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HomeMy WebLinkAbout08.01.16 Council Packet Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA August 1, 2016 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA 5. ANNOUNCEMENTS/COMMENDATIONS 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the July 18, 2016 City Council Meeting— Administration Approved b) Approve Temporary On-Sale Liquor License St. Michael's Church— Community Development Approved c) Adopt Resolution Approving Gambling Event Permit Athena's Canine Companions—Community Development R56-16 d) Approve Participation in Dakota County Programs—Community Development Approved e) Accept Resignation Economic Development Authority—Community Development Accepted f) Appointment Recommendation Community Development and Parks and Recreation—Human Resources Approved g) Approve Seasonal Hiring—Human Resources Approved h) Approve Advertising Sales Representations Agreement for Schmitz-Maki Arena—Parks Approved i) Approve Bills - Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT a) Accept Quote for 20226 Akin Road Erosion Repair Accepted 10. PETITIONS,REQUESTS AND COMMUNICATIONS 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) 2016/2017 City Council Priorities Update Information Received b) Farmington Municipal Liquor Stores Donation Update Approved c) Development Contract—New Sunrise Addition Phase Two Approved d) Right-Of-Way Purchase—MnDOT TH-50 Project R57-16 e) Vermillion River Crossings Development Update Approved 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN ,014yi,,6, City of Farmington 430 Third Street Farmington, Minnesota %, ao ;' 651.280.6800 -Fax 651.280.6899 �+a.,��,a , www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the July 18, 2016 City Council Meeting-Administration DATE: August 1,2016 INTRODUCTION Attached for your review are the minutes from the July 18, 2016 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached minutes from the July 18, 2016 city council meeting. ATTACHMENTS: Type Description o Backup Material July 18, 2016 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING JOINT MEETING WITH ISD 192 SCHOOL BOARD July 18,2016 Mayor Larson and School Board Chair Singewald called the meeting to order at 7:00 pm. Scouts from Troops 116 and 207 led those in attendance in the Pledge of Allegiance. Roll Call Present-Larson, Bartholomay, Donnelly, Bonar and Pitcher School Board Members Present-Singewald, Cordes, Beem, Corraro, Lee, and Sauser Staff Present-Administrator McKnight, Engineer Schorzman, Community Development Director Kienberger, Police Chief Lindquist, Fire Chief Larsen, Parks and Recreation Director Distad, Finance Director Hanson, Municipal Services Director Reiten and Human Resources Director Wendlandt Agenda Motion by Bartholomay,second by Pitcher to approve the agenda as presented. APIF, motion carried. Consent Agenda Motion by Bartholomay,second by Donnelly to approve the consent agenda: a) Approve Minutes of the July 5, 2016 City Council Meeting-Administration b) Approve Minutes of the July 11, 2016 City Council Work Session-Administration c) Approve Liquor License Amendment El Charro Mexican Restaurant-Community Development d) Second Quarter 2016 New Construction Report and Population Estimate-Community Development e) Acknowledge Resignation Community Development-Human Resources f) Approve Maintenance Fund Township Road Maintenance-Finance g) Approve Bills-Finance APIF, motion carried. New Business 12(a) Recreational Facilities Referendum Update July 18,2016 Minutes -1- Parks and Recreation Director Distad presented an overview of the upcoming recreational facilities referendum. Distad shared the process used by the recreational facilities task force to make a recommendation to the city council. Ultimately the city council decided to place two questions on the November 2016 General Election ballot. The two questions ask for approximately$12.3 million for recreational facility upgrades. The city will send out information on the questions to all households in Farmington in September and hold public meetings in October. The possibility of additional meetings and different dates was discussed. 12(b) City Projects Update Engineer Schorzman, Community Development Director Kienberger and Parks and Recreation Director Distad provided updates on a number of city projects. Updates were received on the Highway 3 project,trail maintenance,Trident senior housing project, downtown redevelopment plan and upgrades at the Schmitz-Maki Arena. Kienberger shared information upon a request from Councilmember Bonar on the vacant lot that the EDA owns on Oak Street that a party is interested in developing. 12 (c) School District Facilities Update School District Finance Director Jane Houska provided an update on construction projects occurring this summer of school facilities. The projects reviewed included work on Tiger Stadium, Boeckman Middle School boilers,Akin Road Elementary School road paving, Farmington Elementary School boilers, Meadowview Elementary School classrooms, North Trail Elementary School kindergarten classrooms, Riverview Elementary School remodeling and various roofing and tuck pointing projects. 12 (d) School District Strategic Plan Update Barb Duffrin provided an update on the school district strategic plan and the upcoming schedule for this work. 12(e) School District Long Term Facilities Maintenance Ten Year Plan The school district approved their Long Term Facilities Maintenance Ten Year Plan. July 18,2016 Minutes -2- 12 (f) Resignation of School Board Member The school board accepted the resignation of member Tera Lee effective August 21,2016. City Council Roundtable/School Board Member Items Bonar-Shared that he hoped the two entities can look into advertising at recreational venues, look into having the fire department available at football games and asked staff to look into some recent legislative changes on the safe routes to schools program, Singewald-Inquired about minutes from the Intergovernmental Committee and hoped those updates could lead to discussion items in future city council/school board meetings. Beem-Encouraged the city to continue to work on the condition of Flagstaff Avenue during the winter months. McKnight shared that the city council has directed staff to address this issue this winter and provided additional dollars in the budget for this work. McKnight also offered the assistance of the police department and municipal services department when making decisions on closing school or delaying the start of school. Larson-Thanked everyone for the joint meeting and encouraged everyone to shop local. Adjourn Motion by Bartholomay, second by Pitcher to adjourn the meeting at 8:16 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator July 18,2016 Minutes -3- 4104 ii,� City of Farmington A. p 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 , .A www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Temporary On-Sale Liquor License St. Michael's Church-Community Development DATE: August 1, 2016 INTRODUCTION St. Michael's Church is requesting a temporary on-sale liquor license for their Fall Festival. DISCUSSION St. Michael's Church is requesting a temporary on-sale liquor license for their Fall Festival to be held on September 24, 2016, at 22120 Denmark Avenue. Per State Statute, a temporary on-sale liquor license must first be approved by the city and then forwarded to the state for approval. BUDGET IMPACT The State of Minnesota waives all fees for temporary liquor licenses for non-profit organizations. Therefore, the city has not established a fee for a temporary on-sale liquor license. ACTION REQUESTED Approve the attached application for a temporary on-sale liquor license for St. Michael's Church for their Fall Festival on September 24, 2016. ATTACHMENTS: Type Description D Exhibit Temporary On-Sale Liquor License Application JUL/15/2016/FRI 11:20 AM • FAX No, P. 002 J R Depa7 ent of fb ' a� � ppfiea#ion Date ,r, •aG s>, ;,4Jad Gambling iFar�raa�o�,iz8ssuae•r',;('.� =,,:J� ra Ste,Suille .Paoa3, 5 ��v 9 ,,:, ...,_ - - -7M Fag 651-2074259M 9'3" 651- 62-6555 •• 'Abigialilltei4Dis Difeepiisi'ma APPLICATION AND PERMIT FORA 1 OAT TO 4 V'I, iIn•t,o.,.,— DN-5AtE L.IR2u LO N ormx aEaSpii Data owesalmed Vaxemitqltrastber . C 14 aaf at Michael 1 MS 1 Xi $ 1 Fh 20 Dont ar. 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APPLIcATION MOVED I rwcarr7COU pry`TO GA .FEitfflMty.___A �r,M .{� 41 i4*J► City of Farmington i430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .4aa° www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Adopt Resolutuion Approving Gambling Event Permit Athena's Canine Companions- Community Development DATE: August 1,2016 INTRODUCTION Athena's Canine Companions is requesting a gambling event permit for a raffle and silent auction as a National Night Out event. • DISCUSSION Per State Statute 349.166 and pertinent city code, a gambling event permit must be issued by the city for this type of event. An application has been received, along with the appropriate fees. The city attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2016 budget. ACTION REQUESTED Consider the attached resolution granting a gambling event permit to Athena's Canine Companions, to be held at 18040 180th Court West, on August 2, 2016. ATTACHMENTS: Type Description o Resolution Resolution RESOLUTION NO. R56-16 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR ATHENA'S CANINE COMPANIONS Pursuant to due call and notice thereof,a regular meeting of the City Council of the City of Farmington,Minnesota,was held in the Council Chambers of said City on the 1st day of August 2016 at 7:00 p.m. Members Present: Larson,Bartholomay,Bonar,Donnelly,Pitcher Members Absent: None Member Bartholomay introduced and Member Pitcher seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,Athena's Canine Companions have submitted an application for a Gambling Event Permit to be conducted at 18040 180th Ct.W,on August 2,2016,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for Athena's Canine Companions,to be held at 18040 180th Ct. W,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 1st day of August 2016. ("ayor Attested to the®l''41 day of August 2016. City Administra ca SEAL /01419,6 City of Farmington 430 Third Street Farmington,Minnesota } 651.280.6800 -Fax 651.280.6899 � '4.,, 4 4. www.ci.farming-ton.mn.us TO: Mayor, Counci7members and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Participation in Dakota County Programs-Community Development DATE: August 1,2016 INTRODUCTION The city of Farmington currently participates in Dakota County's Community Development Block Grant (CDBG), HOME Investment Partnerships (HOME)and Emergency Solutions Grant(ESG)programs. DISCUSSION The CDBG program has been very useful to businesses in the community to allow them to update and expand their buildings. Continued participation in these programs requires approval of the attached Cooperation Agreement and Supplements for a three-year period of 2017 through 2019. BUDGET IMPACT None. ACTION REQUESTED Approve the attached Cooperation Agreement and Supplements. ATTACHMENTS: Type Description D Contract Cooperation Agreement and Supplements COOPERATION AGREEMENT FOR THE DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF DAKOTA, State of Minnesota, hereinafter referred to as"COUNTY" and the CITY OF FARMINGTON, hereinafter referred to as"COOPERATING COMMUNITY", said parties to this Agreement each being governmental units of the State of Minnesota, and is made pursuant to Minnesota Statutes, Section 471.59. WITNESSETH: WHEREAS, Title I of the Housing and Community Development Act of 1974, as amended, provides for a program of community development block grants; and WHEREAS, Dakota County, Minnesota qualifies under said law as an "urban county"eligible to receive community development block grant funds; and WHEREAS, the County's population, among other factors, is a determinant of the eligibility of the County and the amount of resources which may be made available to the County to undertake activities under the afore-referenced law; and WHEREAS, part 570, Chapter V of the Title 24 of the Code of Federal Regulations set forth regulations governing the applicability and use of funds under Title I; and WHEREAS, Section 570.105, titled "qualifications as urban county" provides that computation of the County's population may include persons residing in"unincorporated areas"and in"its included parts of general local government with which it has entered into cooperative agreements to undertake or to assist in the undertaking of essential activities pursuant to community development block grants;"and WHEREAS, it is in the interest of the Cooperating Community to have its population counted together with other municipalities of Dakota County who similarly agree. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions. I. DEFINITIONS For the purposes of this Agreement, the terms defined in this section have the meanings given to them: A. "The Act" means the Housing and Community Development Act of 1974, Title I, of Public Law 93-383, as amended (42 USC 5301 et seq.) B. "Regulations" means the rules and regulations promulgated pursuant to the Act, including but not limited to 24 CFR Part 570. C. "HUD" means the United States Department of Housing and Urban Development. D. "Cooperating Community" means any city or township in Dakota County which has entered into a cooperative agreement which is identical to this agreement. E. "Dakota County CDA" means the Dakota County Community Development Agency which will provide administrative services for the County under this program. 1 F. "Essential Community Development and Housing Assistance Activities" means community renewal and lower income housing activities, specifically urban renewal and publicly assisted housing. The definitions contained in 42 USC 5302 of the Act and 24 CFR 570.3 of the Regulations are incorporated herein by reference and made a part hereof. II. PURPOSE The Cooperating Community and the County have determined that it is desirable and in the interests of its citizens that the County qualifies as an urban county within the provisions of the Act. This Agreement contemplates that identical agreements will be executed between the County and other cities and townships in Dakota County and such numbers will enable the County to so qualify under the Act. The purpose of this Agreement is to authorize the County to cooperate with the Cooperating Community to undertake, or assist in undertaking, community renewal and lower income housing assistance activities pursuant to community development block grants as authorized in the Act and the Regulations. III. TERM OF AGREEMENT The term of this Agreement is for a period commencing on the effective first day of Federal Fiscal Year 2017, and terminating no sooner than the end of Federal Fiscal Year 2019. This Agreement is extended automatically for each subsequent three-year program period unless written notice of termination to be effective at the end of the current three-year program is given by the County to the Cooperating Community or by the Cooperating Community to the County following the same schedule as the"opt out" notification requirements as established by HUD. A copy of such written notice of termination, if given by either party, shall be provided to the appropriate office of the U.S. Department of Housing and Urban Development(HUD). The County shall provide written notification to the Cooperating Community of the Community's right to"opt out" and terminate this Agreement at least thirty(30)days prior to the"opt out" date. This Agreement shall remain in effect until the Community Development Block Grant, HOME Investment Partnership Program funds, and Emergency Solutions Grant(ESG), and program income received with respect to activities carried out during the three-year qualification period (and any successive qualification periods) are expended and the funded activities completed, and that the County and Cooperating Community cannot terminate or withdraw from the cooperation agreement while it remains in effect. Notwithstanding any other provision of this Agreement, this Agreement shall be terminated at the end of any program year during which HUD withdraws its designation of Dakota County as an Urban County under the Act. IV. METHOD The Cooperating Community hereby agrees that it will undertake, or assist in undertaking, essential community development and housing assistance activities as described in Section I of this Agreement. The County shall prepare and submit to HUD and appropriate reviewing agencies, all necessary applications for basic grant amount under the Act. In making the application, the County shall address the goals and needs of County as developed in meetings between the Cooperating Community, its citizens and the County, and also address the Act and other relevant Minnesota and/or Federal statutes and regulations. The parties agree to cooperate fully in establishing priorities and in preparation of the application for a basic grant amount. The Cooperating Community and the County agree that the County shall establish a reasonable time schedule for the development of the grant application. 2 It is anticipated by the parties that the party ultimately implementing a project funded by monies received from the grant may be either the Cooperating Community, its agent, or the Dakota County CDA. The determination of which party will implement the project will be made by the parties after consideration of the nature and scope of the project, and the ability of each party to undertake the project, though it is understood by the Cooperating Community that the County shall have final responsibility for selecting projects, submitting the Consolidated Plan to HUD, and filing annual grant requests. The County is hereby authorized to distribute to the Cooperating Community such funds as are determined appropriate for the Community to use in implementing a project. Contracts let and purchases made pursuant to a project under this Agreement shall conform to the requirements applicable to the entity undertaking the project. It is understood by the parties hereto that the County will be entering into an Administrative Services Contract with the Dakota County CDA under which the Dakota County CDA will provide those administrative services necessary to carry out obligations of the County under this Cooperation Agreement. The Cooperating Community agrees to cooperate with the Dakota County CDA to the extent necessary to achieve the purposes of this Agreement. V. SPECIAL PROVISIONS Nothing in this Agreement shall be construed to prevent or otherwise modify or abrogate the right of the Cooperating Community or the County to submit individual applications for discretionary funds in the event County does not receive designation as an urban county entity under the Act. The Cooperating Community and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses or damages resulting from the acts or omissions of their respective officers, agents and employees relating to activities conducted by either under this Agreement, the Act or the Regulations. In the event that there is a revision of the Act, Regulations, and/or the provisions of the Urban County Qualification Notice in effect at the time of renewal of this Agreement which would make this Agreement out of compliance with the Act, Regulations, or Urban County Qualification Notice, both parties will review this Agreement to renegotiate those items necessary to bring the Agreement into compliance. Both parties understand and agree that the refusal to renegotiate this Agreement will result in effective termination of the Agreement as of the date it is no longer in compliance with the Act and/or Regulations as amended. All funds received by the County under the Act shall be deposited in the County treasury. The Cooperating Community and the County shall maintain financial and other records and accounts in accordance with requirements of the Act and Regulations. Such records and accounts will be in such form as to permit reports required of the County to be prepared therefrom and to permit the tracing of grant funds and program income to final expenditure. The Cooperating Community and the County agree to make available all records and accounts with respect to matters covered by this Agreement at all reasonable times to their respective personnel and duly authorized federal officials. Such records shall be retained as provided by law, but in no event for a period of less than three years from the date of completion of any activity funded under the Act or less than three years from the last receipt of program income resulting from activity implementation. The County shall perform all audits of the basic amounts and resulting program income as required under the Act and Regulations. The parties mutually agree to take all required actions to comply with the provisions of the National Environmental Policy Act of 1969, Title VI of the Civil Rights Act of 1964, Title VIII of the Civil 3 Rights Act of 1968, Executive Order 11988, Section 109 of the Housing and Community Development Act of 1974 and all other applicable requirements of the Act and Regulations in the use of basic grant amounts. Nothing in this Article shall be construed to lessen or abrogate the County's responsibility to assume all obligations of an applicant under the Act, including the development of applications pursuant to 24 CFR 570.300 et seq. The parties further agree to take all actions necessary to assure compliance with the County's certification required by Section 104 (b) of Title I of the Housing and Community Development Act of 1974, as amended, regarding Title VI of the Civil Rights Act of 1964, the Fair Housing Act, and affirmatively furthering fair housing. They also agree to assure compliance with section 109 of Title I of the Housing and Community Development Act of 1974 (which incorporates Section 504 of the Rehabilitation Act of 1973 and the Age Discrimination Act of 1975), the Americans with Disabilities Act of 1990, and other applicable laws. They also agree that the County shall not fund activities in, or in support of, a unit of general local government that does not affirmatively further fair housing within its own jurisdictions or that impedes the County's actions to comply with its fair housing certification. The parties further agree that pursuant to 24 CFR 570.501 (b), the Cooperating Community is subject to the same requirements applicable to subrecipients, including a written agreement as set forth in 24 CFR 570.503. Such agreements are only entered into when a Cooperating Community chooses to propose a project and actually will receive funds from the County's entitlement allocation. The parties further agree that the Cooperating Community has adopted and is enforcing: 1. A policy prohibiting the use of excessive force by law enforcement agencies within its jurisdiction against any individuals engaged in non-violent civil rights demonstrations; and 2. A policy of enforcing applicable State and local laws against physically barring entrance to or exit from a facility or location which is the subject of such non-violent civil rights demonstrations within jurisdictions. 4 IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed. APPROVED AS TO FORM: COUNTY OF DAKOTA, STATE OF MINNESOTA fIrl ,-� ► • By: \ ...01/111 1 Assistant County Attorney Its: hair of the -rd Date: 7- //-240-1‘ Date: ! '`l�••"'� Attested By: cithk•t IV/14IASkr Jeni Reynolds Administrative Coordinator to the Board CITY OF FARMINGTON By: Its: /4142 r- Date: ---,4uycr$''� 20/6' c/ And: j /C Its: A `a-a 5 SUPPLEMENT TO THE COOPERATION AGREEMENT FOR THE DAKOTA COUNTY COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM THIS AGREEMENT, made and entered into and between the COUNTY OF DAKOTA, State of Minnesota, and the CITY OF FARMINGTON, (hereinafter"COUNTY"and"COOPERATING COMMUNITY", respectively) said parties to this Agreement each being governmental units of the State of Minnesota, and is made pursuant to Minnesota Statutes Section 471.59. WITNESSTH: WHEREAS, Title II of the Cranston—Gonzales National Affordable Housing Act of 1990 (42 U.S.C. 12701 et seq. as amended) provides for a program known as the HOME Investment Partnership Program; and, WHEREAS, Dakota County, Minnesota qualifies under said law as a member of the HOME Consortium formed by Anoka, Dakota, Ramsey and Washington Counties, and the Cities of Coon Rapids in Anoka County and Woodbury in Washington County; and, WHEREAS, part 92 of Title 24 of the Code of Federal Regulations sets forth regulations governing the applicability and use of funds under Title II; and WHERAS, the governing regulations require that units of local government enter into a cooperation agreement with the County for participation in the HOME Program, which shall be the same cooperation agreement participation in the Community Development Block Grant Program; NOW, THEREFORE, the parties mutually agree to the following terms and conditions. I. The following terms defined in the Cooperation Agreement for the Dakota County Community Development Block Grant Program shall have the meaning contained herein, in addition to the meaning given in that agreement: A. "The Act" means the HOME Investment Partnership Act, Title II of the Cranston- Gonzales National Affordable Housing Act, 42 U.S.C. 12701 et seq., as amended. B. "Regulations" means those regulations found at 24 CFR Part 92, as amended. II. The Definitions contained in the Act and in the Regulations are incorporated herein by reference and are made a part hereof. Ill. The purpose of this Agreement is to authorize the County to cooperate with the Cooperating Community in undertaking, or assisting in undertaking, the activity as authorized in the Act and in the Regulations. IV. By executing this Agreement, the Cooperating Community understands that it: A. May not apply for grants from appropriations under the Small Cities or State Community Development Block Grant Programs for fiscal years during the period in which it participates in the County's Community Development Block Grant Program; and, B. May receive a formula allocation under the HOME Program only through the County, and cannot form a HOME Consortium for participation in the Program except through the County, during the period in which it participates in the County's Community Development Block Grant 1 Program. This does not preclude the urban county or a unit of government participating with the urban county from applying to the State for HOME funds, if the State allows. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed. APPROVED AS TO FORM COUNTY OF DAKOTA, STATE OF MINNESOTA By: , .' ,�- Assistant County Attorney Its: County Boar j hair Date: 7` 1,' 24014 Date: 1 11~1CP Attested: ja4 ovir4.1110,_ Jeni Reynolds Administrative Coordinator to the Board CITY OF FARMINGTON By: f � ✓i Its: /r'jQy or- Date: ■46er.s-/ QeDie And: (Dat■Ji/C6 Its: .,I1iigt:A/5"7c Date: d•_ail/1=. 2 SECOND SUPPLEMENT TO THE COOPERATION AGREEMENT FOR THE DAKOTA COUNTY COMMUNITY DEVELOPMENTBLOCK GRANT PROGRAM THIS AGREEMENT made and entered into by and between the COUNTY OF DAKOTA, State of Minnesota, hereinafter referred to as"COUNTY"and the CITY OF FARMINGTON, hereinafter referred to as"COOPERATING COMMUNITY", said parties to this Agreement each being governmental units of the State of Minnesota, and is made pursuant to Minnesota Statutes Section 471.59. WITNESSETH: WHEREAS, The McKinney-Vento Homeless Assistance Act of 1987, as amended by the Homeless Emergency Assistance and Rapid Transition to Housing (HEARTH)Act of 2009 provides for the program known as the Emergency Solutions Grant(ESG); and WHEREAS, the ESG Program supersedes the regulations governing the applicability and use of funds under the Emergency Shelter Grant Program as defined in part 576 of Title 24 of the Code of Federal Regulations; and WHEREAS, the Secretary has been directed to allocate ESG Program assistance to metropolitan cities, urban counties, and States (for distribution to local governments and private nonprofit organizations in the States); and WHEREAS, the County of Dakota is defined as an urban county by HUD and is eligible for CDBG, HOME, and ESG funds; and WHEREAS, assistance provided under the ESG Program may be used for the following activities: (1) The renovation, major rehabilitation, or conversion of buildings to be used as emergency shelters. (2) The provision of essential services related to emergency shelter or street outreach, including services concerned with employment, health, education, family support services for homeless youth, substance abuse services, victim services, or mental health services, if a. such essential services have not been provided by the local government during any part of the immediately preceding 12-month period or the Secretary determines that the local government is in a severe financial deficit; or b. the use of assistance under this subtitle would complement the provision of those essential services. (3) Maintenance, operation, insurance, provision of utilities, and provision of furnishings related to emergency shelter. (4) Provision of rental assistance to provide short-term or medium-term housing to homeless individuals or families or individuals or families at risk of homelessness. Such rental assistance may include tenant-based or project-based rental assistance. (5) Housing relocation or stabilization services for homeless individuals or families or individuals or families at risk of homelessness, including housing search, mediation or outreach to property owners, legal services, credit repair, providing security or utility deposits, utility payments, rental assistance for a final month at a location, assistance with moving costs, or other activities that are effective at: 1 a. stabilizing individuals and families in their current housing; or b. quickly moving such individuals and families to other permanent housing; and WHEREAS, the governing regulations require that units of local government enter into a Cooperation Agreement with the County for participation in the ESG Program, which shall be the same Cooperation Agreement participation in the Community Development Block Grant Program. NOW, THEREFORE, the parties mutually agree to the following terms and conditions. I. DEFINITIONS The following terms defined in the Cooperation Agreement for the Dakota County Community Development Block Grant Program shall have the meaning contained herein, in addition to the meaning given in that Agreement: A. "ESG"—Originally known as the Emergency Shelter Grant Program and now means Emergency Solutions Grant Program. B. "Secretary"-The term means the Secretary of Housing and Urban Development. C. "Urban County"—The term means any county within a metropolitan area which i. is authorized under State law to undertake essential community development and housing assistance activities in its unincorporated areas, if any, which are not units of general local government; and ii. either-- 1. has a population of 200,000 or more(excluding the population of metropolitan cities therein) and has a combined population of 100,000 or more(excluding the population of metropolitan cities therein) in such unincorporated areas and in its included units of general local government(and in the case of counties having a combined population of less than 200,000, the areas and units of general local government must include the areas and units of general local government which in the aggregate have the preponderance of the persons of low and moderate income who reside in the county) a. in which it has authority to undertake essential community development and housing assistance activities and which do not elect to have their population excluded, or b. with which it has entered into cooperation agreements to undertake or to assist in the undertaking of essential community development and housing assistance activities; or 2. has a population in excess of 100,000, a population density of at least 5,000 persons per square mile, and contains within its boundaries no incorporated places as defined by the United States Bureau of the Census. 2 II. PURPOSE The purpose of this Second Supplement to the Cooperation Agreement is to authorize the County to cooperate with the Cooperating Community in undertaking, or assisting in undertaking, the ESG Program to assist individuals and families quickly regain stability in permanent housing after experiencing a housing crisis or homelessness. III. METHOD By executing this Second Supplement to the Cooperation Agreement, the Cooperating Community understands that it is a participant in the ESG program and may only receive a formula allocation under the ESG Program as a part of the urban county, although this does not preclude the urban county or a unit of government within the urban county from applying to the State for ESG funds, if the State allows. IN WITNESS WHEREOF, the parties have caused this Agreement to be duly executed. APPROVED AS TO FORM COUNTY OF DAKOTA, STATE OF MINNESOTA iciti„.0./adat I 1111 By: L. & ,.AIM .Lq _ ►._ Assistant County Attorney Its: ounty Board air - Date: 7 //-Zte Date: 1 11. Attested: il/� ` Jeni Reynolds • Administrative Coordinator to the Board CITY OF FARMINGTON By: Its: /t?4ye.�- Date: zeq,c„‹,--7 ,? a o/6 • And:OZZ-- Its: N-P-,?° (4 ,,a/t4/A 4 Date: Srd c.NT 3 4114#4 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 °4r.4coa°, www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Accept Resignation Economic Development Authority-Community Development DATE: August 1, 2016 INTRODUCTION The city has received a resignation from a member of the Economic Development Authority. DISCUSSION Mr. Kirk Zeaman has submitted his resignation from his position on the Economic Development Authority. His term on the board runs through January 31, 2018. A copy of his resignation is attached. This seat will be advertised to fulfill the remainder of the term. BUDGET IMPACT None. ACTION REQUESTED Accept the resignation of Kirk Zeaman from the Economic Development Authority effective July 25, 2016. ATTACHMENTS: Type Description 121 Exhibit Resignation Zct/� ?5; ?o/� Please accept this as official notice of my resignation from the Farmington Economic Development Authority as a board member. I appreciated the opportunity to serve the City of Farmington. Sincerely, Kirk Zeeman • • • s . �o�EAR1►i4 City of Farmington p 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 --.4,,o# www.ci,farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation Community Development and Parks and Recreation- Human Resources DATE: August 1,2016 INTRODUCTION The recruitment and selection process for the appointment of a full-time Administrative Support Technician has been completed. DISCUSSION After a thorough review by the departments of Community Development,Park Recreation and Human Resources Department, a contingent offer of employment has been made to Shelley Beard, subject to passing the background check,pre-employment drug test and ratification by the city council. Ms. Beard has previous administrative support and customer service experience;and she meets the qualifications for this position. BUDGET IMPACT Ms. Beard's starting hourly wage will be$17.68 per hour which is step 1 of the salary range for this position (salary range:$17.68-$22.10). Funding for this position is provided for in the 2016 budget. ACTION REQUESTED Approve the appointment of Shelley Beard as Administrative Support Technician effective on or about August 8, 2016. 400 City of Farmington P 430 Third Street ca Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 4n,,,,,o0.11 www.cifarmington.mn.us TO: Mayor,Counci7members and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resouces DATE: August 1, 2016 INTRODUCTION The recruitment and selection process for the appointment of the attached list of summer seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Department, offers of employment have been made to the individuals show on the attached spreadsheet, subject to ratification by city council. BUDGET IMPACT These positions are included in various departmental budgets. ACTION REQUESTED By motion approve the attached seasonal employment recommendations. ATTACHMENTS: Type Description D Backup Material Summer Seasonal Staff 2016 Spring/Summer Seasonal Staff 2015-16 Name Pay Rate Pos/Step RETURNING ARENA STAFF Karla Villanueva $ 10.43 Step 1-Skating Instructor Jacob Novak $ 9.80 Step 1-Arena Supervisor 41104, City of Farmington /1644 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 'gt+r.,�,,Ro, �'` www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Acknowledge Resignation Engineering-Human Resources DATE: August 1, 2016 INTRODUCTION The city has received notice that Mr. Tom Si rid has resigned from his position as an Engineering Technician. DISCUSSION Mr. Strid has been employed with the City of Farmington since May of 2011 and has been a valued member of the organization. The city appreciates his commitment to the organization and wishes him well in his future endeavors. BUDGET IMPACT NA ACTION REQUESTED Acknowledge the resignation of Mr. Tom Strid effective August 12, 2016. 41i City of Farmington Z 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,, c+a° www ci.farniington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad,Parks and Recreation Director SUBJECT: Approve Advertising Sales Representations Agreement for Schmitz Maki Arena-Parks DATE: August 1, 2016 INTRODUCTION City staff members have been approached by Rinkside Advertisement Network(RAN)about entering into an Advertising Sales Representation Agreement(agreement)for the sale of dasherboard ads to large corporations that will be placed in Schmitz-Maki Arena(arena). DISCUSSION Staff was contacted by RAN about entering into the Agreement whereby RAN will sell dasher board ads to larger corporations that the city does not solicit for dasher board ads. In exchange, RAN will produce and provide the dasher board ad,which city staff will then install. The city will receive$300 per dasher board ad in exchange for allowing the dasher board ad to be displayed in the arena. The dasher board ads are for a period of one year. The agreement is attached for city council review. The city attorney has reviewed the agreement and has found the terms to be acceptable.Additional information has also been included about the RAN company. RAN has taken a broader approach to advertising by approaching a number of other south metro cities about this program including:Burnsville,Lakeville and Hastings. It appears all of these cities will be moving forward with entering into a similar type of agreement that is before the city council this evening. It is important to note RAN will not solicit dasher board ads from local Farmington businesses, so the revenue received from the corporate advertising RAN solicits will supplement the advertising revenue that is already being received from the dasher board ads that city staff currently sell to local businesses. BUDGET IMPACT The city will receive$300.00 for each dasher board advertisement sold. RAN will be responsible for the cost associated with creating the dasher board ad materials. City staff will be responsible for installing the dasher board advertisement after it has been provided by RAN to the city. This is advertisement revenue the city has not received in the past. It will supplement the revenue received from dasher board ads that local businesses purchase and are displayed at the arena. ACTION REQUESTED Approve the attached agreement with RAN, so the Arena has an opportunity to gain additional revenue from corporate advertisements. ATTACHMENTS: Type Description ❑ Contract Agreement Form ❑ Exhibit Rinkside Advertisement Network Overview ADVERTISING SALES REPRESENTATION AGREEMENT This Agreement("Agreement") is made by and between Schmitz-Maki Arena having a principal place of business at 114 Spruce St,Farmington,MN 55024("Facility")and Isport Networks LLC,a Minnesota limited liability company,doing business as Rinkside Advertising Network,having a principal plaf business at 513 Greenview Drive,Chanhassen,MN 55317 ("Rinkside")and dated this /"`"- day of ,2016(collectively,"Parties"). 1. Engagement gagement of Services. Facility hereby engages Rinkside as an authorized and non- exclusive representative to procure advertising from third-party companies("Advertisers")to be displayed primarily on the dasher boards of the Facility's ice rink(s)and other locations described herein. 2. Terms of Agreement. Advertisements will be sold and installed on a per-dasher board basis. The agreed-upon cost of a dasher board,each of which is approximately 33"x 96", shall be$300 per year(each dasher board is referred to herein as an"Advertisement",the company whose product or service is displayed is referred to as an"Advertiser"). Facility shall advise Rinkside of additional advertising opportunities as they become available,and this list may be supplemented. Rinkside's payment to Facility on any Advertising project shall be due within thirty(30)days of Rinkside's receipt of proof of performance from facility. 3. Approval Process. Within fourteen(14)days of procurement of each Advertisement, Rinkside shall send Insertion Order via e-mail providing a visual mock-up of the Advertisement to be installed,the Advertisement's dimensions,and Advertiser's desired advertising location within the rink(i.e.,Inside North, South,East,or West). Within ten(10)business days of the date of receipt of the Insertion Order,Facility shall notify Rinkside of any objection to the proposed advertisement. If no objection is received,the sale is deemed final. 4. Installation of Advertisement. Rinkside will be responsible for the production of advertisements and will furnish advertisements and all associated installation materials to Facility for install. Upon installation of each Advertisement("Final Installation"),Facility shall send an email with a photograph of installed advertisements to Rinkside confirming Final Installation. The one-year term for each Advertisement and the thirty(30)day billing term shall begin on the date of Final Installation. 5. Ismuntkaignatiat, This Agreement shall commence on the date hereof and shall continue for a term of three(3)years.At the end of said Initial Term,this Agreement shall automatically renew for successive subsequent one(1)year terms thereafter. Either party may cancel this agreement upon thirty(30)days written notice.The Facility will refund a proportionate percentage to Rinkside of any payment received for any cancellation occurring during the annual advertising terms. 6. Use of Images. To promote the Facility and the Rinkside Advertising Network offering,Facility grants Rinkside authorization to use images of the Facility,including but not limited to events taking place at the Facility in Rinkside sales materials,including proposals, websites,flyers and other to be determined materials. 7. Governing Law and Jurisdiction. The construction and performance of this Agreement will be governed by the laws of the State of Minnesota,without application of its conflict of laws principles. Any litigation to resolve the terms of this Agreement will be venued in Minnesota District Court, in Hennepin County,Minnesota. 8. otices. Any notice,demand or request required or permitted to be given under the provisions of this Agreement shall be in writing;shall be delivered personally,including by means of facsimile or e-mail,or mailed by registered or certified mail,postage prepaid and return receipt requested;shall be deemed given on the date of personal delivery(with confirmation of transmission or,if by e-mail,confirmation of receipt)or on the date set forth on the return receipt;and shall be delivered or mailed to the addresses set forth on the first page of this Agreement or to such other address as any party may from time to time direct,with copies to: RINKSIDE: Chris Potenza Rinkside Advertising Network 513 Greenview Drive Chanhassen,MN 55317 FACILITY: Jeremy Pire Schmitz-Maki Arena 114 West Spruce Street Farmington,MN 55024 9. ,Attorneys'Fees. If suit or action is filed by any party to enforce the provisions of this Agreement or otherwise with respect to the subject matter of this Agreement,the prevailing party shall be entitled to recover reasonable attorneys'fees as fixed by the trial court. 10. Force ieure. (a) If a Force Majeure Event occurs,the party that is prevented by that Force Majeure Event from performing any one or more obligations under this agreement(the "Nonperforming Party")will be excused from performing those obligations,on condition that it complies with its obligations. (b) For purposes of this agreement,"Force Majeure Event"means,with respect to a party,any event or circumstance,regardless of whether it was foreseeable,that was not caused by that party and that prevents a party from complying with any of its obligations under this agreement[(other than an obligation to pay money)],on condition that that party that uses reasonable efforts to do so,except that a Force Majeure Event will not • r include[any a strike or other labor unrest that affects only one party,an increase in prices, or a change of law]. (c) Upon occurrence of a Force Majeure Event,the Nonperforming Party shall promptly notify the other party of occurrence of that Force Majeure Event,its effect on performance,and how long that party expects it to last.Thereafter the Nonperforming Party shall update that information as reasonably necessary.During a Force Majeure Event,the Nonperforming Party shall use reasonable efforts to limit damages to the Performing Party and to resume its performance under this agreement. 11. Insurance and Indemnification. At all times during the term of this Agreement,the parties shall have insurance coverage in place with coverage limits of a minimum of$2,000,000 for comprehensive general and automobile liability,and workers'compensation coverage meeting the state minimum requirements. 12. This contract and all documents and materials related thereto are subject to examination by state and city auditors as required by law and are government data under the Minnesota Government Data Practices Act and Records Retention Act. SIGNATURE BLOCK RINKSID>�i' ��__ Signature: •�� Name: � �5 Its: E*e's FACILITY: Signature: Name: odd' rs®.-) Its: /-1.76 r 188140v3 `J .6 t: I— w W Z z o 0 44t . W Z "irh ■ =I g — W H V) 0 LI1 = 1— co 0 w ' hd - W o) `n I- C ° = cc y" = Q u- Q o ' O W a) Z • y _li'tit ,�/ ., r Q _ e • 1 - JR X.,��0 T A'I w 4 .' _ i 1 , + ( -7 1. ,Alt „`;; t pi s i ice. `rte , V4 I;- • `r s_C� i"`tt, `C-- � , 0-msil ; I , .,..• a. o �.�, A" �,: ° ` , 9' v r v v L. -� o ; v Q .- Ci 3 i i ,s.„. v. O -0 Z `.ti Z ice.. Z C6 v - 3ao 3 � U L. 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IN, 4 1:3 "iz Its z Z CI izzi (a (f) kr) 0 CU 0 0 -C U -0 cu co 0 z -F, 0 1 (i) —05 cs) z eu Z E 4'•N El ro >, v) ri ) 0 '''' e 1 C 4Z-12o --6 C) •Ij o 0 v ) Z Z o�Fl►RAIi4b City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ° .,,nay°. www.cifarmington.mn.us TO: Mayor, Councihnembers and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Approve Bills -Finance DATE: August 1,2016 INTRODUCTION Attached for your review and consideration are the bills for the period of July 14-July 27, 2016. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the bills for the period of July 14-July 27, 2016. ATTACHMENTS: Type Description 13 Backup Material Bill Listing July 14-July 27, 2016 0.2 Z. O O O O N L/3 CO CO CO CO m CO O) 0) O) O) O O O O O O O O O O O O O O N CO 0 0 CO CO N. 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E E § § 0 CO 0 A A % A A z z z z z § b § § 5 N 2 2 N co 2 .0 co >4 z [ © U LO m 70 C9 k § q d § 2 \ a a a 2 0 / ) 22/ 0 r- 0) m 0) CD 0) CD CD 0), •' 0 $ / / E / \ \ / \ \ 2 / Z Z \ ( § # G § U3 U o G r ( § [ § [ 2 / § q ;\ �'- \|� 9 } \ 7 ¥ \ ��s • g ! a co§ 2 . m 4 \ . - § .9 j s ) sr V' V. - , R ` , k 0 k j2 cc / ai a 1L5 U) Lai § CO ® § ! } 2 § 2 / / 2 ` 2 § 2 § k § § § [ §in k re x ( 2 .is ■ k & CO 0 0) ( o co) co � . k \ § j / Ce§ §/ / m m t 0 * ! k a. 0 § © ■ au 0 o \ { 01 § § 0 P \ co 2 ! W m ° e & § 2 # - - It- o - |1\ A o�FMil City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ••n www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Kevin Schorzman, City Engineer SUBJECT: Accept Quote for 20226 Akin Road Erosion Repair DATE: August 1, 2016 INTRODUCTION At the February 2016 city council work session,we discussed a few different storm water related projects that we would be working on this year. One of the projects was to address erosion occurring near 203rd Street and Akin Road. DISCUSSION The initial discussion was related to the idea of putting in storm sewer and curb and gutter along the east side of Akin Road to redirect water and reduce the erosion that is occurring. As part of the project development, we explored the curb and gutter option,but also explored other ways to deal with the erosion. After reviewing the options,we developed plans and specifications to install an anchor reinforced vegetation system(ARVS)in the eroded area. An ARVS is a type of vegetated slope stabilization that utilizes a turf reinforcement mat and earth percussion anchors. This product works by resisting the shear stresses and velocities encountered on steeper slopes,which in turn reduces the erosion potential. We looked at the anticipated velocities and shear stresses anticipated in this location and they are within the performance range for an ARVS system. In general, the installation process is as follows: • Fill in the eroded area • Spread half of the topsoil and seed • Place the turf reinforcement mat • Anchor it in-place • Place the remaining topsoil and seed • Water and protect until seed is established This process is less costly than the installation of storm sewer and curb and gutter and it also provides an environmental benefit by reestablishing turf in the eroded area rather than creating more impervious surface and channelizing water with storm sewer and curb and gutter. Staff solicited quotes for the work and received the following responses: Wellens Agronomics,LLC: $22,936.25 Friedges Landscaping, Inc.: $26,560.25 The engineer's estimate for the work was $19,937.50. Staff recommends that the city council accept the quote from Wellens Agronomics,LLC in the amount of$22,936.25. BUDGET IMPACT Costs to address this area were included in the 2016 budget and will be paid using storm water funds. ACTION REQUESTED Accept the quote from Wellens Agronomics in the amount of$22,936.25 and authorize execution of an agreement for the work. ATTACHMENTS: Type Description o Backup Material Area Map Print Preview Page 1 of 1 Dakota County, MN rt .'. No,' ' : ,.1 Ss V ,. awe r. 1 •., 9, s -',;t.'''' • 't., :;., ''. - " All '4' •: 4 ''‘' ' Ak\'''‘ :, \0101 t 41 ' 1 it V.4,:: i.,,,.":,!,,,,t4IttiliV 1, .41 . ,41,, .: VI' -* i v 1 f S ll 1 1 , 4 1 \1111111111111111.11. t t• rI lU a 110 1 `• "'• q - v .t'} • ` k • Ph LE RYA • ' • PArrlt ¢ •f 1114"1141t' go f I , %i • ,, 0' • r i la cy, PII/E.: It ..t K/Irri I 07' t " , . (15110 40 .� r ` ��� ft, 10 I -: 1 i ,► i ,. Disclaimer:Map and parcel data are believed to be accurate,but accuracy is not guaranteed.This is not a legal Map Scale document and should not be substituted for a title search,appraisal,survey,or for zoning verification.Dakota County 1 inch=171 feet assumes no legal responsibility for the information contained in this data. 7/26/2016 http://gis.co.dakota.mn.us/DCGI S4/WebForms/Print.aspx?img=http://gis.co.dakota.mn.us/... 7/26/2016 FORM OF AGREEMENT BETWEEN CITY OF FARMINGTONAND WELLENS AGRONOMICS,LLC FOR NON-BID CONSTRUCTION CONTRACT THIS AGREEMENT made this 1'day of August,2016,by and between the CITY OF FARMINGTON,a Minnesota municipal corporation("Owner"or"City")and WELLENS AGRONOMICS,LLC,a limited liability company ("Contractor"). Owner and Contractor,in consideration of the mutual covenants set forth herein,agree as follows: 1. CONTRACT DOCUMENTS. The following documents shall be referred to as the"Contract Documents",all of which shall be taken together as a whole as the contract between the parties as if they were set verbatim and in full herein: A. This Agreement. B. Specifications and Requirements-20226 Akin Road Erosion Repair C. MnDOT Standard Specifications for Construction D. Contractor's Quote. In the event of a conflict among the provisions of the Contract Documents,the order in which they are listed above shall control in resolving any such conflicts with Contract Document"A"having the first priority and Contract Document"E" having the last priority. 2. OBLIGATIONS OF THE CONTRACTOR. The Contractor shall provide the goods,services,and perform the work in accordance with the Contract Documents. 3. CONTRACT PRICE. Owner shall pay Contractor for completion of the Work, in accordance with the Contract$22,936.25 inclusive of taxes,if any. 4. PAYMENT PROCEDURES. A. Contractor shall submit Application for Payment upon completion of the work. Application for Payment will be processed by the City Engineer. B. Payments to Subcontractors. (1) Prompt Payment to Subcontractors. Pursuant to Minn.Stat.§471.25,Subd.4a,the Contractor must pay any subcontractor within ten(10)days of the Contractor's receipt of payment from the City for undisputed services provided by the subcontractor. The Contractor must pay interest of 1 %2 percent per month or any part of a month to the subcontractor on any undisputed amount not paid on time to the subcontractor. The minimum monthly interest penalty payment for an unpaid balance of$100.00 or more is $10.00. For an unpaid balance of less than$100.00,the Contractor shall pay the actual penalty due to the subcontractor. (2) Form IC-134(attached)required from general contractor. Minn.Stat.§290.92 requires that the City of Farmington obtain a Withholding Affidavit for Contractors,Form IC-134, before making final payments to Contractors. This form needs to be submitted by the Contractor to the Minnesota Department of Revenue for approval. The form is used to receive certification from the state that the vendor has complied with the requirement to withhold and remit state withholding taxes for employee salaries paid. D. Final Payment. Due to the small scope and short duration of this project,only one payment will be made upon completion of the project as recommended by the City Engineer. 5. COMPLETION DATE. The Work must be completed by September 30,2016. 6. CONTRACTOR'S REPRESENTATIONS. A. Contractor has examined and carefully studied the Contract Documents and other related data identified in the Contract Documents. Q-3 B. Contractor has visited the Site and become familiar with and is satisfied as to the general,local, and Site conditions that may affect cost,progress,and performance of the Work. C. Contractor is familiar with and is satisfied as to all federal,state,and local laws and regulations that may affect cost,progress,and performance of the Work. D. Contractor has carefully studied all: (1)reports of explorations and tests of subsurface conditions at or contiguous to the Site and all drawings of physical conditions in or relating to existing surface or subsurface structures at or contiguous to the Site(except Underground Facilities)which have been identified in the General Conditions and(2)reports and drawings of a Hazardous Environmental Condition,if any,at the Site. E. Contractor has obtained and carefully studied(or assumes responsibility for doing so)all additional or supplementary examinations,investigations,explorations,tests,studies,and data concerning conditions(surface,subsurface,and Underground Facilities)at or contiguous to the Site which may affect cost,progress,or performance of the Work or which relate to any aspect of the means,methods,techniques,sequences,and procedures of construction to be employed by Contractor,including any specific means,methods,techniques,sequences,and procedures of construction expressly required by the Bidding Documents,and safety precautions and programs incident thereto. F. Contractor does not consider that any further examinations,investigations,explorations,tests, studies,or data are necessary for the performance of the Work at the Contract Price,within the Contract Times,and in accordance with the other terms and conditions of the Contract Documents. G. Contractor is aware of the general nature of work to be performed by Owner and others at the Site that relates to the Work as indicated in the Contract Documents. H. Contractor has correlated the information known to Contractor,information and observations obtained from visits to the Site,reports and drawings identified in the Contract Documents,and all additional examinations,investigations,explorations,tests,studies,and data with the Contract Documents. I. The Contract Documents are generally sufficient to indicate and convey understanding of all terms and conditions for performance and furnishing of the Work. J. Subcontracts: (1) Unless otherwise specified in the Contract Documents,the Contractor shall,upon receipt of the executed Contract Documents,submit in writing to the Owner the names of the Subcontractors proposed for the work. Subcontractors may not be changed except at the request or with the consent of the Owner. (2) The Contractor is responsible to the Owner for the acts and omissions of the Contractor's subcontractors,and of their direct and indirect employees,to the same extent as the Contractor is responsible for the acts and omissions of the Contractor's employees. (3) The Contract Documents shall not be construed as creating any contractual relation between the Owner and any subcontractor. (4) The Contractor shall bind every subcontractor by the terms of the Contract Documents. 7. WORKER'S COMPENSATION. The Contractor shall obtain and maintain for the duration of this Contract,statutory Worker's Compensation Insurance and Employer's Liability Insurance as required under the laws of the State of Minnesota. 8. COMPREHENSIVE GENERAL LIABILITY. Contractor shall obtain the following minimum insurance coverage and maintain it at all times throughout the life of the Contract,with the City included as an additional name insured on the general liability insurance on a primary and noncontributory basis. The Contractor shall furnish the City a certificate of insurance satisfactory to the City evidencing the required coverage: Bodily Injury: $2,000,000 each occurrence Q-4 $2,000,000 aggregate products and completed operations Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Contractual Liability(identifying the contract): Bodily Injury: $2,000,000 each occurrence Property Damage: $2,000,000 each occurrence $2,000,000 aggregate Comprehensive Automobile Liability(owned,non-owned,hired): Bodily Injury: $2,000,000 each occurrence $2,000,000 each accident Property Damage: $2,000,000 each occurrence 9. WARRANTY. The Contractor guarantees that all new equipment warranties as specified within the quote shall be in full force and transferred to the City upon payment by the City. The Contractor shall be held responsible for any and all defects in workmanship,materials,and equipment which may develop in any part of the contracted service,and upon proper notification by the City shall immediately replace,without cost to the City,any such faulty part or parts and damage done by reason of the same in accordance with the bid specifications. 10. INDEMNITY. The Contractor agrees to indemnify and hold the City harmless from any claim made by third parties as a result of the services performed by it. In addition,the Contractor shall reimburse the City for any cost of reasonable attorney's fees it may incur as a result of any such claims. 11. PERFORMANCE AND PAYMENT BONDS. Performance and payment bonds are not required for the doing of any public work if the contract price is$75,000 or less.On projects of more than$75,000 for the doing of public work a payment bond and performance bond each in the amount of the contract price must be furnished to the City prior to commencement of work. The form of the bonds must satisfy statutory requirements for such bonds. 12. MISCELLANEOUS. A. Terms used in this Agreement have the meanings stated in the General Conditions. B. Owner and Contractor each binds itself,its partners,successors,assigns and legal representatives to the other party hereto,its partners,successors,assigns and legal representatives in respect to all covenants,agreements,and obligations contained in the Contract Documents. C. Any provision or part of the Contract Documents held to be void or unenforceable under any law or regulation shall be deemed stricken,and all remaining provisions shall continue to be valid and binding upon Owner and Contractor,who agree that the Contract Documents shall be reformed to replace such stricken provision or part thereof with a valid and enforceable provision that comes as close as possible to expressing the intention of the stricken provisions. D. Data Practices/Records. (1) All data created,collected,received,maintained or disseminated for any purpose in the course of this Contract is governed by the Minnesota Government Data Practices Act, Minn.Stat.Ch. 13,any other applicable state statute,or any state rules adopted to implement the act,as well as federal regulations on data privacy. (2) All books,records,documents and accounting procedures and practices to the Contractor and its subcontractors,if any,relative to this Contract are subject to examination by the City. E. Software License. If the equipment provided by the Contractor pursuant to this Contract contains software,including that which the manufacturer may have embedded into the hardware as an Q-5 integral part of the equipment,the Contractor shall pay all software licensing fees. The Contractor shall also pay for all software updating fees for a period of one year following cutover. The Contractor shall have no obligation to pay for such fees thereafter. Nothing in the software license or licensing agreement shall obligate the City to pay any additional fees as a condition for continuing to use the software. F. Patented devices,materials and processes. If the Contract requires,or the Contractor desires,the use of any design,device,material or process covered by letters,patent or copyright,trademark or trade name,the Contractor shall provide for such use by suitable legal agreement with the patentee or owner and a copy of said agreement shall be filed with the Owner. If no such agreement is made or filed as noted,the Contractor shall indemnify and hold harmless the Owner from any and all claims for infringement by reason of the use of any such patented designed,device,material or process,or any trademark or trade name or copyright in connection with the Project agreed to be performed under the Contract,and shall indemnify and defend the Owner for any costs,liability, expenses and attorney's fees that result from any such infringement. G. Assignment. Neither party may assign,sublet,or transfer any interest or obligation in this Contract without the prior written consent of the other party,and then only upon such terms and conditions as both parties may agree to and set forth in writing. H. Waiver. In the particular event that either party shall at any time or times waive any breach of this Contract by the other,such waiver shall not constitute a waiver of any other or any succeeding breach of this Contract by either party,whether of the same or any other covenant,condition or obligation. I. Governing LawNenue. The laws of the State of Minnesota govern the interpretation of this Contract. In the event of litigation,the exclusive venue shall be in the District Court of the State of Minnesota for Dakota County. J. Severability. If any provision,term or condition of this Contract is found to be or become unenforceable or invalid,it shall not effect the remaining provisions,terms and conditions of this Contract,unless such invalid or unenforceable provision,term or condition renders this Contract impossible to perform. Such remaining terms and conditions of the Contract shall continue in full force and effect and shall continue to operate as the parties'entire contract. K. Entire Agreement. This Contract represents the entire agreement of the parties and is a final, complete and all inclusive statement of the terms thereof,and supersedes and terminates any prior agreement(s),understandings or written or verbal representations made between the parties with respect thereto. L. Permits and Licenses;Rights-of-Way and Easements. The Contractor shall give all notices necessary and incidental to the construction and completion of the Project. The City will obtain all necessary rights-of-way and easements. The Contractor shall not be entitled to any additional compensation for any construction delay resulting from the City's not timely obtaining rights-of- way or easements. M. If the work is delayed or the sequencing of work is altered because of the action or inaction of the Owner,the Contractor shall be allowed a time extension to complete the work but shall not be entitled to any other compensation. OWNER: CONTRACTOR: CITY OF FARMINGTON WELLENS AGRONOMICS,LLC G n BY: Its Mayor Its: Canty KA^ter AND Its City rq,-io r- Q-6 04•41 . Erosion/Sediment Control Company Wellens Agronomics,LLC 5845 Mt.Cannel Rd.Carver,MN 55315 Office 952.448.5167 Fax 952.448.5106 Date: 7/26/2016 To: City of Farmington Fax#: Re: 20226 Aikin Road Erosion Repair From: Mike Wellens—Cell#612.363.4064 Email: mwellens @aol.com Pages: 1 No. Item Unit Est. Qty. Unit Price Total 1 Mobilization LS 1 $4,800.00 $4,800.00 2 Common Excavation CY 130 $29.00 $3,770.00 3 Install silt fence,type machine sliced LF 125 $2.50 $312.50 4 Sediment control log,type wood fiber 6" LF 100 $4.00 $400.00 5 Sandy clay loam topsoil borrow CY 75 $44.00 $3,300.00 6 Seeding Ac 0.16 $3,500.00 $560.00 7 Seed mix 25-151 Lb 20 $5.00 $100.00 8 Seed mix 35-221 Lb 5 $50.00 $250.00 9 Erosion control blanket, cat. 3 N SY 385 $2.00 $770.00 10 Hydraulic mulch,type matrix (blend) SY 385 $1.75 $673.75 11 Armormax turf reinforcement mat SY 250 $32.00 $8,000.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 Bid good for 30 days $0.00 Prevailing: No Total = $22,936.25 Notes: Exclusions:(Unless specified above)watering,maintenance,warranty,topsoil placement,Soil amendments,rock/debris picking, Traffic control,Compaction tillage,Natural net blanket,Winter conditions,Hand install of silt fences, Maintenance and removal of all BMP devices. All restoration items to be performed after contractor has final graded/conditions agreed upon,Bond not included(if required add that%to the total quote) *Any work or items performed beyond quote will be considered extra and billed in addition to the contract. 4E14M4 City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,, o ° www.ci.farmington.mn.us pao TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: 2016/2017 City Council Priorities Update DATE: August 1, 2016 INTRODUCTION The city council established four priorities for 2016/2017 at their meeting on June X, 2016. This memo shall update the progress made to date on these priorities. DISCUSSION The city council has established four priorities for 2016/2017. These priorities include: 1. Financial-Continue to take steps to make Farmington a city of fiscal excellence. 2. Development-Support the expansion of residential, commercial and industrial properties. 3. Partnerships-Forge opportunities with existing and new partners. 4. Service Delivery-Endeavor to provide core government services at high quality levels. These priorities are intentionally broad,high level goals that the city council believes will make Farmington an even stronger community. City staff has been able to perform some tasks over the past few months that can be associated with these priorities. Some of the work that staff feels can be included in this update is listed below. Financial 1. Finance staff continues to work with our financial advisors on bond refinancing options for this fall. Development 1. The city council is close to malting a decision on the future location of the downtown liquor store. 2. The city council has placed two questions on the November 2016 General Election ballot for recreational facility improvements. 3. The city recently completed the Downtown Redevelopment Plan. Implementation of the plan is underway including discussions on budgetary impacts of items. Partnerships 1. The city council held a joint meeting with the school board to share information and discuss issues of relative importance on July 18, 2016. 2. The city is in discussions with Dakota County about possible use of available space in city hall. Service Delivery 1. The city council has included additional dollars in the preliminary 2017 budget to address snow removal issues on Flagstaff Avenue and other city streets. This is your first update of work completed in relation to the 2016/2017 city council priorities. Additional updates will be provided every few months as work is completed towards the four priorities. BUDGET IMPACT NA ACTION REQUESTED Ask any questions you have on the work being done to work towards the four priorities set by the city council for 2016/2017. ATTACHMENTS: Type Description © Backup Material 2016/2017 City Council Priorities CITY OF FARMINGTON CITY COUNCIL PRIORITIES 2016/2017 ARM/ I II G �J A�sT'A PROM,s0 The Farmington City Council has established the following priorities that are in the best long term interest of the city. 1. Financial-Continue to take the steps to make Farmington a city of fiscal excellence. 2. Development- Support the expansion of residential, commercial and industrial properties. 3. Partnerships-Forge opportunities with existing and new partners. 4. Service Delivery-Endeavor to provide core government services at high quality levels. oEFARM/46, City of Farmington a 430 Third Street Ca Farmington, Minnesota X 41 651.280.6800 -Fax 651.280.6899 •„pa* . www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Farmington Muncipal Liquor Stores Donation Update DATE: August 1,2016 INTRODUCTION The Farmington Municipal Liquor Stores have produced positive results over the past few years in terms of operation,management and profits. The city council put in place the"four pots"philosophy in 2015 to track the financial progress of the liquor stores as well. Our success has put us into a position to invest some of our profits back into the community and our organization. DISCUSSION City staff reviewed the financial status of our liquor operations at the May 9,2016 city council work session. As a reminder the four pots philosophy summary is below: 1. Operations-Our goal is to have$350,000 in this pot to ensure enough cash flow to pay the bills. This pot is currently fully funded. 2. Administrative Transfer-This pot covers all of the administrative costs (finance, HR, administration ,etc.)that the city provides to the liquor stores. The goals is to have roughly$53,000 built up by the end of the year to fully fund the following years transfer. This pot is currently fully funded. 3. Community/Organizational Transfer-This pot covers the dollars the city council intends to donate on an annual basis to community groups and/or city departments. The funding for this pot comes from the bottom line profits each year that are not needed to fund pots one and two and is split between this pot and pot four. The May 2016 balance of this pot was $227,437.07. 4. Capital Improvement-This pot includes the dollars the stores may need for capital improvements to current locations and/or dollars being set aside for the potential building of a future store. The May 2016 balance in this was was $267,437.08 In reviewing this information with staff during the year and with the city council at your May work session, it was determined that funding exists in the current community/organization transfers pot to make some donations. After reviewing potential projects from departments,the city council agreed with the following donations to be made in 2016: Downtown Redevelopment Bike Racks $5,000 Benches and Signs $10,000 LED Monument Sign $50,000 Patio/Doors on Banquet Room at RRC*$25,000 Pergola at RRC* $5,000 Roving Camera for Parks/Other Areas $10,000 Arena Sound System $ 8,000 Building Inspections Vehicle $27,000 TOTAL $140,000 *Dollars set aside while RRC parking lot/community gathering space projects discussed. City staff has moved forward with the bike racks, sound system and camera projects. The other projects still have work to be completed by staff or more discussions to be held with the city council. Since the time of our original discussion on this issue we have received two additional requests for funding. The Police Department has requested$1,200 as their share of a matching grant program to purchase three AED's that will be placed in squad cars that do not current have one. The grant program will cover up to $800 of the cost of individualAED's. The Police Department would need to cover the cost of three AED's at$400 per piece of equipment for a total of$1,200. The Fire Department has requested$14,360 for the purchase of four thermal imaging cameras. These cameras would be placed in each of the four chief vehicles. The chiefs all have take home vehicles and are typically the first firefighters to arrive on the scene of a fire. According to Chief Larsen this would be a significant upgrade to the fleet and would have the potential of savings lives. The Fire Department routinely use these cameras on every structure fire to find potential victims hidden in smoke, find hidden areas of heated burning and during missing person searches at night. If these two additional requests are approved it would increase the additional donations from the community/organizational transfers fund to $155,560. I support the two additional requests that you are seeing for the first time. BUDGET IMPACT The Liquor Stores Community/Organizational Transfers Pot would fund the potential$155,560 in community/organizational donations. ACTION REQUESTED Ask any questions you may have on this issue and provide direction on the police and fire department requests for funding. o�EARMi*. City of Farmington ma, 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .4 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Kevin Schorzman, City Engineer SUBJECT: Development Contract-New Sunrise Addition Phase Two DATE: August 1,2016 INTRODUCTION At the May 5, 2014 city council meeting the city council approved the development contract for phase one of the New Sunrise Addition. Attached for city council consideration is a development contract for phase two of the development. DISCUSSION The New Sunrise Addition was a re-plat of a defunct development called Sunrise Ponds. In 2014, Tru Value Homes, LLC re-platted Sunrise Ponds and began constructing homes in the first phase of the development. The first phase of the development occurred in an area that already had infrastructure in place. Phase two will involve the extension of 211th Street West and Cambridge Way to connect into 212th Street West near the main entrance to the development off of Cambodia Avenue. It will also involve the looping of water main through the development as well as installation of sanitary sewer and storm sewer. Phase two will include 24 single-family lots. BUDGET IMPACT The developer has indicated that he will be requesting that, as allowed in the development contract, the development fees be assessed and the park development fee be collected with the building permits. Allowing the fees to be assessed and the park development fee to be collected with the building permit is not unique to this development contract and has been done on several other successful developments in the city. Since the city has no immediate plans to use these fees for any projects,the benefit to the city is that we are collecting interest on the fees at a rate higher than we would get if we were to collect them and invest that money. The principal amounts related to the fees in this phase will have the following impact on the listed funds(any interest received would add to the amounts listed) : Water: $37,390.14 Sanitary: $ 7,053.30 Storm: $36,921.96 Parks: $22,244.96 General: $ 1,320.00 Seal Coat: $2,167.11 Total: $107,097.47 ACTION REQUESTED Approve the development contract for New Sunrise Addition phase two and authorize its execution. ATTACHMENTS: Type Description 121 Contract Development Contract-New Sunrise Addition Phase Two Exhibit New Sunrise Addition Phase Two Map DEVELOPMENT CONTRACT AGREEMENT dated this day of August, 2016, by, between, and among the City of Farmington, a Minnesota municipal corporation(CITY)and Tru Value Homes,LLC,a Minnesota Limited Liability Company(DEVELOPER). 1. Request for Plat Approval. On April 21,2014,the City approved a plat for NEW SUNRISE ADDITION(also referred to in this Development Contract [CONTRACT or AGREEMENT] as the PLAT). The land is situated in the City of Farmington, County of Dakota, State of Minnesota. The plat was to be developed in two (2)phases. This development contract covers Phase Two(2)of the development which includes all of Blocks 3 and 4,and also includes Lots 6 through 12 of Block 2 and Lots 14-18 of Block 5. 2. Development Plans and Right to Proceed. The Developer shall develop the plat in accordance with the following plans. The plans shall not be attached to this Agreement. The plans may be prepared by the Developer,subject to City approval, after entering into this Agreement but before commencement of any work in the plat. If the plans vary from the written terms of this Contract,subject to paragraphs 6 and 34G,the plans shall control. The required plans are: Plan A-Final Plat Plan B-Soil Erosion Control and Grading Plans Plan C-Landscape Plan Plan D-Wetlands Mitigation as required by the City Plan E-Final Street and Utility Plans and Specifications The Developer shall use its best efforts to assure timely application to the utility companies for the following utilities: underground natural gas,electrical,cable television,and telephone. The installation of these utilities shall be constructed within public rights-of-way or public drainage and utility easements consistent with the city's engineering guidelines and standard detail plates. Within the plat or land to be platted,the Developer may not construct sewer lines,water lines,streets,utilities public or private improvements or any building until all of the following conditions have been satisfied: a) This agreement has been fully executed by both parties and filed with the City Clerk, b) The necessary security has been received by the City,and c) The City Clerk has issued a letter stating that all conditions have been satisfied and that the Developer may proceed. 3. Sales Office Requirements. At any location within the plat where lots and/or homes are sold which are part of this subdivision, the Developer agrees to install a sales board on which a copy of the approved plat, final utility plan and a zoning map or planned unit development plan are displayed, showing the relationship between this subdivision and the adjoining neighborhood. The zoning and land use classification of all land and network of major streets within 350 feet of the plat shall be included. 4. Required Public Improvements. The Developer shall install and pay for the following: 1 a. Sanitary Sewer Lateral System h. Sidewalks and Trails b. Water System(trunk and lateral) i. Erosion Control,Site Grading and Ponding c. Storm Sewer j. Traffic Control Devices d. Streets k. Setting of Lot&Block Monuments e. Concrete Curb and Gutter 1. Surveying and Staking f. Street Signs m. Landscaping,Screening,Lot Frontage Trees g. Street Lights The improvements shall be installed in accordance with Plans A through G,and in accordance with all laws, City Standards, Engineering Guidelines, Ordinances and plans and specifications which have been prepared by a competent registered professional engineer furnished to the City and reviewed by the City Engineer. Work done not in accordance with the final plans and specifications,without prior authorization of the City Engineer,shall be considered a violation of this agreement and a Default of the Contract. The Developer shall obtain all necessary permits from the Metropolitan Council and other agencies before proceeding with construction. The Developer shall instruct its engineer to provide adequate field inspection personnel to assure an acceptable level of quality control to the extent that the Developer's engineer will be able to certify that the construction work meets the approved City standards as a condition of City acceptance. In addition,the City may,at the City's discretion and at the Developer's expense,have one or more City inspector(s)and a soil engineer inspect the work on a full or part time basis. The Developer or his engineer shall schedule a pre-construction meeting at a mutually agreeable time at the City Council chambers with all parties concerned, including the City staff, to review the program for the construction work. Within sixty(60)days after the completion of Phase two(2)and before the security is released,the Developer shall supply the City with a complete set of"As Built"plans as specified in the City's Engineering Guidelines for the new work completed with that phase, along with information related to the existing roads in Phase One(1) such as final rim elevations of structures as well as any below ground information that the Developer's Engineer collected as part of the design for the project including but not limited to invert elevations,top nut hydrant elevations,etc. If the Developer does not provide such information, the City will produce the as-built drawings. All costs associated with producing the as-built drawings will be the responsibility of the Developer. The developer shall ensure that the section of 210t Street that was constructed as a secondary emergency access as set forth in the grading plan that was dated June 26,2006, for the original Sunrise Ponds plat, is and will continue to be fully passable by traffic during this phase of construction in New Sunrise Addition. The developer will also ensure that any manholes that were placed in 210th Street as part of the original construction in Sunrise Ponds are covered and sealed to prevent infiltration of water,soil,or sediment. The developer shall also continue to be responsible for maintenance(snow plowing,potholes, etc.)of the roadways within the development until such time that the existing bituminous material within this phase has been removed and replaced and 211th Street West is extended east beyond the intersection with the new alley going north. In addition, the developer will be responsible for constructing and maintaining a temporary gravel connection from the north end of the existing alley, north to 211th Street West and from there, back west to the existing bituminous roadway,until such time that the improvements for this phase are complete. Before the security for the completion of the utilities is released, iron monuments must be installed in accordance with M.S. §505.02. The Developer's surveyor shall submit a written notice to the City certifying that the monuments have been installed. 5. Time of Performance. The Developer shall install all required public utilities for Phase Two(2), by September 1,2017, in accordance with the requirements set forth in the City's Engineering Guidelines.The Developer may,however,request an extension of time from the City. If an extension is granted,it shall be conditioned upon updating the security posted by the Developer to reflect cost increases. An extension of the security shall be considered an extension of this contract and the extension of the contract will coincide with the date of the extension of the security. 6. Ownership of Improvements. Upon the completion of the work and construction required to be done by this Agreement, and written acceptance by the City Engineer,which may include work order type items(mudding structures,cleaning lines, etc.)on existing infrastructure within the development,the improvements lying within public easements shall become City property,except for cable TV,electrical,gas,and telephone,without further notice or action. 2 7. Warranty. The Developer and the Developers Engineer represent and warrant to the City that the design for the project meets all laws, City Standards, Engineering Guidelines and Ordinances. The Developer warrants all improvements required to be constructed by it pursuant to this Contract against poor material and faulty workmanship. The warranty period for streets is one year. The warranty period for underground utilities is two years. The warranty period for the streets shall commence after the final wear course has been completed and the streets have been accepted by the City Engineer in writing. It is the responsibility of the Developer to request, in writing, City acceptance of the streets. Failure of the Developer to request acceptance of the streets in a timely manner shall not in any way constitute cause for the warranty period to be modified from the stipulations set forth above. The warranty period on underground utilities shall commence following their completion and acceptance by the City Engineer in writing. It is the responsibility of the Developer to complete the required testing of the underground utilities and request, in writing, City acceptance of the utilities. Failure of the Developer to complete the required testing or request acceptance of the utilities in a timely manner shall not in any way constitute cause for the warranty period to be modified from the stipulations set forth above. All trees shall be warranted to be alive, of good quality, and disease free for twelve (12) months after the security for the trees is released. Any replacements shall be warranted for twelve(12)months from the time of planting. The Developer shall post maintenance bonds or other surety acceptable to the City to secure the warranties. The City shall retain ten percent(10%) of the security posted by the Developer until the bonds or other acceptable surety are furnished to the City or until the warranty period has been completed,whichever first occurs. The retainage may be used to pay for warranty work. The City's Engineering Guidelines identify the procedures for final acceptance of streets and utilities. 8. Grading Plan. The plat shall be graded and drainage provided by the Developer in accordance with Plan B. Notwithstanding any other provisions of this Agreement, the Developer may start rough grading the lots within the stockpile and easement areas in conformance with Plan B before the plat is filed if all fees have been paid, a MPCA Construction Storm Water Permit has been issued,and the City has been furnished the required security. Additional rough grading may be allowed upon obtaining written authorization from the City Engineer. If the developer needs to change grading affecting drainage after homeowners are on site, he must notes all property owners/residents of this work prior to its initiation. This notification cannot take place until the City Engineer has approved the proposed grading changes. An MPCA Construction Storm Water Permit must be obtained before any grading can commence on the site. 9. Erosion Control and Fees. After the site is rough graded,but before any utility construction is commenced or building permits are issued,the erosion control plan,Plan B,shall be implemented by the Developer and inspected and approved by the City. The City may impose additional erosion control requirements if it is determined that the methods implemented are insufficient to properly control erosion. All areas disturbed by the excavation and back-filling operations shall be re- seeded forthwith after the completion of the work in that area. All seeded areas shall be fertilized, mulched and disc anchored as necessary for seed retention. The parties recognize that time is of the essence in controlling erosion. If the Developer does not comply with the erosion control plan and schedule, or supplementary instructions received from the City,or in an emergency determined at the sole discretion of the City,the City may take such action as it deems appropriate to control erosion immediately, without notice to the Developer. The City will endeavor to notify the Developer in advance of any proposed action, but failure of the City to do so will not affect the Developer's and the City's rights or obligations hereunder. If the Developer does not reimburse the City for any costs of the City incurred for such work within thirty(30) days, the City may draw down the letter of credit to pay such costs. No development will be allowed and no building permits will be issued unless the plat is in full compliance with the erosion control requirements. The Developer is responsible for Erosion Control inspection fees at the current rates. The Developer is also responsible for a Surface Water Quality Management Fee of$318.24 based upon the number of acres in the Plat. This fee is due and payable at the time of execution of this Agreement. 10. Landscaping. The Developer shall landscape the plat in accordance with Plan C. The landscaping shall be accomplished in accordance with a time schedule approved by the City. A. The Developer shall be solely responsible for the installation of all project landscaping including but not limited to the lot frontage trees. The Developer shall place one(1) lot frontage tree on each lot on the plat. The responsibility for the installation of lot frontage trees will not be transferred to builders,homeowners,etc. 3 B. All graded areas,including finish grade on lots,will require a minimum of 6"of black dirt/topsoil. The responsibility for the installation of black dirt/topsoil shall not be transferred to homeowners. C. Retaining walls with 1)a height that exceeds four feet or 2)a combination of tiers that exceed four feet or 3)a three foot wall with a back slope greater than 4 to 1 shall be constructed in accordance with plans and specifications prepared by a structural or geotechnical engineer licensed by the State of Minnesota. Following construction, a certification signed by the design engineer shall be filed with the City Engineer evidencing that the retaining will was constructed in accordance with the approved plans and specifications. All retaining walls that are part of the development plans, or special conditions referred to in this Contract that are required to be constructed, shall be constructed and certified before any building permit is issued for a lot on which a retaining wall is required to be built. All landscaping features, including those constructed within public rights of way, remain the property and responsibility of the developer and subsequent property owners, subject to the City's or other governmental unit's rights to access and maintain their rights of way. 11. Phased Development. The plat is being developed in two (2)phases in accordance with Plans A—E. This development contract covers phase two(2). 12. Effect of Subdivision Approval. For two (2) years from the date of this Agreement, no amendments to the City's Comprehensive Plan,except an amendment placing the plat in the current urban service area,or removing any part thereof which has not been final platted, or official controls, shall apply to or affect the use, development density, lot size, lot layout or dedications or platting required or permitted by the approved preliminary plat unless required by State or Federal law or agreed to in writing by the City and the Developer. Thereafter,notwithstanding anything in this Agreement to the contrary, to the full extent permitted by State law, the City may require compliance with any amendments to the City's Comprehensive Plan (including removing unplatted property from the urban service area), official controls, platting or dedication requirements enacted after the date of this Agreement and may require submission of a new plat. 13. Surface Water Management Fee. The Developer shall pay an area storm water management charge of$ 36,603.72 in lieu of the property paying a like assessment at a later date. The charge shall be assessed against the lots(not outlots)in the plat over a 10 year period with interest on the unpaid balance calculated at five percent (5%) per annum. The assessment shall be deemed adopted on the date this Agreement is signed by the City. The assessments may be assumed or prepaid at any time. The Developer waives any and all procedural and substantive objections to the assessments including any claim that the assessments exceed the benefit to the property. The Developer waives any appeal rights otherwise available pursuant to MSA 429.081. 15. Wetland Conservation and Mitigation. The Developer shall comply with the 1991 Wetlands Conservation Act, as amended,and the Wetlands Mitigation Plan. The Developer shall pay all costs associated with wetlands conservation and the Wetlands Mitigation Plan. 16. Water Main Trunk Area Charge. The Developer shall pay a water main trunk area charge of$12,910.14 for the plat in lieu of the property paying a like assessment at a later date. The charge shall be assessed against the lots(not outlots) in the plat over a ten (10)year period with interest on the unpaid balance calculated at five percent(5%) per annum. The assessment shall be deemed adopted on the date this Agreement is signed by the City. The assessments may be assumed or prepaid at any time. The Developer waives any and all procedural and substantive objections to the assessments including any claim that the assessments exceed the benefit to the property. The Developer waives any appeal rights otherwise available pursuant to MSA 429.081. 17. Water Treatment Plant Fee. The Developer shall pay a water treatment plant fee of$24,480.00 for the plat in lieu of the property paying a like assessment at a later date. The charge shall be assessed against the lots(not outlots)in the plat over a ten(10)year period with interest on the unpaid balance calculated at five percent(5%)per annum. The assessment shall be deemed adopted on the date this Agreement is signed by the City. The assessments may be assumed or prepaid at any time. The Developer waives any and all procedural and substantive objections to the assessments including any claim that the assessments exceed the benefit to the property. The Developer waives any appeal rights otherwise available pursuant to MSA 429.081. 18. Sanitary Sewer Trunk Area Charge. The Developer shall pay a sanitary sewer trunk area charge of$7,053.30 for the plat in lieu of the property paying a like assessment at a later date. The charge shall be assessed against the lots (not outlots) in the plat over a ten (10) year period with interest on the unpaid balance calculated at five percent (5%) per 4 annum. The assessment shall be deemed adopted on the date this Agreement is signed by the City. The assessments may be assumed or prepaid at any time. The Developer waives any and all procedural and substantive objections to the assessments including any claim that the assessments exceed the benefit to the property. The Developer waives any appeal rights otherwise available pursuant to MSA 429.081. 19. Park Dedication. The Developer shall be required to dedicate 0.41 acres of land for park purposes. This park land shall be improved in accordance with the approved Park Improvement plan and the City's Engineering Guidelines. The Developer shall pay the City$ 13,385.27 as cash in lieu of land in satisfaction of the City's park dedication requirements for the plat. The park dedication fee shall be assessed against the lots(not outlots) in the plat over a ten(10)year period with interest on the unpaid balance calculated at five percent(5%)per annum. The assessment shall be deemed adopted on the date this Agreement is signed by the City. The assessments may be assumed or prepaid at any time. The Developer waives any and all procedural and substantive objections to the assessments including any claim that the assessments exceed the benefit to the property. The Developer waives any appeal rights otherwise available pursuant to MSA 429.081. 20. Park Development Fee. The Developer shall pay a Park Development Fee of$8,859.69 that will be used to pay either for development of the park located in the development, or if no land is taken for park purposes, in the park closest to the development. The park to which the Park Development Fee for New Sunrise Addition shall be credited/coded to is the Marigold Park(2330.5046). The City shall allow the Developer to either pay the entire park development fee at the time of final plat filing or to pay the park development fee on a per unit basis at the time that the building permit is issued for each unit to be constructed in the development,provided that all park development fees shall be paid within five(5)years of approval of the final plat. 21. Sealcoating. The Developer agrees to pay a fee of$2,167.11 for initial sealcoating of streets in the subdivision. This fee shall be deposited in the City Sealcoating Fund upon execution of this Agreement. 22. GIS Fees. The Developer is responsible for a Geographic Information System fee of$1,320.00 based upon the acreage or number of lots within the subdivision. This fee shall be due and payable upon execution of this Agreement. 23. Easements. The Developer shall furnish the City at the time of execution of this Agreement with the easements designated on the plat. 24. License. The Developer hereby grants the City, its agents,employees,officers and contractors, a license to enter the plat to perform all necessary work and/or inspections deemed appropriate by the City during the installation of public improvements by the City. The license shall expire after the public improvements installed pursuant to the Development Contract have been installed and accepted by the City. 25. Clean Up. The Developer shall weekly,or more often if required by the City Engineer,clear from the public streets and property any soil, earth or debris resulting from construction work by the Developer or its agents or assigns. All debris, including brush,vegetation, trees and demolition materials, shall be disposed of off site. Burning of trees and structures shall be prohibited,except for fire training only. The City has a contract for street cleaning services.The City will have the right to clean the streets as outlined in current City policy. The Developer shall promptly reimburse the City for street cleaning costs. 26. Security. To guarantee compliance with the terms of this Agreement, payment of real estate taxes including interest and penalties,payment of special assessments,payment of the costs of all public improvements in the plat and construction of all public improvements in the plat,the Developer shall furnish the City with a cash escrow,irrevocable letter of credit,or alternative security acceptable to the City Administrator,from a bank(security)for$365,400.00. The bank and form of the security shall be subject to the approval of the City Administrator. Letters of Credit shall be in the format and wording exactly as shown on the attached Letter of Credit form (Attachment"C"). The security shall be automatically renewing. The term of the security may be extended from time to time if the extension is furnished to the City Administrator at least forty-five (45) days prior to the stated expiration date of the security. If the required public improvements are not completed,or terms of the Agreement are not satisfied, at least thirty(30)days prior to the expiration of a letter of credit, the City may draw down the letter of credit. The City may draw down the security,without prior notice,for any violation of this Agreement or Default of the Contract. The amount of the security was calculated as follows: Grading/Erosion Control $ 25,000.00 Monuments $ 6,250.00 5 Sanitary Sewer $92,500.00 St.Lights/Signs $ 6,250.00 Water Main $91,250.00 Landscaping&LF Trees $ N/A Storm Sewer $23,750.00 Blvd.Sodding $ N/A Street Construction $92,500.00 Wetland Mitigation $ N/A Two Years Principal and Interest on Assessments $ 27,900.00 This breakdown is for historical reference;it is not a restriction on the use of the security. Upon receipt of proof satisfactory by the Developer's Engineer to the City Engineer that work has been completed in accordance with the approved plans and specifications,and terms of this Agreement,and that all financial obligations to the City,subcontractors,or other persons have been satisfied,the City Engineer may approve reductions in the security provided by the Developer under this paragraph from time to time by ninety percent(90%)of the financial obligations that have been satisfied.Ten percent(10%)of the amounts certified by the Developer's engineer shall be retained as security until all improvements have been completed,all financial obligations to the City satisfied,the required"as built"plans have been received by the City,a warranty security is provided,and the public improvements are accepted by the City Council. 27. Responsibility for Costs. A. The Developer shall pay all costs incurred by it or the City in conjunction with the development of the plat, including but not limited to, Soil and Water Conservation District charges, legal, planning, administrative, construction costs, engineering, easements, inspection and utility testing expenses incurred in connection with approval, acceptance and development of the plat, the preparation of this Agreement,and all reasonable costs and expenses incurred by the City in monitoring and inspecting the construction for the development of the plat. B. The Developer, except for City's willful misconduct, shall hold the City and its officers and employees harmless from claims made by itself and third parties for damages sustained or costs incurred resulting from plat approval and development. The Developer shall indemnify the City and its officers and employees for all costs, damages or expenses which the City may pay or incur in consequence of such claims,including attorney's fees. C. The Developer shall reimburse the City for costs incurred in the enforcement of this Agreement, including engineering and attorney's fees. In the event that the City receives claims from labor, materialmen, or others that have performed work required by this Contract,that the sums due them have not been paid,and the laborers,materialmen,or others are seeking payment from the City,the Developer hereby authorizes the City to commence an Interpleader action pursuant to Rule 22, Minnesota Rules of Civil Procedure for the District Courts,to draw upon the letters of credit in an amount up to 125%of the claim(s) and deposit the funds in compliance with the Rule, and upon such deposit, the Developer shall release, discharge,and dismiss the City from any further proceedings as it pertains to the letters of credit deposited with the District Court,except that the Court shall retain jurisdiction to determine attorneys'fees pursuant to this Contract. D. The Developer shall pay in full all bills submitted to it by the City within thirty(30)days after receipt. If the bills are not paid on time,the City may halt all plat development work until the bills are paid in full. Bills not paid within thirty(30) days shall accrue interest at the rate of five percent(5%) per annum. If the bills are not paid within sixty(60) days, the City has the right to draw from the Developers security to pay the bills. 28. Trash Enclosures. The Developer is responsible to require each builder to provide on site trash enclosures to contain all construction debris,thereby preventing it from being blown off site,except as otherwise approved by the City Engineer. 29. Portable Toilets. The Developer is responsible to require each builder to provide an on site portable toilet, except as otherwise approved by the City Engineer. 30. Wetland Buffer and Natural Area Signs. The Developer is responsible for installing Wetland Buffer signs around all wetlands and wetland buffers, and City Natural Areas signs around all ponding areas, in accordance with the City's Engineering Guidelines and City detail plate GEN-13. Conservation Area signs will be installed as directed by the City Engineer. Wetland Buffer line limits; and Wetland Buffer,Natural Area, and Conservation Area sign locations must be indicated on individual lot surveys prior to the issuance of a building permit for that lot. 6 31. Existing Tree Preservation. The Developer will walk the site with the City Forester and identify all significant trees, which will be removed by on site grading. A dialogue between the Developer and City Forester regarding alternative grading options will take place before any disputed tree is removed. All trees, stumps, brush and other debris removed during clearing and grubbing operations shall be disposed of off site. 32. Developer's Default. In the event of default by the Developer as to any of the work to be performed by it hereunder,the City may,at its option,perform the work and the Developer shall promptly reimburse the City for any expense incurred by the City, provided the Developer, except in an emergency as determined by the City or as otherwise provided for in this agreement, is first given written notice of the work in default, not less than 72 hours in advance. This Agreement is a license for the City to act, and it shall not be necessary for the City to seek a Court order for permission to enter the land. When the City does any such work,the City may,in addition to its other remedies,assess the cost in whole or in part. 33. Miscellaneous. A. This Agreement shall be binding upon the parties, their heirs, successors or assigns, as the case may be. The Developer may not assign this Contract without the written permission of the City Council. The Developer's obligation hereunder shall continue in full force and effect even if the Developer sells one or more lots,the entire plat,or any part of it. Third parties shall have no recourse against the City under this Agreement. B. Breach of the terms of this Agreement by the Developer shall be grounds for denial of building permits,including lots sold to third parties. C. If any portion,section, subsection, sentence,clause,paragraph or phrase of this Agreement is for any reason held invalid, such decision shall not affect the validity of the remaining portion of this Agreement. D. Building permits shall not be issued prior to completion of site grading, submittal of as-built grading plan, public and private utility installation,curb and gutter,installation of erosion control devices,installation of permanent street signs and wetland buffer and natural area signs,paving with a bituminous surface,retaining walls if any,site seeding,mulching,disk anchoring and submittal of a surveyor's certificate denoting all appropriate monuments have been installed. Only construction of noncombustible materials shall be allowed until the water system is operational. If permits are issued prior to the completion and acceptance of public improvements,the Developer assumes all liability and costs resulting in delays in completion of public improvements and damage to public improvements caused by the City,Developer,its contractors, subcontractors,materialmen,employees, agents or third parties. Normal procedure requires that streets needed for access to approved uses shall be paved with a bituminous surface before building permits may be issued. However, the City Engineer is authorized to waive this requirement when weather related circumstances prevent completion of street projects before the end of the construction season. The Developer is responsible for maintaining said streets in a condition that will assure the access of emergency vehicles at all times when such a waiver is granted. E. Each right, power or remedy herein conferred upon the City is cumulative and in addition to every other right, power or remedy, express or implied, now or hereafter arising, available to City at law or in equity, or under any other agreement, and each and every right,power and remedy herein set forth or otherwise so existing may be exercised from time to time as often and in such order as may be deemed expedient by the City and shall not be a waiver of the right to exercise at any time thereafter any other right, power or remedy. The action or inaction of the City shall not constitute a waiver or amendment to the provisions of this Agreement. To be binding, amendments or waivers shall be in writing,signed by the parties and approved by written resolution of the City Council. The City's failure to promptly take legal action to enforce this Agreement shall not be a waiver or release. F. The Developer represents to the City,to the best of its knowledge,that the plat is not of"metropolitan significance"and that an environmental impact statement is not required. However, if the City or another governmental entity or agency determines that such a review is needed, the Developer shall prepare it in compliance with legal requirements so issued from said agency. The Developer shall reimburse the City for all expenses, including staff time and attorney fees that the City incurs in assisting in the preparation of the review. G. Compliance with Laws and Regulations. The Developer represents to the City that the plat complies with all City,County, Metropolitan, State and Federal laws and regulations, including but not limited to: subdivision ordinances, zoning 7 ordinances and environmental regulations. If the City determines that the plat does not comply,the City may,at its option, refuse to allow any construction or development work in the plat until the Developer does comply. Upon the City's demand,the Developer shall cease work until there is compliance. H. This Agreement shall run with the land and may be recorded against the title to the property.The Developer covenants with the City, its successors and assigns,that the Developer is well seized in fee title of the property being final platted and/or has obtained Consents to this Contract, in the form attached hereto, from all parties who have an interest in the property; that there are no unrecorded interests in the property being final platted;and that the Developer will indemnify and hold the City harmless for any breach of the of the foregoing covenants. After the Developer has completed the work required of it under this Agreement,at the Developer's request the City will execute and deliver a release to the Developer. I. Developer shall take out and maintain until six months after the City has accepted the public improvements,public liability and property damage insurance covering personal injury,including death,and claims for property damage which may arise out of the Developer's work or the work of its subcontractors or by one directly or indirectly employed by any of them. Limits for bodily injury or death shall not be less than$1,000,000 for one person and$2,000,000.00 for each occurrence; limits for property damage shall not be less than$1,000,000 for each occurrence. The City shall be named as an additional named insured on said policy,the insurance certificate shall provide that the City must be given 10 days advance written notice of the cancellation of the insurance and the Developer shall file a copy of the insurance coverage with the City prior to the City signing the plat. J. The Developer shall obtain a Wetlands Compliance Certificate from the City. K. Upon breach of the terms of this Agreement, the City may, without notice to the Developer, draw down the Developer's cash escrow or irrevocable letter of credit as provided in paragraph 27 of this Agreement. The City may draw down this security in the amount of$500.00 per day that the Developer is in violation. The City, in its sole discretion, shall determine whether the Developer is in violation of the Agreement. Subject to the provisions of paragraph 33 hereof,this determination may be made without notice to the Developer. It is stipulated that the violation of any term will result in damages to the City in an amount,which will be impractical and extremely difficult to ascertain. It is agreed that the per day sum stipulated is a reasonable amount to compensate the City for its damages. L. The Developer will be required to conduct all major activities to construct Plans A-F during the following hours of operation: Monday-Friday 7:00 A.M.until 7:00 P.M. Saturday 8:00 A.M.until 5:00 P.M. Sunday and Holidays Not Allowed This does not apply to activities that are required on a 24-hour basis such as dewatering, etc. Any deviations from the above hours are subject to approval of the City Engineer. Violations of the working hours will result in a$500 fine per occurrence in accordance with paragraph K of this section. M. The Developer is responsible to require each builder within the development to provide a Class 5 aggregate entrance for every house that is to be constructed in the development. This entrance is required to be installed upon initial construction of the home. See City Standard Plate ERO-09 for construction requirements. N. The Developer shall be responsible for the control of weeds in excess of twelve inches(12")on vacant lots or boulevards within their development as per City Code 6-7-2. Failure to control weeds will be considered a Developer's Default as outlined in Paragraph 32 of this Agreement and the Developer will reimburse the City as defined in said Paragraph 32. O. Third parties have no recourse against the City under this contract. 8 34. Notices. Required notices to the Developer shall be in writing, and shall be either hand delivered to the Developer, its employees or agents,or mailed to the Developer by certified or registered mail at the following addresses: Tru Value Homes,LLC Attn: Tim Giles 5745 Meadow Lane Elko,MN 55020 Office Phone:(952)461-3985 Notices to the City shall be in writing and shall be either and delivered to the City Administrator,or mailed to the City by certified mail or registered mail in care of the City Administrator at the following address: David McKnight.,City Administrator City of Farmington 430 Third Street Farmington,MN 55024 9 SIGNATURE PAGE CITY OF FARMINGTON By: Todd Larson,Mayor By: David McKnight,City Administrator DEVELOPER: Tru Value Homes,L.L.C. By: Its: Drafted by: City of Farmington 430 Third Street Farmington,Minnesota 55024 (651)280-6800 10 STATE OF MINNESOTA) (ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , 20 by Todd Larson, Mayor, and by David McKnight, City Administrator, of the City of Farmington, a Minnesota municipal corporation,on behalf of the corporation and pursuant to the authority granted by the City Council. Notary Public STATE OF MINNESOTA) (ss. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of ,20 by ,the of Tru Value Homes,L.L.C., a limited liability company under the laws of Minnesota,on behalf of the corporation. Notary Public 11 EXHIBIT"A" LEGAL DESCRIPTION New Sunrise Addition consisting of all of Blocks 3 and 4,Lots 6 through 12 of Block 2 and Lots 14-18 of Block 5. according to the recorded plat of New Sunrise Addition,Dakota County,Minnesota. 12 EXHIBIT"B" G`��F ARMIN% City of Farmington 430 Third Street, Farmington, MN 55024 r 4, (651) 280-6800 Fax(651) 280-6899 q I www.ci.farmington.mn.us 'IST.A PRO LETTER OF EXEMPTION DAKOTA COUNTY PROPERTY RECORDS 1590 HIGHWAY 55 HASTINGS MN 55033-2392 To Whom It May Concern: Please find enclosed,deed(s)on the parcel(s)listed below. We are requesting the parcels be classified as Exempt Properties. PARCEL ID# LEGAL DESCRIPTION USE (wetland, storm water facility, park or well site) Please sign letter below and return to me at the address above verifying the exemption status. Thank you. Sincerely, Tracy Geise Accountant/Special Assessments Enclosure(s) Signature Date 13 EXHIBIT"C" IRREVOCABLE LETTER OF CREDIT No. Date: TO: City of Farmington 430 Third Street Farmington, MN 55024 Dear Sir or Madam: We hereby issue,for the account of .and in your favor,our Irrevocable Letter of Credit in the amount of$ ,available to you by your draft drawn on sight on the undersigned bank. The draft must: a)Bear the clause, "Drawn under Letter of Credit No. , dated ,20_,of (Name of Bank) '; b)Be signed by the Mayor or City Administrator of the City of Farmington. c) Be presented for payment at (Address of Bank) This Letter of Credit shall automatically renew for successive one-year terms from the date indicated above unless, at least forty-five(45)days prior to the next annual renewal date,the Bank delivers written notice to the Farmington City Administrator that it intends to modify the terms of, or cancel,this Letter of Credit.Written notice is effective if sent by certified mail, postage prepaid,and deposited in the U.S. Mail,at least forty-five(45)days prior to the next annual renewal date addressed as follows: Farmington City Administrator,430 Third Street, Farmington, MN 55024,and is actually received by the City Administrator at least thirty(30)days prior to the renewal date. This Letter of Credit sets forth in full our understanding which shall not in any way be modified,amended, amplified, or limited by reference to any document, instrument, or agreement,whether or not referred to herein. This Letter of Credit is not assignable.This is not a Notation Letter of Credit. More than one draw may be made under this Letter of Credit. This Letter of Credit shall be governed by the most recent revision of the Uniform Customs and Practice for Documentary Credits,International Chamber of Commerce Publication No.400. We hereby agree that a draft drawn under and in compliance with this Letter of Credit shall be duly honored upon presentation. [NAME OF BANK] By: [name] Its: [identify official 14 E go P. F1.!"i ' + z y N ° r a w- ° m .,y \ V O-0 \ I a Y'' AVM AUCIIN9MIV0 s ,I..,, , ______, . , ilk--,7 2 , .. A, - psi - P 1� IA/ 1 ;, elf •r- C k 3. "T,,., I. '. iV -.t. A !. a . -''''' i x m $' .. �; o i ,: , „. , ), r — fi lei AVM NU?13PIV7 y ' \ 4,' ., ,„. '' 7,..•,- ---'' ''' ''''-' ' ----'''''' - " •••'fr - - - • t# \ - ' CD O N �, N �o�FAR114 City of Farmington pc 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .,,,,Oo WWw.cifarmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Kevin Schorzman, City Engineer SUBJECT: Right-Of-Way Purchase-MnDOT TH-50 Project DATE: August 1, 2016 INTRODUCTION As the city council is aware, the Minnesota Department of Transportation(MnDOT)will be doing a project on Trunk Highway 50(TH-50)from TH-3 to TH-52 near Hampton in 2017. The project will involve a mill and overlay of the road as well as safety improvements (turn lanes,reconfiguring some county road intersections, etc.). DISCUSSION As part of this project,MnDOT is attempting to establish a consistent right-of-way corridor throughout the project. Currently,the right-of-way widths along the project vary from one parcel to the next, specifically in non-platted areas. To accomplish the consistent corridor,MnDOT is negotiating with property owners that abut the project to acquire the necessary right-of-way. The city is the owner of one of the properties from which MnDOT is attempting to acquire right-of- way, specifically, one city-owned parcel that is part of the Prairie Waterway. The property is located adjacent to the eastern municipal boundary just north of TH-50 as shown on the attached map. Staff has reviewed MnDOT's offer to acquire the right-of-way and the acquisition has very little impact on city operations on the property. At worst, at some point in the future, the city may be required to relocate some edging, a few shrubs and some mulch around the"Welcome to Farmington"monument located on the parceL The sign itself is located outside the acquisition limits,but the edging and landscaping will encroach on the newly acquired right-of-way. MnDOT has indicated we will not need to move the existing edging and landscaping for their 2017 project,but we may have to should they need to do construction work near the sign on some future project. MnDOT has offered$1,600 as compensation for acquiring the right-of-way. Staff reviewed the offer and we believe that the$1,600 would be adequate to cover any future expenses related to moving the edging,mulch and shrubs. Therefore, staff is recommending that the city council accept MnDOT's offer and authorize the execution of the attached documents. BUDGET IMPACT As the parks department is responsible for maintenance on the monument signs and associated landscaping, staff is recommending that the$1,600 compensation be deposited into the city's park development fund, from which future costs for relocation of the edging, mulch and shrubs would be paid. ACTION REQUESTED By motion, adopt the attached resolution accepting MnDOT's offer to acquire the above-mentioned property, authorizing execution of the required documents and directing that the proceed from the sale be deposited into the city's park development fund. ATTACHMENTS: Type Description LS Resolution Resolution-TH-50 ROW Acquisition © Exhibit Quit Claim Deed-TH-50 ROW Acquisition Gi Exhibit Offer Acceptance-TH-50-ROW Acquisition Exhibit MnDOT Parcel Sketch-TH-50 ROW Acquisition • Exhibit Area Map RESOLUTION NO.R57-16 APPROVING THE SALE OF LAND TO THE STATE OF MINNESOTA FOR RIGHT-OF-WAY ON TRUNK HIGHWAY 50 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington, Minnesota,was held in the Council Chambers of said City on the 1st day of August,2016 at 7:00 p.m. Members present: Larson,Bartholomay,Bonar,Donnelly, Pitcher Members absent: None Member Bartholomay introduced and Member Donnelly seconded the following resolution: WHEREAS, the Commissioner of Transportation has prepared a final layout for State Project 1904-27 on Trunk Highway 50, from Trunk Highway 3 to Trunk Highway 52 partially within the City of Farmington for roadway improvements; and WHEREAS,as part of said project,the Minnesota Department of Transportation is establishing right-of- way limits throughout the project; and WHEREAS,the city of Farmington is the owner of certain property, referred to as Parcel 16,also known as Dakota County Parcel ID number 140320075040 described as: the West 350 feet of the Southwest 1/4 of the Southeast 1/4 of Section 32, Township 114, Range 19 West located in Dakota County, Minnesota, upon which the Minnesota Department of Transportation desires to establish right-of-way limits; and WHEREAS,the Minnesota Department of Transportation has made an offer to the city of Farmington to acquire a portion of said property as described on Minnesota Department of Transportation Right-of-Way Plat Number 19-162 as recorded in the office of the County Recorder in Dakota County Minnesota; and WHEREAS,the City Council has reviewed said offer and found it acceptable. NOW'THEREFORE,BE IT RESOLVED THAT: 1. The city of Farmington hereby accepts the offer from the Minnesota Department of Transportation for right-of-way acquisition related to Parcel 16 of S.P. 1904-27 located within the corporate limits of the city of Farmington. 2. The Mayor and City Administrator are authorized to execute the necessary paperwork to accept the offer and transfer ownership of the property to the State of Minnesota. 3. The proceeds from the sale shall be deposited into the city's park development fund. This resolution adopted by recorded vote of the Farmington City Council in open session on the 1st day of August,2016. ayor frof Attested to then? day of August,2016. C/-01 1 Administrator SEAL QUITCLAIM DEED STATE DEED TAX DUE HEREON: $ C.S. 1904 (50=50) 902 Parcel 16 Date: County of Dakota • For valuable consideration, City of Farmington, a municipal corporation under the laws of the state of Minnesota, Grantors, hereby convey and quitclaim to the State of Minnesota, Grantee, real property in Dakota County, Minnesota, described as follows: All of the following: That part of the Southwest Quarter of the Southeast Quarter of Section 32, Township 114 North, Range 19 West, shown as Parcel 16 on Minnesota Department of Transportation Right of Way Plat Numbered 19-162 as the same is on file and of record in the office of the County Recorder in and for Dakota County, Minnesota; containing 11550 square feet, more or less, of which 11107 square feet is encumbered by an existing highway easement. together with all hereditaments and appurtenances belonging hereto. Check box if applicable: ❑ The Seller certifies that the seller does not know of any wells on the described real property. D A well disclosure certificate accompanies this document. ❑ l am familiar with the property described in this instrument and I certify that the status and number of wells on the described real property have not changed since the last previously filed well disclosure certificate. Page 1 of 2 CITY OF FARMINGTON By Its And Its STATE OF MINNESOTA ) )SS. COUNTY OF DAKOTA ) The foregoing instrument was acknowledged before me this day of , by and , the and of City of Farmington, a municipal corporation under the laws of the state of Minnesota, on behalf of the municipal corporation. NOTARY PUBLIC My commission expires: This instrument was drafted by the Send tax statements to Grantee: State of Minnesota, Department of State of Minnesota Transportation, Metro Right of Way, Department of Transportation 1500 W. County Road B2 METRO DISTRICT RIGHT OF WAY Roseville, MN 55113 1500 W. County Road B2 • Roseville, MN 55113 Page 2 of 2 Office of Land Management(2-98) RECOMMENDED FOR APPROVAL STATE OF MINNESOTA DEPARTMENT OF TRANSPORTATION Supervisor of Direct Purchase APPROVED OFFER TO SELL AND MEMORANDUM OF CONDITIONS By C.S.: 1904 (50=50) 902 Parcel: 16 County: Dakota Owners and addresses: City of Farmington, Mayor, City Hall, 430 Third Street, Farmington, Minnesota, 55024; • For a valuable consideration, on this day of , the undersigned owners hereby offer to sell and convey to the State of Minnesota a fee simple title to the real estate or an interest therein situated in Dakota County, Minnesota, described in the copy of the Instrument of conveyance hereto attached. The undersigned parties have this day executed an instrument for the conveyance of the aforesaid real estate or an interest therein to the State of Minnesota, and have conditionally delivered the same to the State of Minnesota, which instrument shall have no effect until and unless this offer to sell and convey is accepted in writing by the Office of Land Management of the Minnesota Department of Transportation within days from the date of this offer. Such notice of acceptance shall be by certified mail directed to the address appearing after our signatures hereto. If this offer is not so accepted within the time limited herein such conveyance shall be of no effect, and said instrument shall forthwith be returned to the undersigned owners. If this offer is accepted it is mutually agreed by and between the owners and the State as follows: (1) Possession of the real estate shall transfer to the State days after the date of acceptance. The owners shall have the right to continue to occupy the property or to rent same to the present occupants or others until the date of transfer of possession. Any change in occupancy shall be subject to approval and concurrence by the State. On or before the date for transfer or possession the owners will vacate the real estate and the improvements (if any) located thereon, or cause same to be vacated, remove all personal effects therefrom and have all utilities (if any) shut off by the supplier of same. No buildings appurtenances or other non-personal items or fixtures will be removed from the premises by the owners or renters, including plumbing and heating fixtures, etc. The owners shall notify the Department of Transportation as soon as the improvements are vacated. The owners will maintain the improvements during their period of occupancy and will make all necessary repairs at their own expense. The State's prospective bidders for the purchase or demolition of the improvements on the I, property shall have the right of entry for inspection purposes during the last 10 days of possession by the owners. (2) Title to said real estate shall pass to the State of Minnesota as of the date of said acceptance subject to conditions hereinafter stated. (3) Buildings (if any) on said real estate shall be insured by the owners against loss by fire and windstorm in the amount of present coverage or if none in force then in an amount not less than the current market value during the entire period of the owners' occupancy of the buildings on the real estate, such policy or policies of insurance to be endorsed to show the State's interest. (4) If the State of Minnesota is acquiring all or a major portion of the property, mortgages(if any) on the property shall be satisfied in full by the State of Minnesota. The amount paid by the State of Minnesota to satisfy said mortgage(s) shall be deducted from the amount to be paid to the owners under the terms of this agreement. The amount paid by the State of Minnesota to satisfy the mortgage(s) shall include interest on the mortgage(s) to date that payment is made to the mortgage holder. •(5) If the State of Minnesota is acquiring only a minor portion of the property, and the property is encumbered by a mortgage, it shall be the responsibility of the owners to furnish a partial release of mortgage. The mortgage holder will be included as a payee along with the owners on the check drawn in payment for the property. Any fee charged by the mortgage holder for the partial release of mortgage must be paid for by the owners. (6) The owners will pay all delinquent (if any) and all current real estate taxes, whether deferred or not, which are a lien against the property. Current taxes shall include those payable in the calendar year in which this document is dated. The owners will also pay in full any special assessments, whether deferred or not, which are a lien against the property. The owners will also be responsible for and will pay in full any pending special assessments. The owners' obligation to pay deferred and pending taxes and assessments shall continue after the sale and shall not merge with the delivery and acceptance of the deed. (7) If encumbrances, mechanics liens or other items intervene before the date the instrument of conveyance is presented for recording and same are not satisfied or acknowledged by the owners as to validity and amount and payment thereof authorized by the owners, said instrument of conveyance shall be returned to the owners. (8) Payment to the owners shall be made in the due course of the State's business after payment of taxes, assessments, mortgages and all other liens or encumbrances against said real estate. The owners will not be required to vacate the property until the owners have received payment. (9) No payments shall be made of any part of the consideration for said sale until marketable title is found to be in the owners and until said instrument of conveyance has been recorded. (10) The owners hereby acknowledge receipt of a copy of the instrument of conveyance executed by them on this date, and a copy of this offer and memorandum. (11) It is understood that unless otherwise hereinafter stated the State acquires all appurtenances belonging to the premises including: OWNERS CITY OF FARMINGTON By Its And Its (Address of Owner where acceptance is to be mailed.) 3 Mn/DOT parsk.cel E08117 02 MV A m PARCEL L W Mo J a / 'o MINNESOTA DEPARTMENT OF TRANSPORTATION oTO Topographic information required: Proposed R/W line & access taking. Lot lines & dimensions. Show north arrow. Outline & location of buildings & improvements. Streets or highway frontage. C.S. 1904 (50=50 )902 S. P. 1904-27 COUNTY Dakota PARCEL NO. 16 OWNER City of Farmington Scale 1 " = 50 ft. LEGEND X LEXISTING ACCESS CONTROL G ❑PROPOSED ACCESS CONTROL -a ❑PROPOSED TEMPORARY EASEMENT — DOEXISTING RIGHT OF WAY —--- ©PROPOSED NEW RIGHT OF WAY/ PERMANENT EASEMENT ' / it: / l 1 I .-ti I,l /I I + 32 . , F--1 / v RA-RC—EL —1-6 _.la' R A R C E L 16 o �} Y X r 1 • r- t rD t Layout sketch by MSL Date 03/09/2016 Parcel No. 16 , 0 E CD C is - N XI z co 0 lit 16 N rn u', 1I O—o .a . 1_12 t m It!` H W if A C "G � > ,, ! 1.: . : -.: # . O .• ' • a s, • '_• ti/ f'.: ' Q L '4 .,, :torper t o 1 W W € 'y _ - ; t i.. a a I , N....�,°�. r-�� ...�s�yr/x .'t ' o - ..- i .-,i' i i 14 : i 1 - L ` _ ..^"xd Y*k e • . ' ■ ro r .wit ` F qXtre r rr1 t ..., -.- oont-6 ii.: • •z, . :1 ;_ —�. I rr N :ill ' N ►" � N . _3t t _ 4 q.. i ____ City of Farmington Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 .,,,,,O" www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Vermillion River Crossings Development Update DATE: August 1,2016 INTRODUCTION Staff wii will provide a verbal update on the status of the Vermillion River Crossings Development. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Ask any questions you have on the update you receive on this issue.