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HomeMy WebLinkAbout05.02.16 Council Minutes COUNCIL MINUTES REGULAR May 2, 2016 1. CALL TO ORDER The meeting was called to order by Mayor Larson at 7:00 p.m. 2. PLEDGE OFALLEGL4NCE Mayor Larson led the audience and Council in the Pledge of Allegiance. 3. ROLL CALL Members Present: Larson,Bartholomay,Bonar, Pitcher Members Absent: Donnelly Also Present: Joel Jamnik, City Attorney; David McKnight, City Administrator; Robin Hanson,Finance Director;Jim Larsen, Fire Chief;Adam Kienberger, Community Development Director; Randy Distad, Parks and Recreation Director;Kevin Schorzman, City Engineer; Brenda Wendlandt,Human Resources Director;Nicole Gorman, Recreation Supervisor; Cynthia Muller, Executive Assistant Audience: Lacelle Cordes, Jake Cordes, LeeAnn Herrera, Lois Lotze,Rob Carpentier, Linda Landwehr, Heidi Cunningham 4. APPROVE AGENDA City Administrator McKnight moved item 10a)Recreational Facilities Task Force Final Recommendation to follow the consent agenda. MOTION by Bartholomay, second by Bonar to approve the Agenda. APIF,MOTION CARRIED. 5. ANNOUNCEMENTS a) Minnesota Association of Senior Services Award Recognition for Recreation Supervisor Nicole Gorman Recreation Supervisor Nicole Gorman was presented with the Outstanding Senior Services Award from the MN Association of Senior Services(MASS) organization. She received this award for her many contributions to MASS and to the Rambling River Center. b) Recognize a Donation from the Farmington Rotary Club to the Farmington Fire Department The Farmington Rotary Club donated$4,120 to be used to purchase eight emergency alert pagers for the fire department. MOTION by Bartholomay, second by Bonar to adopt RESOLUTION R39-16 accepting the donation from Farmington Rotary Club. APIF,MOTION CARRIED. c) Proclaim May Historic Preservation Month Mayor Larson proclaimed May as Historic Preservation Month. Council Minutes(Regular) May 2,2016 Page 2 6. CITIZEN COMMENTS 7. CONSENT AGENDA MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows: a) Approved Council Minutes (4/18/2016 Regular)(4/15/2016 Special)- Administration b) Adopted RESOLUTION R40-16 Accepting Donation to the Rambling River Center-Parks c) Approved Agreement to Construct Troy Hill Park Concrete Playground Border and Bench Pads-Parks d) Approved Bills-Finance APIF,MOTION CARRIED. 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Recreational Facilities Task Force Final Recommendation-Parks Parks and Recreation Director Distad presented the Recreational Facilities Task Force final recommendation as follows: Jim Bell Park and Preserve—general site improvements including signage and park lighting, landscaping,vehicular parking and circulation, connections to existing trails,picnic areas with small and large shelters, benches, picnic tables, etc., playground structures, courts for basketball,tennis,pickleball. Also five fields for youth baseball/softball, soccer and lacrosse fields. An aquatic facility is included with a new pool with lazy river,zero depth shallow area,waterslides, lap swim/open swim area, geysers/fountains, deck space,bathhouse, security fencing, furniture, etc. Schmitz-Maki Arena—install a second sheet of outdoor ice including refrigeration system and additional parking lot. North Creek Park—Construct a multi-purpose building for shelter rental,warming house and year round park and rec program use. North Creek Greenway—install a new bridge and complete trail connections. These improvements would require a$10 million general obligation bond over a 20-year period and would mean an estimated$75 per year property tax increase on the average home. There would still be$2.4 million that would need to be covered in other ways such as from sports organizations or donations. Council had questions about the size and cost of the parking lot which is $950,000. The parking lot is oversized for 600 cars for tournaments and the cost also includes circulation from the parking lot out to 195th Street. It was sized according to code requirements because of all the facilities in that area. Council Minutes(Regular) May 2,2016 Page 3 Council asked about staffing costs for these new facilities. The$170,000 includes overall cost for the athletic fields. The pool will cost$440,000 to operate and there will be an estimated $17,000 net loss. This would be an improvement over the subsidy of$60,000 to $70,000 for the current pool. The$9.9 million would not include extra features, but would be functional. It puts five fields in the complex. Council commented this project would be phased with the first phase having real dollars and the second phase with $2.4 million being an open question. The task force did not discuss an ongoing maintenance fund for the facilities. After soft costs and contingencies there will be$8 million for construction, $2.4 million unpledged, $170,000 for staffing and daily maintenance and an unknown reserve for future maintenance. Regarding the second sheet of ice at Schmitz-Maki Arena,there is room next to the arena for a second sheet and parking. Staff will approach the school district about partnering with parking for a second sheet of ice. The cost of the outdoor ice sheet is$700,000. With no lights it is basically a weekend rink and Council wondered if we are utilizing the investment properly. Youth hockey made a strong commitment to help with funding of the rink. Council asked if we receive an affirmative vote on the referendum,what are the plans to repurpose the existing pool. Staff recommended keeping the bathhouse for restrooms for the park shelter and installing a basketball court in the parking lot. Council noted the aquatic facility has minimal amenities and not near what neighboring cities have. The task force determined needs for the size of Farmington. The proposed facility will still attract people to come because it has a different feel than a larger pool. The pool cost is $4.8 million. This year the current pool was subsidized for$70,000. In other communities costs in the first three to five years were covered by the fees. After that the city would need to subsidize the pool for$20,000. Staff can definitely keep the cost below the current subsidy. The five baseball/softball fields will cover our needs. Currently teams are using neighborhood ball parks which creates traffic problems. Those are really for neighborhoods to use,not for organized play. Council asked if there was room to expand this park in the future. There is room for expansion. It is a 15-year pool and water features can be added to re-energize the facility. The financial plan that Council has been reviewing is separate from this bond referendum. If Council decides to put this forward to a vote,we will have a facility that is useable,but not complete. Staff asked if Council wants to discuss completion before making a recommendation. This is a pay as you go project, so to expand organizations will have to come up with funds for specific items. Council Minutes(Regular) May 2,2016 Page 4 Ms. Lacelle Cordes,task force member, stated the task force looked at this like a once in a lifetime shot to get something. They needed$22 million to get everything. As far as the aquatic facility,they felt we should build a facility for Farmington and residents will stay here. The task force did discuss whether they were trying to cover too many areas, but agreed on this recommendation. Council will need to make a decision on a ballot question for the November 8, 2016, general election by August 1, 2016. The wording of the question will be approved by Council. Council decided to discuss changing the dollar amount at the May 9, 2016, Council work session. MOTION by Bonar, second by Bartholomay to accept the task force recreational facility report as presented. APIF,MOTION CARRIED. 8. PUBLIC HEARINGS a) Notice of Intent to Consider Issuance of Cable Franchise—Human Resources The city has received a request from Frontier Communications for a cable franchise. Representatives from Frontier Communications and Charter Communications,the city's current cable provider, each presented their offerings and an overview of their organizations. Mr.Bob Vose,Attorney representing the Apple Valley, Farmington,Rosemount Cable Commission,noted Charter has submitted two letters for legal counsel with legal argument. The legal arguments were not unexpected. Farmington is the first community in Minnesota that Frontier is approaching. Century Link is seeking and obtaining franchises all over Minnesota. Frontier's application is similar to Century Link's application submitted to other cities and was found to be sufficient. With Charter there are a number of legal issues, one of whether Charter holds an existing franchise. The cable commission was working on renewal of the Charter franchise for three years. The renewal extension expired at the end of 2015. Mr. Vose recommended Council direct staff to negotiate the legal issues and extend the period of written comment to 30 days. MOTION by Bonar, second by Pitcher to close the public hearing for tonight,but leave it open for public comment. APIF,MOTION CARRIED. MOTION by Bartholomay, second by Bonar to extend the public comment period for 30 days. APIF,MOTION CARRIED. 9. AWARD OF CONTRACT a) Approve Agreement Tamarack Park Basketball Court Improvement Project -Parks The basketball court at Tamarack Park is starting to deteriorate and is in need of repair and resurfacing. The low quote was submitted by Lee Sports LLC in the amount of$4,850. MOTION by Bartholomay, second by Pitcher to approve the agreement with Lee Sports Surfacing, LLC for the repair and resurfacing of the Tamarack Park basketball court. APIF,MOTION CARRIED. Council Minutes(Regular) May 2,2016 Page 5 b) 2016 Trail Crack Sealing-Engineering This year 17,000 linear feet of crack sealing will be done on trails. The low quote was received from All Things Asphalt in the amount of$6,460. MOTION by Bartholomay, second by Bonar to accept the quote of All Things Asphalt in the amount of$6,460 and authorize execution of a contract for the work. APIF, MOTION CARRIED. 11. UNFINISHED BUSINESS 12. NEW BUSINESS _ 13. COUNCIL ROUNDTABLE Councilmember Bartholomay: Wednesday's garbage curbside cleanup is this Saturday. Councilmember Pitcher: Reminded residents May is Poppy Month. City Engineer Schorzman: Road construction on CSAH50 starts this week. The TH3 project has not been awarded yet and staff will know more at the next meeting. Mayor Larson: Encouraged residents to buy a poppy and shop local. 14. ADJOURN MOTION by Bartholomay, second by Pitcher to adjourn at 8:43 p.m. APIF,MOTION CARRIED. Respectfully submitted, Cynthia Muller Executive Assistant