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11.07.16 Council Packet
Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA November 7, 2016 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL 4. APPROVEAGENDA S. ANNOUNCEMENTS/COMMENDATIONS a) Certificate of Achievement for Excellence in Financial Reporting Award Acknowledged 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items. No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) 7. CONSENT AGENDA a) Approve Minutes of the October 17, 2016 City Council Meeting— Administration Approved b) Adopt Resolution Approving Submittal of an Application and Joint Powers Agreement for Landfill Abatement Funds from Dakota County—Municipal R77-16 Services c) Approve Purchase of Aerial Bucket Truck—Municipal Services Pulled d) Appointment Recommendation Liquor Operations—Human Resources Approved e) Appointment Recommendation Engineering—Human Resources Approved 1) Engineering Technician Position Update—Human Resources Information Received g) Approve Acting Fire Lieutenant Assignment—Human Resources Approved h) Approve Seasonal Hiring—Human Resources Approved i) Approve City Administrative Policies and Procedures—Review, Changes and/or Additions—Human Resources Approved j) Adopt Resolution Declaring Surplus Property—Fire R78-16 k) Adopt Resolution Accepting Donation from Happy Harry's Furniture—Fire R79-16 1) Approve Purchase of Self Contained Breathing Apparatus—Fire Approved m) Adopt Resolution Accepting Donation to the Rambling River Center from the Farmington Sons of the American Legion—Parks R80-16 n) Approve Temporary Liquor License Knights of Columbus—Community Development Approved o) Approve Bills - Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Approve Resolutions Awarding Sale of the 2016A, 2016B and 2016C Bond R81-16, R82-16 Issues and Authorizing the 2010C Intel-fund Loan R83-16, R84-16 b) Third Quarter 2016 Financial Results Review Information Received 11. UNFINISHED BUSINESS 12. NEW BUSINESS a) Tax Abatement Policy Approved 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN �a 1 City of Farmington 4 430 Third Street Farmington, Minnesota } 651.280.6800 -Fax 651.280.6899 'fir.,,tea° www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Certificate of Achievement for Excellence in Financial Reporting Award DATE: November 7, 2016 INTRODUCTION Earlier this year the finance staff submitted an application for the Government Finance Officers Association's (GFOA) Certificate of Achievement for Excellence in Financial Reporting. The application was submitted for the city's 2015 Comprehensive Annual Financial Report(CAFR). Staff were recently informed that the city was awarded this designation. DISCUSSION The Certificate of Achievement is the highest form of recognition in governmental accounting and financial reporting, and its attainment represents a significant accomplishment for the city and staff This is the seventh consecutive year the city has received this prestigious national award. In order to be awarded this Certificate of Achievement, the government needs to publish an easily readable and efficiently organized comprehensive annual financial report and satisfy both generally accepted accounting principles (GAAP)and applicable legal requirements. The Certificate of Achievement is valid for a period of only one year. BUDGET IMPACT NA ,ACTION REQUESTED Acknowledge receipt of the award and the hard work of not only the Finance Department staff,but all city staff members who are thorough and diligent in their review and handling of the city's many, many accounting transaction inputs. Also, a thank you to our auditors who were of significant help with the new pension disclosure requirements. ATTACHMENTS: Type Description D Backup Material GFOA News Release D Backup Material GFOA CAFR Award G Government Finance Officers Association 203 N.LaSalle Street-Suite 2700 Chicago, IL 60601 Phone(312)977-9700 Fax(312)977-4806 10/12/2016 NEWS RELEASE For Information contact: Stephen Gauthier (312)977-9700 (Chicago)--The Certificate of Achievement for Excellence in Financial Reporting has been awarded to City of Farmington by the Government Finance Officers Association of the United States and Canada(GFOA)for its comprehensive annual financial report(CAFR). The Certificate of Achievement is the highest form of recognition in the area of governmental accounting and financial reporting, and its attainment represents a significant accomplishment by a government and its management. An Award of Financial Reporting Achievement has been awarded to the individuaI(s), department or agency designated by the government as primarily responsible for preparing the award-winning CAFR. This has been presented to: Finance Department,City of Farmington The CAFR has been judged by an impartial panel to meet the high standards of the program including demonstrating a constructive"spirit of full disclosure"to clearly communicate its financial story and motivate potential users and user groups to read the CAFR. The GFOA is a nonprofit professional association serving approximately 17,500 government finance professionals with offices in Chicago,IL,and Washington,D.C. 1 ■■ .■ w • G[) Government Finance Officers Association Certificate of Achievement for Excellence in Financial Reporting Presented to City of Farmington Minnesota For its Comprehensive Annual Financial Report for the Fiscal Year Ended December 31, 2015 41147e.fr. Executive Director/CEO ■ • mai poi City of Farmington 430 Third Street 6Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 '1►.4pRoc�° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the October 17, 2016 City Council Meeting-Administration DATE: November 7, 2016 INTRODUCTION Attached for your review are the minutes from the October 17, 2016 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the October 17, 2016 city council meeting. ATTACHMENTS: Type Description CI Backup Material October 17, 2016 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING OCTOBER 17,2016 1. Call to Order Mayor Larson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Larson led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Bartholomay, Donnelly, Bonar and Pitcher Absent-None Staff Present-Administrator McKnight, Finance Director Hanson, Engineer Schorzman, Community Development Director Kienberger,Administrative Assistant Mueller and Attorney Jamnik. 4. Agenda Motion by Bartholomay, second by Donnelly,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations A. City Administrator McKnight administered the oath of office to Fire Department Lieutenants Dustin Dingman and Matt Donnelly. B. Administrative Assistant Cindy Mueller provided an update on the 2016 General Election. Absentee voting, polling places and other items were shared with the city council. 6. Citizen Comments None 7. Consent Agenda Motion by Bartholomay, second by Donnelly,to approve the consent agenda: October 17,2016 Minutes - 1- a) Approve Minutes of the October 3, 2016 City Council Meeting-Administration b) Approve Minutes of the October 10, 2016 City Council Work Session-Administration c) Approve Ordinance 2016-720 Establishing Charges and Fees for Licenses, Permits and Other City Approvals and Services for 2017-Administration d) Third Quarter 2016 New Construction Report and Population Estimate-Community Development e) REMOVED 1) Approve Bills-Finance APIF, motion carried. Councilmember Bonar removed item 8e from the consent agenda. All of the city councilmembers thanked City Engineer Schorzman as he has submitted his resignation. The city council thanked Schorzman for his work and the calm demeanor that he brought to the city over his ten years of employment. Motion by Bonar, second by Pitcher,to accept the resignation of City Engineer Kevin Schorzman. APIF, motion carried. 8. Public Hearings A. Approve On-Sale Liquor and Sunday Liquor Licenses-Bourbon Butcher Mayor Larson opened up both public hearings scheduled for the meeting. Administrative Assistant Mueller presented the application for an on-sale liquor license and a Sunday liquor license for Lone Oak Store Store LLC, dba Bourbon Butcher located at 20700 Chippendale Avenue West, Suite 15. The application and required documents have been reviewed and approved by the police department. The city councilmembers all wished this new business well and welcomed them to Farmington. Owner Tony Donatell stated they were excited to open the new business in Farmington and thanked everyone for their support. Motion by Bartholomay, second by Donnelly,to close the public hearing. APIF, motion carried. Motion by Bartholomay, second by Pitcher to approve an on-sale liquor license and an on-sale Sunday liquor license for Lone Oak Store LLC, dba Bourbon Butcher at 20700 Chippendale Avenue West, Suite 15. APIF, motion carried. B. Approve On-Sale Liquor and Sunday Liquor License-This Little Piggy Catering Incorporated Administrative Assistant Mueller presented the application for an on-sale liquor license and a Sunday liquor license for This Little Piggy Catering Incorporated located at 22280 Chippendale October 17,2016 Minutes -2- Avenue West. The application and required documents have been reviewed and approved by the police department. Owner Seth Brittin explained that they will now have an onsite banquet room at their location. Councilmember Bonar asked about the status of their two properties. Mr. Brittin explained that they recently did purchase the property to the south of their current location. The city councilmembers thanked Mr. Brittin for deciding to expand his business in Farmington. Motion by Bartholomay, second by Bonar,to close the public hearing. APIF, motion carried. Motion by Bartholomay, second by Bonar,to approve an on-sale liquor license and Sunday liquor license for This Little Piggy Catering Incorporated located at 22280 Chippendale Avenue West. APIF, motion carried. 9. Award of Contract None 10. Petitions, Requests and Communications A. Revised 2007A Bond Refinancing Opportunity-2016BC Finance Director Hanson reminded the city council of the action they took at the September 19, 2016 city council meeting in regards to refinancing the bonds issued to construct city hall. After that meeting bond counsel advised two important facts have changed since the earlier discussions. The first is that refinancing would now be considered a current refunding, because the closing of the new bond issue would be within 90 days of the redemption date and would be viewed differently by the IRS. Second based on tax regulations released last October if the city current refunded the bonds, a portion of the bonds may be eligible for taxable refinancing which would eliminate the restrictive rental rules on the vacant space in city hall. The change to remove the restrictions on potential renters at city hall does slightly reduce the anticipated refinancing savings. With these changes the estimated savings is estimated around $840,000. Councilmember Bonar commented that he looks forward to the rental options administration staff will bring forward to the city council in the future. Motion by Donnelly, second by Bonar,to change the sale date for the 2016A and 2016B bonds to Monday, November 7, 2016 and revise the 2016B amount to$4,945,000 and adopt October 17,2016 Minutes -3- resolution R75-2016 providing for the sale of$1,680,000 taxable general obligation refunding bonds, series 2016C. APIF, motion carried. City councilmembers thanked Hanson and her staff for their continued work on this issue. B. Adopt Joint Resolution with Castle Rock Township Establishing an Orderly Annexation Agreement Planning Manager Wippler presented a joint resolution with Castle Rock Township establishing an orderly annexation agreement. On September 12, 2006 the city council and Castle Rock Township entered into an orderly annexation agreement. The agreement established a designated area where annexation from the township could occur as well as provide a process for the approval of any annexation within the designated area. That agreement is set to expire on December 31, 2016. Over the last several months the Castle Rock/Farmington Discussion Group has been meeting to work on the new agreement. The proposed agreement is similar to the current agreement with the following changes- 1. Includes language that the city will support the future incorporation of the township by resolution and that the city will not take any actions to oppose the incorporation. 2. Under section seven of the agreement, 7.5 was added. This section reflects the requirements of Minnesota Statute 414.036 and requires the city to reimburse the township for unpaid amounts or debts incurred to the township from a property prior to the effective date of the annexation of said property. 3. The termination date of the agreement is set for December 31, 2030. 4. Under section 11, 11.8 was added which allows an annexed property to detach if the city fails to provide the full range of city services to the annexed property within a reasonable time. The Castle Rock Town Board approved the proposed joint resolution on September 12, 2016. The city councilmembers were in support of continuing this type of agreement with Castle Rock Township. Motion by Bonar, second by Pitcher,to approve joint resolution R76-2016 establishing an orderly annexation agreement with Castle Rock Township. APIF, motion carried. October 17,2016 Minutes -4- C. Adopt Findings of Fact Regarding the Comprehensive Plan Amendment from Low Density Residential to Commercial and Rezoning from R-1 (Low Density Residential)to B-3 (Heavy Business)for Craig Bongard-20522 Akin Road Planning Manager Wippler presented the finding of facts regarding the petition for a comprehensive plan amendment and rezoning for the property located at 20522 Akin Road. Mr. Craig Bongard has submitted petitions to amend the city's 2030 Comprehensive Plan from low density residential to commercial and rezone the property from R-1 (low density residential)to B-3 (heavy business). In 1976 the city's planning commission granted a special exemption permit for this property to allow equipment maintenance and storage, non-commercial for this site. The property has been used in the past for Mr. Bongard's trucking operation in accordance with the special exemption permit. The planning commission held a public hearing on these requests at their October 11, 2016 meeting. City staff recommended denial of the requests as the uses allowed in the B-3 zone are not consistent or compatible with the uses surrounding the property, which are largely residential. Additionally,the purpose statement for the B-3 zone states that the uses allowed in this zone are of an intensity that generally do not make them compatible with other commercial zoning districts within the city. If these uses are not generally compatible with the other commercial zones,the B-3 zone is most certainly not compatible with residential zones. The planning commission took public testimony on the requests and voted 3-1 to recommend denial of the comprehensive plan amendment and rezoning requests as presented. Larson asked why the request was for a B-3 zone and not B-4 which we could support. Angie Pacholl, speaking for the owner, stated that the B-3 zone had mini-storage and recreational storage as an allowed use. B-4 does not. Wippler stated that the planning commission seemed to be open to discussing the issue of mini-storages in different zones. City councilmembers were in favor of this discussion taking place at the planning commission level. City Attorney Jamnik reminded the city council that they have an issue in front of them to act upon tonight and are on the 60-day clock on this zoning application. Motion by Bartholomay, second by Donnelly,to adopt and execute Findings of Fact denying the request for a comprehensive plan amendment from low density residential to commercial and a rezoning from R-1 (low density residential)to B-3 (heavy business) for the property located at 20522 Akin Road; directed city staff to have the planning October 17,2016 Minutes -5- commission consider possible changes to the zoning ordinance in regards to mini- storages/self-storage in the B-4 zone by the end of 2016 and waive any future application fees on this issue for Mr. Bongard. APIF, motion carried. 11. Unfinished Business None 12. New Business None 13. City Council Roundtable Donnelly-Encouraged residents to watch the candidate forums. Bartholomay-Thanked Kevin Schorzman for his service. Pitcher-Thanked Kevin Schorzman for his service. Bonar-Reminded residents that the annual waffle breakfast and turkey bingo are approaching. Schorzman-Thanked the community, city council and administration for the opportunity to work in Farmington for the past ten years. He encouraged the city council to continue to make decisions based on the long term best interests of Farmington. Larson-encouraged residents to shop local. Adjourn Motion by Bartholomay,second by Pitcher,to adjourn the meeting at 7:56 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator October 17,2016 Minutes -6- Fit i City of Farmington 430 Third Street Farmington,Minnesota o° 651.280.6800 -Fax 651.280.6899 *444'4 � www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson, Municipal Services Coordinator SUBJECT: Approve Submittal of an Application and Joint Powers Agreement for Landfill Abatement Funds from Dakota County-Municipal Services DATE: November 7, 2016 INTRODUCTION Dakota County has provided landfill abatement funding assistance to communities in Dakota County since 1989. Dakota County Solid Waste Ordinance 110 requires each municipality in the county to have a solid waste abatement program that is consistent with the Dakota County Solid Waste Master Plan. DISCUSSION The master plan supports performance-based funding for communities to develop and implement waste abatement programs, education, and outreach. Communities receive performance-based funding in part from pass-through grants from the state. Funding amounts are contingent upon available state and county funds, and reflect the funding levels presented to the County Board as part of the annual budget. The 2017 funding amount for Farmington is $24,000 to assist the county in meeting the 2017 priority goal of organics diversion. These funds assist the city in producing and distributing literature,promotional items, and programs and events that promote waste reduction and recycling programs in Farmington. BUDGET IMPACT The year 2016 reimbursement for Farmington is $24,000. ACTION REQUESTED Approve the attached resolution approving submittal of a grant application to Dakota County. ATTACHMENTS: Type Description El Backup Material application © Resolution Resolution Exhibit 1 Dakota County, Physical Development Division Environmental Resources Department Jenny Kedward,952-891-7043, jenny.kedward@co.dakota.mn.us Application process:Joan Kowski,952-891-7965, COUNY joan.kowski@co.dakota.mn.us <Municipality> 2017 Dakota County Community Funding Application Packet Application Packet and JPA Submittal Date: , 2016 Funding Period: January 1, 2017 - December 31, 2017 2017 ANNUAL REPORT DUE DATE February 15, 2018 Submit completed Application Packet by: 1. Uploading to the Dakota County Local Solid Waste Staff(LSWS) SharePoint web site URL: https://extranet.co.dakota.mn.us/sites/Isws 2. Sending electronically to jenny.kedward@co.dakota.mn.us 3. Mail to: Jenny Kedward Dakota County Physical Development Division 14955 Galaxie Avenue Apple Valley, MN 55124 Main Contact for Municipality Designated Liaison: Lena Larson Title: Municipal Services Coordinator E-mail: Ilarson@ci.farmington.mn.us Phone: 651-280-6905 Mailing Address: 430 Third St. City/State/Zip: Farmington, MN 55024 Secondary Contact for Municipality Designated Back-up: Todd Reiten Title: Director of Municipal Services E-mail: treiten@ci.farmington.mn.us Phone: 651-280-6903 Communications contact Name: Danielle Cahlander Title: Communications Specialist E-mail: dcahlander@ci.farmington.mn.us Phone: 651-280-6807 Municipality: Farmington Funding Year: 2017 List of documents and information required as part of the Joint Powers Agreement for Community Funding. 1. Copy of the Official Resolution or Minutes of the Proceedings Attach an official action from the governing body (e.g., City Council or Commission) requesting the funding allocation OR a certified copy of the official proceedings of the governing body approving the funding allocation. 2. Work Plan Complete the Work Plan that includes activities,timeline, deliverables, and anticipated measurements. 3. Requested Budget Attach an itemized budget in Part V using the fund request below. Fund Request County Fund Eligibility Admin, Outreach/Education, Priority Issue $24,000 Filled in by County Waste Tire Activities (RSWC Only) Filled in by County TOTAL Filled in by County 4. Compliance with Public Entity Laws Attach appropriate documentation Yes No* MN Stat. §115A.552 (community recycling programs in place) X MN Stat. §115A.552 (residents/businesses have the opportunity to X recycle) PROVIDE CODE LANGUAGE MN Stat. §115A.151 (internal recycling programs for facilities X under the municipality's control) PROVIDE COPY OF HAULER CONTRACT MN Stat. §473.848 and §115A.471 (management of solid waste X collected under contract from municipal operations) *If no, identify the timeline and steps being taken to obtain compliance. 5. This work plan incorporates recommendations from the annual Scorecard submitted to the Municipality by County staff. I certify that this 2017 Community Funding Application Packet was prepared under my direction or supervision, and that the information is true, accurate, and complete to the best of my knowledge. I certify that a 2017 Annual Report demonstrating compliance with this application will be submitted to the Department by February 15, 2018. Lena Larson Name of person completing document Signature (electronic signature acceptable) Municipal Services Coordinator Title Date 2 2017 Work Plan/Annual Report I. Administration Local Solid Waste Staff(LSWS) Meetings GOAL: Open communications to share activities and results between County and Municipal staff. The designated Municipality Liaison must plan to attend at least FOUR out of the six LSWS meetings per year. Prior to each meeting and regardless of attendance, a report must be submitted identifying completed work plan progress and measurements. NOTE: newly-assigned Liaisons must attend a Dakota County Master Recycler Composter class. REPORT: When submitting the Annual Report, check each box next to the meetings attended. REPORT:2017 Dates and reports Attended Submitted Attended Submitted Attended Submitted report report report January 12 ❑ ❑ May 11 ❑ ❑ September 14 ❑ ❑ March 9 ❑ ❑ July 13 ❑ ❑ November 9 ❑ ❑ II. Municipal Facility Recycling Program Internal Recycling Rates GOAL: Demonstrate compliance with MN Stat§115A.151 to ensure recycling program for facilities under the municipality's control meet best management practices. REPORT:At the end of 2017, waste diversion tons will be required for report submission. Work with County staff to measure and report waste diversion weights for municipality-controlled facilities and public areas. City-operated Facility Best Management 2017 REPORT • Buildings Practices (in cooperation with Dakota County) • Parks Mark X if completed Annual recycling Annual waste processing Recycling • Community centers See JPA 7.2 a. weight(tons) weight(tons) rate* Rambling River Park X Maintenance Facility X Fire Stations X Rambling River Center X City Hall X Law Enforcement Center X Schmitz-Maki Arena X Outdoor pool X *Recycling rate=recycling weight/(recycling weight+waste weight) NOTE:to add more rows, click in the last box in the table and hit the TAB key. Internal Recycling Education and Activities GOAL: Promote recycling to all staff in the municipality's administrative buildings and promote organics recycling to applicable staff to help reach recycling rate goal. REPORT: Update narrative to explain what occurred for employee education. 3 How do you plan to educate employees within your government offices and buildings about recycling? 2017 PLAN: Share information via the intranet and posters. Although luncheons were received by employees, the Employee Club, which funded the food portion, disbanded in 2015. REPORT: Ill. Waste Abatement Activities and Planning GOAL: Increase residential waste reduction, reuse, and recycling in Dakota County. REPORT: Update the table with actual measurements when submitting the annual report. Update the event/activity narrative with activity outcomes and describe efforts completed waste planning narrative. Collection Events and Activities List the event or activity, date conducted, attendees to an event, weight or volume of material collected). Activities that are not associated with a date should be described in the narrative question. NOTE: mattresses, bicycles, and carpet must be reused or recycled if collected. NOTE: submit invoices to demonstrate costs for material recycling (mattresses, bicycles, carpet) and for the shred event. Collection Event/activity Name Date of 2017 REPORT:Actual Metric activity (tons and attendees) Paper shredding event (required) tbd NOTE:to add another row, click in the last box of the table and press TAB, Describe other waste abatement activities and/or program development conducted by municipality. 2017 PLAN: Appliances will be collected during Curbside Cleanup Days from April 22 through May 20. I'm concerned about the feasibility of Farmington being able to collect mattresses and carpeting separately during Curbside Cleanup Days. DSI was unable to provide me with an estimated number of mattresses collected over the five weeks other than to say it's a lot. I have spoken with mattress recyclers and although they are willing to leave a trailer at the Maintenance Facility they are not interested in having a crew picking them up for five Saturdays. Bikes ending up in the trash are less of a concern because there are still plenty of treasure hunters and scrappers, but carpeting and mattresses (besides the ones that are picked up for reuse) are financially and logistically challenging. REPORT: Community festivals/events Community festivals and events are defined as special events at a non-residential location that draw large crowds of people for multiple hours. What mechanism will be applied at community events/festivals within the municipality for recycling best management practices? Describe both the mechanism (i.e., systemic changes)and outreach provided to event/festival organizers and vendors. 4 2017 PLAN: Evaluate application and rental agreements for opportunities to include recycling best management practices expectations. REPORT: List community events/festivals that municipality will assist in 2017. ,'2017 REP. eigh Wast ,recycltn rgan res r'r rganic iversi Or bot' (E.G.,X-framps;`•ags ' ' trash),I rate* (' Dew Days 3`d weekend Downtown Recycling tbd of June Farmington *Waste diversion rate=(recycling weight+organics weight)/(recycling weight+organics weight+trash weight) IV. Outreach and Education Website content GOAL: Local collection information and consistent recycling and waste abatement messaging throughout the County. Cl I verify that all information on the municipal website regarding solid waste reduction, reuse, recycling, organics diversion and household hazardous waste links to applicable County webpages. Required Communication GOAL: Inform residents about curbside recycling opportunities, household hazardous waste services at The Recycling Zone, and food waste prevention. Each municipality is required to: All municipalities: Include two articles in city newsletters on curbside recycling and The Recycling Zone residential services. Large municipalities (Rural Solid Waste Commission and communities with over 1,000 households): • Complete at least ONE of the following for recycling and/or household hazardous waste: o Send an additional direct mailer to residents o Coordinate a large event to celebrate recycling (e.g., Earth Day or America Recycles Day Celebration) o Conduct at least two booths or presentations at large community events (e.g., school assembly, Pollution Prevention Day, Farmer's Market) • Include food waste prevention in a direct mailer to residents (newsletter articles can count) • Schedule a presentation for food waste prevention For RSWC only: Provide education and outreach to rural Dakota County residents about waste tire management activities. Check or highlight the articles you will use in city newsletters: ❑X Curbside recycling ❑ Electronics recycling ❑ Master Recycler/Composter classes ❑X Public space recycling ❑X The Recycling Zone ❑ Fix-It Clinics ❑X Backyard composting ❑ Fluorescent light recycling 5 ❑ Food waste prevention ❑ Recycling Association of Minnesota compost bin sale (1St quarter) Are there additional toolkits/topics you would like County staff to provide? Food waste prevention and organics recycling information. Are there additional print or electronic pieces you would like County staff to develop? If so,when would you like each piece? Food waste prevention and organics recycling information. List social media that the city uses, if any, including the audience. Facebook, 2,255 page likes Twitter, 1,292 followers REPORT: Update the table with actual measurement when submitting the annual report. Provide any additional activities related to residential recycling education and outreach Outreach mechanism and topic Date or 2017 REPORT:Actual Metric season • Date of activity • Number of residents reached Example:City newsletter-recycle everywhere in Spring Spring newsletter(April), 13,853 residents the home Community Calendar to all residents:The winter Recycling Zone _ Community Expo:recycling January 2017 Social Media Posts as appropriate Seasonally appropriate Earth&Arbor Day—recycling,The Recycling April 2017 Zone,organics recycling Pollution Prevention Day—recycling,The September Recycling Zone 2017 City News and Recreation Guide:seasonally Spring, appropriate articles and information summer,fall, winter NOTE:to add another row, click in the last box of the table and press TAB. V. Priority Issue: Organics Recycling GOAL: To increase awareness of organics recycling for residents; decrease the amount of food thrown away in households; and, increase the recycling rate with organics collection. Based on 2016 work plan results,what municipality-wide organics diversion for residents will be implemented? 2017 PLAN: 6 Farmington is in the process of evaluating options.The pilot project we were exploring last year stalled due to a number of factors including staff changes at the county and Blue Bag Organics. REPORT: Describe additional planning efforts to implement municipality-wide organics diversion for residents. 2017 PLAN: The city will continue to share information about organics recycling with residents and research options. REPORT: Based on 2016 work plan results,what municipal buildings will you start collecting organics recycling? 2017 PLAN: At this point it is not feasible to collect organics from city buildings as the amount collected would be insignificant and cost prohibitive; however we will continue to evaluate. REPORT: VI. 2017 Community Funding Budget and Expense Form Municipalities must submit an attached a budget sheet. Municipality contributions are not mandatory but help the Department identify needs for this program. Funding from budgets MAY be carried over to the next year for specific projects. 2017 BUDGET(attach) County Funds Municipality Total Expense Funds/In-Kind (County+Municipality) Funds/Staff Salary 1400 15600 17000 Mileage 100 100 Training/Subscription/Membership 500 500 Consultant/temporary help Design/printing 3000 3000 Distribution/mailing 2000 2000 Advertisement 3000 3000 Promotional Items 9000 9000 Special events fees 4000 4000 Data collection/evaluation Software/Misc. 1000 1000 LNIF TOTAL* $24,000.00 $ 15,600.00 $ 39,600.00 7 Include itemized Administrative expenses. Include total itemized expenses to accomplish the required tasks within each category: Municipal Facility Recycling, Outreach and Education, Waste Abatement Activities and Planning, and Priority Issue. REPORT: Submit a completed budget sheet with actual expenses. Total percent FTE for your municipality to coordinate this program: 20 8 Community Funding Performance Scorecard To be filled out by County staff to aid communities in completing annual work plan. Community: Year reviewed: The Community Funding Program enables each municipality to work with Department staff to develop and implement projects and programs for waste abatement towards achieving Master Plan objectives. Work needs to be I. Administration and Internal Recycling done in this Meets goals funding year to meet goals Recycling Services Provided Residents and businesses have access to curbside recycling through a private hauler or municipality-sponsored program. Designated Municipal Liaison or Back-up attended at least 4 out of 6 municipality/county meetings per year. Municipality participated in and submitted annual Work Plan and Budget. Recycling efforts in municipal operations. Education to municipal employees about recycling and waste reduction. Annual report is complete and submitted on time. Report quantitative measurements for recycling, organics (if applicable), and trash for internal operations. Work needs to be II. Waste Abatement & Residential Recycling done in this Meets goals funding year to meet •oals Communications& Outreach Municipality uses resources from the Residential Toolkits (articles, images, etc.) provided by the Department. Printed and electronic recycling resources for residents follow the Dakota County style guidelines for logo and website references, and use terminology and/or images provided by the Department. The municipality website content for solid waste management and household hazardous waste links to the County's respective webpages. 9 At least one written communication is distributed to every new and existing household about recycling,waste reduction and/or reuse. At least one written communication is distributed to every new and existing household about The Recycling Zone services. At least four additional education activities accomplished from a menu of options developed by the Department (large communities only). Accuracy of information is verified with Department staff before distribution. Printed materials identify funding source. Report quantitative and qualitative measurements related to Master Plan objectives for each communication and outreach activity. Operations, Programs& Recycling Events A municipality waste diversion baseline and annual goal for municipality is developed. Programs to increase residential recycling are developed and implemented. A plan to implement organics diversion in City- owned/operated facilities in 2017 is developed. Planning is underway to implement municipality-wide organics diversion. Report quantitative and qualitative measurements related to Master Plan objectives for each project/program activity. Work needs to be Priority Issue done in this Meets goals funding year to meet goals Recycling collection is offered in municipality-owned non- administrative facilities (e.g., community centers) following best practices. Recycling collection is offered in parks and along major trails as well as applicable public areas following best practices. Recycling collection is offered at municipality-sponsored events following best practices. Recycling and trash containers are labeled with signs/labels provided by the Department. 10 Residents and applicable coordinators/staff are educated about recycling in parks, public areas and events. 11 RESOLUTION NO. R77-16 APPROVING AN APPLICATION AND JOINT POWERS AGREEMENT WITH DAKOTA COUNTY FOR WASTE ABATEMENT FUNDING ASSISTANCE Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 7th day of November 2016 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None Member Donnelly introduced and Member Bonar seconded the following: WHEREAS, according to the Dakota County Solid Waste Master Plan, Dakota County presently provides funding assistance for landfill abatement activities based on performance based funding; and, WHEREAS,the city presently has an integrated resource recovery system of which durbside collection of yard waste and recyclables are major components, and would be eligible for funding under the county program. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Farmington, Minnesota that the 2017 Dakota County Community Funding Application, a copy of which is on file in the office of the City Clerk, is hereby approved. BE IT FURTHER RESOLVED that the City Administrator is hereby authorized and directed to execute and forward the 2017 Community Funding Application to Dakota County. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of November 2016. ayor Attested to the frr.4h day of November 2016. 0Admimstrato� SEAL o�Ffe City of Farmington A. p„ 430 Third Street a, Farmington,Minnesota C, iI ii 651.280.6800 -Fax 651.280.6899 •A,,10„ma6,' WWW cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Todd Reiten, Municipal Services Director SUBJECT: Approve Purchase of Aerial Bucket Truck-Municipal Services DATE: November 7, 2016 INTRODUCTION City staff is requesting authorization to purchase a new 2017 vehicle with body/aerial bucket to replace the current 1993 bucket truck. The current vehicle is well past its replacement date, has safety concerns and is the worst vehicle in the city fleet. DISCUSSION Over the past year we have been researching a replacement vehicle with body and aerial bucket to replace the current 1993 bucket truck. This vehicle is used in a number of different applications and is a very valuable piece of equipment to have. The current bucket truck is well overdue for replacement and is also a non- insulated aerial bucket. The new vehicle would have an insulated aerial bucket (to protect from electrocution). This bucket truck is used mainly for tree trimming and would be set-up with a body on it to store all the chain saws, pole saws, fuel cans, and other necessary equipment. Once ordered, the vehicle with the body and aerial bucket fully assembled will be ready to use in early 2017. Some of the other tasks used by this vehicle include street light work, banner and holiday decoration placement,window washing and more. The purchase of this vehicle will be done with cash collected and set aside in the General Capital Equipment Fund. This is the fund that is being used for vehicle purchases, except police and fire, before we start the formal vehicle capital improvement plan in 2020. The creation of this fund and the use for purchases such as this is another example of successful planning by city council and city staff. BUDGET IMPACT The 2016 General Capital Equipment Fund Reserve as of October 2016 has a fund balance of$141,667. The state contract price for a 2017 F-550 is $44,338. Two quotes for the body and aerial bucket were received.ABM Equipment quoted $60,561 and Aspen Equipment quoted$63,334. The low quote from ABM equipment with the added options comes to $68,520, for a total cost of$120,617. Solid Waste and Storm Sewer would each contribute$10,000, so the remaining balance would be$100,617 that the equipment fund would pay. ACTION REQUESTED Approve the purchase of a new vehicle with body and aerial bucket. The vehicle will be purchased off of the state contract for$44,338 while the body and aerial buck will be purchased from ABM equipment with a low quote and added options total of$68,520 for a total cost of$120,617. The solid waste and storm sewer funds will each contribute $10,000 with the remaining $100,617 coming from the General Capital Equipment Fund. �4iMii City of Farmington It, 430 Third Street 6Farmington,Minnesota , Q 651.280.6800 -Fax 651.280.6899 44r'APO , Www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation Liquor Operations-Human Resources DATE: November 7, 2016 INTRODUCTION The recruitment and selection process for the appointment of a part-time liquor clerk has been completed. DISCUSSION After a thorough review by Liquor Operations and the Human Resource Office, a contingent offer of employment has been made to Benjamin Reyer, subject to ratification by the city council. Mr. Reyer meets the qualifications for this position. BUDGET IMPACT Mr. Reyer's starting hourly rate will be$11.14 which is the first step in the salary range for this position (salary range:$11.14-$13.05). Funding for this position is authorized in the 2016 budget. ACTION REQUESTED Approve the appointment of Benjamin Reyer as a part-time liquor clerk effective on or about November 7, 2016. City of Farmington cir 430 Third Street Farmington,Minnesota Q 651.280.6800 -Fax 651.280.6899 `—A mm,►a�° www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Appointment Recommendation Engineering-Human Resources DATE: November 7, 2016 INTRODUCTION The recruitment and selection process for the appointment of a full-time Engineering Technician, to fill a vacant position, has been completed. DISCUSSION After a thorough review by the Engineering and Human Resources Departments, a contingent offer of employment has been made to Shawn Snyder, subject to passing the background check, pre-employment drug test and ratification by the city council. Mr. Snyder has experience as an Engineering Technician and he meets the qualifications for this position. BUDGET IMPACT Mr. Snyder's starting hourly wage will be$25.43 per hour which is step 2 of the salary range for this position (salary range:$24.80-$31.01). Funding for this position is provided for in the 2016 budget. ACTION REQUESTED Approve the appointment of Shawn Snyder as Engineering Technician effective on November 28, 2016. AlmCity of Farmington 4t30 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 •A tee►.'°p www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Engineering Technician Position Update-Human Resources DATE: November 7, 2016 INTRODUCTION The city has received notification that Chad Cornell decided to decline the city's offer of employment as a full-time Engineering Technician. DISCUSSION This memorandum provides documentation to the city council that Mr. Cornell decided to decline the city's offer of employment after initially accepting the contingent offer; and after his appointment was ratified on October 3, 2016. BUDGET IMPACT NA ,ACTION REQUESTED For information only. yo F City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 'gr•„ „���� www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve Acting Fire Lieutenant Assignment-Human Resources DATE: November 7, 2016 INTRODUCTION The purpose of this memorandum is to request city council approval for the appointment of an Acting Lieutenant. DISCUSSION Due to the extended military deployment of one of the Fire Lieutenants, staff, determined that it would be beneficial to fill that vacancy with an Acting Lieutenant. Mr. James Oates was chosen to fill this temporary assignment subject to council approvaL We are asking the city council to approve this retroactive to August 1, 2016 as Mr. Oates has been fulfilling this role since that time. Since this type of assignment has never been done in the Fire Department before, this oversight was caught upon a routine audit of fire department officer stipend pay and who should be receiving said stipend. BUDGET IMPACT The Fire Lieutenant position is paid both a monthly stipend of$87.07 and an hourly rate of$10.97 per hour for training and call hours. Funding for this position is authorized in the 2016 budget. ,ACTION REQUESTED Approve the appointment of James Oates as Acting Fire Lieutenant effective August 1, 2016. City of Farmington Z 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 ()`4.* • www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resouces DATE: November 7, 2016 INTRODUCTION The recruitment and selection process for the appointment of the attached list of fall winter seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Department, offers of employment have been made to the individuals show on the attached spreadsheet, subject to ratification by city council. BUDGET IMPACT These positions are included in various departmental budgets. ACTION REQUESTED By motion approve the attached seasonal employment recommendations. ,ATTACHMENTS: Type Description D Backup Material Winter Seasonal Staff 2016 Fall/Winter Seasonal Staff 2015-16 Name Pay Rate Pos/Step RETURNING ARENA STAFF Allison Peterson $ 9.00 Skate Guard -Step 1 NEW ARENA STAFF Bridget Neugent $ 10.43 Skating Instructor-Step 1 Hunter Conrad $ 9.00 Skate Guard -Step 1 Hunter Conrad $ 10.43 Skating Instructor-Step 1 Nathan Roschen $ 9.00 Skate Guard -Step 1 Luke Johnston $ 10.07 Arena Supervisor-Step 2 Aydan Lewis $ 9.00 Skating Guard -Step 1 Aydan Lewis $ 10.72 Skating Instructor-Step 2 4 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 '17.4moo" www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve City Administrative Policies and Procedures -Review, Changes and/or Additions-Human Resources DATE: November 7, 2016 INTRODUCTION The purpose of this memorandum is to provide information regarding the review, changes, and/or additions made to the policies on Data Practices compliance. DISCUSSION City staff intends to periodically review and present selected policies and procedures in an effort to maintain an accurate and updated city administrative policies and procedures manual. The following paragraphs outline the changes or additions being proposed for the aforementioned policies. The Data Practices policy for members of the public and the policy for data subjects replace policies that are outdated.As staff reviewed new requirements, a determination was made to utilize the model policies developed by the Minnesota Department of Administration's Information Policy Analysis Division(IPAD)to ensure the city is in compliance with state statute. Due to the significant amount of changes that were made, I have attached both the red-lined versions and clean copies of the policies council is being asked to approve. BUDGET IMPACT None. ACTION REQUESTED Approve the attached policies to comply with the Minnesota Data Practices law. ATTACHMENTS; Type Description D Backup Material Policy for members of the public D Backup Material Red-lined Policy for members of public n Backup Material Policy for data subjects D Backup Material Red-lined policy for data subjects CITY OF FARMINGTON MINNESOTA l'ft I A NW- Data Practices Policy For Members of the Public Policies and procedures required by Minnesota Statutes, Sections 13.025 and 13.03(2016) Right to Access Public Data The Government Data Practices Act(Minnesota Statutes, Chapter 13) presumes that all government data are public unless a state or federal law says the data are not public. Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs,etc. The Government Data Practices Act also provides that the city of Farmington must keep all government data in a way that makes it easy for you,as a member of the public,to access public data.You have the right to look at (inspect),free of charge,all public data that we keep.You also have the right to get copies of public data.The Government Data Practices Act allows us to charge for copies.You have the right to look at data,free of charge, before deciding to request copies. How to Make a Data Request You may look at data or request copies of data that the city of Farmington keeps, by making a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 4. You may make your request for data by mail,email,or fax using the data request form on page 6. If you choose not to use the data request form,your request should include: • that you, as a member of the public, are making a request for data under the Government Data Practices Act, Minnesota Statutes,Chapter 13; • whether you would like to look at the data,get copies of the data,or both; and • a clear description of the data you would like to inspect or have copied. The city of Farmington cannot require you, as a member of the public,to identify yourself or explain the reason for your data request. However,depending on how you want us to process your request(if,for example,you want us to mail you copies of data),we may need some information about you. If you choose not to give us any identifying information,we will provide you with contact information so you may check on the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you,we will not be able to begin processing your request. How We Respond to a Data Request Upon receiving your request,we will work to process it. • If it is not clear what data you are requesting,we will ask you for clarification. • If we do not have the data,we will notify you in writing as soon as reasonably possible. • If we have the data, but the data are not public,we will notify you as soon as reasonably possible and state which specific law says the data are not public. • If we have the data,and the data are public,we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o arrange a date,time,and place to inspect data,for free, if your request is to look at the data,or o provide you with copies of the data as soon as reasonably possible. You may choose to pick up your copies,or we will mail or fax them to you. If you want us to send you the copies,you will need to provide us with an address or fax number. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 5. Page 2 [We also will arrange for you to pre-pay for the copies.] If you do not understand some of the data (technical terminology,abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only,we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request,we will work with you on the details of your request, including cost and response time. In addition,the Government Data Practices Act does not require us to answer questions that are not requests for data. Requests for Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data.We will prepare summary data if you make your request in writing and [pre-pay/pay]for the cost of creating the data. Upon receiving your written request—you may use the data request form on page 6 —we will respond within ten business days with the data or details of when the data will be ready and how much we will charge. Data Practices Contacts Responsible Authority Responsible Authority for Public Safety Name: David McKnight Name: Brian Lindquist Address: 430 Third Street Address: 19500 Municipal Drive Farmington, MN 55024 Farmington, MN 55024 DMcKnight@ci.farmington.mn.us BLindquist@ci.farmington.mn.us PH: (651)280-6801 PH: (651) 280-6701 Fax: (651) 280-6899 Fax: (651)280-6799 Data Practices Compliance Official Name: Brenda Wendlandt Address 430 Third Street Farmington, MN 55024 BWendlandt@ci.farmington.mn.us PH: (651)280-6806 Fax: (651)280-6899 Page 3 Copy Costs—Members of the Public This government entity charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes,section 13.03, subdivision 3(c). [You must pay for the copies before we will give them to you.] [We do not charge for copies if the cost is less than$10.] For 100 or Fewer Paper Copies—25 cents per page 100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy,or 50C for a two-sided copy. Most Other Types of Copies—Actual cost The charge for most other types of copies,when a charge is not set by statute or rule, is the actual cost of searching for and retrieving the data,and making the copies or electronically transmitting the data (e.g. sending the data by email). In determining the actual cost of making copies,we factor in employee time,the cost of the materials onto which we are copying the data (paper,CD, DVD,etc.),and mailing costs (if any). The cost of the employee time to search for data, retrieve data,and make copies will equal the actual cost of the employee's wage and benefits. If, because of the subject matter of your request,we find it necessary for a higher-paid employee to search for and retrieve the data,we will calculate the search and retrieval portion of the copy charge at the higher salary/wage. If your request is for copies of data that we cannot reproduce ourselves,such as photographs,we will charge you the actual cost we must pay an outside vendor for the copies. Note: Inspection is free Page 4 gii 1 O •.1. City of Farmington Data Request Form - Members of the Public Date of request: I am requesting access to data in the following way: ❑ Inspection ❑Copies 0 Both inspection and copies Note: inspection is free but [government entity needs to fill in if they charge for data—e.g., we charge for copies when the cost is over$10.00]. These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Contact Information Name: Address: Phone number: Email address: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data,we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you,without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Page 5 (CITY OF FARMINGTON MINNESOTA ‘ikFtorif\1/4. 4444,% 1 fihi„,:.„ I' ra t 1 Y Ilk ter. A PROO Policies and procedures required by Minnesota Statutes, Sections 13.025 and 13.03 (2016) Administrative Policy 07 Data Practices Policy For Members of the Public Right to—Access to-Public Data This policy is to comply with the requirements of the The Government Data Practices Act (Minnesota Statutes, Chapter 13k- k Responsible Authority and Data Practices Compliance Official. The ) presumes that all governmentperson who is the responsible authority for Enforcement data are is the Police Chief. The responsible authority has designated Page 2 complying with the Act. Questions about the Act, the City's procedures, or concerns regarding access to data or protection of privacy interests should be directed to the data compliance official. JI. Access to Public Data. All information maintained by the City is public unless there is a state or federal law says the data are not specific statutory designation which gives it a different classification. A) ' - - - - • - . - . . . . - - -- • - •- - - - - • public_ Government data is a term that means all recorded information a government entity has, including paper, email, DVDs, photographs, etc data. The person also has the right to have an expla+aation of the meaning of the data. The person is not required to identify tile-selves, state a rc&en for or justify a request to fain access to the public data. B) Form of Request. The request for public data may be oral or written, and may be made to any city employee. The Cfy employee may ask the requester for clarification or rsed+#ication of the request iR order to facilitate access to data, reason that the empleyee will not be able to promptly reply to the request. c1Q\Tim-rme4imitss ilecittestsThe Government Data Practices Act also provides that the city of Farmington must keep all government data in a way that makes it easy for you, as a member of the public, to access public data. You have the right to look at (inspect), free of charge, all public data that we keep. You also have the right to get copies of public data. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. How to Make a Data Request You may look at data or request copies of data that the city of Farmington keeps, by making a written request. Make your request for data to the appropriate individual listed in the Data Practices Contacts on page 4. You may make your request for data by mail, email, or fax using the data request form on page 6. Page 3 If you choose not to use the data request form,your request should include: that you, as a member. Requests will be received and processed only during normal business hours. search for the records request, whether in electronic form, hard copy form, etc. A diligent and good faith search may include, but not be limited to, referring the person making their request to another department or to the data compliance official. Where public data is maintained in a computer storage medium, the city shall provide copies of the public data ie t e-t electronic form. Upon request, and if practicable, the City will make a copy of or have a copy made in a format requested by the person seeking the data. All requests for information arc to be responded to as soon as possible or within - 5 working days if an immediate response is not possible. The City may have an additional time to respond if it notifies the requesting person that it cannot comply within 15 days. transmittal of the public, are making a request fordata. There is no charge for inspecting data under the Government Data Practices Act, Minnesota Statutes, Chapter 13. • whether you would like to look at the data, get copies of the data, or both; and • a clear description of the data you would like to inspect or have copied. The city of Farmington cannot require you, as a member of the public,to identify yourself or explain the reason for your data request. However, depending on how you want us to process your request(if, for example,you want us to mail you copies of data), we may need some information about you. If you choose not to give us any identifying information, we will provide you with contact information so you may check on the status of your request. In addition, please keep in mind that if we do not understand your request and have no way to contact you, we will not be able to begin processing your request. How We Respond to a Data Request Upon receiving your request, we will work to process it. Page 4 • If it is not clear what data you are requesting, we. Fees will ask you for clarification. • If we do not have the data, webe charged according to the City's Fees and Charges schedule. If significant time is required, the fee will notify you in writing as soon as reasonably possible. • If we have the data, but the data are not public, we will notify you as soon as reasonably possible and state which specific law says the data are not public. • If we have the data, and the data are public, we will respond to your request appropriately and promptly, within a reasonable amount of time by doing one of the following: o arrange a date,time, and place to inspect data, for free, if your request is to look at the data, or o provide you with copies of the data as soon as reasonably possible. You may choose to pick up your copies, or we will mail or fax them to you. If you want us to send you the copies, you will need to provide us with an address or fax number. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 5. [We also will arrange for you to pre-pay for the copies.' If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement. (For example, if the data you request are on paper only, we are not required to create electronic documents to respond to your request.) If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. 1D4C)In addition, the Government Data Practices Act does not require us to answer questions that are not requests for datainclude, Requests For Summary Data Summary data are statistical records or reports that are prepared by removing all identifiers from private or confidential data on individuals. The preparation of summary data is not a means to gain access to private or confidential data. We will prepare summary data if you make your request in writing Page 5 and (pre-pay/payl for the cost of creating the data. Upon receiving your written request—you may use the data request form on page 6—we will respond within ten business days with the data or details of when the data will be ready and how much we will charge. Data Practices Contacts Responsible Authority Responsible Authority for Public Safely Name: David McKnight Name: Brian Lindquist Address: 430 Third Street Address: 19500 Municipal Drive Farmington, MN 55024 Farmington, MN 55024 DMcKnight@ci.farmington.mn.us BLindquist@ci.farmington.mn.us PH: (651)280-6801 PH: (651) 280-6701 Fax: (651) 280-6899 Fax: (651) 280-6799 Data Practices Compliance Official Name: Brenda Wendlandt Address 430 Third Street Farmington, MN 55024 BWendlandt@ci.farmington.mn.us Page 6 PH: (651)280-6806 Fax: (651) 280-6899 Copy Costs—Members of the Public This government entity charges members of the public for copies of government data. These charges are authorized under Minnesota Statutes, section 13.03, subdivision 3(c). [You must pay for the copies before we will give them to you.l [We do not charge for copies if the cost is less than$10.1 For 100 or Fewer Paper Copies—25 cents per page 100 or fewer pages of black and white, letter or legal size paper copies cost 25C for a one-sided copy, or 50C for a two-sided copy. Most Other Types of Copies—Actual cost OD)The charge for most other types of copies, when a charge is not set by statute or rule, is the actual cost of searching for and; retrieving the data, and making the copiescopying or electronically transmitting the data (e.g. sending the data by Page 7 email).. Staff time spent copying documents will not be billed where 100 or fewer copies are made. The fee may not include time necessary to separate public from non public data. In determining the actual cost of making copies, we factor in employee time,the cost of the materials onto which we are copying the data (paper, CD, DVD, etc.), and mailing costs (if any). The cost of the employee time to search for data, retrieve data, and make copies will equal the actual cost of the employee's wage and benefits. If, because of the subject matter of your request,we find it necessary for a higher-paid employee to search for and retrieve the data, we will calculate the search and retrieval portion of the copy charge at the higher salary/wage. If your request is for copies of data that we cannot reproduce ourselves, such as photographs,we will charge you the actual cost we must pay an outside vendor for the copies. Note: Inspection is free Page 8 j, s ,t.),I1414/ . City of Farmington Data Request Form - Members of the Public Date of request: — I am requesting access to data in the following way: 0 Inspection 0 Copies ❑ Both inspection and copies Note: inspection is free but (government entity needs to fill in if they charge for data—e.g., we charge for copies when the cost is over$10.001 These are the data I am requesting: Describe the data you are requesting as specifically as possible. If you need more space, please use the back of this form. Page 9 Contact Information Name: Address: Phone number: Email address: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data, we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you, without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Page 10 Data Practices Policy for Data Subjects itarka c'041 411EPP ' +6 P City of Farmington, Minnesota Page I1 Data about you The Government Data Practices Act(Minnesota Statutes,Chapter 13)says that data subjects have certain rights related to a government entity collecting,creating,and keeping government data about them.You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper,email,flash drives,CDs, DVDs, photographs, etc. Classification of data about you The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private,or confidential. See below for some examples. Public data We must give public data to anyone who asks. It does not matter who is asking for the data or why the person wants the data.The following is an example of public data about you: Your name on an application for a license from the city. Private data We cannot give private data to the general public, but you can have access to private data when the data are about you.We can share your private data with you,with someone who has your permission,with city staff who have a work assignment to see the data,and to others as permitted by law or court order.The following is an example of private data about you: Your Social Security Number. Confidential data Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you.We can share confidential data about you with city staff who have a work assignment to see the data,and to others as permitted by law or court order.We cannot give you access to confidential data.The following is an example of private data about you: The identity of a subject of an active criminal investigation. Your rights under the Government Data Practices Act The city must keep all government data in a way that makes it easy for you to access data about you.Also,we can collect and keep only those data about you that we need for administering and managing programs that are permitted by law.As a data subject,you have the following rights. Page 12 Access to your data You have the right to look at(inspect),free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you.The Government Data Practices Act allows us to charge for copies.You have the right to look at data,free of charge,before deciding to request copies. Also, if you ask,we will tell you whether we keep data about you and whether the data are public, private,or confidential. As a parent,you have the right to look at and get copies of public and private data about your minor children (under the age of 18).As a legally appointed guardian,you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask the city not to give data about them to their parent or guardian. If you are a minor,we will tell you that you have this right.We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data.We will make the final decision about your request based on your best interests. Minors do not have this right if the data in question are educational data maintained by an educational agency or institution. When we collect data from you When we ask you to provide data about yourself that are not public,we must give you a notice.The notice is sometimes called a Tennessen warning.The notice controls what we do with the data that we collect from you. Usually,we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person.This permission is called informed consent. If you want us to release data to another person,you must use the consent form we provide or similar form. Protecting your data The Government Data Practices Act requires us to protect your data.We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data,we will notify you as required by law. When your data are inaccurate and/or incomplete You have the right to challenge the accuracy and/or completeness of public and private data about you.You also have the right to appeal our decision. If you are a minor,your parent or guardian has the right to challenge data about you. How to make a request for your data You can look at data, or request copies of data that the city keeps about you,your minor children,or an individual for whom you have been appointed legal guardian by making a written request. Make your written request for data to the appropriate individual listed in the Data Practices Contacts on page 5.You may make your written request by mail,fax,or email by using the data request form on page 7. If you choose not use to use the data request form,your written request should include: • You are making a request, under the Government Data Practices Act(Minnesota Statutes,Chapter 13), as a data subject,for data about you. Page 13 • Whether you would like to inspect the data, have copies of the data, or both. • A clear description of the data you would like to inspect or have copied. • Identifying information that proves you are the data subject,or data subject's parent/guardian. The city requires proof of your identity before we can respond to your request for data. If you are requesting data about your minor child,you must show proof that you are the minor's parent. If you are a guardian,you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity located on page 8. How we respond to a data request Once you make your written request,we will work to process it. • If it is not clear what data you are requesting,we will ask you for clarification. • If we do not have the data,we will notify you in writing within 10 business days. • If we have the data, but the data are confidential or private data that are not about you,we will notify you within 10 business days and state which specific law says you cannot access the data. • If we have the data, and the data are public or private data about you,we will respond to your request within 10 business days, by doing one of the following: o Arrange a date,time,and place to inspect data,for free, if your request is to look at the data, or o Provide you with copies of the data within 15 business days.You may choose to pick up your copies,or we will mail or fax them to you.We will provide electronic copies(such as email or CD-ROM) upon request if we keep the data in electronic format. Information about copy charges is on page 6.You will be required to prepay for all copies. After we have provided you with access to data about you,we do not have to show you the data again for 6 months unless there is a dispute or we collect or create new data about you. If you do not understand some of the data (technical terminology,abbreviations,or acronyms), please let us know.We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data,or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement(for example, if the data you request are on paper only,we are not required to create electronic documents to respond to your request). If we agree to create data in response to your request,we will work with you on the details of your request, including cost and response time. In addition,we are not required under the Government Data Practices Act to respond to questions that are not specific requests for data. Page 14 City of Farmington Data Practices Contacts Responsible Authority Responsible Authority for Law Enforcement David McKnight, City Administrator Brian Lindquist, Police Chief 430 Third Street 19500 Municipal Drive Farmington, MN 55024 Farmington, MN 55024 Phone: 651-280-6801/Fax: 651-280-6899 Phone: 280-6701/Fax: 280-6799 dmcknight@ci.farmington.mn.us blindquist@ci.farmington.mn.us Data Practices Compliance Official Brenda Wendlandt, Human Resources Director 430 Third Street Farmington, MN 55024 Phone: 651-280-6806/ Fax: 651-280-6899 bwendlandt@ci.farmington.mn.us Page 15 Copy Costs — Data Subjects The city charges data subjects for copies of government data.These charges are authorized under Minnesota Statutes,section 13.04,subdivision 3. You must pay for the copies before we will give them to you. Actual cost of making the copies In determining the actual cost of making copies,we factor in employee time,the cost of the materials onto which we are copying the data (paper,flash drive,CD, DVD,etc.), and mailing costs (if any).The cost of the employee time to search for data, retrieve data,and make copies will equal the actual cost of the employee's wages and benefits. If your request is for copies of data that we cannot reproduce ourselves,such as photographs,we will charge you the actual cost we must pay an outside vendor for the copies. Page 16 004 City of Farmington Data Request Form - Members of the Public Date of request: I am requesting access to data in the following way: ❑ Inspection 0 Copies(cost) 0 Both inspection and copies(cost for copies) To request data as a data subject,you must show a valid state ID,such as a driver's license, military ID,or passport as proof of identity. (See standards for verifying identity on back of page.) These are the data I am requesting: Describe the data you are requesting as specifically as possible. Contact Information Data Subject Name: Parent/Guardian Name(if applicable): Address: Street City State Zip Phone number: Email address: You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data,we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you,without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Page 17 Standards for Verifying Identity The following constitute proof of identity. • An adult individual must provide a valid photo ID,such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota tribal ID • A minor individual must provide a valid photo ID,such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota Tribal ID o a Minnesota school ID • The parent or guardian of a minor must provide a valid photo ID and either o a certified copy of the minor's birth certificate or o a certified copy of documents that establish the parent or guardian's relationship to the child, such as • a court order relating to divorce,separation,custody,foster care • a foster care contract • an affidavit of parentage • The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or informal appointment as guardian,such as o court order(s) o valid power of attorney Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the documents that are required or an affidavit of ID. Page 18 Administrative Policy 08 Data Practices Policy— ^cress to Dat., „n individuals This policy is to comply with the requirements of the Government Data Practices Act (Chapter 13). for Data Subjects . cti % -41110 City of Farmington, Minnesota Page 11 Data about yOUindividual people is classified by The Government Data Practices Act Minnesota Statutes Chaster 13 sa s that data sub.ects have certain rights related to a government entity collecting, creating, and keeping government data about them.You are the subject of data when you can be identified from the data. Government data is a term that means all recorded information a government entity has, including paper, email, flash drives, CDs, DVDs, photographs, etc. Classification of data about you The Government Data Practices Act presumes that all government data are public unless a state or federal law says that the data are not public. Data about you are classified by state law as public, private, or confidential. See below for some examples.A list of the Public data We must give public data to anyone who asks. It does not matter who is asking for the data or why the person wants the data.The following is an example of public data about you: Your name on an application for a license from the city. Private data We cannot give private data to the general public, but you can have access to private data when the data are about you. We can share your private data with you, with someone who has your permission, with city staff who have a work assignment to see the data, and to others as permitted by law or court order.The following is an example of private data about you: Your Social Security Number.aR4 Confidential data Confidential data have the most protection. Neither the public nor you can get access even when the confidential data are about you. We can share confidential data about you with city staff who have a work assignment to see the data, and to others as permitted by law or court order. We cannot give you access to confidential data.The following is an example of private data about you: The identity of a subject of an active criminal investigation. Your rights under the Government Data Practices Act The city must keep all government data in a way that makes it easy for you to access data about you. Also, we can collect and keep only those data about you that we need for administering and managing programs that are permitted by law. As a data subject,you have the following rights. Page 12 Access to your data You have the right to look at (inspect),free of charge, public and private data that we keep about you. You also have the right to get copies of public and private data about you. The Government Data Practices Act allows us to charge for copies. You have the right to look at data, free of charge, before deciding to request copies. Also, if you ask,we will tell you whether we keep data about you and whether the data are public, private, or confidential. As a parent, you have the right to look at and get copies of public and private data about your minor children (under the age of 18). As a legally appointed guardian,you have the right to look at and get copies of public and private data about an individual for whom you are appointed guardian. Minors have the right to ask the city not to give data about them to their parent or guardian. If you are a minor, we will tell you that you have this right. We may ask you to put your request in writing and to include the reasons that we should deny your parents access to the data. We will make the final decision about your request based on your best interests. Minors do not have this right if the data in question are educational data information maintained by an educational agency or institution.the City is contained in Appendix A. /4 —Pee €ntitled te-Access. PubliGWhen we collect data from you When we ask you to provide data about yourself that are not public, we must give you a notice.The notice is sometimes called a Tennessen warning.The notice controls what we do with the data that we collect from you. Usually,we can use and release the data only in the ways described in the notice. We will ask for your written permission if we need to use or release private data about you in a different way, or if you ask us to release the data to another person.This permission is called informed consent. If you want us to release data to another person,you must use the consent form we provide or similar form. Protecting your data The Government Data Practices Act requires us to protect your data. We have established appropriate safeguards to ensure that your data are safe. In the unfortunate event that we determine a security breach has occurred and an unauthorized person has gained access to your data, we will notify you as required by law. When your data are inaccurate and/or incomplete You have the right to challenge the accuracy and/or completeness of public and private data about you. You also have the right to appeal our decision. If you are a minor, your parent or guardian has the right to challenge data about you. Page 13 How to make a request for your data You can look at data, or request copies of data that the city keeps about you,your minor children, or an individual for whom you have been appointed legal guardian by making a written request. Make your written request for data to the appropriate individual listed in the Data Practices Contacts on page 5. You may make your written request by mail, fax, or email by using the data request form on page 7. If you choose not use to use the data request form,your written request should include: You are making a request, under the Government Data Practices Act (Minnesota Statutes, Chapter 13), as a data subject, for data about you. • Whether you would like to inspect the data, have copies of the data, or both. • A clear description of the data you would like to inspect or have copied. • Identifying information that proves you are the data subject, or data subject's parent/guardian. The city requires proof of your identity before we can respond to your request for data. If you are requesting data about your minor child, you must show proof that you are the minor's parent. If you are a guardian, you must show legal documentation of your guardianship. Please see the Standards for Verifying Identity located on page 8. How we respond to a data request Once you make your written request, we will work to process it. • If it is not clear what data you are requesting, we will ask you for clarification. • If we do not have the data, we will notify you in writing within 10 business days. • If we have the data, but the data are confidential or private data that are not about you, we will notify you within 10 business days and state which specific law says you cannot access the data. • If we have the data, and the data are public or private data about you, we will respond to your request within 10 business days, by doing one of the following: o Arrange a date,time, and place to inspect data, for free, if your request is to look at the data, or Provide you with copies of the data within 15 business days. You may choose to pick up your copies, or we will mail or fax them to you. We will provide electronic copies (such as email or CD-ROM) upon request if we keep the data in electronic format.about an individual may Information about copy charges is on page 6. You will be required to prepay for all copies. shown or given to anyone. has arisen or additional data have been collected. Page 14 A person who has been given access by the express written consent of the data subject. This content must be on the form attached as Exhibit 1, or a form reasonably similar. w-h-e are authored access by the federal, state, or local law or court order. { -Pceple -ale-ut wham t ►e +nel-i4cluaI was a61-vised at the time the data was collected. The identity of those people must be part of the Tennessen warning described below. Peepfc within the City staff, the City Council, and outside agents (such as attorneys) whose work assignments or responsibilities r usonably require access. �— infe-Fna-ation may it be given to the subject of the data, but may be shown or given to: • People who are authorized access by federal, state, or local law or court order. f Pee-p-le withi-n City staff, the City Cou�ci-1, and outside agents (such as attorneys) whose work assignments or responsibilities r osonably require access. B) Form of Request. Any individual may request orally or in writing if the City has stored data about any individual and whether the data is classified as public, private, or confidential. All __ _ -- _ _ - - -- - • • Information Disclosure Request, attached as Exhibit 2, must be completed to document who requests and who receives this i-nformation. The responsible authority or designee must complete the relevant portions of the form. The responsible authority or designee may waive the use of this form if there is other documentation of the requesting party's- identity, the information requested, and the City's response. vel-the identity of the requesting party as a person entitled to access. This can be through personal knowledge, presentation of written identification, comparison of the data subject's signature on a consent form with the person's signature in City records, or other reasonable means. Page 15 e}—Ti L-ir-► its. Requests. Requests will be received and processed only during normal business hours. Response. The response must be immediate, if po-Bible, or within 15 working days if an immediate response is not possible. The City may have an additional time to respond if it notified the requesting person that it cannot comply within 15 days. t) Fees. Fees may be charged in the same manner as for public information. F) Summary Data. Summary data is statistics - _ _ _. _ - :— other -other characteristic that could un+q-u-e-ly identify the individual. Summary data derived from private or confidential d-ata is public. The responsible authority or designee will prepare summary data upon request, if the request is in writing and the requesting party pays for the cost of preparation. The responsible authority or designee must notify the requesting party about the estimated costs and collect those costs before prepa4g or supplying the summary data. This should be done within 10 days after receiving the request. If the summary data cannot be prepared within 10 day, the responsible authority must notify the requester of the anticipated time .sc-hedule and the r asons for the delay. The responsible authority may ask an outside agency or person to prepare the summary data if (1) the specific purpose is given in writing, (2) the agency or person agrees not to disclose the private or confidential data, and (3) the will not compromise the privacy of the private or confidential data. G) Juvenile Records. The following applies to private (not confidential) data about people under the age of 18. T Pa-r-ental Access. I-n addition is the people listed above who may have access to private data, a parent may have access to private information about a juvenile data subject. "Parent" m ans the parent or guardian of ajuvenile o. -z•- , e _ . _.. . - . . .. -• _ _ . - -- absence of a parent or guardian. The parent is presumed to have this right unless the responsible author-4y or designee have been given evidence that there is a state law, court order, or other legally binding document which prohibits this right. Page 16 information not be given to t heir parent(s). This notice should be in the form attached as Exhibit 3. genial of Pa-rental -AGGess. he resp-si-b-le authority or designee may deny parental- access to private data when the juvenile requests this denial and the responsible authority or designee determines that withholding the data would be in the best interest of the juvenile. The request from the juvenile must be in writing stating the reasons for the request. In determining the best interest of the juvenile, the responsible authority or designee will consider: Whether-After we have provided you with access to data about you, we do not have to show you the data again for 6 months unless there is a dispute or we collect or create new data about you. If you do not understand some of the data (technical terminology, abbreviations, or acronyms), please let us know. We will give you an explanation if you ask. The Government Data Practices Act does not require us to create or collect new data in response to a data request if we do not already have the data, or to provide data in a specific form or arrangement if we do not keep the data in that form or arrangement (for example, if the data you request are on paper only,we are not required to create electronic documents to respond to your request). If we agree to create data in response to your request, we will work with you on the details of your request, including cost and response time. In addition, we are not required under the Government Data Practices Act to respond to questions that are not specific requests for data. Page 17 City of Farmington Data Practices Contacts Responsible Authority Responsible Authority for Law Enforcement David McKnight, City Administrator Brian Lindquist, Police Chief 430 Third Street 19500 Municipal Drive Farmington, MN 55024 Farmington, MN 55024 Phone: 651-280-6801 / Fax: 651-280-6899 Phone: 280-6701/ Fax: 280-6799 dmcknight@ci.farmington.mn.us blindquist@ci.farmington.mn.us Data Practices Compliance Official Brenda Wendlandt, Human Resources Director 430 Third Street Farmington, MN 55024 Phone: 651-280-6806/ Fax: 651-280-6899 bwendlandt@ci.farmington.mn.us Page 18 Copy Costs — Data Subjects The city charges data subjects for copies of government data. These charges are authorized under Minnesota Statutes, section 13.04, subdivision 3. You must pay for the copies before we will give them to you. Actual cost of making the copies In determining the actual cost of making copies, we factor in employee time,the cost of the materials onto which we are copying the data (paper, flash drive, CD, DVD, etc.), and mailing costs (if any). The cost of the employee time to search for data, retrieve data, and make copies will equal the actual cost of the employee's wages and benefits. If your request is for copies of data that we cannot reproduce ourselves, such as photographs, we will charge you the actual cost we must pay an outside vendor for the copies. Page 19 oFEAR4f/, illiBP Cit of Farmin g ton Data Request Form - Members of the Public Date of request: I am requesting access to data in the following way: ❑ Inspection 0 Copies (cost) 0 Both inspection and copies (cost for copies) To request data as a data subject,you must show a valid state ID, such as a driver's license, military ID, or passport as proof of identity. (See standards for verifvinq identity on back of page.) These are the data I am requesting: Describe the data you are requesting as specifically as possible. Contact Information Data Subject Name: Parent/Guardian Name (if applicable): Address: Street City State Zip Phone number: Email address: Page I10 You do not have to provide any of the above contact information. However, if you want us to mail/email you copies of data, we will need some type of contact information. In addition, if we do not understand your request and need to get clarification from you,without contact information we will not be able to begin processing your request until you contact us. We will respond to your request as soon as reasonably possible. Page 111 Standards for Verifying Identity The following constitute proof of identity. • An adult individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota tribal ID • A minor individual must provide a valid photo ID, such as o a state driver's license o a military ID o a passport o a Minnesota ID o a Minnesota Tribal ID o a Minnesota school ID • The parent or guardian of a minor must provide a valid photo ID and either o a certified copy of the minor's birth certificate or o a certified copy of documents that establish the parent or guardian's relationship to the child, such as • a court order relatingto divorce, separation, custody, foster care • a foster care contract • an affidavit of parentage • The legal guardian for an individual must provide a valid photo ID and a certified copy of appropriate documentation of formal or informal aK_Lointment as guardian, such as o court order(s) o valid power of attorney Note: Individuals who do not exercise their data practices rights in person must provide either notarized or certified copies of the documents that are required or an affidavit of ID. { the juvenile is of sufficient age and maturity to explain the reasons and understand the consequences, f Whether denying access may protect the juvenile from physical or emotional harm, t Whether there is reasonable grounds to support the juvenile's reasons, and t Whether the data concerns medical, dental, or other health services provided under Minnesota Statutes Sections 144.341 to 111.317. If so, the data may be released only if failure to inform the parent would seriously jeopardize the health of the minor. Page 112 The responsible authority or designee may also deny parental access without a request from the juvenile under Minnesota Statutes Section 141.335. II. -Denial of Access. If the responsible authority or designee determines that the requested data is not accessible to the requesting party, the responsible authority or designee must inform the requesting party orally at the-time of the request or in writing as soon after that as possible. The responsible authority or designee must give the specific .. _ • ., .:•-: _ _ . - .2-, for withholding the data. The responsible authority or designee must place an oral denial in writing upon request. This must also include the specific legal authority for the denial. 4-1-1,----Collection of Data on Individuals. The collection and storage of information about individuals will be limited to that necessary for the administration and management of programs specifically authorized by the state legislature, city council, or federal government. When an individual is asked to supply private or confidential information about the individual, the City employee requesting the information must give the individual a -- -- -- . - - - - . - _ _ ain the following. 7 The purpose and intended use of the requested data, whether the individual may refuse or is legally required to supply the requested data, any known consequences from supplying or refusing to supply the information, and the identity of ether persons or entities authorized by state or federal law to receive the data. A Tennessen warning is not required whE_- . _• __. __ _ _ ___ . investigative data to a law enforcement officer. A Tennessen warning may be on a separate form or may be incorporated into the form which requests the private or confidential data. W:-Challenge to Data Accura€ Page 113 An individual who is the subject of public or private data may contest the accuracy or completeness of that data maintained by the City. Private and confidential information will be stored in files or databases which are not readily accessible to individuals who do not have authorized access and which will be secured during hours when the offices arc closed. Page 114 City of Farmington 430 Third Street o Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 -.,, pfrwww ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen,Fire Chief SUBJECT: Adopt a Resolution Declaring Surplus Property-Fire DATE: November 7, 2016 INTRODUCTION The Farmington Fire Department(FFD)staff has determined that certain items are no longer suitable for use due to age and condition of the items associated with normal wear and tear and should be declared surplus. DISCUSSION As time allows, members of the FFD continue to inventory equipment that has been stored in the fire stations for decades.Attached is a list of additional items that have been located, identified and determined to no longer be useful for FFD purposes. BUDGET IMPACT NA ACTION REQUESTED Adopt a resolution declaring this property as surplus and authorize the city administrator and/or his designee to dispose of or donate items to suitable parties. ATTACHMENTS: Type Description D Cover Memo Surplus List 11072016 D Cover Memo Resolution-Surplus Equipment 11072016 ci CL) c4 o .� Cr) ° Cd Ccd CVd $4 O .. g000 5cip 0 Doo oma, ci-, '0 TJ m W H cl as a� = Azi 0 ia 44 \CD a © t, ei o t 7a ° da a, bA y UI a .Ei5 mte a) a) o 2 ai CO 0 www � Z � N RI ` ° 0 , 0 En i Z W O aa, o '-'CI +9 ,bn x rn Doo U � . -d �, '8 'C� � .-, U ^ V) M yN o . U o oa 0v] ., „� 00N• N Pr cd U U ^ 0 • • ,G X 4 p., PI" in Lr 0 0 S a, a, "o csl bA +� +� 0 0 ., a8i a) ° ,—� cii' HHH ° Eww ° y _ , ave 0 0 0 as cs ga a AxwN �- *0 •4VD•VD C riririUE�-IE-i3 ww a C3 0 • ,-+ ,-, — ,-, CV .-, ,-, .-, ,-, .-a .--, .--, .--i ---- kr) .--i N -. N .-. RESOLUTION NO. R78-16 Declaring Surplus Property in The Farmington Fire Department Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 7th day of November 2016 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None Member Donnelly introduced and Member Bonar seconded the following: WHEREAS,the Farmington Fire Department has recommended that miscellaneous items in various states of disrepair be declared surplus; and WHEREAS, the city of Farmington seeks to follow recognized standards for the safety of firefighting personnel; NOW THEREFORE BE IT RESOLVED,that after due consideration, the Mayor and City Council of the city of Farmington, Minnesota, hereby declares the attached list as surplus equipment and authorizes the City Administrator and/or his designee to dispose of and/or donate said equipment. This resolution was adopted by recorded vote of the Farmington City Council in open session on the 7th day of November 2016. odd Larson, Mayor Attested to on the/C day of November 2016. -4, avid McKnight, itinistrator SEAL a) o cn a) a) a) a) a.) c,.., . i • O N 0 N U 0 a xxx cA 000 0C, 4-1 O O 0 0 0ct 7:1 w w all 0 Avg 04 vo Ili ~ o pN II. o O I� '• cl VO h � a wws-+ ae CD ,� Z CI rn x rn O Fajo ,l y0N (-NiN 6 A'a xP4 a, ( + ,, i N Pi o � cQ" ,r) Iii x 4 bp `� Q' tod a) U ? N�O n .< dU a.,) 4-4 +., Oa U] C/� UNN ma 8UI11Pi 4'' in v7 a� a2 a� ❑ s8i N '� 'd .-- N _ W � � r-+ itis cra cd AxwNd- � 'QOQo � un onUE-- E-( 3XW W 1Z b 0 • •--a .--1 1--4 1--4 N •--i .-+ .--i .--4 .--i .--i .--i e4 -4 WI •--- N ,-4 N •--a 004. City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 414.* ,,," www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen-Fire Chief SUBJECT: Adopt a Resolution Accepting Donation from Happy Harry's Furniture-Fire DATE: November 7, 2016 INTRODUCTION A$79.00 cash donation has been made to the Farmington Fire Department(FFD). • DISCUSSION A$79.00 cash donation was made by Happy Harry's Furniture of Farmington to the FFD. The donation was made through a program created in 2011 in which a customer of Happy Harry's Furniture is able to select a charity of their choice to receive a donation when merchandise is purchased from the store. 10% of the purchase price is then donated to the selected charity. The FFD is one of the charities that can be selected. Staff will communicate the city's appreciation on behalf of the city council to Happy Harry's Furniture for their generous donation. BUDGET IMPACT Accept the$79.00 donation. ACTION REQUESTED Adopt the attached resolution accepting the donation of$79.00 to the FFD from Happy Harry's Furniture. ATTACHMENTS: Type Description D Cover Memo Resolution-Happy Harry's Donation 11072016 RESOLUTION NO. R79-16 ACCEPTING $79 DONATION TO THE FARMINGTON FIRE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 7th day of November 2016 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None Member Donnelly introduced and Member Bonar seconded the following: WHEREAS,the Farmington Fire Department has received a$79 donation from Happy Harry's Furniture; and WHEREAS,it is required by state statute that this donation be formally accepted. NOW,THEREFORE, BE IT RESOLVED that after due consideration, the Mayor and City Council of the city of Farmington, Minnesota,hereby accepts with gratitude the generous donation of$79 from Happy Harry's Furniture to the Farmington Fire Department. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of November 2016. - Mayor Attested to the //'ah day of November 2016. City Administrator' SEAL City of Farmington ei 430 Third Street Farmington,Minnesota go Q 651.280.6800 -Fax 651.280.6899 .,,POO' www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Jim Larsen, Fire Chief SUBJECT: Approve Purchase of Self Contained Breathing Apparatus-Fire DATE: November 7, 2016 INTRODUCTION Farmington Fire Department(FFD) staff seeks approval to begin purchase of self contained breathing apparatus (SCBA)and associated equipment. DISCUSSION The Farmington Fire Department has a host of equipment related to self contained breathing apparatus which includes masks, harnesses, air cylinders, voice amplification and other items. Around 2006, FFD received a federal grant to purchase all new SCBA equipment.According to NFPA 1981:Standard on Open Circuit Self-Contained Breathing Apparatus (SCBA)for Emergency Services this equipment must be replaced every 15 years. Our SCBA air cylinders have received their last available five year vessel certification and must therefore be replaced. FFD staff spent the past year planning and specifying new SCBA as a committee with other Dakota County Fire Departments and applied for another federal grant to offset the estimated $300,000.00 replacement cost of this equipment. Last month we were notified that the Dakota County Fire Department's grant application was rejected. In a previous city council work session, this topic was discussed and staff prepared a line item in normal operating expenses for SCBA equipment. Utilizing this approach we will spread the total replacement cost over a five year period to make the overall expenditure more manageable. Staff has received quotes from the two vendors who supply and service this equipment The low bid was received from Clarey's Safety Equipment in Rochester, Minnesota. Clarey's was awarded the winning bid in 2006 as well. BUDGET IMPACT $40,000.00 in approved 2016 line item operating budget. ACTION REQUESTED Approve the$40,000.00 expenditure from the 2016 line item operating expense for SCBA equipment and authorize the City Administrator and/or his designee to make the purchase on behalf of the city of Farmington. ATTACHMENTS: Type Description D Cover Memo 2016 SCBA Equipment Quotes Clarey's Safety Equipment - 'i. =, ,'` A Division of Ultimate Safety Concepts, Inc. ,� ,� 3555 Ninth Street NW, Suite #200 , =1 10. Rochester, MN 55901 f� 4' If 507/289-6749 or 800/558-8009 - Fax 507/289-5213 5213 '. \ - ❑ ORDER x QUOTE DATE 10/12/16 ACCOUNT# 060500 BILL TO: SHIP TO: CUSTOMER: FARMINGTON FIRE DEPARTMENT SAME ADDRESS 430—Third Street CITY/STATE/ZIP Farmington, MN 55024 CONTACT NAME: Bob Elbner PO# PHONE: 612-229-4311 EMAIL beibner@ci.farmington.mn.us FAX: SHIPPING CHARGES QUOTED? I FROM: Jay Ciarey jayciarey@clareys.com Cell 507-269-1089 NUMBER OF PAGES: 1 I WE ARE PLEASED TO QUOTE YOU ON THE FOLLOWING EQUIPMENT: I QUANTITY PART NUMBER DESCRIPTION UNIT AMOUNT PRICE (40) X3414021200202 Scott Air-Pak X3 with Snap-Change,4500 psi, Standard $4,647.00 $185,880.00 Harness and Belt, Standard Regulator, Dual EBSS, No Airline Option, PASS, No Case, Packaged(2)per box (80) 200129-01 Scott 4.5 45-Minute Carbon Cylinder&Valve $901.00 $72,080.00 (3) 804723-01 Scott 4.5 60-Minute Carbon Cylinder&Valve $ 1,008.00 $3,024.00 (3) 200954-02 Scott RIT-PAKIII Complete . $2,402.00 $7,206.00 (50) 201215-05 Scott AV3000 HT Facepiece with Right Side Comm Bracket $244.00 $ 12,200.00 (50) 201275-01 Scott EPIC 3 Voice Amplifier $352.00 $ 17,600.00 Option: (1) 201582-02 Scott Sight Thermal Imaging Camera Facepiece,Complete, $ 1,550.00 Medium 10/19/16 7:54 AM NIES Quote Date 9/20/2016 Quote# QT1047432 MUNICIPAL EMERGENCY SERVICES Expires 10/20/2016 1880 East Military Ave Sales Rep Mehl,Shelley E Fremont,NE 68025 PO# PER BOB EIBNER Shipping Method FedEx Ground Bill To Ship To ACCOUNTS PAYABLE JIM LARSEN FARMINGTON FIRE DEPT. FARMINGTON FIRE DEPT. 430 THIRD STREET C/O CITY OF HALL Farmington MN 55024 430 3RD STREET FARMINGTON MN 55024 United States floyi) l`ltk,RO rr_ ,__,,,c91111*, i]t 5N0=cni r giliesplif i tau aeon: X3414021200201— SCBA Model:Air-Pak X3 with Snap-Change 1 4,753.20 4,753.20 Harness:Standard Harness Pressure:4500 Belt Type:Standard Escape Rope:No Escape Rope Regulator Type.•Standard Hose EBSS:Dual EBSS Airline Option:None Console Type:PASS Case:No Case Packaging:1 SCBA Per Box 200129-01-1 CYL&VALV ASSY CARB,45MIN,4500 1 1,004.40 1,004.40 804723-01 (HM)CYL&VLV CARBON 60 1 1,124.70 1,124.70 200954-02 RIT PAK ill ASSY,4500 PSI 1 2,680.00 2,680.00 201215-04 AV-3000 HT(S),KVLR w/R BRKT 1 280.00 280.00 201215-05 AV-3000 HT(M),KVLR w/R BRKT 1 280.00 280.00 201215-06 AV-3000 HT(L),KVLR w/R BRKT 1 280.00 280.00 201275-01 PACKAGING,EPIC 3 AMP,SINGLE 1 405.00 405.00 Subtotal 10,807.30 FOR BUDGET PURPOSES ONLY Shipping Cost(FedEx Ground) 0.00 Total $10,807.30 This Quotation is subject to any applicable sales tax and shipping&handling charges that may apply.Tax and shipping charges are considered estimated and will be recalculated at the time of shipment to ensure they take into account the most current local tax information. All returns must be processed within 30 days of receipt and require a return authorization number and are subject to a restocking fee. Custom orders are not returnable.Effective tax rate will be applicable at the time of invoice. 11 ill 111HIE 11111111111III QT1047432 7.41141/4, City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 St',,PR„►aa° www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donation to the Rambling River Center from the Farmington Sons of the American Legion-Parks DATE: November 7, 2016 INTRODUCTION A donation was recently made by the Farmington Sons of the American Legion to the Rambling River Center. DISCUSSION The Farmington Sons of the American Legion recently held an omelet breakfast fundraiser in October at the Farmington VFW for the Rambling River Center. As a result of this fundraiser$200.00 has been donated to the Rambling River Center. The$200.00 donation will be placed in the Rambling River Center's Capital Improvement Fund, so it may be used for future building improvements or to purchase new equipment. Staff will communicate the city's appreciation on behalf of the city council to the Farmington Sons of the American Legion for their generous donation. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached resolution accepting the donation of$200.00 from the Farmington Sons of the American Legion to the Rambling River Center and approve placing this donation into the Rambling River Center's Capital Improvement Fund. ATTACHMENTS: Type Description D Resolution Donation Resolution RESOLUTION NO. R80-16 ACCEPTING DONATION OF $200 FROM THE FARMINGTON SONS OF THE AMERICAN LEGION TO THE RAMBLING RIVER CENTER Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 7th day of November 2016 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members Absent: None Member Donnelly introduced and Member Bonar seconded the following: WHEREAS,a donation of$200 was received from the Farmington Sons of the American Legion to the Rambling River Center; and WHEREAS,it is required by state statute and in the best interest of the city that the donation be formally accepted. NOW,THEREFORE,BE IT RESOLVED that the city of Farmington hereby accepts with gratitude the generous donation of$200 from the Farmington Sons of the American Legion to the Rambling River Center and will place the donation in the Rambling River Center's Capital Improvement Fund for future building improvements or purchase of equipment. This resolution adopted by recorded vote of the Farmington City Council in open session on the 7th day of November 2016. Mayor Attested to the /2,44 day of November 2016. c: City Administra r SEAL Yo FAR1 City of Farmington 430 Third Street Farmington, Minnesota 4 651.280.6800 -Fax 651.280.6899 .,,MOO'° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Temporary Liquor License Knights of Columbus-Community Development DATE: November 7, 2016 INTRODUCTION The Knights of Columbus are requesting a temporary on-sale liquor license for a fundraiser. DISCUSSION The Knights of Columbus are requesting a temporary on-sale liquor license for their annual dinner fundraiser to be held on December 9, 2016, at 326 3rd Street. Per state statute, a temporary on-sale liquor license must first be approved by the city and then forwarded to the state for approvaL BUDGET IMPACT The State of Minnesota waives all fees for non-profit organizations. Therefore, the city has not established a fee for a temporary on-sale liquor license. ACTION REQUESTED Approve the attached application for a temporary on-sale liquor license for the Knights of Columbus for their annual dinner fundraiser on December 9, 2016. ATTACHMENTS: Type Description © Cover Memo Temporary Liquor License Application Fr;!:v,-, 7t,,,,,,;rov Minnesota Department of Public Safety Alcohol and Gambling Enforcement Division :'!�, , 445 Minnesota Street,Suite 222,St.Paul,MN 55101 ;r4jy7"iv'6Ame 14 ,,,,,,,c•T,,;,,,,,, ``A'F,y:~: 651-201-7500 Fax 651-297-5259 TTY 651-282-6555 'J'"�'"�`s '"` :;`;: L;`; "'`"`v:"Wi APPLICATION AND PERMIT FOR A 1 DAY Ateoio�&r;anibling i~niai'Eeineiit TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE Name of organization Date organized Tax exempt number 141.1 T tkut 11-r 5--r7rg .. h Wel- 03-i-i443 V Addres OF ellsneeleCity State Zip Cod `gZ6. 'It)) /, - t . k eovi I'?"Ct'tA� Minnesota 5e0." Name of person making application Business phone Home phone L + i4-rfl 1c% -*g Ca& Gt2 5ct$ -grZ2 Pate(s)of event Type of organization -176c. t:f ( zoitk 0 Club VCharitabie ❑ Religious ❑Other non-profit Organization offi er's name l City State Zi•Code 140 r 1 iQ i`C4 [tme,Exitt,e tj ‘Minnesota Organization officer's name City / State Zip Code du tStbc C.4-e45--rl Ritv,!,ArorJ Minnesota 5-51X-4 Organization officer's name City State . Zip Code p .L.._ .-Fl3 A vita Minnesota 56-iz4 Organization officer's name City State Zip Code J-FOCil4 6L-•NWr m 10.4frori Minnesota 5513Z-44 Location where permit will be used. If an outdoor area,describe. n 3a4 .9"s-f-- e '.1‘.9 /'et eL c/i PiP7e.i^ �-i� fridoicz Ssc if- If tIf the applicant will contract for Intoxicating liquor service give the name and address of the liquor license providing the service. if the applicant will carry liquor liability insurance please provide the carrier's name and amount of coverage. APPROVAL APPLICATION MUST BE APPROVED By CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL AND GAMBUNG ENFORCEMENT • City or County approving the license Date Approved Fee Amount Permit Date Date Fee Paid City or County E-mail Address City or County Phone Number Signature City Clerk or County Official Approved Director Alcohol and Gambling Enforcement CLERKS NOTICE:Submit this form to Alcohol and Gambling Enforcement Division 34 days prior-to event, ONE SUBMISSION PER EMAIL,APPLICATION ONLY, PLEASE PROVIDE A VALiD E-MAIL ADDRESS FOR THE CITY/COUNTY AS ALL TEMPORARY PERMIT APPROVALS.WILL BE SENT BACK VIA EMAIL, E-MAIL THE APPLICATION SIGNED BY CITY/COUNTY TO AGE.TEMPORARYAPPLICATUON@STATE.MN.US fc t9411k-h t City of Farmington 430 Third Street al Farmington, Minnesota 'g ; 651.280.6800 -Fax 651.280.6899 '.444;•4.900.4;' www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson SUBJECT: Approve Bills-Finance DATE: November 7, 2016 INTRODUCTION Attached are the bills for your consideration. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the attached bills. ATTACHMENTS: Type Description D Backup Material Council Register 10-13-16 to 10-31-16 A a. 0, h a, co 0o 0o 00 0o 00 b 00 a1 No o 0) 0 0 0 O 0 0 0 0 0 0 0 0 0 0 ON .--. A 0 CI 'fl 0 0 0 0 0 0 0 0 0 0 o O 0 0 0 0 0 0 0 O 0 0 O O O 0 0 0 0 0 0 CV U o 0 0 0 0 o 0 0 0 0 0 0 0 0 r.i o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 b Pcti c gin rn cn z z c P. o 0 � o a a s P' a1.1 fj •p o 1 1111 o M d 5 0. AF+ o 00 3irin CP a a 0 [t] CI) COC..) W 6 �q t7 C J 6 6 c4 c4 mcn 04 CO W X4414 V4 r7-1 CO Cn 0 co co �2 pw.' pwp.,, pa. pwp.,1 o d `j¢ `a W2W. 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' H O N a � til O �1 4��/, 0M 00, — N 00 N ,,,, [� �+ en ^V W F+-1 a vD N O ac. ) y v, CN ,0 00 lC Y, 0 N M 'C W V co) i 4,igi,„„ . . , . cr en Z a 0 oE o 4 O b " Cl)a N vzal a V a O a, ti � w In ppa dWZU E G aW s P• x U z g a LU 0 00 ,0 M O .+ �° O aj 000 Cl) v:. 0 o O N p Oco o o o eq F V aj' % 00 00 0� C7, .M'r I H7 I 00 00 I O a e{ 00 00 00 t.: O 0, 0\ t....: r q M1 d• ' V N N O O 0D ,O N 00 00 N N G 0 N N .r �--� M (ft k0 C ,Uj ' .�.� m m m oho a0o 00 (-4 �ppp AI o o 0 0 o x VI m N N 0% O N 00 O, V U 4 4t t. n m m al 00 y� i� City of Farmington tal 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 •„P,►" www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Resolutions Awarding Sale of the 2016A, 2016B and 2016C Bond Issues and Authorizing the 2010C Inferfund Loan DATE: November 7, 2016 INTRODUCTION At your September 19, 2016 and October 17, 2016 meetings the city council authorized Ehlers, the city's financial advisor, to solicit proposals for the 2016A, 2016B and 2016C bonds. The 2016 A bond proceeds along with funds available in the Road and Bridge Fund and an internal loan will be used to refinance the 2008AB(Elm Street)and 2010C (Walnut Street)Road and Bridge Fund related bonds. The 2016B and 2016C bond proceeds will be used to refinance the 2007A bonds which were used to finance city hall and the first street garage. DISCUSSION Competitive bids will be received on Monday,November 7, 2016 at the office of Ehlers &Associates, Inc. The number of bidders and the interest rates received will be presented at the November 7, 2016 city council meeting. The attached draft bond resolutions will be updated with the final amounts. BUDGET IMPACT As result of the refinancing, the debt service for the 2016A bonds will be completed four years earlier than was scheduled for the previous combined 2008AB and 2010C bonds. Beginning in 2018 the debt levy for the 2016BC bonds were be less than was scheduled for the original 2007A bonds. ACTION REQUESTED Staff recommends the city council adopt the updated resolutions awarding the sale of the: • $3,605,000* General Obligation Refunding Bonds, Series 2016A, • $4,945,000* General Obligation Capital Improvement Plan Refunding Bonds, Series 2016B, and • $1,680,000 Taxable General Obligation Refundings bonds, Series 2016 bonds to the low bidder(s), as presented by Ehlers &Associates, Inc. • Adopt the resolution authorizing the interfund loan from the Storm Water Trunk Fund to the 2010C Bond Fund. *Preliminary, subject to change. ATTACHMENTS: Type Description a Resolution 2016A Bond Resolution C3 Resolution 2016B Bond Resolution C3 Resolution 2016C Bond Resolution o Resolution 2010C Interfund Loan Resolution CERTIFICATION OF MINUTES RELATING TO $3,450,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016A Issuer: City of Farmington, Minnesota Governing body: City Council Kind, date,time and place of meeting: A regular meeting held on November 7, 2016, at 7:00 o'clock P.M., at the municipal offices in Farmington, Minnesota. Members present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members absent: None Documents attached: Minutes of said meeting (including): RESOLUTION NO. 81-16 RESOLUTION RELATING TO $3,450,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016A; AWARDING THE SALE, FIXING THE FORM AND DETAILS AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice given as required by law. WITNESS my hand officially as such recording officer this 7th day of November, 2016. /� A Ci n.strator It was reported that eight (8) proposals had been received prior to 11:00 A.M., Central Time on November 7, 2016, for the purchase of the $3,450,000 General Obligation Refunding Bonds, Series 2016A of the City in accordance with the Official Statement distributed by the City to potential purchasers of the Bonds by Ehlers & Associates, Inc., municipal advisor to the City. The proposals have been read and tabulated, and the terms of each have been determined to be as follows: (See Attached) 0 EHLERS BID TABULATION LEADERS IN PUBLIC FINANCE $3,605,000*General Obligation Refunding Bonds,Series 2016A City of Farmington,Minnesota SALE: November 7,2016 AWARD: UNITED BANKERS'BANK ting:Standard&Poor's Credit Markets"AA" BBI:3.27% Bank Qualified NET TRUE MATURITY REOFFERING INTEREST INTEREST AIME OF BIDDER jFebroary 1 RATE YIELD PRICE COST RATE %1h1)BANKERS'BANK S3.706.792.75 8160.223.92 1.19980!0 1loominston.Minnesota 2018 2.000% 0.800% tstle Rock Bank 2019 2.000% 0.900% 'astle Rock.Minnesota 2020 2.000% 1.000% 2021 2.000% 1.100% 2022 2.000% 1.200% 2023 2.000% 1.300% iCURilY BANK&TRUST CO. 83.605.000.00 5160.474.17 1.2234% ilencoe.Minnesota 2018 1.000% 2019 1.000% 2020 '1.100% 2021 1.200% 2022 1.300% 2023 1.400% PER JAFFRAY 83.828.706.90 8169,318.10 1.2399% dinneapollis.Minnesota 2018 3.000% 2019 3.000% 2020 3.000% 2021 3.000% 2022 3.000% 2023 3.000% Subsequent to bid opening the issue size was decreased to$3.450.000. Adjusted Price-$3.546.502.55 Adjusted Net Interest Cost-$149.397.45 Adjusted TIC-1.1922% ® ® IN II 1-800-552-1171 I www.ohlors-inc.com NET TRUE MATURITY REOFFERING INTEREST INTEREST NAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE BAIRD 83,699.407.05 8167409.62 1.2568% Milwaukee.Wisconsin 2018 2.000% 2019 2.000% 2020 2.000% 2021 2.000% 2022 2.000% 2023 2.000% NORTHLAND SECURITIES.INC. 83.695.246.55 5171.770.12 1.2889% Minneapolis.Minnesota 2018 2.000% 2019 2.000% 2020 2.000% 2021 2.000% 2022 2.000% 2023 2.000% WELLS FARGO BANK.NATIONAL 83.814.950.35 8183.074.65 1.3440% ASSOCIATION Charlotte.North Carolina 2018 3.000% 2019 3.000% 2020 3.000% 2021 3.000% 2022 3.000% 2023 3.000% S1Ira,NICOLAUS 83.814.538.90 5183,486.10 1.3471% Birmingham.Alabama 2018 3.000% 2019 3.000% 2020 3.000% 2021 3.000% 2022 3.000% 2023 3.000% RAYMOND JAMES& 83,681.205.40 8185,811.27 1.3979% ASSOCIATES.INC. Memphis,Tennessee 2018 2.000% 2019 2.000% 2020 2.000% 2021 2.000% 2022 2.000% 2023 2.000% 0 Bid Tabulation November 7.2016 City of Farmington,Minnesota $3,605,000*General Obligation Refunding Bonds.Series 2016A Page 2 Councilmember Bartholomay then introduced the following resolution and moved its adoption: RESOLUTION RELATING TO $3,450,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016A; AWARDING THE SALE, FIXING THE FORM AND DETAILS AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Farmington, Minnesota (the "City"), as follows: SECTION 1. AUTHORIZATION AND SALE. 1.01. Authorization. The City has presently outstanding its General Obligation Improvement Bonds, Series 2008A, initially dated as of July 8, 2008 (the "Series 2008A Bonds"), its General Obligation Improvement Bonds, Series 2008B, initially dated as of July 8, 2008 (the "Series 2008B Bonds"), and its General Obligation Street Reconstruction Plan Bonds, Series 2010C, initially dated as of June 10, 2010 (the "Series 2010C Bonds," and together with the Series 2008A Bonds and the Series 2008B Bonds, the "Prior Bonds"). The Prior Bonds were issued to finance various street improvement projects pursuant to Minnesota Statutes, Chapters 429 and 475, and are payable primarily from special assessments which the City has levied or agreed to levy on the property specially benefited by the improvements financed by the issuance of the Bonds and ad valorem taxes levied on all taxable property in the City. This Council, by resolutions duly adopted on September 19, 2016, authorized the issuance of its $3,450,000 General Obligation Refunding Bonds, Series 2016A (the "Bonds"), pursuant to Minnesota Statutes, Chapters 475 and 429, and Sections 475.67 and 475.58, for the purpose of currently refunding on February 1, 2017 (the "Redemption Date") all of the outstanding Prior Bonds. The refunding is being carried out for the purpose described in Minnesota Statutes, Section 475.67, subdivision 3, section(b)(2)(i). 1.02. Sale. The City has retained Ehlers & Associates, Inc., an independent municipal advisor, to assist the City in connection with the sale of the Bonds. The Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph(9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms of Proposal and the Official Statement prepared on behalf of the City by Ehlers & Associates, Inc., sealed proposals for the purchase of the Bonds were received at or before the time specified for receipt of proposals. The proposals have been opened, publicly read and considered and the purchase price, interest rates and net interest cost under the terms of each proposal have been determined. The most favorable proposal received is that of United Bankers' Bank, of Bloomington, Minnesota, and associates (the "Purchaser"), to purchase the Bonds at a price of$3,546,502.55, on the further terms and conditions hereinafter set forth. 1.03. Award. The sale of the Bonds is hereby awarded to the Purchaser and the Mayor and City Administrator are hereby authorized and directed to execute a contract on behalf of the City for the sale of the Bonds in accordance with the Terms of Proposal. The good faith deposit of the Purchaser shall be retained and deposited by the City until the Bonds have been delivered and shall be deducted from the purchase price paid at settlement. SECTION 2. BOND TERMS,EXECUTION AND DELIVERY. 2.01. Issuance of Bonds. All acts, conditions and things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Bonds having been done, existing,having happened and having been performed, it is now necessary for this Council to establish the form and terms of the Bonds,to provide security therefor and to issue the Bonds forthwith. 2.02. Maturities, Interest Rates, Denominations, Payment, Dating of Bonds. The Bonds shall be originally dated as of December 1, 2016, shall be in the denomination of$5,000 each, or any integral multiple thereof, of single maturities, shall mature on February 1 in the years and amounts stated below, and shall bear interest from the date of original issue until paid or duly called for redemption at the annual rates set forth opposite such years and amounts, as follows: Year Amount Rate Year Amount Rate 2018 $525,000 2.00% 2021 $540,000 2.00% 2019 525,000 2.00 2022 535,000 2.00 2020 880,000 2.00 2023 445,000 2.00 The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond,the principal amount thereof shall be payable by check or draft issued by the Registrar described herein; provided that, so long as the Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance with Section 2.07 hereof,principal and interest shall be payable in accordance with the operational arrangements of the securities depository. 2.03. Dates and Interest Payment Dates. Upon initial delivery of the Bonds pursuant to Section 2.07 and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the Bonds shall be payable on each February 1 and August 1, commencing August 1, 2017, each such date being referred to herein as an Interest Payment Date,to the persons in whose names the Bonds are registered on the Bond Register, as hereinafter defined, at the Registrar's close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date, whether or not such day is a business day. Interest shall be computed on the basis of a 360-day year composed of twelve 30-day months. 2.04. Redemption. The Bonds are being offered without option of prior redemption. 2.05. Appointment of Initial Registrar. The City hereby appoints U.S. Bank National Association, St. Paul, Minnesota, as the initial Registrar. The Mayor and City Administrator are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company organized under the laws of the United States or one of the states of the United States and authorized by law to conduct such business, such corporation shall be 2 authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar, effective upon not less than thirty days' written notice and upon the appointment and acceptance of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the Bond Register to the successor Registrar. 2.06. Registration. The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a register (the "Bond Register") in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. The term Holder or Bondholder as used herein shall mean the person (whether a natural person, corporation, association, partnership, trust, governmental unit, or other legal entity) in whose name a Bond is registered in the Bond Register. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the Holder thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the Holder thereof or by an attorney duly authorized by the Holder in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. All Bonds surrendered for payment, transfer or exchange shall be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (1) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the Bond Register as the absolute owner of the Bond, whether the Bond shall be overdue or not, for the purpose of receiving payment of or on account of, the principal of and interest on the Bond and for all other purposes; and all payments made to or upon the order of such Holder shall be 3 valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be canceled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (i) Authenticating Agent. The Registrar is hereby designated authenticating agent for the Bonds, within the meaning of Minnesota Statutes, Section 475.55, Subdivision 1, as amended. (j) Valid Obligations. All Bonds issued upon any transfer or exchange of Bonds shall be the valid obligations of the City, evidencing the same debt, and entitled to the same benefits under this Resolution as the Bonds surrendered upon such transfer or exchange. 2.07. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator; provided that said signatures may be printed, engraved, or lithographed facsimiles thereof. In case any officer whose signature, or a facsimile of whose signature, shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so executed and authenticated, they shall be delivered by the City Administrator to the Purchaser upon payment 4 of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser shall not be obligated to see to the application of the purchase price. 2.08. Securities Depository. (a) For purposes of this section the following terms shall have the following meanings: "Beneficial Owner" shall mean, whenever used with respect to a Bond,the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person's subrogee. "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. "DTC" shall mean The Depository Trust Company of New York,New York. "Participant" shall mean any broker-dealer, bank or other fmancial institution for which DTC holds Bonds as securities depository. "Representation Letter" shall mean the Representation Letter pursuant to which the sender agrees to comply with DTC's Operational Arrangements. (b) The Bonds shall be initially issued as separately authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register in the name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the bond register as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede & Co. in accordance with DTC's Operational Arrangements, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for 5 each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with paragraph(e)hereof. (c) In the event the City determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bonds in the form of bond certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with paragraph(e)hereof. (d) The execution and delivery of the Representation Letter to DTC by the Mayor or City Manager, if not previously filed with DTC, is hereby authorized and directed. (e) In the event that any transfer or exchange of Bonds is permitted under paragraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of this resolution. In the event Bonds in the form of certificates are issued to owners other than Cede& Co., its successor as nominee for DTC as owner of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this resolution shall also apply to all matters relating thereto, including, without limitation, the printing of such Bonds in the form of bond certificates and the method of payment of principal of and interest on such Bonds in the form of bond certificates. 2.09. Form of Bonds. The Bonds shall be prepared in substantially the form attached hereto as Exhibit A. SECTION 3. Use of Proceeds. Upon payment for the Bonds by the Purchaser, the City Administrator shall deposit and apply the proceeds of the Bonds as follows: (a) $735,000.00 shall be deposited with the paying agent for the Series 2008A Bonds for redemption thereof on the Redemption Date; (b) $1,555,000.00 shall be deposited with the paying agent for the Series 2008B Bonds for redemption thereof on the Redemption Date; (c) $1,220,000.00 shall be deposited with the paying agent for the Series 2010C Bonds for redemption thereof on the Redemption Date; (d) $34,367.00 shall be used to pay issuance expenses of the Bonds; and (e) $2,135.55 shall be deposited in the Bond Fund created pursuant to Section 4.01 hereof. 6 SECTION 4. SECURITY PROVISIONS. 4.01. General Obligation Refunding Bonds, Series 2016A, Bond Fund. So long as any of the Bonds are outstanding and any principal of or interest thereon unpaid,the Finance Director shall maintain a separate and special bookkeeping fund designated the "General Obligation Refunding Bonds, Series 2016A Bond Fund" (the "Bond Fund") to be used for no purpose other than the payment of the principal of and interest on the Bonds. The City irrevocably appropriates to the Bond Fund (i) all funds received from the Purchaser pursuant to Section 3(e) hereof; (ii) all special assessments and ad valorem taxes levied and collected in accordance with this Resolution; and (iii) all other moneys as shall be appropriated by the City Council to the Bond Fund from time to time. If the balance in the Bond Fund is at any time insufficient to pay all interest and principal then due on all bonds payable therefrom, the payment shall be made from any fund of the City which is available for that purpose, subject to reimbursement from the Bond Fund when the balance therein is sufficient, and the Council covenants and agrees that it will each year levy a sufficient amount to take care of any accumulated or anticipated deficiency, which levy is not subject to any constitutional or statutory tax limitation. There are hereby established two accounts in the Bond Fund, designated as the "Debt Service Account" and the "Surplus Account." There shall initially be deposited into the Debt Service Account upon the issuance of the Bonds the amount set forth in (i) above. Thereafter, during each Bond Year (i.e., each twelve month period commencing on February 2 and ending on the following February 1), as monies are received into the Bond Fund, the City Administrator shall first deposit such monies into the Debt Service Account until an amount has been appropriated thereto sufficient to pay all principal and interest due on the Bonds through the end of the Bond Year. All subsequent monies received in the Bond Fund during the Bond Year shall be appropriated to the Surplus Account. If at any time the amount on hand in the Debt Service Account is insufficient for the payment of principal and interest then due, the City Administrator shall transfer to the Debt Service Account amounts on hand in the Surplus Account to the extent necessary to cure such deficiency. Investment earnings (and losses) on amounts from time to time held in the Debt Service Account and Surplus Account shall be credited or charged to said accounts. 4.02. Levy of Special Assessments. For the payment of the cost of each of the improvements financed by the Prior Bonds, the City has levied special assessments against all assessable lots, tracts and parcels of land benefited thereby and located within the area proposed to be assessed therefor, based upon the benefits received by each such lot, tract or parcel, in an aggregate principal amount not less than twenty percent (20%) of the cost of the improvements. In the event that any such assessment shall be at any time held invalid with respect to any lot, piece or parcel of land, due to any error, defect or irregularity in any action or proceeding taken or to be taken by the City or this Council or any of the City's officers or employees, either in the making of such assessment or in the performance of any condition precedent thereto, the City and this Council hereby covenant and agree that they will forthwith do all such further acts and take all such further proceedings as may be required by law to make such assessments a valid and binding lien upon such property. 4.03. Pledge of Taxing Powers. For the prompt and full payment of the principal of and interest on the Bonds as such payments respectively become due, the full faith, credit and 7 unlimited taxing powers of the City shall be and are hereby irrevocably pledged. In order to produce, together with the anticipated collections of the special assessments levied with respect to the improvements financed by the Prior Bonds, aggregate amounts not less than 5% in excess of the amounts needed to meet when due the principal and interest payments on the Bonds, ad valorem taxes are hereby levied on all taxable property in the City, the taxes to be levied and collected in the following years and amounts: Levy Years Collection Years Amount See attached schedules The taxes shall be irrepealable as long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the tax levies from other legally available funds, in accordance with the provisions of Minnesota Statutes, Section 475.61. SECTION 5. DEFEASANCE. When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Registrar on or before that date an amount equal to the principal, interest and redemption premium, if any, which are then due, provided that notice of such redemption has been duly given as provided herein. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action,by depositing irrevocably in escrow, with a bank or trust company qualified by law as an escrow agent for this purpose, cash or securities which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing or callable at the holder's option on such dates as shall be required to pay all principal, interest and redemption premiums to become due thereon to maturity or said redemption date. SECTION 6. TAX COVENANTS; ARBITRAGE MATTERS AND CONTINUING DISCLOSURE. 6.01. General Tax Covenant. The City covenants and agrees with the registered owners of the Bonds, that it will not take, or permit to be taken by any of its officers, employees or agents, any action which would cause the interest payable on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code") and Regulations promulgated thereunder (the "Regulations") as are enacted or promulgated and in effect on the date of issuance of the Bonds, and covenants to take any and all actions within its powers to ensure that the interest on the Bonds will not become includable in gross income of the recipient under the Code and the Regulations. The facilities financed by the Bonds shall at all times during the term of the Bonds be owned and maintained by the City and the City shall not enter into any lease, use agreement, management agreement, capacity agreement or other agreement or 8 contract with any nongovernmental person relating to the use of the facilities financed by the Bonds, or security for the payment of the Bonds which might cause the Bonds to be considered "private activity bonds" or"private loan bonds"pursuant to Section 141 of the Code. 6.02. Arbitrage Certification. The Mayor and City Administrator being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this Resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with Section 148 of the Code, and applicable Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be"arbitrage bonds"within the meaning of the Code and Regulations. 6.03. Arbitrage Rebate. The City acknowledges that the Bonds may be subject to the rebate requirements of Section 148(f) of the Code. The City covenants and agrees to retain such records, make such determinations, file such reports and documents and pay such amounts at such times as are required under said Section 148(f) and applicable Regulations to preserve the exclusion of interest on the Bonds from gross income for federal income tax purposes, unless the Bonds qualify for an exception from the rebate requirement pursuant to one of the spending exceptions set forth in Section 1.148-7 of the Regulations and no "gross proceeds" of the Bonds (other than amounts constituting a "bona fide debt service fund") arise during or after the expenditure of the original proceeds thereof. 6.04. Qualified Tax-Exempt Obligations. It is hereby determined that the Bonds are deemed designated as "qualified tax-exempt obligations" as provided in Section 265(b)(3)(D) of the Code, since the principal amount of the Bonds does not exceed the principal amount of the Prior Bonds to be refunded, and: (a) the Prior Bonds, when issued, were designated by the City as qualified tax-exempt obligations under Section 265(b) of the Code; (b) the aggregate face amount of the issue of which the Bonds are a part does not exceed $10,000,000; (c) the weighted average maturity of the Bonds does not exceed the remaining weighted average maturity of the Prior Bonds; and (d) no Bond has a maturity date which is later than thirty (30) years after the date of issuance of any bonds refunded by the Prior Bonds which were designated as qualified tax-exempt obligations. The City Council hereby finds that the reasonably anticipated amount of tax-exempt obligations which are not private activity bonds (not treating qualified 501(c)(3) bonds under Section 145 of the Code as private activity bonds for the purpose of this representation) and are not excluded from this calculation by Section 265(b)(3)(C)(ii) of the Code which will be issued by the City and all subordinate entities during calendar year 2016 does not exceed $10,000,000. 9 6.05. Continuing Disclosure (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the Purchaser and other participating underwriters in the primary offering of the Bonds to comply with amendments to Rule 15c2-12 promulgated by the SEC under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect and interpreted from time to time, the Rule), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the outstanding Bonds. The City is the only obligated person in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. If the City fails to comply with any provisions of this section, any person aggrieved thereby, including the Owners of any outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this section, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this section constitute a default under the Bonds or under any other provision of this resolution. As used in this section, Owner or Bondowner means, in respect of the Bonds, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in respect of the Bonds, any person or entity which(a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bonds (including persons or entities holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of the Bonds for federal income tax purposes. (b) Information To Be Disclosed. The City will provide, in the manner set forth in subsection(c)hereof, either directly or indirectly through an agent designated by the City,the following information at the following times: (1) On or before 12 months after the end of each fiscal year of the City, commencing with the fiscal year ending December 31, 2016, the following financial information and operating data in respect of the City(the Disclosure Information): (A) the audited financial statements of the City for such fiscal year, prepared in accordance with generally accepted accounting principles in accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and 10 (B) to the extent not included in the financial statements referred to in paragraph (A) hereof, the information for such fiscal year or for the period most recently available of the type contained in the Official Statement under the headings: Current Property Valuations, Direct Debt, Tax Levies and Collections, US Census Data/Population Trend, and Employment/Unemployment Data. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited financial statements in the format required for the audited financial statements as part of the Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been filed with the SEC or have been made available to the public by the Municipal Securities Rulemaking Board (the "MSRB") through its Electronic Municipal Market Access System (EMMA). The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect; provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be a Material Fact(as defined in paragraph (2)hereof), then, from and after such determination, the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an explanation of the reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner,not in excess of 10 business days,to the MSRB through EMMA, notice of the occurrence of any of the following events (each a "Material Fact," as hereinafter defined): (A) Principal and interest payment delinquencies; (B) Non-payment related defaults, if material; (C) Unscheduled draws on debt service reserves reflecting financial difficulties; (D) Unscheduled draws on credit enhancements reflecting fmancial difficulties; (E) Substitution of credit or liquidity providers, or their failure to perform; (F) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (G) Modifications to rights of security holders, if material; 11 (H) Bond calls, if material, and tender offers; (I) Defeasances; (J) Release, substitution, or sale of property securing repayment of the securities, if material; (K) Rating changes; (L) Bankruptcy, insolvency, receivership or similar event of the City; (M) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (N) Appointment of a successor or additional paying agent or the change of name of a paying agent, if material. As used herein, for those events that must be reported if material, a "Material Fact" is a fact as to which a substantial likelihood exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold or sell the Bonds or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, a Material Fact is also a fact that would be deemed material for purposes of the purchase, holding or sale of the Bonds within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. For the purposes of the event identified in (L) hereinabove, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the obligated person, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the obligated person. (3) In a timely manner, to the MSRB through EMMA, notice of the occurrence of any of the following events or conditions: (A) the failure of the City to provide the Disclosure Information required under paragraph(b)(1) at the time specified thereunder; (B) the amendment or supplementing of this section pursuant to subsection (d), together with a copy of such amendment or supplement and any explanation provided by the City under subsection(d)(2); (C) the termination of the obligations of the City under this section pursuant to subsection(d); 12 (D) any change in the accounting principles pursuant to which the financial statements constituting a portion of the Disclosure Information are prepared; and (E) any change in the fiscal year of the City. (c) Manner of Disclosure. (1) The City agrees to make available to the MSRB through EMMA, in an electronic format as prescribed by the MSRB,the information described in subsection(b). (2) All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. (d) Term; Amendments; Interpretation. (1) The covenants of the City in this section shall remain in effect so long as any Bonds are outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this section shall terminate and be without further effect as of any date on which the City delivers to the Registrar an opinion of Bond Counsel to the effect that, because of legislative action or fmal judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this section will not cause participating underwriters in the primary offering of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or amendatory thereof. (2) This section (and the form and requirements of the Disclosure Information) may be amended or supplemented by the City from time to time, without notice to (except as provided in paragraph (c)(2) hereof) or the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of Bond Counsel, who may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances that arises from a change in law or regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and(iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. 13 If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information or operating data being provided hereunder. (3) This section is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. SECTION 7. CERTIFICATION OF PROCEEDINGS. 7.01. Registration of Bonds. The City Clerk is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of Dakota County, together with such additional information as is required, and to obtain a certificate that the Bonds and the taxes levied pursuant hereto have been duly entered upon the County Auditor's Bond register. 7.02. Authentication of Transcript. The officers of the City and the County Auditor are hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey& Whitney LLP, Bond Counsel, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the City as to the correctness of all statements contained therein. 7.03. Official Statement. The Preliminary Official Statement relating to the Bonds, dated as of October 6, 2016 prepared and distributed by Ehlers & Associates, Inc., is hereby approved. Ehlers & Associates, Inc., is hereby authorized on behalf of the City to prepare and distribute to the Purchaser within seven business days from the date hereof, a Final Official Statement listing the offering price, the interest rates, selling compensation, delivery date, the underwriters and such other information relating to the Bonds required to be included in the Official Statement by Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. 7.04. PRIOR BONDS CALL. The City Administrator is directed to advise U.S. Bank National Association, St. Paul, Minnesota, as paying agent for the Prior Bonds,to call the Prior Bonds and for redemption and prepayment on the Redemption Date and to give notice of redemption in accordance with the resolutions authorizing issuance of the Prior Bonds in substantially the forms attached hereto. SECTION 8. AUTHORIZATION OF PAYMENT OF CERTAIN COSTS OF ISSUANCE OF THE BONDS. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Klein Bank, on the closing date for further distribution as directed by the City's municipal advisor, Ehlers &Associates, Inc. 14 Upon vote being taken thereon,the following voted in favor thereof: Larson, Bartholomay, Bonar, Donnelly, Pitcher and the following voted against the same: None whereupon the resolution was declared duly passed and adopted. 15 EXHIBIT A FORM OF SERIES 2016A BOND UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF FARMINGTON GENERAL OBLIGATION REFUNDING BOND, SERIES 2016A No.R- $ Interest Rate Maturity Date of CUSIP Original Issue February 1,20_ December 1,2016 REGISTERED OWNER: CEDE&CO. PRINCIPAL AMOUNT: DOLLARS THE CITY OF FARMINGTON, Dakota County, Minnesota(the "City"), acknowledges itself to be indebted and, for value received, hereby promises to pay to the registered owner named above, or registered assigns, the principal amount specified above, on the maturity date specified above, with interest thereon from the date of original issue specified above, or from the most recent interest payment date to which interest has been paid or duly provided for, at the annual rate specified above. Interest hereon is payable on February 1 and August 1 in each year, commencing August 1,2017,to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof, are payable in lawful money of the United States of America by check or draft drawn on U.S. Bank National Association, St. Paul, Minnesota, as Bond Registrar, Transfer Agent and Paying Agent (the "Bond Registrar"), or its successor designated under the Resolution described herein. This Bond is one of an issue in the aggregate principal amount of$3,450,000 (the "Bonds"), issued pursuant to a resolution adopted by the City Council on November 7, 2016 (the "Resolution"), for the purpose of refunding bonds issued to finance various street improvement projects in the City, and is issued pursuant to and in full conformity with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, Minnesota Statutes, Chapters 429 and 475, and Sections 475.67 and 475.58. The Bonds are issuable only as fully registered bonds in denominations of$5,000 or any multiple thereof, of single maturities. The Bonds of this series are issuable only as fully registered Bonds, in denominations of$5,000 or any multiple thereof, of single maturities. The Bonds are being offered without option of prior redemption. The Bonds have been designated by the City as "qualified tax-exempt obligations" pursuant to Section 265(b)of the Internal Revenue Code of 1986,as amended. A-1 As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar,duly executed by the registered owner or his attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange,the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax, fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof,whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done,to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that, prior to the issuance hereof the City has pledged to the payment of the principal of and interest on the Bonds special assessments on property specially benefited by the portion of the Bonds issued to refinance various street improvement projects in the City in the City and ad valorem taxes on all taxable property in the City, and, if necessary for payment of the principal and interest on this Bond, additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; and that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation of indebtedness. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Bond Registrar by the manual signature of a person authorized to sign on its behalf A-2 IN WITNESS WHEREOF, the City of Farmington, Dakota County, Minnesota, by its City Council, has caused this Bond to be executed by the signatures of the Mayor and the City Administrator and has caused this Bond to be dated as of the date set forth below. CITY OF FARMINGTON "..0000000„,„ 04_2 _,...//c4jciti City A miilistaor Mayor CERI'INICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. Date of Authentication: U.S. BANK NATIONAL ASSOCIATION, Bond Registrar By Authorized Representative The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: TEN COM--as tenants in common UTMA as Custodian for (Cust) (Minor) TEN ENT--as tenants by the entireties under Uniform Transfers to Minors Act (State) JT TEN--as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used. A-3 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: NOTICE: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatsoever. Signature Guaranteed: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other "signature guaranty program" as may be determined by the Registrar in addition to or in substitution for STAMP,all in accordance with the Securities Exchange Act of 1934,as amended. PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: A-4 LEVIES AND SPECIAL ASSESSMENTS Tax Tax Bond Total P&I Funds Available P&I @ 105% (2)Less:Spada! (3)Less:Special Net Levy Levy Collect Pay (1) Assessments Assessments Ynar Year YAar 2016 / 2017 / 2018 422,616.67 (1,278.69) 442,404.88 442,404.88 2017 / 2018 / 2019 447,700.00 470,085.00 (319,358.15) (267,568.59) (116,841.74) 2018 / 2019 / 2020 794,500.00 834,225.00 (309,274.59) (259,313.63) 265,636.78 2019 / 2020 / 2021 499,200.00 524,160.00 (299,192.91) (251,058.68) (26,091.59) 2020 / 2021 / 21 229500.00 240.975.00 (287.629.361 1242.803.741 1289.458,101 Totals 2.393.516.67 (1.278.691 2,511.849 68 (1.215.456,01) 11.020,70,651 275.6 . 3, (1)The following funds are available to pay a portion of the interest payment due August 1,2017: Contingency: 1,278.69 (2)Projected special assessment revenue based on$627,171 assessed at 5.53% (3)Projected special assessment revenue based on$4,545,904 assessed at 4.30% Cashflow and levy needs should be reviewed annually to account for prepaid and/or delinquent assessments. NOTICE OF REDEMPTION $1,355,000 General Obligation Improvement Bonds, Series 2008A Dated July 8,2008 City of Farmington,Minnesota NOTICE IS HEREBY GIVEN that the City of Farmington, Minnesota (the "City") has called for redemption and prepayment on February 1, 2017, the outstanding bonds of the above-referenced issue maturing on February 1 in the following years, in the principal amounts and having the interest rates and CUSIP numbers listed below(the"Bonds"): Interest Year Amount Rate CUSIP Number* 2018 $180,000 4.000% 311297 L52 2020 195,000 4.000 311297 L78 2022 215,000 4.000 311297 L94 2024 235,000 4.100 311297 M36 The Bonds will be redeemed at a price of 100%of their principal amount plus accrued interest to the date of redemption. Holders of the Bonds should present them for payment to U.S. Bank National Association, St. Paul, Minnesota, on or before said date, when they will cease to bear interest, in the following manner: If by Mail: If by Hand or Overnight Mail: U.S.Bank National Association U.S.Bank National Association Corporate Trust Operations,3rd Floor 111 Fillmore Avenue East Post Office Box 64111 Saint Paul,Minnesota 55107-1402 Saint Paul,MN 55164-0111 (800)934-6802 Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2001, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form,which may be obtained at a bank or other financial institution. The Registrar shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to its correctness indicated in this Notice of Redemption. It is included solely for the convenience of the Holders. Additional information may be obtained from the undersigned or from Ehlers & Associates, Inc., 3060 Centre Point Drive, Roseville, Minnesota 55113-1105 (651-697-8500), financial advisor to the County. Dated: ) 7, 2 ,2016. BY ORDER OF THE CITY COUNCIL CITY OF FARMINGTON,M ESOTA By s/ 4/ vid McKnig t,(Ciadministrator * Denotes full call of CUSIP. NOTICE OF REDEMPTION $8,545,000 General Obligation Improvement Bonds, Series 2008B Dated July 8,2008 City of Farmington,Minnesota NOTICE IS HEREBY GIVEN that the City of Farmington, Minnesota (the "City") has called for redemption and prepayment on February 1, 2017, the outstanding bonds of the above-referenced issue maturing on February 1 in the following years, in the principal amounts and having the interest rates and CUSIP numbers listed below(the"Bonds"): Interest CUSIP Interest CUSIP Year Amount Rate Number* Year Amount Rate Number* 2018 595,000 3.650% 311297 N50 2021 $675,000 3.800% 311297 N84 2019 620,000 3.700 311297 N68 2022 710,000 3.850 311297 N92 2020 650,000 3.750 311297 N76 2023 740,000 3.900 311297 P25 The Bonds will be redeemed at a price of 100% of their principal amount plus accrued interest to the date of redemption. Holders of the Bonds should present them for payment to U.S. Bank National Association, St. Paul, Minnesota, on or before said date, when they will cease to bear interest, in the following manner: If by Mail: If by Hand or Overnight Mail: U.S.Bank National Association U.S.Bank National Association Corporate Trust Operations,3rd Floor 111 Fillmore Avenue East Post Office Box 64111 Saint Paul,Minnesota 55107-1402 Saint Paul,MN 55164-0111 (800)934-6802 Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2001, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form,which may be obtained at a bank or other financial institution. The Registrar shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to its correctness indicated in this Notice of Redemption. It is included solely for the convenience of the Holders. Additional information may be obtained from the undersigned or from Ehlers & Associates, Inc., 3060 Centre Point Drive, Roseville, Minnesota 55113-1105 (651-697-8500), financial advisor to the County. Dated: ,2016. BY ORDER OF THE CITY COUNCIL CITY OF FARMINGTON, rr ESOTA • By s/ 4� vid McKni ,administrator * Denotes full call of CUSIP. NOTICE OF REDEMPTION $2,455,000 General Obligation Street Reconstruction Bonds, Series 2010C Dated June 10, 2010 City of Farmington,Minnesota NOTICE IS HEREBY GIVEN that the City of Farmington, Minnesota (the "City") has called for redemption and prepayment on February 1, 2017, the outstanding bonds of the above-referenced issue maturing on February 1 in the following years, in the principal amounts and having the interest rates and CUSIP numbers listed below(the"Bonds"): Interest CUSIP Interest CUSIP Year Amount Rate Number* Year Amount Rate Number* 2018 145,000 3.000% 311297 S97 2023 $170,000 3.500% 311297 T62 2019 145,000 3.000 311297 T21 2024 175,000 3.500 311297 T70 2020 150,000 3.125 311297 T39 2025 180,000 3.625 311297 T88 2021 155,000 3.250 311297 T47 2026 185,000 3.750 311297 T96 2022 165,000 3.375 311297 T54 2027 195,000 3.750 311297 U29 The Bonds will be redeemed at a price of 100% of their principal amount plus accrued interest to the date of redemption. Holders of the Bonds should present them for payment to U.S. Bank National Association, St. Paul, Minnesota, on or before said date, when they will cease to bear interest, in the following manner: If by Mail: If by Hand or Overnight Mail: U.S.Bank National Association U.S.Bank National Association Corporate Trust Operations,3rd Floor 111 Fillmore Avenue East Post Office Box 64111 Saint Paul,Minnesota 55107-1402 Saint Paul,MN 55164-0111 (800)934-6802 Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2001, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form,which may be obtained at a bank or other financial institution. The Registrar shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to its correctness indicated in this Notice of Redemption. It is included solely for the convenience of the Holders. Additional information may be obtained from the undersigned or from Ehlers & Associates, Inc., 3060 Centre Point Drive, Roseville, Minnesota 55113-1105 (651-697-8500), financial advisor to the County. Dated: 71®v-7 ,2016. BY ORDER OF THE CITY COUNCIL CITY OF FARMINGTON,MINNESOTA By s/ c✓� �./� avid McKnighAdministrator * Denotes full call of CUSIP. DAKOTA COUNTY AUDITOR'S CERTIFICATE AS TO REGIS I'RATION AND TAX LEVY The undersigned, being the duly qualified and acting County Auditor of Dakota County, Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution of the City Council of the City of Farmington, in said County, adopted November 7, 2016, awarding the sale, fixing the form and details and providing for the execution, delivery and security of $3,450,000 General Obligation Refunding Bonds, Series 2016A, dated the date of issuance thereof. I further certify that said Bonds have been entered on my bond register and the tax required by law for payment of the Bonds has been levied and filed, as required by Minnesota Statutes, Sections 475.61 to 475.63. WITNESS my hand and official seal this day of , 2016. Dakota County Auditor (SEAL) OF MINUTES RELATING TO $4,540,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN REFUNDING BONDS, SERIES 2016B Issuer: City of Farmington, Minnesota Governing body: City Council Kind, date,time and place of meeting: A regular meeting held on November 7, 2016, at 7:00 o'clock P.M., at the municipal offices in Farmington, Minnesota. Members present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members absent: None Documents attached: Minutes of said meeting (including): RESOLUTION NO. R82-16 RESOLUTION RELATING TO $4,540,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN REFUNDING BONDS, SERIES 2016B; AWARDING THE SALE, FIXING THE FORM AND DETAILS AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice given as required by law. WITNESS my hand officially as such recording officer this 7th day of November, 2016. • inistrator It was reported that seven (7) proposals had been received prior to 11:00 A.M., Central Time on November 7, 2016, for the purchase of the $4,540,000 General Obligation Capital Improvement Plan Refunding Bonds, Series 2016B of the City in accordance with the Official Statement distributed by the City to potential purchasers of the Bonds by Ehlers & Associates, Inc.,municipal advisor to the City. The proposals have been read and tabulated, and the terms of each have been determined to be as follows: (See Attached) EHLERS BID TABULATION LEADERS IN PUBLIC FINANCE $4,945,000*General Obligation Capital Improvement Plan Refunding Bonds,Series 2016B City of Farmington,Minnesota SALE: November 7,2016 AWARD: PIPER JAFFRAY sting:Standard&Poor's Credit Markets"AA" BBI:3.27% Bank Qualified NET TRUE MATURITY REOFFERING INTEREST INTEREST SAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE ?IPER JAFFRAY $5.319.976.45 8636.523.55 1.5945% Minneapolis.Minnesota 2021 3.000% 1.100% =antor Fitzgerald&Co. 2022 3.000% 1.200% vitigroup 2023 3.000% 1.300% 2024 3.000% 1.400% 2025 3.000% 1.500% 2026 3.000% 1.600% 2027 2.000% 1.700% 2028 2.000% 1.800% ;JNTI•ED BANKERS'BANK 85.083.983.74 8628.199.59 1.6108% Bloomington.Minnesota 2021 2.000% 2022 2.000% 2023 2.000% 2024 2.000% 2025 2.000% 2026 2.000% 2027 2.000% 2028 2.000% 3AIRD $5.311.084.40 8645.415.60 1.6184% Milwaukee.Wisconsin 2021 3.000% 202_2 3.000% 2023 3.000% 2024 3.000% 2025 3.000% 2026 3.000% 2027 2.000% 2028 2.000% Subsequent to bid opening the issue size was decreased to$4.540.000. Adjusted Price-$4.882.587.87 Adjusted Net Interest Cost-$591,253.80 Adjusted TIC-1.5998% ® ■ ® • 1-800-552-1171 I www.ohlers-inc.com NET TRUE MATURITY REOFFERING INTEREST INTEREST NAME OF BIDDER (February 1) RATE YIELD PRICE COST RATE WELLS FARGO BANK.NATIONAL 85.424,298.05 $671.476.95 L.6559% ASSOCIATION Charlotte.North Carolina 2021 3.000% 2022 3.000% 2023 3.000% 2024 3.000% 2025 3.000% 2026 3.000% 2027 3.000% 2028 3.000% NORTHLAND SECURITIES.INC. 85.296.335.30 5660.164.70 1.6581% Minneapolis.Minnesota 2021 3.000% 2022 3.000% 2023 3.000% 2024 3.000% 2025 3.000% 2026 3.000% 2027 2.000% 2028 2.000% S I±.L.NICOLAUS 85.289.470.20 8667.029.80 1.6766% Birmingham.Alabama 2021 3.000% 2022 3.000% 2023 3.000% 2024 3.000% 2025 3.000% 2026 3.000% 2027 2.000% 2028 2.000% RAYMOND JAMES& S5.220.051.30 8681340.37 1.7225% ASSOCIATES.INC. Memphis.Tennessee 2021 2.000% 2022 2.000% 2023 3.000% 2024 3.000% 2025 3.000% 2026 3.000% 2027 2.000% 2028 2.000% +l Bid Tabulation November 7.2016 City of Farmington.Minnesota $4,945.000*General Obligation Capital Improvement Plan Refunding Bonds,Series 2016B Page 2 Councilmember Donnelly then introduced the following resolution and moved its adoption: RESOLUTION RELATING TO $4,540,000 GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN REFUNDING BONDS, SERIES 2016B; AWARDING THE SALE, FIXING THE FORM AND DETAILS AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Farmington, Minnesota (the "City"), as follows: SECTION 1. AUTHORIZATION AND SALE. 1.01. Authorization. This Council, by resolutions duly adopted on September 19, 2016, authorized the issuance of its General Obligation Capital Improvement Plan Refunding Bonds, Series 2016B (the "Bonds"), pursuant to Minnesota Statutes, Chapter 475, and Sections 475.67 and 475.521, in the aggregate principal amount of $4,540,000, upon the terms and conditions hereinafter set forth. The proceeds of the Bonds will be used, together with any additional funds of the City which might be required, to currently refund on February 1, 2017 (the "Redemption Date"), a portion of the 2018 through 2028 maturities, aggregating $4,850,000 in principal amount, of the City's $9,990,000 General Obligation Capital Improvement Plan Bonds, Series 2007A, initially dated June 28, 2007 (the "Refunded Bonds")the proceeds of which were used to finance the costs of constructing the City Hall and 1St Street Garage Projects (together, "the Projects") pursuant to Minnesota Statutes, Section 475.521 and Chapter 475. The Bonds are being issued as part of an anticipatory remediation relating to the proposed use of a portion of City Hall by one or more private entities. Proceeds of the Bonds will be allocated to refmance the portion of the Projects to be used for governmental purposes. The portion of the Project proposed to be privately used is being refinanced with proceeds of the City's Taxable General Obligation Refunding Bonds, Series 2016C (the"Series 2016C Bonds"). 1.02. Sale. The City has retained Ehlers& Associates, Inc., an independent municipal advisor, to assist the City in connection with the sale of the Bonds. The Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph(9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms of Proposal and the Official Statement prepared on behalf of the City by Ehlers & Associates, Inc., sealed proposals for the purchase of the Bonds were received at or before the time specified for receipt of proposals. The proposals have been opened, publicly read and considered and the purchase price, interest rates and net interest cost under the terms of each proposal have been determined. The most favorable proposal received is that of Piper, Jaffray & Co., Inc., of Minneapolis, Minnesota, and associates (the "Purchaser"), to purchase the Bonds at a price of$4,882,587.87, on the further terms and conditions hereinafter set forth. 1.03. Award. The sale of the Bonds is hereby awarded to the Purchaser, and the Mayor and City Administrator are hereby authorized and directed to execute a contract on behalf of the City for the sale of the Bonds in accordance with the Terms of Proposal. The good faith deposit of the Purchaser shall be retained and deposited by the City until the Bonds have been delivered and shall be deducted from the purchase price paid at settlement. SECTION 2. BOND TERMS, EXECUTION AND DELIVERY. 2.01. Issuance of Bonds. All acts, conditions and things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Bonds having been done, existing,having happened and having been performed, it is now necessary for this Council to establish the form and terms of the Bonds,to provide security therefor and to issue the Bonds forthwith. 2.02. Maturities, Interest Rates, Denominations, Payment, Dating of Bonds. The Bonds shall be originally dated as of December 1, 2016, shall be in the denomination of$5,000 each, or any integral multiple thereof, of single maturities, shall mature on February 1 in the years and • amounts stated below, and shall bear interest from the date of original issue until paid or duly called for redemption at the annual rates set forth opposite such years and amounts, as follows: Year Amount Rate Year Amount Rate 2021 $505,000 3.00% 2025 $575,000 3.00% 2022 525,000 3.00 2026 595,000 3.00 2023 545,000 3.00 2027 610,000 2.00 2024 560,000 3.00 2028 625,000 2.00 For purposes of compliance with Minnesota Statutes, Section 475.54, subdivision 1,the maturity schedule for the Bonds shall be combined with that for the Series 2016C Bonds. The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond,the principal amount thereof shall be payable by check or draft issued by the Registrar described herein; provided that, so long as the Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance with Section 2.07 hereof,principal and interest shall be payable in accordance with the operational arrangements of the securities depository. 2.03. Dates and Interest Payment Dates. Upon initial delivery of the Bonds pursuant to Section 2.07 and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the Bonds shall be payable on each February 1 and August 1, commencing August 1, 2017, each such date being referred to herein as an Interest Payment Date,to the persons in whose names the Bonds are registered on the Bond Register, as hereinafter defined, at the Registrar's close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date, whether or not such day is a business day. Interest shall be computed on the basis of a 360-day year composed of twelve 30-day months. 2.04. Redemption. Bonds maturing in 2027 and later years shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of 2 maturity dates as the City may select and, within a maturity, by lot as selected by the Registrar (or, if applicable, by the bond depository in accordance with its customary procedures), in integral multiples of$5,000, on February 1, 2026, and on any date thereafter, at a price equal to 100% of the principal amount thereof and accrued interest to the date of redemption. At least 30 days before the date specified for redemption of any Bond, the City Administrator shall cause notice of redemption to be published if and as required by law, and mailed by first class mail, postage prepaid, to the Registrar and to the Holders, as hereinafter defined, of all Bonds to be redeemed at their addresses as they appear on the Bond Register; provided that notice shall be given to any securities depository in accordance with its operational arrangements. No defect in or failure to give such notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date, become due and payable at the redemption price therein specified and from and after such date (unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the owner without charge, representing the remaining principal amount outstanding. 2.05. Appointment of Initial Registrar. The City hereby appoints U.S. Bank National Association, St. Paul, Minnesota, as the initial Registrar. The Mayor and City Administrator are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company organized under the laws of the United States or one of the states of the United States and authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar, effective upon not less than thirty days' written notice and upon the appointment and acceptance of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the Bond Register to the successor Registrar. 2.06. Registration. The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a register (the "Bond Register") in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. The term Holder or Bondholder as used herein shall mean the person (whether a natural person, corporation, association, partnership, trust, governmental unit, or other legal entity) in whose name a Bond is registered in the Bond Register. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the Holder thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the Holder thereof or by an attorney duly authorized by the Holder in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like 3 aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. All Bonds surrendered for payment, transfer or exchange shall be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer,the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the Bond Register as the absolute owner of the Bond, whether the Bond shall be overdue or not, for the purpose of receiving payment of or on account of, the principal of and interest on the Bond and for all other purposes; and all payments made to or upon the order of such Holder shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond),the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be canceled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. 4 (i) Authenticating Agent. The Registrar is hereby designated authenticating agent for the Bonds, within the meaning of Minnesota Statutes, Section 475.55, Subdivision 1, as amended. (j) Valid Obligations. All Bonds issued upon any transfer or exchange of Bonds shall be the valid obligations of the City, evidencing the same debt, and entitled to the same benefits under this Resolution as the Bonds surrendered upon such transfer or exchange. 2.07. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator, provided that said signatures may be printed, engraved, or lithographed facsimiles thereof. In case any officer whose signature, or a facsimile of whose signature, shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been authenticated and delivered under this Resolution. When the Bonds have been so executed and authenticated, they shall be delivered by the City Administrator to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser shall not be obligated to see to the application of the purchase price. 2.08. Securities Depository. (a) For purposes of this section the following terms shall have the following meanings: "Beneficial Owner" shall mean, whenever used with respect to a Bond,the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person's subrogee. "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. "DTC" shall mean The Depository Trust Company of New York,New York. "Participant" shall mean any broker-dealer, bank or other financial institution for which DTC holds Bonds as securities depository. "Representation Letter" shall mean the Representation Letter pursuant to which the sender agrees to comply with DTC's Operational Arrangements. (b) The Bonds shall be initially issued as separately authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register in the name of Cede & Co., as nominee of DTC. The Registrar and the City 5 may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the bond register as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede & Co. in accordance with DTC's Operational Arrangements, and all such payments shall be valid and effective to fully satisfy and discharge the City's obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with paragraph(e)hereof. (c) In the event the City determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bonds in the form of bond certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with paragraph(e)hereof. (d) The execution and delivery of the Representation Letter to DTC by the Mayor or City Administrator, if not previously filed with DTC, is hereby authorized and directed. (e) In the event that any transfer or exchange of Bonds is permitted under paragraph (b) or (c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of this resolution. In the event Bonds in the form of certificates are issued to owners other than Cede & Co., its successor as nominee for DTC as owner of all the Bonds, or another securities 6 depository as owner of all the Bonds, the provisions of this resolution shall also apply to all matters relating thereto, including, without limitation, the printing of such Bonds in the form of bond certificates and the method of payment of principal of and interest on such Bonds in the form of bond certificates. 2.09. Form of Bonds. The Bonds shall be prepared in substantially the form attached hereto as Exhibit A. SECTION 3. USE OF PROCEEDS. Upon payment for the Bonds by the Purchaser, the City Administrator shall deposit the proceeds of the Bonds in the amount of$4,850,000.00 in the sinking fund established for the Refunded Bonds to be applied to their payment on the Redemption Date, $31,159.00 shall be applied to pay costs of issuance of the Bonds and $1,428.87 shall be deposited in the Bond Fund created pursuant to Section 4 hereof. SECTION 4. GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN REFUNDING BONDS, SERIES 2016B BOND FUND. The Bonds shall be payable from a separate General Obligation Capital Improvement Plan Refunding Bonds, Series 2016B Bond Fund (the "Bond Fund") of the City, which Bond Fund the City agrees to maintain until the Bonds have been paid in full. If the money in the Bond Fund should at any time be insufficient to pay principal and interest due on the Bonds, such amounts shall be paid from other moneys on hand in other funds of the City, which other funds shall be reimbursed therefor when sufficient money becomes available in the Bond Fund. The moneys on hand in the Bond Fund from time to time shall be used only to pay the principal of and interest on the Bonds. Into the Bond Fund shall be paid: (a) any amounts appropriated thereto pursuant to Section 3 hereof; (b) all taxes collected pursuant to Section 5 hereof; (c) all excess amounts on deposit in the debt service funds maintained for the payment of the Refunded Bonds upon the retirement of the Refunded Bonds on the Redemption Date; and (d) any other funds appropriated by the City Council for the payment of the Bonds. SECTION 5. PLEDGE OF TAXING POWERS. For the prompt and full payment of the principal of and interest on the Bonds as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. To provide moneys for the payment of the principal of and interest on the Bonds, in addition to the funds specified in Section 4, there is hereby levied on all taxable property in the City a direct, annual ad valorem tax which shall be spread upon the tax rolls for collection in the years and in the amounts as follows,with and as part of other general taxes of the City, as follows: Levy Years Collection Years Amount See attached schedules The taxes shall be irrepealable as long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the tax levies from other legally available funds, in accordance with the provisions of Minnesota Statutes, Section 475.61. SECTION 6. DEFEASANCE. When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which 7 are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Registrar on or before that date an amount equal to the principal, interest and redemption premium, if any, which are then due, provided that notice of such redemption has been duly given as provided herein. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action,by depositing irrevocably in escrow, with a bank or trust company qualified by law as an escrow agent for this purpose, cash or securities which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing or callable at the holder's option on such dates as shall be required to pay all principal, interest and redemption premiums to become due thereon to maturity or said redemption date. SECTION 7. TAX COVENANTS; ARBITRAGE MATTERS AND CONTINUING DISCLOSURE. 7.01. General Tax Covenant. The City covenants and agrees with the registered owners of the Bonds, that it will not take, or permit to be taken by any of its officers, employees or agents, any action which would cause the interest payable on the Bonds to become subject to taxation under the Internal Revenue Code of 1986, as amended (the "Code") and Regulations promulgated thereunder (the "Regulations") as are enacted or promulgated and in effect on the date of issuance of the Bonds, and covenants to take any and all actions within its powers to ensure that the interest on the Bonds will not become includable in gross income of the recipient under the Code and the Regulations. The facilities financed by the Bonds shall at all times during the term of the Bonds be owned and maintained by the City and the City shall not enter into any lease, use agreement, management agreement, capacity agreement or other agreement or contract with any nongovernmental person relating to the use of the facilities financed by the Bonds, or security for the payment of the Bonds which might cause the Bonds to be considered "private activity bonds" or"private loan bonds"pursuant to Section 141 of the Code. 7.02. Arbitrage Certification. The Mayor and City Administrator being the officers of the City charged with the responsibility for issuing the Bonds pursuant to this Resolution, are authorized and directed to execute and deliver to the Purchaser a certificate in accordance with Section 148 of the Code, and applicable Regulations, stating the facts, estimates and circumstances in existence on the date of issue and delivery of the Bonds which make it reasonable to expect that the proceeds of the Bonds will not be used in a manner that would cause the Bonds to be "arbitrage bonds"within the meaning of the Code and Regulations. 7.03. Arbitrage Rebate. The City acknowledges that the Bonds may be subject to the rebate requirements of Section 148(f) of the Code. The City covenants and agrees to retain such records, make such determinations, file such reports and documents and pay such amounts at such times as are required under said Section 148(f) and applicable Regulations to preserve the exclusion of interest on the Bonds from gross income for federal incomc,tax purposes, unless the Bonds qualify for an exception from the rebate requirement pursuant to one of the spending 8 exceptions set forth in Section 1.148-7 of the Regulations and no "gross proceeds" of the Bonds (other than amounts constituting a "bona fide debt service fund") arise during or after the expenditure of the original proceeds thereof. 7.04. Qualified Tax-Exempt Obligations. The Council hereby designates the Bonds as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code relating to the disallowance of interest expense for financial institutions, and hereby finds that the reasonably anticipated amount of tax-exempt obligations which are not private activity bonds (not treating qualified 501(c)(3) bonds under Section 145 of the Code as private activity bonds for the purpose of this representation) which will be issued by the City and all subordinate entities during calendar year 2016 does not exceed$10,000,000. 7.05. Continuing Disclosure (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the Purchaser and other participating underwriters in the primary offering of the Bonds to comply with amendments to Rule 15c2-12 promulgated by the SEC under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect and interpreted from time to time, the Rule), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the outstanding Bonds. The City is the only obligated person in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. If the City fails to comply with any provisions of this section, any person aggrieved thereby, including the Owners of any outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this section, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this section constitute a default under the Bonds or under any other provision of this resolution. As used in this section, Owner or Bondowner means, in respect of the Bonds, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in respect of the Bonds, any person or entity which(a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bonds (including persons or entities holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of the Bonds for federal income tax purposes. (b) Information To Be Disclosed. The City will provide, in the manner set forth in subsection(c) hereof, either directly or indirectly through an agent designated by the City, the following information at the following times: (1) On or before 12 months after the end of each fiscal year of the City, commencing with the fiscal year ending December 31, 2016, the following financial information and operating data in respect of the City(the Disclosure Information): 9 (A) the audited financial statements of the City for such fiscal year, prepared in accordance with generally accepted accounting principles in accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and (B) to the extent not included in the financial statements referred to in paragraph (A) hereof, the information for such fiscal year or for the period most recently available of the type contained in the Official Statement under the headings: Current Property Valuations, Direct Debt, Tax Levies and Collections, US Census Data/Population Trend, and Employment/Unemployment Data. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited financial statements in the format required for the audited financial statements as part of the Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been filed with the SEC or have been made available to the public by the Municipal Securities Rulemaking Board (the "MSRB") through its Electronic Municipal Market Access System (EMMA). The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect; provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be a Material Fact (as defined in paragraph(2) hereof), then, from and after such determination,the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an explanation of the reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner, not in excess of 10 business days, to the MSRB through EMMA, notice of the occurrence of any of the following events (each a "Material Fact," as hereinafter defined): (A) Principal and interest payment delinquencies; (B) Non-payment related defaults, if material; 10 (C) Unscheduled draws on debt service reserves reflecting financial difficulties; (D) Unscheduled draws on credit enhancements reflecting financial difficulties; (E) Substitution of credit or liquidity providers, or their failure to perform; (F) Adverse tax opinions, the issuance by the Internal Revenue Service of proposed or final determinations of taxability, Notices of Proposed Issue (IRS Form 5701-TEB) or other material notices or determinations with respect to the tax status of the Bonds, or other material events affecting the tax status of the Bonds; (G) Modifications to rights of security holders, if material; (H) Bond calls, if material, and tender offers; (I) Defeasances; (J) Release, substitution, or sale of property securing repayment of the securities, if material; (K) Rating changes; (L) Bankruptcy, insolvency, receivership or similar event of the City; (M) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (N) Appointment of a successor or additional paying agent or the change of name of a paying agent, if material. As used herein, for those events that must be reported if material, a "Material Fact" is a fact as to which a substantial likelihood exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold or sell the Bonds or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, a Material Fact is also a fact that would be deemed material for purposes of the purchase, holding or sale of the Bonds within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. For the purposes of the event identified in (L) hereinabove, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the obligated person, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the obligated person. 11 (3) In a timely manner,to the MSRB through EMMA,notice of the occurrence of any of the following events or conditions: (A) the failure of the City to provide the Disclosure Information required under paragraph(b)(1) at the time specified thereunder; (B) the amendment or supplementing of this section pursuant to subsection (d), together with a copy of such amendment or supplement and any explanation provided by the City under subsection(d)(2); (C) the termination of the obligations of the City under this section pursuant to subsection(d); (D) any change in the accounting principles pursuant to which the fmancial statements constituting a portion of the Disclosure Information are prepared; and (E) any change in the fiscal year of the City. (c) Manner of Disclosure. (1) The City agrees to make available to the MSRB through EMMA, in an electronic format as prescribed by the MSRB,the information described in subsection(b). (2) All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. (d) Term; Amendments; Interpretation. (1) The covenants of the City in this section shall remain in effect so long as any Bonds are outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this section shall terminate and be without further effect as of any date on which the City delivers to the Registrar an opinion of Bond Counsel to the effect that, because of legislative action or final judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this section will not cause participating underwriters in the primary offering of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or amendatory thereof. (2) This section (and the form and requirements of the Disclosure Information) may be amended or supplemented by the City from time to time, without notice to (except as provided in paragraph (c)(2) hereof) or the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of Bond Counsel, who may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances that arises from a change in law or 12 regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of fmancial information or operating data being provided hereunder. (3) This section is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. SECTION 8. CERTIFICATION OF PROCEEDINGS. 8.01. Registration of Bonds. The City Clerk is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of Dakota County, together with such additional information as is required, and to obtain a certificate that the Bonds and the taxes levied pursuant hereto have been duly entered upon the County Auditor's Bond register. 8.02. Authentication of Transcript. The officers of the City and the County Auditor are hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the City as to the correctness of all statements contained therein. 8.03. Official Statement. The Preliminary Official Statement relating to the Bonds, dated as of October 27, 2016 prepared and distributed by Ehlers & Associates, Inc., is hereby approved. Ehlers & Associates, Inc., is hereby authorized on behalf of the City to prepare and distribute to the Purchaser within seven business days from the date hereof, a Final Official Statement listing the offering price, the interest rates, selling compensation, delivery date, the underwriters and such other information relating to the Bonds required to be included in the Official Statement by Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. 13 8.04. Refunded Bonds Call. The City Administrator is directed to advise U.S. Bank National Association, St. Paul, Minnesota, as paying agent for the Refunded Bonds, to call the Refunded Bonds and for redemption and prepayment on the Redemption Date and to give notice of redemption in accordance with the resolutions authorizing issuance of the Refunded Bonds in substantially the form attached hereto. SECTION 9. AUTHORIZATION OF PAYMENT OF CERTAIN COSTS OF ISSUANCE OF THE BONDS. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Klein Bank, on the closing date for further distribution as directed by the City's municipal advisor, Ehlers&Associates, Inc. Upon vote being taken thereon, the following voted in favor thereof: Larson, Bartholomay, Bonar, Donnelly, Pitcher and the following voted against the same: None whereupon the resolution was declared duly passed and adopted. 14 EXHIBIT A FORM OF SERIES 2016B BOND UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF FARMINGTON GENERAL OBLIGATION CAPITAL IMPROVEMENT PLAN REFUNDING BOND, SERIES 2016B No. R- $ Interest Rate Maturity Date of CUSIP Original Issue February 1, 20_ December 1,2016 REGISTERED OWNER: CEDE&CO. PRINCIPAL AMOUNT: THOUSAND DOLLARS THE CITY OF FARMINGTON, Dakota County, Minnesota(the "City"), acknowledges itself to be indebted and, for value received, hereby promises to pay to the registered owner named above, or registered assigns, the principal amount specified above, on the maturity date specified above, with interest thereon from the date of original issue specified above, or from the most recent interest payment date to which interest has been paid or duly provided for, at the annual rate specified above. Interest hereon is payable on February 1 and August 1 in each year, commencing August 1, 2017,to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month, all subject to the provisions referred to herein with respect to the redemption of the principal of this Bond before maturity. The interest hereon and, upon presentation and surrender hereof, the principal hereof, are payable in lawful money of the United States of America by check or draft drawn on U.S. Bank National Association, St. Paul, Minnesota, as Bond Registrar, Transfer Agent and Paying Agent (the "Bond Registrar"), or its successor designated under the Resolution described herein. This Bond is one of an issue in the aggregate principal amount of$4,540,000 (the "Bonds"), issued pursuant to a resolution adopted by the City Council on November 7, 2016 (the"Resolution"), for the purpose of refunding bonds issued to finance various capital projects in the City, and is issued pursuant to and in full conformity with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, Minnesota Statutes, Chapter 475, and Sections 475.67 and 475.521. The Bonds are issuable only as fully registered bonds in denominations of$5,000 or any multiple thereof, of single maturities. The Bonds of this series are issuable only as fully registered Bonds, in denominations of$5,000 or any multiple thereof,of single maturities. Bonds maturing on February 1, 2027 and later years shall be subject to redemption and prepayment at the option of the City, in whole or in part, in such order of maturity dates as the City may select and, within a maturity,by lot as selected by the Registrar(or, if applicable,by the Bond depository in accordance with its customary procedures) in multiples of$5,000, on February 1, 2026 and on any date thereafter, at a price equal to the principal amount thereof and accrued interest to the date of redemption. A-1 The City shall cause notice of the call for redemption thereof to be published if and to the extent required by law, and at least thirty(30) and not more than sixty(60) days prior to the designated redemption date, shall cause notice of call for redemption to be mailed, by first class mail (or, if applicable, provided in accordance with the operational arrangements of the securities depository), to the registered holders of any Bonds, at the holders' addresses as they appear on the Bond register maintained by the Bond Registrar, but no defect in or failure to give such mailed notice of redemption shall affect the validity of proceedings for the redemption of any Bond not affected by such defect or failure. Official notice of redemption having been given as aforesaid, the Bonds or portions of Bonds so to be redeemed shall, on the redemption date,become due and payable at the redemption price therein specified and from and after such date(unless the City shall default in the payment of the redemption price) such Bonds or portions of Bonds shall cease to bear interest. Upon partial redemption of any Bond, a new Bond or Bonds will be delivered to the owner without charge,representing the remaining principal amount outstanding. The Bonds have been designated by the City as "qualified tax-exempt obligations" pursuant to Section 265(b)of the Internal Revenue Code of 1986,as amended. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or his attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange,the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date, subject to reimbursement for any tax,fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof, whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done,to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that the City has established its General Obligation Capital Improvement Plan Refunding Bonds, Series 2016B, Bond Fund and has appropriated thereto ad valorem taxes heretofore levied on all taxable property in the City, which taxes will be collectible for the years and in amounts sufficient to produce sums not less than five percent in excess of the principal of and interest on the Bonds when due; that if necessary for payment of such principal and interest, additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Bond Registrar by the manual signature of a person authorized to sign on its behalf. A-2 IN WITNESS WHEREOF, the City of Farmington, Dakota County, Minnesota, by its City Council, has caused this Bond to be executed by the signatures of the Mayor and the City Administrator and has caused this Bond to be dated as of the date set forth below. CITY OF FARMINGTON C)(--*Z - 1-(?City iu rator Mayor CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. Date of Authentication: U.S. BANK NATIONAL ASSOCIATION, Bond Registrar By Authorized Representative The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: TEN COM--as tenants in common UTMA as Custodian for (Cust) (Minor) TEN ENT--as tenants by the entireties under Uniform Transfers to Minors Act (State) JT TEN--as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used. A-3 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: NOTICE: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatsoever. Signature Guaranteed: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other "signature guaranty program" as may be determined by the Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: A-4 TAX LEVIES Tax Levy Tax Collect Bond Pay Total P&I Funds Available(1) P&I®105% Net Levy Year Year Year 2016 / 2017 / 2018 144,491.67 (1,428.87) 150,215.94 150,215.94 2017 / 2018 / 2019 123,850.00 130,042.50 130,042.50 2018 / 2019 / 2020 123,850.00 130,042.50 130,042.50 2019 / 2020 / 2021 628,850.00 660,292.50 660,292.50 2020 / 2021 / 2022 633,700.00 665,385.00 665,385.00 2021 / 2022 / 2023 637,950.00 669,847.50 669,847.50 2022 / 2023 / 2024 636,600.00 668,430.00 668,430.00 2023 / 2024 / 2025 634,800.00 666,540.00 666,540.00 2024 / 2025 / 2026 637,550.00 669,427.50 669,427.50 2025 / 2026 / 2027 634,700.00 666,435.00 666,435.00 2026 / 2027 / 2028 637.500.00 669375.00 669375.00 Totals 5.473.841.67 (1.428.871 5.746.033.44 5.746.033.44 (1)The following funds are available to pay a portion of the interest payment due August 1, 2017: Contingency: 1,428.87 NOTICE OF REDEMPTION $9,990,000 General Obligation Capital Improvement Plan Bonds, Series 2007A Dated June 28,2007 City of Farmington,Minnesota NOTICE IS HEREBY GIVEN that the City of Farmington, Minnesota (the "City") has called for redemption and prepayment on February 1, 2017, the outstanding bonds of the above-referenced issue maturing on February 1 in the following years, in the principal amounts and having the interest rates and CUSIP numbers listed below(the"Bonds"): Interest CUSIP Interest CUSIP Year Amount Rate Number* Year Amount Rate Number* 2018 $475,000 4.000% 311297 J22 2024 $610,000 4.150% 311297 J89 2019 495,000 4.000 311297 J30 2025 635,000 4.150 311297 J97 2020 515,000 4.050 311297 J48 2026 660,000 4.200 311297 K20 2021 535,000 4.100 311297 J55 2027 690,000 4.200 311297 K38 2022 560,000 4.100 311297 J63 2028 720,000 4.200 311297 K46 2023 585,000 4.150 311297 J71 The Bonds will be redeemed at a price of 100% of their principal amount plus accrued interest to the date of redemption. Holders of the Bonds should present them for payment to U.S. Bank National Association, St. Paul, Minnesota, on or before said date, when they will cease to bear interest, in the following manner: If by Mail: If by Hand or Overnight Mail: U.S. Bank National Association U.S. Bank National Association Corporate Trust Operations,3rd Floor 111 Fillmore Avenue East Post Office Box 64111 Saint Paul,Minnesota 55107-1402 Saint Paul,MN 55164-0111 (800)934-6802 Important Notice: In compliance with the Economic Growth and Tax Relief Reconciliation Act of 2001, federal backup withholding tax will be withheld at the applicable backup withholding rate in effect at the time the payment by the redeeming institutions if they are not provided with your social security number or federal employer identification number, properly certified. This requirement is fulfilled by submitting a W-9 Form,which may be obtained at a bank or other financial institution. The Registrar shall not be responsible for the selection of or use of the CUSIP numbers, nor is any representation made as to its correctness indicated in this Notice of Redemption. It is included solely for the convenience of the Holders. Additional information may be obtained from the undersigned or from Ehlers & Associates, Inc., 3060 Centre Point Drive, Roseville, Minnesota 55113-1105 (651-697-8500), financial advisor to the County. Dated: 7--7 -? ,2016. BY ORDER OF THE CITY COUNCIL CITY OF FARMINGTON,MINN SOTA By s/ 11� avid McKnig (....Cladministrator * Denotes full call of CUSIP. DAKOTA COUNTY AUDITOR'S CERTIFICATE AS TO REGISTRATION AND TAX LEVY The undersigned, being the duly qualified and acting County Auditor of Dakota County, Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution of the City Council of the City of Farmington, in said County, adopted November 7, 2016, awarding the sale, fixing the form and details and providing for the execution, delivery and security of $4,540,000 General Obligation Capital Improvement Plan Refunding Bonds, Series 2016B, dated the date of issuance thereof. I further certify that said Bonds have been entered on my bond register and the tax required by law for payment of the Bonds has been levied and filed, as required by Minnesota Statutes, Sections 475.61 to 475.63. WITNESS my hand and official seal this day of , 2016. Dakota County Auditor (SEAL) CERTIFICATION OF MINUTES RELATING TO $1,630,000 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016C Issuer: City of Farmington, Minnesota Governing body: City Council Kind, date,time and place of meeting: A regular meeting held on November 7, 2016, at 7:00 o'clock P.M., at the municipal offices in Farmington, Minnesota. Members present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members absent: None Documents attached: Minutes of said meeting (including): RESOLUTION NO. R83-16 RESOLUTION RELATING TO $1,630,000 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016C; AWARDING THE SALE, FIXING THE FORM AND DETAILS AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of the corporation in my legal custody, from which they have been transcribed; that the documents are a correct and complete transcript of the minutes of a meeting of the governing body of the corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at the meeting, insofar as they relate to the obligations; and that the meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice given as required by law. WITNESS my hand officially as such recording officer this 7th ay of November, 2016. City Adm t_tai It was reported that five (5) proposals had been received prior to 11:00 A.M., Central Time on November 7, 2016, for the purchase of the $1,630,000 Taxable General Obligation Refunding Bonds, Series 2016C of the City in accordance with the Official Statement distributed by the City to potential purchasers of the Bonds by Ehlers & Associates, Inc., municipal advisor to the City. The proposals have been read and tabulated, and the terms of each have been determined to be as follows: (See Attached) EHLERS BID TABULATION LEADERS IN PUBLIC FINANCE $1,680,000*Taxable General Obligation Refunding Bonds,Series 2016C City of Farmington,Minnesota SALE: November 7,2016 AWARD: UNITED BANKERS'BANK Rating:Standard&Poofs Credit Markets"AA" BBI:3.27% Non-Bank Qualified NET TRUE MATURITY REOFFERING INTEREST INTEREST NAME OF BIDDER (Februuts 1) RATE YIELD PRICE COST RATE UNITED BANKERS'BANK 51,705.541.55 S46.258.45 1.2744% Bloomington.Minnesota 2018 2.000% 0.900% Castle Rock Bank 2019 2.000% 1.100% Castle Rock.Minnesota 2020 2.000% 1300% NORTHLAND SECURITIES.INC. 81.672 524.00 S49.029.33 13687% Minneapolis,Minnesota 2018 0.900% 2019 1.100% 2020 1300% BAIRD 81.701.914.50 549,885.50 13763% Milwaukee.Wisconsin 2018 2.000% 2019 2.000% 2020 2.000% PIPER JAFFRAY S1,673.102.75 S50,245.58 1.4023% Minneapolis.Minnesota 2018 0.950% 2019 1.150% 2020 1350% STIFEL.NICOLAUS 81.693.822.60 $57977.40 1.6049% Birni n_sbam.Alabama 2018 2.000% 2019 2.000% 2020 2.000% Subsequent to bid opening the issue size was decreased to$1.630.000. Adjusted Price-81.654,965.25 Adjusted Net Interest Cost-845,468.08 Adjusted TIC-1.2769% —111 — 1-500-552-1171 I www.ohlors-irc.com Councilmember Bonar then introduced the following resolution and moved its adoption: RESOLUTION RELATING TO $1,630,000 TAXABLE GENERAL OBLIGATION REFUNDING BONDS, SERIES 2016C; AWARDING THE SALE, FIXING THE FORM AND DETAILS AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Farmington, Minnesota (the "City"), as follows: SECTION 1. AUTHORIZATION AND SALE. 1.01. Authorization. This Council has authorized the issuance of its Taxable General Obligation Refunding Bonds, Series 2016C (the "Bonds"), in the aggregate principal amount of $1,630,000, pursuant to Minnesota Statutes, Chapter 475, and Sections 475.67 and 475.521, upon the terms and conditions hereinafter set forth. The proceeds of the Bonds will be used, together with any additional funds of the City which might be required,to currently refund on February 1, 2017 (the "Redemption Date"), the 2018 through 2028 maturities, aggregating $1,630,000 in principal amount, of the City's $9,990,000 General Obligation Capital Improvement Plan Bonds, Series 2007A, initially dated June 28, 2007 (the "Refunded Bonds") the proceeds of which were used to finance the costs of constructing the City Hall and 1st Street Garage Projects (together, "the Projects")pursuant to Minnesota Statutes, Section 475.521 and Chapter 475. The Bonds are being issued as part of an anticipatory remediation relating to the proposed use of a portion of City Hall by one or more private entities. Proceeds of the Bonds will be allocated to refinance the portion of the Projects which may be used by private entities. The portion of the Project proposed to be used for governmental purposes is being refinanced with proceeds of the City's General Obligation Capital Improvement Plan Refunding Bonds, Series 2016B (the "Series 2016B Bonds"). 1.02. Sale. The City has retained Ehlers & Associates, Inc., an independent municipal advisor, to assist the City in connection with the sale of the Bonds. The Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms of Proposal and the Official Statement prepared on behalf of the City by Ehlers& Associates, Inc., sealed proposals for the purchase of the Bonds were received at or before the time specified for receipt of proposals. The proposals have been opened, publicly read and considered and the purchase price, interest rates and net interest cost under the terms of each proposal have been determined. The most favorable proposal received is that of United Bankers' Bank, of Bloomington, Minnesota, and associates (the "Purchaser"), to purchase the Bonds at a price of$1,654,965.25, on the further terms and conditions hereinafter set forth. 1.03. Award. The sale of the Bonds is hereby awarded to the Purchaser and the Mayor and City Administrator are hereby authorized and directed to execute a contract on behalf of the City for the sale of the Bonds in accordance with the Terms of Proposal. The good faith deposit of the Purchaser shall be retained and deposited by the City until the Bonds have been delivered and shall be deducted from the purchase price paid at settlement. SECTION 2. BOND TERMS, EXECUTION AND DELIVERY. 2.01. Issuance of Bonds. All acts, conditions and things which are required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed precedent to and in the valid issuance of the Bonds having been done, existing, having happened and having been performed, it is now necessary for this Council to establish the form and terms of the Bonds,to provide security therefor and to issue the Bonds forthwith. 2.02. Maturities, Interest Rates, Denominations, Payment, Dating of Bonds. The Bonds shall be originally dated as of December 1, 2016, shall be in the denomination of$5,000 each, or any integral multiple thereof, of single maturities, shall mature on February 1 in the years and amounts stated below, and shall bear interest from the date of original issue until paid or duly called for redemption at the annual rates set forth opposite such years and amounts, as follows: Year Amount Rate 2018 $555,000 2.00% 2019 530,000 2.00 2020 545,000 2.00 For purposes of compliance with Minnesota Statutes, Section 475.54, subdivision 1,the maturity schedule for the Bonds shall be combined with that for the Series 2016B Bonds. The Bonds shall be issuable only in fully registered form. The interest thereon and, upon surrender of each Bond, the principal amount thereof shall be payable by check or draft issued by the Registrar described herein; provided that, so long as the Bonds are registered in the name of a securities depository, or a nominee thereof, in accordance with Section 2.07 hereof,principal and interest shall be payable in accordance with the operational arrangements of the securities depository. 2.03. Dates and Interest Payment Dates. Upon initial delivery of the Bonds pursuant to Section 2.07 and upon any subsequent transfer or exchange pursuant to Section 2.06, the date of authentication shall be noted on each Bond so delivered, exchanged or transferred. Interest on the Bonds shall be payable on each February 1 and August 1, commencing August 1, 2017, each such date being referred to herein as an Interest Payment Date, to the persons in whose names the Bonds are registered on the Bond Register, as hereinafter defined, at the Registrar's close of business on the fifteenth day of the calendar month next preceding such Interest Payment Date, whether or not such day is a business day. Interest shall be computed on the basis of a 360-day year composed of twelve 30-day months. 2.04. Redemption. The Bonds are being offered without option of prior redemption. ® 2.05. Appointment of Initial Registrar. The City hereby appoints U.S. Bank National Association, St. Paul, Minnesota, as the initial Registrar. The Mayor and City Administrator are authorized to execute and deliver, on behalf of the City, a contract with the Registrar. Upon 2 merger or consolidation of the Registrar with another corporation, if the resulting corporation is a bank or trust company organized under the laws of the United States or one of the states of the United States and authorized by law to conduct such business, such corporation shall be authorized to act as successor Registrar. The City agrees to pay the reasonable and customary charges of the Registrar for the services performed. The City reserves the right to remove the Registrar, effective upon not less than thirty days' written notice and upon the appointment and acceptance of a successor Registrar, in which event the predecessor Registrar shall deliver all cash and Bonds in its possession to the successor Registrar and shall deliver the Bond Register to the successor Registrar. 2.06. Registration. The effect of registration and the rights and duties of the City and the Registrar with respect thereto shall be as follows: (a) Register. The Registrar shall keep at its principal corporate trust office a register (the "Bond Register") in which the Registrar shall provide for the registration of ownership of Bonds and the registration of transfers and exchanges of Bonds entitled to be registered, transferred or exchanged. The term Holder or Bondholder as used herein shall mean the person (whether a natural person, corporation, association, partnership, trust, governmental unit, or other legal entity) in whose name a Bond is registered in the Bond Register. (b) Transfer of Bonds. Upon surrender for transfer of any Bond duly endorsed by the Holder thereof or accompanied by a written instrument of transfer, in form satisfactory to the Registrar, duly executed by the Holder thereof or by an attorney duly authorized by the Holder in writing, the Registrar shall authenticate and deliver, in the name of the designated transferee or transferees, one or more new Bonds of a like aggregate principal amount and maturity, as requested by the transferor. The Registrar may, however, close the books for registration of any transfer after the fifteenth day of the month preceding each interest payment date and until such interest payment date. (c) Exchange of Bonds. Whenever any Bonds are surrendered by the registered owner for exchange the Registrar shall authenticate and deliver one or more new Bonds of a like aggregate principal amount and maturity, as requested by the registered owner or the owner's attorney in writing. (d) Cancellation. All Bonds surrendered for payment, transfer or exchange shall be promptly canceled by the Registrar and thereafter disposed of as directed by the City. (e) Improper or Unauthorized Transfer. When any Bond is presented to the Registrar for transfer, the Registrar may refuse to transfer the same until it is satisfied that the endorsement on such Bond or separate instrument of transfer is valid and genuine and that the requested transfer is legally authorized. The Registrar shall incur no liability for the refusal, in good faith, to make transfers which it, in its judgment, deems improper or unauthorized. (f) Persons Deemed Owners. The City and the Registrar may treat the person in whose name any Bond is at any time registered in the Bond Register as the absolute 3 owner of the Bond, whether the Bond shall be overdue or not, for the purpose of receiving payment of or on account of, the principal of and interest on the Bond and for all other purposes; and all payments made to or upon the order of such Holder shall be valid and effectual to satisfy and discharge the liability upon such Bond to the extent of the sum or sums so paid. (g) Taxes, Fees and Charges. For every transfer or exchange of Bonds (except for an exchange upon a partial redemption of a Bond), the Registrar may impose a charge upon the owner thereof sufficient to reimburse the Registrar for any tax, fee or other governmental charge required to be paid with respect to such transfer or exchange. (h) Mutilated, Lost, Stolen or Destroyed Bonds. In case any Bond shall become mutilated or be destroyed, stolen or lost, the Registrar shall deliver a new Bond of like amount, number, maturity date and tenor in exchange and substitution for and upon cancellation of any such mutilated Bond or in lieu of and in substitution for any Bond destroyed, stolen or lost, upon the payment of the reasonable expenses and charges of the Registrar in connection therewith; and, in the case of a Bond destroyed, stolen or lost, upon filing with the Registrar of evidence satisfactory to it that the Bond was destroyed, stolen or lost, and of the ownership thereof, and upon furnishing to the Registrar of an appropriate bond or indemnity in form, substance and amount satisfactory to it, in which both the City and the Registrar shall be named as obligees. All Bonds so surrendered to the Registrar shall be canceled by it and evidence of such cancellation shall be given to the City. If the mutilated, destroyed, stolen or lost Bond has already matured or been called for redemption in accordance with its terms it shall not be necessary to issue a new Bond prior to payment. (i) Authenticating Agent. The Registrar is hereby designated authenticating agent for the Bonds, within the meaning of Minnesota Statutes, Section 475.55, Subdivision 1, as amended. (j) Valid Obligations. All Bonds issued upon any transfer or exchange of Bonds shall be the valid obligations of the City, evidencing the same debt, and entitled to the same benefits under this Resolution as the Bonds surrendered upon such transfer or exchange. 2.07. Execution, Authentication and Delivery. The Bonds shall be prepared under the direction of the City Administrator and shall be executed on behalf of the City by the signatures of the Mayor and the City Administrator; provided that said signatures may be printed, engraved, or lithographed facsimiles thereof. In case any officer whose signature, or a facsimile of whose signature, shall appear on the Bonds shall cease to be such officer before the delivery of any Bond, such signature or facsimile shall nevertheless be valid and sufficient for all purposes, the same as if such officer had remained in office until delivery. Notwithstanding such execution, no Bond shall be valid or obligatory for any purpose or entitled to any security or benefit under this Resolution unless and until a certificate of authentication on such Bond has been duly executed by the manual signature of an authorized representative of the Registrar. Certificates of authentication on different Bonds need not be signed by the same representative. The executed certificate of authentication on each Bond shall be conclusive evidence that it has been 4 authenticated and delivered under this Resolution. When the Bonds have been so executed and authenticated, they shall be delivered by the City Administrator to the Purchaser upon payment of the purchase price in accordance with the contract of sale heretofore made and executed, and the Purchaser shall not be obligated to see to the application of the purchase price. 2.08. Securities Depository. (a) For purposes of this section the following terms shall have the following meanings: "Beneficial Owner" shall mean, whenever used with respect to a Bond,the person in whose name such Bond is recorded as the beneficial owner of such Bond by a Participant on the records of such Participant, or such person's subrogee. "Cede & Co." shall mean Cede & Co., the nominee of DTC, and any successor nominee of DTC with respect to the Bonds. "DTC" shall mean The Depository Trust Company of New York,New York. "Participant" shall mean any broker-dealer, bank or other financial institution for which DTC holds Bonds as securities depository. "Representation Letter" shall mean the Representation Letter pursuant to which the sender agrees to comply with DTC's Operational Arrangements. (b) The Bonds shall be initially issued as separately authenticated fully registered bonds, and one Bond shall be issued in the principal amount of each stated maturity of the Bonds. Upon initial issuance, the ownership of such Bonds shall be registered in the bond register in the name of Cede & Co., as nominee of DTC. The Registrar and the City may treat DTC (or its nominee) as the sole and exclusive owner of the Bonds registered in its name for the purposes of payment of the principal of or interest on the Bonds, selecting the Bonds or portions thereof to be redeemed, if any, giving any notice permitted or required to be given to registered owners of Bonds under this resolution, registering the transfer of Bonds, and for all other purposes whatsoever; and neither the Registrar nor the City shall be affected by any notice to the contrary. Neither the Registrar nor the City shall have any responsibility or obligation to any Participant, any person claiming a beneficial ownership interest in the Bonds under or through DTC or any Participant, or any other person which is not shown on the bond register as being a registered owner of any Bonds, with respect to the accuracy of any records maintained by DTC or any Participant, with respect to the payment by DTC or any Participant of any amount with respect to the principal of or interest on the Bonds, with respect to any notice which is permitted or required to be given to owners of Bonds under this resolution, with respect to the selection by DTC or any Participant of any person to receive payment in the event of a partial redemption of the Bonds, or with respect to any consent given or other action taken by DTC as registered owner of the Bonds. So long as any Bond is registered in the name of Cede & Co., as nominee of DTC, the Registrar shall pay all principal of and interest on such Bond, and shall give all notices with respect to such Bond, only to Cede & Co. in accordance with DTC's Operational Arrangements, and all such payments shall be valid and effective to fully satisfy and discharge the City's 5 obligations with respect to the principal of and interest on the Bonds to the extent of the sum or sums so paid. No person other than DTC shall receive an authenticated Bond for each separate stated maturity evidencing the obligation of the City to make payments of principal and interest. Upon delivery by DTC to the Registrar of written notice to the effect that DTC has determined to substitute a new nominee in place of Cede & Co., the Bonds will be transferable to such new nominee in accordance with paragraph(e)hereof. (c) In the event the City determines that it is in the best interest of the Beneficial Owners that they be able to obtain Bonds in the form of bond certificates, the City may notify DTC and the Registrar, whereupon DTC shall notify the Participants of the availability through DTC of Bonds in the form of certificates. In such event, the Bonds will be transferable in accordance with paragraph (e) hereof. DTC may determine to discontinue providing its services with respect to the Bonds at any time by giving notice to the City and the Registrar and discharging its responsibilities with respect thereto under applicable law. In such event the Bonds will be transferable in accordance with paragraph(e)hereof. (d) The execution and delivery of the Representation Letter to DTC by the Mayor or City Administrator, if not previously filed with DTC, is hereby authorized and directed. (e) In the event that any transfer or exchange of Bonds is permitted under paragraph (b) or(c) hereof, such transfer or exchange shall be accomplished upon receipt by the Registrar of the Bonds to be transferred or exchanged and appropriate instruments of transfer to the permitted transferee in accordance with the provisions of this resolution. In the event Bonds in the form of certificates are issued to owners other than Cede& Co., its successor as nominee for DTC as owner of all the Bonds, or another securities depository as owner of all the Bonds, the provisions of this resolution shall also apply to all matters relating thereto, including, without limitation, the printing of such Bonds in the form of bond certificates and the method of payment of principal of and interest on such Bonds in the form of bond certificates. 2.09. Form of Bonds. The Bonds shall be prepared in substantially the form attached hereto as Exhibit A. SECTION 3. USE OF PROCEEDS. Upon payment for the Bonds by the Purchaser, the City Administrator shall deposit the proceeds of the Bonds in the amount of$1,630,000.00 in the sinking fund established for the Refunded Bonds to be applied to their payment on the Redemption Date, $20,074.00 shall be applied to pay costs of issuance of the Bonds and $4,891.25 shall be deposited in the Bond Fund created pursuant to Section 4 hereof. SECTION 4. SECURITY PROVISIONS. 4.01. Taxable General Obligation Refunding Bonds, Series 2016C Bond Fund. The Bonds shall be payable from a separate Taxable General Obligation Refunding Bonds, Series 2016C Bond Fund (the "Bond Fund") of the City, which Bond Fund the City agrees to maintain until the Bonds have been paid in full. If the money in the Bond Fund should at any time be 6 insufficient to pay principal and interest due on the Bonds, such amounts shall be paid from other moneys on hand in other funds of the City, which other funds shall be reimbursed therefor when sufficient money becomes available in the Bond Fund. The moneys on hand in the Bond Fund from time to time shall be used only to pay the principal of and interest on the Bonds. Into the Bond Fund shall be paid: (a) any amounts appropriated thereto pursuant to Section 3 hereof; (b) all taxes collected pursuant to Section 5 hereof; (c) all excess amounts on deposit in the debt service funds maintained for the payment of the Refunded Bonds upon the retirement of the Refunded Bonds on the Redemption Date; and (d) any other funds appropriated by the City Council for the payment of the Bonds.. SECTION 5. Pledge of Taxing Powers. For the prompt and full payment of the principal of and interest on the Bonds as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. To provide moneys for the payment of the principal of and interest on the Bonds, in addition to the funds specified in Section 4, there is hereby levied on all taxable property in the City a direct, annual ad valorem tax which shall be spread upon the tax rolls for collection in the years and in the amounts as follows,with and as part of other general taxes of the City, as follows: Levy Years Collection Years Amount See attached schedules The taxes shall be irrepealable as long as any of the Bonds are outstanding and unpaid, provided that the City reserves the right and power to reduce the tax levies from other legally available funds, in accordance with the provisions of Minnesota Statutes, Section 475.61. SECTION 6. DEFEASANCE. When all of the Bonds have been discharged as provided in this section, all pledges, covenants and other rights granted by this resolution to the holders of the Bonds shall cease. The City may discharge its obligations with respect to any Bonds which are due on any date by depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or, if any Bond should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued from the due date to the date of such deposit. The City may also discharge its obligations with respect to any prepayable Bonds called for redemption on any date when they are prepayable according to their terms, by depositing with the Registrar on or before that date an amount equal to the principal, interest and redemption premium, if any, which are then due, provided that notice of such redemption has been duly given as provided herein. The City may also at any time discharge its obligations with respect to any Bonds, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a bank qualified by law as an escrow agent for this purpose, cash or securities which are authorized by law to be so deposited, bearing interest payable at such time and at such rates and maturing or callable at the holder's option on such dates as shall be required to pay all principal, interest and redemption premiums to become due thereon to maturity or said redemption date. SECTION 7. CONTINUING DISCLOSURE. (a) Purpose and Beneficiaries. To provide for the public availability of certain information relating to the Bonds and the security therefor and to permit the Purchaser and other participating underwriters in the primary offering 7 of the Bonds to comply with amendments to Rule 15c2-12 promulgated by the SEC under the Securities Exchange Act of 1934 (17 C.F.R. § 240.15c2-12), relating to continuing disclosure (as in effect and interpreted from time to time,the Rule), which will enhance the marketability of the Bonds, the City hereby makes the following covenants and agreements for the benefit of the Owners (as hereinafter defined) from time to time of the outstanding Bonds. The City is the only obligated person in respect of the Bonds within the meaning of the Rule for purposes of identifying the entities in respect of which continuing disclosure must be made. If the City fails to comply with any provisions of this section, any person aggrieved thereby, including the Owners of any outstanding Bonds, may take whatever action at law or in equity may appear necessary or appropriate to enforce performance and observance of any agreement or covenant contained in this section, including an action for a writ of mandamus or specific performance. Direct, indirect, consequential and punitive damages shall not be recoverable for any default hereunder to the extent permitted by law. Notwithstanding anything to the contrary contained herein, in no event shall a default under this section constitute a default under the Bonds or under any other provision of this resolution. As used in this section, Owner or Bondowner means, in respect of the Bonds, the registered owner or owners thereof appearing in the bond register maintained by the Registrar or any Beneficial Owner (as hereinafter defined) thereof, if such Beneficial Owner provides to the Registrar evidence of such beneficial ownership in form and substance reasonably satisfactory to the Registrar. As used herein, Beneficial Owner means, in respect of the Bonds, any person or entity which (a) has the power, directly or indirectly, to vote or consent with respect to, or to dispose of ownership of, such Bonds (including persons or entities holding Bonds through nominees, depositories or other intermediaries), or (b) is treated as the owner of the Bonds for federal income tax purposes. (b) Information To Be Disclosed. The City will provide, in the manner set forth in subsection(c) hereof, either directly or indirectly through an agent designated by the City,the following information at the following times: (1) On or before 12 months after the end of each fiscal year of the City, commencing with the fiscal year ending December 31, 2016, the following financial information and operating data in respect of the City(the Disclosure Information): (A) the audited financial statements of the City for such fiscal year, prepared in accordance with generally accepted accounting principles in accordance with the governmental accounting standards promulgated by the Governmental Accounting Standards Board or as otherwise provided under Minnesota law, as in effect from time to time, or, if and to the extent such financial statements have not been prepared in accordance with such generally accepted accounting principles for reasons beyond the reasonable control of the City, noting the discrepancies therefrom and the effect thereof, and certified as to accuracy and completeness in all material respects by the fiscal officer of the City; and (B) to the extent not included in the financial statements referred to in paragraph (A) hereof, the information for such fiscal year or for the period most recently available of the type contained in the Official Statement under the headings: Current Property Valuations, Direct Debt, Tax Levies 8 and Collections, US Census Data/Population Trend, and Employment/Unemployment Data. Notwithstanding the foregoing paragraph, if the audited financial statements are not available by the date specified, the City shall provide on or before such date unaudited financial statements in the format required for the audited fmancial statements as part of the Disclosure Information and, within 10 days after the receipt thereof, the City shall provide the audited financial statements. Any or all of the Disclosure Information may be incorporated by reference, if it is updated as required hereby, from other documents, including official statements, which have been filed with the SEC or have been made available to the public by the Municipal Securities Rulemaking Board (the "MSRB") through its Electronic Municipal Market Access System (EMMA). The City shall clearly identify in the Disclosure Information each document so incorporated by reference. If any part of the Disclosure Information can no longer be generated because the operations of the City have materially changed or been discontinued, such Disclosure Information need no longer be provided if the City includes in the Disclosure Information a statement to such effect; provided, however, if such operations have been replaced by other City operations in respect of which data is not included in the Disclosure Information and the City determines that certain specified data regarding such replacement operations would be a Material Fact (as defined in paragraph (2)hereof), then, from and after such determination, the Disclosure Information shall include such additional specified data regarding the replacement operations. If the Disclosure Information is changed or this section is amended as permitted by this paragraph (b)(1) or subsection (d), then the City shall include in the next Disclosure Information to be delivered hereunder, to the extent necessary, an explanation of the reasons for the amendment and the effect of any change in the type of financial information or operating data provided. (2) In a timely manner, not in excess of 10 business days,to the MSRB through EMMA, notice of the occurrence of any of the following events (each a "Material Fact," as hereinafter defined): (A) Principal and interest payment delinquencies; (B) Non-payment related defaults, if material; (C) Unscheduled draws on debt service reserves reflecting fmancial difficulties; (D) Unscheduled draws on credit enhancements reflecting fmancial difficulties; (E) Substitution of credit or liquidity providers, or their failure to perform; (F) reserved; (G) Modifications to rights of security holders, if material; (H) Bond calls, if material, and tender offers; (I) Defeasances; (J) Release, substitution, or sale of property securing repayment of the securities, if material; (K) Rating changes; (L) Bankruptcy, insolvency, receivership or similar event of the City; (M) The consummation of a merger, consolidation, or acquisition involving an obligated person or the sale of all or substantially all of the assets of the 9 obligated person, other than in the ordinary course of business, the entry into a definitive agreement to undertake such an action or the termination of a definitive agreement relating to any such actions, other than pursuant to its terms, if material; and (N) Appointment of a successor or additional paying agent or the change of name of a paying agent, if material. As used herein, for those events that must be reported if material, a "Material Fact" is a fact as to which a substantial likelihood exists that a reasonably prudent investor would attach importance thereto in deciding to buy, hold or sell the Bonds or, if not disclosed, would significantly alter the total information otherwise available to an investor from the Official Statement, information disclosed hereunder or information generally available to the public. Notwithstanding the foregoing sentence, a Material Fact is also a fact that would be deemed material for purposes of the purchase, holding or sale of the Bonds within the meaning of applicable federal securities laws, as interpreted at the time of discovery of the occurrence of the event. For the purposes of the event identified in (L) hereinabove, the event is considered to occur when any of the following occur: the appointment of a receiver, fiscal agent or similar officer for an obligated person in a proceeding under the U.S. Bankruptcy Code or in any other proceeding under state or federal law in which a court or governmental authority has assumed jurisdiction over substantially all of the assets or business of the obligated person, or if such jurisdiction has been assumed by leaving the existing governing body and officials or officers in possession but subject to the supervision and orders of a court or governmental authority, or the entry of an order confirming a plan of reorganization, arrangement or liquidation by a court or governmental authority having supervision or jurisdiction over substantially all of the assets or business of the obligated person. (3) In a timely manner,to the MSRB through EMMA, notice of the occurrence of any of the following events or conditions: (A) the failure of the City to provide the Disclosure Information required under paragraph(b)(1) at the time specified thereunder; (B) the amendment or supplementing of this section pursuant to subsection (d), together with a copy of such amendment or supplement and any explanation provided by the City under subsection(d)(2); (C) the termination of the obligations of the City under this section pursuant to subsection(d); (D) any change in the accounting principles pursuant to which the fmancial statements constituting a portion of the Disclosure Information are prepared; and (E) any change in the fiscal year of the City. (c) Manner of Disclosure. 10 (1) The City agrees to make available to the MSRB through EMMA, in an electronic format as prescribed by the MSRB,the information described in subsection(b). (2) All documents provided to the MSRB pursuant to this subsection (c) shall be accompanied by identifying information as prescribed by the MSRB from time to time. (d) Term; Amendments; Interpretation. (1) The covenants of the City in this section shall remain in effect so long as any Bonds are outstanding. Notwithstanding the preceding sentence, however, the obligations of the City under this section shall terminate and be without further effect as of any date on which the City delivers to the Registrar an opinion of Bond Counsel to the effect that, because of legislative action or final judicial or administrative actions or proceedings, the failure of the City to comply with the requirements of this section will not cause participating underwriters in the primary offering of the Bonds to be in violation of the Rule or other applicable requirements of the Securities Exchange Act of 1934, as amended, or any statutes or laws successory thereto or amendatory thereof (2) This section (and the form and requirements of the Disclosure Information) may be amended or supplemented by the City from time to time, without notice to (except as provided in paragraph (c)(2) hereof) or the consent of the Owners of any Bonds, by a resolution of this Council filed in the office of the recording officer of the City accompanied by an opinion of Bond Counsel, who may rely on certificates of the City and others and the opinion may be subject to customary qualifications, to the effect that: (i) such amendment or supplement (a) is made in connection with a change in circumstances that arises from a change in law or regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this section as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information or operating data being provided hereunder. (3) This section is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. 11 SECTION 8. CERTIFICATION OF PROCEEDINGS. 8.01. Registration of Bonds. The City Clerk is hereby authorized and directed to file a certified copy of this resolution with the County Auditor of Dakota County, together with such additional information as is required, and to obtain a certificate that the Bonds and the taxes levied pursuant hereto have been duly entered upon the County Auditor's Bond register. 8.02. Authentication of Transcript. The officers of the City and the County Auditor are hereby authorized and directed to prepare and furnish to the Purchaser and to Dorsey & Whitney LLP, Bond Counsel, certified copies of all proceedings and records relating to the Bonds and such other affidavits, certificates and information as may be required to show the facts relating to the legality and marketability of the Bonds, as the same appear from the books and records in their custody and control or as otherwise known to them, and all such certified copies, affidavits and certificates, including any heretofore furnished, shall be deemed representations of the City as to the correctness of all statements contained therein. 8.03. Official Statement. The Preliminary Official Statement relating to the Bonds, dated as of October 27, 2016 prepared and distributed by Ehlers & Associates, Inc., is hereby approved. Ehlers & Associates, Inc., is hereby authorized on behalf of the City to prepare and distribute to the Purchaser within seven business days from the date hereof, a Final Official Statement listing the offering price, the interest rates, selling compensation, delivery date, the underwriters and such other information relating to the Bonds required to be included in the Official Statement by Rule 15c2-12 adopted by the Securities and Exchange Commission under the Securities Exchange Act of 1934. The officers of the City are hereby authorized and directed to execute such certificates as may be appropriate concerning the accuracy, completeness and sufficiency of the Official Statement. 8.04. Refunded Bonds Call. The City Administrator is directed to advise U.S. Bank National Association, St. Paul, Minnesota, as paying agent for the Refunded Bonds,to call the Refunded Bonds and for redemption and prepayment on the Redemption Date and to give notice of redemption in accordance with the resolutions authorizing issuance of the Refunded Bonds in substantially the form attached to the resolution authorizing issuance of the Series 2016B Bonds. SECTION 9. AUTHORIZATION OF PAYMENT OF CERTAIN COSTS OF ISSUANCE OF THE BONDS. The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Klein Bank, on the closing date for further distribution as directed by the City's municipal advisor, Ehlers &Associates, Inc. Upon vote being taken thereon,the following voted in favor thereof: Larson, Bartholomay, Bonar, Donnelly, Pitcher and the following voted against the same: None 12 whereupon the resolution was declared duly passed and adopted. 13 EXHIBIT A FORM OF SERIES 2016C BOND UNITED STATES OF AMERICA STATE OF MINNESOTA COUNTY OF DAKOTA CITY OF FARMINGTON TAXABLE GENERAL OBLIGATION REFUNDING BOND, SERIES 2016C No. R- $ Interest Rate Maturity Date of CUSIP Original Issue February 1,20_ December 1,2016 REGISTERED OWNER: CEDE&CO. PRINCIPAL AMOUNT: DOLLARS THE CITY OF FARMINGTON, Dakota County, Minnesota(the "City"), acknowledges itself to be indebted and, for value received, hereby promises to pay to the registered owner named above, or registered assigns, the principal amount specified above, on the maturity date specified above, with interest thereon from the date of original issue specified above, or from the most recent interest payment date to which interest has been paid or duly provided for, at the annual rate specified above. Interest hereon is payable on February 1 and August 1 in each year, commencing August 1, 2017,to the person in whose name this Bond is registered at the close of business on the 15th day (whether or not a business day) of the immediately preceding month. The interest hereon and, upon presentation and surrender hereof, the principal hereof, are payable in lawful money of the United States of America by check or draft drawn on U.S. Bank National Association, St. Paul, Minnesota, as Bond Registrar, Transfer Agent and Paying Agent (the "Bond Registrar"), or its successor designated under the Resolution described herein. This Bond is one of an issue in the aggregate principal amount of$1,630,000 (the "Bonds"), issued pursuant to a resolution adopted by the City Council on November 7, 2016 (the "Resolution"), for the purpose of refunding bonds issued to finance various capital improvement projects in the City, and is issued pursuant to and in full conformity with the provisions of the Constitution and laws of the State of Minnesota thereunto enabling, Minnesota Statutes, Chapter 475, and Sections 475.67 and 475.521. The Bonds are issuable only as fully registered bonds in denominations of$5,000 or any multiple thereof, of single maturities. The Bonds of this series are issuable only as fully registered Bonds, in denominations of$5,000 or any multiple thereof, of single maturities. The Bonds are being offered without option of prior redemption. As provided in the Resolution and subject to certain limitations set forth therein, this Bond is transferable upon the books of the City at the principal office of the Bond Registrar, by the registered owner hereof in person or by his attorney duly authorized in writing upon surrender hereof together with a written instrument of transfer satisfactory to the Bond Registrar, duly executed by the registered owner or A-1 his attorney; and may also be surrendered in exchange for Bonds of other authorized denominations. Upon such transfer or exchange,the City will cause a new Bond or Bonds to be issued in the name of the transferee or registered owner, of the same aggregate principal amount, bearing interest at the same rate and maturing on the same date,subject to reimbursement for any tax,fee or governmental charge required to be paid with respect to such transfer or exchange. The City and the Bond Registrar may deem and treat the person in whose name this Bond is registered as the absolute owner hereof,whether this Bond is overdue or not, for the purpose of receiving payment and for all other purposes, and neither the City nor the Bond Registrar shall be affected by any notice to the contrary. IT IS HEREBY CERTIFIED, RECITED, COVENANTED AND AGREED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done,to exist, to happen and to be performed preliminary to and in the issuance of this Bond in order to make it a valid and binding general obligation of the City in accordance with its terms, have been done, do exist, have happened and have been performed as so required; that the City has established its General Obligation Refunding Bonds, Series 2016C Bond Fund and has appropriated thereto ad valorem taxes heretofore levied on all taxable property in the City, which taxes will be collectible for the years and in amounts sufficient to produce sums not less than five percent in excess of the principal of and interest on the Bonds when due; that if necessary for payment of such principal and interest, additional ad valorem taxes are required to be levied upon all taxable property in the City, without limitation as to rate or amount; that the issuance of this Bond does not cause the indebtedness of the City to exceed any constitutional or statutory limitation. This Bond shall not be valid or become obligatory for any purpose or be entitled to any security or benefit under the Resolution until the Certificate of Authentication hereon shall have been executed by the Bond Registrar by the manual signature of a person authorized to sign on its behalf IN WITNESS WHEREOF, the City of Farmington, Dakota County, Minnesota, by its City Council, has caused this Bond to be executed by the signatures of the Mayor and the City Administrator and has caused this Bond to be dated as of the date set forth below. CITY OF FARMINGTON 0114'.4 City Admin. ator Mayor A-2 CERTIFICATE OF AUTHENTICATION This is one of the Bonds delivered pursuant to the Resolution mentioned within. Date of Authentication: U.S. BANK NATIONAL ASSOCIATION, Bond Registrar By_ Authorized Representative The following abbreviations, when used in the inscription on the face of this Bond, shall be construed as though they were written out in full according to the applicable laws or regulations: TEN COM--as tenants in common UTMA as Custodian for (Cust) (Minor) TEN ENT--as tenants by the entireties under Uniform Transfers to Minors Act (State) JT TEN--as joint tenants with right of survivorship and not as tenants in common Additional abbreviations may also be used. A-3 ASSIGNMENT For value received, the undersigned hereby sells, assigns and transfers unto the within Bond and all rights thereunder, and does hereby irrevocably constitute and appoint attorney to transfer the said Bond on the books kept for registration of the within Bond, with full power of substitution in the premises. Dated: NOTICE: The assignor's signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without alteration or enlargement or any change whatsoever. Signature Guaranteed: Signature(s) must be guaranteed by an "eligible guarantor institution" meeting the requirements of the Registrar, which requirements include membership or participation in STAMP or such other "signature guaranty program" as may be determined by the Registrar in addition to or in substitution for STAMP, all in accordance with the Securities Exchange Act of 1934, as amended. PLEASE INSERT SOCIAL SECURITY OR OTHER IDENTIFYING NUMBER OF ASSIGNEE: A-4 TAX LEVIES CUSIP No. Payment Payment Base: Date Principal Rate Interest Notations Total P&I Fiscal Total 311297 8/1/2017 - - 21,733.33 ` 21,733.33 - 2/1/2018 555,000.00 2.000 16,300.00 571,300.00 593,033.33 2N4 8/1/2018 - - 10,750.00 10,750.00 - 2/1/2019 530,000.00 2.000 10,750.00 540,750.00 551,500.00 2P9 8/1/2019 - - 5,450.00 5,450.00 - 2/1/2020 545,000.00 2.000 5,450.00 550.450.00 555,900.00 2Q7 Totals 1.630.000.00 70.433.33 1.700.433.33 1.700.433.33 *The following funds are available to pay a portion of the interest payment due August 1,2017: Contingency: 4,891.25 DAKOTA COUNTY AUDITOR'S CERTIFICATE AS TO REGISTRATION AND TAX LEVY The undersigned, being the duly qualified and acting County Auditor of Dakota County, Minnesota, hereby certifies that there has been filed in my office a certified copy of a resolution of the City Council of the City of Farmington, in said County, adopted November 7, 2016, awarding the sale, fixing the form and details and providing for the execution, delivery and security of$1,630,000 Taxable General Obligation Refunding Bonds, Series 2016C, dated the date of issuance thereof. I further certify that said Bonds have been entered on my bond register and the tax required by law for payment of the Bonds has been levied and filed, as required by Minnesota Statutes, Sections 475.61 to 475.63. WITNESS my hand and official seal this day of , 2016. Dakota County Auditor (SEAL) RESOLUTION NO. R84-16 AUTHORIZING AN INTERFUND LOAN FROM THE STORM WATER TRUNK FUND TO THE 2010C BOND FUND Pursuant to due call and notice thereof a regular meeting of the City Council of the City of Farmington, Minnesota was held in the Council Chambers of said City on the 7th day of November 2016 at 7:00 p.m. Members present: Larson, Bartholomay, Bonar, Donnelly, Pitcher Members absent: None Member Pitcher introduced and Member Bartholomay seconded the following resolution: WHEREAS,the City of Farmington issued the 2010C bonds to finance the Walnut Street Reconstruction; and WHEREAS,the Council has determined it is in the best financial interest of the city to redeem the 2010C bonds on their optional redemption date with a combination of 2016A bond proceeds and an internal loan; and WHEREAS,the Storm Water Trunk Fund has sufficient funds within its fund balance to be loaned for a period of time without detriment of any function or project for which the fund was established; and WHEREAS,the city has the taxing authority to repay the loan, and; WHEREAS,the loan will be repaid semi-annually over a six year period(2017-2023) from an annual tax levy. Minimum payments will consistent of interest only through 2022 with the full remaining principal and interest repaid on February 1, 2023. The principal may be repaid in advance. To the extent prepayments are received related to the original 2008B bonds special assessments they will reduce the levy needed for the 2016A bonds and that portion of the levy will be redirected to the principal repayment for this internal loan, and; WHEREAS,the city of Farmington desires,by this resolution,to document the loan from the Storm Water Trunk Fund to the 2016A Bond Fund, and to express the terms and conditions of said loan. NOW, THEREFORE,BE IT RESOLVED by the City Council of the city of Farmington,that: 1. An interfund loan from the Storm Water Trunk Fund to the 2010C Bond Fund in an amount not to exceed$300,000 be approved; such loan to be repaid interest only until February 1, 2023 when the outstanding principal balance is due in full. The interest rate will approximate a five year U.S. Agency at the time the loan is disbursed. 2. Semi-annual repayment installments will be made on the loan from the city's annual tax levy. These payments will originate as part of the city's tax levy against all taxable properties within the city of Farmington, and will be adopted as part of the city's budget and tax levy from 2017-2023. 3. This loan may be repaid, in part or in whole, at any time without penalty. Interest will be calculated on an actual/365 day basis. Prepayments from the underlying special assessments of the 2016A bond issue will be used to retire the principal balance on this internal loan early. This resolution is adopted by recorded vote of the city of Farmington City Council in open session on the 7th day of November, 2016. Mayor Todd Larson Attested to the /O day of November, 2016 Oev...... David McKnigh , administrator SEAL City of Farmington w 430 Third Street Farmington,Minnesota } 651.280.6800 -Fax 651.280.6899 •A o110p@'11 www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson,Finance Director SUBJECT: Third Quarter 2016 Financial Results Review DATE: November 7, 2016 INTRODUCTION Attached are the financial results for the first nine months of 2016. The following notes provide explanations for the more significant variations from budgeted expectations or prior years amounts. DISCUSSION General Fund Revenues General Fund revenues totaled $6,428,742 or 60% of budgeted amounts. • Property Taxes -The first half property taxes totaled $4,594,726 or 53% of budget. This includes $60K of Fire Truck Levy which is budgeted elsewhere(part of the debt levy)and$95K of previously delinquent taxes and interest.After adjusting for these two items, which are not included in the 2016 budget amount, the percent of current year taxes received is 50.8%. • Permit revenue is $498,194 or 153%of budget. Higher than expected, primarily due to several commercial rehabilitation permits. • Intergovernmental revenue totals $755,696 or 94% of budget. The state fire aid was received in September. Second half Local Government Aid (LGA)is the primary remaining amount to be recorded in this line item. • Fine revenue continues to decline. The 2016 budget amount was reduced based on the downward trend the city has experienced the past few years. Receipts to-date are lagging the lowered expectations. The 2017 budgeted has been further reduced based on the continued decline of receipts in this area. • Investment Interest-General Fund is benefiting from a higher average investment balance and higher overall investment income available for distribution among the various funds. Expenditures General Fund expenditures totaled $7,747,955 or 71% of budgeted amounts. • Legislative-Third quarter includes LMC dues and costs related to printing the referendum educational materials. The 2016 amounts are less than 2015. The latter included expenditures for the updating of the strategic plan and community survey which were not incurred in 2016. • Administration-The decrease in year-to-date Administration expenditures compared to last year reflects the reallocation of staff time previously charged to Administration which is now charged to Finance and lower spending to-date in non-human resources line items. • Elections -The majority of these costs will be incurred during the fourth quarter. • Finance and Risk Management-The increase in year-to-date expenditures compared to 2015 relates to the reallocation from Administration to Finance of one staff person and an increase in staffing of.5 FTE from one year ago. • Fire-Increased human resource costs, training and IT expenditures explain the increase in 2016 expenditures when compared to 2015. • Engineering expenditures are lower than last year due to the reallocation of one staff person's time from Engineering to Planning. • Planning-In 2016 you have the reallocation of one staff person's time from Engineering to Planning. Also, in 2015 the city incurred expenditures related to a separation agreement. • Snow Removal has benefited from milder temperatures and less snow to-date. • Recreation Programs -The majority of recreational programming is completed through the first nine months of the year. •• Swimming Pool-The swimming pool is open seasonally and is now closed. • Bad Debt Expense-Non-contract fire charges are relatively new for the city. These amounts are generally being fully reserved until they are collected(ie. realized). Funds received will be fully recognized as revenue. Transfers • Transfers Out for the first nine months are more than pro-rata budgeted amounts as the employer share of insurance premiums for a retired employee was transferred from the General Fund to the Employee Expense Fund where the premiums are paid. This has been set-up as a separate transfer in the 2017 budget. In addition the budget reallocations discussed during the October workshop have been recorded in the September 30, 2016 financial statements: accelerated police equipment purchases and increased funding for building maintenance, emerald ash borer, compensated absences and downtown redevelopment. Fund Balance Chart • Revenues have exceeded budgeted expectations and year-to-date expenditures are less than 75%of budgeted amounts for the first nine months of 2016.As illustrated on the attached General Fund Fund Balance chart the city's mid-year fund balance position is stronger than one year ago.As you know this amount will decrease from through November and then increase in December when the second half property taxes are recorded. Other Funds Ramb- ling River Center • Membership,Advertising and Rental Income are ahead of 2015 for the same period, while recreation programming fees are behind. • Expenditures are less than last year for the same period. This is partially attributable to the part-time staff person's hours being charged to their home business unit, rather than RRC for the first 7 months of the year. Both departments are funded by General Fund. With the restoration of the part-time administrative person at the RRC, hours worked at the RRC are now being charged to the senior center budget. Sw- imming Pool • Pool revenues are$8K less than for the same time period last year. Some possible reasons include: 1) opened five days later in June'16, than in June'15, 2)no punch cards were purchased by a large customer who has purchased them in the past, 3)cooler weather in June, and 4)the age of the pool and the limited amenities offered compared to competition in neighboring communities. • The 2016 net position is a subsidy of$65.6K which is more than the 2015 subsidy of$57.8K, but less than the$72.2K subsidy budgeted for 2016. EDA • September expenditures include the disbursement of the Town Properties and Cakery CDBG grants. Reimbursement from the county will be received during the fourth quarter. Park Improvement • Third quarter revenues include park dedication fees related to a commercial new construction permit and the receipt of the Might Ducks grant. • Expenditures during the quarter included payment for the Troy Hill park improvements, new bike racks for downtown and the Lake Julia security enhancements. Ice Arena • Revenues are less than 2016. Most notably summer ice started one week later. • Expenditures are lower than the same time period in 2015. Last year included costs for a a new point- of-sale system, as well as some other mechanical repairs. Liquor Stores • The downtown store's revenues are lower($9K)than one year ago. And its gross profit percentage is just below the city's benchmark. The construction on trunk highway three(TH-3) seems to have negatively impacted customer traffic at the downtown store. • The Pilot Knob store's revenues are higher($87K)than a year ago and its gross profit percentage exceeds the city's benchmark. Customer traffic and sales have improved since the completion of the 195th street reconstruction project. • The profit as a percent of sales benchmark is 6.5%. For the first nine months of the year the stores have exceeded the benchmark. • Net increase in assets for this time period is lower than in 2015 by approximately$100,000. This reflects the liquor stores reinvestment of profits in the following: TH-3 trail extension, ice arena's new Zamboni, security camera at Lake Julia, thermal imaging camera for the fire department and a new building inspections vehicle. Utility Funds • Sewer-New rate went into effect 1/1/16. As a result 2016 YTD revenues are higher than 2015. Expenditures have increased,primarily due to budgeted increases for Metropolitan Council Environmental Services (MCES)fees. • Solid Waste- Second quarter revenues are higher than they should be due to a billing error that occurred with the June billing cycle. This was corrected with the September billing resulting in lower third quarter revenue. The billing cycle is date driven. The solid waste dates are different than the other services and need to be changed in more than one place, some by city staff and some by LOGIS. Specific bill proofing procedures are now in place to minimize this situation from recurring. Expenditures are higher than a year ago. Higher tipping fees ($72K)appear to be mitigated by lower curbside recycling($35K)and fuel($17K)costs. • Storm Water-The 2016 expenditures are much lower than 2015. Last year included expenses related to the 195th street reconstruction and pond dredging. • Water-Net investment income is less than the prior year's amount due to the reversal of the net prem/discount for all city investments which for ease(wasn't material overall)was recorded in the Water Fund as of 12/31/15. For 2016 year-end the amount will be distributed across all funds. Enterprise sales are higher than 2015. In 2016 the city has approximately 100 more accounts and increased water consumption across all three billing tiers when compared to the prior year. In addition Mn Department of Health costs were previously netted against revenue. They have been reclassed to expense. Cumulative expenses are similar, but the underlying components are different. Professional (SCADA upgrades and TH-3 water main offset)and contractual services (reclass of Mn Dept of Health costs;prey netted against rev)are higher, while chemical purchases and other supplies are less (timing). BUDGET IMPACT N/A ,ACTION REQUESTED Review the financial reports and ask any questions you may have of staff. ATTACHMENTS: Type Description D Backup Material Gen''Fund Rev and Exp Thru 9-30-16 © Backup Material Gen'l Fund Fund Balance Chart 9-30-16 ci Backup Material Other Funds -Qtly-9-30-16 © Backup Material Liquor Stores -9-30-16 D Backup Material Utilities -Qtly-201609 • L2 i IS @ 5 m Fi ▪ — §@ rc o E e ,e a @E in I i ? a@ & :$r, an get @ ! < J 'V a 22' 1 as 2 g E 3$ 2 m a % !Itgo?. 0▪ . Illy a 8 = E m j 8 To mill E2 8 @ :°S 'f ea Y 2 m I m€E g-$� '�8 m ag i'g a2 g � � Bm am �� Vim= `, i H Uii flt _ S ego4.72 Pm gIT € L �m 1111111' Ifli €E"1@jIpat a 6mR 8go. I ' 'gg4 g L 's ARE " 1. vim i m a- 1 -,— E 1y2— as ggi � im 'G N Q @ 8 i lg.,. g 8.g 8 1-. @ KY. 9 8. $ 8E �I m8 1I Bml.® 9 PE c $0 1l8§ @ Tiu g €°� @ € uge k- gm la . lig _ l Lm am �z Img A c @gm g of a E �� li g E@@a germ a�mo g IREI 1 `� omtO -.3-le `o€ c .n(3 o m 2. 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JHL IC' u $ la jj S g E Ic ,—gym @a § %g e01 iIL € i I= € je 8 3 x$' 'a M ° chi M 8 rill lC A J a zzl 'R 8 B re ' J �m Ti e ae a Ill 2 u — I ¢ 69. 4 O N V O _ O i'";) Ci1 I 0. X W + • (5 N O O 0 ....i.a.mmiiimi ij.jun: 0 4--. Nr + • Ral", Cl) C 13 O R co D En TZ Q O = m `.. N ._ - D 4 tic `-- o `` EQ t _ ,',7-' 'Z' >- N E --ran NrN • k e., V'f..,--c: 4 CO • l + • I d) N --tc LL O N C 1 • al 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 00 CD 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 in o 1.0 o o Lo o LU o LO oL.0 Ln o (0 E9 Lf) 16 M M N N Ea E- 69 69 69 Ea En- EA- 69 69 EA- 69- EA 69 69 eouelee punct u! a6uI113 RRC,Pool, EDA, Park Improvement,Arena September 2016 YTD Operating Report September September September Quaterl Quarter 2 Quarter3 September YTD Actual YTD YTD Company YTD Actual Actual Actual Actual YTD Actual Budget Budget Ad as% Comment 2015 2016 2016 2016 2016 2016 Variance of Bud 2016 2016 ;RmnbIingRiver center "" ;'1, FYbfatQtr56b10080fimds.andObWDeeret b i". a,;. a k1k 4 �: l `„'s a �,xi eco¢: ,.S1,267: e a Rea Fees-Sr Cir 18,3191 6,789 3,880 4,274 14,723 18,000 (3,277) 82%Lower revenues due to fewer program offerings (Excludes CDe0) and programs cancelled due to Insufficient registrations earlier in the year.$885 of CDBG funds through 630-18 Included in Intergovernmental revenue.3rd quarter activity Is similiar to 2015. Membership Fees 8,405 7,9833 642 674 9,200 12,000 (2,800) 77%An additional$1,233 of CDBG funds are included (Excludes CDBO) lin Intergovernmental revenue. Advertising 2,132 2,193 79 0 2,272 2,200 72 103% J Rental Income-RRC 18,322 7,544 8,552 4,283 20,379 20,000 379 102%COntInUe to gee Increase in rental revenue.One larger tenant not yet billed. I Subtotal Rambling River 43.178 24.508 12.834 8,2321 48,574 62,200 (5,628) 89% Center Revenues Rambling River Center 115,333 33,121 32,084 34,830 100,015 149,168 (49,151) 67%PT Admin Support staff person's time was Expenses charged to their home business unit,not RRC, through July.New PT Admin Support position's time being charged to RRC beginning in August In 2016 budgeted IT charges are higher and programming costs are lower due to less activity.2015 also included two larger one-time projects-concrete repair and installation of motion sensors to reduce lighting costs. RRC Net Revenues/Ex (72,166)' (8,1313)' (19,230) (26,698); (63,441) (96,986) 43,626 55%Less subsidy needed In YTD In 2018 when pendltures compared to 2015.Partially attributable to lesser HR charges as part-time Admin Support hours were charged to Planning, rather than RRC.Both are funded by Gen'I Fund.And In 2015 there were two one-time projects(concrete and motion sensors). ISwinambng Pool µ''•*.,sq` '' V1. .w - ,..i': ' ,, `.'' -'.'';' '1' Pool Admissions 35,8691 210 10,845 21,050 32,108': 37,000 (4,884) 87%See explanation below Swimming Lesson Fees 10,119 0 4,641 3,1511 7,792 13,000 (5,208) 60%See explanation below Concessions__-________ 11,897103,083 7,800: 10,883 11,000 (117) 68%See explanation below Rental Income-Pool 2278: 153 466 7421 1,361 2,000 (639) 68% subtotal SwOmmhrg Pool 60,263' 363 16,035 32,743 52,142 83,000 (10,858) 83%$8K less than last year.Some possible reasons: Revenues j 1)opened five days later In June 16,than the previous year,2)No punch cards purchased by a larger customer who has done so in the past,3) ' cooler weather In June,and 4)age of pool compared to competition in neighboring communities. Pool Expenditures 118,109 4,058 43,885 69,837 117,780 135,232 (17,452) 87% Subtotal Pool (67,845)` (3,894) (24,850) (37,094) (85,638) (72,232) 6,694 91% Revenues Over (Under)Expenditures EDA '. -•" .rW,.s ... .ri7'-.'s i.�S" .s ,.,.a...�:�.0 - ;':s- tit Mit ! 7.a,,.,,,. .'s EDA Revenues 22,5811 700 720 740 2,180 1,572 688 137%Pending receipt of CDBG grant reimbursements EDA Expenses 34,788 10,196 7,717 46,254 64,167 42,430 21,737 151%March Includes pymt of Open to Business fee. April includes Journal Communications ad.Aug Includes pymt of Town Properties CDBG grant and Sept includes pymt of Bakery CDBG grant. EDA Net (12227)] (9,498) (8,998) (45,614)1 (92,008) (40,858) (21,150) 152% Revenues/Expenditures Transfers in 67,500 10,000 10,000 10,000' 30,000 40,000 (10,000) 75% Subtotal Other Fbtandng 87,500 10,000 10,000 10,000 30,000 40,000 (10,000) 75% Net Change in EDA Fund 66,273 804 3,002 (35,614) (32,008) (086) (31,180) 3,730% Balance .. ,1} -T n33"4x „.111.4v�-.�i�r.�Ali w4 a x.i �osa�`rwi�Y��+xtt-1w+ '.uit 0�1u�'�tia�'1'rvsr�"�tiv�,51 rv,-:'JJ�. A--fl; v i*� Park Improvement 1 35,708 4,791 17,688 88,397 118,875 9,008 109,867 1,320%April includes farm land rental Income.August Revenues Includes park dedication fees related a commdl permit and receipt of the Mighty Ducks grant Park Improvement 30,549 0 82,817 10,648 73,465 60,000 13,485 122%April Includes payment for Troy Hill playground Expenditures equipment June Includes pymt for Troy HUI,bice racks and security camera at Lake Julia July includes another pymt for Troy Hill. Park Improvement Net 5,169 4,790 (46,129) 85,749 45,410 (50,882) 98,402 .59% Change In Fund Balance ice AMMO -. �'''. .'�>'a ,.RuTvr r r'�j 'P Ice Arena Revenues r 181,089' 125,207 23,175 36,588 184,949 321,750 (138,801).}} 57%Summer ice started one week later. tee Arena Expenditures 227,928 96,918 39,767 78,561 215,245 317,418 (102,173)---68%2016 operating costs are less than 2015.Last year included costs for the new point-of-sale system,as well as some other mechanical repairs. Ice Arena-Rev Over (48,839)1 28,289 (18,592) (41,994) (30,297) 4,332 (34,529) -699% (Under)Expenditures Ice Arena Ice Arena Tmnsnsf In 0---' ----0 0 0i_ 0_.. _..._ 0 - .. -----_.__..._ ...------_------- Out 0 Ice Arena Net'Trended 0 0 0 01 0 0 0 I Ice Arena Net Change (46,839) 28,289 (18,592) (41,994) (30,297) 4,332 (34429) -699% In Fund Balance 1/1/2016 3:47:56 PM Paqe 1 of W w II1 O • dO.� I 0 � dcOO .N. ., N Q d I 1'a o NO.C co-a � 0) C co co I c4 X L'C 7 t�!e- -� 0)a).r N m .O C , i N.0 I I a' t o N N-co as C C ! c m N C O c0 N +' O t0 o ns0 co o - I E Noy03a .c ' • aE 0 0.s-=Nto o s w d.� C .C > f0 ch Q N o2 YC ° E co -c 2E ) fn �Nv CO O a) i 0 O CO Cl)-c CI=, 3 C./ —) �1 U N No.L O.. QN e e e e o e e e e' e e - o e e o 0 o e o 0 0 e 40'l C) N. ° N. N N coi 0 0 C NICD CO' N 0) 0 CO NIO =e m I CO n 0) 0) N N o o) co ao ao co v o v rn N mc e+ rn N a ' Cr- E. Lf] M aD N O O 'd' ti t ts p oD M O I. M co O M M W O N. N. N. 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E E .t9 f V t. 3 .4 m II ! m r E L z 8111 LI 8 ; 3 5 k 8 ffi �' 1 aims = = IIa iI s El Yo4,t1419,6, City of Farmington ~s y, 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ''11..,, m* www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Adam Kienberger, Community Development Director SUBJECT: Tax Abatement Policy DATE: November 7, 2016 INTRODUCTION In alignment with the Economic Development Authority's (EDA)2016-2018 Strategic Plan for Economic Development, the EDA is developing more comprehensive policies for new and existing financial assistance tools. These policies help guide future EDA and city council decisions and allow for additional taxpayer dollar accountability. DISCUSSION Tax abatement is one of the more commonly utilized economic development incentive tools available to cities in Minnesota. This tool is regulated and defined in Minnesota State Statutes 469.1812 through 469.1815. The EDA recommended and the city council approved a similar policy for Tax Increment Financing in July. Currently the EDA makes business assistance decisions based on the city's general Business Subsidy Policy which was revised in April of 2015. Creating policies for specific tools allows for more uniform application and marketing of the types of business assistance Farmington can utilize for economic development. This policy allows the EDA to add one more tool to our economic development toolbox. The attached Tax Abatement Policy closely mirrors our TIF policy but can be used for a greater variety of economic development projects currently restricted under TIF law.Also attached is a presentation from Ehlers, the city's financial consultant outlining the differences between TIF and tax abatement. The EDA reviewed and unanimously recommended approval of the attached draft Tax Abatement Policy at their meeting on October 26, 2016. BUDGET IMPACT NA ,ACTION REQUESTED Ask any questions you may have and approve the attached Tax Abatement Policy as recommended by the EDA. ATTACHMENTS: Type Description D Backup Material Tax Abatement Policy D Presentation Ehlers TIF vs. Tax Abatement Presentation FARMINGTON TAX ABATEMENT POLICY November 2016 1.0 PURPOSE 1.01 For the purposes of this document,the term"City" shall include the Farmington City Council and Farmington Economic Development Authority(EDA). 1.02 The purpose of this policy is to establish the city of Farmington's position relating to the use of Tax Abatement for private development above and beyond the requirements and limitations set forth by State Law. This policy shall be used as a guide in the processing and review of applications requesting Tax Abatement assistance. 1.03 The City is granted the power to utilize Tax Abatement by the Minnesota Statutes 469.1812 through 469.1815, as amended. The fundamental purpose of Tax Abatement in the city of Farmington is to encourage desirable development or redevelopment that would not otherwise occur but for the assistance provided through Tax Abatement. 1.04 The City reserves the right to approve or reject projects on a case by case basis,taking into consideration established policies, project criteria, and demand on City services in relation to the potential benefits from the project. Meeting policy criteria does not guarantee the award of business assistance to the project. Approval or denial of one project is not intended to set precedent for approval or denial of another project. The City can deviate from this policy for projects that supersede the objectives identified herein. 1.05 Though the EDA has expressed support for the use of Tax Abatement as needed,the EDA may reject any Tax Abatement application prior to consideration by the Farmington City Council. 2.0 OBJECTIVES OF TAX ABATEMENT 2.01 As a matter of adopted policy, the City will consider using Tax Abatement to assist private development projects that will achieve one or more of the following objectives: a. To retain local jobs and/or increase the number and diversity of jobs that offer stable employment and/or attractive wages and benefits. Preference will be given to higher paying jobs that also provide benefits such as health care coverage. b. Projects that provide value in the forms of needed transportation and other utility infrastructure improvement that would be completed in conjunction with the project. c. To encourage additional unsubsidized private development in the area, either directly or indirectly through"spin off'development. d. To facilitate the development process and to achieve development on sites which would not otherwise be developed but-for the use of Tax Abatement. Farmington Tax Abatement Policy rev. 10.27.16 e. To remove blight and/or encourage redevelopment of commercial and industrial areas in the city of Farmington that result in high quality redevelopment and private reinvestment. f. To offset increased costs of redevelopment (i.e. contaminated site clean-up) over and above the costs normally incurred in development. g. To create opportunities for affordable housing. h. Projects that improve the quality of life in the city of Farmington by providing a desirable good or service and address an unmet demand in the community. 3.0 POLICIES FOR THE USE OF TAX ABATEMENT 3.01 At all times, procedures and policies related to the proposed or actual approval of Tax Abatement usage will comply with the state laws. 3.02 The project must be in accord with the city of Farmington's Comprehensive Plan and Zoning Ordinances to secure assistance. 3.03 The use of Tax Abatement may be a"business subsidy"as defined by state law. In these cases, the use will comply with the requirements of applicable statutes and the city of Farmington's Business Assistance Policy. 3.04 When possible, Tax Abatement shall be used to pay for the costs of public improvements associated with a project, including but not limited to streets, sewers, storm water control, water,public parking lots and structures, lights, fiber optic infrastructure,transit and transportation, energy technologies, and publicly owned infrastructure. 3.05 Business assistance shall not be utilized in cases where it would create an unfair and significant competitive financial advantage over projects in the area. 3.06 The applicant is required to retain and be assisted by qualified professionals, e.g. accountants, legal counsel, etc., separate and independent from the EDA. 3.07 Tax Abatement shall not be used for projects that would place extraordinary demands on city services or for projects that would generate significant environmental impacts. 3.08 Construction of an eligible project shall not commence until the City has given final approval to the application for financing. 3.09 The City reserves the right to deny any application for financing at any time prior to final execution of a business subsidy agreement or development agreement, whichever applies. 3.10 The EDA shall be reimbursed by the applicant for all its costs related to the request for Tax Abatement. At the time of application, the applicant will deposit with the EDA an amount as determined by the EDA as necessary to cover all costs incurred by the EDA in connection with the proposed project. Farmington Tax Abatement Policy rev. 10.27.16 a. The amount of the initial deposit shall be determined by the Executive Director of the EDA. b. The fact that the applicant's deposit is accepted by the EDA is not to be construed as a guarantee that the EDA will authorize the project. c. The EDA may request and the applicant shall be responsible to pay any additional amounts as determined from time to time by the EDA, should associated costs exceed the initial deposit. 3.11 All applications and supporting materials and documents shall become the property of the EDA, and, as such, are subject to the Minnesota Data Practice Act. 3.12 The EDA reserves the right to select a third party to assist in the management of the Tax Abatement process. 3.13 All Tax Abatement proposals must take into account the direct costs to the City and county and how those costs will be addressed. The applicant shall pay all permits and fees normally charged by the City as part of the subdivision or building permit approval. 4.0 PROJECT QUALIFICATIONS 4.01 All Tax Abatement projects considered by the City must meet the following requirements: a. For new construction or expansion projects, new construction of a minimum of 5,000 square feet. b. The minimum creation of one new or retained full time job per $25,000 of assistance provided. c. The developer shall demonstrate that the project is not financially feasible but-for the use of Tax Abatement. d. The project must be consistent with the City's Comprehensive Plan, Land Use Plan, and Zoning Ordinances. 4.02 The project shall serve at least two of the following public purposes: a. Creation of jobs with livable wages and benefits,per City's Business Subsidy Policy. b. Increase of tax base. c. Enhancement or diversification of the City's economic base. d. Industrial development that will spur additional private investment in the area. e. The project contributes to the fulfillment of the City's development or redevelopment objectives. f. Removal of blight or the rehabilitation of a high profile or priority downtown site. 5.0 SUBSIDY AGREEMENT AND REPORTING REQUIREMENTS 5.01 All recipients of Tax Abatement assistance from the City shall be subject to the provisions and requirements set forth by state statute. Farmington Tax Abatement Policy rev. 10.27.16 5.02 All recipients of Tax Abatement assistance shall enter into an assistance agreement with the City that identifies the reason for the assistance,the public purpose served by the assistance,the goals of the assistance, as well as other criteria set forth by state statute. 5.03 The Tax Abatement assistance agreement may be amended from time to time as the parties may agree. Any such amendment must be in writing and signed by both parties. The Tax Abatement assistance agreement shall be binding upon and inure to the benefit of the parties and their respective successors and assigns. The Tax Abatement assistance agreement shall be recorded in the office of the Dakota County Recorder or Registrar of Titles. 5.04 All recipients of Tax Abatement assistance shall file a report annually for two years after the date the benefit is received or until all goals set forth in the application and the assistance agreement have been met. Reports shall be completed using the format drafted by the State of Minnesota and shall be filed with the City no later than March 1 of each year for the previous calendar year. Businesses fulfilling job creation requirements must file a report to that effect with the City within 30 days of meeting the requirement. Farmington Tax Abatement Policy rev. 10.27.16 \ la Oh; 611714747 it l •-k ; I 0 I ! E . { 1 06 ,,,,, • CO ZC—)Lu ..i .. 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