HomeMy WebLinkAbout09.06.16 Council Minutes CITY OF FARMINGTON
CITY COUNCIL MINUTES
REGULAR MEETING
SEPTEMBER 6,2016
1. Call to Order
Mayor Larson called the meeting to order at 7:00 pm.
2. Pledge of Allegiance
Mayor Larson led those in attendance in the Pledge of Allegiance.
3. Roll Call
Present-Larson, Bartholomay, Donnelly, Bonar and Pitcher
Absent-None
Staff Present-Administrator McKnight, Human Resources Director Wendlandt, Finance Director
Hanson, Community Development Director Kienberger, Parks and Recreation Director Distad,
Fire Chief Larsen, Planning Manager Wippler,Administrative Assistant Mueller and Attorney
Poehler
4. Agenda
Motion by Bartholomay,second by Donnelly to approve the agenda as presented. APIF, motion
carried.
5. Announcements/Commendations
None
6. Citizen Comments
Tom Proudy, 1012 Honeysuckle Lane, shared with the city council that he is a newer
resident to Farmington and loves the neighborhood he lives in. Mr. Proudy inquired
about the city's interest in railroad quiet zones.
Joe Wong,4779 198th Circle West, shared his concerns about animal feces that are left
in the boulevard area of his lawn and encouraged the city council to pass an ordinance
that requires owners to clean up after their pets.
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7. Consent Agenda
Motion by Bartholomay,second by Bonar to approve the consent agenda:
a) Approve Minutes of the August 15, 2016 City Council Meeting-Administration
b) Approve Minutes of the August 29, 2016 City Council Work Session-Administration
c) City Administrator Annual Performance Review Summary-Attorney
d) Adopt Resolution R60-2016 Approving Gambling Event Permit for Farmington Fire
Fighters Auxiliary-Community Development
e) Adopt Resolution R61-2016 Approving Gambling Premise Permit Farmington Wrestling-
Community Development
f) Adopt Ordinance 2016-715 Amending Title 10, Chapter 4 of the Farmington City Code
Opting Out of the Requirements of Minnesota Statute,Section 462.3593-Community
Development
g) Adopt Ordinance 2016-716 Amending Section 10-6-10 of the Farmington City Code as it
Relates to Landscaping Requirements-Community Development
h) Farmington Bakery Community Development Block Grant Commercial Rehabilitation
Grant Amendment-Community Development
i) Adopt a Resolution R62-2016 Declaring Surplus Property-Fire
j) Adopt a Resolution R63-2016 Increasing Authorized Staffing Level in the Farmington Fire
Department-Fire
k) Approve 2016-2017 Farmington High School Hockey Game Ice Rental Agreement-Parks
I) Approve Upgrade Laserfiche System-Human Resources
m) Acknowledge Resignation Fire Department-Human Resources
n) Acknowledge Resignation Fire Department-Human Resources
o) Acknowledge Resignation Fire Department-Human Resources
p) Approve Bills-Finance
APIF, motion carried.
Councilmember Bonar asked staff to provide more detail on the laserfiche system upgrade.
Human Resources Director Wendlandt reviewed the benefits of the system upgrade to the city.
Wendlandt reviewed some specific examples of benefits in the Finance Department and other
city wide opportunities. The city council thanked Wendlandt for the update and for continuing
to look for efficiencies.
8. Public Hearings
Approve On-Sale Liquor License and Sunday On-Sale Liquor License-Gossips Bar and Grill
Administrative Assistant Mueller presented information that Lisa Zarza has submitted the
required license fees and application for an on-sale liquor license and on-sale Sunday liquor
license for Lion Heart, LLC dba Gossips Bar and Grill, located at 309 Third Street, Suite One. The
application and required documentation have been reviewed and approved by the police
department.
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Mayor Larson opened the public hearing. No one in attendance spoke at the public hearing.
Motion by Bartholomay, second by Pitcher,to close the public hearing. APIF, motion carried.
Motion by Bartholomay,second by Bonar,to approve an on-sale liquor license and an on-sale
Sunday liquor license for Lion Heart, LLC dba as Gossips Bar and Grill located at 309 Third
Street,Suite One. APIF, motion carried.
9. Award of Contract
None
10. Petitions, Requests and Communications
Amendment to Planned Unit Development-Farmington Health Services
Planning Manager Wippler presented an ordinance for a planned unit development(PUD)
amendment for the Trinity Care Center Campus generally located east of Trunk Highway 3 and
south of 213th Street West.
The original PUD was approved by the city council on November 19, 2012. The proposed
amended plan makes several changes to the original plan including:
• The amendment removes the two senior living apartments from the plan.
• The amendment adds a 29 unit nursing home addition near the north end of the site.
This addition is approximately 29,435 square feet in size.
• The amendment shows a reduced front yard setback for the nursing home addition.
The R-5 code requires a 25 foot front yard setback. The nursing home addition on the
amended plans shows a front setback of 18 1/2 feet.
• Adds a 5,977 square foot addition onto the north side of the existing nursing home for
office,storage and delivery space.
• The parking for the site is also being reconfigured with this amendment. The overall
parking for the site will be reduced with the amendment to 105 off-street parking stalls.
The originally approved plan called for 130 off-street parking stalls. This is a reduction
of 25 spaces.
The Planning Commission held a public hearing on the PUD amendment at their meeting on
August 16,2016. The commission recommended approval of the ordinance approving the
proposed changes to the Trinity PUD with a vote of 5-0.
Mayor Larson asked if there was a timeline in place for the project. Wippler shared that state
approval is also required and this is likely a late 2017 or early 2018 project.
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Motion by Donnelly, second by Bartholomay,to approve Ordinance 2016-717 amending the
planned unit development for Farmington Health Services dba Trinity Care Center. APIF,
motion carried.
Rambling River Center Plaza and Parks Master Plans Concept Development Contract
Community Development Director Kienberger presented the proposal for draft park master
plans for the Rambling River Center Plaza, Marigold Park and Prairie Pines Park. The
Community Development and Parks and Recreation Departments worked on this project jointly
to ensure efficiencies and cost savings. The proposed cost for the master plan work from
Hoisington Koegler Group, Inc. is$12,430.
•
The city council discussed the need for these plans at this time, inquired about contact with
business owners who surround the Rambling River Center Plaza and estimated costs for the
projects. The city council had a desire to get input from business owners before any dollars
were spent on this project.
Motion by Bonar,second by Pitcher,to table this issue for 60-90 days and meet with business
owners to get their input on potential work at the Rambling River Center Plaza before any
decisions are made. APIF, motion carried.
11. Unfinished Business
None
12. New Business
Agreement with Farmington Youth Hockey Association
Parks and Recreation Director Distad presented an agreement with the Farmington Youth
Hockey Association. This agreement replaces a number of agreements between the two parties
and replaces it with one agreement.
The major items being carried over to the new agreement include an annual contribution from
the association-to the city in the amount of$10,000 and continued ice scheduling priority for
the association.
The major items added to the agreement include a commitment to rent at least 700 hours per
year, a 20%discount on hours rented over 700 hours per year, recognition of the donations
made by the association for the lumber for the outdoor rink and the dollars that will be used to
replace the sound system at the Schmitz-Maki Arena. The proposed agreement will run
through December 31, 2028.
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The city council thanked the Farmington Youth Hockey Association for their continued
commitment to the city and the arena and for their donations over the years. The city council
also thanked Mr. Distad for his work on the agreement.
Motion by Bartholomay,second by Donnelly,to approve the agreement between the City of
Farmington and the Farmington Youth Hockey Association. APIF, motion carried.
2017 Preliminary Budget and Tax Levy
Finance Director Hanson presented the preliminary 2017 budget and tax levy. Minnesota
statutes require that a preliminary property tax levy be certified to the county on or before
September 30th each year.
City staff and the city council have been working on the draft 2017 budget throughout the
summer. The proposed budgets continue to provide:
• Police,fire, streets, parks and recreation and administrative services
• Funds the city council's long term financial planning strategies; and
• Supports the city council's 2016/2017 priorities
The proposed General Fund budget and tax levy for 2017 are as follows:
2016 Budget 2017 Proposed Budget Change
General Fund Expenditures $11,798,225 $12,307,197 3.81%
General Fund Revenues $3,051,055 $3,119,737 2.58%
Fiscal Disparities $2.104,764 $2,136,834 (1.32%)
General Fund Levy $6,642,406 $7,050,626
Debt Levy $2,970,848 $3,037,903 2.26%
Proposed Net Tax Levy $9,613,254 $10,088,529 4.94%
The main factors for the increase for 2017 include the increased cost of the four union
contracts and non-union personnel for next year,funding the positions added mid-year 2016,
the addition of a new IT position in 2017 and continued long term funding for various CIP's and
debt.
The estimated tax levy impact for the average home for 2017 with an estimated market value
of$223,029 is an increase of approximately$52.72. These costs do not include the potential
impact of the passage of the referendum that the city is asking at the November 8, 2016
General Election
Councilmember Donnelly stated that the city council has reviewed this information all summer.
Councilmember Bartholomay shared that this is setting the high water mark for the budget;we
can still reduce the levy from this point.
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Councilmember Pitcher stated he does not support a 4.94%levy increase but was appreciative
of the work put into the budget preparation. He looks forward to working with staff to
potentially lower this amount.
Councilmember Bonar thanked Hanson for her comprehensive work. He mentioned the
continued bond payments for city hall that still has vacant space available for rent as a concern.
He has reservations about 4.94% but would support something in the area of 4.15%.
Mayor Larson thanked staff for the great information in the budget. He encouraged residents
to review the budgets that are available online to see where our dollars are being spent.
Heritage Preservation Commission members David McMillan and John Franscheshelli shared
their concern that the funding for this commission is eliminated in 2017. Mayor Larson asked
about the results of the work of the commission over the years with the investment that has
been made. The members shared what they thought were the results of the commission work
and the work that is in progress.
Councilmember Donnelly does not take raising taxes lightly and the city council does not rubber
stamp recommendations that the staff brings forward.
Mayor Larson shared that the city council had a goal of getting the levy under 5%.
City Administrator McKnight shared that the city council has already made commitments on
most of the increase that is being proposed in 2017. These increases include human resources
costs and debt.
Mayor Larson talked about the dollars we have already committed for 2017, areas that we are
not funding adequately and the need to follow our long term plans.
Councilmember Pitcher inquired about potential reductions including sealcoating expenditures.
He would like to tour the city and see if this is still a needed investment.
Councilmember Bartholomay stated that at our last work session four members agreed to the
proposed levy amount by voting for things throughout the year. This can be scaled back but he
does not see it being reduced much.
Motion by Bartholomay,second by Donnelly,to adopt resolution R64-2016 setting the 2017
preliminary net tax levy at$10,088,529 and set the public input meeting prior to the adoption
of the final 2017 budget and tax levy for Monday, December 5, 2016 at 7:00 p.m. at Farmington
City Hall. Voting in Favor-Larson, Bartholomay, Pitcher, Donnelly. Voting Against-Bonar.
Motion carried.
Councilmember Pitcher wants staff to look for possible additional reductions before December.
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13. City Council Roundtable
Donnelly-School is open and asked everyone to be careful. Shared his sympathy for the
Wetterling family.
Bartholomay-Inquired about dog stations in neighborhoods.
Larson-The liquor store is having wine tastings in September and November. The city is looking
for election judges for November. Encouraged everyone to shop local.
Adjourn
Motion by Bartholomay,second by Pitcher to adjourn the meeting at 8:37 p.m. APIF, motion
carried.
Respectfully Submitted
David McKnight, City Administrator
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