INSTRUMENTS OF SERVICE ~ 6.1 Drawings, specifications and other documents, including those in electronic form, prepared by the Architect and the Architect's consultants are Instruments of Service for use solely with respect to this Project. The Architect and the Architect's consultants shall be deemed the authors and owners of their respective Instruments of Service and shall retain all common law, statutory and other reserved rights, including copyrights. ~ 6.2 Upon execution of this Agreement, the Architect grants to the Owner a nonexclusive license to reproduce the Architect's Instruments of Service solely for purposes of constructing, using and maintaining the Project, provided that the Owner shall comply with all obligations, including prompt payment of all sums when due, under this Agreement. The Architect shall obtain similar nonexclusive licenses from the Architect's consultants consistent with this Agreement. Any termination of this Agreement prior to completion of the Project shall terminate this license. Upon such termination, the Owner shall refrain from making further reproductions of Instruments of Service and shall return to the Architect within seven days of termination all originals and reproductions in the Owner's possession or control. If and upon the date the Architect is adjudged in default of this Agreement, the foregoing license shall be deemed terminated and replaced by a second, nonexclusive license permitting the Owner to authorize other similarly credentialed design professionals to reproduce and, where permitted by law, to make changes, corrections or additions to the Instruments of Service solely for purposes of completing, using and maintaining the Project. ~ 6.3 Except for the licenses granted in Section 6.2, no other license or right shall be deemed granted or implied under this Agreement. The Owner shall not assign, delegate, sublicense, pledge or otherwise transfer any license granted herein to another party without the prior written agreement of the Architect. However, the Owner shall be permitted to authorize the Contractor, Subcontractors, Sub-subcontractors and material or equipment suppliers to reproduce applicable portions of the Instruments of Service appropriate to and for use in their execution of the Work by license granted in Section 6.2. Submission or distribution of Instruments of Service to meet official regulatory requirements or for similar purposes in connection with the Project is not to be construed as publication in derogation of the reserved rights of the Architect and the Architect's consultants. The Owner shall not use the Instruments of Service for future additions or alterations to this Project or for other projects, unless the Owner obtains the prior written agreement of the Architect and the Architect's consultants. Any unauthorized use of the Instruments of Service shall be at the Owner's sole risk and without liability to the Architect and the Architect's consultants. ~ 6.4 Prior to the Architect providing to the Owner any Instruments of Service in electronic form or the Owner providing to the Architect any electronic data for incorporation into the Instruments of Service, the Owner and the Architect shall by separate written agreement set forth the specific conditions governing the format of such Instruments of Service or electronic data, including any special limitations or licenses not otherwise provided in this Agreement. ARTICLE 7 DISPUTE RESOLUTION ~ 7.1 MEDIATION ~ 7.1.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to mediation as a condition precedent to arbitration or the institution oflegal or equitable proceedings by either party. If such matter relates to or is the subject of a lien arising out of the Architect's services, the Architect may proceed in accordance with applicable law to comply with the lien notice or filing deadlines prior to resolution of the matter by mediation or by arbitration. ~ 7,1.2 The Owner and Architect shall endeavor to resolve claims, disputes and other matters in question between them by mediation which, unless the parties mutually agree otherwise, shall be in accordance with the Construction This _2 wrw:h expires on 1/30/2007. and is not for resale. (2235821581) AIADocument 8151 ™ -1997. Copyright @ 1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved. " tU:;, C:"'pyright iVP document WilS prodl:ced by AlA software at 12:32:14 on 04/12/2006 under Order NO.1 000218721 User Notes: This 9 Industry Mediation Rules of the American Arbitration Association currently in effect. Request for mediation shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. The request may be made concurrently with the filing of a demand for arbitration but, in such event, mediation shall proceed in advance of arbitration or legal or equitable proceedings, which shall be stayed pending mediation for a period of 60 days from the date of filing, unless stayed for a longer period by agreement of the parties or court order. ~ 7.1.3 The parties shall share the mediator's fee and any filing fees equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon. Agreements reached in mediation shall be enforceable as settlement agreements in any court having jurisdiction thereof. ~ 7.2 ARBITRATION ~ 7.2.1 Any claim, dispute or other matter in question arising out of or related to this Agreement shall be subject to arbitration. Prior to arbitration, the parties shall endeavor to resolve disputes by mediation in accordance with Section 7.1. ~ 7.2.2 Claims, disputes and other matters in question between the parties that are not resolved by mediation shall be decided by arbitration which, unless the parties mutually agree otherwise, shall be in accordance with the Construction Industry Arbitration Rules of the American Arbitration Association currently in effect. The demand for arbitration shall be filed in writing with the other party to this Agreement and with the American Arbitration Association. ~ 7.2.3 A demand for arbitration shall be made within a reasonable time after the claim, dispute or other matter in question has arisen. In no event shall the demand for arbitration be made after the date when institution of legal or equitable proceedings based on such claim, dispute or other matter in question would be barred by the applicable statute of limitations. ~ 7.2.4 No arbitration arising out of or relating to this Agreement shall include, by consolidation or joinder or in any other manner, an additional person or entity not a party to this Agreement, except by written consent containing a specific reference to this Agreement and signed by the Owner, Architect, and any other person or entity sought to be joined. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent or with a person or entity not named or described therein. The foregoing agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof. ~ 7.2.5 The award rendered by the arbitrator or arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law in any court having jurisdiction thereof. ~ 7.3 CLAIMS FOR CONSEQUENTIAL DAMAGES The Architect and Owner waive consequential damages for claims, disputes or other matters in question arising out of or relating to this Agreement. This mutual waiver is applicable, without limitation, to all consequential damages due to either party's termination in accordance with Article 8. ARTICLE 8 TERMINATION OR SUSPENSION ~ 8.1 If the Owner fails to make payments to the Architect in accordance with this Agreement, such failure shall be considered substantial nonperformance and cause for termination or, at the Architect's option, cause for suspension of performance of services under this Agreement. If the Architect elects to suspend services, prior to suspension of services, the Architect shall give seven days' written notice to the Owner. In the event of a suspension of services, the Architect shall have no liability to the Owner for delay or damage caused the Owner because of such suspension of services. Before resuming services, the Architect shall be paid all sums due prior to suspension and any expenses incurred in the interruption and resumption of the Architect's services. The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. 98.2 If the Project is suspended by the Owner for more than W 90 consecutive days, the Architect shall be compensated for services performed prior to notice of such suspension. When the Project is resumed, the Architect shall be compensated for expenses incurred in the interruption and resumption of the Architect's services, The Architect's fees for the remaining services and the time schedules shall be equitably adjusted. ~j}d AJADocument B151TM -1997. Copyright @1974, 1978, 1987 and 1997 by The American Institute 01 Archllects. All rights reserved. All US. CC\p}'dqhl 10 This 1000218721_2 WhlCil expires on 1/30/2007, and is not for resale. (2235821581) document was produced by AlA soltware at 12:32:14 on User Notes: ~ 8.3 If the Project is suspended or the Architect's services are suspended for more than 90 consecutive days, the Architect may terminate this Agreement by giving not less than seven days' written notice. 98.4 This Agreement may be terminated by either party upon not less than seven days' written notice should the other party fail substantially to perform in accordance with the terms of this Agreement through no fault of the party initiating the termination. 98.5 This Agreement may be terminated by the Owner upon not less than seven days' written notice to the Architect for the Owner's convenience and without cause. 9 8.6 In the event of termination not the fault of the Architect, the Architect shall be compensated for services performed prior to termination, together with Reimbursable Expenses then due and all Terminatiofl Expenses as defined in Sectiofl 8.7. ~ 8.7 Termination Expenses are in addition to compensation for the services of the i\greement and inclade expenses directly attributable to termination for which the f.rchitect is Rot otherwise compensated, plus an amount for the f.rchitect's anticipated profit on the vallie of the services not performed by the f.rchitect. ARTICLE 9 MISCELLANEOUS PROVISIONS 99.1 This Agreement shall be governed by the law of the principal place of business of the Architect, unless otherwise provided in Article 12. 99.2 Terms in this Agreement shall have the same meaning as those in the edition of AlA Document A20 I, General Conditions of the Contract for Construction, current as of the date of this Agreement. 9 9.3 Causes of action between the parties to this Agreement pertaining to acts or failures to act shall be deemed to have accrued and the applicable statutes of limitations shall commence to run not later than either the date of Substantial Completion for acts or failures to act occurring prior to Substantial Completion or the date of issuance of the final Certificate for Payment for acts or failures to act occurring after Substantial Completion. In no event shall such statutes of limitations commence to run any later than the date when the Architect's services are substantially completed. 99.4 To the extent damages are covered by property insurance during construction, the Owner and Architect waive all rights against each other and against the contractors, consultants, agents and employees of the other for damages, except such rights as they may have to the proceeds of such insurance as set forth in the edition of AlA Document A20 I, General Conditions of the Contract for Construction, current as of the date of this Agreement. The Owner or the Architect, as appropriate, shall require of the contractors, consultants, agents and employees of any of them similar waivers in favor of the other parties enumerated herein. ~ 9.5 The Owner and Architect, respectively, bind themselves, their partners, successors, assigns and legal representatives to the other party to this Agreement and to the partners, successors, assigns and legal representatives of such other party with respect to all covenants of this Agreement. Neither the Owner nor the Architect shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to an institutional lender providing financing for the Project. In such event, the lender shall assume the Owner's rights and obligations under this Agreement. The Architect shall execute all consents reasonably required to facilitate such assignment. ~ 9.6 This Agreement represents the entire and integrated agreement between the Owner and the Architect and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Architect. 99.7 Nothing contained in this Agreement shall create a contractual relationship with or a cause of action in favor of a third party against either the Owner or Architect. AlA Document 815FM -1997. Copyright @ 1974,1978,1987 and 1997 by The American Institute of Architects. All /\1/\ U.S. COPi1"jg'~' Tl1is Tl1is document was prOduced by AiA software at 12:32:14 on 04/12/2006 under Order NO.1000218721 2 Wlllch expires on 1/30/2007. and IS not for resale. User Notes: (2235821581) 11 99.8 Unless otherwise provided in this Agreement, the Architect and Architect's consultants shall have no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials or toxic substances in any form at the Project site, 99.9 The Architect shall have the right to include photographic or artistic representations of the design of the Project among the Architect's promotional and professional materials. The Architect shall be given reasonable access to the completed Project to make such representations, However, the Architect's materials shall not include the Owner's confidential or proprietary information if the Owner has previously advised the Architect in writing of the specific information considered by the Owner to be confidential or proprietary. The Owner shall provide professional credit for the Architect in the Owner's promotional materials for the Project. 99.10 If the Owner requests the Architect to execute certificates, the proposed language of such certificates shall be submitted to the Architect for review at least 14 days prior to the requested dates of execution. The Architect shall not be required to execute certificates that would require knowledge, services or responsibilities beyond the scope of this Agreement. ARTICLE 10 PAYMENTS TO THE ARCHITECT 910.1 DIRECT PERSONNEL EXPENSE Direct Personnel Expense is defined as the direct salaries of the Architect's personnel engaged on the Project and the portion of the cost of their mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, employee retirement plans and similar contributions. 9 10.2 REIMBURSABLE EXPENSES 910.2.1 Reimbursable Expenses are in addition to compensation for Basic and Additional Services and include expenses incurred by the Architect and Architect's employees and consultants directly related to the Project, as identified in the following Clauses: .1 transportation in connection with the Project, authorized out-of-town travel and subsistence, and electronic communications; .2 fees paid for securing approval of authorities having jurisdiction over the Project; .3 reproductions, plots, standard form documents, postage, handling and delivery of Instruments of Service; .4 expense of o'/ertime work requiring higher than regular rates if authorized in ad'/ance by the Owner; .5 renderings, models and mock ups requested by the Owner; .6 expense of professional liability insurance dedicated exclusively to this Project or the expense of additional insurance coverage or limits requested by the Owner in excess of that normally carried by the Architect and the Architect's consultants; .7 reimbursable expenses as designated in Article 12; .8 other similar direct Project-related expenditures. 910.3 PAYMENTS ON ACCOUNT OF BASIC SERVICES 9 10.3.1 An initial payment as set forth in Section ILl is the minimum payment under this Agreement. 910.3.2 Subsequent payments for Basic Services shall be made monthly and, where applicable, shall be in proportion to services performed within each phase of service, on the basis set forth in Section 11.2.2. 9 10.3.3 If and to the extent that the time initially established in Section 11.5.1 of this Agreement is exceeded or extended through no fault of the Architect, compensation for any services rendered during the additional period of time shall be computed in the manner set forth in Section 11.3.2. 910.3.4 When compensation is based on a percentage of Construction Cost and any portions of the Project are deleted or otherwise not constructed, compensation for those p0l1ions of the Project shall be payable to the extent services are performed on those portions, in accordance with the schedule set f0l1h in Section 11.2.2, based on (I) the lowest bona fide bid or negotiated proposal, or (2) if no such bid or proposal is recei ved, the most recent preliminary estimate of Construction Cost or detailed estimate of Construction Cost for such portions of the Project. 12 AlA Document 8151 TM - 1997. Copyright @ 1974, 1978, 1987 and 1997 by The American Institute of Architects. All I\IA" This under Order No 1000218721_2 which eXpires on 1 /30/2007. and IS not for resale. (2235821581 ) document was produced by AlA software at 12:32:14 on User Notes: ~ 10.4 PAYMENTS ON ACCOUNT OF ADDITIONAL SERVICES Payments on account of the Architect's Additional Services and for Reimbursable Expenses shall be made monthly upon presentation of the Architect's statement of services rendered or expenses incurred. ~ 10.5 PAYMENTS WITHHELD No deductions shall be made from the Architect's compensation on account of penalty, liquidated damages or other sums withheld from payments to contractors, or on account of the cost of changes in the Work other than those for which the Architect has been adjudged to be liable. ~ 10.6 ARCHITECT'S ACCOUNTING RECORDS Records of Reimbursable Expenses and expenses pertaining to Additional Services and services performed on the basis of hourly rates or a multiple of Direct Personnel Expense shall be available to the Owner or the Owner's authorized representative at mutually convenient times. ARTICLE 11 BASIS OF COMPENSATION The Owner shall compensate the Architect as follows: ~ 11.1 An Initial Payment of zero Dollars ($i!) shall be made upon execution of this Agreement and credited to the Owner's account at final payment. ~ 11.2 BASIC COMPENSATION ~ 11.2.1 For Basic Services, as described in Article 2, and any other services included in Article 12 as part of Basic Services, Basic Compensation shall be computed as follows: (Insert basis of compensation, including stipulated sums, multiples or percentages, and identify phases to which particular methods of compensation apply, if necessary.) Estimated Fee calculation based on 6% of the cost of construction. If requested, furniture and equipment calculated at 6% of the cost of the furniture and equipment. Assumed as follows: City Hall $6,900,000 x 6% = $414,000 Fee. First Street Garage $4]0,000 x 6% = $24,600 Fee. ~ 11.2.2 Where compensation is based on a stipulated sum or percentage of Construction Cost, progress payments for Basic Services in each phase shall total the following percentages of the total Basic Compensation payable: (Insert additional phases as appropriate.) Schematic Design Phase: Fifteen percent 12 %) ( Design Development Phase: Twenty percent 20 %) ( Construction Documents Phase: Forty percent 40 %) ( Bidding or Negotiation Phase: Five percent ~ %) ( Construction Phase: Twenty percent 20 %) ( (Paragraph deleted) Total Basic Compensation one hundred percent ( 100.00 %) ~ 11.3 COMPENSATION FOR ADDITIONAL SERVICES ~ 11.3.1 For Project Representation Beyond Basic Services, as described in Section .1:2, compensation shall be computed as follows: document was produced by AlA software at 12:32:14 on User Notes: This which expires on 130/2007, and IS not for resale. (2235821581) AlA Document 8151'" -1997. Copyright @ 1974.1978.1987 and 1997 by The American Institute of Architects. All rights reserved. /\tA ' 'i:bution This 13 1.25 x (salary plus overhead) ~ 11.3.2 For Additional Services of the Architect, as described in Articles 3 and 12, other than (1) Additional Project Representation, as described in Section 3,2, and (2) services included in Article 12 as part of Basic Services, but excluding services of consultants, compensation shall be computed as follows: (Insert basis of compensation, including rates and multiples of Direct Personnel Expense for Principals and employees, and identify Principals and classify employees, if required. Identify specific services to which particular methods of compensation apply, if necessary.) 1.25 x (salary plus overhead) ~ 11.3.3 For Additional Services of Consultants, including additional structural, mechanical and electrical engineering services and those provided under Section 3.4.19 or identified in Article 12 as part of Additional Services, a multiple of ( 1.25 ) times the amounts billed to the Architect for such services. (Identify specific types of consultants in Article 12, ifrequired.) ~ 11.4 REIMBURSABLE EXPENSES For Reimbursable Expenses, as described in Section 10.2, and any other items included in Article 12 as Reimbursable Expenses, a multiple of one ( I ) times the expenses incurred by the Architect, the Architect's employees and consultants directly related to the Project. Bid set printing and plan review fees are direct pass- through costs to the Owner. ~ 11.5 ADDITIONAL PROVISIONS ~ 11.5.1 If the Basic Services cElyered by this i\gr-eement have not been completed extend to indefinite time mOflths of the date hereof, throllgh no falllt of the .^.rchitect, extension of the i\rchitect's services beyond that time shall be compensated as provided in Sections 10.3.3 and 11.3.2. ~ 11.5,2 Payments are due and payable thirty (30) days from the date of the Architect's invoice. Amounts unpaid ninety ( 90) days after the invoice date shall bear interest at the rate entered below, or in the absence thereof at the legal rate prevailing from time to time at the principal place of business of the Architect. (Insert rate of interest agreed upon.) Zero (0) percent per annum (Usury laws and requirements under the Federal Truth in Lending Act, similar state and local consumer credit laws and other regulations at the Owner's and Architect's principal places of business, the location of the Project and elsewhere may affect the validity of this provision. Specific legal advice should be obtained with respect to deletions or modifications, and also regarding requirements such as written disclosures or waivers.) ~ 11.5.3 The rates and multiples set forth for Additional Services shall be adjusted in accordance with the normal salary review practices of the Architect. ARTICLE 12 OTHER CONDITIONS OR SERVICES (Insert descriptions of other services, identify Additional Services included within Basic Compensation and modifications to the payment and compensation terms included in this Agreement.) This Agreement entered into as of the day and year first written above. (Signature Michael S. Cox, Partner (Printed name and title) OWNER (Signature) (Printed namc and lille) 14 AIADocument 8151™ -1997. Copyright @ 1974,1978,1987 and 1997 by The American Institute of Architects. All rights reserved. .l\,hV 's Copyt<qn\ "ihqtion ThiS document was produced by AlA software at 12:32:14 on 04/12/2006 under Order NO.1 000218721 _2 which expires [)f1 130/2007. and IS not for resale. User Notes: (2235821581) City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us SUBJECT: Mayor and Councilmembers Peter J. Herlofsky, J~ City Administrator ~ Supplemental Agenda TO: FROM: DATE: May 1, 2006 It is requested the May 1, 2006 agenda be amended as follows: AWARD OF CONTRACT 9a) Adopt Resolution - Hill Dee Reconstruction Project - Engineering Accept the base bid of S.R. Weidema Inc. of $2,265, 132.85. Respectfully submitted, Peter J. Herlofsky, Jr. City Administrator . 9'Q.. City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us FROM: Mayor, Councilmembers, City Administratq~ Lee M. Mann, P.E., Director o[Public wor:;J&ty Engineer TO: SUBJECT: Award Contract - Hill Dee Street and Utility Reconstruction Project DATE: May 1, 2006 INTRODUCTION/DISCUSSION The City Council authorized advertisement for bids for the Hill Dee Reconstruction Project at the March 20, 2006 City Council meeting. Bids were taken on Friday, April 28, 2006. Three bids were received as shown on the attached bid summary. BUDGET IMPACT The low base bid was submitted by S.R. Weidema Inc., in the amount of $2,265,132.85. An alternate that was bid for water main is not recommended for consideration since the alternate bid did not result in a deduct to the cost. The estimated base construction cost from the feasibility report was $2,069,000. The price of oil appears to be the cause of the significant increases in bid prices since last year. The project will be funded as outlined in previous communications and the Finance Director has confirmed the City's ability to complete the project based on the low bid received. ACTION REQUESTED Adopt the attached resolution accepting the base bid of S.R. Weidema Inc. of $2,265,132.85 and awarding the project. Respectfully submitted, ~YY1~ Lee M. Mann, P.E. Director of Public Works/City Engine cc: file RESOLUTION NO. R -06 AWARD BIDS FOR PROJECT NO. 06-02 HILL DEE STREET AND UTILITY RECONSTRUCTION PROJECT Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 1 st day of May, 2006 at 7:00 p.m. Members present: Members absent: Member introduced and Member seconded the following resolution: WHEREAS, pursuant to an advertisement for bids for the Hill Dee Reconstruction Project, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Low #2 #3 Contractor S.R. Weidema, Inc. McNamara Contracting, Inc. Ryan Contracting Co. ; and, Base Bid Amount $2,265,132.85 $2,526,514.90 $2,713,639.76 Alternate No.1 $32,195.00 $27,142.50 $32,250.00 WHEREAS, it appears that the firm ofS.R. Weidema, Inc. is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED that: 1. The base bid of S.R. Weidema, Inc. in the amount of $2,265,132.85, is hereby accepted and awarded and the Mayor and Clerk are hereby authorized and directed to enter into a contract therefore. This resolution adopted by recorded vote of the Farmington City Council in open session on the 1 st day of May 2006. Mayor day of May, 2006. Attested to the City Administrator SEAL lit 11 j Bonestroo JIUI Rosene -=- Anderlik & 1\11 AssO(iates Engineers ~ Architects 2335 West Highway 36 · St. Paul. MN 55113 Office: 651-636-4600 · Fax: 651-636-1311 www.bonestroo.com May 1, 2006 Honorable Mayor and City Council City of-Farmington 325 Oak Street Farmington, MN 55024 Re: Hill.Dee Street and Utility Reconstruction Project . File No. 000141-05259-0 BidRetalts . . Bids. were opened for the Project stated above on Friday, April 2Sth,2006 at 10:00 A.M. Transmitted herewith is a copy of the Bid Tabulation for your information and file. Copies will also be distributed to each Bidder. . City received three Bids. The following summarizcsthe results of the Bids received: Contrtlctor Low S. R. Weidcma, Inc. #2 McNamara Contracting, Inc. #3 Ryan Contracting Co. BIIH Bid A.ltemate No. 1 $2,265,132.85 $32,195.00 $2,526,514.90 $27,142.50 $2,713,639.76 $32,250.00 The low Bidder on the Project was S. R. Weidema, Inc. witha'Base Bid of $2,265, 132.85. This compares to the Feasibility Report estimate of $2,068,971.00. These Bids have been reviewed and found to be in onier. . . City staffrecommends not accepting the'Alternate Bid since it will be an additional cost. Jfthe City Council wishes to award the Projectto the low Bidder, then S. R.Weidema, IDe. should be awarded the Project on the Base Bid Amount o( $2,265,132.85. . Should you have any questions, please feel free.to contact me at (651) 604-4756. Sincerely, BONESTROO, ROSENE, ANDERLIK & ASSOCIATES, INC. Ux:;f3t::: ErikG. Peters, P.E. Enclosure St. Paul. St. Cloud. Rochester. MN · Milwaukee. WI · Chicago. 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OJ Ql..9l <( .~ (f) ~ -g C/):g c: 111 mi'} Ql <( E 111 111 "0 Z lfi o "0 tS "0 111 <( .!:l c: o c..> It) Iii o o ,... M .... en It) M N IL ...J 0: UJ ~ 3: o W I-- W .... ...J d ~ ~ Z .;... a: Qc _ 0 m UJ ~ t ~~ C oc<(<( -"w-Z-' lDCome:: . wWoww~ td5 <( (f) ~ ~ ....<I-<(<{.... Z-'ZlD It: 0: _:::J::!!:...1 W WZOo~1- ~~~fE~~ Co <II X .-: m o al It) N It) o .... "" o o o N l"l .... City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us lOa.- TO: Mayor, Councilmembers, and City Administrator ~ FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Fiber to the Premise - Fiber Infrastructure DATE: May 1,2006 INTRODUCTION On April 5, 2006, there was a Council workshop on Fiber-to-the-premises. This workshop was intended to educate the Council on the concept of expanding the City owned fiber infrastructure to allow for opportunities to provide broadband services throughout the community. The Council is now being asked for direction as to how to proceed. DISCUSSION The City already owns a significant amount of fiber infrastructure to serve the needs of the City organization. This fiber network was built with expansion capabilities in anticipation of future needs both in the organization and throughout the community. In order to move beyond the educational stage, it would be prudent to beginning the planning process for a fiber network. Staff has outlined the potential next steps for the Council to consider as they weigh the options regarding broadband connectivity whether that connectivity is through fiber-to-the-premise, wireless, private enterprise or a combination of a number of options. This process would need to be completed regardless of the direction the Council may choose and it is comparable to the comprehensive plans and design standards that we have in place for the sewer and water systems. The following steps are recommended as the Council continues to study the issue of broadband connectivity for the community. 1. Develop a comprehensive plan for fiber infrastructure for all future developments and City reconstruction projects. Staff recommends hiring a consultant to work with the City Council and staff. 2. Determine an interim solution for development occurring before the aforementioned comprehensive plan is completed including the development of fiber optic design standards. 3. Determine options for the established section of the community and develop specifications that will provide the opportunity to phase fiber connectivity into these areas. 4. Discuss funding mechanisms for City broadband projects. BUDGET IMPACT The 2006 budget does not have any provisions for funding broadband connectivity. However, adding fiber infrastructure could be added to City project costs as the various projects move forward. The communications budget could also be used to pay for up front consulting costs or incidentals. ACTION REQUESTED Approve the steps outlined in this memorandum and direct staff to proceed. Respectfully submitted, ~.. Brenda Wendlandt, SPHR Human Resources Director cc: file I/O/:; City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Council Members, City Administratorf Lisa Shadick, Administrative Services Director FROM: SUBJECT: Adopt Resolution - Revising Precinct Boundaries and Establishing Polling Locations DATE: May 1, 2006 INTRODUCTION Population growth and the corresponding increase in the number of eligible voters in Farmington indicate the need for changes to precinct boundaries and polling locations. DISCUSSION The 2004 General Election produced a record number of voters in the City of Farmington, with 9327 ballots cast and a total of 11, 351 registered voters. This number of registered voters and the population increase since the 2004 General Election indicate a need to add two precincts and make changes to precinct boundaries and polling locations. The following are the precinct changes recommended and are reflected on the attached map: Precinct 1 - Will remain the same with the exception of residents living West of Denmark and Akin Road up to and North of 20Sth Street. The residents will vote at The Rambling River Center, 431 Third Street. Precinct 2 - Will not be modified and voters will continue to vote at the Kindergarten Center, 510 Walnut Street. Precinct 3 - Residents West of County Road 31 (Pilot Knob Road) and North of 195th Street and North of 190th Street West will vote at Meadowview Elementary School, 6100 195th Street West. Precinct 4 - Residents East of County Road 31 (Pilot Knob Road) and West of Embers at Elk River Trail, down to and North of203rd Street, East of Akin Road down to and North of20Sth and South of 195th at Embers. These residents will vote at Akin Road Elementary, 5231 195th Street West. Precinct 5 - Residents South of 1S0th Street to the Eastern City border, North of Elk River Trail and East of Embers Avenue and County Road 31 (Pilot Knob Road) from Elk River Trail down to and North of 195th Street. Residents in this precinct will vote at Bible Baptist Church, 19700 Akin Road. Precinct 6 - Residents West of Denmark, West of Akin Road up to and South of203rd Street, West of County Road 31 (Pilot Knob Road)and South of 195th and 190th Street West. Residents in this precinct will vote at Farmington Middle School West, 4200 20Sth S treet West. These boundary changes follow State Statute Regulations (M.S. 204B.14 subd. 6(c)) which states that precinct boundaries should follow a "visible, clearly recognizable physical feature" such as a street. Residents will be notified of these changes by mail. The precinct changes will also be communicated to residents through the website, the City newsletter, the Farmington Independent and Cable Channel 16. BUDGET IMPACT Costs incurred by the elections are included in the 2006 budget. ACTION REQUESTED Adopt the attached resolution revising precinct boundaries, and establishing polling locations. Respectfully submitted, (J46lC~ /I JAC(d~ Lisa Shadick Administrative Services Director RESOLUTION NO. R -06 REVISING PRECINCT BOUNDARIES, REESTABLISHING EXISTING PRECINCT BOUNDARIES AND ESTABLISHING POLLING LOCATIONS Pursuant to due call and notice, a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City of the 1st day of May, 2006 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS, pursuant to M.S. 204B.14, subds. 3 and 4, Cities adopting precinct boundary changes no later than June 1 in the year of the state general election, and WHEREAS, precincts must be arranged so that no precinct lies in more than one legislative or congressional district; and WHEREAS, pursuant to M.S. 204B.14 subd. 6(c) precinct boundaries are to be established with clearly recognizable physical features. NOW, THEREFORE, BE IT RESOLVED by the Farmington City Council that precincts be revised and/or reestablished as follows: Precinct One Shall remain the same with the exception of residents living West of Denmark and Akin Road up to and North of20gth Street. Precinct Two Shall be reestablished with the existing precinct boundaries Precinct Three Shall be West of County Road 31 (Pilot Knob Road) and North of 195th Street and North of 1 90th Street West. Precinct 4 Shall be East of County Road 31 (Pilot Knob Road) and West of Embers at Elk River Trail, down to and North of 203rd Street, East of Akin Road down to and North of20Sth and South of 195th at Embers. Precinct 5 Precinct 6 Shall be South of lS0th Street to the Eastern City border, North of Elk River Trail and East of Embers Avenue and County Road 31 (Pilot Knob Road) from Elk River Trail down to and North of 195th Street. Shall be West of Denmark, West of Akin Road up to and South of203rd Street, West of County Road 31 (Pilot Knob Road)and South of 195th and 190th Street West. BE IT FURTHER RESOLVED that Polling Places be reestablished at the following locations: Precinct One Precinct Two Precinct Three Precinct Four Precinct Five Precinct Six Rambling River Center, 431 Third Street Kindergarten Center, 510 Walnut Street Meadowview Elementary, 6100 195th Street West Akin Road Elementary, 5231 195th Street West Bible Baptist Church, 19700 Akin Road Middle School West, , 4200 20Sth Street West This resolution adopted by recorded vote of the Farmington City Council in open session on this 1st day of May, 2006. Attested to this _ day of SEAL Mayor ,2006 City Administrator o ( ) . 190TH STREET II -.--.. -.- ~:~.~ n~p~ ,---, '- EI ~ ~ PREC NCT 3 ~ . L fb" ~~ r ~1;, II lit ~ "SI~ ~\~ I ~D ~\ I~O~\'J~ ~ _ ~~ ~~ PRECIN~ 5 ~~ ><4 \~ '= 195THSTREET,,' LJ. nl~ ) )irJ~- J\J li:=:J ~ ><3 ~~~=~><5 gCJ1 ~ ~ J ..J r:;..~o s.,~~. ~ "% I ~ n~ t"~tl ~ ~ D~1b I ~. ~rur ~ L ~\.~ PRECINCT 6 . ~ ~ Jr[J;;:;; ~ - -- I- o ...J CL ~ 180TH STREET '1 , ~ ~ :: CSAH 50 - [~~~ -...-II--r-lt-il:::l [~..h'", ~ h ~ M-~ ~ ;x:r--J - I-::J _f r- j I ~ ----!"PI '- C ~~~ ~_ ~ ...;,rl, ~ ,t~ ., I -51'L- ~ ~;;.~ ~~,dmE3B~~~ ' ~ ~~E~~ ~-:-:n .INCT 2 ~ ~ a E8 3/BlSlEEDDD J II J '-"- ~ E8 - I ' 0'- It: I 1 ~ q . "Vlll1U'tf ffi [ rn - - II 220THSTREETC ,~I~a lJbJ~~~Bn:: ~ " ':~ - ~ ~ ~ ~ ...., ~ III 1II:i 18 II OIT -wi I --- w :;) z w > ct u.. u.. ~ en Cl :5 u.. .. 1 II i ~ fj I >< POLLING LOCATION I P""'II,t " Rambllllg RIve< Collb". 431 Th'", S"e' Precinct 2: Kindergarten Center, 510 Walnut Street F A R M I N G T 0 N . P""",t 3, Meadowvlew Elemellta,>,. 6100 195th 5..... West Precinct4: Akin Road Elementary, 5231195th Street West . Precinct 5: Bible Baptist Church, 19700 Akin Road Precinct 6: Middle School West, 4200 208th Street West //a.- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator ~ Lee M. Mann, P.E., Director of Public Works/City Engineer FROM: SUBJECT: 2l0th Street Update DATE: May 1, 2006 INTRODUCTION At the April 3rd City Council meeting, staff outlined a plan to accomplish the 210th Street connection to TH 3. This memo serves as an update to the status of the identified action steps. DISCUSSION Since the last Council meeting, staff has been in coordination with the City's appraiser, MnDOT, Mr. Patrick Regan, Manley Land Development (Devney property), Winkler Development Inc. (former Rother property) and Great River Energy. The draft appraisal has been received from the appraiser (see transmittal letter attached). Staff s discussions with MnDOT has resulted III an understanding of the requirements for the intersection alignment with Trunk Highway 3. Attached is an aerial photo with the right-of-way configuration superimposed in accordance with MnDOT requirements. The easement description and easement drawing necessary for the quick take procedure are in the process of being finalized based on this information and will be completed the week of May 1 st. The appraisal will need to be updated and finalized once these documents are completed. Staff has met with Mr. Regan to continue discussions regarding the acquisition of his property for the 2l0th Street right-of-way. In the discussions with Mr. Regan, his main issues of concern have been: 1) compensation, 2) his ability to have enough land for his future tenants use, 3) his desire to retain a developable parcel of land adjacent to Trunk Highway 3 and 4) his desire that the 2l0th Street alignment be shifted to the south towards the existing Dakota Storage building. Staff forwarded Mr. Regan a proposal of compensation and City assistance in exchange for the needed right-of-way on April 20, 2006 (see attached). Staffs proposal to Mr. Regan speaks to issues 1 and 2. The issue of retaining a developable parcel of land next to Trunk Highway 3 is not likely to be resolved due to the limited width of property adjacent to Trunk Highway 3, MnDOT's requirements for the intersection and the fact that the alignment for the Great River Energy power line is set in this area. The powerline is set to be located along the southerly property line of the Regan property 2/0th Street Update May /, 2006 Page 2 (profosed southerly right-of-way line of 21 Oth) until it crosses over to the north side of the proposed 210t Street just west of the Perkins property (see attached). The powerline location also affects Mr. Regan's desire that the alignment of the proposed roadway be shifted to the south. In addition, the distance between the Dakota Storage building and the property line/proposed right-of-way line is about 30-feet; it would not be recommended to have a setback of less than 30-feet in this type of situation. Staff has also met with Manley Land Development and Winkler Development Inc. Both developers have indicated an understanding of the necessity and a willingness to participate in the cost of the extension of 210th Street to Trunk Highway 3. The developers have asked that City staff draft a proposed cost allocation plan. Staff can generate an allocation philosophy for review, however, the cost allocation for the project would be finalized at the feasibility report stage of the process when the estimated costs of the project are known. Staff will continue to work with Mr. Regan to come to an agreement. Since the easement description, drawing and appraisal are in the process of revision, staff will bring this issue back to the Council at the May 15th or June 5th meeting for authorization to initiate the 90 day quick take process (if necessary). This change in the timing of the quick take process will not affect the rest of the proposed 210th Street project process previously communicated to Council. BUDGET IMPACT None at this time. ACTION REQUESTED F or Council's information. Respectfully Submitted, ~ m(Yl~ Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file Mr. Patrick Regan Mr. Frank Blundetto Mr. Bart Winkler April 19, 2006 City of Farmington Department of Public Works 325 Oak Street Farmington, MN 55024 A TIN: Mr. Lee Mann Dear Mr. Mann: RE: , Summary Report At your request, we have complet purpose of estimating just comp appraisal is to provide val . ui In this report, we ha Appraisal Practice extent of the pa . after conditions. approaches to value Per agreement, this appral ented in a Summary reporting format, as described in USPAP Standards Rule 2 - . In other words, this report presents only summary discussions of the data and ana ses used in the appraisal process. Additional information and documentation concerning the data and analyses of this appraisal is retained in our files. e above-referenced property for the n due partial taking. The function of this o the City for the purchase of a road easement. , ule of the Uniform Standards of Professional 'ng ho the property is presently improved and the ject land will be appraised, in both the before and only the most relevant market data was studied and Based upon the inspection of the property and consideration of the many factors influencing market value, as of April 13, 2006, the market value of the subject property and estimate of damages is as follows: Market Value of Land Before the Taking Market Value of Land After the Taking Total Recommended Just Compensation $1,000,000 $ 725,000 $ 275,000 II It should be noted that this "letter of transmittal" does not qualify as an appraisal, and the reader is directed to the following report for supporting data, analyses and conclusions. The "Contingent and Limiting Conditions" section of this report also should be thoroughly read and understood before relying on any information or analyses presented herein. If you have any questions or comments after reading this appraisal report, please feel free to contact us at your convenience. Respectfully submitted, PATCHIN MESSNER & DODD Real Property ,MAl ified General Real Property ense 4000836 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us April 20, 2006 Mr. Patrick Regan POR MKR Real Estate 21054 Chippendale Boulevard Farmington, MN 55024 Re: 210th Street Right of Way Dear Mr. Regan: In regards to the City's desire to acquire right-of-way for the extension of 210th Street to Trunk Highway 3, the City proposes the following offer: 1. The City would compensate you for the right-of-way in an amount equal to your original purchase price per square foot plus a factor of 25% per year since the purchase of the property. 2. The City would agree to sign off on documentation that would give you a tax credit for the difference between the amount referenced in #1 above and the appraised value of the property. 3. The City would commit to assisting you in finding additional property to meet your tenants needs (if necessary). Sincerely, Lee M. Mann, P.E., Director of Public Works/City Engineer cc: file [) ( ) ~ ~ q g ;-;;~E: M:\PLS\CLlENTS\GRE\PROJECTS\306010-EVR\- V_RVR-EMP-V760-033006-SHORT~~0506_~OVE 19K~ M '" - - -..- ~ ~ ~ ~ ~~L r' f, ~ ~ ~ fg ~ ~~ m c ~ 0 0 0 ~o ~ ~ m ~ ~ !'l@g 0 0 i1i ~ i:i ~ xIS ~ ~ G5 ~ ~ ~~ ~ ~ ~~E~~~m m (J)1!~<!om2 ~ ~~Il~:D~~ )- ~zez~gs z m ~ ). (J) m", b (J) li . 2l ~..~ '" 5 H ~ ~ ~~ ~ O~sr::Do ::u rn ~ ~~! ~ ~ ,giii~ ~ g ~ Q~ .. 'l ~~." 5 ~ -~ iiio > z~ ..,,' OZ ; .., ~ <~ ~ Ii ~2 en- 5: 00 :'l;" ~ ~~ ~ ----r.........:-- ?O ~ 'I ~ I ~ i~ 1l men, ~ ,... lJ o'-I....'u o ^: Gl :E IJ] < m I z ; z 10 mOl ~ ! 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'lD ~. 8 .. r ,..,gj t, ~ ... .~. i 8 ~ nr . i ' .:: j(J)~' ~f!~ '" Ol ::jli1' l~ . ~II i .It .. ~ o )> o o o ~ Z Gl ~ ~ City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor and Councilmembers FROM: Robin Roland Acting City Administrator SUBJECT: Supplemental Agenda DATE: April 28, 2006 It is requested the May 1, 2006 agenda be amended as follows: UNFINISHED BUSINESS llb) Consider Draft Community Survey Questionnaire - Administration Attached for Council's consideration are proposed questions for the Community Swvey. llc) Consider RFP's Economic Development Summit Facilitator - Community Development Attached are five proposals received for an Economic Development Summit facilitator. :lJ;J' ,. Robin Roland Acting City Administrator //6 City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, Councilmembers, City Administrator FROM: Lisa Shadick, Administrative Services Director SUBJECT: Draft Community Survey Questionnaire DATE: May 1, 2006 INTRODUCTION On April 3, 2006, the City Council authorized staff to conduct a community survey with the assistance of CJ Olson Market Research, Inc. DISCUSSION CJ Olson Market Research, Inc. will be conducting a telephone survey of 500 residents. Staff has been working with CJ Olson to draft a questionnaire. The proposed survey contains 42 structured questions and 3 open-ended questions. The following table outlines the estimated costs associated with the survey based on 45 questions. Residents Surveyed Number of Questions Cost Estimate 500 20 to 25 structured $16,125 500 42 structured 3 open-ended $17,825 At this time staff would like to receIve feedback from the City Council on the questionnaire proposed. BUDGET IMPACT The costs associated with this project are in the Communications Budget for 2006. ACTION REQUESTED Council to provide feedback and approve the proposed questionnaire with 42 structured and 3 open-ended questions. Respectfully submitted, ~/l~/v1a:;.~ Lisa A. Shadick Administrative Services Director CJ OLSON MARKET RESEARCH May,Z006 COMMUNITY #26016 START: FIRST NAME: PHONE: END: REP / PAGE #: / INTERVIEWER: DATE: MALE........... 1 FEMALE...... 2 SUP: ASK TO SPEAK TO AN ADULT IN THE HOUSEHOLD. Hello, my name is and I am calling from CJ Olson Market Research, a national market research firm located in Minneapolis. Weare conducting a survey with Farmington residents on a variety of issues and we would like to include your opinions. Weare not selling anything; this is strictly for research purposes. All information in this survey will be kept confidential. Your opinions are important and will assist the City of Farmington's planning process. 1. How would you rate the quality of life in this community? Would you say it is excellent, good, only fair, or poor? (CIRCLE CODE) Excellent................................................. .........' 4 Good........................................................ .......... 3 Only fair.................................................. .........' 2 Poor......................................................... .........' 1 DON'T KNOW/ REFUSED............................, 9 2. What do you like most about living in Farmington? (RECORD WORD FOR WORD. PROBE AND CLARIFY) 1 9 2 10 3 11 4 12 5 13 6 97 7 98 8 99 H:\Survey Questions Draft 3.doc 04/28/06 3 :06 PM CJ OLSON MARKET RESEARCH May, 2006 COMMlJNITY #26016 3. In general, what do you think is the most serious issue facing the community today? (RECORD WORD FOR WORD. PROBE AND CLARIFY) 1 9 2 10 3 11 4 12 5 13 6 97 7 98 8 99 4. Now I am going to read you a list of a few city services. For each one, please tell me whether you would rate the quality of the service as excellent, good, only fair, or poor. (READ LIST, ROTATE ORDER, CIRCLE CODES) ONLY POOR FAIR a. Police protection. ........................................... ...... 1 ...... ...2 ....... b. Fire protection ............................ ......................... 1 .........2 ....... c. Quality of City drinking water ............................1.........2....... d. Garbage disposal service..................................... 1.........2 ....... e. Curbside recycling service .................................. 1.........2 ....... f. Animal control...................... .............................. 1 .... .....2 ....... g. Street lighting ...................................................... 1.........2 ....... DK/ GOOD EXCELLENT REF. ....3....... ..........4................... 9 ....3....... ..........4................... 9 ....3....... ..........4................... 9 .... 3....... ..........4................... 9 ....3....... ..........4................... 9 ....3....... ..........4................... 9 ....3....... ..........4................... 9 Roadways in the City of Farmington consist of both city and county streets and State roads. City streets are those found in residential neighborhoods and also include major streets such as Akin Road and 190th Street. County streets are the following major roadways: Pilot Knob Road, Ash Street, Elm Street, 195th Street, County State Aid Highway 50. State roads are State Trunk Highway 3 and State Trunk Highway 50. 5. Again, please tell me whether you would rate the quality of the following City services on City roadways as excellent, good, only fair, or poor. (READ LIST, ROTATE ORDER, CIRCLE CODES) ONLY POOR FAIR a. Street pavement repair and patching ................... 1.........2 ....... b. Snowplowing of city streets ................................ 1.........2 ....... c. Sweeping of city streets ...................................... 1.........2 ....... DK/ GOOD EXCELLENT REF. ....3....... ..........4................... 9 ....3....... ..........4................... 9 ....3....... ..........4................... 9 H:\Survey Questions Draft 3.doc 04/28/06 3:06 PM 2 CJ OLSON MARKET RESEARCH COMMCNITY May, 2006 #26016 As you may know, property taxes are divided between the City of Farmington, Dakota County and the School District in the City. Of your total property tax bill, 36% goes to the city government. 6. Would you favor or oppose an increase in city property taxes if it were needed to maintain city services at their current level? (CIRCLE CODE) FAVOR........ ............ ...... ................................... 1 OPPOSE............................................................ 2 DON'T KNOW/ REFUSED............................. 9 That's all of our questions on this topic. Let's move on to our next topic. 7. During the summer months the hours at City Hall change from 8:00 am to 4:30 pm Monday through Friday to 7:00 am to 5:30 pm Monday through Thursday and from 7:00 am to noon on Fridays. As a resident, do you find these hours beneficial, or not? (CIRCLE CODE) yES................................................................... 1 NO..................................................................... 2 DON'T KNOW/ REFUSED............................. 9 8. During the past year, what department have had the most contact with? (CIRCLE CODE) Police Department............................................ Fire Department Public Works..................................................... Park & Recreation Building Inspections Engineering Community/Economic Development Planning Human Resources Administration Finance/Utility Billing General Information Don't Know/Refused 1 2 3 4 5 6 7 8 9 10 11 12 13 (SKIP TO Q10) 9. Now thinking about your last contact with City staff, how would you rate the service received? Excellent........... ................................................ 4 Good.................. ................................................ 3 Only fair............ ................................................ 2 Poor................................................................... 1 DON'T KNOW/ REFUSED............................. 9 H:\Survey Questions Draft 3.doc 04/28/06 3 :06 PM 3 CJ OLSON MARKET RESEARCH May, 2006 COMMUNITY #26016 10. From what you know about the work of the Mayor and Council, do you approve or disapprove of the job the Mayor and City Council are doing? (PROBE: And, do you feel strongly that way?) Strongly approve.................. ............................' 4 Approve............................................................, 3 Disapprove......................................................., 2 Strongly disapprove ......................................... 1 DON'T KNOW/ REFUSED............................, 9 11. Does the development across the city seem well-planned for the future of Farmington? (DO NOT READ LIST, CIRCLE CODE) yES........................................................, 1 NO.........................................................., 2 SOMETIMES ............................ ............. 3 DON'T KNOW/ REFUSED................... 9 12. Do you think the rate of residential development in Farmington is too fast, too slow, or about right? (CIRCLE CODE) Too fast................................................... 1 About right.............................................. 2 Too slow.................................................. 3 DON'T KNOW/ REFUSED................... 9 13. What types of new or additional retail, service, restaurant or leisure-time businesses would you like to see available in the City of Farmington? (RECORD WORD FOR WORD. PROBE AND CLARIFY) 14. How do you feel about Fiber to the Premises (broadband connectivitylhigh speed internet) for existing homes and/or new developments? Do you approve or disapprove? (DO NOT READ LIST, CIRCLE CODE) APPROVE........ ....................................................................... 1 DISAPPROVE......................................................................... 2 DON'T KNOW WHAT FIBER TO THE PREMISES IS....... 3 DON'T KNOW/REFUSED .................................................... 9 H:\Survey Questions Draft 3.doc 04/28/06 3 :06 PM 4 CJ OLSON MARKET RESEARCH COMMUNITY May, 2006 #26016 15. What is your primary source of information about city government and its activities? (DO NOT READ LIST, CIRCLE CODE) NEWSPAPER......................................... 1 WEB SITE ............................................... 2 NEWSLETTER(The Bridge).................. 3 CABLE TV ...... ................ ....................... 4 OTHER (SPECIFY) 7 9 DON'T KNOW/REFUSED 16. Have you accessed the City's web site? (CIRCLE CODE) yES......................................................... 1 NO........................................................... 2 (SKIP TO Q31) DON'T KNOW/ REFUSED................... 9 (SKIP TO Q31) 17. What information on the web site did you find most useful? (DO NOT READ LIST, CIRCLE CODES) ABOUT FARMINGTON .............................................. 1 CITY NEWS/ INFORMATION.................................... 2 CITY CODES & FEES FOR SERVICES ..................... 3 CITY GOVERNMENT ................................................. 4 CITY DEP ARTMENTS/ STAFF .................................. 5 CITY SERVICES.......................................................... 6 COMMUNITY DEVELOPMENT ................................ 7 BUILDING INSPECTIONS.......................................... 8 PARKS & RECREATION ............................................ 9 OTHER (SPECIFY) 97 DON'T KNOW/REFUSED .......................................... 99 That's all of our questions on this topic. Let's move on to our next topic. 18. During the past 12 months have you had any contact with the Farmington Police Department? (CIRCLE CODE) yES......................................................... 1 NO........................................................... 2 (SKIP TO Q19) DON'T KNOW/ REFUSED................... 9 (SKIP TO Q19) H:\Survey Questions Draft 3.doc 04/28/06 3 :06 PM 5 CJ OLSON MARKET RESEARCH COMMUNITY May, 2006 #26016 19. Which best describes the nature of your contact: casual, request for assistance, meeting or informational contact, victim of crime, or as an offender being ticketed or arrested? (CIRCLE CODES) CasuaL..................................................... 1 Request for assistance ............................. 2 Meeting! informational........................... 3 Victim of crime ....................................... 4 Offender.................................................. 5 OTHER (SPECIFY) 7 DON'T KNOW/ REFUSED................... 9 20. How satisfied are you with the level of police services in Farmington? Would you say very satisfied, somewhat satisfied, somewhat dissatisfied, or very dissatisfied? (CIRCLE CODE) Very satisfied...... ............................... ..... 4 Somewhat satisfied ................................. 3 Somewhat dissatisfied............................. 2 Very dissatisfied...................................... 1 DON'T KNOW/ REFUSED................... 9 21. Which of the following do you consider to be the greatest public safety problem in Farmington? (READ LIST, ROTATE ORDER & CIRCLE ONE CODE) Violent crime .......................................... 1 Juvenile crime ......................................... 2 Burglary.................................................. 3 Drugs....................................................... 4 Gangs...................................................... 5 Traffic violations........................ ............. 6 Something else (SPECIFY) 7 NONE ARE SERIOUS........................... 8 DON'T KNOW/ REFUSED................... 9 That's all of our questions on this topic. Let's move on to our next topic. 22. If you and the members of your household have used City parks within the last 12 months, how would you rate the quality of the parks? Excellent................................................. 4 Good........................................................ 3 Fair.......................................................... 2 Poor......................................................... 1 Have not used the parks .......................... 9 H:\Survey Questions Draft 3.doc 04/28/06 3 :06 PM 6 CJ OLSON MARKET RESEARCH May, 2006 COMMUNITY #26016 22. Which of the following types of parks do you think should be the top priority for development in Farmington during the next five years? (CIRCLE CODE) Small mini parks..................................... 4 Neighborhood Parks................................ 3 Large community parks w/athletic 2 fields....................................................... . Natural or open space areas .................... 1 DON'T KNOW /REFUSED 23. In the past 12 months, if you or any members of your household have participated in recreational programs offered by the City during the past year, how would you rate your experience? (CIRCLE CODE) Excellent................................................. 1 Good........................................................ 2 Fair Poor Have not participated in any programs... 9 24. If you or any members of your family have used any City Trails in the past 12 months, how would you rate the quality of the trails? (CIRCLE CODE) Excellent 1 Good........................................................ 2 Fair.......................................................... 9 Poor Have not used trails Now, just a few more questions for demographic purposes. 25. Do you reside in an apartment, townhouse or condominium, or an unattached single-family home? (CIRCLE CODE) APARTMENT ........................................ 1 TOWNHOUSE/ CONDO ....................... 2 SINGLE-FAMILY HOME..................... 3 SOMETHING ELSE (SPECIFY) 7 DON'T KNOW/ REFUSED................... 9 H:\Survey Questions Draft 3.doc 04/28/06 3 :06 PM 7 CJ OLSON MARKET RESEARCH COMMUNITY May, 2006 #26016 Could you please tell me how many people in each of the following age groups live in your household? Let's start with the oldest group. Be sure to include yourself 26. First, how many persons ages 65 and over live in your household? (CIRCLE CODE) NONE ..................................................... 0 ONE........................................................ I TWO OR MORE .................................... 2 REFUSED............................................... 9 27. Adults under age 65? (CIRCLE CODE) NONE ..................................................... 0 ONE ........................................................ 1 TWO....................................................... 2 THREE OR MORE................................. 3 REFUSED............................................... 9 28. School-aged children or pre-school children? (CIRCLE CODE) NONE..................................................... 0 ONE ........................................................ 1 TWO....................................................... 2 THREE OR MORE................................. 3 REFUSED ............................................... 9 29. Into which ofthe following ranges does your age fall? (READ LIST, CIRCLE ONE CODE) 18- 24 ....................................................... 1 25 - 34 ....................................................... 2 35-44 ....................................................... 3 45-54 ....................................................... 4 55-64 ....................................................... 5 65 and over.............................................. 6 REFUSED............................................... 9 H:\Survey Questions Draft 3.doc 04/28/06 3 :06 PM 8 CJ OLSON MARKET RESEARCH COMMUNITY May, 2006 #26016 30. Which of the following categories best represents your household's total yearly income before taxes? (READ LIST, CIRCLE CODE) Less than $20,000 ......................... 1 $20,000 to $29,999 ....................... 2 $30,000 to $39,999 ....................... 3 $40,000 to $49,999 ....................... 4 $50,000 to $59,999 ....................... 5 $60,000 to $69,999....................... 6 $70,000 to $79,999 ....................... 7 $80,000 to $89,999 ....................... 8 $90,000 to $99,999 ....................... 9 $100,000 or over ........................... 10 DON'T KNOW/ REFUSED......... 99 Thank you very much for your time. (FILL IN FRONT BOX INFORMATION) H:\Survey Questions Draft 3.doc 04/28/06 3:06 PM 9 //e!- City of Farmington 325 Oak Street, Farmington, MN 55024 (651) 463-7111 Fax (651) 463-2591 www.ci.farmington.mn.us TO: Mayor, City Council and City Administrator ~0 FROM: Kevin Carroll, Community Development Director SUBJECT: Facilitator for Economic Development Summit DATE: May 1, 2006 INTRODUCTION The City has received five proposals from individuals and companies that are available to serve as the facilitator for the Economic Development Summit that the City Council desired to conduct. DISCUSSION The City Council has indicated its desire to conduct an Economic Development Summit, and to have the Summit facilitated by a consultant. The City recently disseminated a Request for Proposals (RFP) in order to identify potential facilitators. This Memo will be accompanied by copies ofthe five proposals that the City received on or by Wednesday, April 26 in response to its RFP. Inasmuch as the cost of a facilitator for an Economic Development Summit was not an expense that was anticipated or included in the 2006 budget, the cost projections provided by the consultants will presumably get a significant amount of attention. A staff summary of their fee proposals has been attached. The five proposals fall into three "cost strata," which are listed below, along with brief comments on each proposal: 1. High (over $10,000) Hoisington Koegler Group/Ehlers & Associates/Dorsey & Whitney ($14,700) -- Rusty Fifield of Hoisington is identified in the proposal as the project manager, but Mark Koegler of Hoisington, Sid Inman and Shelly Eldridge of Ehlers, and attorney Lynn Endorf of Dorsey & Whitney would also directly participate in planning and conducting the Summit. All of the individuals in question are "known quantities" who have long and very favorable track records with the City. However, the relatively high number of people involved results in a correspondingly high cost. The proposal does indicate a willingness to "discuss ways to reduce the budget." 2. Medium ($5000 to $9999) Economic Development Services ($7,800-$8,300) -- Of all of the "principal facilitators" identified in the proposals, Janna King ofEDS probably has the greatest number of years of full-time experience in the economic development field, and has facilitated public meetings and processes specifically focused on that particular topic. As a sole practitioner, Janna King would offer a "single point of contact" approach that could improve accountability and streamline the planning and coordination of the Summit. Of course, the larger companies that have submitted proposals would presumably be able to offer a wider range of personnel, options and services. Maus Group ($6,475) - Principal facilitator Bill Lucking probably knows more about economic development issues in Dakota County than the other prospective facilitators, having been immersed in it on a full-time basis for over a decade as the Director of Economic Development for Inver Grove Heights and South St. Paul. He's well-connected, experienced and respected. However, the Maus Group proposal doesn't clearly indicate a significant amount of background or experience in planning, organizing or facilitating public meetings comparable to the planned Summit in Farmington. 3. Low (under $5000) Springsted ($3,960) -- Principal facilitator Craig Rapp may be familiar to some members ofthe City Council as a result of his participation in Dakota County's "High Performance Partnerships Project." Relatively speaking, he appears to have more experience as a facilitator than many of the other candidates, and more governmental background than most. He has had less involvement in the economic development field than most of the candidates, which probably accounts for the proposed participation of Paul Steinman, the Vice President of Springs ted's "Housing and Economic Development Team." Barsness Consulting Services ($2,625) -- Principal facilitator Cathy Bennett has worked exclusively in the economic development field since 1989, in the private sector and for two Minnesota cities. Her background includes organizing and conducting focus groups and roundtable discussions. While she has fewer years of experience than some of the other prospective facilitators, her company's proposal is the most affordable. It is also worth noting that Barsness Consulting was the only company that was able to "mobilize" quickly enough to submit a proposal within the short period oftime that was provided under the Council's original RFP timetable. ACTION REQUESTED If the City Council wants to conduct interviews or have City staff members contact the applicants' references prior to selecting a facilitator, the Council can indicate that fact at Monday night's meeting and outline the desired timetable for the remainder of the selection process. If the Council members feel that they currently have enough information to make a selection, the Council can direct staff to finalize any necessary contractual arrangements with the Council's chosen facilitator. Respectfully Submitted, g:::J I . / . /' ~.. (.<.<.' .......-' C ct. L L L' ./ I ~~~J Kevin Carroll Community Development Director cc: Tina Schwanz, Economic Development Specialist 00. Eo-; 00. o U ~ ~ Eo-; ~ ~ .... Eo-; 00. ~ ~ o z ~ o ~ ~ ~ = Cl) bJ) ro Cl) - 's bi) I=: .- ...... I=: '1:: p., bJ) I=: .- '"0 ;::l - U I=: .- p.. ~ Cl) ..s:: ...... 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"= 100< .q- OJ O)Cl)Cl)......U-;::l-> "=_0.. Q., d - ..s:: g '"0 00 0 ... .... -= Q., l' = ... >< ~~U'ijI=:=..s::I.~~o)~ol. 0) ~ ro I=: 0 ;::l 0 00 8- I. ~ ~.. .. 8- _ 1.1-<;::lI-<O".CooO)'" O)~ = =~.....:lp....n=~~~~~~...~ ~ .c. I. .~ ~ = =.~ ... = ~ o ~ = . _ .... .... . .... 0) _ Q., .... Q.,e=e~e~~= e .~ ~ =.S '9 ~ = ~ ~ .S ~ ~ ~oo.~~~oo.~~~ l/') r--- .q- \f5 ~ o \0 O\~ C") ~ l/') ('l \0 ('l~ ~ ~ o l.. ~ ~ ;:l ~ ~ \.) .~ ~ ~ ..... .::::: ;:l ~ ~ c3 ~ ~ ~ 1::: ~ cq ~ ~ ..... b1 ~ '!:: ~ Creative Solutions for Land Planning and Design Hoisington Koegler Group Inc. 11113 ~n April 25, 2006 Kevin Carroll Community Development Director City of Farmington 325 Oak Street Farmington, MN 55024 RE: Proposalfor Facilitator Services Economic Development Summit Fee lriformation Dear Mr. Carroll: As requested, we submit a separate letter describing the fees associated with our proposal for the Economic Development Summit. The HKGi Team will undertake the tasks described in this proposal for a fee not to exceed $14,700. This amount represents staff time and expenses to complete the project. We will bill the City monthly as work is performed(~eimbursable expl?nse~ in~lude printing, mileage and dehvery services. I V't c.l.... c-I e c:>( 111 h,ll> ( -h: ~ If this amount exceeds your expectations for the Summit, we would be happy to discuss ways to reduce the budget. The proposed budget has been created by estimating staff hours for each task in the scope of work. This approach allows us to quickly assess the budget imphcations of changes in the scope of work. 123 North Third Street, Suite 100, Minneapolis, MN 55401-1659 Ph (612) 338-0800 Fx (612) 338-6838 Economic Development Services April 25, 2006 Kevin Carroll, Community Development Director City of Farmington 325 Oak Street Farmington, MN 55024 RE: Fee for Facilitation Services - City of Farmington Economic Development Summit Base price Includes steering committee meetings and "no-frills" pre-summit familiarization Expenses including mileage, photocopying, 10 bound copies of the final report, additional facilitator at Summit if necessary ($500) $7,500 300 - 800 Total base price $7,800 - 8,300 Additional cost for survey of 30 - 60 stakeholders Includes survey preparation, on-line Zoomerang survey, input of a limited number on "hard copy" surveys, survey tabulation and analysis; summary prepared for Summit Add for survey $2,000 Additional cost for in-person interviews (per day of interviews) Includes advance preparation of interview guides, summary and analysis of interviews will be incorporated into a presentation at the Summit Additional expenses (per day) $1,600 Add per day of interviews 50 $1,650 Note: the client will be responsible for meeting room, food, and beverage related expenses associated with the Summit. 3109 West 50th St., #204 Minneapolis, MN 55410-2102 (612) 925-2013 Fax (612) 925-2942 email: jking@econdevelop.com III Farmington Economic Development Summit Covered and Sealed April 25th, 2006 Fee Schedule: . Bruce Maus @ 8 hours . William Lucking @ 21 hours . Danielle Bridges @ 6 hours Proposal Expenses: $5975.00 Estimated Reimbursable: . Travel estimated 240 miles X 42.3 per mile = $100.00 (3 visits X 2) . Lunches, other, estimated = $100.00 . Production cost estimate for 'Summit Summary' = $300.00 (10 bound copies) Estimated Total: . Program $5975.00 . Reimbursable: $500.00 Proposed total: $6475.00 Springsted Springsted Incorporated 380 Jackson Street, Suite 300 Saint Paul, MN 55101-2887 Tel: 651-223-3000 Fax: 651-223-3002 www.springsted.com LETTER OF TRANSMITTAL April 26, 2006 Mr. Kevin Carroll, Community Development Director City of Farmington 325 Oak Street Farmington, Minnesota 55024 Re: Request for Proposal to Provide Facilitator Services Dear Mr. Carroll: As requested in your Request for Proposals, we are submitting the enclosed fee proposal under separate cover by way of sealed envelope. Respectfully submitted, U4 f,y Craig R. Rapp, Vice President Client Representative mdf Fees 8. Fees FEES Preparation 10 hours $175 Summit 8 hours $175 Final Report preparation 4 hours $175 Administrative Support 2 hours $55 Total $3960 Springsted City of Farmington, Minnesota. Proposal to Provide Facilitator Services c0c\. (S n~';(;> C L\)':::" '-- ( 'il }-~) ~ (" l,'Ce S City of Farmington Econornic Development Facilitator APPROACH TO PROJECT PLAj'.E~lJ.~G I ( J [ I J The following is a sample approach to conduct a one-day Economic Development Smnmit with 20-50 participants. :Meeting approach can be modified depending upon specific expectations of the City Council, EDA and staff. 5.t.g! 1: rvleet with City Counci1lED A and/ or staff to: . Determine background information needed to outlay purpose of meeting . Understand key objectives of the Summit and specific questions policy leaders want to ask and/or need stakeholder's input on - agenda format . Determine key audiences for Summit - key business leaders, residents. dev'elopers, historians, school leaders and policy makers . Discuss final "customer" of summation report - Policy Leaders and/ or General Public. Understand use of report and follo"v-up input needed to develop specific polil)' decisions . Discuss any historical efforts or meetings that have gone poorly (things to watch out for) so facilitator can anticipate and diffuse negative behavior of participants . Discuss any current/past efforts that have gone \Nell (things to build on) . Understand impetus/opportunity for the Summit and be assured of expected outcomes. l I I I Expected Consultant Time for 1v1eeting &. Preparation: 2-3 hours ($375) Step 2: Sum."TIit ~l-arketil1g and Pre:garation: . Prepare draft agenda & finalize with staff input . Assist "'lith Summit invitations and meeting message . Outiine Summit format . Discuss material needed for Summit . Recommend policy leader and/ or staff introduction and opening message Expected Consultant Sumrn.it Preparation: 2 hours ($250) I I I I I I Step 3: Facilitate I/l-day ED Summit: . Depending on size of group - design small group (more than 15 participants) or large group process (less than 15 participants) . Small Group process is specifically used for a larger group with more than 15 participants. The summit would include introductions and background as a large group "vith questions and discussion of specitlc topics in smaller work groups. Recap of each small group work \vould be discussed and summarized by the facilitator to build consensus together. . Large Group process is for a smaller attendance under 15 people where breakout sessions are not as effective and necessary. Same process occurs and questions are provided as smail group process but entails more group dialogues using nip charts and summary boards. . Consultant would design process, facilitate discussion on site and record BCS, Inc, 9 l Otv of Farmingron Economic Deve10vment Facilitator "U " I l I meeting comments and key points . Summit process \vould provide additional opportunity for written input for those that are not comfortable in a public forum . This process would also include facilitator providing preliminary summation of process and comments. I I Time Assumptions: 8 hours ($1,000) 2 hours process and summit prep 4 hours facilitation 2 hours synthesis and draft report prep I f Step 4: :Me.eting with public policy makers to present findh1;g,liJ and possible policy Dutcomes . Present summary comments and outcomes of Summit . Present recommendations andlor action steps . Facilitate discussion, observe & document possible policy statements I Time Assumptions: 4 hours ($500) 1 hour preparation 1.5 hour meeting facilitation & documentation 1.5 hours preparation of summary I report I ( I St~p 5: Final Report . Final integrated report, outlining key issues and opportunities, suggested policy / action options and hlture implementation strategies Time: 4 hours ($500) ( Total Estimated Consulting Fee - $2.625 I, I I t f I All work can be negotiated for a not-to -exceed fee once the scope has been refined. BCS. Inc 10 I I I I I I I I I I I I I I I I I I I City of Farmington Economic Development Facilitator CONSULTING HOURLY RATE AND OTHER CHARGES All work can be negotiated for a not-to -exceed fee once the scope ohvork has been refined upon acceptance. Consulting Hourly Rate is $125. Additional meetings and work product will be billed at this rate over and above proposed product. Expenses such as printing, postage, long-distance telephone, etc. are billed at cost. All invoices are payable \vithin fifteen (15) days of receipt of an invoice showing the work completed and the direct costs for expenses. BCS. Inc. 11 Dakota County Cedar Avenue BRT Cedar Ave BRT - 2030 No Build Traffic Forecasts 2004/05 Existing ADT 46,000 CR42 36,750 CR46 24,500 CR9 (Dodd Road) 15,400 CR 50 (N. Jet) 14, 100 CR 50 (N. Jet) 9,800 2030 ADT Forecasts 61,300 CR42 52,800 CR46 32,300 CR9 (Dodd Road) 40,300 CR 50 (N. Jet) 29,600 CR 50 (N. Jet) 10,900 Figure 1 04I2SI06 Planning Level Traffic Operations Analysis Increasing Vehicle Delay or Density 1.0 Definition: 0.9 Level-ot-Service is an Estimate ot the Qual"y ot Traffic Flow >. .... <.> 0.8 '" 0- '" <.> Key Factors: >. '" 0.7 ;;: "0 . Roadway Geometry '" tl. . Traffic Volume Characteristics Q; 0.6 > 0 Q) . Intersections/Interchanges E ::l "15 0.5 > .!.l = Analysis Type: '" ,= '0 0.4 Segments - Freeway. .2 Expressway. and Arterials a; a: 0.3 0.2 Dakota County Cedar Avenue BRT Decreasing Vehicle Delay or Density 0.1 Source: 2000 Highway Capacity Manual (Transportation Research Board) ~",'". ~;,. ~rx~:"'" Figure 2 04125/06 Capacity Assumptions: Arterial Roadway (I) Through Only Lane LT ITH Lane TH/RT Lane TH/RT IL T Lanes Turn Lanes 800 vph 600 vph 700 vph 600 vph 350 vph Note: This figure contains approximate values. The values are highly dependant on the assumptions used. It should not be used for operational analyses or final design. Expressway (2) One Through Only Lane 2+ Through Lanes Turn Lanes Freeway Outside Lane Center Lane Outside Lane 950 vph 1,150 vph 350 vph 1,900 vph 2,100 vph 2,300 vph Peak Hour Percentages Arterial Roadway Directional Orientation 9% 60/40 (1) Assumes 'A mile signal spacing for arterial roadways. For less than 'A mile signal spacing, roadway becomes too volatile to determine LOS by ADT. For greater than 1/4 mile signal spacing, the capacity for a through lane can be increased by approximately 50-100 vplph*. (2) Assumes 'h mile signal spacing for expressways. For 'A mile signal spacing, the through lane capacity can be decrease by 50 vplph. For signal spacing less than 'A mile, roadway becomes too volatile to determine LOS by ADT. For greater than 'h mile signal spacing, the capacity for a through lane could possibly be increased by another 50 vplph. * vplph - vehicles per lane per hour Dakota County Cedar Avenue BRT 60,000 70.000 60.000 u = 50,000 C'CI ~ :?:- 'iij 40.000 C GI C\ E GI > 30.000 ct 20.000 10.000 0 2000 Dakota County Cedar Avenue BRT Figure 3 04l25I06 Traffic Forecast Comparison (North Segment) 72.3001 .... -- .... -- -- '00/0 -- \:.., --~- .... .... .... .... ........ 61.3002 N. of CH 42 ---- CH 42 to CH 46 - -- 54.0001 ,.s,!: _ . . . . d_ . - . . . - . . 52.eoc:f ---- 36,2001 ;.lj1o. _ . - . - . . . _ 2 32,300 CH 46 to CH 9 -~-~ -~-~ 1.1% 24,50C? _ . - - - 2005 2010 2020 2025 2030 2015 26 years Year Figure 4 04I25/W Source: 1. 2025 Forecasts from Dakota County Transportation Plan 2, 2030 Regional Model Forecast 80,000 Estimated Level of Service vs. ADT by Facility Type Cedar Avenue - North of CH 42 70.000 7::.~OO 60.000 61,300 130.000 120,000 110,000 100,000 Gl E 90,000 ::I '0 > i=" 80,000 C ~ () 70.000 == l!! I- 60.000 ~ "ii c Gl 50.000 '" l!! Gl > 40.000 < 30,000 20,000 10.000 Future Facili @ DIE Bounda - 8 lane Arterial 6 lane Ex resswa 4 lane Fr w 50.J~" ,... . ....... , 46.000 40,000 30,000 Existing ADT Forecast ADT (2030 20,000 10,000 o 2000 2005 2010 2015 2020 2025 2030 2035 """'" """".. """'" "...."....".. ~~.c.-:. .~~~~: ... ;:;::::::: - - "'" ,'. LOSE: ,....,....""" ,......." .....,. lOSD, "....""".. ::.~~;:- 4-tane 6-Lane Divided Arterial 8-Lane 4-Lane 6-l.ane Expressway Type of Roadway 4-lane 6-lane Freeway Dakota County Cedar Avenue BRT Figure 5 04I2S'06 Estimated Level of Service vs. ADT by Facility Type Cedar Avenue - CH 42 to CH 46 130,000 120,000 Future Facili @ DIE Bounda """,...... """".. """'" """'" ,............" .LOSD" """'" """".. """'" """".. """".. 110,000 - - - Existing ADT .......... Forecast ADT 2030) 100,000 Gl 90,000 E ::I '0 > 80,000 ~ ~ Exlstin u 70,000 Cross Section == l!! I- 60,000 ~ "ii c Gl 50,000 '" l!! Gl > 40,000 < 30,000 20,000 10,000 4-Lane 6-Lane Divided Arterial Dakota County Cedar Avenue BRT .'LOs'E',' 8-Lane 4-tane 6-Lane 4-lane "-Lane Expressway Freeway Type of Roadway Figure 6 04125106 130,000 120,000 110,000 100,000 " E 90,000 ::J '0 > j::' BO,OOO C ~ U 70,000 ~ I- 60,000 ~ iii c " 50.000 Cl CO ! 40,000 30,000 20,000 10,000 Estimated Level of Service vs. ADT by Facility Type Cedar Avenue - CH 46 to CH 9 Future Facili - - - Existing ADT . . . . . . . . .. Forecast ADT (2030) """'" """"" :-""""" :-"""", .lOSD" :-"""", :-""""" :-"""", """"" """"" """"" """'" """'" """"" ,,,,,,,,.... """"" :.~.:.:: +~~~ : ~~:~:~:: :~~~~. ....... 4-lane 6-lane Divided Arterial 4-Lane 6-lane 4-Lane 6une 8-Lane Expressway Type of Roadway Freeway Dakota County Cedar Avenue BRT Figure 7 04125106 45,000 40.000 35.000 0 30.000 ~ .... I- 25,000 ~ .t;j c Q) CI 20.000 E Q) ~ 15.000 10,000 5.000 0 2000 Traffic Forecast Comparison (South Segment) 40.3002 / I / / CH 9 to CH 50 (N. Jet) CH 50 (N. Jet to 5. Jet) / / I I' 29,6002 . . . - -.... 1 . ....40/: 22,150 . - . 15.6501 - -. _.- - - ---- '\.ao/g _ _ - - --- - - ..... ..... .. 10.9002 S. of CH 50 (5. Jet) 0.4% 9.800 2005 I 2015 2020 2025 2030 2010 26 years Year Figure 8 04125106 Dakota County Cedar Avenue BRT Source: 1. 2025 Forecasts from Dakota County Transportation Plan 2. 2030 Regional Model Forecast 130,000 120,000 110,000 100,000 .. E 90,000 :> "0 > ~ 80,000 C ~ " 10,000 l,i t. 60,000 J!:o ii c .. 50,000 '" e ~ 40.000 c( 30,000 20.000 10,000 Estimated level of Service vs. ADT by Facility Type Cedar Avenue - CH 9 to CH 50 (N. Jet) Future Facili @ DIE Bounda ,....",........,.... ,....""".... ,....""", . lOSO " ,........""" """'" ,...."........,...., ,...."",,, Dakota County Cedar Avenue BRr 130,000 120,000 110,000 100,000 ., 90.000 E :> "0 > ~ 80,000 ~ " 10,000 = e I- 60.000 J!:o ii c ., 50,000 '" e ., > 40.000 c( 30,000 20,000 10,000 Dakota County Cedar Avenue BRr Existing ADT Forecast ADT (2030) """,........ """...." """".... "...."",,, "'"'''' ",........"....... :-."....,...."" :-.""",,, ~....'!~....~.... ....... ",,,,,,... '_LOSC', ......&.. :=;:;::::: , LOse .' ~~~~~~ ....... 4-lane 6-lane 4-lane 6-lane B-Lane 4-lane Divided Arterial Expressway Type of Roadway Estimated level of Service vs. ADT by Facility Type Cedar Avenue - CH 50 (N. Jet) to CH 50 (5. Jet) Future Facili Existing ADT Forecast ADT 2030 'LOiSE. :-.,....""........ """,...., """'" """".... """'" ~ 1.0&0 .... :-.",....",.... """"... m\ . lDSC .' :-.v LOSD" .... "''It' 4-Lane 6-Lane 4-Lane 6-Lane Divided Arterial 8-lane 4-lane Expressway Type of Roadway 6-Lane Freeway Figure 9 04f2SI06 ,....",............" ,........,....",... "....,...."....... ...."....",....... .lOSO,,, """"... ,,,,,,,,... :-....."""" ""....,,,... """"" 6-Lane Freeway Figure 10 04125106 130,000 120,000 110,000 100,000 .. E 90.000 ::I "0 > i=' 80,000 C ~ U 70,000 IE .. t=. 60,000 ~ .. C .. 50,000 D> .. ;;; ~ 40,000 30,000 20,000 10,000 Dakota County Cedar Avenue BRr Estimated Level of Service vs. ADT by Facility Type Cedar Avenue - South of CH 50 (S. Jet) Future Facilit @ DIE Bounda 4 lane Arterial Existing ADT Forecast ADT (2030) """'" """'" """".... """'" . tOSO" """'" """"" """'" """"" '''''''''' ""'"'' """"" """'" "LOSO..... """'" mH :nu 4-lane 6-Lane Divided Artertal 4-Lane 6-lBne 4-lane 6-Lane 6-La", Expressway Type of Roadway Freeway Figure 11 0412!>'06 Location .2004 Existing Planned ADT Roadway Roadway Geometry Geometry Brooklyn Blvd N. of 94/694. Brooklyn Park 41,000 6-lane Arterial Highway 10 W. of Main Street, Anoka 43,000 4-lane Arterial Future Freeway Highway 36 E. of 694, Lake Elmo 48.000 4-lane Expressway E. of 61, MaplewoodlN. SI. Paul 59,000 4-lane Arterial Future Freeway CR42 Between 35W and 35E, Burnsville 50,000 6-lane Arterial Highway 7 W. of 494, Minnetonka 50,000 4-lane Arterial Highway 13 W. of 3SW, Burnsville/Savage 53,000 4-lane Expressway Interchange at CSAH 5 Highway 5 W. of 312, Eden Prairie 55,000 4.lane Expressway Highway 65 N. of 10, Blaine 58.000 4-lane Expressway Future Freeway Dakota County Cedar Avenue BRr Figure 12 04I2~06 Values Statement Excellence and Quality in the Delivery of Services We believe that service to the public is our reason for being and strive to deliver quality services in a highly professional and cost-effective manner. Fiscal Responsibility We believe that fiscal responsibility and the prudent stewardship of public funds is essential for citizen confidence in government. Ethics and Integrity We believe that ethics and integrity are the foundation blocks of public trust and confidence and that all meaningful relationships are built on these values. Open and Honest Communication We believe that open and honest communication is essential for an informed and involved citizenry and to foster a positive working environment for employees. Cooperation and Teamwork We believe that the public is best served when departments and employees work cooperatively as a team rather than at cross purposes. Visionary Leadership and Planning We believe that the very essence of leadership is to be visionary and to plan for the future. Positive Relations with the Community We believe that positive relations with the community and public we serve leads to positive, involved, and active citizens. Professionalism We believe that continuous improvement is the mark of professionalism and are committed to applying this principle to the services we offer and the development of our employees. R55CKSUM LOG23000VO COUNCIL MEETING ON MAY 1, 2006 Vendor 4 PAWS ANIMAL CONTROL AFFINITY PLUS FEDERAL CREDIT U Business Unit POLICE ADMINISTRATION EMPLOYEE EXPENSE FUND CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 4/17/2006 - 4/30/2006 Object PROFESSIONAL SERVICES Amount 1,661.40 1,661.40 CREDIT UNION PAYABLE 2,650.00 2,650.00 AFLAC EMPLOYEE BENEFITS 3.180.00 3.180.00 AGGREGATE INDUSTRIES INC AL'S LOCK AND KEY ALCORN BEVERAGE CO. INC. ALEX AIR APPARATUS INC ALLEN. JAMES E ALLEN AND NANCY ALLINA HOSPITALS & CLINICS ALLINA MEDICAL CLINIC ALLSTATE SALES & LEASING CORP. AMERICAN ASSOCIATION OF RETIRE AMERICAN ENGINEERING TESTING I AMERICAN RED CROSS OF ST PAUL EMPLOYEE EXPENSE FUND STREET MAINTENANCE BUILDING MAINT SERVICES FIRE CAPITAL PROJECTS DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR REVENUE FIRE CAPITAL PROJECTS SPRUCE ST EXTENSION HUMAN RESOURCES HUMAN RESOURCES SOLID WASTE OPERATIONS SENIOR CENTER PROGRAMS WELL #8 RECREATION PROGRAM SERVICES STREET MATERIALS 390.34 390.34 PROFESSIONAL SERVICES PROFESSIONAL SERVICES 41.30 306.90 348.20 COST OF GOODS SOLD COST OF GOODS SOLD 5,583.32 8,044.00 13,627.32 MACHINERY & EQUIPMENT 30,230.00 30,230.00 LAND 8,000.00 8,000.00 PROFESSIONAL SERVICES 65.00 65.00 PROFESSIONAL SERVICES 355.00 355.00 VEHICLE SUPPLIES & PARTS 129.76 129.76 PROGRAMMING EXPENSE 50.00 50.00 PROFESSIONAL SERVICES 1.246.20 1,246.20 ~"J PROGRAMMING EXPENSE 650.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/200610:05:14 Council Check Summary Page - 2 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount 650.00 ANCOM COMMUNICATIONS INC FIRE SERVICES EQUIP SUPPLIES & PARTS 69.23 69.23 ANCOM TECHNICAL CENTER PATROL SERVICES EQUIPMENT REPAIR SERVICE 44.59 FIRE SERVICES EQUIPMENT REPAIR SERVICE 104.59 FIRE CAPITAL PROJECTS MACHINERY & EQUIPMENT 513.45 662.63 APPLE VALLEY FORD FLEET OPERATIONS MACHINERY & EQUIPMENT 2,235.44 2,235.44 AQUILA DOWNTOWN LIQUOR REV & EXP NATURAL GAS 314.22 314.22 BACHMAN. ALAN STORM WATER TRUNK OTHER CONSTRUCTION COSTS 113,991.00 113,991.00 BECKER ARENA PRODUCTS INC ICE ARENA OPERATIONS EXPENSE EQUIPMENT REPAIR SERVICE 102.24 102.24 BEDFORD TECHNOLOGY LUMBER GENERAL FUND BALANCE SHEET MN SALES TAX DUE 63.58- PARK MAINTENANCE OTHER SUPPLIES & PARTS 1,041.76 978.18 BELLBOY CORPORATION DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 718.10 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 1,069.62 1.787.72 BJ PRODUCTIONS STREET MAINTENANCE UNIFORMS & CLOTHING 162.00 PARK MAINTENANCE UNIFORMS & CLOTHING 142.00 BUILDING MAINT SERVICES UNIFORMS & CLOTHING 18.00 PILOT KNOB LIQUOR REVENUE UNIFORMS & CLOTHING 74.00 SOLID WASTE OPERATIONS UNIFORMS & CLOTHING 108.00 504.00 BONESTROO ROSENE ANDERLlK INC PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 14.396.97 14,396.97 BRAUN PUMP & CONTROLS SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 1,476.68 1.476.68 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 3 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount BREISACHER. WAYNE RECREATION PROGRAM SERVICES FUEL 77.98 SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 11.68 89.66 ElIIOAI 00$ ICF CRFAM SHOPPF INr. !':Olln WA!':TF OPFRATION!': PROGRAMMING EXPENSE 8084 80.84 CAMPBELL KNUTSON GENERAL FUND BALANCE SHEET PREPAID EXPENSES 202.50 LEGISLATIVE CONTROL LEGAL 3,533.93 ADMINISTRATION LEGAL 298.11 HUMAN RESOURCES LEGAL 117.68 PLANNING & ZONING LEGAL 1,357.32 POLICE ADMINISTRATION LEGAL 6,998.20 ENGINEERING SERVICES LEGAL 1.336.67 HRAlECONOMIC DEVELOPMENT LEGAL 1,949.47 POLICE FORFEITURES LEGAL 152.63 ASH STREET PROJECT LEGAL 446.50 PRIVATE CAPITAL PROJECTS LEGAL 135.00 PERM IMPRV REVOLVING FUND PROFESSIONAL SERVICES 281.50 STORM WATER UTILITY OPERATIONS PROFESSIONAL SERVICES 99.00 INSURANCE LEGAL 3.145.50 20.054.01 CARITRUCK CITY CAPITAL ACQUISITION VEHICLES 18,437.50 18,437.50 CARQUEST PATROL SERVICES VEHICLE REPAIR SERVICE 68.80 STREET MAINTENANCE VEHICLE SUPPLIES & PARTS 6.08 SNOW REMOVAL SERVICES VEHICLE SUPPLIES & PARTS 47.55 NATURAL RESOURCES VEHICLE SUPPLIES & PARTS 72.27- PARK MAINTENANCE OTHER SUPPLIES & PARTS 18.15 PARK MAINTENANCE VEHICLE REPAIR SERVICE 39.46 SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 104.04 FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 347.14 558.95 CDW GOVERNMENT INC SEINER OPERATIONS EXPENSE EQUIP SUPPLIES & PARTS 89.45 STORM WATER UTILITY OPERATIONS EQUIP SUPPLIES & PARTS 89.46 WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 89.46 268.37 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 4 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount CERTIFIED APPLIANCE RECYCLING SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 281.00 281.00 CITY CENTER DEVELOPMENT LLC DOWNTOWN LIQUOR REV & EXP BUILDING REPAIR SERVICE 416.25 416.25 CMI MAILING & MARKETING SVS SEWER OPERATIONS EXPENSE POSTAGE 300.00 SOLID WASTE OPERATIONS POSTAGE 300.00 WATER UTILITY EXPENSE POSTAGE 300.00 900.00 COLLEGE CITY BEVERAGE INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 11,552.30 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 12,786.25 24,338.55 CRAWFORD DOOR SALES OF BUILDING MAl NT SERVICES BUILDING REPAIR SERVICE 719.25 719.25 DAKOTA COUNTY ENVIRONMENTAL MG SOLID WASTE OPERATIONS SUBSCRIPTIONS & DUES 400.00 400.00 DAKOTA COUNTY HISTORICAL SOCIE BOARDS & COMMISSIONS SUBSCRIPTIONS & DUES 100.00 100.00 DAKOTA COUNTY LICENSE CENTER POLICE FORFEITURES VEHICLE LICENSES, TAXES, FEES 41.00 SOLID WASTE OPERATIONS VEHICLES 6.355.24 6.396.24 DAKOTA COUNTY LUMBER COMPANY PARK MAINTENANCE OTHER SUPPLIES & PARTS 332.28 BUILDING MAINT SERVICES EQUIP SUPPLIES & PARTS 23.68 355.96 DARTS SENIOR CENTER PROGRAMS PROFESSIONAL SERVICES 350.00 350.00 DAY DISTRIBUTING CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 1,301.00 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 2,803.10 4,104.10 DEPARTMENT OF LABOR & INDUSTRY BUILDING INSPECTIONS OFFICE SUPPLIES 100.00 100.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 5 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount DEPT OF PUBLIC SAFETY PATROL SERVICES TELEPHONE 270.00 270.00 DESIGNER SIGN SYSTEMS FIRE CAPITAL PROJECTS OTHER SUPPLIES & PARTS 1.980.90 1.980.90 DL T SOLUTIONS INC INFORMATION TECHNOLOGY EQUIPMENT REPAIR SERVICE 2.328.00 2.328.00 DON HUME LEATHERGOODS PATROL SERVICES UNIFORMS & CLOTHING 345.04 345.04 DUEBERS DEPT STORE SEWER OPERATIONS EXPENSE OTHER SUPPLIES & PARTS 4.14 4.14 DUNHAM BROTHERS WOOD RECYCLING SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 52.50 52.50 DYNAMEX SPRUCE ST EXTENSION PROFESSIONAL SERVICES 50.67 50.67 ECONO FOODS POLICE ADMINISTRATION OTHER SUPPLIES & PARTS 1.69 ENGINEERING SERVICES OTHER SUPPLIES & PARTS 6.91 RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 60.63 MIL & OVERLAY ANNUAL PRJ OTHER SUPPLIES & PARTS 8.99 78.22 EMPIRE TO'MlSHIP SEWER OPERATIONS REVENUE ENTERPRISE SALES 472.05 472.05 ENDSLEY, KEN RAMBLING RIVER CENTER MISCELLANEOUS REVENUE 15.00 15.00 ENERGY ALTERNATIVES INC POLICE ADMINISTRATION ELECTRIC 1,722.62 BUILDING MAINT SERVICES ELECTRIC 585.92 SEWER OPERATIONS EXPENSE ELECTRIC 732.41 SOLID WASTE OPERATIONS ELECTRIC 732.41 STORM WATER UTILITY OPERATIONS ELECTRIC 146.48 WATER UTILITY EXPENSE ELECTRIC 732.41 4,652.25 ENGINEERING REPRO SYSTEMS FIRE CAPITAL PROJECTS PROFESSIONAL SERVICES 12.490.28 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 6 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount 12,490.28 FARMINGTON EAGLES CLUB DOWNTOWN LIQUOR REV & EXP OTHER 182.25 182.25 FARMINGTON EMPLOYEE CLUB EMPLOYEE EXPENSE FUND EMPLOYEE CLUB 51.00 51.00 FARMINGTON PRINTING INC ADMINISTRATION OFFICE SUPPLIES 71.36 ADMINISTRATION OUTSIDE PRINTING 151.23 BUILDING INSPECTIONS OUTSIDE PRINTING 136.13 SOLID WASTE OPERATIONS OUTSIDE PRINTING 1,198.13 1,556.85 FINAL TOUCH INTERIORS FIRE CAPITAL PROJECTS MN SALES TAX DUE 175.50- FIRE CAPITAL PROJECTS OTHER SUPPLIES & PARTS 2,875.50 2,700.00 FIRE ENGINEERING FIRE SERVICES SUBSCRIPTIONS & DUES 21.00 21.00 FIRE SAFETY USA INC RESCUE SQUAD SERVICES EQUIP SUPPLIES & PARTS 360.00 360.00 FIRST CHOICE TOURS SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 503.00 503.00 FLAGHOUSE INC MEADOW CREEK 3RD OTHER SUPPLIES & PARTS 3,240.00 3,240.00 FRONTIER COMMUNICATIONS COMMUNICATIONS TELEPHONE 2,490.39 POLICE ADMINISTRATION TELEPHONE 1.906.13 PATROL SERVICES TELEPHONE 67.24 ICE ARENA OPERATIONS EXPENSE TELEPHONE 51.51 DOWNTOWN LIQUOR REV & EXP TELEPHONE 115.68 PILOT KNOB LIQUOR REVENUE TELEPHONE 115.67 SEWER OPERATIONS EXPENSE TELEPHONE 515.16 SOLID WASTE OPERATIONS TELEPHONE 51.51 WATER UTILITY EXPENSE TELEPHONE 343.82 5,657.11 FRONTIER COMMUNICATIONS OF AME COMMUNICATIONS TELEPHONE 28.21 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 7 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount 28.21 GALLES CORPORATION FIRE CAPITAL PROJECTS OTHER SUPPLIES & PARTS 446.24 446.24 GENERAL FIRE EQIIIPMENT CO INC CAPITAL ACQIIISITION OTHER SIIPPLlES 8- PARTS 554 00 554.00 GODFREY'S CUSTOM SIGNS PARK MAINTENANCE OTHER SUPPLIES & PARTS 42.60 42.60 GOPHER STATE ONE-CALL INC SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 257.37 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 257.38 514.75 GRIGGS COOPER & CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 5.415.40 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 6.005.36 11.420.76 GROSS, TIM ENGINEERING SERVICES MILEAGE REIMBURSEMENT 77.79 77.79 HAWKINS INC WATER UTILITY EXPENSE CHEMICALS 35.00 35.00 HEAL THPARTNERS EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 6,588.88 6.588.88 HEIN, JENNIFER GENERAL FUND REVENUES ANIMAL LICENSES 14.00 14.00 HENNEPIN TECHNICAL COLLEGE FIRE SERVICES TRAINING & SUBSISTANCE 270.00 270.00 HEYER SOLUTIONS INVESTIGATION SERVICES UNIFORMS & CLOTHING 250.00 250.00 HOHENSTEINS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 372.00 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 372.50 744.50 HOISINGTON KOEGLER GROUP INC DAISY KNOLL PARK PROFESSIONAL SERVICES 488.13 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 8 4/17/2006 - 4/30/2006 Vendor Business U nn Object Amount WESTVIEW ACRES PROFESSIONAL SERVICES 488.13 DAKOTA CTY ESTATES PARK PROFESSIONAL SERVICES 488.12 MYSTIC MEADOWS PARK PROFESSIONAL SERVICES 488.12 1.952.50 HOLLATZ. LEE INVESTIGATION SERVICES TRAINING & SUBSISTANCE 76.71 76.71 HOLST, GARY RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 22.00 22.00 HYDRO METERING TECHNOLOGY WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 4,317.19 4,317.19 ICERINK SUPPLY CO ICE ARENA OPERATIONS EXPENSE EQUIPMENT REPAIR SERVICE 87.01 87.01 ICMA RETIREMENT TRUST -457 EMPLOYEE EXPENSE FUND ICMA PAYABLE 5.036.92 5,036.92 IKON OFFICE SOLUTIONS ADMINISTRATION EQUIPMENT REPAIR SERVICE 1,086.95 ADMINISTRATION RENTAL OF EQUIPMENT 1.578.34 2,665.29 IMAGES ON METAL INC RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 44.90 44.90 INTERSTATE COMPANIES INC SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 11.887.60 11.887.60 JG WEAR PARK MAINTENANCE UNIFORMS & CLOTHING 38.00 BUILDING MAINT SERVICES UNIFORMS & CLOTHING 177.00 215.00 JIFFY-JR PRODUCTS SOLID WASTE OPERATIONS UNIFORMS & CLOTHING 68.56 68.56 JOHNSON BROTHERS LIQUOR COMPAN DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 8,649.38 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 10,670.61 19.319.99 JOHNSON,DARRYL RECREATION PROGRAM SERVICES PROFESSIONAL SERVICES 66.00 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 9 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount 66.00 JUST,AASA SEWER OPERATIONS REVENUE ENTERPRISE SALES 75.48 75.48 JUVE. JERELLLEE IN"ESTIGHION SER"ICES PROFESSIONAl SFRVIr.F!': 5000 50.00 KALLEVIG, DUANE SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 16.89 16.89 KEEPRSINC POLICE ADMINISTRATION UNIFORMS & CLOTHING 302.95 PATROL SERVICES UNIFORMS & CLOTHING 3.666.54 3,969.49 KELLY ELECTRIC INC FIRE SERVICES BUILDING REPAIR SERVICE 105.26 BUILDING MAINT SERVICES EQUIPMENT REPAIR SERVICE 23.89 FIRE CAPITAL PROJECTS MACHINERY & EQUIPMENT 400.00 SEWER OPERATIONS EXPENSE EQUIPMENT REPAIR SERVICE 29.85 SOLID WASTE OPERATIONS EQUIPMENT REPAIR SERVICE 29.85 STORM WATER UTILITY OPERATIONS EQUIPMENT REPAIR SERVICE 5.97 WATER UTILITY EXPENSE EQUIPMENT REPAIR SERVICE 29.85 624.67 KEYLAND HOMES ESCROW FUND DEPOSITS PAYABLE 2,000.00 2,000.00 KLOTZ, BENNO WATER UTILITY EXPENSE OTHER SUPPLIES & PARTS 100.00 100.00 K\I\IIKTRIP BUILDING INSPECTIONS FUEL 324.72 PATROL SERVICES FUEL 2,417.08 FIRE SERVICES FUEL 222.90 ENGINEERING SERVICES FUEL 94.11 STREET MAINTENANCE FUEL 2,388.02 SNOW REMOVAL SERVICES FUEL 431.09 NATURAL RESOURCES FUEL 178.01 PARK MAINTENANCE FUEL 408.77 BUILDING MAlNT SERVICES FUEL 167.31 RECREATION PROGRAM SERVICES FUEL 33.02 SEWER OPERATIONS EXPENSE FUEL 280.77 SOLID WASTE OPERATIONS FUEL 4,040.53 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 10 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount WATER UTILITY EXPENSE FUEL 107.53 FLEET OPERATIONS FUEL 125.11 11,218.97 LA VERNE'S PUMPING SERVICE FIRE SERVICES BUILDING REPAIR SERVICE 210.00 210.00 LAKEVILLE, CITY OF PATROL SERVICES CONTRACTUAL SERVICES 9,816.35 FIRE SERVICES CONTRACTUAL SERVICES 4.908.18 14.724.53 LAW ENFORCEMENT LABOR SERVICES EMPLOYEE EXPENSE FUND LELS DUES PAYABLE 240.50 240.50 LEWIS. KENNETH R BUILDING INSPECTIONS VEHICLE SUPPLIES & PARTS 31.72 31.72 LONE OAK COMPANIES INC SEWER OPERATIONS EXPENSE OUTSIDE PRINTING 47.25 SOLID WASTE OPERATIONS OUTSIDE PRINTING 47.25 STORM WATER UTILITY OPERATIONS OUTSIDE PRINTING 47.25 WATER UTILITY EXPENSE OUTSIDE PRINTING 47.24 188.99 M. AMUNDSON LLP PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 982.46 982.46 MARK VII DISTRIBUTORS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 2,317.95 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 3,719.53 6.037.48 MARS, SCOTT SENIOR CENTER PROGRAMS PROGRAMMING EXPENSE 125.00 125.00 MERRILL EQUIPMENT CO PARK MAINTENANCE OTHER SUPPLIES & PARTS 58.00 58.00 METRO FIRE CAPITAL ACQUISITION OTHER SUPPLIES & PARTS 1.287.00 1.287.00 METRO PEST MANAGEMENT FIRE SERVICES PROFESSIONAL SERVICES 56.91 56.91 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 11 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount METROPOLITAN COUNCIL ENVIRONME SEWER OPERATIONS EXPENSE MCES FEES 64,677.84 64.677.84 MIDWEST RADAR & EQUIPMENT PATROL SERVICES EQUIPMENT REPAIR SERVICE 175.00 175.00 MINNESOTA AFSCME COUNCIL #5 EMPLOYEE EXPENSE FUND AFSCME UNION DUES PAYABLE 681.50 681.50 MINNESOTA AG GROUP INC PARK MAINTENANCE EQUIP SUPPLIES & PARTS 36.10 CAPITAL ACQUISITION MACHINERY & EQUIPMENT 13.957.36 13,993.46 MINNESOTA PIPE AND EQUIPMENT SEWER OPERATIONS EXPENSE EQUIP SUPPLIES & PARTS 24.56 WATER UTILITY EXPENSE EQUIP SUPPLIES & PARTS 90.45 115.01 MINNESOTA STATE RETIREMENT SYS EMPLOYEE EXPENSE FUND HEALTH CARE SAVINGS PLAN 1,884.88 1.884.88 MINNESOTA STATE TREASURER GENERAL FUND REVENUES BUILDING PERMITS 7,443.10 7,443.10 MINNESOTA UI FUND EMPLOYEE EXPENSE FUND EMPLOYEE BENEFITS 4,472.40 4,472.40 MN CHILD SUPPORT PAYMENT CENTE EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 1,032.29 1.032.29 MN DEPT OF REVENUE EMPLOYEE EXPENSE FUND GARNISHMENT PAYABLE 271.45 271.45 MN NCPERS LIFE INSURANCE EMPLOYEE EXPENSE FUND PERA LIFE INS PAYABLE 82.00 82.00 MOODY COUNTY CLERK OF COURTS EMPLOYEE EXPENSE FUND CHILD SUPPORT PAYABLE 175.00 175.00 MOTOR PARTS SERVICE CO INC PARK MAINTENANCE VEHICLE REPAIR SERVICE 41.62 SOLID WASTE OPERATIONS VEHICLE SUPPLIES & PARTS 17.84 59.46 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 12 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount MVTL LABORATORIES INC WATER UTILITY EXPENSE PROFESSIONAL SERVICES 59.00 59.00 NORTHERN DAKOTA COUNTY LEGISLATIVE CONTROL TRAINING & SUBSISTANCE 60.00 ADMINISTRATION TRAINING & SUBSISTANCE 60.00 COMMUNITY DEVELOPMENT TRAINING & SUBSISTANCE 30.00 150.00 NORTHERN SAFETY TECHNOLOGY CAPITAL ACQUISITION MACHINERY & EQUIPMENT 1,144.80 1,144.80 NORTHLAND BUSINESS SYSTEMS INC INFORMATION TECHNOLOGY OFFICE SUPPLIES 656.82 656.82 NRG ENERGY INC SOLID WASTE OPERATIONS PROFESSIONAL SERVICES 1.951.59 1.951.59 NRG PROCESSING SOLUTIONS LLC NATURAL RESOURCES FUEL 132.00 132.00 OFFICEMAX - A BOISE COMPANY ADMINISTRATION OFFICE SUPPLIES 1,028.08 DOWNTOWN LIQUOR REV & EXP EQUIPMENT REPAIR SERVICE 33.00 1.061.08 PARSONS INC FIRE CAPITAL PROJECTS PROFESSIONAL SERVICES 288.76 288.76 PB EXCHANGE INC FIRE CAPITAL PROJECTS MN SALES TAX DUE 3.25- FIRE CAPITAL PROJECTS OTHER SUPPLIES & PARTS 53.23 49.98 PELLlCCI HARDWARE & RENTAL RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 4.04 PILOT KNOB LIQUOR REVENUE BUILDING REPAIR SERVICE 19.17 23.21 PHILLIPS WINE AND SPIRITS INC DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 7,491.07 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 8,687.08 16.178.15 PIERCE, SANDY POLICE ADMINISTRATION MILEAGE REIMBURSEMENT 122.83 122.83 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/2006 10:05:14 Council Check Summary Page - 13 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount POSTMASTER WATER UTILITY EXPENSE POSTAGE 2,042.18 2,042.18 PRIVATE UNDERGROUND INFORMATION TECHNOLOGY PROFESSIONAL SERVICES 341.00 341.00 PUBLIC EMPLOYEES RETIREMENT AS EMPLOYEE EXPENSE FUND PERA PAYABLE 11,085.65 EMPLOYEE EXPENSE FUND PERA 13,532.62 24,618.27 QUALITY WINE AND SPIRITS CO DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 2,073.69 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 4.850.97 6.924.66 R & R SPECIAL TIES OF \/IIISCONSIN ICE ARENA OPERATIONS EXPENSE PROFESSIONAL SERVICES 48.00 48.00 REYNOLDS WELDING SUPPLY CO FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 61.80 61.80 RIVERTOWN NEWPAPER GROUP DOWNTOWN LIQUOR REV & EXP COST OF GOODS SOLD 9.90 DOWNTOWN LIQUOR REV & EXP ADVERTISING 224.50 PILOT KNOB LIQUOR REVENUE COST OF GOODS SOLD 44.10 PILOT KNOB LIQUOR REVENUE ADVERTISING 224.50 503.00 S & T OFFICE PRODUCTS INC BUILDING MAINT SERVICES EQUIPMENT REPAIR SERVICE 102.19 SEWER OPERATIONS EXPENSE EQUIPMENT REPAIR SERVICE 127.73 SOLID WASTE OPERATIONS EQUIPMENT REPAIR SERVICE 127.73 STORM WATER UTILITY OPERATIONS EQUIPMENT REPAIR SERVICE 25.55 WATER UTILITY EXPENSE EQUIPMENT REPAIR SERVICE 127.73 510.93 SAUTER,BOB PATROL SERVICES UNIFORMS & CLOTHING 43.71 INVESTIGATION SERVICES PROFESSIONAL SERVICES 19.00 62.71 SAVOIE SUPPLY CO. INC. SWIMMING POOL OPERATIONS CLEANING SUPPLIES 95.26 95.26 SCHMITT MUSIC RAMBLING RIVER CENTER FURNITURE & OFFICE E 4.361.18 4,361.18 R55CKSUM LOG23000VO CITY OF FARMINGTON 4/27/200610:05:14 Council Check Summary Page - 14 4/17/2006 - 4/30/2006 Vendor Business Unit Object Amount SCOVILL. SHAWN PATROL SERVICES FUEL 73.82 73.82 STREICHER'S PATROL SERVICES UNIFORMS & CLOTHING 2.679.90 INVESTIGATION SERVICES OTHER SUPPLIES & PARTS 14.86 CAPITAL ACQUISITION MACHINERY & EQUIPMENT 388.73 3.083.49 SUNDE LAND SURVEYING INC PRIVATE CAPITAL PROJECTS PROFESSIONAL SERVICES 2,339.40 2.339.40 SUNDGREN,MARK INVESTIGATION SERVICES TRAINING & SUBSISTANCE 39.16 39.16 TAHER COMMISSARY RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 190.00 190.00 THREE RIVERS PRK DISTRICT RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 160.00 160.00 TKDAINC SEWER OPERATIONS EXPENSE PROFESSIONAL SERVICES 2.234.93 WATER UTILITY EXPENSE PROFESSIONAL SERVICES 2,235.00 4,469.93 TOTALTOOLSUPPLYINC FLEET OPERATIONS VEHICLE SUPPLIES & PARTS 146.44 146.44 TOWN'S EDGE CAR CARE SOLID WASTE OPERATIONS FUEL 44.00 44.00 US CAVALRY PATROL SERVICES UNIFORMS & CLOTHING 7.68 7.68 VIDEOTRONIX INC FIRE CAPITAL PROJECTS MACHINERY & EQUIPMENT 522.76 522.76 VOGEL, ROBERT C BOARDS & COMMISSIONS PROFESSIONAL SERVICES 600.00 600.00 WESTWOOD SPORTS RECREATION PROGRAM SERVICES PROGRAMMING EXPENSE 1,355.32 1,355.32 R55CKSUM LOG23000VO Vendor WILLIAM J. BUSINESS INTERIORS WINE COMPANY, THE WINE MERCHANTS WOLD ARCHITECTS & ENGINEERS IN XCEL ENERGY Business Unit FIRE CAPITAL PROJECTS DOWNTOWN LIQUOR REV & EXP PII OT KNOR IIQI lOR RFVFNIIF DOWNTOWN LIQUOR REV & EXP PILOT KNOB LIQUOR REVENUE FIRE CAPITAL PROJECTS ICE ARENA OPERATIONS EXPENSE :~ALS : . SODERBERG FOGARTY MCKNIGHT PRITZLAFF WILSON CITY OF FARMINGTON Council Check Summary 4/17/2006 - 4/30/2006 Object MACHINERY & EQUIPMENT COST OF GOODS SOLD COST OF GOODS SOLD COST OF GOODS SOLD COST OF GOODS SOLD PROFESSIONAL SERVICES ELECTRIC Report Totals Amount 2.672.81 2,672.81 76.02 1,345.20 1.421.22 598,612.73 4/27/2006 10:05:14 Page - 15 358.40 477 75 836.15 954.43 954.43 438.56 438.56