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Home My WebLink About11.07.16 Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING NOVEMBER 7, 2016 1. Call to Order Mayor Larson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Larson led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Bartholomay, Donnelly, Bonar and Pitcher Absent-None Staff Present-Administrator McKnight, Finance Director Hanson, Community Development Director Kienberger, Human Resources Director Wendlandt and Attorney Monge. 4. Agenda Motion by Bartholomay, second by Donnelly,to approve the agenda as amended removing item 7c from the consent agenda. APIF, motion carried. 5. Announcements/Commendations A. Certificate of Achievement for Excellence in Financial Reporting Award Finance Director Hanson shared with the city council that the City of Farmington once again received the Certificate of Achievement for Excellence in Financial Reporting Award from the Government Finance Officers Association. The city council thanked the Finance Department and all city staff for their continued excellent work in this area. 6. Citizen Comments None 7. Consent Agenda Motion by Donnelly, second by Bonar,to approve the consent agenda: a) Approve Minutes of the October 17, 2016 City Council Meeting-Administration November 7,2016 Minutes -1- b) Approve Submittal of an Application and Joint Powers Agreement for Landfill Abatement Funds from Dakota County-Municipal Services c) REMOVED d) Appointment Recommendation Liquor Operations-Human Resources e) Appointment Recommendation Engineering-Human Resources f) Engineering Technician Position Update-Human Resources g) Approve Acting Fire Lieutenant Assignment-Human Resources h) Approve Seasonal Hiring-Human Resources i) Approve City Administrative Policies and Procedures: Review, Changes and/or Additions-Human Resources j) Adopt a Resolution R77-2016 Declaring Surplus Property-Fire k) Adopt a Resolution R78-2016 Accepting Donations from Happy Harry's Furniture-Fire I) Approve Purchase of Self Contained Breathing Apparatus-Fire m) Adopt Resolution R79-2016 Accepting Donation to the Rambling River Center from the Farmington Sons of the American Legion-Parks n) Approve Temporary Liquor License Knights of Columbus-Community Development o) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications A. Approve Resolution Awarding Sale of the 2016A, 2016B and 2016C Bond Issues and Authorizing the 2010C Inter Fund Loan Finance Director Hanson reviewed the city council bond refinancing work that was authorized at a previous meeting. The city is refinancing the 2007A, 2008AB and 2010C bonds. Bruce Kimmel, Senior Municipal Advisor from Ehlers reviewed the bond refinancing bid results. The low bid for the $3,450,000 General Obligation Refunding Bonds, Series 2016A was submitted by United Bankers Bank, Bloomington Minnesota in part with Castle Rock Bank, Castle Rock, Minnesota. Interest Rate: 1.1998% Future Value Savings $835,567 November 7,2016 Minutes -2- The low bid for the $4,540,000 General Obligation Capital Improvement Plan Refunding Bonds, Series 2016B was submitted by Piper Jaffray, Minneapolis, Minnesota. Interest Rate 1.5945% Future Value Savings $670,763 The low bid for the$1,630,000 Taxable General Obligation Refunding Bonds, Series 2016C was submitted by United Bankers Bank, Bloomington, Minnesota in part with Castle Rock Bank, Castle Rock, Minnesota. Interest Rate 1.2744% Future Value Savings $369,175 Total estimated future savings for these three refinancing is estimated at$1,875,505 over the course of the bond repayments. The city council thanked Hanson and Kimmel for all of their work on this issue over the past year. Hanson stated that the savings will appear down the road and the restrictions on the renting of space at city hall will be removed. Motion by Bartholomay,second by Donnelly,to approve resolution R80-2016 relating to $3,605,000 General Obligation Refunding Bonds,Series 2016A: Awarding the Sale, Fixing the Form and Details and Providing for the Execution and Delivery Thereof and Security Therefore and Levying Ad Valorem Taxes for the Payment Thereof. APIF, motion carried. Motion by Donnelly, second by Bartholomay,to approve resolution R81-2016 relating to $4,945,000 General Obligation Capital Improvement Plan Refunding Bonds, Series 2016B: Awarding the Sale, Fixing the Form and Details and Providing for the Execution and Delivery Thereof and Security Therefore and Levying Ad Valorem Taxes for the Payment Thereof. APIF, motion carried. Motion by Bonar, second by Pitcher,to approve resolution R82-2016 relating to $1,680,000 Taxable General Obligation Refunding Bonds, Series 2016C: Awarding the Sale, Fixing the Form and Details and Providing for the Execution and Delivery Thereof and Security Therefore and Levying Ad Valorem Taxes for the Payment Thereof. APIF, motion carried. Motion by Pitcher, second by Bonar,to approve resolution R83-2016 Authorizing an Interfund Loan from the Storm Water Trunk Fund to the 2010C Bond Fund. APIF, motion carried. B. Third Quarter 2016 Financial Results Review. Finance Director Hanson provided a third quarter 2016 financial results review. General Fund revenues are at 60%of budgeted amounts with expenditures at 71%of budget. Revenues will balance out with property taxes that are received in December. November 7,2016 Minutes -3- Other funds continue to look positive through September 2016. The swimming pool and arena both opened one week later than 2015 which is having an impact on those budgets. The liquor stores are ahead of 2015 profit levels as well. The General Fund balance is on pace to finish the year stronger than 2015. The city council thanked Hanson and city staff for their continued work on the finances of the city. 11. Unfinished Business None 12. New Business A. Tax Abatement Policy Community Development Director Kienberger shared with the city council the draft tax abatement policy. The Economic Development Authority's (EDA) 2016-2018 strategic plan includes the development of more comprehensive polices for new and existing financial assistance tools. These policies help guide future EDA and city council decisions and allow for additional taxpayer dollar accountability. The EDA reviewed and recommended approval of the tax abatement policy to the city council on October 26, 2016. The city council thanked staff and the EDA for their continued work and progress in this area. Motion by Bartholomay,second by Bonar,to approve the Farmington Tax Abatement Policy as presented. APIF, motion carried. 13. City Council Roundtable Donnelly-Encourage residents to vote and thank city staff for the installation of snow fence on Flagstaff Avenue Bartholomay-Thanked staff for their work on the election,thanked the candidates who are running for office and wished all the candidates good luck. Pitcher-Reminded residents that Veterans Day is approaching and we should all thank the veterans for their service. Bonar-Reminded residents that Patriotic Day is this week,thanked the fire department for their annual Turkey Bingo event last week and reminded residents to vote. McKnight-Thanked city staff for all of their work on the elections including serving over 2,000 people who have already voted. In addition,thanked the residents for their patience in the voting process. November 7, 2016 Minutes -4- Larson-Reminded residents to vote, asked residents to check the holiday garbage collection schedule and asked residents to shop local. Adjourn Motion by Bartholomay, second by Pitcher,to adjourn the meeting at 7:43 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator November 7,2016 Minutes -5-