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HomeMy WebLinkAbout08.01.16 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING AUGUST 1, 2016 1. Call to Order Mayor Larson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Sam Wallevand of Troop 116 led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bartholomay, Donnelly, Bonar and Pitcher Staff Present-Administrator McKnight, Engineer Schorzman, Community Development Director Kienberger, Fire Chief Larsen, Parks and Recreation Director Distad, Finance Director Hanson, Attorney Poehler 4. Agenda Motion by Bartholomay, second by Donnelly to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Bartholomay, second by Pitcher to approve the consent agenda: a) Approve Minutes of the July 18, 2016 City Council Meeting-Administration b) Approve Temporary On-Sale Liquor License St. Michael's Church-Community Development _/4 c) Adopt Resolution Approving Gambling Event Permit Athena's Canine Companions- Community Development d) Approve Participation in Dakota County Programs-Community Development August 1,2016 Minutes -1- e) Accept Resignation Economic Development Authority-Community Development f) Appointment Recommendation Community Development and Parks and Recreation- Human Resources g) Approve Seasonal Hiring-Human Resources h) Acknowledge Resignation Engineering-Human Resources i) Approve Advertising Sales Representations Agreement for Schmitz Maki Arena-Parks j) Approve Bills-Finance APIF, motion carried. Councilmember Bonar and Community Development Director Kienberger talked about the economic development tools that the city uses in partnership with the Dakota County programs included in item 7d. 8. Public Hearings None 9. Award of Contract Accept Quote for 20226 Akin Road Erosion Repair Engineer Schorzman reviewed the erosion control issues taking place in the Akin Road and 203rd Street area. City staff initially presented this issue and the possible installation of curb and gutter to the city council earlier this year. Since that time a turf reinforcement mat option appears to be a better option in the opinion of staff. City staff obtained two quotes for the work on this project. Wellens Agronomics, LLC $22,936.25 Friedges Landscaping, LLC $26,560.25 Councilmember Donnelly asked if the anchors need to be removed. Schorzman stated that the anchors for this type of approach are permanent. Councilmember Pitcher asked if we had a cost estimate for the original approach of curb and gutter. Schorzman did not have an exact cost but estimated it would be over$100,000. Motion by Bonar, second by Donnelly to accept the quote from Wellens Agronomics, LLC in the amount of$22,936.25 and authorize execution of an agreement for the work. APIF, motion carried. 10. Petitions, Requests and Communications None August 1, 2016 Minutes -2- 11. Unfinished Business None 12. New Business (a) 2016/2017 City Council Priorities Update Administrator McKnight provided an update on the priorities set by the city council for 2016/2017. These priorities include: 1. Financial-Continue to take steps to make Farmington a city of fiscal excellence. 2. Development-Support the expansion of residential, commercial and industrial properties. 3. Partnerships-Forge opportunities with existing and new partners. 4. Service Delivery-Endeavor to provide core government services at high quality levels. McKnight reviewed projects that are underway or have been completed that work toward achieving city council priorities to date. The work includes: 1. Financial-Continue to take steps to make Farmington a city of fiscal excellence. • Finance staff continues to work with our financial advisors on bond refinancing options for this fall. 2. Development-Support the expansion of residential, commercial and industrial properties. • The city council is close to making a decision on the future location of the downtown liquor store. • The city council has placed two questions on the November 2016 General Election ballot for recreational facility improvements. • The city recently completed the Downtown Redevelopment Plan. Implementation of the plan is underway including discussions on budgetary impacts of items. • Progress is being made on the Vermillion River Crossings development. 3. Partnerships-Forge opportunities with existing and new partners. • The city council held a joint meeting with the school board to share information and discuss issues of relative importance in July. • The city is in discussion with Dakota County on potential use of available space in city hall. 4. Service Delivery-Endeavor to provide core government services at high quality levels. • The city council has included additional dollars in the preliminary 2017 budget to address snow removal issues on Flagstaff Avenue and other city streets. August 1,2016 Minutes -3- The city council thanked McKnight for the update and asked for additional updates in the future. 12(b) Liquor Store Donations Update Administrator McKnight provided the city council with an update on donations that the Farmington Municipal Liquor Stores have been able to make in 2016. The city council discussed this issue at the May 9, 2016 work session. The financial success of the stores over the past few years has made some additional dollars available for donations to the community the organization. City staff proposed the following expenditures in May: 1. Downtown Development Plan Bike Racks $5,000 2. Benches and Park Signs $10,000 3. LED Monument Sign $50,000 4. Patio/Doors on Banquet Room at RRC $25,000 5. Pergola at RRC $5,000 6. Roving Camera for Parks/Other Areas $5,000 7. Arena Sound System $8,000 8. Building Inspections Vehicle $27,000 The bike racks, camera, sound system and vehicle have all either been ordered and/or installed. The LED sign will require more discussions with the city council and the Rambling River Center projects are on hold until decisions are made on a potential downtown gathering space. McKnight also had two additional requests for city council consideration. The fire department requested $14,360 to purchase four thermal imaging cameras. The police department requested $1,200 for their portion of a matching grant to purchase three AED units. Motion by Bartholomay, second by Donnelly to authorize the proposed purchases in the fire and police departments. APIF, motion approved. • (c) Development Contract for New Sunrise Addition Phase Two Engineer Schorzman presented the draft development contract for New Sunrise Addition Phase Two. This is the replatted Sunrise Ponds development. The proposed development includes the extension of infrastructure for the construction of 24 additional lots. Cambridge Way and 211th Street will be extended in this area along with city utilities. The developer is proposing to assess the fees associated in the development contract on the lots that will be built. The city council was pleased to see this development succeed. August 1, 2016 Minutes -4- Motion by Bartholomay, second by Pitcher to approve the development contract for New Sunrise Addition Phase Two and authorize its execution contingent upon the mortgage consent agreement being approved. APIF, motion passed. (d) Right of Way Purchase for MnDOT TH-50 2017 Project Engineer Schorzman presented information on a project that MnDOT will be performing on TH- 50 between Farmington and Hampton in 2017. MnDOT needs to acquire right of way on the north side of TH-50 in the Prairie Waterway that the city owns in order to implement a consistent right of way in this area. MnDOT has offered $1,600 as compensation for the right of way purchase. Staff is recommending that the city council accept the offer and the money be deposited into the park development fund to pay for any relocation costs of the edging, mulch and shrubs that will be located in this state right of way. Councilmember Donnelly commented that he liked to see the cooperation that exists with MnDOT on this project. R57/" Motion by Bartholomay, second by Donnelly to adopted the attached resolution accepting MnDOT's offer to acquire property for a right of way, authorize execution of the required documents and direct the proceeds from the sale to be deposited into the park development fund. APIF, motion carried. (e) Vermillion River Crossings Update Community Development Director Kienberger provided an update on the Vermillion River Crossings development. Staff has received a conditional use permit application and preliminary and final plat for a Hy-Vee grocery store and convenience store. The planning commission will consider this information at their meeting on August 16, 2016. All city councilmembers were very happy to share this news with the public. It has been a long time for this development to occur and the city council looks forward to the applications moving forward through the city process. City Council Roundtable Bartholomay-Congratulated Fire Chief Larsen on obtaining chief fire officer designation from Center of Public Safety Excellence. Pitcher-Reminded everyone that August 2, 2016 is Night to Unite in Farmington. Larson-Encouraged everyone to shop local. August 1, 2016 Minutes -5- Adjourn Motion by Bartholomay,second by Pitcher to adjourn the meeting at 7:38 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator August 1,2016 Minutes -6-