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HomeMy WebLinkAbout10.03.16 Council Packet Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA October 3, 2016 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA S. ANNOUNCEMENTS/COMMENDATIONS a) Proclaim October National Community Planning Month Proclaimed 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the September 19, 2016 City Council Meeting— Administration Approved b) Appointment Recommendation Fire Department—Human Resources Approved c) Appointment Recommendation Fire Department—Human Resources Approved d) Appointment Recommendation Fire Department—Human Resources Approved e) Appointment Recommendation Fire Department—Human Resources Approved f) Appointment Recommendation Fire Department—Human Resources Approved g) Appointment Recommendation Fire Department—Human Resources Approved h) Appointment Recommendation Engineering—Human Resources Approved i) Adopt Resolution Declaring Surplus Property—Fire R72-16 j) Approve Sale of City Owned Property—Police Approved k) Adopt Resolution Appointing 2016 General Election Judges—Community Development R73-16 1) Approve Temporary On-Sale Liquor License Knights of Columbus— Community Development Approved m) Approve Liquor License Amendment The Mug—Community Development Approved n) Approve Bills—Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS a) Adopt Resolution Certification of Delinquent Municipal Services to the 2017 Property Tax Rolls R74-16 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) 2016 Financial Results Review Through June 2016 Information Received 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN 1iiir o�FAR�N/, City of Farmington 430 Third Street 7 j Farmington,Minnesota '�a 651.280.6800 -Fax 651.280.6899 'r,A► Pa° www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Tony Wippler,Planning Manager SUBJECT: Proclaim October National Community Planning Month DATE: October 3, 2016 INTRODUCTION Attached, is a proclamation for National Community Planning Month. Each year the month of October is designated as National Community Planning Month. The 2016 theme is Civic Engagement. This theme underscores the necessity of engaging the public, elected officials, and key leaders in discussions that shape the future of our city. Thoughtful local planning cannot happen without meaningful civic engagement. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Proclaim the month of October 2016 as National Community Planning Month. ATTACHMENTS: Type Description o Backup Material 2016 Proclamation COMMUNITY PLANNING MONTH PROCLAMATION WHEREAS,change is constant and affects all cities,towns,suburbs,counties,boroughs, townships,rural areas,and other places;and WHEREAS,community planning and plans can help manage this change in a way that provides better choices for how people work and live;and WHEREAS,community planning provides an opportunity for all residents to be meaningfully involved in making choices that determine the future of their community;and WHEREAS,the full benefits of planning requires public officials and citizens who understand, support,and demand excellence in planning and plan implementation;and WHEREAS,the month of October is designated as National Community Planning Month throughout the United States of America and its territories,and WHEREAS,the 2016 theme is Civic Engagement. WHEREAS,The American Planning Association and its professional institute,the American Institute of Certified Planners,endorse National Community Planning Month as an opportunity to highlight the contributions sound planning and plan implementation make to the quality of our settlements and environment;and WHEREAS,the celebration of National Community Planning Month gives us the opportunity to publicly recognize the participation and dedication of the members of planning commissions and other citizen planners who have contributed their time and expertise to the improvement of the City of Farmington;and WHEREAS,We recognize the many valuable contributions made by professional community and regional planners of the City of Farmington and extend our heartfelt thanks for the continued commitment to public service by these professionals; NOW,THEREFORE,BE IT RESOLVED THAT,the month of October 2016 is hereby designated as Community Planning Month in the City of Farmington in conjunction with the celebration of National Community Planning Month. Adopted this � Day of «2J ,2016. Mayor otF ` iiy City of Farmingtonii, o pZ 430 Third Street cs Farmington, Minnesota it 651.280.6800 -Fax 651.280.6899 ?.,, .°, www.ci.famvngton.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the September 19, 2016 City Council Meeting-Administration DATE: October 3, 2016 INTRODUCTION Attached for your review are the minutes from the September 19, 2016 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached minutes from the September 19, 2016 city council meeting. ATTACHMENTS: Type Description I Backup Material September 19, 2016 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING SEPTEMBER 19,2016 1. Call to Order Mayor Larson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Caden from Troop 118 led those in attendance in the Pledge of Allegiance. 3. Roll Call Present-Larson, Bartholomay, Donnelly, Bonar and Pitcher Absent-None Staff Present-Administrator McKnight, Human Resources Director Wendlandt, Finance Director Hanson, Community Development Director Kienberger, Engineer Schorzman, Parks and Recreation Director Distad, Planning Manager Wippler and Attorney Poehler 4. Agenda Motion by Bartholomay,second by Pitcher to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations None 6. Citizen Comments None 7. Consent Agenda Motion by Bartholomay,second by Bonar to approve the consent agenda: a) Approve Minutes of the September 6, 2016 City Council Meeting-Administration b) Approve Minutes of the September 6, 2016 City Council Work Session-Administration c) Approve Minutes of the September 12, 2016 City Council Work Session-Administration d) Approve Appointment to the Economic Development Authority-Community Development September 19,2016 Minutes -1- e) Approve Vermillion River Crossings Sixth Amendment to the Development Contract- Community Development f) Adopt Ordinance 2016-718 Amending Title 6, Chapter 7 of the Farmington City Code as it relates to Weeds-Community Development g) Approve Bills-Finance APIF, motion carried. Councilmember Bonar asked staff to provide more detail on the joint meeting of the city council and planning commission that took place on September 12,2016. Community Development Director Kienberger discussed the Orchards at Fairhill development. The development team reviewed their concept with both groups at the meeting and have a planned start date of next spring. 8. Public Hearings A. Vacate Drainage and Utility Easements-Hy-Vee Incorporated Planning Manager Wippler reviewed the request from Hy-Vee Incorporated to vacate existing drainage and utility easements within the Vermillion River Crossings plat. Hy-Vee is the in process of re-platting Lot 1, Block 1 and Outlots A and C of the Vermillion River Crossings plat for purposes of constructing a grocery store and a convenience store with gas and car wash. Due to new lot line configurations with the re-plat, certain easements will have to be vacated from the original plat. Mayor Larson opened the public hearing. No one in attendance spoke at the public hearing. Motion by Bartholomay, second by Bonar,to close the public hearing. APIF, motion carried. Motion by Bartholomay second by Bonar,to adopt resolution 65-2016 vacating the drainage and utility easements located over and around the common parcel line between the parcels legally described as Outlot A and Lot 1, Block 1 Vermillion River Crossings except the northerly 39.85 feet and the southerly 10 of said easements. APIF, motion carried. B. Vermillion River Crossings Deferred Special Assessments; Hy-Vee Business Subsidy Agreement Community Development Director Keinberger presented a business subsidy agreement between the City of Farmington and Hy-Vee Incorporated. As a part of the original development of Vermillion River Crossings (VRC), assessments were levied against the parcels to fund the development infrastructure currently in place with the understanding that the city would enter into a tax abatement agreement to reimburse the developer for the assessments when improvements were made to the property. Over the past 11 years,the properties in VRC have gone back to the banks and sat largely undeveloped. September 19,2016 Minutes -2- Payments on the bonds levied to fund the infrastructure have been incorporated into the budget each year. Entering into a business subsidy agreement satisfies the intent of the original development agreement and will not require additional taxies be levied. In order the facilitate a market rate sale of the property, it is recommended that the city council approve a business subsidy agreement with Hy-Vee related to the outstanding assessments to the current Outlots A and C of the Vermillion River Crossings Plat. Outlot A currently has an assessment balance of$353,737.72 while Outlot C has a balance of$1,704,993.51. State law requires a business subsidy agreement be executed to remove the assessments from the property. Hy-Vee has agreed to create at least 20 full-time jobs at a wage of$13.00 per hour or more, excluding benefits within two years. On August 26, 2016 the Economic Development Authority unanimously voted to recommend the city council approve a business subsidy agreement with Hy-Vee, Incorporated. Councilmember Bonar commented that this action falls in line with the action of the city council in place 11 years ago that agreed to abate the taxes on this development to pay for the infrastructure. All other city councilmembers agreed with this comment. Phil Hoey representing Hy-Vee thanked the city council and city staff for the way in which he was treated and the willingness of the city to work with Hy-Vee. They will be back in front of the city council in the future with a final plat when it is appropriate. Mayor Larson opened the public hearing. No one in attendance spoke at the public hearing. Motion by Donnelly, second by Bonar,to close the public hearing. APIF, motion carried. Motion by Bonar, second by Donnelly,to approve a business subsidy agreement with Hy-Vee, Incorporated related to deferred assessments on Outlots A and C of the Vermillion River Crossings development provided they provide at least 20 jobs paying wage of at least$13.00 per hour. APIF, motion carried. 9. Award of Contract None 10. Petitions, Requests and Communications A. Vermillion River Crossings Third Addition Preliminary Plat Planning Manager Wippler presented the preliminary plat for Vermillion River Crossings Third Addition that was submitted by Hy-Vee, Incorporated. This is a re-plat of the western portion of the original Vermillion River Crossings plat which was approved in 2005. September 19,2016 Minutes -3- The boundary area consists of 18.923 acres and will be divided into two lots and two outlots. The plat is located within the Spruce Street Commercial zoning district,which requires a minimum lot size of one acre. The lots sizes are proposed as follows: • Lot 1, Block 1-2.641 acres (proposed convenience store) • Lot 1, Block 2-9.806 acres (proposed grocery store site) • Outlot A-4.971 acres (future development site) • Outlot B-1.505 acres (future development site) The planning commission reviewed the preliminary plat on August 16, 2016 and held a public hearing concerning the application. The commission voted 5-0 to recommend approval of the Vermillion River Crossings Third Addition preliminary plat with the following contingencies: 1. The satisfaction of any planning and engineering comments. 2. The execution of a development agreement. All city councilmember expressed that they were pleased that this project was moving forward. Motion by Bartholomay,second by Pitcher,to approve resolution R66-2016 approving the Vermillion River Crossings Third Addition preliminary plat with the following contingencies: 1. The satisfaction of any planning and engineering comments. APIF, motion carried. B. Refinancing Opportunites-2007A,2008A,2010C and 2010D Finance Director Hanson and Shelly Eldridge from Ehlers reviewed information on the five series of bonds that are eligible for redemption beginning on February 1,2017. City staff has been working on this issue with the city council over the past year. The eligible bonds include: Existing Purpose Existing Amount Issuer Proposed Proposed Recent Bond Interest Rate Eligible for Contribution Refinancing Refinancing Market for Bonds to Refunding Amount Rates for be Refunded Refunding Bonds 2008A Elm Street 4.0%to 4.1% Combined $2,580,000 2016A $3,605,000 1.0%to 2008B 195th Street 3.65%to Amount plus a bonds and 1.55% Extension 3.9% $6,390,000 $300,000 $300,000 2010C Walnut Street 3.0%to interfund interfund 3.75% loan loan* 2007A City Hall 4.0%to 4.2% $6,480,000 $0 2016B $6,600,000** 1.05%to 2.05% 2010D Ice Arena 2.7%to 3.1% $405,000 NA Interfund NA Improvements Loan September 19,2016 Minutes -4- *The city will use prepayments and fund available in the Road and Bridge Fund that would have otherwise been used later to pay debt service at a higher interest rate to make up the difference. **The amount of the new bond issuance is higher than the amount of the bonds to be redeemed to finance the costs incurred to pay the underwriter's to sell the bonds and the related cost of issues incurred in issuing the debt. The estimated savings on the combined new 2016A issue is estimated at$515,000. The estimated savings on the new 2016B issue is$795,000. Councilmembers Donnelly, Pitcher and Bonar thanked staff for their work on this issue and for keeping them informed over the past year. Councilmember Bartholomay asked how much we have saved in interest with bond refinancing over the past few years. City staff will provide the city council with that information this week. Motion by Bonar, second by Pitcher,to approve the following items: • Adopt resolution R67-2016 providing for the sale of$3,605,000 General Obligation Refunding Bonds, Series 2016A,to refinance the previously issued 2008A, 2008B and 2010C bonds. APIF, motion carried. • Adopt resolution R68-2016 providing for the sale of the 2016B bonds to refinance the previously issued 2007A bonds. APIF, motion carried. • Adopt resolution R69-2016 authorizing an internal loan from the Storm Water Truck Fund to refinance the 2010D bonds and issue the notice of redemption for February 1, 2017. APIF, potion carried. 11. Unfinished Business A. Franchise Agreement with Frontier Communications Human Resources Director Wendlandt reviewed the draft franchise agreement with Frontier Communications. Earlier this year the Apple Valley, Rosemount and Farmington Cable Commission discussed a possible franchise agreement with Frontier. In response to Frontiers request the city published a notice of intent to consider a franchise as required by state statute. On September 7, 2016 the cable commission recommended the draft franchise agreement to all three cities. Cable commission attorney Bob Voss reviewed the process involved in getting to this point. Councilmember Pitcher commented that competition is good. Mayor Larson asked about any comments received in the 30 days after the initial action on this issue. Charter Communications shared their comments in writing with the city council at that meeting. September 19,2016 Minutes -5- Motion by Donnelly, second by Pitcher,to approve the following items: • Adopt resolution R70-2016 approving the Frontier cable franchise application. APIF, motion carried. • Approve ordinance 2016-719 granting a franchise to Frontier Communications. APIF, motion carried. • Adopt resolution R71-2016 approving a summary publication of ordinance 2016-719. APIF, motion carried. 12. New Business A. Central Maintenance Facility Locker Room Repair Project Parks and Recreation Director Distad presented quotes for the repair of the Central Maintenance Facility locker rooms. This facility opened in 2002 and since that time has experienced deterioration in the locker rooms especially in the tile and sheetrock areas of the restroom and shower areas. Quotes were received from four contractors- 1. Lindstrom Restoration $44,562.82 2. Titus Construction $46,892.00 3. Rutledge Construction $51,900.00 4. Randahl Construction $74,835.00 Councilmember Bartholomay stated that the city council is aware of this issue and the reason we set money aside for building maintenance. Motion by Donnelly, second by Bonar,to approve an agreement with Lindstrom Restoration for the repair of the Central Maintenance Facility locker rooms at a cost of$44,562.8,with payment made from the Building Fund. APIF, motion carried. 13. City Council Roundtable Donnelly-Tonight was a good meeting with Hy-Vee, bond refinancing and a new cable franchise agreement. Bonar-Commented that he was also excited about the Orchards at Fairhill project that is on the horizon for 2017. McKnight-Reminded the city council that the groundbreaking for the Legacy of Farmington Senior Housing project is scheduled for October 6, 2016. Homecoming is scheduled for next week in Farmington. September 19,2016 Minutes -6- Kienberger-Shared that Hy-Vee was very happy with the ease of working with Farmington. Distad-Information on the park facilities referendum will be mailed to residents next week. Larson-Encouraged everyone to shop local. Adjourn Motion by Donnelly, second by Pitcher to adjourn the meeting at 7:48 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator September 19,2016 Minutes -7- 41ARM4 City of Farmington .1/4411 , 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 r.,,PRO,•.° www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Fire Department-Human Resources DATE: October 3,2016 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call firefighter in the Fire Department has been completed. 'DISCUSSION After completing testing and a thorough review by the Fire Department and the Human Resources Office,a contingent offer of employment has been made to Jason Graham, subject to ratification by the city council and passing a physical examination. Mr. Graham meets the qualifications for this position. BUDGET IMPACT Fire fighters are paid an hourly rate of$10.97 per hour for all training and call hours. Funding for this position is authorized in the 2016 budget. ACTION REQUESTED Approve the appointment of Mr. Jason Graham as a paid on-call firefighter in the Fire Department effective on or about October 4, 2016. AikRH City of Farmington y 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 -,.,,P110 .d) www.ci.farmington.inn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Fire Department-Human Resources DATE: October 3, 2016 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call firefighter in the Fire Department has been completed. DISCUSSION After completing testing and a thorough review by the Fire Department and the Human Resources Office, a contingent offer of employment has been made to Ryan Roudabush subject to ratification by the city council. Mr. Roudabush meets the qualifications for this position. BUDGET IMPACT Fire fighters are paid an hourly rate of$10.97 per hour for all training and call hours. Funding for this position is authorized in the 2016 budget. ACTION REQUESTED Approve the appointment of Mr. Roudabush as a paid on-call firefighter in the Fire Department effective on or about October 4,2016. o���►R�i• City of Farmington Street Farmington, Minnesota o 651.280.6800 -Fax 651.280.6899 .,,Baa WWW.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Fire Department-Human Resources DATE: October 3,2016 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call firefighter in the Fire Department has been completed. DISCUSSION After completing testing and a thorough review by the Fire Department and the Human Resources Office, a contingent offer of employment has been made to Steven Endres subject to ratification by the city council and passing a physical examination and pre-employment drug test. Mr. Endres meets the qualifications for this position. BUDGET IMPACT Fire fighters are paid an hourly rate of$10.97 per hour for all training and call hours. Funding for this position is authorized in the 2016 budget. ACTION REQUESTED Approve the appointment of Mr. Steven Endres as a paid on-call firefighter in the Fire Department effective on or about October 4, 2016. o�EARAi4 City of Farmington „o p 430 Third Street a Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 14?.A„o" www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Fire Department-Human Resources DATE: October 3, 2016 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call firefighter in the Fire Department has been completed. DISCUSSION After completing testing, a pre-employment physical, and a thorough review by the Fire Department and the Human Resources Office, a contingent offer of employment has been made to Richard Hauge, subject to ratification by the city council. Mr. Hauge meets the qualifications for this position. BUDGET IMPACT Fire fighters are paid an hourly rate of$10.97 per hour for all training and call hours. Funding for this position is authorized in the 2016 budget. ACTION REQUESTED Approve the appointment of Mr. Richard Hauge as a paid on-call firefighter in the Fire Department effective on or about October 4, 2016. o�F�►R�j, , City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ' .,, * www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Fire Department-Human Resources DATE: October 3,2016 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call Fire Lieutenant position has been completed. DISCUSSION After a thorough review of all applicants by the Fire Department and the Human Resources Office, this promotional opportunity has been offered to Dustin Dingman, subject to ratification by the city counciL Mr. Dingman has been with the Fire Department since December of 2008 and meets the qualifications for this position. BUDGET IMPACT The Fire Lieutenant position is paid both a monthly stipend of$87.07 and an hourly rate of$10.97 per hour for training and call hours. Funding for this position is authorized in the 2016 budget. ACTION REQUESTED Approve the appointment of Dustin Dingman as a paid on-call Fire Lieutenant effective on October 15, 2016. oCity of Farmington .446 ,0" 430 Third Street WC Farmington, Minnesota o 651.280.6800 -Fax 651.280.6899 at.4a www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Fire Department-Human Resources DATE: October 3, 2016 INTRODUCTION The recruitment and selection process for the appointment of a paid on-call Fire Lieutenant position has been completed. DISCUSSION After a thorough review of all applicants by the Fire Department and the Human Resources Office, this promotional opportunity has been offered to Matthew Donnelly, subject to ratification by the city council. Mr. Donnelly has been with the Fire Department since December of 2008 and meets the qualifications for this position. BUDGET IMPACT The Fire Lieutenant position is paid both a monthly stipend of$87.07 and an hourly rate of$10.75 per hour for training and call hours. Funding for this position is authorized in the 2016 budget. ACTION REQUESTED Approve the appointment of Mathew Donnelly as a paid on-call Fire Lieutenant effective on October 15, 2016. o�FpR,y� , City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 . PIO", www ctfarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt,Human Resources Director SUBJECT: Appointment Recommendation Engineering-Human Resources DATE: October 3,2016 INTRODUCTION The recruitment and selection process for the appointment of a full-time Engineering Technician,to fill a vacant position, has been completed. • DISCUSSION After a thorough review by the Engineering and Human Resources Departments,a contingent offer of employment has been made to Chad Cornell, subject to passing the background check,pre-employment drug test and ratification by the city council. Mr. Cornell has previous city experience and he meets the qualifications for this position. BUDGET IMPACT Mt Cornell's starting hourly wage will be$24.80 per hour which is step 1 of the salary range for this position (salary range:$24.80-$31.01). Funding for this position is provided for in the 2016 budget. ACTION REQUESTED Approve the appointment of Chad Cornell as Engineering Technician effective on or about October 24, 2016. �4ikRit City of Farmington y 430 Third Street Farmington,Minnesota _ 651.280.6800 -Fax 651.280.6899 .,,,,, a°_ www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen, Fire Chief SUBJECT: Adopt Resolution Declaring Surplus Property-Fire DATE: October 3, 2016 INTRODUCTION The Farmington Fire Department(FFD)staff has determined certain items to no longer be suitable for use due to age and wear and tear. DISCUSSION As time allows, members of the FFD continue to inventory equipment that has been stored in the fire stations for decades. Attached is a list of additional items that have been located, identified, and determined to no longer be useful for FFD purposes. BUDGET IMPACT NA ACTION REQUESTED Adopt a resolution declaring this property as surplus and authorize the city administrator and/or his designee to dispose of or donate items to suitable parties. ATTACHMENTS: Type Description D Cover Memo Resolution-Surplus Equipment D Cover Memo Surplus List 10032016 RESOLUTION NO. R72-16 DECLARING SURPLUS PROPERTY IN THE FARMINGTON FIRE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington was held at the Farmington City Hall on the 3rd day of October 2016 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None Member Bartholomay introduced and Member Bonar seconded the following: WHEREAS,the Farmington Fire Department has recommended that miscellaneous equipment in various states of disrepair be declared surplus; and WHEREAS,the city of Farmington seeks to follow recognized standards for the safety of firefighting personnel; NOW THEREFORE BE IT RESOLVED that, after due consideration,the Mayor and City Council of the city of Farmington, Minnesota, hereby declares the attached list as surplus equipment and authorizes the City Administrator or his designee to dispose of and/or donate said equipment. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 3rd day of October 2016. odd Larson, Mayor Attested to on the 6"�4 day of October 2016. n David McKnight, Ci Astrator SEAL W W W W W W W W r VnUUUUUUUU 'nii �, HH, �, EL, H, gAAAAAAAA 00000000000000 0 0 0 0 U U o 0 0 0 0 0 0 0 0 � -c -oE � 0000 0 -0 '0 10 a, a) -0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 i . . ° 8 ° .01:01• IATTT4 � �� 333333333 a, N N 4] cd R3 cd cd R3 ai N a, a, 0 a, N 0 a, � wcwwr � w °� wwwwwww 0000 0 0 800d0 0, 0000000 w. aw. a 0 0 0 ,-. . a. 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 a. Pa = = oo .-, N O N ,--1 ,--+ o o •--4 r-+ ;- M M M M M M 4k 4k lt 4k 4k lt 0e - < - 0 il M '' U UUU y UU 0 smo0 . nQ m 5,"1:10 ,55N00'00 o on 0aa 0 tin 0 on 01 2"- U ° ,1 - g8000000 k cow f3.4 aa)i0 . 0000000 � • 0000 0 0 0 c N N m w0 $n VO VA VO tw mic c C � 03 h e U ,, N o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 U 0 0 , 0 "O a a a a s ,- 0 0 0 0 0 0 0 0 E •o `� 0 0 0 '� 0000000 0 0 >, cd = M M M UD O • d- -4 r, N N -4 N „ .-. -, -. -, -, -. „ „ N „ to k( r-+ d- itikRM4 City of Farmington p 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 Pk— 'r• .A www ci.farmington.mn.us TO: Mayor, Counc>7members and City Administrator FROM: Brian Lindquist, Police Chief SUBJECT: Approve Sale of City Owned Property-Police DATE: October 3, 2016 INTRODUCTION The city switched cell phone providers to Verizon in 2014. Under their government program, all phones are eligible for replacement every 10 months. DISCUSSION The police department recently upgraded all phones and has 27 Apple IPhones eligible for sale. It is recommended that the phones be offered for auction through our current vendor, Govdeals.com. BUDGET IMPACT We anticipate the value of the phones to be approx. $70 per phone.All profits from the sale of the phones will reimburse capital purchase funds. ACTION REQUESTED Approve the sale of 27 IPhones on Govdeals.com �010/46�► City of Farmington h p 430 Third Street Farmington, Minnesota t. 651.280.6800 -Fax 651.280.6899 ,spa$o www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Adopt Resolution Appointing 2016 General Election Judges-Community Development DATE: October 3, 2016 INTRODUCTION The General Election is Tuesday,November 8, 2016. DISCUSSION Per State Statute 204B.21, election judges must be appointed at least 25 days before the election. The attached resolution appoints judges for all precincts one through six for the 2016 General Election. BUDGET IMPACT Election costs are included in the 2016 budget. ACTION REQUESTED Adopt the attached resolution appointing election judges for the General Election on November 8, 2016. ATTACHMENTS: Type Description D Resolution Resolution RESOLUTION NO. R73-16 APPOINTING ELECTION JUDGES FOR THE NOVEMBER 8,2016 GENERAL ELECTION Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city the 3`d day of October, 2016 at 7:00 p.m. Members present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members absent: None Member Bartholomay introduced and Member Bonar seconded the following resolution: WHEREAS,pursuant to Section 204B.21 of the Minnesota Election Laws, election judges shall be appointed by the governing body of the municipality at least 25 days before the election at which the election judges will serve; and WHEREAS, election judges shall receive at least the prevailing Minnesota minimum wage for each hour spent carrying out duties at the polling place and attending training sessions. NOW THEREFORE,BE IT RESOLVED that the Dakota County Absentee Ballot Board is delegated the duty of duplicating military and overseas absentee ballots when necessary prior to delivery to the city. BE IT FURTHER RESOLVED that the individuals listed in this resolution are appointed to serve in the city of Farmington as election judges for the 2016 General Election at the hourly rate of$9.50 for election judges and$10.50 for head judges; and will serve at the following designated polling locations: Precinct 1 —Rambling River Center, 325 Oak Street Precinct 2—Robert Boeckman Middle School, 800 Denmark Avenue Precinct 3 —Farmington Maintenance Facility, 19650 Municipal Drive Precinct 4—Farmington Lutheran Church,20600 Akin Road Precinct 5—Bible Baptist Church, 19700 Akin Road Precinct 6—Farmington City Hall, 430 Third Street 2016 General Election Judges Marlene Beeney Dianne Fahey Evan Brewer Pat White Blanche Reichert Jessica Gunderson Rose Benz Brenda Vietti Amanda Clayton Julie Simonsen Jean Chamley Marilyn Emond Elizabeth McCarthy Lynn Nordine David Schorr William Ristow Dave Stanek Chan Harries Cindy Waldt Vicki Pepera Hazel Truax Carole Hansen Laura Peterson Tony Nabhan Linda McCasey Jenny Zakoski Karen Pietsch Darold Ashton Cindy Haverland Lisa Needham Nancy Gustafson Susan Bastian Cathy Wait Robert Meyer Patty Lupkowski Cheryl Wade Janet Carpentier James Lugowski Lois Lotze Charles Freundl Lisa Benson Tom Welter Lori Pilla William Prins Thomas McCasey Jeff Walton Nancy Bjerke Peggy Reiman Patricia Hanauer Linda Fowler Joyce Blowers Georgene Herlofsky Judith Brunette Marcia Wehmeyer Julie May Ken Stewart Ron Miles Cindy Silbernagel Edward Sousa Susan Henricks Todd Thelen Stephen Stevens Sarah Miller Jeanne Stanek Sherry Lamb Derrel Warner Anita Ashton Lee Benz Theresa Stokes Carol Severson Bridget Kope Sue Perro Nancy Bohn John Moore Kim Lomas Dennis Sullivan Alleen Wicktor Nancy Stein Larry Hempler Holly Millard Ellie Johnson Pennie Page Marilyn Melchior Mary Reisinger Doris Dahl Mary Schmidt Karen Kellington Michelle Hinze Robert Benson Taylor Tabolich Barbara Neal Vicki Siemers Erin Oden BE IT FURTHER RESOLVED that the City Clerk, or City Clerk's designee, is authorized to appoint additional election judges as needed to conduct the 2016 General Election. This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of October 2016. -- r ayor Attested to this.5--Pi day of October, 2016. Ci Administra or SEAL �o�EARMi�► City of Farmington h p 430 Third Street am Farmington, Minnesota 0 651.280.6800 -Fax 651.280.6899 ' .*PROS" www.cifarmington.mn.us TO: Mayor, Councihnembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Temporary On-Sale Liquor License Knights of Columbus-Community Development DATE: October 3,2016 INTRODUCTION The Knights of Columbus are requesting a temporary on-sale liquor license for a fundraiser. DISCUSSION The Knights of Columbus are requesting a temporary on-sale liquor license for a fundraiser to be held on November 19, 2016, at 22120 Denmark Avenue. Per state statute, a temporary on-sale liquor license must first be approved by the city and then forwarded to the state for approval BUDGET IMPACT The State of Minnesota waives all fees for non-profit organizations. Therefore,the city has not established a fee for this license. ACTION REQUESTED Approve the attached application for a temporary on-sale liquor license for the Knights of Columbus for a fundraiser on November 19,2016. ATTACHMENTS: Type Description a Exhibit License Application Minnesota Department of Public Safety �� > Alcohol and Gambling Enforcement Division ` .�. �fJ445 Minnesota Street,Suite 222,St.Paul,MN 55101 X111•:: ,,,,-0,,,,,-,. =r or, ,z„ ,; 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 -,--,1,,,_-,4;,_",,,,.:---,-:,,-= ... APPLICATION AND PERMIT FORA 1 DAY Aloahu & amhlin�Enforcement TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number.I(CA I� leChtl GMS OF C -M 10/ 1920 ( IR 6/ (0155-1/ Address City State Zip Code rG\L O WV. Ala 11:74RD 1 g Cy-rO!J Minnesota 5 S0 2q Name of person making application Business phone Home phone R04) 1 I i►tcs1 \-CIL- c kl, -31011 e'lZ,-_ VRO-Ill~ Type of event T e of organization POW+• 1 I lJ'D@eP. n ,\ )10q ZOilb 0 Club gCharitable 0 Religious 0 Other non-profit Organization officer's name City ,t State Zip Code I Litt!_ %Lie-14 J I r r� k. 1 16. La f, U7O1' Minnesota SE,0Z'l Or anizzation officer's name q City�p ��y State Zip Code pOY&2j I t �t�,.,, •I (�1�C7ft( "/vi�I ti'i$v1) Minnesota • SSCZtt - Organization officer's name City ��,,'' pp�� ,,��yy State Zip Code I l'Yrn wy n w hfr� F Jyyi'C A,A Minnesota I �6°Zq Organization officer'sr' name City State Zip Code 1OSSN ()1 c4 T'(1-tAsC - Rom46100Minnesota cY50Zq Location where permit will be used. If an outdoor area,describe. C8URCA i t> q-/- M l Ck 8 for ntoxTchtle1 liquor se vicegivethe name and address of the liquor license providing the service. contract01-4 abi 1463-334e lftheappllcantwi�Rg q Il11 If the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED BY CnYOR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBLING ENFORCEMENT City or County approving the license Date Approved Fee Amount Permit Date Date Fee PaidCity or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 30 days prior to event. ONE SUBMISSION PER EMAIL,APPLICATION ONLY. PLEASE PROVIDE A VALID E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS WILL BE SENT BACK VIA EMAIL. E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATIONtaSTATE.MN.US oh*. City of Farmington ti p 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 '4r.Ad°. www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Liquor License Amendment The Mug-Community Development DATE: October 3, 2016 INTRODUCTION Pursuant to City Ordinance 3-12-14, any enlargement, substantial alteration or extension shall not be allowed unless the city council approves an amendment to the liquor license. DISCUSSION The Mug currently holds an On-Sale Liquor License for 2016. They are requesting an amendment to their license to include a fenced in area on the front side of 18450 Pilot Knob Road, Suite A. The entrance to this area would be through the front door of the building. The seating area would be to the southeast and would include approximately two tables. Alcohol will be served in this area. Hours of operation for this area will be normal business hours of 11:00 a.m. to 2:00 a.m. BUDGET IMPACT No fee has been established for this type of license amendment. ACTION REQUESTED Approve the request from The Mug to amend their On-Sale Liquor License to include the fenced in area on the southeast side of 18450 Pilot Knob Road, Suite A. 41141946, City of Farmington lii. 430 Third Street Farmington,Minnesota lk. 651.280.6800 -Fax 651.280.6899 ' .4,,,O01. . Www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Bills-Finance DATE: October 3, 2016 INTRODUCTION Attached are the bills for your consideration. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached bills. 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A j•►"r I 1 O a R 0.i . � m m i c 8 i 6 g y a 1 a O p IE O NU a . 1 11 K z 0 8 *iv o�EM H4 City of Farmington 430 Third Street Farmington,Minnesota .I 651.280.6800 -Fax 651.280.6899 .,�paol. , WWW.cifamnngton.mn.us TO: Mayor, Counciltnembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Certification of Delinquent Municipal Services to the 2017 Property Tax Rolls DATE: October 3, 2016 INTRODUCTION The city experiences delinquent accounts similar to other businesses. Collection agencies are not utilized to collect these accounts due to the cost involved. Municipal services (e.g.water, sewer, storm water, street lights and solid waste)are not shut off,unless the property is vacant;then water may be shut off to assist in preserving the property. Rather, in accordance with Minnesota state statutes 444.075, 429.101 and 443.015 delinquent amounts are certified to the county auditor for collection with a property owner's real estate taxes. DISCUSSION Notices were mailed to property owners with delinquent utility amounts, as of July 31, 2016, or delinquent mowing bills. Recipients were advised they could avoid certification by paying the delinquent amount in full by 3:30 p.m. September 29, 2016. The notice also advised you would consider this matter at a public hearing on October 3, 2016. At the time of the notice 1,042 accounts (1,011 active accounts, 29"fmalled"and 2 mowing bills)totaling $472,345.44 were delinquent. In the interim payments have been received bringing the amount to be certified to $368,033.47 as of Friday, September 23,2016. This number will be further updated at your October 3, 2016 city council meeting for payments received by the Thursday, September 29, 3:30 p.m. deadline. Outreach Staff continued its outreach efforts prior to the certification process beginning. Inserts were included with the May, June and July utility bills. A banner was posted on the city's eUtility web page. Both methods of communication were designed to let delinquent customers know they would avoid the certification process if their accounts were brought current before the end of August. New and Improved Website Again this year, staff experienced several difficult conversations with delinquent customers. Staff had hoped that by providing electronic access to balance information and expanding payment options a few years ago the situation would improve. Unfortunately,while last year was better, there were several less than pleasant conversations which took place this year. Staff is hopeful that the new electronic bill presentment and payment processing software which will be made available to the public mid-January 2017 will be more user-friendly and convenient. It will be easier for customers to receive bills electronically, owners will be able to set-up their account to automatically forward a bill to someone else(for example, landlords to tenants), and customers will even be able to pay by text. Tenant Accounts Update Three and one-half years ago the city council changed the ordinance to provide all utility accounts be listed in the name of the property owner. At that time the city had 486 rental accounts, 347 of which were in the tenant's name. Tenant accounts required a significant amount of staff time and were very challenging during certification,because often the property owner was unaware of the status of their tenant's account,which ultimately would be added to the property owner's real estate taxes. Existing tenant accounts were"grandfathered in"as part of the implementation of the new ordinance. If the tenant changed or the account was delinquent at the time the certification process began, than the account would be changed from the tenant's name to the property owner's name. Otherwise, as long as the utility account was current and the tenant remained the same, the utility account would continue to be carried in the name of the tenant. Recently staff reviewed the utility accounts and noted the city now has just 51 accounts carried in the tenant's name, a reduction of nearly 300 accounts. This has not solved all of the communication issues surrounding landlords and their tenant's utility bills,but it has significantly improved the situation. Staff would like to thank you for taking the time to understand this issue and working with us to implement a less time-consuming process. Finally, I would like to personally thank the Streets, Front Desk, and Finance staff for their patience, professionalism and excellent customer service during the past couple months. BUDGET IMPACT Delinquent utility bills do not directly impact the city's budget. The city continues to pay its bills on time,but experiences a significant lag(up to 18+months)in collection of its utility bills.Amounts certified this fall reflect delinquent balances through July 2016(this year's cutoff). Some of these customers have not made any payments on their utility account since it was certified last fall. The city will not collect these amounts until the 2017 tax receipts are received in July and December of 2017. This negatively impacts the city's internal cash flow and negatively impacts staff time. ACTION REQUESTED Adopt the attached resolution certifying the delinquent accounts as an addition to the 2017 real estate taxes of the appropriate properties. ATTACHMENTS: Type Description ® Resolution Resolution-Certifying Delinquent Municipal Services to 2017 Property Taxes RESOLUTION R74-16 CERTIFYING DELINQUENT MUNICIPAL SERVICE ACCOUNTS TO DAKOTA COUNTY TREASURER/AUDITOR Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota was held at City Hall of said City on the 3rd day of October 2016 at 7:00 p.m. Members present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members absent: None Member Bartholomay introduced and member Donnelly seconded the following resolution: WHEREAS,the city has provided sewer, water, storm water, street light and solid waste removal services to users of municipal utilities; and WHEREAS, the city has provided mowing, snow removal, and other services to property owners; and WHEREAS,the city has invoiced these users for the services and payment on some of these invoices is delinquent; and WHEREAS, Minnesota State Statute 444.075, 429.101 and 443.015 allow the city to certify charges associated with the aforementioned municipal services for collection with the County Auditor as other taxes are collected. NOW THEREFORE,BE IT RESOLVED by the City Council of the city of Farmington,that: 1. Delinquent charges associated with the municipal services and an administrative fee as defined in the city's fee schedule shall be certified to the County Auditor for collection as other property taxes are collected. 2. The amounts shall be due and payable from the date of adoption through December 31, 2017 at an annual rate of eight percent (8.0%). This resolution adopted by recorded vote of the Farmington City Council in open session on the 3rd day of October 2016. Mayor Attested to the 516day of October 2016. / CALI ' 'Ci dministrator SEAL 41kR14 City of Farmington p 430 Third Street 11 Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 .,,,,,O" www.ci.farmington.mn.us TO: Mayor,Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: 2016 Financial Results Review Through June 2016 DATE: October 3, 2016 INTRODUCTION Attached are the financial results for the lust six months of 2016. The following notes provide explanations for the more significant variations from budgeted expectations or prior years amounts. DISCUSSION General Fund Revenues General Fund revenues totaled$4,803,564 or 51%of budgeted amounts. • Property Taxes -The first half property taxes totaled$4,594,726 or 53%of budget. This includes $60K of Fire Truck Levy which is budgeted elsewhere(part of the debt levy)and$95K of previously delinquent taxes and interest.After adjusting for these two items,which are not included in the 2016 budget amount, the percent of current year taxes received is 50.8%. • Permit revenue is $326,348 or 88%of budget. Higher than expected, primarily due to several commercial rehabilitation permits. • Fine revenue continues to decline. The 2016 budget amount was reduced based on the downward trend the city has experienced the past few years. Receipts to-date are lagging the lowered expectations. The 2017 budgeted amounts are even lower,but may need to be reduced further. Expenditures General Fund expenditures totaled$4,928,747 or 45%of budgeted amounts. • Administration-The decrease in year-to-date Administration expenditures compared to last year reflects the reallocation of staff time previously charged to Administration which is now charged to Finance and lower spending to-date in non-human resources line items. • Finance and Risk Management-The increase in year-to-date expenditures compared to 2015 relates to the reallocation from Administration to Finance of one staff person and an increase in staffing of.5 FTE from one year ago. • Fire-Increased human resources, training and IT expenditures as well as the timing of the city's contribution(June in 2016, July in 2015)to Fire Relief explain the increase in 2016 expenditures when compared to 2015. • Engineering expenditures are lower than last year due to the reallocation of one staff person's time from Engineering to Planning. • Planning-In 2016 you have the reallocation of one staff person's time from Engineering to Planning. Also, in 2015 the city incurred expenditures related to a separation agreement. • Snow Removal has benefited from milder temperatures and less snow to-date. Transfers • Transfers Out for the first six months are more than 50%as the employer share of insurance premiums for a retired employee were transferred from the General Fund to the Employee Expense Fund where the premiums are paid. This has been set-up as a separate transfer in the 2017 budget. Fund Balance Chart • Revenues have exceeded budgeted expectations and year-to-date expenditures are less than 50% of budgeted amounts for the first six months of 2016.As illustrated on the attached General Fund Fund Balance chart the city's mid-year fund balance position is stronger than one year ago.As you know this amount will decrease from July through November and then increase in December when the second half property taxes are recorded. • Staff is updating revenue and expenditure projections for the remainder of the year. This information will be reviewed with council during its October workshop with the expectation that staff will recommend strengthening funding in some areas that are currently underfunded. Other Funds Rambling River Center • Membership,Advertising and Rental Income are ahead of 2015 for the same period,while recreation programming fees are behind. • Expenditures are less than last year for the same period. This is partially attributable to the part-time staff person's hours being charged to their home business unit,rather than RRC. Both departments are funded by General Fund. Swimming Pool • Pool revenues are$10K less than for the same time period last year. Some possible reasons include: 1)opened five days later in June'16, than in June'15, 2)no punch cards were purchased by a large customer who has purchased them in the past, 3)cooler weather in June, and 4)the age of the pool and the limited amenities offered compared to competition in neighboring communities. Park Improvement • Increased second quarter revenues reflect the receipt of rental income for the farmland in Jim Bell Park. • Second quarter expenditures include new playground equipment for Troy Hill,bike racks and a new security camera at Lake Julia Ice Arena • Revenues are less than 2016. Most notably summer ice started one week later. • Expenditures are lower than the same time period in 2015. Last year included costs for a a new point- of-sale system, as well as some other mechanical repairs. Liquor Stores • The downtown store's revenues are higher($7K)than one year ago. And its gross profit percentage exceeds the city's benchmark. The construction on trunk highway three(TH-3)does seem to be reducing traffic at the downtown store. • The Pilot Knob store's revenues are higher($35K)than a year ago and its gross profit percentage also exceeds the city's benchmark. Customer traffic and sales have improved since the completion of the 195th street reconstruction project. • The profit as a percent of sales benchmark is 6.5%. For the first six months of the year the stores are just below that benchmark. This is generally the slowest time of year. • Net increase in assets for this time period is higher than in 2015. Last year was an anomaly. Results are more comparable to 2013 and 2014. A couple other items of note: 1) in 2016 you do not have any depreciation(assets are fully depreciated),but you have a part-time administrative support position which did not exist in prior years. Also, transfers out have been increased for 2016. Overall, a good fast six months. Utility Funds • Sewer-New rate went into effect 1/1/16. As a result 2016 YTD revenues are higher than 2015. Expenditures have increased,primarily due to budgeted increases for Metropolitan Council Environmental Services (MCES)fees. Net change in Fund Balance similar to last year. • Solid Waste-Second quarter revenues are higher than they should be due to a billing error that occurred with the June billing cycle. The billing cycle is date driven. The solid waste dates are different than the other services and need to be changed in more than one place, some by city staff and some by LOGIS. Specific bill proofing procedures are now in place to minimize this situation from recurring. Expenditures are comparable to the prior year. Higher tipping fees appear to be offset by lower curbside recycling costs. • Storm Water-The 2016 expenditures are much lower than 2015. Last year included expenses related to the 195th street reconstruction and pond dredging. • Water-Net investment income is less than the prior year's amount due to the reversal of the net prem/discount for all city investments which is recorded in the Water Fund throughout the year. At year-end this amount will be distributed across all funds. Enterprise sales are higher than 2015. In 2016 the city has approximately 100 more accounts and increased water consumption in tier 3 (higher rates). The majority of difference in expense relates to the timing of when chemicals were purchased. Approximately, $35K more were purchased in 2015,than 2016. BUDGET IMPACT N/A ACTION REQUESTED Review the financial reports and ask any questions you may have of staff. ATTACHMENTS: Type Description D Backup Material General Fund Rev and Exp 6-30-16 ▪ Backup Material General Fund Fund Balance Chart D Backup Material Other Funds 6-30-16 t Backup Material Liquor 6-30-16 • Backup Material Utilities 6-30-16 General Fund June 2016 YTD Operating Report June YTD Quarter 1 Quarter 2 June YTD June YTD June YTD June YTD YTD Company Actual Actual Actual Actual Budget Actual Budget Act as%of 2016 Budget Comments 2015 2016 2016 2016 2016 Variance 2016 Bud 2016 Revenues Property Taxes 4,244,749 0 4,594,726 4,594,726 8,747,170 (4,152,444) 53% Taxes rec'd include 360K for 1st half Fire Truck Levy (budgeted elsewhere-debt levy)and 395K for delinquent taxes and interest,after adjustments 50.8%of budget. Licenses 24,040 18,010 8,315 26,325 41,355 (15,030) 64% Comparable to prior year. Permits 185,102 66,849 219,304 286,153 326,348 (40,195) 88% Residential building permits are higher than last year (2016-35 permits and 2015-31 permits).In addition there have been several comml rehab permits. Intergovernmental Revenue 122,363 125,553 5,055 130,608 803,134 (672,526) 16% Charge for Service 219,309 92,429 137,794 230,224 491,700 (261,476) 47% Increased revenues relate to billings for fire service incidents.This amount is offset by lower pool admissions, concessions and swimming lessons at the pool. Fines 22,952 12,033 9,964 21,996 65,000 (43,004) 34% Investment Interest 12,104 8,730 5,802 14,532 18,462 (3,930) 79% Gen'l Fd is benefiting from a higher ave investment balance and inv income available for distribution. Miscellaneous 27,306 22,404 23,303 45,707 56.685 (10,978) 81% Includes Rotary donation to the police department,the music/movie in the park program and FYHA donations for AED/hockey boards. Franchise Fees 60,093 0 62,157 62,157 100,000 (37,843) 62% Subtotal Revenues 4,918,017 346,008 5,066,420 5,412,428 10,649,854 (5,237,426) 51% Expenditures Legislative 42,070 14,835 15,842 30,677 86,906 (56,229) 35% 2015 included$10,500 for strategic plan and community survey.Similar costs have not been incurred in 2016. Historical Preservation 3,600 0 1,940 1,940 3,855 (1,915) 50% Administration 192,412 78,066 81,434 159,500 376,379 (216,879) 42% Appox 1/2 the decrease relates to staff time previously charged to Admin that is now charged to Finance.The remainder represents lower spending to-date in non-HR line items. Elections 98 25 147 173 57,548 (57,375) 0% Elections to be held later this year Communications 45,623 24,610 24,138 48,748 102,105 (53,357) 48% City Hall 84,975 42,311 43,561 85,872 195,321 (109,449) 44% Finance and Risk Mgmt 302,503 156,556 176,872 333,429 681,973 (348,544) 49% Increase relates to staff time previously charged to Admin and increase in staffing.5 FTE from one year ago. Community Development 0 0 0 0 0 0 Human Resource 125,665 65,657 62,660 128,317 279,035 (150,718) 46% Police Administration 360,643 185,563 182,023 367,586 840,955 (473,369) 44% On a combined basis police admin,patrol&invest<50% Patrol Services 1,297,796 632,271 601,130 1,233,401 2,679,435 (1,446,034) 46% On a combined basis police admin,patrol&invest<50% Investigations 301,764 196,275 183,373 379,648 662,472 (282,824) 57% On a combined basis police admin,patrol&invest<50% Emergency Management 3,080 54 54 109 4,900 (4,792) 2% Fire 358,537 211,575 287,531 499,106 1,140,007 (640,901) 44% Increased HR.Training and IT,relative to the same time period last year and the timing regarding the recording of the city's 1st half pension contribution(June in 2016). Rescue 31,626 0 0 0 0 0 Combined with fire in 2016. Engineering 272,959 113,742 122,470 236,211 531,112 (294,901) 44% Less than last year,civil engineer position vacant one month and reallocation of one person's time from engineering to planning Planning 193,111 87,740 93,887 181,626 347,774 (166,148) 52% 2015 included separation agree pymt.2016 includes reallocation of one person's time from engineering to planning.June includes annual payment for GIS services. Building Inspection 117,907 62,547 60,134 122,681 256,724 (134,043) 48% Natural Resources 56,695 28,041 29,847 57,888 125,576 (67,688) 46% Streets 448,093 217,330 245,446 462,776 1,018,604 (555,828) 45% Snow Removal 87,460 36,732 8,449 45,181 226,895 (181,714) 20% Benefitting from mild weather. Park Maintenance 267,080 119,063 155,733 274,796 608.700 (333,904) 45% Rambling River Center 75,641 33,121 32,064 65,186 149,166 (83,980) 44% Reduced staffing and program expense in 2016 compared to 2015. Park&Rec Admin 121,077 62,727 58,443 121,171 262,158 (140,987) 46% Recreation Programs 45,893 9,749 34,018 43,767 113,407 (69,640) 39% Swimming Pool 48,829 4,058 43,885 47,943 135,232 (87,289) 35% Interest Paid 3,454 482 534 1,017 0 1,017 Subtotal Expenditures 4,888,590 2,383,131 2,545,616 4,928,747 10,886,239 (5,957,492) 45% Revenues(Over)Under Expenditures 29,428 (2,037,123) 2,520,804 483,681 (236,385) 720,066 -205% Other Financing Transfers In 572,090 288,740 287,093 575,832 1,148,371 (572,539) 50% Transfers Out (403,004) (229,152) (242,174) (471,326) (906,607) 435,281 52% May includes trans of employer share of ins prem for retired employee to Emp Exp Fund.Separately included in 2017 budget Subtotal Other Financing 169,087 59,588 44,919 104,507 241,764 (137,257) 43% Net Change in Fund Balance 198,514 (1,977,535) 2,565,723 588,188 5,379 582,809 10,935% 9/22/2016 11:32:56 AM Page 1 of 1 Q x -- w • • D N O O Lb ♦ • ., _..liei .. .N�. 14 Q x >1w • I O N O 0 SII ♦ - I,,. jO Tj Q X • • Q.� w co 0 1-71 ^ N i� EV O 2 C &: c o I . cC - Q 7 EM m I C • • : x L L_ Li 1.11..11.1 coN 0 4 LL • • ,fa C O . % r .' : o O :._.>, c INNIOM >, I m • . lit vci , ,,, . . iiii C L., i 0 O i I N as • • , V tr* .Q N ♦ - N MI- M C o O 0 0 0 0 0 0 0 0 0 0 0 0 OO O OO OO O OO OO ' OO OOO N( 1'OO OO OO OO OO O O O O O O O O O O O O O O O O 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 LC) 0 Lf) 0 LC) 0 if) 0 LC) 0 LC) 0 Lf) Lf) O ( (.fl L() L() V' f6 co- N N ,— , Ef} Ef} to Eft EA EA- Eft EA- Eft EA Eft EA Et EA EA- aoueles punct Liu a6ueg3 RRC,Pool,EDA,Park Improvement,Arena June 2016 YTD Operating Report June YTD Quarter 1 Quarter 2 June YTD June YTD June YTD Company Actual Actual Actual Actual Budget Actual Budget YTDAct as Comment 2015 2016 2016 2016 2016 Variance 2016 %of Bud 2016 Rambling River Center 1st Qtr$851 CDBG funds.2nd Qtr CDBG reimb$1,267 (not yet reed) Rec Fees-Sr Ctr 11,873 6,789 3,660 10,449 18,000 (7,551) 58% Lower revenues due to fewer program offerings (Excludes CDBG) and programs cancelled due to insufficient registrations. Membership Fees 7,945 7,983 542 8,526 12,000 (3,474) 71% (Excludes CDBG) Advertising 2,132 2,193 79 2.272 2,200 72 103% Rental Income-RRC 12,661 7,544 8,552 18,088 20,000 (3,904) 80% Continue to see increase in rental revenue Subtotal Rambling River 34,611 24,508 12,834 37,343 52,200 (14,857) 72% Center Revenues Rambling River Center 75,641 33,121 32,064 85,188 149,166 (83,980) 44% PT Admin Support staff person's time was Expenses charged to their home business unit,not RRC. RRC Net Revenues/Ex (41,030) (8,613) (19,230) (27,843) (96,966) 69,123 29% Less subsidy needed in 2nd qtr of 2016 than penditures in 2015.Partially attributable to higher revenues and lesser charges as part-time Admin Support hours were charged to Planning,rather than RRC.Both are funded by Gen'I Fund. Swimming Pool Pool Admissions 17,322 210 10,845 11,055 37,000 (25,945) 30% See explanation below Swimming Lesson Fees 6,660 0 4,641 4,641 13,000 (8,359) 36% See explanation below Concessions 4,267 0 3,083 3,083 11,000 (7,917) 28% See explanation below Rental Income-Pool 887 153 466 619 2,000 (1,381) 31% Subtotal Swimming Pool 29,136 363 19,035 19.399 63,000 (43,601) 31% $10K less than last year.Some possible reasons: Revenues 1)opened five days later in June'16,than the previous year,2)No punch cards purchased by a larger customer who has done so in the past,3) cooler weather in June,and 4)age of pool compared to competition in neighboring communities. Pool Expenditures 48,829 4,058 43,885 47,943 135,232 (87,289) 35% Subtotal Pool (19,693) (3,694) (24,850) (28,544) (72,232) 43,688 40% Revenues Over (Under)Expenditures EDA EDA Revenues 21,880 700 720 1,420 1.572 (152) 90% EDA Expenses 32,202 10,196 7,717 17,913 42,430 (24,517) 42% EDA Net (10,322) (9,496) (6,998) (16,494) (40,858) 24,364 40% Revenues/Expenditures Transfers In 45,000 10,000 10,000 20,000 40,000 (20,000) 50% Subtotal Other Financing 45,000 10,000 10,000 20,000 40,000 (20,000) 50% Net Change in EDA Fund 34,678 504 3,002 3,506 (858) 4,364 -409% Balance Park Improvement Park Improvement 27,340 4,791 17,688 22,479 9,008 13,471 250% 2nd qtr includes farm land rental income. Revenues Park Improvement 13,909 0 62,817 62,817 60,000 2,817 105% 2nd qtr includes payment for Troy Hill Expenditures playground equipment,bike racks and security camera at Lake Julia. Park Improvement Net 13,431 4,790 (45,129) (40,338) (50,992) 10,654 79% Change in Fund Balance Ice Arena Ice Arena Revenues 152,608 125,207 23,175 148,382 321,750 (173,368) 46% Summer ice started one week later. Ice Arena Expenditures 143,303 96,918 39,767 136,685 317,418 (180,733) 43% 2016 operating costs are less than 2015.Last year included costs for the new point-of-sale system,as well as some other mechanical repairs. Ice Arena-Rev Over 9,305 28,289 (16,592) 11,698 4,332 7,366 270% (Under)Expenditures Ice Arena-Transfers In o 0 0 0 0 0 Ice Arena-Transfers Out 0 0 0 0 0 Ice Arena Net Transfers 0 0 0 0 0 0 Ice Arena Net Change 9,305 28,289 (16,592) 11,698 4,332 7,366 270% in Fund Balance 9/22/2016 12:08:52 PM Page 1 of 1 v w to m 0 c m o o o ,_ 0 o (o u.0 o ami n0.1 a d to -0 to c mN-c O o c C co • .r. 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N 4 0 0 2 0) Sewer,Solid Waste,Storm Water,Water&Street Lights June 2016 YTD Operating Report June YTD June YTD June YTD Quarter 1 Quarter 2 June YTD June YTD Actual YTD Ad Company Actual Actual Actual Actual Budget Budget as%of Comment 2015 2016 2016 2016 2016 Variance Bud 2016 2016 Sewer Revenues(Sewer) 834,776 420,169 483,011 903,180 909,436 (6,256) 99% Revenue budget is pro-rated based on historical 5 year average. 1st qtr revenues are lower because the 2015 portion of Jan and Feb revenues is credited back to 2015.Overall,increased revenues primarily due to new rates which went into effect 1/1/16,for both residential and commercial accounts,and increased consumption(11K)during this period compared to last year. Expenses-(Sewer) 669,461 356,955 387,352 744,308 2,077.805 (1,333,497) 36% 2016 increase in expenditures primarily attributable to budgeted increase In MCES(Metropolitan Council Environmental Services) fees($85K),an increase in professional services primarily for lift stations($27K)which is offset by no new vehicles being purchased In 2016 when compared to$32K for vehicles in 2015. Revenues Over Expenses(Sewer) 165,315 63,213 95,659 158,872 (1,168,369) 1,327,241 (14)% Transfers Out(Sewer) 155,582 79,187 79,187 158,373 312,997 (154,624) 51% Net Change in Fund Balance(Sewer) 9,733 (15,973) 16,472 499 (1,481,366) 1,481,865 0% Solid Waste Revenues(Solid Waste) 895,083 409,966 543,394 953,359 850,410 102,949 112% Revenue budget is pro-rated based on 5 year average.lst qtr revenues are lower because the 2015 portion of Jan and Feb revenues is credited back to 2015.2nd quarter revenues are high as a billing error occurred in June and will be corrected with the Sept billing.CIS is complex and date driven.Dates have to be changed in several areas(some by UB staff and some by LOGIS). Specific bill proofing procedures are now in place to minimize this situation from recurring. Expenses-(Solid Waste) 879,465 339,088 532,797 871,885 2,072,302 (1,200,417) 42% MSW Hauling Fees are$48K higher in 2016.So far curbside recycling costs appears to be$35K less than last year.All other line items are$21 K less than last year through 6-30-16. Revenues Over Expenses(Solid Waste) 15,618 70,878 10,597 81,475 (1,221,892) 1,303,367 (7)% Transfers Out(Solid Waste) 59,613 32,149 32,149 64,298 128,235 (63,938) 50% Net Change in Fund Balance(Solid Waste) (43,995) 38,729 (21,552) 17,177 (1,350,127) 1,367,304 (1)% Storm Water Revenues(Storm Water) 293,930 134,717 162,342 297,058 296,359 699 100% Revenue budget is pro-rated based on 5 year average.1st qtr revenues are lower because the 2015 portion of Jan and Feb revenues is credited back to 2015. Expenses-(Storm Water) 262,910 20,093 28,662 48,758 637,676 (588,920) 8% 2015 expenses included 195th street planning and pond dredging. The city did not have these expenses in 2016. Revenues Over Expenses(Storm Water) 31,020 114,623 133,679 248,303 (341,317) 589,620 (73)% Transfers In(Storm Water) 0 0 0 0 0 Transfers Out 168,657 85,628 85,628 171,256 342,511 (171,255) 50% Net Change in Fund Balance(Storm Water) (137,636) 28,996 48,052 77,047 (683,828) 760,875 (11)% Water Revenues(Water) Water Availability Charges 37,650 12,550 31,375 43,925 80,000 (36,075) 55% Correlates to building permit activity.2016 a few more bldg permits than in 2015. Net Interest Income 36,866 514 19,229 19,743 46,750 (27,007) 42% Lower 1st quarter amounts reflects reversal of net prem/disc for the city's investment portfolio which was booked in Water as of 12/31/15.At the end of 12/31/16 it will be spread across all funds.Reversal will make net impact zero. Rental Income 120,770 77,246 43,134 120,380 194,000 (73,620) 62% Enterprise Sales 391,636 160,171 238,061 X98,232 413,966 (15,734) 96% Revenue budget is pro-rated based on 5 year average.1st qtr revenues are lower because the 2015 portion of Jan and Feb revenues is credited back to 2015.Increase in number of accounts (-100)and increased billed water consumption at the tier 3 rates ($1.75/gallon)compared to the prior year. All Other Revenues 17,716 4,862 11,087 15,948 40,200 (24,252) 40% Total Revenues 604,638 255,342 342,887 598,229 774,916 (176,687) 77% Expenses-(Water) 261,441 80,376 141,022 221,398 1,523,282 -1,301,884 15 The majority of the difference in 2015 versus 2016 expenses relates to chemicals.$35K more in chemical purchases in 2015 than for the same time period in 2016. Revenues Over Expenses(Water) 343,197 174,966 201,865 376,831 (748.366) 1,125,197 (50)% Transfers Out(Water) 305,814 109,035 109,035 218,070 436,140 (218,070) 50% Net Change in Fund Balance(Water) 37,382 65,931 92,830 158,761 (1,184,506) 1,343,267 (13)% Streetlight Revenues(Streetlight) 95,042 40,059 55.906 95956 93,372 2,593 103% Revenue budget is pro-rated based on 5 year average.lst qtr revenues are lower because the 2015 portion of Jan and Feb revenues is credited back to 2015. Expenses 81,074 48,180 44,378 92,558 222,100 (129,542) 42% Revenues Over Expenses(Street Light) 13,967 (8,121) 11,528 3,407 (128,728) 132,135 (3)% 9/22/2016 3:27:10 PM Page 1 of 1