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HomeMy WebLinkAbout12.05.16 Council Packet Meeting Location: Farmington Farmington City Hall Minnesota 430 Third Street Farmington,MN 55024 CITY COUNCIL REGULAR MEETING AGENDA December 5, 2016 7:00 P.M. Action Taken 1. CALL TO ORDER 7:00 P.M. 2. PLEDGE OFALLEGL4NCE 3. ROLL CALL 4. APPROVE AGENDA 5. ANNOUNCEMENTS/COMMENDATIONS a) Recognize and Accept the Donation from Thrivent Financial R88-16 6. CITIZEN COMMENTS/RESPONSES TO COMMENTS(This time is reserved for citizen comments regarding non-agenda items.No official action can be taken on these items. Speakers are limited to five minutes to address the city council during citizen comment time.) a) Response to Mr. Doug Jaeger Information Received 7. CONSENT AGENDA a) Approve Minutes of the November 21, 2016 City Council Meeting— Administration Approved b) Approve Minutes of the November 21, 2016 City Council Work Session- Administration Approved c) Adopt Resolution Accepting Donations to the Rambling River Center— Parks R89-16 d) Adopt Resolution Approving Gambling Premise Permit Farmington Youth Hockey Association—Community Development R90-16 e) Approve Temporary On-Sale Liquor License Knights of Columbus— Community Development Approved f) Adopt Resolution Approving Gambling Event Permit Knights of Columbus— Community Development R91-16 g) Accept Resignation Heritage Preservation Commission—Community Development Accepted h) Approve Various 2017 Licenses and Permit Renewals—Community Development Approved i) Approve 2017 Non-Bargaining Compensation Adjustment—Human Resources R92-16 j) Approve Seasonal Hiring—Human Resources Approved k) Adopt Resolution and Approve a Joint Powers Agreement with Dakota County for Landfill Abatement Funds—Municipal Services R93-16 1) Approve Bills -Finance Approved REGULAR AGENDA 8. PUBLIC HEARINGS a) 2017 License Renewal Public Hearing Approved 9. AWARD OF CONTRACT 10. PETITIONS,REQUESTS AND COMMUNICATIONS a) Adopt Resolution Final Recommended 2017 Operating Budgets and Tax Levy Tabled to 12/19/16 11. UNFINISHED BUSINESS 12. NEW BUSINESS 13. CITY COUNCIL ROUNDTABLE 14. ADJOURN moo�E iii r City of Farmington 1:61 430 Third Street Farmington, Minnesota o 651.280.6800 -Fax 651.280.6899 •„PO,�a www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brian A. Lindquist, Police Chief SUBJECT: Recognize and Accept the Donation from Thrivant Financial DATE: December 5, 2016 INTRODUCTION The police department K-9, Bosco, is nearing the end of his tour of duty and will need to be replaced. This is an expensive undertaking. Thrivent Financial of Farmington recently held a 5K fund raiser to help fund the replacement and raised $5,000. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the resolution accepting the$5,000.00 donation on behalf of Thrivent Financial and thank them for their generous donation to the city. ATTACHMENTS: Type Description o Cover Memo acceptance resolution RESOLUTION NO. R88-16 ACCEPT DONATION OF$5,000.00 FROM THE THRIVENT FINANCIAL of FARMINGTON TO THE FARMINGTON POLICE DEPARTMENT Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 5th day of December, 2016 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Pitcher Members Absent: Donnelly Member Bartholomay introduced and Member Pitcher seconded the following: WHEREAS, a donation of$5,000 was received from Thrivent Financial to the Farmington Police Department; and, WHEREAS, the donation was made for the purpose of contributing to the K-9 replacement fund for the Farmington Police Department; and, WHEREAS, the donation will be set aside in the Farmington Police Department's Capital Improvement Fund until such time the K-9 is purchased; and, WHEREAS, it is required by State Statute that the donation be formally accepted; and, WHEREAS, it is in the best interest of the city to accept the donation. NOW,THEREFORE,BE IT RESOLVED that the city of Farmington hereby accepts with gratitude the generous donation of$5,000 from Thrivent Financial to the Farmington Police Department,which will be used in the future to replace Bosco,the department K-9, upon his retirement. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5th day of December, 2016. ayor Attested to the 6411 day of December, 2016. Ci Administrat r SEAL 4E10City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Response to Mr. Doug Jaeger DATE: December 5, 2016 INTRODUCTION Mr. Doug Jaeger addressed the city council at the November 21, 2016 city council meeting on the issue of our winter parking regulations. DISCUSSION The attached letter was sent to Mr. Jaeger in regards to the winter parking regulations. BUDGET IMPACT NA ACTION REQUESTED Acknowledge the letter that was sent to Mr. Jaeger in regards to the issue he raised with you on November 21, 2016. ATTACHMENTS: Type Description D Backup Material Letter To Mr. Doug Jaeger � �, City of Farmington -.., 430 Third Street Zs) �.. Farmington,Minnesota 4� 651.280.6800.Fax 651.280.6899 www.ci.farmington.mmus December 1, 2016 Mr. Doug Jaeger 521 Oak Street Farmington, MN 55024 RE: Winter Parking Rules Dear Doug: Thank you for attending the November 21, 2016 Farmington City Council meeting and sharing your thoughts on the winter parking regulations. Each fall we receive comments on the winter parking regulations from residents who both support and oppose the rules we have in place. The regulations that we have in place today have been in place for a number of years. With that in mind I am happy to place this item on a future city council work session agenda for review and discussion. Please keep in mind that the no overnight parking rule between 2:30 a.m. and 5:30 a.m. Is still in place and being enforced. If you have any questions please let me know. Thank you for your time on this important matter. Best wishes, David J. McKnight City Administrator ,41KRH6�6. 2% City of Farmington 430 Third Street Farmington, Minnesota � 651.280.6800 -Fax 651.280.6899 **4 pgO ' www ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the November 21, 2016 City Council Meeting-Administration DATE: December 5, 2016 INTRODUCTION Included for your review are the minutes from the November 21, 2016 city council meeting. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes of the November 21, 2016 city council meeting. ATTACHMENTS: Type Description D Backup Material November 21, 2016 City Council Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES REGULAR MEETING NOVEMBER 21, 2016 1. Call to Order Mayor Larson called the meeting to order at 7:00 pm. 2. Pledge of Allegiance Mayor Larson led those in attendance in the pledge of allegiance. 3. Roll Call Present-Larson, Bartholomay, Donnelly and Pitcher Absent-Bonar Staff Present-Administrator McKnight, Finance Director Hanson, Community Development Director Kienberger, Human Resources Director Wendlandt, Planning Manager Wippler and Attorney Jamnik. 4. Agenda Motion by Bartholomay,second by Pitcher,to approve the agenda as presented. APIF, motion carried. 5. Announcements/Commendations A. Dakota County Commissioner Mike Slavik Dakota County Commissioner Mike Slavik appeared before the city council to provide an update on activities throughout the county. 6. Citizen Comments Doug Jaeger, 521 Oak Street, addressed the city council on the winter parking rules. Mr. Jaeger expressed concern that the rules are being enforced before there is any snow on the ground. He felt the current enforcement is too strong and a small issue. 7. Consent Agenda Motion by Bartholomay, second by Donnelly,to approve the consent agenda: November 21,2016 Minutes -1- a) Approve Minutes of the November 7, 2016 City Council Meeting-Administration b) Approve Minutes of the November 14, 2016 Special City Council Meeting- Administration c) Acknowledge Retirement Finance Department-Human Resources d) Appointment Recommendation Finance Department-Human Resources e) Acknowledge Resignation Fire Department-Human Resources f) Acknowledge Resignation Fire Department-Human Resources g) Approve Seasonal Hiring-Human Resources h) Acknowledge Resignation Parks and Recreation Department-Human Resources i) Adopt Resolution R86-2016 Approving Gambling Event Permit Vermillion River Longbeards-Community Development j) Adopt Resolution R87-2016 Approving Gambling Event Permit Farmington Volleyball Club-Community Development k) Approve Bills-Finance APIF, motion carried. 8. Public Hearings None 9. Award of Contract None 10. Petitions, Requests and Communications A. Waiver of Plat Request-509 Willow Street Planning Manager Wippler presented a request for a waiver of plat for the property located at 509 Willow Street owned by Anthony Verch. Mr.Verch would like to split this lot into two lots. The property is currently a metes and bounds property and is not part of a recorded plat but is located within the municipal urban service area of the city. Since the property is with the urban service area Mr. Wippler believes the split will not adversely affect the future orderly development of the property or adjacent property. This issue is brought to the city council for consideration as required by section 11-1-5 of the city code. Mr. Verch is proposing to demolish the existing home that is located on the parcel and then split the parcel in order to construct a new single-family dwelling on one parcel and a two- family dwelling on the second parcel. The parcel is zoned R-2 and both single-family and two- family dwellings are permitted uses. Motion by Bartholmay, second by Pitcher, to approve the waiver of plat located at 509 Willow Street, splitting the existing lot into two lots. APIF, motion carried. November 21,2016 Minutes -2- B. Rambling River Center Plaza and Parks Master Plan Concept Development Contract Community Development Director Kienberger reminded the city council that as a part of the Downtown Development Plan implementation, staff proposes entering into a contract with Hoisington Koegler Group (HKGi)to provide a detailed concept plan and cost estimate for the Rambling River Center Plaza as outlined in the plan. In addition,the city is looking to enter into a contract with HKGi for master planning services for Marigold Park and Prairie Pines Park. The total cost of all work is$12,350. The city council does have the option of approval portions of the proposal as well. This issue was discussed at the September 6, 2016 city council meeting and tabled with the direction to staff to obtain the input of businesses surrounding the Rambling River Center parking lot. Staff met with most of the business owners and the reaction was generally positive with common questions of what happens to the available parking area and the cost of the project. The process, if approved, would involve additional public input. Ann Olson, one of the owners of Town Sports, expressed concerns about the loss of parking both today and into the future. The parking spots available on Third Street and in the Rambling River Center parking lot are very valuable. Even with the empty storefronts downtown,there is still not enough parking. The backs of the buildings that face the parking lot are not attractive and there are concerns of what people would be looking at with the back of the buildings. She wanted the city to consider the best long term use for this area. Mayor Larson asked about the Second Street parking lot. Olson responded that it is too far away from the businesses and most people will not walk that far. Janie Tutewohl, downtown business owner, asked about placing the gathering space on the east side of the Rambling River Center. Staff responded that area is the handicap access entrance to the center. Robyn Craig, city councilmember-elect, asked if we have looked at other areas and if this was the best place for this type of use. Kienberger commented that the downtown redevelopment study looked at a number of different aspects and areas of downtown. The consensus of the city council was to hold off on the Rambling River Center Plaza master plan at this time. Motion by Bartholomay, second by Donnelly,to approve a contract with Hoisington Koegler Group for park concept plans for Marigold Park and Prairie Pines Park. APIF, motion carried. 11. Unfinished Business None November 21,2016 Minutes -3- 12. New Business None 13. City Council Roundtable Donnelly-Wished everyone a Happy Thanksgiving. Bartholomay-Asked residents to shovel out fire hydrants on their property to help out the fire department. Pitcher-Wished everyone a Happy Thanksgiving. McKnight-Reminded residents about the holiday garbage collection schedule this week and shared that Toys for Town collection bins will be placed tomorrow and the gift wrapping will be held on December 17, 2016 at 9:00 a.m. at FHS. Larson-Reminded residents about Toys for Town,the holiday garbage schedule, small business Saturday to be held on November 26, 2016 and reminded residents to shop local. Adjourn Motion by Bartholomay,second by Pitcher,to adjourn the meeting at 7:49 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator November 21,2016 Minutes -4- ro 0111,4, City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 ' *t,aPRO" - WWW.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: David McKnight, City Administrator SUBJECT: Approve Minutes of the November 21, 2016 City Council Work Session- Administration DATE: December 5, 2016 INTRODUCTION Attached for your review are the minutes from the November 21, 2016 city council work session. DISCUSSION NA BUDGET IMPACT NA ACTION REQUESTED Approve the minutes from the November 21, 2016 city council work session. ATTACHMENTS: Type Description a Backup Material November 21, 2016 City Council Work Session Minutes CITY OF FARMINGTON CITY COUNCIL MINUTES WORK SESSION NOVEMBER 21,2016 Mayor Larson called the work session to order at 6:00 p.m. Roll Call Present-Larson, Bartholomay, Donnelly, and Pitcher Absent-Bonar Staff Present-Administrator McKnight, Finance Director Hanson, Human Resources Director Wendlandt, Police Chief Lindquist, Parks and Recreation Director Distad, Community Development Director Kienberger and IT Specialist Boerboom Agenda Motion by Donnelly, second by Pitcher,to approve the agenda as presented. APIF, motion carried. 2017 Draft Budget and Tax Levy Finance Director Hanson presented the latest version of the 2017 budget and tax levy. The 2017 budget and tax levy are as follows: 2016 Budget 2017 Proposed Change Budget Expenditures $11,798,225 $12,203,490 3.43% Less Revenues -$3,051,055 -$3,107,737 1.86% Less Fiscal Disparities -$2,104,764 -$2,136,834 1.52% General Fund Levy $6,642,406 $6,958,949 Debt Levy $2,970,848 $3,037,903 2.26% Proposed Levy $9,613,254 $9,996,822 3.99% Since the last work session city staff has worked to lower the proposed tax levy from 4.94%to the current 3.99%. Some of the changes that were made include adjustments to: • Fines and Forfeitures Revenue • Building Maintenance • Fuel Budgets • Police Equipment CIP November 21, 2016 Work Session Minutes -1- • Electricity/Natural Gas • Miscellaneous Areas The city council was comfortable with the changes proposed by city staff. The revised impact of the proposed 2017 tax levy on the average residential property is expected to increase$42.48. Human Resources Director Wendlandt provided background and reasoning for the proposed new IT position included in the 2017 budget. A power point presentation was reviewed that showed the expansion of the technology program in the city over the past decade,the work performed by other city employees in the IT area, how we have delayed the request for an IT position, some of the work not being completed in the IT area and more. Mayor Larson asked about an estimate of staff time spent by non-IT staff on IT issues. Staff estimated it is over 40 hours per week. Councilmember Bartholomay stated it would be nice to eliminate some of the dollars spent on LOGIS with this new position. It was the consensus of the city council to include the new IT position in the 2017 budget and bring the proposed budget and tax levy forward to the December 5, 2016 meeting as it was presented. Seal Coating Update City Administrator McKnight presented an update on the city sealcoating program. The city has had a seal coating program for many years with each street being seal coated every seven years. Five years ago the city council started budgeting$350,000 per year for the program. This amount was determined based on past costs to cover the cost of the program in seven year cycles. The current seven year cycle will end in 2018. City staff is projecting that there will be approximately$220,241 remaining in this fund at the end of 2018. Looking at the next seven year cycle, 2019-2025, staff anticipates that there would be another surplus in this fund if costs only increased 2% per year. There would be a projected deficit between $72,079 and $467,252 if costs increase between 2%and 5% per year. Between 2002 and 2016 the average increase is seal coating costs is approximately 4%. The consensus of the city council was to continue the program and look at increasing the amount budgeted per year starting with the seal coating cycle that begins in 2019. City Administrator Update Administrator McKnight presented an update on the following items. • Fire Officer Pay • Public Works Director Position Update November 21,2016 Work Session Minutes -2- • Police Study Schedule • 2017 Board/Commission Interviews • Planning Commission Items Adjourn Motion by Bartholomay, second by Donnelly,to adjourn the meeting at 6:50 p.m. APIF, motion carried. Respectfully Submitted David McKnight, City Administrator November 21, 2016 Work Session Minutes -3- VA% City of Farmington 430 Third Street Farmington, Minnesota 444". 651.280.6800 -Fax 651.280.6899 •A r WwwCLfarmmgtOn.mu.us TO: Mayor, Councilmembers and City Administrator FROM: Randy Distad, Parks and Recreation Director SUBJECT: Adopt Resolution Accepting Donations to the Rambling River Center-Parks DATE: December 5, 2016 INTRODUCTION Happy Harry's Furniture and Senior Care Connection recently made donations to the Rambling River Center (RRC). DISCUSSION A cash donation of$239.80 was made by Happy Harry's Furniture to the RRC. The donation was made through a program created in 2011, in which a customer of Happy Harry's Furniture is able to select a charity of their choice to receive a donation when merchandise is purchased from the store and then 10% from the sale to the customer is donated to the charity. The RRC is one of the charities that can be selected. With this most recent donation, Happy Harry's Furniture has donated a total of$7,852.23 to the RRC since the program's inception. This donation has been deposited into the RRC Capital Improvement Fund. Senior Care Connections, located in Lakeville, Minnesota is an organization that provides services to older adults who need assistance in their home. Senior Care Connection for the past three years has sponsored a pie social in November at the RRC. They have provided pumpkin pies and whipped cream. There are on average about 50 people who register for this activity, so it is well received by members. The value of the pumpkin pies donated by Senior Care Connections was $50.00 Staff will communicate the city's appreciation on behalf of the Council to Happy Harry's Furniture and Senior Care Connection for their generous donations to the Rambling River Center. BUDGET IMPACT NA ACTION REQUESTED Adopt the attached resolution accepting the donation of$239.80 from Happy Harry's Furniture and pumpkin pies valued at$50.00 from Senior Care Connection to the Rambling River Center. ATTACHMENTS: Type Description 124 Resolution Donation Resolution RESOLUTION NO. R89-16 ACCEPT CASH DONATION TO THE RAMBLING RIVER CENTER FROM HAPPY HARRY'S FURNITURE AND PIES FROM SENIOR CARE CONNECTION Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 5th day of December, 2016 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Pitcher Members Absent: Donnelly Member Bonar introduced and Member Bartholomay seconded the following: WHEREAS, a$239.80 donation was made by Happy Harry's Furniture to the Rambling River Center; and, WHEREAS, pies valued at$50.00 were donated by Senior Care Connection for a Pumpkin Pie Social; and, WHEREAS, it is required by State Statute that these donations be formally accepted; and, WHEREAS, it is in the best interest of the city to accept these donations. NOW,THEREFORE,BE IT RESOLVED the city of Farmington hereby accepts with gratitude the generous donation of$239.80 from Happy Harry's Furniture and pies valued at$50.00 from Senior Care Connection to the Rambling River Center. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5th day of December,2016. Mayor Attested to the 6` day of December, 2016. 441 ity Administrat&� SEAL oF N City of Farmington k k Z 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 +?•4Pa01, WWW.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Adopt Resolution Approving Gambling Premise Permit Farmington Youth Hockey Association-Community Development DATE: December 5, 2016 INTRODUCTION The Farmington Youth Hockey Association is requesting a gambling premises permit at 933 8th Street. DISCUSSION Pursuant to state statute and pertinent city code, an organization must first obtain a resolution from the city, granting permission for gambling to occur at a specific location. The Farmington Youth Hockey Association is requesting approval to conduct gambling activity at Farmington Billiards, 933 8th Street. The appropriate application and fees have been received. BUDGET IMPACT Revenues are included in the 2016 budget. ACTION REQUESTED Consider the attached resolution approving a gambling premises permit for Farmington Youth Hockey Association at 933 8th Street. ,ATTACK MENTS: Type Description D Resolution Resolution RESOLUTION NO. R90-16 APPROVING A MINNESOTA LAWFUL GAMBLING PREMISE PERMIT APPLICATION FOR FARMINGTON YOUTH HOCKEY ASSOCIATION Pursuant to due call and notice thereof,a regular meeting of the City Council of the city of Farmington,Minnesota,was held in the Council Chambers of said city on the 5th day of December 2016 at 7:00 p.m. Members Present: Larson,Bartholomay,Bonar,Pitcher Members Absent: Donnelly Member Bonar introduced and Member Bartholomay seconded the following: WHEREAS,pursuant to M.S. 349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Premise Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,Farmington Youth Hockey Association has submitted an application for a Gambling Premise Permit to be conducted at 933 8th Street,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Premise Permit for Farmington Youth Hockey Association at 933 8 Street,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5th day of December 2016. Mayor Attested to the to 417 day of December 2016. i Administrat r Li SEAL 4E106 City of Farmington 430 Third Street l'IFarmington, Minnesota o 651.280.6800 -Fax 651.280.6899 4644.4.110044) www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Approve Temporary On-Sale Liquor License Knights of Columbus-Community Development DATE: December 5, 2016 INTRODUCTION The Knights of Columbus are requesting a Temporary On-Sale Liquor License for a fundraiser. DISCUSSION The Knights of Columbus are requesting a Temporary On-Sale Liquor License for a fundraiser to be held on January 28, 2017, at 22120 Denmark Avenue. Per State Statute, this license must first be approved by the city and then forwarded to the state for approvaL BUDGET IMPACT The State of Minnesota waives all fees for Temporary Liquor Licenses for non-profit organizations. Therefore, the city has not established a fee for a Temporary On-Sale Liquor License. ACTION REQUESTED Approve the attached application for a Temporary On-Sale Liquor License for the Knights of Columbus for a fundraiser on January 28, 2017. ATTACHMENTS: Type Description D Exhibit Application yA Minnesota Department of Public Safety ik ALCOHOL AND GAMBLING ENFORCEMENT DIVISION �,r; ;;�,: i• , 444 Cedar Street Suite 222,St.Paul MN 55101-5133 (651)201-7507 Fax(651)297-5259 TTY(651)282-6555 f r1 `• W WW.DPS.STATE.MN.US APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON-SALE LIQUOR LICENSE TYPE OR.PRINT INFORMATION NAME OF ORGANIZATION DATE ORGANIZED TAX EXEMPT NUMBER 1441 is c co we4us to/ Vq/4 STREET ADDRESS CITY STATE ZIP CODE '2.2.120 D NW. Att. _ Vow&7oiJ ivtNi 55024 NAME OF PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE 1126 sari I-rA 1-.. 4 • X12 8'60- •1101 65) zo 6 9C3,1-5 DATES LIQUOR WILL BE SOLD 1/ •9 s /20 t j TYPE OF y RGANIZAE O __ ` • • M r�_ •• • J_ ORGANIZATION()MOWS NAME ADDRESS �� fA iAi N 6100 C'+'\,ACu . C3 � 6,u svi A t=. t"� 2.4 ORGANIZATION OFFICER`S NAME ADDRES ORGANIZATION OFFICER'S NAME ADDRESS Location license will be used. If an outdoor area,describe .C1-s. (V`rl C - ,AIS CL 4 e L1 G C 2P-X2 VaINWARK .AVEs- ENZ.") CYYCW , MA S5024 Will the applicant contract for intoxicating liquor service? If so,give the name and address of the liquor licensee providing the service. Will the applicant carry liquor liability insurance? If so,please provide the carrier's name and amount of coverage. • APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO ALCOHOL&GAMBLING ENFORCEMENT CITY/COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERIC OR COUNTY OFFICIAL APPROVED DIRECTOR ALCOHOL AND GAMBLING ENFORCEMENT NOTE:Submit this form to the city or county 30 days prior to event. Forward application signed by city and/or county to the address above. If the application is approved the Alcohol and Gambling Enforcement Division will return this application to be used as the License for the event P0-09079(12/09) 4FARAt City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 4f.•,,MOO*. www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Adopt Resolution Approving Gambling Event Permit Knights of Columbus- Community Development DATE: December 5, 2016 INTRODUCTION The Knights of Columbus are requesting a Gambling Event Permit for three bingo fundraisers. DISCUSSION Per State Statute 349.166 and pertinent City Code, a Gambling Event Permit must be issued by the city for this type of event. An application has been received, along with the appropriate fees. The City Attorney has reviewed the application and the attached resolution approving the request. BUDGET IMPACT Gambling fees are included in the revenue portion of the 2017 budget. ACTION REQUESTED Consider the attached resolution granting a Gambling Event Permit to the Knights of Columbus, to be held at St. Michaels Catholic Church, 22120 Denmark Avenue, on January 28, 2017; March 11, 2017; and November 18, 2017. ATTACHMENTS: Type Description D Resolution Resolution RESOLUTION NO. R91-16 APPROVING A MINNESOTA LAWFUL GAMBLING EVENT PERMIT APPLICATION FOR THE KNIGHTS OF COLUMBUS Pursuant to due call and notice thereof,a regular meeting of the City Council of the city of Farmington,Minnesota,was held in the Council Chambers of said city on the 5th day of December 2016 at 7:00 p.m. Members Present: Larson,Bartholomay,Bonar,Pitcher Members Absent: Donnelly Member Bonar introduced and Member Bartholomay seconded the following: WHEREAS,pursuant to M.S.349.166,the State of Minnesota Gambling Board may not issue or renew a Gambling Event Permit unless the City Council adopts a resolution approving said permit; and, WHEREAS,the Knights of Columbus have submitted an application for a Gambling Event Permit to be conducted at 22120 Denmark Avenue, on January 28,2017,March 11,2017 and November 18, 2017,for Council consideration. NOW,THEREFORE,BE IT RESOLVED by the Farmington City Council that the Gambling Event Permit for the Knights of Columbus,to be held at 22120 Denmark Avenue,is hereby approved. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5th day of December 2016. Mayor Attested to the 6 4-hday of December 2016. 4', . _ - ,jlc Ai Administrator SEAL 41104 City of Farmington 430 Third Street bkb 4111 fie o Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 fir.,, ,,, www cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Accept Resignation Heritage Preservation Commission-Community Development DATE: December 5, 2016 INTRODUCTION The city has received a resignation from the Heritage Preservation Commission. DISCUSSION Mr. Zack Mohlis has submitted his resignation from his position on the Heritage Preservation Commission. His term on the board runs through January 31, 2018. A copy of his resignation is attached. This seat will be advertised to fulfill the remainder of the term. BUDGET IMPACT N/A ACTION REQUESTED Accept the resignation of Zack Mohlis from the Heritage Preservation Commission effective November 22, 2016. ATTACHMENTS: Type Description ct Exhibit Resignation From: Zack Mohlis Sent: Monday, November 28, 2016 11:01 PM To: Tony Wippler Subject: HPC Resignation Mr. Wippler, As we discussed at the the November 22 HPC meeting,I am resigning from my position as commissioner and vice-chair of the the Heritage Preservation Commission for the City of Farmington as my residency status has changed and I am no longer alegal resident of the city. It has been my pleasure to serve the city of Farmington-- a city I love and enjoy-- and to work with you and the appointed members of the HPC. Please let me know if there is anything else you require of me, or if there is any way(seriously) I may be of service to you,the HPC, or the city of Farmington. It has been an absolute pleasure serving the city with you. This all feels too absolute because I know we'll continue to keep in touch and cross paths. All the best, Zack Mohlis • 1 • • 0 • „omit,, City of Farmington 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 •,�FRO* www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: Various 2017 Licenses and Permit Renewals-Community Development DATE: December 5, 2016 RODUCTION Per city code the city council has the authority to approve On-Sale and Off-Sale Beer Licenses, Tobacco Licenses and Gaming Device Licenses. DISCUSSION The following establishments have submitted their applications for renewal: 3.2 Beer On-Sale Fountain Valley Golf Course, 2830 220th Street West Weng's Kitchen, 115 Elm Street 3.2 Beer Off-Sale Fountain Valley Golf Course, 2830 220th Street West Kwik Trip, 217 Elm Street Kwik Trip, 18290 Pilot Knob Road SuperAmerica#4534, 18520 Pilot Knob Road Cigarette License Family Fresh Market#326, 115 Elm Street Farmington Amcon, 957 Eighth Street Farmington Municipal Liquor Store, 18350 Pilot Knob Road Farmington Municipal Liquor Store, 109 Elm Street Farmington Tobacco, Inc., 115 Elm Street, Suite E Kwik Trip #693, 217 Elm Street Kwik Trip #443, 18290 Pilot Knob Road SuperAmerica#4534, 18520 Pilot Knob Road Gaming Device License Bourbon Butcher, 20700 Chippendale Avenue Farmington Lanes, 27 5th Street The appropriate forms, fees and insurance information have been submitted with the applications. The applications have also been reviewed and approved by the police department. BUDGET IMPACT The fees collected are included in the revenue estimates of the 2017 budget. ACTION REQUESTED Approve licenses for the above mentioned applicants. emit, City of Farmington 430 Third Street / Farmington, Minnesota o 4651.280.6800 -Fax 651.280.6899 '4.•„ „s►.° www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: 2017 Non-Bargaining Compensation Adjustment-Human Resources DATE: December 5, 2016 INTRODUCTION Annually, the city council reviews the compensation of the non-bargaining employees. This process is done in conjunction with the annual budget process. DISCUSSION Annual salary adjustments for non-bargaining employees have been reviewed and are proposed at 2.50% January 1, 2017 for all non-bargaining employees . Non-bargaining employees include department directors, supervisors, confidential employees and paid on-call fire employees. Additionally, as discussed at the November 21, 2016 workshop, adjustments to the fire officer monthly stipends have been reviewed and the proposed increases are as follows: Position 2016 2. 017 Assistant Chief $164.55 $250.00 Captain $125.75 $150.00 Lieutenant $ 87.07 $100.00 All other employees belong to collective bargaining units which require the city to formally negotiate changes to the terms and conditions of employment through the collective bargaining process. Compensation adjustments in place for union employees next year include AFSCME at 2.5% January 1, 2017, LELS Police Officers at 2.5%January 1, 2017 and Police Sergeants at 2.5% on January 1, 2017. BUDGET IMPACT The cost of this adjustment is included in the proposed 2017 budget and is approximately$80,000.00. ACTION REQUESTED If the city council is in agreement with this proposal, a motion should be made to approve the attached resolution adjusting the 2017 non-bargaining salary schedule by 2.5% and adjusting the paid on-call fire officer monthly stipends. ATTACIEIMENTS: Type Description Ei Resolution Non-Bargaining Annual Adjustment Resolution RESOLUTION No. R92-16 APPROVING ANNUAL ADJUSTMENTS FOR ALL NON-REPRESENTED EMPLOYEES FOR CALENDAR YEAR 2017 Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 5th day of December 2016 at 7:00 p.m. Members Present: Larson, Bartholomay, Bonar, Pitcher Members Absent: Donnelly Member Bartholomay introduced and Member Bonar seconded the following: WHEREAS, annual salary adjustments for non-bargaining employees are in order to recognize annual inflationary increases in cost of living standards; and, WHEREAS,the annual percentage adjustments of two and one half percent(2.5%)for non- represented employees effective January 1, 2017 are within the expenditure guidelines established in the 2017 budget; and, WHEREAS,the monthly stipend for fire officers effective January 1, 2017 will be as follows: Assistant Chief $250.00 Captain $150.00 Lieutenant $100.00 WHEREAS,non-bargaining employees are defined as those public employees not formally represented by an exclusive bargaining group as defined under Minnesota Statute. NOW THEREFORE,BE IT RESOLVED that the City Council hereby approves the aforementioned adjustments for all non-represented employees. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5th day of December 2016. ayor Attested to the day of December, 2016. City Administrat SEAL oFp►R City of Farmington 430 Third Street c. Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 4144.4“0044) www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Brenda Wendlandt, Human Resources Director SUBJECT: Approve Seasonal Hiring-Human Resouces DATE: December 5, 2016 INTRODUCTION The recruitment and selection process for the appointment of the attached list of fall winter seasonal staff has been completed. DISCUSSION After a thorough review by the Parks and Recreation Department and the Human Resources Department, offers of employment have been made to the individuals show on the attached spreadsheet, subject to ratification by city council. BUDGET IMPACT These positions are included in various departmental budgets. ACTION REQUESTED By motion approve the attached seasonal employment recommendations. ATTACHMENTS: Type Description D Cover Memo Winter Seasonal Staff N c I N N v-I c-I ci c-I r-1 r-1 r-I O- O. O O- O_ O- O- O- CL O. 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H E W fa N Y C O al 0 CO C +- -0 C M c O=D 1-PCT SOD " C7 = = m Z 3 Y OJ C ' fn w } = °, o ° w tr arc ° � � a) (9 o - C >- Q C V) X f0 N E '] ca CU as a) fa fa E 3 z Q �c U 2 Q w o fn (9 w it: City of Farmington t 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 --r•A►6o0d' www.cLfarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Lena Larson, Municipal Services Coordinator SUBJECT: Adopt Resolution and Approve a Joint Powers Agreement with Dakota County for Landfill Abatement Funds-Municipal Services DATE: December 5, 2016 INTRODUCTION At the November 7, 2016 City council meeting, the city council approved the submittal of a grant application to Dakota County for landfill abatement funding assistance. Attached is the joint powers agreement between Dakota County and the City of Farmington for 2017 Waste Abatement Community Funding. DISCUSSION The Dakota County Board of Commissioners adopted the 2012-2030 Solid Waste Master Plan(Master Plan) on March 27, 2012, as required, to implement the Minnesota Pollution Control Agency's (MPCA)2010-2030 Metropolitan Solid Waste Management Policy Plan. The Master Plan identifies performance-based funding for municipalities to develop and implement waste abatement programs, education, and outreach. The Community Funding Program purpose includes: ensure that residents and businesses have the opportunity to recycle; and to develop, implement, and maintain projects,programs,practices, and methods to meet waste abatement objectives. The Community Funding Program supports the County's efforts for broad-based education and implementation of local programs and projects for waste reduction, reuse, recycling, hazardous waste management, and organics diversion. BUDGET IMPACT The year 2017 reimbursement for Farmington is $24,000. ACTION REQUESTED Approve the attached resolution approving a joint powers agreement with Dakota County for 2017 Waste Abatement Community Funding. ATTACHMENTS: Type Description D Contract Joint Powers Agreement with Dakota County D Resolution Resolution Dakota County Contract C0028560 JOINT POWERS AGREEMENT BETWEEN THE COUNTY OF DAKOTA AND THE CITY OF FARMINGTON FOR 2017 WASTE ABATEMENT COMMUNITY FUNDING This Agreement is between Dakota County(County) and the City of Farmington (Municipality). WHEREAS, Minn. Stat. § 471.59 authorizes local governmental units to jointly or cooperatively exercise any power common to the contracting parties; and WHEREAS, the County of Dakota (County) and the Municipality are governmental units as that term is defined in Minn. Stat. §471.59; and WHEREAS, Metropolitan counties are responsible for waste management policy and programs (Minn. Stat. §115A.551); and WHEREAS, counties may require local cities and townships to develop and implement programs, practices, or methods designed to meet waste abatement goals (Minn. Stat. §115A.551); and WHEREAS, Dakota County Solid Waste Ordinance 110 requires each municipality in the County to have a solid waste abatement program that is consistent with the Dakota County Solid Waste Master Plan (Master Plan); and WHEREAS; by Resolution 12-154 (March 27, 2012), the Master Plan (Master Plan) was adopted by the County Board of Commissioners, and was subsequently approved by the Minnesota Pollution Control Agency on May 24, 2012; and WHEREAS, the Master Plan includes multiple strategies to enhance and leverage resources to help the County meet waste management objectives; and WHEREAS, the Master Plan supports performance-based funding for municipalities to develop and implement waste abatement programs, education, and outreach; and WHEREAS, community funding activity amounts are established by the County Board each year as part of the Environmental Resources Department(Department) budget; and WHEREAS, by Board Resolution #16-423 the County Board approved funding for the 2017 community funding program (Program) as presented to the Physical Development Committee of the Whole on August 16, 2016, contingent upon the availability of funds and subject to funding levels approved by the County Board as part of the 2017 budget; and WHEREAS, the Program continues responsibilities for municipalities to communicate County messages for proper waste management and to promote The Recycling Zone services; to plan and implement recycling and organics diversion practices; and to sustain recycling at municipal buildings, parks, and events/festivals; and WHEREAS, new Program responsibilities for municipalities include hosting a residential shredded paper event, ensuring materials collected at community cleanup days are reused or recycled, and focusing on food waste prevention as a component of the organics diversion priority strategy; and WHEREAS, County responsibilities include providing technical assistance, container labels, and waste educational messages and images; maintaining waste management information on the County website; hosting Master Recycler/Composter classes; and providing best practice strategies and resources for waste diversion measurement, events/festivals, and the food waste prevention and organics diversion priority issue; and 1 Dakota County Contract C0028560 WHEREAS, separate Joint Powers Agreements with municipalities identify Municipality and County responsibilities and fund allocations. NOW, THEREFORE, in consideration of the mutual promises and benefits that the County and Municipality shall derive from this Agreement, the County and the Municipality hereby enter into this Agreement for the purposes stated herein. SECTION 1 PURPOSE The purpose of this Agreement is to provide for cooperation and funding between the County and the Municipality for the implementation and operation of a local comprehensive landfill abatement program by the Municipality in accordance with this Joint Powers Agreement and the 2017 Dakota County Community Funding Application Packet (attached and incorporated herein as Exhibit 1) that is submitted by the Municipality. SECTION 2 PARTIES The parties to this Agreement are the County of Dakota, Minnesota and the City of Farmington (Municipality). SECTION 3 TERM Notwithstanding the dates of the signatures of the parties, this Agreement shall be in effect January 1, 2017, and shall continue in effect until December 31, 2017, or until termination in accordance with the provisions herein. This Agreement may be amended in accordance with Section 12 and incorporation of subsequent years' approved funding application packet. SECTION 4 COOPERATION The County and the Municipality agree to cooperate and use their reasonable efforts to ensure prompt implementation of the various provisions of this Agreement and to, in good faith, undertake resolution of any dispute in an equitable and timely manner. SECTION 5 PROGRAM 5.1 PROGRAM PURPOSE. The Dakota County Board of Commissioners adopted the 2012-2030 Solid Waste Master Plan (Master Plan) on March 27, 2012, as required, to implement the Minnesota Pollution Control Agency's (MPCA) 2010-2030 Metropolitan Solid Waste Management Policy Plan. The Master Plan identifies performance-based funding for municipalities to develop and implement waste abatement programs, education, and outreach. The Community Funding Program purpose includes: ensure that residents and businesses have the opportunity to recycle; and to develop, implement, and maintain projects, programs, practices, and methods to meet waste abatement objectives. The Community Funding Program supports the County's efforts for broad-based education and implementation of local programs and projects for waste reduction, reuse, recycling, hazardous waste management, and organics diversion. 5.2 ELIGIBILITY. Eligible municipalities include all cities in Dakota County and the Rural Solid Waste Commission (RSWC) representing the 13 townships, and six small cities in rural Dakota County. 2 Dakota County Contract C0028560 5.3 ANNUAL APPLICATION,WORK PLAN AND BUDGET. Annually, each municipality shall submit an Application Packet that includes the annual work plan and budget breakdown for each funding activity to the County by the due date specified in writing by the County and on forms provided by County staff. 5.4 IMPLEMENTATION. The Municipality shall develop, implement, and operate a local comprehensive landfill abatement program that complies with the Master Plan, Dakota County Solid Waste Ordinance 110 and Exhibit 1. 5.5 RECYCLING. Municipalities must ensure the opportunity to recycle exists for all municipal employees, residents and businesses, including at municipality-controlled public areas such as parks, community centers, and city-sponsored events/festivals; must develop and implement programs to increase residential recycling and organics diversion; and must continue planning to implement community-wide organics diversion. 5.6 PRIORITY ISSUE PROGRAM. County staff, with input from municipalities, develops a Priority Issue Program to accomplish during the multi-year Master Plan reporting cycle. The 2017-2020 Priority Issue is organics diversion. The 2017 year Priority Issue focus is on residential food waste prevention education, implementing organics diversion from 2016 planning results including (if applicable) implementation of organics diversion within municipally-owned/operated buildings, and continued progression for organics best practices and diversion at public events. The Priority Issue is subject to change pending Legislation or County strategic planning. 5.7 PERFORMANCE. County staff will evaluate the Municipality's performance on a quarterly basis pursuant to responsibilities set forth in Section 7 and Exhibit 1. County staff will notify the Municipality in writing if a Recycling Improvement Plan is needed. Within 30 days of notification, the Municipality shall submit a Recycling Improvement Plan signed by the Municipality's authorized representative. The Recycling Improvement Plan must be negotiated with County staff and specify Municipality activities and a timeframe to achieve compliance. 5.8 ANNUAL REPORT. By February 15, 2018, the Municipality shall submit its Annual Report for the year 2017, on the form prescribed by County staff. The Annual Report must be signed by the authorized representative for this JPA or their successor in office. 5.9 AUDIT. County staff may audit one or more buildings operated by the Municipality through a waste sort or other means of waste assessment. This data will be used by the Municipality and County to gauge the success of the internal waste management program, which will influence the work plan. SECTION 6 FUNDING 6.1 FUNDING AMOUNT. Communities receive performance-based funding in part from pass-through grants from the State. Funding amounts are contingent upon available State and County funds, and reflect the funding levels presented to the County Board as part of the annual budget. The 2017 funding for the Municipality shall be in an amount not to exceed Twenty Four Thousand Dollars and Zero Cents ($24,000.00), as set forth in Exhibit 1. 6.2 FUNDING PAYMENT. Contingent upon approval by County staff of the Municipality's Annual Report for the funding year 2016, the County will pay the Municipality the funding amount set forth in paragraph 6.1 above for 2017. Payment will be made in one installment within 30 days of receipt of the Annual Report. Municipalities with a complete work plan and an approved Annual Report receive 100% payment for eligible expenses. 6.3 ELIGIBLE EXPENSES. Municipalities may use allocated funds only on eligible items as described below. Eligible expenses are for recycling projects/programs and education and outreach; priority issue activities; and include: 3 Dakota County Contract C0028560 6.3.1 Administration and Internal Recycling a) Salary and benefits of personnel, both full-time and temporary, and consultant services while working directly on the planning, implementing, and promoting of eligible activities. b) Matching funds for other related grants consistent with this program (except for MPCA grants). c) Subscriptions, memberships, and training (not including out-of-state travel or lodging) necessary for eligible activities. d) Data collection and evaluation for effectiveness, efficiency, and responsiveness of landfill abatement activities. e) Oversight of Municipality solid waste policy, ordinance and contracts related to landfill diversion. 6.3.2 Outreach and Education a) Production and dissemination of education information to increase awareness and participation in recycling programs. b) Promotional items (bags, water bottles, t-shirts, etc.) with County staff-approved message and logo. c) Education materials for municipal employees, such as signs, trainings and mass communication. 6.3.3 Waste Abatement Activities and Planning a) Advertising to promote municipality-run clean-ups that accept recyclable or reusable materials. b) Collection mattresses, bicycles, and carpet for reuse or recycling. c) Compostable bags and products that are needed to ensure a community event/festival collects organic materials. d) Design and implementation of projects and programs to enhance residential, park and public area recycling. 6.3.4 Priority Issue: Organics Recycling a) Advertising (print, online, TV, radio)for residential food waste prevention. b) Props and other accessories to help educate residents directly(e.g., materials for booths) c) Printing of educational materials related to organics diversion and food waste education. d) Items necessary to conduct a food waste prevention pilot project for residents including giveaways. e) Collection and hauling services related to organics material management at community events/festivals conducted in partnership with the Municipality to implement best management practices. 6.3.4 Non-eligible expenses include: a) Expenses related to non-waste abatement waste issues(e.g., energy, water) b) Waste collection, transportation or management (i.e., reuse, recycle, disposal), except as provided for in Section 6.3.3(e) c) Food or refreshments, unless approved by County staff as compliant with Dakota County Policy 1560. d) Payment for collection and management of items that are banned from the landfill (e.g. appliances, hazardous waste, electronics). Other expenses may be eligible with prior written approval from County staff. Questions about an eligible expense should be directed to County staff. 6.4 FUNDING PAYMENT ADJUSTMENTS. The Dakota County Environmental Resources Director (Director) shall have the authority to approve modifications to the Funding Amount as requested by the Municipality in the Application Packet, as long as the amount payable under this Agreement does not exceed the amount approved by the Dakota County Board of Commissioners and so long as the proposed modifications are consistent with Exhibit 1. The Municipality must expend the community fund by the end of the calendar year, unless prior written approval is received from the Director. Municipalities must return unspent funds (the difference between the amount of funds provided and the amount a Municipality reports as expended), must return funds if expenditures or activities are determined by County staff as not consistent with Exhibit 1, and must return funds if County staff determines 4 Dakota County Contract C0028560 performance has not been remedied as identified in the Recycling Improvement Plan pursuant to Section 5.7. If the Municipality fails to fulfill responsibilities, the County may choose to implement activities in the municipality and may recover costs in accordance with Dakota County Solid Waste Ordinance 110. SECTION 7 RESPONSIBILITIES OF THE PARTIES The Municipality shall fulfill the following responsibilities under this Agreement: 7.1 Administration. Designate a Municipality Liaison responsible for Program planning, implementation, measurement, and reporting. At minimum: a. Ensure Liaison attends at least four out of the six Liaison/County staff meetings each year. b. Provide measures and reports of completed responsibilities for each of the six Liaison/County staff meetings. c. Ensure newly-assigned Liaisons attend the Dakota County Master Recycler/Composter class. d. Develop and submit an Annual Application Packet and Annual Report on forms created by County staff. 7.2 Municipal Facilities Recycling Program. The Municipality must ensure that facilities under its control, from which municipal solid waste is collected, also collects at least three recyclable materials. At minimum: a. Recycling collection at municipality-controlled buildings and public areas including municipal parks and community centers, and municipality-sponsored events/festivals meets best management practices, including: i. Containers are strategically located to service employees and visitors in all facilities under the municipality's control. ii. Color-coded labels must be visible on the top and sides of all recycling, organics, and trash containers. iii. All new exterior container lids or openings must be blue for recycling and green for organics. iv. All new internal recycling lids must have Saturn (round/slit)openings and be no-touch lids for trash and organics. New internal containers and lids must be blue for recycling and green for organics, and grey or black for trash v. All trash containers are paired with recycling containers. If organics collection, organics containers must be strategically located and part of a trash and recycling waste station. vi. Exceptions to best management practices for new purchases must be justified and approved by County staff. b. All Municipal employees are educated about recycling, including organics diversion if collected. c. Work with County staff to measure and report waste diversion weights for municipality- controlled facilities and public areas. 7.3 Residential Recycling Program. The Municipality must ensure the opportunity to recycle exists for residents (single family and multi-unit dwellings). At minimum: a. Develop and implement projects and programs to increase residential waste reduction, reuse, and recycling, including: i. Host at least one collection event for residential paper to be shredded and recycled. ii. Modify existing collection events (e.g., cleanup days) to ensure collected mattresses, bicycles, and carpet are reused as a first choice or recycled. iii. Measure and report waste collection weights from each collection event (e.g., cleanup days). b. Establish a mechanism for recycling best management practices to be applied at community events/festivals within the municipality. c. Provide event/festival organizers and vendors with low-waste recommendations and resources. 5 Dakota County Contract C0028560 7.4 Residential Education and Outreach. Provide education and outreach to all existing and new residents about recycling, household hazardous waste, and food waste prevention. At minimum: a. Use County-staff developed resources for all residential education and outreach. b. Include at least two articles in municipal newsletters c. Use social media, if available, to send timely waste management messages to residents d. Complete at least ONE of the following for recycling and/or household hazardous waste: • Send an additional direct mailer to residents • Coordinate a large event(e.g., Earth Day or America Recycles Day Celebration) • Conduct at least two booths or presentations at large community events (e.g., school assembly, Pollution Prevention Day, Farmer's Market) e. Submit all outreach materials to County staff before publication. Allow at least three business days for review. f. Provide funding source credit on all print materials: Partially funded by the Minnesota Pollution Control Agency and Dakota County. g. Provide information on the Municipality's website for solid waste collection requirements within Municipality boundaries and direct links to the Dakota County website to ensure residents have access to both solid and hazardous waste management information. 7.5 Priority Issue: Organics diversion. Implement and continue planning for community-wide organics diversion. At minimum: a. Implement 2016 planning results for municipality-wide organics diversion for residents (e.g., drop sites, education and outreach). b. Include food waste prevention in a direct mailer to residents. c. Schedule at least one food waste prevention presentation for residents at which County staff will speak. d. If applicable, implement organics diversion at municipality-owned/operated buildings. e. Provide direct links from the Municipality's website to the Dakota County website information for organics and for food waste prevention. f. Continue to implement organics best practices and diversion at public events. The County, through its Environmental Resources Department, shall fulfill the following responsibilities under this Agreement: a. Administration: i. Manage allocation and recovery of allocated funds. ii. Develop and provide annual templates for the Application Packet and completed Performance Scorecards for each municipality. iii. Host six Liaison/County staff meetings each year. iv. Provide technical assistance for each municipality to apply, plan for, measure, and report on work efforts. v. Monitor and manage performance and compliance with this JPA. b. Education and Outreach i. Provide County staff-developed resources, including articles, images, social media posts, and education kits for solid waste management, household hazardous waste, organics, and food waste prevention. ii. Provide color-coded trash, recycling, and organics labels. iii. Develop and maintain solid and hazardous waste information on the County website. iv. Host at least one Master Recycling Composter session each year. c. Projects and Programs i. Develop and provide best practices for solid waste management, including terminology for organics and food waste prevention. ii. Provide effective strategies, resources, and support for Municipality to implement the priority issue. iii. Provide resources and support to Municipality for waste diversion measurements (e.g., contracted audit). iv. Develop and provide low- and no-waste resources for event/festival organizers and vendors. 6 Dakota County Contract C0028560 SECTION 8 PROPERTY Upon termination of this Agreement, any containers, labels and/or necessary infrastructure purchased by the County and provided to the Municipality shall be the sole property of the Municipality. SECTION 9 INDEMNIFICATION 9.1 IN GENERAL. Each party to this Agreement shall be liable for the acts of its officers, employees or agents and the results thereof to the extent authorized by law and shall not be responsible for the acts of the other party, its officers, employees or agents. 9.2 LIMITATIONS. The provisions of Minn. Stat. § 471.59, the Municipal Tort Claims Act, Minn. Stat. ch. 466 and other applicable laws govern liability of the County and the Municipality 9.3 SURVIVORSHIP. The provisions of this Section shall survive the expiration or termination of this Agreement. SECTION 10 AUTHORIZED REPRESENTATIVES AND LIAISONS 10.1 AUTHORIZED REPRESENTATIVES: The following named persons are designated the Authorized Representatives of the parties for purposes of this Agreement. These persons have authority to bind the party they represent and to consent to modifications, except that the authorized representative shall have only the authority specifically or generally granted by their respective governing boards. Notice required to be provided pursuant to this Agreement shall be provided to the following named persons and addresses unless otherwise stated in this Agreement, or in a modification of this Agreement. TO THE COUNTY Georg T. Fischer, Director Environmental Resources Department Director Western Service Center 14955 Galaxie Avenue Apple Valley, MN 55124 TO THE MUNICIPALITY Todd Larson, Mayor(or successor) City of Farmington 430 Third Street Farmington, MN 55024 In addition, notification to the County regarding termination under Section 11 of this Agreement by the other party shall be provided to the Office of the Dakota County Attorney, Civil Division, 1560 Highway 55, Hastings, MN 55033. 10.2 LIAISONS. To assist the parties in the day-to-day performance of this Agreement, to ensure compliance, and provide ongoing consultation, a liaison shall be designated by the County and the Municipality. The County and the Municipality shall keep each other continually informed, in writing, of any change in the designated liaison. At the time of execution of this Agreement, the following persons are the designated liaisons: County Liaison: Jenny Kedward Telephone: (952) 891-7043 Email:jenny.kedward@co.dakota.mn.us 7 Dakota County Contract C0028560 Municipality Liaison: Lena Larson Telephone: 651-280-6905 Email: Ilarsont7a.ci.farmington.mn.us SECTION 11 TERMINATION 11.1 IN GENERAL. Either party may terminate this Agreement for cause by giving seven days' written notice or without cause by giving thirty (30) days' written notice, of its intent to terminate, to the other party. Such notice to terminate for cause shall specify the circumstances warranting termination of the Agreement. Cause shall mean a material breach of this Agreement and any supplemental agreements or amendments thereto. Notice of Termination shall be made by certified mail or personal delivery to the authorized representative of the other party. Termination of this Agreement shall not discharge any liability, responsibility or right of any party, which arises from the performance of or failure to adequately perform the terms of this Agreement prior to the effective date of termination. 11.2 TERMINATION BY COUNTY FOR LACK OF FUNDING. Notwithstanding any provision of this Agreement to the contrary, the County may immediately terminate this Agreement if it does not obtain funding from the Minnesota Legislature, Minnesota Agencies, or other funding source, or if its funding cannot be continued at a level sufficient to allow payment of the amounts due under this Agreement. Written notice of termination sent by the County to the Municipality by email or facsimile is sufficient notice under this section. The County is not obligated to pay for any services that are provided after written notice of termination for lack of funding. The County will not be assessed any penalty or damages if the Agreement is terminated due to lack of funding. SECTION 12 MODIFICATIONS Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only be valid when they have been reduced to writing, approved by the parties' respective Boards, and signed by the Authorized Representatives of the County and the Municipality. SECTION 13 MINNESOTA LAW TO GOVERN This Agreement shall be governed by and construed in accordance with the substantive and procedural laws of the State of Minnesota, without giving effect to the principles of conflict of laws. All proceedings related to this Agreement shall be venued in the County of Dakota, State of Minnesota. SECTION 14 MERGER This Agreement is the final expression of the Agreement of the parties and the complete and exclusive statement of the terms agreed upon and shall supersede all prior negotiations, understandings, or agreements. SECTION 15 SEVERABILITY The provisions of this Agreement shall be deemed severable. If any part of this Agreement is rendered void, invalid, or unenforceable, such rendering shall not affect the validity and enforceability of the remainder of this Agreement unless the part or parts that are void, invalid or otherwise unenforceable shall substantially impair the value of the entire Agreement with respect to either party. 8 Dakota County Contract C0028560 IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the date(s) indicated below. COUNTY OF DAKOTA COUNTY Georg Fischer, Director Environmental Resources Department Date of Signature: CITY OF FARMINGTON , Mayor Todd Larson Date of Signature: APPROVED AS TO FORM: /s/Helen R. Brosnahan 11/29/16 Assistant County Attorney/Date Attest KS-16-362-009 (title) Date of Signature: County Board Res. No. 16-423 9 RESOLUTION NO. R93-16 APPROVING A JOINT POWERS AGREEMENT WITH DAKOTA COUNTY FOR WASTE ABATEMENT FUNDING ASSISTANCE Pursuant to due call and notice thereof, a regular meeting of the City Council of the city of Farmington, Minnesota, was held in the Council Chambers of said city on the 5th day of December, 2016 at 7:00 p.m. Members present: Larson, Bartholomay, Bonar, Pitcher Members absent: Donnelly Member Bonar introduced and Member Bartholomay seconded the following resolution: WHEREAS, according to the Dakota County Solid Waste Master Plan, Dakota County presently provides funding assistance for landfill abatement activities based on performance based funding; and, WHEREAS, the city presently has an integrated resource recovery system of which curbside collection of yard waste and recyclables are major components, and would be eligible for funding under the county program. NOW THEREFORE, BE IT RESOLVED that the Joint Powers Agreement for Dakota County Waste Abatement Funding Assistance, a copy of which is on file in the office of the City Clerk, is hereby approved. BE IT FURTHER RESOLVED that the Mayor and Administrator are hereby authorized and directed to execute the attached Joint Powers Agreement for Waste Abatement Funding Assistance approved by Dakota County. This resolution adopted by recorded vote of the Farmington City Council in open session on the 5th day of December, 2016. j Mayor Attested to the e day of December, 2016. C1Administr tg SEAL 4104 City of Farmington f lk e 430 Third Street Farmington, Minnesota %y, 651.280.6800 -Fax 651.280.6899 44 .,,,,RO '° www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Approve Bills-Finance DATE: December 5, 2016 INTRODUCTION Attached are the bills for your consideration. 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U ya� Tia.. p � q Z a U o U o en a o ,I .moi �v.7 .-i N a ,I C '3 y ~ Z 0, 0 N N a 0 0 0 0 0 0 0 0 0 0 al a 01 01 f` p C p p a - 0 00 G7 voi o O O O O O ` o M M > C M M M M a VJ E b b Q V b 03 al 6 H H Qy rl Na a .-Iso.... a a § M M f�l en 0 t'1 M V N i A o -4 4 C .r a M '0 00 w G .-1 Z'.� en as P05 GO ap en 00 as o o a .sikRit4 City of Farmington 430 Third Street Farmington,Minnesota 651.280.6800 -Fax 651.280.6899 " .4„ .° www.cifarmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Cynthia Muller,Administrative Assistant SUBJECT: 2017 License Renewal Public Hearing DATE: December 5, 2016 INTRODUCTION Per city code, a public hearing must be held to issue or renew On-Sale Liquor Licenses, On-Sale Sunday Liquor Licenses, On-Sale Wine Licenses, Club Licenses and Therapeutic Massage Licenses. DISCUSSION The required applications, fees and insurance information have been submitted for renewal and have been reviewed and approved by the Police Department for the following establishments: On-Sale Liquor and On-Sale Sunday This Little Piggy Catering Inc, 22280 Chippendale Avenue W Bourbon Butcher, 20700 Chippendale Avenue W Carbon's Pizza& Sports Bar, 10 N 8th Street Celt's Pub & Grill, 200 3rd Street El Charro Mexican Restaurant, 122 Elm Street Farmington Lanes, 27 5th Street Gossips Bar and Grill, 309 3rd Street, Suite 1 Long Branch Saloon and Eatery, 309 3rd Street Pizza Man, 409 3rd Street The Mug, 18450 Pilot Knob Road Club License and On-Sale Sunday VFW Club Post#7662, 421 3rd Street On-Sale Wine &On Sale Intoxicating Malt Liquor: Weng's Kitchen, 115 Elm Street Therapeutic Massage Denson Malone, Touch of Soul Massage Therapy, 18556 Pilot Knob Road, Suite 202 BUDGET IMPACT The fees collected are included in the revenue estimates of the 2017 budget. ACTION REQUESTED Approve the On-Sale Liquor, On-Sale Sunday Liquor, On-Sale Intoxicating Malt Liquor and On-Sale Wine, Club, and Therapeutic Massage Licenses for the businesses listed above. 4114Rift,�► City of Farmington kp 430 Third Street Farmington, Minnesota 651.280.6800 -Fax 651.280.6899 a +r•4,Ro„c•`' www.ci.farmington.mn.us TO: Mayor, Councilmembers and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Final Recommended 2017 Operating Budgets and Tax Levy DATE: December 5, 2016 INTRODUCTION Please see the attached memo and supporting documentation. DISCUSSION Attached BUDGET IMPACT Attached ACTION REQUESTED Attached ATTACHMENTS: Type Description © Cover Memo Council Memo-Recommended Final Levy 12-5- 16 D Backup Material General Fund Budget c Backup Material Debt Service Funds Budget ✓ Backup Material Special Revenue Fund Budget i Backup Material Capital Projects Fund Budget D Backup Material Enterprise Funds Budget CI Backup Material Operating Transfers D Resolution Resolution Approving the Tax Levy for Collection in 2017 ..4,E46). City of Farmington 430 Third Street Farmington, Minnesota 44* "10° 651.280.6800•Fax 651.280.6899 ''A P10*" www.cifarmington.mn.us TO: Mayor, Council and City Administrator FROM: Robin Hanson, Finance Director SUBJECT: Final Recommended 2017 Operating Budgets and Tax Levy DATE: December 5, 2016 INTRODUCTION: After nearly six months of work—reviewing, discussing and refining—you are being asked to adopt the 2017 budgets and property tax levy. The preliminary levy you adopted this past September is being reduced. The final recommended 2017 property tax levy is $9,966,822, a $353,568 or 3.99% increase over the 2016 property tax levy. DISCUSSION: A"summary approach"was used to review the fund and department budgets, leaving the detailed work to the city administrator and staff. The timeline followed was typical of other cities and counties in Minnesota. During summer and fall workshops council reviewed draft budgets. The preliminary tax levy was certified to the county auditor in September. A budget adoption date of Monday, December 7, 2016 was sent to the county auditor for inclusion in the Truth in Taxation notices which were mailed to property owners last month. After providing interested property owners an opportunity to speak to the proposed 2017 budgets and considering any comments received, the city council will be asked to approve the final 2017 tax levy and operating budgets. The final tax levy is due to the county December 28, 2016. The changes from the preliminary levy adopted at your September 6, 2016 meeting to the proposed final net tax levy are detailed below: Preliminary Net Tax Levy September 6, 2016 $10,088,529 Decrease in Fines and Forfeitures Revenue 12,000 Decrease in Transfers Out— Building Maintenance (59,754) Reduction in 2017 Fuel Budgets (25,000) Decrease in Transfers Out— Police Equip CIP (11,400) Reduction in City Hall Electric & Nat. Gas Budgets (4,000) Net Other Reduced Expenditures (3,553) Proposed 2017 Net Tax Levy December 5, 2016 $9,996,822 The explanations for the changes listed on the previous page are as follows: • Decrease in Fines and Forfeitures Revenue—these revenues continue to trend downward. A $12,000 reduction puts the 2017 budget amount in line with the pace of actual 2016 receipts. • Decrease in Transfers Out— Building Maintenance—The preliminary levy had the higher than expected fiscal disparities revenues being allocated to the city's building maintenance fund. Council would prefer these funds be used to lower the 2017 levy. To mitigate this reduction council directed staff to allocate a portion of the higher than expected 2016 revenues and lower than expected 2016 expenditures to the building maintenance fund in a like amount. • Reduction in 2017 Fuel Budgets—Gas prices have trended lower the past couple years. As a result 2017 fuel budgets have reduced. The city cannot control gas prices. Should fuel prices return to the higher per gallon prices experienced a couple of years ago, the reduced fuel budgets may not be enough and will need to be re-visited. • Decrease in Transfers Out—Police Equip CIP --Council directed staff to allocate a portion of the higher than expected 2016 revenues and lower than expected 2016 expenditures to address police equipment needs in 2016. As a way to lower the 2017 levy, the budget has been reduced to the extent those items represented accelerated purchases. • Reduction in City Hall Electric and Natural Gas Budgets—With the set-back thermostats in place at city hall staff recommended lowering the electric and natural gas utility budgets The final recommended 2017 General Fund budget and net tax levy are as follows: 2017 Proposed 2016 Final Budget Budget Change General Fund Expenditures $11,798,225 $12,203,490 3.43% Less: General Fund Revenues 3,051,055 3,107,737 1.86% Fiscal Disparities 2,104,764 2.136,834 1.52% General Fund Levy 6,642,406 6,958,919 Debt Levy 2.970,848 3.037.903 2.26% Proposed 2017 Net Tax Levy $9,613,254 $9,996,822 3.99% The Debt Service Fund budgets have been updated to reflect the new bond issues, inter fund loans and optional redemptions council previously approved. The Special Funds, Capital Project Funds and Enterprise Funds budgets are essentially unchanged from when you last reviewed them. Those budgets along with a summary of the Transfers In and Transfers Out between funds are included in your packet. Staff has not focused on the 2018 budgets; they are incomplete and should not be focused on at this time. Staff will return to updating, reviewing and refining the 2018 budgets in the first-half of 2017. Constructing any budget is hard. It takes a long time and there are many moving pieces. Constant tension exists between available funding sources and need. Difficult choices had to be made as council continues to take steps to make Farmington a city of fiscal excellence. The recommended budgets and tax levy will: • Continue to provide police, fire streets, parks and recreation, and administrative services, • Support council's 2016 strategic plan, • Fund council's long-term financial planning strategies for the city, • Fund human resource costs based on approved union contracts and estimates for employee benefits and worker's compensation premiums, • Provide funding for the following positions approved and filled in 2016 • Part-time Building Inspector • Full-time Front Desk/Receptionist • Increased Fire Department complement • Solid Waste/Maintenance position (utility funds pay) • Provide funding for a new IT position as the city continues to reassemble and prioritize its staffing needs. • Continue long-term funding for the: • Fire Capital Improvement Plan (CIP), • Farmington Fire Relief Association, • Seal Coating CIP, and • Trail Maintenance CIP. • Address immediate police and fire equipment CIP needs • Discontinue funding for the Heritage Preservation Commission The 2017 budget does not fully fund the following areas (not a complete list): • Additional staffing needs • Building maintenance • Compensated absences • Emerald Ash Borer • Full debt levy funding from the property tax levy. MSA funds were used in 2016 and are being utilized again in 2017; this reduces the amount of funding available for street maintenance. • Park improvement CIP Tax Levy Impact-Residential The following is based on information from Dakota County and the proposed final levy amounts outlined above. The city has added $14.1 million to its overall market value as a result of 2015 (there is a one year lag) new construction, primarily residential. Applying the city's 2016 tax rate, this translates to $92,675 in additional local property tax revenue. In 2017 the estimated market value (EMV) for the average residential home in Farmington is expected to be $223,029, a 3.9% increase from 2016. The impact of the proposed 2017 tax levy for the city portion of the average residential property's real estate taxes is expected to be an increase of$42.48. BUDGET IMPACT: The action tonight establishes the budgets for 2017. ACTION REQUESTED: 1. Take comments from members of the public who wish to speak to the 2017 budgets and tax levy; and 2. Approve the attached resolutions adopting the tax levy for the year 2017 tax collection, and 3. Approve the attached 2017 budgets. City of Farmington Budget and Tax Levy 2016 Budget,2017 Proposed and 2018 Proposed Company 2016 2017 Budget% 2018 Budget Change Budget Proposed Change Proposed % Ion-Property Tax Revenues Licenses and Permits 367,703 397,615 8.13% 248,615 (37.47)' Intergovernmental Revenue 803,134 847,432 5.52% 844,884 (0.30)' Charge for Service 591,700 601,950 1.73% 582,950 (3.16)' Fines and Forfeitures 65,000 40,000 (38.46)% 40,000 0.00' Investment Income 18,462 23,005 24.61% 23,005 0.00' Miscellaneous 56,685 47,385 (16.41)% 47,385 0.00' Transfers In 1,148,371 1,150,350 0.17% 1,184,866 3.00' Total Revenues 3,051,055 3,107,737 1.86% 2,971,705 (4.38)' xpenditures Administration 822,114 726,999 (11.57)% 870,744 19.77' Human Resource 279,035 294,176 5.43% 313,253 6.48' Finance and Risk Mgmt 681,973 740,102 8.52% 772,217 4.34' Police 4,187,762 4,330,234 3.40% 4,551,957 5.12' Fire 1,140,007 1,145,404 0.47% 1,452,141 26.78' Community Development 604,498 725,021 19.94% 761,057 4.97' Engineering 656,688 685,908 4.45% 724,279 5.59' Municipal Services 1,245,499 1,278,532 2.65% 1,343,673 5.09' Parks and Recreation 1,268,663 1,324,772 4.42% 1,404,535 6.02' Perm Levy Adj(15,16,17) 5,379 (100.00)% Transfers Out 906,607 952,342 5.04% 1,045,174 9.75' Total Expenditures 11,798,225 12,203,490 3.43% 13,239,030 8.49' :avenues Over(Under)Expenditures (8,747,170) (9,095,753) 3.99% (10,267,325) 12.88' iscal Disparities 2,104,764 2,136,834 1.52% 2,049,396 (4.09)' leneral Fund Levy 6,642,406 6,958,919 4.77% 8,217,929 18.09' iebt Levy Debt Levy-Bonds 2,684,848 2,871,903 6.97% 2,926,373 1.90' Debt Levy-Fire Truck 120,000 0 (100.00)% Debt Levy-2005C Repay Storm Water Trunk Adv 166,000 166,000 0.00% 166,000 0.00' Total Debt Levy 2,970,848 3,037,903 2.26% 3,092,373 1.79' ,g Credit 0 Farmington Net Tax Levy 9,613,254 9,996,822 3.99% 11,310,302 13.14' )cation: Documents\FARMINGTON\Budget 2017-2018\1 General Fund Budget Summary Page 2016 Base 1/30/2016 9:20:37 AM Debt Service Funds Summary 2015 Actual, 2016 Budget, 2017 Proposed and 2018 Proposed Company Actual Budget Proposed Proposed 2015 2016 2017 2018 Revenues Property Taxes(i.e.Debt Levy) 2,977,613 2,970,848 3,037,903 3,092,373 Special Assessments 478,658 466,817 436,440 102,488 Deferred Assessments(VRC) 24,943 0 MSA Construction 0 335,000 Interest on Investments 28,495 24,745 4,160 4,654 Total Revenues 3,509,708 3,797,410 3,478,503 3,199,515 Expenditures Principal Repayment 2,899,162 4,527,474 16,511,459 2,440,000 Interest on Debt 965,658 972,115 720,756 390,228 Debt-Fiscal Charges 69,783 29,089 46,905 22,466 Total Expenditures 3,934,604 5,528,678 17,279,120 2,852,694 Other Financing Sources Bond Proceeds 3,050,000 0 Transfers In 946,525 1,878,552 12,607,167 346,552 Transfers Out (3,305,294) (117,000) (10,590,850) (305,000) Total Transfers 691,231 1,761,552 2,016,317 41,552 Change in Fund Balance 266,335 30,284 (11,784,300) 388,373 1/30/2016 9:24:48 AM Page 1 of Special Revenue Funds Budget Summary 2015 Actual,2016 Budget, 2017 Proposed and 2018 Proposed Company 2015 2016 2017 2018 Actual Budget Proposed Proposed Revenues EDA(2000) 52,697 1,572 2,374 2,374 TIF-City Center(2050) 112,725 111,978 Police Donations&Forfeitures(2100) 11,209 5,084 5,082 5,082 Park Improvement Fund(2300) 46,738 9,008 9,000 9,000 Ice Arena(2500) 322,672 321,750 333,786 333,786 Total Revenues 546,040 449,392 350,242 350,242 Expenditures EDA(2000) 69,683 42,430 45,255 47,658 TIF-City Center(2050) 349,506 8,704 Police Donations&Forfeitures(2100) 7,300 6,500 6,500 6,500 Park Improvement Fund(2300) 54,604 60,000 150,000 200,000 Ice Arena(2500) 319,552 317,418 313,952 326,693 Total Expenditures 800,644 435,052 515,707 580,851 Transfers Transfers In 130,000 80,000 80,000 80,000 Transfers Out (10,000) 0 Total Transfers 120,000 80,000 80,000 80,000 Change in Fund Balance (134,604) 94,340 (85,465) (150,609) 1/30/2016 9:25:38 AM Page 1 of Capital Projects Funds Summary 2015 Actual,2016 Budget, 2017 Proposed and 2018 Proposed Company 2015 2016 2017 2018 Actual Budget Proposed Proposed Revenues Sanitary Sewer Trunk(3900) 41,927 32,437 2,981 2,981 Cable Communications Fund(4000) 172,474 174,177 174,347 174,347 Road and Bridge/Street Reconstruction Fund(4100) 48,727 35,9781 9,465 7,279 Fire Capital Projects Fund(4300) 175,794 15,658 1,2931,293 Storm Water Trunk(4400) 93,072 30,238 31,1731 31,173 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 26,168 5,210 (15,988) (15,988) Private Capital Projects(4600) (26,624) 22,354 22,892 22,892 Permanent Imp Revolving Fund(4900) 20,844 16,400 1,002 1 1,002 Gen'l Cap Equip Fund(5600) 15,777 13 4411 441 Maintenance Fund(5700) 1,206,736 11,631 560,7821 560,782 Total Revenues 1,774,896 344,096 788,388 786,202 Expenditures Sanitary Sewer Trunk 14 0 Cable Communications Fund 57,609 81,000 81,0001 90,00.0 Road and Bridge/Street Reconstruction Fund(4100) 220 0 01 0 Fire Capital Projects Fund(4300) 127,243 222,500 0 0 Storm Water Trunk Fund 3,749 0 RRC&Youth Hockey Cap Proj Donations(Rec Cap Proj Fund-4500) 21,614 7,500 14,2501 14,250 Private Capital Projects 1,494 20,000 20,0001 20,000 Permanent Imp Revolving Fund 365 474 r Gen'I Cap Equip Fund(5600) 93,479 141,607, 157,546 79,645 Maintenance Fund 4,402,908 621,500' 719,179; 775,357 Total Expenditures 4,708,695 1,094,5811 991,975 979,252 Transfers _ Transfers In 3,994,219 983,607 1,630,170 1,688,152 Transfers Out (940,265) (1,754,000) (2,642,615), (772,000) Total Transfers 3,053,954 (770,393)' (1,012,445)i 916,152 Change in Fund Balance 120,155 (1,520,878) (1,216,032), 723,102 1/30/2016 9:27:17 AM Paqe 1 of Enterprise Funds Budget Summary 2015 Actual,2016 Budget, 2017 Proposed and 2018 Proposed Company 2015 2016 2017 2018 Actual Budget Proposed Proposed Revenues Liquor Stores,Net of Cost of Goods Sold(6100:6115) 1,149,373 1,157,126 1,172,471 1,172,714 Sewer Operations(6200:6205) 1,979,866 2,046,426 2,060,012 2,065,219, Solid Waste(6300:6302) 2,024,997 1,927,295 1,986,203 1,986,203 Storm Water(6400:6405) 1,623,186 641,396 650,003 740,4491 Water(6500:6508) 1,541,411 1,677,698 1,813,099 1,820,684 Streetlights(6600:6602) 223,454 219,380 220,838', 221,838; Total Revenues 8,542,286 7,669,321 7,902,626 8,007,107 Expenditures Liquor Stores 885,118 934,208 962,953 982,836 Sewer Operations 1,875,224 2,077,805 2,231,750 2,327,7191 Solid Waste 1,658,124 2,072,302 1,905,011 2,043,403 Storm Water 731,445 637,676 690,9951 667,926! Water 1,339,587 1,523,282 1,506,024 1,506,358 Streetlights 173,212 222,100 266,200 242,200 j Total Expenditures 6,662,710 7,467,373 7,562,933 7,770,442 Transfers Transfers In 1,193,968 0 63,849 65,763 Transfers Out (1,470,837) (1,312,923) (1,384,861)1 (1,421,291), Total Transfers (276,869) (1,312,923) (1,321,012)1 (1,355,528), Change in Fund Balance 1,602,707 (1,110,975) (981,319) (1,118,863) 1/30/2016 9:28:06 AM Page 1 of C o E LL O W co n n m O d CO (CO N U) ac 80 C a o 0 22v ni co- m-2 w HW C_ CO N L0 W ^ CO 2 m N. N. S OIC V CO.- 13 m .. O O m O O 0 O z O O ,:U M0- f p O O O ()O O 0O To N- N N C 10 CO C) 0) 9 6 0 co C._ C O LL Q Q _ d A-N O (.13 W 0 Nr lC9 U G O 0. OD AaQQN y O .,-- . W 0 0 m.10 E-0 o m 0 o 0 5 Aa� o;=M m ro a 0 �LL a W d '0 0 0 m y 7 d O I� CC p o LL o g O pe. LCI N N O".c OD W 0) .5 N U w C LC) o. o o F m o o SC Z ULLM o 0, S C O N ON — d Cl) L.Q a 0 coCe oo o 8 i. 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RXX-XX A RESOLUTION ADOPTING THE TAX LEVY FOR COLLECTION IN 2017 Pursuant to due call and notice thereof, a regular meeting of the City Council of the City of Farmington was held at the Farmington City Hall on the 5th day of December 2016 at 7:00 p.m. Members Present: Members Absent: Member introduced and Member seconded the following: WHEREAS,the City of Farmington is annually required by state law to approve a resolution setting forth an annual tax levy to the Dakota County Auditor; and WHEREAS,Minnesota State Statute currently in force requires certification of the proposed tax levy to the Dakota County Auditor on or before December 28,2016; WHEREAS, summary details of the proposed budgets are contained in the budgets submitted to the City Council. NOW THEREFORE BE IT RESOLVED by the Mayor and City Council of the City of Farmington that the following sums of money be levied in 2016, collectible in 2017,upon the taxable property in said City of Farmington for the following purposes: General Fund $9,095,753 Debt Levy + 3,037,903 Gross Levy 12,133,656 Fiscal Disparities - 2,136,834 Net Tax Levy $.!".996.822 This resolution was adopted by recorded vote of the Farmington City Council in open session on the 5th day of December 2016. Mayor Attested to on the day of December 2016. City Administrator 2017 BUDGET Summary of Debt Service levy to be attached and become part of resolution Rxx-xx Fund Project Levy Amount 3135 2007A GO Capital Improvement Bonds $ 13,426 (City Hall and 1st Street Garage Projects) 3097 2010A GO Improvement Bonds 457,403 (Police Station) 3300 2010D GO Equipment Certificates 133,000* (Ice Arena Improvement Project) 3099 2011A GO Improvement Refunding Bonds 316,000 (Main Street Project) 3091 2013A GO Improvement Refunding Bonds 449,000 (Refunding of 2005B and 2006A) 3092 2013B GO Street Reconstruction Bonds 267,000 (Akin East and West Project) 3093 2015A GO Improvement Bonds (195th Street Reconstruction Project) 293,500 3094 2016A GO Refunding Bonds (2008AB and 2010C Refunding) 171,000 3136 2016B Cap Imp Plan Refunding Bonds (Tax-exempt Portion of 2007A Refunding) 148,000 3137 2016C GO Refunding Bonds (Taxable Portion of 2007A Refunding) 623,574 Total Bond Financing $2,871,903 3130 2005C GO Bonds Internal Loan Repayment 166,000 (Fire Station#2 Project) Total Debt $3,037,903 The amount levied is less than the required amounts from the payment schedules for some of the bonds. The bonds are listed on the back of Form B which is part of this resolution. The City has sufficient sources to pay the bonds. These sources are listed on Form B. *On February 1, 2017, the city will use the proceeds of an internally funded loan to optionally redeem the remaining 2010D bonds. A portion of this debt levy will be used to begin to repay the internal loan. Beginning in 2018 the full amount of the debt levy, which will be used for the repayment of the internal loan, will be shown below the `Total Bond Financing' line item above, similar to the Fund 3130 amount listed above.