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04.18.16 Council Packet
Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA APRIL 18, 2016 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Adopt Resolution-Movie in the Park and Music in the Park Programs and Sponsorships R33-16 b) New Parks and Recreation Department Puppet Wagon Approved c) Proclaim May 5, 2016 as National Day of Prayer Proclaimed 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official Council action can be taken on these items. Speakers are limited to five minutes to address the Council during"Citizen Comment"time.) 7. CONSENT AGENDA a) Approve Council Minutes (4/4/2016 Regular)(4/11/2016 Work Session)— Administration Approved b) First Quarter 2016 New Construction Report and Population Estimate— Community Development Information Received c) Adopt Resolution—Accepting Donation from Farmington Firefighters Auxiliary Association—Fire R34-16 d) Adopt Resolution—Disbanding Fire Explorer Post—Fire R35-16 e) Adopt Resolution—Approving Joint Powers Agreement with Dakota County for a Household Hazardous Waste Day Drop Off Event—Municipal Services R36-16 f) Approve Summer Ice Rental—Parks Approved g) Approve Seasonal Hiring—Human Resources Approved h) Approve Bills Approved REGULAR AGENDA 8. PUBLIC HEARINGS a) Adopt Resolution-Vacate Drainage and Utility Easement Trident Development-Planning R37-16 9. AWARD OF CONTRACT a) Approve Agreement for Fire Station#1 Concrete Apron Improvement Project —Parks and Recreation Approved 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution—Approve Final Plat St. Michael's 2"d Addition—Planning R38-16 b) Adopt Downtown Redevelopment Plan—Community Development Approved 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. COUNCIL ROUNDTABLE 14. ADJOURN os�FARM, City of Farmington 6 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 '1*r.4 �`' www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Missie Kohlbeck, Recreation Supervisor SUBJECT: Movie in the Park and Music in the Park Programs and Sponsorships DATE: April 18, 2016 INTRODUCTION In 2015 the Parks and Recreation Department offered four free concerts and one free movie to the public. In 2016 there will again be four free concerts offered to the public. There will however,be an increase to two free movies being offered in 2016. Sponsorships were solicited and received to reduce the cost associated with offering the free concerts and movies. DISCUSSION Movie sponsorships of$300.00 each were solicited by staff from various businesses and organizations. In exchange for the sponsorship, an offer was made for the following benefits to the sponsor: • The sponsor's name/logo would be prominently displayed on an 8' x 10'banner prior to and during the event • An opportunity would be provided to share their promotional materials with audience members during the sponsored event • The sponsor's logo would be included in city print materials such as the City News and Recreation Guide and program flyers • A public thank you to the sponsor prior to the movie • The sponsor's logo would be run on a loop on the screen prior to showing the featured movie The 2016 Movie in the Park sponsorships were received as follows: July 29 Good Dinosaur at Lake Julia Park, Celebrating National Parks and Recreation Month Sponsor 1 Domino's Sponsor 2 Family Vision Clinic Sponsor 3 Farmington Youth Hockey Association Sponsor 4 Dental Health Center:Falkowski Sponsor 5 Subway September 17 Sponge Bob:A Sponge Out of Water at Rambling River Park, Celebrating the end of summer(free popcorn served) Sponsor 1 Cosmopolitan Orthodontics Sponsor 2 Farmington Youth Hockey Association Sponsor 3 Nesbit Agencies Sponsor 4 Farmington VFW Post 7662 In addition to Movies in the Park, Music in the Park will be offered again. Music in the Park consists of four concerts, May through August, on the last Thursday of each month at 7 p.m. These performances will be held at Rambling River Park or, in case of inclement weather, on the second floor of City Hall. Music sponsorships of$100.00 each were solicited by staff from various businesses and organizations. In exchange for the sponsorship, an offer was made for the following benefits to the sponsor: • The sponsor's name/logo would be prominently displayed on an 8' x 10'banner prior to and during the event • An opportunity would be provided to share your promotional materials with the audience during the sponsored event • The sponsor's logo would be included in city print materials including the City News and Recreation Guide and program flyers • A public thank you to the sponsor during the concert Staff is pleased to announce that all 16 sponsorships have been filled in 2016. The schedule,performer's name and sponsors name for each concert are as follows: May 26 Vmnie Rose('98 Farmington Alum) Sponsor 1 Trinity Senior Campus Sponsor 2 Chemquest Sponsor 3 Dakota Electric Association Sponsor 4 Express Coin Laundry June 30 The Blutopians Sponsor 1 Chemquest Sponsor 2 Domino's Sponsor 3 Express Coin Laundry Sponsor 4 Farmington liquors July 28 The Percolators Sponsor 1 Chemquest Sponsor 2 Domino's Sponsor 3 Express Coin Laundry Sponsor 4 Farmington liquors August 25 The Teddy Bear Band Sponsor 1 Chemquest Sponsor 2 Farmington Gymnastics Center Sponsor 3 Park Dental Sponsor 4 Express Coin laundry Staff will communicate on behalf of the city council, the city's appreciation to business owners and organizations for the sponsorships received. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached resolution accepting the sponsorship payments from the above named businesses and organizations for the Music in the Park and Movie in the Park programs. ATTACHMENTS: Type Description 121 Resolution Resolution RESOLUTION NO.R33-16 ACCEPT 2016 MUSIC IN THE PARK AND MOVIE IN THE PARK PROGRAM SPONSORSHIPS FROM VARIOUS BUSINESSES AND ORGANIZATIONS Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 18th day of April,2016 at 7:00 p.m. Members Present: Larson,Bartholomay,Bonar,Donnelly,Pitcher Members Absent: None Member Bartholomay introduced and Member Bonar seconded the following: WHEREAS, the following businesses or organizations have agreed to pay a sponsorship fee in the identified amounts for the 2016 Music in the Park Program: Chemquest$400.00 Express Coin Laundry$400.00 Domino's $200.00 Farmington Liquors$200.00 Dakota Electric Association$100.00 Trinity Senior Campus $100.00 Farmington Gymnastics Center$100.00 Park Dental$100.00 ; and, WHEREAS, the following businesses or organizations have agreed to pay a sponsorship fee in the identified amounts for the 2016 Movie in the Park Program: Domino's$300.00 Cosmopolitan Orthodontics$300.00 Family Vision Clinic$300.00 Nesbit Agencies$300.00 Subway$300.00 Farmington VFW Post 7662$300.00 The Dental Health Center,Falkowski $300.00 Farmington Youth Hockey Association$600.00 WHEREAS, it is in the best interest of the City to accept these sponsorships. NOW,THEREFORE,BE IT RESOLVED that the city of Farmington hereby accepts with gratitude the sponsorships listed above for the 2016 Music in the Park and Movie in the Park Programs. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of April,2016. Mayor Attested to the de, day of April,2016. C1 Administrator SEAL o�Eli , City of Farmington 430 Third Street s' Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 •„ sa�� WWW.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Missie Kohlbeck,Recreation Supervisor SUBJECT: New Parks and Recreation Department Puppet Wagon DATE: April 18,2016 INTRODUCTION Staff would like to share information with the city council about the new puppet wagon that is being built including construction information,new equipment being purchased,cost, funding source and schedule. DISCUSSION The existing puppet wagon has reached the end of its useful life and will be replaced with a new puppet wagon that is currently being constructed by staff. In addition to the new puppet wagon,there will be a new sound system and puppet's purchased that will be used when performances occur. The Puppet Wagon's performance schedule can be found in the summer edition of the City News and Recreation Guide and on the city's website. BUDGET IMPACT There is no city budget impact for construction of the new puppet wagon and the equipment purchased. CEEF has agreed to fund these improvements at a not to exceed amount of$5,000.00. ACTION REQUESTED Approve by motion the old puppet wagon as surplus equipment, so staff can dispose of it. 4``�`14'�, � City of Farmington , 430 Third Street Farmington,Minnesota Nit. 651.280.6800 -Fax 651.280.6899 r.jwww cifarmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Cynthia Muller,Executive Assistant SUBJECT: Proclaim May 5, 2016 as National Day of Prayer DATE: Apri118,2016 INTRODUCTION The 65th observance of the National Day of Prayer will be held on Thursday, May 5,2016. Ms.Aundreya Edwards has requested this day of prayer be proclaimed in Farmington. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Proclaim May 5, 2016, as a day of prayer in Farmington. ATTACHMENTS: Type Description d Exhibit Proclamation City of Farmington, 0 ) 1 .21 ,, I , '1,,,, i \,\ i (7(11 11 11 11 `7( I 1,1 1 tk ) j.1 j WHEREAS: The 65th observance of the National Day of Prayer will be held on Thursday, May 5, 2016, with the theme "Wake Up America, emphasizing the need for individuals, Corporately and individually, to return to the God of Fathers in reverence for His Holy Name. To further highlight the theme, the verse that has been chosen is Isaiah 58:1 as the Scripture for this year: "Shout it aloud, do not hold back. Raise your voice like a trumpet." WHEREAS: A National Day of Prayer has been part of our country's heritage since it was declared by the First Continental Congress in 1775 and the United States Congress in 1952 approved a Joint Resolution setting aside a day each year to pray in our nation; and WHEREAS: The United States Congress, by Public Law 100-307, as amended, affirms that it is essential for us as a nation to pray and directs the President of the United States to set aside and proclaim the first Thursday of May annually as a National Day of Prayer; and WHEREAS: Leaders and citizens of our nation are afforded the privilege of prayer with the joy of seeking divine guidance, strength, protection and comfort from Almighty God; and WHEREAS: Recognizing the love of God,we, the citizens of Farmington, treasure the freedom we have to gather in prayer, exercising our reliance on God's power in the face of present challenges and threats we face; and WHEREAS: We unite with fellow citizens, to ask God for His blessing upon every individual of our city; NOW, THEREFORE, I Todd Larson, Mayor of Farmington, do hereby proclaim, May 5th, 2016, as a Day of Prayer IN WITNESS WHEREOF, I have here unto set my hand and caused the Great Seal of Farmington toobbeeaffixed at City HaJ-=n this 18th day of April, 2016. Mayor In the City of Farmington, MN. 44i■R City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,,noso www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve City Council Minutes (4/4/2016 Regular)(4/11/2016 Work Session)- Administration DATE: Apri118,2016 INTRODUCTION Attached are the city council minutes for April 4 and 11, 2016. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the city council minutes for April 4 and 11,2016. ATTACHMENTS: Type Description El Exhibit 4/4/2016 Regular Minutes © Exhibit 4/11/2016 Workshop Minutes COUNCIL MINUTES REGULAR April 4, 2016 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay, Bonar,Donnelly,Pitcher Members Absent: None Also Present: Joel Jamnik,City Attorney;David McKnight, City Administrator; Adam Kienberger, Community Development Director;Randy Distad,Parks and Recreation Director;Kevin Schorzman, City Engineer; Cynthia Muller,Executive Assistant Audience: Wyatt Cieluch,Jake Cordes, Lacelle Cordes 4. APPROVE AGENDA Councilmember Bonar pulled item 7h)Trident Development TIF Request Call for Public Hearing for comment. MOTION by Bartholomay, second by Donnelly to approve the Agenda. APIF, MOTION CARRIED. 5. ANNOUNCEMENTS a) Proclaim April 22,2016 as Earth Day Mayor Larson proclaimed April 22, 2016, as Earth Day. b) Proclaim April 29,2016 as Arbor Day Mayor Larson proclaimed April 29, 2016 as Arbor Day 6. CITIZEN COMMENTS Mr. Wyatt Cieluch, 18901 English Avenue, has moved here from Northfield and is a sophomore at Farmington High School. He would like to start a Youth on Board project that will provide an opportunity for high school students to get involved with local boards and commissions. Ms. Lacelle Cordes, 1405 Lower Heritage Way, demanded the resignation of Councilmember Bartholomay. She stated the citizens of Farmington trusted you to live up to the oath you have taken not only once but twice to uphold the laws. You broke that ' trust last fall when you decided to have illegal lights in your car and then lied to the officers as to why you had those lights and proceeded to tell us all you would be exonerated. The residents of Farmington, especially the 453 who have signed the petition,do not think this is a big joke, but they think you are. As a councilmember you are held to a higher standard and if you don't understand that,you should not be sitting Council Minutes(Regular) April 4,2016 Page 2 up there. You stated at the last council meeting that this whole thing was a big circus. Well,Jason, you are the ringmaster and the one who created the circus. Instead of manning up to your actions you continue to lie and deflect and that is what you do best. You want an anti-bullying and slander policy put in place, I say perfect. Because if you continue to lie and make false accusations you will be the first person it is forced upon. You made an accusation that I was sitting out in front of your house. Do you have dates? Times? Pictures? Of course you don't. Because you know it didn't happen. That statement is about as truthful as saying you were sitting out in front of my house. You better have more than lies and innuendoes if you want to come after me. 7. CONSENT AGENDA MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes (3/21/2016 Regular)(3/28/2016 Workshop)- Administration b) Adopted RESOLUTION R26-16 Approving Master Joint Powers Agreement and Court Data Services Subscriber Amendment for Criminal Justice Data Network-Attorney c) Adopted RESOLUTION R27-16 Accepting Donation from Farmington Firefighters Relief Association—Human Resources d) Approved Seasonal Hiring—Human Resources e) Adopted RESOLUTION R28-16 Accepting Donation to Rambling River Center —Parks and Recreation f) Approved Agreement with Marschall Lines, Inc to Provide Bus Service for 2016 Swim Bus Program—Parks and Recreation g) Adopted RESOLUTION R29-16 Accepting Swim Bus Program Donation from Marschall Lines Inc—Parks and Recreation h) Adopted RESOLUTION R30-16 Trident Development TIF Request Call for Public Hearing—Community Development i) Adopted RESOLUTION R31-16 Declaring Surplus Property-Fire j) Approved Storm Water Trunk Fund Transfer to Maintenance Fund for Henderson Project-Finance k) Approved Special Assessment Look Up Software Through eProperty-Finance 1) Approved Bills-Finance APIF,MOTION CARRIED. h) Trident Development TIF Request Call for Public Hearing—Community Development Councilmember Bonar stated at the last EDA meeting action was taken to bring this item to council for a TIF district. It will be brought to council in the near future. Mayor Larson noted this will be for housing rather than commercial. Councilmember Bonar agreed it will be unique and is something council has not seen for quite some time. He was looking forward to the public hearing in June and the input received from that. Council will also discuss this at the May workshop. 8. PUBLIC HEARINGS Council Minutes(Regular) April 4,2016 Page 3 9. A WARD OF CONTRACT a) Approve Purchase and Installation of Troy Hill Park Playground Equipment —Parks and Recreation Staff received six proposals for purchase and installation of playground equipment in Troy Hill Park. The proposal selected for purchase of the equipment is from Webber Recreational Design for$40,311,and from Koolmo Construction, Inc. for installation in the amount of$9,500. MOTION by Bartholomay, second by Donnelly to approve the purchase of playground equipment for Troy Hill Park from Webber Recreational Design, Inc. for$40,311 and an agreement with Koolmo Construction, Inc. for the installation of playground equipment in Troy Hill Park at a cost of$9,500. APIF,MOTION CARRIED. 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) 2016 Seal Coating and Trail Maintenance-Engineering Burnsville has received the bids for seal coating, crack sealing and pavement marking. Farmington's cost is$230,474.84. Crack sealing and seal coating will also be done around wells 4,6,7,8 and Daisy Knoll water tower which will be paid from the water fund. Fog sealing will be done on trails for$16,220.70 and is included in the trail maintenance plan. 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Adopt Resolution TH3 Trail Cooperative Agreement-Engineering MnDOT will be installing a trail along the west side of TH3 between 190th Street and 194th Street. The cost will be split 50/50 and the city's estimated portion will be$61,440.95. Funds of$40,000 will come from the liquor store and the remaining portion will be paid from funds left on the Henderson's Addition project. Council was very pleased with this project and it will be a nice addition to our trail system. Mayor Larson suggested placing a plaque at the trail head thanking the liquor store and the Seed family for their generosity. MOTION by Bartholomay, second by Bonar to adopt RESOLUTION R32-16 entering into the cooperative agreement and authorizing the appropriate city signature and to add a plaque as stated. APIF,MOTION CARRIED. b) Appoint Member to City/School Intergovernmental Committee- Administration This committee is comprised of two councilmembers and two school board members. Councilmember Bartholomay has resigned from this committee due to personal obligations. Councilmember Donnelly agreed to serve on the committee. MOTION by Bartholomay, second by Bonar to appoint Councilmember Donnelly to the City/School Intergovernmental Committee. APIF,MOTION CARRIED. Council Minutes(Regular) April 4,2016 Page 4 13. COUNCIL ROUNDTABLE Councilmember Donnelly: Looked forward to working with the school board on the City/School Intergovernmental Committee. City Administrator McKnight: This Saturday evening he will be the bartender at Ground Round to raise money for the 360 Communities Farmington Food Shelf. Mayor Larson suggested at approximately 8:00 p.m. holding an auction to see who gets to through a pie in Jake Cordes' face as he was the school board member who won the food drive. Community Development Director Kienberger: Tuesday evening will be the final Downtown Redevelopment Plan open house at City Hall. The consultant will do a brief presentation. The final meeting of the task force will follow. A final recommendation will be brought to the April 18,2016, Council meeting. Cow Interrupted is now open for the spring and summer season. Mayor Larson: Encouraged residents to shop local as money spent here stays here. Businesses do a lot to help out sporting groups, etc. The liquor stores will be collecting funds and supplies during April for the local animal shelter. A wine tasting will be held at Celt's on April 14,2016. 14. ADJOURN MOTION by Bartholomay, second by Pitcher to adjourn at 7:25 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant City Council Workshop Minutes April 11,2016 Mayor Larson called the workshop to order at 6:30 p.m. Present: Larson,Bonar,Donnelly,Pitcher Absent: Bartholomay Also Present: David McKnight, City Administrator;Robin Hanson,Finance Director;Kevin Schorzman,City Engineer;Cynthia Muller, Executive Assistant Debt Overview and Potential Refinancing Opportunities Currently the city has $28.2 million in outstanding debt and the interest rates range from 2%to 4.2%. Final maturities range from 2017(fire truck)to 2030 (195th Street reconstruction bonds). As of December 31,2010,we had$41.5 million outstanding. We have paid down$13.3 million in six years,which is a 32%reduction in principal. The debt management plan target is to have no more than$1,000 per resident in debt outstanding by 2020. Based on the assumptions in play we should reach that by 2018. This does not include the referendum regarding the recreational facility. That would add$10 million in 2017 or 2018 and would be paid out in 15 years. From 2016 to 2019 the scheduled principal payments increase. After that it is a steady decline. The total interest is$5.5 million. To relieve the city of debt would be tremendous. There are five bond issues open to be redeemed February 1,2017. There are three issues which are all over 5%interest. The first bond issue of the three,2007A would have a potential$965,000 in gross interest savings. This bond is for city hall and the First Street garage. The bank account to make payments on these buildings is currently-$50,000. All of the$965,000 in savings will not be realized because of the deficit. We are currently using internal funds to cover the deficit. Finance Director Hanson recommended a typical refinancing. The term stays the same,we get a lower interest rate and lower payments. We will average$35,000-$50,000 per year in debt levy reduction. The last year instead of having to levy$800,000,we would have to levy$400,000. The same rules still remain for renting the expansion space. The second bond issue,2010D would have a potential $9,530 gross interest savings. This bond was for arena improvements. It does not make sense to refund this bond as it only has three years left. It is a$400,000 bond and is$110,000 in the hole. In order to make this whole,we need$535,000 and we only have$405,000. Finance Director Hanson recommended using internal funds to refinance the bond through either the general fund, sewer fund or water fund for three years to pay the bond off. Council reached a consensus to use the sewer fund. The third bond issue will have to wait until next year. City Council Workshop Minutes April 11,2016 Page 2 In the road and bridge fund we have 2008A,2008B and 2010C bonds. This fund's only purpose is to make sure we do not miss a debt service payment on any of these bond issues. No money comes out of this fund until these bonds are paid off. At that time,whatever funds are left will go into the CIP. Right now the financial plan shows there will be$1.4 million coming into the CIP in 2026, 2027 for future street projects. There was supposed to be$3 million coming out of the road and bridge fund to go into the CIP, but it didn't because of the VRC assessments. There should have been $1.6 million collected for VRC assessments. There are also Pilot Knob assessments amounting to$50,000 sitting out there waiting for development to happen. Once the road and bridge bonds are paid and any overage moved to the CIP,we will no longer have to rely on the road and bridge fund. With this refunding of bonds,the city can collect zero on the VRC assessments and we still pay every dollar of debt. Each dollar collected from VRC will go into the streets fund. This gives flexibility in negotiating sales in VRC because we do not have the pressure to make debt payments. We could redeem these three issues in February 2017. To pay off the bonds next February we would need$6,390,000. We have the Seed assessment we could use and money in the road and bridge fund which totals$2,700,000. We would use this available cash to pay down the principal. We would have a new bond sale of$3.8 million with a savings of$500,000. The last payment would be made in 2023,which shortens the payments by three years. The$500,000 could be used for another street project. As the Seed property is developed,we may have exposure to approximately$300,000 in assessments. We could bond for only$3,485,000 and we would do the internal loan for $300,000. As the assessments are paid we would pay off the loan. We would close on the bond sale on November 10, 2016. Staff suggested a resolution stating if a certain percentage is met, staff can go ahead with the transaction without waiting for a council meeting. This will be brought to council in May or June. To summarize,the non-road and bridge funds are 2007A bonds which financed city hall and the First Street garage. We would receive the money November 10,2016, and it would be used to pay the bonds February 1, 2017. We would refinance the bonds, keep the term the same and lower the annual payment. The 2010D bonds for the arena we would refinance through an internal loan from the sewer fund and get ourselves out of the hole and save some interest. The 2008A,2008B and 2010C bonds which are paired with the road and bridge fund,we would use available cash of approximately$2.7 million to pay down existing principal and we would borrow$3,785,000 which would come from bonds and an internal loan. That maturity would be in 2023 for the new issue. The last bond is not redeemable until February 1, 2018. 2016 Street Light Fund Expenditures The street light utility fund is at a point where we can use the funds. There is$120,000 in the fund with$90,000 available to use. Staff recommends using$55,000 to pay for the TH3 traffic City Council Workshop Minutes April 11,2016 Page 3 signals. The fund was set up to use for street lights and traffic signals. Regarding LED street lights,Dakota Electric now has rates set for decorative street lights and the overhead cobra lights. The decorative street light rates are not at a level that makes sense to convert them. We would have to pay to convert them,then Dakota Electric maintains them into the future. Right now there are 87 overhead lights in Dakota Electric's territory. The rate is dropping from $14.16 per month for the 150 watt down to$8.69 per month for the LED. For the 250 watt it is going from $17.95 down to$13.16. Each of those would have a payback that we would recover over time. Right now the 150 watt LED conversion is about$500 per light and$800 for the 250 watt conversion. Payback would be realized in seven years for the 150 watt and 14 years for the 250 watt. Once they are converted,Dakota Electric is responsible to keep them going and we would not have another conversion cost. Out of the$90,000,we would have$35,000 to start this conversion and it would take about two years. Council agreed with moving forward with this project. Private Street Signs It is common to denote private streets with a different color street sign other than green. Private streets do not follow the typical Dakota county naming system. The biggest benefit is they indicate to residents that they do not live on a city street. These would be placed at intersections with private/city streets. Replacement would be incorporated into the sign replacement program. Council chose black and white signs with private spelled out. Youth on Boards Initiative Mr. Wyatt Cieluch brought this proposed program to the last council meeting. City Administrator McKnight asked council which boards they felt this could work with if any. It was suggested to try this with the Parks and Recreation Commission and the EDA. Council would interview applicants. Youth members would fully participate in the commissions, except for voting. MOTION by Donnelly, second by Bonar to adjourn at 7:50 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant yr► City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 w \WI ' www.cifarmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Ken Lewis Building Official SUBJECT: First Quarter 2016 New Construction Report and Population Estimate-Community Development DATE: Apri118,2016 INTRODUCTION The following report summarizes the new construction permits issued during the first quarter of 2016, and the year-end population estimate. pISCUSSION First Quarter Building Permit Information:During the first quarter of the 2016 building construction season (January 1st through March 31st),the city issued 10 new single-family detached housing. The average building valuation of the single-family homes during the fast quarter of 2016 was $218,420,up from$209,800 during the fourth quarter of 2015. (Note that the valuation averages do not represent the average sale price or average market value of the homes in question, since they do not include the value of the lot or any amenities added to the home that are not part of the building code formula). Year-End Population Estimate: At the beginning of 2003, City staff decided that each quarterly building permit report should also include an updated population estimate for the City of Farmington. After discussing several methods of calculating population, a decision was made to base our population estimates on Certificates of Occupancy rather than upon building permits. Building permit activity is not a"real time"reflection of actual population, given the "lag time"between the issuance of the permit and the actual occupancy of the dwelling unit(ie., the time required to construct,market and sell the home). Accordingly, staff started with the City population as of April 1, 2000(as determined by the U.S. Census Bureau)and then determined the number of Certificates of Occupancy[C.O.s] issued by the City since that date. The number of C.O.s is multiplied by 2.95,which was (according to the 2010 Census)the average number of occupants per Farmington dwelling unit. The resulting calculations are as follows: 21,806 Estimated population as of December 31,2012 +47 = 16 certificates of occupancies issued from the period of 1/1/13 to 3/31/13 X 2.95 21,853 Estimated population as of March 31,2013 +62 =21 certificates of occupancies issued from the period of 4/1/13 to 6/30/13 X 2.95 21,915 Estimated population as of June 30, 2013 + 109 =37 certificates of occupancies issued from the period of 7/1/13 to 9/30/13 X 2.95 22,024 Estimated population as of September 30, 2013 + 130 =44 certificates of occupancies issued from the period of 10/1/13 to 12/31/13 X 2.95 22,154 Estimated population as of December 31st, 2013 +_77 =26 certificates of occupancies issued from the period of 1/1/14 to 3/31/14 X 2.95 22,231 Estimated population as of March 31, 2014 +62 =21 certificates of occupancies issued from the period of 4/1/14 to 6/30/14 X 2.95 22,293 Estimated population as of June 30, 2014 +85 = 29 certificates of occupancies issued from the period of 7/1/14 to 9/30/14 X 2.95 22,378 Estimated population as of September 30,2014 +68_ =23 certificates of occupancies issued from the period of 10/1/14 to 12/31/14 X2.95 22,446 Estimated population as of December 31st,2014 +41 = 14 certificates of occupancies issued from the period of 1/1/15 to 3/31/15 X 2.95 22,487 Estimated population as of March 31st,2015 +38_ = 13 certificates of occupancies issued from the period of 4/1/15 to 6/30/15 X 2.95 22,525 Estimated population as of June 30th 2015 +44 = 15 certificates of occupancies issued from the period of 7/1/15 to 9/30/15 X 2.95 22,569 Estimated population as of September 30th 2015 +53_ = 18 certificates of occupancies issued from the period of 10/1/15 to 12/31/15 X 2.95 22,622 Estimated population as of December 31, 2015 +24_ =8 certificates of occupancies issued from the period of 1/1/16 to 3/31/16 X 2.95 22,646 Estimated population as of March 31, 2016 BUDGET IMPACT None ACTION REQUESTED This item is informational in nature.No action is required ATTACHMENTS: Type Description © Cover Memo First Quarter 2016 New Construction Report and Population Estimate e = .0000 0 P 0 0 P 0 P 0 0 P 00000 0 P 0 0 P 0 0 il , , .:00000 ' 00000 0 0 0 0 0 00000 0 0 0 0 0 0 0 El gi ,C3 P P O N 0 0 P P N O O P O P 0 P N O M O O O O 0 O 0 ga Z 1 P2MP4 ��p �p N�tpp NN NCP�p CD Po�O2 O O j i 3 C . a O z 0 its 2 Q' 00000 00000 00000 0 0 0 0 0 00000 -O 0 R w 3 gt Z ip� OSROg 00000 00000 00000 00000 0 0 '.. f- ._ ___ , _ __, :_ = , C7 430000 0 0 0 0 0 00000 0 0 0 0 0 00000 0 to Z P� P 24 P C � P O�(P(o F� O P P u Ps O i •. .- _ -" - � o is N g 4 N G s R Vg g a O s 5R W M C g p W s s _- n v v _ , d P co v P l»'N - N -M 'V tq '-- CO -- N E N a S N ( M N CO LC) CO N N N N N ® • ® • O m 0 O Z U Q 4) • U) N a) O 0) cis of N 0o W O O 'a a) N co n. .0 a) C O O O O O O O O O co V N O a0 CQ cY N Si!wiod /c�y;uow N C) V' U') CO O O O O 0 N N N N N ® • a • 0 a) 0 �', '"..�toss _ IPIIIIMIM O .: --, € z -. - U r,,,y r" 0 a) _.. .ora 'KdA-4,4,4 4)"M --4.0-A" C/) CO C 0 a d U) 0 ft L .Q a) `iWZ, 7 Ll.. C — — .., ca—) I I I I Q O O O O 0 O O 0 O 0 O 0 (p (C) co N N- suoi;aadsui IQq;uow N M N CO 0 0 0 0 0 N N N N N ❑ • • • • 0 Q) Cl Pill > O Z U p n. I N Co C7) 7 Q Cl) 0 d c t CU 0 0- 11111111111111111111 * 0 IIMIIIIIIIIIINIIIIIIII x.- *,,,,5 ,. , ,.w i,�o.,177/E2174.;,tor * r;45"w.,;„a. .a.ry'.,, ,.. ' ',u :: .': - _ 'C Q !.:..._... ...._...._. ..__._...._..._ Q N LL N O O O O O 0 O CO co V CO N peMe!Aaa sueld oE�AR,t9 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 °*+r.A +* www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen,Fire Chief SUBJECT: Adopt a Resolution Accepting Donation from Farmington Firefighters Auxiliary Association-Fire DATE: April 18,2016 INTRODUCTION The Farmington Firefighters Auxiliary Association recently approved a donation to purchase 16 emergency alerting pagers for the Farmington Fire Department. DISCUSSION From time to time the Farmington Fire Department looks to upgrade communications equipment.As part of these on-going efforts, a need for new emergency alerting pagers was identified. Emergency alerting pagers are issued to all 50 firefighters and worn in order to notify them of emergency incidents requiring their services and expertise. The Farmington Firefighters Relief Association hosts the annual"Turkey Bingo" event in November each year which is their largest fundraiser of the year. The proceeds from Turkey Bingo are used to support the operations of the FFD. BUDGET IMPACT A donation of 16 emergency alerting pagers in the amount of$8,116.00. ACTION REQUESTED Adopt a resolution accepting the donation of 16 emergency alerting pagers from the Farmington Firefighters Auxiliary Association and thank the members who provided this. ATTACHMENTS: Type Description © Resolution Resolution RESOLUTION NO. R34-16 A RESOLUTION ACCEPTING DONATIONS TO THE FARMINGTON FIRE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 18th day of April 2016 at 7:00 p.m. Members Present: Larson,Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None Member Bartholomay introduced and Member Donnelly seconded the following: WHEREAS,the Farmington Fire Department provides fire and emergency medical services; and WHEREAS,the Farmington Firefighters Auxiliary Association exists to support the operations of the FFD and from time to time donates equipment to the Farmington Fire Department from proceeds of"Turkey Bingo", NOW THEREFORE BE IT RESOLVED that, after due consideration,the Mayor and City Council of the city of Farmington, Minnesota,hereby accept the donation of$8,116.00 from the Farmington Firefighters Auxiliary Association to the city of Farmington Fire Department for the purchase of emergency alerting pagers. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 18th day of April 2016. Tod.Larson,Mayor Attested to the &04-4 day of April 2016. Oat"- C C/ David McKnight, ity inistrator itik , ,, City of Farmington iiii. 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ''�t.,� rm�' www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen, Fire Chief SUBJECT: Adopt a Resolution Disbanding Fire Explorer Post-Fire DATE: April 18,2016 INTRODUCTION Farmington Fire Department(FFD)staff is recommending the disbanding of the fire Explorer Post. DISCUSSION The Farmington Fire Department Explorer Post has not had any members since last year. The primary post advisor retired from the FFD in 2015. That member is also employed in Northfield where many of the explorers transferred upon his retirement. Despite FFD members stepping forward to continue the post,we have been unable to recruit any new or former members into the post. As part of the disbanding of our post,we seek to donate surplus equipment and remaining monetary funds raised by our former post members to the Northfield Fire Department Explorer Post where our former members now reside. BUDGET IMPACT None. ACTION REQUESTED Adopt a resolution disbanding the Farmington Fire Department Explorer Post and authorize the City Administrator or his designee to disperse remaining funds and surplus equipment to the Northfield Fire Rescue Explorer Post. ATTACHMENTS: Type Description © Cover Memo Resolution Disbanding FFD Explorer Post RESOLUTION NO. R35-16 A RESOLUTION DISBANDING THE FARMINGTON FIRE DEPARTMENT EXPLORER POST AND DISPERSING FUNDS TO THE NORTHFIELD FIRE-RESCUE EXPLORER POST Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 18th day of April 2016 at 7:00 p.m. Members Present: Larson,Bartholomay, Bonar, Donnelly,Pitcher Members Absent: None Member Bartholomay introduced and Member Donnelly seconded the following: WHEREAS,the Farmington Fire Department Explorer Post has had no members and has been unable to recruit new members to the explorer post for approximately one year; and WHEREAS,many of the former members are now participating at the Northfield Fire Rescue Explorer Post; NOW THEREFORE BE IT RESOLVED that, after due consideration,the Mayor and City Council of the city of Farmington, Minnesota,hereby disband the FFD Explorer Post and authorize the City Administrator and/or his designee to disperse any remaining donated funds to the Northfield Fire-Rescue Explorer Post. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 18th day of April 2016. odd Larson,Mayor Attested to the 6'0 ' day of April 2016. A(c„. David McKnight, rt Ad u'strator oAlkRii . City of Farmington okiis' 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 , .A www ci.farmington.mn.us • TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson, Municipal Services Coordinator SUBJECT: Adopt Resolution Approving a Joint Powers Agreement with Dakota County for a Household Hazardous Waste Day Drop Off Event-Municipal Services DATE: April 18,2016 INTRODUCTION Dakota County is offering the city of Farmington an opportunity to partner on a one-day Household Hazardous Waste drop-off day. DISCUSSION Since 1985, Dakota County has partnered with cities to host one-day Household Hazardous Waste drop-off days. Drop-off days are held annually in communities whose residents are less likely to be adequately served by The Recycling Zone in Eagan. By partnering with the county on a drop-off day in Farmington,the city is able to add a layer of value and service to the residents by providing a local opportunity to safely dispose of unwanted paints, solvents, and other household hazardous waste in addition to oil and oil filters, and automotive tires and batteries. Electronics, such as answering machines,DVD/VCR players,telephones, radios,stereos, small household electronics, etc. will also be on the list of acceptable items. The county will be responsible for providing equipment, staff,publicity outside of the Farmington area, and coordination and reimbursement of the disposal contractor. The county will also be responsible for delivery and sorting of waste. The county will provide personal safety equipment. The county is requesting that the city provide a site for the collection day, local publicity, a minimum of ten staff people,management of solid wastes and recyclables received during the collection,traffic coordination, and the collection and management of lead-acid batteries, tires, used oil, and oil filters. The Household Hazardous Waste Drop-off Day will be at the Maintenance Facility on Saturday, September 10,2016. The collection day will start at 9:00 a.m. and end at 1:00 p.m. BUDGET IMPACT The costs of the Household Hazardous Waste Drop-off Day are included in the 2016 Solid Waste Budget. ACTION REQUESTED Authorize the city to enter into the Joint Powers Agreement with Dakota County. ATTACHMENTS: Type Description D Resolution Resolution D Backup Material JPA RESOLUTION NO. R36-16 APPROVING JOINT POWERS AGREEMENT WITH DAKOTA COUNTY FOR A ONE-DAY HOUSEHOLD HAZARDOUS WASTE EVENT COLLECTION Pursuant to due call and notice thereof, a regular meeting of the City Council and the city of Farmington, Minnesota, was held in the Council Chambers of said City on the 18th day of April, 2016 at 7:00 p.m. Members present: Larson,Bartholomay, Bonar, Donnelly,Pitcher Members absent: None Member Bartholomay introduced and Member Donnelly seconded the following resolution: WHEREAS, Minn. Stat. 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and, WHEREAS, it is considered mutually desirable to hold a one-day household hazardous waste drop-off day in the city of Farmington; and, WHEREAS, the city of Farmington and Dakota County will share project responsibilities and jointly participate in the costs associated with the project as described in the agreement. NOW THEREFORE, BE IT RESOLVED that the city of Farmington enter into an agreement with Dakota County for the following purposes: To share project responsibilities and jointly participate in the costs to hold a one-day household hazardous waste drop-off day in the city of Farmington as described in the agreement. BE IT FURTHER RESOLVED that the proper city officers be and hereby are authorized to execute such agreement, and thereby assume for and on behalf of the city all of the contractual obligations contained therein. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of April, 2016. Mayor Attested to the c3,64 day of April,2016. ciJ, / 4i City Administrator SEAL Dakota County Contract 00027866 JOINT POWERS AGREEMENT • BETWEEN DAKOTA COUNTY AND THE CITY OF FARMINGTON FORA HOUSEHOLD HAZARDOUS WASTE DROP OFF DAY EVENT • WHEREAS,Minn.Stat.§479.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties;and WHEREAS,Dakota County(County)is a political subdivision of the State of Minnesota;and WHEREAS,the City of Farmington(City)is a governmental and political subdivision of the State of Minnesota;and WHEREAS,the parties desire to conduct a household hazardous waste and electronics drop off day event in the City. NOW,THEREFORE,in consideration of the mutual promises and benefits that the County and the City shall derive from this Agreement,the County and the City hereby enter Into this Agreement for the purposes stated herein. ARTICLE 9 PURPOSE The purpose of this Agreement is to define the responsibilities and obligations of the County and the City for the organization and implementation of a household hazardous waste and electronics drop off day event to be held In the City during 2016(EVENT). ARTICLE 2 PARTIES The parties to this Agreement are Dakota County,Minnesota(County)and the City of Farmington, Minnesota(City). ARTICLE 3 TERM This Agreement shall be effective the date of the signatures of the parties to this Agreement and shall remain in effect until completion by the parties of their respective obligations under this Agreement,unless earlier terminated by law or according to the provisions of this Agreement. ARTICLE 4 COOPERATION The parties agree to cooperate and use their reasonable efforts to ensure prompt implementation of the various provisions of this Agreement and to,in good faith,undertake resolution of any dispute in an equitable and timely manner. ARTICLE 6 OBLIGATIONS OF PARTIES 6.1 CONTRACTS WITH VENDORS.The packaging,analysis,storage transportation and disposal of household hazardous wastes and electronics generated by the EVENT shall be governed by the terms of separate contracts between the County and its vendors,copies of which will be provided to the City upon request.The packaging,analysis,storage,transportation and disposal of additional items collected by the City at the EVENT shall be governed by the terms of separate contracts between the City and its vendors,copies of which will be provided to the County upon request.The County and the City acknowledge and agree to abide by the terms of said contracts. • 5.2 SITE. The collection site for the EVENT will be located at the City of Farmington Maintenance Facility, 19650 Municipal Drive,Farmington. 5.3 GENERAL DUTIES OF PARTIES. Each party shall assist in the organizational duties associated with the EVENT,including site set-up and coordination,volunteer coordination,and publicity for the EVENT. In general,the County will provide equipment,staff,coordination and reimbursement of the household hazardous waste and electronics disposal contractors(vendor).The County will be primarily responsible for collection and sorting of household hazardous waste and electronics.The County will provide personal safety equipment, including gloves,safety glasses and,as needed,protective aprons and/or coveralls for the County and City workers. In general,the City will provide a site at which the EVENT will take place,vendors and staffing for the collection and management of solid wastes(trash),recyclables(including cardboard),lead-acid batteries,and used oil received during the EVENT,and,If planned,may also organize,collect,and properly manage additional items, such as tires,appliances,and scrap metal,received during the EVENT.The City will provide reimbursement to the disposal contractor(vendor)for all planned items collected.In addition,the City will be primarily responsible for traffic control and staffing for the collection of oil filters and antifreeze.The City will provide necessary operational equipment at the site,fire extinguishers,eye wash and emergency shower,forklift and forklift operator,dumpsters,directional signs,sanitary facilities and running water. 5.4 PUBLICITY.The City will provide publicity for the purpose of advertising the EVENT.In publicizing the EVENT, the City shall follow the Communication and Outreach Guidelines for Household Hazardous Waste/Electronics Drop-Off Days attached hereto and incorporated herein by this reference as Exhibit 1. The City will ensure that all EVENT publicity developed by the City is approved by the Dakota County Liaison before being used.The County will provide publicity for the EVENT outside of the City area. 5.6 WORKERS.The County will provide at least five employees or volunteers to staff the collection site and the City shall provide at least 10 employees or volunteers to staff the collection site.All workers must be at least 18-years of age and will read and be familiar with the document entitled'Household Hazardous Waste Site Safety Plan" (HHWSP)prior to the EVENT.Each worker must sign a statement acknowledging that he or she Is familiar with the HHWSP and that he or she will follow the proper collection procedures.The HHWSP shall be present and easily accessible to all workers at the site. 5.6 HAZARDOUS WASTE GENERATOR NUMBER. The County will act as the hazardous waste generator for all household quantities of accepted hazardous waste collected at the site during the EVENT. 5.7 ACKNOWLEDGEMENT.The City and County shall appropriately acknowledge each other in any promotional materials,signage,reports,publications,notices and presentations relating to the EVENT.This section shall survive the termination of this Agreement. ARTICLE 6 COSTS 6.1 EMPLOYEES.Each party shall be responsible for payment to their own employees.No party shall be liable to the other party for any remuneration to the other party's employees. 6.2 CITY'S COSTS.The City is responsible for the payment of the costs associated with the following: A. Supplying the operational equipment at the site,fire extinguishers,forklift,forklift operator, dumpsters,chairs,directional signs,sanitary facilities,running water,cardboard recycling,and traffic control and coordination. 13. The collection,proper management and disposal of solid wastes(trash),recyclables(Including cardboard),lead-acid batteries,used oil and any additional items received during the EVENT, such as tires,appliances and scrap metal. Disposal of City-collected materials shall be governed by agreements between the City and the vendor(s)of its choice. 2 • • C. The City may charge residents for planned and publicized additional items collected during the EVENT. Any fees collected must not exceed the City's anticipated costs for managing the additional items. 6.3 COUNTY'S COSTS. Except as to wastes identified in Section 6.2,the County shall be responsible for the payment of all costs for packaging,storage,transportation and disposal of household hazard waste and electronics collected at the EVENT. ARTICLE 7 INDEMNIFICATION Each party to this Agreement shall be liable for the acts of its officers,employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party,its officers,employees or agents. The provisions of the Municipal Tort Claims Act,Minn.Stat.ch.466 and other applicable laws govern liability of the County and the City.The provisions of this section shall survive the expiration or termination of this Agreement. ARTICLE 8 AUTHORIZED REPRESENTATIVES AND LIAISONS 8.1 AUTHORIZED REPRESENTATIVES.The following named persons are designated the Authorized Representatives of the parties for purposes of this Agreement.These persons have authority to bind the party they represent and to consent to modifications,except that the authorized representative shall have only the authority specifically or generally granted by their respective governing boards.Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement,or in a modification of this Agreement: TO THE COUNTY: Georg Fischer,or successor Environmental Resources Department Director 14955 Galaxie Avenue Apple Valley,MN 55124 TO THE CITY: Todd Larson,Mayor City of Farmington • 430 Third Street Farmington,MN 55024 In addition,notification to the County regarding termination of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney,Civil Dlvlsion,1560 Highway 55,Hastings,Minnesota 55033. 8.2 LIAISONS.To assist the parties in the day-to-day performance of this Agreement and to ensure compliance and provide ongoing consultation, a liaison shall be designated by the County and the City. The parties shall keep each other continually informed,in writing,of any change in the designated liaison.At the time of execution of this Agreement,the following persons are the designated liaisons: County Liaison City Liaison, Rolland Melllier Lena Larson Telephone:(952)891-7545 Telephone:(651-280-6905) Email:Rolland.meillier @co.dakota.mn.us Email:Ilarson @ci.farmington.mn.us ARTICLE 9 TERMINATION 9.1 IN GENERAL.Either party may terminate this Agreement for cause by giving seven days'written notice or without cause by giving 30 days'written notice,of its intent to terminate,to the other party.Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement.Cause shall mean • a material breach of this Agreement and any supplemental agreements or amendments thereto.Notice of 3 • • Termination shall be made by certified mail or personal delivery to the authorized representative of the other party.Termination of this Agreement shall not discharge any liability,responsibility or right of any party,which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 9.2 TERMINATION BY COUNTY FOR LACK OF FUNDING.Notwithstanding any provision of this Agreement to the contrary,the County may immediately terminate this Agreement if It does not obtain funding from the Minnesota . Legislature,Minnesota Agencies,or other funding source,or If funding cannot be continued at a level sufficient • to allow payment of the amounts due under this Agreement.Written notice of termination sent by the County to the City by facsimile is sufficient notice under this section.The County is not obligated to pay for any services that are provided after written notice of termination for lack of funding.The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. ARTICLE 10 GENERAL PROVISIONS 10.1 SUBCONTRACTING.The parties shall not enter into any subcontract for the performance of the services contemplated under this Agreement nor assign any interest in the Agreement without prior written consent of all parties and subject to such conditions and provisions as are deemed necessary.Such consent shall not be unreasonably withheld.The subcontracting or assigning party shall be responsible for the performance of its subcontractors or assignors unless otherwise agreed. 10.2 EXCUSED DEFAULT—FORCE MAJEURE.Neither party shall be liable to the other party for any loss or damage resulting from a delay or failure to perform due to unforeseeable acts or events outside the defaulting party's reasonable control,providing the defaulting party gives notice to the other party as soon as possible.Acts and events may include acts of God,acts of terrorism,war,fire,flood,epidemic,acts of civil or military authority, and natural disasters. 10.3 CONTRACT RIGHTS CUMULATIVE NOT EXCLUSIVE. A. All remedies available to either party for breach of this Agreement are cumulative and maybe • exercised concurrently or separately,and the exercise of any one remedy shall not be deemed an election of such remedy to the exclusion of other remedies.The rights and remedies provided In this Agreement are not exclusive and are In addition to any other rights and remedies provided by law. B. Waiver for any default shall not be deemed to be a waiver of any subsequent default.Waiver of breach of any provision of this Agreement shall not be construed to be modification for the terms of this Agreement unless stated to be such In writing and signed by authorized representatives of the County and the City. 10.4 COMPLIANCE WITH LAWSISTANDARDS.The City and the County agree to abide by all federal, state or local laws,statutes, ordinances, rules and regulations now in effect or hereafter adopted pertaining to this Agreement or to the facilities,programs and staff for which either party is responsible. 10.5 MODIFICATIONS.Any alterations,variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing,signed by the authorized representatives of the County and the City. 10.6 MINNESOTA LAW TO GOVERN.This Agreement shall be governed by and construed in accordance with the substantive and procedural taws of the State of Minnesota, without giving effect to the principles of conflict of laws.All proceedings related to this Agreement shall be venued In Dakota County, Minnesota.The provisions of this section shall survive the expiration or termination of this Agreement. • 10.7 MERGER.This Agreement is the final expression of the agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations,understandings,or agreements. 10.8 SEVERABILITY.The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. 4 IN WITNESS WHEREOF,the parties hereto have executed this Agreement on the date(s)Indicated below. APPROVED AS TO FORM: DAKOTA COUNTY is/Helen R. Brosnahan 417116 By Assistant County Attorney/Date Georg Fischer,Environmental Resources Director County Attorney File No.KS-16-144.001 Date of Signature: County Board Res.No.16-160 CITY OF FARMINGTON Tod. Larson,Mayor D. ,of Signature: �__ 7/ 0 - e7 B - tf (�etrs�✓"lob,ft, ,City Clerk Date of Signature: • • 5 Exhibit`t Communication and Outreach Guidelines for Household Hazardous Waste/Electronics Drop-Off Days To create consistency in the household hazardous waste promotions,Dakota County is asking the cities hosting drop-off days to follow the these guidelines in city electronic and print communications,including flyers,mailers,websites,E-News and other promotional materials. A. Required content: City communication pieces should contain the following information: 1. Use"Dakota County and City of(Insert City name here)Household Hazardous Waste Drop-Off Day"as a description of the collection. 2. Use the City and Dakota County logo. See Section C.below for more details on the County's logo. 3. Date,Day,Hours, and Address of the Drop-Off Day. 4. List of household hazardous waste items(and other waste--e.g.,electronics)that will be accepted).Include as many examples as space allows. See Section D.below for more details. 5. Clarify that household hazardous waste and electronics(if collected)drop off is free and open to all county residents,such as: o "Drop off is open to all County residents?or o "All Dakota County residents can drop off household hazardous waste and electronics(if collected)."or o "Household hazardous waste—such as leftover paint,household cleaners,driveway sealers,lawn and garden chemicals,fluorescent bulbs and automotive fuels—and electronics(if collected)will be collected at the household hazardous waste drop-off day for free from all Dakota County residents." 6. Identify that a driver's license is required. 7. Identify a city phone number and website for residents to get more information. 8. Acknowledge County support,such as:"The Household Hazardous Waste Drop-Off Day is partially funded by the city of(insert city name here),Dakota County and the Minnesota Pollution Control Agency."NOTE:"partially funded"is the required terminology for Dakota County acknowledgement;do not use"sponsored by." 9. A list of unacceptable items(e.g.,no business,farm or yard waste) 10. If space allows on the communication piece include information that The Recycling Zone Is open year-round for residents that cannot make it to the drop-off day.Include The Recycling Zone's website(www.dakotacounty.us,search Recycling Zone)and the phone number(651-805-4520), if possible.It is preferred this be listed under'What if I Can't Take it to the Drop-Off Day?"at the bottom of the piece or away from the Drop-Off Day location Information to avoid confusion. S. Terminology. City communication pieces should use the following terminology: th�� .r�,tia a• �,et:nS p' �V e g fly. 4�'S k` � ���. :fin",�I,fi.. , �F,�.� ` 5 ;54 i. t"�u a" !` ': ,7,YJa; ,t.r'r... �.3' gy,4F`� •1 N_ty',;° (r: tict.,��fw0A.nl+ 'CS.,•°3,2,'.i< •2 F b k'a ) .. S'.;.z`.N.;:°i+r'.�as e s s n.:=et c,'ari`t. +V;�'s:.5.'��..F:<oa�' i..,. a': a. ,� Drop-Off Day Event or Clean-Up Day Household Hazardous Waste,Household Household waste,hazardous materials or Chemicals HHW Electronics E-waste Small household electronics Small appliances 6 C. Images. Images of Dakota County's logo and household hazardous waste and electronics can be found In the Household Hazardous Waste,Electronics and Small Household Electronics toolkits at the Local Solid Waste Staff SharePoint site at http:!/sharepoint.co.dakota.mn.usILSWS/default.aspx. Preferred images include,but are not limited to: IJW 46S 'nl aw!• ^J u ; Dakota County logo Household hazardous Electronics Small household waste electronics D. List of types of wastes accepted. The list below includes Items that have been collected at Household Hazardous Waste Drop-Off Days. The Household Hazardous Waste list is collected at all Drop-Off Days.Electronics and Small Household Electronics collection is determined annually based on funding availability and,if collected, are identified in Article 6 of the JPA. It is best to Include the entire list when promoting for websites,E-News and phone inquiries.If the list needs to be pared down(e.g.,for print pieces),please use the material names identified below by an asterisk(*). Household hazardous waste M Aerosols* • Antifreeze 14 All batteries* • ■ Driveway sealer • Fluorescent light bulbs and tubes* ▪ Household cleaners K Gasoline and other fuels M Lawn and garden chemicals* - 1( Mercury thermometers and thermostats ■ Oil/Oil filters • Paint—latex or oil* • Paint thinner • Pesticides • Propane tanks/gas cylinders • Varnish and Stains • Weed and Insect killers • Wood preservatives M Most products labeled dangerous,flammable,combustible,poisonous,or corrosive* • 7 • Electronics • Answering machines • Cell/smart phones* • • Copiers(desktop only) • Computer hardware* (Keyboards,laptops,mouse,towers,hard drives,modems,monitors,etc.) • DVDNHS players • Handheld gaming systems • Fax machines(desktop only) • iPodse,MP3 and other portable media players • Printers(desktop only) • Scanners(desktop only) • Stereo/radio equipment* • Tablets and e-readers It Telephones • Televisions* • Video game consoles/equipment Small household electronics(please remove batteries from all items) • Blenders(remove jar/lid)* • Bread makers • Cameras • Carpet sweepers • Clocks • Clothing irons • Coffee makers(remove glass pot)* • Electrical knives • Electric toothbrushes • Fans • Food sealing equipment • Fryers • Hair dryers and irons • Heaters • Holiday lights/cords • Metal tools(drills,screwdrivers,sanders,small saws,etc.) • Mixers • Remotes • Shaving equipment • Sewing machines • Toasters and toaster ovens* • Vacuum cleaners(remove bags)* E. County Review and Approval, Ensure all communications pieces are reviewed and approved by the County Liaison before they are used or published. 8 o�EAy� City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,,mos www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Approve Summer Ice Rental Agreement-Parks DATE: April 18, 2016 INTRODUCTION Staff members have been working with Mke Cassano, Greg May and Jon Holmes on a 2016 summer ice schedule. DISCUSSION In 2015 the summer ice season was extended from three weeks to seven weeks starting on June 8th and ending on July 30th. The summer ice season in 2016 would be a week shorter at six weeks with a starting date of June 13th and an ending date of July 28th because this year the Farmington School District's school year ends on June 9th. There will not be any camps or clinics offered by the coaches during the week of the July 4th holiday,which is due to a Minnesota State High School League(MSHSL)no contact rule. In 2015,the city invoiced the representatives on or before May 1, 2015 and then representatives had until May 29, 2015 to pay the entire invoiced amount owed. If 100% of the invoiced amount was not paid by this date, then the city had the option to either modify the summer ice schedule, or cancel summer ice so it did not operate at a loss. It is proposed this same payment plan would be in place for the 2016 summer ice season with the invoice being sent on or before April 29, 2016 and payment would be due on or before May 31,2016. Attached is Exhibit A,which shows the 2014 and 2015 summer ice expenses and revenues and the projected expenses and revenues for summer ice in 2016. Representatives have identified 140.5 total hours of ice being rented for clinics and camps attached is Exhibit B,which shows the hours scheduled by the coaches. As you can see in Exhibit A,there is a projected operating loss due to being short about 13 hours of ice rental at$155/hour or 12.5 hours at$160/hour depending on when additional hours are rented due to the summer ice rental rate increasing from$155/hour to $160/hour on July 1,2016 per the adopted 2016 city fee ordinance In 2015 the rental agreement provided language that identified both the city and representatives working together to market summer ice in Farmington in order to secure the rental of additional hours by other organizations to cover the shortage of 15.75 rental hours. As you can see there was a profit generated in 2015 due to the additional marketing of summer ice resulting in additional ice time rented by other organizations. The 2016 contract contains the same language to cover the shortage of rental hours. Staff has been in contact with other organizations and staff is very confident there will be additional hours rented lke there were last year. BUDGET IMPACT As mentioned previously,Exhibit A shows operating expense and revenue budgets for 2014 and 2015 and the projected 2016 summer ice operating expense and revenue budget. The 2016 summer ice operating expenses and revenue budget shows a small loss occurring due to needing additional hours of rentals to break even. Staff is very confident additional hours will be rented by other organizations so summer ice either breaks even or a small profit is generated. ACTION REQUESTED Approve the attached 2016 Summer Ice Agreement Form with the primary contractors who will be running clinics and camps during the 2016 summer ice season. The agreement identifies the terms and conditions upon which summer ice will be provided. ATTACHMENTS: Type Description ® Exhibit Exhibit A 2016 Summer Ice Projected Budget ® Exhibit Exhibit B Summer Ice Rental Schedule D Exhibit Exhibit B Summer Ice Rental Schedule i Exhibit Exhibit B Summer Ice Rental Schedule ® Contract Summer Ice Agreement a) = o a au L L L) O (0 CO 0) C _ N CO a Y U Y 8 a) 0 a) -C `) ti E t a3 .0 .1C Y Y 0 Ln Q d d 0) d .0 CNJ Ce 3 3 3 3 i o a) co a) a) N G fl t 3 .Q . .0 . Qj la C d m m d C a- 0 m ._ .� .� a) O fA a = aaa .0 m to U) ++ M E v E E E c oo 13 a OS N 0 v I- v v v Y h E Lo C o E o o ,c-- 3 v CD N O N N N (0 C c 0. 0 , 0 0 0 o a) o o 0 a Y d ..c co m ¢ Z .a v ..-. L LO O N 0 0 0 0 0 N. N 0) O) 0 O Co 0 0 O O) O C') OLOLn0Ln0LC) C) co N NOL[) LC) 00 N 0 co ID as oo Lc) N0N- Cr) . co N r '- Lnr CJ v- S t>0 N N N N N W CO 13 MLnOO COOO CO r h NN- d) 00001 0 0 00 1` CO N N- U) N CO 0 CO 0 M M C 0) e- O 'I' O) t- c- f� M CD CO CO. CO Cr) c- r r 1p C O O � N N M N Ch CO ;F, N N W co 0) 0) Cf) r- 0 NI' 00040 N- 0d• VI" NCr) 00 O C CO CO CO COOd' LC) '0" t- COt- 1- 000) 1` CV F- d v O N CD CO LO — r- 1` 1*-- 1` CV 0) v ii O d co N r a 0 c- N CD e- 0 N U) a) d = C) C Q C d d CI_ 0.re Q 0) d C/) wL w a O D W a C O v 0 CU Cl) Q 'U V W -CO) cu CD to x 73 IX i- W W C ca C N O a _ N CD Cti C Ca j N E 0) as . CU .0 p C C E U co .Q- co rn V C C O) O! U) E La 0 D.V " U " co ID C N to C w a) O C•) E. C N co N CO CO C2 co .. W WZ2 LL. O_ W v� J O O U) U) I- 2 EXHIBIT B Printed 3/10/2016, 08:43 AMPage 1 of 1 City of Farmington Acct ID: 430 Third Street Phone:651-280-6800 Farmington,MN 55024 Fax:651-280-6899 Customer Schedule 6/13/2016-7/31/2016 Greg May Greg May Greg May Dur. Other Date Day Complex Facility Event Type Start TimeEnd Time Rate Charge Amount 6/14/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/15/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 155.00 0.00 232.50 6/16/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/21/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/22/2016 Wed COF Schnitz-Maki Boys 7:15 PM 8:45 PM 90 155.00 0.00 232.50 6/23/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/25/2016 Sat COF Schmitz-Maki Boys 9:00 AM 10:00 AM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 10:15 AM 11:15 AM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 11:30 AM 12:30 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 12:45 PM 1:45 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 2:00 PM 3:00 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 3:15 PM 4:15 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 4:30 PM 5:30 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 5:45 PM 6:45 PM 60 155.00 0.00 155.00 6/28/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/29/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 155.00 0.00 232.50 6/30/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 7/12/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/13/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 160.00 0.00 240.00 7/14/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/19/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/20/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 160.00 0.00 240.00 7/21/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/26/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/27/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 160.00 0.00 240.00 7/28/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 35.0 (hrs) Sub Total $5,492.50 Tax $0.00 Grand Total $5,492.50 End ofListing *Indicates event spans multiple days. Powered by MaxEnterprise®,a product of Maximum Solutions,Inc. EXHIBIT B Printed 12/23/2015, 10:26 AMPage 1 of 1 City of Farmington Acct ID: 430 Third Street Phone:651-280-6800 Farmington,MN 55024 Fax:651-280-6899 Customer Schedule 6/1/2016-7/31/2016 Jon Holmes Jon Holmes Jon Holmes Cell Phone: 651-247-3597 Email: Jholmes @farmington.k12.mn.us Dur. Other Date Day Complex Facility Event Type Start TimeEnd Time Rate Charge Amount 6/14/2016 Tue COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 155.00 0.00 193.75 6/15/2016 Wed COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 155.00 0.00 193.75 6/16/2016 Thu COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 155.00 0.00 193.75 6/21/2016 Tue COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 155.00 0.00 193.75 6/22/2016 Wed COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 155.00 0.00 193.75 6/23/2016 Thu COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 155.00 0.00 193.75 6/28/2016 Tue COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 155.00 0.00 193.75 6/29/2016 Wed COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 155.00 0.00 193.75 6/30/2016 Thu COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 155.00 0.00 193.75 7/12/2016 Tue COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 160.00 0.00 200.00 7/13/2016 Wed COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 160.00 0.00 200.00 7/14/2016 Thu COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 160.00 0.00 200.00 7/19/2016 Tue COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 160.00 0.00 200.00 7/20/2016 Wed COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 160.00 0.00 200.00 7/21/2016 Thu COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 160.00 0.00 200.00 7/23/2016 Sat COF Schmitz-Maki Girls 9:00 AM 10:00 AM 60 160.00 0.00 160.00 7/23/2016 Sat COF Schmitz-Maki Girls 10:15 AM 11:15 AM 60 160.00 0.00 160.00 7/23/2016 Sat COF Schmitz-Maki Girls 11:30 AM 12:30 PM 60 160.00 0.00 160.00 7/23/2016 Sat COF Schmitz-Maki Girls 12:45 PM 1:45 PM 60 160.00 0.00 160.00 7/23/2016 Sat COF Schmitz-Maki Girls 2:00 PM 3:00 PM 60 160.00 0.00 160.00 7/23/2016 Sat COF Schmitz-Maki Girls 3:15 PM 4:15 PM 60 160.00 0.00 160.00 7/23/2016 Sat COF Schmitz-Maki Girls 4:30 PM 5:30 PM 60 160.00 0.00 160.00 7/23/2016 Sat COF Schmitz-Maki Girls 5:45 PM 6:45 PM 60 160.00 0.00 160.00 7/26/2016 Tue COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 160.00 0.00 200.00 7/27/2016 Wed COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 160.00 0.00 200.00 7/28/2016 Thu COF Schmitz-Maki Girls 9:15 AM 10:30 AM 75 160.00 0.00 200.00 30.5 (hrs) Sub Total $4,823.75 Tax $0.00 Grand Total $4,823.75 End of Listing *Indicates event spans multiple days. Powered by MaxEnterprise®,a product of Maximum Solutions,Inc. EXHIBIT B Printed 12/23/2015, 10:30 AMPage 1 of 2 City of Farmington Acct ID: 430 Third Street Phone:651-280-6800 Farmington,MN 55024 Fax:651-280-6899 Customer Schedule 6/1/2016-7/31/2016 Mike Cassano Mike Cassano Mike Cassano Dur. Other Date Day Complex Facility Event Type Start TimeEnd Time Rate Charge Amount 6/14/2016 Tue COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 155.00 0.00 155.00 6/14/2016 Tue COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 155.00 0.00 155.00 6/14/2016 Tue COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 155.00 0.00 193.75 6/14/2016 Tue COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 155.00 0.00 193.75 6/15/2016 Wed COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 155.00 0.00 155.00 6/15/2016 Wed COF Schmitz-Maki Unspecified 12:00 PM 1:15 PM 75 155.00 0.00 193.75 6/15/2016 Wed COF Schmitz-Maki Unspecified 1:30 PM 2:45 PM 75 155.00 0.00 193.75 6/16/2016 Thu COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 155.00 0.00 155.00 6/16/2016 Thu COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 155.00 0.00 155.00 6/16/2016 Thu COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 155.00 0.00 193.75 6/16/2016 Thu COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 155.00 0.00 193.75 6/21/2016 Tue COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 155.00 0.00 155.00 6/21/2016 Tue COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 155.00 0.00 155.00 6/21/2016 Tue COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 155.00 0.00 193.75 6/21/2016 Tue COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 155.00 0.00 193.75 6/22/2016 Wed COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 155.00 0.00 155.00 6/22/2016 Wed COF Schmitz-Maki Unspecified 12:00 PM 1:15 PM 75 155.00 0.00 193.75 6/22/2016 Wed COF Schmitz-Maki Unspecified 1:30 PM 2:45 PM 75 155.00 0.00 193.75 6/23/2016 Thu COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 155.00 0.00 155.00 6/23/2016 Thu COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 155.00 0.00 155.00 6/23/2016 Thu COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 155.00 0.00 193.75 6/23/2016 Thu COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 155.00 0.00 193.75 6/28/2016 Tue COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 155.00 0.00 155.00 6/28/2016 Tue COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 155.00 0.00 155.00 6/28/2016 Tue COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 155.00 0.00 193.75 6/28/2016 Tue COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 155.00 0.00 193.75 6/29/2016 Wed COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 155.00 0.00 155.00 6/29/2016 Wed COF Schmitz-Maki Unspecified 12:00 PM 1:15 PM 75 155.00 0.00 193.75 6/29/2016 Wed COF Schmitz-Maki Unspecified 1:30 PM 2:45 PM 75 155.00 0.00 193.75 6/30/2016 Thu COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 155.00 0.00 155.00 6/30/2016 Thu COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 155.00 0.00 155.00 6/30/2016 Thu COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 155.00 0.00 193.75 Indicates event spans multiple days. Powered by MaxEnterprise®,a product of Maximum Solutions,Inc. Printed 12/23/2015, 10:30 AM Page 2 of 2 6/30/2016 Thu COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 155.00 0.00 193.75 7/12/2016 Tue COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 160.00 0.00 160.00 7/12/2016 Tue COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 160.00 0.00 160.00 7/12/2016 Tue COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 160.00 0.00 200.00 7/12/2016 Tue COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 160.00 0.00 200.00 7/13/2016 Wed COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 160.00 0.00 160.00 7/13/2016 Wed COF Schmitz-Maki Unspecified 12:00 PM 1:15 PM 75 160.00 0.00 200.00 7/13/2016 Wed COF Schmitz-Maki Unspecified 1:30 PM 2:45 PM 75 160.00 0.00 200.00 7/14/2016 Thu COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 160.00 0.00 160.00 7/14/2016 Thu COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 160.00 0.00 160.00 7/14/2016 Thu COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 160.00 0.00 200.00 7/14/2016 Thu COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 160.00 0.00 200.00 7/19/2016 Tue COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 160.00 0.00 160.00 7/19/2016 Tue COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 160.00 0.00 160.00 7/19/2016 Tue COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 160.00 0.00 200.00 7/19/2016 Tue COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 160.00 0.00 200.00 7/20/2016 Wed COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 160.00 0.00 160.00 7/20/2016 Wed COF Schmitz-Maki Unspecified 12:00 PM 1:15 PM 75 160.00 0.00 200.00 7/20/2016 Wed COF Schmitz-Maki Unspecified 1:30 PM 2:45 PM 75 160.00 0.00 200.00 7/21/2016 Thu COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 160.00 0.00 160.00 7/21/2016 Thu COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 160.00 0.00 160.00 7/21/2016 Thu COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 160.00 0.00 200.00 7/21/2016 Thu COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 160.00 0.00 200.00 7/26/2016 Tue COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 160.00 0.00 160.00 7/26/2016 Tue COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 160.00 0.00 160.00 7/26/2016 Tue COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 160.00 0.00 200.00 7/26/2016 Tue COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 160.00 0.00 200.00 7/27/2016 Wed COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 160.00 0.00 160.00 7/27/2016 Wed COF Schmitz-Maki Unspecified 12:00 PM 1:15 PM 75 160.00 0.00 200.00 7/27/2016 Wed COF Schmitz-Maki Unspecified 1:30 PM 2:45 PM 75 160.00 0.00 200.00 7/28/2016 Thu COF Schmitz-Maki Unspecified 10:45 AM 11:45 AM 60 160.00 0.00 160.00 7/28/2016 Thu COF Schmitz-Maki Unspecified 12:00 PM 1:00 PM 60 160.00 0.00 160.00 7/28/2016 Thu COF Schmitz-Maki Unspecified 1:15 PM 2:30 PM 75 160.00 0.00 200.00 7/28/2016 Thu COF Schmitz-Maki Unspecified 2:45 PM 4:00 PM 75 160.00 0.00 200.00 75.0 (hrs) Sub Total $11,812.50 Tax $841.50 Grand Total $12,654.00 End of Listing *Indicates event spans multiple days. Powered by MaxEnterprise®,a product of Maximum Solutions,Inc. 2016 SUMMER ICE RENTAL AGREEMENT FORM This Agreement is made this /5; day of �¢ ,�;/ ,20 r6,by and between the Independent Contractors(the"Contractors") and the City of Farmington, a Minnesota municipal corporation(the"City") (collectively referred to as the"Parties"). RECITALS A. The City is the owner and manager of Schmitz-Maki Arena("Arena"),which facility is conducive to and available for events open to the public. B. The Contractors desires to use the Arena subject to the terms and conditions of this Agreement("Agreement") and all applicable laws and regulations. NOW,THEREFORE,in consideration of the mutual promises, covenants and conditions contained herein,the Parties mutually agree as follows: 1. TERM. The City hereby permits the Contractors the use of the Arena and facilities incidental thereto for the period as set forth on the schedule attached hereto. 2. FACILITIES. The Contractors shall have exclusive use of the ice sheet as well as team rooms during the times scheduled. The City shall maintain the ice surface and clean the public areas of the building. The lobby area of the Arena shall be open to the public at all times. The Contractors will have shared use of the lobby area and may not prohibit use by other patrons. 3. PAYMENT. The City shall invoice the Contractors 100% of the total amount owed on or before April 29,2016 for ice time and services.The invoice shall be paid by the Contractors on or before May 31,2016.If payment is not made by the deadline,the City reserves the right to modify, or cancel summer ice, so it is not operated at a loss. 4. SERVICES: Notwithstanding any other provision of this Agreement,the Parties may separately agree for the provision of additional services,personnel, and staffing as needed. 5. RULES AND REGULATIONS. The Contractors hereby agrees that it and its members using the Arena shall abide by all rules and regulations adopted by the City,and as amended from time to time,for use of the Arena. 6. USER MAINTENANCE. The Contractors shall be responsible for cleanup of the bleacher and team room areas of the Arena following each use of the Arena,including the pickup and proper disposal of all trash,litter and other debris left by the Contractors and its members, guests, invitees, and others utilizing the Arena during the Contractors rental of the Arena. 1 7. DAMAGE TO ICE CENTER. The Contractors shall be liable to the City for any loss or damage to the Arena or its facilities occasioned by,or in connection with the use of the Arena by the Contractors and/or their members, guests,or invitees. 8. INDEMNIFICATION. The Contractors agree to hold the City and its officers,agents, and employees harmless and defend and indemnify the City against any claims related to use of the Arena by the Contractors,their agents, employees, or subcontractors. The Contractors further agree to defend,indemnify and hold the City, its officers,agents,and employees harmless from any liability, claims, damages, costs,judgments,or expenses, including reasonable attorney's fees, occasioned by or arising in connection with the use of the Arena by the Contractors and/or their guests or invitees,including any and all claims for bodily injury or death or property loss or damage sustained as a result of use of the Arena by the Contractors and/or their guests or invitees. 9. SCHEDULING AND/OR CANCELLATION. 9.1 BY THE CONTRACTORS: • The Contractors agree to rent at least 140.5 hours of ice from June 13 through July 28,2016 for camps, clinics and/or other events. • Contractors shall not be obligated to rent ice during the dates of Sunday,July 3 through Sunday July 10,2016 due to Minnesota State High School League no contact rule. • Ice rental rate will be based on$155(plus Minnesota sales tax if not a tax exempt organization)per hour cost,through June 30,2016 and at $160 (plus Minnesota sales tax if not a tax exempt organization)per hour on or after July 1,2016,which will result in the Contractors paying a total amount owed of$22,128.75 (plus Minnesota sales tax amount of$841.50 for the non-tax exempt organization) on or before May 31,2016 for the Contractors' summer ice rentals. • The Contractors shall notify the City in writing of any ice rental schedule revisions after May 31st,but no reduction in hours may be made after May 31st.At least a 7 day notice must be provided to Arena management for any revisions to the existing ice rental schedule. • Except as otherwise provided herein, all ice time set forth on the attached Reservation Report must be followed. • The Contractors acknowledge that in order for the Arena to not operate at a loss during summer ice,at least an additional 13 hours at $155/hour or 12.5 hours at$160/hour will need to be rented. • The Contractors agree to promote and market summer ice rental to other skating/hockey organizations to assist with generating additional revenue from ice rentals for the Arena so summer ice is not operated at a loss. 2 9.2 BY CITY: • The City reserves the right to: a) cancel this Agreement for any default or breach of this Agreement by the Contractors or its members; and b) reschedule the dates or times of use by the Contractors provided under Paragraph 1,if the City deems necessary. • In the event of a mechanical, or other,failure of the Arena equipment or facilities,the City will notify the Contractors as soon as possible. The City will reimburse fees paid by the Contractors for any time scheduled under this Agreement which makes the Arena unavailable to the Contractors as a result of such failures.The City shall not be responsible for any damages suffered by the Contractors as a result of any cancellation. • If payment is not made by the Contractors on or before the May 31, 2016 deadline,the City reserves the right to modify,or cancel summer ice,so it is not operated at a loss. • The City acknowledges that in order for the Arena to not operate at a loss during summer ice, at least an additional 13 hours will need to be rented. • The City agrees to promote and market the availability of summer ice rental at the Arena through its summer edition of the City News and Recreation Guide,on the City's website,and on the Rinkfinder.com website. • The City will make an effort to offer additional programming during summer ice to assist with generating revenue during summer ice. • The City agrees that any profit generated during summer ice will remain in the Arena Fund and will not be transferred to a different City fund. 10. DISTRIBUTION OF AGREEMENT AND RULES. Prior to using the Arena pursuant to this Agreement,the Contractors shall make available a copy of the Arena rules and regulations to the Contractors'participants. 11. AGENT AUTHORITY. The Contractors certify they are authorized to execute this Agreement and accept the responsibility for observance of the rules and regulations of the City. 12. ASSIGNMENT. The Contactors shall not assign this Agreement,or any interest arising herein,without the express written consent of the City. 13. ENTIRE AGREEMENT. The entire agreement of the Parties is contained herein, and this Agreement supersedes all prior agreements and negotiations between the Parties relating to the subject matter herein as well as any previous agreements presently in effect between the Parties relating to the subject matter contained herein. Any alterations, amendments, deletions, or waivers of the provisions of this Agreement shall be valid only when expressed in writing and duly signed by the Parties,unless otherwise provided 3 herein. 14. WAIVER. Any waiver by either Party of a breach of any provision of this Agreement shall not affect,in any respect,the validity of the remainder of this Agreement. 15. MISCELLANEOUS. 15.1 Sale of Food and Beverages. The City and the Farmington Youth Hockey Association have previously entered into a separate agreement for the exclusive operation and sale of concessions at the Arena. The City reserves the right to provide food and beverages dispensed from vending machines during the Contractors'practices,games and/or tournaments. 15.2 Advertising. No advertising by the Contractors in or on any part of the Arena is permitted without the express written consent of the City. 15.3 Parking Lot Usage. The Contractors shall have shared use of the parking lot on a first come,first served basis and may not prohibit use by other patrons. 15.4 Alcohol. Alcohol is not allowed on or in the premises of the Arena. 16. ACKNOWLEDGEMENT OF CONCUSSION AWARENESS OBLIGATIONS. The Contractors acknowledge that it has obligations under Minnesota state law to inform and educate coaches,officials,youth athletes,and their parents or guardians about concussions.These obligations include,but are not limited to,making information about the nature and risks of concussions accessible to all participating coaches,officials,youth athletes, and their parents or guardians and requiring that all participating coaches and officials receive periodic online training consistent with the standards set forth in Minnesota Statute and by the Centers for Disease Control. By signing this form and using these facilities,the undersigned acknowledges that it is subject to the responsibilities existing under Minnesota Statutes and verifies that all coaches, officials, youth athletes, and their parents or guardians have complied with the mandated policies prescribed by Minnesota Statute Sections 121A.37 and 121A.38. 17. NOTICE. All notices required or permitted to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States Mail,postage prepaid, as follows: If to the City,to: Jeremy Pire Parks and Facilities Supervisor City of Farmington If to Contractors,to: Greg May Jon Holmes Mike Cassano 4 • By signing this Agreement,the Parties acknowledge that they have read,understand,and agreed to abide by all its conditions as stipulated. INDEPENDENT CONTRACTORS CITY OF FARMINGTON,a Minnesota Municipal Corporation • By: Greg May By: Todd Larson Its: Its: Mayor By: Jon Holmes avid McKnight Its: Its: City Administrator By: Mike Cassano Its: 5 Printed 3/10/2016, 08:43 AM Page 1 of I City of Farmington Acct ID: 430 Third Street Phone:651-280-6800 Farmington,MN 55024 Fax:651-280-6899 Customer Schedule 6/13/2016-7/31/2016 Greg May Greg May Greg May Our. Other Date Day Complex Facility Event Type Start TimeEnd Time Rate Charge Amount 6/14/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/15/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 155.00 0.00 232.50 6/16/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/21/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/22/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 155.00 0.00 232.50 6/23/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/25/2016 Sat COF Schmitz-Maki Boys 9:00 AM 10:00 AM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 10:15 AM 11:15 AM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 11:30 AM 12:30 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 12:45 PM 1:45 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 2:00 PM 3:00 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF _Schmitz-Maki Boys 3:15 PM 4:15 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 4:30 PM 5:30 PM 60 155.00 0.00 155.00 6/25/2016 Sat COF Schmitz-Maki Boys 5:45 PM 6:45 PM 60 155.00 0.00 155.00 6/28/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 6/29/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 155.00 0.00 232.50 6/30/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 155.00 0.00 232.50 7/12/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/13/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 160.00 0.00 240.00 7/14/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/19/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/20/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 160.00 0.00 240.00 7/21/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/26/2016 Tue COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 7/27/2016 Wed COF Schmitz-Maki Boys 7:15 PM 8:45 PM 90 160.00 0.00 240.00 7/28/2016 Thu COF Schmitz-Maki Boys 7:45 PM 9:15 PM 90 160.00 0.00 240.00 35.0 (hrs) Sub Total $5,492.50 Tax $0.00 Grand Total $5,492.50 • End of Listing *Indicates event spans multiple days. Powered by MaxEnterprise®,a product of Maximum Solutions,Inc. 4011194, City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 -P.44440- www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resouces DATE: Apri118,2016 INTRODUCTION The recruitment and selection process for the appointment of the attached list of summer seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Office, offers of employment have been made to the individuals show on the attached spreadsheet, subject to a pre- employment drug test and ratification by city council. BUDGET IMPACT These positions are included in various departmental budgets. ACTION REQUESTED By motion approve the attached seasonal employment recommendations. ATTACHMENTS: Type Description © Backup Material Summer Seasonal Staff 2016 Summer Seasonal Staff 2015-16 Name Pay Rate Pos/Step RETURNING RECREATION STAFF Jay Burditt $ 9.48 Recreation Leader-Step 3 Kayla Collins $ 9.91 Recreation Leader-Step 5 Cecilia Rogers $ 9.00 Recreation Leader-Step 1 Emiliee Shearer $ 13.72 Program Supervisor-Step 5 Alexis Bradley $ 9.00 Recreation Assistant-Step 1 Aundreya Edwards $ 9.00 Recreation Assistant-Step 1 Ds//oh ri 5eaC,( 1 / A4eci fr., JP'cele/Yj$aY-s 3 1 o4FAt1l City of Farmington p 430 Third Street Farmington,Minnesota ita 651.280.6800 -Fax 651.280.6899 44r.4 * www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller, Executive Assistant SUBJECT: Approve Bills-Finance DATE: Apri118, 2016 INTRODUCTION Attached is the list of bills for April 1-8,2016. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the list of bills for April 1-8,2016. 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J J Z W c 0 w x w x m W W W W W -O m a a m m m m •• u Ei Z V ▪ r, . w , w 09 H Z Z E. cs W W W a � ; CO 5 4 PI PO C)0 H 0 z z z z z o 2 F 0 • a a a a a a a `J \ A w m a a a a a a "�JV %lli m • tU) 00, °o, 0 t°q °o LO Ul 6 LC) 0) V. 0 CO 0• CV N �I .�� O tn0 V N co 100_ N o 0 ^V >O Q m r - fD 0 ,- — S E m m c CI U o 0-1 E E N m s- Cm c")N 21 C7 a N 0 el 10 -di 0 0 CO Y X z s a 0 N �a�F ii,� City of Farmington p 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 '�'+r.,� '�° / www.cifamington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Vacate Drainage and Utility Easement-Trident Development, LLC DATE: April 18,2016 INTRODUCTION The city has received a request from Trident Development, LLC to vacate an existing drainage and utility easement that encompasses all of Outlot E, ST. MICHAEL'S ADDITION. DISCUSSION Trident Development, LLC is in the process of Final Platting Outlot E, ST. MICHAEL's ADDITION into a buildable lot for the purposes of constructing a 70 unit assisted living facility. New easements will be dedicated with the ST. MICHAEL'S 2ND ADDITION final plat. The easement to be vacated is shown on the attached ST. MICHAEL'S ADDITION plat(approved in 1998)and described in Exhibit A. BUDGET IMPACT NA ACTION REQUESTED After the public hearing is conducted, a motion should be made to adopt the attached resolution vacating the drainage and utility easement described in the attached Exhibit A,contingent upon: 1. City Council approval of the Final Plat of ST. MICHAEL'S 2ND ADDITION; 2. The City Clerk filing a certified copy of the resolution with the County Auditor and County Recorder of Dakota County. ATTACHMENTS: Type Description o Backup Material Easement Description-Exhibit A o Backup Material St. Michael's Addition Plat I) Resolution Resolution Vacating Easement Exhibit A—Description of Easement to be Vacated The Drainage and Utility Easement over, under and across the entirety of Outlot E in ST.MICHAEL'S ADDITION,according to the recorded plat thereof. RESOLUTION NO.R37-16 A RESOLUTION VACATING CERTAIN EASEMENTS Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 1 r day of April,2016 at 7:00 P.M. Members Present: Larson,Bartholomay,Bonar,Donnelly,Pitcher Members Absent: None Member Bartholomay introduced and Member Pitcher seconded the following: WHEREAS, certain drainage and utility easements need to be vacated from the ST. MICHAEL'S ADDITION plat due to the final platting of Outlot E of said plat,and WHEREAS,the city of Farmington has received a request from Trident Development,LLC to vacate the drainage and utility easement described on the attached Exhibit"A";and WHEREAS, it appears that it is in the public interest to vacate the drainage and utility easement described on the attached Exhibit"A";and WHEREAS, pursuant to Minn. Stat. §412.851, the Farmington City Council has conducted a hearing preceded by published and posted notice to consider the easement vacation requested by Trident Development,LLC. NOW,THEREFORE,BE IT RESOLVED by the City Council of Farmington: 1. The drainage and utility easement described and attached hereto as Exhibit"A" is hereby vacated contingent upon the approval of the Final Plat of ST.MICHAEL'S 21'1D ADDITION. 2. The City Clerk is directed to file a certified copy of this resolution with the County Auditor and County Recorder in and for Dakota County,Minnesota. This resolution adopted by recorded vote of the Farmington City Council in open session on the 18th day of April,2016. Mayor Attested to the ci'O day of April,2016. i ot dministrato DRAFTED BY: City of Farmington 430 Third Street Farmington,MN 55024 Exhibit A—Description of Easement to be Vacated The Drainage and Utility Easement over, under and across the entirety of Outlot E in ST. MICHAEL'S ADDITION, according to the recorded plat thereof. UMBER - ---- —• DRAWING NUMBER DRAWING NUMBER DRAWING N o2.02‘04 w„ PAM.LOACIMOIN•66•2. IIMI rartai®® — — — — — — — — ®.�X®® — — — — — — 7X/7 �r—%5 — — — — — — ®._.ta i'; ' fl il ki I I 11 1...,' 011 I e/'j '1:1, . 481 qi '-it.\,]1 , 6 g a 1/11 ii ' I a , ' i li i ' 11 1- .-''' 441 mi 11.1.i. II p. . li f 'a a a ,..111 . Vo . 0 g t 14.1.,_, 1 i 1 tj ! 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AV >11-3\N:N7-.0i _ ._—,--1,111-i.a..-.ra R eta=m'®.T -fi � VY�J_A61T,I' X. --. -,9.66x-S.v.3--•�3t��-=0T�5=.d.c�v= — . 1 3481.188.0184 •--SE-EEES•__ aEFt M4 City of Farmington 4a 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 moo'4 1 www cifarmington.mn.us TO: Mayor, Council members and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Agreement for Fire Station#1 Concrete Apron Improvement Project DATE: April 18,2016 INTRODUCTION Quotes recently were solicited and received for the completion of Fire Station#1 Concrete Apron Improvement Project(project)that involves the removal and replacement of the concrete apron area from the east side of the building to the Denmark Avenue Right of Way,which is shown on the map attached as Exhibit A. DISCUSSION On March 3, 2016 staff mailed a Request for Proposal(RFP)for the project to 10 different concrete contractors which is shown as Exhibit B. The deadline to submit a quote for the Project was on or before 10:00 a.m., Thursday, March 31, 2016. Three proposals were received before the deadline. Attached, as Exhibit C, is a tabulation form showing the results of the three Project proposal amounts received. Pat's Concrete and Bobcat, Inc. from Farmington, Minnesota submitted the low proposal in the amount of$21,349.00. BUDGET IMPACT There were funds approved in the 2016 Budget for this Project and are available in the Fire Department's Building Repair Services Account to cover the project costs. ACTION REQUESTED Staff is requesting the city council approve the attached agreement with Pat's Concrete and Bobcat, Inc. for the construction of the Project, so the work may be completed this year. ATTACHMENTS: Type Description ® Exhibit Exhibit A Project Location Map © Exhibit Exhibit B Request for Proposal ® Exhibit Exhibit C Fire Station © Contract Agreement Form and Attachments E)<HI C31T A Project Boundary Map '4... * P.-. V i s s,Y f, k'...,14„.., ,',''' r fify !,,,, a , a r#r ♦ x : ., 4-;..,„ . r� , ', r•"..'''' 11At+\ ', 44 t�M' 1 . I AmilItliN i , IP j 0, s A k - ' .- NA,. .•• 4 . A' .; A: ; . '., '. •;*. i A I t ' iiiiiiit , p �' i{ � : •� V t- ',. "� yy - , t. x 3P 'ki'F � i f !' - -k t I otio March 1,2016 1:600 0 25 50 100 ft II , 1 ,t ' i l 0 5 10 20m ;claimer.Map and parcel data are believed to be accurate,but accuracy is not guaranteed. This is not a legal document and should not be substituted for a title search,appraisal,survey,or for zoning verification. tifki City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800•Fax 651.280.6899 www.cilannington.mn.us EXHIBIT B REQUEST FOR PROPOSALS 2016 PROJECT FIRE STATION #1 CONCRETE APRON IMPROVEMENT PROJECT FARMINGTON, MINNESOTA March 3, 2016 4i-kRif/ v Z FIRE STATION#1 CONCRETE g APRON IMPROVEMENT PROJECT G OA40 A PRd��'3%`- TABLE OF CONTENTS Item Page Proposal 3 Special Provisions 5 Project Specifications 7 Project Boundary 11 2 PROPOSAL 2016 Fire Station #1 Concrete Apron Improvement Project Farmington, Minnesota Quotes due by: 10:00 a.m. Thursday,March 31,2016 Fax Number: (651)280-6800 Randy Distad City of Farmington 430 Third St Farmington,MN. 55024 Interested Contractors The undersigned, being familiar with your local conditions,having made the field inspections and investigations deemed necessary, having studied the plans and specifications for the work and being familiar with all factors and other conditions affecting the work and costs thereof,hereby propose to furnish all labor,tools,materials, skills, equipment all else necessary to completely construct the project in accordance with the plans and specifications on file. All unit prices shall include all applicable sales taxes. I. PROPOSAL Main Items Unit Qty. Unit Price Totals 1. Mobilization LS 1 $ $ 2. Aggregate Base(Class 5) Ton 100 $ $ 3. 8"Reinforced Concrete SF 2,697 $ $ Total Bid including Sales Tax(1+2+3) $ 3 The City will open,tabulate and select the lowest quote. The City will contact by phone the contractor submitting the lowest quote informing them they submitted the low quote for the project.All other contractors submitting a quote will be notified by email that they did not submit the low quote for the project. Included with the email will be a tabulation form that compares all contractor quotes received by the City for the project. In submitting this quote, it is understood that the Owner retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this quote, it is understood that payment will be by cash or check. It is understood that quotes may not be withdrawn for a period of 60 days after the date and time set for the opening of quotes. It is understood that the owner reserves the right to retain the three lowest quotes as determined by the Owner for a period not to exceed 60 days after the date set for the opening of quotes. Submitted by: (a Corporation) Company (an Individual) (a Partnership) By Title Address City, State, Zip Code Telephone Email Address 4 SPECIAL PROVISIONS 1. PROJECT LOCATION Fire Station#1 is located at 21625 Denmark Avenue,Farmington,Minnesota. The construction site can be accessed from the Denmark Avenue entrance side of the building. All equipment used by the contractor should access the Fire Station#1 site via this entrance point. Under no circumstances should any other entrances to the site be used.Contractor may park its vehicle(s)in the parking lot located south of the Fire Station#1 building while construction work is occurring. 2. PRE-BID CONFERENCE Each contractor is responsible for visiting the sites prior to quote submission and to become familiar with conditions at the work site. A pre-bid conference and walk-through of the site will occur at 10:30 a.m.on Thursday,March 17,2016.The pre-bid conference will be held at Fire Station#1 located at 21625 Denmark Avenue in Farmington,Minnesota. Contact the Parks and Recreation Director,Randy Distad at(651)280-6851 or via email at rdistad @ci.farmington.mn.us to inform him of your attendance at the pre-bid conference. 3. OWNER The city of Farmington is designated as the owner. The contractor is advised to coordinate work with Randy Distad, Parks and Recreation Director either via his office phone number at(651)280-6851,cell phone at(651)775-3144 or by email at rdistad @ci.farmington.mn.us 4. START AND COMPLETION DATE The Contractor shall start work upon receipt of a"Notice to Proceed"from the Owner. All project work shall not be started until after April 18,2016 and all work shall be completed on or before September 30,2016. 5. WORK HOURS The hours work may be performed are: Monday through Friday 7 AM—7 PM Saturday 8 AM—5 PM Sundays or Holidays No work unless otherwise authorized by the Parks and Recreation Director in writing. 6. TESTS The Owner shall pay for all compaction and material tests required in the specifications. If any of the tests fail to meet specifications,the Contractor shall reimburse the owner for the cost of all subsequent tests to ensure compliance with the specifications. The Contractor is responsible for assisting the Parks and Recreation Director in notifying the location of pits and scales and other correlated items prior to starting work. 7. TRAFFIC Traffic control shall be the responsibility of the Contractor. All barrels,barricades,or other safety measures are the sole responsibility of the Contractor. Caution ribbon shall be placed around all non-passable unsupervised areas. The Contractor shall maintain the caution ribbon until the driveway to the building can be opened to normal traffic. 8. QUANTITY CHANGE AND DEVIATIONS The quantity stated in the proposal is not guaranteed and the actual extent of work to be performed will depend on conditions at the time of construction and the direction of the Owner at the time of contract award. No unit price adjustment for any magnitude of increased,decreased,or deleted quantities is allowed for any line item in the proposal. The Contractor's unit price,as shown on the proposal,shall apply to items independent of any quantity change. 9. SOIL CONDITIONS AND AREA INSPECTION All prospective bidders are advised to inspect the entire project area and subsurface conditions to their own satisfaction prior to submitting a bid. It is the Contractors duty to explore,test and analyze the subsurface conditions with regard to the constructability factors that may affect work to the extent and in the manner appropriate to the nature of the work. 5 10. EXISTING UTILITIES The Contractor shall protect all existing utilities. It shall be the Contractor's responsibility to notify all utility companies having utilities in the area and to verify their location prior to construction. Extreme care must be exercised in protecting utility lines from damage during construction. The crossing of all utilities is incidental to the construction. The Contractor must contact Gopher State One Call(651-454-0002)as required by State Law. The Contractor is required to verify locations of all existing utilities that are affected by this project. 11. PRE-CONSTRUCTION CONFERENCE Prior to starting the project,a pre-construction conference will be held with the Contractor and city of Farmington Parks and Recreation and Fire Department staff. This meeting will be held to clarify any questions and determine procedures to be used in completing the project. At the pre-construction conference,the Contractor shall submit a written list of project subs/suppliers,a proposed schedule and concrete mix designs. 12. CLEAN UP All disturbed areas,including,but not limited to,sidewalks,driveways,turf,and curb shall be returned to a condition equal to or superior to that in existence at the start of the project. All construction debris shall be removed and recycled if possible,or disposed of at a licensed landfill. Clean up and disposal of debris is incidental to the work in this contract. Wash out of the concrete mixer is not allowed on site. 13. PROPERTY IRONS Any property irons,which are disturbed by the Contractor's carelessness or out of necessity,shall be replaced at the Contractor's expense. 14. WATER No payment shall be made for water placed on the project. It shall be considered incidental to the restoration of the construction areas. Water may be obtained from the City for a nominal fee based upon measured use. The City has a water filling station located on the west side of the Rambling River Center building located at 325 Oak Street for use by Contractors. 15. OVERRUNS No quantity overruns shall be paid for without prior authorization by the Parks and Recreation Director. 16. DEMOLITION City will perform all demolition of the existing driveway. The contractor hired shall prepare base material and pour replacement concrete for the apron improvement at Fire Station#1,which is located at 21625 Denmark Avenue, Farmington,Minnesota. 17. WARRANTY Warranty for this project shall be one year from the written acceptance of the project by the Owner to the Contractor. This warranty shall cover any defects resulting from suppliers,manufacturing,construction or workmanship. 18. SUBCONTRACTING The City reserves the right to approve all subcontractors. A subcontractor's list shall be provided at the pre-construction conference. The work shall not be further subcontracted to subcontractors not included on the original subcontractor's list without prior written permission from the City. 19. EQUAL OPPORTUNITY COMPLIANCE The City of Farmington is an Equal Opportunity and Affirmative Action employer. The Contractor with the City is required to follow and conform to all Federal,State and Local laws as they apply to the Contractor's responsibility to insure compliance with the Equal Opportunity and Affirmative Action employment requirements may lead to Contractor sanctions. End of Section 6 PROJECT SPECIFICATIONS General Requirements 1. Aggregate Base The City will complete initial demolition of the site by removing existing driveway concrete and pavement material. Once the city has completed its demolition work,the existing base material will be examined. If the existing base material is not at least eight(8)inches in depth or is found to be an unsuitable base material,the city will excavate the existing base material and place select granular material up to an elevation that will allow eight inches of Class 5 aggregate material to be placed by the Contractor. It will be up to the Contractor to place the aggregate material and compact it,so the final base elevation of the aggregate material will be at the proper height before the 8 inches of concrete is poured,so the top of concrete is at an elevation suitable for entrance into the building with vehicles.New aggregate base material shall be MN/DOT Class 5, 100%crushed limestone quarry and it should be placed on top of the granular material. All aggregate base material placed shall be compacted before forms are placed and concrete is poured. 2. Concrete Material A. Scope MN/DOT has developed a program for the quality control of concrete production under a Certification program for ready-mix concrete plants. It shall be the Contractors responsibility to make certain that a certified ready-mix plant will produce all ready-mix concrete being used on this Contract.The Contractor shall obtain all of the ready-mix concrete used on this contract from a certified concrete plant capable of meeting all of the pertinent requirements of MN/DOT Standard Specifications 1604 and 2461 (2016 Edition). Concrete shall be mix number 3F52 unless otherwise approved by the Parks and Recreation Director. B. Compliance Requirements Each individual truckload of ready-mixed concrete used by the Contractor or any sub-contractor on this Contract shall,at the time of delivery,be accompanied by a signed Certificate of Compliance from the producer. Each Certificate of Compliance shall include: a. Name of the ready-mix concrete plant b. Name of the Contractor c. Date d. Time concrete was batched/discharged e. Truck Number f. Quantity of concrete in this load g. Running total quantity if this concrete mix batched on this day for this project h. Type of concrete(MN/DOT Mix Designation Number) i. Cement brand j. Fly ash brand k. Admixture brand 1. Pit number for each aggregate source m.Admixture quantity per 100 wt.and/or oz./cy.for: Air-entraining admixtures Water reducing admixtures Other admixtures n. Design weights per cubic yard: Cement Fly ash Each coarse aggregate fraction(3/4+)and(3/4-) Fine aggregate(sand) 7 Design water weight o. Actual batched weights for: Cement Fly ash Each coarse aggregate fraction(3/4+)and(3/4-) Fine aggregate(sand) Actual water added Any trim water added Total water p. The ticket shall also include the following information printed with enough room beside each item to allow the field inspector to record the appropriate test results,air content,air temperature, concrete temperature,slump,cylinder number,and location/part of structure. Items k,1,m,n and p need only be provided on the first certification day per mix design or when one of these items changes. 3. Construction Requirements: A. Project Dimensions The concrete driveway being constructed measures 31 feet in length X 87 feet in width X 8 inches deep. B. Foundation Preparations The base foundation shall be shaped and compacted to a firm,uniform bearing surface,conforming to the planned section and established grade. Class 5 as specified and where required,shall be furnished,placed and compacted thoroughly to the required depth of 8 inches. C. Forms: Forms shall be made of wood or metal,coated on the contact face with form treating material,and in a condition which will allow proper finishing and subsequent form removal. The form height shall be at least that of the planned walk thickness. D. Curb boxes and other fixed objects: Curb boxes or any other fixed objects,which occur in the driveway,must have a Ford A-1 casting over them prior to placement of concrete driveway. E. Reinforcement: Rebar reinforcement shall conform to the Standard Specification for Rebar for Concrete Reinforcement of ASTM A615/A615M:Deformed and plain carbon-steel bars for concrete reinforcement. Minimum lap on all rebar splices shall be 18". #4 rebar shall be placed in a 16 inch by 16 inch grid. The bottom of the grid shall be located vertically within the slab 2 inches from the bottom,or 6 inches from the top. In areas where the rebar would be located parallel to,and directly below any panel line,the rebar shall be offset to provide one inch of clearance horizontally from the panel line. Maintain 2 inches of clearance between the outside edge of the slab and any rebar. E.Concrete: 1. Placing and finishing concrete • The foundation and forms shall be thoroughly wetted immediately prior to the placing of the concrete. • Minimum thickness of concrete driveway shall be eight(8)inches. • The concrete shall be placed,consolidated to fill all voids,struck off to the required grade and floated smooth. The grade should match from the top of the existing concrete of the building to the pavement along Denmark Avenue.After the water sheen has disappeared,the joints shall be edged and the surface lightly brushed to a uniform texture. • The surface will not vary more than 3/16 inch from a ten-foot straight edge,and then formed concrete shall be within 1/2 inch of the required location. 8 • Forms shall remain in place for a minimum of 12 hours after placing the concrete therein unless earlier removal is authorized by the Parks and Recreation Director. • The City may utilize an independent testing company to take samples of and perform the required testing of the concrete. Tests shall include slump tests,air entrainment tests and cylinders in sets of three. Any tests that fail shall be paid for by the Contractor. • Concrete will be unacceptable if pitted by rain,pop outs,spalling,other surface deterioration or structural failure occurs within the warranty period. 2. Joint Compaction • The driveway shall be divided into panels of uniform size,outlined with contraction or expansion joints as required by the plans. The panels shall be square where practical and generally have not more than 25 square feet of area. • Joints shall be vertical and straight,and be parallel with or at right angles to the driveway centerline where possible. The joints shall align with like joints in adjoining work unless the work is isolated by 1/2 inch preformed joint filler. • All joints and edges of the driveway shall be rounded with a'A inch radius-edging tool. • Contraction joints shall extend to at least 1/3 the walk thickness and shall be approximately 1/8 inch wide. • Provide full depth expansion joints using preformed board material against fixed objects. The Parks and Recreation Director may order expansion material placed at other locations as determined in the field. • Joint construction at locations where a fixed object or structure extends through the driveway shall be modified to the extent deemed necessary by the Parks and Recreation Director. One-half inch preformed joint filler material shall be placed adjacent to all fixed objects,between separate poured concrete slabs,so as to separate them from the abutting concrete edges. • The Contractor shall use extra care in spacing of joints near buildings,corners and changes in direction,to achieve uniformity in the panels. Odd sized panels shall be unacceptable 3. Concrete Curing and Protections After the finishing operations have been completed and as soon as the set of the concrete permits, the concrete shall be cured for a minimum period of 72 hours. The curing shall be in accordance with one of the methods prescribed herein. Where side forms are used,the edges shall receive the curing media within 30 minutes after removal of the forms. During cold weather,the Contractor shall protect the concrete from frost damage prior to and throughout the duration of the cure. After October 1,only the blanket curing or extreme service methods of curing shall be permitted. With the blanket method,after being cured the prescribed minimum period of 72 hours,the concrete shall be treated with two applications totaling 0.06 gallons per square yard of concrete treating oil applied over all concrete surfaces that will remain exposed in the completed work. The concrete shall be clean and dry when the treating oil is applied. Two applications shall be done. The first application shall be done immediately and the second application shall be done within 8 hours of the first application or in the morning following the first coat. • Blanket Curing Method. The concrete shall be covered with waterproof paper of plastic sheeting as soon as possible(without marring the surface)after completion of the finishing operations. The curing blankets shall be in such condition and be utilized in such manner as to envelop the exposed concrete and prevent loss of water vapor. • Membrane and Extreme Service Membrane Curing Method. All surfaces exposed to air at the time of cure shall be coated with membrane curing compound immediately after finishing the concrete surfaces. The compound shall be applied by an approved airless spraying machine at the rate of one gallon of compound per 150 square feet of surface curing area per application. 9 As conditions for approval,the spraying machine shall have as essential elements:a recirculating bypass system which provides for continuous agitation of the reservoir material; separate hose and nozzle filter;and a multiple or adjustable nozzle system that will provide for variable spray patterns. Before application,the curing compound as received in the shipping container shall be agitated until a homogeneous mixture is obtained. Application shall be such that a uniform coating is obtained. Any areas that,by visual inspection,appear to have received too light a coating shall be re-sprayed immediately. Also,should the membrane film become damaged at any time within the required curing period,the damaged areas shall be repaired immediately by re-spraying. Wherever the initial or corrective spraying is such as to result in unsatisfactory curing,the Park and Recreation Director may require use of the Blanket Curing Method at no additional compensation. F.Restoration Following removal of the forms,any disturbed areas adjacent to the work,which need to be backfilled,shall be backfilled by the City.Any surplus excavated materials not used in the backfilling along the edges of the concrete shall be disposed of by the City. 4.Method of Measurement: A. Concrete Concrete shall be measured by the cubic yard incorporated into the project. No measurement will be made for excess material delivered to the site that has not been incorporated into the project. 5.Basis of Payment Concrete shall be paid for by the cubic yard and shall be considered full compensation for all labor and materials necessary for construction including but not limited to:saw cutting,root cutting,removal and disposal of waste concrete,foundation preparation,sub-base material, detail specified concrete thickness,expansion joint material,and curing compound. No payment will be made for excess material delivered to the site that has not been incorporated into the project. End of Section 10 EXHIBIT C 2016 Fire Station #1 Concrete Apron Improvement Project Quote Tabulation Contractor Name Quote Amount Pat's Concrete and Bobcat, Inc. 21,349.00 Stapf Concrete Construction, Inc. 24,141.90 Erickson Construction of Lakeville, Inc. 24,620.00 AGREEMENT AGREEMENT made this re4 daY.of ,2016, between the CITY OF .FARMINGTON, a:. .Minnesota nmnidipal eoipotation .("City"), and PAT'S CONCRETE-2M BOBCAT,:INC.,alWiime,sota epiperation("0;111Itabtrix"). IN CONSIDERATION OF TIIE MUTUAL UNDERTAKINGS HEREIN CONTAINED,THE PARTIES AGREE AS FOLLOWS.: 1. CONTRACT TOCUMENTS. The.tOilowl-pg. ient.shall bercferred to as the "Conti:act Doctunents", all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim.arid in full herein: A. This A.greetnent B. Contractor Proposal attached as Exhibit"A." C. kequestfOrProposals 2416 Fire Stailonitl.ConcreteAprOn.lm_proveinent PrOject iSpe_Oifieationsi 4440 40gbliit • In the:event.of conflict among the provisions of the Contract Documents,the order in which they are listed above.shall control oiitro1Jn resolving any snob 05-nitibt§with Contract I:Mordent"A" having the first priority and cent ceetiDeeumodt"0"whiz the leetpriei4y, 2.: OBLIGATIONS OF '111E CONTRACTOR: The Contractor shall provide the goods,services,and,perform the work in accordance with the Contract Documents. 1 OBLIGATIONS 00:11 1-1r.CITY. The City shail pay the Contractor in accordance *401e:bid. • 4: SOFTWARE:LICENSE. If the:equipment provided by the Contractor pursuant to this Contract contains software;including that which the Manufacturer May'MVO embeadedinto the :hardware as art integral part*-okt14.etptiPinalt,the ceolooth01..post 4..softwartsijonsio$fees. The.011w-tor shall also.gay for all gat-V.V.are updating foes for a period of One year folipwing outover, The Contactor shall have no obligation to pay for w.ek fees thereafter: Nothing in the software license or licensing.agreement shall obligate the City to pay any additional fees as a condition for COrtitining to ilk the sbftWare. . 5. ASS" "T* 1\1041§T Par !nay ign, aUblet, (g.' for goy :biter,* or obligation in this Contract without the prior written consent Of the other party,and then oplyupon .siichterms and Conditions as both parties may agree to and set.forth in writing. 6; TIME OF royixoRocv. The Contractor shall complete its obligations on or before September 15,206. 1. 'PAYMENT. a. When the obligations:ofthe_Contractor havo been fulfilled;inspected,and accepted, the city Sh.all.pay the Contractor$21,349.00.Stich payment shall be made not later than Thirty(30) days after completiOn,certification thereof,and hiVoicing by the Contractor. b. No final payment shall he made under this. Contract until Contractor .has satisfactorily established compliance with the:provisions of Mimi. Stat. Section 290.92. A ceitifiCate of the COMMisaioner shfl.sat*biareAnireinent With reSpeet to the terriraetor-Or any SnheOPtiOtOr. 8. EXTRA SERVICES. No claim will be honored for compemation for extra seiviceS&beyond the scope this Agreement or the not-to-exceed price for the services in theproPegal without Veitten suhinittal by the ContrUotot,and approval of an amendment by the OityA With'specific featlinates of type,time, and maximum costs, prior to cOMMeniceMent of the work. 9. PROMPT PAYMENT TO. SUBCONTRACTORS. Pursuant to Minnesota statute 471 25,.Subdivision 4a,the ContindOtanat pay any subcontractor Within ten(10)clay a of The Contractor's receipt of payment from the City for undisputed amica proVidoci by tho subeeigiaeter: The Contractor must pay interest of oneand onerhalf percent(1%0,9 per month or any part of a month to subcontractor on any undisputed Amount not paid :on time -to the, subeontradtor. The iniiittron monthly interest pelialtypaYMentiar an unpaid balance of$100.0.0 or more is $10.00, Pot an unpaid Wawa of lesa.than$100,0%the Centracter shall paithe;actual penalty duo to the'subcontractor. A..00emilractet Who prevaN.in a civil action to'Oelligt interest penalties from the Contractor shall be awarded its costs.and disbursements, including attorney's fees,incurred in bringingthe action. 10.. N.VORgER'S.diMPENSATION, If Contractor does public work*the Omitted& shall obtain and maintain rot the duration of 4110 Contract, saw:atoll Worket'a Con 1,UauranecAudElnployees Liability Insurance under the laws of theStateof Minnesota.. 11. COMPREHENSIVE :VrENERAL LIABILITit. Continent& shall &bin the follovAng,nijiijmtim insurance coverep and maintain it at all limes throughout the life of the Contract,With the City Included na An additional name insured by endorsement:. Bodily:Injury: $2,000;000 tact occurrence $2,000,000 aggregate,fireditets and completed 010400 Property Damager $2,pg,00r)paph occurrence $2,000,000 aggregate and ConplOted 010041011a Ingrip shall j,i nigintallied for 4.initilinuitk pAtiOd ciflite4 (3)years after fini payment and Contractor ahall continue to provide evidence of.such coverage to 2 City on anannual basis dining the aforementionedperiod;in'if any reason Contractor's work ceases before fttal.payment,for aminimuth period of three(3)years froth the date Contractor ceases WOrk. Property Damage Liability Insurance shall inClude coverage forthe following hazards: X (Eiplbsion) • C (Colitipe) U (UndergrQuricl) • Contractual Liability(identifying the contract): $ 600O00 each.occurrence Property Damage!. $2,000,000 each occurrence $2000,00.6 aggregate Yfith 5;012400d Bxislusiggtleleted: $23000,000 aggregate Comprehensive Automobile Liability(owned,non-ofted, ,13.00llY:14:1111.: $2,0.00,00.0 mil.4)ccurTOGO $2,90c009 P444coiclent Property Daniage: 40,60000 each occurrence . IV/IDNI■lESOTA.:GOVElt1111UNT:DAT.4'MACAW ACTi CograMW ns comply'with the Minnesota Cisrvernment Data Practices Act,Minnesota Statutes Chapter 13 if applies to.(1) all data provided by the City pursuant to this Agreement, and (2) all data, created, collected,.feceiVed, stored? used, thailitained, or .disSeminated. by Contractor pur.udiit le this Agreenaeht, Contractor ig SUbjeet to all.the'proViSions Of the Minnesota GoyerninentDataPracticeS Adl•indutling but vet ihpitedfo.-the civil remedies of Minnesota Statutes$ection13.08,as if it were a government entity. In the event Contractor receives a requeSt to release data Contractor must immediately notify City City will give Contractor instructions Concerning the release of the data to the regnesting party before the data is released. Contractor agrees to defend;indemniTy:,and*hold City?its 0163ialg3 ageers, agents, employees,find Volunteers harmless fOna any plainv.ros4titg frOM -Contrattor's 00:04% agent?, oitfs, partners', employeee, volunteele assignees cr suhcontractors'unlawful diSclosuce and/or:pent'protected data The terms of this paragraph shall snrviyethe cancellation or termination offiligAgfeetuent, 13. RtCORDS. Contractor shall maintain complete and tiopurato..toonlg of..oxpemes Incvlvtii in:the perfonrianoe of$enieeS, 14. WARRANTY. The Contact&guarantees that all neVy eqUiPment*ahanties specified.3.4thinihe bid shall be in full force and transferred to the My 14ponpayntent by the City. The.CcntraetOr pilot he held responsible fig any id.41,1 deipfs i wodctiaxil1ip. rnater1is, 3 equipment Which May developin any gait of the Contracted serciee,and'Upon ptoper notiNatiOn the City shall.101.41a:04y replace, without cost to the City, otiy such fanity pat or parts and damage done by reason of MO same hi accordance with the bid speciloations. The 004-4:40tor further walnuts to the City that all goods and services furnished under the Contract will be in Conformance With.Contradt Documents and that the goods area nietchantable,quality and are fit for the use for which they are Sold. This warranty is in addition tci any tAxtufapuiter's aoaat.ci wwrantrY,and any Warrantyprovided by law, • 15. NONDISCRIMINATION. All COntractets and Stibeentractors eMplOyed shall - comply with all applicable jirovisions of all federal, state and Municipal laws which prohibit tlIVrimination in employment to paegibers of 4 protected .elaSS and all tiles and regulations, pronnilgated and adopted.pursuant thereto. The Conh.actor Will include a similar provision in subcontracts entered into fOr•he performance of this contract • 16, .MitMINTIV. The Contractor agrees to defend,hold harrnletS,and indernnify the City;its Oleos,agents, and employees,for and against any and all Claims,denim:kids,actions,or Pauses of action;of whatever nature pp character, arising from the Consultant's performance of work or services provided for herein.The Contractor Shall take all reasonable precautions for the safety of all eMpleyees bit the.tite and.Shall provide regabitable prPteetiOn to prOVOnt damage or loss to the property On the site or properties adjacent thereto uic1 to woik, mows and otilOpprkenturglo the Contractor's control. • :17. WAIVER, In the.particular event that either par at any time or times waive any hiteach Of this Contract by the other,.such waiver shall not eorkstitute a Waiver of any other or any s.uceeeding breach of thiS Co tract by either party,whether of the ante or any Other covenant, 4-0l04, IS. •GOVERNING LAW. The laws of the State ofMinnesota govern,the interpretation of this Contract. 19i SWEIWILITY. If atiy ii.f.ovistio,:taigi ox ooli4itioxi or Os.Contract is found to 'be or bee.Ome unenforceable:or invalid, it Shall not effect the`remaining provisions*tenns, and conditions of.this Contract, unless such invalid or unenforceable provision, term,: or condition tenders this.eontaot impossible,to perfonh,.gieh remaining wins and conditions of the Contraet shall continue in ftill force and efeet and shall eontbloe to op.elateas theparties'entiretonimet. 2.0. ENTIRE A64.EEMENT. This -Contract represelits the entire agreement of the parties and is a•final,00mplete,.and all indlusive statement ofthe terms thereof and supersedes and terminates any prior agreeMent(i)„ underbtandings, .Ot written -represent:tams made betWeen the parties-with reveet thereto. 21. T.V.!R.tYLDTATION: This Agreement may be terminated by the City for any reason or for convenience updia maitteri notice to the Contractor. In the event of termination,the City shall be obligated to trio Cottr4etot rot payment of amounts VhSe and owing fot .1114044.6 Provided or fpr services DettOrmed.or furnished tO the dpip.ma time çfternthiation. 4 Dated: a-,..t:e 2016. CITY OV FARMINGTON 11z: Todd tarsOa,Mayot By: (5,1?-4■: IOC Add MeKftig,h, nliitratot 5 Dated: ,2016 CONTRACTOR: PAT'S CONCRETE AND BOBCAT,INC. By:. zts: 6 s • . E4 A • PROPOSAL • • 2016 We taQn#1 Conprete Apron Xinp.r.PveAlent Proje0 • Farmington,/Minnesota Quotes dite by 10t0 a.nt.Thuraday,.Atka 31,2916 • Fax Numb or:(651)2.0-6800 Randy)Distad City of Pannington • 430 Third St FaranWon,MN.55024 • trtootod Centractoiss •Thettidersigried,being familiar*ith.yottr local conditions,having made the gad insootinfq and investigations ' •deemed names*,having studied the plans and specifications for the worlc_andsheing fmrilfar with all factors and other canditiOnS drooling the work and coats theipof,h01:01.3.y.p40s010 fttrnialt Win-hat,tools,vaatdihilt? plaq,equipment all else 490egsary to completely construct the project in accordance.withthe plans and VeollicatiOns on file. All unitirkes shall include all applicable sales ta*es. • I, PROPOSAL Main Hems Unit Qty. Unit Price Totals -1. Mobilization LS 1 $ .1 $. 2. Aggregate Base(Class:5) . . Ton 100. $ . I . tAD' 3. 4"1Uinforced.Concrete 2697 $ "Me .$11_ • TOW Bid intinding a+2+3) • $ • • . , 3 FRO3ECT SPECIFICATIONS Oene.r.al Requiremwiu L Aggregate Base The City Will complete initial demolition Of the site by reinoving existing driveway concrete andiyavenient material: Once the cityhas.completed its demolition work the existing base material will be examined. If the elating baSe.material is not-at least eight:(8)inehes in depth of Is found to be an unsuitable base inaterial,the City will.excavatethe existingbase material and place select granular material up to an elevatienthat will allow eight inches a Class 5 aggregate rnateial to be placed the.Contractor. It will be up to the Contractor to place the aggregate Material and Compact it,aOtiOfinathaae elevation of the aggregate Material will be at the Wert before the:8 inches of concrete's poured,:so thef op of concrete.isatan elevation suitable for entrance into the iMilding With vehicles.N'eW,aggregate bas§maferial.shall be MN/DOT Class 5,I00%crashed limeatone quarry and it should be.placed oiitop.Ofthe,granUlar material. All aggregate base material placed•Shallbe COMpacted before.forras'are paced and concreteis poured. 2. Concrete Material A. Scope. UN/DOT has-developed a grogram for the quality control Of concrete production under a Certification program for ready-mix concrete plains Itabal I be tbeContractora responsibility to rriakeeertaitithat a certified ready:mix plant will produce all ready-mix concrete being used on this Contract.The Contractor shall obtain all efthexagylp#concrete used on.:dits contract from a certified concrete plant capable or nieetingall of pained requirements of MN/DOT.Standard SPCCifications 1604 and 2461(2016 Edition)..0oncrete shall be mix number3F52 unless-otherwise approved bytheParks and Recreation Director. B. .00100.016ke RepPentents Each individual trucldhad of ready-mixed concrete uScct by the Contractor or any.stth-contraetcir on this. Contract shall,atthe time Of delivery,heacoompaniedby a signed Certificatcof Compliance.from the produeer. Each certihottofOonlptionpg shall inelnde: a. Name of the ready-mix concrete plant • b.)9*6 of the Contractor 0:. Date d,Time concrete was batched/discharged e. Thick Number 11 Quantity:of concrete'in this.load g. Running total quantity if this concrete miXbatehed on this day fir:this project h. Type of conerete(MN/DOT Mix DosignationNuMber) 1. Cernentbrand J. Fly Oh Wand k. Admixture brand I. tit tVgiber '9r. 011 aggregate aenre.c in..Acimixtiu•e quantity per 100 Wt.and/or Okicy..tor: Air-entraining admixtures Water redoitiodmiktu1e8 Other.adinixtereS 11, Design WeigUa.Perct *Yard; COiffelit Fly ash Each cogso..aggrogate fraction:(1/4+)and(314.-) Fine aggregate.(sand) • 7 Design water weight cs. Actual batched Weights for: • Cement Fly ash • Each coarse aggregate fraction.(3/4+)and(314) • Pigo aggregate(sand) Acttial Wateradded Any trim water added Total water p..'The ticket shall also.in-elm-de the:following information printed with enough room beside each item to allow the field inapeetor to record the:appropriate.test results,.air content,air temperature, • oocrete temperature,Shiny,cylifidernumber,and locatiOnipart of•structure. Items k, ai,n and p needonly bç provided Ori-the first certifieatioti day per Mix design or when duo of thee items-cihanges. 3. Constiructlim Requitements: A. Project.Diniaxsions Theconctetedr1Veway being constructed nie.asines 31 feet in.length.X 87 feet in width X•8 ladies deep. 13. Foundation Preparation$ The:base foundation shall be shaped and compacted to a firm,uniform bearing surface,conforming-to the .plannedsection and establishedgrade. Class 5-as specified and where required.,shall be fudished,placed and aiiipactedthoroughly M.the required depth of 8 inches. Fotin,s: Forms shall be made.ofwood or-metal,coated.on-the contact face with form treatinginaterialx.and in a conditiOn Which will allow proper'finishing and subsequentforrn rentOyal, The On height shall bent least thatbf the plainied walk thickness. 1); Curb boxes ober AMC,tibie0t$: Curb boxes or any ether fixed objects,-which occur in die driveway,musthave a.Ford A-1 casting over them:prior to plagem04 of concrete driveway. Reinforcement: ROW elOrOrka i1411 Qattla W 00 Stafldard Sppeifleationfor kebar fat 0.Wete 1010oltdfilent tit ASTM A615/A615M.Deformed and plain carbon,steel bars for concrete reinforcement Minimum lap pirati rebar splices Shall be 18w. 44 mbar shall be placed in a.16 inch by 16 inch grid, The bottom of the grid shall by located VertiOally Within:Ate slab 2 hichps fiQifl the bottom ,or 6 inches froilt Off top. .ThAtoas where the rebar would be located parallel to,And directly below.any.panel line;the rebar shall be offsetto provide pni3.11161i d'Oleatalipa liotuzomnally horn the panel film:. Maintain 2 inches of elearahoe'between the outside edge•ofthe slab and any Teller. E.Conerde; L .Placing andfrisithig.concrete • The fblindation and forms Shall be thoroughly wetted immediately prior to the Nailing of the concrete. . . . • Minimum thickness of concrete driveway shall be eight.®inches: * The concrete shall beplaced,consolidated to 0.4 voids,struck off tothe required grade and floated SMocith. Theirada should match front the top of the existing concrete of the%Aiding to the pavement aiongDenmark Avenue.After WEitersheen has disappeared,the joints shall be edged and the surface lightly brushed to a uniform texture. • The surface will not vary more than.3/16 inch front a ten-foctatr.aight edge,arid then formed concrete shall be within'h inch of the required.location. 8 o Forms shall remain in place fota,minimum of 12 hours after placing the.concrete therein unless *Her renioval is authorized by Paths and iteereationl)irector. cf. The City may utilize an independent testing company to take samples of and perform the required testing of the concrete. Tests Shall include shann teSta,air entrainment tests and cylintleis in sets of ihrep. Any tests that fail shall be.paid for by the Contraetoi. Concrete will be unaoeeptable if pitted by rain,pop ono,spalliq,other sigface deterioration etredtiiral fathim beams within the warranty peii4d. 2. J oint Co hpciot/oi, * The driveway shall be divided into panels ofuniform size,outlined with contract*or expansion joints as-required by tbeilabs. The panels shall he Square Where practical and generally have not more than 25 square feet of:area: o Joints slielt be vertical and sttaiglit,and be•paral101.With ,or at right angles tQ the driveWaY centerline where possible. The joints shall align with like joints in adjoining work unless the work is isolated by 1/2.iiieli prefomed.J9iiit filler. o All joints.andedges of the driveway shall be rounded with a'A inch radius-edging tool. o CcritractiOujeintS shall extend to at least I/.3.,the Walk thickness and shall be approximately 1/8 inch wide. • Provide*tali depth expansion joints using preformed board materialtoinSt fixed ohjeeta. The Perks and VetreatioaDireotor may order expansion material placed.at other locations as determined in diefield. • loint construction at locations where a fixed object or structure extends through the driveway shall be modified to the extent deemed necessary by the Parks and'itecreation bircctor. One-half ineh.preformedjoint fillermatorial shall be placed adjacent to all Axed objects,:between separate pOurecteonerete slabs;so as to separate them froni the abutting concrete edges: • The Contractor shall use extra care in spacing ofjoints near buildings,corners and changes m direction,to achieve in the panels. Odd sized panels shall be unacceptable Condee.te.CialagOtd:P/4004imis After the finishing operations have been completed and as soon as the set of the-concrete permits, the concrete-shall be ottred for a minimum period:Of-72 houra. The"aging)4441*in Actorklaneo With.one of the metliodapreibribed herein, Where side forms are uied,the edges shall receive the curing within 30 minutes after removal ofthe forms. Puringooldwother„the Contractor .shall protect the concrete train frost damage prior to and throughout the duration of the Care, After Octolier l 0*the h•laniceVeuring pr exnerne tervite methods of-coring Shall heperinitted. Vttith the hianicet method,..aller being owed the prescribed perlod of'72 hours;the . concrete shall betreated with two applicatiOns-totaling 0.06 gallons per knake yard of concrete treating oil applied'over all concrete surfaces that will remain exposedin the completed work. 1100011P1'.00.4hall be denim Arkd dry when iiietteding cll.is'applied, Two applications shall be • done, The fhttppliation 44 he&Me itninediatelY and the Sebeind.appliCation Shall be done within Rhours of the:first application or in the morning following the first coat. •7 • Blanket 0011gMeyhoci. The Concrete shall be covered with wateiroofpaper cif plastic sheetitig as Wm as possible(without marring the‘sorraCe)after Completion all*finishing operatiims. The curing blankets shall be in-such condition and be utilized such manner as te.en,V6101)the exposed nognrete and prevent loss of water vapor. • Membraneand Extreme Service Membrane Curing Method. All stufaces exposed to air at the time of Cure Shall be coated With meMbroe outing compound immedigtely:oiler finishing the concrete.Surfaces. The compound Shall be applied by an.approVed airless spraying machine at the rate of onegallon of compound per 150 square feet of surface curingarea per applidation. 9 As conditions for approval,the.spitt3iitig ntsel*te shall have as essential elements:a recireulating bypasS.riystem which provides for continuous agitation o.ftheieservoir material; separate hose and nozzle filter;and.a multiple or adjUstable MjzZle.SYStem tbat Will provide for'variable spray patterns: Before application,the curing Cobol:Old as received hi the shipping.containershall he ftiltated until 4-1-1:ft9gOneous mixture is Obtained. Application shall be such that a uniform coating is Obtained. Any areas that,by visual inspection,s appear to have received too.light a ooating hall.be re-sprayed immediately. Also,should the tnembratidim beeetite dathaged at any time within the required curing period,.the damaged areas shall be repaired immediately.lysere-smying. Wherever the initial or coil ddiVe spraying is such AS te'result in ggstitisfiefory Ottting,Ilie Parkhd ReCreation Dilutor tetiy require rise of the Blanket Curing Method at no additional compensation. F.,notoratioil • Followingremoval of theforms,any disturbed areas-adjacent to thewm*,'Which need to be Elhpidil104,shajl be sbaokililed.by the City.Any surplus excavated giatorlalggot used in the. backfillingalong the edges of the concrete shall be disposed of by the City. 4.Method of Meastirethent; 4, Oopprote. Concrete shall boMeasured by the cubic yard incorporated into the projeet.No measurement will be made for olccess material delivered to the shethgt has got been incorporated into the poj 5.Bais p1 k.nyineitt COmeretd.-shall be paid for by the cubic yard and shall be consideredftill compensation for.afl labor and materials necessaiy for eop4tructleoineindinging not iimited to ow cutting,root otittit.ig,,roneval and disposal of waste concrete,foundation pltparatieh,nub-base material, detail.Specified concrete thickness,expansion joint material and outing compound. No pAyrbegt will be made for exeess'inate.tial dellYeted tolie:site that has not been incorporated into the projeet. tad nf-Nection 10 410-kt OM,* C ity of Farmington 430 Third Street Farmington,Minnesota 651.280.6800•Fax 651.280.6899 ' '."�„ wwwci.farmington.mn.us EXHIBIT B REQUEST FOR PROPOSALS 2016 PROJECT FIRE STATION #1 CONCRETE APRON IMPROVEMENT PROJECT FAR1V1INGTON, MINNESOTA March 3, 2016 iiiiiiiiT v FIRE STATION#1 CONCRETE APRON IMPROVEMENT PROJECT 0°0 A'Y�'A PIiOt��a`�ca TABLE OF CONTENTS Item Page Proposal 3 Special Provisions 5 Project Specifications 7 Project Boundary 11 2 PROPOSAL 2016 Fire Station #1 Concrete Apron Improvement Project Farmington,Minnesota Quotes due by: 10:00 a.m.Thursday,March 31,2016 Fax Number: (651)280-6800 Randy Distad City of Farmington 430 Third St Farmington,MN.55024 Interested Contractors The undersigned,being familiar with your local conditions,having made the field inspections and investigations deemed necessary,having studied the plans and specifications for the work and being familiar with all factors and other conditions affecting the work and costs thereof,hereby propose to furnish all labor,tools,materials, skills,equipment all else necessary to completely construct the project in accordance with the plans and specifications on file. All unit prices shall include all applicable sales taxes. I. PROPOSAL Main Items Unit Qty. Unit Price Totals 1. Mobilization LS 1 $ $ 2. Aggregate Base(Class 5) Ton 100 $ $ 3. 8"Reinforced Concrete SF 2,697 $ $ Total Bid including Sales Tax(1+2+3) $ 3 The City will open,tabulate and select the lowest quote.The City will contact by phone the contractor submitting the lowest quote informing them they submitted the low quote for the project.All other contractors submitting a quote will be notified by email that they did not submit the low quote for the project.Included with the email will be a tabulation form that compares all contractor quotes received by the City for the project. In submitting this quote,it is understood that the Owner retains the right to reject any and all quotes and to waive irregularities and informalities therein and to award the contract to the best interests of the Owner. In submitting this quote,it is understood that payment will be by cash or check. It is understood that quotes may not be withdrawn for a period of 60 days after the date and time set for the opening of quotes. It is understood that the owner reserves the right to retain the three lowest quotes as determined by the Owner for a period not to exceed 60 days after the date set for the opening of quotes. Submitted by: (a Corporation) Company (an Individual) (a Partnership) By Title Address City,State,Zip Code Telephone Email Address 4 SPECIAL PROVISIONS 1. PROJECT LOCATION Fire Station#1 is located at 21625 Denmark Avenue,Farmington,Minnesota. The construction site can be accessed from the Denmark Avenue entrance side of the building. All equipment used by the contractor should access the Fire Station#1 site via this entrance point. Under no circumstances should any other entrances to the site be used.Contractor may park its vehicle(s)in the parking lot located south of the Fire Station#1 building while construction work is occurring. 2. PRE-BID CONFERENCE Each contractor is responsible for visiting the sites prior to quote submission and to become familiar with conditions at the work site. A pre-bid conference and walk-through of the site will occur at 10:30 a.m.on Thursday,March 17,2016.The pre-bid conference will be held at Fire Station#1 located at 21625 Denmark Avenue in Farmington,Minnesota. Contact the Parks and Recreation Director,Randy Distad at(651)280-6851 or via email at rdistad @ci.farmington.mn.us to inform him of your attendance at the pm-bid conference. 3. OWNER The city of Farmington is designated as the owner. The contractor is advised to coordinate work with Randy Distad, Parks and Recreation Director either via his office phone number at(651)280-6851,cell phone at(651)775-3144 or by email at rdistad @ci.farmington.mn.us 4. START AND COMPLETION DATE The Contractor shall start work upon receipt of a"Notice to Proceed"from the Owner. All project work shall not be started until after April 18,2016 and all work shall be completed on or before September 30,2016. 5. WORK HOURS The hours work may be performed are: Monday through Friday 7 AM—7 PM Saturday 8 AM—5 PM Sundays or Holidays No work unless otherwise authorized by the Parks and Recreation Director in writing. 6. TESTS The Owner shall pay for all compaction and material tests required in the specifications. If any of the tests fail to meet specifications,the Contractor shall reimburse the owner for the cost of all subsequent tests to ensure compliance with the specifications. The Contractor is responsible for assisting the Parks and Recreation Director in notifying the location of pits and scales and other correlated items prior to starting work. 7. TRAFFIC Traffic control shall be the responsibility of the Contractor. All barrels,barricades,or other safety measures are the sole responsibility of the Contractor. Caution ribbon shall be placed around all non-passable unsupervised areas. The Contractor shall maintain the caution ribbon until the driveway to the building can be opened to normal traffic. S. QUANTITY CHANGE AND DEVIATIONS The quantity stated in the proposal is not guaranteed and the actual extent of work to be performed will depend on conditions at the time of construction and the direction of the Owner at the time of contract award. No unit price adjustment for any magnitude of increased,decreased,or deleted quantities is allowed for any line item in the proposal. The Contractor's unit price,as shown on the proposal,shall apply to items independent of any quantity change. 9. SOIL CONDITIONS AND AREA INSPECTION All prospective bidders are advised to inspect the entire project area and subsurface conditions to their own satisfaction prior to submitting a bid. It is the Contractors duty to explore,test and analyze the subsurface conditions with regard to the constructability factors that may affect work to the extent and in the manner appropriate to the nature of the work. 5 10. EXISTING UTILITIES The Contractor shall protect all existing utilities. It shall be the Contractor's responsibility to notify all utility companies having utilities in the area and to verify their location prior to construction. Extreme care must be exercised in protecting utility lines from damage during construction. The crossing of all utilities is incidental to the construction. The Contractor must contact Gopher State One Call(651454-0002)as required by State Law. The Contractor is required to verify locations of all existing utilities that are affected by this project. 11. PRE-CONSTRUCTION CONFERENCE Prior to starting the project,a pre-construction conference will be held with the Contractor and city of Farmington Parks and Recreation and Fire Department staff. This meeting will be held to clarify any questions and determine procedures to be used in completing the project. At the pre-construction conference,the Contractor shall submit a written list of project subs/suppliers,a proposed schedule and concrete mix designs. 12. CLEAN UP All disturbed areas,including,but not limited to,sidewalks,driveways,turf,and curb shall be returned to a condition equal to or superior to that in existence at the start of the project. All construction debris shall be removed and recycled if possible,or disposed of at a licensed landfill. Clean up and disposal of debris is incidental to the work in this contract. Wash out of the concrete mixer is not allowed on site. 13. PROPERTY IRONS Any property irons,which are disturbed by the Contractor's carelessness or out of necessity,shall be replaced at the Contractor's expense. 14. WATER No payment shall be made for water placed on the project. It shall be considered incidental to the restoration of the construction areas. Water may be obtained from the City for a nominal fee based upon measured use. The City has a water filling station located on the west side of the Rambling River Center building located at 325 Oak Street for use by Contractors. 15. OVERRUNS No quantity overruns shall be paid for without prior authorization by the Parks and Recreation Director. 16. DEMOLITION City will perform all demolition of the existing driveway. The contractor hired shall prepare base material and pour replacement concrete for the apron improvement at Fire Station#1,which is located at 21625 Denmark Avenue, Farmington,Minnesota. 17. WARRANTY Warranty for this project shall be one year from the written acceptance of the project by the Owner to the Contractor. This warranty shall cover any defects resulting from suppliers,manufacturing,construction or workmanship. 18. SUBCONTRACTING The City reserves the right to approve all subcontractors. A subcontractor's list shall be provided at the pre-construction conference. The work shall not be further subcontracted to subcontractors not included on the original subcontractor's list without prior written permission from the City. 19. EQUAL OPPORTUNITY COMPLIANCE The City of Farmington is an Equal Opportunity and Affirmative Action employer. The Contractor with the City is required to follow and conform to all Federal,State and Local laws as they apply to the Contractor's responsibility to insure compliance with the Equal Opportunity and Affirmative Action employment requirements may lead to Contractor sanctions. End of Section 6 yaOlt%► City of Farmington 430 Third Street Farmington,Minnesota a 651.280.6800 -Fax 651.280.6899 '4 •,moos' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Final Plat-ST.MICHAEL'S 2ND ADDITION DATE: Apri118,2016 INTRODUCTION Trident Development,LLC has submitted the Final Plat for ST. MICHAEL'S 2ND ADDITION,generally located south of St. Michael's Church east of Denmark Avenue(see attached Location Map -Exhibit A). The Final Plat is before the city council for review and approval of the attached resolution. DISCUSSION On September 8, 1998, the city council approved the ST. MICHAEL'S ADDITION Preliminary and Final Plat(Exhibit B). The ST. MICHAEL'S 2ND ADDITION Final Plat(Exhibit C)includes the platting of Outlot E. The Final Plat is to make a non-buildable outlot(Outlot E ST. MICHAEL'S ADDITION)into a buildable lot(Lot 1,Block 1 ST. MICHAEL'S 2ND ADDITION). In addition an outlot(Outlot A)will be created with the 2nd Addition due to the expansion of an existing storm water facility. On April 12,2016 the Planning Commission recommended approval of the ST. MICHAEL'S 2ND ADDITION Final Plat with a vote of 4-0. Trident Development is proposing to construct a 70 unit assisted living facility on Lot 1, Block 1 of ST. MICHAEL'S 2ND ADDITION(see attached site plan-Exhibit D). Engineering has reviewed and recommends approval of the ST. MICHAEL'S 2ND ADDITION Final Plat with certain contingencies. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached resolution approving the Final Plat for ST. MICHAEL'S 2ND ADDITION contingent upon the following: 1. All engineering issues shall be addressed and approval of construction plans for grading, storm water and utilities by the Engineering Division shall be required. 2. Execution of a Development Contract between the Developer and City of Farmington and submission of security,payment of all fees and costs and submission of all other documents required under the Development Contract. ATTACHMENTS: Type Description ❑ Backup Material Location Map -Exhibit A D Backup Material St. Michael's Addition Plat-Exhibit B i Backup Material St.Michael's 2nd Addition Final Plat-Exhibit C D Backup Material Site Plan-Exhibit D D Resolution St.Michael's 2nd Addition Resolution Location Map 1 d K f s 9 ;,� - ,a v � t r` 1 a 1 r , 3f �y♦a ��t 3� R a ,— . a # Y .•- '' t,D,141 It -14111 I A...- 1 t x} �r �io .if tit,.. k '� 1 ;_ 4 1 y7Ata-. it , , . . .. we "� - . l -s ' 1.11411 Y`o 1 y, t ., e f �, ;' fir# q .«.. z ,�`Nr a„k-,X . ".1 ,,* 1. a d R s y� �� .. —4`, ' i.fit_ •'r .i .. 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I a ' O ° TI ( ° a I , �I II © I I ' I. , II , =`� i I L__ 1___I -- lo I II — i i it / ,q '�w F‘` 1 i II I I 1 r ° < Pi II I < < a � I v A i �^ ^14_1 II i i ' ; 1 'I - "-.off '° \\ - \ I II 1 7A I o 1. ; 1� � l� �p i g II 0 2 r , b 1 1 !I - i 1 -* ,I? I li - f,--.-.1 mai"' ,, t� ii.. 1 , ,� I� 7 1 Lil r 1 ' )1 i I I I i k yQ u ll I 1 i ' I ii 1 I I I II 11 ii i RESOLUTION NO.R38-16 APPROVING FINAL PLAT AND AUTHORIZING SIGNING OF FINAL PLAT ST.MICHAEL'S 21YD ADDITION Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota, was held in the Council Chambers of said City on the 18th day of April,2016 at 7:00 P.M. Members Present: Larson,Bartholomay,Bonar,Donnelly,Pitcher Members Absent: None Member Pitcher introduced and Member Bonar seconded the following: WHEREAS, an application meeting city requirements has been filed seeking final plat review and approval of ST. MICHAEL'S 2ND ADDITION;and WHEREAS,the Planning Commission held a public hearing for the preliminary plat on the 8th day of September, 1998 preceded by 10 days' published and mailed notice, at which all persons desiring to be heard were given the opportunity to be heard thereon;and WHEREAS,the Planning Commission reviewed and recommended City Council approval of the ST. MICHAEL'S 2ND ADDITION Final Plat at its meeting held on the 12th day of April,2016;and WHEREAS, the City Engineer has rendered an opinion that the proposed plat can be feasibly served by municipal services. NOW, THEREFORE, BE IT RESOLVED that the above fmal plat be approved and that the requisite signatures are authorized and directed to be affixed to the final plat with the following conditions: 1. All engineering issues shall be addressed and approval of construction plans for grading, storm water and utilities by the Engineering Division shall be required. 2. Execution of a Development Contract between the Developer and city of Farmington and submission of security, payment of all fees and costs and submission of all other documents required under the Development Contract. This resolution adopted by recorded vote of the Farmington City Council in open session on the 181 day of April,2016. Mayor Attested to the C O) day of April,2016 CI Administrator SEAL emu* City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ''4r.aaim" www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Downtown Redevelopment Plan Adoption DATE: April 18, 2016 INTRODUCTION Staff is recommending city council adopt the Downtown Redevelopment Plan as recommended by the Downtown Redevelopment Plan Task Force, and authorize implementation steps outlined below. DISCUSSION In early 2015 the city council authorized an application for a Dakota County Community Development Agency (CDA) Redevelopment Incentive Grant (RIG) for downtown redevelopment planning. The city received the maximum grant award and hired Hoisington Koegler Group, Inc. (HKGI) to work with the Downtown Redevelopment Plan Task Force as appointed by the city council. Downtown Redevelopment Plan Task Force: Kris Akin—Downtown Building Owner Heidi Cunningham—ISD 192 Director of Community Education Ed Endres—Pizza Man/Downtown Business Owner John Franceschelli III—Heritage Preservation Commission(HPC),Chair Nicole Gorman—Rambling River Center Chris Kiibis—Farmington Business Association(FBA),President David McMillen—Parks and Recreation Commission(PRC), Chair Dirk Rotty—Planning Commission, Chair Barb Svoboda—Farmington Library Manager Janie Tutewohl—Janie's Home Team/Downtown Business Owner Steve Wilson—Economic Development Authority(EDA) Megan Richards—Student Representative—Farmington High School Staff: Adam Kienberger, Community Development Director Tony Wippler,Planning Manager A summary of the Plan and guiding principles outlined in Chapter 2 is below: The Farmington Downtown Redevelopment Plan is intended to provide a shared vision for downtown that guides reinvestment efforts by both the private and public sectors, including key redevelopment opportunities. The vision for downtown has the following guiding principles as its foundation: Preserve and enhance downtown's unique historic character to attract people to gather visit, shop, work, and live downtown Reinvigorate downtown as the community's commercial, cultural, and recreational center Retain and strengthen civic destinations and events already located in downtown Enhance downtown's walking and biking environment, including connections to the Vermilion Rivet'; regional trails,parks, and natural areas Improve downtown's identity and visibility as a desirable and convenient destination for residents as well as visitors from surrounding communities Focus on redevelopment opportunities in the downtown core first Jeff Miller from HKGI will present the recommended Downtown Redevelopment Plan on behalf of the Downtown Redevelopment Task Force. This plan is the culmination of six months of work done by the Task Force including three public open houses and a city council work session. With the adoption of the Downtown Redevelopment Plan, staff is requesting authorization to develop a Downtown Action Plan to establish priorities and determine funding and budgetary requests in 2016 and 2017(see pgs.45-46). Staff would also propose an allocation of$5,000 dollars from the Liquor Fund Community Investment Pot to allow the Parks and Recreation Department to locate,purchase,and install a number of bike racks in the downtown. This modest investment in downtown can be the first tangible step of implementation. BUDGET IMPACT $5,000 from the Liquor Fund Community Investment Pot. ACTION REQUESTED Adopt the attached Downtown Redevelopment Plan as presented by the Downtown Redevelopment Plan Task Force. Authorize development of a Downtown Action Plan. Allocate $5,000 from the Liquor Fund Community Investment Pot for bike racks in the downtown as recommended by the Downtown Redevelopment Plan. ATTACHMENTS: Type Description D Exhibit Downtown Redevelopment Plan 2016(Reduced File Size) y �,,, 1 AL, FARVINGTO \ ,_ DOWNTOWN ..,,:,...„ .„..„:...,._.. REDEVELOPMENT . . .. ,... .. ..., ,i,. ..,... ......... ..,. . . ....... . Y 'x k �. ...., . . sa : . ,.,__ ... APRIL 2.016, _.... 7, :,. :„.,,,„*,:„.. ,,•,,_ — .„,...,_.,... ...,. ...,... ......„,„,... 0,.. , ,.. ---; --,-, _ - , - - - .... .. . . . . : --7-1 .4.• --; : • — , ,.. „.. ., - .. 4,4,1, . : , _ i I 1 ' ' VZ .. ' ' 1 . fil . .,.. 1-,--- -.:: , sy_. r . 1 , ;I , ' - ; ,g . ,IA [I 14 ..• ---.,,,...., . . , .... .,. . . ,. ,,... . . . . . . ... . ,.... ........ ,. ,., , . ‘,..teri ,..:,.,..„....... „. .. ,,,,,,,„..,......,, ,:,„ S, b < .. rg ri ��� Qa ,,.. ACKNOWLEDGEMENTS Project Task Force Kris Akin-Downtown Building Owner Heidi Cunningham-ISD 192,Director of Community Education Ed Endres-Downtown Business Owner John Franceschelli III-Heritage Preservation Commission(HPC),Chair Nicole Gorman-Rambling River Center,Recreation Supervisor Chris Kulus-Farmington Business Association(FBA),President David McMillen-Parks and Recreation Commission(PRC),Chair Dirk Rotty-Planning Commission,Chair Barb Svoboda-Farmington Library,Manager JanieTutewohl-Downtown Business Owner,Realtor Steve Wilson-Economic Development Authority(EDA) Megan Richards-Farmington High School,Student Representative City Staff Adam Kienberger,Community Development Director Tony Wippler,Planning Manager Project Consultants Hoisington Koegler Group Inc.(HKGI) Northland Securities Maxfield Research Farmington Downtown Redevelopment Plan CONTENTS CHAPTER 01 DOWNTOWN'S CURRENT CONDITIONS 4 Downtown Study Area 5 Current Conditions Analysis 6 Current Land Uses 7 2030 Planned Land Uses 8 Current Zoning&Historic Properties 9 Public Property Ownership .10 Current Sidewalks&Trails .11 Current Public Parking 12 Issues&Opportunities Analysis 14 CHAPTER 02 REDEVELOPMENT PLAN & INITIATIVES 16 Downtown Districts 17 Illustrative Redevelopment Plan 18 2030 Land Use Plan Map 21 Downtown Core Redevelopment Initiatives 22 Downtown Edges Redevelopment Initiatives 29 Downtown Riverside Redevelopment Initiatives 30 CHAPTER 03 MARKET ANALYSIS 32 Farmington Retail Trade Area 33 Population&Household Growth Trends&Estimates 33 Consumer Expenditures analysis 36 Retail Gaps Analysis 37 Housing Analysis 37 Market Review of Preferred Downtown Redevelopment Concept 39 CHAPTER 04 IMPLEMENTATION 42 Keys to Implementation 42 Roles&Responsibilities 43 Getting Started—Downtown Action Plan 45 Land Use Controls 47 Attracting Investment 51 Financial Tool Box 52 Using the HRA Act 59 Table of Contents FIGURES & TABLES Figure 1: Project Study Area 5 Figure 2: Existing Land Use 7 Figure 3: 2030 Planned Land Use 8 Figure 4: Existing Zoning&Historic Properties 9 Figure 5: Public Property Ownership ,10 Figure 6: Existing Downtown Pedestrian&Bike Network .11 Figure 7: Existing Downtown Public Parking 12 Figure 8: Issues&Opportunities 13 Figure 9: Downtown Districts Concept 17 Figure 10: Illustrative Downtown Redevelopment Plan 18 Figure 11: Illustrative Downtown Redevelopment Plan By District 19 Figure 12: Recommended Changes to 2030 Land Use Plan Map 21 Figure 13: Rambling River Center Plaza Concepts 25 Figure 14: Bike and Pedestrian Network Plan 27 Figure 15: Public Parking Plan 28 Figure 16: Farmington Retail Trade Area 34 Figure 17: Farmington Drive Times 34 Table 1: 2015 Household Expenditures by Selected ProductType 35 Table 2: 2015 Retail Demand Potential&Leakage 38 Farmington Downtown Redevelopment Plan 1i 4 de— CHAPTER 01 : DOWNTOWN ' S CURRENT CONDITIONS t ,. l 1_ � ,,, #j°z Downtown Farmington is at a crossroads as the City of Farmington continues its rapid growth and evolution as a community. For much of its history, the area viewed as downtown today was a freestanding rural downtown that served as the community's commercial, civic,and cultural center.As the Twin Cities metro area has grown and expanded its suburbs outward to Farmington,downtown Farmington's context has changed dramatically. Downtown's historic role as the most central, convenient commercial and civic destination for residents is now confronting major competition from new commercial areas emerging within Farmington and neighboring communities. With a growing portion of Farmington residents living north of downtown,and drawn toward destinations nearer to them or closer in to the metro area,downtown is increasingly viewed as being at the edge,less convenient,and irrelevant to the overall community. The purpose of the Downtown Redevelopment Plan is to analyze downtown's current and future challenges and provide a shared vision for downtown that guides reinvestment efforts by both the private and public sectors. 4 Figure 1: Project Study Area x r q. ',' yy { i 1 , i / / ill i 44.-4 } pli i 1 / I X � ' 7_ _. .1 i J r a X�kYh f 1*..?"' , . 1 • '''*� II R"I, a •ice! .f* -I:--�,;s [ , , 4 14. r ti,.._7 , it I --- s ' • S 1 1 !N. 1 r IF i < ' 1 +otw s .1 .■t ft, T. , 1 L. .'I, Leg nd n .., y " ..... a. --- 003 006.. ,0.12 0.8 m — a f Y; ''.4 DOWNTOWN STUDY AREA . ,- , ;, Downtown's traditional commercial district,approximately 3 blocks in length,is 14� ' located south of Elm Street/Highway 50 and east of the rail line.However,the ,:„ , study area for the downtown redevelopment plan encompasses approximately '`` ..' 20 blocks,including blocks north of Elm Street/Highway 50 and west of the rail line.The downtown study area is bounded by the Vermillion River(north),1st Street(west),Walnut Street(south),and 5th Street(east),as shown in the above aerial map.It should be noted that the study area's boundaries are larger than the city's Downtown Commercial Overlay District's boundaries,which have an eastern boundary of 4th Street rather than 5th Street.Also of note,the downtown zoning districts encompass a much larger area,extending north to Main Street,west to Division Street,south to Maple Street,and east to Highway 3.These zoning districts include B-2,R-T,and R-D. © Farmington Downtown Redevelopment Plan CURRENT CONDITIONS ANALYSIS , This chapter provides a brief overview of downtown Farmington's current conditions, issues,and and opportunities.This analysis considers current land uses,planned land uses,zoning districts,historic properties,public property ownership,public parking, current sidewalks and trails.Maps and analysis specific to each of these elements are on the pages that follow. '"µ ` a s In terms of current development character,the downtown core is lined with �= _ �f� commercial storefronts primarily in traditional buildings along both 3rd Street and Oak Street.Unlike many historic downtowns,Farmington is fortunate to r have retained downtown streets with solid building frontages.Many downtowns -,, eventually lose some buildings and replace them with surface parking lots on their "Main Street"Surface parking lots front on the 3rd St/Highway 50 intersection,which is the primary entry or gateway into downtown,and the intersection of 3rd St/Spruce St.Changing the development character of the 3rd St/Highway 50 gateway corner to 1. reflect the historic character of downtown is a strategic redevelopment opportunity. _ .. , ;i' 'w. Downtown is also fortunate to have retained a number of unique historic buildings clustered near the intersection of 3rd St&Oak St,which are primarily commercial buildings with classic architecture.However,there is also a substantial number of vacant storefronts and buildings,particularly in the historic buildings.Empty — storefronts in these iconic downtown buildings represents significant missed opportunities for downtown revitalization. Commitments to keeping downtown the civic and cultural center for the community - � rt.1.,. are evident in the presence of civic assets,including the City Hall,County Library, Rambling River Center,Elementary School,Post Office,and Municipal Liquor Store. Downtown is also home to several community events,including Dew Days,Dazzle Day,Car Show,and the Farmers'Market.The city also has invested in providing quality downtown outdoor public spaces,including the Depot Way Arts Park and streetscape improvements in the downtown core.The downtown streets have features,such as wide sidewalks,decorative pavement,corner bumpouts,benches, ,,, „ and pedestrian lamps,that provide a foundation for creating desirable outdoor ' atherin spaces.A major gap is the lack of a public park,plaza,or open space in the , ' `a' gathering p j g p P p P p P downtown core east of the rail line. ipirb There are a limited number of vacant sites in the downtown core,as well as the downtown edges and riverside districts.These vacant sites,as well as underutilized sites,provide valuable opportunities for the city to attract,guide,and support °- redevelopment projects that strengthen downtown as a commercial,civic,cultural, and recreational center for the community. An active freight rail line is located on the western edge of the downtown core. Train traffic and noise is a concern for some existing downtown residents.While the city has previously explored the potential for creating a Quiet Zone in Farmington, the significant costs which would be the city's responsibility have prevented the establishment of a Quiet Zone thus far. Crossing of both the rail line and Highway 50 by pedestrians and bicyclists has been identified as a concern. Downtown's Current Conditions 0 Figure 2: Existing Land Use LEGEND j:::::1 Study Area t1am0J Parcels / .,,./L ,, ng Land Use S ingle-Family Residential ---- _MINZ- -'011 11111 Multi-Family Residential � t,,,phi . 1111 Commercial \__� IIIII Industrial A- pa” Pine ENPark/Open Space i _,�� L_Public/Semi-Public g _ Vacant — ROW .-.-_. ..� t I - Main • ■ I� , . -__ -- c... iI filL ilL� I i._. - .111_.._....,ha IL' I 1.11- • Oak - Oak IL_ 4 .� I liii! Fi r 1 .___,_ I Spruce i (( 1 i m/ N! Ii ._Hi 1 ( �_ • • Walnut I r 1 1----1 1 I r-1 i i r-7 I I a CURRENT LAND USES The downtown study area currently contains a diverse mix of land uses,including commercial,industrial,public/semi-public,multi-family residential,and single- family residential.There are also some vacant properties scattered throughout the study area.The commercial land uses include traditional downtown retail,service, and office uses in the downtown core.Outside of the downtown core,there is a large suburban retail development and businesses not oriented to a downtown environment,such as self-storage,automotive repair,etc.The residential uses are primarily single-family with just two apartment buildings and two townhouse developments. 0 Farmington Downtown Redeveloprrent Plan Figure 3: 2030 Planned Land Use LEGEND i __.i Study Area Hi Parcels �i Willow Floodplain • , " �� - - 2030 Planned Land Use Low Density • • • i. '"IP___-- ow Medium ,-----' ) \ � - r v Medium Density / ,/ it Pine e —High Density • ..+ NM Mixed-Use(Commercial/Residential) /'� 11111 Commercial i— I .'"I MI Industrial _Park/Open Space • Main • — Public/Semi-Public ■ ■ ROW _ [ �� X50 • ) k- 1 61 Li I i . Oak Oak r I 11_ l:. ,_____ ¶ /I7 'i .., .. ,.. -, 0„,„...„, ___„, . ___, ___J ._. II Ii---...! Walnut IL rliC Walnut 11111 2030 PLANNED LAND USES The city's 2030 Comprehensive Plan includes the following downtown strategies: » Maintain and expand the downtown commercial center to the north and enhance its river front orientation. » Preserve the downtown area by retaining historic buildings and features, require high design standards,provide for a diverse mix of community-oriented commercial and cultural activities,promote well-landscaped developments, be pedestrian-friendly,promote the display of public art and encourage community gatherings. The 2030 Land Use Map currently in the city's Comprehensive Plan,shown above, reflects these two strategies,including the expansion of downtown commercial north to the river and east along Highway 50.It also guides the expansion of medium and high density residential through redevelopment around the downtown core. Downtown's Current Conditions Q Figure 4: Existing Zoning&Historic Properties LEGEND r:::_l Study Area Parcels ®Historic Property . _ Willow ®Eligible for Historic Designation ZONING 4, y A-1(Agriculture) B-1(H ig hway Business) /I — B-2(Downtown Business) • \__ ./ Pine Pine ne — B-3(HcavyBusiness) B-4(Neighborhood Business) _ Business/Commercial Flex ■ "ll I-1(Industrial) `-- � - —IP(Industrial Park) --- ,____ _.__ Morn — Mixed-Use �! 11111111 i Mixed-Use Commercial/Residential ' __i 1 I_ P/OS(Park/Open Space) ! j ! R-1(Low Density Res 1-3.5 DU/AC) — } I / ; Figure 5: Public Property Ownership LEGEND tax _j S' dyA^z �'�� Wallow Parcels Floodplaln Ogwlersnig ■ --- REM Gty of Farmington �� � .. ... Dakota Co Pine i Pine Dakota Co CDA 1 Farmington CDA/IIHA --r"--r--- gild IIII ISD 192 Milli NSP Main • 50 II V ell._ Ia I r I I Oak Oak if _ l _ —r Spruce ir i-,l,l:lkv,'4,:—*?,s,:e,,. iiiii I MaTfhilli r; FI ' 1—,_l fiT11. . i=re,., li Walnut li Walnut 1 I rII I l l PUBLIC PROPERTY OWNERSHIP Public/semi-public property within the downtown study area includes the City of Farmington(2nd Street,Rambling River Center,along the river),Farmington EDA/ HRA(City Hall,Depot Way Arts Park,vacant lot on Oak Street),Dakota County (library),Dakota County CDA(vacant residential lots),ISD 192(administrative building on Walnut Street),and NSP/Xcel(Oak Street property). D;,:+:- :c, r ' . Cu're• t Co - dit cns 0 Figure 6: Existing Downtown Pedestrian&Bike Network 8]H J �nih i ( li ITrI ' 208th ry t. _ `\ i ',, 1, j L" wuln i 3 . _ 7J 1 . ,.,,-,,,,,..7i i _1: 11 1 I :, 1 k - .-.. 57 e ;�.. r ELF �I�iIj1I 11 .''ni I 1 L_ s ' ----1 i Ti i I 1 `-- W,Inu[ {III Lill , I I I H- I I M1 + i[i--� - M ' r Iii L i L4 a h i r •-•L — ' jr --hiding Sidewalk - , v ® R,II l [rossmg Z I • Signakdlnhrsxtbn . _- '� Projsl Boundary 1 ' . I I 1 _. __ CURRENT SIDEWALKS & TRAILS Most streets within the downtown study area provide sidewalks today,with the exception of 2nd Street,Spruce Street(west of rail line),and 3rd St/Pine St north near the river. Other than the pedestrian path through Depot Way Arts Park,there are no trails within the downtown study area today.The closest existing trails are located across the river from downtown(north side of the river)and west of downtown(east side of the river).There are limited access points across the river to the regional trail network. Farmington Downtown Redevelopment Plan Figure 7: Existing Downtown Public Parking mss, II • i I ' in i r ewe; p )ak talc { J H. • t .. Angled On-Street Parking ._ --- a ParallelOn-StreetParking e a Wamut ®Municipal Parking tot p Countylihrary Parking Lot I al CURRENT PUBLIC PARKING The map above shows where on-street and off-street public parking is currently available in the downtown study area.With the exception of Elm Street/Highway 50 and 2nd Street,downtown streets provide off-street parking spaces.Angled parking is provided in the downtown core on 3rd Street,Oak Street,and Spruce Street.Off street public parking lots exist at the city hall,adjacent to the Rambling River Center, 2nd Street,and the library. Downtown's Current Conditions Figure 8: Issues&Opportunities .., , . , ./) . Lumber f' - 5 –— —11 ..... . --.. t.. _ c .,. , .. • i , .* • i- ., t,. illi1j.L1-4: it Ai ' 'IAN tk.* R ... mb . .t., aling RIVV , a Pork -t. '.'15411'.T :::7°' 1144 -4, i' ..-,1 . — . , t . t. .ilia.% 1.'4 •,,lis,14-'Lot, ' , 1,, 4.- ,,.• . 1 pi1414P)li . ' 17,...40:1 4*-lir'''''411:7';:to . 1i7111 l' ' : t* it - - Ir. , ,• V M's . ., , 7..„, ' t .. . .., ..,, ,___ _. .. ,. _ 0 , _ 20) I , ,.. 'e.,,,'•_,./0142.-,..,..: ..,'. ',.*- "‘ - 41011.11M .41,./1,011111Ji0 i.1 ..-4.g.„ a , , . . -r.' Minneapolis -- , .. 4 1.44 i Ai Alr Route Traffic 1 , q -, . , ' '-- ......... —.... r LEGEND ut-........, . instructional ServIcel M '.1.,, aeway Academy■ - ,. • . D Center/Gt ' . 'I 4 7'.. ' I Jun....ksttew... i 1 , , Small World • o*rcopOo Child Cop. •i ,-- , t Y OD,Boa., ...', . =P."' flocKlOun , Westvietv Pork Farmington r iiii P:017,2°""'"` Elementary --, School ■ . DESTINATIONS O ii.......0,0.1 ! 00 o , ,..... 0 .tev „ . , .. r 0 , . 1 , z , lewe.y.of, - ' t 1 - * ..2 C4 .....---.- ..— .— .----- I 'D ''''' 1J 14 I - ' ... . , .... . . 0 Farmington Do,,..,n.own Redevelopment Plan ISSUES & OPPORTUNITIES ANALYSIS These downtown issues and opportunities were identified by the project consultants working with the Project Task Force and city staff early in the project, so that they could provide guidance for the exploration and creation of downtown redevelopment concepts.Figure 8 provides a visualization of the issues& opportunities analysis. Issues » Vacant commercial buildings/storefronts » Vacant sites—Elm St&Hwy 50,Oak&2nd St » Current restaurants&bars mix doesn't attract families » Casual gathering places are limited,e.g.bakery seating,outdoor seating,no coffee shop,etc. » Rail line impacts include frequent train traffic,train noise,and limited number of street and trail connections that can cross the rail line » River also limits street and trail connections into downtown » Lack of public green space in downtown core » Buildings on Highway 50 don't reflect character of historic downtown » Downtown is off the beaten path for residents north of downtown,not convenient » Not enough unique shops to be a destination for boutique shoppers » Not enough destinations to attract residents on a regular basis • Identity and awareness of downtown is low within the community Opportunities • Reuse of historic commercial buildings and other older buildings on 3rd Street and Oak Street » Redevelop vacant and underutilized sites » Add park or plaza in downtown core » Add connections from downtown to trail system and river » Add a riverwalk on south side of river » Create a stronger downtown entry from Hwy 50 » Improve character of streets,e.g.2nd St,Hwy 50 » Add new housing options » Create stronger downtown identity/branding Downtown's Current Conditions Precedents&Inspiration il J�. ' "1": ,dal, Strt.et, Looking We .1 e= ,w.rd MtIw ukee Depot, Feriniiir.r.o n, ' •ti A -. te i : .4.1, . . . N .. , 1# y I I t > at$r • , � � w , r• o- ' 1 4,41 t �w- .....r.� ,... . , it 1 . a,vFu'MMttp«i1`{'`f''�ls }:�--R+te`� b • .. y � ' a a}` '"' ,,.- 401/4.... .,,,* : t ..,q r y�+.+ .:-.' •_ •a x , _r�YO SXdi rli 4.4 aLg r a A y a • ... . . ' S4 *"*"' *. I l lily --• 4 I ,!• I d• . •' as • L 1 1 a ' _ . ii 7 , 1111Flit r,. i . ... re +, ■. • �mcs. .,..ems•.- ..,va+•...a+.r ^' aE�ai a�•+� .. . Historic photos of downtown Farmington buildings,streets,and views,including many buildings that still grace downtown today ® Farmington Downtown Redevelcp"ent Plan 1111111111 Orr CHAPTER 02 : REDEVELOPMENT PLAN & INITIATIVES The Farmington Downtown Redevelopment Plan is intended to provide a shared vision for downtown that guides reinvestment efforts by both the private and public sectors, including key redevelopment opportunities. The vision for downtown has the following guiding principles as its foundation: » Preserve and enhance downtown's unique historic character to attract people to gather,visit,shop,work,and live downtown » Reinvigorate downtown as the community's commercial,cultural,and recreational center » Retain and strengthen civic destinations and events already located in downtown » Enhance downtown's walking and biking environment,including connections to the Vermillion River,regional trails,parks,and natural areas • Improve downtown's identity and visibility as a desirable and convenient destination for residents as well as visitors from surrounding communities » Focus on redevelopment opportunities in the downtown core first This chapter lays out the community's preferred downtown redevelopment plan, including an illustrative development plan, land use plan,pedestrian and bike circulation plan,parking plan,and public space concepts. Redevelopment initiatives are identified for each of the downtown districts:downtown core,downtown edges, and downtown riverside. 16 Figure 9: Downtown Districts Concept ,3 . . ... ...,..... ...... dr , .„, . .. ,,, r .., ,.. ._ ,„... ,a. A ..„-, , . - .AV . 1 ioN F? ' ' , £ . ,siot / _r - .. J. I 1e r • 1 1 it r '_` N `r . , DGE 1 DOWNTOWN DISTRICTS The study area for the downtown redevelopment plan encompasses approximately 20 blocks,including blocks west of the rail line and north of Elm Street/Highway 50.Defining a downtown area can be challenging and often times there are multiple versions of downtown geographic areas within a community.Farmington's current zoning map actually defines an even larger downtown area based on the current extent of the downtown zoning districts:B-2(Downtown Business), R-T(Downtown Transitional Mixed Use),and R-D(Downtown Residential).Since the downtown study area is fairly large,diverse in its development character,and includes two major connectivity challenges(Highway 50 and the rail line),this plan establishes five(5)downtown districts as shown above.These downtown districts each have somewhat unique development character and challenges for pursuing the plan's preferred redevelopment vision.The downtown redevelopment plan uses the downtown districts for identification of unique redevelopment initiatives, connectivity improvements,and redevelopment phasing. CDFarmington Downtown Redevelopment Plan Figure 10: Illustrative Downtown Redevelopment Plan + \ „ r s ) 1 ,) .,„,,,3' —'4% .,,,,OF h, riarM"' ! _ i_ , , TIL.. ....=7„._.4 i,....._, , i , ,r, - r' [. a _...„,, e-LI.* ' ' 1 t v . I. rp e i - 1 ♦mijj - em ," !�j a l .,„......_ :',, ' , ::it' , .4 i.T , ili 4.-tor .WI, , ....____ , g ._ Ji I. lir... .. a _ V. T ?- _.._..,,_. i _� j ! � T� _t t . i . IntflitOrAttl ISIPAII..X + ( ltiw,4i A.-A/wt.i s ti..'i r. + ; k i 1, G 4dtirgairlieetptblotrcrw to ytarrcra.v+l,r+rrrttlrrai I _ _ t •, F_ E. ivfn.I.+}i+b19A+tttlf*-4 p 1. r 4!.•ItFi:►aes+aNrit4 _ '(1 G # . _ :..__'z__. 1k . f taut$.,art trm b f Mt ml 1 r _le L foot **kfowt.n gal r?r'st +I' -- t H kit M r pa nit wan, 3 .r tr.t �-•;-r �4rt-5" r4 q eio u toot*Hfitth.h n,*.1, C I Ial i . •, t r p4-1 ,NJbid. N ` I tltwk{,1. t ¢ +� l _ '114 � _ .. I »�-- 'i v — ' .: I MsMt;r,It mob NMI "4 .;i ti. .,...u..... 11!'(r -_.. I - ttt,+•�I.th..pFr+ µ_ -¢ t'- -- .•..t t.. t.w..., � I, ,flo l ' k i+ap>r�rtrej-unmm.0 , ■ t keit.%kfttv hot I I k. t 0. C4 i rd.I optima _ F Ik0N^ rtm*tor - 1 1. I 0 FA,+vi•14-., I ■ f _ g 1. ; AA ..,.-. N lYYO MUM + L. - ._.... ttwKiq roam "� .a _ _s °T+ ;,.,t�_ . r !1 _ — i1 3 r , ' ■ it in mum :lt;t le I Ii MN 4111041 iiiiii ' , r .. rams ON/eii 3 Y ; O WN(Fitt __.. , ',. trrw MM Nits WTW411 _. .. _ . tNILi7a 1U t1-tr,.....t. 7". t ... ",..,. iifrtL u:,MEM d , Illustrative plan shows key redevelopment and reinvestment location opportunities,including redevelopment initiatives. Redevelopment Plan & Initiatives Figure 11: Illustrative Downtown Redevelopment Plan By District DOWNTOWN CORE 1 .,,, 1,0- . „._ .,.. , . .-. .. Ti r bid iie Q 1r ; Q a� , ' ' - 11 t2" H a r `. _r e ,x H H , Q g1 1 x H I V i LJa B a .1 i ,,,,A J . . a .� i .„ .: Jilt e n :' c.,- _. .....".. Farminoton Downtown Redevelops e~t PI. r. - ,' -: ' " i- ' .,,,:.i, ,..,_47...:140, ‘..1 . . DOWNTOWN RIVERSIDE `"- 1 ,.., ) --- ' I 'killihit ' ' __, . , i 6;Ls, 1,'„ ,,,„ Fr . .,* —. r..... .....„.,...A , , _ ,. , I. R f , a• , -...49 H1004.0.1‘il'ii'i .'.-.--- - -7, r. '.r` 4J Ti* w R e ` L 4 ii -2..,,,, ..,,i ,,, : walikor,_, , .Tr ■i rv 6 r il_ , f s rt a NIL y - 4 t f 1 _ . Q r - G. T , , REDEVELOPMENT STRATEGIES NIT I I IF @ 1 I I I _ ....._.. A. Refurbish current vacant historic&other DOWNTOWN WEST EDGE DOWNTOWN EAST EDGE commercial buildings B. Retain&support improvements to Civic/ _ . T municipal destinations in downtown I I `. C. Redevelop vacant&underutilized sites - i 4K -D. Add&improve outdoor public space in the I _y downtown core for events&informal gathering 1 1 II— I Ir . .� places E . AIR E. Improve pedestrian environment j F. Add key downtown core bike trail facilities& 11 il connections to the river and regional trail network t G. Create complete downtown trail network ,- 3 a . H. Add outdoor places for seating&gathering along 3rd St.&Oak St. t: ..� ,G.: I. Improve Highway 50 crossings for pedestrians Lu A tw and bicyclists - " ' T,... .�,,,.. lie R . . 1 Optimize public parking on-street&off-street ..,.! r i K. Strengthen downtown entry identity and 1 wayhnding I L Redevelop sites to provide new housing options 'Ism_ = I in Farmington i ) . i`� Y i M.Improve design of existing commercial sites on +r.+ �- Hwy50 . N. Expand Rambling River Park d F I 0. Create a riverwalk P. Add a pedestrian bridge 4 0. Riverside West - ..__ R. Riverside North wwww samara el ,^0" DETACHED HOUSING I _ jj 9 ATTACHED HOUSING ( L i } I Iv , • APARTMENTS 4 1 - I �i4' _. i YITED USE { i ....•i t.. L �_ `. a • (EONNERfIAL+RESIOENTIALI M - t • COMMERCIAL ' 7 ._._ r ,.,._s 1 MI CNN: t4 ' PARK OR OPEN SPACE P1. _ rai —!It XISTORIC BUILDINGSa �' nNQDM6ELI61RLEl R ' "- PROPOSED RWERWALK - °" {. ; EXISTING TRAIL I • ! �Lr Ham PROPOSEDTRAIL NETWORK � 1 II I L __.,.. WNW PROPOSED DOWNTOWN CORE KEY TRAIL CONNECTION '4 tt$ i I ? �f' •- q mums MID-BLOCK PEDESTRIAN WAY OR NEW SIDEWALK w i a1 6 Redevelopment Plan & In,Lialives 0 Figure 12: Recommended Changes to 2030 Land Use Plan Map LEGEND I I I _____ Study Area `— —____-_`.___._-___________. ------_--- Lind en r-i Parcels _ Floodplain 2t1 Planned Land Use Low Density '-- Low Medium —Medium Density _High Density /�/ • Willow —Mixed-Use(Commercal/Residential) / \"�" r =Commercial I P e/'A P —Industrial . • %���/4,4 Park/Open Space , EN Puhll/t -PUhllr ; '�/ ,frd AA 4446 .4 ®Propos L _ ;l rrcrc_. h..,.. I Pine Pine i : , y ..,.,,,,e, 44:01e....„,",, - , , mi., ■ A 4 X1111 l Main • rill 11 EI IIIII II I 50 ■O 1 Uii Hill I ..,, I HThThH.VA1F Oak Oak ØV I IM4 1II1i ,r4 ES rAI IiAøS • Spruce i 1 1W! ! IF AV 11116.EL i 1114f •Walnut Walnut MIMI , 11 r 111111 a 3,k.n , N M Locust Locust ii. - The land use plan map above shows recommended changes to the 2030 Land Use Plan Map in the City's 2030 Comprehensive Plan as a result of the Downtown Redevelopment Plan's illustrative plan. ® Farmington Downtown Redevelopment Plan DOWNTOWN CORE REDEVELOPMENT Precedents&Inspiration 4 INITIATIVES „. = .rw The downtown core area is centered around the blocks along 3rd Street from the .-,€ rye, Highway 50 intersection south to the Spruce Street intersection.This six-block area r �€i ' is fortunate to already have an authentic"small town"and"main street"feel.There „' - . are some significant existing assets to build upon,including streets lined with `--' storefronts,attractive historic buildings,wide sidewalks with decorative pavers, - . trees,benches,lampposts,and corner plazas.In addition to the historic buildings, . there are views of downtown's rail and agricultural heritage on the west edge of the ._._ - downtown core. Active storefronts in unique historic buildings will Redevelopment in the downtown core is focused on retaining,reinvesting,and reinvigorate downtown reinvigorating underutilized buildings,sites,and outdoor public spaces,including the following redevelopment initiatives: A. Refurbish vacant historic buildings and other commercial buildings » Exteriors and interiors,some buildings with restored exteriors are in t need of significant interior improvements to be attractive to potential - tenants • Downtown's low rental rates for commercial space create a financing gap for building improvements,so public or non-profit involvement in funding could be critical to jumpstart this initiative B. Proactively support the retention of and improvements to current civic/municipal destinations and expand events in v ---_ downtown » Current civic/municipal destinations include the city hall, library,post office,and liquor store or . i » The municipal liquor store should consider locations in downtown, 0 - 4.. including existing buildings and a potential new building on a : _.. redevelopment site • Current and potential downtown events include Farmers'Market, Dew Days,Car Show,and Dazzle Day,which are important for °`„' t attracting people to downtown and also serve as a cost-effective form of downtown marketing i C. Redevelop vacant and under-utilized sites for new business ,.,. and possibly housing » Southwest corner of Highway 50&3rd Street as a critical downtown gateway development opportunity » North side of Highway 50 between 3rd and 4th Streets Precedent downtown buildings showing potential new » Sites near Oak and 2nd Street intersection building types that could fit into Farmington's historic commercial district Redevelopment Plan & Initiatives Precedents&Inspiration i i illirA . 1. �." sl a � ««. _,.wv9 ..:�:'�.0 r..,;., ,dye, fi: �Mi. ar mfr' ' .. I • .441 , i, _. , Model of the historic Farmington railroad depot courtesy of the Farmington Model Railroad Club that could k �� y s - ,;R serve as inspiration fora future open-air farmers'market pavilion lit"- - D. Improve and add outdoor public space for informal i .- . gathering places and events . .,„ _ „ � -may. • Refurbish Depot Way Arts Park it,. » Create Rambling River Center Plaza (see Figure 12) » Create 2nd Street farmers'market pavilion and open space(see photos of farmers'market to the left and depot model above) ... .:,.. . » Create library corner plaza - *- * €: E. Improve pedestrian environment - .'� 0 » Add sidewalk to 2nd Street - '”7. : ,; 4 +S"lif 4t, _ 1 » Improve and extend existing mid-block pedestrian pathways F. Add key downtown core bike trail facilities and connections to the river and regional trail network Fill trail gap from downtown west to Rambling River park trail via i Spruce St » Fill trail gap from downtown north to Kuchera's Entrance via 3rd St, 1, i Pine St,and 4th St » Add trail hub facilities in downtown,e.g. bike racks, map,directional WI." =' 1 signs,restroom,water $' ' G. Create complete downtown trail network ' ;-. » Add trails connecting into downtown on Oak St, Main St,3rd St, a Division St,along rail line,etc. Precedent outdoor plazas and farmers'market spaces showing potential new types of outdoor public spaces for downtown ® Farmington Downtown Redevelopment Plan Precedents&Inspiration �Py 7 ,,• 1.' M, . 4 r — i '■ y �I ,R fir` ., , a', ' I'.2�rt'� 6 ,- �.. y r 1 ' ., -; t `mow " r toi ! t - g' .a•• Precedent downtown gateway features ' H. Add outdoor places for seating and gathering along 3rd ;, Street and Oak Street » Consider adding benches or seatwalls in corner plazas ., ..c? K , - » Promote temporary outdoor seating areas for restaurants,bakery,etc., including on-street parking I. Improve Highway 50 crossings for pedestrians and ` bicyclists b » Add visible crosswalk pavement markings » Add pedestrian-activated signals J. Optimize public parking on-street and off-street » Consider increasing on-street parking by converting some parallel parking to angled on 4th Street and Spruce Street Precedent outdoor public seating and gathering spaces K. Strengthen downtown identity and wayfinding - ,, r_ ,, ,.--,» Add downtown gateway signage on Highways 50 and 3 , * 1 .I p ', DO$NT l �±• » Add wayfinding signage,e.g.bike trails,parking ;HIGH wool + '- _ ' 11910R COMA t , , 76 -t Precedent wayfinding signage Redevelopment Plan & Initiatives el Figure 13: Rambling River Center Plaza Concepts . . PLAZA CONCEPT 1 " , ,, -- „ ' * , y •ping !* ' a� gI . y �°.�,t` , yr, r' . Eih4b4tonT F '. :4y#r . t; .s,. 9 � * 3.; J 103 - Cr4t r+...., fit 4 17,tra4+4 x h ur F?IUt•tfr'Ft'1i s,. -».,.... F_ _. —.. i-- 4 PLAZA CONCEPT 2 ; _ , _ — a -r #p t I I hl� p c �T � " f § , „,,.,.. ,,A,-,,4 i b i ” : my ik. . E kttogRitloTattiil .,c � - t s x ( t l i ret 3 'G ,, - i v' :t-,' ' " s 4x , { fi ,'4*--® Farmington Down own Redevelopment Flan 111.1 morn, -a,-, - PLAZA CONCEPT 3 #'..1,- -) I ' ..--- -''24.**'';',.: ' ,.... , - TerrinearVPetitt.sotrt, ., :-- - ChrttteruitTrei. ,....iirP---' -.... - .. .,..„, ., ,,,,,..............1/ - , _ . .. 4 „ . _ . mI , t - „ ..„,,•,. „Ai : -,.„, „ -4 , , -, .,-,-..- - MI our , ... .... ... ril ' t , .,,. PLAZA CONCEPT 4 , • 3 t t 7 r---.."+-.....o..... 1 aping ,..... .,,, -44 . 4 , liN : __. ... — , gii, 4,4 hL . £ '- it•i: 1• Zi'fli'.:1,-:•7.1.,. V • 4111111., 4' I lie- 4. it ill. MIN `4 EKhibition I 4,.., - . ■ ... . ._ ..._ Tofrprea 1,,ceyelo,iin,-2-r- ,31:-,,r, & I-, t,ati■es 0 Figure 14: Bike and Pedestrian Network Plan _i j a I I i ------r,i---ii'. -- 1 I/ ,1 1 --- 1 1 i -'-,,,,,--------- i , ---1,,,f- i i IL : i, r 1 1 '0°4' ,>S. F'r-„=,', ■ . ..,____ ._..., , . ! ,-:\ (, H 11 2D9th- ,. \Li / fIlbi> WWI \ ! ' il . I 1 ' 1 - 20 t ,-- ------.111-_,---_, 1 I ii; 1 ' } , i I I 1 I I I 1 1 .......... 1 I 1 1 , / , ,...., I - '^-- I ‘■ t.-1---' / ' ' I ‘IN. / /' '* ' ■ In I II I II I ' •C I ''......'I' IIIII I I ... .I. ‘ I If 1IIII ME 1 I I I I i 77, I t \ / I ':4 I'..I'III ■ Willow I 1 [ I t ' I'j /I / I I 2I,.IIIIIII II:I.410 IIII:III".474IAIIIII$,;'''. ',3,14,., , I I•IIIH ,.IIIIII 'I' ,/'I I'I I It,I I III'III 1,II I I II II.I 2 III',AIIIII I•:V I II IIA ',III. ' ,I. 'II.: 17,F.72,II:'.,-1/ ■I III I,I• IOI. 1 I • AP , ' • ' ---- -.-------- rc; .. . / , —,1 1 1 11.,,...- . ff., .4,,,,... 1 1 I piA,,:5.--..::-.T- ‘: ---- :',. ' -H 1 I r _L . I ' ' • ' ..- ...L.....1 L. ............. - - 11 1-1 [ 11 ' 1111111 ' ..--....... ....—. z i 1 ., _i_, .-. - ' 7 CNZi4i, :. . 1.1111 . . ,j , , I , r11- 1 ' 1111 1 III _'1_ I I 1 i 1, i ! ' „ I... ''. ■ I 1".\,.....-....---2, ' , , *14--,•",' ., ',..,,., _1---- •0".".."."......"".".,15, 1 11 I li 1 I I I I I 1-- i ,, , 1, ' ! -1 -I -- , 1 ' TTh I ) /1..1 1....iii.......... 1111 : , i1 .1 . l°' Oa K -------:;;- 1 1 ____ 7 --- - - -- -1 j I I, 1 1 , 1 I 1 I : I ___ --p-i.,---- - -- - - .... 7---- . : II itLI....L3 ..,_ , , ' .--IMI VIIIIIL 1 i-FIT-71 ii. ... i i i i ---1 lt , " 1 1 Walnut ; , '' , walnut ._._.; -- i ; 1 :I 11 -11 '11 I 1-1— 111 1 II ., _ 1 I' 111111111 DI_ _1 - --_- -[ , 1 ,-/ ,--..,-, -,-- - - -----.---------- ,-,----";___--_--.----- --- / h f I .__ ____1,----- .1 _ f_ h- ._ 1=121 ---- — -- -- --- -----I:_:-.: _ ....... L-cac ... IN , _J . 1 ' 1 ' ---- II - ---1— I--- :=-11------1 i ,ma le ___ _ .__ i------ L 1— Ili " , . r I ___F---_._ ' --::, . LI— __ IL 1,"-— ill_TA L i ---- -----1,----- :--__--1 1 f . Beech r - -ii-C-1- n ] , ,..,_,_ ,, Tiejer,== ,L, _ ._. ,, . _ I j_i_ 1 remirsstreidanSi&e.fst+mid''' ri \vj---•=f_f .. ern -,-- '"-- ___-6-i-::-EF,— f.,, ,y ri — if . . .... Proposed Trail _JE__I ,/,5 , _ .....___ i _____ .1- --i i il ----1-1 .7-.7 > ,/(17 --- - 'wr • --Ft':-k----. -71I MI Proposed Regional Trail Connection ---- \ . ''' -- , ..Ite.4,_1111 ic,,ory_; -1 i ;Hickory ------- r----i_._ 1 •-• Existing Trail ---;) '---`"; ('`, ' - 1---;--4 / I I Exisfing Sidewalk ; I, (ED Railroad -1 7 1-7.701 1 1 --it ..___i - , 1 ~-1-- / 1 x [ I - I vi. ,, ----- i : I • S i g n a I e d Intersection 74 7.— -_..----\., A. ra Project Boundary - 1 1 i I I' tr.-7—A, 111 Iii ii I i Li --Iiii 'l Ili 7.21...,,, jr- - il i 1 i 1 L_..1.1_._t_.____.1 ,, \ M I -r---y--;-\;;;..---1 /---r-,. Pedestrian&bike circulation plan shows key opportunities for improving downtown's walking and biking connections. 0 Farmington Downtown Redevelopinert Plan Figure 15: Public Parking Plan i 1 , , ....-- / ,, / 1 1 : 1 1 1 .---- / / . J .. _1_ I , .--•---- I ' ‘,._.......,, -40 -7--- - ,i,.,r.,--1.7,1 ii,,,,,,. ..44001 „ . . .. ...,,,,... .....„..„....... „. . .. .. ,,,.....„.::._ . . . . • L__:. I in• ...i ‘ , . , - I 1 --- , I I _ .• St= ..-.. ff 7 1 . . . . .. , . `..,. . ,..,. , . . . , ' , in , , v , ____ __ )a k ; ,,- ., -, '7', ,4 a k , - F.------T-7- - - ,..,., 1 - . , :. , _ . ,,,. . ... _, 1 fr________1 1 _ . ... , ,,,,,, , .,:ii-e,, 1 ,., r , , , ,,,„,,,„: i , , _' , , -,,,,04,, ,!.,!-,.i,-;.'4„,--) 1 , 1 , , Li'' ! :.,,,.. 1 1 --L-I ' / ' 1 - ;:::1..-1-',-- r Isewrau■innw:•:4i. - / /1 MIMS Angled On-Street Parking , . IIPA34:itieW '” " ' .- '-.-`W,a Inut a . , a ,.. _ Potential Conversion to Angled Parking , , — NM Municipal Parking Lot I ' 1 I ; 1--1 , CI County Library Parking Lot --- 1 , 1 ____________. I, I I i i i i 1 I 1 I 1 cn : Parking plan shows existing on-street and off-street parking areas,and opportunities for increasing on-street parking. Redevelopment Plan Si Initiatives 0 Precedents&Inspiration DOWNTOWN EDGES REDEVELOPMENT INITIATIVES { - The downtown edge areas are located east,south,and west of the downtown i 0, 1 2' core area.The east and south edges are primarily single-family residential today. ' ' P . .. $.. :14 it 1 However,the west edge is a mix of single-family residential and outdoor/indoor , t storage,and manufacturing businesses.There are just three retail uses within the — .., p._ ' two edge areas,which are all on Highway 50,and one office use on 4th/Oak St. Redevelopment in the downtown edge areas is focused on two redevelopment initiatives: M ..._ L. Redevelop sites to provide new housing options in Farmington *� » Redevelop area west of rail line,north and south of Spruce Street, r: with apartments or a mix of apartments and rowhouses '` ` r- ' � >> Redevelop half block on Walnut Street, between 3rd and 4th Street, r — with townhouses similar to the north half of the same block T�, M. Improve design of existing commercial sites on Hwy 50 » Add landscaping buffers, including trees,between the sidewalk and A surface parking areas 4_ ri ., ,.4 :; ° Precedent housing development types for the Downtown Edge districts A, ir -- . . r .. , A".'-' '' ' .. , , . . ,,,.... 0 Farmington Downtown Redevelopment Plan DOWNTOWN RIVERSIDE REDEVELOPMENT Precedents&Inspiration INITIATIVES The downtown riverside areas are located between the Vermillion River and downtown,north of Highway 50.A key opportunity exists to connect downtown and the river with a riverwalk,trail connections,park expansion,and site flaw od redevelopment. I Redevelopment in the downtown riverside areas is focused on the following redevelopment initiatives: N. Expand Rambling River Park • To better link downtown and the river's natural area,expand the park south of the river and east of the rail line,and add a new park entry at 3rd &Pine 0. Create a riverwalk on the south side of the river and FI ; --connect to the regional trail network (see North Creek ' • Greenway regional trail plan on following page) » While there is a trail on the north side of the river,a new trail or riverwalk on the south side of the river could be an added amenity for downtown residents and workers,as well as an added destination to attract visitors to downtown P. Add a pedestrian/bike bridge over the rail line » The rail line is a major barrier for walking and biking in downtown and near the river,so adding this pedestrian/bike bridge is an "_ t. important connection for creating a pedestrian/bike trail network in • downtown Q. Redevelop Riverside West » Redevelop the commercial site furthest from Hwy 50 with residential building(s) next to the river's open space long-term • Redesign the current commercial parking lot driveways as streets to e. transition the area from a suburban retail site to a place for shopping and living a R. Redevelop Riverside North • Redevelop sites along Pine Street with downtown townhouse and '; , apartment living options ib Connect Pine Street between 4th&5th Streets - » Preserve truck route for the Kemps facility Precedent housing development types for the Riverside districts Redevelopment Plan & Initiatives FOCUS—NORTH CREEK REGIONALGREENWAY . . M, r. : a� r # Proposed North•Creek .:-'' a. * r 1Ziverview ; Greemoaynregional rait tl` ,, "' a iii Elementary"School . l Dodge. ! .4§ ' M'iddle. x \\\ion .< School `i a; ,i „ , A •Q E • `School r� ballfields , . O 2 ; o l 4 '„ „ � Proposed r bridge OWE' Rambling 1a,;` Way finding J Vermillion � lit5 _ -- .�+! Trail connection _Y pj i A k I r' S.r ,, Proposed grade x y ! - - J �r separated crossing j `b Existing grade < 1^%:=, i` '"« r,� separated crossing L ; ° Gateway Existing regional trail Q /” landh ark gm Proposed regional trail z wok Existing local trail G is isds Proposed local trail `r _ " .> . ELM S"ERI;Ih I / Connection ), Greenwav corridor j . to downtown °°Depot To Lakeville 1,"a1:1-11;illg,tPn r' •t Way �„"' Arts ' " Schmitz Ivlak `Li Park 2001 eet Y ,' P rArena „ , The concept above shows Dakota County's current plan for the future North Creek Regional Greenway segment nearest to downtown Farmington. It identifies a proposed local trail connection between the regional trail and downtown that crosses Highway 50 at 1st Street,which isl west of the rail line,then uses 1st Street and Oak Street to connect to downtown where the rail line crosses Oak Street.The Downtown Redevelopment Plan recommendation is to work with Dakota County on ways for the North Creek Regional Greenway to better connect into downtown Farmington.For example, bringing the regional trail to the south side of the Vermillion River would be preferable for more directly linking downtown to the regional trail.Additionally,safer connections to downtown than the uncontrolled intersection at Highway 50/Division Street would be Spruce Street west from downtown to the Rambling River Trail (next to the Schmitz Maki hockey arena) or the traffic controlled intersection at Highway 50/3rd Street. c: r , 'cvel_1 _'_I 4, ! i 41. ik III CHAPTER 03 : MARKET ANALYSIS To ensure that the Downtown Redevelopment Plan's vision, concepts, and initiatives are based in reality, the process of developing this plan includes a high-level market analysis. The limited scope of this market analysis includes the following elements: » Retail trade area identification » Consumer expenditures analysis • Retail gap analysis » Housing market analysis These elements are addressed at a general level for the downtown Farmington trade area and specifically for the downtown redevelopmen concepts that were explored during this project. The market analysis was integral to identifying the preferred downtown redevelopment concept, redevelopment site opportunities, priority initiatives,and phasing. 32 FARMINGTON RETAIL TRADE AREA Figure 16 outlines the retail draw area from which the majority of the demand for goods and services in downtown Farmington will be generated.Lakeville is adjacent to Farmington on the west and has continued to increase its level of retail development in support of the large number of households that have been attracted to the community.As most of the retail development in Lakeville is newer, new retail in Farmington is more likely to draw from households in the Farmington rather than neighboring suburban communities like Lakeville,Apple Valley and Rosemount.Downtown Farmington is also likely to draw from households in adjacent outlying areas to the east and south.These communities do not have a substantial retail base and are more likely to rely on commercial development in Farmington to support and enhance their ability to obtain retail goods and services within a reasonable drive time of the City. Figure 17 shows retail drive times from Downtown Farmington using 5,10 and 15 minute drive times. The majority of retail customers most likely to be drawn to Farmington are within a 10-minute drive time. POPULATION & HOUSEHOLD GROWTH TRENDS & ESTIMATES The most recent population and household estimates as published by the Metropolitan Council show Farmington is estimated to have 22,386 people and 7,557 households. Average annual growth rates in Farmington over the past four years are about 2%for population and 2%for households,respectively. We anticipate that Farmington has the potential to exceed the Metropolitan Council's 2020 projections for population and households,most likely by 2019. 0 Farmington Downtown Redevelopment Plan Figure 16: Farmington Retail Trade Area ;hi Pratt – ttwmlY01 ; s«at cs y fir e. R 4" } p i ; 7 . tr t 1 $e ea eh ri1I1F ,#°r'' e cx9 .s< 3 74. 4„ F*r 1 5� ■ F ! I ( '. s It Mew ° , ` t h Mukit `_ G l.l@ rytfr SA mga .' ; 3 y ■ IPr * i ,****4 ,,,,.4., ..t«.--.,faati. ..........._ii Figure 17: Farmington Drive Times x 'r j4 _1` „f X11—' *- ti ."f V p n 7lt 0 t ■ • • p b Y I Table 1: 2015 Household Expenditures by Selected Product Type Amami Expenditures TOM Expenditures I Spending Potential Insley to USA Total Average Average Farmington Twin Cities Category ($0004) Ikts III Per HH MarketArea Metro Area Goods&Servie Index index Apparel&Services 31,752 2,904 2,803 125 121 Entertainment and Reaeati on 45,704 4,180 3,935 126 122 Nonprescription Drugs 1,673 153 146 118 113 Prescription Drugs 6,364 582 557 117 112 Eye Glasses&Contact lenses 1,225 112 105 125 117 Personal Car @Products 6,396 585 558 125 119 Chi Id Care 6,943 635 571 142 127 School Books&Suppiiee 2,460 225 221 125 122 Smoking Products 5,216 477 513 102 110 Computer Hardware 3,007 275 265 127 122 Cbmputer Sofware 284 26 26 130 326 Pets 16,521 691 646 121 114 Feud Index Index Food at Home 68,851 6,297 10,123 121 118 Food Aavay from Home 45,475 4,159 3,976 327 121 Alcohol icB®rerages 7,643 699 691 126 124 Misc.Beverages at Home 6,462 591 583 118 117 Nome Index Index Home Mortgage Paymes/Re9t 146,319 13,382 11,355 143 121 Maintenance&Remodeling Services 24,94 2,253 1,988 134 118 Maintenance&Remodeling Mated els 4,166 381 326 127 109 Utilities 66,960 6,124 8,883 321 116 Household Furnishings,Equipment,&Opeatbns Index I Index I Household Textiles 1,345 123 119 125 121 Furniture 7,380 675 630 131 122 Floor Coverings 339 31 30 126 120 Major Appliances 3,849 352 816 131 117 Small Appliances 601 55 54 121 118 Housewares 984 90 87 125 120 linage 331 12 11 132 124 Telephone&Accessories 656 60 58 120 116 lam&Garden 6,943 635 498 126 115 Moving/Storage/Freight Express 962 88 93 119 126 FbusekeepingSupplles 9,589 877 842 121 117 Firendal&kessuanse Index Index Investments 34,234 3,131 3,072 114 112 Veltidolmans 61,165 5,594 5,066 132 120 Owners&Renters Insurance 7,107 650 576 129 114 Vehlclel may once 16,521 1,511 1,442 125 139 Life/Other Insurance 35,557 3,252 535 330 116 Health Insurance 6,396 585 3,065 123 116 Transportattbn Index index Cars and Trucie(Het Maley) 56,332 5,152 4741 127 117 Gasoline and Motor O11 47,158 4,313 4,071 123 116 Void cleMainteeeance/Repair 15,406 1,409 1,333 126 119 Travel Index Index Airline Fares 6,965 637 604 133 126 lodging 6,604 604 550 133 122 Veld cleRental 525 48 43 142 129 Food&Drink 6,681 611 565 131 321 Summary Goods&Services 127,545 10,845 10,346 Food 128,431 11,746 15,373 Home 242,079 22,140 19,552 Household 32,780 2,998 2,738 Fktandal and insurance 160,981 14723 13756 Transportation 118,896 10,874 10,145 Travel 20.775 1,900 1,762 Taal 831,487 75,226 73,672 Notes The Spending Potential Index is based on housetelds and represents the amount spent for a product or service relativeto the madonal bertcivnarkIndex of 100. Sun•ces 1SR1 Inc Maxfield Research and Combine,UC Farmington Downtown Redevelopment Plan CONSUMER EXPENDITURES ANALYSIS Table 1 presents information on retail expenditures for households located in the Farmington Retail Trade Area. The data was compiled by ESRI Inc.;a national demographics forecasting firm and is derived from national data on household expenditures through the Consumer Survey of Expenditures. The report uses a benchmark index of 100. Proportions above 100 indicate that households in the retail draw area spend proportionally more on items or services in that category than the average US household. Proportions below 100 indicate the opposite—that households spend less than the average US households on those items or services. The table shows that households in the Farmington Retail Trade Area spend more than the average US household in nearly every expenditure category shown on the table. Categories that exhibit the highest proportions above the 100 benchmark are: » Child Care » Home Mortgage Payments » Computer Software • Vehicle Loans » Life Insurance » Major Appliances » Vehicle Rental—Travel » Airline Fares » Lodging Other retail goods that are still above the 100 benchmark but not as high as the above categories include: » Apparel and Services » Food Away from Home » Alcoholic Beverages » Computer Hardware » Entertainment and Recreation » Personal Care Products and Services » Eye Glasses and Contact Lenses » Lawn and Garden » Housewares and Small Appliances Market Analysis RETAIL GAPS ANALYSIS In considering businesses that might take advantage of the high proportion of consumer expenditures as identified in these categories,Maxfield Research also completed a retail gaps analysis. The retail gaps analysis identifies the amount of retail sales within the Retail Trade Area,the number of business establishments and where there may be categories where existing or new businesses would be able to capture a portion of sales from the Retail Trade Area that are"leaking°out to other retail areas. This information is presented in Table 2. Table 2 shows that the Farmington Retail Trade Area is currently losing nearly 75 percent of possible retail expenditures to other locations outside of the Retail Trade Area. Farmington is situated on the edge of a more rural area with limited options available in small towns and surrounding townships for the development of commercial retail goods and services. A portion of those households would look to Farmington to be able to satisfy some of that demand.Categories with the highest proportions of leakage outside of the Retail Trade Area are: » Stores associated with items specifically for the home such as: - Home Furnishings - Furniture - Appliances - Building Materials - Lawn and Garden Supplies » Other categories include: - General Merchandise stores - Health and Beauty Stores - Apparel and Accessories Stores - Gift Stores - Limited and Full Service Eating Places(coffee shop,small family-friendly restaurant, outdoor seating for bakery) Not all of these categories have store formats that would"fit"or be acceptable in a downtown location,but some do. Gift shops,drugstores,hair salon,kids salon, restaurants(casual and sit-down)are types of businesses that would be able to capture some of the retail demand that is currently leaving the area. HOUSING ANALYSIS The market analysis included a review of two preliminary alternative redevelopment concepts in downtown Farmington.The first concept showed housing in close proximity to the downtown on two to three sites.Housing in close proximity to the downtown will encourage households to patronize establishments in the downtown if they are desirable and attractive as it will be easy to walk or bike to them rather than having to get into a car and drive a distance.A modest amount of housing above downtown retail shops will provide a more energized environment. Young adults,middle-age singles,couples without children,single-parents,and empty nesters are household types that are often drawn to an urban downtown district. A variety of housing products,medium to high density,could be offered to attract multiple market segments. ® Farmington Downtown Redevelopment Plan Table 2: 2015 Retail Demand Potential&Leakage Demand Supgty Rated Gap Surpti oiieseh ge Number of Industry Group(NAILS Code) (Retail Potential) (Retail Sales) (Demand-Supply) Faster Business= SLIMM,'ARY Total Retail Trade and Food&Drink(NAICS 44-45,722) $417,198,755 '$61,065,646 5356,155,107 74.5 154 Total Retail Trade(NAICS 44-45) $373255341 549,666231 5523.589,110 76.5 125 Total Food&Drink(NA1C5 722) 545,943,412 511,399,415 $32,543,997 58.8 29 j.r[r,1ReTYPE Motor Vehicle&Parts Dealers MAWS 441) 578,077,192 55,782,802 $72,294590 86.2 18 Automobile Dealers(NAICS 4411) 563,013.944 53,558,715 $64,675.229 90.6 7 Other Motor Vehicle Dealers(NAlCS 4412) 55,034298 $1,850,997 53,183,301 46.2 5 Auto Parts,Ac=saaies,anslTreSteles(NAIS 4413) 55.028,950 5593,050 54,435,850 78.9 3 Furniture&Biome Furnishing Stores(NAICS 442) 58,200,876 53,013,.795 55,267.050 46.6 20 Furnitrne Stores(NAICS 4421) $4,925,627 51,605,431 53320,196 50.8 5 Flan Furnishings Stores(NAIC3 4422) 53,555249 51,405265 51946,884 40.9 15 Electronics&Appliance Stars(N&'CS 445fl4AICS 4431) 59,790,950 5279,069 59,511,900 94.5 3 51dg IVPaterials,Ga rden Equip.&Supply Stores(NAM 444) 513.685.615 54.039.959 59,945.656 55.2 16 8uildingMaterial and Supplies Dealers(NASCS 4441) 511,505.041 52974,651 58,530380 58.9 10 Lawn and Garden Equipment and Supplies Stores(MI ES 4442 52,430,574 51,055298 51,415276 39.9 6 Food&Eetisrage Stores(NAICS 445) 556,553,530 56,886,675 $49,656,855 78.3 15 Grocery Store(NAICS 4451) 548,515,175 53,287,997 545,227,178 87.5 8 Specialty Food Stems MATS 4452) 51,530,055 $270,632 51259,423 69.9 2 Beer,Wine,and liquor Stores(TALCS 4453) $6,508300 $3528,046 53280,254 32.3 5 Health&Personal Dare Storrs(iWA1f3 445,02AIC5 4461) 526,577,523 54,710,195 $21,667330 68.7 9 Gaso5ne Stations woo 447/NAICS4471) 540,095,544 520373,472 519,719.872 52.6 3 Clothing and Clothing Araessarie Stores(NAGS 448) 519.652,918 51,914.552 517.738,566 82.2 10 ClothingStore(NAICS 4481) 515,235,491 5333,757 514,402,754 89.6 7 Shoe Stores(NAICS 4482) 53587262 $0 53387.862 100.0 0 iewairy.Luae,and Leather Goods Stare(NAICS 4485) 51,0213555 51,0E0,595 ($52030) gy1.S) 3 Sporting Goods,Hobby,Book,and Music Stores(NAICS 451) 59,258,555 51,192,847 584135,741 77.2 7 SpartingG d Ftsbbyaards/ yM.usiced lnstnnnent Store(NAICS 451 57238,523 51,192,847 56.045.676 7L7 7 Book,Periodical,and Music Stores(NAM 4512) 52,020455 SO 52,020,065 100-0 0 General Merchandise (NAEC3 452) 8937,878,538 575,172 567,203355 98.8 1 Department Storrs Ertl terra Leased De s.(RA9CS 4521) 528,583444 575.172 525,505.672 98.5 1 Other General Merchandise Stores(MAILS 4529) $39,296,694 $0 $59,296,694 100.0 0 tl5seellar,.eous Store Retailers(NAICS 453) 58,051.070 51,159458 57.922,002 77.4 7 Hari sts MAWS 4531) $457260 50 5457,550 100.0 O Office Supplies,Stationery,and Gift Stores(NAM 4532) 51.914,558 56$,744 51245,822 93.1 2 Used Merchanefse Sues(BATS 4553) $1,545,958 5302253 51243.705 67.3 4 Other Miscellaneous Store Retailers(HAMS 4539) 55,162,986 $788,071 $4374,915 75.5 33 ASonstareRetarlers(BAILS 454) 534,225,178 5238,,826 $53,956,352 98.6 4 Electronic Shopping and Mail-Order Houses(NAILS 4541) 530,558,645 50 530,558.645 100.0 0 Vending Machine Operators(NAICS 4542) 51,049,891 $0 51,049291 100.0 0 Direct Selling Establishments(BAILS 4545) 52,816,642 5238,826 $2,577,816 84.4 4 Feed Services&Drinking Place(NAICS 722) $43,943,412 511,389,415 532,543,987 58.8 29 Full-Service Retaurante(NAICS 7221) $17.954,152 54,625409 $13339,143 59.1 10 Limited-Service Eating Places moms 7222) $22,670.533 $6326,908 $16,343,625 56-4 15 Special Food Services(NAICS 7223) $1.458365 526.493 $1,451,872 96.4 1 Diirkmg Place-Alcoholic Severage(NAICS 7224) 51,8513362 5421,005 51,429,557 62.9 3 Notes All figures quoted in 2015 doflars. Supply(retail sale)estimates sales to consumers byestablishmwrte.sales to businesses are teed uded. Demand(rebil potential)stimatesthe expected almond spent by consumers ata retail establishment. lealage/Surplace Retornuessuretlrt relationship between supply and demand and ranges from+100(total leakage)to-100(total surplus).Apositive value represents°leakage°of ratan opportunity cud ide the trade area.Aneentive value represents a surplus of retail sale,a nark where customers are drawn in from outside Om trade area. Semmes EMI:Maxfield Research and Consultirrs.LI.0 Market Analysis MARKET REVIEW OF PREFERRED DOWNTOWN REDEVELOPMENT CONCEPT The Preferred Downtown Redevelopment Concept identifies various parcels in the downtown that may be redeveloped over a period of time and provides suggested development density and use concepts for those parcels. The review comments on the Preferred Redevelopment Concept from a market perspective,identifying potential support and challenges that may arise based on the concept presented. The downtown area was divided into four subareas: » Downtown Core » Downtown Edges » Riverside West » Riverside North It is our understanding that parcels in the Downtown Core and the Downtown West Edge are those that would be considered first for redevelopment with the Downtown East Edge and Riverside North following after. Downtown Core Suggested redevelopment in the Downtown Core includes refurbishing existing vacant structures to fill them with new commercial users. Refurbishing typically provides lower cost space to small and medium size businesses that may not have the capital to invest in purchasing a building or want to initially check out a market. Refurbishing can provide updated mechanicals,exterior facade improvements, and a reconfiguration of the interior space to suit a new user. The smaller building sizes allow for multiple users to occupy new space creating a greater variety of businesses and increasing the potential to draw customers to the downtown area. A potential mix could include some restaurant dining,coffee shop,and/or soft goods retailers that are looking for smaller size spaces. The average retail space for small to mid-size users is between about 1,500 and 3,000 square feet. These smaller buildings can provide that niche for the downtown. The larger parcel at the corner of 3rd St and Elm St/Highway 50 is currently proposed for mixed use with commercial at the street level and housing above. The current drawing of the building on this site does not show any off-street parking for this facility. Parking for the housing could be accommodated under the building, but is quite expensive and would most likely require some type of assistance to make that type of design economically feasible. With a number of smaller buildings in the downtown identified for redevelopment,this larger site is more likely to be attractive to a larger national retailer. However,larger national retailers will require off-street parking. Some users may also want a drive-through for their customers. Lease rates for new space in this type of use typically approach$18.00 to$20.00 per square foot. Most small businesses would have difficulty paying lease rates at this level. Providing housing(likely rentals)at this site would be attractive to prospects. The difficulty would be in filling the commercial space at a lease rate that would be Farmington Downtown Redevelopment Plan economically viable for smaller users if the space were to be subdivided into smaller segments. Visibility and signage for the commercial space would be critical. Most properties that have housing above with retail below have been built in urban districts where there is greater population density. Despite higher densities,many of these properties have also suffered because the design of the mixed-use development favors the housing and not the commercial space. The commercial space often attracts smaller businesses,has higher turnover rates and higher average vacancy rates. The parcel at 3rd St and Elm St/Highway 50 is a key parcel in the Downtown Core and the"gateway"to the downtown. We believe that it is critical to ensure that the redevelopment of this parcel is successful to support momentum for additional redevelopment in the Downtown Core. At this time,we would not recommend incorporating housing above commercial space at this location. Other sites are available in close proximity to the Downtown Core that can support housing in more traditional formats and would increase the number of people downtown that view it as their shopping district. Two other sites in the Downtown Core have been identified for housing,4th and Elm and directly facing Elm Street between 3rd and 4th Streets. The parcel at 4th and Elm Street could possibly be considered for mixed-use development,but at a later date as other redevelopment is completed and downtown business activity has increased. Rental rates for new apartments in third-tier suburban locations are ranging from $1.50 to$1.70 per square foot,on average. In order to support new rental housing in the downtown,grants or low-interest loans would be likely needed to ensure that the apartments would be economically viable. Downtown Edges Two primary redevelopment sites are shown in the West Edge,north and south of Spruce Street. An open space buffer is shown between the proposed housing and the train tracks. As we understand,there are about ten trains per day that move through Downtown Farmington and the train tracks are not a"whistle free°zone. While the open space buffer would provide green area between the proposed rental housing and the train tracks,units situated along the train tracks may be more difficult to lease if tenants are bothered by noise and vibration from the trains. Developing housing on this property is likely to require more insulation,higher quality windows and other sound attenuation practices to mitigate and reduce the noise from the train traffic. To the southeast of the Downtown,a parcel is shown at Walnut between 4th and 5th Streets with attached housing. These units may be either rental or ownership. Market analysis identified a potential demand for either rental apartments or ownership multifamily at a modest price point. With the greater number of redevelopment sites identified as apartments,we recommend that this property be targeted for ownership housing,either young to mid-age households or empty- nester households(single-level living). Market Analysis Riverside West Redevelopment parcels in the Riverside West district show a commercial expansion space of 5,000 square feet extending out from the current grocery store. In addition two other redevelopment buildings are shown in this area,one that is proposed to incorporate housing adjacent to a second building that would have commercial uses. There is an existing building that is situated to the east from the two proposed buildings. From the drawing it appears that most of the parking would be located north of the existing building. It is unclear how the access and/or visibility to the new commercial space would be provided. Convenient access and a high level of visibility are usually critical to most retailers. The layout of these new buildings do not appear to improve the access or visibility of the existing building and to a degree,seem not to offer the new space the appropriate level of access or visibility that most retailers would desire. It is our recommendation that this portion of the site may need to be entirely reconfigured to offer the best potential layout for new space. Riverside North Phasing of redevelopment is likely to position the Riverside North district as a later phase of redevelopment,although depending on market conditions,some parcels may redevelop in this area prior to others in some of the other districts. The sites identified for redevelopment are all near the Kemps plant on the north side of the Downtown and are proposed to include a multi-story building which could be general occupancy apartments or senior housing. Other parcels show attached housing which may either be rental or ownership. Again,with a significant amount of rental already suggested for other sites in and near the core Downtown,we would recommend that the lower density units be targeted as ownership versus rental. Phasing We recommend that the City initially focus on redevelopment in the Downtown core as redevelopment incorporates commercial and residential uses. Redevelopment to the west of the Core in the Downtown Edge district could accompany redevelopment of the Downtown Core to generate additional household growth that would support new business uses contemplated for the Core area. Additional redevelopment outside of the Downtown Core should be prioritized regarding funding support that may be requested to encourage new uses. We recommend beginning with the Downtown Core,then moving to the West Edge district,then up to Riverside West and finally over to Riverside North. However,if private developers desire to redevelop various areas outside of the Downtown Core with no public assistance from the community,the City may want to consider the potential benefits of early redevelopment of some sites outside of the Downtown Core if the uses on those sites would complement uses in the Downtown Core. 0 Farmington Downtown Redevelopment Plan r. ...... . CHAPTER 04 : IMPLEMENTATION M1.1111. it a t Without clear direction on implementation, the Plan risks remaining little more than a sheaf of papers. This chapter focuses on the keys to achieving the vision presented in this Plan. KEYS TO IMPLEMENTATION The experience of Farmington and other cities shows that several factors are important ingredients for successful redevelopment: Patience.The vision for this Plan cannot be implemented overnight.The time frame for implementing this Framework reflects its evolutionary nature;it looks forward over a period of years.Redevelopment often requires the patience to wait for the right things to happen,rather than making changes simply to be seen doing something. Commitment.Commitment to the Plan and patience go hand-in-hand. This Plan does not simply seek to attract development to downtown;it also seeks to move downtown toward a vision for the future.There is a difference. Commitment to the Plan means the willingness to actively promote public and private investments that achieve the vision,and to deter developments that do not meet the objectives of the Plan.Not all of these decisions will be easy. 42 Public-Private Partnerships.Implementation of this Plan requires a continuation of the public-private partnerships that created the Plan.Both city government and businesses must actively work to achieve the vision for downtown. Financial Reality.A large portion of the implementation chapter discusses roles and responsibilities for the city.Implementing the Plan requires the careful investment of public funds,but the private side of the financial equation must not be overlooked.New development and existing businesses will pay for part of the improvements called for in the Plan.Implementing the Plan seeks to balance the investment in Plan initiatives with the creation of a financial environment that sustains businesses. Strategic Investments.If financial support for the Plan was unlimited,the need for strategic decisions would be less important.With limited funds,though, every expenditure is crucial.It is not possible to undertake immediately all of the initiatives described in this Plan.Needs and opportunities not contemplated in the Plan may arise in the future.Every investment must be evaluated for its impact on achieving the vision for the future of Downtown Farmington. The Plan provides a guide for private and public investments to revitalize downtown in a manner consistent with this Plan.The following strategies will assist the city in implementing the Plan and realizing the vision for downtown. ROLES & RESPONSIBILITIES There is a temptation to give full responsibility for implementation of the Downtown Redevelopment Plan to Farmington's city staff.Many of the powers and resources needed to undertake the strategies described in this Plan are held by the city.The success of downtown Farmington cannot be made the sole responsibility of city government.Achieving the vision for downtown requires on-going collaboration of both public and private stakeholders.This section describes the roles and responsibilities of key parties. Business and Property Owners While the city influences the physical setting,downtown largely remains a place of private activities.Individual businesses determine the types of goods and services available in downtown.Individual businesses make decisions about how they operate.Property owners decide how to maintain and improve their buildings.Each of these factors plays a role in the long-term success of downtown. City Council The City Council must be committed to implementing this Plan.Important redevelopment powers reside solely with the City Council.Among the powers that may be needed to undertake redevelopment powers in the downtown are: » Approving the establishment of TIF districts. » Approving the establishment of special service districts and the levying service charges on properties in the district. » Levying special assessments for public improvements. Farmington Downtown Redevelopment Plan » Issuance of general obligation bonds to finance redevelopment and improvement projects. The City Council must be engaged in the redevelopment process and be prepared to take action as needed.Actions by the City Council can enhance the downtown in other ways.Some examples include: » Keeping and adding community events to make downtown a focal point. » Keeping civic institutions concentrated in downtown » Avoiding subsidizing non-downtown projects that include businesses that should be located in downtown. » Providing staff capacity and resources needed to plan and undertake projects in downtown. EDA The Farmington Economic Development Authority(EDA)should play a key role in implementing the Plan.Many municipal development powers for redevelopment are given to the EDA(using the powers of a housing and redevelopment authority). Additionally,EDAs often have more time to focus on plan implementation than a City Council. Some important EDA powers include: » Acquiring property. » Making loans. » Constructing and operating public facilities. » Establishing TIF districts. The section"Using the HRA Act"at the end of this chapter explains the steps to better access statutory redevelopment powers. Downtown Partnerships Building partnerships and collaborative teams,both internally at the city and externally with stakeholder agencies,will enable the city to leverage everyone's interests and need related to downtown.Internally,it is important that city departments work collaboratively on planning,programming,and investing in downtown improvements.For example,new trails and a plaza/park in downtown impacts the community development,parks and recreation,and municipal services departments,at a minimum.Externally,the city needs to partner with other agencies with jurisdictional authority or property ownership in downtown,such as Dakota County(library,highway,community development agency),School District, and MN Dept.of Natural Resources. Implementation 0 + rs 7---tom-c, �._ _en� ; ( Y, , , fI ' `-1 sTo p i'7'.. . , .. .„„ , , , . _ .,,,, _ j -,ui ..nom fy i " ..sue �- :\ w •',. k '1. . . • a .., ; , , l s-.0.-+ -_., _. _ qi ' . .i aw 4 � � «v GETTING STARTED-DOWNTOWNAC1rviv PLAN Implementation of the Downtown Redevelopment The use of an annual Downtown Action Plan keeps an Plan is not a single action.It is a collection of public and active and current focus on achieving the vision for private actions that occur over a period of years.Creation downtown.This Action Plan also becomes a tool for and use of a Downtown Action Plan is a valuable tool communication and collaboration between the city and for jumpstarting and maintaining progress with the other stakeholders. implementation process.Contents of an action plan The recommended elements of a Downtown Action Plan would include: for 2016/2017 include the following actions,some are • Identification and prioritization of actions and investments short-term while others are first steps toward long-term for the next year; initiatives: » Review of progress made in the past year; 1. Design and build the key trail connections between » Assignment of responsibilities for guiding these implementation strategies;and the Downtown Core and the river,along Spruce Street, » Determination of budget and funding needs. 3rd St/Pine St to Kuchera's Entrance,and Highway 50, including visible crosswalk markings. 2. Add bike racks and wayfinding signage to promote downtown as a bike trail hub. :I -. • y 'I� .t YY - z k , , A. • -7/4';'' - ;,.... _. * I . r . • µ _ e _�„�,v.. ` - .e ' .tee» '.`_ , + rj .. F e _ , - 4!.4-':, -_, Imf 4 f ` . a • ~4•4 a . s *,%,. ..,1%,„, , ti - .0 •`�1 . 1 w 1 ._• 1�'"� ,1'„•r,. jawissio! 44,„ v 1$6,,t%. t ;4 d -,:a, try Ili S:' -.1.,‘ tiF s r a ! \a 01!Sa'9 rr• 3. Establish a city sidewalk cafe program that permits the 7. Establish downtown partnerships focused on addition of outdoor sidewalk seating and gathering retention,improvement,and marketing of existing places along downtown streets,including the use of and potential downtown destinations and events, parking spaces for seasonal outdoor patios. including farmers'market and municipal liquor store. 4. Design and build a Rambling River Center Plaza in 8. Explore city policies and strategies for proactively the open area west of the Rambling River Center and guiding successful redevelopment of the gateway fronting onto Oak Street as a multi-functional plaza for corner site at 3rd Street&Highway 50. daily informal uses as well as event uses,such as Dew 9. Establish a more visible and accessible home for Days and Dazzle Day. downtown plans,initiatives,and events,such as a 5. Establish a city grant or low-interest loan program downtown page on the city's website and a digital targeted for refurbishing of downtown historic and version of the redevelopment plan. commercial buildings,both exteriors and interiors. 10.Leverage the knowledge and passion of the project 6. Identify specific locations and create downtown task force by reconvening the group periodically to gateway identity features and directional signage. address challenges and assess progress of the plan's implementation. LAND USE CONTROLS The city manages land use with several different tools.The primary tools are the city's Comprehensive Plan and the adopted Zoning Ordinance.Existing land use controls should be reviewed and revised as necessary to ensure consistency with this Plan.This step allows development to occur that fits the Plan.These modifications will also prevent land uses that do not conform with the Downtown Redevelopment Plan. Comprehensive Plan The Plan for the revitalization of downtown should be made part of the Comprehensive Plan either by incorporation into the document or by reference. The city's 2030 Comprehensive Plan sets the long-term framework for development within the entire community.Based upon the 2030 Comprehensive Plan,other land use controls such as the Zoning Ordinance are created.These zoning regulations, for example,must be consistent with the 2030 Comprehensive Plan and in that way the city ensures that development conforms to the community's goals.The currently adopted 2030 Comprehensive Plan does acknowledge redevelopment of downtown and does recognize that a mix of land uses,including residential,would be acceptable. As a result of the Downtown Redevelopment Plan's vision and illustrative plan, future land use designation changes are recommended to the 2030 Land Use Plan Map in the city's 2030 Comprehensive Plan,which are identified on page 21 in Figure 12. Zoning Zoning Map.In order to ensure consistency between the land use plan map and the zoning map,the city should consider potential changes to the zoning map, including the following: » Change B-2 zoning east of 4th Street to R-T. » Change B-3 zoning west of rail line,north and south of Spruce Street,to R-5. » Change B-2 zoning west of rail line and adjacent to the Vermillion River to R-5. » Change B-3 zoning east of rail line,and along Pine Street,to R-5. Downtown Commercial Overlay District Design Standards.The city has established a downtown overlay district that has required design standards for all new construction,renovations,or additions of commercial buildings.To implement the Downtown Redevelopment Plan,it is recommended that the city consider the following changes to the overlay district's design standards: » Make the design standards applicable to multi-family buildings,not just commercial buildings. » Expand the overlay district's boundaries east to 5th Street to be consistent with the boundaries of the Downtown Redevelopment Plan. » While the B-2 zoning district is exempt from providing off-street parking spaces, this exemption or a reduced off-street parking quantity standard should be Farmington Downtown Redevelopment Plan considered for the entire Downtown Redevelopment Plan study area which includes the R-T(Downtown Transitional Mixed Use)zoning district. » Specify that the building facade material and design standards apply to facades visible from an alley,mid-block pedestrian way,off-street parking area,or public open space. » Strengthen the standard regarding blank windowless walls(E)(3),such as requiring facade treatments that compensate for the lack of windows. - This land use plan map LEGEND shows recommended u ;study Area 1 changes to the 2030 Land Parcels Use Plan Map in the City's Linden Floodplain 2030 Comprehensive Density — I 2030 Planned Land Use 1/\ JIl Plan as a result of the Low Density Downtown Redevelopment Low Medium Plan's illustrative plan. I-Medium Density /10 _High Density Willow_Med-Use(CommerciaVR,d,r, uP `�pj!I _Industrial / � � Ji 11.111 Park/Open Space � /0I , ill,Public/Semi-Public / 4/�/�/ Row L- Pine Pine, "f"A Proposed land Use Changes — J Main 7 11111 F UILE %A%I 13ft iiiii: " ' ,,,„ 1 I Ad VA 401111 IIMO Oak • Oak • 4 �� ill — Spruce i _ - -- ' rill /ImN /. 1 I lIII — Walnut Walnut MK s N M Locust Locust Pl-11 H , implementation FOCUS-GATEWAY CORNER SITE » Redevelopment will likely require greater density.This (SOUTHWEST CORNER OF 3RD STREET&HIGHWAY 50) density creates income potential needed to offset the additional costs of redevelopment. This property is identified as a key redevelopment site » Redevelopment is more expensive.At o minimum, in the Downtown Redevelopment Plan.This property redevelopment incurs costs for the demolition and clearance provides an excellent setting to illustrate the continuum of existing structures. of potential City roles in the redevelopment process. » Redevelopment increases parking demand.Commercial/ office uses may be able to rely on surface parking at and Market Based.This approach represents the minimal around the site.Residential uses often require on-site, role for the City.The"market"will determine the timing structured parking.Structured parking spaces are often 3 to and nature of redevelopment.The City will influence 5 times more expensive than surface parking. redevelopment through land use controls(zoning and Even if the approach is to rely on developers to bring forth Comprehensive Plan).Financial assistance is not provided. redevelopment projects,the City must be prepared to be This approach creates the most difficult path for a financial partner.The additional costs of redevelopment, implementation.The economics of redevelopment make as envisioned in the Plan,cannot be supported solely by significant change on this property unlikely in the near- income from the use of this property. term.The income potential of the property limits the City-Led Redevelopment.This end of the continuum amount of redevelopment investment that is financially represents a proactive City role.While this role could feasible for a developer.Given the financial constraints, take a variety of forms,a desirable approach would be the best outcome would be some combination of the acquisition of the property.This action has several commercial and office uses within the existing structure benefits:(1)the developer is not faced with the potential with some revitalization. challenge of land acquisition;(2)the City controls the cost It should be noted that this type of use could actually of land for a redevelopment project;(3)ownership creates become a barrier to more significant redevelopment.The greater control over future development;and(4)land near term reinvestment could make the property more acquisition demonstrates City support for redevelopment. expensive,increasing the cost of a future redevelopment This approach also carries greater financial commitment project"" and risk.Initial funding is required to acquire the property. There are no guarantees that all costs will be recovered Market Based with Financial Assistance.This approach from redevelopment.The timing of redevelopment is similar to the previous scenario with the exception remains difficult to predict. that the City uses financial assistance to achieve desired public objectives.The purpose of financial assistance One variation of this approach would be to relocate the in the scenario is to create outcomes that would not City's liquor store to this site.Although this property may occur without this assistance.Financial assistance makes not be the optimal location for the liquor store,it has additional investment financially feasible.It also creates several benefits for the Plan: the ability to negotiate for public objectives that are not » Downtown attraction.One of the goals of the Plan is to possible solely through the use of land use controls.Some attract more people to the Downtown.The strategy of moving the liquor store would be to enhance both its examples of public objectives include: physical space and its services to make it a destination. >s Incentive to attract desired businesses to the Downtown. Attracting people expands opportunities for all businesses. • Exterior improvements to the building. » Development control.The City has complete control over • Other changes in the nature of the reinvestment to more the project.The building facade at this key intersection is important.There may be other aspects of site design and strongly support the Downtown Redevelopment Plan. uses that would be beneficial to the overall Plan. Market Based Redevelopment.The previous examples » Development timing.Relocation of the liquorstore is the assume that future uses occur within the existing fastest means of redeveloping the site and realizing the structure.Redevelopment assumes that a new structure related benefits for the Downtown. is built on this site.Redevelopment has several important implications: ! ', '.... Downtown ELM STREET/HWV 50 Gateway Feature/ Signage/Public Art �= _ _ ' ., rs r roirrark r —., New Retail or Mixed-Use t (Retail with Office or t Residential Above) , Building ti ' h 4 Farmers'Market Open ' Air Pavilion that I ' i ii , _ 1‘ Reflects Character of Historic Railroad Depot 2nd Street Designed as a Multi-Functional Event Street that Accommodates ''r. Parking When Events Are a W Not Occurring .- am a�=s of f. C CC 1 ) E: . ___ ,.... . , ,......,_,,. New Retail 0 Buildings , .. I J 7 Fll , ,. am . 4 4 1 I_ Potential redevelopment concept for the gateway corner site shown above focuses on a new building located right up to the sidewalk on both 3rd Street and Elm Street/ Highway 50 and a potential farmers'market open space/street on 2nd Street. IrnplementaIion 0 ATTRACTING INVESTMENT The Downtown Redevelopment Plan will be implemented by attracting private investment to downtown.This investment will come from property owners and from new development partners for the city. Solicitation of Proposals The planning process has raised awareness about the potential for revitalization in Downtown Farmington.For the purposes of this Plan,redevelopment means demolition of existing structures and construction of a new building or buildings consistent with the downtown framework.A potential development partner may be apparent at the time of implementation.If not,the city may use a request for proposal(RFP)process to obtain a private development partner for a redevelopment project.The RFP allows the city to explain its objectives and to find the developer best suited to bring the segments of the design framework to fruition in this area.The steps in the RFP process include: » Prepare and distribute RFP » Select preferred development partner » Negotiate preliminary development agreement. » Approve final development agreement by EDA. » Planning review and approval process. Specific steps for seeking development proposals are discussed later in this section. Revitalization Revitalization is an important outcome of this Plan.In the Plan,revitalization is used where existing structures will remain and will be upgraded.The city hopes to create an environment that encourages property owners to invest in the betterment of existing buildings and sites,perhaps through financial incentives.Tools to create that environment include: » Grants for initial architectural and design work. » Low interest loans to finance improvements. » Use of public funds in matching grant program for qualifying improvements. » Technical assistance for property owners wishing to explore revitalization projects. The city and the EDA should take steps to establish a specific revitalization assistance program following adoption of this Plan.Without a commitment to this program,revitalization of existing structures may be set aside as resources are applied to other,larger redevelopment initiatives. Land Acquisition Opportunities may arise to acquire land not related to a current development proposal.It is advantageous to have the ability to purchase land at key locations when offered for sale by property owners.This approach offers several benefits: ® Farmington Downtown Redevelopment Plan » A"willing seller"purchase often reduces the long-term land expense and the public cost of redevelopment. » The assembly of land enhances the potential for redevelopment.Land costs are certain and the delays to assemble a site are reduced. » Control of land minimizes the need for condemnation.The challenge of acquiring and banking land in advance of redevelopment is funding.The city will be looking into funding alternatives for land acquisition as well as specific redevelopment projects. FINANCIAL TOOL BOX Revitalization or redevelopment of downtown will be more difficult without the financial assistance of the City of Farmington.The need for public financial assistance comes from several factors: » Redevelopment projects often prove not to be financially feasible without public assistance.Projected revenues available from the new development do not cover the costs of redevelopment.This"gap"between revenues and expenditures stems from a variety of causes.Land costs are often higher than alternative"green field"locations.The price of a redevelopment site includes land and structures.Further,redevelopment includes costs for demolition and clearance of existing structures.There are also expenses(direct or indirect)for the relocation of existing businesses.Often these additional costs cannot be passed on through higher lease rates or sale prices. » Structured parking may be three or four times more expensive than surface parking. » The Plan seeks a higher level of design and building materials in downtown. The framework anticipates that the city's downtown will create a showcase area for the community and therefore higher quality design and materials are anticipated.City financial participation in redevelopment provides a means of achieving this goal. » Revitalization,rather than full-scale redevelopment,is also costly and limited by some of the same factors as the redevelopment process.The current economic environment of downtown may not generate enough additional income for the property owner to invest in enhanced building facades or signage.Public financing may be needed to support a portion of the cost of improvements. The remainder of this chapter provides an overview of the primary tools available to the City of Farmington for financing actions related to implementation of this Plan. Tax Increment Financing Tax increment financing(TIF)is the primary development finance tool available to Minnesota cities(Minnesota Statutes,Sections 469.174 through 469.179). TIF is simple in concept,but complex in its application.Through tax increment financing,the property taxes created by new development(or redevelopment)are captured and used to finance activities needed to encourage the development. The challenge in using TIF lies with the complex and ever-changing statutory Implementation limitations.These complexities make it impractical to provide a thorough explanation of tax increment financing as part of this Plan.Instead,this section highlights the use of TIF as it relates to the implementation of the Plan. Uses Tax increment financing can be used to finance all of the important implementation actions facing the city:land acquisition,site preparation,parking, and public improvements.In addition,TIF creates a means to borrow money needed to pay for redevelopment costs. Type of TIF Districts The implementation of the plan may require the creation of one or more new TIF districts.The following overview highlights some of the considerations in creating a TIF district.This information is intended solely as a basic framework for finding applications within downtown.All specific uses will require a thorough analysis of all statutory factors.The ability to meet the statutory criteria for establishing a district is a key to the use of TIF.Three types of TIF districts have application to the plan: » Redevelopment.A redevelopment TlF district has two basic criteria:(1)parcels consisting of 70%of the area of the district are occupied by buildings,streets, utilities,or other improvements;to be occupied,not less than 15%of the parcel's area must be covered by the improvements;and(2),more than 50% of the buildings,not including outbuildings,are structurally substandard to a degree requiring substantial renovation or clearance(as defined by statute).A redevelopment district may consist of non-contiguous areas,but each area and the entire area must meet these criteria; » Renewal and renovation.A renewal and renovation district requires similar, but reduced criteria.The following three factors must exist:(1)the same 70% occupied test applies;(2)the minimum amount of structurally substandard buildings drops to 20%;(3)30%of the other buildings require substantial renovation or clearance to remove existing conditions(such as inadequate street layout;incompatible uses or land use relationships;overcrowding of buildings on the land;excessive dwelling unit density;obsolete buildings not suitable for improvement or conversion;or other identified hazards to the health,safety,and general well being of the community); » Housing.A housing TIF district is intended to contain a project,or a portion of a project,intended for occupancy,in part,by persons or families of low and moderate income.A district does not qualify as a housing district if the fair market value of the improvements,which are constructed in the district for commercial uses or for uses other than low and moderate income housing, consists of more than 20%of the total fair market value of the planned improvements in the development plan or agreement.Several variations of housing districts may also apply different rent and income restrictions and apply to owner-occupied and rental housing.These districts have typically been established and managed by the Dakota County Community Development Agency(DCCDA). 0 Farmington Downtown Redevelopment Plan Limitations The use of TIF as a financing tool also poses limitations: » Use of Tax Increments.The use of tax increment revenues is controlled by both State Law and by a local plan.State Law sets forth specific limitations based on the type of TIF district.These limitations generally tie back to the original criteria used for establishing the district.For example,at least 90%of the revenues derived from tax increments from a redevelopment district or renewal and renovation district must be used to finance the cost of correcting conditions that allowed for the designation of the district.The use of tax increments must also be authorized by a tax increment financing plan adopted by the city; » Pooling.The term pooling refers to the ability to spend money outside of the boundaries of the TIF district.For redevelopment districts,not more than 25% of revenues can be spent on activities outside of the TIF district.The limit is 20% for all other districts.Monies spent on administrative expense count against this limit.This limit reduces the ability of TIF to pay for area-wide improvements and to use excess revenues to support other development sites; » Timing Constraints.Timing factors must be considered in creating aTIF district. Establishing a district too far in advance of actual development may limit future use.Within 3 years from the date,of certification,the city must undertake activity within the district.The statutory criteria of activity includes issuance of bonds in aid of a project,acquisition of property,or the construction of public improvements.Without qualifying activity,no tax increment can be collected from the district.Within 4 years from the date of certification,the city or property owners must take qualifying actions to improve parcels within the district.All parcels not meeting these statutory criteria must be removed(knocked down) from the district.Upon future improvement,any parcel so removed may be returned to the district.After 5 years from the date of certification,the use of tax increment is subject to new restrictions.Generally,tax increment can only be used to satisfy existing debt and contractual obligations.The geographic area of the TIF district can be reduced,but not enlarged,after 5 years from the date of certification. Tax Abatement Tax abatement acts like a simpler and less powerful version of tax increment financing.With TIF,the city controls the entire property tax revenue from new development.Under the abatement statute(Minnesota Statutes,Sections 469.1812 through 469.1815),the city,county and school district have independent authority to grant an abatement.Acting alone,the city cannot use tax abatement to generate the same amount of revenue as TIF.Nonetheless,tax abatement provides a valuable tool for the downtown initiatives.Certain projects may be of sufficient importance to encourage county and!,or school district abatement and achieve additional funding capacity. Implementation Uses Abatement in Minnesota works more like a rebate than an abatement.The city(and other units abating taxes)adds a tax levy equal to the amount of taxes to be abated. The revenue from the abatement levy can be returned to the property owner or retained and used to finance development activities.Tax abatement can be used to finance the key redevelopment actions in the downtown;such as land acquisition, site preparation and public improvements.Tax abatement is perhaps best suited as an incentive for reinvestment in existing property.While TIF deals with only the value from new development,abatement can apply to both new and existing value.This power provides the means to encourage building rehabilitation and storefront improvements.The city could agree to abate all or part of the municipal share of taxes to encourage reinvestment tied to the plan. The statute grants the authority to issue general obligation bonds supported by the collection of abated taxes.The proceeds of the bonds may be used to pay for(1)public improvements that benefit the property,(2)land acquisition,(3) reimbursement to the property owner for improvements to the property,and(4) the costs of issuing the bonds. Limitations State law places several important limitations on the use of tax abatement: » The total amount of tax abatements for each political subdivision is capped.The total abated taxes in any year cannot exceed the greater of ten percent(10%) of the net tax capacity of the political subdivision for the taxes payable year to which the abatement applies,or(2)$200,000. » If one political subdivision declines to abate,then the abatement levy can be made for a maximum of 15 years.If the city,county and school district all abate, then the maximum period drops to 10 years; » Taxes cannot be abated for property located within a tax increment financing district. Special Assessments Public improvements are often financed using the power to levy special assessments(Minnesota Statutes Chapter 429).A special assessment is a means for benefiting properties to pay for all or part of the costs associated with improvements,and to spread the impact over a period of years.From a city perspective,this authority provides an important means of raising capital. Uses Special assessments can be used to finance all of the public improvements needed to implement the Plan.Eligible improvements include streets,sidewalks,street lighting,streetscape,and parking.Special assessments provide a means to borrow money to finance public improvements.Chapter 429 conveys the power to issue general obligation improvement bonds to finance the design and construction of public improvements.Important factors in the use of improvement bonds include: » A minimum of 20%of the cost of the improvement to the city must be assessed against benefited properties; Farmington Downtown Redevelopment Plan » Beyond the 20%threshold,any other legally available source of municipal revenue may be used to pay debt service on improvement bonds; » Improvements bonds are not subject to any statutory debt limit; » Improvement bonds may be issued without voter approval. Limitations Careful consideration must be given to setting the amount of the assessment. From a legal perspective,the amount of an assessment cannot exceed the benefit to property as measured by increased market value.There are also practical considerations.Benefiting property owners should pay for a fair share of improvement costs without creating an economic disincentive to operating a business in downtown.Within this limitation,several factors will shape the amount of the assessment: » The amount of the assessment must be 20%or more of the improvement cost to allow the issuance of bonds; » Local improvement policies and/or decisions made on previous projects often create parameters for assessments. » Likewise,assessment decisions should be made with consideration of the potential implications for future similar projects; » The assessment must strike a balance between equity and feasibility.Properties that benefit from improvements should pay a fair share of the costs.The assessment must be affordable for both the property owner and the city. Reducing the assessment to the property requires the city to allocate other revenues to the project. Special Service District A special service district is a tool for financing the construction and maintenance of public improvements within a defined area.Minnesota Statutes Sections 428A. OI through 428A.10 govern the creation and use of special service districts.This legislation is currently scheduled to expire in 2028.A special service district provides a means to levy taxes(service charges)and fund improvements to and services for a commercial area. Uses A special service district has several applications for Downtown Farmington: » The district can provide an alternative to special assessments as a means of financing some of the public improvements in downtown.The service district approach avoids the benefits test imposed by special assessments.The test for the service district is that the amount of service charges imposed must be reasonably related to the special services provided.The costs of shared parking or streetscape improvements,for example,may be better spread across a district than through assessments to individual properties. » A special service district can provide for maintenance of public improvements. Some of the improvements described in the Plan require a level of maintenance above the typical public improvement.Items such as banners and planted Implementation materials must be maintained and replaced at a faster rate than that expected for streets or utilities.A higher standard of cleaning and snow removal may be expected in downtown.Without a special service district,these costs are typically borne through the General Fund of the city. » A special service district provides a means of providing and operating the downtown parking system.Use of a special service district should be considered during the negotiation of a development agreement. If the city is going to use a special service district,the city should seek agreement to a petition and waiver of veto and other objections related to the use of a special service district.The development agreement must address both the establishment of the service district and the levy of a service charge. Limitations The use of a special service district is subject to some important constraints: » The process to create a district and to levy taxes must be initiated by petition of property owners and is subject to owner veto.The use of a special service district requires a collaboration of property owners and the city.There are two separate steps in the process:(1)adoption of an ordinance establishing the service district and(2)adoption of a resolution imposing the service charges. Neither step can be initiated by the city;the city must receive a petition to undertake the processes to create the special service district and to impose service charges.At a minimum,the petition must be signed by owners representing 25%of the area that would be included in the district and 25%of the tax capacity subject to the service charge. » The actions of the City Council to adopt the ordinance and the resolution are subject to veto of the property owners.To veto the ordinance or the resolution, objections must be filed with the City Clerk within 45 days of initial City Council action to approve.The objections must exceed 35%of area,tax capacity,or individual/business organizations in the proposed district.The specific veto requirements depend on the nature of the service charge.The service charge applies solely to nonresidential property.State law limits the application of a service charge only to property that is classified for property taxation and used for commercial,industrial,or public utility purposes,or is vacant land zoned or designated on a land use plan for commercial or industrial use.Other types of property may be part of the service district,but may not be subject to the service charge.A housing improvement area could be employed for owned housing elements of a redevelopment project. General Property Taxes General property taxes can be used to finance many of the services,improvements, facilities and development activities needed to implement the Plan.There are a variety of ways to provide property support.Taxes may be levied through the General Fund,to pay debt service on bonds,and as a levy for a development authority(EDA or HRA). Farmington Downtown Redevelopment Plan Grant Programs Grant funding from County,Regional,State and Federal programs can be a valuable tool for planning and implementation.The specific nature of grant programs changes over time depending on policy objectives and funding.The following section describes some of the key current programs. Dakota County Community Development Agency(DCCDA) The DCCDA operates several assistance programs targeted at community development and redevelopment: Community Development Block Grant Program. The federal Community Development Block Grant(CDBG)Program provides annual grants on a formula basis to Dakota County,which then distributes funds to participating cities and townships.This program was established to develop viable urban communities by providing decent housing and a suitable living environment.CDBG funding expands economic opportunities for low-and moderate-income persons and eliminates slum/blight conditions. Examples of how CDBG funds could be used in the downtown are acquisition and demolition of blighted properties to assemble sites for redevelopment and construction or substantial rehabilitation of affordable housing. Redevelopment Program. The DCCDA's Redevelopment Program provides staff expertise to cities for redevelopment activities.Projects have ranged from the acquisition of affordable housing sites to the redevelopment of commercial sites on behalf of cities.Staff assistance includes acquisition,relocation,demolition,and environmental remediation. Redevelopment Incentive Grant(RIG)Program. The DCCDA's Redevelopment Incentive Grant Program was created in 2006 to assist cities with redevelopment goals and promote the development of affordable workforce and supportive housing.To date,the program has awarded nearly$7 million to 34 redevelopment projects and 13 plans.All cities in Dakota County are eligible to participate in the program.Applications are solicited annually in the Fall.Maximum award for redevelopment projects is$250,000 and$15,000 for redevelopment planning. Examples of potential uses include: » Acquisition and demolition of blighted properties to assemble property for redevelopment; » Installation of public improvements,including utilities,sidewalks,trails, streetscape improvements; » Land use,planning,marketing and transit oriented development studies; » Construction of structured public parking. Livable Communities Grants The Metropolitan Council provides grants to fund"community investment that revitalizes economies,creates affordable housing,and links different land uses and transportation°There are currently four categories of Livable Communities Grants: Implementation Transit Oriented Development Grants.These grants are targeted at projects that promote higher density/mixed-use development with strong connections to transit.Projects must be located within the one half mile station area zone.Grant funds may be used for site assembly,placemaking,infrastructure,and site cleanup. Livable Communities Demonstration Account(LCDA). LCDA grants are intended for "innovative(re)development projects that efficiently link housing,jobs,services,and transit in an effort to create inspiring and lasting Livable Communities". Grant funds may be used for planning,infrastructure and site assembly. Local Housing Incentives Account(LHIA).The Local Housing Incentives program promotes affordable rental and owned housing opportunities. Tax Base Revitalization Account(TBRA).This program provides funding for the investigation and remediation of brownfields. State Redevelopment Grant Program The Minnesota Department of Employment and Economic Development(DEED) provides grants to help finance the"costs of redeveloping blighted industrial, residential,our commercial sites°Monies from this program can be used for a wide range of activities including land acquisition,site preparation and infrastructure.At least one half of the funding goes to projects located outside of the seven-county metropolitan area. USING THE HRA ACT Many redevelopment powers come to the city through the HRA Act(Minnesota Statutes Sections 469.001 through 469.047).State Law authorizes the EDA to use their powers.This section of the plan lays the foundation for accessing the necessary statutory authority. Findings To exercise these powers,the HRA Act requires that the City Council make certain findings(by resolution)about the downtown area.The statutory findings focus on two development characteristics:(1)the presence of"substandard,slum,or blighted areas"or(2)a shortage of"decent,safe,and sanitary dwelling accommodations available to persons of low income and their families°While housing needs form part of this plan,the physical condition of buildings and infrastructure are the primary catalyst for public actions. The process of preparing this Plan involved the review and assessment of the existing condition of structures and infrastructure in the downtown area.Through these efforts the city has laid the foundation for using the powers granted by the HRA Act. The assessment of the downtown undertaken through the planning process identifies a variety of factors that show the need for redevelopment and the public actions offered in this Plan.Among the factors present in the downtown area are: » Buildings and improvements that are physically or economically obsolete. » Parcels with faulty arrangement and design and obsolete layout. Farmington Downtown Redevelopment Plan » Parcels with excessive land coverage. » Parcels with deficient soil conditions. The combination of these and other factors impair the ability of the private sector to correct these factors without the implementation of this plan.The failure to address this situation would not serve the best interests or general welfare of the community.Further,the results of the planning process should provide the basis for findings needed to support city actions under the HRA Act. Redevelopment Plan It would be appropriate to designate the Downtown Redevelopment Plan as a"redevelopment plan"for the purposes of the HRA Act.In designating this redevelopment plan,the City Council will make the following findings: 1.Land in the project area would not be made available for redevelopment without the financial aid to be sought.This Plan identifies the financial barriers to redevelopment in Downtown Farmington.The need for financial assistance from the city(and other public bodies)will be determined as part of each project.This finding will be verified throughout the implementation of the Plan. 2.This redevelopment plan will afford maximum opportunity for the redevelopment of the downtown by private enterprise.A fundamental objective of this Plan is to maximize the opportunities for private investment in downtown. Public actions and investments are taken to remove barriers and to provide catalysts for private development. 3.This redevelopment plan is consistent with the needs of Farmington as a whole. To ensure this consistency,the city's 2030 Comprehensive Plan will be amended to support the Downtown Redevelopment Plan. Redevelopment Project Area The downtown planning area,as shown in Figure 1,is designated as the"project area"for undertaking redevelopment projects pursuant to this Plan.This area should also serve as the project area for the purposes of tax increment financing.This designation allows any excess tax increments to be spent in the downtown,subject to the authorizations and limitations of each tax increment financing plan. Implementation 0 ..f• -,. . ...,...,.., L,,, . ......, - , , A . .... f ..... 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