HomeMy WebLinkAbout05.16.16 Council Minutes COUNCIL MINUTES
REGULAR
May 16,2016
1. CALL TO ORDER
The meeting was called to order by Mayor Larson at 7:00 p.m.
2. PLEDGE OFALLEGL4NCE
The Twist and Tumble Gymnastics class led the audience and Council in the Pledge of
Allegiance.
3. ROLL CALL
Members Present: Larson,Bartholomay, Bonar,Donnelly,Pitcher
Members Absent: None
Also Present: Andrea Poehler, City Attorney; David McKnight, City
Administrator;Robin Hanson,Finance Director;Randy Distad,
Parks and Recreation Director; Kevin Schorzman, City Engineer;
Tony Wippler,Planning Manager; Cynthia Muller, Executive
Assistant
Audience: Mike Slavik,Dale Severson,Jake Cordes,Twist and Tumble
Gymnastics class
4. APPROVE AGENDA
MOTION by Bartholomay, second by Pitcher to approve the Agenda. APIF,MOTION
CARRIED.
5. ANNOUNCEMENTS
a) Dakota County Commissioner Mike Slavik
Commissioner Mike Slavik presented recent county activities. Mr.Matt Smith is
the new Dakota County Administrator,replacing Brandt Richardson who retired
after 25 years of service. The county received an$800,000 grant for restoration
work in White Tail Woods Regional Park. Regarding transportation projects,
195th Street was completed. Work has started on CR50 and Pilot Knob Road.
The county and the city will be partnering with the state on trail work and
replacing signals on TH3. The Vermillion River Watershed received a$300,000
grant for bank restoration along the Vermillion River. City staff is helping with
project management. In February, all the county's bonds were paid off and the
county is debt free.
b) Proclaim June 23,2016,as Olympic Day
Mayor Larson proclaimed June 23, 2016, as Olympic Day. The Twist and
Tumble Gymnastic class was in attendance for this item.
Council Minutes(Regular)
May 16,2016
Page 2
c) 2016 Heritage Preservation Award
Gregory and Julayne Miller were the recipients of the 2016 Heritage Preservation
Award for the architectural significance of their home at 621 Third Street.
6. CITIZEN COMMENTS
7. CONSENT AGENDA
MOTION by Bartholomay, second by Bonar to approve the Consent Agenda as follows:
a) Approved Council Minutes (5/2/2016 Regular)(5/9/2016 Work Session) -
Administration
b) Approved Letter of Agreement for Facilities Use with ISD 192-Administration
c) Adopted RESOLUTION R41-16 Approving Gambling Premise Permit for
Farmington Fire Fighters Relief Association-Administration
d) Adopted RESOLUTION R42-16 Approving State of Minnesota Joint Powers
Agreement on Behalf of its City Attorney and Police Department-Police
e) Adopted RESOLUTION R43-16 in Support of Dakota County All Hazard
Mitigation Plan Process—Police/Fire
f) Adopted RESOLUTION R44-16 Accepting Donation to Rambling River Center
—Parks and Recreation
g) Adopted RESOLUTION R45-16 Accepting Donations from Farmington Youth
Hockey Association for Purchase of an AED and Lumber for New Hockey
Boards—Parks and Recreation
h) Adopted RESOLUTION R46-16 Accepting Donation from Farmington Youth
Hockey Association for New Sound System—Parks and Recreation
i) Approved Request to Waive Fees for 2016 Dew Days Celebration—Municipal
Services
j) Approved Vermillion River Crossings Fifth Amendment to Development
Contract—Community Development
k) Approved Seasonal Hiring—Human Resources
1) Approved Bills-Finance
APIF,MOTION CARRIED.
8. PUBLIC HEARINGS
9. AWARD OF CONTRACT
a) Approve Agreement Purchase and Installation of Sound System at Schmitz-
Maki Arena—Parks and Recreation
RAV Technologies submitted the low bid for a new sound system at the arena in
the amount of$15,271. The FYHA is donating$7,500 and$7,771 will come
from liquor store profits. MOTION by Bartholomay, second by Donnelly to
approve an agreement with RAV technologies for the purchase and installation of
a new sound system at the arena. APIF,MOTION CARRIED.
Council Minutes(Regular)
May 16,2016
Page 3
10. PETITIONS,REQUESTSAND COMMUNICATIONS
a) 2015 Comprehensive Annual Financial Report-Finance
The auditor from MMKR presented the 2015 Comprehensive Annual Financial
Report. They issued a clean opinion of the audit which is the highest rating. The
fund balance as of December 31,2015,was$18.5 million which is an increase of
$1.2 million over 2014. MOTION by Bartholomay, second by Pitcher to accept
the 2015 Comprehensive Annual Financial Report. APIF,MOTION
CARRIED.
b) Financial Review First Quarter 2016-Finance
First quarter revenues were$343,000 or 3%of budget. Part of this is due to
property taxes not being received until June and December. Expenditures were
22%of budget or$2,363,572. Rambling River Center revenues were the same as
2015 and expenditures are less than 2015 due to part-time administrative support
being charged to the general fund. Arena revenues are up and operating costs are
less than 2015. Liquor sales are the highest they have been in the last five years.
In the enterprise funds, a new sewer rate went into effect January 1,2016. Solid
waste revenue is high due to a correction from December. Expenses have a net
increase of$9,000 due to reduced HR fees because of a vacancy amounting to
$14,000 and increased tipping fees and tonnage of$23,000. Storm water
expenses are$200,000 less than 2015. Water revenues are similar to 2015.
11. UNFINISHED BUSINESS
a) Highway 3 Project Funding Update—Engineering
A mill and overlay will be done on TH3 from Ash Street to 170th Street. The city
will participate in the cost of the signal at Elm Street and TH3 and the trail from
194th Street to 190th Street. The bids received were 3%higher than MnDOT's
estimate. The city cost for the signal is$79,478.32 and the trail cost is
$94,982.15. The trail will be funded through liquor store profits, and funds
remaining from the Akin Park Estates project and the Henderson project. There
are adequate funds in the street light fund to cover the signal costs. MOTION by
Donnelly, second by Bonar to approve the revised funding for the TH3 project.
APIF,MOTION CARRIED.
12. NEW BUSINESS
13. COUNCIL ROUNDTABLE
Councilmember Donnelly: Encouraged residents to enjoy the outdoors and the trails.
Councilmember Bartholomay: The first Music in the Park will be held May 26.
Councilmember Pitcher: Encouraged residents to enjoy fishing in the area.
Council Minutes(Regular)
May 16,2016
Page 4
City Administrator McKnight: This Saturday is the last day for curbside clean-up.
The city is not picking up electronics.
Finance Director Hanson: In the budget, Council had approved LGA funds for
efficiencies in financial processes and a new program is being implemented. Staff is also
working on a new program for utility billing.
City Engineer Schorzman: The mill and overlay work will start on CR50 this week.
Mayor Larson: Encouraged residents to shop local at businesses and the liquor
stores. A lot of projects are funded through liquor store profits. Money spent here stays
here. We need to support our current businesses in order to expand our commercial base.
14. ADJOURN
MOTION by Bartholomay, second by Pitcher to adjourn at 8:14 p.m. APIF,MOTION
CARRIED.
Respectfully submitted,
Cynthia Muller
Executive Assistant