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HomeMy WebLinkAbout06.20.16 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING JUNE.16 2016 070 Mayor Larson called the meeting to order at 7:00 p.m. and led those in attendance in the Pledge of Allegiance. Roll Call Present-Larson, Bartholomay, Donnelly, Bonar and Pitcher Staff Present-City Administrator McKnight, Finance Director Hanson, City Engineer Schorzman, Parks and Recreation Director Distad and Human Resources Director Wendlandt Audience-Robyn Craig Agenda Councilmember Bonar asked to remove items 7A and 7C from the consent agenda for further discussion. City Administrator McKnight added item 7J "Appointment Recommendation Finance Department-Human Resources"to the consent agenda. City Administrator McKnight removed item 7B from the consent agenda. Motion by Bonar, second by Donnelly to approve the agenda as amended. APIF, motion carried. Consent Agenda Councilmember Bonar asked for clarification on the minutes from the June 13, 2016 city council work session. His recollection of the Green Steps item was that the city councilmembers present,while not unanimous,was that we move forward on the Green Steps program. City Administrator McKnight recommended that the wording in regards to the direction on the Green Steps program be changed to read, "The city council will move forward with the Green Steps program step three keeping expenses in mind." Councilmember Bonar asked that the city council consider a code of values in addition to the code of conduct that they are considering at the meeting. The consensus of the city council was to discuss a potential code of values at a future work session. Motion by Bonar,second by to approve the consent as follows: a) Approve City Council Meeting Minutes (6/6/2016 Regular and 6/13/2016 Work Session Amended)-Administration June 20,2016 Minutes -1- b) Removed c) Removed d) Declare Surplus Equipment and Authorize Advertisement for Bids for sale of Rambling River Center Chairs-Parks e) Appointment Recommendation Municipal Services-Human Resources f) Approve Seasonal Hiring-Human Resources g) Approve S a onal Hiring-Human Resources h) Resolution^ ut1 orizing an Application for Planning Assistance Grant Funds from the Metropolitan Council for the 2040 Comprehensive Plan Update-Community Development i) Approve Bills-Finance j) Appointment Recommendation Finance-Human Resources APIF, motion carried Unfinished Business Approve Amendment TH-3 Trail Agreement City Engineer Schorzman presented an amendment to the contract the city has with the Minnesota Department of Transportation for the construction of a bike lane along and adjacent to Trunk Highway 3 from 194th Street West to 195th Street West under state project number 1921-98. Due to the results of the bid for the project the city council asked city staff at the May 16,2016 meeting to discuss possible cost sharing adjustments with the state. As a result,an amendment to the original agreement changes the cost participation in the project from the original 50% city/50%state to 45%city and 55%state for the trail construction. The revised agreement reduces the city share of the project from$94,982.15 to$85,605.50. City council members thanked Mr.Schorzman for his work on this agreement. Motion by Bartholomay,second by Bonar to approve amendment number one to the contract with the State of Minnesota project 1921-98. APIF, motion carried. New Business 2016/2017 City Council Priorities City Administrator McKnight presented the 2016/2017 city council priorities for consideration. The city council discussed a variety of issues at their goal setting session in April 2016. The draft priorities were also discussed at the June 13, 2016 work session. McKnight summarized the areas of work that the city council wants as priorities into four areas: June 20,2016 Minutes -2- 1. Financial 2. Development 3. Partnerships 4. Service Delivery With the items discussed at the goal setting session and work session,the following priorities were developed: 1. Financial-Continue to take steps to make Farmington a city of fiscal excellence. 2. Development-Support expansion of our residential, commercial and industrial properties. 3. Partnerships-Forge opportunities with existing and new partners. 4. Service Delivery-Endeavor to provide core government services at high quality levels. Councilmembers in general agreed with the priorities. Councilmember Bartholomay inquired about the timing of our next bond rating upgrade attempt. Finance Director Hanson estimated that it is several years in the future. Councilmember Bonar discussed the issue of our continued review of the organizational structure of departments not being included in the plan. He stated that we have performed this work in a number of areas and he would like to see the city complete this work with the review of the police department, human resources and engineering departments in the future. City councilmembers discussed this issue and the merits of this work. City Administrator McKnight shared that the police chief had brought the issue of a departmental review to him a few months ago and shared that with the city council at the time. Councilmembers asked a number of questions including timing of studies and what we would get out of the studies. The city council will discuss these potential studies at a future city council work session. City Council Roundtable Pitcher-Thanked those who participated in Dew Days and inquired about the outdoor pool. Bonar-Asked city staff for an update on the state project taking place on Highway 3 that will impact residents traveling through the city this summer. Schorzman-Dakota County has asked for city representation on an East/West Transit study that is underway. Planning Manager Wippler and City Councilmember Donnelly will represent the city. Larson-Asked city staff to keep the city council and residents informed on the Highway 3 project and do what it takes to ensure access to the businesses in that area. Encouraged residents to shop local. June 20,2016 Minutes -3- Adjourn Motion by Bartholomay,second by Pitcher to adjourn the meeting at 7:35 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator June 20,2016 Minutes -4-